MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 26 April, 2016 COMMENCING AT 2.00pm
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 GROUPING OF REPORT ADOPTION
ITEM - 7 CONFIRMATION OF THE MINUTES
ITEM - 8 HANOVER BRIDGE - LAND ACQUISITION
ITEM - 9 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 3RD QUARTER REVIEW
ITEM - 10 LEWIS PONDS AND LIDSTER FIRE STATIONS
ITEM - 11 POLICY REGISTER - UPDATES TO CODE OF CONDUCT and PROCEDURE FOR ADMINISTRATION OF
ITEM - 12 REQUEST FOR DONATION
ITEM - 14 REQUESTED REALLOCATION OF FUNDS
ITEM - 19 WITHDRAWAL OF CAVEAT ON LAND DESCRIBED AS LOT 4 DP 703326, 326 SCENIC DRIVE, CUDAL
ITEM - 21 QUESTIONS FOR NEXT MEETING
ITEM - 22 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 24 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS
ITEM - 4 WATER ACCOUNT 4276000009 REQUEST FOR CONSIDERATION OF COSTS
ITEM - 5 WATER ACCOUNT 4667200002 REQUEST FOR CONSIDERATION OF COSTS
ITEM - 6 PLANT REPLACEMENT THREE TIPPING TRUCK AND DOG COMBINATIONS
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
PRESENT Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith, S Wilcox, G Treavors, K Walker, I Davison and J Culverson.
Also present were the General Manager, Director of Finance & Corporate
Services, Acting Director of Engineering & Technical Services, Director of
Environmental Services, Administration Manager and the Personal Assistant to
the Director of Engineering & Technical Services.
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Proceedings in Brief Apologies were tendered on behalf of Clrs Durkin and Hayes for their absence from the meeting. |
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THAT the apologies tendered by Clrs Durkin and Hayes be accepted and the necessary leave of absence be granted.
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Carried |
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Proceedings in Brief Clr Culverson declared an interest in Closed item 3 (identified as a perceived significant non-pecuniary interest) due to a mentioned person being an employee of her business. |
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THAT the declarations of interest be noted.
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Carried |
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Proceedings in Brief It was noted that there were nil declarations of political donations. |
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THAT it be noted there were nil declarations of political donations.
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Carried |
It was noted the time being 2:04pm the retiring Federal Member for Calare, John Cobb addressed the Council until 2:24pm.
It was noted the time being 2:25pm the Youth of the Month Award for April was awarded to Rianna Reeves.
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Proceedings in Brief 22 March 2016 - Attended Directors meeting - Attended Cabonne Council meeting 23 March 2016 - Attended the Mayoral Morning Tea at the NSW Sheep Dog Workers Championship at Molong 31 March 2016 - Attended dinner meeting with Blayney Council Mayor and Deputy Mayor along with Cabonne Council Deputy Mayor at their invite 1 April 2016 - Attended Council office for meetings - Attended cheque presentation at Canowindra for our donation to the Ultrasound Machine funding committee along with Clr Walker. 4 April 2016 - Attended on site meeting and media release for road upgrades between Orange and Molong on Mitchell Highway along with the General Manager, Local Member Andrew Gee and State Roads Minister Duncan Gay 5 April 2016 - Attended Yeoval Progress Association meeting 7 April 2016 - Attended the Canobolas Zone Local Area Command Police Liaison meeting in Orange 11 April 2016 - Attended the 100 Mile Dinner at Molong as part of Food Week activities 12 April 2016 - Attended site inspection for Council Development Application 15 April 2016 - Attended Council office for meetings - Along with General Manager attended Cumnock Showground for meetings with Cumnock Progress Association 19 April 2016 - Attended Yeoval Show 22 April 2016 - Attended Council office for meetings 25 April 2016 - Attended Yeoval Dawn Anzac Day march and service - Attended Obley Anzac Day service - Attended along with Cabonne Youth Ambassador Sarah Cohen the Molong Anzac day service
The Mayor noted Clr Hayes was not able to attend the next General Manager’s Performance Review Panel meeting and had resigned from the Panel. Clr Davison advised he was also not able to attend the next meeting but was not resigning. The Mayor suggested a replacement was required for Clr Hayes and invited nominations. |
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THAT Clr Walker replace Clr Hayes on the General Manager’s Performance Review Panel. |
Carried
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THAT the information contained in the Mayoral Minute be noted.
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Carried |
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Proceedings in Brief It was noted that no items were called for Committee of the Whole. |
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THAT it be noted that no items were called for Committee of the Whole.
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Carried |
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Proceedings in Brief Clr Nash called item 7. |
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THAT: 1. Councillors further consider the item called. 2. Item 8 be moved and seconded. |
Carried |
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Proceedings in Brief Clr Nash noted that in the workshop notes attached to item 7 of Notation of the meeting of 26th April she was not mentioned as one of the councillors agreeable to moving a motion to join the legal action instigated by Walcha Shire Council. Clr Nash wanted it recorded that she did support the ensuing resolution. |
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THAT the minutes of the Ordinary meeting held 22 March 2016 and the Extraordinary meeting held 12 April 2016 be adopted noting the above amendment to the workshop notes for Notation item 7 of the meeting of 26th April referred to in the Proceedings in Brief.
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Carried |
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THAT Council authorise:
1. The purchase of 5,500sqm of land from Lot 7300 DP 1144896 by way of compulsory acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991; 2. An application to be made to the Minister and the Governor for approval to acquire part Lot 7300 DP 1144896 by compulsory acquisition process; 3. The affixation of the Common Seal to the Crown licence documents; 4. The affixation of the Common Seal and appropriate signatures on the associated land transfer documents.
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Carried |
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THAT Council:
1. Vote $40,000 for extensions to the Lewis Ponds Fire Station and $1,100 for the DA fees for the new Lidster Fire Station to be reimbursed by the Rural Fire Service; and
2. Resolve that the expenditure is required and warranted to enable allocated works to proceed.
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Carried |
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THAT Council donate $300 to the Canowindra Preschool fundraiser.
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Carried |
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THAT Council:
1. Approve the re-vote of $14,804 from the Plant Reserve that was previously allocated in the 2014/15 financial year; and
2. Resolve that the funds are required and warranted to enable finalisation of a contract entered into in the previous financial year.
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Carried |
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THAT Council approve reallocation of $34,500 from pool grease arrestors to pool signage supply and installation.
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Carried |
It was noted the time being 2:43pm Mr Paul Knight on behalf of the Spring Hill Consultative Committee addressed the Council in relation to the following item until 2:48pm.
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Proceedings in Brief It was noted that nil reports were required for the next council meeting. |
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THAT Council note nil reports were required for the next council meeting. |
Carried |
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Proceedings in Brief It was noted that nil items were called for further consideration. |
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THAT it be noted that nil items were called for further consideration. |
Carried |
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Proceedings in Brief It was noted that nil matters of urgency were raised. |
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THAT it be noted there were nil matters of urgency raised. |
Carried |
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Proceedings in Brief It was noted nil items were called earlier for discussion in the open Committee of the Whole. |
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THAT Council hereby resolve itself into Committee of the Whole.
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Carried |
It was noted the time being 3:22pm Clr MacSmith left the Chambers and was absent during voting on item 1.
It was noted the time being 3:23pm Clr MacSmith rejoined the meeting.
It was noted, the time being 3:24pm Clr Culverson declared an interest (identified as a perceived significant non-pecuniary interest) in the following item due to a mentioned person being an employee of her business and left the Chambers.
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THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made, within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council. |
3. |
Carried |
It was noted, the time being 3.25pm Clr Culverson rejoined the meeting.
It was noted the time being 3:29pm the Chair resumed the ordinary meeting.
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THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 26 April, 2016 be adopted. |
Carried |
There being no further business, the meeting closed at 3:29pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 24 May, 2016 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.