cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

21 July 2016

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 26 July, 2016 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 


 

ATTENDEES – JULY 2016 COUNCIL MEETING

 

 

2.00pm

Michael Butler – presentation upon completion of Bachelor of Engineering Honours

 

Phoenix Aguila – Youth of the Month (June)

 

Brooke Kinsela – Youth of the Month (July)

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 26 July, 2016

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 6

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 6

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 8

ITEM 8      INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW.............................................................................. 9

ITEM 9      GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW................................................................................................. 10

ITEM 10    LOCAL GOVERNMENT REMUNERATION TRIBUNAL ............. 12

ITEM 11    AMENDMENTS TO THE LOCAL GOVERNMENT ACT - COUNCILLOR ELIGIBILITY AND DECLARATIONS OF INTEREST................... 15

ITEM 12    MOLONG SHOW COMMITTEE USE OF MOLONG HALL......... 18

ITEM 13    FUNDING OF THE WBC STRATEGIC ALLIANCE...................... 19

ITEM 14    2016 LG NSW ANNUAL CONFERENCE....................................... 20

ITEM 15    EUGOWRA HISTORICAL MUSEUM AND BUSHRANGER CENTRE         21

ITEM 16    INDUSTRIAL WATER CHARGES................................................... 23

ITEM 17    CANOWINDRA RETIREMENT VILLAGE....................................... 24

ITEM 18    RFS INCREASE IN FUNDING - AMENDMENT TO THE RURAL FIRE FIGHTING FUND ALLOCATION METHODOLOGY contributions....... 25

ITEM 19    REVOTING OF EXPENDITURE FROM THE 2015/16 FINANCIAL YEAR   27

ITEM 20    FUNDING OF AGED UNITS AT MOLONG.................................... 28

ITEM 21    TASTE ORANGE@MARTIN PLACE............................................... 29

ITEM 22    2016 DAROO BUSINESS AWARDS............................................... 31

ITEM 23    EVENTS ASSISTANCE PROGRAM 2016/2017 .......................... 32

ITEM 24    REGIONAL WATER SECURITY PROJECT ................................. 34

ITEM 25    CUDAL RECREATION GROUND.................................................... 36

ITEM 26    DA 2016/0093 DWELLING ON LAND DESCRIBED AS LOTS 188, 189, 190, 191, 232, 243, 244 AND 245 IN DP 750145, 1178 SOUTH BOWAN PARK ROAD, CARGO ................................................................................................. 37

ITEM 27    DA 2016/92 DWELLING UPON LOT 1 DP 878304 LAND ALSO KNOWN AS 701 THE ESCORT WAY, BORENORE................................................... 52

ITEM 28    QUESTIONS FOR NEXT MEETING................................................ 63

ITEM 29    BUSINESS PAPER ITEMS FOR NOTING...................................... 64

ITEM 30    MATTERS OF URGENCY................................................................. 64

ITEM 31    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 65

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      TENDER FOR DEMOLITION, DESIGN AND CONSTRUCTION OF LIMESTONE QUARRY SHED - MOLONG

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 3      TENDER FOR DESIGN AND CONSTRUCTION OF MULTI-PURPOSE SYNTHETIC SURFACE SPORTS FACILITY IN MOLONG

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 4      NETWASTE USED MOTOR OIL CONTRACT

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council

ITEM 5      HERITAGE ADVISOR'S REPORT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      MAYORAL MINUTE - GENERAL MANAGER'S PERFORMANCE REVIEW

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 7      GENERAL MANAGER'S CONTRACT

(a) personnel matters concerning particular individuals (other than councillors)   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    June 28 2016 Ordinary Council Minutes........... 67

ANNEXURE 8.1    Operational Plan 2015/16 Final Quarter Review 82

ANNEXURE 9.1    draft GIPA Agency Information Guide for Website 2016   129

ANNEXURE 10.1  Local Government Remuneration Tribunal Annual Report and Determination 29 March 2016.pdf............. 139

ANNEXURE 15.1  Eugowra Promotion Progress Association - Memorandum of Understanding - Eugowra Historical Museum       151

ANNEXURE 16.1  Industrial Water Supply Charges Policy.. 152

ANNEXURE 19.1  Revoted Expenditure from 2015/16 Budget. 154

ANNEXURE 26.1  Draft conditions of consent............................. 155 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 766670

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 766671

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 766694

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 766672

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 766673

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 766674

 

 

Recommendation

 

THAT:

1.          Councillors call any items they wish to further consider

2.          Items 7 to 12 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 7 to 12 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 28 2016 Ordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 766675

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 28 June 2016 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 28 June 2016; and

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 8 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the 2015/2016 Integrated Planning & Reporting Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Operational Plan 2015/16 Final Quarter Review    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2015 - 770218

 

 

Recommendation

 

THAT, subject to any alterations the Council deems necessary at the July Council meeting, the update of the Operational Plan to 30 June 2016, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The final quarter updates for the Integrated Planning & Reporting Operational Plan for 2015/2016 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 9 - GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW

REPORT IN BRIEF

 

Reason For Report

For Council to consider its Agency Information Guide and Proactive Release Program for the 2015/16 year

Policy Implications

"Access to Information held by Council" policy refers

Budget Implications

Nil

IPR Linkage

4.5.2.d - Provide effective communications and information systems for residents

Annexures

1.  draft GIPA Agency Information Guide for Website 2016    

File Number

\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\RIGHT TO INFORMATION\GOVERNMENT INFORMATION - PUBLIC ACCESS - ACT - GIPA - 769424

 

 

Recommendation

 

THAT Council:

1.   Adopt the annexed draft Agency Information Guide and Proactive Release Program, for the ensuing 12 months and make same available through Council’s website.

2.   Submit their Agency Information Guide to the Information Commissioner.

3.   Review its future Proactive Release Program features based on guidelines from the Information Commissioner once received.

 

Administration Manager's REPORT

 

Background

Council at its June 2010 meeting adopted its first publication guide as required under Section 21 of the GIPA Act (… must adopt its first “publication guide” within 6 months after the commencement of the Act).

 

Amendments to the GIPA Act passed by Parliament came into effect on 19 March 2012 and included renaming the Publication Guide to the “Agency Information Guide” (AIG).

 

The Information Commissioner nominated 31 July each year as the date by which Council must review, adopt and make its AIG available to the public online.

 

What is an Agency Information Guide?

To refresh Council’s memory an “agency information guide” is a guide (s20) that:

a)      describes the structure and functions of the Council, and

b)      describes the ways in which the functions (including, in particular, the decision-making functions) of the Council affect members of the public, and

c)      specifies any arrangements that exist to enable members of the public to participate in the formulation of the Council’s policy and the exercise of the Council’s functions, and

d)      identifies the various kinds of government information held by the Council, and

e)      identifies the kinds of government information held by the Council that the Council makes (or will make) publicly available, and

f)       specifies the manner in which the Council makes (or will make) government information publicly available, and

g)      identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

Council must make government information publicly available as provided by its AIG.  This is done via Council’s website.

 

What is a Proactive Release Program?

Council is also required under the GIPA Act (s7 (3)) to identify information to be made available by proactive release.  Council adopted its initial Proactive Release Program (PRP) at its June 2010 meeting and then reviewed and adopted it again in August 2011.  In June 2012 Council adopted an amendment following review to its Proactive Release Program which meant for the following 12 month period it read as follows:

 

1.      Any information formally requested, not requiring third party consultation, where the applicant has indicated that they will be requesting regular updates.

2.      Media releases

3.      Any Information considered to be of interest to the public (not already required to be released).

The 2013/14 and 2014/15 and 2015/16 reviews did not change the PRP.

 

A copy of Council’s draft Agency Information Guide, which includes the PRP, proposed for the ensuing 12 months (2016/17) is annexed.  No changes are proposed to the PRP this year.

 

It was noted last year that Council will need to put some measures in place to meet best practice in its PRP as during a self-assessment undertaken in response to a questionnaire issued by the Information Commissioner (IC) - see below, it was noted that council has some work to do.

 

Guidelines were to be issued by the IC to assist with meeting the listed feature however have not yet been issued.

 

Proactive Release Program Features

Yes

No

Comments/Details

Is the program endorsed by the General Manager and observed by senior management?

X

 

 

Within resource constraints.

Does the program identify the categories of information repeatedly asked for, both formally and informally?

 

X

 

Does the program ask decision makers to consider, throughout the year, those initiatives, developments or projects relevant to Council that it wants the public to know about?

 

X

 

Does the program ask decision makers to identify and consider for release information Council has produced or acquired since the last review?

 

X

 

Does Council review its disclosure log to identify patterns or themes in the type of information sought?  

X

 

 

Are staff asked to report on the information frequently requested?

 

X

 

Does Council have a procedure to check new information whenever created or received to identify whether it can be proactively released?

 

X

 

Does Council examine and consider the information made publicly available by other Councils on their websites?

 

X

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 10 - LOCAL GOVERNMENT REMUNERATION TRIBUNAL

REPORT IN BRIEF

 

Reason For Report

To advise Council that the Local Government Remuneration Tribunal has handed down its decision in relation to the increase in fees effective from 1 July 2016 and for Council to resolve the fees payable for the ensuing 12 months.

Policy Implications

Council's policy is that Council continue to pay fees to councillors and the Mayor at the maximum amounts

Budget Implications

Yes - increase in budget allocation to the value of increase in councillors remuneration adopted

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

1.  Local Government Remuneration Tribunal Annual Report and Determination 29 March 2016.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT REMUNERATION TRIBUNAL - 762413

 

 

Recommendation

 

THAT from 1 July 2016 the annual fees payable to Councillors be set at $11,290 and the additional annual payable fee to the Mayor be set at $24,630.

 

Administration Officer's REPORT

 

The Independent Local Government Remuneration Tribunal sets a minimum and maximum range of fees for Councillors and Mayors across NSW.  The Tribunal determined on 29 March 2016 that a 2.5% increase will apply from 1 July 2016.

 

Cabonne Council is placed in the “Rural” category by the Tribunal, and therefore is able to set annual fees in the following range:

 

                   Councillor:         Minimum fee $8,540           Maximum fee $11,290

                   *Mayor:               Minimum fee $9,080           Maximum fee $24,630

 

*This fee must be paid in addition to the fee paid to the Mayor as a Councillor (s.249(2)).

 

A copy of the Tribunals’ report is annexed.  In its conclusion of the 2016 Annual Review, the Local Government Remuneration Tribunal has commented:

 

9. On 6 January 2016, the Minister for Local Government announced 35 proposals for council mergers.  If approved, those proposals would reduce the number of councils in Greater Sydney from 43 to 25 and the number of regional councils from 109 to 87.  The Minister referred those proposals to the Chief Executive of the Office of Local Government for examination and report under the LG Act.  The Chief Executive delegated this function to a number of people (Delegates).  The Delegates are required to report on the proposals against the factors in section 263(3) of the LG Act, having regard to written submissions and comments raised in public meetings.  The Minister will consider the Delegates’ reports and the comments of the Local Government Boundaries Commission on the Delegates’ reports before determining the outcome of merger proposals.  It is expected that the outcomes of the proposal examination and reporting processes will be known by around mid-2016.

 

10. In respect to the amendments to the LG Act, on 8 January 2016 the NSW Government announced the commencement of the first phase:

 

“… Consultation on phase 1 amendments to the Local Government Act 1993 has commenced.  The proposed amendments will:

• clarify roles and responsibilities of councillors, mayors, administrators and general managers;

• introduce new guiding principles for local government;

• improve governance of councils and professional development for councillors;

• expand on the framework for strategic business planning and reporting;

• prioritise community engagement and financial accountability; and streamline council administrative processes, including in relation to delegations and community grants.

 

While the fundamentals of the Local Government Act 1993 remain sound, both the Independent Local Government Review Panel and Local Government Acts Taskforce recommended changes to modernise the legislation and to ensure it meets the future needs of councils and communities.

Phase 1 of the reform program focuses mainly on changes to the governance and strategic business planning processes of councils.  Phase 2 will focus on the way in which councils raise revenue and exercise their regulatory functions.” (Source: Circular to Councils - No 16-01)

11. It was not expected that a decision on, or implementation of structural or legislative reforms to local government would be finalised prior to the Tribunal making its determination on or before 30 April 2016.

12. On that basis, and given the limitations placed on the Tribunal in respect of determining increases in fees, mayors were advised on 20 January 2016 that general submissions from individual councils were not required for the 2016 review.

13. The Tribunal did however seek a submission from Local Government NSW (LGNSW) and subsequently met with the President and Chief Executive of LGNSW.  The Tribunal wishes to place on record its appreciation to the President and Chief Executive for meeting with the Tribunal.


14. The association’s submission highlighted the areas of reform in local government in NSW and is of the view that the anticipated changes flowing from the reforms warrant, and provide the opportunity to introduce, a new remuneration structure that properly reflects the diverse and evolving roles of mayors and councillors.  The association would like to commence a review of the remuneration structure as soon as possible.

15. Given the statutory limitations in place LGNSW has also requested that councillor and mayoral fees be increased by the full 2.5 percent for 2016/17.  LGNSW continues to assert that councillor and mayoral fees should increase on the basis of a number of factors, including cost of living pressures, ongoing increase in workload and responsibilities and additional tasks relating to implementing the Government’s reform process.

 

19. The Tribunal is required to have regard to the Government’s wages policy when determining the increase to apply to the maximum and minimum fees that apply to the councillors and mayors.  The public sector wages policy currently provides for a cap on increases of 2.5 per cent.

20. The Tribunal has reviewed the key economic indicators, including the Consumer Price Index and Wage Price Index, and finds that the full increase of 2.5 per cent available to it is warranted.  On that basis, and after taking the views of the Assessors into account, the Tribunal considers that an increase of 2.5 per cent in the maximum and minimum fee for each category of councillor and mayoral office, including county councils, is appropriate and so determines.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 11 - AMENDMENTS TO THE LOCAL GOVERNMENT ACT - COUNCILLOR ELIGIBILITY AND DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

Note the amendments to the Local Government Act

Policy Implications

Updates to the Code of Conduct and Code of Meeting policies to reflect the amendments to the Local Government Act may be necessary.

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LEGISLATION\ACTS - BILLS - 769079

 

 

Recommendation

 

THAT:

1.  Councillors note the changes to the Local Government Act; and

2.  Updated Code of Conduct and Code of Meeting policies be submitted to Council for adoption to reflect these amendments to the Local Government Act.

 

Administration Officer's REPORT

The Office of Local Government has advised that the NSW Parliament has passed amendments to the Local Government Act 1993 (the LGA) and the Election Funding, Expenditure and Disclosures Act 1981 (the Election Funding Act).

The amendments are designed to promote confidence in the integrity of local government elections and the candidates who stand for election to councils, and to offer a more effective deterrent to misuse by councillors of their office for personal gain.

The Local Government General Regulation 2005 (Regulation) has also been amended to increase transparency about whether candidates at local government elections are property developers or close associates of corporations that are property developers.  These terms are defined in clause 290(5) of the Regulation.

 

What does this mean for Council?

The amendments to the Election Funding Act extend the State caps on political donations to local government elections.  In practice, this means that:

1.   Candidates and third-party campaigners will not be able to accept more than $2,600 per year from the same donor; and

2.   Registered parties and groups will not be able to accept more than $5,900 per year from the same donor.

3.   The amendments to the LGA:

3.1. disqualify a person from holding civic office in a council where:

3.1.1. they have been convicted by a court of an offence under the Election Funding Act (other than by way of the issue of a penalty notice) while holding that office, or within 2 years before nomination for election; or

3.1.2. they have been convicted of an offence carrying a sentence of 5 years or more imprisonment within 7 years before nomination for election;

3.2. repeal the loophole in the LGA that allowed councillors to vote on changes to environmental planning instruments (e.g. spot rezoning) that do not alter the permissible uses of land without disclosing a pecuniary interest in the matter; and

3.3. allow the Chief Executive of the Office of Local Government to apply to the Supreme Court for an order that a councillor, who has been found by the NSW Civil and Administrative Tribunal to have participated in the consideration of a matter in which they had a pecuniary interest in breach of their obligations under the LGA, pay to the council an amount equivalent to the financial benefit they received as a result of the council’s decision in relation to the matter in question.

4.   The amendments to the Regulation:

4.1. require candidates at Local Government elections to disclose whether they are a property developer or a close associate of one in each of the following:

4.1.1. candidate information sheets submitted under section 308 of  the LGA (which are published online prior to an election); and

4.1.2. statistical information sheets submitted under clause 289 of the Regulation (which are kept by General Managers and are available to the Office of Local Government).

4.2. make it clear that a nomination paper is not valid unless the person proposed for nomination has completed the candidate information sheet accompanying the nomination; and

4.3. provides that a returning officer at a council administered election is to make copies of nomination papers received by the officer and send those copies to the Electoral Commissioner, after the election.

Key points

These amendments are designed to:

1.   Extend the State caps on political donations to local government, removing large political donations from all levels of the NSW political system;

2.   Provide a more effective deterrent to non-compliance with electoral funding and expenditure requirements prescribed under the Election Funding Act;

3.   Ensure that candidates who stand for election to councils are fit and proper persons by disqualifying persons who have been convicted of offences carrying a minimum prison term of 5 years;

4.   Provide greater visibility by the community of candidates and elected councillors with interests in property development;

5.   Repeal the loophole in the LGA that allowed councillors to vote on some changes to environmental planning instruments without having to disclose they stood to benefit financially from the change; and

6.   Provide a more effective deterrent to misuse by councillors of their office for personal benefit by providing a mechanism to compel councillors who have profited from a proven breach of their obligation not to participate in the consideration of matters in which they have a pecuniary interest to forfeit the financial benefit they received by doing so.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 12 - MOLONG SHOW COMMITTEE USE OF MOLONG HALL

REPORT IN BRIEF

 

Reason For Report

Molong Show Society requesting Council to waive fees for use of the Molong Community Hall

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 765629

 

 

Recommendation

 

THAT Council waive the fees for the use of the Molong Community Hall for two weeks in September 2016 as requested by the Molong Show Society.

 

Urban Assets Coordinator's REPORT

The Molong Show Society has in the past used the Molong Community Hall as an office for the 2 weeks leading up to the annual Molong Show. The society is seeking to use the hall from Monday 5 September 2016 to Friday 16 September 2016.

Council has previously waived the fees for the use of the hall and the society has again requested Council to waive the fees for the 2 weeks in September 2016. The fee for the hall would normally be $250.00.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 13 - FUNDING OF THE WBC STRATEGIC ALLIANCE

REPORT IN BRIEF

 

Reason For Report

Seeking formal approval on new funding arrangement.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 766061

 

 

Recommendation

 

THAT Council:

 

1.   Agree to be responsible for 40% of the ongoing costs (inclusive of all on-costs) of the WBC Alliance effective for the operational year 2016/17 commencing 1st July 2016; and

 

2.   Agree that in the event that Blayney and Cabonne councils cease to exist and are merged into a new council area that any potential future costs regarding redundancy of the WBC Executive Manager be covered 50/50 by Blayney and Cabonne councils.

 

 

General Manager's REPORT

 

In December 2015 Wellington Council formally withdrew from the WBC Alliance.  At that time the WBC Board agreed:

 

a) That with the withdrawal of Wellington Council as a financial member of the WBC Alliance that Cabonne, Blayney and Central Tablelands Water split the additional cost of $29,963 for the period 1 January 2016 – 30 June 2106 equally 1/3rd each and that this be by special agreement for this period only.

 

b) That the future funding of the Alliance be revisited in early 2016 pending the outcomes of the State Government reform process.

 

At the most recent meeting of the WBC Board held on 22 June 2016 funding of the Alliance was further discussed with the recommendation that:

 

1.   Blayney and Cabonne Councils will be responsible for 40% each and Central Tablelands Water 20% of the ongoing costs (inclusive of all on-costs) of the WBC Alliance effective for the operational year 2016/17 commencing 1st July 2016.

 

2.   In the event that Blayney and Cabonne councils cease to exist and are merged into a new council area that any potential future costs regarding redundancy of the WBC Executive Manager be covered 50/50 by Blayney and Cabonne councils.

 

The WBC Board seek the approval of this funding arrangement by each of the affected member Councils.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period. This decision is to formalise the funding arrangement for the WBC should it cease to exist.

 

ITEM 14 - 2016 LG NSW ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation to send delegates to the 2016 LG NSW Annual Conference and development of motions to be submitted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 769217

 

 

Recommendation

 

THAT Council:

 

1.      Be represented at the 2016 Local Government NSW Annual Conference by the Mayor, or his alternate delegate, two observers nominated by Council and the General Manager, or his alternate delegate, in an advisory capacity; and

 

2.      Identify issues and/or motions to be submitted to the conference.

 

General Manager's REPORT

 

The annual conference of Local Government NSW will be held at the WIN Entertainment Centre in Wollongong from 16-18 October 2016.

 

Councils will be able to submit motions for consideration of conference online.  The LGNSW Board has resolved that motions will be included in the business paper for the conference where they:

 

1.   Are consistent with the objectives of the Association;

2.   Relate to Local Government in NSW and/or across Australia;

3.   Concern or are likely to concern Local Government as a sector;

4.   Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5.   Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

6.   Are clearly worded and unambiguous in nature; and

7.   Do not express preference for one or several members over one or several other members.

 

Council’s policy for the attendance of delegates and representatives at the LGNSW Conference is that the Mayor attends, if available, as Council’s official delegate, with the General Manager attending in an advisory capacity. Council’s policy also provides for up to two other councillors being able to attend as observers and/or substitute delegates in the absence of the Mayor for any reason during the conference itself.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 15 - EUGOWRA HISTORICAL MUSEUM AND BUSHRANGER CENTRE

REPORT IN BRIEF

 

Reason For Report

Request for the establishment of a Memorandum of Understanding.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.2.1.b - Promote visitation and tourism activity within Cabonne through accessing and showcasing local museums

Annexures

1.  Eugowra Promotion Progress Association - Memorandum of Understanding - Eugowra Historical Museum    

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\MUSEUM AND GALLERIES MANAGEMENT\EUGOWRA MUSEUM - 769009

 

 

Recommendation

 

THAT Council agree to enter into a Memorandum of Understanding with the Eugowra Promotion & Progress Association for Lot 283 DP 1192242 being 15 Pye Street, Eugowra known as the Eugowra Historical Museum & Bushranger Centre.

 

Director of Finance and Corporate Services' REPORT

 

The Eugowra Historical Museum and Bushranger Centre is located upon council owned land and under the care, control and management of the Eugowra Promotion & Progress Association (EPPA), delegated under s355 of the Local Government Act.

 

Due to the possibility of a council merger, EPPA have approached Council to sign a Memorandum of Understanding (MOU) committing the property to be held in trust for them so it may be used for its present purpose indefinitely.  EPPA are aware that this document would not be legally binding, however feel that it would give them some comfort to have the background and the objective of the property formally recorded and agreed to.

 

Specifically, the objective of the MOU is to:

 

1.   Commit the property to be held in trust for the community of Eugowra; and

 

2.   In the event of the sale of the property, the proceeds of the sale are utilised for the benefit of the Eugowra community in accordance with the expressed wishes of the community.

 

The MOU document based on one previously prepared for the Eugowra Medical Centre Committee in 2013 is attached for Council’s consideration.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period.  Although entering into a binding agreement could be a breach of the guidelines, a memorandum of understanding is more of a statement of intent and, as such, it is considered that it complies with the guidelines.

 

ITEM 16 - INDUSTRIAL WATER CHARGES

REPORT IN BRIEF

 

Reason For Report

Consideration of policy

Policy Implications

Implementation of a new policy

Budget Implications

Possible decrease in income from water user charge

IPR Linkage

5.1.3.a. Cabonne water responsible use  promoted

Annexures

1.  Industrial Water Supply Charges Policy    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\FEES AND CHARGES\ACCOUNTS-RATE ASSESSMENT - 769125

 

 

Recommendation

 

THAT Council adopt the Industrial Water Supply Charge policy.

 

 

Director of Finance and Corporate Services' REPORT

 

Council at its extraordinary meeting held on 14 June 2016 resolved: -

 

“THAT Council investigate water charges and policies for industrial uses by other water authorities and report to the next Council meeting on 28 June 2016”.

 

After consideration of the report presented to the June meeting council resolved:

 

“THAT Council consider developing a policy to address industrial water usage where there is demonstrated economic benefit to the local government area by the next Council meeting.”

 

A policy has been developed to address industrial water usage if it is identified and is in excess of a certain volume of water. The policy requires a minimum annual consumption of 4,000 kilolitres per annum to ensure that consumption is on an industrial scale and requires the customer to:

 

1.   Demonstrate there is a clear economic benefit to the local area.

 

2.   Enter into a ‘Heads of Agreement’ with Council for a fixed per kilolitre charge for such a customer based on consumption figures.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The recommendation is for the adoption of a policy that could result in varied water charges for industrial and commercial use.

 

 

ITEM 17 - CANOWINDRA RETIREMENT VILLAGE

REPORT IN BRIEF

 

Reason For Report

To update Council in relation to the proposed Canowindra Retirement Village

Policy Implications

Nil

Budget Implications

Funding provided in the 2016/17 Budget

IPR Linkage

3.2.1.b - Facilitate retirement and aged care projects and services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\CANOWINDRA PROPOSED RETIREMENT VILLAGE - CORNER BLATCHFORD and MILL STREETS - 770799

 

 

Recommendation

 

THAT Council request the Canowindra Retirement Village Association to contact Uniting Care Aging NSW with a view to having documentation drafted by their legal advisors in relation to how the proposed retirement village would operate and addressing guidelines issued under Section 23A of the Local Government Act relating to capital expenditure guidelines.

 

Director of Finance and Corporate Services' REPORT

 

Council at the Extraordinary meeting held on Tuesday 8 March 2016 resolved:-

 

1.   Council resolves to consider allocating funds in the 2016/2017 budget (or prior to) for financial assistance, whether by way of grant, loan, works or a combination of these, to enable the establishment and operation of a ‘retirement village’ within Canowindra.

2.   Council engage the services of a specialist consultant(s) up to a $25,000 limit to assess and advise upon appropriate sites, if any, within Canowindra for such a ‘retirement village’ plus a housing market appraisal and report back to council by the April 2016 Council meeting if possible.

3.   A committee comprising of Director of Finance & Corporate Services and Clrs Hayes, Walker, and MacSmith oversee the work of the consultant.

As a result of the resolution Council included an allocation of funding in the 2016/17 budget, which was adopted at the June Council meeting for financial assistance to enable the establishment and operation of a “retirement village” within Canowindra.

Consultants Geolyse were engaged following consultation with councillors MacSmith, Hayes and Walker, and they have now provided Council with a report titled “Housing Review and Site Analysis – Canowindra Seniors Living”. This report has been sent under separate cover to councillors due to it being commercial-in-confidence.

 

The report has identified a number of sites which the consultant considers suitable for the establishment of seniors living developments in Canowindra, however, the preferred site by the committee is not on the list of recommended sites by the consultant. Regardless of the final site selection it would be prudent to finalise framework to proceed to next step.

A teleconference convened by the Canowindra Retirement Village Association was held on 21 July 2015 between representatives of Uniting Care Aging NSW, Cabonne Council and the Canowindra Retirement Village Association, at which a number of outcomes were agreed.

In correspondence from the Canowindra Retirement Village Association it has been indicated that the drafting of a legal document through Uniting Care Aging NSW had been deferred pending advice on funding. The documentation would establish a legal framework regarding how the project would proceed, on the basis that it would not be capable of being run under the Retirement Villages Act.

Now that funding has been allocated the appropriate next step would be to request the documentation to be developed.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The request for documentation to enable further consideration of the concept is not considered to be contrary to the guidelines.

 

 

ITEM 18 - RFS INCREASE IN FUNDING - AMENDMENT TO THE RURAL FIRE FIGHTING FUND ALLOCATION METHODOLOGY contributions

REPORT IN BRIEF

 

Reason For Report

To advise Council of new calcualtion for RFS contribution and increase in funding

Policy Implications

Nil

Budget Implications

Possible additional $63,400

IPR Linkage

5.6.2.a - Actively maintain support of the Canobolas Rural Fire Zone management

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\NSW RURAL FIRE SERVICE - 769428

 

 

Recommendation

 

THAT Council determine what action it wishes to take in relation to the proposed new funding formula.

 

Finance Manager's REPORT

 

Council has received advice from the New South Wales Rural Fire Service (NSW RFS) that there has been a change to the “Rural Fire Fighting Fund (RFFF) Allocation Methodology”

 

As councillors will be aware the current methodology is that each district pays an 11.7% contribution towards the RFFF based on the estimated expenditure and each Council pays a contribution based on their Zone/District.

 

For many years, the estimated expenditure in a Rural Fire District has been calculated through a complex methodology that has resulted in a number of concerns being raised from both Local Government NSW and individual Councils. The NSW RFS has consulted with Local Governemnt NSW and they agreed to implement a new methodology for the 2016/17 financial year and future years.

 

The revised methodology is to determine the estimated expenditure in a Rural Fire District as a percentage of the overall RFFF based on the 20 year history of allocation to that district. PricewaterhouseCoopers  were engaged to prepare these figures based on historical information held by NSW RFS. The theory being, that with the use of such a long term average that the districts will have been through a full replacement cycle and therefore will reflect more fairly the expenditure of a district over time.

 

In order to work out Cabonne’s share of the contribution, the RFS has provided the following information.

 

RFFF Total Allocation including 1.8% CPI

$320,271m

% allocation of the RFFF based on 20 year average

2.842%

Cabonne Council Share of Zone

35%

 

The calculation is

 

$320,271 million x 2.842% = $9,102,102 Rural Fire District Allocation

 

$9,102,102 x 11.7% = $1,064,946

 

$1,064,946 x 35% = $372,731

 

Adopted budget         = $317,601

 

At the time when Council was setting the original budget this information was not known. There will be a shortfall in the current budgeted allocation of $55,130 plus an addition amount of $8,270 for the Council Overhead Allocation.

 

The proposed new system was supposed to be designed to minimise major budget variations, however it appears that in the first year it would result in a 17.4% increase in council’s contribution. Based on the formula it is likely that this increased amount would remain the same in future years.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period. Should Council wish to vote additional funds to cover the increased levy it must resolve the reason that the funds are required and warranted.

 

 

ITEM 19 - REVOTING OF EXPENDITURE FROM THE 2015/16 FINANCIAL YEAR

REPORT IN BRIEF

 

Reason For Report

To seek Council's approval to revote expenditure for several projects unfinished in the 2015/16 year to the 2016/17 budget

Policy Implications

Nil

Budget Implications

Yes

IPR Linkage

4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  Revoted Expenditure from 2015/16 Budget    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\CABONNE COUNCIL ANNUAL BUDGET - 768711

 

 

Recommendation

 

THAT Council:

 

1.   Revote funds as per the attached list of variations; and

 

2.   Resolve that the funds are required and warranted to enable the completion of the projects listed as revotes from the 2015/16 year to be completed in the 2016/17 budget.

 

Senior Accounting Officer's REPORT

 

The attachment represents those projects which, at the time of presenting this report to Council, were unfinished.  The balances recommended to be revoted may change slightly as the end of the year process has not been fully completed at the time of writing this report.  All matters have been funded either by reserve or by other income.  Where projects were originally funded by the budget, that amount has been placed into a holding reserve which will be costed against the 15/16 budget.

 

Some other budgets, for example roads, may yet be deferred to the 16/17 year.  Any additional requirements for the rollover funds from 15/16 will be the subject of an additional report to Council.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period. These funds had previously been committed by Council but were not fully expended in the 2015/16 year and are being revoted to enable the projects to be finalised.

 

 

ITEM 20 - FUNDING OF AGED UNITS AT MOLONG

REPORT IN BRIEF

 

Reason For Report

To authorise the provision of a loan to finance the construction of self care units for the aged at Molong.

Policy Implications

Nil

Budget Implications

To be funded from internal loan funds and a contribution from Council's Housing Reserve.

IPR Linkage

3.2.1.b. Facilitate retirement and aged care projects and services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\TENDERS\CONTRACT 749985 - DESIGN AND CONSTRUCTION OF 3 SELF CARE UNITS - 769526

 

 

Recommendation

 

THAT:

 

1.  Subject to the consideration of any submissions received Council provide interest free loan funds of up to $450,000 to fund the construction of three additional aged units for the Acacia Lodge Committee;

2.  Council authorise the attachment of its Common Seal to the contract between Council and Hines Constructions for the construction of three self care aged units at Molong; and

3.  The project be recognised as being required and warranted as it follows on from Council’s calling of tenders in December 2015 and is included in Council’s Operational Plan 3.2.1.b Facilitate retirement and aged care projects and services.

 

Community Services Manager's REPORT

 

As decided at Council’s June meeting Council advertised its intention to provide an interest free loan to the Acacia Lodge Committee on Friday 1 July 2016 with submissions / comments on this matter closing on the 22 July 2016.

 

No submissions had been received at the date of writing of this report. Any late submissions will be tabled on the day of the meeting. Subject to consideration of any submissions received up to the closing date Council may now authorise the loan.

 

The successful tenderer has been advised of their appointment/selection. Construction will commence in September 2016 and the units will be completed in February 2017. A contract for construction of the units has been prepared and this document will require seal authority from Council.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The guidelines indicate that councils preparing Operational Plans during a proposal period should prepare them as a sub-plan of the adopted Delivery Program and not depart from the Delivery Program.

 

The project is required and warranted as it follows on from Council’s calling of tenders in December 2015 and is included in Council’s management plan 3.2.1.b Facilitate retirement and aged care projects and services.

 

ITEM 21 - TASTE ORANGE@MARTIN PLACE

REPORT IN BRIEF

 

Reason For Report

To request Cabonne Council's participation at the 2016 Taste Orange@Martin Place tourism promotion in Sydney on 22-23 September 2016

Policy Implications

Nil

Budget Implications

$10,000

IPR Linkage

2.2.1.a - Promote strategies listed in the Tourism Plan

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 769718

 

 

Recommendation

 

THAT Council:

 

1.   Authorise the Acting Economic Development Manager to represent Council at the 2016 Taste Orange@Martin Place tourism promotion in Sydney on 22-23 September 2016; and

 

2.   Contribute $10,000 plus GST towards the cost of staging the 2016 Taste Orange@Martin Place event as provided in Council’s 2016/17 Budget.

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

The annual Taste Orange@Martin Place in Sydney promotion will be held on 22-23 September 2016.

 

The marketing campaign, initiated by Brand Orange, promotes the Orange region as a strong food and wine destination.

 

Cabonne Council has participated in the event since its inception and has allocated $10,000 in its 2016/17 Budget as its contribution towards the cost of staging the promotion.

 

With Council’s Tourism and Community Development Coordinator on leave at the time of the event, it is anticipated Cabonne will be represented by its Acting Economic Development Manager who will operate a visitor information stand in conjunction with Orange City Council’s tourism staff.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.

 

Council must consider the guidelines in relation to each decision they make during the proposal period. This matter is of an ongoing nature with a provision in Council’s 2016/17 Budget and it is considered it complies with the guidelines.

 

An amount of $11,987.97, including an overhead allocation of $1,563.65, has been included in the Budget to support Council’s participation in the 2016 Taste Orange@Martin Place promotion.

 

ITEM 22 - 2016 DAROO BUSINESS AWARDS

REPORT IN BRIEF

 

Reason For Report

To inform Council of the progress of the 2016 awards

Policy Implications

Nil

Budget Implications

$5,000

IPR Linkage

2.1.1.a - Develop a current Economic Development Plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 769538

 

 

Recommendation

 

THAT Council agree to a request from the Central NSW Business Enterprise Centre to provide $5,000 sponsorship for the 2016 Daroo Business Awards.

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Council has received a request from the Central NSW Business Enterprise Centre (BEC) for a $5,000 sponsorship for the 2016 Daroo Business Awards.

 

Considering the uncertainty surrounding the merger proposal affecting Cabonne Council, the Daroo Business Awards are being organised chiefly by the BEC this year, with as much support as possible from Cabonne Council’s Economic Development and Tourism team. This is to ensure the continuation of the awards, which have operated for the past 16 years and have played a very valuable role in raising the profile of Cabonne companies and organisations that demonstrate a commitment to business excellence.

 

Traditionally, the awards have been a joint initiative of Council and the BEC however, in recent years, Council has been responsible for the bulk of the organisation. An amount of $6,593.58, including an overhead allocation of $860.21, has been included in Council’s 2016/17 Budget for this year’s awards.

 

In the past Council has met many of the organisational costs from its budget allocation, however considering the BEC this year has taken on the lead role in running the event, it is considered appropriate that Council contributes to the running costs by way of a sponsorship.

 

This year’s event promises to be one of the best in the Daroo’s history, with record nominations received. There have been 292 nominations in 16 categories, an increase of almost 60 per cent on last year’s total of 186. Many businesses received multiple nominations in each category and the total number of nominations received in 2016 was 691 compared with 531 in 2015 – an increase of 30 per cent.

 

The increases were particularly notable in categories such as Best Ongoing Business, with 39 businesses nominated this year compared to 17 in 2015; Excellence in Hospitality (36 in 2016 – 15 in 2015); Excellence in Sustainable Agriculture (35 in 2016 – 10 in 2015) and Excellence in Accommodation (22 in 2016 – 7 in 2015).

 

Businesses from Molong, Canowindra, Cumnock, Cudal, Manildra, Eugowra, Mullion Creek, Yeoval, Cargo, Moorbel, Nashdale and Borenore were nominated by customers and clients. Many were nominated in more than one category and some received almost 40 nominations in their relevant categories.

 

All nominated businesses are now being contacted by the Central West Business Enterprise Centre to determine whether they accept their nominations. Finalists will be announced on 1 August 2016 and the public will be invited to vote. Voting will close on 31 August 2016.

 

Voting will be conducted on-line via a dedicated Daroo Business Awards website, which is being designed and constructed by Adloyalty, of Canowindra, as part of that firm’s sponsorship of the awards.

 

Winners in 13 categories will be decided by popular vote, with three categories – Best Business in Cabonne, Employee of the Year and Apprentice/Trainee of the Year – being determined by a panel of independent judges. Winners will be announced at a gala dinner to be hosted by the Cumnock community at the Cumnock Showground on Friday 4 November 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.

 

Council must consider the guidelines in relation to each decision they make during the proposal period. This matter is of an ongoing nature with a provision in Council’s 2016-17 Budget and it is considered it complies with the guidelines.

 

An amount of $6,593.58, including an overhead allocation of $860.21, has been included in the Budget to support the operation of the awards.

 

 

ITEM 23 - EVENTS ASSISTANCE PROGRAM 2016/2017

REPORT IN BRIEF

 

Reason For Report

For Council to consider an application for funding under the 2016/2017 Events Assistance Program (EAP)

Policy Implications

Nil

Budget Implications

Funded under the  Events Assistance Program 2016/2017 allocation

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY ASSISTANCE PROGRAM 2016-2017 - 769427

 

 

Recommendation

 

THAT Council approve the funding of $5,000 for the Orange Region Vignerons Association to support the Orange Wine Festival under the 2016/2017 Events Assistance Program.

 

COMMUNITY DEVELOPMENT AND TOURISM COORDINATOR

 

Council has received an application under the Events Assistance Program (EAP) 2016/2017 to support this annual flagship event.

 

Application 1.

 

Organisation:                       Orange Region Vignerons Association

Contact:                               President David Crawley

Event:                                  Orange Wine Festival

Date:                                    14 -30 October 2016

Requested Amount:            $5,000

To be funded for:                          A contribution to support the festival’s marketing and program development

 

Event Description:

 

Orange Wine Festival is one of four events in the region that promote the region’s renowned food and wine and attracts strong visitor numbers to the area.

 

This year the Orange Wine Festival will be held over 17 days with events and activities that showcase the region’s wines through wine shows, tastings, educational workshops and celebrations with local produce and talent.

 

Cabonne Council has approximately 80% of the district’s wine growers, cellar doors and vineyards located in the shire. 

 

Cabonne Council will receive the following in recognition, benefits and opportunities for supporting and participating in this significant event.

 

·    Council logo placed on the Wine Festival Program with 10,000 hard copies printed and 2,700 downloaded.

·    Increased visitors to the region

·    Increased spend from visitors to the region

·    Raise awareness and enhance the Cabonne profile of our producers and vignerons and build on the Discover the Riches campaign

 

Assessment

 

The submitted application meets the grant criteria of the Events Assistance Program as a flagship event that will attract visitors to Cabonne and make a significant contribution to the economy of Cabonne and the region.

 

In 2015 Council allocated $3,500 to support the Orange Wine Festival 2015.

 

Events Assistance Program Funding Allocation 2016/2017 is $50,900

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 24 - REGIONAL WATER SECURITY PROJECT

REPORT IN BRIEF

 

Reason For Report

To update council on the regional water project

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.1.a. Implement and amend best practice for water supply within Cabonne water operations

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 769384

 

 

Recommendation

 

THAT Council:

1.   Note the information.

2.   Endorse the application to Infrastructure NSW to transfer savings from stage 1 of the pipeline project to stage 2 Molong to Cumnock pipeline.

3.   Invite tenders from the Orange Council select tender list for stage 1 design and construct Orange to Molong pipeline Project RNSW757.

 

 

Acting Director of Engineering & Technical Services' REPORT

Background

Council in February 2016 considered a Geolyse Justification report and adopted the raw water pipeline option from the Macquarie River to Orange pipeline (MOP) as its preference for the supply of water to Cumnock and Yeoval and water security for Molong.

This option used preliminary water pricing from Orange Council and was favored slightly ahead of the option of a potable connection from the Orange reticulation system following the Mitchell Highway to Molong Creek dam and to Molong.

The standard method of comparison for each option is the effect on the typical residential bill (TRB) for Cabonne water users

An updated justification report was presented to Council at its 14 June 2016 meeting using the adopted Orange Council water pricing which effectively brought both proposals to a point of similarity for the impact on typical residential bills (TRB) for Cabonne customers.

Council resolved at its meeting of 14 June 2016 the following:

THAT Council proceed with option P2 contained in the Geolyse justification report as its preferred option (subject to confirmation of Orange City Council pricing) for the pipeline route and make the necessary application to Infrastructure NSW for a variation to the Restart NSW Funding Deed; and seek the support of the Central Tablelands Regional Water Security Advisory Group.

The water pricing referred to in the resolution is $1.94 / kilolitre and Orange Council at its meeting of 5 July 2016 confirmed this pricing structure and resolved the following:

1.   That Orange City Council endorse the supply of bulk potable top-up water to Cabonne Council for $1.94/kl (under option P2) indexed against the proposed $2.27/kl residential charge for 2016/2017.

2.   That the General Manager be authorized to finalise minor items in the development of a formal agreement with Cabonne Council,

3.   That the authorization of the application of the seal be given on all documents of required.

Current Position

The Central Tablelands Water Security Advisory Committee supported Council’s option of a potable pipeline connection and a letter of support was forwarded to Infrastructure NSW by this committee.

Council has made an application to Infrastructure NSW to vary the Restart NSW funding deed and has requested that the $3M savings anticipated by adopting this option be transferred to the Molong to Cumnock pipeline which is approximately 50% of stage 2 of the project.

Council has previously resolved to enter into a joint tendering process to create a list of selected tenderers who will be invited to submit design and construct prices for both Orange and Cabonne projects.

Our project team is working to complete survey, geotechnical investigation, preliminary design and an REF to jointly invite tenders with Orange..

This process can possibly provide economy of scale cost savings to Cabonne

Importantly Council retains decision making in awarding the tender for the Orange to Molong pipeline and retains the rights to manage the resultant construction contract.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 25 - CUDAL RECREATION GROUND

REPORT IN BRIEF

 

Reason For Report

Community request seeking council financial assistance to construct a rigid shade structure at the Cudal Recreation ground

Policy Implications

Nil

Budget Implications

$5,000 from Capital works reserve

IPR Linkage

3.3.6.a - Maintain sporting, recreational, council and community facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\SPORTING FACILITIES - 769068

 

 

Recommendation

 

THAT Council:

 

1.   Provide $5,000 financial assistance for the shade structure project as requested by the Ben Mitchell Tribute Committee; and

 

2.   Resolve that the expenditure is required and warranted to supplement the fundraising efforts of the committee.

 

Urban Assets Coordinator's REPORT

Council has received a request from the “Ben Mitchell Tribute Committee” for financial assistance with the construction of a rigid shade structure at the Cudal recreation ground. Ben Mitchell was a well-known local resident who died in a recent farm accident. The shade structure is in tribute to his memory.

The shade structure would be attached to the front of the existing amenities building. At present no shade structure exists at the amenities to shelter patrons from wet weather or from sun.

The committee has raised $13,164.99 which has been earmarked for the shelter. The committee is now seeking an additional $5,000 to ensure construction of the project.

The shade structure would be of value to the community for both summer and winter sports including rugby, soccer and cricket.

It is therefore recommended that Council consider financial assistance for the project.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period. If Council wishes to support the request it must resolve the reason that the expenditure is required and warranted.

 

 

ITEM 26 - DA 2016/0093 DWELLING ON LAND DESCRIBED AS LOTS 188, 189, 190, 191, 232, 243, 244 AND 245 IN DP 750145, 1178 SOUTH BOWAN PARK ROAD, CARGO

REPORT IN BRIEF

 

Reason For Report

To be determined by Council as the proposal does not meet the development standard of the LEP. The proposal is seeking approval under Clause 4.6 of the LEP - Exceptions to development standards and seeks consent to vary the standard using Council's assumed concurrence from the Director General Department of Planning

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Draft conditions of consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0093 - 768622

 

 

Recommendation

 

THAT Council:

 

1.  Support the variation to the 100 hectare development standard using Council’s assumed concurrence from NSW Department of Planning and Infrastructure Director-General; and

 

2.  Approve Development Application DA 2016/0093 for a Dwelling on land described as Lots 188, 189, 190, 191, 232, 243, 244 and 245 in DP 750145, 1178 South Bowan Park Road, Cargo subject to attached conditions of consent.

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for a Dwelling on land described as Lots 188, 189, 190, 191, 232, 243, 244 and 245 in DP 750145, 1178 South Bowan Park, Cargo. The proposed dwelling will comprise four (4) bedrooms (ensuite to main); open plan kitchen, dining, family and living area; study; bathroom; laundry and attached garage. External finishes comprise face brick walls, colorbond roof sheeting and aluminum window and door frames. The proposed colour scheme is yet to be finalised however colours will be subdued non reflective tones to ensure integration with the rural landscape.

 

The application has been referred to the Council for determination as the application seeks to vary a development standard under the Cabonne Local Environmental Plan 2012. The Department of Planning has given Council the ability to determine applications to vary a development standard under assumed concurrence from the Director-General only if:-

 

(a) Only one allotment does not comply with the minimum area, and

(b) That allotment has an area equal to or greater than 90% of the minimum area specified in the standard (ie 100 hectares)

 

The subject land has an area of 92.6 hectares and the percentage to be varied will not be greater than 10%. Therefore Council can assume concurrence from the Director-General to determine the application. In support of the application, the applicant has submitted a Property Management Plan for the land.

 

It is recommended that the application be approved subject to conditions of consent.

 

Applicant: G Rack c/o:- Peter Basha Planning & Development

Owner:      G Rack

Proposal:  Dwelling

Location:  Lots 188, 189, 190, 191, 232, 243, 244 and 245 in DP 750145,

1178 South Bowan Park Road, Cargo

Zone:         RU1 Primary Production

 

Section 23A of the Local Government Act “Council decision making during merger proposal periods” requires Council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for the support of the development is not contrary to the guidelines.

 

THE PROPOSAL

It is proposed to seek consent for a dwelling on rural land using Clause 4.6 Exceptions to development standards as the land has only a total area of 92.6 hectares and does not meet the minimum lot size requirement for a dwelling on rural land.

 

The proposed dwelling will comprise four (4) bedrooms (ensuite to main); open plan kitchen, dining, family and living area; study; bathroom; laundry and attached garage. External finishes comprise face brick walls, colorbond roof sheeting and aluminum window and door frames. The proposed colour scheme is yet to be finalised however colours will be subdued non reflective tones to ensure integration with the rural landscape.

 

The dwelling is to be located approximately 130m from the southern boundary and approximately 285m from the western boundary.

 

 

Access to the site is via South Bowen Park Road. The existing access point will be required to be upgraded to meet engineering specifications for the provision of private access.

 

The site is not connected or have access to reticulated sewer or water. As such, onsite provisions for potable water and onsite effluent management will be required.

 

Site Map

The subject land comprises eight (8) separate deposited plans upon which the development proposal is related to. The land is regular in shape with a generous frontage to South Bowan Park Road which forms the eastern boundary.

 

The land is predominantly vacant however improvements for agricultural purposes include boundary fencing, stock dams and water tanks. The topography of the land is moderately undulating with a gradual fall towards the east. The predominant vegetative cover comprises pasture. A moderate concentration of native trees (Red Stringybark - Blakely's Red Gum - Yellow Box woodland) is located along the north western corner of Lot 188; outside this area native vegetation is sparse. Drainage is via the natural surface and a non-perennial watercourse that flows through the south eastern corner of the site.

 

1912099

 

 

8168185

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

     

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU1 Primary Production

Lot size map

Minimum lot size – 100ha

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Has biodiversity sensitivity on the subject land (Red Stringybark - Blakely's Red Gum - Yellow Box woodland)

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Is affected by riparian, watercourse or groundwater vulnerability

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012.  A dwelling is permissible within this zone, subject to Council’s development consent.

 

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To minimise the fragmentation and alienation of resource lands.

·    To minimise conflict between land uses within this zone and land uses within adjoining zones.

·    To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

 

Part 2 – Permitted or prohibited development

The proposed development for a dwelling is a permitted land use in the R5 zone

 

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

The proposed development is on rural land however has a total area of 92.6 hectares where the development standard is 100 hectares. The applicant has sought to vary the development standard by using the assessment criteria set out in Clause 4.6 of the LEP.

 

Clause 4.6  Exceptions to  development standards

1)   The objectives of this clause is:

(a) To provide an appropriate degree of flexibility in applying certain development standards to particular development,

The objective of this clause allows for flexibility to approve a development where compliance with that development standard is not achievable. This proposal relies on the application of this clause of the LEP in order to seek consent for a dwelling on land less than 100 hectares.

(b) To achieve better outcomes for and from development by allowing flexibility in particular circumstances.

The proposal allows for the continued use of the land for cattle breeding and grazing (agricultural purposes) on a long term basis. There is no opportunity for the land to be further subdivided so it ensures continued use of the land for agriculture with no other opportunity for any additional dwellings on separate title. In fact the current land holding comprises eight (8) separate titles and these land parcels will be required to be consolidated should approval be granted. Further fragmentation of land will not be achievable under the current provisions.

 

2)   Development consent may, subject to this clause, be granted for development even though the development would contravene a development standard imposed by this or any other environmental planning instrument. However this clause does not apply to a development standard that is expressly excluded from the operation of this clause.

A variation of the 100 hectare MLS to permit a dwelling is a development standard that may be considered within the operations of this clause (ie Clause 4.6).

 

3)   Development consent must not be granted for development that contravenes a development standard unless the consent authority has considered a written request from the applicant that seeks to justify the contravention of the development standard by demonstrating:

(a) That compliance with the development standard is unreasonable or unnecessary in the circumstances of the case, and

Current site area of the land is 92.6 hectares. To enlarge the site to meet the MLS for a dwelling will not necessarily improve the agricultural sustainability or productive management of the site for agricultural purposes. The site is currently utilized for agriculture and will continue to be used for those purposes. It is considered that the application and land area in its current form is consistent with the objectives of the RU1 zone and as such the minor increase to meet the 100ha MLS will not change the satisfaction of those zone objectives.

 

Zone objectives are as follows:-

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base;

·    To encourage diversity in primary industry enterprises and systems appropriate for the area;

·    To minimize the fragmentation and alienation of resource lands;

·    To minimize conflict between land uses within this zone and land uses within adjoining zones; and

·    To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

 

The proposal is not contrary to the zone objectives. In particular, the proposal does not increase fragmentation or isolate rural land. The land is close in proximity to the edge of Cargo and is surrounded by small rural residential properties. The area is not identified for any future rezonings for further residential use. The dwelling is not constrained by any topographical, physical or environmental features and allows the site to be continued to be used for agricultural production. It should be noted that Council has endorsed a Right to Farm Policy that acknowledges the continued use of agricultural land.

 

(b) That there are sufficient environmental planning grounds to justify contravening the development standard

The following matters indicate that the proposed development meets all other requirements for consent for the dwelling with the exception of the 100 hectare requirement: -

·    Enlargement of the land to satisfy the development standard would not necessarily improve its ability to achieve satisfactory environmental planning outcomes;

·    The proposed location for the dwelling does not encroach upon the use of the land for continued agricultural use and represents less than 1% of the total site area;

·    Approval of the dwelling and living on-site allows for continued orderly and economic management of the land and its agricultural use and production;

·    The approval of a dwelling does not present on-going issue of settlement patterns. The surrounding area consists of concessional lots, small rural holdings and the fringe of village of Cargo. Land use has the potential for conflict when integrating agricultural uses and residential uses together. Council policy is to retain right to farm;

·    The site has legal and practical access;

·    The dwelling can be adequately serviced without burden onto the community for providing those services (EG: power);

·    The proposal can provide on-site means of water and additional requirements for fire fighting purposes, and on-site septic;

·    The proposed dwelling will not have an adverse impact upon vegetation, or known watercourses;

·    On-site effluent will be provided in accordance with the Australian standard AS1547:2000 On-site Domestic Wastewater Management;

·    The proposed location will not have an adverse visual impact on the site or the surrounding locality;

·    Natural hazards will not impact upon the site or the proposed dwelling;

·    The proposed dwelling will not generate adverse traffic impacts.

 

4)   Development consent must not be granted for development that contravenes a development standard unless:

(a) The consent authority is satisfied that:-

(i)         The applicants written request has adequately addressed the matters required  to be demonstrated by subclause (3), and

The applicant has sought to vary the development standard in the required manner and has addressed the requirements under Clause 4.6 as required by the LEP and Director-General.

(ii)        The proposed development will be in the public interest because it is consistent with the objectives of the particular standard and the objectives for development within the zone in which the development is proposed to be carried out, and

The proposed development is considered to be consistent with the zone objectives for RU1 Primary Production land.

(b) The concurrence of the Director-general has been obtained.

Council has been given delegation by the NSW Department of Planning Director-General to assess and determine certain applications that do not meet the prescribed development standards in the standard instrument. Council can assess and determine variations up to 10% of a development standard.

 

5)   In deciding whether to grant concurrence, the Director-General must consider:

(a) Whether contravention of the development standard raises any matter of significance for State or regional environmental planning, and

There are no matters of state or regional significance that applies to the application. The application is for a dwelling on an existing land parcel. The site area is within 8% of the 100 hectare development standard and as such, the application can be dealt with under Clause 4.6 of the LEP that enable a variation of up to 10%.

(b) The public benefit of maintaining the development standard, and

There are no matters of the proposal that would impact upon the public.

(c)  Any other matters required to be taken into consideration by the Director-General before granting concurrence

Council has been granted delegation by the Director-General to determine applications based on the requirements of Clause 4.6.

 

6)   Sublause 6 is not applicable as the proposal does not relate to the subdivision of land.

 

7)   Subclause 7 requires Council to report any variations to a development standard to the Department of Planning on a quarterly basis. Council will undertake the reporting should the application be approved.

 

8)   This clause does not allow development consent to be granted for development that would contravene any of the following:

(a) A development standard for complying development;

No

(b) A development standard that arises, under the regulations of the Act, in connection with a commitment set out in a BASIX certificate for a building to which State Environmental Planning Policy (Building Sustainability Index: BASIX) 2004 applies or for the land on which such a building is situated;

No

(c)  Clause 5.4 of the LEP (Controls relating to miscellaneous permissible uses)

No

 

As such, the proposal does not contravene any matters in (a), (b) and (c).

 

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

 

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

Whilst the subject land is identified as “Biodiversity” on the Terrestrial Biodiversity Map (Red Stringybark - Blakely's Red Gum - Yellow Box woodland), the proposed development is not likely to have any adverse impact on the flora and fauna of the land. The proposed development for a new dwelling does not include the removal of any vegetation. No additional measures are required to minimize or mitigate the impacts of the proposed development.

 

3501235

 

Clause 6.4 Groundwater vulnerability

Part of the subject land (part Lot 188) has been identified as “Groundwater Vulnerable” on the Groundwater Vulnerability Map (Moderately High – High). The proposed development will not have any adverse impacts on groundwater dependent ecosystems nor any cumulative effect on the groundwater system itself. The development will not result in groundwater contamination. No additional measures are required to avoid, minimize, or mitigate impacts of the proposed development.

 

Clause 6.6 Riparian land and watercourses

 

2315841

 

The site is identified as “Watercourse” on the Riparian Lands and Watercourses Map. The proposed development for a dwelling is not contrary to the objectives of the clause. The development is unlikely to have an adverse impact upon the water flows; any aquatic or riparian species, habitats or ecosystems; stability of the bed or banks of the watercourse; or impact upon any future rehabilitation of the watercourse or riparian area.

 

Clause 6.8 Essential services

Adequate provision of power, telecommunications, potable water, on site effluent management and access can be provided for the site; as such meets the requirements of the clause.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 (Koala Habitat) applies to the subject land.

 

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Rural Lands) 2008 applies to the application.

cl10 Matters to be considered in determining development applications for rural subdivisions or rural dwellings:

(a) the existing use of the land is for grazing purposes; the surrounding land uses is for agricultural uses (mainly for grazing purposes) and associated dwellings;

(b) The proposed use for the site will be for continued agricultural practises and a single dwelling. The proposed development for a dwelling will not adversely affect the continued use of the land for agricultural purposes;

(c)  The proposed development is not considered to be incompatible with continued use of the land for agriculture;

(d) N/A;

(e) N/A

      The proposal is consistent with the provisions of Clause 10 of the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development.

 

Access and Roading – access points will be conditioned to meet and comply with Council’s current engineering specifications for the provision of private access. Access will be off South Bowan Park Road.

 

Contributions to road improvement – contributions are applicable to this development and have been assessed and calculated. Condition applies.

 

Setbacks – proposed setbacks should be in excess of 100m from boundaries in broadacre cropping areas. Whilst the subject land is not necessarily broad acre cropping, the proposed dwelling is to have setbacks of 130m from the southern boundary and approximately 285m from the western boundary which is in excess of the requirements.

 

Septic Tank – the subject land is not in an area available to connection to reticulated sewer. As such, on site wastewater management system will be required. Condition applies requiring the submission of an on site effluent management study and Section 68 application to formalise the process.

 

Water supply – the site is not connected to reticulated water. On site provision of water will be conditioned. The requirement for allocation for fire fighting purposes will also be conditioned.

 

Visual amenity – The use of non-reflective wall and roof sheeting will be conditioned. The proposal is not contrary to the surrounding locality of rural dwelling on agricultural holdings.

 

Power – BASIX requires the dwelling to have an energy source – be it electricity or sustainable energy.

 

The proposal is consistent with the provisions of the plan.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

The dwelling is to be located approximately 130m from the southern boundary and approximately 285m from the western boundary. The proposed setbacks are considered to be satisfactory.

 

Lot size and shape

The subject land contains eight (8) separate land titles that has a total area of approximately 92.6 hectares. Any approval would require these land titles to be consolidated into one land parcel. A condition of consent reflecting this requirement would apply.

 

Visual amenity

The building form proposed is appropriate in the context of bulk, scale and height for a rural locality. The proposed finishes are for the use of non-reflective materials that will allow for visual integration of the surrounding site and locality.

 

Access and traffic

Access to the site is via South Bowan Park Road through an existing access point. The existing access point does not meet the engineering specifications for the provision for private access and as such there will be a requirement for the access to be upgraded. Conditions apply.

 

The local road network is capable of minor increases in traffic generation associated with the development.

 

Agricultural Impact

The addition of a dwelling will not adversely impact the use of the remainder of the site for continued agricultural purposes (cattle breeding & grazing). There is no change in the current use of the land to its further proposed use. The land to be utilized for the proposed dwelling is contained within the south-western corner of the site which allows the remainder of the site to be used uninterrupted for agriculture.

 

A Property Management Plan has been submitted in support of the application.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions have previously been paid on the land and as such, both Bushfire Services Contribution and Road Contributions Plans are applicable.

 

Section 94 Bushfire Contributions are applicable to the application and a contribution of $382.70 will be payable to the Cargo Bushfire Brigade (Income No. 1003). Condition applies.

 

Road contributions are also applicable to the proposed development. Payments have been calculated at:

 

525m gravel road @ $10,675 per km of gravel road = $5,604.37 payable to South Bowen Park Road (Income No 5156).

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development and is not required to be neighbour notified.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

The proposed development for a dwelling is permissible with the consent of Council. The development complies with the relevant aims, objectives of the LEP. The development standard for a dwelling on rural land is 100 hectares and the development proposal seeks to vary this development standard. The Department of Planning has given Council the ability to determine applications to vary a development standard under assumed concurrence from the Director-General only if:-

 

(c)  Only one allotment does not comply with the minimum area, and

(d) That allotment has an area equal to or greater than 90% of the minimum area specified in the standard (ie 100 hectares)

 

The subject land has an area of 92.6 hectares and the percentage to be varied will not be greater than 10%. Therefore, Council can assume concurrence from the Director-General to determine the application. A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

Section 23A of the Local Government Act “Council decision making during merger proposal periods” requires Council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for the support of the development is not contrary to the guidelines.

 

 

ITEM 27 - DA 2016/92 DWELLING UPON LOT 1 DP 878304 LAND ALSO KNOWN AS 701 THE ESCORT WAY, BORENORE

REPORT IN BRIEF

 

Reason For Report

To recommend refusal of DA 2016/92

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0092 - 769970

 

 

Recommendation

 

THAT Development Application 2016/92 for a dwelling upon Lot 1 DP 878304 land also known as 701 The Escort Way, Borenore be refused on the grounds that it does not satisfy the requirements of the Cabonne LEP 2012 for the erection of a dwelling house in the RU2 Rural Landscape zone.

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

The PROPOSAL

 

Applicant:          Peter Basha Planning and Development

Owner:               PR & L Hedberg

Proposal:           Dwelling ancillary to irrigated agriculture (viticulture)

Location:            Lot 1 DP 878304, 701 The Escort Way, Borenore

Zone:                           RU2 Rural Landscape

 

The SITE

 

The subject site is located approximately 6.5 kilometres west from the city of Orange on The Escort Way. The subject land has an area of 37.1 hectares and contains a 5.6 hectare vineyard, cellar door, small dams, 170 megalitre licensed bore, storage shed and cattle yards. The land owners also run a cattle grazing enterprise. The remainder of the land features scattered remnant vegetation, including Apple Box, Yellox Box and Mountain Gum. The Molong Creek forms the southern boundary of the allotment which is regular in shape except for a residential allotment on the north eastern side which was subdivided and sold separately from the original farm holding.  

 

 

 

BACKGROUND

 

The land was created via subdivision (DA 98/38) registered 30 June 1998. Lot 1 has a total area of 37.1 hectares and was created pursuant to clause 12 of the Cabonne Local Environmental Plan 1991. The subdivision created two (2) lots, lot 1 being 37.1 hectares for the purposes of agriculture and lot 2 being 3.4 hectares containing an existing dwelling. Lot 2 and the existing dwelling have since been sold and is now held under separate ownership. At the time of subdivision, a restriction as to user was applied to lot 1 that prohibits the erection of a dwelling upon the land. This restriction still applies to the land and is registered on the land title deed.  

 

On 22 December 2015 Council received a Development Application for a dwelling upon Lot 1. This was despite previous Council correspondence to the land owner that a dwelling was not permissible upon the land under the current planning provisions. This correspondence was a letter from Council’s Environmental Services Department, dated 6 March 2014.

 

There is a cellar door established upon the land that was approved via Development Application 2009/113, dated 21 January 2009.

 

The PROPOSAL

 

The Development Application is for establishment of a single storey dwelling upon Lot 1 DP 878304 land also known as 701 The Escort Way, Borenore. The proposed dwelling will have a total building footprint of 332.7m2 and external construction materials are face brick walls and colorbond roof sheeting. 

 

The proponent seeks development approval for a dwelling house ancillary to the primary use of the land for irrigated agriculture (viticulture). The 5.6 hectare vineyard has been developed from 1998 – 2006 with seven blocks of approximately 0.8 hectares each.

 

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

         

Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU2 Rural Landscape

Lot size map

Minimum lot size 100 Ha

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Has biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Is within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable and Molong Creek

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU2 Rural Landscape by the Cabonne Local Environmental Plan 2012.  A dwelling is permissible within this zone, subject to Council’s development consent.

 

Objectives of the RU2 Rural Landscape zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU2 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To maintain the rural landscape character of the land.

·    To provide for a range of compatible land uses, including extensive agriculture.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To provide for a range of tourism-related uses that support the agricultural industry or are compatible with agricultural uses.

·    To protect drinking water catchments from the impacts of development by minimising impacts on the quality and quantity of water entering drinking water storages.

 

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

 

The objectives of this clause are as follows:

a)   To minimize the unplanned rural residential development,

b)   To enable the replacement of lawfully erected dual occupancies and dwelling houses in certain rural zones.

 

This clause applies to land zoned RU2 Rural Landscape.

 

Development consent must not be granted for the erection of a dwelling house on land to which this clause applies, and on which no dual occupancy or dwelling house has been erected unless the land:

 

a.   Is a lot that is at least the minimum lot size (100 Ha) shown on the Lot Size Map in relation to that land, or

 

The land to be developed has a total area of 37.1 hectares. This does not meet the MLS for the RU2 Rural Landscape zone.

 

b.   Is a lot created under this Plan, or

 

Lot 1 was created under the former Cabonne LEP 1991

 

c.   Is a lot created under an environmental planning instrument before this Plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement, or

 

Lot 1 was created under clause 12(2) of the former Cabonne LEP 1991 for the purposes of agriculture and a dwelling was prohibited upon the lot at the time of subdivision.

 

d.   Is a lot resulting from a subdivision for which development consent (or equivelant) was granted before this Plan commenced and on which the erection of a dwelling house would have been permissible if the Plan of subdivision had been registered before that commencement, or

 

Lot 1 was registered 30 June 1998.

 

e.   Is an existing holding.

 

Lot 1 is not identified as an existing holding as per the definition under the Cabonne LEP 2012. Note: existing holding provisions are no longer valid.

 

The proponent seeks approval under cl 4.2A(3)(c) is a lot created under an environmental planning instrument before this Plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement.

 

The above is based on dwelling permissibility under clause 13 of the former Cabonne Local Environmental Plan 1991. Clause 13 is for subdivision for the purposes of intensive livestock keeping or irrigate agriculture and dwelling-house in zones 1(a) and 7(c). Under this clause Council may consent to be subdivision of land only if the objective of the relevant zone are met, and the subject land is developed as a viable irrigated agricultural operation or the Council can impose suitable conditions to ensure this is affected.

 

The proponent seeks dwelling permissibility under the current planning provisions via clause 13 of the former Cabonne Local Environmental Plan 1991 which would mean demonstrating to Council that there is a viable irrigated agricultural operation established at the site. The proponent has supplied Council with evidence pertaining to the net value of production of the vineyard and cattle operation, an adequate water supply, methods of ensuring minimal adverse impacts and the suitability of the allotment to accommodate development of a dwelling.

 

Council staff have considered the above information and concluded the vineyard and cattle handling activities undertaken onsite do not make up intensive agriculture or irrigated agriculture as per the requirements of clause 13 of the former Cabonne LEP 1991. Therefore, the proposal is not found to be compliant with the requirements of clause 4.2A of the current Cabonne Local Environmental Plan 2012 thus a dwelling is not permissible upon the land and Development Application 2016/92 should be refused.

 

Reasons pertaining to why the application was not found to be identified as intensive agriculture or irrigated agriculture include the following:-

 

-     The total area of vineyard is 5.7 hectares on a 37.1 hectare lot. This equates to 15.36 % of the total area of land available. The remaining land is used for cellar door activities and cattle grazing. Neither of which are identified as intensive agriculture or irrigated agriculture.

-     Given the actual growing area and current market trends, this area of vineyard is not considered to be a viable enterprise in terms of net value of production. Assuming that the submitted yearly profits from the vineyard are accurate, the annual net profit is not considered to be substantial enough to justify establishment of a dwelling onsite. Keeping in mind that under the circumstances, value cannot be added from the other activities (cattle grazing and cellar door) as these do not comprise irrigate agriculture or intensive agriculture.

 

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

 

Part 6 – Additional local provisions

Clause 6.4 Groundwater vulnerability &

Clause 6.5 Drinking water catchments

The subject land is identified as groundwater vulnerable and drinking water catchment in the Cabonne LEP 2012 mapping. The objectives of clause 6.4 Groundwater Vulnerability are as follows:-

a.   To maintain the hydrological functions of key groundwater systems,

b.   To protect vulnerable groundwater resources from depletion and contamination as a result of development.

 

The objective of clause 6.5 Drinking Water Catchments is to protect drinking water catchments by minimising the adverse impacts of development on the quality and quantity of water entering drinking water storages.

 

Subject to the installation of an appropriate on-site effluent disposal system (in accordance with AS/NZS 1547:2000 On-site Domestic Wastewater Management) the potential impact on groundwater is deemed manageable. It is also noted residential dwellings do not typically involve the storage or disposal of large quantities of liquid waste or chemicals.

 

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a.   The supply of water

b.   The supply of electricity

c.   The disposal and management of sewerage

d.   Stormwater drainage, &

e.   Suitable vehicle access

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

State Environmental Planning Policy (Rural Lands) 2008 applies to the subject land.

 

The Rural Lands SEPP applies to the Cabonne Council area. The SEPP requires Council to consider the existing and approved uses of land in the vicinity of the development (when it involves subdivision or dwellings), and whether or not the development is likely to have a significant impact on predominant or preferred land uses. The surrounding area consists of agricultural land that is predominantly used for viticulture, cropping, orchards and livestock grazing.

 

The proposal is for a dwelling upon a lot created specifically for the purposes of agriculture. This will effectively change the primary use of the land from agricultural to one of irrigated agricultural with a residential component. An assessment of the agricultural activities (vineyard and grazing) has been undertaken and it has been found they do not comprise intensive agriculture or irrigated agriculture as per the minimum requirements. It has been determined these agricultural activities are not considered to be viable enough to warrant development of an ancillary dwelling upon the land. It is also important to consider the consequences if the DA is approved. It will effectively contribute to land fragmentation and land-use conflict. For these reasons the proposal is not considered to be compliant with the requirements of the SEPP (Rural Lands).

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development.

 

2.4 Lots created for intensive agriculture and dwelling (clause 13 Local Environmental Plan 1991)

 

The Local Environmental Plan provides for a special subdivision category (Clause 13) relating to intensive agricultural pursuits on less than 100 hectares but greater than 10 hectares, where dwelling entitlement is sought. (Minimum area is 20 hectares in the 7(c) Catchment zone).

 

In such applications, the onus will be on the applicant to demonstrate to Council that the proposed dwelling is truly ancillary to the primary use of the land – being either viable irrigated agriculture or viable intensive livestock keeping.

 

2.4.2 General Considerations

 

·    The proposed subdivision must not compromise or adversely affect adjoining properties. In particular, existing agricultural operations must be protected (eg new development must not unduly restrict water supply to neighbours, restrict established sound agricultural practices such as spraying etc);

 

·    The intensive development must demonstrate a viable annual net return, equating with at least ½ of the national average income.

 

The proponent has included annual net income of $38 981.80 from property that is half the national average income ($77 963.60), based on Adult Average Weekly Ordinary Time Earnings at November 2015. It should be noted this includes the vineyard and cellar door, however the cellar door is not agriculture and should not be counted as average net income from intensive agriculture from the site. The net value of production for the existing wine grape enterprise is $20 704 which is not half the national average income and therefore does not comply with the general requirements of Section 2.4.   

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context and Setting

The predominant use in the surrounding area (Borenore) is agriculture. Including, but not limited to, viticulture, broad acre cropping, orchards and livestock grazing. Lot 1 is currently used for viticulture (including cellar door) and cattle grazing. The proposal for a dwelling is not considered to be consistent with surrounding land use (agriculture). This is due to the findings that as residential density in rural areas increases, the potential for land-use conflict and fragmentation of agricultural land also increases. For this reason, the proposal is not considered to be consistent with the surrounding area in terms of context and setting. 

 

Access, Transport and Traffic

Access to the property is via an existing driveway which connects to The Escort Way. The access has been constructed to current specifications and is not required to be upgraded.

 

Agricultural Impact

The subject land is currently used for viticulture and grazing, and there is approximately 5.6 ha of vineyard plantings located in the north west corner of the allotment. The subdivision application DA 98/38 created the allotment for the purposes of agriculture.

 

If the application for a dwelling is approved, Lot 1 would not be solely utilised for the purposes of agriculture; the ancillary use would be for a dwelling. As such, this would significantly impact land use and there would be a loss of agricultural land that is otherwise suitable for intensive agricultural pursuits. This is not a preferred outcome, and it is best practice to protect agricultural land and prevent further fragmentation of farm holdings for residential use.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

Council’s Bushfire Services Contributions Plan applies to this development.  The developer is required to make a contribution of $382.70 towards the North West Brigade.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

 

The proposal does not comply with the relevant aims, objectives and provisions of the Cabonne LEP 2012. Specifically, the proposal does not satisfy clause 4.2A of the LEP for the provision of dwellings in the RU1 and RU2 zones. The subject land is not a lot that is at least the minimum lot size (100 ha), is not created under the current Cabonne LEP 2012, is not a lot created or resulting from a subdivision for which a dwelling would have been permissible immediately before commencement of the current LEP. The applicant is seeking approval for a dwelling ancillary to the 5.6 Ha vineyard, based on establishment of the vines and trellises prior to the implementation of the Cabonne LEP 2012. 

 

It has been determined the proposed development is not permissible under abovementioned planning provisions. In considering the application Council may choose to do either of the following:-

 

1.   Refuse the Development Application (2016/92) on the grounds that it does not satisfy the requirements of the Cabonne LEP 2012 for the erection of a dwelling house in the RU2 Rural Landscape zone.

 

2.   Should Council be of the opinion that the development standards have been satisfied, it may elect to support the proposal and defer the application to the next Council meeting for approval, subject to provision of a draft Notice of Approval.

 

It is recommended that Council adopt option one (1) above, and refuse the application.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The guidelines have been considered and the determination is not contrary to the guidelines.

 

 

ITEM 28 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 766676

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 29 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 766677

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

 

ITEM 30 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 766680

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, Council will need to consider the guidelines in conjunction with any matters of urgency.

 

ITEM 31 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 766683

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

   


Item 7 Ordinary Meeting 26 July 2016

Item 7 - Annexure 1

 

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Item 8 Ordinary Meeting 26 July 2016

Item 8 - Annexure 1

 

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Item 9 Ordinary Meeting 26 July 2016

Item 9 - Annexure 1

 

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Item 10 Ordinary Meeting 26 July 2016

Item 10 - Annexure 1

 

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Item 15 Ordinary Meeting 26 July 2016

Item 15 - Annexure 1

 

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Item 16 Ordinary Meeting 26 July 2016

Item 16 - Annexure 1

 

Industrial Water Supply Charge

 

1 Document Information

Version Date
(Draft or Council Meeting date)

26 July 2016

Author

Director of Finance & Corporate Services

Owner

(Relevant director)

Director of Finance & Corporate Services

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Adopted by Council

Next Review Date

Within 12 months of Council being elected

Minute number
(once adopted by Council)

 

2 Summary

Introduction of an industrial rate for water supply for consumption >4,000 kilolitres, upon application and demonstration by the consumer of the economic benefit of their business in the Shire.

3 Approvals

Title

Date Approved

Signature

Director of Finance & Corporate Services

 

 

4 History

Minute No.

Summary of Changes

New Version Date

 

 

 

 

 

 

 

 

 

 

 

 

 


 

5 Reason

To introduce an industrial water consumption charge for consumption >4,000 kilolitres per annum.

6 Scope

Applies to water connections within commercial, industrial or general residential zones within the Cabonne water supply area.

7 Associated Legislation

Local Government Act 1993

Water and Sewer Act 2008

Health Act 2010

Best Practice Management of Water and Sewage Guidelines 2007

8 Definitions

‘Normal’ or ‘standard’  town connection – refers to provision of a 20mm service.

9 Responsibilities

9.1 General Manager

The General Manager is responsible for the overall control and implementation of this policy.

9.2 Directors and Managers

Directors and Managers are responsible for the control of the policy and procedures within their area of responsibility.

10 Related Documents

Document Name

Document Location

Fees & Charges

 

11 Policy Statement

Commercial consumers who use a minimum annual consumption of 4,000 kilolitres of reticulated water during the actual industrial process of producing an edible product, but excluding the preparation of food for immediate consumption such as restaurants, take away food business, be placed in the “industrial & commercial” category with respect to reticulated water consumption upon the consumer:

·    Providing evidence of their businesses economic benefit to the community.

·    Signing a Heads of Agreement with council for a reduced charge per kilolitre for water consumed.

 

 


Item 19 Ordinary Meeting 26 July 2016

Item 19 - Annexure 1

 

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Item 26 Ordinary Meeting 26 July 2016

Item 26 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref No DA 2016/0093 Peter Basha Planning and Development 15086DA Sheets 1-4 and dated 16.12.2015) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

2.         BUILDING CODE OF AUSTRALIA 2016 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2016 and relevant Australian Standards.

 

Performance

 

The approved dwelling must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2016. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)       complies with the Performance Requirements; or

ii)    is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b)

 

3.      CONSOLIDATION

 

Objective

 

To ensure the development occurs within the boundaries of one Lot.

 

Performance

 

Lots 188, 189, 190, 191, 232, 243, 244 and 245 in DP 750145 are to be consolidated into one single lot and documentary evidence of its registration is to be submitted to Cabonne Council prior to any Construction Certificate being issued of the development.

 

4.      WALL/ROOF CLADDING

 

Objective

 

To reduce the visual reflective impact on adjoining properties.

 

Performance

 

Non-reflective finish materials to be used on the wall/roof cladding.

 

5.      CONTRIBUTION TO BUSHFIRE SERVICES  (Rural Dwellings)

 

Objective

 

To make an equitable contribution towards improvement of Bushfire Services and Amenities for the specified Brigade. The contribution has been levied in accordance with Councils Bushfire Service Contributions Plan, February, 1993.

 

A copy of this Plan is available for inspection at Councils Department of Environmental Services Bank Street, Molong during business hours.

 

Performance

 

The applicant will make a contribution of $382.70 towards the improvement of Bushfire Services and Amenities for the Cargo Brigade (Income No: 1003) to Cabonne Council prior to any Occupation Certificate being issued of the dwelling.

 

 

6.      ROAD IMPROVEMENT CONTRIBUTION (Rural Dwellings)

 

Objective

 

To make equitable contribution to address the impacts of development on Council roads.  The contribution has been levied to make improvements to the stated road in accordance with Council’s Road Contributions Plan dated April 2007, (General Rural Zone) or June 1993 (Rural Small Holdings Zone).

 

Performance

 

The applicant is required to make a road improvement contribution of $5,604.37 towards the improvement to South Bowen Park Road (Income Number: 5156) to Cabonne Council prior to any Occupation Certificate being issued of the dwelling.

7.      INTERNAL ACCESS

 

Objective

 

To ensure a satisfactory all weather access is available to the new dwelling site.

 

Performance

 

The applicant is required to upgrade/construct an internal road prior to any Occupation Certificate being issued for the dwelling from the point of access to Lot 232 in DP 750145 to the proposed new dwelling house to a standard that allows access by a typical 2-wheel drive vehicle in wet weather, at the applicants cost.

 

8.      SOIL EROSION

 

Objective

 

To protect the water catchments.

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

9.      WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate rural water supply.

 

Performance

 

In rural areas (where town water is not available)

 

a)      Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 10,000 litres of which are to be retained at all times for fire fighting purposes; or

 

b)      The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

 

c)      The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

The take off point for the domestic supply is to be located in such manner to ensure that the 10,000 litres of water is retained at all times for bushfire fighting purposes.

 

1.         The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve.

 

2.   The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

d)         Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

 

10.    PROVISION OF PRIVATE ACCESS

 

Objective

 

To ensure that safe and practical access is provided to the subject land.

 

Performance

 

Access must be provided to all proposed lots in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

 

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

 

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access.  Please telephone Council’s Development Engineer on 6392 3274 to arrange a suitable date and time for the inspection.

 

An Access Compliance Certificate for the access must be submitted to Cabonne Council before any Occupation Certificate can be issued for the dwelling.

 

11.    TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

 

Objective

 

To ensure that any traffic or pedestrian movement through or past the work site is safe.

 

Performance

 

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site.  The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

 

 

 

 

 

12.    ON-SITE WASTE WATER MANAGEMENT

 

Objective

 

To ensure that an accredited sewage management facility is designed, constructed and installed.

 

Performance

 

The Onsite Wastewater Management System is to be designed following a site specific examination of the site by a suitably qualified person; details of the proposed system along with an application to install an onsite wastewater management system are to be provided to Council for approval prior to commencement of any construction works.

 

13.    PLUMBING AND DRAINAGE WORKS

 

Objective

 

To ensure compliance with the requirements of the relevant legislation.

 

Performance

 

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code and AS3500.

 

14.    DRAINAGE RECORDS

 

Objective

 

To provide an accurate record of drainage works.

 

Performance

 

A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council prior to a Final Plumbing and Drainage Certificate being released.

 

15.    DRAINAGE

 

Objective

 

To ensure satisfactory disposal of roof stormwater run-off.

 

Performance

 

All roofwater shall be collected through guttering and downpiping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of:

 

1.      3m away from the building

2.      to the existing storm water drainage system

3.      well clear of the effluent absorption area to prevent infiltration or runoff to the area.

4.      to the street gutter

5.         convey all roof rainwater to an approved absorption / rubble trench, having a cross-sectional area of 600 mm x 600 mm and being one (1) metre long for every 25m2 of roof area drained thereto.  Trenches are to be located three (3) metres clear of any Building or Lot boundary and not in a position to permit infiltration or overland flow to an effluent disposal area.

 

16.    LOADING / UNLOADING

 

Objective

 

To ensure loading / unloading does not interfere with the amenity of the street.

 

Performance

 

All loading and unloading operations are to take place at all times wholly within the confines of the site.

 

17.    NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work is to be carried out on Sundays and Public Holidays, this includes site works and delivery of materials.

 

 

18.    IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)      Unauthorised entry is prohibited;

b)      Builders name and licence number; or owner builders permit number;

c)      Street number or lot number;

d)      Contact telephone number/after hours number;

e)      Identification of Principal Certifying Authority.

 

19.    OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All residential buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 26 July, 2016

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      WBC ACTIVITIES UPDATE REPORT............................................... 2

ITEM 4      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    3

ITEM 5      STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES.............. 3

ITEM 6      COMMUNITY FACILITATION FUND................................................. 5

ITEM 7      LEHMAN BROS INVESTMENT.......................................................... 6

ITEM 8      ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................... 6

ITEM 9      MEDIA RELEASES............................................................................. 12

ITEM 10    MEDIA ACTIVITIES............................................................................. 17

ITEM 11    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   19

ITEM 12    CENTRAL WEST COUNCILS ENVIRONMENT AND WATERWAYS ALLIANCE................................................................................................................. 20

ITEM 13    DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2016         22

ITEM 14    DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2016 23

ITEM 15    MEDIAN PROCESSING TIMES 2016.............................................. 25

ITEM 16    BURIAL STATISTICS......................................................................... 26  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph June 2016................................................ 28

ANNEXURE 2.1    Investment Summary June 2016.pdf.................... 29

ANNEXURE 3.1    WBC Update Report - July 2016.............................. 31

ANNEXURE 4.1    Traffic Light report detail up to June 2016 35

ANNEXURE 4.2    Council................................................................................ 36

ANNEXURE 11.1  Eng Tech Serv Projects......................................... 110

ANNEXURE 12.1  Central West Councils Environment and Waterways Alliance - 5 Year Plan.pdf..................................... 125 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph June 2016    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 769848

 

Senior Rates Officer's REPORT

 

Rate Collection Summary to 30 June 2016 is attached for Council’s information.  The percentage collected is 95.08%, which is comparable to the figure for previous years.

 

All of the end of year processes for rating have now been finalised.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investment Summary June 2016.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 768542

 

Senior Accounting Officer's REPORT

 

Council’s investments as at 30 June 2016 stand at a total of $44,436,579.

 

Council’s average interest rate for the month was 2.75%.  The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained at a  record low of 1.75% for the month of June.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.015%.

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for June 2016 is attached for Council’s information.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 3 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.c. Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Update Report - July 2016    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 766611

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for councillors’ information.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 4 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Traffic Light report detail up to June 2016

2.  Council    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 766687

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 5 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

 

Reason For Report

To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 766691

 

General Manager's REPORT

 

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

 

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

 

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

 

1.   Road program

Refer to Engineering and Technical Services update report.

 

2.   Molong quarry

Contract still being worked on.

 

3.   Canowindra Retirement Village

Refer to report elsewhere in the business paper.

 

4.   Molong Library and Visitor Information Centre

Library has been endorsed at June 2016 Council meeting.  Latest designs have been sent out to the working party for comment.

 

5.   Yeoval & Cumnock Sewerage Scheme

Refer to Engineering and Technical Services update report.

 

6.   Asset Management Plans

Asset Management plans approved at June 2016 council meeting/

 

7.   Review of asset holdings

Compiling council’s asset data and looking at what to dispose of.

 

8.   Multi-purpose sport facility

Report going to this meeting to accept the tender.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 6 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation.

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 768221

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

There was no additional allocation of funds (other than those that have been resolved by Council) in June 2016.

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 7 - LEHMAN BROS INVESTMENT

REPORT IN BRIEF

 

Reason For Report

To advise Council of loss on investment for Federations CDO

Policy Implications

Nil

Budget Implications

Yes

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\INVESTMENTS\LEHMAN BROTHERS - 765766

 

Finance Manager's REPORT

 

Council would remember that some time ago, a claim was made against Council by Lehman Bros for the Federation CDO that was paid to Council.

 

A report went to the December meeting where Council agreed to pay up to a maximum of $147,840 as a payout, of the total funds received. This was adopted by Council at that meeting

 

A settlement has now been reached and Council must pay a total amount of $118,583 for the matter to be settled. It is also anticipated that there will be additional legal costs of approximately $4,000 that will need to be additionally paid once the matter has been finalised.

 

The amount has been paid to Council’s solicitors in anticipation of settlement. Once the final account for legal costs has been received it will be paid and the matter will be completed.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 769234

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Activities undertaken by the Acting Economic Development Manager and Promotions and Tourism Officer are listed here:

 

Projects and Programs

 

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

 

CCTAC held its bi-monthly meeting on Tuesday 28 June 2016. The meeting was well attended with eight members present and one apology.

A number of issues were raised for discussion as potential projects for the committee to support and work towards enhancing Cabonne’s villages.

 

These included:

 

·    Potential Silo Project for Molong and Canowindra silos as a suitable canvas for art that would be a great tourist attraction as the Brimm Silos have achieved.

·    Animals on Bikes – Marketing project to promote this scenic road as an alternative route to Dubbo and the Taronga Western Plains Zoo.

·    Villages Marketing Campaign

·    Central NSW Tourism Update

·    Village Caravan project update

·    Daroo Awards

 

Next meeting is scheduled for 23 August 2016.

 

Wine of the Month

TP Action 3.1.2

 

The Wine of the Month for July is Brangayne Wines – Tristan 2013.

 

Brangayne Wines is a renowned family owned boutique wine producer that has been producing elegant cool climate wines for over 20 years. The Brangayne vineyard lies on the north eastern slopes of Mount Canobolas near Orange.

 

Tristan 2013 is Brangayne’s signature red, a blend of ripe berry fruits (Cabernet Sauvignon), mocha and spice (Shiraz) and dark plums (Merlot).

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne ‘What’s On’ Newsletter promoted 19 events and activities in July. Events included the Black Tie Gumboots Truffle dinner at Borrodell, the various Christmas in July events in Canowindra and Molong, regular monthly village markets, stalls, Age of Fishes Museum’s school holidays children’s activities and the Amusu Theatre’s Sunday Matinees.

 

The Cabonne ‘What’s On’ newsletter is distributed widely via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

Month

Activity

2013

2014

2015

2016

January

Visits

Statistic now not available

6,121

8,971

10,457

Hits

Statistic now not available

83,274

123,475

 

 

February

Visits

Statistic now not available

5,146

7,813

7846

Hits

59826

88,736

73,042

 

 

March

Visits

Statistic now not available

6,269

7,937

6,259

Hits

95,799

80,202

113,645

 

 

April

Visits

Statistic now not available

7,482

8,313

7,132

Hits

94,981

88,480

100,572

 

 

May

Visits

5,297

7,547

7,293

6,567

Hits

60,107

97,692

91,554

105,668

 

 

June

Visits

5,101

9,809

6,757

7,966

Hits

45,229

110,648

96,266

133,625

 

 

July

Visits

6,768

19,889

7,489

 

Hits

52,442

73,814

109,530

 

 

 

August

Visits

2,804

17,534

7,889

 

Hits

79,532

104,150

129,623

 

 

 

 

September

Visits

5,987

14,010

7,024

 

Hits

74,746

90,361

84,260

 

 

 

 

October

Visits

6,241

10,900

7,933

 

Hits

81,869

69,518

139,823

 

 

 

November

Visits

5,764

9,812

7887

 

Hits

70,612

103,591

124,306

 

 

 

 December

Visits

5,950

10,015

7,211

 

Hits

69,626

96,778

109,865

 

 

 

 

Total Visits

43,912

124,534

 92,517

46,227

Total Hits

534,163

997,158

1,137,183

773,502

 

Page views in May were 79,211 while June increased to 108,326.

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine – monthly

b.   IMAG on the webpage

c.   The Wanderer Magazine

d.   Orange Wine Week Program

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism Executive Officer Lisa Ditchfield has been appointed in an acting capacity three days a week until the new Destination model is in operation.

 

The new Destination Networks have finally been released with Central NSW Tourism being absorbed into the network titled Country and Outback which is responsible for an area that covers roughly 80 per cent of the state.

 

The new Destination Networks (DNs) will replace the Regional Tourism Organisation (RTOs) structure and will be established as not-for-profit companies.

 

The new boundaries are said to reflect consumers’ approach to experiences and destinations, however the size and management of the Country & Outback region area has attracted criticism from operators and has generated concern from various tourism managers.

 

Upcoming Events

 

Upcoming events in the Cabonne LGA include:

 

a.   Wool Harvesting Expo 25-28 August 2016

b.   AMSAG Motor Vehicle Rally 27 August 2016

c.   Wool Harvest Expo 25-28 August 2016

d.   Cudal Show 11 September 2016

e.   Eugowra Show 16-17 September 2016

f.    Molong Show 18 September 2016

g.   Taste Orange@Martin Place Sydney 22-23 September 2016

h.   Canowindra – The Artful 8 Art Show 10-20 October 2016

i.    Orange Wine Festival 14-30 October 2016

j.    Australian National Field Days 20– 22 October 2016

k.   Canowindra – Baroquefest Musical Festival October 2016

l.    Taste Orange@Wahronga 25 October 2016

m.  Canowindra Light the Night – Leukaemia Foundation 5 November 2016

n.   White Ribbon Day March – Against Domestic Violence 25 November

o.   Daroo Awards – Cumnock 4 November 2016

p.   Mountain Bike Race at the Mt Canobolas Mountain Bike Track 22 -23 October 2016

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team has administered the following enquires and/or met with:

 

a.          Age of Fishes Museum – ongoing support.

b.          Yeoval Showground - assistance with administration of grant      funding.

c.          Cycling NSW - NSW Masters Championships Road race setting the date for 2017.

d.          Bicycle Network – Setting the date for 2017

e.          Central NSW Tourism

f.           Brand Orange

g.          Campervan & Motorhome Club of Australia –RV Friendly Towns

h.          Canowindra RSL Sub Branch – Grant

i.           Canowindra Arts Group

j.           Canowindra Sportshear & Shearing Industry

k.          Cudal Show Ground ongoing support

l.           Department of Primary Industries -Crown Lands

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   Brand Orange

b.   Orange City Council

c.   Blayney Council

d.   Orange Wine Region

e.   BEC Orange

f.    Business Chamber - Canowindra

g.   Caravanning & Motorhome Association

h.   Age of Fishes Museum

i.    Central NSW Tourism

j.    AMSAG Motor Vehicle Rally event in Cabonne & Forbes

k.   Molong Advancement Group (MAG)

l.    Leukaemia Foundation

m.  Cycling NSW

 

Canowindra RV Friendly Town Status

 

Signs signifying Canowindra’s status as an RV Friendly town have been installed at four entry points to the town.

 

Molong Dump Point

 

Molong dump point has been installed and the task now completed. This now places Molong in a position to apply for RV Friendly Town status. An application will need to be completed by Cabonne Council and submitted to the Campervan & Motorhome Club of Australia for consideration and approval.

 

Cabonne Villages Marketing Campaign 2016

 

The marketing campaign promoting 11 village areas of Cabonne commenced on 29 May 2016, with 30-second television advertisements titled Discover the Riches Take a Day, a Week – or a Lifetime which went to air on the Prime, WIN and Southern Cross Ten networks.

 

On 5 June 2016, 15-second advertisements were aired for each village. There are 11 individual 15-second advertisements.

 

The television advertising is being supported by a dedicated website www.discovertheriches.com.au and social media, including a Facebook page.

 

The website includes detailed information on each village and tabs for events in the Shire, the history of the towns and individual stories of residents, as well as a three-minute promotional video which was viewed by more than 11,000 people in the first few days.

 

The analytics of the digital marking component of the campaign as of 11 July 2016 are below:

 

Date

Lifetime Total Likes

Engaged Users

Total Reach

Total Impressions

Video Views

Website Page Views

Unique Users

As at 26/05/2016

                          515

                   2,121

           36,519

                  66,209

          5,000

   3,804

      688

As at 28/05/2016

                          544

                   2,446

           41,472

                    74,810

         12,754

   4,242

      798

As at 03/06/2016

                          577

                   2,944

           48,332

                    88,110

         14,959

   5,241

      978

As at 06/06/2016

                          615

                    3,503

           56,762

                   103,344

         16,497

   5,663

    1,031

As at 08/06/2016

                          638

                   3,886

           63,034

                   114,011

         17,575

   6,030

    1,137

As at 12/06/2016

                          660

                   4,543

           73,398

                   132,574

         18,427

   6,447

    1,250

As at 20/06/2016

                          692

                   5,605

           87,747

                   155,646

         19,451

   6,937

    1,313

As at 27/06/2016

                          713

                   6,436

           99,170

                   174,693

         20,399

   7,237

    1,377

As at 04/07/2016

                          734

                   7,182

         110,274

                   194,198

         21,042

   8,805

    1,807

As at 11/07/2016

                          814

                   8,034

         130,227

                   226,267

         21,288

   9,545

    2,010

 

Community feedback remains positive and the above social media analytics indicate continued growth and public interest.

 

Cabonne Postcard Project

 

The postcards have been printed and delivered to various Visitor Information Centres (VICs) and relevant tourism businesses.

 

Community Assistance Program 2016-2017

 

Applications are now being sought from the shire’s not-for-profit groups for grants under Council’s 2016-17 Community Assistance Program (CAP).

Applications will close at 5pm on Friday 19 August 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines

 

ITEM 9 - MEDIA RELEASES

REPORT IN BRIEF

 

Reason For Report

To inform Council of media releases since the last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d - Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2016 - 769596

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

DATE

MEDIA RELEASE

MEDIA/PUBLICATIONS

15 April 2016

Marketing campaign will showcase Cabonne villages

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News, Blayney Chronicle

15 April 2016

Cabonne to join legal action against merger process

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News, Blayney Chronicle

18 April 2016

Place your old bins out for removal before Anzac Day

2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

26 April 2016

Daroo Awards to showcase best business in Cabonne

WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

27 April 2016

Top cyclists to converge on Molong for NSW Masters Championships

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News, Blayney Chronicle

10 May 2016

New street surface will showcase Molong’s CBD

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

12 May 2016

Mergers  - It’s still business as usual at Cabonne Council

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News, Blayney Chronicle

24 May 2016

Cabonne keeps appeal option open should merger legal challenge fail

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News, Blayney Chronicle

3 June 2016

Molong NBN roll-out complete

Prime TV, WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

6 June 2016

Resealing of Molong’s CBD to start next week

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

9 June 2016

Nominations now open for regional achievers awards

2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

10 June 2016

Orange-Parkes road closed following accident

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

10 June 2016

Orange-Parkes road reopened

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

22 June 2016

Time running out to nominate for Daroo Business Awards

WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News

23 June 2016

Mount Canobolas access roads closed

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

23 June 2016

Yeoval water restrictions lifted

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Yeoval Satellite Weekly, Cumnock Progress Review

24 June 2016

Mount Canobolas access roads remain closed

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

6 July 2016

Mount Canobolas access roads closed following snow on summit

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

6 July 2016

Cabonne groups urged to apply for Community Assistance Program grants

ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News

7 July 2016

Mount Canobolas access roads reopened

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

13 July 2016

Mount Canobolas access roads closed again

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

13 July 2016

Mount Canobolas access roads remain closed

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

14 July 2016

Further inspection of Mount Canobolas roads this afternoon

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

14 July 2016

Dangerous conditions keep Mount Canobolas access roads closed

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily

15 April 2016-14 July 2016

56 news articles posted on Council’s website and 73 Facebook posts

Facebook posts reached a total of 18,018 people

 

 

 

ITEM 10 - MEDIA ACTIVITIES

REPORT IN BRIEF

 

Reason For Report

To inform Council of other media activities since the last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d - Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2016 - 769649

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

SUBJECT

MEDIA OUTLET

Ebb and flow on Molong pipeline

Central Western Daily

Amalgamation ‘bullying’

Central Western Daily

Councillors roll the dice on amalgamation

Central Western Daily

Toole flags April council election

Central Western Daily

Cabonne gets in the road of Mount  Canobolas

Central Western Daily

Airport bid won’t fly with Cabonne

Central Western Daily

Council backs greyhound training facility

Central Western Daily

Proposed Canowindra limestone quarry would create 12 jobs

Canowindra News

Bigger isn’t better

Molong Express

Pressure to oppose mergers

Central Western Daily

Culverson nominates for State seat

Central Western Daily

Janelle Culverson seeks pre-selection

Molong Express

Merger opponents get their day in court

Central Western Daily

Merger in abeyance until case hits court

Central Western Daily

Merger concerns – fear and loathing in villages

Central Western Daily

Council amalgamation – no way

Yeoval Satellite Weekly

Councils’ $88m backlog for roadworks

Central Western Daily

Report suggests Orange be name of new council

Canowindra News

Mayor vows to continue fight against amalgamation

Canowindra News

Canowindra may be faced with lack of representation

Canowindra News

Merger: Davis wants in

Central Western Daily

Spring Hill plans on hold

Central Western Daily

Merger mystery: powers that be for top job

Central Western Daily

Gee ‘all talk and no action’ on mergers

Central Western Daily

Last stand against amalgamation

Central Western Daily

Merger case under microscope

Central Western Daily

Cabonne’s day in court

Molong Express

Disgust with delegate’s report

Molong Express

Fighting merger a costly exercise

Central Western Daily

Amalgamation court battle winding up today

Central Western Daily

Cabonne legal challenge raises question on roads funding

Central Western Daily

Cabonne votes to spend left-over funding on Canowindra caravan park

Canowindra News

Councils await merger decision

Central Western Daily

Molong needs your help – going, going, gone

Molong Express

Nationals endorse Barrett, Culverson

Central Western Daily

New look Bank Street

Molong Express

Maintaining the amalgamation rage

Molong Express

Put the nationals last: merger opponents

Central Western Daily

It’s never over until it’s over

Molong express

Council quick to heal perceived wounds with Bank St businesses over resealing

Molong Express

Hunter Caldwell to be all-weather

Molong Express

Rain adds to Ophir’s rocky road problems

Central Western Daily

Council reports legal bill now $132,000

Molong Express

Mergers make election impact

Central Western Daily

There’s something fishy at Age of Fishes Museum

Central Western Daily

Fred the State fossil returns to Age of Fishes Museum

Canowindra News

Canowindra dig site has exciting tourism potential

ABC Radio National’s World Today program

 

 

 

ITEM 11 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Eng Tech Serv Projects    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 769481

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.  The annexure shows works done up to 31 June 2016.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This matter is for noting only.

 

ITEM 12 - CENTRAL WEST COUNCILS ENVIRONMENT AND WATERWAYS ALLIANCE

REPORT IN BRIEF

 

Reason For Report

To provide council with an update on the activities of the Central West Councils Environment & Water Alliance

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5.1.b - Participate In Local Land Services (LLS) Local Government reference group discussions and initiatives

Annexures

1.  Central West Councils Environment and Waterways Alliance - 5 Year Plan.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL LAND SERVICES - 769565

 

Director of Environmental Services' REPORT

 

The Central West Councils Environment and Waterways Alliance was originally known as the Water Quality and Salinity Alliance and was established as part of the Local Government Reference Group of the Catchment Management Authority. The Catchment Management Authorities have since been integrated in the Local Land Services.

 

The Central West Councils Environmental Waterways Alliance is a partnership of 19 councils across central west NSW, encompassing the Central Tablelands and Central West Local Land Service regions. The Alliance exists to improve environmental outcomes across the regions. Cabonne Council is an existing member of the Alliance.

 

To facilitate the operation of the Alliance a Project Support Officer is employed to assist councils with on-ground works, grant funding opportunities, project development and management, and the organisation of the Alliance meetings and capacity building events. This role is supported and complimented by relevant staff from both participating Local Land Service regions.

 

In 2015 the Alliance experienced a significant period of change and growth. The name of the Alliance was changed to the Environment and Waterways Alliance to better represent the priorities and outcomes of the partnership. This recognises that much of the focus of the group surrounds issues along waterways and rivers including the Belubula, Coxs, Fish, Macquarie, Castlereagh, Bogan, Lachlan, Cudegong rivers and their tributaries, as well as surrounding catchments.

 

The Alliance has adopted a new 5 year plan (copy attached) to guide works into the future. The plan was developed in consultation with member councils and took into account priorities and objectives of each member council’s Community Strategic Plan and Operational Plan as well as the Local Land Service’s Strategic Plan. The 5 Year Plan features a range of strategies and actions designed to deliver on the six priorities identified within the plan being:

 

·    Land

·    Biodiversity

·    Water and waterways

·    People and communities

·    Towards sustainability, and

·    Council capacity

 

These six strategies align with the Regional State of the Environments Report of which Cabonne Council is also involved.

 

To improve communications within the Alliance as well as with external parties a new Alliance website and associated Facebook page were developed during 2015. The website is an important resource for council staff as it is a repository for many documents and material, news, case studies, grant funding and award information. The website and Facebook page are available to councils to promote relevant environmental events and achievements, news items and employment opportunities. The web site address is  www.cwcewa.com.au

 

A benefit of the Alliance membership for council is participation in capacity building events to upskill council staff. Training courses held during 2015 included Sediment and Erosion Control training which was at no additional cost to member councils. The Alliance also partnered with the Central West and Orana branches of the Institute of Public Works Engineering Australasia to host a Storm Water Best Management Practice conference at Dubbo. These training events are funded by Local Land Services as a means of investing in positive long term environmental outcomes for the region.

 

Grant funding for Alliance member councils is awarded on a competitive basis by both the Central Tablelands and Central West Local Land Services regions with a total of $90,000 being distributed to Local Government during 2015/16. The funding contributed to projects including development of management plans, river restoration programs, community events, litter capture projects and training events.

 

In 2016 the Alliance continues to deliver to its member councils through training events within the region. Manage a Local Government Project training and a Hollows for Habitat seminar have been facilitated to upskill participants and to provide exposure to industry experts and best management practice habitat augmentation for native fauna.

 

Annual financial contributions by member councils represent 50% of the Alliance funding. The remainder 50% funding is contributed equally by the Central Tablelands and Central West Local Land Services who utilize the Alliance as their primary means of engagement with Local Government.

 

Renewal of the Alliance membership is due at the end of the financial year, however at the Local Government Reference Group meeting held in February 2016 it was agreed that due to the uncertainties created by the proposed local government mergers across the region, that the current membership would be extended for one year to June 2017. Following that date new three year memberships to the Alliance would be reviewed.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 13 - DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2016

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 769189

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/6/2016 to 30/6/2016 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

 

TYPE

ESTIMATED VALUE

S68 Only x 8

$ -----

2 Lot Subdivision

$ -----

4 Lot Subdivision

$ -----

Rainwater

$ 3,000.00

Shed

$18,000.00

Shed

$12,000.00

Re Roofing Dwelling

$30,000.00

Alterations & Additions

$150,000.00

Shed & Horse Complex

$42,200.00

Dwelling

$300,000.00

Farm Stay Accommodation

$130,000.00

Shed & Awning

$19,950.00

Dwelling & Attached Garage

$380,000.00

Shed & Alterations to Existing Dwelling

$20,000.00

Dwelling & S68 Approval

$150,000.00

Garage

$16,000.00

Storage Shed

$21,800.00

Storage Shed

$27,300.00

TOTAL: 25

$1,320,250.00


SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Swimming Pool

$ 52,970.00

Dwelling and Attached Garage

$460,200.00

Swimming Pool

$11,000.00

Dwelling with Attached Garage

$300,000.00

TOTAL: 4

$824,170.00

 

GRAND TOTAL: 29

$2,144,420.00

 

Previous Month: 30

$2,041,468.00

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 14 - DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2016

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 769202

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/6/2016 to 30/6/2016 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 3

$-----

Modification to Dwelling

$-----

Dragon Boat Regatta

$-----

Dwelling (no building works)

$-----

Home Based Business

$-----

Modification - Subdivision

$-----

Storage Shed

$27,300.00

Dwelling & S68 Approval

$150,000.00

Transportable Storage Unit

$12,000.00

Storage Facility to House Fossil Slabs

$600,000.00

Amenities Block

$53,000.00

Alterations & Additions

$125,000.00

Storage Shed

$21,800.00

Dual Occupancy (Transportable Home)

$116,800.00

Garage

$16,000.00

Deck and Use of Dwelling

$12,000.00

Dwelling

$225,000.00

Multi Dwelling Development

$1,200,000.00

Vehicle Repair Station

$10,000.00

Alterations & Additions

$236,000.00

Storage Shed

$9,467.00

Dwelling

$577,475.00

Relocation of Windmill

$5,000.00

Shed & Skillion

$29,451.00

TOTAL: 26

$3,426,293.00

 


 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Dwelling with Attached Garage

$300,000.00

Swimming Pool

$11,000.00

Swimming Pool

$52,970.00

Dwelling with Attached Garage

$460,200.00

TOTAL: 4

$824,170.00

 

GRAND TOTAL: 30

$4,250,463.00

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 15 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 769231

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of June:

 

YEAR

MEDIAN ACTUAL DAYS

2011

40.50

2012

36

2013

21.5

2014

13

2015

46

 

Summary of median Application Processing Times for 2016:

 

MONTH

MEDIAN ACTUAL DAYS

January

22

February

45

March

30

April

14.5

May

41

June

28

July

 

August

 

September

 

October

 

November

 

December

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 16 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 769218

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

July

7

August

4

September

7

October

4

November

3

December

3

January

6

February

7

March

7

April

6

May

4

June

6

Total

64

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

  


Item 1 Ordinary Meeting 26 July 2016

Item 1 - Annexure 1

 

PDF Creator


Item 2 Ordinary Meeting 26 July 2016

Item 2 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 3 Ordinary Meeting 26 July 2016

Item 3 - Annexure 1

 

WBC_sRGB_1

 

WBC EXECUTIVE MANAGER’S REPORT –July 2016 Council meeting

 

 

Update of Policies and Procedures: (Central Tablelands Water)

The major review has now been completed with a detailed report for the August Council meeting.

 

I will now work with the Director Finances and Corporate Services to develop a Business Continuity Plan as well as identifying funding/grant opportunities.

 

 

Blayney:

I have completed the collation and production of draft Village Plans following the consultations with each of their village communities. 

 

I am currently assisting the Director Environmental Services on completing an internal audit of the Development Application process as part of their Internal Audit program.

 

I am working with the Risk Officer to finalise the Business Continuity Plan following desktop audit recently identifying improvements to be made to the plan and the process.

 

I have been working with the General Manager and others on merger preparation plans.

 

I provided information to Manex about commencing a Service Review program should the merger not proceed or be postponed even further.

 

Cabonne:

I have been coordinating a Change Readiness Program with the General Manager including:

-      Provision of change readiness workshops for over 40 staff

-      Undertaking an “inventory” of the services and dimensions of the council

-      Working with the HR team to compile directorate business plans

-      Early draft communication strategies should merger proceed

 

I am assisting with a Business Improvement Project for the grants application and management processes.

 

Cabonne have joined the industry operational effectiveness survey for the first time this year and I have been asked to coordinate the response. (Blayney have been a member for last two cycles) This will provide Council with some valuable data on service levels comparable to other councils in NSW.

 

Other:

The WBC website will be removed from public access in the next few weeks.

 

 

WBC Board Meeting:

The WBC Board met on 22 June – the minutes of this meeting attached.  A couple of key resolutions:

-      Funding for the Alliance will be 40/40/20 for Blayney, Cabonne and CTW from 1 July

-      The WBC Alliance will cease operation the day of proclamation of a merged council.

 


 

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MINUTES of the WBC BOARD MEETING

 

Held on WEDNESDAY 22 JUNE 2016

 

At CABONNE COUNCIL MOLONG

 

 

MEETING OPEN:

The Chair Clr Scott Ferguson opened the meeting at 10.00am

 

PRESENT:  

Clr Ian Gosper (Mayor Cabonne), Andrew Hopkins (General Manager Cabonne), Clr Scott Ferguson (Mayor Blayney), Rebecca Ryan (General Manager Blayney), Clr David Somervaille (Chair Central Tablelands Water) and Gavin Rhodes (General Manager Central Tablelands Water).

                       

Clr MacSmith arrived at the meeting from 11am.

 

ATTENDING:  

Donna Galvin (WBC Executive Manager)

 

APOLOGIES:

RESOLVED THAT the apologies on behalf of Clr Allan Ewin and Clr Ian Walker are accepted.

(Gosper/Somervaille)

 

CONFIRMATION OF MINUTES:

RESOLVED that the Minutes of the WBC Board Meeting of 2 December 2015 be accepted as a true and accurate record.

(Somervaille/Rhodes)

 

WBC EXECUTIVE MANAGER’S REPORT:

RESOLVED that the report be received and noted for information.

(Hopkins/Rhodes)

 

WBC ALLIANCE OPERATION AND FUNDING:

RESOLVED that:

1.   Blayney Shire and Cabonne Councils will be responsible for 40% each and Central Tablelands Water 20% of the ongoing costs (inclusive of all on-costs) of the WBC Alliance operations effective for 2016/17 commencing 1 July 2016.

2.   In the event that Blayney and Cabonne cease to exist and are merged into a new council area that any potential future costs regarding redundancy of the WBC Executive Manager be covered 50/50 by Blayney and Cabonne.

(Gosper/Ferguson)

 

COUNCIL UPDATES:

 

General discussion was held from each council and the current court action regarding the proposed merger of Blayney, Cabonne and Blayney.

 

RESOLVED that:

1.   That a reference be provided to the WBC Executive Manager

2.   In the event that Blayney and Cabonne cease to exist as individual entities the WBC Alliance will be terminated as at the date of proclamation pursuant to Clause (L) of the WBC Strategic Alliance Agreement dated 29 August 2003 notwithstanding the absence of requisite notice.

(Somervaille/MacSmith)

 

NEXT BOARD MEETING:

To be confirmed

 

MEETING CLOSE:

There being no further business, the meeting was declared closed at 12:10 pm. 

 


Item 4 Ordinary Meeting 26 July 2016

Item 4 - Annexure 1

 

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Item 4 Ordinary Meeting 26 July 2016

Item 4 - Annexure 2

 

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Item 11 Ordinary Meeting 26 July 2016

Item 11 - Annexure 1

 

 

ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016

JULY

PROJECT

BUDGET

COST TO DATE

Administration

$806,847

 

Cudal Office Building - Repair Foundation

`$13,800

$9,983

Training Room - Mitchell Room Fit Out

$69,000

$0

Council Building Inspections - Include Halls, Chambers & Molong Health One

$28,750

$21,223

Cudal Depot - Installation of  Security Fence and Gate

$46,000

$0

Molong Workshop - Car and Truck Hoists

$41,400

$49,936

Molong Workshop - Recycled Air Flow System

$28,750

$29,621

HACC Building roof replacement

$77,282

$150,619

Connelly’s Store upgrade

$587,487

$191,339

Public Order and Safety

 

 

Cudal Fire Shed

$240,000

$58,395

Byng, Moorbel and Mullion Creek Fire Shed

$75,000

$36,727

Urban Stormwater

$484,685

 

Molong - Complete Stage 2 Riddell Street Molong

$200,000

$115,380

Molong - Install Culverts Intersection Riddell & William Street

$93,000

$0

Cudal  - Cudal Health Centre Drainage

$75,000

46,536

Manildra  - Molong Street- Whitton Street and Orange Street

$55,185

$21,847

 

 

 

Cabonne Water

$1,934,963

 

Water Assets - Hydrant Inspection Maintenance & Replacement Program

$34,500

$2,098

Water Meter/Connection Replacement  Program

$34,500

$3,571

Water Assets -  Molong Water Mains -Repair and Replace Deteriorated Assets in Accordance with AMP

$74,750

$68,332

Water Assets - Mitchell Highway Water Main Renewal

$74,750

$43,152

Water Assets - Flow Monitoring Molong Creek Dam Inlet & Outlet Weir

$34,500

$31,757

Water Assets - Molong  - Construct New Trunk Mains

$1,380,000

$4,036

Water Study - Long Term Financial - Best Practice Framework Project

$57,500

$41,443

Water Contractor DWMP - Implementation Project

$38,123

$36,235

Small Town Sewer

$1,306,146

 

STSS Assets - Cumnock Budget Allocation

$365,248

$0

STSS Assets - Yeoval Budget Allocation

$814,865

$0

Security Alarm and Access Control  - Cumnock and Yeoval STP

$23,000

$0

Sewer Assets - Cudal STP Inlet Structure

$40,250

$0

Sewer Assets - Manildra STP Inlet Structure

$34,500

$0

Cabonne Sewer

$748,619

 

Canowindra Pump Stations  Repair & Replace in Accordance with AMP

$150,880

$35,795

Eugowra Pump Stations

$41,120

$18,115

Eugowra STP – Repairs Earthworks embankment

$69,000

$81,484

Thistle St Pump Station - Repair in Accordance with AMP

$22,111

$0

UV Disinfection System - Wet Weather Bypass

$123,050

$0

Options Report for replacement of Mechanical Mixers

$23,000

$49,628

Canowindra & Molong Sewer Mains

$253,000

$323,988

Canowindra & Molong Sewer Mains Asset Inspection

$40,250

$26,283

Recreation & Culture

$1,453,854

 

Mitchell Room Molong - Structural  and Architectural  Report

$230,000

$0

Drafting of Architectural Drawings for all Council Public Halls

$27,324

$0

Halls – Painting, Fence Replacement, Replace Windows

$52,325

$20,342

Halls – Paint exterior of Manildra Hall

$28,526

$29,744

Pools - Replace pumps, upgrade electrical, replace chlorine booster, signage, replace shade cover,

$289,042

$156,861

Molong Multipurpose Sports Venue

$575,000

11,982

Recreation & Sporting Grounds, Playgrounds – Table, seating, roof, hot water system, amenities, paint, swings, softfall

$167,555

$68,436

Canowindra Rec Ground  - Basketball Court - Renew surfaces, repaint back boards & nets

$178,250

$160,096

Cargo Recreation Ground – Lighting Upgrade

$117,464

$115,941

Yeoval Recreation Ground – Amenities Building

$147,716

$128,172

Economic Affairs

$112,700

 

Canowindra Caravan Park -  Renovate Laundry Room

$20,700

$24,015

Canowindra Caravan Park -  Renovate  toilets &  shower  room waterproof

$57,500

$73,217

Molong Caravan Park – Furniture fit out of cabin

$34,500

$16,043

Transport & Communication

$12,638,483

 

Local Road Construction - Funded by Roads to Recovery

$1,950,533

 

Packham Drive Stage 1 – Yellowbox Road Intersection,  Molong

$400,210

$513,407

Packham Drive Stage 2 – 50/100 Manildra

$400,210

$53,696

Nanima Lane and Davys Plain Road – Intersection, Cargo

$135,654

$67,985

Paling Yards Loop, Cudal

$102,470

$95,023

Gordon Road, Guyong

$124,263

$117,542

Casuarina Drive, Eugowra

$378,000

$339,666

Bank Street, Molong

$49,726

$77,492

Moorbel Drive, Canowindra

$100,000

$151,569

Orange Street, Manildra

$260,000

$393,462

Local Road Construction - Funded by Blackspot

$941,500

 

Cadia Road – south of Ridgeway entrance

$258,000

$268,955

Cargo Road – Tambaroo climbing lane

$395,500

$313,599

Packham Drive – Stage 1

$133,000

$143,669

Packham Drive – Stage 2

$155,000

$142,134

Lookout Road, Mullion Creek (delineation and tree vegetation)

$57,500

42,645

Cadia Road – Four Mile Creek Intersection Upgrade total expenditure (commenced in 2014-2015 and completed 31 October 2015.)

$1,274,164

$1,264,845

Cadia Road Heavy Patching

$800,000

 

Cadia Road Heavy Patching

 

$599,310

Local Road Urban Reseal Program

$227,750

$89,675

 

 

 

Local Road Rural Reseal Program

$770,250

$475,674

 

 

 

Local Road Heavy Patching

$825,000

$696,989

 

 

 

Local Road - Gravel Resheeting

$862,212

$641,057

Mount Pleasant Road

$25,000

$6,132

Barnes Lane

$12,500

$8,353

Meadow Bank Road

$25,000

$13,239

Palings Yard Loop

$25,000

$20,875

Bowans Lane

$25,000

$10,290

Nanami Lane

$25,000

$26,737

Mousehole Lane

$25,000

$31.602

Scenic Drive Road

$25,000

$12,344

Burdett Road

$25,000

$21,258

Kangaroobie Lane

$25,000

$28,295

Belgravia Road

$25,000

$33,399

Oakey Road

$12,500

$9,460

Waldergrave Road

$25,000

$17,872

Cowridga Road

$25,000

$15,043

Spring Hill Road

$12,500

$1,304

Cashens Lane

$25,000

$19,643

Convent Lane

$25,000

$24,829

Dry Creek Road

$25,000

$21,770

Mount Canobolas Road

$50,000

$29,522

Northern Area Baldry Road

$50,000

$37,066

Rocky  Ponds Road

$25,000

$16,512

Strathmore Lane

$25,000

$26,016

Greenbah Creek Road

$25,000

$21,126

Bournewood Church Road

$50,000

$44,809

Burrawong Road

$25,000

$16,002

Eurimbla Road

$25,000

$29,528

Goodgodery Road

$25,000

$28,211

Trajere Road

$14,375

$6,037