cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

23 March 2017

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 28 March, 2017 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

Stephen J Harding

ACTING GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of Acting General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 


 

ATTENDEES – MARCH 2017 COUNCIL MEETING

 

 

2.00pm

·         Bronte Chown – Youth of the Month

 

·         Combined Pensioners Group Molong – presentation of cheque for the Molong Aged Care Units project

 

·         John O’Malley – Presentation Related Parties Disclosure Policy

 

·         Justin Byrne & Peter Robson – Orange Region Tourism initiative MOU

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 March, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 1

ITEM 2      DECLARATIONS OF INTEREST....................................................... 1

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 1

ITEM 4      MAYORAL MINUTE.............................................................................. 1

ITEM 5      MAYORAL MINUTE - APPOINTMENTS........................................... 1

ITEM 6      COMMITTEE OF THE WHOLE........................................................... 1

ITEM 7      GROUPING OF REPORT ADOPTION.............................................. 1

ITEM 8      CONFIRMATION OF THE MINUTES................................................. 1

ITEM 9      WBC BOARD MEETING...................................................................... 1

ITEM 10    YOUTH WEEK CELEBRATIONS....................................................... 1

ITEM 11    FEBRUARY 2017 LOCAL TRAFFIC COMMITTEE........................ 1

ITEM 12    EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE AT THE VILLAGE GREEN, MOLONG FOR AN APPROVED EVENT - 100 MILE DINNER......................................................................................... 1

ITEM 13    2017 NATIONAL GENERAL ASSEMBLY........................................ 1

ITEM 14    2017 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE..................................................................... 1

ITEM 15    MULLION CREEK HALL...................................................................... 1

ITEM 16    CUMNOCK SHOWGROUND UPGRADES....................................... 1

ITEM 17    CENTRAL WEST LIBRARIES FUTURE SUPPORT....................... 1

ITEM 18    RELATED PARTY DISCLOSURE POLICY...................................... 1

ITEM 19    ANZAC DAY 2017................................................................................. 1

ITEM 20    LOCAL GOVERNMENT WEEK 2017................................................ 1

ITEM 21    EVENTS ASSISTANCE PROGRAM 2016/2017.............................. 1

ITEM 22    DRINKING WATER BUBBLERS........................................................ 1

ITEM 23    MODIFICATION TO DEVELOPMENT APPLICATION 2016/141/1 - REQUEST TO DELETE CONDITION 12 - PROPOSED FARM STAY ACCOMMODATION AT 92 HEIFER STATION LANE, BORENORE BEING LOT 4 DP 1025766  1

ITEM 24    REQUEST TO MODIFY DEVELOPMENT CONSENT - DEVELOPMENT APPLICATION 2015/133/1 - 104 KENT ROAD, MULLION CREEK   1

ITEM 25    REQUEST FOR HERITAGE GRANT FUNDING - RESTORATION OF CEMETERY MONUMENT AND PLOT ENCLOSURE FENCE............................. 1

ITEM 26    PROPOSED PROVISION OF A WASTE AND RECYCLING SERVICE IN MULLION CREEK..................................................................................................... 1

ITEM 27    QUESTIONS FOR NEXT MEETING................................................... 1

ITEM 28    BUSINESS PAPER ITEMS FOR NOTING........................................ 1

ITEM 29    MATTERS OF URGENCY.................................................................... 1

ITEM 30    COMMITTEE OF THE WHOLE SECTION OF THE MEETING..... 1

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      WATER ACCOUNT 792000002 REQUEST FOR CONSIDERATION OF COSTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      WATER ACCOUNT 967020009 REQUEST FOR CONSIDERATION OF COSTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 6      MOLONG LIBRARY AND COMMUNITY FACILITIES

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7      PROPOSED SALE OF ORANA HOUSE - SUBMISSIONS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8      NOXIOUS WEEDS - PRIVATE WORKS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 9      SECTION 18A WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law   

 

ANNEXURE ITEMS

 

ANNEXURE 8.1    February 28 2017 Ordinary Council minutes.. 1

ANNEXURE 9.1    20170227 Minutes WBC Board meeting.................. 1

ANNEXURE 11.1  Traffic Committee Minutes 23 February 2017 1

ANNEXURE 14.1  ALGWA_2017_ProgramOnline.................................... 1

ANNEXURE 14.2  ALGWA_2017_Registration_Form............................ 1

ANNEXURE 18.1  DRAFT Related Party Disclosure Policy......... 1

ANNEXURE 19.1  ANZAC Day Services in Cabonne Timetable 2017   1

ANNEXURE 23.1  Modification Development Application - Farmstay Accommodation................................................................ 1

ANNEXURE 24.1  Letter..................................................................................... 1 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 828068

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

Acting General Manager's REPORT

 

A call for apologies is to be made.

 

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 828069

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

Acting General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 828070

 

 

Recommendation

 

THAT any Political Donations be noted.

 

Acting General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

 

ITEM 4 - MAYORAL MINUTE

REPORT IN BRIEF

 

Reason For Report

To recommend that Council conduct a poll of electors in conjunction with the September 2017 Council elections.

Policy Implications

To determine future support for Council's direction.

Budget Implications

$10,000 additional to standard election costs.

IPR Linkage

4.5.1.c - Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\AMALGAMATIONS\BLAYNEY SHIRE, CABONNE AND ORANGE CITY COUNCILS PROPOSED MERGER 2016 - 829411

 

 

Recommendation

 

THAT Council conduct a poll in conjunction with the September 2017 Council elections asking the question “Do you want Cabonne Shire Council to amalgamate with another Council”.

 

 

MAYORAL MINUTE

 

The Minister for Local Government, Hon Gabrielle Upton, wrote to council on 25 February 2017 advising that a decision had been made not to proceed with the proposed merger of Blayney Shire, Cabonne and Orange City Councils and that local government elections would be conducted on 9 September 2017.

 

Following the announcement, a proposal put forward for the eastern section of Cabonne to break away and join with Orange LGA that was originally put forward five years ago has again been promoted.

 

Although council has previously conducted a survey indicating a very strong desire from ratepayers for Cabonne to remain as a whole entity, the outcome of this survey has been questioned in some areas due to the survey not being compulsory. To this end, I would recommend that council conduct a poll in conjunction with the 2017 elections asking the question

 

“Do you want Cabonne Shire Council to amalgamate with another Council”

 

The results of the poll could then be examined on both the overall percentage in favour and against, as well as by polling place.  This would mean that results in areas where it has been stated that the residents wish to amalgamate with another area could be addressed.  In 2012 the polling places were as follows:

 

·    Borenore Public School

·    Canowindra High School

·    Cargo Public School

·    Cudal Public School

·    Cumnock Hall

·    Eugowra Public School

·    Manildra Public School

·    Molong Anglican Church

·    Mullion Creek Public School

·    Nashdale Public School

·    Orange High School

·    Spring Hill Public School

·    Spring Terrace Public School

·    Yeoval Central School

 

Council has previously resolved to conduct a constitutional referendum to seek approval to reduce the number of councillors to nine, in conjunction with the 2016 elections.  At that time, it was reported that the cost over and above the normal election cost for conducting the referendum would be $10,000, it is likely that the cost to conduct another poll would result in an equal cost being incurred.

 

 

ITEM 5 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 828073

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

Acting General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

 

ITEM 6 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 828074

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

 

ITEM 7 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 828075

 

 

Recommendation

 

THAT:

1.          Councillors call any items they wish to further consider

2.          Items 8 to 12 be moved and seconded.

 

 

Acting General Manager's REPORT

 

Items 8 to 12 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

 

ITEM 8 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  February 28 2017 Ordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2017 - 828076

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 28 February 2017 be adopted.

 

Acting General Manager's REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 28 February 2017.

 

 

 

ITEM 9 - WBC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To endorse the minutes of the WBC Board Meeting held 27 February 2017.

Policy Implications

Nil

Budget Implications

Redundancy costs to be included in 2017/18 Budget

IPR Linkage

4.5.1.d - Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGNSW and other forums

Annexures

1.  20170227 Minutes WBC Board meeting    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 829447

 

 

Recommendation

 

THAT endorse the minutes of the WBC Strategic Alliance Board meeting of 27 February 2017.

 

Acting General Manager's REPORT

 

The WBC Alliance Board met on 27 February 2017 to discuss the future of the WBC Alliance. The Mayor, Clr MacSmith and the Acting General Manager were in attendance.

 

The Board reflected on the significant outcomes achieved during the 14 years of operation but acknowledged that the future of the current arrangement needed consideration.  This had been previously identified in 2011 and 2012 with the various reports and studies; the savings made and levels of collaboration had plateaued to a point that the next stage was potentially even a shared services model.  This research and investigation had been put on hold pending Destination 2036 in Dubbo and the subsequent review of local government in NSW by the Independent Review Panel conducted in 2012/13.

 

In 2015 Wellington Council withdrew from the Alliance due to the pending merger with Dubbo.  Since then Central Tablelands Water (CTW) have moved from an affiliate membership to an equal role, and contributing the additional membership fees to meet the short fall from the withdrawal of Wellington.   Due to the proposed merger situation in our region over the last 18 months the Alliance had not been operating in a formal collaborative sense as it had done previously, as each of the councils had competing resource demands. The focus of the work for the WBC Executive Manager during this time has been to provide support to the individual councils across a range of activities and functions, which was of course valuable and worthwhile.   Also, whilst CTW remain a supportive partner, their investment from the Alliance if it remained the same post June 2017 and into the future was also reviewed and assessed.

 

The Board discussed the future options and models for the Alliance including the opportunity and importance to engage with potential new partners to maintain a focus on strengthening connections with like-minded rural councils in the region.  It determined however, that whilst the model that had been in place from 2003 had been very valuable, this was not the model for the future.

 

Accordingly, the Board determined that the position of Executive Manager is not required beyond 30 June 2017 because the role has achieved the objectives of the WBC Alliance.  In accordance with the resolution passed on 22 June 2016, the Board noted that the negotiated redundancy costs should be shared 50:50 between Cabonne and Blayney Shire Councils as Central Tablelands Water was only an affiliate member until 2015. 

 

The member council’s however wish to reaffirm their commitment to the ongoing value of the Alliance and the Board will be investigating the advancement of a rural Councils' Alliance.

 

 

 

ITEM 10 - YOUTH WEEK CELEBRATIONS

REPORT IN BRIEF

 

Reason For Report

Youth Week is to be held between the 31 March and 9 April 2017.

Policy Implications

Nil - existing practice

Budget Implications

To be funded by a grant from the NSW Government.

IPR Linkage

3.1.2.d - Hold Youth Week activities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2017 - 786414

 

 

Recommendation

 

THAT Council:

 

1.   Contribute $500 to Youth Week Activities at Canowindra High School; and

 

2.   Contribute $730 to Youth Week Activities at Molong Central School.

 

 

Community Services Manager's REPORT

 

Council has $1,230 to distribute to Youth Week Activities. In past years these funds have been directed to help one major event take place in Cabonne.

 

Notable past youth weeks have included a skate park event at Manildra, a full day of Youth Week activities at Yeoval Central School, and a day of activities followed by a disco at Molong Central School.

 

This year is Canowindra High’s turn to host a youth week event and the students there have organised a fluoro disco.

 

The student council at Canowindra have recently advised that they only require $500 to host the event. 

 

At short notice Molong Central School has been contacted and they are willing to help facilitate a range of Youth Week activities at their school with the balance of the funding.

 

In addition to the Youth Week activities the schools have been contacted to organise an address by students at a future Council meeting.

 

 

ITEM 11 - FEBRUARY 2017 LOCAL TRAFFIC COMMITTEE

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the recommendations of the committee.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  Traffic Committee Minutes 23 February 2017    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 829550

 

 

Recommendation

 

THAT Council ratify the recommendations of the Local Traffic Committee.

 

Acting Technical Services Manager's REPORT

 

Attached are the minutes of the Local Traffic Committee meeting held on 23 February, 2017.  The items addressed and their associated recommendations are as follows:

 

Item 3. Orange Rally – Pipeking Southern Cross Rally Series

THAT council note the Orange Rally – Pipeking Southern Cross Rally Series.

 

Item 4. Royal Far West Riding for Country Kids 2017

THAT Council request more information in regard to the Royal Far West Riding for Country Kids 2017 event.

 

Item 5. Canowindra Balloon Festival

THAT Council approve the Canowindra Balloon Festival subject to:

1.   Due to the proximity of each marshall, all marshalls must be in radio contact

2.   The ‘Event, Drive Carefully’ flags are NOT to be used within any road reserve or road related area

3.   The supplied Traffic Control Plan (TCP) has been accepted and is to be fully implemented by the event organiser.

a.   The TCP shall be set up under the supervision of a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person

b.   Only RMS accredited Traffic Controllers (Blue/Grey Ticket) shall operate Stop/Slow bats if required

c.   A 40kph speed zone is to be implemented past the event area as per the supplied TCP and Council is to be reimbursed for the cost of the application for the Speed Zone Authorisation (SZA).

4.   The event organiser shall notify all emergency services of the event

5.   The event organiser shall obtain written Police approval from the Canobolas LAC to conduct the event

6.   The event organiser must have public liability insurance cover to the value of $20 million, with Cabonne Council noted as an interested party and with the date and time of the event

7.   Any use of private land shall have the owner’s approval

8.   The event organiser shall be responsible for the cost of repairing any damage caused to Council infrastructure as a result of the event.

 

Item 6 Change in Priority of Intersections

THAT:

1.   The Waldegrave Rd/Long Swamp Rd/Woodville Rd intersection is realigned with:

a.   Rumble Bars installed on the bitumen on the Waldegrave Rd approach.

b.   ‘Stop Ahead’ signage installed on the Waldegrave Rd approach.

c.   The eastern Long Swamp Rd approach realigned to create a staggered T intersection.

d.   Rumble Bars installed on the bitumen on the eastern Long Swamp Road approach.

e.   ‘Stop Ahead’ signage installed on the eastern Long Swamp Road approach.

f.    Stop Signs installed on the Waldegrave Rd and eastern Long Swamp Rd approach.

g.   ‘Give Way’ signage removed on the Woodville Rd approach.

h.   Double Barrier lines on the bend of Woodville Rd and western end of Long Swamp Rd.

i.    Chevron Alignment Markers installed on the bend of Woodville Rd and western end of Long Swamp Rd.

2.   The Gavins Lane/Davys Plains Rd intersection is realigned where Gavins Lane/southern section of Davys Plains Road become the Through Road.

 

3.   The Yellowbox Rd/Coates Creek Rd intersection is constructed as a Staggered T intersection. Coates Creek Road is to become the Through Road and the northern part of Yellowbox Road is to be shifted to the east.

 

Item 7 Temporary Removal of Mass Limit

THAT Council keep the 10t load limit on Council’s section of Vittoria Road and inform RMS that other options be considered.

 

Item 8 The Escort Way Intersection, Eugowra

THAT Council take no action at The Escort Way Intersection, Eugowra.

 

Item 9 Bus Route Extension along Bowens Lane - Resubmission

THAT Council not support the route extension along Bowens Lane.

 

Item 10 Concealed Driveway Sign – Cargo Road

THAT Council install a ‘Concealed Driveway’ sign on Cargo Road 100m to the east of the Woods Lane intersection, for traffic heading eastbound.

 

Item 11 Request for Signage on Wellington Street Molong

THAT Council install ‘Limit Exhaust Break’ and ‘B Doubles Not Permitted’ signage at the Edward St/Wellington St intersection and the Mitchell Hwy/Wellington St intersection.

 

 

ITEM 12 - EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE AT THE VILLAGE GREEN, MOLONG FOR AN APPROVED EVENT - 100 MILE DINNER

REPORT IN BRIEF

 

Reason For Report

To release the restriction for the alcohol free area at the Village Green, Molong for the approved Food Week Event the 100 Mile Dinner

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0124 - 829798

 

 

Recommendation

 

THAT:

 

1.   Council agree to the Molong Advancement Group and Orange FOOD Week Committee’s request to suspend the Alcohol Prohibited Order and Alcohol Free Zone for the Village Green and the road reserve/pavement bounding Bank Street and Gidley Street, Molong for Monday 3 April 2017.

2.   Advertise the abovementioned changes in the Molong Express prior to the event.

 

Senior Town Planner's REPORT

 

Council has received a request from the Molong Advancement Group and Orange Food Week Committee to temporarily revoke the alcohol restrictions that apply to the Village Green for one of Orange Food Week’s signature events, 100 Mile Dinner to be held on Monday 3 April, 2017. The committee also seeks to relax the order for the alcohol free zones on the road reserve and pavement along Bank and Gidley streets. Whilst the DA has approved hours from 2pm till Midnight on the day of the event (including set-up and clean-up), licensing for the sale and consumption of alcohol will only be permitted during the hours of 6:30pm to 10:30pm.

 

The order from the General Manager stipulates that it is prohibited to consume or bring alcohol onto the Village Green. It should be noted Orange City Council has agreed to similar requests to relax orders for events such as Slow Summer and Wine Week at Robertson Park in Orange.

 

Under Clause 645 of the Local Government Act there is the ability to either suspend or cancel an alcohol free zone or alcohol prohibited area. This may occur as a result of a request from a person or body, or at the Council’s own initiative. Consultation with the Canobolas Local Area Command Licensing Officer has been undertaken with no objections for the suspension of the alcohol restrictions for the duration of the event.

 

Should council agree to support the request from Molong Advancement Group and Orange FOOD Week Committee the changes will be formally advertised in the Molong Express at full cost to the event organisers.

 

CONCLUSION

 

A resolution from Council is needed to suspend the Alcohol Prohibited Order and the Alcohol Free Zone for the Molong Village Green and the surrounding road reserve and pavement areas for the proposed event – 100 Mile Dinner. Council will also have to formally advertise these changes in the media in accordance with the Local Government Regulations.

 

ITEM 13 - 2017 NATIONAL GENERAL ASSEMBLY

REPORT IN BRIEF

 

Reason For Report

To advise of call for Motions for the 2017 National General Assembly.

Policy Implications

Nil

Budget Implications

Registration, travel & accommodation costs approximately $3,000

IPR Linkage

4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 827986

 

 

Recommendation

 

THAT Council:

 

1.   Determine whether it requires representation at the 2017 National General Assembly.

 

2.   If required, nominate and authorise the attendance of council representatives to the 2017 National General Assembly.

 

3.   Submit any matters for motions which fall within the theme for consideration at the 2017 National General Assembly to the Acting General Manager.

 

Acting General Manager's REPORT

 

The Australian Local Government Association (ALGA) has made a call for motions for this year’s National General Assembly to be held in Canberra from 18-21 June.

 

The ALGA is calling for motions under this year’s theme “Building Tomorrow’s Communities”.  Debate at this year’s NGA will focus on the role of Local Government in building tomorrow’s communities.  The discussions will look at how councils can work in partnership with the Australian Government to meet the current and future needs of local communities.

 

To be eligible for inclusion motions must follow the principles:

 

·     Fall under the NGA theme;

·     Be relevant to the work of local government nationally; and

·     Complement or build on the policy objectives of state or territory association

·     Be from a council which is a financial member of their state or territory local government associate; and

·     Not be advanced on behalf of external third parties which may seek to use the NGA to apply pressure to Board members, to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of the local government sector.

 

Motions are to be submitted online by Friday 21 April 2017.

 

Council did not attend last year’s NGA however has in previous years been represented at the NGA by the Mayor and General Manager.  The costs for registration, accommodation and expenses is approximately $3,000 for two people.

 

 

ITEM 14 - 2017 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking Councillors' interest in attending the ALGWA NSW Annual Conference in Penrith 4-6 May 2017.

Policy Implications

Nil

Budget Implications

To be funded from existing councillor professional development budget.

IPR Linkage

4.5.1.e Provide adequate training & professional development opportunities for Councillors.

Annexures

1.  ALGWA_2017_ProgramOnline

2.  ALGWA_2017_Registration_Form    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT WOMENS ASSOCIATION - 828045

 

 

Recommendation

 

THAT interested councillors be authorised to attend the 2017 ALGWA (NSW) Conference.

 

Acting General Manager's REPORT

 

The 2017 ALGWA (NSW) Conference will be held in Penrith from 4-6 May 2017.

 

Conference program and registration details are attached.  Any councillor interested in attending should nominate to be authorised to attend.

 

 

ITEM 15 - MULLION CREEK HALL

REPORT IN BRIEF

 

Reason For Report

To advise of proposed refurbishment/renewal of the Mullion Creek Hall by the Trustees.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.5.a - Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\MULLION CREEK PROGRESS ASSOCIATION - 829808

 

 

Recommendation

 

THAT Council meet with the Mullion Creek Hall Trustees to discuss possible assistance with the renewal/refurbishment of the Mullion Creek Hall.

 

Acting General Manager's REPORT

 

The Mullion Creek & District Progress Association Inc have written to council in their capacity as Trustees for the Mullion Creek Hall.  The Trust have had plans prepared by a local trade person for a new hall and seeking council assistance.  They have also received numerous pledges of support from local tradespersons to assist with work in kind for the project.

 

There have been a number of Mullion Creek residents who have indicated a preference for maintaining the existing hall, with refurbishment works to be carried out, however the ultimate decision will rest with the Trust.  To enable council to gain a better understanding of the requirements of the Trust it is recommended that representatives of council meet with them to determine a way forward.

 

 

ITEM 16 - CUMNOCK SHOWGROUND UPGRADES

REPORT IN BRIEF

 

Reason For Report

To advise on a request to pay for upgrade works from a reserve fund.

Policy Implications

Nil

Budget Implications

Funds available in reserve held for Capital Works in Cumnock.

IPR Linkage

3.3.5.a - Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\CUMNOCK and DISTRICT PROGRESS ASSOCIATION - 830287

 

 

Recommendation

 

THAT Council contribute $4404.00 from reserve funds for payment of upgrades to the Cumnock showground amenities.

 

Acting General Manager's REPORT

 

Council has received a request from the Cumnock & District Progress Association to contribute $4004.00 to assist with payment for upgrades to the Cumnock Showground amenities block.

 

The Secretary of the Association has indicated that the total invoice amount is $9137.15 and that the Association is able to contribute $4733.15 with $4404.00 remaining.

 

A number of years ago Council sold the former Amaroo Shire Hall and set aside the proceeds of the sale in a reserve for future capital works in Cumnock.  The current balance of the reserve is $4404.00 and the contribution would be in keeping with the original purpose of the reserve.

 

 

ITEM 17 - CENTRAL WEST LIBRARIES FUTURE SUPPORT

REPORT IN BRIEF

 

Reason For Report

For determination on which model Council will use with regard to the ongoing management of Central West Libraries

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.2.b - Participate in decision making processes and initiatives of Central West Libraries (CWL)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 829188

 

 

Recommendation

 

THAT Council adopt option 1 as detailed in the report as the preferred future model of Central West Libraries.

 

Acting Director of Finance & Corporate Services' REPORT

 

Councillor Culverson and Council’s Acting Director of Finance & Corporate Services attended the zone meeting of Central West Libraries on Wednesday 8 March 2017.

 

Central West Libraries Future Model was discussed at the meeting. In this model there were three options available: -

 

Option 1

Under this model it is intended that the service will still be provided under the branding of Central West Libraries (CWL), however the CWL entity will be dissolved and Orange City Council (OCC) would then assume the full responsibility of the service currently provided by CWL. Under this model OCC would enter into a multi-year performance based contract for the delivery of this service with each member council.

 

Risk: Under this model there would be no Central West Libraries Committee which has the potential for member councils to be disengaged.

 

Cost Variables: Under this model it is envisaged that the cost for the provision of library services would remain unchanged, on the assumption that the current level of service that is provided, also remains unchanged.

 

Option 2

Under this model it is intended that the service will still be provided under the branding of CWL, however the CWL entity will be dissolved and individual member councils assume the staff and administration of the libraries within their respective local government areas. Each council would need to take on the staff in their respective libraries and take responsibility for existing entitlements. Under a fee-for-service arrangement OCC will co-ordinate the resources (book stock, audio and e-resources) and the Library Management System (LMS) for each facility.

 

Risk: There are a number of service delivery implications in the transfer of staff to individual member councils:

·  This would limit  the  flexibility  and  current  practice  of  deploying  staff  across branches/Council areas

·  Potential inequities  of  salary  and  professional  development  across  CWL  with variable service level implications

·  Unclear reporting  lines  between  employer  (member  councils)  and  professional expertise (CWL)

·  Professional isolation

 

Cost Variables: Under this model it is envisaged that the total cost to member councils for the provision of library services would remain unchanged comprising a direct cost for staff and the charges from OCC. This is based on the assumption that the current level of service that is provided, is maintained. However, this option would provide greater flexibility to individual Councils to vary the level of library services provided to their communities, thereby creating an option to vary the cost of the service.

 

Option 3

The service that is currently being provided by CWL remains unchanged.

 

Risk: That member councils will not actively participate in the Central West Libraries Committee. In the recent past there have been examples of non-commitment by member councils which has resulted in the cancellation of Committee meetings due to the lack of a quorum. This could be addressed by a review of the Central West Libraries Charter and the reduction in the number of members needed for a quorum.

 

Option 1 is considered the preferred model as this will give Council the option to retain the existing costing model. Alternatively, Council may wish to negotiate with Orange City Council and increase or decrease the current level of service provided to the community, and therefore make changes to the costing model as agreed between both parties.

 

ITEM 18 - RELATED PARTY DISCLOSURE POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to consider adoption of the draft Related Party Disclosure Policy

Policy Implications

Yes - if adopted will become Council's policy

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  DRAFT Related Party Disclosure Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 827899

 

 

Recommendation

 

THAT:

1.  The attached draft Related Party Disclosure Policy be adopted.

2.  The Mayor, councillors and other designated Key Management Personnel complete and submit an initial Related Party Disclosure form within 30 days of the adoption of this policy.

 

Administration Manager's REPORT

 

From July 2016, the Australian Accounting Board Standard – Related Parties Disclosures (AASB 124) applies to councils in New South Wales.

 

Council is required to disclose Related Party Transactions and Relationships and Key Management Personnel compensation in the annual Financial Statements to comply with AASB 124. Council’s auditor will be making a presentation on the meeting day regarding disclosures required.

 

In order to be able to disclose the required information the attached draft policy provides for designated Key Management Personnel (KMP) to complete a Related Party Disclosure.  KMPs are identified as:

 

·          Mayor and Councillors

·          Administrators

·          General Manager

·          Directors

·          Anyone acting in one of the above positions

 

A copy of the proposed disclosure form is attached to the draft policy.

 

 

ITEM 19 - ANZAC DAY 2017

REPORT IN BRIEF

 

Reason For Report

ANZAC Day celebrations will be conducted throughout the Cabonne region

Policy Implications

Yes.  Attendance at Orange and authorisation for attendance at any services in Cabonne is consistent with current policy.

Budget Implications

Yes, providing of wreaths to all services that will have councillor attendance.

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1.  ANZAC Day Services in Cabonne Timetable 2017    

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\ANZAC DAY 2017 - 828728

 

 

Recommendation

 

THAT Council:

1.   Authorise the Mayor or Deputy Mayor or a nominated councillor to attend the civic commemoration service in Orange on ANZAC Day 2017.

2.   Nominate and authorise councillors to represent Council at ANZAC Day services throughout the Cabonne LGA.

3.   Advise Canobolas and Orana Local Area Commands that Council offers no objection to the temporary closure of the streets involved, subject to compliance with local police regulations, in any of the towns and villages, which are to conduct ANZAC Day marches in the Cabonne LGA.

 

Administration Officer's REPORT

 

There will be 13 ANZAC Day services held in Cabonne Local Government Area (LGA) in 2017 as listed in the attached timetable.

 

It is customary for Council to grant approval to the various towns and villages for such marches, subject to the organisers of the march complying with the requirements of the local police concerning traffic barricades and police participation, if necessary.

 

The Council’s “ANZAC Day Commemorations Policy” endorses Council to provide a wreath to be presented at any of the services that councillors nominate to attend at the cost of $55.00 per wreath.

 

Traditionally the ANZAC Day Committee for the Civic Commemoration Service in Orange requests that Council provide a representative to take part in the wreath laying ceremony in Orange City on ANZAC Day and be a guest for the official ANZAC luncheon

 

The service will be held at the Cenotaph in Robertson Park commencing at 11.00am.  Council’s representative will be among those in the wreath laying ceremony and invited as a guest for the official ANZAC luncheon at the Ex-Services Club at 12.30pm.

 

The Council's “ANZAC Day Commemorations Policy” states that the Mayor should represent Council at the ANZAC Day Celebrations in Orange.  Should the Mayor not be available then Council will be represented by, in descending order of preference, the Deputy Mayor or one of the Councillors.

 

The Mayor has advised that he will be attending the Cudal service for 2017 as the Right Reverend Ian Lambert; Anglican Bishop to the Australian Defence Force, is to be the guest speaker and will be dedicating new plaques on the Memorial Gates at the commencement of the service

 

A resolution of Council is required to determine council’s representation at the Orange ANZAC Day service for 2017, and advise of councilor attendance at the services in Cabonne so that payment of travel expenses can be authorised, committees can be informed, and wreaths can be ordered.

 

ITEM 20 - LOCAL GOVERNMENT WEEK 2017

REPORT IN BRIEF

 

Reason For Report

To determine activities for Local Government Week 2017

Policy Implications

Nil

Budget Implications

Yes - dependant on which events are held.

IPR Linkage

4.5.2.c. Engage with community to determine future needs & objectives

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\LOCAL GOVERNMENT WEEK 2014 - 2018 - 829089

 

 

Recommendation

 

THAT activities for Local Government Week 2017 be determined.

 

Administration Officer's REPORT

 

Local Government Week (LGW) is due to take place from Monday 31 July until Sunday 6 August 2017.

This year's theme is ‘Discovery, Diversity, Democracy'.

As per previous years, Council needs to determine activities that can be held for Local Government Week.

Examples of possible events Council could hold might include:

 

1.  Celebrating the 25th Anniversary of Cabonne/Blayney Family Day Care

The Cabonne/Blayney Family Day Care service commenced in August 1992 making August 2017 the 25th anniversary of the service.

Council could hold a family friendly weekend event at the Molong Recreation Ground, hosting a BBQ lunch and family games and a jumping castle to coincide with Local Government Week and celebrate 25 years of delivering Family Day Care services to the communities.

 

2.  Host an open day of the new Manildra Recycling Centre

Cabonne Council and the NSW Environment Protection Authority (EPA) officially opened the new Manildra Community Recycling Centre (CRC) on Monday 13 February 2017, where householders can drop off problem wastes for free.

Council received a $98,000 grant to establish the new centre under the NSW Government’s Waste Less, Recycle More initiative.

Council could hold an open day to further promote the Manildra Recycling Centre and allow the community to ask questions they may have to Councillors or council staff on the day.

 

3.  Celebrate the rebranding of the previously named Home and Community Care Services in Cabonne

Council’s Home and Community Care Coordinator has advised that the name Home and Community Care has been changed to the Commonwealth Home Support Program, which no longer accurately describes what the service offers.

The service is currently calling for submissions for options of names that could be used to rebrand service.

Once the new name has been chosen, Council could organise to promote the services offered through the Council website and Facebook page and/or host an open day in Canowindra where the community can gain more information about the services that are offered in Cabonne.

 

4.  Create a postcard competition for school students in Cabonne. 

The theme being “Discovery, Diversity, Democracy”, with gift cards being awarded to the 1st, 2nd and 3rd prize winners.

 

5.  Host a “Meet the Councillors” open day in the Cabonne area

Give local residents the opportunity to meet the local councillors and discuss issues of importance in the Cabonne region.

 

6.  Take a Councillor Tour of New Projects that Council has been working on in the current 12 months.

Some projects could include:

·    Refurbishments at the Cudal Office and Cudal Hall

·    Construction of the Multi-Purpose Sports Complex in Molong

·    Refurbishment of the Molong Community Hall Kitchen

·    Widening and pavement rehabilitation at Pinnacle Road

·    The rock scaling at Escort Way and resealing the entrance, and safety guard rail at Escort Rock

·    Widening, drainage, and sealing on Convent Road and at the Borenore School.

7.  Hold a mock Australian Citizenship Ceremony with students reading the Oath and singing the National Anthem.

Council, when required hosts Australian Citizenship Ceremonies for new citizens that reside in Cabonne.

To follow the “Diversity” part of the theme for LGW 2017, Council could hold a mock Australian Citizenship Ceremony with students from the area to help understand the lengthy procedures that have to be undertaken before a person can gain Australian Citizenship and why students should be proud to be Australian Citizens.

 

ITEM 21 - EVENTS ASSISTANCE PROGRAM 2016/2017

REPORT IN BRIEF

 

Reason For Report

For Council to consider the applications for funding under the 2016/2017 Events Assistance Program

Policy Implications

Nil

Budget Implications

$1,500 funded under the Events Assistance Program 2016/2017

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2016 - 2017 - 829136

 

 

Recommendation

 

THAT Council approve funding for the following applications under the 2016/2017 Events Assistance Program (EAP):

 

1.   Cumnock Show Society $500; and

2.   Eugowra Country Fair $1,000.

 

 

Acting Economic Development Manager's REPORT

 

Council has received two applications from community organisations for funding under Council’s Events Assistance Program (EAP) for 2016/2017 for events to be held in Cabonne.

 

Council’s Community Development and Tourism Coordinator has provided the following assessments:

 

Application 1.

 

Organisation:                               Cumnock Show Society

Event:                                             The Long White Lunch

Date:                                               Saturday, 1 April 2017

Requested Amount:                    $500

To be funded:                                        A contribution towards the marketing and advertising of this event

 

Event Description

The Cumnock The Long White Lunch is one of the opening events in the 2017 F.O.O.D Week event program. The goal is to celebrate local produce and wine that showcase our various villages and organisations to the numerous visitors and local community.

 

The relaxed lunch encourages guests to wear white which will add interest and novelty to the event. Locally sourced products will be prepared by Edwina Mitchell and served with local beer, wine and cider. The wine is provided by Printhie Wines and the beer by Borenore Brewery who are all businesses located in Cabonne.

 

The Cumnock Show Society has organised the event to help raise sufficient funds to improve the amenities at the Cumnock Showground where the lunch is to be held. This goal has the intention of benefiting the whole of Cumnock for their various future community events.

 

The organisers plan to cap the event at 400 attendees and the current data indicates that 80% will be visitors to the area and come from outside the shire.

 

·    Cabonne Council logo will be included on all promotional material

·    Increase spend in the area

·    Council and Cabonne’s profile will be raised

 

Assessment

This application meets the event assistance funding program objectives of a developing event. It will attract visitation to the area and support a number of Cabonne enterprises and in return support the Cumnock community with the funds raised.

 

Application 2.

 

Organisation:                               Eugowra Promotion and Progress Association

Event:                                             Eugowra Country Fair

Date:                                                        4 x Country Fairs (Summer Oct & Dec, Winter April & July)

Requested Amount:                    $984.60

To be funded:                                        A contribution towards the marketing and advertising of the four seasonal events

 

Event Description

 

The Country Fair comprises both local and circuit stallholders providing art, craft, clothes and bric-a-brac. The aim is to expand the fairs’ profile and develop an ongoing venue for the shire’s artists, craftspeople and stallholders.

 

The four country fairs have been split into two venues. The October and December events will be held at Apex Park and the April and July fairs will be staged in Byrnes Park.

 

The country fairs are planned to provide a great family attraction and are aimed to be pivotal in assisting Eugowra’s economic growth. The funds raised from the country fairs are planned to be reinvested into community assets.

 

Assessment

 

This application meets the funding category of a developing event, as the event was held last year the organisers intend to continue to grow the fairs by adding value and additional activities for visitors to the Eugowra village. As there are four country fairs to be held during the year and promotional material produced and marketing required for each. The events will experience increased promotional costs. Therefore, it is recommended Council consider $1,000 to support and sponsor the four Eugowra Country Fair events.

 

·    Cabonne Council logo will be included on all promotional material

·    Increase spend in the area

·    Council and Cabonne’s profile will be raised

·    Increased visitors to the area

 

Events Assistance Program (EAP) status to date:

 

EAP Funding Allocation 2016/2017

$50,900

EAP Expenditure to Date 2016/2017

 

26 July Orange Wine Festival 14-30 October 2016

$5,000

23 Aug Canowindra Balloon Challenge 2017

$20,000

23 Aug Canowindra Airing of the Quilts 1-3 October 2016    

$3,000

23 Aug Cycling NSW Masters Road Cycling Championship 2017

$5,000

27 Sept Canowindra Baroquefest

$2,000

27 Sept Taste Orange@Barangaroo

$500

27 Sept Mulga Bill Pioneers Camp Cooking Experience

$500

28 Feb MBC Women Agri-Business - What the Future Holds

$1,500

28 Feb Canowindra Creative Centre Make it, Bake it, Grow it

$500

28 Feb Canowindra@home 100Mile Dinner 2017

$1,000

28 Feb F.O.O.D Week 2017

$5,000

28 Feb Banjo Paterson Festival

$1,000

28 Feb At the Vineyard Presents

$500

 

 

Total Expenditure

$45,500

Remaining Funds

$5,400

 

 

ITEM 22 - DRINKING WATER BUBBLERS

REPORT IN BRIEF

 

Reason For Report

For Council to agree to replace water bubblers

Policy Implications

Nil

Budget Implications

Possible expenditure of $10,500

IPR Linkage

3.3.6.a - Maintain sporting, recreational, council and community facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\MOLONG RECREATION GROUND - DR ANDREW ROSS MEMORIAL PARK - 829400

 

 

Recommendation

 

THAT Council: -

 

1.   Agree to the replacement of drinking water bubblers at Molong, Canowindra and Manildra at a cost of $3,800 per bubbler;

2.   Install an additional water bubbler at the Skate Park precinct at Canowindra; and

3.   Contact Central Tablelands Water to share the cost of replacement bubblers and the additional bubbler at Canowindra.

 

Acting Director of Engineering & Technical Services' REPORT

 

Council at its February meeting resolved to receive a report concerning the water bubblers at Canowindra, Manildra and Molong.

 

The bubblers, located in Morris Park at Canowindra and Kiewa Street in Manildra are in need of repair, but due to the suppliers going out of business, spare parts to undertake the necessary repairs are unavailable. The third bubbler located in the Village Green is still operational, but it would be prudent to replace it with the others, to maintain product consistency and a guarantee of replacement parts.

 

Council received quotations for replacement bubblers of a more robust construction and the installation cost is estimated at $3,800 per bubbler.

 

Further, a request has been submitted to Council for an additional bubbler to be installed adjacent to the Skate Park at Canowindra.

 

Central Tablelands Water were a co-sponsor with Council for the original bubblers and it is recommended that they be requested to continue to share the costs of replacement bubblers and the installation of the additional bubbler at Canowindra.

 

 

ITEM 23 - MODIFICATION TO DEVELOPMENT APPLICATION 2016/141/1 - REQUEST TO DELETE CONDITION 12 - PROPOSED FARM STAY ACCOMMODATION AT 92 HEIFER STATION LANE, BORENORE BEING LOT 4 DP 1025766

REPORT IN BRIEF

 

Reason For Report

To obtain council's review of a condition of development consent

Policy Implications

Applicant seeks exemption from s94 roads contribution plan levy

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Modification Development Application - Farmstay Accommodation    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0141 - 829091

 

 

Recommendation

 

THAT Modification of a Development Consent (DA 2016/141) seeking deletion of condition 12 of the consent for a proposed farm stay accommodation development at 92 Heifer Station Lane, Borenore being land described as Lot 4 in DP 1025766, be refused and that the Section 94 Roads Development Contribution Plan 2007 condition of consent, as issued, apply to the development.

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the modification application to Development Application 2016/141/1 seeking deletion of condition 12 of that development consent.

 

The development application relates to a proposal for two (2) self-contained, one-bedroom farm stay accommodation cabins to be constructed upon a 23.7ha rural allotment located at 92 Heifer Station Creek Lane, Borenore.

 

The application has been referred to the Council for determination as the proponent seeks a variation to planning standards.

 

It is recommended that the application be refused.

 

Applicant: Andrew Saunders and Helen Chegwidden

Owner:      Andrew Saunders and Helen Chegwidden

Proposal:  Requesting deletion of condition 12 of development consent DA 2016/141

Location:   Lot 4 DP 1025760 – 92 Heifer Station Lane, Borenore

Zone:         RU2 Rural Landscape       

 

Background

The subject lot was created vide DA 2001/003 as an irrigated agriculture allotment. A section 94 road development contribution applied to the subdivision. Subsequently in 2012 a development application was lodged and approval granted for the use of the allotment for irrigated agriculture and an ancillary dwelling. No section 94 development contributions applied as contributions had applied at the subdivision stage. Central West Certifiers issued a Construction Certificate for the dwelling in September 2013. No notification has been received of the issue of a Final Occupation Certificate for the development.

 

A development application for farm stay accommodation was lodged with council in April 2016. The two (2) proposed cabins are to provide short stay visitor accommodation with a target market including the district’s FOOD and Wine Week and other festivals and events including the ANFD event at Borenore.

 

Development Consent was issued under council’s delegated authority on 20 June 2016 subject to conditions of consent. Condition 11 of the Notice of Consent required a Bushfire Services Contribution Plan levy of $382.70, while condition 12 of the consent required a Road Contributions Plan levy of $9,073.75. Although the development was for two cabins, a discount was applied to the contributions rates as the cabins were both one bedroom facilities and the traffic generation of the two buildings combined was considered equivalent to that of a standard residential dwelling.

 

A construction certificate was issued for the two cabin development by a private certifier in August 2016. There is no record that a final occupation certificate has been issued for the development, however it is noted that the proponent is advertising the cabins as available for bookings with rates for weekend and week days based upon a minimum 2-night stay.

 

THE PROPOSAL

The proponent requests the deletion of condition 12 of the development consent. Condition 12 reads as follows:

 

12. ROAD IMPROVEMENT CONTRIBUTION (RURAL DWELLING)

 

Objective

To make equitable contribution to address the impacts of development on Council roads.  The contribution has been levied to make improvements to the stated road in accordance with Council’s Road Contributions Plan dated April 2007, (General Rural Zone) or June 1993 (Rural Small Holdings Zone).

 

Performance

The applicant is required to make a road improvement contribution of $9,073.75 towards the improvement to Heifer Station Lane (Income Number: 5366) to Cabonne Council prior to any Occupation Certificate being issued for the dwelling.

 

Site Map

8082172

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

In accordance with Section 96(1) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

 

(a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

 

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

                  

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU2 Rural Landscape

Lot size map

Minimum lot size 100ha

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

No biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Is within a drinking water catchment area (Molong Drinking Water)

 

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable (Moderately High – High)

Land reservation acquisition map

NA

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU2 Rural Landscape by the Cabonne Local Environmental Plan 2012.  The proposed development for farm stay accommodation is permissible within this zone, subject to council’s development consent.

 

Objectives of the RU2 Rural Landscape zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU2 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To maintain the rural landscape character of the land.

·    To provide for a range of compatible land uses, including extensive agriculture.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To provide for a range of tourism-related uses that support the agricultural industry or are compatible with agricultural uses.

·    To protect drinking water catchments from the impacts of development by minimising impacts on the quality and quantity of water entering drinking water storages.

 

Part 2 – Permitted or prohibited development

The proposed development is a permitted land use in the RU2 zone.

 

Part 4 – Principal development Standards

The modified application does not alter the previous assessment.

 

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed modified development.

 

Part 6 – Additional local provisions

No additional measures are required to minimize or mitigate the impacts of the proposed modified development.

 

Clause 6.4 Groundwater vulnerability

The subject land has been identified as “Groundwater Vulnerable” on the Groundwater Vulnerability Map (Moderately high-high). The proposed modified development will not have any adverse impacts on groundwater dependent ecosystems nor any cumulative effect on the groundwater itself.

 

Clause 6.5 Drinking water catchments

The site is identified as “Drinking water catchment” on the Drinking Water Catchment Map (Molong Drinking Water). The proposed modified development is not considered to have an adverse impact upon the quality and quantity of water entering drinking water storages.

 

Clause 6.8 Essential services

Adequate provision of power, telecommunications, potable water, on site effluent management and access can be provided for the site.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 (Koala Habitat) applies to the application. The proposed modified development will not impact upon any existing vegetation. 

 

State Environmental Planning Policy (Rural Lands) 2008 applies to the development. The modified development is not inconsistent with the provisions of the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed modified development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development and is generally consistent with the provisions of the plan.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Access and traffic

Access to the subject site is via an existing access point off Heifer Station Lane being an unsealed road.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

Council’s Bushfire Services Contributions Plan and Section 94 Road Contribution Plan for Rural Zones 2007 are applicable to the development and conditions of consent were applied to the initial consent.

 

The proponent seeks deletion of the road contribution condition (submission attached) based on there being no nexus between the development and there being no specific works schedule relating to upgrade of Heifer Station Lane. The submission suggests council review its s94 Development Contributions Plan for wider landuse application.

 

In reviewing the applicant’s request, council may consider either supporting the submission, or alternatively, maintaining the status quo.

 

The council’s Development Engineer has reviewed the submission and provided the following comments:

In the assessment of the proposed farm stay (x 2 cabins) it was considered that proposed development met the ‘Nexus’ under the “Road Contributions Plan (Section 94) for General Rural Zones” as per the following extract:

(a) Determination of the additional population (or dwellings, floor space, etc) generated by the development (causal relationship); and

(b) Determining from the above, the increased demand for amenities and services and where and when they will be needed (the physical and temporal relationship).

Council’s original assessment of the proposed farm stay accommodation proposal determined that the proposed development would generate additional population and floor space (causal relationship), along with increased demand for amenities and services when they are needed (physical and temporal relationship), and that condition 12 of the issued development consent should be retained.

The council has consistently applied s94 contributions across the Cabonne LGA in accordance with the above nexus. The applicant is correct that a works schedule is not an annexure to the roads contributions plan. Council is currently reviewing its contributions plans.

 

The Cabonne Council Road Contributions Plan (section 94) for general rural zones was adopted by council on 16 April 2007 and came into effect on 21 April 2007. The plan supported the then operative Cabonne Local Environmental Plan 1991 or subsequent amendments to that plan, and related to land zoned Rural 1(a) General Rural, 7(c) Environmental Protection – Water catchments, and 1(f) Forestry. These zones transitioned in the standard instrument Cabonne Local Environmental Plan 2012 to RU1 Primary Production, RU2 Rural Landscape and RU3 Forestry.

 

The purpose of the roads contributions plan is to provide a framework to ensure public facilities are provided as part of new development so that the existing community is not burdened by the provision of facilities and public services as a result of the development occurring.

 

Section 2.3(b) of the plan states that the purpose of the plan is to ‘ensure that adequate public facilities are provided for as part of any new development’.

 

Section 3 of the roads contributions plan addresses ‘nexus and basis for contributions’. The document states:

 

‘Fundamental to the levying of s94 is the establishment of a nexus between the proposed development and the need for increased amenities and services. If council fails to demonstrate an increased demand for amenities and services, it cannot charge section 94 contributions.

 

Three aspects of nexus can be identifiers – casual (sic), physical and temporal. That is, the need for the service or facility being levied for it must be a direct result of the development being levied; the service or facility must be near enough in physical terms to provide benefit to the development; and finally, that the service r facility must be provided within a reasonable time.

 

Where a clear relationship between development and demand for amenities and services can be demonstrated, council has satisfied the nexus precondition for the levying of a section 94 contribution. (Dept of Planning 1992 Section 94 Contributions Manual p7)’

 

‘The basis for the council’s position with respect to the nexus for Roads Contributions is that additional subdivision development generates additional traffic on the service roads to such developments, which in turn increases and brings forward the need for capital improvements to such road. There is, therefore, a clear nexus between new development fronting an existing Shire road and increasing traffic volume on that road. In turn, this increase in traffic volume has a cost resulting from the need to improve the road. The developer should therefore pay for that part of the increase in road standard needed to address the impacts of his/her development.’

 

‘Council will hold contributions levied in the name of the access road system servicing the development. Contributions will only be expended in accordance with the works schedule and will only be spent on improvements to the gravel access road relating to the development.’

 

The subject land was approved as a rural allotment. The site contains a 1.9ha apple orchard, improved pasture for livestock grazing and a three-bedroom dwelling approved as being ancillary to the existing and proposed irrigated agricultural activity. A 4.3ha olive grove is proposed to be established. Subsequently, two dwellings have been constructed for use as short term farm stay accommodation.

 

The increase in commercial activity upon the site, being the provision of short tern accommodation in purpose built cabins is considered to be an additional traffic generating use of the existing unsealed local road being Heifer Station Lane. Condition 12 of the development consent for DA 2016/141 reflects the nexus between the commercial accommodation use incorporated into an existing farm site and an increased demand for public access along Heifer Station Lane.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed modified development is not advertised development; and due to the nature of the development was not required to be neighbour notified.

 

  PUBLIC INTEREST s79C(1)(e)

 

The proposed modified development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

The council’s Development Contributions Plans, including the 2007 contributions plan require review. In particular, the plans need to be revised to incorporate current legislation and the Cabonne LEP 2012’s emphasis on tourism / traffic generating developments.

 

The review is being carried out by GLN Planning who are specialists in this field. While the review of the current plans, and the preparation of a comprehensive draft development contributions plan has proceeded substantially, it cannot be finalized until a costed 10-year capital works program can be provided to the consultant by council.

 

CONCLUSION

That Modification Application for DA 2016/141/1 requesting deletion of Condition 12 of the issued development consent be considered by council, and that the road contribution be required for the farm stay development proposed for land described as Lot 4 DP 1025766, 92 Heifer Station Lane, Borenore.

 

 

ITEM 24 - REQUEST TO MODIFY DEVELOPMENT CONSENT - DEVELOPMENT APPLICATION 2015/133/1 - 104 KENT ROAD, MULLION CREEK

REPORT IN BRIEF

 

Reason For Report

To obtain council's consideration of the applicant's request to review the development determination.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Letter    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0133 - 829423

 

 

Recommendation

 

THAT the Modification Application seeking to delete condition 11 of Development Application 2015/133 for a dwelling upon Lot 102 DP 1070947, 104 Kent Road, Mullion Creek, be refused.

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

SUMMARY

 

The following report provides an assessment of the modification application submitted for review of Condition 11 of the consent issued for construction of a three-bedroom dwelling upon a concessional allotment being Lot 102 DP 1070947 known as 104 Kent Road, Mullion Creek.

 

The application has been referred to the Council for determination as the proposal seeks a variation to development consent.

 

It is recommended that the application be refused.

 

Applicant: T & S Low

Owner:      Sarah L Low

Proposal:  Deletion of condition 11 of development consent

Location:   Lot 102 DP 1070947 – 104 Kent Road, Mullion Creek

Zone:         RU1 Primary Production   

 

Background

 

Development consent was issued under council’s delegated authority on 22 April 2015 for a three-bedroom dwelling to be constructed upon a concessional allotment known as 104 Kent Road, Mullion Creek. A private certifier issued a Construction Certificate for the development on 25 February 2016.

 

The subject land was created via subdivision under the former Cabonne Local Environmental Plan 1991, and subsequently registered 21 July 2004. Lot 102 was created under Clause 14 of the Cabonne Local Environmental Plan 1991 which allowed a dwelling (formerly known as a concessional lot). As such, a dwelling is permissible under the provisions of CLEP 2012 Clause 4.2A(3)(c).

 

The development consent issued for construction of a dwelling required compliance with a number of conditions of development consent. Condition 10 of the consent required an upgrade of the vehicular access to the property noting that the access as installed at the time of subdivision had not been maintained and had eroded. Condition 11 of the consent required removal of roadside vegetation to ensure adequate sight distance to permit safe ingress / egress to the property.

 

Other conditions of consent related to provision of an internal access road, adequate on-site water supply and use of non-reflective building materials.

 

The conditions of consent applied to the dwelling proposal relate to the environmental assessment of the suitability of the site to accommodate the proposed development. The removal of roadside vegetation has been required to ensure safety to vehicles accessing the concessional lot and to ensure the safety of road users. The requirements are generated by the increased activity proposed upon the subject land, it previously being rural land in character.

 

THE PROPOSAL

The proponent requests that council delete 11 of the development consent. (letter attached). The proponent states that the vegetation is located upon council’s road reserve and should be removed by council at its cost, or that the vegetation should have been removed by the developer at time of subdivision of the land.

 

Condition 11 reads as follows:

 

11.    REMOVAL OF VEGETATION

 

Objective

 

To ensure that safe egress is achieved by maintaining adequate sight distance.

 

Performance

 

The applicant is required to remove, at his/her full cost, vegetation to the west and east of the existing access to achieve a safe sight distance of 250 metres stipulated in the RMS Guidelines for Safe Intersection Sight Distances.

 

Before Works can commence the applicant must, in consultation with Council, identify those trees, which will need to be removed to achieve the designated sight distance.

 

The proponent agrees that the vegetation clearing is required. In discussions on site between the proponent and council’s Development Engineer it was identified that vegetation including a pine tree and three gum trees would need to be removed to ensure safe sight distance was provided to the driveway.

 

Site Map

 

 

 

The subject land is rectangular in shape and has an area of approximately 5.01ha. There is a pine windbreak around the majority of the perimeter of the site with the remainder of the site being cleared of vegetation. There are no watercourses or dams on the site. There is an existing shed in the north eastern corner of the site. Surrounding land uses include grazing operations and associated dwellings.

 

MATTERS FOR CONSIDERATION

In accordance with Section 96(1) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

 

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

                  

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU1 Primary Production

Lot size map

Minimum lot size – Clause 4.2A(3)(c)

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Has biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012.  A dwelling is permissible within this zone, subject to Council’s development consent.

 

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To minimise the fragmentation and alienation of resource lands.

·    To minimise conflict between land uses within this zone and land uses within adjoining zones.

·    To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

 

 

Part 2 – Permitted or prohibited development

The proposed development for a dwelling is a permitted land use as per the land use table for the RU1 zone.

 

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

A dwelling is permissible under the provisions of Cabonne LEP 2012 - Clause 4.2A(3)(c).

 

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

Whilst the subject land is identified as “Biodiversity” on the Terrestrial Biodiversity Map, the proposed development is not likely to have any adverse impact on the flora and fauna of the land. The identified flora includes Red Stringybark - Blakely's Red Gum - Yellow Box woodland (Vegetation on Overcleared Landscapes). No additional measures are required to minimize or mitigate the impacts of the proposed development.

 

Clause 6.4 Groundwater vulnerability

The subject land has been identified as “groundwater vulnerable” on the Groundwater Vulnerability Map. The proposed development will not have an adverse impact on groundwater dependent ecosystems nor any cumulative effect on the groundwater system itself. The development will not result in groundwater contamination. No additional measures are required to avoid, minimize, or mitigate impacts of the proposed dwelling.

 

 

Clause 6.8 Essential services

Adequate provision of power, telecommunications, potable water, on site effluent management and access can be provided for the site; as such meets the requirements of the clause.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 (Koala Habitat) applies to the development. Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Rural Lands) 2008 applies to the development. The development for a dwelling is consistent with the provisions of the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development and is generally consistent with the provisions of the plan.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations. A BASIX Certificate has been submitted with the application and a condition has been included requiring the development to be in accordance with the requirements of the BASIX Certificate.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

The proposed dwelling is to be located within the registered building envelope. The proposed dwelling is to be sited approximately 207m front the Kent Road boundary,81m from the western boundary, in excess of 75m from the eastern boundary and approximately 50m from the northern boundary. 

 

Visual amenity

The proposed dwelling will not have an adverse visual impact on the site or the surrounding locality. There is a pine windbreak around the majority of the perimeter of the site with the remainder of the site being cleared of vegetation. As such an existing buffer to the surrounding area has already been provided. The dwelling is consistent with other development in the locality which is usually associated with grazing. Construction materials include weatherboard cladding and galvanized roof sheeting.

 

Access and traffic

Access to the subject land is via an existing access point off Kent Road. An assessment by the Development Engineer determined the existing access point did not meet council’s current specifications for private access and conditions of consent were applied to require upgrading including provision of safe sight distance at the intersection of the driveway with Kent Road.

 

The proponent seeks to have condition 11 of the development consent removed.

 

Condition 11 related to the provision of safe and adequate sight distance. To comply it will be necessary to remove several trees. The proponent is in agreeance that the sight distance needs to be provided and the vegetation cleared, however does not agree that such activity should be his responsibility as the vegetation is located upon council’s road reserve.

 

The requirement to obtain adequate sight distance is brought around only by the development of the allotment for a dwelling. The potential increased daily vehicular access to the allotment generates the requirement for council to require that the access way is located and designed to achieve adequate sight distance as per RMS guidelines for safe intersection sight distances.

 

It is noted that the standard of Kent Road has changed in the years since the concessional allotment was created, with the road now sealed for much of its length, potentially altering the speed of traffic along that section of road. Provision of safe vehicular access to land off Kent Road remains a consideration in any assessment of a development proposal and relates to the current road standards.

 

It is recommended that Condition 11 of the development consent be retained as written.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development as bushfire and road contributions were applied and paid at the time of the subdivision.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed modified development is not advertised development and was not required to be neighbour notified.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed modified development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

 

That Modification Application 2015/0133/1 seeking deletion of condition 11 of the development consent relating to construction of a three-bedroom dwelling on land described as Lot 102 DP 1070947, 104 Kent Road, Mullion Creek be refused.

 

 

ITEM 25 - REQUEST FOR HERITAGE GRANT FUNDING - RESTORATION OF CEMETERY MONUMENT AND PLOT ENCLOSURE FENCE

REPORT IN BRIEF

 

Reason For Report

To obtain council's approval for funding allocation

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.c - Heritage Grants Program facilitated

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2017 - 829235

 

 

Recommendation

 

THAT $1,500 be granted by council from its 2016 heritage small grants program to Mrs M Beadle for the restoration of the Beadle family grave plot at the Molong Cemetery.

 

 

Director of Environmental Services' REPORT

 

Council has received an application for repairs to a family memorial and historic enclosure fence within the grounds of the Church of England section of the Molong General Cemetery.

 

The Beadle family plot contains several large and imposing marble headstones and a historic sandstone monument. The family plot is surrounded by an ornate Victorian era metal fence.

 

 

 

The largest of the marble memorials has developed a lean. Should the monument topple the memorial would be irreparably damaged. The headstones and the surrounding fence are excellent examples of monumental work reflecting the style and era of the late Victorian and early 20th century era.

 

The main headstone commemorates an early Molong resident, Samuel Beadle. Born in Essex England in 1819 he emigrated to Australia in 1834, arriving in Molong as a 15-year-old. He worked for Samuel Marsden on Vale Head before becoming storeman and then overseer for 30 years for the Hon John Smith at Gamboola. Samuel married in 1852 and he and Sarah had at least 6 children, several of whom are also buried in the family plot. Samuel later acquired a farm near the Molong racecourse. He died at his residence in 1899 aged 80. Sarah died in January 1915 aged 84 and is also buried at Molong.

 

An application has been received by council from a descendant of the Beadle family seeking assistance to reset the large marble memorial to ensure its safety and historic significance. The application also extends to repairs to the heritage metallic fence.

 

Resetting of the headstone has an estimated cost of $1,830. Repairs to the fence surrounds is estimated at $1,450. The applicant seeks a heritage grant allocation towards this $3,280 project.

 

The heritage advisor is in support of the project and will review the proposal to ensure best practise methods are utilised in the restoration works.

 

Although the cemetery is Crown land to which council is the trustee, the ownership of the traditional memorials and grave surrounds remains with the descendants of those interred in the cemetery. The application for grant heritage funds is supported as it provides opportunity not only for the conservation of historic headstones, but enables good practise to be followed whilst carrying out the repair works. It is recommended that $1,500 be allocated to the project.

 

Council’s annual heritage grants program has not been fully subscribed this year. Projects under the 2016/17 program must be completed by April 2017 as acquittal reporting to the NSW Heritage Office is required in early May 2017. The applicant has indicated that the headstone restoration work will be completed in the immediate future.

 

 

ITEM 26 - PROPOSED PROVISION OF A WASTE AND RECYCLING SERVICE IN MULLION CREEK

REPORT IN BRIEF

 

Reason For Report

Response for a waste and recycling service in Mullion Creek residential area

Policy Implications

NIL

Budget Implications

Nil - New service to be financed through domestic waste management charges

IPR Linkage

5.3.1.a - Manage the contract for the operation of a kerbside pickup service for residential properties

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\SERVICE PROVISION\DOMESTIC COLLECTIONS - 829021

 

 

Recommendation

 

THAT Council:

 

1.  Conduct community consultation, via a reply paid letter survey, with a view to commence a JR Richards (JRR) waste and recycling service on 1 July 2017 at Mullion Creek locality; and

2.  Commit to the removal of the recycling point located at the Mullion Creek RFS site upon commencement of the waste and recycling service.

 

Senior Environmental Services Officer's REPORT

 

On 6 February 2017 the Mullion Creek and District Progress Association wrote to council to request “a full garbage service equivalent to other towns, villages and localities within the Cabonne Shire for the Mullion Creek residential area”.

This report aims to provide council with information in relation to provision of the service.

BACKGROUND

As part of the tender process for the waste and recycling contract that commenced in April 2016, council considered expanding waste and recycling services to include all lots zoned as ‘R5 – large lot residential’ under council’s Local Environment Plan 2012.

In September 2013 council surveyed the Mullion Creek, Summerhill Creek and Spring Hill areas that are zoned as large lot residential to determine the demand for a garbage and recycling service. Residents were asked to tick yes or no to provision of a waste and recycling service equivalent to that already provided by JRR in council’s other villages.

Specifically, in Mullion Creek - 82 residents were surveyed, 26 replied with a ‘yes’ vote to provide a service and 7 refused the service with a ‘no’ vote. Surveys not returned were counted as a ‘no’ vote towards provision of the service. Therefore, only 32% of ratepayers in the Mullion Creek area zoned as R5 large lot residential favoured provision of a service.

PROPOSED SERVICE AREA

The proposed service area encompasses all parcels of land zoned as R5 – large lot residential. There are currently approximately 100 allotments of land zoned as large lot residential in Mullion Creek (see map below).

 

Council’s waste management charges (see ‘Council’s Fees and Charges’ below) currently apply to each assessment in a JRR service area. There are currently 87 assessments in the proposed Mullion Creek service area.

 

There is capacity within the subject area for further subdivision of land and potential for re-zoning for additional large lot residential development.

 

CURRENT JRR SERVICE CONTRACT

The current waste and recycling contract with JR Richards does allow for further expansion of waste collection areas.

JRR have expressed an interest in providing a waste and recycling service in the Mullion Creek residential area as an extension of the exiting service contract. JRR have advised that the existing tendered rates will apply to the extended collection area for both waste and recycling. The service would be compulsory for all large lot residential zoned allotments in the Mullion Creek area to ensure the viability and sustainability of the service.

There is also some potential to service rural properties surrounding the residential area, however this service would be optional for the landowner and dependant on contractor approval to provide the service (due to potential access, distance and safety issues).

Waste removed from the Mullion Creek area would be disposed of at the Manildra Waste Management Facility in line with the Windera, Strathnook Lane and Weemilah Estate collection service.

COUNCIL’S FEES AND CHARGES

In the 2016/17 financial year council removed the ‘waste facilities upgrade fee’, renamed the ‘future capital works remediation’ for residents located outside of both garbage collection areas and council’s defined tip access zones. The fee has caused considerable agitation of residents in the eastern areas of Cabonne for some time. Cabonne residents in the eastern areas of the shire no longer contribute any annual fees towards management of council’s waste and recycling facilities.

Council’s current fees and charges for Cabonne residents within a waste and recycling service area provided by JRR are:

-     Occupied residential or business lots are charged the ‘domestic waste management charge’ of $338.90. Note – these charges are not compulsory for assessments rated as business as they may have alternative waste management services already in use.

These charges increase each year based on reasonable cost calculation and would be applied to all assessments in the large lot residential area of Mullion Creek should council determine to provide a JRR waste and recycling service in this area.

The annual future capital works remediation and waste management charge are incorporated into the domestic waste management charges. As all waste collected by JRR is transferred to a Cabonne waste facility, all residents with a JRR service are required to contribute to the ongoing maintenance and upgrade of these facilities.

POTENTIAL IMPACT ON PRIVATE BUSINESSES

In February and March 2010 council considered two separate reports on waste service provision to the eastern area of Cabonne. The reports addressed a recommendation by council to call for quotes to provide a waste and recycling service to eastern areas of the Cabonne shire – namely Byng, Bowan Park, Boree lane, Borenore, Nashdale, Mullion Creek, Canobolas, Towac and Windera.

The March 2010 report noted that approximately 46% of residents in the eastern area already had a waste and/or recycling service. 63% of the services were provided by Pakman, 31% by JRR and 4% by other service providers i.e. Colour City Waste. These figures were derived from a survey of the eastern areas completed in 2009 which aimed to determine the need for a waste and recycling service in the eastern areas (as defined above).

Due to the scale of the proposed service area council found that provision of a service would likely have a drastic impact on private waste contractor businesses with established clients. However, by reducing the scale of the proposed service provision area i.e. Mullion Creek large lot residential area only – these impacts may be significantly reduced.

MULLION CREEK RECYCLING POINT

Provision of a waste and recycling service to the Mullion Creek large lot residential area provides council with an opportunity to remove the recycling point currently located at the Mullion Creek Rural Fire Service (RFS) carpark.

The recycling point consists of six (6) recycling bins provided by and serviced fortnightly by JRR. Council has received correspondence from the local RFS requesting the recycling point be relocated due to ongoing contamination, illegal dumping, windblown litter and damage to the carpark caused by JRR trucks.

Council installed the recycling point after requests were received from local residents and the Mullion Creek and District Progress Association to provide a recycling service in the Mullion Creek area. The recycling point to date been largely inefficient and a point of concern consistently raised by residents, councillors and the local RFS. Commencement of a regular waste and recycling service by JRR in Mullion Creek would negate the need for these bins.

Council has previously consulted with the Ophir Road Recovery Centre in Orange to ensure that residents in the eastern areas of Cabonne are able to recycle for free at the centre. This arrangement is ongoing, therefore any residents located outside of the JRR service area are still able to recycle and utilise private contractors for their waste disposal needs.

CONCLUSION

Provision of a waste and recycling service in the Mullion Creek residential area is a positive and progressive move forward for Cabonne Council. Benefits to council include:

-     Increased recycling rates and diversion of waste from council and private landfills

-     Improved equality of waste and recycling disposal services across the Cabonne Shire

-     Improved consumer satisfaction with council services

To ensure maximum customer satisfaction and minimal complaints, prior to commencement of a service council should consider conducting some form of community consultation to both promote the benefits of the proposed service, and to educate residents on the operation of the proposed service.

It may be worthwhile for council to conduct a survey with reply paid envelopes to be provided to all landowners in the Mullion Creek R5 zone to ascertain support or otherwise for the proposal.

Council may receive some negative feedback from existing private contractors serving the area. However, by limiting the scope of the area serviced council hopes to minimise impacts on private businesses and other Cabonne residents currently utilising private services.

 

 

ITEM 27 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 828077

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Acting General Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 28 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 828080

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

Acting General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 29 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 828081

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

 

ITEM 30 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 828083

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 8 Ordinary Meeting 28 March 2017

Item 8 - Annexure 1

 

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 March, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      INVESTMENTS SUMMARY................................................................. 1

ITEM 2      RATES SUMMARY................................................................................ 1

ITEM 3      CENTROC BOARD MEETING............................................................ 1

ITEM 4      COMMUNITY FACILITATION FUND................................................. 1

ITEM 5      STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES.............. 1

ITEM 6      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    1

ITEM 7      GOVERNANCE, RISK MANAGEMENT & BUSINESS IMPROVEMENT COMMITTEE - ANNUAL REPORT..................................................... 1

ITEM 8      FIRE & EMERGENCY SERVICES LEVY (FESL) - UPDATE........ 1

ITEM 9      ANNUAL CABONNE LIBRARY TOUR 2017................................... 1

ITEM 10    MEDIA RELEASES............................................................................... 1

ITEM 11    ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................... 1

ITEM 12    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   1

ITEM 13    ENGINEERING & TECHNICAL SERVICES REPORT - CABONNE POOLS       1

ITEM 14    HERITAGE ADVISOR'S REPORT..................................................... 1

ITEM 15    DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2017        1

ITEM 16    DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2017      1

ITEM 17    MEDIAN PROCESSING TIMES 2017................................................ 1

ITEM 18    BURIAL STATISTICS........................................................................... 1  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Investment Summary February 2017.................... 1

ANNEXURE 2.1    Rates graph February 2017...................................... 1

ANNEXURE 3.1    230217_Mayoral Board Report_Feb..................... 1

ANNEXURE 6.1    Council................................................................................... 1

ANNEXURE 6.2    Traffic Light Report Summary - March 2017... 1

ANNEXURE 6.3    Australia Day 2017.......................................................... 1

ANNEXURE 7.1    Annual Report 2015-2016.............................................. 1

ANNEXURE 12.1  Engineering Report March ...................................... 1

ANNEXURE 14.1  Heritage Advisors Report March 2017.pdf..... 1 

 


 

 

ITEM 1 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investment Summary February 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 829370

 

Acting Finance Manager's REPORT

 

Council’s investments as at 28 February 2017 stand at a total of $42,228,294.

 

Council’s average interest rate for the month was 2.55%.   The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions.  The Reserve Bank’s official cash rate remained steady at 1.50% during the month of February.   However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.62%. 

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy.  The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

 

The Schedule of Investments for February 2017 is attached for Council’s information.

 

 

ITEM 2 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph February 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 829382

 

Senior Rates Officer's REPORT

 

Rate Collection Summary to 28 February 2017 is attached for Council’s information.  The percentage collected is 76.81%, which is slightly higher to the figure for previous years.

 

The third instalment fell due 28 February 2017.

 

 

 

ITEM 3 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 23 February 2017.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1.  230217_Mayoral Board Report_Feb    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015-2016 - 827534

 

Acting General Manager's REPORT

 

The Mayor, Clr Davison & Acting General Manager attended the Centroc Board meeting held in Forbes on 23 February 2017.

 

Matters discussed at the Board meeting included:

 

·    Water Security;

·    Transport Infrastructure;

·    Health;

·    Regional Development;

·    Tourism;

·    Planning;

·    Management Plan & Policy.

 

Minutes of the Board meeting and the Mayoral Board report are attached for Councillors’ information

 

 

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 827979

 

Acting General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

There were NIL allocation of funds were made in the past month.

 

 

ITEM 5 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

 

Reason For Report

To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 827980

 

Acting General Manager's REPORT

 

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

 

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

 

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

 

1.   Road program

Refer to Engineering and Technical Services update report.

 

2.   Molong quarry

Partial collapse of secondary lime shed resulting in temporary closure order.

 

3.   Canowindra Retirement Village

Council has applied to OLG to enter into a Public Private Partnership with Uniting.

 

4.   Molong Library and Visitor Information Centre

Report submitted to March Council meeting

 

5.   Yeoval & Cumnock Sewerage Scheme

Small Towns Sewer Scheme complete

 

6.   Asset Management Plans

Asset Management plans approved at June 2016 council meeting.

 

7.   Review of asset holdings

Delayed due to staff resignations

 

8.   Multi-purpose sport facility

•      Sub Base completed.

•      Sub soil drainage completed.

•      Proof rolling and compaction testing completed.

•      Kerb and gutter works 80% completed.

•      Base 80% completed.

 

ITEM 6 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Traffic Light Report Summary - March 2017

3.  Australia Day 2017    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 828093

 

Acting General Manager's REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 7 - GOVERNANCE, RISK MANAGEMENT & BUSINESS IMPROVEMENT COMMITTEE - ANNUAL REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with a copy of the annual report from the Governance, Risk Management & Business Improvement Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.c - Comply with internal audit requirements

Annexures

1.  Annual Report 2015-2016    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE - 829134

 

Acting Director of Finance & Corporate Services' REPORT

 

The Chairman of the Governance, Risk Management and Business Improvement Committee has provided a copy of the annual report for councillors’ information. A copy of the report is attached.

 

 

ITEM 8 - FIRE & EMERGENCY SERVICES LEVY (FESL) - UPDATE

REPORT IN BRIEF

 

Reason For Report

To provide councillors with an update in regards to the Fire & Emergency Services Levy (FESL)

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

0.0.0 - Item without specific IPR action

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\LEVIES\EMERGENCY SERVICES PROPERTY LEVY - 829148

 

Acting Director of Finance & Corporate Services' REPORT

 

Legislation was recently tabled in the NSW Parliament to establish the Fire and Emergency Services Levy (FESL - formerly the Emergency Services Property Levy or ESPL), to be collected by councils alongside council rates from 1 July 2017

 

As previously advised, the levy will have a significant impact on councils.

 

There are a number of minor changes in the tabled Bill compared to the draft provided in November.

 

Most notably, the Bill introduces hardship provisions that allow persons liable to pay the levy to apply to the Office of State Revenue (OSR) for a waiver or reduction of the levy payable. Councils will be required to give effect to an OSR decision by waiving or reducing the levy payable and writing off the amount waived or the amount of the reduction. This will not affect councils financially and is preferable to earlier options LGNSW commented on.

 

LGNSW’s role

While dissatisfied with the NSW Government’s failure to remove the 11.7% levy on councils, LGNSW has taken steps to help ensure that the introduction of the FESL proceeds smoothly and councils’ concerns are addressed as far as possible.

 

Since March 2016 LGNSW has hosted an implementation working group which included representatives from councils, NSW Treasury and the NSW Government, to help protect councils’ interests.

 

While the working group discussions were confidential and some government policy decisions non-negotiable, LGNSW chose to take the opportunity to be at the table and influence the legislation as it was being drafted. Strong and ongoing advocacy by LGNSW as well as representatives from councils and NSW Revenue Professionals on the working group resulted in numerous wins for the sector.

 

LGNSW successfully achieved key priorities: securing full cost recovery for councils, requiring the FESL to be separately identified on rates notices and achieving a NSW Government commitment to clearly informing the public about the FESL in advance via a communications campaign making it clear that it was a NSW Government levy (not a council one).

 

Key outcomes of FESL negotiations

The following points outlines the key issues LGNSW pursued during confidential FESL negotiations with the NSW Government, and the outcomes, which can be largely seen in the legislation the NSW Government has now introduced into the NSW Parliament.

 

·    Legislation states NSW Government must make collection payments to councils

·    Legislation wording changed to “reimburse” councils rather than “defray” costs

·    Formula for ongoing collection payments to councils to be developed with LGNSW

·    LGNSW sought agreement on “cost heads” for reimbursement (to be finalised)

·    The NSW Government rejected LGNSW’s request for councils to be paid a fee – over and above cost recovery – for being a tax collection agent

·    The levy must be separately listed on rates notices as the NSW Government’s FESL

·    NSW Government will undertake a public information campaign, to minimise enquiries to councils

·    Councils will not have to remit FESL to Government where no payment is made

·    Councils can enter into a levy recovery arrangement with the Office of State Revenue (OSR) to have FESL debts for non-rateable land referred to, and recovered by, the OSR

·    The NSW Government rejected giving council rates and charges debts priority. Any payments will be apportioned equally to a council’s rate and charges and the NSW Government’s FESL (oldest debt paid first), consistent with other Australian states

·    OSR responsible for hardship process

·    Options to drastically change land valuation notification processes rejected on LGNSW advice

·    Majority of changes requested to simplify implementation for councils’ benefit made

·    Harmonisation with the Local Government Act achieved wherever possible

·    While LGNSW requested council rating categories to be used for land classification, the range of categories settled on was smaller than proposed

·    Up-front payment for land classification by 31 December 2016

·    Government committed to, and already provided, FESL training for councils (e.g. webinars)

·    NSW Government recognises remote councils may require tailored support

·    FESL council web portal with guidance material and support network established by NSW Government

·    LGNSW and council representatives on the implementation working group

·    Treasury did not agree to early full consultation with all councils and all discussions were under strict confidentiality agreements, however NSW Treasury held early webinars for councils, at LGNSW’s request

·    Working group and LGNSW saw draft legislation, and secured revisions

 

Next key date - FESL classification notification

The legislation requires that councils notify all landowners of their FESL classification by 30 April 2017. Notifications of FESL classifications should be provided to landowners in conjunction with councils’ April rates instalment notices. If a landowner does not receive an April rates instalment notice, a standalone notice of FESL classification should be provided.

 

Treasury has also asked councils to conduct a final review of their land classifications, to ensure consistency with the Bill.

 

Next Steps

A public awareness campaign for the levy will begin once legislation is enacted, with digital, search and display advertising from March. The FESL website will be refreshed and updated from this time. A key aim of the campaign is to emphasise that the FESL is a NSW Government Levy designed to fund fire and emergency services paid alongside council rates. The advertising will comprise mainstream media as well as direct mail sent along with council rates notices. It will direct queries to the FESL website and call centre – rather than to council customer service centres.

 

Treasury advises that comprehensive FAQs will be posted to the FESL council portal very shortly. Further, Treasury will be posting a webinar geared toward customer service staff in early April 2017.

 

LGNSW will continue to be involved in implementation including the development of the methodology for reimbursement of ongoing costs and continue to advocate for the removal of the 11.7% council contribution and more transparent funding for emergency services overall.

 

 

ITEM 9 - ANNUAL CABONNE LIBRARY TOUR 2017

REPORT IN BRIEF

 

Reason For Report

To keep Council informed of the outcome of the annual library tour of the three Cabonne libraries for 2017.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.2.c. Undertake annual libraries tour

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\VISITS AND TOURS\LIBRARY TOURS - 829044

 

Acting Director of Finance & Corporate Services' REPORT

 

Each year Council’s two representatives to the Central West Libraries Committee, conduct a tour of the three libraries in Cabonne in Molong, Manildra and Canowindra to confer with the Library Officers and identify any maintenance issue that may need to be addressed.

 

The 2017 Library Tour was conducted on Friday 10 March by Clr Culverson and council’s alternate delegate, the Administration Manager.

 

All three Library Officers at Molong, Manildra and Canowindra raised no major concerns with the library buildings, although it was noted that some of the ceiling panels at the Canowindra Library needed replacing due to previous water damage before the new roof was constructed.

 

The Molong Library Officer advised that Central West Libraries (CWL) would soon be introducing a new scanning system to enable patrons of the library to self-check out items, and that a security sensor would be put into place at the entrance of the library.

 

The Molong Library Officer also advised that she had received many enquiries from patrons about when the planned new library for Molong would be opened.

 

The Canowindra Library Officer showed the children’s area of the library, for which she had been able to obtain coloured cushions for the children to use, free of charge from Orange Library, who were going to dispose of the cushions after the recent library renovations in Orange.

 

The Canowindra Library Officer also showed coloured buntings that she had created in her own time with her own resources for the children’s area that were noted to be a colourful and welcome addition to the Canowindra Library.

 

The maintenance issues that arose from the tour have all been tasked to the appropriate council staff and are currently being actioned to complete.

 

ITEM 10 - MEDIA RELEASES

REPORT IN BRIEF

 

Reason For Report

To inform Council of media releases in 2017

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d - Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2016 - 829393

 

Acting Economic Development Manager's REPORT

 

DATE

MEDIA RELEASE

MEDIA/PUBLICATIONS

5 January 2017

Aussie entertainment, barbecues and pool parties on Australia Day

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News, Wellington Times

16 January 2017

Cabonne marks year of achievements despite merger threat

Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

17 January 2017

Illegal dumping puts Molong recycling service in jeopardy

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Molong.com.au, Canowindra Phoenix

19 January 2017

Waste and Recycling Collection Calendar for 2017

 

Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

19 January 2017

Pool lifeguards - free training

Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

20 January 2017

Cabonne Mayor welcomes Barilaro's vow to end rural council mergers

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Sydney Morning Herald, Daily Telegraph, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News, Wellington Times

20 January 2017

Yellowbox Road closed

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE

23 January 2017

Yellowbox Road Reopened

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE

27 January 2017

Cabonne Australia Day Award winners for 2017

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News, Wellington Times

2 February 2017

$2m tender awarded to build first section of pipeline

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News, Wellington Times

6 February 2017

Widening and culvert works to be undertaken on Pinnacle Road

2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Molong.com.au

7 February 2017

New road and bridge constructions a huge boost for Cabonne

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

10 February 2017

Gates to Mount Canobolas closed this weekend because of high fire risk

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong.com.au

13 February 2017

Level 1 water restrictions for Yeoval

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Yeoval Satellite Weekly, Cumnock Progress Review, Molong.com.au

13 February 2017

New Manildra recycling centre lets residents dispose of problem wastes

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

14 February 2017

Cabonne mayor ecstatic at merger backdown

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News, Wellington Times

15 February 2017

Request for community feedback - Orana House, Canowindra

ABC Radio, Canowindra News, Canowindra Phoenix

17 February 2017

Road Closure Belubula Way - Canowindra to Mandurama

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong.com.au

23 February 2017

Free business breakfasts to celebrate Back to Business Week

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Molong.com.au, Canowindra Phoenix

23 February 2017

New Deputy Mayor to be elected next week

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

23 February 2017

Registrations open for Clean Up Australia Day

2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

27 February 2017

Mayor turns first sod on new Molong aged care units

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Molong.com.au, Yeoval Satellite Weekly, Manildra Matters

28 February 2017

Cr Kevin Walker elected unopposed as Deputy Mayor of Cabonne

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

1 March 2017

Yellowbox Road temporarily closed due to roadworks

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong.com.au

2 March 2017

Minister confirms Cabonne election date

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

2 March 2017

Yellowbox Road expected to reopen late this afternoon

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong.com.au

8 March 2017

Drivers placing themselves in danger by ignoring road closed signs

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong.com.au

9 March 2017

Free Cuppa initiative aims to reduce driver fatigue

2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

14 March 2017

New date for Council's April meeting

2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

14 March 2017

Development approval for new Molong library

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

14 March 2017

Goal posts to be replaced at six sports fields

Prime TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

17 March 2017

Expressions of interest sought for redesign of main streets, entrances and focal points of Cabonne towns and villages

2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

 

 

 

 

ITEM 11 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 829245

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Activities undertaken by the Acting Economic Development Manager and Tourism and Community Development Coordinator are listed below.

 

Projects and Programs

 

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

 

The latest CCTAC meeting was held on Tuesday 28 February 2017 at the Molong Council Chambers. The meeting was well attended with six members in attendance and two apologies. The main focus of the meeting covered Tourism direction and impending network changes with Destination NSW, Central NSW Tourism and the Orange Region.

 

Clr Ian Davison provided a detailed update to the committee on the TDO, Tourism Transition Board and their current developments. He also informed the Committee of Council’s intention to beautify and improve the main street landscapes of Cabonne villages and appoint a consultant to plan the process and set future direction.

 

The committee is keen to support the Animals on Bike community initiative and to invite Rhonda Watt and Don Bruce to its next meeting to discuss support and future direction for this attraction.

 

The next CCTAC meeting is scheduled for Wednesday 26 April 2017

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne ‘What’s On’ Newsletter for March newsletter promotes 22 events and activities which set the scene for an active month. The main events for this month included Canowindra 100Mile Dinner, Newcrest Challenge with over 1200 cyclists, Jayes Gallery Art Exhibition, Amusu Theatre movie screenings, MBC Women’s Ari Business events, Taste Canowindra, NSW Sheep Dog Workers State Championship in Molong and the Cumnock Show.

 

The What’s On newsletter was distributed via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups and regional and local media. It was posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

 

Caravanning Industry Support

 

The Molong Caravan RV Friendly Town signs and Dump point signs have been well received with positive community comments received.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

Month

Activity

2015

2016

2017

January

Visits

8,971

10,457

39,097

Hits

83,274

123,475

392,053

February

Visits

7,813

7,846

39,285

Hits

88,736

73,042

150,047

March

Visits

7,937

6,259

 

Hits

80,202

113,645

 

April

Visits

8,313

7,132

 

Hits

88,480

100,572

 

May

Visits

7,293

6,567

 

Hits

91,554

105,668

 

June

Visits

6,757

7,966

 

Hits

96,266

133,625

 

July

Visits

7,489

8,007

 

Hits

109,530

190,403

 

August

Visits

7,889

7,687

 

Hits

129,623

229,557

 

September

Visits

7,024

7,816

 

Hits

84,260

178,115

 

October

Visits

7,933

9,554

 

Hits

139,823

371,346

 

November

Visits

7887

12,853

 

Hits

124,306

402,807

 

December

Visits

7,211

18,696

 

Hits

109,865

484,766

 

Year Total

Total Visits

 92,517

103,153

78,3827

Total Hits

1,137,183

2,402,115

542,100

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine

b.   IMAG on the webpage

c.   Canowindra News.

d.   Food Week Program

e.   Cartoscope Dubbo and area Map

f.    2017 Canowindra Hot Air Balloon Challenge Program

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism teleconference is to take place on the 22 March with all Tourism Managers invited to discuss the upcoming planning for the Culinary and Agri-business Tourism campaign for 2017.

 

Upcoming Events

 

Upcoming events in the Cabonne LGA include:

 

a.   At the Vineyard Presents 1 April 2017.

b.   Cumnock Long White Lunch 1 April 2017.

c.   Orange Apple Ramble 1 April 2017

d.   Molong Village Green 100 Mile Dinner 3 April 2017.

e.   F.O.O.D Week 31 March - 9 April 2017.

f.    Canowindra Balloon Challenge 18-25 April 2017.

g.   NSW Masters Cycling Road Race 22 – 24 April 2017 (Molong 22 April).

h.   Canowindra Creative Centre ‘Make it, Grow It, Bake It’ 22-23 April 2017

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team has administered the following enquires and/or met with:

 

a.          Age of Fishes Museum – ongoing support

b.          Cycling NSW - NSW Masters Championships Road race April.

c.          Bicycle Network

d.          Central NSW Tourism.

e.          Brand Orange

f.           Campervan & Motorhome Club of Australia –RV Friendly Towns.

g.          Canowindra Arts Group

h.          Orange Viticulture Organisation

i.           Canowindra@home

j.           Borrodell Vineyard

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   Brand Orange.

b.   CENTROC.

c.   Orange City Council.

d.   Blayney Council.

e.   NSW State Masters Road Championship.

f.    Adloyalty

g.   Orange Wine Region.

h.   BEC Orange.

i.    Business Chamber – Canowindra.

j.    Age of Fishes Museum.

k.   MBC Molong

l.    Yeoval Progress Association.

m.  Central NSW Tourism.

n.   Orange Tri-Athlete Association

 

Local Government NSW Tourism Conference 2017

 

Local Government NSW Tourism Conference 2017 was held in Taree the Manning entertainment Centre from 12 -14 March with the theme “Tourism is Everyone’s Business”.

 

Clr Ian Davison and Cabonne’s Promotions and Tourism Officer Lynne Hawkes attended this conference. Both attendees felt that there were a number of valuable contacts made, and presentations that shared experiences and concepts that provide potential for Cabonne Council’s future planning for council’s tourist industry.

 

Daroo Business Awards

 

The 2017 Daroo Business Awards are scheduled for Friday 3 November 2017, with Yeoval to be the host village.

 

The next meeting of the Daroo Awards Committee will be held on Tuesday 28 March 2017, starting at 6pm.

 

ITEM 12 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Engineering Report March    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 827894

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2016/17 works in the Engineering and Technical Services department. 

 

ITEM 13 - ENGINEERING & TECHNICAL SERVICES REPORT - CABONNE POOLS 

REPORT IN BRIEF

 

Reason For Report

To clarify a question raised from February 2017 Council meeting

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 830376

 

Acting Director of Engineering & Technical Services' REPORT

 

At the February 2017 Council meeting, it was resolved: -

 

“THAT a further report be provided clarifying the definition of “Other” for Cabonne pools in the annexure to the current report.”

 

Items listed under Pools – Other in the Engineering and Technical Services Report are defined in the table below.

 

Other total should read $117,375 instead of $129,317.

 

Pool Capital Works Projects comprise of: -

 

Yeoval Pool Picnic Shelters

$14,375

Yeoval Pool Playground – Additional Equipment

$11,500

Yeoval Pool New Shade Cover

$3,450

Canowindra Pool Replace Old Floodlights

$8,050

Canowindra Pool Upgrade Pumps

$8,050

Eugowra Pool Replace Pumps

$15,870

Swimming Pools Emergency Replacement of Pumps

$15,870

Regulation Signage for 6 Pools

$18,460

Manildra Pool Electric Wiring in Chlorinator

$8,000

Manildra Pool Rectify and Protect Surfaces

$5,750

Cumnock Pool Chlorinator

$8,000

TOTAL

$117,375

 

 

ITEM 14 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisors Report March 2017.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 828853

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for March 2017 is attached for the information of the council.

 

 

 

ITEM 15 - DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 827765

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 01/02/2017 to 28/02/2017 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

 

TYPE

ESTIMATED VALUE

Section 68 Only x 6

$----

Event (Market)

$----

Signage for Cellar Door

$----

Land Use

$----

Temporary Use of Land (Events)

$----

Modification to Detached Dwelling (Dual Occupancy)

$----

Modification to Storage Shed \

$----

Modification to Alterations & Additions

$----

Detached Storage Shed

$30,000

Storage Shed

$11,500

Dwelling with Detached Storage Shed & Pool

$650,000

Dwelling

$40,000

Alterations & Additions to Existing Dwelling

$111,650

Dwelling

$320,000

Demolition & Construction of Outbuilding & Carport

$220,000

Storage Shed

$18,000

Storage Shed

$80,000

Alterations & Additions to Existing Hotel

$100,000

Storage Sheds x 2

$80,000

Attached Awning to Rear of Dwelling

$19,200

TOTAL: 25

$1,680,350

 

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

In Ground Swimming Pool

$62,000

TOTAL: 1

$62,000

GRAND TOTAL: 17

$1,742,350

 

 

 

ITEM 16 - DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 827784

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 01/02/2017 to 28/02/2017 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Section 68 Only x 5

$-----

2 Lot Subdivision

$-----

Modification to Dwelling

$-----

Modification to 3 Lot Subdivision & Dwelling

$-----

Dual Occupancy

$250,000

Alterations & Additions to Existing Dwelling

$375,911

Dual Occupancy

$180,000

Enclosed Verandah

$10,000

Dwelling & Detached Storage Shed

$400,919

Storage Shed

$11,500

Storage Shed

$19,000

Demolition, Construction of Community Facility and Alterations to Existing Community Hall

$1,000,000

TOTAL: 16

$2,247,330

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

                                            

TYPE

ESTIMATED VALUE

In-Ground Swimming Pool

$41,875

TOTAL: 1

$41,875

 

GRAND TOTAL: 17

$2,289,205

Previous Month: 20

$2,015,840

 

 

ITEM 17 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 828840

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of February:

 

YEAR

MEDIAN ACTUAL DAYS

2012

50

2013

41.5

2014

20

2015

27.5

2016

45

 

Summary of median Application Processing Times for 2016:

 

MONTH

MEDIAN ACTUAL DAYS

January

33

February

36

March

 

April

 

May

 

June

 

July

 

August

 

September

 

October

 

November

 

December

 

 

 

ITEM 18 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 828857

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

July

1

August

4

September

6

October

4

November

3

December

4

January

4

February

2

March

 

April

 

May

 

June

 

Total

28

  


Item 1 Ordinary Meeting 28 March 2017

Item 1 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 2 Ordinary Meeting 28 March 2017

Item 2 - Annexure 1

 

PDF Creator


Item 3 Ordinary Meeting 28 March 2017

Item 3 - Annexure 1

 

Report from the Mayor attending the Centroc Board

Meeting 23 February 2017

Forbes Services Club

 

I attended the Centroc Board meeting at the Forbes Services Club 23 February 2017 and provide the following report for Council’s information, along with the draft meeting minutes.

The next meeting will be held at Parliament House 25 May, with the support of Member for Bathurst, the Hon. Paul Toole. Correspondence will be sent expressing the Boards appreciation.

 

Transport Infrastructure – The Board was notified of a potential project with CSIRO on agricultural freight, as an extra layer to the Regional Freight Movement Map developed by the National Heavy Vehicle Regulator and the Centroc Road Transport Technical Committee.

The Board resolved to ramp up advocacy for the Bells Line Corridor including reference to the escalating costs over time as North West Sydney continues to develop.

To progress this meetings are being coordinated with key Federal and State Ministers and members including the newly appointed Minister for Roads, Maritime and Freight The Hon Melinda Pavey.

Water Security – There has been a significant amount of happening in the Water Portfolio since our last meeting. Notably there is a lot of action in and around progressing a new storage high in the Lachlan catachment.

The Board adopted the Communique between Centroc, Lachlan Valley Water and the Belubula Landholders Association, see below.

 

With the commencement of Phase Two Lachlan Priority Catchment Water Security Investigations, representatives from Lachlan Valley Water, the Belubula Landholders Association and Centroc met on 17 November 2016 to re-affirm their joint position on a proposed dam on the Belubula River developed in November 2015. The three groups re-affirmed the communique as follows:

 

a.    The prosperity of our region is closely tied to both healthy towns and a successful agricultural sector.

b.    Currently water security is limiting economic development in the towns, industry, mining and agricultural sectors of the Lachlan Valley.

c.     Options that offer substantive improvements for both urban water security and agricultural water security are supported by the Centroc Board as well as by the Belubula Landholders Association and Lachlan Valley Water.

d.    Failure of urban water supplies is socially unacceptable and as such Centroc Councils support investment in additional water storage providing it addresses urban and agricultural water needs.

 

The following two points were added:

e) The Centroc Board, Belubula Landholders Association and Lachlan Valley Water welcome the announcement of GHD as the strategic partner to assist WaterNSW with the Phase 2 feasibility study on the proposed dam site on the Belubula River.  These organisations expect that the outcome of the study will be to ensure an informed decision is made regarding options for a new storage in the Lachlan catchment.

f) A new storage in the upper reaches of the Lachlan catchment will have community wide benefits through flood mitigation in the Lachlan and Belubula River valleys with the costs to State government for the repair of flood damaged infrastructure offset by the costs of the operation of the dam.

 

 

Centroc , under the auspices of the Executive will send correspondence to WaterNSW detailing the region’s urban water security demands based on most recent studies.

 

A pre-consultation teleconference convened by WaterNSW was held with Centroc representatives. The purpose of the meeting was to update WaterNSW on Centroc’s water security work, in particular, work undertaken on the outcomes of the Centroc Water Security Study.

 

Further actions to be undertaken include WaterNSW hydrologists and Centroc representatives to meet to determine what opportunities exist for Centroc’s modelling for urban supplies to be updated in parallel with the work being done as part of the Lachlan Priority Catchment Water Security Investigations-Phase Two.

 

The Board welcomed Cr David Somervaille, Chair of Central Tablelands Water, as the Portfolio Mayor for Water.

 

Health – A review of the Beyond the Range (BTR) program was provided. Marketing for the BTR has been primarily through social media, with good engagement. Members from each council are encouraged to engage in the social media to be effective.

 

The Board resolved to offer support and undertake activity to ensure the potential of the Murray Darling Basin Medical School is realised in Central NSW.

 

A meeting with the Chair of Centroc and the newly appointed Minister for Health the Hon Brad Hazzard is currently being organised. Given the Member for Calare Andrew Gee has been so active in this space, the Chair is seeking to meet with him as soon as possible in this regard.

 

Regional Development –Peter McMillan Executive Officer of Regional Development Australia Central West (RDACW) updated members on activities. RDACW have been asked to identify black spots in the region and provide feedback.

 

Ian Scott from NBN will be asked to present to the next Board meeting.

 

Mr Ashley Albury newly appointed Director of DOC Greater Western NSW, was welcomed. Mr Albury gave members an update on additional portfolios that now fall under DPC.

 

Tourism – Board members discussed the future model for the Central NSW Tourism Board and welcomed CNSWT Board member, and Cabonne Councillor, Cr Ian Davison who gave an update on 3 potential options under development for regional tourism into the future.

 

Planning – A Regional response to the Planning Legislation changes will be lodged, developed with feedback from the Centroc Planners Group.

 

A meeting with the Chair of Centroc and the newly appointed Minister for Local government, Ms Gabrielle Upton is currently being organised to ascertain the NSW Government’s appetite for progressing Joint Organisations.

 

Management Plan and Policy – The Board discussed the member fee structure, as per the indicative schedule provided, further options will be prepared for the May meeting.

 

 

Operational – On the back of recent savings of $155Kpa on diesel procurement, the Board resolved to write to Mid -Western Regional Council referring to recent correspondence seeking advice on operational membership noting the value proposition and existing engagement.

 

There is a lot of valuable collaborative activity continuing to go on through this challenging reform of Local Government and Centroc members should be congratulated for their collaborative efforts for better outcomes for the region. 

 

I commend this report to you.

 

Attachments:

1.    Draft Minutes of the Centroc Board meeting


Item 3 Ordinary Meeting 28 March 2017

Item 3 - Annexure 1

 

 

4b        Confirmation of the Minutes of the Board Meeting 23 February 2017 held in Forbes

Board Delegates in bold

Cr G Rush

Bathurst Regional Council

Cr J Davis

Orange City Council

Mr D Sherley

Bathurst Regional Council

Mr G Styles

Orange City Council

Cr S Ferguson

Blayney Shire Council

Cr K Keith

Parkes Shire Council

Ms R Ryan

Blayney Shire Council

Mr K Boyd

Parkes Shire Council

Cr I Gosper

Cabonne Council

Cr B McCormack

Upper Lachlan Shire

Mr S Harding (Acting)

Cabonne Council

Mr J Bell

Upper Lachlan Shire

Cr D Somervaille

Central Tablelands Water

Cr M Liebich

Weddin Shire Council

Mr G Rhodes

Central Tablelands Water

Mr G Carroll

Weddin Shire Council

Cr B West

Cowra Council

Mr A Albury

Dept Premier & Cabinet

Mr P Devery

Cowra Council

Mr P Mc Millan

RDACW

Cr G Clifton

Forbes Shire Council

Cr Ian Davison

Cabonne Council

Mr D Green

Forbes Shire Council

Ms J Bennett

Centroc

Cr J Medcalf

Lachlan Shire Council

Ms M Macpherson

Centroc

Mr R Hunt

Lachlan Shire Council

Ms A Thomas

Centroc

Cr K Sajowitz

Oberon Council

Ms V Page

Centroc

Mr G Wallace

Oberon Council

 

 

 

 

1              Meeting opened at 10.05am by Chair Cr G Rush

 

2              Apologies

Cr S Lesslie, Mr A Muir, Ms W Tuckerman, Mr A McMahon, Cr G Miller, Mr A McCormack

Resolved                                                                                                                               Cr M Liebich/Cr J Medcalf

That the apologies for the Centroc Board meeting 23 February 2017 listed above be accepted.

 

3.            Minutes

3a        Noting of the Minutes of the GMAC Meeting 9 February 2017

Resolved                                                                                                                                    Mr D Green/Mr R Hunt

That the Minutes of the Centroc GMAC Meeting 9 February 2017 held in Orange be noted.

 

3b        Confirmation of the Minutes of the Board Meeting 24 November 2016

Resolved                                                                                                                                  Cr B West/Mr D Sherley

That the Minutes of the Centroc Board Meeting 24 November 2016 held in Canberra be confirmed.

 

3c        Noting of the Centroc Board Annual General Meeting meeting 24 November

Resolved                                                                                                                                   Cr B West/Cr J Medcalf

That the Minutes of the Centroc Board Annual General Meeting 24 November 2016 held in Canberra be confirmed.

 

3d        Noting of the Centroc Executive meeting 9 February 2017 at Orange

Resolved                                                                                                                                        Cr B West/D Sherley

That the Minutes of the Centroc Executive meeting 9 February 2017 at Orange be noted.

 

4.            Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                            Cr J Medcalf/Mr R Hunt

That the Board note the Matters in Progress, making deletions as suggested.

 

 

5.            Correspondence

5a        Correspondence In

Resolved                                                                                                                              Cr J Medcalf/Cr B West

That the Board note the incoming correspondence.

 

5b        Correspondence Out

Resolved                                                                                                                                     Mr K Boyd/Cr I Gosper

That the Board note the outgoing correspondence.

 

6.            Reports

6a        Transport Infrastructure including Bells Line of Road

Resolved                                                                                                                                   Cr K Boyd/Mr D Sherley

That the Board note the Transport Infrastructure report and ramp up advocacy for the Bells Line Corridor including reference to the escalating costs over time as North West Sydney continues to develop.

 

6b           Water Infrastructure Report

Resolved                                                                                                                                     Mr K Boyd/Cr I Gosper

That the Board note the Water Infrastructure report and:

1.    The Chair or his delegate be nominated as a place-holder representative for Centroc on the Lachlan Valley Water Security Project Community Reference Group with a view to it going to the Board for determination;

2.    note there is a sense of urgency regarding responsiveness to securing improved water storage for the region;

3.    under the auspices of the Executive correspondence be sent to WaterNSW detailing the region’s urban water security demands based on most recent studies;

4.    the re-affirmed Communique between Centroc, Lachlan Valley Water and the Belubula Landholders Association be adopted; and

5.    Support in principle for using the National Asset Management Assessment Framework across the region with further scoping advice and financial implications to be provide in a follow-up report.

 

Orange delegates arrived 10.10

 

6c        Health Report

Resolved                                                                                                                                Cr J Medcalf/Mr G Carroll

That the Board note the Health report and

1.    it note the review of Beyond the Range (BTR) and provide a report to members in line with this advice including seeking an increase in engagement with the social media campaign;

2.    Centroc host and fund social media training for members specific to promoting Screen Central; BTR and CNSWT;

3.    it reach out using BTR with a view to incorporating marketing into Universities and post graduate programs in the Area Health Services;

4.    endorse the submission lodged regarding the need for a rural medical school and

5.    offer support and undertake activity to ensure the potential of the Murray Darling Basin Medical School is realised in Central NSW.

 

6d        Regional Development

Resolved                                                                                                                                     Cr B West/Mr G Styles

That the Board note the Regional Development report and

1.    it receive a report on progressing opportunities as identified in the “Making it Happen in the Regions - Regional Framework;”

2.    key stakeholders including the Economic Development Officers’ Forum and RDACW give consideration to the Economic Enablers’ Report (the Report) and provide feedback with a view to leveraging it in the region’s interest;

3.    members use the advice and language in the Report when making grant applications;

4.    request RDACW to source data on Black Spots in the region and provide feedback; and

5.    and invite Mr Ian Scott of the NBN to make a presentation to the Board on the NBN roll-out including downloads and uploads delivery.

 

The Chair welcomed an update from Peter McMillan Executive Officer of RDACW

The Chair welcomed an update from Ashley Albury, Director of Greater Western NSW Regional Coordinator of DPC and congratulated him on his appointment to the role.

 

6e        Tourism Report

Resolved                                                                                                                             Mr G Styles/ Cr S Ferguson

That the Board Executive note the Tourism Report and

1.    note the expenditure of $2500 on a workshop to inform a potential regional application through Central NSW Tourism to the Building Better Regions Fund; and

2.    note the actions of the Executive as they:

a.    sent correspondence to Central NSW Tourism seeking advice on options for the future of regional tourism in Central NSW;

b.    these options are to include the value proposition for members; and

c.     this advice to inform the Executive meeting in April.

 

Cr K Keith arrived at 10.49am

 

6f         Planning Report

Resolved                                                                                                                                     Cr J Davis/ Mr G Styles

That the Board note the Planning Report and lodge a submission on changes to Planning Legislation developed in consultation with members by 10 March 2017.

 

6g        Management Plan and Policy Report

Resolved                                                                                                                              Mr D Sherley/Mr P Devery

That the Board note the Management Plan and Policy Report and

1.    approve the Investments’ Policy and the Internally Restricted Reserves Policy;

2.    approve the Management Plan in principle;

3.    note the indicative fee structure and receive a report on options for fee structures; and

4.    note that advice on Tier 1 and Tier 2 priorities will be provided to the Board subsequent to the Chair meeting with members to discuss priority and

5.    that Cr David Somervaille be appointed the Portfolio Mayor for Water.

 

6h        Operational Report

Resolved                                                                                                                                  Mr D Sherley/Mr K Boyd

That the Board note the Operational Report and

1.    Write to Mid -Western Regional Council referring to recent correspondence seeking advice on operational membership noting the value proposition and existing engagement; and

2.    Note that attendance and engagement in programming will be dealt with on a case by case basis with reports provided to GMAC and the Board as required.

 

6i         Financial report

Resolved                                                                                                                                   Cr K Keith/Mr P Devery

That the Board note the Financial Report

 

7.    Matters Raised by Members

Resolved                                                                                                                      Cr D Somervaille/ Cr M Liebich

That correspondence be sent to the Member for Bathurst the Hon Paul Toole for his ongoing support for the organisation for the May Board meeting at Parliament House.

Western Division Conference – Cr Medcalf and Robert Hunt will be attending. The Deputy Premier, the Hon John Barilaro and Member for Murray, Adrian Piccoli will be in attendance. Cr Medcalf advised he is happy to take any feedback from members to NSW Government representatives.

 

8.    Speakers to the next meeting

Board:

NBN Ian Scott – May 2017

 

GMAC:

NSW Data Analytics - Dr Ian Oppermann CEO and Chief Data Scientist

Local Government Procurement – Mr Luke Kenny

 

9.    Next Meetings

GMAC – 4 May - Orange

Board – 25 May – Sydney Parliament House

 

Meeting closed at 11.17am

 

Page 4 is the last page of the Centroc Board Minutes 23 February 2017

 

 


Item 6 Ordinary Meeting 28 March 2017

Item 6 - Annexure 1

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Sharlea Kenney

For Determination

PURCHASE OF STATE RAIL OWNED LAND FOR NASHDALE RAIL OVERBRIDGE

 

Michael Ryan

 

 

MOTION (MacSmith/Wilcox)

THAT Council:

1.             Compensate the owners of Lot 2 DP 109486 the sum of $2,000 for the acquisition of the subject land;

2.             Pay all legal, survey, production and plan lodgement costs associated with the purchase of the land;

3.             Affix the common seal to the documents associated with the purchase of the land; and

4.             Classify the land as operational.

 

17 Mar 2017 - 10:16 AM - Jolene Pearson

With LPI and when JHR receive information from them they will get back to Council's solicitor.

07 Dec 2016 - 10:38 AM - Sharlea Kenney

Waiting for messenger and messenger to send invoice to council for payment

01 Nov 2016 - 3:48 PM - Sharlea Kenney

Still in 6 week settlement and with solicitors

15 Sep 2016 - 11:41 AM - Jolene Pearson

Have contract of sale for Nashdale overpass Bridge. Council has signed it and handed to solicitors. Deposit not yet paid, awaiting advise from solicitors before paying that.

09 May 2016 - 1:48 PM - Sharlea Kenney

Still with JHR they said they needed to confirm the area (which has been done on multiple occasions) and also said they needed a subdivision. I gave them the area again they said they need a subdivision certificate (ended up getting Council’s surveyor to email them telling them they don’t need a subdivision for an acquisition done in that manner). Now they have said they will continue processing.

11 Mar 2016 - 9:45 AM - Sharlea Kenney

still no further update

15 Jan 2016 - 12:57 PM - Sharlea Kenney

Last correspondence was on 11/11/15, JHR wanted confirmation of how much land was being acquired as their solicitor was unsure and could not proceed with organising sale. I advised on the 11/11 of the land required by Council and sent through another copy of plans. Have sent JHR correspondence asking for update.


11 Nov 2015 - 10:35 AM - Sharlea Kenney

still waiting on JHR - design staff liaising with JHR

08 Sep 2015 - 4:25 PM - Sharlea Kenney

reply from Jacob Evans - Have responded to Rail advising that we had accepted their pricing offer and we are awaiting on them to draw up contracts of sale.

23 Jul 2015 - 12:17 PM - Sharlea Kenney

Still with JH awaiting contracts to be signed

04 Jun 2015 - 3:04 PM - Sharlea Kenney

Jacob Evans comment - Have responded to Rail advising that we had accepted their pricing offer and we are awaiting on them to draw up contracts of sale.

02 Apr 2015 - 3:49 PM - Sharlea Kenney

1.                Have replied to JHR rail and accepted offer. Awaiting them to draw up sale contracts and I need to try to double check that the subdivision has been finalised and ready for the sale

06 Feb 2015 - 9:49 AM - Sharlea Kenney

paperwork has been recieved.  Currently in the process of getting this finalised and sent to solicitors

06 Jan 2015 - 3:57 PM - Sharlea Kenney

Property Officer for JHR has contacted me and is chasing these documents up.

01 Dec 2014 - 3:02 PM - Sharlea Kenney

have asked for an update from John Holland....no response

09 Oct 2014 - 11:19 AM - Sharlea Kenney

Action reassigned to Sharlea Kenney by: Sharlea Kenney

02 Jul 2014 - 10:36 AM - Kristi Whiteman

Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress.

02 Apr 2014 - 12:58 PM - Jason Theakstone

another email sent today requesting update

07 Mar 2014 - 3:36 PM - Jason Theakstone

emial sent 7/3/14 requesting update on progress of application

07 Mar 2014 - 10:37 AM - Jason Theakstone

AWAITING JOHN HOLLOND RAIL

05 Nov 2013 - 3:54 PM - Jason Theakstone

in progress awaiting JHR

17 Oct 2013 - 3:29 PM - Jason Theakstone

Application submitted to JHR. awaiting advice from JHR

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Sharlea Kenney

Confidential Items

PURCHASE OF UNIDENTIFIED RAILWAY LAND NORTH OF LOT 1 DP 745958 MOLONG

 

Michael Ryan

 

 

Recommendation (Wilcox/Culverson)

THAT Council:

1.             Proceed with the subdivision and purchase of the unidentified railway land north of Lot 1 DP 745958, Molong.

2.             Affix the seal of Council to the subdivision and acquisition documents.

3.             Classify the land as operational.

 

08 Mar 2017 - 11:49 AM - Sharlea Kenney

Currently with solicitors to draw up transfer paperwork.

07 Dec 2016 - 10:39 AM - Sharlea Kenney

survey completed
JHR have said they endorsed plan just waiting for council to receive

02 Nov 2016 - 11:25 AM - Sharlea Kenney

survey has been completed and information sent to Enviro for information as JHR wanting to get land subdivided. 
Awaiting on information

15 Sep 2016 - 11:51 AM - Sharlea Kenney

Quote accepted waiting for correspondence from contractor - Matt Forsyth

09 May 2016 - 1:49 PM - Sharlea Kenney

They advised that they now need a subdivision to be completed. Subdivision will be needed to finalise this one so I have sent this job to 3 surveyors for quotes. Have only received one quote so far. Will await to receive the remaining quotes

11 Mar 2016 - 9:46 AM - Sharlea Kenney

investigations still happening

15 Jan 2016 - 12:55 PM - Sharlea Kenney

John Holland asked for Council to supply 149 Certificate and provide sewer diagrams late last year. 149 Certificate asked to be supplied by Environmental Services.
Environmental Services have advised that further investigations need to be done before supplied with 149.

11 Nov 2015 - 10:36 AM - Sharlea Kenney

still waiting on JHR - design staff liaising with JHR

08 Sep 2015 - 4:24 PM - Sharlea Kenney

Reply from Jacob Evans - Still haven't heard from John Holland Rail at all regarding this or the one below. I have literally just emailed them again this morning so awaiting a response but they haven't sent anything through at this stage.

23 Jul 2015 - 12:18 PM - Sharlea Kenney

Still awaiting approval from NSW Government properties for Rail to sell land directly to Council

04 Jun 2015 - 2:54 PM - Sharlea Kenney

Jacob Evan comment - Last correspondence from Rail was that they are still awaiting approval from Government Properties NSW to be able to sell land direct to Council.

02 Apr 2015 - 3:50 PM - Sharlea Kenney

2.                Have contacted JHR regarding this matter and its still with Transport NSW so waiting on them. I was advised that JHR will follow them up to try to get a result.

06 Feb 2015 - 9:39 AM - Sharlea Kenney

have received confirmation from JHR to purchase.  In the process now of doing all the paperwork and sending to solicitors.

06 Jan 2015 - 3:57 PM - Sharlea Kenney

Property Officer from JHR has contacted me and is chasing the documentation up

01 Dec 2014 - 3:03 PM - Sharlea Kenney

have asked for an update from John Holland....no response

09 Oct 2014 - 11:20 AM - Sharlea Kenney

Action reassigned to Sharlea Kenney by: Sharlea Kenney

02 Jul 2014 - 10:40 AM - Kristi Whiteman

Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress.

02 Apr 2014 - 12:58 PM - Jason Theakstone

email sent today requesting update

07 Mar 2014 - 10:37 AM - Jason Theakstone

AWAITING JOHN HOLLAND RAIL

05 Nov 2013 - 3:55 PM - Jason Theakstone

Awaiting JHR

17 Oct 2013 - 3:30 PM - Jason Theakstone

Application sent to JHR. Awaiting advice

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Victoria Priest

Confidential Items

PURCHASE OF UNIDENTIFIED RAILWAY LAND NORTH OF LOT 1 DP 745958 MOLONG

 

Steve Harding

 

 

Recommendation (Wilcox/Culverson)

THAT Council:

1.             Proceed with the subdivision and purchase of the unidentified railway land north of Lot 1 DP 745958, Molong.

2.             Affix the seal of Council to the subdivision and acquisition documents.

3.             Classify the land as operational.

 

16 Mar 2017 - 3:13 PM - Victoria Priest

Noted comments from DETS PA that Currently with solicitors to draw up transfer paperwork. - Awaiting documents to apply seal - IN PROGRESS

09 Feb 2017 - 10:05 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:15 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 2:53 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

24 Aug 2016 - 4:27 PM - Victoria Priest

Spoken with DETS PA - no further updates as yet - still awaiting documents to apply seal

04 Jul 2016 - 12:20 PM - Victoria Priest

noted comments from DETS PA from May 2016
Awaiting documents to apply seal

28 Apr 2016 - 4:40 PM - Victoria Priest

Noted comment from DETS PA from 11/3/16 - awaiting documents to apply seal.

10 Mar 2016 - 9:43 AM - Victoria Priest

Noted DETS PA comment from January 2016.
Awaiting Documents to apply seal.

20 Jan 2016 - 2:32 PM - Victoria Priest

Noted that Environmental Services have advised that further investigations need to be done before supplied with 149 to JHR.  Awaiting documents.

12 Nov 2015 - 9:16 AM - Anna Sutton

DETSPA wrote in InfoCouncil;still waiting on JHR - design staff liaising with JHR.

11 Nov 2015 - 2:23 PM - Victoria Priest

Action reassigned to Victoria Priest by: Gerard Aguila

08 Sep 2015 - 9:44 AM - Anna Sutton

Awaiting documents

04 Aug 2015 - 4:05 PM - Anna Sutton

Awaiting documents

15 Jul 2015 - 3:36 PM - Anna Sutton

awaiting documents

04 Jun 2015 - 3:54 PM - Anna Sutton

GIS Officer comment ;  last correspondence from Rail was that they are still awaiting approval from Government Properties NSW to be able to sell land direct to Council.

12 May 2015 - 9:33 AM - Anna Sutton

Awaiting documents

09 Feb 2015 - 12:00 PM - Anna Sutton

Ememo sent to the Director asking for an update.

02 Feb 2015 - 1:47 PM - Anna Sutton

Awaiting documents for the seal to be completed.

06 Jan 2015 - 9:43 AM - Anna Sutton

Awaiting documents

12 Nov 2014 - 11:26 AM - Anna Sutton

Awaiting documents.

15 Sep 2014 - 4:06 PM - Anna Sutton

DM advised this requires Ministerial approval and will go on for a few years.

09 Jul 2014 - 12:26 PM - Anna Sutton

DM advised - Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress

14 May 2014 - 3:02 PM - Anna Sutton

14/5/14  - DM advised is in progress, the DM has chased this document up several times with John Holland Rail.  Awaiting to hear a response.

03 Feb 2014 - 12:10 PM - Anna Sutton

Please see notes from above from Ashleigh re this process could take years.

22 Jan 2014 - 12:54 PM - Victoria Priest

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:42 PM - Victoria Priest

Action reassigned to Gerry Aguila by: Gerry Aguila

11 Oct 2013 - 11:34 AM - Ashleigh Hobbs

Message from the DM 11/10/13 - The railway purchase of lands is going to take years.

23 Sep 2013 - 11:43 AM - Ashleigh Hobbs

Common seal

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 10 June 2014

Gerard Aguila

Confidential Items

CANOWINDRA INDUSTRIAL LAND

 

Steve Harding

 

 

RECOMMENDATION (Durkin/Walker)

 

THAT:

 

1.      Council authorise the General Manager to negotiate a settlement in accordance with the terms outlined in the proceedings in brief.

 

2.      The purchaser be responsible for their legal fees in relation to the sale.

 

3.      A deed of release be required from Mr Wythes as part of the settlement.

 

14 Mar 2017 - 1:26 PM - Gerard Aguila

waiting on timeframe to lapse

13 Feb 2017 - 10:51 AM - Gerard Aguila

Matter was not finalised as purchaser refuses to finalise Transfer.  Matter referred to CMT (November 2016 meeting) which determined matter be deferred for 12 months.

17 Jan 2017 - 10:38 AM - Victoria Priest

Reopened at AM Request - Sale of land not complete

30 Apr 2015 - 3:17 PM - Gerard Aguila

Action completed by: Kristi Whiteman
28-04-2015

14 Apr 2015 - 10:04 AM - Gerard Aguila

Docs signed and Seal affixed. COMPLETE

31 Mar 2015 - 2:15 PM - Gerard Aguila

Solicitor asked to provide progress update.

22 Jan 2015 - 4:40 PM - Gerard Aguila

Covenant also being prepared as per Confidential PIBs

15 Jan 2015 - 9:50 AM - Gerard Aguila

Final wording on Deed being finalised following request by other side for change.

01 Dec 2014 - 2:25 PM - Gerard Aguila

Further request for update sent to solicitor

07 Oct 2014 - 10:29 AM - Gerard Aguila

Request for progress update sent to Solicitor:  waiting on other side to sign documents.  Doc Id 586668 refers

16 Sep 2014 - 8:09 AM - Gerard Aguila

Solicitor advised re GST situation.

28 Aug 2014 - 8:10 AM - Gerard Aguila

22/8/14 - Draft Deed from Solicitor provided to DFCS to check

19 Aug 2014 - 9:25 AM - Gerard Aguila

Solicitor proceeding with Sale and Deed preparation

24 Jul 2014 - 8:48 AM - Gerard Aguila

Matter referred to Solicitor - doc id 569800 refers

24 Jul 2014 - 8:47 AM - Gerard Aguila

Action reassigned to Gerry Aguila by: Gerry Aguila

24 Jul 2014 - 8:46 AM - Gerard Aguila

Sale negotiated.  Reassigned to Admin Mgr to finalise sale and Deed.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 August 2014

Victoria Priest

For Determination

ACQUISITION OF CROWN LAND FOR CANOWINDRA SEWERAGE TREATMENT PLANT

 

Steve Harding

 

 

MOTION (Durkin/Wilcox)

 

THAT:

1.         Council proceed with the compulsory acquisition of the land described as Lots 7300 (incorporating Travelling Stock Route 16094), 7301 & 7302 DP 1143594 and Lot 302 DP 750147 for the purpose of the Canowindra Sewerage Treatment Plant  in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991;

2.         Council make application to the Minister and the Governor for approval to acquire Lots 7300 (incorporating Travelling Stock Route 16094), 7301 & 7302 DP 1143594 and Lot 302 DP 750147 by compulsory process under section 186(1) and 186(2)(b) of the Local Government Act 1993;

3.         The land to be acquired is to be classified as operational;

4.         Council requests the Minister for Local Government to approve a reduction in the notification period from 90 days to 28 days;

5.         Funding of $38,500 be authorised from the Sewer Fund Reserve; and

6.         Council authorise the affixing of the Common Seal to the transfer documents.

 

16 Mar 2017 - 4:34 PM - Victoria Priest

As Counccil was purchasing land no Council seal required - COMPLETE

09 Feb 2017 - 10:05 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:15 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 2:55 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

20 Oct 2016 - 1:53 PM - Victoria Priest

Awatiing documents to apply seal

24 Aug 2016 - 4:28 PM - Victoria Priest

Noted that task was reopened for DETS - awaiting documents to apply seal

07 Jul 2016 - 4:27 PM - Victoria Priest

Awaiting documents for seal

10 Mar 2016 - 9:29 AM - Victoria Priest

Awaiting Documents to apply seal

21 Jan 2016 - 12:06 PM - Victoria Priest

Awaiting Documents to apply Seal

02 Dec 2015 - 12:28 PM - Gerard Aguila

Awaiting Documents to apply Seal

11 Nov 2015 - 2:24 PM - Victoria Priest

Action reassigned to Victoria Priest by: Gerard Aguila

12 Aug 2015 - 9:21 AM - Anna Sutton

Awaiting documents

15 Jul 2015 - 3:36 PM - Anna Sutton

Awaiting documents

04 Jun 2015 - 3:55 PM - Anna Sutton

GIS Officer advised further action is required from Council other then placing gazette notice which has to be published after 9th July. Have not received a response yet.

14 May 2015 - 9:40 AM - Anna Sutton

Awaiting documents

14 Apr 2015 - 4:04 PM - Anna Sutton

Email sent to Messenger and Messenger asking for an update. Awaiting response.

14 Apr 2015 - 4:04 PM - Anna Sutton

Still awaiting document

09 Feb 2015 - 12:29 PM - Anna Sutton

Spoke with Administration Officer at Messenger and Messenger and she advised that the document was with the Minister. Awaiting for the documents to be returned.

02 Feb 2015 - 1:50 PM - Anna Sutton

Awaiting documents for the seal to be completed.

06 Jan 2015 - 9:46 AM - Anna Sutton

Awaiting documents

12 Nov 2014 - 11:29 AM - Anna Sutton

Awaiting documents

15 Sep 2014 - 4:07 PM - Anna Sutton

DM advised Is in progress with M&M and the Crown, may take a while.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 April 2015

Michael Ryan

For Determination

BALDRY ROAD UPGRADE PETITION

 

Michael Ryan

 

 

MOTION (Wilcox/Gosper)

 

THAT Council:

 

1.      Note the petition; and

 

2.      Support the submission of Baldry Road under the Heavy Vehicle Productivity Program and Fixing Country Roads Program in the 2015 submission process.

 

16 Feb 2017 - 10:03 AM - Sharlea Kenney

awaiting advice for when we can resubmit application

03 Nov 2016 - 10:05 AM - Sharlea Kenney

Unsuccessful for Fixing country roads and Nation Heavy Vehicle funding but have been advised to resubmit application.

15 Sep 2016 - 12:52 PM - Sharlea Kenney

council was unsuccessful under the NHV project.

11 Jul 2016 - 10:10 AM - Sharlea Kenney

still no news from NHV funding

09 May 2016 - 2:32 PM - Sharlea Kenney

still waiting on NHVR to notify of funding application

11 Apr 2016 - 10:59 AM - Sharlea Kenney

still waiting on NHVR to notify of funding application

11 Mar 2016 - 9:49 AM - Sharlea Kenney

council was not successful in the fixing country roads shortlisting.  Awaiting the Heavy vehicle funding notification.

07 Jan 2016 - 10:49 AM - Sharlea Kenney

submission for expression of interest - looking at end of january early february when full applications will be sought

04 Dec 2015 - 2:52 PM - Sharlea Kenney

submitted application

11 Nov 2015 - 10:37 AM - Sharlea Kenney

will submit to Fixing country roads funding round 2

08 Sep 2015 - 4:28 PM - Sharlea Kenney

still waiting on funding opportunities

12 Aug 2015 - 10:05 AM - Sharlea Kenney

still waiting on funding opportunities

30 Jun 2015 - 10:13 AM - Sharlea Kenney

Have sent letter back to author of petition.  Funding sources not available till about Sept/Oct so will submit once funding sources available

13 May 2015 - 2:03 PM - Michael Ryan

Action reassigned to Michael Ryan by: Gerard Aguila

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 August 2015

Dale Jones

Confidential Items

POSSIBLE DEED OF AGREEMENT WITH AUSTRALIAN MUSEUM

 

Steve Harding

 

 

Recommendation (Davison/Wilcox)

 

THAT Council investigate options for the future storage and ownership of the Canowindra age of fishes fossils with a report to the next council meeting.

 

14 Mar 2017 - 12:56 PM - Dale Jones

Advice received from council's solicitors and referred back to them for further amendments.

31 Jan 2017 - 4:28 PM - Dale Jones

Awaiting further advice from Council's solicitors who are reviewing Deed of Gift documents

06 Dec 2016 - 3:21 PM - Dale Jones

Telephone meeting with Australian Museum scheduled for 9am 21 December 2016.

30 Nov 2016 - 1:22 PM - Dale Jones

Draft documents referred to Council's solicitors for review and amendment

08 Nov 2016 - 4:17 PM - Dale Jones

GM reviewing deeds of agreement with view to substantially rewriting document

18 Oct 2016 - 3:09 PM - Dale Jones

Deed of Gift and other documents being analysed by GM

03 Aug 2016 - 11:11 AM - Dale Jones

Latest correnspondence from Australian Museum to be examined by DFCS and AEDM

11 Jul 2016 - 1:52 PM - Dale Jones

Final Deed of Gift documents received and under review. Application submitted for storage facility funding under Clubgrants Category 3 program

11 May 2016 - 1:45 PM - Dale Jones

Updated Deed of Gift documents received from Australian Museum. To be reviewed by GM< DFCS and Acting EDM.

EOI for grant funding to build storage facility successful. Full grant application to be competed by 10 June 2016

14 Apr 2016 - 9:18 AM - Dale Jones

Australian Museum informed of Council's resolution to provide dollar for dollar funding up to $300,000 towards suitable grant for fossil storage building. Museum to provide final draft Deed of Gift documents.

04 Mar 2016 - 1:54 PM - Dale Jones

Only one clause remains to be agreed upon before draft Deed of Gift, Stakeholders Deed and Collections Management Policy and Procedures are finalised.
Mayor, Cr Hayes, GM and Acting EDM scheduled to meet with Deputy Premier's staff and Member for Orange at Parliament House on Wednesday 9 March 2016 to discuss funding opportunities for fossil storage facility.

13 Jan 2016 - 10:10 AM - Dale Jones

Discussions progressing.
Acting EDM advised Council happy to proceed with amendments to deed of Gift clauses, excluding any financial commitment from council.
Advice provided that under the Office of Local Government's guidelines for decision making during merger proposal period, council can not make financial commitments that are binding on any new council.
Australian Museum will need to determine whether it wishes to proceed with the current Deed of Gift arrangements, with no financial commitment from Cabonne Council, or begin a fresh process with the new merged council later in the year should the proposed merger proceed.
Further talks to be held with  Dr Rebecca Johnson, Australian Museum Director Research Institute, Science and Learning, after she retunrs from leave on 18 January 2016.

07 Dec 2015 - 9:23 AM - Dale Jones

Provided further feedback to museum after reviewing latest amendments. Will seek further meeting with museum following discussions with GM and Mayor

11 Nov 2015 - 11:40 AM - Dale Jones

Revised information received from Australian Museum and being reviewed before being forwarded for further consideration

07 Oct 2015 - 3:09 PM - Dale Jones

Suggested amendments and additional clauses in Deed of Agreement forwarded to Australian Museum.
Dr Rebecca Johnson, Director, Australian Museum Research Institute, Science and Learning, has forwarded Council's comments to colleagues for discussion and will get back to Council asap.
Council's Project Engineer has provided estimated cost of $850 per m2 to construct fossil storage facility

03 Sep 2015 - 4:24 PM - Dale Jones

Project team form to consider options and prepare report for Council's September meeting

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 November 2015

Denis O'Brien

For Determination

CANOWINDRA MEN'S SHED

 

Michael Ryan

 

 

MOTION (Dean/Culverson)

 

THAT Council:

1.                Requests Crown Lands to add the purposes “Community Purposes” and “Public Recreation” to Reserve 66072;

2.                Authorises the preparation of a standard Crown Lands license to replace the expired Men’s Shed lease; and

3.                Authorise the affixing of Council Seal to the licence agreement.

 

14 Mar 2017 - 12:53 PM - Denis O'Brien

Licence to be prepared

03 Feb 2017 - 1:56 PM - Denis O'Brien

Licence to be finalised in near future

06 Dec 2016 - 3:31 PM - Denis O'Brien

Standard licence to be prepared.

11 Nov 2016 - 8:47 AM - Denis O'Brien

Advised by Crown Lands Orange that the additional purposes have now been added as requested. Standard licence can now be prepared.

03 Nov 2016 - 10:42 AM - Denis O'Brien

Will follow up woth Lands dept ontheir progress.

18 Oct 2016 - 10:39 AM - Denis O'Brien

Advised by Crown Lands that Rick Foster is now handling this matter

24 Aug 2016 - 3:39 PM - Denis O'Brien

No response from Crown lands as yet.

05 Jul 2016 - 8:53 AM - Denis O'Brien

Additional info provided to Crown lands at their request to expedite decision.

28 Jun 2016 - 2:23 PM - Denis O'Brien

Crown Lands contacted with request for update on progress of adding new purpose to the reserve.

28 Jun 2016 - 12:20 PM - Denis O'Brien

No reply from Lands.

11 May 2016 - 2:43 PM - Denis O'Brien

No reply received from Lands

18 Feb 2016 - 3:55 PM - Denis O'Brien

No reply received from Crown Lands re council letter dated 22/1/2016

20 Jan 2016 - 9:11 AM - Denis O'Brien

Letter being prepared for submission to Crown Lands requesting additional purposes be added to the reserve as per Council resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 November 2015

Victoria Priest

For Determination

CANOWINDRA MEN'S SHED

 

Steve Harding

 

 

MOTION (Dean/Culverson)

 

THAT Council:

1.                Requests Crown Lands to add the purposes “Community Purposes” and “Public Recreation” to Reserve 66072;

2.                Authorises the preparation of a standard Crown Lands license to replace the expired Men’s Shed lease; and

3.                Authorise the affixing of Council Seal to the licence agreement.

 

16 Mar 2017 - 4:37 PM - Victoria Priest

Noted comment from Urban Assets Coordinator that Licence to be prepared.
Awaiting Documents to apply seal - IN PROGRESS

09 Feb 2017 - 10:05 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:15 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 3:06 PM - Victoria Priest

Noted comments from Acting Urban Assets Coordinator - awaiting documents to apply seal

20 Oct 2016 - 1:54 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 4:30 PM - Victoria Priest

Noted comments from Urban Assets Coordinator from August still awaiting documents to apply seal

04 Jul 2016 - 12:14 PM - Victoria Priest

Noted comments from Urban Assets Coordinator 28/6/16
Awaiting documents to apply seal

10 Mar 2016 - 9:37 AM - Victoria Priest

Noted comment from Acting Urban Assets Coordinator. 
Awaiting Documents to apply seal

15 Jan 2016 - 3:15 PM - Victoria Priest

AO - Awaiting Documents to apply seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Denis O'Brien

For Determination

CUDAL MEMORIAL PARK

 

Michael Ryan

 

 

MOTION (Dean/Treavors)

THAT Council approve:

1.           Installation of an interpretive plaque outlining the old fountain and park history; and

2.           Renaming of the park to “Landauer Memorial Park”.

 

23 Feb 2017 - 8:05 AM - Denis O'Brien

Text being reviewed by community

03 Feb 2017 - 3:05 PM - Denis O'Brien

Seeking meeting with community rep prior to plaque being made up

03 Feb 2017 - 1:55 PM - Denis O'Brien

Plaque draft wording on hand for review

13 Jan 2017 - 9:00 AM - Denis O'Brien

ken brooke advised that revised plaque text on hand for checking prior to ordering.

25 Nov 2016 - 4:08 PM - Denis O'Brien

Sign amendment for coreccted spelling of "Landauer Park" on order.

23 Nov 2016 - 10:35 AM - Denis O'Brien

Plaque sample inspected for suitability of photo etching.
Discussed with community rep.
Text only requested for plaque.
Plaque to be ordered.

02 Nov 2016 - 12:05 PM - Denis O'Brien

"Laundauer Memorial Park" sign now installed.

02 Nov 2016 - 11:16 AM - Denis O'Brien

Sample of information plaque now on hand for community approval.

30 Aug 2016 - 10:49 AM - Denis O'Brien

Delays due to wet weather and truck breakdowns.
Anticipate sign installation this week pending weather conditions.

24 Aug 2016 - 3:35 PM - Denis O'Brien

Sample of draft information  plaque being sent to council for approval

02 Aug 2016 - 12:48 PM - Denis O'Brien

Wet weather delaying installation of signage

05 Jul 2016 - 8:55 AM - Denis O'Brien

Costing for new plaque being obtained.

04 Jul 2016 - 2:05 PM - Denis O'Brien

New sign received for installation. Plaque text finalised and quote being obtained.

28 Jun 2016 - 12:19 PM - Denis O'Brien

Seeking better photo for memorial plaque

02 Jun 2016 - 2:01 PM - Denis O'Brien

Sign on order

27 Apr 2016 - 3:13 PM - Denis O'Brien

Costing being obtained for signage

29 Feb 2016 - 2:18 PM - Denis O'Brien

Letter being sent to Progress Association advising of Council resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Clive Cawthorne

Confidential Items

PUZZLE FLAT CREEK LEVEE - LAND ACQUISITION

 

Michael Ryan

 

 

Recommendation (Walker/Nash)

THAT:

1.           Council authorise the creation of an easement via compulsory acquisition burdening Lot 148, DP 750182 in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

2.           Pursuant to Section 186 of the Local Government Act 1993, Council make an application to the Minister of Local Government and the Governor for the compulsory acquisition of an easement.

3.           Council authorise the creation of an easement burdening Lot 71, DP 750182 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

4.           Council authorise the creation of an easement burdening Lot A, DP 445761 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

5.           Authority be granted to affix the Common Seal of Council to the compulsory acquisition documentation.

 

17 Mar 2017 - 11:52 AM - Clive Cawthorne

With ARUP consultants complying with Office of Heritage & Water requirements

08 Dec 2016 - 9:19 AM - Clive Cawthorne

with Solicitors / negotiating with land holders

18 Oct 2016 - 3:43 PM - Sharlea Kenney

This is with solicitors and will take some time yet. The crown road section is not required as part of acquisition now as I have transferred it to Council ownership

09 Aug 2016 - 9:54 AM - Clive Cawthorne

Concurrence by owner to create an easement - documentation with Council's solicitor

11 May 2016 - 10:01 AM - Clive Cawthorne

With Solicitor to initiate compulsory resumption

10 Mar 2016 - 12:38 PM - Clive Cawthorne

Land Acquisition has been referred to Council's solicitor for action

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Victoria Priest

Confidential Items

PUZZLE FLAT CREEK LEVEE - LAND ACQUISITION

 

Steve Harding

 

 

Recommendation (Walker/Nash)

THAT:

1.           Council authorise the creation of an easement via compulsory acquisition burdening Lot 148, DP 750182 in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

2.           Pursuant to Section 186 of the Local Government Act 1993, Council make an application to the Minister of Local Government and the Governor for the compulsory acquisition of an easement.

3.           Council authorise the creation of an easement burdening Lot 71, DP 750182 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

4.           Council authorise the creation of an easement burdening Lot A, DP 445761 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

5.           Authority be granted to affix the Common Seal of Council to the compulsory acquisition documentation.

 

16 Mar 2017 - 4:40 PM - Victoria Priest

Noted comments from December from Acting Technical Services Manager that with Solicitors / negotiating with land holders.
Awaiting documents to apply seal - IN PROGRESS

09 Feb 2017 - 10:04 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:14 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 2:57 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

20 Oct 2016 - 1:56 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 3:33 PM - Victoria Priest

Noted comments from the Acting Technical Services Manager from August - awaiting documents to apply seal

12 Jul 2016 - 9:28 AM - Victoria Priest

Awaiting Documents to apply seal

28 Apr 2016 - 4:38 PM - Victoria Priest

Noted comment from Acting Technical Services Manager - awaiting documents to apply seal.

10 Mar 2016 - 9:40 AM - Victoria Priest

Awaiting documents to apply seal.

29 Feb 2016 - 11:38 AM - Gerard Aguila

AO for Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 March 2016

Clive Cawthorne

For Determination

OPHIR ROAD UPGRADE PETITION

 

Michael Ryan

 

 

MOTION (Culverson/Dean)

THAT Council:

1.              Note the petition; and

2.              Include an amount of $465,000 for consideration with priority in the 2016/17 draft budget to be funded from the Roads to Recovery program.

 

17 Mar 2017 - 11:53 AM - Clive Cawthorne

Report to April Meeting

08 Dec 2016 - 9:22 AM - Clive Cawthorne

$246,000 allocated from R to R funding & Works expected to commence in March 2017 (subject to weather and staff/plant availability)

01 Nov 2016 - 3:45 PM - Sharlea Kenney

$465,000 R2R funding and works expected to start March 2017.

18 Oct 2016 - 3:47 PM - Sharlea Kenney

Due to staff absence, estimation cost assessment still being prepared

09 Aug 2016 - 9:52 AM - Sharlea Kenney

Estimate of cost being prepared for assessment against available funding

11 May 2016 - 9:59 AM - Clive Cawthorne

Refered to Assets Team for closer inspection and report back

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 March 2016

Clive Cawthorne

For Determination

Mullion Creek - Pedestrian Crossing Facility across Long Point Road

 

Michael Ryan

 

 

RECOMMENDATION (Wilcox/Culverson)

THAT Council:

1.              Allocate $8,107.50 from revenue to fund 50% of the installation of a pedestrian crossing facility in Mullion Creek.

2.              Resolve the expenditure is required and warranted for public safety purposes.

3.              Approach RMS through the Traffic Committee to look at speed restrictions through the refuge.

 

17 Mar 2017 - 11:53 AM - Clive Cawthorne

Still awaiting RMS approval

08 Dec 2016 - 9:28 AM - Clive Cawthorne

Still awaiting reply from RMS - will follow up with RMS for a response.

18 Oct 2016 - 3:48 PM - Sharlea Kenney

Still with RMS for approval

09 Aug 2016 - 9:53 AM - Clive Cawthorne

Still with RMS awaiting approval and funding

11 May 2016 - 10:00 AM - Clive Cawthorne

Design complete, now with RMS for approval

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 12 April 2016

Denis O'Brien

For Determination

CUDAL COMMUNITY CHILDREN'S CENTRE

 

Michael Ryan

 

 

MOTION (Walker/MacSmith)

THAT Council:

1.      Commit the land currently occupied by the old Cudal RFS shed for expansion of the Cudal Community Children’s Centre; and

2.      Consider funding for the shed removal of $12,000 in the 2016/17 budget.

 

14 Mar 2017 - 12:52 PM - Denis O'Brien

seeking quotes for demolition of old rfs shed

03 Feb 2017 - 1:55 PM - Denis O'Brien

RFS not relocated

06 Dec 2016 - 3:30 PM - Denis O'Brien

RFS not relocated.

03 Nov 2016 - 10:34 AM - Denis O'Brien

RFS not yet transferred to new shed

19 Oct 2016 - 3:35 PM - Denis O'Brien

RFS not yet transferred to new shed

24 Aug 2016 - 3:38 PM - Denis O'Brien

New RFS shed is still under construction. Delays anticipated due to constant wet weather.

02 Aug 2016 - 12:45 PM - Denis O'Brien

No progress until new RFS shed is finished and fire vehicles and equipment transferred from old shed.

28 Jun 2016 - 12:17 PM - Denis O'Brien

New RFS shed under construction

10 May 2016 - 2:17 PM - Denis O'Brien

No further action until new shed is built and the old shed can be demolished.

09 May 2016 - 1:27 PM - Denis O'Brien

Letter sent as per Council resolution

04 May 2016 - 11:09 AM - Denis O'Brien

letter being preapred advising of council's decision

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2016

Clive Cawthorne

For Determination

HANOVER BRIDGE - LAND ACQUISITION

 

Michael Ryan

 

 

MOTION (Culverson/Wilcox)

THAT Council authorise:

 

1.           The purchase of 5,500sqm of land from Lot 7300 DP 1144896 by way of compulsory acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991;

2.           An application to be made to the Minister and the Governor for approval to acquire part Lot 7300 DP 1144896 by compulsory acquisition process;

3.           The affixation of the Common Seal to the Crown licence documents;

4.           The affixation of the Common Seal and appropriate signatures on the associated land transfer documents.

 

17 Mar 2017 - 11:54 AM - Clive Cawthorne

Subdivision still underway

08 Dec 2016 - 9:18 AM - Clive Cawthorne

two private acquisitions completed one crown acquisition still ongoing and with solicitors

18 Oct 2016 - 3:41 PM - Sharlea Kenney

two private acquisitions are complete the crown acquisition is ongoing and currently with the solicitors.

09 Aug 2016 - 9:52 AM - Clive Cawthorne

Still in the process of subdivision

11 May 2016 - 9:58 AM - Clive Cawthorne

In Progress of subdivision

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2016

Victoria Priest

For Determination

HANOVER BRIDGE - LAND ACQUISITION

 

Steve Harding

 

 

MOTION (Culverson/Wilcox)

THAT Council authorise:

 

1.           The purchase of 5,500sqm of land from Lot 7300 DP 1144896 by way of compulsory acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991;

2.           An application to be made to the Minister and the Governor for approval to acquire part Lot 7300 DP 1144896 by compulsory acquisition process;

3.           The affixation of the Common Seal to the Crown licence documents;

4.           The affixation of the Common Seal and appropriate signatures on the associated land transfer documents.

 

16 Mar 2017 - 4:42 PM - Victoria Priest

Noted commentsfrom Acting Technical Services Manager that two private acquisitions completed one crown acquisition still ongoing and with solicitors
Awaiting documents to apply seal - IN PROGRESS

09 Feb 2017 - 10:04 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:14 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 2:58 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

20 Oct 2016 - 1:57 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 4:17 PM - Victoria Priest

Noted comments from Acting technical Services Manager from  August - awaiting documents to apply seal

04 Jul 2016 - 12:09 PM - Victoria Priest

Noted comments from the Acting Technical Services Manager from May 2016.
Awaiting documents to apply seal

28 Apr 2016 - 4:05 PM - Victoria Priest

Awaiting Documents

27 Apr 2016 - 12:46 PM - Gerard Aguila

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 May 2016

Clive Cawthorne

For Determination

PROPOSED ROAD NAMING - PIGGERY LANE, MANILDRA

 

Michael Ryan

 

 

MOTION (Nash/Wilcox)

 

THAT:

1.           Council proceed with public consultation proposing to name the road as “Millers Lane”; and

2.           Assuming no objections are received, Council proceeds with the naming of “Millers Lane” in accordance with Section 162 of the Roads Act, 1993.

 

17 Mar 2017 - 12:16 PM - Clive Cawthorne

COMPLETED

17 Mar 2017 - 11:54 AM - Clive Cawthorne

Process been advertised - report to come

08 Dec 2016 - 9:13 AM - Clive Cawthorne

Rejected by Council - Now Brymedura Lane, Manildra

01 Nov 2016 - 1:06 PM - Sharlea Kenney

Going to November council meeting

18 Oct 2016 - 3:42 PM - Sharlea Kenney

Council changed the recommendation and asked to go with Millers Lane. This was rejected by the GNB due to duplication, I have reported back to Council for October meeting going back to the original proposal of Piggery Lane which should be considered acceptable by GNB.

09 Aug 2016 - 9:51 AM - Clive Cawthorne

Process being advertised

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 June 2016

Clive Cawthorne

For Determination

PROPOSED MOLONG LIBRARY UPDATE

 

Michael Ryan

 

 

MOTION (Walker/MacSmith)

 

THAT Council endorse the concept design and note that modifications can and may need to be made at the approval of the Molong Library Working Party.

 

17 Mar 2017 - 12:16 PM - Clive Cawthorne

Update Report to March Council Meeting for consideration

08 Dec 2016 - 9:11 AM - Clive Cawthorne

DA lodged with Council for demolishion, & construction - Friday 2 December 2016.

18 Oct 2016 - 3:36 PM - Sharlea Kenney

•  Site Survey – Completed
•  Geotechnical Investigation – Completed
•  Hazardous Material Audit – Completed
•  Heritage Report – Completed ( Awaiting for final report)
•   Environmental Impact Statement – In progress (20% completed)
•  Proposed demolition works for Development Application. Full record of the existing buildings and demolition specification - Completed
•  Concept Design – Completed
•  Concept Structural Design and Calculations – Completed
•   Detailed Design suitable for Construction Certificate and Tender Documentation, Structural Design to Construction Certificate and Tender Documentation – In progress (52% completed)
• Services Design and Documentation – Consultant to be engaged (Awaiting for fee proposal)
•  Design and Documentation for Relocated Kitchen - Consultant to be engaged (Awaiting for fee proposal)
•  Quantity Surveyor to be engaged to prepare bills of quantities after finalising all the drawings and documents
•  Capital Expenditure Review Report to be submitted to the Division of Local Government

09 Aug 2016 - 9:49 AM - Clive Cawthorne

Approval to proceed to final design plans, heritage report completed and working on DA application for demolishion and site preparation

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Gerard Aguila

For Determination

GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW

 

Steve Harding

 

 

MOTION (Dean/Wilcox)

 

THAT Council:

1.      Adopt the annexed draft Agency Information Guide and Proactive Release Program, for the ensuing 12 months and make same available through Council’s website.

2.      Submit their Agency Information Guide to the Information Commissioner.

3.      Review its future Proactive Release Program features based on guidelines from the Information Commissioner once received.

 

14 Mar 2017 - 1:27 PM - Gerard Aguila

Still waiting on IPC/OLG guidelines

13 Feb 2017 - 10:54 AM - Gerard Aguila

Still waiting on IPC/OLG guidelines

09 Dec 2016 - 11:37 AM - Evan Webb

Still in progress - IN PROGRESS

18 Oct 2016 - 11:37 AM - Gerard Aguila

Still waiting on IPC guidelines.

04 Aug 2016 - 11:08 AM - Gerard Aguila

AIG placed on website and copy forwarded to IPC. doc 773660 refers.

1. and 2. - COMPLETE
3. Waiting on IPC guidelines

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Gerard Aguila

For Determination

AMENDMENTS TO THE LOCAL GOVERNMENT ACT - COUNCILLOR ELIGIBILITY AND DECLARATIONS OF INTEREST

 

Steve Harding

 

 

MOTION (Dean/Wilcox)

 

THAT:

1.           Councillors note the changes to the Local Government Act; and

2.           Updated Code of Conduct and Code of Meeting policies be submitted to Council for adoption to reflect these amendments to the Local Government Act.

 

14 Mar 2017 - 1:28 PM - Gerard Aguila

Still awaiting response from OLG.

13 Feb 2017 - 10:55 AM - Gerard Aguila

Still awaiting response from OLG.

09 Dec 2016 - 11:36 AM - Evan Webb

Still awaiting response from OLG - IN PROGRESS

08 Nov 2016 - 4:41 PM - Gerard Aguila

OLG have now issued review into impact of Act changes on Code.  Waiting on outcome of review.

02 Nov 2016 - 12:00 PM - Gerard Aguila

reserarch indicates OLG circulars do not require update to codes.

18 Oct 2016 - 10:07 AM - Gerard Aguila

review commenced

10 Aug 2016 - 9:47 AM - Gerard Aguila

Action reassigned to Gerard Aguila by: Gerard Aguila

10 Aug 2016 - 9:46 AM - Gerard Aguila

assigned to AM to review relevant policies

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Denis O'Brien

For Determination

CUDAL RECREATION GROUND

 

Michael Ryan

 

 

MOTION (Durkin/Nash)

 

THAT Council:

 

1.      Provide $5,000 financial assistance for the shade structure project as requested by the Ben Mitchell Tribute Committee; and

 

2.      Resolve that the expenditure is required and warranted to supplement the fundraising efforts of the committee.

 

14 Mar 2017 - 12:51 PM - Denis O'Brien

No furthern aedvice received from committee

03 Feb 2017 - 1:54 PM - Denis O'Brien

No further advice received from committee

06 Dec 2016 - 3:30 PM - Denis O'Brien

No further advice received from Committee.

03 Nov 2016 - 11:16 AM - Denis O'Brien

Advised by committee today that plans are still being finalised and more quotes being obtained. Committee not yet ready tp proceed with construction at this time.

18 Oct 2016 - 11:41 AM - Denis O'Brien

Committee to be contacted regarding design plan for proposed shade shelter. DA may be trequired.

01 Aug 2016 - 3:26 PM - Denis O'Brien

Note Council resolution.
Committee to be advised of the resolution. 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Clive Cawthorne

For Determination

PURCHASE OF STATE RAIL OWNED LAND FOR CARGO ROAD DEVIATION

 

Michael Ryan

 

 

MOTION (Dean/Wilcox)

THAT Council affix the common seal to the documents associated with the purchase of the land known as Lot 1182 in an unregistered plan of acquisition DP 1179438, currently registered comprising Part Lot 2 DP 109486.

 

17 Mar 2017 - 12:17 PM - Clive Cawthorne

With John Holland Rail

08 Dec 2016 - 9:16 AM - Clive Cawthorne

Due for settlement in mid December - currently with solicitor

01 Nov 2016 - 1:55 PM - Sharlea Kenney

Still in settlement stage and awaiting advice from Solicitors

15 Sep 2016 - 11:46 AM - Sharlea Kenney

Have ontract of sale for Nashdale overpass Bridge. Council has signed it and handed to solicitors. Deposit not yet paid, awaiting advise from solicitors before paying that

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

David Kidd

For Determination

STATECOVER AND STATEWIDE INCENTIVE PAYMENTS 2016/2017

 

Steve Harding

 

 

MOTION (Wilcox/Nash)

 

THAT:

 

1.      The StateWide Mutual Ltd and the StateCover Mutual Ltd incentive payments be utilised for the actions outlined in the Swimming Pool Audit; and

 

2.      Council resolve that the changes are required and warranted to enable the risks identified in the Swimming Pool Audit to be addressed.

 

15 Mar 2017 - 2:53 PM - David Kidd

GHD conducted Audits on leased Pools. Recommendations from both S355 controlled Pool Audit and leased Pool Audit are almost compelted.
Draft Swimming Pools Operations Manual provided.

15 Feb 2017 - 1:40 PM - David Kidd

GHD conducted further  Audit on contracted Pools. Recommendations from S355 Audit and Contracted Pools Audit are currently being dealt with. The Pool Operations Manual has been received inn Draft format. Awaiting comment from Pools Project Team.

15 Feb 2017 - 1:38 PM - David Kidd

Three quotes received. GHD selected and have been working with an internal Project team.

08 Nov 2016 - 3:51 PM - David Kidd

Quotes being sought from consultants to prepare Pool Operations Manuals for both S355 Committee run pools and the leased pools. RFQ closes 16th November. Expected Manual completion date end December 2016.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Michael Ryan

For Determination

MONTANA PARK SIGN

 

Michael Ryan

 

 

MOTION (Wilcox/Walker)

 

THAT Council:

 

1.      Approve the installation of a Montana Park sign at an estimated cost of $3,500 to be funded from Capital Reserves; and

 

2.      Resolve that the expenditure is required and warranted to fulfil a prior commitment by Council.

 

08 Mar 2017 - 9:18 AM - Sharlea Kenney

awaiting on the arches for the sign to be done.

08 Feb 2017 - 1:38 PM - Sharlea Kenney

sign ordered

03 Nov 2016 - 10:12 AM - Sharlea Kenney

Getting sign ordered.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Steve Harding

Additional Item

TABLED REPORT

 

Steve Harding

 

 

*

ITEM 7      MOLONG LIMESTONE QUARRY

 

Recommendation (Hayes/MacSmith)

THAT Council:

1.      Approve the amendments to the lease as outlined in the report;

2.      Enter into the lease of Molong Limestone Quarry to Earth Plant Hire for a period of 5 years; and

3.      Authorise the affixing of Council’s Common Seal to the contract document.

4.      Only proceed if council is able to comply with Section 23A Guidelines in relation to workforce management.

7.

Carried

15 Mar 2017 - 12:56 PM - Robyn Little

Ministerial approval will not be required now that Council is no longer under a merger proposal. COMPLETE

20 Jan 2017 - 3:46 PM - Steve Harding

Mayor discussing lack of response with Member for Orange.

11 Nov 2016 - 4:38 PM - Robyn Little

Still awaiting response from Minister.

28 Oct 2016 - 4:34 PM - Robyn Little

Amendments included in lease.
Advice sought from Minister regarding workforce.  No reply has been received to date.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Michael Ryan

Additional Item

TABLED REPORT

 

Michael Ryan

 

 

*

ITEM 7      MOLONG LIMESTONE QUARRY

 

Recommendation (Hayes/MacSmith)

THAT Council:

1.      Approve the amendments to the lease as outlined in the report;

2.      Enter into the lease of Molong Limestone Quarry to Earth Plant Hire for a period of 5 years; and

3.      Authorise the affixing of Council’s Common Seal to the contract document.

4.      Only proceed if council is able to comply with Section 23A Guidelines in relation to workforce management.

7.

Carried

08 Mar 2017 - 9:13 AM - Sharlea Kenney

Lease still not signed.

07 Dec 2016 - 10:27 AM - Sharlea Kenney

waiting on outcome of the Molong Limestone Shed construction.

03 Nov 2016 - 10:16 AM - Sharlea Kenney

lease still currently with the solicitors

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Gerard Aguila

Confidential Items

OFFER TO PURCHASE LOT 11 BLUEBELL ST, CANOWINDRA

 

Steve Harding

 

 

Recommendation (Hayes/Durkin)

 

THAT:

 

1.           Council accept the offer as outlined in the report to purchase Lot 11 Bluebell St, Canowindra;

2.           Council authorise affixing of Council’s seal to the land sale contract and transfer documents; and

3.           Council authorise the General Manager to negotiate future land sales as outlined in the report.

 

16 Mar 2017 - 2:24 PM - Gerard Aguila

Finance still being pursued

13 Feb 2017 - 10:56 AM - Gerard Aguila

Finance still being finalised by purchaser.

12 Jan 2017 - 3:27 PM - Gerard Aguila

Messenger advised Purchaser's solicitor expects to be able to exchange contracts week of 16 January 2017

09 Dec 2016 - 11:34 AM - Evan Webb

DFCS spoke to Messenger & Messenger - awaiting to exchange contracts will update once further information recieved - IN PROGRESS

08 Nov 2016 - 4:40 PM - Gerard Aguila

Signed Contract returned to Messenger

02 Nov 2016 - 10:03 AM - Gerard Aguila

Contract received.  Fwded for Seal and signature by a/GM and Mayor

18 Oct 2016 - 4:19 PM - Gerard Aguila

Messenger dealing with this matter.

18 Oct 2016 - 4:14 PM - Gerard Aguila

Action reassigned to Gerard Aguila by: Gerard Aguila

13 Oct 2016 - 4:06 PM - Dale Jones

Land sale referred to Council's conveyancer. Purchaser advised of details. Purchaser and builder have contacted conveyancer to obtain contract

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Victoria Priest

Additional Item

TABLED REPORT

 

Steve Harding

 

 

*

ITEM 7      MOLONG LIMESTONE QUARRY

 

Recommendation (Hayes/MacSmith)

THAT Council:

1.      Approve the amendments to the lease as outlined in the report;

2.      Enter into the lease of Molong Limestone Quarry to Earth Plant Hire for a period of 5 years; and

3.      Authorise the affixing of Council’s Common Seal to the contract document.

4.      Only proceed if council is able to comply with Section 23A Guidelines in relation to workforce management.

7.

Carried

16 Mar 2017 - 4:47 PM - Victoria Priest

Noted comments from DETS PA that Lease still not signed.
Awaiting documents to apply seal - IN PROGRESS

09 Feb 2017 - 10:03 AM - Victoria Priest

awaiting documents to affix seal

09 Dec 2016 - 12:11 PM - Victoria Priest

Awaiting Documents to apply seal

17 Oct 2016 - 1:17 PM - Victoria Priest

Awaiting documents to affix seal

Meeting

Officer/Director

Section

Subject

Ordinary Meet