Minutes of Extraordinary Meeting

PRESENT Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith (arrived 2:03pm), S Wilcox, G Treavors, K Walker, and J Culverson (arrived 2:03pm).

Also present were the General Manager, Director of Finance & Corporate Services, Acting Director of Engineering & Technical Services, Director of Environmental Services, Administration Manager and Administration Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief Apologies were tendered on behalf of Clrs Durkin, Davison and Hayes for their absence from the meeting. The temporary absence of Clrs Culverson and MacSmith was noted.
	MOTION (Wilcox/Walker) THAT the apologies tendered by Clrs Durkin, Davison and Hayes be accepted and the necessary leave of absence be granted.
16/05/01	Carried

It was noted the time being 2:03pm Clrs MacSmith and Culverson joined the meeting.

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief It was noted there were nil declarations of interest.
	MOTION (Treavors/Nash) THAT it be noted there were nil declarations of interest.
16/05/02	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief It was noted that there were nil declarations of political donations.
	MOTION (Culverson/Wilcox) THAT it be noted there were nil declarations of political donations.
16/05/03	Carried

It was noted the time being 2:05pm a presentation was given from the Department of Planning & Environment until 2:48pm.

	ITEM - 4 2016/2017 INTEGRATED PLANNING & REPORTING
	Proceedings in Brief The Mayor noted a number of adjustments were brought up in workshop held earlier in the day and invited the Director of Finance and Corporate Services to advise. The Director of Finance and Corporate Services advised the following proposed changes to the draft Operational Plan; Page 47, item 340002 increased to $1.6 million funded from reserve funding. Page 24, a correction to a typo-graphical error for Pre-schools for total at item 2010 to read $25,996. Page 12, item 514092 was duplicated in error. Page 11, item 514062 was amended to take out the words “Mitchell Room”. Page 11, item 514048 was amended to take out the words “Molong Library”. Page 63, item 480011 was to be deleted as it was duplicated in error which would impact on income and expenditure figure displayed on page 49. Page 49, items 341697 and 341698 to be decreased by $115,000 each. An item for the sanding and varnishing of the Cudal Hall floor for the amount of $23,000 was to be added. At this time the Mayor noted the item of the sanding and varnishing of the Cudal hall had been discussed but not included in a previous draft, however on inspection was found to be warranted. It was noted that Clr Culverson requested that the changes to the draft Operational Plan be made available to all councillors as soon as possible.
	MOTION (Wilcox/Walker) THAT Council: 1. Adopt the Draft Operational Plan 2016 – 2017 with the amendments outlined in the proceedings in brief a) Part 1 – The activities b) Part 2 – The Financials including Fees and Charges 2. Adopt the Draft Resource Plans with the amendments outlined in the proceedings in brief a) Long Term Financial Plan b) Human Resources Workforce Plan c) Asset Management Plans 3. Publicly exhibit the Community Strategic Plan – Cabonne 2025, Delivery Program 2013/14 to 2016/17, Draft Operational Plan 2016/2017 and Draft Resource Plans at each Council office, Branch Libraries and other locations throughout the Shire for a period of 28 days, and that a copy of the Plan be made available on a reduced cost basis of $15.50 per copy, with sections of the plans program being photocopied at a reduced rate of 15 cents per page. 4. Adopt an interest rate of the maximum allowable percentage allowed by the Office of Local Government for the 2016/17 year to be charged on arrears of Rates and Charges.
16/05/04	Carried

ITEM - 5 SEWER MAIN RELINING CONTRACT VARIATION

MOTION (Walker/Nash)

THAT Council:

1. Approve the variation to Contract No:690768 – Cabonne Sewer main relining project with Abergeldie Watertech in the amount of $72,002.50 for relining Cabonne sewer mains. The budget allocation was $253,000.

2. Resolve that expenditure is required and warranted to enable council to meet its contract commitments.

16/05/05

Carried

There being no further business, the meeting closed at 3:17pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 24 May, 2016 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.