MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 28 February, 2017 COMMENCING AT 2:00pm
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 DEPUTY MAYORAL ELECTIONS PROCEDURE
ITEM - 5 ELECTION OF DEPUTY MAYOR
ITEM - 6 DESTRUCTION OF BALLOT PAPERS
ITEM - 7 DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)
ITEM - 8 MAYORAL MINUTE - APPOINTMENTS
ITEM - 39 MAYORAL MINUTE - RECRUITMENT OF GENERAL MANAGER
ITEM - 9 COMMITTEE OF THE WHOLE
ITEM - 10 GROUPING OF REPORT ADOPTION
ITEM - 11 CONFIRMATION OF THE MINUTES
ITEM - 12 AUSTRALIA DAY AWARDS COMMITTEE MEETING
ITEM - 14 LOCAL GOVERNMENT TOURISM CONFERENCE 2017
ITEM - 15 LOCAL TRAFFIC COMMITTEE
ITEM - 17 INTEGRATED PLANNING & REPORTING TIMETABLE 2017
ITEM - 18 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW
ITEM - 19 APRIL 2017 COUNCIL MEETING
ITEM - 21 REQUESTS FOR DONATIONS
ITEM - 23 EVENTS ASSISTANCE PROGRAM 2016/2017
ITEM - 25 ADDITIONAL BACKLOG PROJECTS FOR 2016/2017
ITEM - 26 OFFER OF LICENCE FOR USE OR OCCUPATION OF CROWN LAND FOR THE ORANGE TO MOLONG PIPELINE
ITEM - 31 REQUEST FOR DONATION - DEVELOPMENT APPLICATION FEES DEVELOPMENT APPLICATION 2017/011
ITEM - 34 CARGO LANDFILL CAPPING PROJECT
ITEM - 35 QUESTIONS FOR NEXT MEETING
ITEM - 36 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 9 FAMILY DAY CARE UPDATE
ITEM - 13 ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT
ITEM - 38 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 16 COUNCILLOR WORKSHOP 14 FEBRUARY 2017
ITEM - 20 QUARTERLY BUDGET REVIEW
ITEM - 27 PUBLIC SWIMMING POOL COMPLIANCE PROJECT - UPDATE
ITEM - 28 CONSTRUCTION OF THE MOLONG LIMESTONE QUARRY SHED
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS
ITEM - 4 EXPRESSION OF INTEREST - PUBLIC PRIVATE PARTNERSHIP CANOWINDRA RETIREMENT VILLAGE
ITEM - 5 CONSTRUCTION OF THE MOLONG LIMESTONE QUARRY SHED
ITEM - 6 PLANT REPLACEMENT - ONE PRIME MOVER
ITEM - 7 COURT OF APPEAL - LEGAL ADVICE
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
PRESENT Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith, S Wilcox, A Durkin, G Treavors, K Walker, I Davison and J Culverson.
Also present were the Acting General Manager, Acting Director of Finance &
Corporate Services, Acting Director of Engineering & Technical Services,
Director of Environmental Services, Director of Engineering and Technical
Services’ Personal Assistant and Administration Officer.
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Proceedings in Brief An apology was tendered on behalf of Clr Hayes for his absence from the meeting. |
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THAT the apology tendered on behalf of Clr Hayes be accepted and the necessary leave of absence be granted.
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Carried |
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Proceedings in Brief Clr Nash declared an interest (identified as a pecuniary interest and previously notified as a general disclosure) in item 5 of Closed due to her son being an employee at the Quarry. Clr Culverson declared an interest (identified as a pecuniary interest) in items 25 and 26 due to work carried out by her business on the projects. |
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THAT the Declarations of Interest be noted.
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Carried |
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Proceedings in Brief It was noted that there were nil declarations of political donations. |
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THAT it be noted there were nil declarations of political donations.
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Carried |
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Proceedings in Brief The Mayor vacated the Chair and the Acting General Manager, as Returning Officer, took the chair. |
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THAT Council:
1. Re-affirm its previous practice of conducting voting for the positions of Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot; and 2. Make details of the voting for the position of Deputy Mayor public.
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Carried |
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THAT the Acting General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.
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Carried
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Proceedings in Brief The Acting General Manager advised that there had been 1 nomination for the position of Deputy Mayor, that being from Clr Kevin Walker Clr Walker accepted the nomination for the position of Deputy Mayor. The Acting General Manager, as Returning Officer, declared Clr Kevin Walker duly elected as the Deputy Mayor of Cabonne Council for the ensuing term. |
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Proceedings in Brief The Acting General Manager noted that the ballot for the position of Deputy Mayor was not required. |
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Proceedings in Brief Mayor Ian Gosper
Clr MacSmith read a prepared statement on why he had chosen to relinquish the position of Deputy Mayor and congratulated Clr Walker on taking up the position. Clr Davison attended the Borenore Community Ball, noting the attendance of 60 people including many younger members of the community. He further noted that both Borenore and Nashdale Schools had expressed their thanks to the Acting Director of Engineering and Technical Services and council staff for the maintenance to the school grounds. Clr Culverson tabled 2 letters from the Mullion Creek Progress Association in regards to budget submissions.
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THAT the information contained in the Mayoral Minute be noted.
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Carried |
It was noted, the time being 2:08pm the Acting General Manager declared an interest in the following item due to his intention to apply for the position and left the Chambers.
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Proceedings in Brief The Mayor called this item as part of the Mayoral Minute. The Mayor noted that the Director of Environmental Services was currently acting as General Manager due to the Acting General Manager declaring an interest. The Mayor noted that the selection panel would be used to decide on appointing the new General Manager. The Director of Environmental Services noted that the suitably appointed consultant would carry out the recruitment process to select suitable candidates to interview for the role of General Manager. She recommended adding a further dot point to the motion that “all Councillors form the interview panel”.
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THAT:
1. Council invite consultants to submit a proposal for the recruitment of the General Manager;
2. The Mayor, the Deputy Mayor and Clrs Wilcox and Davison form a subcommittee to appoint a recruitment company; and
3. All councillors form the interview panel.
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Carried |
It was noted, the time being 2:25pm the Acting General Manager rejoined the meeting.
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Proceedings in Brief Clr Nash called items 16 and 27 and Clr MacSmith called items 20 and 28, for debate in Committee of the Whole. |
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THAT called items be debated in Committee of the Whole.
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Carried |
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Proceedings in Brief It was noted that nil items were called for further consideration.
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THAT Items 11 to 15 be moved and seconded.
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Carried |
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THAT the minutes of the Ordinary meeting held 20 December 2016 be adopted.
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Carried |
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THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 20 December, 2016 be adopted.
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Carried |
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THAT Council’s delegate on the Tourism Advisory Committee Clr Ian Davison and Cabonne’s Promotions and Tourism Officer Lynne Hawkes be authorised to attend the 2017 Local Government Conference in Taree.
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Carried |
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THAT Council ratify the recommendations of the Local Traffic Committee of January 2017.
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Carried |
It was noted item 16 was to be debated in the Committee of the Whole.
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THAT Council hold extraordinary Council meetings on 11 April, 9 May and 13 June 2017 as required under the Integrated Planning & Reporting process.
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Carried |
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ITEM - 18 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW |
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THAT the update of the Operational Plan to 31 December 2016, as presented be adopted.
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Carried |
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THAT Council hold its April 2017 Ordinary meeting on Wednesday 26th April 2017 due to a public holiday occurring on the pre-appointed meeting date.
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Carried |
It was noted item 20 was to be debated in Committee of the Whole.
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Proceedings in Brief The Mayor noted that an email had been received from Breastscreen NSW requesting an increase from $200 to $360 in donation due to the Breastscreen van having to travel a further distance than first intended.
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THAT Council donate:
1. $360 to cover the cost of transporting the Breastscreen van to Canowindra; and 2. $250 to NAIDOC Week School Initiatives.
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Carried |
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THAT Council:
1. Donate $500 to the Eugowra Lions Club Seniors’ Festival activity; 2. Donate $500 to the Canowindra Lions Club Seniors’ Festival activity; and 3. Use remaining Seniors’ Week budgeted funds to sponsor Council provided Seniors’ Festival activities.
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Carried |
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Proceedings in Brief Clr Davison requested that FOOD Week organisers provide a written report to Council.
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THAT Council approve funding for the following applications under the 2016/2017 Events Assistance Program (EAP):
1. MBC level of funding $1,500; 2. Canowindra Creative Centre level of funding $500; 3. Canowindra@home level of funding $1,000; 4. F.O.O.D Week level of funding $5,000 and be requested to provide a written report; 5. Banjo Paterson Festival level of funding $1,000; and 6. At the Vineyard Presents level of funding $500.
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Carried |
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THAT Council:
1. Vote an additional $29,450 from the Infrastructure Replacement Reserve for the replacement of goal posts at the six locations deemed unsafe. 2. Resolve that the expenditure is required and warranted in the interest of public safety.
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Carried |
It was noted, the time being 2:37pm Clr Culverson declared an interest (identified as a pecuniary interest) in items 25 and 26 due to work carried out by her business on the projects and left the Chambers.
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Proceedings in Brief The Mayor noted that the petition lodged by residents of Belgravia Road related to one of the projects mentioned in the report. |
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THAT Council:
1. Approve the revised projects listed in the report to be included in the Heavy Patching and Backlog Programs for 2016/2017; 2. Advertise the proposed expenditure; and 3. Resolve that the expenditure is required and warranted to enable council’s heavy patching and backlog programs to be completed.
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Carried |
It was noted, the time being 2:40pm Clr Culverson rejoined the meeting.
It was noted items 27 and 28 were to be debated in the Committee of the Whole.
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Proceedings in Brief The Director of Environmental Services indicated there was an incorrect amount recorded under budget implications in the report but the correct amount had been listed in the recommendation.
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THAT Council:
1. Vote an additional $39,772.12 to be transferred from the Tip Rehabilitation Expenses budget to cover additional costs associated with the Landfill Capping Project. 2. Resolve that the expenditure is required and warranted to enable the tip rehabilitation to be completed.
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Carried |
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Proceedings in Brief Clr Durkin stated that he had received numerous calls from members of the community regarding the proposed sale of Orana House in Canowindra. He stated that the community’s perception was that the intention to sell had not had any public consultation and that the community wished to know when the public consultation would be held. Clr Dean requested a report to Council regarding the Cargo Recreation Ground and Cudal Show Ground committees’ projects. Clr Nash requested a report to Council on why the bubblers placed in Cabonne community areas by Central Tablelands Water were not working and if there were plans to repair or replace the bubblers. Clr Durkin further requested that the report include when the additional bubbler that was planned for Canowindra would be installed.
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THAT Council receive reports to the next Council meeting in relation to;
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Carried |
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Proceedings in Brief The Mayor called Item 9 and Clr Culverson called item 13. |
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THAT: 1. The called items be further considered; and 2. The balance of the items be noted.
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Carried |
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Proceedings in Brief It was noted that there were nil matters of urgency raised.
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THAT it be noted there were nil matters of urgency.
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Carried |
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Proceedings in Brief It was noted that items 16, 20, 27 and 28 had been called for debate.
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THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.
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Carried |
It was noted, the time being 3:25pm Clr Nash declared an interest (identified as a pecuniary interest and previously notified as a general disclosure) due to her son being an employee at the Quarry and left the Chambers.
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THAT Council:
1. Vote an additional $46,605 from Council’s Quarry Reserve. 2. Resolve that the expenditure is required and warranted to comply with Mine Safety Regulations.
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4. |
Carried |
It was noted, the time being 3:26pm Clr Nash rejoined the meeting.
It was noted, the time being 3:28pm a short intermission was given to the meeting to allow the media to interview Councillors for the local news broadcast that night.
It was noted, the time being 3:39pm the meeting recommenced and the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.
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ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING |
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RECOMMENDATION (Wilcox/Culverson)
THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.
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5. |
Carried |
It was noted, the time being 3:41pm Clr Culverson declared an interest (identified as a pecuniary interest) in the following item due to a person mentioned in the report being an employee of her business and left the Chambers.
It was noted, the time being 3:42pm Clr Culverson rejoined the meeting.
ITEM - 4 EXPRESSION OF INTEREST - PUBLIC PRIVATE PARTNERSHIP CANOWINDRA RETIREMENT VILLAGE |
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RECOMMENDATION (Walker/Durkin)
THAT Council:
1. Write to the Departmental Chief Executive seeking authority to enter into a Public Private Partnership with Uniting to develop accommodation under the Retirement Villages Act in Canowindra; and
2. Classify Lots 1 and 2, DP1124922, Mill Street Canowindra as operational.
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8. |
Carried |
It was noted, the time being 3:44pm Clr Nash declared an interest (identified as a pecuniary interest and previously notified as a general disclosure) due to her son being an employee at the Quarry and left the Chambers.
It was noted, the time being 3:50pm Clr Nash rejoined the meeting.
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RECOMMENDATION (Durkin/Wilcox)
THAT the item be noted
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11. |
Carried |
It was noted, the time being 3:57pm the Chair resumed the ordinary meeting.
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THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 28 February, 2017 be adopted.
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Carried |
There being no further business, the meeting closed at 3:58pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 28 March, 2017 at which meeting the listed minutes were confirmed and the signature hereon was subscribed