Agenda of Ordinary Meeting - 25 October 2016

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 785940

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

Acting General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 785943

Recommendation

THAT the Declarations of Interest be noted.

Acting General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 786547

Recommendation

THAT any Political Donations be noted.

Acting General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 786548

Recommendation

THAT the information contained in the Mayoral Minute be noted.

Acting General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 786549

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 786550

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 9 be moved and seconded.

Acting General Manager's REPORT

Items 7 to 9 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. September 27 2016 Ordinary Council Minutes ⇩ 2. October 11 2016 Extraordinary Council Minutes ⇩ 3. October 13 2016 Extraordinary Council minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 786551

Recommendation

THAT the minutes of the Ordinary meeting held 27 September 2016, and Extraordinary meetings held on 11 October 2016 and 13 October 2016 be adopted.

Acting General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on 27 September 2016;

2. Minutes of the Extraordinary Council meeting held on 11 October 2016; and

3. Minutes of the Extraordinary Council meeting held on 13 October 2016.

ITEM 8 - AUSTRALIA DAY 2017

REPORT IN BRIEF

Reason For Report	Notifying Council of the schedule for Australia Day 2017
Policy Implications	Nil
Budget Implications	Pay for Australia Day Ambassador's Accommodation
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2017 - 786644

Recommendation

THAT Council note the schedule for Australia Day 2017.

Administration Officer's REPORT

Preparations for Australia Day 2017 are underway with registration for the Ambassador program lodged with the National Australia Day Council on 21 September 2016.

Based on previous years it is expected that the Australia Day Ambassador will be announced in late November 2016.

Official Party Timetable

In 2010 at the March Council meeting it was resolved that as a matter of policy:

Visits to various Australia Day celebration events throughout the Cabonne LGA by the Official Party shall be based on a three year rotating cycle with provision for adding or deleting localities as required.

The rotation has been as follows:

2014 – Mullion Creek, Cargo and Canowindra

2015 – Borenore, Cudal, Manildra and Yeoval

2016 – Cumnock, Molong and Eugowra

For 2017 the rotation will be again; Mullion Creek, Cargo and Canowindra.

Nominations

Nominations for Citizen of the Year, Young Citizen of the Year and Community Group of the Year were opened on 20 September 2016 and have been advertised extensively in all local media.

Council has so far received six nominations and forms are available to download on Council’s website and Facebook page and at its Molong, Cudal and Canowindra offices.

All Australia Day Committees/Progress Associations and schools have also been sent nomination forms.

Nominations will close on Wednesday 9 November 2016 for determination at the Australia Day Awards Committee Meeting to be held on Tuesday 22 November 2016 after the Ordinary Council Meeting.

Promotion and Determination

Councillors are asked for their continued support by spreading the word in their local area now that nominations are open. To maintain the community involvement and transparency of the process Councillors may ONLY nominate in cases where no nominations have been received.

As usual, Council is encouraging all the Australia Day Committees to continue with their Australia Day celebrations and have offered support by way of promotion of their events and Council representation on the day for award presentations for those towns not included in the official itinerary this year.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

ITEM 9 - SALE OF LOTS 1-5 DP1187720 MANILDRA

REPORT IN BRIEF

Reason For Report	To affix Council's seal to land sale contract and transfer documents
Policy Implications	Nil
Budget Implications	Revenue from sale of land
IPR Linkage	2.4.1.a - Support local employment initiatives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\MANILDRA RESIDENTIAL ESTATE - 786312

Recommendation

THAT Council authorise affixing of Council’s seal to the land sale contract and transfer documents for Lots 1-5 DP1187720 Manildra.

Acting Economic Development Manager's REPORT

At its Ordinary Meeting on 27 September 2016, Council considered offers to purchase residential land at Manildra.

Council resolved to accept an offer from Karma Yiwong Samten Ling (Tibetan Buddhist Centre Incorporated) to purchase Lots 1-5 DP1187720.

The sale is proceeding and a resolution of council is required to affix its seal to the land sale contract and transfer documents.

ITEM 10 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST QUARTER REVIEW

REPORT IN BRIEF

Reason For Report	To provide Council with an update on the progress of the 2016/2017 Integrated Planning & Reporting Operational Plan.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. IP&R First Quarter Review ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2016 - 787525

Recommendation

THAT, subject to any alterations the Council deems necessary at the October Council meeting, the update of the Operational Plan to 30 September 2016, as presented be adopted.

Acting Director of Finance & Corporate Services' REPORT

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

The first quarter updates for the Integrated Planning & Reporting Operational Plan for 2016/2017 is attached which shows the culmination of the actions and strategies undertaken during that quarter.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

ITEM 11 - E-TRAFFIC COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	For council to ratify the recommendation of the committee
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. E-TRAFFIC COMMITTEE 2016 09 - MINUTES ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 785957

Recommendation

THAT Council ratify the recommendations of the Local Traffic Committee.

Acting Technical Services Manager's REPORT

Attached are the minutes of the Electronic Local Traffic Committee meeting held September 2016. The items addressed and their associated recommendations are as follows:

Item 1. Orange Cycle and Triathlon Club

THAT Council approve the request subject to:

1. Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2. The “Caution Cyclists Ahead” signs be placed at a distance of 2D (D is the speed limit expressed in metres) from intersections.

3. The Traffic Control Plan be changed to eliminate the reference to traffic controllers.

4. NSW Road Rules being observed by participants at all times

5. Written approval being obtained from NSW Police

6. Written approval being obtained from all affected Local Government Authorities

7. Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

8. The event organiser notifying all emergency services of the event

9. The event organiser debriefed Council on the event. This includes notifying Council of all incidents or near misses that occur during the event.

Item 2. Proposed Bus Route Extension along Gullengamble Road

THAT Council support the change in route

ITEM 12 - PECUNIARY INTEREST RETURNS 2016

REPORT IN BRIEF

Reason For Report	Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for the 2015/2016 period are to be tabled.
Policy Implications	Consistent with Code of Meeting Practice
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PERSONNEL\DISCLOSURE\STAFF PECUNIARY INTEREST RETURNS 2016 - 778975

Recommendation

THAT Council note the tabling of Pecuniary Interest Returns for the period to 30 June 2016 for councillors and designated persons.

Administration Officer's REPORT

Pecuniary Interest Returns (Returns) for the period to 30 June 2016 must be tabled at the Council meeting immediately following 30 September each year.

All councillors and designated staff have submitted their returns.

ITEM 13 - YEOVAL ANNUAL SHOW 2017

REPORT IN BRIEF

Reason For Report	For Council to determine whether it wishes to apply for a declaration as a public holiday or a local event day
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\YEOVAL ANNUAL SHOW - 785968

Recommendation

THAT Council lodge a formal application for the proclamation of a part-day public holiday from 8:30am to 7:00pm, for that portion of the township of Yeoval, which is in the Cabonne Council area on Tuesday 16 May 2017 for the Yeoval Annual Show .

Administration Officer's REPORT

The annual advice has been received from the Acting Executive Director of NSW Industrial Relations regarding applications under the Public Holidays Act 2010 for the declaration of local public holidays and local event days for 2017.

The Act permits the Minister for Industrial Relations to declare a local public holiday, or a local event day, for the whole or part of the Council's local government area. This may be limited to a particular location in the Council's area, such as the boundaries of a particular town or a police district in an area nominated by the Council.

The application may request the declaration of a part-day local public holiday or local event day to accommodate the holding of a morning or afternoon event. In recent years a number of councils have made applications nominating the times during which a local public holiday is to apply to facilitate the holding of special events.

In determining whether to apply for a local public holiday or a local event day, it is important that the Council considers the costs borne by businesses and local communities in the declaration of a local public holiday within the designated area. In this regard, it is expected that the Council will undertake a public consultation process on the matter, including consultation with relevant stakeholders, such as the local chambers of commerce, local banks, major employers and local schools located within the designated area.

Where it is proposed to request a part-day local public holiday, the Council should consider the impact on local schools and on the transport of school students who attend school on the day. In this regard, it is expected that the consultation process with local schools will take account of the transportation arrangements for students who attend school on the day.

In 2015 a review of the guidelines by NSW Industrial Relations proposed to implement a number of amendments to reduce the administrative burden on Councils regarding the process for making of annual applications under the Act. These amendments now enable applications to be made for the declaration of full or part-day public holidays and local event days for two consecutive years. However, due to the fact that the date for the Yeoval Annual Show is not known for the 2018 year, council’s application will only address the 2017 Annual Show.

To accommodate the making of applications for the declaration of full or part-day public holidays, the proposed guidelines require Council applications to include the following additional information:

· indicating significant support for the application from local businesses and stakeholders;

· demonstrating the economic benefits to the local community in terms of employment, business activity, tourism and industry promotion of the region;

· detailing the importance of the event from a social and community perspective; and

· indicating the history of the event and whether the event day has traditionally been observed as a full or part-day public holiday specific to the particular region or council area.

Declaration of a Local Public Holiday Vs Local Event Day

Where a local public holiday is declared by the Minister a bank located in the designated holiday area will be required to close unless it holds an approval to open on the day under Part 3A of the Retail Trading Act 2008. Shops located within the designated holiday area are free to open without restriction.

The public holiday provisions contained in the National Employment Standards of the Fair Work Act 2009 (Cth) apply to local public holidays declared under the Public Holidays Act 2010. This means that all employees irrespective of their former entitlements and whose place of work is within a local public holiday area will be entitled to be absent from work on the day or part day that is the local public holiday or part holiday. In addition, employees who work on the day or part day may then have an entitlement to penalty rates under a relevant award where previously that entitlement may not have existed.

In considering an application to the Minister for a local public holiday or part day, Council is expected to consult with the affected community and other relevant stakeholders, as to the impact of a local public holiday or part holiday on businesses located within the local government area.

As part of that consultation, Council may consider the option of a local event day declaration instead of a public holiday or part-day.

What This Means for Cabonne Council:

In previous years Council has approved to lodge a formal application on behalf of the Yeoval Annual Show which to get the best travelling displays and exhibitors holds the show mid-week in between the Wellington and Orange Shows.

It should be noted that in 2013 the Australia Hotels Association (NSW), on behalf of its members, submitted an expression of concern regarding the impact of a full local public holiday due to businesses being required to pay employees extended penalty rates and it was thereon decided by Council in 2013, 2014 and 2015 that a part day public holiday from 8:30am to 7:00pm was the best option based on the advice from NSW Industrial Relations in 2013.

Due to the timeframes of the event being from 8:30am until 7:00pm it is anticipated that if a part-day public holiday is granted Yeoval Central School will close for the day and St Columba’s Catholic School in Forbes will continue to run the standard bus lines.

2017 Yeoval Annual Show

Council has again advertised and received submissions from the following key stakeholders and residents of Yeoval:

From	Name	Does the submission meet the Criteria for an application
Banjo Paterson… more than a Poet exhibition	Alf Cantrell – Proprietor	Yes
Yeoval Central School	Nicole Bliss - Principal	Yes
8 x separate Resident submissions		Yes
Yeoval P A & H Society Inc	Sharon Cantrell - Secretary	Yes
Yeoval & District Progress Association	Alf Cantrell – Secretary	Yes
St Columba’s Catholic School Forbes	Glen Brown – Principal	Yes

Should the Council wish to apply for the declaration of a local public holiday or local event day, it will be necessary for the application to be forwarded to the Executive Director, NSW Industrial Relations, by Friday, 4 November 2016.

Council has the options to apply for a Part Day Local Public Holiday or Local Event Day: based on past dealings it is recommended that a Part Day Local Public Holiday be applied for.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. This has been a yearly decision made by Council and does not have any budget implications: this matter is of an ongoing nature and it is considered it complies with the guidelines.

ITEM 14 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

Reason For Report	For Council to consider a request for a donation received from the Cudal Children's Centre and Cudal Cricket Club
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Cudal Community Childrens Centre - Request for Donation for Event ⇩ 2. Cudal Milo Cricket request donation to buy equipment.pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2016 - 786786

Recommendation

THAT Council donate:

1. $350 to the Cudal Children’s Centre to assist with holding their fundraising event; and

2. $300 to the Cudal Cricket Club to assist with the purchase of equipment.

Community Services Manager's REPORT

The Cudal Community Children’s Centre wish to extend their building into the area previously occupied by the Cudal fire station to enable the enrollment of more children from the local area. They are holding an event at the Cudal Showground on Saturday 5 November 2016 to fundraise towards the extensions.

The children’s centre requests a donation to help with costs for the event which include hire of Cudal Showground ($350) and cost of band EmNGerry (local duo from Manildra) ($700).

Council support to cover the hire of the Cudal Showground would be appreciated by the committee.

Cudal Cricket Club have organized to run Milo in2cricket and Milo T20 Blast cricket in Dean Park, Cudal, for children aged between 5-12 years.

The club needs to purchase a range of equipment as listed in the attachment to commence this program.

The equipment needed from Cricket Australia will cost $909.70 and the club has requested Council’s support to make the purchase.

This is a worthwhile project and will help to encourage an interest in sport by young people. A $300 donation would be of considerable help to the committee in purchasing equipment.

Should Council wish to make a donation there remains $6,590 out of a budget of $8,390 for donations. The following donations have been made this financial year.

$300 Cumnock Progress Association Website

$500 Cudal Public School P&C robotics program

$500 Nashdale Public School P&C to match grant (if successful)

$500 MADIA – Manildra Christmas Fireworks

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

ITEM 15 - QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

Reason For Report	To advise Council of the present position of the current 16/17 Budget
Policy Implications	No
Budget Implications	Yes
IPR Linkage	4.5.5.j - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. Quarterly Budget Review ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 786849

Recommendation

THAT Council:

1. Note the variances in this report be updated to Council’s 2016/2017 Budget; and

2. Resolve that the changes are required and warranted for the continued management of council’s functions.

Senior Accounting Officer's REPORT

The Quarterly Budget Review is presented to Council for consideration.

This review covers the period from the 1 July 2016 to 30 September 2016.

As Council is in a merger proposal period the guidelines issued under section 23A must be taken into consideration. Under the guidelines, funding that was not included in Council’s original budget must be considered in open Council and the resolution voting the funds must state the reason why Council considered the expenditure is required and warranted.

The changes contained herein are necessary to the continuing function of Council in the current year or have previously been reported to Council.

ITEM 16 - DEVELOPMENT APPLICATION 2016/153 GREENHOUSES AND PACKING SHED UPON LOT 496 DP 1095508 LAND ALSO KNOWN AS 621 CANOBOLAS RD, CANOBOLAS

REPORT IN BRIEF

Reason For Report	For determination as objections were received
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. 2016/153 Draft Conditions of Consent ⇩ 2. Site Plan ⇩ 3. Elevations Greenhouses ⇩ 4. Elevations Packing Shed ⇩ 5. Packing Shed Floor Plan - 1 ⇩ 6. Packing Shed Floor Plan - 2 ⇩
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0153 - 787413

Recommendation

THAT Development Application 2016/153 for horticulture, erection of two (2) greenhouses and packing shed upon Lot 496 DP 1095508, land also known as 621 Canobolas Rd, Canobolas be approved subject to the attached draft conditions of consent.

Town Planner's REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application 2016/153 submitted for horticulture, erection of two (2) greenhouses and packing shed upon Lot 496 DP 1095508, being land also known as 621 Canobolas Rd, Canobolas.

The application has been referred to the Council for determination as twelve (12) submissions have been received in objection to the development.

It is recommended that the application be approved subject to conditions of consent.

Applicant: Geolyse

Owner: Orange Towac Valley Pty Ltd

Proposal: Horticulture (two greenhouses and packing shed)

Location: Lot 496 DP 1095508, 621 Canobolas Rd, Canobolas

Zone: RU2 Rural Landscape

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.

The PROPOSAL

Council approval is sought to erect two greenhouses and a packing shed for growing and distributing hydroponic produce Asian vegetables. (Refer to attached plans).

The proposed greenhouses have dimensions 76m (l) × 68 (w) × 8.6m (h) and are to be constructed from steel frame and clad with plastic film material. The greenhouses have internal gutters to redirect water for capture and reuse. The greehouses would be offset from the adjacent property boundary by 10m and would be separated by 10m.

The proposed packing shed has dimensions 43.5m (l) × 20m (w) × 8.6m (h) and external construction materials are colorbond wall and roof sheeting. Inside the packing shed comprises a cool room, pallet storage area and staff office/lunchroom and mezzanine floor. There will also be a 100 000L corrugated steel tank fitted to the shed.

The proposal also includes an internal driveway which connects to Canobolas Road and staff car parking area (24 spaces) stormwater basin, onsite septic system and tanks related to the horticultural operations in the greenhouses.

As the site is sloping to the west the applicant proposes earthworks at the site. The maximum amount of cut is 6.6m from the natural surface on the eastern side of the development. The site will also require up to 5.9m fill on the western side of the development in order to level the site for the proposed greenhouses and packing shed. The dam on the northern side of the site will be retained and used for water storage for the hydroponic operations and the smaller dam on the eastern side will be filled in.

Operations at the site would be daily, seven days per week throughout a 9 month growing season. The three month off season period would be dedicated to cleaning and crop establishment. Within the two (2) greenhouses approximately 10 -12 staff would be required seven days per week for picking, maintenance and weeding throughout growing season and crop establishment in off-season. Picking would occur 3 – 4 days per week and the remaining days would be used for maintenance and weeding. A further 10 staff would be required in the packing shed up to 3-4 days per week and an additional 3 – 4 staff would be required for administration purposes 5 days per week. This equate to up to 24 staff on the busiest days noting that not all staff would be required onsite every day. On this basis up to 24 car parking spaces are proposed onsite.

Proposed hours of operation are as follows:-

· Picking/greenhouse staff 7am to 4pm Monday to Sunday during winter and 6am to 3pm Monday to Sunday during summer,

· Packing staff 8am to 5pm Monday to Sunday,

· Administration staff 8am to 5pm Monday to Friday.

BACKGROUND

Lot 496 was created by subdivision for the purposes of agriculture and there is a restriction registered on the lot that prohibits the erection of a dwelling.

There is currently a former orchard packing shed, associated storage sheds and tank upon the land. There is also a decommissioned dwelling which is deemed uninhabitable in its current state. It should be noted the abovementioned restriction prohibits occupation of the dwelling. The remainder of the site is cleared grass lands, was former orchard land. It is identified as Class 3 Prime crop and agricultural land as per Department of Primary Industries mapping.

The SITE

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned RU2 Rural Landscape
Lot size map	Minimum lot size 100 Ha
Heritage map	Not a heritage item or conservation area
Terrestrial Biodiversity Map	No biodiversity sensitivity on the subject land
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Is within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Groundwater vulnerable (Moderately High – High)
Land reservation acquisition map

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned RU2 Rural Landscape by the Cabonne Local Environmental Plan 2012. Horticulture is permissible within this zone, subject to Council’s development consent.

Horticulture means the cultivation of fruits, vegetables, mushrooms, nuts, cut flowers and foliage and nursery products for commercial purposes, but does not include a plant nursery, turf farming or viticulture.

Note: Horticulture is a type of intensive plant agriculture under the Cabonne LEP 2012.

Objectives of the RU2 Rural Landscape zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU2 zone. The development relates to and is consistent with the zone objectives which seek to

· To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

· To maintain the rural landscape character of the land.

· To provide for a range of compatible land uses, including extensive agriculture.

· To encourage diversity in primary industry enterprises and systems appropriate for the area.

· To provide for a range of tourism-related uses that support the agricultural industry or are compatible with agricultural uses.

· To protect drinking water catchments from the impacts of development by minimising impacts on the quality and quantity of water entering drinking water storages.

Part 4 – Principal development Standards

There are no principal development standards that apply to the proposed development.

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

Part 6 – Additional local provisions

6.4 Groundwater vulnerability

(1) The objectives of this clause are as follows:

(a) to maintain the hydrological functions of key groundwater systems,

(b) to protect vulnerable groundwater resources from depletion and contamination as a result of development.

(2) This clause applies to land identified as “Groundwater vulnerable” on the Groundwater Vulnerability Map.

(3) Before determining a development application for development on land to which this clause applies, the consent authority must consider the following:

(a) the likelihood of groundwater contamination from the development (including from any on-site storage or disposal of solid or liquid waste and chemicals),

(b) any adverse impacts the development may have on groundwater dependent ecosystems,

(c) the cumulative impact the development may have on groundwater (including impacts on nearby groundwater extraction for a potable water supply or stock water supply),

(d) any appropriate measures proposed to avoid, minimise or mitigate the impacts of the development.

(4) Development consent must not be granted to development on land to which this clause applies unless the consent authority is satisfied that:

(a) the development is designed, sited and will be managed to avoid any significant adverse environmental impact, or

(b) if that impact cannot be reasonably avoided—the development is designed, sited and will be managed to minimise that impact, or

(c) if that impact cannot be minimised—the development will be managed to mitigate that impact.

The proponent indicates that the development is unlikely to directly interact with groundwater and therefore in not likely to cause groundwater contamination or adversely impact groundwater dependent ecosystems. The proposed development is considered to be consistent with the requirements of clause 6.4 Groundwater vulnerability.

6.5 Drinking water catchments

(1) The objective of this clause is to protect drinking water catchments by minimising the adverse impacts of development on the quality and quantity of water entering drinking water storages.

(2) This clause applies to land identified as “Drinking water catchment” on the Drinking Water Catchment Map.

(3) Before determining a development application for development on land to which this clause applies, the consent authority must consider the following:

(a) whether or not the development is likely to have any adverse impact on the quality and quantity of water entering the drinking water storage, having regard to the following:

(i) the distance between the development and any waterway that feeds into the drinking water storage,

(ii) the on-site use, storage and disposal of any chemicals on the land,

(iii) the treatment, storage and disposal of waste water and solid waste generated or used by the development,

(b) any appropriate measures proposed to avoid, minimise or mitigate the impacts of the development.

(4) Development consent must not be granted to development on land to which this clause applies unless the consent authority is satisfied that:

(a) the development is designed, sited and will be managed to avoid any significant adverse impact on water quality and flows, or

(b) if that impact cannot be reasonably avoided—the development is designed, sited and will be managed to minimise that impact, or

(c) if that impact cannot be minimised—the development will be managed to mitigate that impact.

The proponent has demonstrated a system that has been designed, sited and would be managed to avoid significant adverse impacts to the local drinking water catchment. In consideration of this, it is considered the development complies with the requirements of cl 6.5.

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a. The supply of water

b. The supply of electricity

c. The disposal and management of sewerage

d. Stormwater drainage, &

e. Suitable vehicle access

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat. The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation. There are no known sightings of koalas in the locality, or sources of koala habitat.

State Environmental Planning Policy (Rural Lands) 2008 The Rural Lands SEPP applies to the Cabonne Council area. The SEPP requires Council to consider the existing and approved uses of land in the vicinity of the development and whether or not the development is likely to have a significant impact on predominant or preferred land uses.

The surrounding area consists of agricultural land predominantly used for orchards, vineyards and some livestock grazing. The proposal is for establishment of horticulture, which is a type of intensive plant agriculture. This is considered to be consistent with surrounding rural land uses and there will be no negative impact to preferred predominant landuse (agriculture). The proposed development complies with the requirements of the SEPP.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan No 5 – General Rural Zones applies to this development.

The proposed development is consistent with the aims and objectives of the DCP.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Siting & location

The proposed greenhouse is to be setback 12.3m from the southern boundary. It is proposed to do excavation works on the southern side and northern side and a retaining/crib wall is to be constructed to stabilize the natural surface either side of the greenhouse buildings. There is also landscaping (vegetation) proposed for the southern boundary of the lot. When established, this will act as a buffer/screen around the development. A condition of consent will apply to ensure that any proposed retaining wall greater than 600mm above ground level is designed by a suitable qualified engineer and subject to the appropriate geotechnical site investigation.

Further to this conditions will apply to ensure the earthworks are done in accordance with engineered design and that a full site erosion and sediment control plan is implemented as per guidelines of “Managing Urban Stormwater: Soils and Construction (Landcom 2004)”.

All other setbacks are in excess of 100m of the lot boundary.

Visual amenity

The proposed greenhouses and packing shed are both 8.6 m in height and the buildings are considered to be visually prominent from the road and from neighboring dwellings. The impact in terms of visual amenity has been raised in the submissions received by Council. The plans were then revised to show reduced height of the packing shed to reduce visual impact. This is also considered to be lessened by the proposed excavation of the hill. This is shown on the site elevations submitted to Council.

As per Council Policy, a draft condition of consent will apply that non-reflective construction materials are used for the proposed buildings.

While it is considered there will be an adverse impact from the development in terms of visual amenity, the proposed structures are rural in nature and are not unlike the many other orchard related developments in the area ie large packing sheds set in orchard land.

Access & traffic

Upon inspection of Lot 496 DP 1095508 it was noted that the existing access on the northern boundary is not the proposed access point. The revised site plan indicates a new access to be constructed on the western boundary. This proposed access point does provide adequate safe sight distance in both directions taking into account the slope of the road (Canobolas Road). The internal access road and carpark will be required to be bitumen sealed to limit any dust arising from traffic movements on the site. All vehicle movements to and from the site will need to be in a forward direction. A vehicle movement plan will need to be development to ensure that all onsite traffic is controlled in a matter that does not affect other users of Canobolas Road.

The submitted and revised plans show a minimum of 24 onsite parking spaces will be provided. I have placed a condition below that a minimum of 24 onsite parking spaces are to be provided and maintained at all times, along with signage that promotes the use of the onsite parking and at no time is any associated vehicles to be parked within the road reserve of Canobolas Road. Given that the largest proposed vehicle accessing the site will be a 19m articulated truck a condition will apply to ensure the proposed access is constructed having a minimum BAL/BAR intersection treatment design for ease of access.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

No development contributions apply to the proposed development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development was neighbourhood notified. Twelve (12) submissions were received by the close of the exhibition phase. Issues raised in the submissions are summarised as follows:-

1. Road safety on a narrow and windy road. Proximity to Canobolas School and school bus route. Increased risk to road users as a result of the increased number of vehicle movements per day.

It is proposed to move the access to another location on Canobolas Road. The access was moved to gain maximum site distance for vehicles leaving the site. This is an improvement on the existing access point on Canobolas Road. The proposed new access is required to be constructed to Council standards.

In terms of road infrastructure, Canobolas Road which services the site is considered to be adequate for the proposed increased number in traffic per day. There are maximum 48 vehicle movements per day for staff and two heavy vehicle movements per day. It is noted this is an 80km/hr area. The proponent states, in correspondence dated 22 July 2016, that predicted traffic would have low daily impact when compared to the much higher daily volumes for movement of heavy vehicles that would occur on traditional horticulture sites in the locality.

Further to this, the site is considered to be an adequate distance from the nearby school (approx. 2.8kms) so that the activities at the greenhouses will not directly impact the school. It is identified that there will be increased traffic past the school, however this can be managed by managing shift changes so that staff enter and leave the site outside school zones times.

2. Disposal of wastes and chemicals from the operations at the site. Potential for contamination groundwater and pollution. Impact to the natural environment.

The EPA regulates the use and disposal of chemicals in NSW and, in terms of chemical use/storage, will be the regulatory authority of the proposed horticultural activities. The legislation which applies to the site includes the Environmentally Hazardous Chemicals Act 1985, Contaminated Land Management Act 1997, Pesticides Act 1999 and Protection of the Environmental Operations Act 1997.

Chemicals to be stored onsite would be stored within the packing shed storage room, in accordance with the necessary Australian Standards and Work Cover requirements to mimimise likelihood of spills or contamination. The proponent also advises spill kits would be kept on site.

Further to this the proponent has addressed storage of chemicals under State Environmental Planning Policy No 33 – Hazardous and Offensive Development. A review of chemicals used was undertaken and it was determined SEPP 33 guidelines are not exceeded and the proposed development is not considered to be potentially hazardous as per the SEPP. An environmental protection license is not required for the proposed development and suitable controls would be applied to ensure impacts to the environment from chemicals is managed and minimized.

3. Negative social impacts to tourism. Iconic tourist route in the Towac Valley. Impact to popular cycle path known as the ‘Pinnacle Loop’.

Due to the local topography and bends in this section of Canobolas Road, the site would only be visible from the western boundary. This boundary is approximately 380m from one end of the property to the other. The site would be visible to tourists in cars and cyclists for a very short period of time whilst passing the site. Also, the greenhouses will be sited higher than the road so it is not going to have any impact to elevated views enjoyed by passing vehicles in this section of the valley. The proposed development is not considered to have any adverse impact to elevated views from the road and would also not adversely impact local tourism.

4. Depletion of groundwater and local aquifers.

In the plans submitted to Council, the proponent demonstrates that adequate water is able to be captured and stored onsite to provide for the intensive plant agricultural activities and it is considered there would be no significant impact to local ground water resources and no reduction in recharge of groundwater and drinking water catchments.

5. Potential impacts from stormwater runoff from the site during construction and after the development is established.

Management of stormwater has been demonstarted in the plans and SoEE submitted to Council with the application. The applicant proposes to utilize roof water from the greenhouses for re-use in the greenhouses and roof water from the packing shed re-used in the staff amenities. Location of rainwater tanks are shown on the site plans.

Surface water would be controlled through earthworks and diversions to channel surface water runoff to the existing dam or the proposed stormwater retention basin in south-west corner of the site. Water from the retention basin would be re-used onsite or controlled discharge off-site.

The NSW Department of Water also share concerns regarding separation of clean and dirty water during construction and operation of the site and potential impacts to existing flows paths and adjacent land holders. DPI Water considers this will result in the need for detailed plans for erosion and sediment control and stormwater management prior to commencement of construction. DPI recommends plans including Sediment and Erosion Control Plan and Stormwater Management Plan both be prepared prior to commencement of construction activities and in consultation with DPI Water. These terms of approval have been included in the attached draft conditions of consent. The plans are required to be prepared and approved prior to issue of a construction certificate. It is considered any stormwater and erosion issues will be addressed at this stage in consultation with the relevant government authority (DPI water).

6. Significant adverse impact to visual amenity in terms of neighboring residents.

Is it acknowledged that the proposed buildings, including the greenhouses and packing shed, are 8.6m in height and will be visually prominent from the road and neighboring properties. This is made greater by the amphitheater nature of the valley and elevation of dwellings above the development site.

To minimise impact to visual amenity the site will be excavated and the structures built into the side of the hill. This will help to reduce the height of buildings and from higher elevated properties. The development will have little impact when viewed from the road.

Some landscaping is proposed on the southern side of the site, where the greenhouse will be setback 12.5m from the boundary. This is considered to have some effect in screening the development from the southern side.

Due to the intensive nature of horticulture of this scale, and having to imitate an environment in which to grow produce in artificial structures, there will be significant impact to visual amenity from the structures. This is intensified by the topography of the area and size of the lot. Some mitigation measures can be taken to screen the buildings, as listed above, but otherwise it is acknowledged there will be an adverse impact from the development in terms of visual amenity and landscape appreciation. The area however, is already recognized as a horticultural region with many other produce packing sheds and hail netting structures set within the landscape.

7. Loss of value to neighbouring properites

Not a matter for consideration under s79C of the EP&A Act 1979.

8. The proposed horticultural business would have little chance of long-term, economic success.

Not a matter for consideration under s79C of the EP&A Act 1979.

AGENCY CONSULTATION

The application is considered Integrated Development pursuant to Section 91 of the EP&A Act 1979. In accordance with Clause 66 of the Environmental Planning and Assessment and Assessment Act 2000 (Regulations), the development was referred to the NSW Office of Water seeking their general terms of approval.

NSW Office of water reviewed the SoEE and issued General Terms of Approval for works requiring a controlled activity approval under the Water Management Act 2000.

The proponent is required to prepare the following documentation in consultation with DPI Water and submit to Council prior to issue of a Construction Certificate.

- Sediment and Erosion Control Plan

- Stormwater Management Plan, and

- Additional assessment in support of the proposed effluent management system.

Please note the above General Terms of Approval are not the controlled activity approval. The applicant must apply (to DPI Water) for a controlled activity approval after consent has been issued by Council and before the commencement of any work or activity on waterfront land. A Construction Certificate will not be issued over any part of the site requiring a controlled activity approval until a copy of the approval has been provided to Council.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 17 - REQUEST TO REZONE LAND - GUMBLE HALL

REPORT IN BRIEF

Reason For Report	To obtain council's determination of a request to prepare a Planning Proposal to effect a spot rezoning of land
Policy Implications	Nil
Budget Implications	Planning Proposal to be prepared by staff and the fee to lodge a Planning Proposal is to be foregone
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 786064

Recommendation

THAT:

1. Council support the request from Planning Potential Urban and Regional Planners on behalf of Gumble Hall Incorporated, and to amend the Cabonne Local Environmental Plan 2012 by including the Gumble Hall, being part of Lot 1 DP 796803, in Schedule 5 of that plan as a local heritage item, and

2. Prepare a Planning Proposal to amend schedule 5 of the Cabonne Local Environmental Plan 2012 by including in schedule 5 of that plan the land containing the Gumble Hall, Gumble Road, Gumble, and

3. The Planning Proposal be forwarded to the Department of Planning and Infrastructure for Gateway Determination in accordance with section 56 of the Environmental Planning and Assessment Act, 1979, and

4. A further report be provided to council following the public exhibition period to provide details of any submissions received.

Director of Environmental Services' REPORT

Council has received correspondence from planning consultants Planning Project on behalf of Gumble Hall incorporated seeking council support to negotiate a variation to the Cabonne Local Environmental Plan 2012 to enable a subdivision of a 133ha rural allotment to excise the land containing the Gumble Hall.

Background

The Gumble Hall was established c1920s and has served the community of the Gumble area since that time. The hall is located upon private land, currently in the ownership of Mrs Ruth Sherringham. The hall has been the subject of a 99-year lease between the owners of the rural property and a private hall trust. The lease is to expire in 2021.

The hall is located in the south western corner of the allotment (Lot 1 DP 796803) and occupies a triangular area of land having an area of approximately 8,220m². The hall is physically separated from the remainder of the rural allotment by the alignment of the Gumble Road.

9142426

Land location

8042019

Location – Gumble Hall

The subject land is zoned RU1 Primary Production by Cabonne Local Environmental Plan 2012. Subdivision of RU1 land is permissible for the purpose of agriculture. The Standard Instrument LEP does not incorporate subdivision provisions that would address subdivision as proposed, being a subdivision of rural land for a purpose other than agriculture.

The former Cabonne Local Environmental Plan 1991 contained local provisions that addressed subdivision of rural land for purposes other than agriculture. Whilst a legal mechanism to enable a subdivision that created an allotment containing the Gumble Hall had been available for many decades, the opportunity to subdivide had not been taken advantage of by the land owners and trustees. Various discussions had taken place with the parties, particularly in the years leading up to the introduction of the current LEP, and the parties were aware of the legislative changes that the current LEP brought.

However, with the lease due to expire in 5 years, the hall trustees wish to secure the future of the hall for the benefit of the local community. To this end the committee is seeking council support to achieve their aim.

The planning consultant has requested that council resolve to prepare a Planning Proposal to amend the Cabonne Local Environmental Plan 2012 by introducing a new clause that permits subdivision of rural land for an established lawful purpose, other than agriculture. The consultant has provided several examples of similar clauses that have been included in NSW Local Environmental Plans.

Preliminary discussions with the regional office of the Department of Planning have not been supportive of the clause variation, but have suggested that an effective alternative that council may consider would be the inclusion in the Cabonne Local Environmental Plan 2012 of the Gumble Hall as a heritage item. Once included in schedule 5 of the LEP certain heritage incentive clauses would apply. The heritage incentive clauses enable council consideration of land use and activities that otherwise would not be permitted, if such actions / land use are identified as the only way to ensure the conservation of the heritage item.

The Gumble Hall was identified by the community during the council’s community based heritage study consultation of the early 2000s as an item of local heritage significance. The building was not included in the Cabonne Local Environmental Plan 2012 heritage items. It remains as a nominated item requiring further investigation / or owner’s consent to enable its inclusion in the LEP. Recent discussions with council’s Heritage Advisor indicate support for inclusion of the hall as a local heritage item, based on its social significance to the local community.

It is suggested that the strategy indicated by the Department of Planning to include the Gumble Hall on the Cabonne LEP as a local heritage item would provide the necessary identification of, and protection of the hall for the benefit of the local community, whilst enabling the subdivision of the hall from the agricultural holding. The subdivision of the land would enable the transfer of the hall to the private trustees for the ongoing care and maintenance of the community hall. By achieving a local heritage classification, the land owner may be able to apply for State grants and funding under various heritage and cultural programs. Assistance would also be available through council’s heritage grants and heritage advisory service to ensure conservation of the building for future generations.

The request for preparation of a Planning Proposal appears to require council to facilitate the process and absorb the costs as part of its strategic planning function. In facilitating the matter council would also forgo the $3,000 fee established in its annual fees and charges for submission of a rezoning application.

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposal and determination for support is not contrary to the guidelines.

ITEM 18 - REQUEST FOR ADDITIONAL BUDGET - PLANNING LEGAL EXPENSES

REPORT IN BRIEF

Reason For Report	To request council allocation of additional funds for planning related legal expenses
Policy Implications	Nil
Budget Implications	$30,000 additional allocation from the Cadia Contributions Reserve
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0081 - 785470

Recommendation

THAT Council:

1. Approve additional funding of $30,000 be allocated towards council’s legal costs in defending planning appeals; and

2. Resolve that the expenditure is required and warranted to enable adequate representation in legal matters.

Director of Environmental Services' REPORT

Council allocated $20,000 in its 2016/17 budget for legal expenses relating to planning matters. Currently council is involved in a legal challenge scheduled to heard in the Land & Environmental Court in November 2016 and relating to the refusal of two development applications. Additional funds are requested of council to enable adequate representation of council in this matter. To date $12,000 of legal service has been incurred on planning related matters, with accounts of $12,000 recently received in regard to the Land & Environment challenge.

It is requested that council give consideration to the allocation of an additional $30,000 towards planning legal expenses.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Under the guidelines funding that was not included in council’s original budget must be considered in open council and the resolution voting the funds must state the reason why council considered the expenditure is required and warranted.

ITEM 19 - ADDITIONAL FUNDING TO COMPLETE WORKS AT THE COMMUNITY RECYCLE CENTRE AT THE MANILDRA WASTE MANAGEMENT FACILITY

REPORT IN BRIEF

Reason For Report	To request Council allocation of additional funds for the Manildra Community Recycling Centre (CRC) at the Waste Management Facility
Policy Implications	Nil
Budget Implications	$27,512 funding from the Waste Management Reserve
IPR Linkage	5.3.1.c - Provide facilities to encourage maximum recycling and reuse of all waste streams
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\SERVICE PROVISION\WASTE DEPOT OR TIPS - 784933

Recommendation

THAT Council:

1. Approve the additional expenditure of $27,512 for the Community Recycling Centre (CRC) at the Manildra Recycling Centre to be funded from the Waste Management Reserve; and

2. Resolve that the expenditure is required and warranted to enable Council to meet the Environmental Trust obligations.

Senior Environmental Services Officer's REPORT

In 2015 Council received a grant from the Environmental Trust to construct a Community Recycling Centre (CRC) at the Manildra Waste Management Facility.

The CRC was due to officially open in July 2016 for the collection of problem household wastes such as paint, gas bottles, batteries, oil and fluro tubes which will be collected and recycled/disposed of by the contractor - Toxfree. Due to the ongoing inclement weather, the roadworks surrounding the CRC have not been completed thereby delaying the official opening of the site.

The Environmental Trust has advised that Councils on-costs relating to this project will not be funded by the Trust. Council’s on-costs for the project will total approximately $15,352.62 which is additional to the original project budget.

The ongoing wet weather has also increased the original sealing costs for the roadworks surrounding the centre as preliminary works already completed prior to sealing will need to be re-done. Works to complete road sealing at the CRC has been quoted at $16,000.

To complete the project an additional $27,512 is required to be funded from the Waste Management Reserve. These funds will cover Council’s on-costs and contractor costs for the completion of roadworks and sealing surrounding the CRC.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Under the guidelines funding that was not included in council’s original budget must be considered in open council and the resolution voting the funds must state the reason why council considered the expenditure is required and warranted.

ITEM 20 - INCREASED MAINTENANCE COSTS AT COUNCIL CEMETERIES

REPORT IN BRIEF

Reason For Report	For Council to approve additional funding at Council's cemeteries due to unseasonal and inclement weather for maintenance
Policy Implications	Nil
Budget Implications	$70,000 to be funded from the Capital Works Reserve
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CEMETERIES - 784942

Recommendation

THAT Council:

1. Approve additional funding of $50,000 from Capital Works Reserve to complete internal roadworks at Cabonne’s cemeteries;

2. Approve additional funding of $20,000 from Capital Works Reserve to be utilised for external hire at the cemeteries as required; and

3. Resolve that the expenditure is required and warranted to enable Council to maintain public access to the Council cemeteries.

Senior Environmental Services Officer's REPORT

Ongoing unseasonal and inclement weather has washed out many internal roads within Cabonne Cemeteries. The Cudal, Cargo, Molong, Manildra and Canowindra Cemeteries all require gravel, grading, compaction and reshaping to enable continued safe access to these facilities.

Council estimates approximately $10,000 is required per facility to complete these works, totalling $50,000 to be funded from the Capital Works Reserve.

In previous years, Council has also allocated additional funds for contractors to be engaged to complete maintenance in the cemeteries during peak mowing and maintenance periods. This financial year no funding was allocated for this purpose. It is expected the coming spring/summer will be a high maintenance season, therefore assistance by contractors is highly likely to be required. It is requested that $20,000 be transferred from the Capital Works Reserve to be utilised for this purpose.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Under the guidelines funding that was not included in council’s original budget must be considered in open council and the resolution voting the funds must state the reason why council considered the expenditure is required and warranted.

ITEM 21 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 786552

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Acting General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 22 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 786553

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

Acting General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

ITEM 23 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 786558

Recommendation

THAT Councillors call any matters of urgency.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 24 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 786555

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Acting General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

Item 16 Ordinary Meeting 25 October 2016

Item 16 - Annexure 1

DRAFT CONDITIONS OF CONSENT

1. DEVELOPMENT IN ACCORDANCE WITH PLANS

Objective

To ensure the development proceeds in the manner assessed by Council.

Performance

Development is to take place in accordance with the attached stamped plans (Geolyse project number 214447, sheets C001 to C012, dated 18/7/2016) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made will be subject to an application to modify the development consent under S 96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

2. BUILDING CODE OF AUSTRALIA 2016 – AUSTRALIAN STANDARDS

Objective

To satisfy the Building Code of Australia 2016 and relevant Australian Standards.

Performance

The approved greenhouses and packing shed must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2016. Compliance with the Performance Requirements can only be achieved by:-

a) complying with the Deemed to Satisfy Provisions; or

b) formulating an Alternative Solution which:-

i) complies with the Performance Requirements; or

ii) is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

iii) a combination of both a) and b)

3. APPLICATION FOR CERTIFICATION

Objective

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

Performance

The person having the benefit of this consent is required to apply for the following:-

CONSTRUCTION CERTIFICATE,

ACCESS CONSTRUCTION CERTIFICATE,

ACCESS COMPLIANCE CERTIFICATE and

FINAL OCCUPATION CERTIFICATE.

4. INTEGRATED DEVELOPMENT

Objective

To comply with the Department of Primary Industries (Water) General Terms of Approval (GTA).

Performance

The proponent is to prepare the following documentation in consultation with DPI Water and submit to Council prior to issue of a Construction Certificate.

- Sediment and Erosion Control Plan

- Stormwater Management Plan, and

- Additional assessment in support of the proposed effluent management system.

5. SCALE (GENERAL)

Objective

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

Performance

This approval enables the applicant to operate at a scale as submitted in the proposal. Any increase in the scale of the activity as submitted, will require the further approval of Council.

6. HOURS OF OPERATION

Objective

To protect the amenity of the surrounding area.

Performance

The hours of operation of the business shall be as follows:-

- Picking/greenhouse activities 7am to 4pm Monday to Sunday during winter and 6am to 3pm Monday to Sunday during summer,

- Packing activities 8am to 5pm Monday to Sunday (daily),

- Administration activities 8am to 5pm Monday to Friday.

7. IDENTIFICATION OF SITE

Objective

To clearly identify the site.

Performance

Provide a clearly visible sign to the site stating:

a) Unauthorised entry is prohibited;

b) Builders name and licence number; or owner builders permit number;

c) Street number or lot number;

d) Contact telephone number/after hours number;

e) Identification of Principal Certifying Authority.

8. FIRE SAFETY

Objective

Statutory requirement of the Environmental Planning & Assessment Act 1979 and because it is in the public interest that the building provides an adequate level of fire protection.

Performance

The building is to comply:

a) with the fire safety schedule (which is to be attached to the Construction Certificate); or

b) submit a report from a suitably qualified Fire Engineer.

9. FIRE SAFETY CERTIFICATION

Objective

So that the development complies with the requirements imposed under clause 153 of the Environmental Planning and Assessment Regulation 2000, as amended.

Performance

The owner shall submit to Council a final fire safety certificate stating that each essential fire safety measure specified in the current fire safety schedule for the building to which the certificate relates:

a) has been assessed by a properly qualified person; and

b) was found, when it was assessed, to be capable of performing to a standard not less than that required by the current fire safety schedule for the building.

Further, the assessment is to be carried out within a period of three (3) months of the date on which the final safety certificate was issued. The owner of the building shall forward a copy of the certificate to the New South Wales Fire Brigades and shall prominently display a copy in the building.

NOTE: A final fire safety certificate must be provided before a final occupation certificate can be issued for the building and must be provided if a fire safety order is made in relation to the building premises.

10. FIRE SAFETY ANNUAL STATEMENT

Objective

It is in the public interest that an Annual Fire Safety Statement be provided.

Performance

The owner shall submit to Council an Annual Fire Safety Statement, each 12 months after the final safety certificate was issued.

11. DISABLED ACCESS

Objective

To comply with Disabled Access provisions under the Local Government Act, 1993

Performance

The applicant shall make provision for access requirements for disabled people in accordance with AS 1428.1.

12. PLUMBING AND DRAINAGE WORKS

Objective

To ensure compliance with the requirements of the relevant legislation.

Performance

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500.

13. INSTALLATION HOT WATER SERVICE

Objective

To ensure the safety of the occupants.

Performance

All new hot water installations shall deliver hot water at the outlet of all sanitary fixtures used primarily for personal hygiene purposes at a temperature not exceeding 50oC.

14. DRAINAGE RECORDS

Objective

To provide an accurate record of drainage works.

Performance

A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council prior to the release of the Final Plumbing and Drainage Certificate.

15. NOISE

Objective

To limit the impact of noise on adjoining properties.

Performance

Building work may only be carried out on the site between the following hours:

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work is to be carried out on Sundays and Public Holidays, this includes site works and delivery of materials.

16. VEHICLE MANAGEMENT PLAN

Objective

To ensure that arrangements are made for vehicles movements associated with the development.

Performance

The vehicle management plan is to detail all vehicle movements within the site including loading areas, truck parking/waiting areas, re-fueling zones and travel routes that are used during operation of the development.

The VMP shall be prepared by the applicant and then submitted for approval by Council. All persons involved in the development operations shall be issued with a copy of the VMP.

17. PROVISION OF RURAL ADDRESS NUMBER

Objective

To provide each eligible rural property with a rural address number in accordance with Standard AS/NZS 4819:2011:Geographic Information – Rural and Urban addressing.

Performance

The location of each eligible access will be established and a number allocated based upon measurements taken by the Principal Certifying Authority which will be in accordance with Standard AS/NZS 4819:2011.

The applicant is to contact Council’s Environmental Services Department on 63923247 to obtain an application form and instructions.

18. ERECTION OF RURAL ADDRESS NUMBER

Objective

To ensure each eligible rural property has a suitably erected and clearly visible rural address number in accordance with Standard AS/NZS 4819:2011: Geographic Information – Rural and Urban Addressing.

Performance

The designated number plate shall be obtained and erected in accordance with the Specifications for Erection of Rural Address Numbers as supplied by Council. (Note: These plates are available from Council at the fee specified in Council’s Fees and Charges)

Written notification is to be provided to Council indicating the rural addressing number has been erected. This letter is to be supplied to Council or Principal Certifying Authority PRIOR to the issue of any Occupation Certificate for the development.

19. ENGINEERING DESIGN

Objective

To ensure design works are undertaken by a suitably qualified person and fulfil the relevant authority’s requirements.

Performance

All engineering works to be designed by a competent person (eg. Professional Engineer) and carried out in accordance with Council’s Codes and Development Control Plans, unless otherwise indicated, to ensure that these works are of a sustainable and safe standard.

The new access intersection with Canobolas Road will be designed in accordance with the Councils recommendations. A Basic Right (BAR) and a Basic Left (BAL) turning treatments as shown in Figure 7.5 and 8.2 of the Austroads Guide to Road Design: Part 4A shall be provided on Canobolas Road at its intersection with the vehicular access servicing the subject land. The widened shoulder is to be sealed and built for an 80km/h speed environment to provide a reasonable level of safety for traffic (up to 19 metre articulated vehicles) turning right into the access.

Details to be provided to the satisfaction of the Certifying Authority BEFORE THE ISSUE OF ANY CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

Relevant work to be completed to the satisfaction of the Director of Environmental Services’ nominee BEFORE THE ISSUE OF ANY OCCUPATION CERTIFICATE.

20. PROVISION OF PRIVATE ACCESS

Objective

To ensure that safe and practical access is provided to the subject land.

Performance

Access must be provided to the proposed development in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

The Access is to prevent queuing onto Canobolas Road and have the gate setback a minimum of 20 meters from the edge of Canobolas Road.

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access. Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

An Access Compliance Certificate for the access must be submitted to Council before any Occupation Certificate can be issued for the development.

21. TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

Objective

To ensure that any traffic or pedestrian movement through or past the work site is safe.

Performance

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site. The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

22. PUBLIC LIABILITY INSURANCE

Objective

To ensure that the applicant and Council are both protected against any liability claim.

Performance

Prior to the commencement of any works on Council controlled land including a public road, the applicant is to affect Public Liability Insurance in the minimum amount of $20 million. This insurance is to note Council’s as an interest party and is to remain current for at least the period from the issue of the Construction Certificate until the issue of a Compliance Certificate for the works. Documentary evidence of the currency of the cover is to be provided to Council prior to the issuing of any Construction Certificate.

23. ENTRANCE / EXIT POINTS

Objective

To ensure on-site traffic flows in the manner assessed by Council.

Performance

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.

24. OFF STREET PARKING

Objective

To ensure an adequate level of off street parking is provided.

Performance

(a) Provision shall be made within the site for a minimum of 24 clearly marked vehicular parking spaces, each to be of minimum dimensions 5.5 x 2.5 metres.

(b) The proposed carparking and access areas are to be constructed of material that would avoid the potential raising of dust.

25. CAR PARKING SIGNAGE

Objective

To ensure available car parking is clearly defined.

Performance

Off street car parking is to be encouraged by the placement of prominent signs indicating its availability.

26. INGRESS / EGRESS

Objective

To ensure reasonable driver / pedestrian safety.

Performance

All vehicles entering or leaving the subject property shall be driven in a forward direction.

27. APPLICATION OF BITUMEN SEAL TO THE ACCESS AND INTERNAL ROADS

Objective

To ensure a suitable all weather access is provided and to prevent the rising of generated dust from the development.

Performance

All internal roads associated with the development, including the vehicular access point, car parking shall be bitumen sealed and be maintained at all times to prevent the rising of dust generated from the development.

28. RETAINING WALLS

Objective

To ensure retaining walls are constructed in an approved manner.

Performance

Any cut and fill sites must be retained and drained in order to prevent the movement of soil. Any retaining wall over 600mm is to have construction details provided to Cabonne Council for approval.

29. OCCUPATION CERTIFICATE

Objective

To ensure compliance with the Environmental Planning & Assessment Act 1979.

Performance

All buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph September 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 785548

Senior Rates Officer's REPORT

Rate Collection Summary to 30 September 2016 is attached for Council’s information. The percentage collected is 47.9%, which is slightly higher to the figure for previous years.

The first instalment was due on 31 August 2016 and reminder notices have issued for those with arrears.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investment Summary September 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 785603

Acting Finance Manager's REPORT

Council’s investments as at 30 September 2016 stand at a total of $45,216,579.

Council’s average interest rate for the month was 2.62%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of September. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.62%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

The Schedule of Investments for September 2016 is attached for Council’s information.

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council ⇩ 2. Traffic Light Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 786564

Acting General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 783870

Acting General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

The following allocation of funds were made in September 2016.

Project	Amount	Payee
Cudal Show Jumping Program	$500	Cudal Show Society
Printing & binding of “Review of Environmental Factors” of Molong to Cumnock & Yeoval Pipeline and Orange to Molong Creek Dam Pipeline for the Orange & Regional Water Security Alliance	$233.25	Cabonne Council

ITEM 5 - AMENDMENTS TO LOCAL GOVERNMENT ACT

REPORT IN BRIEF

Reason For Report	To advise of further phase 1 amendments to Local Government Act
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LEGISLATION\ACTS - BILLS - 786592

Administration Manager's REPORT

Councillors received a report to the September Council meeting relating to amendments to the Local Government Act with particular reference to the LGNSW clarification regarding the tenure of mayors elected by councillors.

The Office of Local Government have issued a Circular (No 16-35) advising of more phase 1 amendments to the Act commenced by proclamation.

What’s new or changing?

1. As notified in Circular 16-30, the NSW Parliament passed amendments to the Local Government Act 1993 (the LGA) in the Local Government Amendment (Governance and Planning) Act 2016. These reforms are known as the Phase 1 amendments.

2. Some Phase 1 amendments commenced on 30 August 2016 and were notified to councils in Circular 16-30.

3. Further Phase 1 amendments have now been commenced by proclamation, which was published on 23 September 2016 under the Notification-Gazette tab of the NSW Legislation website.

4. The remaining Phase 1 amendments will be put in place over time.

What will this mean for our council?

The following Phase 1 amendments have been commenced by proclamation and are now in force:

5. new purposes and principles for local government;

6. new roles and responsibilities for mayors, councillors and governing bodies;

7. new functions of general managers;

8. a clarification of the role of administrators and temporary administrators;

9. an extension to the delegation power of a council to include the acceptance of tenders by the general manager for services, where those services are not currently provided by council staff; and

10. a clarification that a mayor elected by councillors does not continue to hold mayoral office if they cease to hold office as a councillor.

The Phase 1 reforms that appoint the Auditor-General as the auditor of all councils come into force on 1 October 2016. Transition arrangements, including for new councils, for the 2015-16 and 2016-17 financial periods are set out in Schedule 8 of the LGA and in the Local Government (General) Regulation.

Key points

11. Mayors, councillors and council staff will need to become familiar with the new roles and responsibilities that are set out in the LGA.

12. The NSW Audit Office will be in direct contact with all councils in connection with the Auditor-General’s new role and the proposed transitional arrangements.

13. Councils will need to notify the Auditor-General in writing of all council entities (including partnerships, trusts, corporations, joint ventures, syndicates or other bodies the council has formed or has a controlling interest in) in existence on 1 July 2016, by 31 December 2016.

14. Councils may now delegate to the general manager the function of accepting tenders for services, where those services are not currently provided by council staff.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

ITEM 6 - FINANCIAL REVIEW OF CHILDCARE SERVICES

REPORT IN BRIEF

Reason For Report	To meet the requirements of Council's Integrated Planning and Reporting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.d - Review financial sustainability of FDC, IH and AS Care services
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\GRANTS AND FUNDING\FAMILY DAY CARE - 786980

Community Services Manager's REPORT

Family Day Care and After School Care services are performing well in terms of financial sustainability for the first quarter of the financial year.

Family Day Care currently has 27 educators and one in progress to be approved. Efforts are being made to recruit more educators in some areas where there is a need.

The Cabonne / Blayney Family Day Care Service had an operating surplus of $32,431.00 last financial year and has continued to perform well during the first quarter of this financial year.

After School Care has greatly improved its financial performance since the increase in fees in October last year and finished the financial year with a small deficit of $1,286.15. Increased enrolments have improved this position during the first quarter of this financial year and the service is on track to have an operating surplus this year.

These services contribute greatly to local communities enabling many families to participate in the workforce knowing that their children are well cared for.

In general terms both these services are performing above expectations in terms of services provided and financial viability and changes to their operation are paying off.

ITEM 7 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a. Develop a current economic development plan for Cabonne
Annexures	1. Discover the Riches Final Report ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 786385

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

Activities undertaken by the Acting Economic Development Manager and Tourism and Community Development Coordinator are listed below.

Projects and Programs

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

Next CCTAC meeting is scheduled to be held on Tuesday 25 October 2016

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne ‘What’s On’ Newsletter promoted 24 events and activities in October 2016. The main events included Canowindra Motors Classic Car Auction, the Airing of the Quilts, other activities over the long weekend in Canowindra, the Australian National Field Days and numerous events held in Cabonne during the Orange Wine Festival.

The newsletter is distributed via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups and regional and local media. It is also posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015	2016
January	Visits	Statistic now not available	6,121	8,971	10,457
January	Hits	Statistic now not available	Statistic now not available	83,274	123,475

February	Visits	Statistic now not available	5,146	7,813	7846
February	Hits	Statistic now not available	59826	88,736	73,042

March	Visits	Statistic now not available	6,269	7,937	6,259
March	Hits	Statistic now not available	95,799	80,202	113,645

April	Visits	Statistic now not available	7,482	8,313	7,132
April	Hits	Statistic now not available	94,981	88,480	100,572

May	Visits	5,297	7,547	7,293	6,567
May	Hits	60,107	97,692	91,554	105,668

June	Visits	5,101	9,809	6,757	7,966
June	Hits	45,229	110,648	96,266	133,625

July	Visits	6,768	19,889	7,489	8,007
July	Hits	52,442	73,814	109,530	190,403

August	Visits	2,804	17,534	7,889	7,687
August	Hits	79,532	104,150	129,623	229,557

September	Visits	5,987	14,010	7,024	7,816
September	Hits	74,746	90,361	84,260	178,115

October	Visits	6,241	10,900	7,933
October	Hits	81,869	69,518	139,823

November	Visits	5,764	9,812	7887
November	Hits	70,612	103,591	124,306

December	Visits	5,950	10,015	7,211
December	Hits	69,626	96,778	109,865

	Total Visits	43,912	124,534	92,517	62,050
	Total Hits	534,163	997,158	1,137,183	1,143,196

Page views jumped from 79,211 in May to 108,326 in June, 168,435 in July and 205,084 in August and with 155,457 page views in September.

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine

b. IMAG on the webpage

c. The Wanderer Magazine

d. Orange Wine Festival program

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism Executive Officer Lisa Ditchfield is keeping Tourism Managers informed of ongoing developments and tourism and promotional initiatives.

Upcoming Events

Upcoming events in the Cabonne LGA include:

a. Canowindra Artful 8 Art Show 9-22 October 2016

b. Sydney-Dubbo Zoo to Zoo Bike Ride 14-16 October 2016

c. Baroquefest Musical Festival at Canowindra 14-16 October 2016

d. Orange Wine Festival 14-30 October 2016

e. Australian National Field Days 20–22 October 2016

f. Interclub Mountain Bike Series, Mt Canobolas Track 22-23 October 2016

g. Taste Orange@Wahroonga 30 October 2016

h. Daroo Business Awards at Cumnock 4 November 2016

i. Canowindra Light the Night for the Leukaemia Foundation 5 November 2016

j. Taste@Barangaroo 20 November 2016

k. White Ribbon Day March Against Domestic Violence 25 November 2016

Community Group Development

EDS Objective 9.4

The ED&T Team has administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Cycling NSW - NSW Masters Championships Road race April 2017, Events Assistance Application

c. Bicycle Network – March 2017

d. Central NSW Tourism

e. Brand Orange

f. Campervan & Motorhome Club of Australia –RV Friendly Towns

g. Canowindra Arts Group

h. Cudal Show Ground ongoing support

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Brand Orange

b. CENTROC

c. Orange City Council

d. Blayney Council

e. Adloyalty

f. Orange Wine Region

g. BEC Orange

h. Business Chamber - Canowindra

i. Caravanning & Motorhome Association

j. Age of Fishes Museum

k. Central NSW Tourism

l. AMSAG Motor Vehicle Rally event in Cabonne & Forbes

m. Molong Advancement Group (MAG)

n. Canowindra@home

o. Leukaemia Foundation

p. Cycling NSW

q. Bicycle Network

r. Orange Tri-Athlete Association

Discover the Riches Villages Marketing Campaign

The Discover the Riches marketing campaign was designed to highlight and showcase Cabonne’s villages through various communication vehicles and methods. The primary vehicle was local television supported by a web page, printed material and social media that included the platforms of Facebook, Instagram, YouTube and Google.

The campaign successfully met Council’s objectives as outlined in detail throughout the report attached as an annexure. It attracted local and national media attention which draw attention to Cabonne and the village assets and attractions.

As stated in the report, the Villages Marketing campaign generated an accumulated reach of more than 4 million views in less than six weeks, helped to foster collaboration and village participation.

The TV advertisement images attracted strong interest and acknowledgments as it captured the essence of our beautiful rich and diverse landscapes that invited people to visit the area with the key message of “Take a day, a week … or a lifetime to Discover the Riches:

The Marketing Campaign has been designed to be expanded and built upon to promote and raise awareness of the region.

Daroo Business Awards

Tickets are now on sale for this year’s Daroo Business will be presented at a gala dinner at Cumnock Showground on Friday 4 November 2016.

ITEM 8 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Engineering Report October 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 786585

Acting Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2016/17 works in the Engineering and Technical Services department.

ITEM 9 - APPLICATION TO WAIVE CEMETERY FEES

REPORT IN BRIEF

Reason For Report	For the information of Council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\ENQUIRES - 786009

Senior Environmental Services Officer's REPORT

On 27 October 2016 Council received a request to waive the Perpetual Maintenance Fee of $123.00 for a burial plot at the Baldry Cemetery.

The applicant has asked that the fee be waived as she and her husband have assisted with maintenance of the Baldry Cemetery for the past 45 years.

The Perpetual Maintenance Fee is a standard fee set annually as per Council’s fees and charges and as such applies. The fee is charged with every reservation/burial application in Council’s cemeteries, and contributes towards the ongoing maintenance of Council’s cemeteries.

Council’s appreciation of community support for maintaining family graves and surrounds will be conveyed to the applicant.

ITEM 10 - DEVELOPMENT APPLICATIONS APPROVED DURING SEPTEMBER 2016

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 785964

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/9/2016 to 30/9/2016 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 9	$ -----
Subdivision – 2 Lot	$ -----
Subdivision – 8 Lot	$ -----
Modification x 3	$ -----
Detached Domestic Storage Shed	$28,300
Dwelling & Detached Storage Shed	$420,000
Dwelling	$200,000
Detached Garage	$10,000
Change of Use/Building Alterations/Short Stay Accommodation	$9,500
In-ground Swimming Pool	$45,994
Accommodation Building (Dormitory)	$39,264
Extensions to Existing Dwelling	$30,000
Alterations & Additions to Existing Dwelling	$130,000
Extension to Existing Detached Domestic Storage Shed/Garage	$9,000
Detached Storage Shed	$16,000
Alterations & Extension to Existing Dwelling	$70,000
Detached Residential Dwelling (Dual Occupancy)	$550,000
Detached Shed & Amenities	$55,000
Detached Dwelling & Sheds	$230,000
Dual Occupancy	$250,000
3 Lot Subdivision & Dwelling	$250,000
Alterations to Existing Dwelling	$30,000
Detached Dwelling (Dual Occupancy)	$605,000
Attached Skillion to Existing Shed	$2,340
Alterations & Additions to Dwelling	$300,000
Storage Shed	$14,000
Dwelling – Dual Occupancy	$360,000
TOTAL: 37	$3,654,398

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Detached Domestic Storage Shed	$23,000
In-Ground Swimming Pool	$45,994
In-Ground Swimming Pool	$71,645
Dwelling with Attached Garage	$270,000
TOTAL: 4	$410,639

GRAND TOTAL: 41	$4,065,037
*Previous Month: 26*	$3,647,096

ITEM 11 - DEVELOPMENT APPLICATIONS RECEIVED DURING SEPTEMBER 2016

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 785995

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/9/2016 to 30/9/2016 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 10	$-----
Modification to Animal Boarding & Training Establishment (Greyhounds)	$-----
Modification to Men’s Shed	$-----
Modification to Alter Garage Location	$-----
Modification to Alterations & Additions to Existing Dwelling	$-----
Event - Markets	$-----
Garage Conversion to Guest Room	$-----
Attached Skillion to Existing Shed	$2,340
Detached Dwelling	$400,000
Detached Storage Shed	$28,000
Alterations & Additions to Existing Dwelling	$72,000
Dwelling with Detached Shed & Water Tank	$385,000
Dwelling	$261,000
Storage Shed	$14,000
Two Attached Units and One Detached Unit	$679,637
Dual Occupancy	$624,086
Detached Storage Shed	$16,780
Restaurant & Cafe	$70,000
Detached Garage & Carport	$18,902
Storage Shed	$35,000
Dwelling	$309,000
Dwelling	$240,000
TOTAL: 31	$3,155,745

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Modification to Renovations to Existing Dwelling	$-----
Storage Shed	$23,000
In-ground Swimming Pool	$45,994
Dwelling with Attached Garage	$270000
In-ground Swimming Pool	$71,645
In-ground Fibreglass Swimming Pool	$50,000
TOTAL: 6	$460,639
*GRAND TOTAL: 38*	*$3,616,384*

ITEM 12 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 786439

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of August:

YEAR	MEDIAN ACTUAL DAYS
2011	16
2012	21
2013	32.5
2014	37
2015	22

Summary of median Application Processing Times for 2016:

MONTH	MEDIAN ACTUAL DAYS
January	22
February	45
March	30
April	14.5
May	41
June	28
July	36
August	43
September	44
October
November
December

ITEM 13 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 786433

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
July	1
August	4
September	6
October
November
December
January
February
March
April
May
June
Total	11

Item 8 Ordinary Meeting 25 October 2016

Item 8 - Annexure 1

ENGINEERING and Technical Services Projects OCTOBER 2016-2017
	Budget	Actual
14 - Administration	$5,178,055
Connelly's Store Upgrade	$76,475	$15,177
Training Room Fit Out	$69,000	$0
Molong Depot Workshop Replace Diesel and Petrol Underground Fuel Tanks	$115,000	$0
Molong Workshop Tyre Changers & Tyre Balancer	$35,133	$28,773
Cudal Workshop – Replace Roller Doors	$36,225	$16,095
Cudal Depot /Workshop Upgrade Perimeter Security Fencing at Rear of depot/workshop	$30,119	$0
Refurbishment of Canowindra HACC Office and Library	$230,000	$0
Cordons Store Cudal Refurbishment	$30,475	$0
Cudal Office Roof Sheeting, Gutters & Facia	$41,500	$0
Connelly's Store Molong External Painting, Building Surrounds	$13,000	$0
Cudal Depot Security Fence and Gate	$80,000	$0
16 - Public Order & Safety	$252,000
Lidster Fire Station	$240,000	$0
Demolition of Cudal RFS Shed	$12,000	$0
18 - Health	$21,229
Cumnock Community Centre Steel Verandah Post	$3,500	$408
Community Church Building Molong Rec Ground Termite Barrier	$8,729	$6900
Eugowra Doctors Surgery gutters, downpipes, external painting	$9,000	$0
19 - Environment	$1,914,494
Canowindra Stormwater Drainage Stage 1	$200,000	$0
Eugowra Flood Plain Levee Completion of Study	$23,000	$0
Puzzle Flat Creek Levee	$1,150,000	$0
24 - Cabonne Water	$17,233,396
Molong High Level Reservoir	$34,845	$0
Reinstatement of Water Main Infrastructure	$47,530	$0
Electronic Meter Roll Out	$244,088	$0
Molong Water Mains: Kite Street Water Main	$73,175	$0
Cabonne Telemetry Network	$11,288	$2,438
Monitoring Flow from the Molong Creek Dam	$60,260	$0
Telemetry Unit Installations	$141,680	$0
Molong Water Mains : Mitchell Highway Water Main Renewal	$33,005	$0
Molong Water Mains : Wellington St : Water Main Renewal	$33,005	$0
Molong Cumnock and Yeoval Water Reticulation	$27,508	$0
Molong Cumnock and Yeoval Installation of Gateways and Receivers for New Meter Conn	$54,280	$0
Molong Cumnock and Yeoval Base Infrastructure for Integration of Smart Meters	$78,545	$0
Pipeline Project	$14,562,500	$596
Molong Water Treatment Plant Filter Review	$29,095	$0
Telemetry Base Infrastructure	$73,140	$0
Water Reservoir Maintenance	$20,010	$0
Weirs Maintenance In Accordance with AMP & DWMP Project	$12,880	$0
Annual Audits of Pump Stations	$13,225	$0

26 - Small Town Sewer	$74,750
Cudal STP Inlet Structure	$40,250	$0
STSS Assets Manildra STP Inlet Structure	$34,500	$0
27 -Cabonne Sewer	$698,994
All Weather Bypass and Thistle St Pump Station Electrical Upgrade	$120,060	$0
Canowindra Sewer Reuse Reticulation Rectification	$92,000	$0
Canowindra Sewer Sludge Disposal Treatment Rectification	$100,000	$5,819
Molong STP Sludge Disposal Treatment Rectification	$140,000	$0
Canowindra Pump Station 1 Anzac Road: To Replace Inlet Valve	$8,602	$1,667
Eugowra STP Inlet Structure Construct New Inlet Structure	$34,626	$0
Linking of Molong Reticulation Zones (Cnr of Molong & Phillip Streets)	$14,876	$0
Eugowra STP _ Earthworks of Embankment Rehabilitation for Inlet Ponds	$28,750	$0
Mechanical Mixers Upgrade of Aeration System at the Molong STP	$137,080	$0
Canowindra Eugowra & Molong Sewer Mains Asset Revaluation	$23,000	$0

28 -Recreation & Culture	$3,532,303
Cumnock Showground New Amenities Building	$160,000	$0
Age of Fishes Museum Fossil Storage Facility	$300,000	$0
Molong Library Establishment /Refurbishment / Construction	$1,380,000	$0
Halls	$511,865
Mitchell Room Molong Structural and Architectural Report	$230,000	$0
Cudal Hall Refurbishment	$176,065	$0
Other	$105,800	$28,741
Pools	$130,065
Canowindra Pool – 3 shade covers	$52,900	$0
Other	$129,317	$18,510
Sporting Grounds	$835,725
Molong Multipurpose Sports Venue	$793,500	$24,935
Parks and Gardens	$41,653	$8,494
Playgrounds	$13,225	$0
37 -Economic Affairs	$274,583
Cabonne Village Local Area Planning Molong & Canowindra Central Areas	$162,525
Caravan Parks – including BBQ Shelters, Toilet Upgrade, Gutters	$31,558	$866
32 - Quarry	$180,000
Quarry Assets Molong Quarry Limestone Storage Shed	$180,000	$14,112
34 - Transport & Communication
Local Road Construction Blackspot	$726,300
Local Roads Blackspot 16/17 Pinnacle Road Mt Canobolas to OCC Boundary	$726,300	$0
Local Road Construction Funded by Road to Recovery	$3,089,028
Davys Plains Road and Nanima Lane (continued from 2015-2016)	$177,464	$124,897
Packham Drive Stage 3	$410,000	$148,610
Packham Drive Stage 4	$410,000	$0
Yellowbox Road Road Widening Reconstruct Longitudinal Drainage & Seal	$516,818	$0
Bocobra Road Shape & Seal & Repair to Longitudinal Drainage	$100,000	$0
Yellowbox Road Intersection Improvement Coates Creek Road	$175,000	$0
Convent Road Pavement & Shoulder Strengthening & Widening	$200,210	$0
Bobcobra Road Gravel Resheet and Repair Surface Drainage	$182,000	$0
Sherwin Road Cargo Improvement Pavement	$75,000	$22,188
Baghdad Road Cargo Improvement Pavement Shape & Seal	$100,000	$66,543
Ophir Road Road Widening Reconstruct Longitudinal Drainage & Seal	$465,000	$0
Long Point Road Wardells Hill Shape Seal & Repair Longitudinal Drainage	$200,000	$0
Long Point Road Drainage Improvements on Causeways	$80,000	$0
Davies Plains Road Intersection Improvements Gavins Lane	$175,000	$0
Local Road Construction Urban Reseal Program	$287,200
Belmore Street	$32,000	$0
Brown Avenue	$20,000	$0
Derowie Street	$15,000	$0
Edward Street	$24,500	$0
Forbes Street	$48,000	$0
Phillip Street	$29,000	$0
Toogong Street	$14,500	$0
Smith Street	$49,000	$0
Ryall and Mill St Canowindra	$55,200	$0
Local Road Construction Rural Reseal Program	$914,500	$0

Local Road Construction Heavy Patching	$897,500
Long Point Road	$75,000	$0
Iceley Road	$120,000	$0
Ophir Road	$90,000	$0
Packham Drive	$40,000	$0
Kurrajong Road	$100,000	$0
Four Mile Creek Road	$80,000	$0
Baldry Road	$80,000	$0
Bradleys Road	$40,000	$0
Amaroo Road	$100,000	$0
Cullya Road	$65,000	$102,650
Unidentified as at March 2016	$50,000	$0
Davys Plains Road	$57,500	$0
Local Road Construction Gravel Resheeting	$739,000	$76,756

Local Road Construction Funded by Fixing County Roads & RMS & Council	$517,500
Gumble Road Sealing (continued from 2015-2016 where $1,390,902 was spent)		$395079
Truck Turning Bay Manildra	$517,500	$0
Local Road Construction Funded by Budget	$166,750
Local Roads 16/17 Canowindra Laneways	$115,000	$3,075
Gasworks Lane Full renewal	$51,750	$0
Local Road Construction Additional Infrastructure Alloaction for 16/17	$3,450,000
Archer Road Bitumen Seal	$ 100,000	$0
Back Mogong Road Gravel Resheeting	$ 52,000	$0
Back Nyrang Road Gravel Resheeting	$ 52,000	$0
Boree Lane Pavement rehabilitation	$ 100,000	$0
Windus Road Pavement rehabilitaion	$ 85,000	$0
Canobolas Road Shoulder Widening	$ 100,000	$0
Cullya Road Heavy Patching	$ 120,000	$0
Eulimore Road Bitumen Seal	$ 85,000	$0
Favell Road Bitumen Seal	$ 50,000	$0
Fish Fossil Drive Bitumen Seal	$ 170,000	$0
Gidley Street Molong Upgrade of drainage infrastructure	$ 200,000	$0
Greenings Lane Pavement Resheet and Drainage Work	$ 100,000	$0
Hicks Street Cargo Pavement Rehabilitation	$ 40,000	$3,414
Hoffmans Road Gravel Resheeting	$ 26,000	$0
James Dalton Drive Heavy Patch	$ 90,000	$0
James Dalton Drive Reseal	$ 33,000	$0
Kent Road Bitumen Seal	$ 100,000	$0
Larras Lee Road Gravel Resheeting	$ 26,000	$0
Lookout Road Extension of Seal	$ 110,000	$0
MacDonalds Road Bitumen Seal	$ 130,000	$0
Madellines Lane Heavy Patching	$ 62,000	$0
Main Street Cudal - Rear access to depot	$ 50,000	$0
McKay Road Gravel Resheeting	$ 26,000	$0
Mill Street Canowindra Stormwater drainage	$ 100,000	$0
Mousehole Lane Bitumen Seal	$ 100,000	$0
Mousehole Lane Drainage Structure	$ 125,000	$0
Nanami Lane Gravel Resheeting	$ 52,000	$0
Nashdale Lane Bitumen Seal	$ 100,000	$0
Old Canobolas Road Bitumen Seal	$ 100,000	$0
Old Canobolas Road Gravel Resheeting	$ 52,000	$0
Palings Yard Loop Bitumen Sealing	$ 95,000	$0
Reedy Creek Road Gravel Resheeting	$ 26,000	$0
Spring Glen Estate Bitumen Seal	$ 150,000	$0
Spring Hill Road Bitumen Seal	$ 100,000	$0
Stapletons Road Gravel Resheeting	$ 26,000	$0
Toogong Cemetery Road	$ 85,000	$0
Toogong Village Streets Bitumen Sealing	$ 33,000	$0
Union Street Cargo Bitumen Sealing	$ 30,000	$8,371
Waterhole Creek Road Gravel Resheeting	$ 26,000	$0
Wenz Lane Canowindra Pavement Rehabilitation	$ 110,000	$0
Whitelys Road Gravel Resheeting	$ 33,000	$0
Table drain maintenance	$ 200,000	$0

Regional Road Construction Black Spot Funded	$573,500
Blackspot Program 16/17 Nangar/Warraderry Road Intersection	$44,500	$0
Blackspot Program 16/17 Cargo Road Shoulder Widening at Bowan Park Road Intersection	$529,000	$6,382
Regional Road Construction RMS Safety Program	$900,000
Cargo Road Overtaking Lanes Congestion and Safety Program	$900,000	$10,848
Regional Road Construction RMS Repair Program	$800,000
Regional Road Repair 16/17 Nangar Road	$180,000	$0
Regional Road Construction Heavy Patch & Reseal Program	$422,000
Regional Reseal - Renshaw McGirr Way	$100,000	$0
Regional Reseal - Banjo Patterson Way	$100,000	$0
Regional Heavy Patch - Belubula Way	$57,000	$0
Regional Heavy Patch - Cargo Road	$165,000	$0
Bridge Construction Local Bridges	$1,581,250
Bridge 16/17 Bridge Renewal Program Round 2( To Be Advised)	$1,581,250	$0
State Road Ordered Works
MR310 Heavy Patching	$202,772	$0
MR377 Escort Rock Shoulder Widening and Safety Barriers	$444,875	$84,336
MR377 Culvert Near Cudal Airport	$18,115	$0
MR359 and MR310 Reseals,	$900,016	$0
MR61 Final Seal at Manildra West Stage 1	$111,569	$0

Kerb & Guttering Construction	$104,075
McLaughlin Street to Banjo Paterson Way (cont’d from 2015-2016)	$42,000	$29,042
Cumnock School K&G, layback & pram ramp	$51,175	$0
Kerb Ramps various locations from AMP	$52,900	$0
Stormwater Drainage Construction	$178,250
Culvert Works 16/17 From AMP list to be split	$178,250	$0
Pathway Construction	$140,580
Pathway & Cycelway 16/17 Pedestrian Refuge Main & Cargo Sts Cudal	$55,000	$0
Pathway & Cycleway 16/17 Pedestrian Refuge Main & Smith Streets Cudal	$60,500	$0
Pathway & Cycleway 16/17 Pedestrian Refund and Ramps Grevillea Ave Eugowra	$12,540	$0
Transport & Communication	$44,850
Canowindra / Church St Public School Carpark	$29,900	$0
Street Light Edward Street Molong	$14,950	$0

Natural Disaster

On the 26 August 2016 the Notice of Natural Disaster was declared by the NSW Department of Justice. This was for the NSW Inland Storms and Floods event of 20 July 2016.

On the 27 September 2016 the second Notice of Natural Disaster was declared by the NSW Department of Justice. This was for the NSW Inland storms and floods 30 August 2016.

As a generalisation over the Cabonne road network, the damage has been variable. The most significant impact has been on the state road network, resulting from the increase of heavy vehicles, due to the closure of the Newell Highway and the necessity to re-route the traffic from Forbes through Cudal to re-join the highway network at Molong. The RMS have indicated that they would fund the repair work sustained due to the increase of traffic. Council staff are closely monitoring the situation.

On other sections of the network, Council staff are gathering and recording data relating to road and asset damage due to the flood events. This data will be collated and costed and a brief will be presented to the RMS for assessment.

STATE ROADS

Heavy Patching

RMS have approved Heavy Patching works MR310 Canowindra Road due the pavement deterioration as a result of the detour of heavy plant on this road. These works are being undertaken by Council’s Contractor, starting within Canowindra and north to Cudal.

Maintenance works continue to be undertaken due to consistent rain to repair potholes on all State Roads.

REGIONAL ROADS.

Hanover Creek Bridge

Construction of the bridge is completed.

The remaining works are some cut/fill earthworks, in-situ stabilisation, sprayed seal and guardrails. It is expected to complete the new approach roads by the end of November 2016 (weather permitting).

Black Spot

Works have commenced on Cargo Road. This project involves shoulder widening from Bowan Park Road intersection towards Orange for approximately 3km, and delineation improvements. The work has progressed steadily despite the impact of inclement weather. The work was bitumen sealed 14 October , with the exception of 300m on the southern end.

LOCAL ROADS

Gumble Road Sealing

Works have commenced on the 2km, third section of Gumble Road Sealing. This includes the cut and fill and raising of the culverts including pavement.

Cargo Road Overtaking Lanes

Vegetation has been completed on Biggin Hill Overtaking Lane, Cargo Road. The roadworks will commence in late December weather permitting.

Cadia Heavy Patching

Cadia Road Heavy Patching reworks have been completed.

Canobolas Road

The pavement rehabilitation and culvert extensions is now completed. This was a 1.1km section of road with an 8m wide formation.

Cullya Road

Heavy Patching and drainage improvements have been completed. Sealing of the heavy patches will be undertaken in conjunction with other similar works in the area, when weather permits.

Sealing of Lanes, Canowindra

Works have commenced in Canowindra to seal selected lanes within the town.

Roads to Recovery

Davys Plains Road culvert extension and approaches have delayed due to on-going weather. The approaches have been sealed and the guard rail is to be undertaken by Council’s contractors.

Packham Drive Stage 1 commenced in 2014-2015 with tree clearing. The road works have now commenced from Manildra for approximately 1.4km, with shoulder widening and rehabilitation completed. The bitumen sealing was undertaken by Council’s contractor on 15 October..

Sherwin Street and Baghdad Road, Cargo have both been sealed and works are completed.

Backlog

Hicks Street, Cargo roadworks are completed and is to be sealed when weather permits.

James Dalton Drive, Windera will be resealed in conjunction with Madelines Lane heavy patching.

Gravel Resheeting

Gravel Resheeting have been completed on Lower Lewis Ponds Road, Bocobra Road, Gregra-Taylors Road.

Maintenance Grading

Maintenance works have been undertaken on Baldry Road, Belgravia Road, Yuranigh Road, Burrawong Road, Boomey Lane, Baghdad Road, Cahill Road, Floods Lane, Myrtleford Road, Old Bocobra Road, Bevan Road, Byng Road, Cobley Road, Ophir Road, Gowan Road, Post Office Lane, Quarry Road, Wicks Street, Cable Street, Square Road.

Sealed Road Maintenance

Euchareena Road, Belgravia Road, Pinecliffe Road, Convent Lane, Obley Road, Davys Plains Road, Nanami Lane, Eulimore Road, Cadia Road, Spring Hill Road, Vittoria Road, Lake Canobolas Road, Culverson Road, Clergate Road, Ophir Road, Long Point Road, White Rocks Road, Emu Swamp Road, Lower Lewis Ponds Road, Icely Road, Bevan Road, Gazzard Road, Strathnook Lane, Urban Streets.

KERB AND GUTTERING

The continuation of kerb and guttering in McLaughlin Street has been completed by Council’s contractor. Kerb and guttering has now commenced Railway Parade, Cumnock near the Cumnock School. In conjunction with these works, the footpath will also be undertaken.

CUDAL DRAINAGE IMPROVEMENTS

Works have been completed by Council’s contractor to install drainage pipes at Wall and Main Street intersection.

NOXIOUS WEEDS DEPARTMENT

Work carried out since the last report.

Inspections and Reinspections have been carried out in the areas of Cudal, Canowindra and Moorbel.

Heavy rainfall has hindered property inspections during the last month.

Inspections of waterway bridge crossing are also occurring.

Inspectors are using a mapping program called Konect which is needed so the Council can meet the requirements of Biosecurity Information System.

Control work on Council land

Control work on African Love Grass, Chilean Needle Grass, Serrated Tussock and African Boxthorn has continued.

Some early control work is also taking placed on St John’s Wort which will have very germinations this season due the ideal conditions

Spraying of roadside shoulders on all bitumen roads has been completed however there will be another spraying program likely because of the wet season that has occurred.

2pm	Students from St Edward’s Primary School Canowindra
	Katie Fulwood – Youth of the Month October 2016
	Katie Townsend – Youth of the Month September 2016
	Candidate for the Orange by-election · Bernard Fitzsimons (Country Labor) · Scott Munro (Independent) · Philip Donato (Shooters & Fishers party)