GENERAL MANAGER’S REPORT ON MATTERS FOR
DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Tuesday 14 June, 2016
Page 1
TABLE OF
CONTENTS
ITEM 1 APPLICATIONS FOR LEAVE OF ABSENCE.................................. 3
ITEM 2 DECLARATIONS OF INTEREST....................................................... 3
ITEM 3 DECLARATIONS FOR POLITICAL DONATIONS.......................... 4
ITEM 4 REGIONAL WATER SECURITY......................................................... 5
ITEM 5 2016/17 INTEGRATED PLANNING AND REPORTING -
SUBMISSIONS 6
ITEM 6 LOCAL GOVERNMENT WEEK 2016................................................ 8
ITEM 7 INSTALLATION OF THE MOLONG AND CUMNOCK DUMP
POINTS 9
ITEM 8 BANK STREET STREETSCAPE..................................................... 10
Confidential Items
Clause 240(4) of the Local
Government (General) Regulation 2005 requires Council to refer any business to
be considered when the meeting is closed to the public in the Ordinary Business
Paper prepared for the same meeting. Council will discuss the following
items under the terms of the Local Government Act 1993 Section 10A(2), as
follows:
ITEM 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED
COMMITTEE OF THE WHOLE MEETING
Procedural
ITEM 2 MOLONG TO CUMNOCK AND YEOVAL PIPELINE DETAILED
DESIGN
(c) information that would, if
disclosed, confer a commercial advantage on a person with whom the Council is
conducting (or proposes to conduct) business
ANNEXURE ITEMS
ANNEXURE 5.1 State Road Maintenance.......................................... 12
ANNEXURE 5.2 Black Spot Program................................................... 13
ANNEXURE 5.3 Canowindra STP.............................................................. 19
ANNEXURE 5.4 Molong STP........................................................................ 20
ANNEXURE 5.5 Change description Job No. 710068..................... 21
ANNEXURE 5.6 Molong Limestone Quarry...................................... 22
ANNEXURE 5.7 Cudal Office..................................................................... 23
ANNEXURE 5.8 Family Day Care.............................................................. 25
ANNEXURE 5.9 Age of Fishes.................................................................... 26
ANNEXURE 5.10 Bicycle Network........................................................... 27
ANNEXURE 5.11 MADIA...................................................................................... 28
ANNEXURE 5.12 Water Charges............................................................... 29
ITEM
1 - APPLICATIONS FOR LEAVE OF ABSENCE
REPORT IN
BRIEF
|
Reason For Report
|
To allow tendering of apologies
for Councillors not present.
|
|
Policy Implications
|
Nil
|
|
Budget Implications
|
Nil
|
|
IPR Linkage
|
4.5.1.g - Code of Meeting
Practice adopted and implemented.
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL RECORDS
LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE -
761225
|
|
Recommendation
THAT any apologies tendered be
accepted and the necessary leave of absence be granted.
|
General Manager's REPORT
A call for apologies is to be
made.
Please note that guidelines have
been issued under Section 23A of the Local Government Act titled “Council
decision making during merger proposal periods”. Council must consider
the guidelines in relation to each decision they make during the proposal
period, this matter is of an ongoing nature and it is considered it complies
with the guidelines.
ITEM
2 - DECLARATIONS OF INTEREST
REPORT IN
BRIEF
|
Reason For Report
|
To allow an opportunity for
Councillors to declare an interest in any items to be determined at this
meeting.
|
|
Policy Implications
|
Nil
|
|
Budget Implications
|
Nil
|
|
IPR Linkage
|
4.5.1.g - Code of Meeting
Practice adopted and implemented.
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL RECORDS
LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF
DECLARATION OF INTEREST - 2016 - 761226
|
|
Recommendation
THAT the Declarations of
Interest be noted.
|
General Manager's REPORT
A call for Declarations of
Interest.
Please note that guidelines have
been issued under Section 23A of the Local Government Act titled “Council
decision making during merger proposal periods”. Council must consider
the guidelines in relation to each decision they make during the proposal
period, this matter is of an ongoing nature and it is considered it complies
with the guidelines.
ITEM
3 - DECLARATIONS FOR POLITICAL DONATIONS
REPORT IN
BRIEF
|
Reason For Report
|
To allow an opportunity for
Councillors to declare any Political Donations received.
|
|
Policy Implications
|
Nil
|
|
Budget Implications
|
Nil
|
|
IPR Linkage
|
4.5.1.g - Code of Meeting
Practice adopted and implemented.
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL RECORDS
LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF
POLITICAL DONATIONS - 761229
|
|
Recommendation
THAT any Political Donations be
noted.
|
General Manager's REPORT
A call for declarations of any
Political Donations.
Please note that guidelines have
been issued under Section 23A of the Local Government Act titled “Council
decision making during merger proposal periods”. Council must consider
the guidelines in relation to each decision they make during the proposal
period, this matter is of an ongoing nature and it is considered it complies
with the guidelines.
ITEM 4 - REGIONAL WATER
SECURITY
REPORT IN BRIEF
|
Reason For Report
|
To reconsider
Water Security Justification report
|
|
Policy Implications
|
Nil
|
|
Budget Implications
|
Nil
|
|
IPR Linkage
|
5.1.1.b.Implement drinking
water management system
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 760915
|
|
Recommendation
THAT Council
determine its preferred pipeline route and if necessary make application to
Infrastructure NSW for a variation to the Restart NSW Funding Deed.
|
Acting Director of Engineering
& Technical Services' REPORT
Background
As part of Council’s deed of
agreement with Infrastructure NSW for water security for Molong and the supply
of water to Cumnock and Yeoval it is necessary to prepare a Justification
report to ensure all possible water security and supply options are considered.
Council engaged Geolyse for this purpose
and they presented a report to Council in February 2016 which showed the option
of extracting water from the Macquarie Orange Pipeline(MOP) to be the favored
option slightly ahead of the option of taking potable water from the Orange
reticulation system. The MOP option forms part of Council’s original
submission and part of the deed.
The basis of comparison is the effect on
the typical residential bill (TRB) for Cabonne water users.
The MOP option involves a pipeline from a
take-off point on Ophir Road, traversing various public roads and private
properties, to the Molong Creek dam where it acts as an emergency top up supply
during periods of severe drought.
The potable supply option involves a
pipeline from the Orange reticulation system at Ammerdown following the
Mitchell Highway and connecting with the Molong supply pipeline at Molong Creek
dam. Again this supply would not operate continuously but act as an emergency
supply in severe drought periods when the Molong Creek dam is at a low level.
The Justification report was prepared
making certain assumptions on the price of water being supplied by Orange from
both the MOP and reticulation system.
Current Position
Since that time Orange Council has
determined its pricing structure which changes the effect on the Typical
Residential Bill favorably for Cabonne water users and moves it to a point of
similarity for both options.
This report is a brief outline only and
Geolyse will present an amended Justification report to the meeting for
Council’s determination.
If Council resolves to adopt the potable
pipeline option, it will require an application to Infrastructure NSW to vary
the Deed of Agreement and it is suggested that Council seek the support of the
Central Tablelands Regional Water Security Advisory Group which includes the
Councils of Blayney, Cabonne and Orange, Central Tablelands Water and DPI Water
and Infrastructure NSW representatives.
Please note that guidelines have been
issued under Section 23A of the Local Government Act titled “Council decision
making during merger proposal periods”. Council must consider the
guidelines in relation to each decision they make during the proposal
period. This is for an application for a variation to the original
Restart NSW Funding Deed and is necessary for the purpose of meeting the
Council’s ongoing service delivery commitments to the community.
ITEM 5 - 2016/17 INTEGRATED
PLANNING AND REPORTING - SUBMISSIONS
REPORT IN BRIEF
|
Reason For Report
|
To advise
Council of submissions received relating to the advertisement of the
Integrated Planning and Reporting documentation.
|
|
Policy Implications
|
Nil
|
|
Budget Implications
|
Nil
|
|
IPR Linkage
|
4.5.2.c. Engage with community
to determine future needs & objectives
|
|
Annexures
|
1. State
Road Maintenance⇩
2. Black Spot Program⇩
3. Canowindra STP⇩
4. Molong STP⇩
5. Change description Job No.
710068⇩
6. Molong Limestone Quarry⇩
7. Cudal Office⇩
8. Family Day Care⇩
9. Age of Fishes⇩
10.Bicycle Network⇩
11.MADIA⇩
12.Water Charges⇩
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND
REPORTING 2016 - 761602
|
|
Recommendation
THAT Council
consider any submissions that may be received.
|
Director of Finance and Corporate Services' REPORT
In accordance with the Local Government
Act 1993, Council’s draft 2016/17 Integrated Planning and Reporting
documentation was placed on public exhibition for 28 days.
Advertising in excess of the
requirements of the Act informed the community of the public exhibition of the
documentation and invited comments. The deadline for submissions to be received
is 5pm Friday 10 June 2016.
At the time of writing this
report 12 submissions had been received relating to the Integrated Planning and
Reporting documentation, a copy of the submissions have been attached for
councillors’ information.
The submissions are:-
1. Change to State Road Maintenance vote following advice
from RMS;
2. Change to Black Spot Program vote following advice from
RMS;
3. Change to Canowindra STP Sludge Drying System Upgrade
vote to ensure EPA compliance;
4. Change to Molong STP Sludge Disposal Treatment to
ensure EPA compliance;
5. Change to description for Job No. 710068;
6. Carry-over of funding for Molong Limestone Quarry
Storage Shed;
7. New vote Cudal Office – Kitchen cupboard &
sink;
8. Amendments to Family Day Care Fees & Charges;
9. Request to increase Age of Fishes vote by $110,000;
10. Request to increase funding for Bicycle related matters;
11. Request for $14,400 for Kiewa Street Park in Manildra; and
12. Request for consideration of review of Council’s water
charges (n.b. in relation to this last item, a modelling tool will be available
on the day of the Council meeting to enable council to gauge the impact of any
changes.)
Should any further submissions be
received, they will be tabled for Council’s information on the day of the
Council meeting.
Please note that guidelines have
been issued under Section 23A of the Local Government Act titled “Council
decision making during merger proposal periods”. Council must consider
the guidelines in relation to each decision they make during the proposal
period. The guidelines indicate that councils preparing Operational Plans
during a proposal period should prepare them as a sub-plan of the adopted
Delivery Program and not depart from the Delivery Program.
ITEM 6 - LOCAL GOVERNMENT
WEEK 2016
REPORT IN BRIEF
|
Reason For Report
|
To determine
activities for Local Government Week 2016
|
|
Policy Implications
|
Nil
|
|
Budget Implications
|
Yes
|
|
IPR Linkage
|
4.5.2.c. Engage with community
to determine future needs & objectives
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\LOCAL
GOVERNMENT WEEK 2014 - 2018 - 761266
|
|
Recommendation
THAT
activities for Local Government Week 2016 be determined.
|
Administration Officer's REPORT
As discussed at the 24 May
Council meeting; Local Government Week is due to take place from Monday 1
August until Sunday 7 August 2016.
This year's theme is ‘Our
Council, Our Community' which reflects that
councils are closely connected to their communities, and they deliver support
and services every day that are important to people’s lives.
Possible
events for Local Government Week that were discussed during the May 24 Council
meeting included:
· Each councillor be paired with a student from a Cabonne
School during a Council meeting to lead them through the process of a Council
meeting.
· Organise heritage walks throughout the Cabonne area to
promote the region.
Other examples of possible events
Council could hold include:
· Each day showcase a different Council undertaking through
the Council website and Facebook page. The showcase would highlight
upcoming events, photos of some of the volunteers/workers at the facilities and
what achievements have been done to date and what is planned for the
future. Examples of undertakings include; Age of Fishes Museum, Cabonne
Libraries, Amusu Theatre, Eugowra Medical Centre, Yeoval Memorial Hall, Cumnock
and Cargo Community Centres, Acacia Lodge.
· Hold a mock Australian Citizenship Ceremony with students
reading the Oath and singing the National Anthem.
· Create a postcard competition for school students in
Cabonne. The theme being “Our Council, Our Community”, with
gift cards being awarded to the 1st, 2nd and 3rd
prize winners.
· Hold a session where local residents can ‘meet the
local councillors’, either in the Council Chambers or out in the
community.
Please note that guidelines have
been issued under Section 23A of the Local Government Act titled “Council
decision making during merger proposal periods”. Council must
consider the guidelines in relation to each decision they make during the
proposal period, this matter is of an ongoing nature and it is considered it
complies with the guidelines.
ITEM 7 - INSTALLATION OF THE MOLONG
AND CUMNOCK DUMP POINTS
REPORT IN BRIEF
|
Reason For Report
|
Council to
consider the recommendation for the installation of Dump Points at Molong and
Cumnock
|
|
Policy
Implications
|
Nil
|
|
Budget
Implications
|
$10,350 from Tousim Plan - Plan Implementations
|
|
IPR Linkage
|
4.4.1.d.
Review events management procedure manual
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CARAVAN PARKS and CAMPING
AREAS - 761907
|
|
Recommendation
THAT:
1. $10,350 of the remaining budget
allocation from the Tourism Plan - Plan Implementation be transferred to
allocations for Dump Points at Cumnock and Molong; and
2. Resolve that the funds are required and warranted to enable installation of the
dump points as previously planned.
|
Acting Economic Development Manager's REPORT
Council has
received strong community interest and fielded numerous requests to install
dump points at both Molong and Cumnock to provide accessible free services to
the growing caravanning and tourism industry.
To date three
dump points have been installed in Cabonne villages, they are located in
Eugowra, Manildra and recently Canowindra. These installations have proved
highly successful in providing additional facilities and services to the
Caravanning and RV industry.
The installation
of accessible dump points encourages self-contained tourism that benefits the
locations and their environments. The villages and towns that offer dump points
have recorded increased visitation and notable economic benefits while also
benefiting the environment due to responsible waste management.
The Molong Dump
point’s final agreed location that takes into consideration the various
impacting issues and community interests is the Molong Caravan Park.
The Cumnock Dump
point will be located and installed at the Cumnock Showground.
Cabonne
Promotions and Tourism Officer has liaised regularly with the Campervan and
Motorhome Club of Australia (CMCA) who have indicated support for both the
villages of Molong and Cumnock to offer accessible and free dump points to the
RV industry.
The installation
of dump points in both Molong and Cumnock will provide a valuable service and
facilities to a growing tourism and RV industry.
It is
recommended that $10,350 be allocated from the Tourism Plan – Plan
Implementation allocated budget which has $20,715 unspent funds from the
2015/2016 budget.
Please note that guidelines have
been issued under Section 23A of the Local Government Act titled “Council
decision making during merger proposal periods”. Council must consider
the guidelines in relation to each decision they make during the proposal
period. Dump points have been progressively installed throughout the council
area and fit into council’s Tourism Plan.
ITEM 8 - BANK STREET
STREETSCAPE
REPORT IN BRIEF
|
Reason For Report
|
To request a
reallocation of funding
|
|
Policy Implications
|
Nil
|
|
Budget Implications
|
Allocation
of $20,000 to Bank Street project from Backlog program
|
|
IPR Linkage
|
3.3.5.a. Review community need
for new and upgraded facilities
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE - STREETS\BANK STREET MOLONG - 760917
|
|
Recommendation
THAT tree
surrounds improvement be included in the Bank Street AC project and be funded
from the Local Roads Construction – Backlog program.
|
Acting Director of Engineering & Technical
Services' REPORT
Background
Council at its meeting of 22 March 2016
resolved to allocate $175,000 from savings in the 2015/16 Backlog Program to
the Asphaltic Concrete (AC) of Bank Street from Watson Street to Gidley Street.
During preparations for this work it has
become apparent that the existing garden beds surrounding the street trees are
in poor condition and should be replaced with new tree guards and steel grate
surrounds.
The estimated cost of these works is
$52,000.
The updated cost of the AC work after
accepting a formal tender from State Asphalt Services is $143,000.
There are other savings in the Backlog
Program in excess of the resultant $20,000 shortfall for the Bank Street
project and it is recommended that this amount be allocated to the Bank Street
AC project to satisfactorily complete the work.
Please note that guidelines have been
issued under Section 23A of the Local Government Act titled “Council
decision making during merger proposal periods”. Council must consider
the guidelines in relation to each decision they make during the proposal
period. This proposal is to satisfactorily complete works in Council’s
Backlog program.
|
Item 5 Extraordinary Meeting 14 June 2016
|
Item 5 - Annexure 12
|
Attendees:
· Peffer
Pastoral Co (PPC). Colin (CP) and Josh Peffer (JP)
· Mayor
– Ian Gosper (IG)
· GM
– Andrew Hopkins (AH)
Purpose of meeting:
To discuss pricing of Cabonne
water and the impact upon operation of Peffer Pastoral chicken and egg
production.
· CP
tabled the 01/07/15 – 31/10/15 water account for PPC which was comprised
of the following:
o First
rate
$142.5
o Next
rate
$225.00
o Next
rate
$15,567.00
· CP
produced a summary of research he had prepared regarding water pricing in other
jurisdictions and made the point he felt Cabonne water was excessive,
especially the $6.10 tier but also the $4.50 tier. He questioned why
Cabonne does not have an industrial or commercial rate.
· AH
advised Cabonne has a single rate for all water and that until this matter was
raised he was unaware Peffer Pastoral Co was accessing town water. IG
noted he was also unaware. CP advised the water was only used for the
chickens and clean water is essential for biosecurity reasons.
· AH
advised asked how it came to be that Peffer Pastoral Co was accessing town
water supply for use at their chicken and egg activity. CP advised that
the matter went back many years and was associated with land they owned between
the chicken and egg operation and near the bowling club and the extension of
the town water supply through those lands.
· IG
noted PPC was paying a considerable amount for water, particularly at the $6.10
rate.
· AH
advised the rates were developed as part of the state government’s
requirements for water pricing. He also explained that the Cabonne water
business was small and was not able to dilute costs as easily as the larger
urban areas included in CP’s research. AH also noted that in his
experience it is unusual for councils not to have differential pricing for
water based on land use (eg industry).
· CP
advised he is not trying to ‘rip-off’ council or not pay a fair
amount for the water he needs for his operation, however he feels he is paying
a disproportionally high amount. IG suggested the scheme may not have
envisaged including an industrial type user.
· AH
advised that any change to the charging regime would require council approval.
· AH
advised he would have the Administration undertake research of charging regimes
in other councils and determine how best to deal with the matter and to provide
a report for consideration by council. The report might include the need
to create additional fee categories in the event other industry/commercial uses
may want to locate in the Cabonne Water catchment area.
· CP
suggested a higher access fee and lesser usage fee might be a better
outcome. This would discourage precedent from intermittent users.
The meeting closed at 10.45am.
