cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

22 June 2016

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 28 June, 2016 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 


 

ATTENDEES – JUNE 2016 COUNCIL MEETING

 

 

2.00pm

Phoenix Aguila – Youth of the Month

 

Michelle Murphy – Associate Degree in Spatial Science (Surveying)

 

Jan Kerr – Canowindra Balloon Challenge

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 June, 2016

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      DECLARATIONS OF INTEREST....................................................... 4

ITEM 2      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 6

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 6

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 8

ITEM 8      LOCAL TRAFFIC COMMITTEE - MAY 2016................................... 9

ITEM 9      CUDAL SHOWGROUND COMMITTEE.......................................... 11

ITEM 10    ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION................................................................................................................. 12

ITEM 11    MAKING OF RATES AND CHARGES FOR 2016/2017............... 14

ITEM 12    INDUSTRIAL WATER CHARGES................................................... 15

ITEM 13    FUNDING OF AGED UNITS AT MOLONG.................................... 17

ITEM 14    REQUESTS FOR DONATIONS........................................................ 19

ITEM 15    REQUEST TO WAIVE FEES - MANILDRA GROUP.................... 21

ITEM 16    RURAL ROADS MAINTENANCE PROGRAM 2015-2016.......... 21

ITEM 17    PROPOSED MOLONG LIBRARY UPDATE.................................. 22

ITEM 18    ASSOCIATION OF MINING RELATED COUNCIL - MEMORANDUM OF UNDERSTANDING WITH NSW MINERALS COUNCIL AND TIMELINE FOR COMPLETION OF VOLUNTARY PLANNING AGREEMENTS.. 24

ITEM 19    REQUEST TO REZONE LAND BEING LOT 272 DP 750170, HILL STREET, MOLONG............................................................................................... 26

ITEM 20    PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 - REZONING OF LAND BEING LOT 2 IN DP 794456 AND KNOWN AS 1099 OPHIR ROAD, SUMMER HILL............................................... 30

ITEM 21    REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES PAID IN ASSOICATION WITH DEVELOPMENT APPLICATION 2016/85 FOR UPGRADE OF EXISTING SPORTS GROUND AT LOTS 30-35 DP 1089785 BETTS STREET MOLONG............................................................................................... 32

ITEM 22    REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2016/48 FOR EXTENSION TO TOILET BLOCK UPON LAND KNOWN AS LOT 41 DP 750145, CARGO ROAD, CARGO.................................................... 34

ITEM 23    REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2016/3 - INSTALLATION OF SPORTING FIELD LIGHTS UPON LAND KNOWN AS LOT 41 DP750145, CARGO ROAD, CARGO............................................... 36

ITEM 24    DEVELOPMENT APPLICATION 2016/134 4 LOT SUBDIVISION OF LOT 4 DP 1180377 LAND ON MCDONALD LANE, CANOWINDRA........... 38

ITEM 25    QUESTIONS FOR NEXT MEETING................................................ 46

ITEM 26    BUSINESS PAPER ITEMS FOR NOTING...................................... 46

ITEM 27    MATTERS OF URGENCY................................................................. 47

ITEM 28    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 48

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      WATER ACCOUNT 3982410006 REQUEST FOR REFUND OF INTEREST

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      TENDER FOR CONSTRUCTION OF AGED UNITS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      ENTERING INTO CONTRACTS FOR THE SUPPLY AND DELIVERY OF BULK FUEL

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7      PLANT REPLACEMENT WATER TANKER

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    May 23 2016 Extraordinary Council minutes 49

ANNEXURE 7.2    May 24 2016 Ordinary Council minutes............. 53

ANNEXURE 7.3    June 14 2016 Extraordinary Council minutes 70

ANNEXURE 8.1    Traffic Committee 2016 05 26 - Minutes.............. 78

ANNEXURE 11.1  Rating Summary 2016/2017......................................... 82

ANNEXURE 11.2  Fees and Charges 2016/2017..................................... 85

ANNEXURE 12.1  Water charges for other water authorities    163

ANNEXURE 12.2  Cabonne water charges....................................... 178

ANNEXURE 13.1  Acacia Lodge request............................................. 179

ANNEXURE 15.1  Letter to Cabonne Council - Manildra Group 180

ANNEXURE 17.1  Molong Concept Package..................................... 181

ANNEXURE 17.2  Proposed new building to replace existing hall      197

ANNEXURE 17.3  Option 7a........................................................................... 198

ANNEXURE 18.1  Memorandum of Understanding - Negotiating Voluntary Planning Agreements for NSW Mining Development 199

ANNEXURE 18.2  Draft VPA negotiation process........................ 201

ANNEXURE 18.3  Resolution Document MOU and Time Line..... 202

ANNEXURE 19.1  Request for consideration to change zoning    204

ANNEXURE 24.1  2016 134 Draft Conditions of Consent........... 205 

 


 

 

ITEM 1 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 761276

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 761275

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 761277

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 761279

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 761280

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 761281

 

 

Recommendation

 

THAT:

1.          Councillors call any items they wish to further consider

2.          Items 7 to 8 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 7 to 8 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  May 23 2016 Extraordinary Council minutes

2.  May 24 2016 Ordinary Council minutes

3.  June 14 2016 Extraordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 761283

 

 

Recommendation

 

THAT the minutes of the Extraordinary meeting held on 23 May 2016, Ordinary meeting held 24 May 2016 and the Extraordinary meeting held 14 June 2016 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Extraordinary Council meeting held on 23 May 2016;

2.   Minutes of the Ordinary Council meeting held on 24 May 2016; and

3.   Minutes of the Extraordinary Council meeting held on 14 June 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 8 - LOCAL TRAFFIC COMMITTEE - MAY 2016

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the recommendations of the Local Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Traffic Committee 2016 05 26 - Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 763123

 

 

Recommendation

 

THAT Council ratify the recommendations of the Local Traffic Committee.

 

ACTING MANAGER TECHNICAL SERVICES' REPORT

Attached are the minutes of the Local Traffic Committee (LTC) meeting held 26 May 2016. The items addressed and their associated recommendations are as follows:

Regulation of Traffic

2016 Alpine Classic – Classic Rally Club

THAT Council approve the application subject to:

1.   Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2.   NSW Road Rules being observed by participants at all times

3.   Written approval being obtained from NSW Police

4.   Written approval being obtained from all affected Local Government Authorities

5.   Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests upon expiry of the one provided, with the date and location of the event

6.   The event organiser notifying all emergency services of the event

7.   Adherence to the statements in the letter of application

2016 AMSAG Forbes Rally

It is recommended THAT Council approve this event subject to:

1.   The supply of a Traffic Control Plan (TCP) in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 1 event a minimum of 6 weeks before the event that:

a) includes the specific location of Marshalls along each section of the proposed route

b) includes the specific location for spectators and measures undertaken for their protection

c) is set up by a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person

d) has only RMS accredited Traffic Controllers (Blue/Grey Ticket) operating the road closure locations

e) clearly shows how property owners on the closed section of road have ingress and egress to their properties without the onus being on the property owners

2.   The event organiser shall notify all residences affected by the event, including detailed locations of closures, times of closures and procedures for access through the closed areas to properties

3.   The event organiser shall notify all emergency services of the event

4.   The event organiser shall obtain written Police approval to conduct the event

5.   The event organiser shall have public liability insurance cover to the value of $20 million, with Cabonne Council noted as an interested party and with the date and time of the event

6.   The event organiser shall be responsible for the cost of repairing any damage caused to Council infrastructure as a result of the event. To this end

a) The event organiser shall supply a bank guarantee for the full amount of maintenance grading all Council’s roads used by this event, at a rate of $1730 per km. Council shall draw on only the funds necessary to repair damages caused by this event

b) Council shall inspect and document the condition of the road before and after the event to enforce condition 6.a).

Orange Mountain Bike Club – 2016/17 State Forest Schedule

THAT Council approve the application subject to the following being supplied for the portion of the event that occurs on the Local Road:

1.   Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2.   NSW Road Rules being observed by participants at all times

3.   Written approval being obtained from NSW Police

4.   Written approval being obtained from all affected Local Government Authorities

Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests upon expiry of the one provided, with the date and location of the event

5.   The event organiser notifying all emergency services of the event

 

Timed Parking on Kiewa Street, Manildra

THAT no action be taken on this matter at this time.

Pinnacle Road Speed Zone

RECOMMENDATION – Unanimous

THAT Council

1.   Forward the speed zone review to the RMS, and

2.   Forward the crash report to Orange City Council requesting a review of signage at the Pinnacle Entrance

Speed Zones at Spring Hill

THAT Council forward this request to the RMS for review.

Speed Zones at Cargo

THAT Council forward this request to the RMS for review.

Speeding Vehicles on Bowan Park Road

THAT Council place classifiers to identify the time of speeding vehicles and forward this information to the police.

Bus Route Modification – Waldegrave Road

THAT Council support the change in route

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 9 - CUDAL SHOWGROUND COMMITTEE

REPORT IN BRIEF

 

Reason For Report

Seeking Council's determination for request for financial assistance.

Policy Implications

Nil

Budget Implications

yes

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\SHOWGROUNDS - 763443

 

 

Recommendation

 

THAT Council consider the request from the Cudal Combined Showground Committee.

 

General Manager's REPORT

 

Council has received a request from the Cudal Combined Showground Committee (CCSC) for assistance to raise funds to build a new office and amenities block at the Cudal Showground.

 

This request was intended for draft Budget consideration, however was received too late.

 

The CCSC have received $30,000 in government funding and a further $10,000 through donations towards this project.  In order to complete the project however, they require an additional $15,000 as follows:

 

·    $5,000    electricity connection to the building

·    $10,000  concrete slab for the building

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  Should the council wish to provide a contribution it could be funded from the Community Facilitation Fund.

 

 

 

ITEM 10 - ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION

REPORT IN BRIEF

 

Reason For Report

To endorse Council's Integrated Planning and Reporting documents, including Delivery Program 2013/14 - 2016/17; Operational Plan 2016/17 and the Resource Plans (Workforce Plan, Asset Management Plan and Long Term Financial Plan).

Policy Implications

As per the OLG requirments for Integrated Planning and Reporting.

Budget Implications

Budget implications will be included in the Long Term Financial Plan, as part of the requirements for Integrated Planning and Reporting.

IPR Linkage

4.5.2.c. Engage with community to determine future needs & objectives

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2016 - 763450

 

 

Recommendation

 

THAT Council adopt:

 

1)   The Draft Operational Plan 2016/17, including:

 

a)   Part 1 – The Activities; and

 

b)   Part 2 – Financials (including Fees and Charges); and

 

2)   The Draft Resource Plans, including:

 

a)   Workforce Management Plans; and

 

b)   Asset Management Plans:

 

i)        Asset Management Plan;

ii)       Asset Management Policy;

iii)      Asset Management Strategy;

iv)      Water Supply Asset Management;

v)       Building Asset Management Plan;

vi)      Recreation Asset Management Plan;

vii)     Transport Asset Management Plan;

viii)    Sewer Asset Management Plan; and

ix)      Long Term Financial Plan.

 

As amended at the extra-ordinary meeting held Tuesday 14 June, 2016.

 

 

Director of Finance and Corporate Services' REPORT

 

As part of the Integrated Planning and Reporting Framework introduced by the NSW Office of Local Government in 2009, a Community Strategic Plan (CSP) is a requirement. The CSP is supported by a Delivery Program (4 years), Resourcing Strategy (including Asset Management Plans, Long Term Financial Plan and Workforce Plan) and an Operational Plan (annual).

 

As required by the Local Government Act, 1993, Council reviewed these draft plans at the extra-ordinary meeting held on 10 May, 2016.

 

These draft plans were placed on public exhibition for a minimum 28 days, concluding on Friday 10 June, 2016. Council received a number of submissions, which were considered at the extra-ordinary meeting held on 14 June, 2016.

 

A copy of the amended plans and amended fees and charges have been forwarded to councillors on their iPads.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The guidelines indicate that councils preparing Operational Plans during a proposal period should prepare them as a sub-plan of the adopted Delivery Program and not depart from the Delivery Program.

 

 

 

ITEM 11 - MAKING OF RATES AND CHARGES FOR 2016/2017

REPORT IN BRIEF

 

Reason For Report

To formally make the Rates and Charges for 2016/2017

Policy Implications

Nil

Budget Implications

Levy the 2016/2017 Rates and Charges

IPR Linkage

4.5.5.g. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  Rating Summary 2016/2017

2.  Fees and Charges 2016/2017    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2016 - 763462

 

 

Recommendation

 

THAT Council:

 

1.   Adopt the Pricing Policy and Fees and Charges for 2016/2017.

 

2.   Make and levy the rates for 2016/2017, as shown on the rating schedule attached.

 

3.   Approve the definitions relating to the various “rating categories” in the annexure attached.

 

4.   In accordance with Section 566(3) of the Local Government Act 1993, adopt the maximum rate of interest to apply to outstanding rates and charges for the 2016/2017 rating year. That rate is 8.0%.

 

Director of Finance and Corporate Services' REPORT

 

This report is presented to Council to formally make and levy rates, fees and charges for 2016/2017, as required by the Local Government Act, 1993.

 

Formal notification has been received from the Office of Local Government that the maximum interest rate allowable for overdue rates and charges will be 8.0% for the 2016/2017 rating year.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The guidelines indicate that councils preparing Operational Plans during a proposal period should prepare them as a sub-plan of the adopted Delivery Program and not depart from the Delivery Program.

 

 

 

ITEM 12 - INDUSTRIAL WATER CHARGES

REPORT IN BRIEF

 

Reason For Report

To advise on investigations into industrial water charges by other water authorities

Policy Implications

Possible development of a new policy  

Budget Implications

Possible decrease in income from water user charge

IPR Linkage

5.1.3.a. Cabonne water responsible use  promoted

Annexures

1.  Water charges for other water authorities

2.  Cabonne water charges    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\FEES AND CHARGES\ACCOUNTS-RATE ASSESSMENT - 764405

 

 

Recommendation

 

THAT Council consider developing a policy to address industrial water usage where there is demonstrated economic benefit to the local government area by the next Council meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council at its extraordinary meeting held on 14 June 2016 resolved: -

 

“THAT Council investigate water charges and policies for industrial uses by other water authorities and report to the next Council meeting on 28 June 2016”.

 

Council also discussed whether it was reasonable to be levying the current high level of consumption charge for an industrial purpose and whether it would be possible to have an alternate pricing policy.

 

Council staff have contacted Cowra, Orange, Forbes, Parkes, Western Plains and Tamworth councils as well as Central Tablelands Water regarding water charges.

 

The majority of the water authorities have a commercial charge and four have an industrial charge. All schemes have a variety of access and consumption charging methods as well as differing volume limits for progressive “stepped charging frameworks”. All schemes contacted are larger than Cabonne in customer numbers. Attached are extracts from the water fees and charges of each of the water authorities. 

 

The Cabonne Water supplies to the townships of Molong, Cumnock and Yeoval were not designed with the intention of providing industrial water supplies, however as indicated in the submission to the Operational Plan an industrial customer has existed for a number of years in Molong which consumes a considerable volume of water and at the highest “step” of the water usage charges.

 

When implementing Council’s “best practice” water pricing regime, which was intended to reduce water wastage, consideration had not been given to industrial customers, therefore placing a “punitive” consumption price on the customer.

 

During the investigation into industrial supplies provided by other water authorities, it was noted that Tamworth Regional Council have a separately identified water charge for food processors and, in one particular instance, have entered into a “Heads of Agreement” with a consumer.

 

It is possible for a policy to be developed by Council in cases where an industrial usage is identified and is in excess of a certain volume of water. If the customer is then able to demonstrate there is a clear economic benefit to the local area, Council could enter into a ‘Heads of Agreement’ for a fixed per kilolitre charge for such a customer based on consumption figures.

 

A review of Council’s records indicate that, with the exception of leaking internal plumbing, only the industrial customer in question and the Council’s sewerage treatment plant consume in excess of 4,000 kilolitres per annum. 

 

A minimum annual consumption of 4,000 kilolitres per annum could be set to ensure that consumption is on an industrial scale. The onus of establishing an economic benefit to the area would be on the customer. This would apply not only to those making the current submission to the Operational Plan but any future potential customer of the water scheme.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 13 - FUNDING OF AGED UNITS AT MOLONG

REPORT IN BRIEF

 

Reason For Report

The Acacia Lodge Committee has requested Council to provide a loan to assist with the costs of construction of their new units.

Policy Implications

Nil

Budget Implications

To be funded from loan funds and a contribution from Council's Housing Reserve.

IPR Linkage

3.2.1.b. Facilitate retirement and aged care projects and services

Annexures

1.  Acacia Lodge request    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\TENDERS\CONTRACT 749985 - DESIGN AND CONSTRUCTION OF 3 SELF CARE UNITS - 763252

 

 

Recommendation

 

THAT:

 

1.  Council advertise its intention to provide interest free loan funds of up to $450,000 to fund the construction of three additional aged units for the Acacia Lodge Committee;

2.  The 15% corporate management charge on expenditure for this project be borne by Council, rather than being added to the loan amount, as the property will become a Council asset;

3.  Council contribute $20,000 toward this project from its Housing Reserve; and

4.  The project be recognised as being required and warranted as it follows on from Council’s calling of tenders in December 2015 and is included in Council’s management plan 3.2.1.b Facilitate retirement and aged care projects and services.

 

Community Services Manager's REPORT

 

Tenders have recently closed for the construction of three self-care units for aged people in Edward Street Molong.

 

The tender selected as most favourable was for the amount of $679,637 from Hines Constructions.

 

The Acacia Lodge Committee is a s.355 Committee of Council and have been working towards this project for many years, having previously purchased the site for the units which is held in Council’s name in 2013.

 

The Committee will be providing $275,000 (consisting of a cash contribution and the proceeds from the sale of 6 Gidley Street, Molong) towards this project and seek to borrow the balance of the funds needed from Council, as reported to the December, 2015 meeting of Council.

 

As the Acacia Lodge Committee is a s.355 committee of Council they are unable to borrow directly from a bank and have asked Council to finance a loan on their behalf.

 

Upon examination of their current and projected income from the units it appears that their rental income will be sufficient to repay the loan.

 

The Committee have written to Council requesting the following;

 

1.   That Council provide an interest free loan to the Acacia Lodge Committee.

 

2.   That Council bear the cost of the usual 15% corporate management charge when making progress payments to the builder, rather than adding to the loan amount.

 

3.   That Council consider making a $20,000 donation to the project from Council’s Housing Reserve (previously known as the Community Housing Projects Reserve).

 

The Committee is unable to borrow directly from the bank and wishes to repay the loan as quickly as possible. The provision of an interest free loan would greatly assist this project.

 

The 15% corporate management charge would be a significant burden to the Committee and prevent them from repaying the loan amount more quickly. As the units will become an asset of Council, it would not be unreasonable for the charge to be borne by Council.

 

The Housing Reserve was set up originally to help encourage community housing projects in Cabonne and has a balance of approximately $150,000 Council has used this to support several other housing projects through the years including developing the site for the proposed Canowindra Aged Units.

 

This addition to the Acacia Lodge project will ensure the long-time viability of the project and provide a critical mass that will facilitate further growth.

 

The provision of a loan up to $450,000 will enable construction costs to be met, provide a buffer for landscaping and cover contingencies.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The guidelines indicate that councils preparing Operational Plans during a proposal period should prepare them as a sub-plan of the adopted Delivery Program and not depart from the Delivery Program.

 

The project is required and warranted as it follows on from Council’s calling of tenders in December 2015 and is included in Council’s management plan 3.2.1.b Facilitate retirement and aged care projects and services.

 

ITEM 14 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

The Cumnock Public School P&C have requested a donation towards a district netball & soccer carnival at Cumnock

Policy Implications

Nil

Budget Implications

To be funded from current budget allocations

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2016 - 763472

 

 

Recommendation

 

THAT Council donate $300 to the Cumnock Public School P&C to assist them in hosting a district soccer and netball carnival.

 

Community Services Manager's REPORT

 

Cumnock Public School Parents and Citizens Committee is seeking sponsorship from Council for the Cumnock P & C Soccer and Netball carnival to be held in August 2016.

 

This carnival has been running for over 30 years and draws participants from a wide area of the Central West to compete.

 

This is a significant event for Cumnock and helps to generate funds to provide resources and programs for the children at the school.

 

The P&C has requested a donation to assist them in coordinating and operating this event.

 

Cumnock Public School is providing good services to the local community and the soccer and netball carnival will assist in raising funds for the school. Normally Council does not tend to sponsor school sporting carnivals however this one does attract participants from throughout the Central West and will benefit the school.

 

A donation of $300 is considered appropriate to fund this community event.

 

Should Council wish to make a donation this could be funded from its s356 budget for donations, which has expenditure of $5,727 from a budget of $7,168 leaving a balance of $1,441.

 

Donations made to date are as follows;

 

$300          Cudal Camp Draft Association

$200          Molong Historical Society 50th anniversary celebrations

$300          Memorial for Constable John Herbert at Canowindra

$200          Manildra Christmas party fireworks display

$250          St Joseph’s School Molong excursion to Canberra

$250          St Joseph’s School Manildra excursion to Canberra

$250          Rotary Club of Orange Calare - drug education forums

$500          Molong Christmas Tree Party

$200          Cargo Public School spring disco party

$100          Clergate Public School purchase of resources

$1,050       Prizes for school presentation days

$227          Donation towards hall hire Cudal Public School

$300          CWA schools public speaking competition

$500          Cancer Care Western NSW Cruisin’ Along fundraiser

$300          Canowindra Preschool Fundraiser

$300          Molong and District Soccer Club

$500          Borenore CWA purchase of stove

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 15 - REQUEST TO WAIVE FEES - MANILDRA GROUP

REPORT IN BRIEF

 

Reason For Report

For council to consider waiving invoice for cold mix to Manildra Flour Mill

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.1.a. Complete the annual rural and urban roads maintenance program

Annexures

1.  Letter to Cabonne Council - Manildra Group    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE\PRIVATE WORKS -  2013 - 2017 - 763461

 

 

Recommendation

 

THAT the request for waiver of invoice for $2,375.00 be denied.

 

Acting Director of Engineering & Technical Services' REPORT

Council has received a letter from Manildra Flour Mill requesting that we waive invoice number 8569 for $2,375 for cold mix and labour to fill the small gap between the road in Kiewa Street and a section of new concrete driveway that the mill has recently replaced.

Council was engaged by the Mill to do the work and the invoice was sent out in December 2015 which was made up of the hire of truck, 3 ton of cold mix and 4 men crew which included 2 traffic controllers on 2 separate visits.  

As council have now completed the work and no prior arrangement to waive the fees was made, it is requested that their request be denied.

The letter from Manildra Group is attached.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  If council’s recommendation is to pay the invoice, funds will need to be sourced.

 

 

ITEM 16 - RURAL ROADS MAINTENANCE PROGRAM 2015-2016

REPORT IN BRIEF

 

Reason For Report

To transfer funds from Local Roads Construction Program - Backlog to the Rural Roads Maintenance Program

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.1.a. Complete the annual rural and urban roads maintenance program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE\GRADING - 763207

 

 

Recommendation

 

THAT an amount of $170,000 be transferred from the Local Roads Construction Program (backlog) to the Rural Roads Maintenance Program.

 

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Due to the recent inclement weather events, it has been necessary to provide additional resources to repair and maintain various sections of both the sealed and unsealed networks. 

Following recent rainfall events, more so in the eastern and southern sections of the LGA, damage to road pavements required extra pothole patching and grading repairs. The provision of these extra resources was funded from the Rural Roads Maintenance Program, resulting in the full expenditure of the allocated funds.

Following a review of expenditure of the current funding programs, it was found that savings will be made in the Local Roads Construction Program (backlog). This program is on schedule to be completed by 30 June.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines to each decision they make during the proposal period. This matter, although transferring previously allocated funds, is technically voting expenditure outside of Council’s adopted budget.

 

ITEM 17 - PROPOSED MOLONG LIBRARY UPDATE

REPORT IN BRIEF

 

Reason For Report

To update and endorse the proposed Molong Library plans

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Molong Concept Package

2.  Proposed new building to replace existing hall

3.  Option 7a    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\DESIGN AND CONSTRUCTION\MOLONG - PROPOSED NEW LIBRARY - 763555

 

 

Recommendation

 

THAT council endorse the concept design and note that modifications can and may need to be made at the approval of the Molong Library Working Party.

 

Acting Technical Services Manager's REPORT

 

Background

Council would recall previous reports with the new Molong Library proposal.  Previous reports suggested that the library be situated at the Connelly’s store.  After discussions with the Molong Library working party which consists of councillors, council staff and Central West library staff, it was decided to relocate the library to a location that is more sustainable by improving accessibility to the main user groups of the library.  The preferred location was the Mitchell Room and council was also able to acquire neighbouring land to give a more substantial space for a library. It is proposed to demolish the dwelling located upon the purchased land and the Mitchell room, and build the library with access to the existing hall.

 

Council engaged Complete Urban Pty Ltd who have worked closely with the Molong Library working party, and have so far completed a site survey, demolition plan and demolition specification for submission of a development application, hazardous materials audit, geotechnical investigation and concept architectural plans. The key aspects of the design address the street, relationship between it and the hall, new toilets to serve the new building and the hall, relocation of the kitchen to the western side of the Community Hall (Weeds section), entry from the car park due to high level of patrons using their cars and an alternate entry at the front of the building. Community meeting rooms are proposed at the front of the library, which can be used for functions for the hall and other purposes. The library will have a reading area with lounges and a children’s area. The library will be able to multi-function as bookcases and operable walls will enable larger spaces for special purposes, including the expansion of the meeting rooms. Entry to the carpark will be from Shields Lane and there will be 12 spaces including disabled car park.

 

Consultation

 

The library working party is comprised of councillors, staff and Central West Libraries. This group is overseeing the development of the design concept.

 

The General Manager, Mayor and Deputy Mayor have recently spoken with a representative from the Molong Players for input.

 

Budget and Timeframe

The budget is $1,380,000 which includes the $200,000 from the Public Library Infrastructure grant.

A brief timeline for this project is set out as;

·    Heritage Report – Draft by end of June 2016 and Final by end of July 2016 (Subject to Council signoff)

·    Statement of Environmental Effects – End of July 2016

·    Detailed Architectural Design for Development Application and Construction Certificate – Consultant estimates 8 weeks from when the design is fully signed off – End of September 2016 (Subject to Council signoff)

·    Concept Structural Design and Detailed Structural Design – Structural to commence once design has been signed off by Council. This would coincide with detailed architectural design for development application and construction certificate and would be completed at the same time – End of September 2016 (Subject to Council signoff)

·    Submission of Development Application

·    Preparation of Tender documents and Contract Award - Consultant estimates 8 weeks tender and assessment by Council – End of November 2016

·    Construction and Project Management – Consultants estimates 9 months - Commencement - Mid of January 2017 and Completion End of October 2017

The working party request that council endorse the concept design and note that modifications can and may need to be made at the approval of the Molong Library Working Party.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The development of the library has been identified in council’s Operational Plan which is a sub-plan of the Delivery Program.

 

 

ITEM 18 - ASSOCIATION OF MINING RELATED COUNCIL - MEMORANDUM OF UNDERSTANDING WITH NSW MINERALS COUNCIL AND TIMELINE FOR COMPLETION OF VOLUNTARY PLANNING AGREEMENTS

REPORT IN BRIEF

 

Reason For Report

To seek council's support for the MOU and timeline

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

1.  Memorandum of Understanding - Negotiating Voluntary Planning Agreements for NSW Mining Development

2.  Draft VPA negotiation process

3.  Resolution Document MOU and Time Line    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\ASSOCIATION OF MINING RELATED COUNCILS - 759322

 

 

Recommendation

 

THAT council advise the Association of Mining Related Councils of its support for the Memorandum of Understanding with the NSW Minerals Council and the timeline for completion of Voluntary Planning Agreements.

 

 

Director of Environmental Services' REPORT

 

The Association of Mining Related Councils (of which Cabonne Council is a participating member) has requested council’s consideration to endorse the organisation’s actions in developing a Memorandum of Understanding (MOU) and a timeline to allow further negotiations with the NSW Minerals Council to continue in relation to Voluntary Planning Agreements (VPAs). Copies of the documents referred to above are attached to this report.

 

Background

The association has been concerned for some time about the status and function of VPAs relating to addressing the mining developments upon local communities. VPAs form part of the planning process and as such the Minister for Planning, and representatives of the Department of Planning and Environment have addressed the association meeting. Arising from the association’s lobbying discussions were then entered into with the NSW Mineral Council to negotiate a preferred framework for future VPA negotiations. 

 

In November 2015 the Association of Mining Related Councils (AMRC) resolved to enter discussions with the NSW Minerals Council to determine if there was opportunity to develop a closer working relationship on behalf of both organisations, particularly in relation to Voluntary Planning Agreements and the related contribution methodology. VPAs for some member councils in past years had become expensive and time consuming matters to negotiate when new mining ventures were proposed within a local government area. Council may recall that the extensive and protracted negotiations involving Cabonne, Blayney and Orange City councils with Cadia Valley Operations in establishing the VPA associated with the State significant Cadia East mining development.

 

The Association of Mining Related Councils appointed an advisory panel of three (3) councillors and two (2) general managers as members. The association appointed a consultant to the panel to assist with its negotiations (Oz Environmental Pty Ltd managing director Warwick Giblin who has extensive background with councils in negotiating VPAs with mining companies).

 

The panel has over the past 6 months been able to debate and negotiate a draft Memorandum of Understanding (MOU) with the NSW minerals Council to a point whereby the association has resolved to proceed with signing the MOU. The association has also successfully negotiated with the NSW Minerals Council a timeline document that sets out an acceptable framework and methodology for negotiations of a VPA. The aim is to develop an acceptable model for negotiating contributions to local social and physical infrastructure, particularly roads.

 

The association is seeking council endorsement of the actions to date to assist member councils with this matter. As per the resolution of the association at its meeting of 13 May 2016 it is the intention of the association to authorise the chairperson to sign the MOU if there is positive agreement in returned written responses by a majority of member councils (ie 50% plus one).

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 19 - REQUEST TO REZONE LAND BEING LOT 272 DP 750170, HILL STREET, MOLONG

REPORT IN BRIEF

 

Reason For Report

To inform council and seek a recommendation

Policy Implications

Request to amend Cabonne LEP 2012

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

1.  Request for consideration to change zoning    

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 763468

 

 

Recommendation

 

THAT:

1.  Council support the request from G & K Robbins to amend the Cabonne Local Environmental Plan 2012 to correct a planning anomaly by rezoning Lot 272 in DP 750170, Hill Street, Molong from R1 General Residential to B2 Local Centre,

2.  Council prepare a Planning Proposal for rezoning of Lot 272 in DP 750170, and the adjacent reserve land, currently zoned R1 General Residential to be zoned B2 Local Centre (Lot 272) and RE1 Public Recreation, respectively,

3.  The Planning Proposal be forwarded to the Department of Planning and Infrastructure for Gateway Determination in accordance with section 56 of the Environmental Planning & Assessment Act, 1979, and

4.  A further report be provided to council following the public exhibition period to provide details of any submissions received.

 

 

Director of Environmental Services' REPORT

 

Council has received the attached correspondence from Mr G and Mrs K Robbins requesting council consideration for rezoning of Lot 272 DP 750170, Hill Street, Molong, from R1 General Residential under the Cabonne Local Environmental Plan 2012 to B2 Local Centre.

 

The land is the site of the former CWA rooms, and more recently used as a café and an art gallery. Located on the northern side of Hill Street at the intersection of Hill and Gidley streets, the building is adjacent to the recreation ground, crown land and further to the east – the Molong Swimming Pool.

 

 

8042599

 

                                                                                                                      

 

1880317

 

 

The property had enjoyed a ‘Village’ zone under the previous LEP. That zone permitted a broad range of residential, commercial and industrial uses within the zone subject to council’s development consent. In transitioning the former LEP to the Standard Model Instrument LEP the village zone was replaced by the R1 General Residential zone. The latter zone does not permit commercial or business uses within the zone.

 

At the time of the LEP review in 2010 to 2012 when the new LEP was implemented, the subject property continued to operate as either a café or more recently as an art gallery. The uses, lawfully commenced under the former planning scheme(s) was protected under the ‘Existing Use Rights’ provisions of the Environmental Planning & Assessment Act 1979 and associated regulation. Existing Use Rights enables land to continue to be used for an approved land use, even after the zoning of an area has been altered. However, once a land use ceases to operate for a period of twelve (12) months existing use rights are extinguished and land use permissibility is guided by the planning provision in place at that time.

 

The subject land had been protected by existing use right legislation at the time of implementation of the 2012 Cabonne LEP.  The property had been leased and the situation arose of a vacant tenancy. A period of twelve months has since lapsed with the premise remaining vacant despite the owner’s efforts to secure a new commercial tenant.

 

The building was originally the Molong CWA rooms. As a structure the building has had a commercial use. The current LEP restricts the future lawful use of the building generally to that of a residence.

 

The land owner is requesting that council consider rezoning the single allotment of land to a commercial spot rezoning to enable the site to continue to be used for business / commercial uses in order to address an anomaly brought about by the transition to the current LEP. Given the isolated nature of the subject land it appears unlikely that the building would be altered and utilised as a residential dwelling.

 

It is noted that an area of reserve located east and north of the subject land is also zoned for residential use. It is suggested that should the adjacent land be rezoned, that the reserve land also be removed from the R1 General Residential zone and be back zoned as recreational land.

 

 

2128558

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature (being a proposed spot rezoning to amend a planning anomaly) and it is considered it complies with the guidelines.

 

 

ITEM 20 - PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 - REZONING OF LAND BEING LOT 2 IN DP 794456 AND KNOWN AS 1099 OPHIR ROAD, SUMMER HILL

REPORT IN BRIEF

 

Reason For Report

To obtain Council resolution to proceed with the making of the LEP amendment for Lot

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 4 TO LEP 2012 - LOT 2 DP794456 NO 1099 OPHIR RD SUMMER HILL CREEK - 763637

 

 

Recommendation

 

THAT pursuant to section 59 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Infrastructure for the Minister to make a Local Environmental Plan to rezone Lot 2 DP 794456 being land known as 1099 Ophir Road, Summer Hill from zone RU1 Primary Production to R5 Large Lot Residential.

 

 

Director of Environmental Services' REPORT

 

The following report is provided to Council as a result of a resolution at its May 24 meeting to defer the matter to the next meeting.

 

Council at its meeting of 27 October 2015 resolved as follows:

 

‘THAT:

 

1. Receive and note the Planning Proposal for the rezoning of land identified as Lot 2 DP 794456 and located within the Strategy Area 4 (SA4 – Spring Glen) as described in the Blayney Cabonne Orange Sub Regional Rural and Industrial Land Use Strategy July 2008.

2. Forward the Planning Proposal to the Department of Planning and Infrastructure for Gateway Determination in accordance with Section 56 of the Environmental Planning and Assessment Act 1979.

3. A further report be presented to council following the public exhibition period to provide details of any submissions received during the exhibition process.’

 

Council may recall that the proposal seeks to rezone a 95.9ha rural holding owned by Gwenda Sandrin. The subject land is currently zoned RU1 Primary Production and it is proposed to rezone the land to RU5 Large Lot Residential (amending LEP map sheet LZN_004 and LZN_004D), and to amend the Cabonne LEP 2012 Lot Size Map (Sheet LSZ-004 and LSZ-004D) to permit a minimum lot size of 5ha.

 

It is proposed to create 14 large lot residential allotments ranging in area from 5ha to 10ha.  A centrally located access road off Ophir Road would be constructed to service the proposed subdivision. Building envelopes will be nominated for each lot to minimise removal of vegetation, optimise on-site waste water disposal options and ensure adequate bushfire protection is provided.  Water supply for residential purposes would be from rain water tanks supplemented by on-site farm storages and provision of several bores. Electricity and telephone connections are to be provided to the site by extension of existing infrastructure.

 

The proposal was forwarded to the department on 6 November 2015. A Gateway Determination was issued by the department on 1 December 2015 and required agency consultation with the Rural Fire Service occur prior to authorization being given by the planning department to proceed to the public exhibition of the planning proposal. Consultation was undertaken and the department advised. Accordingly, approval to exhibit the planning proposal was received by council form the department of planning on 24 February 2016.

 

In accordance with the Gateway Determination the Planning Proposal was placed upon public exhibition for a period of 28 days. During the exhibition period the Planning Proposal and all relevant documents were publically available at the council’s Molong office and through council’s web site. Notification was made through public advertisement placed in the Central Western Daily newspaper. Written notification was provided to adjacent and nearby landowners of the subject land.

 

By the close of the exhibition period no submissions had been received by council.

 

It is suggested that council proceed with the rezoning proposal and submit the Planning Proposal and relevant documentation to the Department of Planning and Infrastructure for the Minister to make a Local Environmental Plan to re zone the land to which this report applies. To facilitate the lodgment of the amending LEP, council will first need to obtain Parliamentary Counsel Opinion that the plan can be legally made, and seek Department of Planning input to the drafting of the final version amending plans.

 

Section 23A of the Local Government Act “Council decision making during merger proposal periods” requires Council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for the support of determination is not contrary to the guidelines.

 

 

ITEM 21 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES PAID IN ASSOICATION WITH DEVELOPMENT APPLICATION 2016/85 FOR UPGRADE OF EXISTING SPORTS GROUND AT LOTS 30-35 DP 1089785 BETTS STREET MOLONG

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $4,091.50 as reimbursement of development application fees paid in association with Development Application 2016/85 for upgrade of existing sports ground at Lots 30-35 DP 1089785, Betts Street, Molong.

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0085 - 763004

 

 

Recommendation

 

THAT Council donate $4,091.50 from its s356 budget to Molong Advancement Group, being the amount equivalent to DA application, Construction Certificate and Inspection fees paid in association with Development Application 2016/85 for the upgrade of existing sports ground on Lots 30-35 DP 1089785, Betts Street, Molong.

 

 

Senior Town Planner's REPORT

 

Council has received a request from Molong Advancement Group requesting Council’s consideration of a donation of fees paid in association with DA 2016/85 for the upgrade of existing sports ground on Lots 30-35 DP 1089785, Betts Street, Molong.

 

The fees paid totalled $7,817.50 and consisted of the following:-

 

Development Application                               $1,825.00

Construction Certificate                                 $1,706.50

Inspections                                                       $   560.00

Plan First Fee                                                   $   576.00

Long Service Levy                                           $3,150.00

 

Under Council’s policy staff are not authorised to donate the Long Service Levy and Plan First fee.

 

The DA for this application has been approved and consent granted on 24 May 2016.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 22 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2016/48 FOR EXTENSION TO TOILET BLOCK UPON LAND KNOWN AS LOT 41 DP 750145, CARGO ROAD, CARGO

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $560.70 as reimbursement of development application fees paid in association with DA 2016/48 for extensions to toilet block upon land know as Lot 41 DP 750145, Cargo Road, Cargo

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0048 - 763302

 

 

Recommendation

 

THAT Council donate $560.70 from its s356 budget to Cargo Rugby League Football Club, being the amount equivalent to Development Application, Construction Certificate & Section 68 application fees paid in association with Development Application 2016/48 for extension to toilet block on Lot 41 DP 750145, Cargo Road, Cargo.

 

 

Senior Town Planner's REPORT

 

Council has received a request from Cargo Rugby League Football Club requesting Council’s consideration of a donation of fees paid in association with DA 2016/48 for extension to toilet block on Lot 41 DP 750145, Cargo Road, Cargo.

 

The fees paid totalled $1,412.20 and consisted of the following:-

 

Development Application                               $272.00

Construction Certificate                                 $206.00

Inspections                                                       $561.10

S68 Application                                               $  82.70

Occupation Certificate                                    $154.40

Long Service Levy                                           $136.00

 

Under Council’s policy staff are not authorised to donate the Long Service Levy and inspection fee.

 

The DA for this application has been approved and consent granted on 14 October 2015.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 23 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2016/3 - INSTALLATION OF SPORTING FIELD LIGHTS UPON LAND KNOWN AS LOT 41 DP750145, CARGO ROAD, CARGO

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $827.45 as reimbursement of development application fees paid in association with DA 2016/3 for installation of sporting field lights upon land know as Lot 41 DP 750145, Cargo Road, Cargo.

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0003 - 763314

 

 

Recommendation

 

THAT Council donate $827.45 from its s356 budget to Cargo Rugby League Football Club being the amount equivalent to Development Application & Construction Certificate fees paid in association with Development Application 2016/3 for installation of sporting field lights on Lot 41 DP 750145, Cargo Road, Cargo.

 

 

Senior Town Planner's REPORT

 

Council has received a request from Cargo Rugby League Football Club requesting Council’s consideration for donation of fees paid in association with DA 2016/3 for installation of sporting field lights on Lot 41 DP 750145, Cargo Road, Cargo.

 

The fees paid totalled $1481.45 and consisted of the following:-

 

Development Application                               $441.30

Construction Certificate                                 $386.15

Inspections                                                       $280.00

Plan First Fee                                                  $  58.00

Long Service Levy                                           $316.00

 

Under Council’s policy staff are not authorised to donate the Long Service Levy, Plan First fee and inspection fees.

 

The DA for this application has been approved and consent granted on 20 July 2015.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 24 - DEVELOPMENT APPLICATION 2016/134 4 LOT SUBDIVISION OF LOT 4 DP 1180377 LAND ON MCDONALD LANE, CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

To consider Development Application 2016/134

Policy Implications

Nil

Budget Implications

Nil  

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  2016 134 Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0134 - 764515

 

 

Recommendation

 

THAT Development Application 2016/134 a four (4) lot subdivision of land described as Lot 4 in DP 1180377, McDonald Lane, Canowindra be granted consent subject to the conditions attached.

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application 2016/134 submitted for a four lot subdivision of Lot 4 DP 1180377 being land in McDonald Lane, Canowindra.

 

The application has been referred to the Council for determination due to the urban design issues arising from the proposed subdivision.

 

The planning assessment recommendation is that the application be approved subject to the attached conditions of consent.

 

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.

 

Applicant: Peter Basha Planning and Development

Owner:      AC & K Robson

Proposal:  Subdivision

Location:   Lot 4 DP 1180377

Zone:         R1 General Residential     

 

DIRECTOR ENVIRONMENTAL SERVICES COMMENTS

Development Application 2016/134 relates to land previously approved for a six (6) unit development. The first of three proposed duplex buildings has been constructed and the developer has since decided not to proceed to construct the other 2 duplex units. Instead the developer proposes to re-subdivide the land to create two (2) vacant residential allotments and two (2) allotments containing a semi-detached unit.

 

While the subdivision satisfies the numerical values for minimum lot sizes, the layout of the subdivision as proposed raises a series of urban design issues, and hence the application is being referred to council for its information and determination. In particular, the re-subdivision of the subject land sets a precedent within the estate given the initial subdivision layout was for large lot residential lots as a transitional buffer between the existing industrial development to the south and standard residential allotments to the north.

 

The proposed vacant allotments are constrained by the existing easements and the setback from adjoining industrial land. The width of the two allotments therefore will limit the size and location of any future dwelling.

 

The existing duplex will be accommodated on two (2) separate freehold battleaxe allotments. A shared right of carriageway will be retained to service those lots. While landscaping and boundary fencing was not initially addressed in the subdivision application, the proponent subsequently committed to measures to enhance visual amenity and site safety/security.

 

THE PROPOSAL

 

Council approval is sought for a 4 lot subdivision of lot 4 DP 1180377 land in McDonald Lane, Canowindra.

 

Proposed Lot

Area

Land Use

101

805.5m2

Vacant land for future development

102

609m2

Existing dwelling

103

609m2

Existing dwelling

104

805.5m2

Vacant land for future development

 

Lot 4 comprises 2 existing dwellings and attached garages in a duplex arrangement. The existing dwellings were constructed as part of a medium density dwelling pursuant to DA 2012/166. The DA was originally for 6 residential units configured as 3 duplexes.

 

The developer now proposes to subdivide each existing dwelling onto separate lots and the remainder of the land will also be subdivided for future residential development. A total of four lots will be created.

 

In terms of site design, proposed lots 102 and 103 are battle axe lots with a shared driveway. As the existing dwellings share a common wall, the common boundary of both proposed lots will be set on this wall.

 

Proposed lots 101 and 104 are currently vacant and the central driveway forms the common boundary of these lots.

 

The Site

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

 

      Mapping

The subject site is identified on the LEP maps in the following manner:

 

     

Land zoning map

Land zoned R1 General Residential

Lot size map

Minimum lot size 500m2

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

No biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Not affected by riparian, watercourse or groundwater vulnerability

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned R1 General Residential by the Cabonne Local Environmental Plan 2012.  Subdivision of land is permissible within this zone, subject to Council’s development consent.

 

Objectives of the R1 General Residential zone

The proposal is not contrary to the aims of the LEP or the objectives of the R1 zone.  The development relates to and is consistent with the zone objectives which seek:-

• To provide for the housing needs of the community.

• To provide for a variety of housing types and densities.

• To enable other land uses that provide facilities or services to meet the day to day needs of residents.

 

Part 4 – Principal development Standards

Clause 4.1 Minimum subdivision lot size

4.1(3) The size of any lot resulting from a subdivision of land to which this clause applies is not to be less than the minimum lot size shown on the Lot Size Map in relation to that land.

 

Under the current Cabonne LEP 2012 minimum lot size of Lot 4 DP 1180377 is 500m2. The smallest lot to be created is 609m2. The proposed subdivision complies with the requirements of cl 4.1.

 

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

 

Part 6 – Additional local provisions

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a.   The supply of water

b.   The supply of electricity

c.   The disposal and management of sewerage

d.   Stormwater drainage, &

e.   Suitable vehicle access

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

No SEPPs apply to this development.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

No Development Control Plans apply to this land.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context & Setting

The proposed subdivision will facilitate two additional dwellings and separate the two existing dwellings. The site is surrounded by residential development on the northern, eastern and western boundaries. There is industrial zoned land on the southern boundary which contains sheds associated with the Canowindra Produce (chaff mill). 

 

The proposed subdivision is consistent with the surrounding residential area in terms of context and setting. The site does not share a common boundary with the industrial zone as McDonald Lane separates the land. This is considered to be an adequate buffer and there will be minimal chance of conflicting landuses.

 

The proposed subdivision is considered to be acceptable for the site and there will be minimal adverse impact as a result of the development proceeding.

 

Access & Traffic

Proposed lots 101 and 104 gain access via McDonald Lane. Proposed lots 102 and 103 will be created as battle axe lots with a 3.5m access leading from McDonald Lane to the attached car garage. An existing gravel driveway has been constructed along the common boundary and it is proposed to be established by a right of carriageway.

Upon inspection of Lot 4 DP 1180377 it is noted the existing access for proposed lots 102 and 103 has already been constructed to Council’s minimum standard with no further upgrade required. The applicant has requested the Council not impose that a formal access be constructed to proposed lots 101 and 104 as it is hard to determine a preferred location for the new accesses whilst it is unknown what house design will be constructed on proposed lots. This is considered to be acceptable as the land is zoned R1 – General Residential and the access can be dealt with at the time a dwelling is proposed. The proposed right of carriageway for proposed lots 102 and 103 is constructed of a high quality using compacted gravel to minimise the rising of nuisance dust. Parking for the proposed attached units on lots 102 and 103 has been addressed with a visitor parking space provide in front of each unit.

Landscaping and boundary fencing

The proponent proposes to provide landscaping along both sides of the battleaxe driveway as follows:

 

-    Within the wider section (closer to McDonald Lane) plant 4 small native trees/shrubs on each side of the driveway selecting from callistemon or banksia or similar.

 

-    Within the tapered section plant 6 narrow habit evergreen small trees/shrubs on each side selecting from Pittosporum Sunburst or Silversong or similar.

 

-    The landscaping is to be established prior to the release of the subdivision certificate.

 

A Section 88B restriction is to be imposed that requires fencing along the eastern boundary of proposed Lot 101 and the western boundary of proposed Lot 104 to be colorbond Classic Cream (or similar) to match the fencing of the existing units and have a maximum height of 1.5 metres. For a distance of 6 metres from McDonald Lane the fence is to be no higher than 1.2 metres.

Utilities

All essential urban services (water, sewer and power) have already been connected under DA 2012/166 and DA 2008/163. However additional sewer headworks charges will apply to one of the newly created lots.

All existing and proposed easements (right of access, power, stormwater, sewer and water) would need to be formalised in the way of an 88b instrument being created and attached to the final linen plan when lodge with Council for release.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development was neighbourhood notified.  No submissions were received by the close of the exhibition phase. 

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 25 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 761285

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 26 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 761286

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

 

ITEM 27 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 761287

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, Council will need to consider the guidelines in conjunction with any matters of urgency.

 

ITEM 28 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 761289

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

   


Item 7 Ordinary Meeting 28 June 2016

Item 7 - Annexure 1

 

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Resolution Passed at Association of Mining Related Councils Meeting Held 13th May 2016-- Memorandum of Understanding with NSW Minerals Council and Timeline for Completion of Voluntary Planning Agreements.

 

Moved Councillor John Martin, Singleton Council Seconded Councillor Chris Connor, Wollongong City Council

 

29/2016 The member councils be asked to advise the Association by no later than 22nd July 2016 of their acceptance or, rejection of these documents.

 

Carried 

 

Background

 

In November 2015, The Association resolved to enter discussions with the NSW Minerals Council to see if there were opportunities to develop a closer working relationship on behalf of members of both organisations particularly in relation to Voluntary Planning Agreements (VPAS) and related contribution methodology. VPAS for some member councils in past years had become expensive and time consuming matters. 

 

The Association approached the discussions by the appointment in November 2015 of a small advisory Panel with two Councillors and two General Managers as members. This Panel has now been increased to three Councillors and two General Managers. All meetings with the NSW Minerals Council are chaired by an independent Association member council delegate. The Association in November 2015 also appointed a consultant to assist the Panel in its negotiations. He is Mr Warwick Giblin, Managing Director, OZ Environmental Pty Ltd who has considerable experience in assisting Councils with their VPA negotiations with mining companies. The consultancy is being paid for from the Association’s cash reserves built up over past years and set aside for projects such as the VPA negotiations.

 

Between November 2015 and May 2016, the Panel has been able to debate and negotiate a draft Memorandum of Understanding with the NSW Minerals Council to a point where the Association has resolved it is ready for signing by both organisations.

 

 

 

 

Another outcome has been the Panel’s successful negotiations with the NSW Minerals Council of a Time Line document which sets out an acceptable

framework and methodology for the negotiation of a VPA. The Association has also resolved to accept this document as a fair and reasonable solution to past problems with negotiations on this important local issue.

 

The negotiation process with the NSW Minerals Council is ongoing for the time being, with the need for an acceptable model for contributions to local social and physical infrastructure particularly roads. This matter will take some time. In the meantime, The Association wishes to gain member Council’s support to sign the Memorandum of Understanding and approval of the time line. The Association by resolving to accept both documents believes the agreements contained therein are in the best interests of member councils and the adopted processes will assist with future VPA negotiations.

 

As per a resolution at the recent meeting of the Association (13th May 2016) it is the intention of the Association to authorise the Chairperson to sign the Memorandum of understanding if there is positive agreement in returned responses (in writing)  by a majority of member councils (50% plus one).

 

The Association trusts your Council will be supportive of the actions taken so far to assist member councils with this important matter.

 

 

 


Item 19 Ordinary Meeting 28 June 2016

Item 19 - Annexure 1

 

PDF Creator


Item 24 Ordinary Meeting 28 June 2016

Item 24 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.   DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref: DA 2016/134 Peter Basha Planning & Development, Ref 12031DA, Sheets 1 to 3, dated 23/3/2016) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

2.   APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

SUBDIVISION CERTIFICATE

 

 

3.   LOT DESIGN AND PURPOSE

 

Objective

 

To ensure the subdivision proceeds in accordance with Council’s consent and that the purpose of the newly created Lots are clarified in the context of the Cabonne Local Environmental Plan 2012.

 

Performance

 

(a)  Surveying of the subject land will generally be in accordance with the attached draft plan of survey.

 

(b)  Proposed Lots 101, 102, 103 & 104 have been approved for subdivision under Clause 4.1 of the Cabonne Local Environmental Plan 2012.

 

 


 

4.   REGISTRATION OF PLAN OF SUBDIVISION

 

Objective

 

To ensure compliance with Section 109C(1)(d) of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

An application for a Subdivision Certificate is to include five (5) copies of an original Plan of Subdivision prepared by a Registered Surveyor to be lodged at the Land Titles Office.

 

 

5.   SEWERAGE HEADWORKS LEVY (Canowindra)

 

Objective

 

To ensure each property owner makes an equitable contribution to the cost of sewerage capital works.

 

Performance

 

The applicant is required to pay a Sewerage Headworks levy for the proposed development in accordance with Council’s Fees and Charges. The levy for the year 2015/2016 is $5,650.00. These charges may increase from July 2016.

 

The Sewerage Headworks levy is to be paid prior to any Subdivision Certificate being issued for the development.

 

 

6.   ACCESS

 

Objective

 

To provide legal access to the Lots 102 and 103.

 

Performance

 

Submitted Engineering plans / s.88b Instrument to make satisfactory provision for the following in respect of the proposed right of way.

 

i.          Provision of a minimum maintenance all-weather carriageway surface.

ii.          Provision for on-going management/maintenance of the carriageway including clear details of obligations/responsibilities of the affected parties.

iii.         Provision for adequate width and turning facilities for likely vehicle traffic including all likely service and emergency vehicles.

iv.        Effective (legal) provision for access by all emergency and other essential service organisations over the private carriageway.

 

Full details to the satisfaction of the Certifying Authority, including draft s88b instrument and plans / specifications to be provided BEFORE THE ISSUE OF A CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

 

Approved 88b instrument to be provided WITH THE APPLICATION FOR THE SUBDIVISION CERTIFICATE.

 

 

7.   RIGHTS OF CARRIAGEWAY AND EASEMENTS

 

Objective

 

To provide for the creation of carriageway and easements.

 

Performance

 

The creation of reciprocal rights of carriageway and easement for the services over the access corridor serving proposed lots 102 and 103. Provision is to be made for the ongoing management/maintenance of the carriageway including clear details of the responsibilities of all affected parties, including mechanism for the resolution of conflicts between affected parties.  Details to be provided to Council for approval of the Director of Environmental Services nominee BEFORE THE ISSUE OF THE SUBDIVISION CERTIFICATE.

 

8.   LANDSCAPING

 

Objective

To ensure adequate visual amenity.

 

Performance

 

Landscaping along both sides of the battleaxe driveway is to be as follows:

 

-    Within the wider section (closer to McDonald Lane) a minimum of four (4) small native trees/shrubs on each side of the driveway selecting from callistemon or banksia or similar.

 

-    Within the tapered section a minimum of six (6) narrow habit evergreen small trees/shrubs on each side selecting from Pittosporum Sunburst or Silversong or similar.

 

-    The above landscaping plants are to be established prior to the release of the subdivision certificate.

 

 

9.   FENCING

 

Objective

 

To ensure adequate visual amenity and residential site safety and security.

 

Performance

 

A Section 88B restriction is to be created requiring that the fencing along the eastern boundary of proposed Lot 101 and the western boundary of proposed Lot 104 be colorbond Classic Cream (or similar) to match the fencing of the existing units, and that this boundary fencing has a maximum height of 1.5 metres, however for a distance of 6 metres from McDonald Lane the fence is to be no higher than 1.2 metres.

 

 

10. COMPLIANCE WITH CONDITIONS OF CONSENT

Objective

 

To ensure the development proceeds in the manner as determined by Council.

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to issue of a subdivision certificate.

 

 

11. IMPACT ON RATES

 

Note:

Please note that after subdivision has occurred, this land will not be rated the same as it has previously been rated. Each block created will attract its own general rate, water and sewerage rate, if appropriate, either connected or unconnected and waste management charge.

 

Under special circumstances, however, the Valuer General may amalgamate the newly created blocks for rating purposes but YOU must apply to the Department to do so.

 

The ACTUAL rate to be charged cannot be determined until the Valuer General has separately valued each new parcel of land, but an ESTIMATE of rating may be obtained by contacting Council’s Rates Department on (02) 63 923200.

 

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 June, 2016

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    2

ITEM 4      COMMUNITY FACILITATION FUND................................................. 3

ITEM 5      CENTROC BOARD MEETING............................................................ 4

ITEM 6      STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES.............. 5

ITEM 7      CABONNE / BLAYNEY / FAMILY DAY CARE AND AFTER SCHOOL CARE SERVICES............................................................................................... 7

ITEM 8      ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................... 8

ITEM 9      LETTER OF APPRECIATION - CANOWINDRA MEMORIAL PARK  13

ITEM 10    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   14

ITEM 11    REGIONAL WATER SECURITY PROJECT UPDATE................. 14

ITEM 12    SUSTAINABLE COLLECTIONS MUSEUM PROGRAM REVIEW FOR 2015/16 16

ITEM 13    HERITAGE ADVISOR'S REPORTS................................................. 17

ITEM 14    NETWASTE REGIONAL LITTER PLAN......................................... 18

ITEM 15    MINUTES OF THE CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE COMMITTEE MEETING..................................................................... 20

ITEM 16    MINUTES OF THE ASSOCIATION OF MINING RELATED COUNCIL MEETING................................................................................................................. 21

ITEM 17    DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2016   22

ITEM 18    DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2016 23

ITEM 19    MEDIAN PROCESSING TIMES 2016.............................................. 25

ITEM 20    BURIAL STATISTICS......................................................................... 26  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph 31 May 2016............................................ 28

ANNEXURE 2.1    Investment Report May 2016................................... 29

ANNEXURE 3.1    Council................................................................................ 31

ANNEXURE 3.2    Traffic Light Report Summary............................. 91

ANNEXURE 5.1    230516_Centroc Mayoral Board Report........ 92

ANNEXURE 8.1    STDG Minutes 12 April 2016..................................... 100

ANNEXURE 9.1    Cullane David - Letter of Appreciation for Public Address System at Memorial Park...................................... 110

ANNEXURE 10.1  Eng Tech Serv Projects......................................... 111

ANNEXURE 12.1  Progress report on the Sustainable Collections Project - Orange Blayney and Cabonne ~ June 2016 124

ANNEXURE 13.1  Heritage Advisor's Report December 2015. 128

ANNEXURE 13.2  Heritage Advisor's Report - February 2016 151

ANNEXURE 13.3  Heritage Advisor's Report March 2016......... 188

ANNEXURE 13.4  Heritage Advisor's Report April 2016............ 203

ANNEXURE 13.5  Heritage Advisor's Report May 2016............... 227

ANNEXURE 13.6  Heritage Advisor's Report June 2016............. 237

ANNEXURE 14.1  NetWaste 12-month Litter Implementation Plan Draft 2 256

ANNEXURE 15.1  CVO Community Consultative Committee - 8 February 2016                                                                                                  288

ANNEXURE 15.2  CVO Community Consultative Committee - 9 May 2016 Meeting ............................................................................. 307

ANNEXURE 16.1  Ordinary  Meeting AMRC - 19th February 2016 328

ANNEXURE 16.2  Ordinary  Meeting AMRC - 13th May 2016........ 341 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph 31 May 2016    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 763257

 

Senior Rates Officer's REPORT

 

Rate Collection Summary to 31 May 2016 is attached for Council’s information.  The percentage collected is 91.93%, which is comparable to the figure for previous years.

 

The fourth instalment has passed due date of 31 May 2016 and reminder notices issued for those assessments with an outstanding balance.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investment Report May 2016    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 762259

 

Senior Accounting Officer's REPORT

 

Council’s investments as at 31 May 2016 stand at a total of $44,835,579.

 

Council’s average interest rate for the month was 2.77%.  The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate dropped to a  record low of 1.75% for the month of May.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.98%.

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for May 2016 is attached for Council’s information.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Traffic Light Report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 763367

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

 

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation.

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 759098

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

The table below outlines the allocation of funds in May 2016.

 

Project

Amount

Payee

Nashdale/Lidster Public Hall – rain water tank and stove (as per resolution of March 2016 Council meeting).

$4,500

Nashdale/Lidster Public Hall Committee

Repairs and replacement of picnic tables and seats at Molong Recreation Ground.

$3,000

Molong Advancement Group

Replacement of stove at Borenore CWA Hall.

$2,559

Borenore CWA

Fossil Storage Shed – payment of DA fees.

$1,909

Cabonne Council

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 5 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 12 May 2016.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1.  230516_Centroc Mayoral Board Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015-2016 - 760540

 

General Manager's REPORT

 

The Mayor & General Manager attended the Centroc Board meeting held at Parliament House Macquarie Street on 12 May 2016.

 

Due to the Cabinet meeting on the Local Government amalgamations in the morning and the official announcement by the Premier at 12.30pm, some Ministers were unable to address the Board. Apologies were received from The Hon Paul Toole, Minister for Local Government, The Hon Robert Stokes, Minister for Planning and The Hon Mr John Barilaro, Minister for Regional Development.

 

The following Ministers address the Board.

 

·    The Hon Jillian Skinner, Minister for Health;

·    Senior advisors to the The Hon Duncan Gay, Minister for Roads, Maritime and Freight, Mr Andrew Huckel and Ms Emma Higginson;

·    The Hon Andrew Constance, Minister for Transport and Infrastructure;

·    The Hon Niall Blair, Minister for Lands and Water and Primary Industries; and

·    Executive Director of Planning and Design, to the Hon Robert Stokes, Minister for Planning, Mr Halvard Dalheim.

 

Matters discussed at the meeting include:

 

·    Water Security & Infrastructure;

·    Transport Infrastructure;

·    Health;

·    Regional Development;

·    Planning.

 

Minutes of the Board meeting and the Mayoral Board report are attached for Councillors’ information.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 6 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

 

Reason For Report

To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 764143

 

General Manager's REPORT

 

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

 

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

 

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

 

1.   Road program

Refer to Engineering and Technical Services update report.

 

2.   Molong quarry

Earth Plant Hire P/L were the successful tenderer in the lease of the Molong Limestone Quarry and contract documentation is being drawn by council’s solicitors.  

 

3.   Canowindra Retirement Village

Draft Housing Review and Site Analysis received and returned to consultant with comments. Final report anticipated to be available for the July meeting.

 

4.   Molong Library and Visitor Information Centre

Refer to report in business paper

 

5.   Yeoval & Cumnock Sewerage Scheme

Refer to Engineering and Technical Services update report.

 

6.   Asset Management Plans

Asset Management plans to be approved at this council meeting. 

 

7.   Review of asset holdings

Compiling council’s asset data and looking at what to dispose of.

 

8.   Multi-purpose sport facility

Tender for Design and Construction has been advertised and closes 22 June 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 7 - CABONNE / BLAYNEY / FAMILY DAY CARE AND AFTER SCHOOL CARE SERVICES

REPORT IN BRIEF

 

Reason For Report

To update Council on the operation of family day care and after school care services

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.1.1.b. Implement the Family Day Care program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 760733

 

Community Services Manager's REPORT

 

The Cabonne / Blayney Family Day Care Service has consolidated its financial position over the past financial year and is expected to finish the year with a significant operational surplus. An increase in educator numbers to 26 contributed to this result as did savings in staff costs. The service experienced significant staff changes over the past twelve months and is operating with a strong and enthusiastic team led by Mrs Sharnie Duncan who was appointed in March 2016.

 

Family Day Care is a home based child care service that is primarily provided across Cabonne Blayney and Orange LGAs. It provides employment for the 26 home based educators and enables many women with young children to re-join the workforce. 

 

The challenge ahead for the service will be to retain and expand the number of educators within a context of increased competition from other family day care and long day care services. Educators with the service are working towards their Certificate III in Children’s Services and many participated in some in-service training provided by the coordination unit on the 18 June 2016.

 

After School Care Services have been provided at Mullion Creek, and at Millthorpe and Blayney through the strategic alliance. Blayney Shire Council has contributed to the costs of running the service. It appears the services will meet their running costs through grant funding and user fees which were increased in late 2015. During 2015 each after school care services was assessed and met all of the requirements of the seven quality areas of the National Quality Framework.

 

Some advice has been provided to Manildra Public School in investigating the possibility of establishing an after school hours care service there.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

1.  STDG Minutes 12 April 2016    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 762096

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Activities undertaken by the Acting Economic Development Manager and Promotions and Tourism Officer are listed here:

 

Projects and Programs

 

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

 

CCTAC’s bi-monthly meeting is scheduled for 28 June 2016.

 

Wine of the Month

TP Action 3.1.2

 

The Wine of the Month for June is Zinga Family Wines – Chadonnay 2013.

 

The Zinga Family Wines vineyard is located 6 kms west of Orange on the Old Forbes Rd. The vineyard producers a select range of ‘cool climate’ wines and they are proud to provide a number of award winning wines.

 

The Zinga Chardonnay 2013 received a Bronze Medal at the Orange Wine Show 2014. 

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne ‘What’s On’ Newsletter promoted 18 events and activities in the month of June, including the Taste Canowindra music and dinner nights, a number of village markets, the Great Gatsby Gala Ball at Canowindra along with the regular Amusu Theatre Sunday matinees.

 

The Cabonne ‘What’s On’ newsletter is distributed widely via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

Month

Activity

2013

2014

2015

2016

January

Visits

Statistic now not available

6,121

8,971

10,457

Hits

Statistic now not available

83,274

123,475

 

 

February

Visits

Statistic now not available

5,146

7,813

7846

Hits

59826

88,736

73,042

 

 

March

Visits

Statistic now not available

6,269

7,937

6,259

Hits

95,799

80,202

113,645

 

 

April

Visits

Statistic now not available

7,482

8,313

7,132

Hits

94,981

88,480

100,572

 

 

May

Visits

5,297

7,547

7,293

6,567

Hits

60,107

97,692

91,554

105,668

 

 

June

Visits

5,101

9,809

6,757

 

Hits

45,229

110,648

96,266

 

 

 

July

Visits

6,768

19,889

7,489

 

Hits

52,442

73,814

109,530

 

 

 

August

Visits

2,804

17,534

7,889

 

Hits

79,532

104,150

129,623

 

 

 

 

September

Visits

5,987

14,010

7,024

 

Hits

74,746

90,361

84,260

 

 

 

 

October

Visits

6,241

10,900

7,933

 

Hits

81,869

69,518

139,823

 

 

 

November

Visits

5,764

9,812

7887

 

Hits

70,612

103,591

124,306

 

 

 

 December

Visits

5,950

10,015

7,211

 

Hits

69,626

96,778

109,865

 

 

 

 

Total Visits

43,912

124,534

 92,517

38,261

Total Hits

534,163

997,158

1,137,183

639,877

 

Plus Page views are 79,211

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine – monthly

b.   IMAG on the webpage

c.   The Wanderer Magazine

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism’s held its Tourism Managers meeting in Bathurst on 1 June 2016. Local Government tourism managers from Bathurst, Cowra, Mudgee, Forbes, Orange, and Cabonne were represented. Topics included an update on the Unearth Campaign, Destination NSW issues and the appointment of a replacement Central NSW Tourism Executive Officer.

 

A valuable presentation was delivered by Richard Bunting, Realview Digital covering Partica and new platform for mobile and tablets that publishes tourist brochures and magazine PDFs. He feels this platform has the potential to drive distribution and reduce printing costs.

 

Patrica works by stripping the PDF copy and content out which is then uploaded in the Patrica program ready for web based machines. 

 

Upcoming Events

 

Upcoming events in the Cabonne LGA include:

 

a.   Wool Harvesting Expo 25-28 August 2016

b.   AMSAG Motor Vehicle Rally 27 August 2016

c.   Wool Harvest Expo 25-28 August 2016

d.   Cudal Show 11 September 2016

e.   Eugowra Show 16-17 September 2016

f.    Molong Show 18 September 2016

g.   Taste Orange@Martin Place Sydney 22-23 September 2016

h.   Canowindra – The Artful 8 Art Show 10-20 October 2016

i.    Orange Wine Festival 14-30 October 2016

j.    Australian National Field Days 20– 22 October 2016

k.   Canowindra – Baroquefest Musical Festival October 2016

l.    Taste Orange@Wahronga 25 October 2016

m.  Canowindra Light the Night – Leukaemia Foundation 5 November 2016

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team has administered the following enquires and/or met with:

 

a.          Age of Fishes Museum – ongoing support.

b.          Yeoval Showground - assistance with administration of grant      funding.

c.          Cycling NSW - NSW Masters Championships Road race setting the date for 2017.

d.          Bicycle Network – Setting the date for 2017

e.          Central NSW Tourism

f.           Brand Orange

g.          Campervan & Motorhome Club of Australia –RV Friendly Towns

h.          Canowindra RSL Sub Branch – Grant

i.           Canowindra Arts Group

j.           Canowindra Sportshear & Shearing Industry

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   Brand Orange

b.   Orange City Council

c.   Blayney Council

d.   Orange Wine Region

e.   BEC Orange

f.    Business Chamber - Canowindra

g.   Caravanning & Motorhome Association

h.   Age of Fishes Museum

i.    Central NSW Tourism

j.    AMSAG Motor Vehicle Rally event in Cabonne & Forbes

 

Canowindra RV Friendly Town Status

 

Signs signifying Canowindra’s status as an RV friendly town, are ready to be installed. Canowindra Showground is the designated free overnight site.

 

Cabonne Villages Marketing Campaign 2016

 

The marketing campaign promoting the 12 village areas of Cabonne started on 29 May 2016, with 30-second television advertisements titled Discover the Riches Take a Day, a Week – or a Lifetime which went to air on the Prime, WIN and Southern Cross Ten networks.

 

On 5 June 2016, 15-second advertisements were aired for each village. There are 11 individual 15-second ads.

 

The television advertising is being supported by a dedicated website www.discovertheriches.com.au and social media, including a Facebook page.

 

The website includes detailed information on each village and tabs for events in the Shire, the history of the towns and individual stories of residents, as well as a three-minute promotional video which was viewed by more than 11,000 people in the first few days.

 

The analytics of the digital marking component of the campaign as of 6 June 2016 were:

 

Date

Lifetime Total Likes

Engaged Users

Total Reach

Impressions

Video Views

Page Views

Users

As at 26/05/2016

                          515

                   2,121

           36,519

                    66,209

          5,000

                     3,804

               688

As at 28/05/2016

                          544

                   2,446

           41,472

                    74,810

         12,754

                     4,242

               798

As at 03/06/2016

                          577

                   2,944

           48,332

                    88,110

         14,959

                     5,241

               978

As at 06/06/2016

                          615

                   3,503

           56,762

                   103,344

         16,497

                     5,663

             1,031

 

Community feedback has been positive with overall comments stating that they are impressed with the marketing campaign, its quality of images, the key message and with the key message all working towards creating a positive interest in the area.

 

Cabonne Postcard Project

 

Council’s Promotions and Tourism Officer is working with Blayney Council and Orange City Councils on a village postcard project to update and produce postcards for the villages.

 

Although it may be seen as an “old” marketing tool, Visitor Information Centres have reported there is still a strong demand for this product.

 

Cabonne Council will be aiming to produce one postcard for each village.     

 

Daroo Business Awards 4 November 2016

EDS Objective 11.2

 

Nominations for businesses to be included in the 2016 Daroo Business Awards close on 30 June 2016. Residents, customers and clients will then be asked to vote for finalists in 13 of the 16 categories. Three other categories, including the best Business in Cabonne, are decided by a judging panel.

 

The awards will be presented at a dinner at Cumnock Showground on Friday 4 November 2016.

 

The Daroo committee met on 14 June 2016 and the next meeting is scheduled for 12 July 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines

 

ITEM 9 - LETTER OF APPRECIATION - CANOWINDRA MEMORIAL PARK

REPORT IN BRIEF

 

Reason For Report

To inform Council of a letter of appreciation for the provision of a sound system at Canowindra Memorial Park

Policy Implications

Nil

Budget Implications

$2,462.45

IPR Linkage

3.3.3.c. Maintain parks and gardens to safe operational standards

Annexures

1.  Cullane David - Letter of Appreciation for Public Address System at Memorial Park    

File Number

\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\CANOWINDRA MEMORIAL PARK CANOWINDRA - 763491

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Council has received a letter of appreciation from Mr David Cullane OAM, of Canowindra, thanking it for its assistance in funding the installation of a permanent public address sound system in Memorial Park, Canowindra.

 

Mr Cullane requested Council’s assistance to provide a better sound system for Anzac Day ceremonies and other events.

 

The work, which cost $2,462.45, was financed through the Community Facilitation Fund and was completed before Anzac Day 2016. The secure system includes speakers strategically placed on a pole to ensure the sound is distributed evenly across the park.

 

Mr Cullane was very happy with the way it worked on Anzac Day.

 

Council’s Economic Development staff is working with Mr Cullane on a grant application to obtain funding for the construction a memorial wall in the park, commemorating Canowindra’s fallen service men and women.

 

Staff is also trying to identify suitable grant programs to fund the installation of up-lighting at the base of trees in the park.

 

 

ITEM 10 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Eng Tech Serv Projects    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 763469

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This matter is for noting only.

 

 

ITEM 11 - REGIONAL WATER SECURITY PROJECT UPDATE

REPORT IN BRIEF

 

Reason For Report

To update council on the regional water project

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.1.a. Implement and amend best practice for water supply within Cabonne water operations

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 763470

 

Acting Director of Engineering & Technical Services' REPORT

 

1. Works Completed

Orange to Molong Creek Dam Pipeline:

The price for the potable water pipeline connecting Orange to Molong Dam and Molong High Level Reservoir has been accepted in principal by Cabonne Council based on a price of water from Orange City Council of $1.94/kL and impact to the typical residential bill (TRB) of $104 per assessment.

Orange City Council have been requested to formalise the agreement for water pricing including new access to landholders along the route, with their Councillors.

The Geotechnical Study and Environmental Assessment for the potable pipeline between Orange (Ammerdown) and Molong Dam and the Molong High Level Reservoir has commenced.

An option to equip a new Bore at Molong Depot and shandy the bore water with Molong dam water pipeline has been suggested as a cheaper alternative for consideration.

Molong to Cumnock & Yeoval Pipeline

The pipeline from Molong to Cumnock / Yeoval is for full potable supply allowing for peak flows of 10 L/s.  The environmental assessment has been completed and is posted on Council website for public display.

The detail design tender process is complete.

2. Budget

-    Actuals Year to Date $187,838.62

-    Total Expenditure (incl. Committed) Year to Date $592,716.56.

-    Current FY15/16 Budget forecast $1,316,873

-    FY16-17 Budget forecast $15,524,028

3. Design

-    MWH Consultants have been recommended as the consultants and designers for the Molong to Cumnock and Yeoval Pipeline

-    Condition assessment report for Cumnock and Yeoval town reticulation system is in progress

-    Detail design for the Molong to Cumnock and Yeoval Pipeline is planned to commence in June

-    Detail survey for the Molong to Cumnock and Yeoval Pipeline is in progress

-    Geotechnical study for the Molong to Cumnock and Yeoval Pipeline is due for completion this month.

4. Schedule for next quarter:

-    No change

5. Identified Issues

-    Orange City Council are yet to approve the price of $1.94/kL for ‘top up’ water

-    The Central Tablelands Regional Advisory Committee are yet to discuss the potable water pipeline pricing proposals

-    The changes to Deed for funding is to be approved by INSW and a new Deed formulated, which may delay the project.

-    Agreement should be sought from INSW for any surplus funds, to be used for the Molong to Cumnock and Yeoval pipeline potentially offsetting Council’s contribution to the project.

6. Community Engagement

-    Landholders are continually being updated with project information.

7. Project Team Members

-    The Cabonne Council Pipeline Project Team includes Leonard Grout (Pipeline Project Manager), Nyssa Smith (Customer Service Officer), Mike Ryan (Acting Director of Engineering & Technical Services), Jacob Evans (GIS Officer), Tony Dwyer (Water & Sewer Supervisor) Dale Jones (Communication & Media) and Warwick Doulman (Environmental Officer).

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 12 - SUSTAINABLE COLLECTIONS MUSEUM PROGRAM REVIEW FOR 2015/16

REPORT IN BRIEF

 

Reason For Report

To inform council of the progress of this tri-council partnership program

Policy Implications

Nil

Budget Implications

Request for continued annual funding of $15,000

IPR Linkage

4.2.1.c. Participate in regional museum program and sustainable collections program

Annexures

1.  Progress report on the Sustainable Collections Project - Orange Blayney and Cabonne ~ June 2016    

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\MUSEUM AND GALLERIES MANAGEMENT\SUSTAINABLE COLLECTIONS PROJECT - 763287

 

Director of Environmental Services' REPORT

 

Council has received the attached annual report from Orange City Council reviewing the activities of the Sustainable Collections Program during the financial year of 2015/2016. The information is provided for the information of council.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 13 - HERITAGE ADVISOR'S REPORTS

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with a copy of the Heritage Advisor's reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b. Facilitate heritage advisory service

Annexures

1.  Heritage Advisor's Report December 2015

2.  Heritage Advisor's Report - February 2016

3.  Heritage Advisor's Report March 2016

4.  Heritage Advisor's Report April 2016

5.  Heritage Advisor's Report May 2016

6.  Heritage Advisor's Report June 2016    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 763440

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for December 2015, February, March, April, May & June 2016 are attached for the information of the council.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 14 - NETWASTE REGIONAL LITTER PLAN

REPORT IN BRIEF

 

Reason For Report

For the information of Council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.3.1.h. Identify and participate in appropriate waste reduction campaigns

Annexures

1.  NetWaste 12-month Litter Implementation Plan Draft 2    

File Number

\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\CAMPAIGNS\NETWASTE - 760054

 

Senior Environmental Services Officer's REPORT

 

Executive Summary:

Council’s Senior Environmental Officer has been working with NetWaste and the other eight participating Councils to develop a Regional Litter Plan and Regional Litter Implementation Plan. The Environmental Protection Agency (EPA) has developed the Litter – Regional Implementation Program (L-RIP) to help Regional Waste Groups to develop Regional Litter Plans.

 

NetWaste was awarded $20,000 under Stage 1 of the EPA’s L-RIP Program to prepare a Regional Litter Plan and 12-month Litter Implementation Plan.

 

NetWaste now requires each participating Council to sign off on the Regional Litter Plan, which will allow the project to progress to the next stage of implementing pilot projects across the region.

Report:

Plan development and funding

NetWaste is the Regional Waste Group for western NSW that provides collaborative approaches to waste and resource management, with 27 member Councils from stretching from the Blue Mountains to Broken Hill in NSW, covering almost 40% of the state.

 

Funding for Regional Litter plans has been provided at a state level through the provision of $465.7 million through the Waste Less Recycle More initiative to achieve litter reduction goals. EPA developed the Litter – Regional Implementation Program (L-RIP) under the Waste Less Recycle More initiative to assist Regional Waste groups to develop Regional Litter Plans, and then jointly fund the delivery of litter implementation plans in 2016-17.

 

NetWaste received $20,000 under Stage 1 of the EPA L-RIP program to prepare the Regional Litter Plan and 12 month Implementation Plan.

 

Plan development was coordinated by NetWaste’s Environmental Learning Advisor, and consultant Impact Environmental. Nine member Councils have actively participated in the development of the plan, including Broken Hill.

 

Data Collection and Results

A regional litter profile and identification of litter challenges was developed through a variety of data sources:

·    Current litter practices

·    Staff surveys – including current service and demand gaps

·    Community Group Surveys

·    Partnership Programs e.g. Tidy Towns

·    Community complaints

·    Litter Policies and Strategies

·    Cost Data

 

All nine participating Council’s engage in litter management practices across the Four Integrated Behaviour Change Strategies in varying capacity. The four areas are:

1.   Education and Awareness

2.   Infrastructure

3.   Regulation and Enforcement

4.   Evaluation and Monitoring

 

Prevention and reduction of litter in the majority of Councils is more about management through the provision of infrastructure in hotspots and the continual removal of litter manually or mechanically. This is not through complacence or lack of wanting, it is due to lack of long term resourcing and prioritising.

 

The community and staff surveys identified litter sites, litter types and the litterer. Recreational areas, followed by roadsides were identified as the most littered sites. Recreational areas include parks, lookouts, sports ovals, rest areas, riparian areas. Roadsides are heavily used such as highways or main roads in and out of towns. The most prevalent litter types identified were drink containers followed by plastic and takeaway containers. The litterer was difficult to identify in regard to age, gender etc., however based on witness reports in the surveys road users who go to quick service outlet, recreational area users, people driving with unsecured loads are as specific as the data would allow.

 

Regional Litter Challenges

Based on the findings of the Regional Litter Profile, the participating Council’s identified the following litter challenges:

·    Reducing recreational area and roadside litter

·    Reducing drink and takeaway container litter

·    Changing road and recreational area users litter behaviour

·    Improving access and availability of litter volume and cost data

·    Engage more councils within the region to participate in the litter plan and implementation plan

·    Increasing regional resources will reduce staff time, costs, and help to facilitate long term community behaviour change

·    Engaging community

 

Litter Objectives, Targets and Priority Projects

The litter working team (participants) developed litter objectives and targets in response to the region’s litter priorities and to contribute to the NSW Premier’s priority to reduce litter volume by 40% by 2020.

 

The proposal is to run pilot projects in the first year of implementation which will commence July 2016. The Litter plan identifies a range of project options for each Council to choose from. Each project identifies the objectives and targets to be met.

 

An example is:

Project: Recreational Areas – Don’t rubbish our recreational areas

Objective:  Reduce the volume of takeaway and drink containers being littered at high volume/use parks with infrastructure, lookouts, and riparian areas across the region.

Target: 10% reduction in the volume of takeaway and drink containers in the first year and a further 10% each year until 2020 across participating Councils.

Further projects and their objectives are in the attached Regional Litter Plan for your information.

 

The Regional Litter Implementation Plan that is currently being developed, will detail how the projects will be implemented. The projects will be set up to promote community involvement and look at a range of activities and methods to target litter challenges.

 

Participation in this project will provide positive action toward litter issues in Cabonne, and advantage can be taken of learning from each of the pilot projects that will help identify activities that achieve the best results for our region.

 

Each participating Council is required to sign off on the Regional Litter Plan, which will then be submitted to the NSW EPA for final approval. Following the final approval, the pilot projects will be able to commence by July 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 15 - MINUTES OF THE CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with the minutes of the Cadia Valley Operations Community Consultative Committee meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5.1.h - Participate in Cadia community consultative committee

Annexures

1.  CVO Community Consultative Committee - 8 February 2016  

2.  CVO Community Consultative Committee - 9 May 2016 Meeting     

File Number

\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\MEETINGS and COMMITTEES\CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE - STEERING COMMITTEE - 763425

 

Director of Environmental Services' REPORT

 

The minutes of the Cadia Valley Operations Community Consultative Committee for the meetings held on 8 February and draft Minutes 9 May 2016 are attached for the Council’s information.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 16 - MINUTES OF THE ASSOCIATION OF MINING RELATED COUNCIL MEETING

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with the minutes of the Association of Mining Related Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.f. Participate in relevant reference groups and meetings

Annexures

1.  Ordinary  Meeting AMRC - 19th February 2016

2.  Ordinary  Meeting AMRC - 13th May 2016    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\ASSOCIATION OF MINING RELATED COUNCILS - 763433

 

Director of Environmental Services' REPORT

 

The minutes of the Association of Mining Related Council meetings held on 19 February and draft Minutes 13 May 2016 are attached for the Council’s information.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 17 - DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2016

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 762899

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/5/2016 to 31/5/2016 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 8

$-----

Modification to Dwelling & Detached Shed

$-----

Boundary Adjustment (2 Lots)

$-----

2 Lot Subdivision

$-----

Modification - 6 Lot Subdivision

$-----

Subdivision – 2 Lots

$-----

Modification to Shed

$-----

Modification

$272,000.00

Toilet Block/Café Seating Area

$90,000.00

Dwelling with Attached Garage

$500,000.00

Subdivision & Dwelling

$280,000.00

Storage Shed

$18,500.00

Carport

$2,500.00

Dwelling

$300,000.00

Re Roofing Dwelling

$30,000.00

Dwelling & Attached Garage

$380,000.00

Intensive Plant Agriculture

$925,000.00

Rainwater Tank

$3,000.00

Shed & Horse Complex

$42,200.00

Dual Occupancy (Transportable)

$162,990.00

Dual Occupancy & Demolition of existing

$1,250,000.00

Shed & Awning

$19,950.00

Packing Shed

$250,000.00

Shed with Bathroom

$20,000.00

TOTAL: 31

$4,546,140.00

 


 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

In Ground Swimming Pool

$43,215.00

Replace Existing Roof

$15,000.00

TOTAL: 2

$58,215.00

 

GRAND TOTAL: 33

$4,604,355.00

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 18 - DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2016

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 762901

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/5/2016 to 31/5/2016 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

 

TYPE

ESTIMATED VALUE

S68 Only x 6

$ -----

Modification

$ -----

Modification to Dwelling & Detached Shed

$ -----

2 Lot Subdivision

$ -----

Change of Use

$ -----

3 Lot Industrial Subdivision

$ -----

2 Lot Subdivision

$ -----

Modification to Shed

$ -----

Alterations & Additions

$50,000.00

Shed

$30,000.00

Shed

$40,000.00

Shed

$17,000.00

Shed

$26,000.00

Dwelling/Septic/Flagpole

$250,000.00

Shed

$9,500.00

Change of Use – Long Day Care Centre

$190,000.00

Dwelling & Shed

$180,000.00

Shed

$5,168.00

Carport

$2,500.00

Modification to Dwelling

$272,000.00

Upgrading Existing Facility – Hockey Field

$900,000.00

Storage Shed

$18,500.00

Addition to Existing Rural Fire Station

$40,000.00

Alterations & Additions

$10,800.00

TOTAL: 29

$2,041,468.00


SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

In Ground Swimming Pool

$43,215.00

TOTAL: 1

$43,215.00

 

GRAND TOTAL: 30

$2,084,683.00

 

Previous Month: 11

$896,750.00

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 19 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 762910

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of May:

 

YEAR

MEDIAN ACTUAL DAYS

2011

24.50

2012

33

2013

21

2014

28

2015

45

 

Summary of median Application Processing Times for 2016:

 

MONTH

MEDIAN ACTUAL DAYS

January

22

February

45

March

30

April

14.5

May

41

June

 

July

 

August

 

September

 

October

 

November

 

December

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 20 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 762911

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

 

July

7

August

4

September

7

October

4

November

3

December

3

January

6

February

7

March

7

April

6

May

4

June

 

Total

58

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

  


Item 1 Ordinary Meeting 28 June 2016

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Item 3 Ordinary Meeting 28 June 2016

Item 3 - Annexure 2

 

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Item 5 Ordinary Meeting 28 June 2016

Item 5 - Annexure 1

 

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Item 8 Ordinary Meeting 28 June 2016

Item 8 - Annexure 1

 

MINUTES OF THE SMALL TOWNS DEVELOPMENT COMMITTEE MEETING HELD AT THE MOLONG COUNCIL CHAMBERS ON TUESDAY 12 APRIL 2016 COMMENCING AT 7PM

 

Present:         Alf Cantrell (Yeoval), Don Bruce (Cumnock), Glenda Gibson (Manildra), Lindy Crossley (Mullion Creek), Dale Jones Cabonne Council Acting Economic Development Manager

 

Apologies:     Marion Gosper (Cudal), Kerry Connelly (Molong),

 

 

ITEM 1            CALL FOR AN ACTING CHAIRPERSON

 

Motion:

 

That Don Bruce chairs the meeting.

 

Moved: A Cantrell                          Second: G. Gibson                        Carried

 

 

ITEM 2            WELCOME

 

D Bruce welcomed all to the meeting.

 

 

ITEM 3                APOLOGIES

 

Motion:

 

That the apologies be accepted.

 

Moved: A Cantrell                          Second: G Gibson                         Carried

 

 

ITEM 4       MINUTES

 

Motion:

 

That the minutes of the meeting dated 9 February 2016 be corrected in regard to Manildra Christmas Party and Fireworks, amending number of children at event from 20 to 200.

 

Correction requested by email by Marion Gosper in regard to the Ben Mitchell Tribute Day at Cudal was made before minutes distributed.

 

Remainder of minutes confirmed as being true and correct.

 

Moved: A Cantrell                          Second: L Crossley                       Carried

 

 

ITEM 5       MATTERS ARISING

 

Nil

 

 

ITEM 6                CORRESPONDENCE

 

Nil

 

ITEM 7            GENERAL BUSINESS

 

7.1 EDM ACTIVITIES UPDATE

 

Marketing Campaign to Promote the 12 Village Areas of Cabonne

 

At an extraordinary meeting on 12 April 2016, Council resolved to accept a tender from Adloyalty of Canowindra to design and deliver a marketing campaign to promote the 12 village areas of Cabonne.

 

The $50,000 campaign will be mainly centred on television advertising, supported by a dedicated website and social media presence initially over an eight-week period.

 

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

 

CCTAC first meeting for 2016 was held on Wednesday 17 February and was well attended with five community members and the Promotion and Tourism Officer. CCTAC’s next bi-monthly meeting is Wednesday 20 April 2016.

 

Wine of the Month

TP Action 3.1.2

 

The selected Wine of the Month for March 2016 is Borrodell Vineyard Gewürztraminer 2013. This is a crisp balanced white wine full of flavor that was selected for QANTAS business class international flights. A significant achievement for a cool climate wine that helps to market the region.

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne What’s On Newsletter promoted 22 events and activities for the month of March 2016. This month’s Cabonne newsletter highlighted the Molong NSW Sheep Dog Championship Trials, the Newcrest Challenge which has over a 1,000 cyclists registered to race in a 170 kilometre road race through Cabonne Shire and Manildra’s ‘GREASE’ festival plus the regular markets and village museum activities. 

 

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages and with the 350 hard copies distributed throughout the shire.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

Month

Activity

2013

2014

2015

2016

January

Visits

Statistic now not available

6,121

8,971

10,457

Hits

Statistic now not available

83,274

123,475

 

 

February

Visits

Statistic now not available

5,146

7,813

7846

Hits

59826

88,736

73,042

 

 

March

Visits

Statistic now not available

6,269

7,937

 

Hits

95,799

80,202

 

 

 

April

Visits

Statistic now not available

7,482

8,313

 

Hits

94,981

88,480

 

 

 

May

Visits

5,297

7,547

7,293

 

Hits

60,107

97,692

91,554

 

 

 

June

Visits

5,101

9,809

6,757

 

Hits

45,229

110,648

96,266

 

 

 

July

Visits

6,768

19,889

7,489

 

Hits

52,442

73,814

109,530

 

 

 

August

Visits

2,804

17,534

7,889

 

Hits

79,532

104,150

129,623

 

 

 

 

September

Visits

5,987

14,010

7,024

 

Hits

74,746

90,361

84,260

 

 

 

 

October

Visits

6,241

10,900

7,933

 

Hits

81,869

69,518

139,823

 

 

 

November

Visits

5,764

9,812

7887

 

Hits

70,612

103,591

124,306

 

 

 

 December

Visits

5,950

10,015

7,211

 

Hits

69,626

96,778

109,865

 

 

 

 

Total Visits

43,912

124,534

 92,517

18,303

Total Hits

534,163

997,158

1,137,183

319,992

 

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine - monthly

b.   IMAG on the webpage

c.   Orange Food Week Program

d.   Orange Dining Guide

e.   Banjo Paterson Australian Poetry Festival

f.    Apple Harvest Festival

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism’s Executive Officer Lucy White held a meeting with regional tourist managers in Bathurst on Wednesday 2 March 2016. Council’s Promotions and Tourism Officer was unable to attend.

 

Upcoming Events

 

Upcoming events in the Cabonne LGA include:

 

a.   Cumnock Agricultural Show 5 March

b.   Mill 2 Mill Charity Bike Ride 14 – 17 March 2016

c.   Bicycle Network –Newcrest Challenge Bike Ride 20 March 2016

d.   Volcanic Challenge Run 20 March 2016

e.   NSW Sheep Dog Trial Championship 17 -21 March 2016

f.    Molong 100 Mile Dinner  11 April 2016

g.   Orange Food Week 8 - 17 April 2016

h.   Canowindra Balloon Challenge & Glow 9 -11 April 2016

i.    Jayes Gallery Monthly Classic Nights 16 April 2016

j.    Yeoval Show 19 April 2016

k.   ANZAC Day Ceremonies 25 April 2016

l.    Cycle NSW Masters Championship 30 April 2016

m.  Orange Apple Festival 6 - 8 May 2016

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.   Age of Fishes Museum – ongoing support.

b.   Yeoval Showground – assistance with administration of grant funding.

c.   Cycling NSW –NSW Masters Championship Road race in Cabonne Shire in 2016. Ongoing liaison.

d.   Bicycle Network – ongoing support for the proposed NSW        Challenge Orange Bike Ride through Orange, Cabonne and Blayney Local Government Areas. Ongoing liaison.

e.   Event Trekkerz – discussions for a family fun event at Lake Canobolas in September 2016. At this stage the organisers are now leaning towards holding the event at Orange Showground.

f.    Destination NSW

g.   Central NSW Tourism

h.   FOOD WEEK support

i.    Brand Orange

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   Brand Orange

b.   Destination NSW

c.   Orange City Council

d.   Blayney Council

e.   Orange Wine Region

f.    BEC Orange

g.   MSM Milling Manildra

h.   Caravanning & Motorhome Association

i.    Banjo Paterson Festival planning for 2016

j.    Age of Fishes Museum

k.   Central NSW Tourism

l.    Amusu Theatre – Film Festival

m.  Banjo Paterson Film potential opportunities

n.   AMSAG Motor Vehicle Rally event in Cabonne & Forbes 27 August 2016

 

Canberra Food & Wine EXPO

TP Action 5.3.2

 

The Canberra Food & Wine EXPO was held at the Canberra Exhibition Centre on 19-21 February 2016. Brand Orange organised the regional display with a number of wineries along with Cabonne’s Promotion and Tourism Officer who provided the visitor information, responded to enquiries and promoted upcoming regional events and attractions. During the three days more than 500 Village Guides were handed out, along with a similar number of Orange Region Visitor Guides. The stand also promoted two significant events, the Canowindra Balloon Challenge and Food Week, scheduled for April.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

Acting EDM also updated the committee on the following subjects:

 

Cabonne, Orange, Blayney Merger Proposal

 

Whether Cabonne will continue as a stand-alone council in the future should be known within the next two months.

About three weeks ago, Local Government Minister Paul Toole wrote to councillors asking them to apply for roles at newly merged councils, despite a decision on council amalgamations not yet being finalised.

Job roles include acting as an administrator, taking up a role as a councillor on the new entity until elections are conducted, or becoming a member of one of two advisory groups. The letter asked for expressions of interest to be submitted by April 15 and said councillors would be notified of any outcomes by the middle of the year. At a workshop on Tuesday 12 April 2016, council resolved that all councillors reserve the right to submit an expression of interest or not.

Expressions of interest have also been sought from existing council general managers for "interim" roles in new merged entities.

At Tuesday’s meeting, Council agreed to join legal action, initiated by Walcha Council, in the Land & Environment Court against the State Government (Minister for Local Government) as the Minister has failed to comply with Section 218F of the Local Government Act, 1993.

Council approve legal expenses associated with this action up to a maximum of $20,000.

 

Cabonne Villages Marketing Campaign

 

At an extraordinary meeting on 12 April 2016, Council resolved to accept the tender of Adloyalty of Canowindra to design and deliver a marketing campaign to promote the 12 village areas of Cabonne.

The $50,000 campaign will be mainly centred on television advertising, supported by a dedicated website and social media presence initially over an eight-week period.

 

Ophir Road Upgrade

 

Council will consider (with priority) including $465,000 in its 2016-17 Budget to upgrade Ophir Road following a petition from 18 road users. A total of 6.5km of road is unsealed between the limit of the existing seal 900m west of the Lookout Road intersection and the causeway over Summer Hill Creek at the Ophir Reserve. Traffic counts indicated the road averages 55 vehicles a day.

 

Should Council wish to seal the requested length of road, the total cost would be about $1.8m, involving a budget allocation of $465,000 over the next four years.

 

 

7.2 ROUND THE TABLE

 

Manildra - Glenda Gibson

 

·    Mill to Mill ride - Beyond Blue is the major beneficiary of the ride with funds also going to Manildra Public School, St Joseph’ss School, Pre-School, Men’s Shed, Caravan Park and Skate Park . Congratulations to organisers of this event .

·    Manildra Movie Festival was a great success, lots of visitors, great for the towns clubs, hotel. The Amusu Theatre and the markets also did well. Looking forward to next year.

·    The Men’s Shed is coming along, regular working bee’s are being held.

·    The footpath to the new amenities has been completed, let’s hope we can finally get the last of this project completed.

·    Rugby League season has begun in Manildra. It’s great that this sport is back up and running. Tennis has also taken a favorable turn.

·    Anzac Day just around the corner plans have been organised with Kate Hazelton from Cudal as our special guest speaker for this year.

 

Yeoval – Alf Cantrell

 

·    Average of four people staying at the showground camping area each night. Show society charging $15 per person.

·    Camp kitchen is being constructed adjacent to the recently completed amenities block at the showground and 15 advanced trees will be planted around the caravan camping area.

·    Work has started on the construction of a new bridge over Hanover Creek on Banjo Paterson Way.

·    Cabonne Council has done a lot of work on local roads, particularly realignment and culvert replacement on Banjo Paterson Way and the standard is excellent. Will wait until next heavy rain to see if smaller culvert pipes handle storm water.

·    The recent resurfacing of Yeoval’s main street was disappointing as the contractors appear to have done the work badly.

·    There has been an increase in the number of students at Yeoval Central School.

·    Yeoval Show will be held on Tuesday 19 April 2016 and an increase in entries and spectators is expected. With the show being held during the school; holidays, the committee has never had as many inquiries from exhibitors and competitors.

 

Mullion Creek – Lindy Crossley

 

·    The Australian championship winning robotics team from Mullion Creek school will not be travelling to Germany for the world titles, however they recently did a display in Sydney.

A new robotics team will be attempting to qualify for the national championships.

·    Mullion Creek Public School pupil Piper Denning had her artwork displayed in Sydney.

·    A car rally raising money for the Royal Flying Doctors Service passed through Mullion Creek recently.

·    Cabonne Council and Roads and Maritime Service will each meet 50% of the cost of constructing a path from the school to Mullion Creek Hall. With little parking at the school, this pathway will provide access to the parking area at the hall.

·    The community has agreed on a local resident’s design to upgrade the hall, and quotes are now being obtained. The community is planning fund-raising activities including a raffle and possibly a clearing sale.

·    Mullion Creek Progress Association wants the status of a water bore in the village clarified. It is believed the bore was installed just after a severe drought in the 1980s as a drought mitigation measure. The association believes the bore should remain available for people to access during drought, but understands Council has stated it should be locked for fire-fighting purposes.

 

Cumnock – Don Bruce

 

·    Cumnock held a successful show in March despite unseasonably hot weather which required part of the program to be delayed until the evening.

·    The village this week farewelled its local police officer.

·    Cumnock pre-school has carried out improvements to the exterior and interior following highly successful fund-raising efforts and the receipt of grant funding.

·    The memorial gates have been painted in preparation for Anzac Day services in the village.

·    A lot of road works are being carried out by Cabonne Council, particularly on Baldry and Gumble Roads.

·    The community is trying to raise funds to upgrade the toilet area at the showground.

·    The Zoo to Zoo cycle ride from Canberra to Dubbo recently passed through Cumnock where the community served breakfast. Cumnock usually hosts two Zoo to Zoo rides a year, with another group riding from Sydney to Dubbo annually. This year’s Canberra ride included a group of cyclists who had ridden from Melbourne.

 

Molong – Kerry Connelly (provided in writing prior to the meeting)

 

·    The 100 Mile Dinner last night as an amazing success.  We were told it was going to another town but during the evening Edwina announced Molong would again hold the dinner next year, so will have to confirm that a little later.

 

          350 tickets were sold (maximum capacity), they set for 400 just to allow        movement in seating.

 

          People from Darwin, Tambourine Mountain QLD, Coffs harbour were among         the guests. 

 

          28 cyclists had ridden through town last year and said they would book in    when they did their ride this year, and they thoroughly enjoyed the evening.

 

 

Cudal – Marion Gosper (provided in writing prior to the meeting)

 

·    The Cudal Show Society received a grant of $39,100.00 that was submitted to the Public Reserves Management Fund, Crown Lands for a new kitchen at the Cudal Showground. The ceiling of the kitchen has been fully lined to stop vermin getting in, the floors have been sealed, a screen door placed on the entrance of the kitchen a roller door over the servery and all new appliances have been bought including Fridge, Bain Maree, Urn, Griddle, Cool room, Stainless Steel Centre Bench, kitchen sink and hand wash area, oven and pie warmer.  New kitchen cupboards and benches have also been installed and rubber floor mats. Cath Kearney and Kirsty Samson coordinated the project.  With the remaining funds they hope to cement the verandah area and purchase new aluminium picnic tables and seating.

 

·    Cudal Tennis Club received a grant of $15,000

 

·    Kymberlee Chase will work with Cudal Tennis Club to restore and revitalise the local tennis courts and clubhouse to create a community venue accessible to all.  With rural mental health at the front of her mind, Kymberlee was spurred into action after the recent loss of the Royal Hotel in Cudal, destroyed by fire in mid-2015.  

          Together with a dedicated local committee, she is passionate about creating a      meeting place where her local community can get together, make social    connections and keep active, forming a vital support network for each other.

          The Community of Cudal is very proud of Kymberlee and the Cudal Tennis Club. We all realise that our little village is really struggling at the moment      and it is refreshing to hear such wonderful news.

          The Cudal Tennis Club re formed last year with an enthusiastic young          committee. This committee applied to the Royal Agricultural Society Foundation Community Grants Program to help make a difference to our          community. The committee comprising Kym Chase, Jo Balcomb, Jock Hough       and Matt Bowden initiated the idea of applying for a grant over 6 months ago.    They were notified at the end of November that they were short listed and         Kym subsequently had a phone interview with Robert Ryan RAS President    and RAS Foundation Board member, Robyn Clubb RAS Treasurer and RAS           Foundation board member, David Davidson RAS Councillor and  Kate Ross          Executive Officer RAS Foundation.  She must have done a marvellous job as        she heard at the beginning of February that the Tennis Club were successful    in obtaining $15,000 for upgrades and help with their mental health           awareness project.

          The Old Tennis Club folded in in February 2012 and remaining funds from the       club were deposited in the account of the Cudal Progress Association. The       courts and clubhouse are owned by Cabonne Council for the Cudal    Community.

          Meanwhile the Progress Association had asked Bunnings Store from Orange        for help and  were thrilled when in November 2011 Bunnings  supplied the     paint and painted the club house as a community project.  They also supplied  a small kitchen, BBQ, table, chairs and umbrella and plants and Christmas           lights.

·    Over the past few months Cudal Tennis Club has been working on    recommissioning the two outer courts. Dan Curran has been an enormous     contributor from Ecoscape Solutions. He has provided the machinery and       trucks and countless hours of his time to bring it all together. Today we         completed court 1 in time for the coaching clinic in the school holidays which         Darren Gersbach said he’d require to coach the 30 or so kids over the three days of 18, 19, 20 April. Ecoscape Solutions is in the landscaping industry    based in Orange and offer a range of services such as mulching, lawn        seeding, and landscape supplies.

          The family nights have been successful over the summer with up to 100 in   attendance.

 

·    Cudal M&D presented “Off the Hook” a three act Farce. The Cudal M&D are to be commended on bringing this entertaining show to fruition.

 

·    The Cudal Anglican Church held a very successful fete on 2 April 2016.

 

·    The Men’s Shed opening on the new site at Brown Street (Canowindra Road) was held on 11 March 2016. President Darcy Callan addressed the audience and welcomed John Cobb MP, Andrew Gee MP, Councillor Geoff Dean  and Peter Stephens President of the Cudal/Cargo Lions Club.  The building of the Men’s Shed would not have been possible without $30,000 donated by the Cudal/Cargo Lions Club. Peter Stephens as president of the Lions Club and Darcy jointly cut the ribbon to officially open the Shed. John Cobb was happy to announce $6250 in Commonwealth grants and Andrew Gee represented the state government giving $5300 in grants. Other grants to help towards the purchase of tool were FRRR $2300 and The Mens Shed Association $3500.

·    The Cudal Motor Inn has opened a café part time but hope to open longer hours soon-this is wonderful news for the residents and passing traffic.

·    Preparations are in hand for Anzac Day-the Dawn Service at Toogong at 6am and the Cudal Service at 10am. The Cabonne Food Wine and Cultural Centre will once again serve breakfast at a small cost from 7am.

·    Cudal had a team at the Relay for Life named the Cudal Community Spirit-money raised has not been finalised as yet.

 

ITEM 8       NEXT MEETING

 

The next Small Town Development Committee meeting is to be held on Tuesday 14 June 2016 at 7pm at the Council Chambers in Molong.

 

 

ITEM 9       MEETING CLOSED

 

There being no further business the meeting closed at 8.15pm

 


Item 9 Ordinary Meeting 28 June 2016

Item 9 - Annexure 1

 

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Item 10 Ordinary Meeting 28 June 2016

Item 10 - Annexure 1

 

 

ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016

JUNE

PROJECT

BUDGET

COST TO DATE

Administration

$806,847

 

Cudal Office Building - Repair Foundation

$13,800

$9,983

Training Room - Mitchell Room Fit Out

$69,000

$0

Council Building Inspections - Include Halls, Chambers & Molong Health One

$28,750

$21,223

Cudal Depot - Installation of  Security Fence and Gate

$46,000

$0

Molong Workshop - Car and Truck Hoists

$41,400

$49,936

Molong Workshop - Recycled Air Flow System

$28,750

$16,032

HACC Building roof replacement

$77,282

$3,047

Connelly’s Store upgrade

$587,487

$184,265

 

 

 

Public Order and Safety

 

Cudal Fire Shed

$240,000

$38,724

Byng, Moorbel and Mullion Creek Fire Shed

$75,000

$36,727

 

 

 

Urban Stormwater

$484,685

 

Molong - Complete Stage 2 Riddell Street Molong

$200,000

$70,990

Molong - Install Culverts Intersection Riddell & William Street

$93,000

$0

Cudal  - Cudal Health Centre Drainage

$75,000

$21,667

Manildra  - Molong Street- Whitton Street and Orange Street

$55,185

$17,789

 

Cabonne Water

$1,934,963

 

Water Assets - Hydrant Inspection Maintenance & Replacement Program

$34,500

$0

Water Meter/Connection Replacement  Program

$34,500

$3,361

Water Assets -  Molong Water Mains -Repair and Replace Deteriorated Assets in Accordance with AMP

$74,750

$65,337

Water Assets - Mitchell Highway Water Main Renewal

$74,750

$39,131

Water Assets - Flow Monitoring Molong Creek Dam Inlet & Outlet Weir

$34,500

$28,969

Water Assets - Molong  - Construct New Trunk Mains

$1,380,000

$4,036

Water Study - Long Term Financial - Best Practice Framework Project

$57,500

$38,931

Water Contractor DWMP - Implementation Project

$38,123

$36,235

 

 

 

Small Town Sewer

$1,306,146

 

STSS Assets - Cumnock Budget Allocation

$365,248

$0

STSS Assets - Yeoval Budget Allocation

$814,865

$0

Security Alarm and Access Control  - Cumnock and Yeoval STP

$23,000

$0

Sewer Assets - Cudal STP Inlet Structure

$40,250

$0

Sewer Assets - Manildra STP Inlet Structure

$34,500

$0

 

 

 

Cabonne Sewer

$748,619

 

Canowindra Pump Stations  Repair & Replace in Accordance with AMP

$150,880

$31,317

Eugowra Pump Stations

$41,120

$18,115

Eugowra STP – Repairs Earthworks embankment

$69,000

$79,414

Thistle St Pump Station - Repair in Accordance with AMP

$22,111

$0

UV Disinfection System - Wet Weather Bypass

$123,050

$0

Options Report for replacement of Mechanical Mixers

$23,000

$47,225

Canowindra & Molong Sewer Mains

$253,000

$323,988

Canowindra & Molong Sewer Mains Asset Inspection

$40,250

$19,834

 

 

 

Recreation & Culture

$1,453,854

 

Mitchell Room Molong - Structural  and Architectural  Report

$230,000

$0

Drafting of Architectural Drawings for all Council Public Halls

$27,324

$0

Halls – Painting, Fence Replacement, Replace Windows

$52,325

$29,452

Halls – Paint exterior of Manildra Hall

$28,526

$19,970

Pools - Replace pumps, upgrade electrical, replace chlorine booster, signage, replace shade cover,

$289,042

$156,861

Molong Multipurpose Sports Venue

$575,000

$0

Recreation & Sporting Grounds, Playgrounds – Table, seating, roof, hot water system, amenities, paint, swings, softfall

$167,555

$68,436

Canowindra Rec Ground  - Basketball Court - Renew surfaces, repaint back boards & nets

$178,250

$2,415

Cargo Recreation Ground – Lighting Upgrade

$117,464

$115,941

Yeoval Recreation Ground – Amenities Building

$147,716

$116,956

 

 

 

Economic Affairs

$112,700

 

Canowindra Caravan Park -  Renovate Laundry Room

$20,700

$24,009

Canowindra Caravan Park -  Renovate  toilets &  shower  room waterproof

$57,500

$59,632

Molong Caravan Park – Furniture fit out of cabin

$34,500

$16,043

Transport & Communication

$12,638,483

 

Local Road Construction - Funded by Roads to Recovery

$1,950,533

 

Packham Drive Stage 1 – Yellowbox Road Intersection,  Molong

$400,210

$513,269

Packham Drive Stage 2 – 50/100 Manildra

$400,210

$51,840

Nanima Lane and Davys Plain Road – Intersection, Cargo

$135,654

$22,474

Paling Yards Loop, Cudal

$102,470

$95,023

Gordon Road, Guyong

$124,263

$117,542

Casuarina Drive, Eugowra

$378,000

$339,666

Bank Street, Molong

$49,726

$448

Moorbel Drive, Canowindra

$100,000

$151,569

Orange Street, Manildra

$260,000

$108,463

 

 

 

Local Road Construction - Funded by Blackspot

$941,500

 

Cadia Road – south of Ridgeway entrance

$258,000

$268,660

Cargo Road – Talbingo overtaking lane

$395,500

$309,121

Packham Drive – Stage 1

$133,000

$99,865

Packham Drive – Stage 2

$155,000

$63,151

Lookout Road, Mullion Creek (delineation and tree vegetation)

$57,500

$37,110

Cadia Road – Four Mile Creek Intersection Upgrade total expenditure (commenced in 2014-2015 and completed 31 October 2015.)

$1,274,164

$1,264,845

 

 

 

Cadia Road Heavy Patching

$800,000

 

Cadia Road Heavy Patching

 

$503,609

 

 

 

Local Road Urban Reseal Program

$227,750

$15,028

 

 

 

Local Road Rural Reseal Program

$770,250

$451,926

 

 

 

Local Road Heavy Patching

$1,039,830,000

$645,170,276

 

 

 

Local Road - Gravel Resheeting

$862,212

$640,326

 

 

 

Mount Pleasant Road

$25,000

$6,132

Barnes Lane

$12,500

$8,353

Meadow Bank Road

$25,000

$13,239

Palings Yard Loop

$25,000

$20,875

Bowans Lane

$25,000

$10,290

Nanami Lane

$25,000

$26,737

Mousehole Lane

$25,000

$31.602

Scenic Drive Road

$25,000

$12,344

Burdett Road

$25,000

$21,258

Kangaroobie Lane

$25,000

$28,295

Belgravia Road

$25,000

$21,311

Oakey Road

$12,500

$9,460

Waldergrave Road

$25,000

$17,872

Cowridga Road

$25,000

$15,043

Spring Hill Road

$12,500

$0

Cashens Lane

$25,000

$19,643

Convent Lane

$25,000

$21,580

Dry Creek Road

$25,000

$21,770

Mount Canobolas Road

$50,000

$29,522

Northern Area Baldry Road

$50,000

$37,066

Rocky  Ponds Road

$25,000

$16,512

Strathmore Lane

$25,000

$26,016

Greenbah Creek Road

$25,000

$21,126

Bournewood Church Road

$50,000

$44,809

Burrawong Road

$25,000

$16,002

Eurimbla Road

$25,000

$29,528

Goodgodery Road

$25,000

$28,211

Trajere Road

$14,375

$6,037

Lookout Road

$28,750

$17,035

Kangaroobie Road (revote from 2014/15)

$23,529

$414

Kerrs Creek Road (revote from 2014/15)

$23,529

$13,785

Guyong Road (revote from 2014/15)

$23,529

$20,160

Local Roads Construction - Funded by Fixing County Roads & Other Grant Funds & Council

$2,253,739

 

Gumble Road - Sealing Unsealed Section

$2,253,739

$1,154,297

 

 

 

Local Roads Construction - Funded by Budget

$173,500

 

Baldry Road - From Dilga to Mirrabenna