cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 

3 November 2016

 

 

NOTICE OF EXTRAORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested on Tuesday 8th November, 2016 for an EXTRAORDINARY MEETING commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

PLEASE NOTE - There will be a councillor workshop held following the Extraordinary Council meeting to discuss the following items: -

1.    Resolutions Register – InfoCouncil – Action Reporting

2.    Land Development – Future Council Involvement

3.    Eugowra Flood Levee

 

Yours faithfully

Stephen J Harding

ACTING GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)            Open Ordinary Meeting

2)            Consideration of Acting General Manager’s Report

a)      Canowindra Retirement Village Association Legal Advice

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Tuesday 8 November, 2016

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 1

ITEM 2      DECLARATIONS OF INTEREST....................................................... 1

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 1

ITEM 4      CANOWINDRA RETIREMENT VILLAGE ASSOCIATION LEGAL ADVICE        1   

 

ANNEXURE ITEMS

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Tuesday 8 November, 2016

Page 2

 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 790749

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

Acting General Manager's REPORT

 

A call for apologies is to be made.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 790751

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

Acting General Manager's REPORT

 

A call for Declarations of Interest.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 790752

 

 

Recommendation

 

THAT any Political Donations be noted.

 

Acting General Manager's REPORT

 

A call for declarations of any Political Donations.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 4 - CANOWINDRA RETIREMENT VILLAGE ASSOCIATION LEGAL ADVICE

REPORT IN BRIEF

 

Reason For Report

To seek funding to obtain legal advice in relation to the proposed Canowindra Retirement Village

Policy Implications

Nil

Budget Implications

Request for additional $10,000  

IPR Linkage

3.2.1.b - Facilitate retirement and aged care projects and services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\CANOWINDRA PROPOSED RETIREMENT VILLAGE - CORNER BLATCHFORD and MILL STREETS - 790987

 

 

Recommendation

 

THAT Council: -

 

1.   Vote an additional $10,000 to legal expenses to enable advice to be sought in relation to the proposed Canowindra Retirement Village; and

 

2.   Resolve that the expenditure is required and warranted to enable the Canowindra Retirement Village proposal to progress.

 

Acting General Manager's REPORT

 

As resolved by Council a meeting was held between representatives of Council, Canowindra Retirement Village Association and Uniting (previously known as Uniting Care Aging NSW/ACT) on 2 November 2016 to progress the project and establish a way forward.

 

At an earlier meeting Uniting had agreed to obtain legal advice on how the proposal could be developed and run by the Canowindra Retirement Village Association on the basis that the association would be responsible for final development and operation of the site.

 

At the most recent meeting Uniting indicated that with the further developments whereby Council would be providing substantial contribution to site development, their organisation would now be interested in developing and operating the project.

 

Council representatives again advised that for transparency and probity reasons the project would need to be publicly advertised for expressions of interest in the development and operation. Uniting indicated that they would not be prepared to provide legal advice on the basis that their revised proposal had now changed how the project would be managed.

 

On this basis, to enable the project to proceed, it will be necessary for Council to obtain its own legal advice in relation to various aspects of the project. To this end funding is now sought for an additional $10,000 to enable this advice to be obtained.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Under the guidelines funding that was not included in council’s original budget must be considered in open council and the resolution voting the funds must state the reason why council considered the expenditure is required and warranted.