cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

16 March 2016

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 22 March, 2016 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 


 

ATTENDEES – MARCH 2016 COUNCIL MEETING

 

 

2.00pm

Valuer General’s – address to Council

 

Lina Moffit – presentation of Kitchener’s 100 Surgeons World book

 

Courtney Davies

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 22 March, 2016

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE................................. 4

ITEM 2      DECLARATIONS OF INTEREST...................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS.......................................... 6

ITEM 5      COMMITTEE OF THE WHOLE.......................................................... 6

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 7      CONFIRMATION OF THE MINUTES................................................ 8

ITEM 8      MOLONG HEALTH ONE GENERAL PRACTICE LEASE ........... 9

ITEM 9      FEBRUARY 2016 LOCAL TRAFFIC COMMITTEE....................... 9

ITEM 10    OPHIR ROAD UPGRADE PETITION.............................................. 12

ITEM 11    LOCAL GOVERNMENT REFORM PROGRAM............................ 13

ITEM 12    2016 NATIONAL GENERAL ASSEMBLY...................................... 14

ITEM 13    NASHDALE/LIDSTER PUBLIC HALL - REQUEST FOR ASSISTANCE    15

ITEM 14    CANOWINDRA  AGE OF FISHES MUSEUM................................. 17

ITEM 15    ANZAC DAY 2016............................................................................... 19

ITEM 16    REQUEST FOR DONATION............................................................. 21

ITEM 17    ORANA HOUSE................................................................................... 22

ITEM 18    DONATION UNDER SEC 356 - ASSESSMENT A97284............ 24

ITEM 19    AGE OF FISHES MUSEUM BOARD REQUEST FOR ASSISTANCE          25

ITEM 20    CARGO RUGBY LEAGUE CLUB REQUEST FOR FINANCIAL ASSISTANCE  26

ITEM 21    LOCAL ROAD CONSTRUCTION - BACKLOG............................ 27

ITEM 22    ASSET MANAGEMENT SYSTEM TRAINING.............................. 29

ITEM 23    BANK STREET MAIN DUPLICATION (RISK MITIGATION)...... 30

ITEM 24    DA 2016/0024 ANIMAL BOARDING & TRAINING ESTABLISHMENT (GREYHOUNDS) ON LOT 2 DP 773981, 1321 PEABODY ROAD, MOLONG........ 31

ITEM 25    QUESTIONS FOR NEXT MEETING............................................... 52

ITEM 26    BUSINESS PAPER ITEMS FOR NOTING..................................... 52

ITEM 27    MATTERS OF URGENCY................................................................. 53

ITEM 28    COMMITTEE OF THE WHOLE SECTION OF THE MEETING. 54

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      ELECTRICITY PROCUREMENT

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 4      PLANT REPLACEMENT - CCF CLASS 15 GRADERS

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 5      QUARRY FINANCIAL STATEMENT

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    February 23 2016 Ordinary Council minutes 56

ANNEXURE 7.2    March 8 2016 Extraordinary Council minutes..... 83

ANNEXURE 9.1    Traffic Committee Minutes 25 02 2016............... 90

ANNEXURE 10.1 20160220 Ophir Road Signatures.......................... 94

ANNEXURE 10.2 20160220 Upgrade to Ophir Road.......................... 99

ANNEXURE 15.1 ANZAC Day Services in Cabonne 2015............... 101

ANNEXURE 16.1 Cancer Care West - Request for Donation for Cancer Research......................................................................... 102

ANNEXURE 17.1 Orana House.................................................................. 103

ANNEXURE 19.1 Age of Fishes Request ............................................ 106

ANNEXURE 20.1 Cargo Rugby League Club request............... 108

ANNEXURE 24.1 Draft Conditions of Consent............................ 114 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 737255

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 737256

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 737257

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 737258

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 737259

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 737260

 

 

Recommendation

 

THAT:

1.          Councillors call any items they wish to further consider

2.          Items 7 to 10 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 7 to 10 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  February 23 2016 Ordinary Council minutes

2.  March 8 2016 Extraordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 737261

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 23 February 2016 and the Extraordinary meeting held 8 March 2016 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 23 February 2016; and

2.   Minutes of the Extraordinary Council meeting held on 8 March 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 8 - MOLONG HEALTH ONE GENERAL PRACTICE LEASE

REPORT IN BRIEF

 

Reason For Report

For Council to authorise the Common Seal to be affixed to the lease documents

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.2.3.b. Advocate on behalf of health services in Cabonne as identified

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\LEASING OUT\MOLONG - 103 BANK ST - WALUWIN HEALTH ONE - TEGFAN TRUST - 741304

 

 

Recommendation

 

THAT Council authorise Council’s Common Seal to be affixed to the lease documents for the Molong Health One General Practice.

 

Director of Finance and Corporate Services' REPORT

 

The lease agreement for the Molong Health One General Practice has been finalised and is now ready for signature under Seal of Council. The original request for execution of the agreement did not require affixing of the Seal however it has been returned from the Crown Lands office requesting that it be signed singled sided and under Seal.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 9 - FEBRUARY 2016 LOCAL TRAFFIC COMMITTEE

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the recommendations of the committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Traffic Committee Minutes 25 02 2016    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 739746

 

 

Recommendation

 

THAT Council ratify the recommendations of the Local Traffic Committee.

 

Acting Technical Services Manager's REPORT

Attached are the minutes of the Local Traffic Committee (LTC) meeting held 25 February 2016. The items addressed and their associated recommendations are as follows:

 

ITEM 4. Modify Bus Zone Times Mullion Creek

THAT:

1.      Council modify the times on the bus zone signage to 8:30am – 9:30am

2.      The police show a presence in enforcing the parking restrictions.

 

ITEM 5. Parking Corner of Edward St and Hill St Molong

THAT Council install ‘No Stopping’ signage along Hill St 15m from the corner of Hill and Edward Street.

 

ITEM 6. Longs Corner Road Speed Zone Review

THAT Council submit a speed zone review to RMS for consideration.

 

ITEM 7. Moorbel Speed Zone Review

THAT Council submit a speed zone review to RMS for consideration.

 

ITEM 8. Live Life Loud

THAT Council note the changes made to the application and approve the request subject to:

1.      Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 3 event for the hours of 8:30am to 5:00pm

2.      Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interest, with the date and location of the event

3.      The event organise notifying all emergency services of the event

 

ITEM 9. Pipeking Southern Cross Rally Series – Alpine Classic

THAT Council note the event and notify the applicant of the expired documents.

 

ITEM 10. Newcrest Challenge

THAT Council note the change in route and approve the event subject to:

1.      Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2.      NSW Road Rules being observed by participants at all times

3.      Written approval being obtained from NSW Police

4.      Written approval being obtained from all affected Local Government Authorities

5.      Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6.      The event organiser notifying all emergency services of the event

7.      The event organiser notify Council of any incidents or near misses that occur during the event

 

ITEM 11. 2 Day Junior State Title Event – Canobolas Motorcycle Club

THAT Council approves the application subject to:

1.      Any Traffic Control Plan for Public roads be developed by an RMS “Design and Inspect Traffic Control Plan” ticket holder and enforced by suitably qualified individuals, and

2.      No impact on traffic movements along Burrendong Way 

 

ITEM 12. Pig Push

THAT Council note the change in date for this event.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 10 - OPHIR ROAD UPGRADE PETITION

REPORT IN BRIEF

 

Reason For Report

As per Council Policy regarding petitions. For Council to determine works program to address concerns.

Policy Implications

Nil

Budget Implications

Ongoing program for requested road upgrade works.

IPR Linkage

1.1.1.a. Complete the annual rural and urban roads maintenance program

Annexures

1.  20160220 Ophir Road Signatures

2.  20160220 Upgrade to Ophir Road    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE - RURAL ROADS\OPHIR ROAD - 739804

 

 

Recommendation

THAT Council:

1.   Note the petition; and

 

2.   Include an amount of $465,000 for consideration in the 2016/17 draft budget to be funded from the Roads to Recovery program.

 

Acting Technical Services Manager's REPORT

Council has received the attached petition from residents of the Ophir area. The petition has 18 signatures from road users who support the request to upgrade Ophir Road.

A review of the assets data shows that there is 6.5km of unsealed road between the limit of the existing seal 900m west of the Lookout Road intersection and the causeway over Summer Hill Creek at the Ophir Reserve. Of this, 1.3km currently contributes to the backlog of works on Council’s gravel road network and the remainder is estimated to be due for gravel resheeting in 2019.

Traffic Counts were undertaken on this road in January 2014 which indicated that this road averages 55 vehicles per day.

Council’s current road construction rate is $285,000 per km, thus sealing the requested length of Ophir Road is estimated to cost $1.86M. Should Council wish to undertake these works, it is recommended to complete them by 2019/20 financial year to prevent the remainder of this portion of road contributing to Council’s backlog. This would involve an annual road construction program of $465,000 over four years.

Council notes that current grant funding opportunities focus on economic development and increased access for Higher Productivity Vehicles. Given the tourism nature of this route it is highly unlikely to secure external funding.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 11 - LOCAL GOVERNMENT REFORM PROGRAM

REPORT IN BRIEF

 

Reason For Report

To propose a workshop to discuss various issues relating to Local Government reform.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\AMALGAMATIONS\BLAYNEY SHIRE, CABONNE AND ORANGE CITY COUNCILS PROPOSED MERGER 2016 - 741465

 

 

Recommendation

 

THAT Council hold a workshop on Tuesday 12 April 2016 to discuss matters relating to local government reform.

 

General Manager's REPORT

 

In the lead up to the Minister’s announcement expected in June relating to the merger proposal between Cabonne, Orange and Blayney councils, it is proposed that a workshop be held to discuss change management and Council’s response to the potential amalgamation.  Suggested topics for discussion are:

 

1.   Ensuring equal representation.

2.   Effect of any possible boundary adjustments.

3.   Wish list of projects to be achieved.

4.   Protection of small communities

5.   Potential for a guarantee of adequate funding for villages.

 

Councillors should provide feedback to the General Manager on any other topics to be added to the workshop agenda.

 

 

ITEM 12 - 2016 NATIONAL GENERAL ASSEMBLY

REPORT IN BRIEF

 

Reason For Report

To advise of call for Motions for the 2016 National General Assembly.

Policy Implications

Nil

Budget Implications

Registration, travel & accommodation costs approximately $3,000

IPR Linkage

4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 738860

 

 

Recommendation

 

THAT Council:

 

1.   Determine whether it requires representation at the 2016 National General Assembly.

 

2.   If required, nominate and authorise the attendance of council representatives to the 2016 National General Assembly.

 

3.   Submit any matters for motions which fall within the theme for consideration at the 2016 National General Assembly to the General Manager.

 

General Manager's REPORT

 

The Australian Local Government Association (ALGA) has made a call for motions for this year’s National General Assembly to be held in Canberra from 19-22 June.

 

The ALGA is calling for motions under this year’s theme “Partners in an Innovative and Prosperous Australia”.  The theme reflects the renewed focus across all levels of government on the roles and responsibilities of the public sector and the challenge of meeting our communities’ needs.

 

To be eligible for inclusion motions must follow the principles:

 

·     Fall under the NGA theme;

·     Be relevant to the work of local government nationally; and

·     Complement or build on the policy objectives of state or territory association

·     Propose a clear action and outcomes; and

·     Not be advanced on behalf of external third parties which may seek to use the NGA to apply pressure to Board members, to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of the local government sector.

 

Motions are to be submitted online by Friday 22 April 2016.

 

Council did not attend last year’s NGA however has in previous years been represented at the NGA by the Mayor and General Manager.  The costs for registration, accommodation and expenses is approximately $3,000 for two people.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 13 - NASHDALE/LIDSTER PUBLIC HALL - REQUEST FOR ASSISTANCE

REPORT IN BRIEF

 

Reason For Report

For Council to consider a request for assistance to purchase a rain water tank and stove for the Nashdale/Lidster Public Hall.

Policy Implications

Nil

Budget Implications

$4,500 funded from the Community Facilitation Fund

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 740896

 

 

Recommendation

 

THAT Council consider the request for assistance from the Nashdale/Lidster Hall Committee.

 

General Manager's REPORT

 

Council will recall an item of business from the January 2016 council meeting advising of a meeting held with representatives of the Nashdale/Lidster Hall Committee.    The committee approached council for financial assistance for the purchase of a rain water tank and stove for the kitchen and insurance cover for the property.   The outcome of the meeting was that due to the urgent need to resolve the insurance cover for the hall that $3,000 would be provided from the Community Facilitation Fund (the maximum amount under the policy) with the remainder of $673.70 to be reported to council for consideration.  

 

Council subsequently resolved:

 

THAT Council contribute a further $673.70 towards the cost of insurance for the Nashdale/Lidster Public Hall.

 

The representatives were advised of council’s community assistance program and it was suggested that application be made in the next round for items such as the stove and rain water tank mentioned in their correspondence.

 

A further request for assistance for these two items has been received.

 

Purchase of rain water tank - $2,500

 

As a result of the recent dry weather the purchase of a new rain water tank to supplement water supply to the toilets and kitchen has now become a necessity.  The water supply is connected to both the kitchen and the toilets and consumption does vary depending on usage however the use of the hall by the school is increasing and in the winter it is used quite regularly by the school children for various activities.  The roof area of the hall is quite extensive however plumbing configuration and the removal of an old tank some time ago has resulted in only half the roof area collecting rain water.  The committee have requested $2,500 to assist with the purchase and installation a new rain water tank.

 

Purchase of a new stove for the kitchen - $2,000

 

The condition of the existing stove is considered 'unserviceable'.   The committee have requested $2,000 to purchase and install a new stove.

 

The Nashdale/Lidster Public Hall is well used by the community for meetings (NSW Farmers, CWA, Red Cross, community sports club plus others) and as mentioned above, is used regularly by the Nashdale School which is situated across the road.  It is also used for weddings, social events and family reunions. 

 

Since the meeting in December with the committee Clr Davison has held a number of meetings with representatives of Nashdale/Lidster Public Hall committee and is of the opinion that the need for both these items is now urgent. 

 

Council’s previous assistance including the supply of a load of water to supplement the hall supply has been noted and appreciated by the committee.

 

Should Council wish to assist with this request it could be funded from its Community Facilitation Fund budget.

 

Please note that guidelines have been issued under Section 23A of the Local government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of a minor nature with funding available in the current budget and it is considered it complies with the guidelines.

 

 

ITEM 14 - CANOWINDRA  AGE OF FISHES MUSEUM

REPORT IN BRIEF

 

Reason For Report

To update Council on the matters relating to the Age of Fishes Museum.

Policy Implications

Nil

Budget Implications

Possible contribution of $300,000

IPR Linkage

4.2.1.d. Encourage collection, display and preservation of local history

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\MUSEUM AND GALLERIES MANAGEMENT\CANOWINDRA AGE OF FISHES MUSEUM - 741196

 

 

Recommendation

 

THAT Council:

 

1.   Advertise its intention to provide dollar for dollar funding to maximum of $300,000 for construction of fossil storage facility.

2.   Consider its options and aspirations for the future expansion and management of the Age of Fishes museum and related facilities.

3.   Resolve that the expenditure is required and warranted to enable the proposal to gift the fossils to the Australian Museum to proceed.

 

 

General Manager's REPORT

 

As reported in the August 2015 business paper, Clrs Hayes, Walker and Culverson and Acting Economic Development Manager met with the Deputy Premier, the Hon Andrew Gee and the Australian Museum (AM) in August 2015 to discuss the future progression of facilities at the Age of Fishes (AoF) museum.

 

At the meeting of 12 August 2015 the Deputy Premier identified three important steps for the future progression of the AoF.  Those were:

 

Step 1 – the AM and Cabonne Council agree to enter into a memorandum of understanding (MoU) or similar agreement for the transfer of the fossil collection to the AM. 

 

Step 2 – upon reaching agreement about Step 1, jointly meet with the Deputy Premier to determine funding sources for the construction of a storage facility for the fossils currently stored under the grandstand of the showground. 

 

Step 3 - consider and plan for the reopening of the dig site.

 

On 9 March 2016 Councillor Hayes, the General Manager and the Acting Economic Development Manager met with the Hon Andrew Gee, Member for Orange, representatives from the AM and an Arts policy advisor to the Deputy Premier.  The purpose of the meeting was to provide the Minister’s representative and our local member with a status update of activities since the previous meeting about this matter and to determine what funding opportunities were available for the construction of a storage facility to house the fossils currently stored in the grandstand.

 

A condensed summary of progress is that:

 

a)   The Cabonne and AM project teams have reached in-principle agreement about the terms of an agreement with the exception of a clause which requires that council fund the construction and maintenance of a storage facility for the fossils currently stored within the grandstand.

 

b)   The project team were anticipating that the MoU’s sole remaining matter of who funds the storage facility would have been simultaneously resolved with Step 2 of the plan articulated by the Deputy Premier.   A copy of the unsigned draft agreement will be tabled on meeting day.

 

At the meeting of 9 March 2016, the Deputy Premier’s representative advised that council should apply for grant funding under the State Government’s Clubgrant program, which awards funds up to a maximum of $300,000.

 

Storage Facility

 

Much conjecture and uncertainty surrounds the actual cost of the new fossil storage facility to be located behind the existing AoF museum.  Staff have previously prepared funding applications on the basis the facility would cost in the order of $600,000, however a recent Quantity Surveyor estimate has estimated the cost at $1.4 - $1.7M.

 

Staff have been preparing a submission in accordance with the ClubGrants program and will be requiring approval from council to commit dollar for dollar funding should the grant be successful.  Given the ClubGrant maximum allocation is $300,000 a co-contribution from council to the value of $300,000 would be required.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  Due to any proposed allocation of funding not being within Council’s budget and exceeding $250,000 the proposal would require advertising.

 

In addition, Council must include in its resolution why the expenditure is required and warranted.

 

 

ITEM 15 - ANZAC DAY 2016

REPORT IN BRIEF

 

Reason For Report

ANZAC Day celebrations will be conducted throughout the Cabonne region

Policy Implications

Yes.  Attendance at Orange is consistent with current policy.  Policy may be changed depending on wreath purchasing decision and the policy name modified to suit.

Budget Implications

Yes, if providing wreaths to all attending councillors will impact on expenditure.

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1.  ANZAC Day Services in Cabonne 2015    

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\ANZAC DAY 2016 - 739375

 

 

Recommendation

 

THAT Council:

1.   Authorise the Mayor or Deputy Mayor or a nominated councillor to attend the civic commemoration service in Orange on ANZAC Day 2016.

2.   Advise Canobolas and Orana Local Area Commands that Council offers no objection to the temporary closure of the streets involved, subject to compliance with local police regulations, in any of the towns and villages which are to conduct ANZAC Day marches in the Cabonne LGA.

3.   Determine whether Council will authorise councillors to attend the ANZAC Day celebrations throughout the Cabonne LGA and participate in the ANZAC day marches.

4.   Determine whether a wreath will be provided to attending councillors to lay at all ANZAC Day services for 2016 and/or future years to be funded from an additional vote of $500. 

5.   Subject to point 4. above, resolve that the expenditure is required and warranted because a precedent was set in 2015.

6.   Subject to point 4 above, authorise the “ANZAC Day Celebration - Attendance in Orange Policy” to be updated (including an updated policy title) to indicate that a wreath will be provided to attending councillors to lay at all ANZAC Day services in the Cabonne LGA.

 

Administration Officer's REPORT

 

Councillors would be aware that there are a number of towns and villages throughout the Cabonne Local Government Area (LGA) that conduct marches to commemorate ANZAC Day.

 

It is customary for Council to grant approval to the various towns and villages for such marches, subject to the organisers of the march complying with the requirements of the local police concerning traffic barricades and police participation, if necessary.

 

As is tradition, a request for Cabonne Council representation from the ANZAC Day Committee at the Civic Commemoration Service in Orange has been received.  The service will be at the Cenotaph in Robertson Park commencing at 11.00 am.  Council’s representative will be among those in the wreath laying ceremony and invited as a guest for the official ANZAC luncheon at the Ex-Services Club at 12.30pm.

 

The Council's "ANZAC Day - Attendance in Orange Policy" states that the Mayor represents Council at the ANZAC Day Celebrations in Orange.  Should the Mayor not be available then Council will be represented by, in descending order of preference, the Deputy Mayor or one of the Councillors.

 

Council needs to resolve who will be attending.

 

In 2015 the centenary of the events in Gallipoli was celebrated and Council endorsed councillors attending each village’s march and provided wreaths to each village event which held an ANZAC Day service with a councillor attending. 

 

Council needs to determine if this was a one off occasion or if attending councillors should be provided with a wreath to lay at all ANZAC Day services attended in the various villages annually.  The cost per wreath is $50.00 each with a potential for 10 sites in Cabonne.

 

The details of the events for each village and the councillors who attended last year are attached.

 

If Council determines to provide wreaths to all villages where a Councillor will be attending a service on an ongoing basis the “ANZAC Day Celebration - Attendance in Orange Policy” will need to be updated and renamed as the “ANZAC Day Services Policy”.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is considered to be of a minor nature with only a small budget of up to $500 per annum required, it is considered it complies with the guidelines.

 

Additionally, as the expenditure would be outside of the adopted budget it should be approved by the council at a meeting that is open to the public.  The ordinary meeting at which this is being considered is open to the public.

 

The council’s resolution approving the expenditure, if approved, must disclose the reasons why the expenditure is required and warranted.

 

ITEM 16 - REQUEST FOR DONATION

REPORT IN BRIEF

 

Reason For Report

The Cabonne Country Boys have requested Council make a donation to Cancer Care West through the Cruisin' Along Fundraiser.

Policy Implications

Nil

Budget Implications

To be funded from current budget allocations

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1.  Cancer Care West - Request for Donation for Cancer Research    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2016 - 734570

 

 

Recommendation

 

THAT Council donate $500.00 to the Cruisin’ Along fundraiser for Cancer Care Western NSW.

 

Community Services Manager's REPORT

 

The Cabonne Country Boys are seeking Council support for the Cruisin’ Along car rally for Cancer Care Western NSW.

 

This year the rally will follow the Great Ocean Road and will raise funds to develop a clinical cancer trial centre at Central West Cancer Services based at Orange Hospital.

 

The Cabonne Country Boys were a team in the 2014 rally and have been strong supporters for Cancer Care Western NSW.

 

Should Council wish to make a donation this could be funded from its s356 budget for donations, which has expenditure of $4,127 from a budget of $7,168 leaving a balance of $3,041.

 

Donations made to date are as follows;

 

$300          Cudal Camp Draft Association

$200          Molong Historical Society 50th anniversary celebrations

$300          Memorial for Constable John Herbert at Canowindra

$200          Manildra Christmas party fireworks display

$250          St Joseph’s School Molong excursion to Canberra

$250          St Joseph’s School Manildra excursion to Canberra

$250          Rotary Club of Orange Calare - drug education forums

$500          Molong Christmas Tree Party

$200          Cargo Public School spring disco party

$100          Clergate Public School purchase of resources

$1050        Prizes for school presentation days

$227          Donation towards hall hire Cudal Public School

$300          CWA schools public speaking competition

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 17 - ORANA HOUSE

REPORT IN BRIEF

 

Reason For Report

Orana House is seeking assistance from Council

Policy Implications

Nil

Budget Implications

To be funded from the Section 356 vote

IPR Linkage

3.3.6.a. Maintain sporting, recreational, council and community facilities

Annexures

1.  Orana House    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\BUILDINGS - 741122

 

 

Recommendation

 

THAT:

 

1.  Council continue paying the rates and water charges for Orana House;

2.  Council investigate appointing a management committee under s.355 to provide the care control and management of Orana House;

3.  An inspection take place with a view to addressing any outstanding safety and maintenance issues;

4.  Council pay the outstanding electricity account for Orana House from the S356 vote; and

5.  The Committee be encouraged to establish a fee structure that is sufficient to cover basic costs including electricity.

 

Community Services Manager's REPORT

 

Orana House is a Council owned building located in Canowindra and has been well used by a number of community groups with an informal management structure in place.

 

In recent times due to the rising costs of electricity and a minimal income the users have not been able to pay the electricity account which has an outstanding balance of approximately $600 and the power was disconnected. Rates and water charges have historically been paid for by Council.

 

A meeting was held onsite late last year to try to find a way forward. There were over ten community members in attendance representing the Jelly Beans play group, Canowindra Women’s Group, Alcoholics Anonymous, Narcotics Anonymous and Canowindra craft group.  Council’s Urban Assets Coordinator, Administration Manager and the Community Services Manager attended this meeting.

 

There was strong support from the community for Orana House to become fully functional once more and it was pointed out that Canowindra does not have a council owned community hall.

 

As detailed in the attached letter local people contribute to the maintenance of the building in ways that have included installing a new kitchen, painting the interior, installing an air conditioner, replacement of floorcoverings, fundraising and maintaining the lawns and gardens.

 

The building is in current use by the community but this is limited as there is no electricity to the building. To make the building fully functional in the short term, there is a broken window requiring repair and the outstanding electricity bill needs to be paid and power reconnected.

 

Long term the management of this facility needs to be formalized as the current committee has no official standing.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this is of  minor nature with possible donation of funds budgeted and it is considered it complies with the guidlelines.

 

ITEM 18 - DONATION UNDER SEC 356 - ASSESSMENT A97284

REPORT IN BRIEF

 

Reason For Report

To seek approval to grant a donation under Section 356 for rate assessment A97284

Policy Implications

Nil

Budget Implications

$429.15 possibly used from Section 356 Budget.

IPR Linkage

4.5.4.a. Maintain a high level of rate collection

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\SECTION 356 DONATIONS and WAIVER REQUESTS - 740924

 

 

Recommendation

 

THAT Council determine whether it wishes to grant a Section 356 donation of $429.15 for the general rates for Assessment A97284.

 

Senior Rates Officer's REPORT

 

A request has been received from the Acacia Lodge Management Committee for a donation equivalent to the general rates on land in Edward Street, Molong.

 

The land was purchased in Council’s name and paid for by the Committee. It is currently vacant and held for future housing purposes.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of a minor nature with possible donation of funds already budgeted and it is considered it complies with the guidelines.

 

 

ITEM 19 - AGE OF FISHES MUSEUM BOARD REQUEST FOR ASSISTANCE

REPORT IN BRIEF

 

Reason For Report

To inform councillors of a request from the Age of Fishes Museum board for assistance to meet a shortfall in NSW government grant funding to construct a deck at the museum

Policy Implications

Nil

Budget Implications

Possible allocation of unbudgeted amount of $8,645.50

IPR Linkage

4.2.1.a. Review current arrangements and level of support to museums in Cabonne

Annexures

1.  Age of Fishes Request     

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\MUSEUM AND GALLERIES MANAGEMENT\CANOWINDRA AGE OF FISHES MUSEUM - 739592

 

 

Recommendation

 

THAT Council consider voting $8,645.50 to the Age of Fishes Museum Inc. for the partial cost of a new timber deck.

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

The board of directors of the Age of Fishes Museum Inc. at Canowindra has written to Council seeking financial assistance to help meet a shortfall in NSW government grant funding.

 

In 2014, the museum received a NSW Department of Education and Communities grant for $11,000 to install a coffee shop at the museum. This proposal was deemed unviable and the museum successfully applied to alter the grant to construct a rear deck.

 

A development application was finalised in 2015, but disabled access requirements changed the original scope of the project, adding to the costs.

 

In December 2015, the museum received a revised quotation for the work, estimating the cost at $16,900 with further costs if complications arose.

 

After paying for the plans and development application, the museum has $8,254.50 remaining from the grant, leaving a shortfall of $8,645.50 to construct the deck.

 

The museum has requested that Cabonne Council, as the owner of the building, considers providing the amount outstanding to complete the project.

 

The museum states the deck will significantly add value to the museum building, enhance the visitor experience and make the rear outdoor area more accessible and suitable for larger functions.

 

Please note that guidelines have been issued under Section 23A of the Local government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.

 

The guidelines provide that there should be clear and compelling grounds for any expenditure outside of the Council’s adopted budget and the decision should be approved in open Council. There is currently no provision of funding for this project.

 

Should Council wish to provide a contribution it must also include the reasons why the expenditure is required and warranted in the resolution voting the funds.

 

ITEM 20 - CARGO RUGBY LEAGUE CLUB REQUEST FOR FINANCIAL ASSISTANCE

REPORT IN BRIEF

 

Reason For Report

To inform Council of a request from Cargo Rugby League Football Club for assistance to fill a shortfall in NSW government grant funding to extend an amenities block

Policy Implications

Nil

Budget Implications

Possible allocation of unbudgeted amount of $13,960

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

1.  Cargo Rugby League Club request    

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\LIAISON\COMMUNITY - 739571

 

 

Recommendation

 

THAT Council consider voting $13,960 to the Cargo Oval towards the cost of amenities.

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Cargo Rugby League Club Football has written to Cabonne Council seeking financial assistance to help meet a shortfall in NSW Government grant funding.

 

The club successfully applied for a Community Building Partnership program grant to extend the existing amenities building at Cargo Oval to include a disabled toilet and female change room.

 

Although the club applied for the full cost of the project estimated at $38,960 it received only $25,000 in grant funding.

 

The club contacted Council’s Acting Economic Development Manager in February to see if Council could make a financial contribution for the shortfall in grant funding.

 

The AEDM advised the club that in recent years Council has allocated funding to worthwhile community projects under its Community Assistance Program (CAP) and this may be a project that would be considered. The club was advised the 2016 CAP grants would be advertised in the middle of the year should it proceed this year.

 

The club representative has indicated that financial assistance was needed urgently as the project had to be completed before CAP grants would be advertised and assessed.

 

The club is seeking Council’s assistance. Providing a disabled toilet and female change room could increase the participation of women, disabled people and their families in sporting and community events.

 

Please note that guidelines have been issued under Section 23A of the Local government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.

 

The guidelines provide that there should be clear and compelling grounds for any expenditure outside of the Council’s adopted budget and the decision should be approved in open Council. There is currently no provision of funding for this project.

 

Should Council wish to provide a contribution it must also include the reasons why the expenditure is required and warranted in the resolution voting the funds.

 

ITEM 21 - LOCAL ROAD CONSTRUCTION - BACKLOG

REPORT IN BRIEF

 

Reason For Report

Council accept the nominated road-work projects with the Local Roads Construction

Policy Implications

Nil

Budget Implications

Additional $800,000 for Cadia Road

IPR Linkage

1.1.1.a. Complete the annual rural and urban roads maintenance program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\ROADS TO RECOVERY PROGRAM - 740841

 

 

Recommendation

 

THAT:

 

1.  The nominated road-work projects be included within the Local Roads Construction – Backlog;

2.  Council advertise its intention to carry out an additional $800,000 road works on Cadia Road;

3.  The expenditure is required and warranted because additional funding has been provided by Cadia Valley Operations to perform these works.

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

The 2014 – 2015 allocation of the Federal Government’s Roads to Recovery Program was $936,307 with an anticipated increase of funding the following year. However, due to a misunderstanding in allocation schedules at the time, the total amount of funding attributed to the 2014 – 2015 Budget for the Roads to Recovery (R2R) Program was $1,821,758. The additional allocation was provided by Council to allow the assigned projects to be completed, and was refunded from the 2015 – 2016 Roads to Recovery (R2R) Program.

The 2015 – 2016 allocation of the Federal Government’s Roads to Recovery (R2R) Program was further increased from the anticipated $1,821,758 to $2,674,869. The notice of the additional funding was received after Council’s budget was finalised. To accommodate this funding increase of $853,111, additional projects needed to be assigned to it. The majority of these projects were taken from Local Roads Construction – Backlog and totalled $778,000. The balance of the funding was then allocated to gravel re-sheeting on Paling Yards Loop and Gordon Road.

To enable the remainder of the Local Roads Construction – Backlog funding allocation to be expended, the projects listed below, identified as backlog, are nominated:

·    Asphaltic Concrete (AC) resurfacing of Bank Street Molong from Watson Street to Gidley Street                                      $175,000

·    Gravel re-sheeting on Barragan Road                             $25,000

·    Gravel re-sheeting on Ophir Road                          $25,000

·    Gravel re-sheeting on Rutherford Lane                 $25,000

·    Gravel re-sheeting on Strathmore Lane                 $25,000

·    Gravel re-sheeting on Belgravia Road                   $25,000

·    Heavy Patching on Hoffmans Road                       $52,000    

·    Heavy Patching on Spring Glen  Road                  $60,000

·    Heavy Patching on John Carroll Lane                            $50,000

·    Heavy Patching on Woolshed Lane                       $50,000

·    Heavy Patching at various locations  Borenore   $56,000

·    Bitumen resealing at various locations                  $210,000

Additional funding has been received from Cadia Valley Operations for the continuing work on Cadia Road. In the current year Works Program, a total of $258,000 was allocated through Australian Government Black Spot Program for pavement strengthening and widening on Cadia Road, and this work has now been completed. Cadia Valley Operations have informed Council that they will provide an additional $800,000 to continue the road-works on Cadia Road south, to the entrance of the Cadia Mine site and to be included in the current 2015-2016 Works Program.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This nominated local road construction is in the current budget.

The additional works on Cadia Road will require advertising as they were not included in council’s original budget and are in excess of $250,000. The funds are required and warranted to enable the funding received to be spent.

 

 

ITEM 22 - ASSET MANAGEMENT SYSTEM TRAINING

REPORT IN BRIEF

 

Reason For Report

For Council to approve payment of training costs

Policy Implications

Nil

Budget Implications

Payment of $5,874 to Assetfinda from an additional vote

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\INFORMATION TECHNOLOGY\TENDERING\CONTRACT 591998 - ASSET MANAGEMENT SOFTWARE SYSTEM - REQUEST FOR QUOTATION - 740757

 

 

Recommendation

 

THAT:

 

1.   Council pay Assetfinda’s outstanding invoice of $5,874 for training completed in February 2016; and

2.   The expenditure is required and warranted because the training is necessary to enable the software purchased to be utilised.

 

Acting Technical Services Manager's REPORT

Councils Engineering and Finance staff undertook training on 10-11 February 2016 to facilitate the implementation of Councils asset management software.

This training had been identified in the implementation of the software, however an allowance for this training was overlooked during the 15/16 budgeting process.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as this is expenditure not included in council’s original budget council must specify the reason it is required and warranted.

 

 

 

ITEM 23 - BANK STREET MAIN DUPLICATION (RISK MITIGATION)

REPORT IN BRIEF

 

Reason For Report

Approval to reallocate budget funds to this project

Policy Implications

Nil

Budget Implications

Reallocation of budget funds from Mitchell Hwy replacement to Bank Street duplication

IPR Linkage

5.1.1.c. Maintain water infrastructure assets

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\WATER SUPPLY SYSTEMS - 741054

 

 

Recommendation

 

THAT:

 

1.   Council approves re-allocation of budget funds from Watson Street of $42,000 to proposed Bank Street main between Gidley Street and Watson Street; and

 

2.   The expenditure is required and warranted to prevent commercial disruptions.

 

 

Acting Operations Manager – Water and Waste's REPORT

Currently Bank Street, Molong, has an existing water main between Gidley Street and Watson Street. This main is located on the south side of Bank Street. The purpose of the project is to eliminate the risk of commercial water services bursting in Bank Street, Molong’s main business district, and creating disruptions to community and business during repair times.

The need to mitigate against this risk is the recent burst in services in area’s adjacent to Bank Street project.

Recent mains bursts include the corner of Gidley & Watson, Bank Street west of Gidley and Gidley Street south of Bank Street.

It has been assessed that underboring new services across Bank Street has high costs in comparison to installing a duplicate main.

The proposed duplicate main will be located on the north side between planter boxes and the kerb and gutter. This will minimise the disruption to traffic and business during installation.

In the current budget there is an amount of $65,000 for the renewal of a section of water main on the Mitchell Highway which had shown a number of leaks. A closer examination has identified the pipe joints rather than the pipeline itself to be the problem. This problem has been rectified at a cost of $16,000.

With savings made on the existing budget it is recommended that funds be re-allocated to the Bank Street main.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, the funds being re-voted were in the existing 2015/16 budget however council must take into account that they are being utilised for a different purpose and as such are required and warranted.

 

ITEM 24 - DA 2016/0024 ANIMAL BOARDING & TRAINING ESTABLISHMENT (GREYHOUNDS) ON LOT 2 DP 773981, 1321 PEABODY ROAD, MOLONG

REPORT IN BRIEF

 

Reason For Report

The report is included in the business paper for determination as there have been a number of submissions (6) raising concerns about the proposed operation and due to the local public interest

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0024 - 741246

 

 

Recommendation

 

THAT Development Application 2016/0024 for an Animal Boarding & Training Establishment (Greyhounds) on land described as Lot 2 DP 773981, 1321 Peabody Road, Molong, be granted consent subject to the conditions attached.

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for an Animal Boarding and Training Establishment (Greyhounds) on Lot 2 DP 773981, 1321 Peabody Road, Molong.

 

The application is not advertised development however due to the nature of the proposal, the application was neighbour notified for a period of 14 days with six (6) submissions being received during the exhibition phase. The main issues raised in the submissions include illegal building work, no approval for the use, noise from barking dogs, decrease in property values, environmental and operational concerns.

 

The application has been referred to the Council for determination as six (6) submissions have been received raising concerns about the proposal and its operation during the exhibition phase.

 

It is recommended that the application be approved subject to conditions of consent.

 

Applicant: Toby Weekes & Jessica Windiate

Owner:      Toby Weekes & Jessica Windiate

Proposal:  Animal Boarding & Training Establishment (Greyhounds)

Location:   Lot 2 DP 773981, 1321 Peabody Road, Molong

Zone:         RU1 Primary Production

 

Section 23A of the Local Government Act “Council decision making during merger proposal periods” requires Council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and recommendation for approval is not contrary to the guidelines.

 

BACKGROUND

The subject land was created via subdivision 87/12 and subsequently registered 19 July 1987.

 

A Dwelling and septic was approved via DA 2003/135 on 8 January 2003.

 

Site Map

 

 

4675879

 

The subject site is fairly regular is shape; has an area of 40.64 hectares and is zoned RU1 Primary Production. The site fronts Peabody Road and Boree Hollow Creek and is situated approximately 1.8km south, along Peabody Road, from the Molong town limits. The locality consists of small rural holdings and associated dwellings. The nearest residential receptor is estimated at approximately 650m (from the animal runs at the front of the property) and approximately 500m from the animal runs to the rear of the site. It should also be noted that the land parcel directly to the north of the subject site has the permissibility of a dwelling despite currently being vacant rural land.

 

THE PROPOSAL

The proposal seeks consent for the establishment of a greyhound breeding, rearing and training complex to accommodate up to 200 dogs upon a 40 hectare rural holding on the outskirts of Molong.

 

The proposed activities for the site include the following:-

·    Rearing of greyhound – from birth to any age (caring, feeding, maintaining health, free galloping, interacting and lead training)

·    Pre-training – this involves teaching the dogs to be kenneled, muzzled when needed, lead (walked), exercised in sand runs or on a slipping track as well as free galloping and lure training

·    Breeding – whelping

·    General maintenance of property

·    Feeding – food preparation and feeding of the dogs

·    Cleaning – all food preparation areas and storage, in addition to daily cleaning of all kennels and whelping areas

 

Site Layout

Scale of activity

·    A maximum number of greyhounds on site at any one time would be 200 (including pups)

·    Length of stay for rearing can be from birth to 14-16 months where they then go to a break-in facility, the option to then return for pre-training for a period of 2 months, race (where they stay until retirement), kept as pets or re-homed elsewhere as pets

·    Cycles of breeding – Greyhound Racing NSW have new laws in place that only allow breeders to breed from a bitch twice (2 times) in 18 months

·    Greyhounds owned by the Applicant will remain on site for all parts of the cycle including whelping, rearing, pre training, pre racing, and racing (unless sold).

·    External clients’ dogs will remain at the facility for rearing and pre-training. The proposal does not indicate how many dogs are external clients.

 

Structures & purpose

·    Animal shelters and runs

The animal shelters are 3200mm x3200mm; have a cement slab and clad in colorbond. There are nine runs located in the north eastern portion of the site (towards the front of the site) that include animal shelters. Dogs up to 7 months of age are housed in this section of the facility with a maximum of eight (8) dogs per animal shelter/kennel. The runs are approximately 90-100m in length and 20-30m wide. All fencing is at 1.8m in height.

There are another nine runs and animal shelters towards the rear of the site. The animal shelters are similar in size and construction materials however the runs area slightly smaller. Older dogs are housed at the rear of the site with a maximum of six (6) dogs per animal shelter/kennel. Fencing is all at 1.8m.

·    Shed (via DA 2016/0028)

The shed has a defined food preparation area, an area for whelping containing four (4) pens and another six (6) pens housing brood bitches.

·    Fencing

All on site fencing is at 1.8m in height as this keeps the greyhounds contained and also assists in keeping other animals away from the facility that may upset or disturb the dogs. There are several other yards that do not permanently hold or kennel the dogs. These yards are used for exercising, training and/or cleaning of the animal shelters and runs; the dogs are only in these areas for short periods of time (up to an hour) and are accompanied by trainer/staff. The dogs are then returned to their yards or kennels.

·    Signage – business identification signage having dimensions of 1500mm x 1000mm x 3000mm located at either side of the access point

 

All structures associated with the proposal have been constructed.

 

Hours of operation are stated as 8:00am to 4:00pm Monday to Sunday.

 

Three (3) employees are associated with the operation; two employees are the owners of the land and the operation; the other an external employee. The owners reside on site in an existing dwelling.

 

A designated parking and mavouevring area is sited adjacent to the shed.

 

Access is via an external access point off Peabody Road.

 

The site is not connected to either reticulated water or sewer; however on site electricity is available. Water is available through the provision of on site water tanks equating to 50 000litres. Additional water supply is available through a licensed bore.

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

         

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU1 Primary Production

Lot size map

Minimum lot size NA

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Has biodiversity sensitivity on the subject land (Dry open-forest on ranges of the lower slopes (Hervey Ranges)

Flood planning map

Not within a flood zone

Natural resource – karst map

Is within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable (Moderately High – High)

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012.  Animal Boarding or training establishment is permissible within this zone, subject to Council’s development consent.

 

The standard instrument definition states that an “animal boarding or training establishment means a building or place used for the breeding, boarding, training, keeping or caring of animals for commercial purposes (other than for the agistment of horses), and includes any associated riding school or ancillary veterinary hospital”.

 

The proposal is consistent with the standard instrument definition.

 

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone.  The development relates to and is consistent with the zone objectives which seek to:-

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To minimise the fragmentation and alienation of resource lands.

·    To minimise conflict between land uses within this zone and land uses within adjoining zones.

·    To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

 

Part 2 – Permitted or prohibited development

The proposed development for an Animal Boarding and Training Establishment (Greyhounds) is a permissible land use in the RU1 zone under the provisions of the LEP.

 

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

Whilst the subject land is identified as “Biodiversity” on the Terrestrial Biodiversity Map (Dry open-forest on ranges of the lower slopes (Hervey Ranges), the proposed development is not likely to have any adverse impact on the flora and fauna of the land. No additional measures are required to minimize or mitigate the impacts of the proposed development.

 

 

Clause 6.4 Groundwater vulnerability

The subject land has been identified as “Groundwater Vulnerable” on the Groundwater Vulnerability Map (Moderately High – High). The proposed development for an Animal Boarding and Training Establishment will not have any adverse impacts on the groundwater dependent ecosystems nor any cumulative effect on the groundwater system itself. The disposal of any liquid waste from the dogs will be via the on site effluent management system that will be required to be connected to the shed. Solid waste from the greyhounds will be collected daily and disposed into Cleanway skip bins that will be cleared fortnightly. Based on the proposed use of the land, the development will not result in groundwater contamination. No additional measures are required to avoid, minimise, or mitigate impacts of the animal boarding and training establishment.

 

Clause 6.6 Riparian land and watercourses

The site is identified as “Watercourse” on the Riparian Lands and Watercourses Map. The proposed development is not contrary to the objectives of the clause. The development is unlikely to have an adverse impact upon the water flows; any aquatic or riparian species; habitats or ecosystems; stability of the bed or banks of the watercourse; or impact upon any future rehabilitation of the watercourse or riparian area.

 

 

Clause 6.7 Land affected by karst

The site is identified as land affected by “Karst” on the Natural Resources – Karst Map. See below map for the extent the land is affected. The objective of this clause is to ensure that development, in areas of subsidence risk from karst, matches the underlying geotechnical conditions of the land, is restricted on unsuitable land and does not endanger life or property.  It is considered that the proposed development will not have adverse impact upon the land. An on site effluent management study and installation will be required for the disposal of waste associated with the shed that houses whelping and brood bitches. A system will be required to be designed for the proposed use that is deemed appropriate.

 

 

 

Clause 6.8 Essential services

The site is not connected to reticulated sewer or water. There is a dwelling already existing on site and as such the provision of electricity, telecommunications, on site provision of water, septic and access are all existing or are available within the locality.

 

There is an electricity easement registered on the title which affects the northern boundary of the site. The easement for the purpose of transmission line is noted as 45m wide and viable width. The authority responsible for the easement is noted as Transgrid. Council has notified this authority of the development and advised that the works are already constructed.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 Koala Habitat is applicable to the application.

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 is applicable in the assessment of the application.

The exempt and complying development code is a state planning instrument that can be used for minor development if the proposed development meets the pre-determined standards under the code.

 

Whilst individually some aspects of the construction works undertaken on site  may have been considered as exempt development, the scale and commercial nature of their use requires development consent.

 

State Environmental Planning Policy No.55 – Remediation of Land applies to the site. The proposal is not contrary to the provisions of the SEPP.

 

State Environmental Planning Policy No.64 - Advertising and Signage

The application also seeks consent for business identification signage for the site. The definition of building identification sign means a sign that identifies or names a building, and that may include the name of a business or building, the street number of a building, the nature of the business and a logo or other symbol that identifies the business, but that does not include general advertising of products, goods or services. Consent is sought for signage of approximately 1500mm x 1000mm at 3m off the ground displaying the business name only. Signage is to be at either side of the access point to the site off Peabody Road. As such, SEPP 64 applies to the development and is not contrary to the provisions of the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development and the proposal is generally consistent with the provisions of the plan.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

There are nine runs located in the north eastern portion of the site (towards the front of the site) that include animal shelters. The animal shelters are 3200mm x 3200mm; have a cement slab and clad in colorbond. The runs are approximately 90-100m in length and 20-30m wide. All fencing is at 1.8m in height.

 

There are another nine runs and animal shelters towards the rear of the site. The animal shelters are similar in size and construction materials however the runs are slightly smaller.  Again fencing is all at 1.8m.

 

There is a shed located to the south west of the existing dwelling that is used to house whelping and brood bitches. The shed is has dimensions of 20m x 10m with a height of 4.06. There are two side awnings having a width of 4.2m and 4.06m respectively.

 

Visual amenity

Many of the aspects of the development are rural in nature; metal fencing and colorbond shed. The animal shelters are small in size and whilst visual; landscaping across the site will assist in screening. The nearest residential receptor is estimated at approximately 650m (from the animal runs at the front of the property) and approximately 500m from the animal runs to the rear of the site. The nearest residential receptor is to the south of the subject land..

 

Noise

The issue of noise; mainly barking dogs have been identified as a potential source of noise from the development. No noise assessment was provided as a part of the application. A Noise Assessment undertaken and prepared by a suitably qualified person will be required to be submitted to Council to address background noise, noise from barking and any mitigation measures addressed by such a report. In addition to the Noise Assessment, there will be a requirement for ongoing compliance with the provisions of the Industrial Noise Policy of the NSW Office of Environment & Heritage and the Protection of the Environment Operations Act 1997.

 

Waste and Hygiene

Yards, kennels, shed and food preparation areas are cleaned daily. Waste from the animals is collected and disposed into Cleanway skip bins that are collected fortnightly.

 

Whilst the shed has an internal drain, it is not currently connected to any type of on site effluent management system. There will be a requirement to install a septic system. The size and type of system to be installed will be recommended by an independent geotechnical report.

 

Water

The site is not connected to reticulated water supply. The supply of water for the greyhounds is via the provision of 2 x 25 000 litre water tanks. There is also a licensed bore. The animal shelters and runs that house the greyhounds have water troughs that will be gravity fed from the bore and tanks.

 

Landscaping

The applicant has undertaken some landscaping for the development. Continued landscaping will be undertaken along the front boundary (Peabody Road boundary), in the exercise yards and along the boundary of the front nine animal runs. Additional landscaping is also proposed for the runs to the rear of the site. An appropriate landscape plan should be designed, approved and implemented using appropriate species for the area that are quick growing, suitable to the area and provide amenity, screening and shade. Landscaping will be required to be maintained at all times and in perpetuity

 

Access and traffic

Access to the site is via an existing access point off Peabody Road. The application has been referred to Roads and Maritime Services (RMS) for comment. Peabody Road is a State classified road under the care and control of Roads and Maritime Services. Any development requires their concurrence.

RMS requirements are provided in the report under Public Consultation.

 

The applicant has indicated that approximately 85% of the greyhounds are owned by the Applicant and owners of the land, which reduces the number of traffic movements associated with the development. Additional movements are considered low due to the long term boarding and training of greyhounds that generates very low volumes of traffic when compared to commercial boarding kennels for animal pets.

 

The existing access point will require some upgrade to meet compliance with RMS and Council.

 

Three (3) staff employees are associated with the operation, with two staff living on site. A designated parking and manouevring area will be provided adjacent to the shed.

 

An internal access road exists on site and has been constructed to a standard that allows all weather two-wheel drive access within the site. There will however be a requirement that the internal access be maintained at all times to this minimum standard.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

The subject land is affected by bushfire hazards. The below map indicates the extent of the site affected by bushfire. This area is located along the western boundary of the site and is consistent with the Terrestrial Bioidversity Mapping identifying dry open-forest on ranges of the lower slopes by LEP mapping.

 

Whilst the impact of bushfire and related legislation is usually related to the construction of dwellings, the proposed use for an Animal Boarding and Training Establishment (Greyhounds) hold a responsibility for the number of animals that are kept on site. NSW Department of Primary Industries recommends a Management Guide: Planning for Emergencies to assist operators of businesses/properties where significant numbers of animals are kept to develop an emergency response plan.

 

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development; however the proposal was extensively neighbor notified for a period of 14 days with six (6) submissions being received during the exhibition phase.

 

Issues raised in the submission(s) are addressed as follows:

 

Submission

Concerns

Response

1.

The facility is already constructed and operating with no approval by Council

 

 

 

 

 

Decrease in property values

 

 

 

 

Kennels have been constructed under an easement for power

 

 

 

 

 

 

 

 

 

Dangerous access point

 

 

 

 

 

Noise control

 

 

 

 

 

 

 

Possible contamination of Boree Hollow Creek and Molong Creek from waste and impact on water supply

 

What will Council do if the Greyhound Industry is shut down

Buildings constructed can be dealt with by Building Certificates. The use of the structures is dealt with by land use application via the DA process. This is the purpose of this assessment.

 

Not a matter for consideration under Section 79(C) of the Environmental Planning & Assessment Act

 

There is a power easement registered on the land title; however the authority responsible for that easement is Transgrid and not Council. Transgrid have been advised of the development in the area of the easement and any further action would be undertaken by Transgrid

 

Access is via an existing access point off Peabody Rd and meets the engineering specifications for the provision of private access

 

Noise is regulated under the provisions of the Protection of the Environment Operations (POEO) Act 1997. Noise control is under the governance of Local Government.

 

Adequate site management measures to minimize potential risks

 

 

The outcomes of the inquiry have not been released

2.

Inadequate fencing that separates dogs from neighbouring stock

 

Code of Practise (Greyhounds) states fencing is to be a minimum of 1.8m high- this is not the case

 

Noted

 

 

 

Noted

3.

Barking dogs at all hours of the day although mainly in the morning

 

Complex has been partly constructed with no Council approval

 

Contamination of Boree Hollow Creek from dog faeces

POEO controls noise and how it is defined

 

 

As per submission 1

 

 

 

Adequate controls proposed

4.

Commercial development should be in commercially zoned areas or on larger rural holdings

 

 

 

 

Large scale commercial activities on this site would contravene planning legislation

 

Development dominates the landscape

 

Metal construction destroys rural landscape and replaces it with a commercial outlook

 

Sheds and yards should use natural construction materials such as wood

 

 

Noise of 200 dogs

 

 

Disturbances already occur based on how many dogs reside at the kennels now

 

Noise is occurring at all times of the day

 

Traffic movements are understated – how will Council monitor this

 

 

 

 

Signage also has been erected – is it RMS approved

Noted. Land use is defined by the Cabonne Local Environmental Plan (CLEP) 2012. Animal boarding and training establishments are a permitted use in the RU1 land zone

 

The proposed land use is not contrary to the provisions of CLEP 2012

 

 

Noted

 

 

Noted. Many rural holdings have metal fences

 

 

No statutory requirements for construction materials for sheds and yards on rural land

 

Addressed in previous submission

 

Noted

 

 

 

Noted

 

 

Additional information was sought and assessed by Council’s Development Engineer and Roads and Maritime Services (RMS) to clarify vehicle movements

 

Signage forms part of the application and is assessed under the provisions of that State Environmental Planning Policy No.64 – Advertising and Signage.

 

5

No plans to scale has been provided for the DA

 

SoEE fails to provide a detailed description of the proposal

 

 

 

 

 

Offensive nature of the barking dogs

 

 

Constant disturbance by barking dogs in particular late at night and early in the morning

 

Noise complaints have been reported to Council via service requests

 

A Noise Assessment by an Acoustic Engineer should be undertaken

 

The application doesn’t clearly indicate the number of breeding dogs, they only indicate a maximum number of greyhounds including pups

 

The application doesn’t identify how many dogs are the owners and how many are external clients

 

 

 

 

 

 

How will Council ensure compliance of dog numbers

 

 

 

 

Proposal will have an adverse impact on the amenity of those properties closest to the development

 

 

Traffic movements appear understated

 

Hours of operation are questioned as dog transport vehicles are arriving as late as 10pm

 

Traffic flows need to be determined as school bus pick ups and drop off occur in this location

 

Liquid waste management and impact on the creek system

 

 

 

 

Impact of the development on the groundwater system

Noted

 

 

Noted. Council has sought additional information on several occasions in an attempt to seek the information required to assess the development application

 

Noted

 

 

 

Addressed through previous submission

 

 

 

Noted.

 

 

 

Noted

 

 

 

Noted.

 

 

 

 

 

The applicant has indicated that approximately 85% of the on site greyhounds are their own. A small percentage only will come from external clients. Greyhound Racing NSW have licensed this facility to a maximum number being 120.

 

Any development consent will scale the activity and under separate licensing, the facility is regulated by Greyhound Racing NSW

 

The purpose of the assessment is to determine impact of the development on surrounding land and how this can be managed

 

Noted

 

 

Proposed hours of operation are stated as Monday to Sunday 8:00am to 4:00pm.

 

 

Noted

 

 

 

 

There will be liquid waste from the internal drainage within the shed. This will be collected and disposed of by an on site effluent management system

 

 

 

 

 

 

 

 

6.

Noise pollution – the dogs barking sets off a chain reaction with dogs from surrounding properties

 

Effect on topsoil of the 200 dogs will lead to continued degradation of the area/land/site

 

Loss of vegetation and bare runs will (after heavy rain) will lead to waste and soil contaminating the creek system and further impacts downstream

 

 

 

 

 

 

 

 

 

Odour

 

 

 

 

Waste disposal

 

 

 

 

 

 

 

 

 

 

 

How are the dogs fed – are beasts to be killed on site

 

 

 

 

 

 

 

Is live baiting to be used in lure training

 

Decrease in property values

 

Operation was up and running with no approval before the DA was submitted to Council

 

Surrounding owners were coerced to sign letters saying they had no objection to the development

 

Concern that there will be considerable culling of dogs that don’t make the grade for breeding, racing, and training

 

Concern for the animal welfare of the 200 dogs on site

 

Noted. Addressed through previous submissions

 

 

 

Noted

 

 

 

 

The applicant proposes to continue to increase landscaping on site to improve amenity, provide shelter for the greyhounds and assist in improving groundcover. Kennels and runs are cleaned daily with solid waste collected and disposed into Cleanway skip bins. Any liquid waste from the shed will be connected to an on site effluent management system

 

Odour can be managed through daily cleaning of food preparation areas, kennels, runs and dog hygiene

 

Waste from the animals is collected and disposed into Cleanway skip bins that are collected fortnightly. The shed houses whelping and brood bitches. The shed contains internal drainage and will be connected to an on site effluent management system

 

 

There is a food preparation area within a shed associated with the facility; and there is an external cool room located outside the shed that stores meat for the animals

 

 

Live baiting is illegal

 

 

Not a planning matter

 

Noted. Previously addressed in Submission 1

 

 

 

Noted.

 

 

 

 

Noted

 

 

 

 

 Under their licencing with Greyhound Racing NSW there is a requirement for compliance with the Code of Practise for the Keeping of Greyhounds in Training, in addition to abiding by the requirements of the Prevention of Cruelty to Animals Act 1979 (NSW), the Prevention of Cruelty to Animals Regulation 2012 (NSW), the Local Government Act 1993 (NSW), the Companion Animals Act 1998 (NSW), and the Companion Animals Regulation 2008 (NSW)

 

PUBLIC AUTHORITY CONSULTATION

Roads and Maritime Services (RMS)

The application was required to be referred to the Roads and Maritime Services (RMS) for assessment as proposed access to the development is from a state classified road.

 

In accordance with Clause 104 of State Environmental Planning Policy (Infrastructure) 2007, the following requirements are recommended by the RMS:

 

•      Activities undertaken at the site under this development proposal are to be consistent with the submitted supporting documentation. For example, should the owner of the land propose to operate a commercial boarding kennel facility that involves the receiving and short term minding of animals for different animal owners, separate development consent will need to be obtained. 

•      Safe Intersection Sight Distance (SISD) requirements outlined in Part 4A Austroads Guide to Road Design and relevant Roads and Maritime Supplements is to be provided and maintained in both directions at the vehicular access to the subject land from Peabody Road. For a 100 km/h speed zone the minimum SISD is 250 metres.

•      The existing vehicular access from Peabody Road is to be upgraded in accordance with Austroads Guide to Road Design: Part 4 Figure 7.4 ‘standard rural property access’ (copy enclosed) and any relevant Roads and Maritime Supplements. The vehicular access is to be sealed a minimum of 10 metres from the edge of the travel lane in Peabody Road, match existing road levels and not interfere with existing road drainage.

 

•      To provide suitable storage capacity for the largest class of vehicle accessing the proposed lots, any gate, grid or similar structure installed in the access is to be setback appropriately (20m for single articulated and 30m for B Double) from the edge of the pavement in Peabody Road. Any gate in the access is not to swing towards Peabody Road.

•     Prior to commencement of construction works, the proponent is to contact Roads and Maritime’s Traffic Operations Coordinator to determine if a Road Occupancy Licence (ROL) is required. In the event that an ROL is required, the proponent will obtain the ROL prior to works commencing within three metres of the travel lanes in Peabody Road.

•     Prior to issuing an occupation certificate for the proposed development, all required road works are to have been completed.

 

SECTION 149A – BUILDING CERTIFICATES

Whilst Council acknowledges building works have been undertaken without development consent, the provisions of Building Certificates provide Council with a means for regularising illegal building works after the event.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.  The proposal is not inconsistent with any relevant published Commonwealth, state or local government policy, plan, guideline, study or strategy.

 

CONCLUSION

The proposed development for an Animal Boarding and Training Establishment (Greyhounds) is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  The application was neighbor notified for a period of 14 days with six (6) submissions being received. The submissions raised a variety of matters including illegal building work, no approval for the use, noise from barking, decrease in property values, environmental and operational concerns. A section 79C assessment of the development indicates that the development is acceptable in this instance with conditions requiring the environmental management of the proposed use. Section 23A of the Local Government Act “Council decision making during merger proposal periods” requires Council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and recommendation for approval is not contrary to the guidelines.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 25 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 737262

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 26 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 737263

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

 

ITEM 27 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 737264

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, Council will need to consider the guidelines in conjunction with any matters of urgency.

 

ITEM 28 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 737265

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

   


Item 7 Ordinary Meeting 22 March 2016

Item 7 - Annexure 1

 

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Item 7 Ordinary Meeting 22 March 2016

Item 7 - Annexure 2

 

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Item 9 Ordinary Meeting 22 March 2016

Item 9 - Annexure 1

 

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Item 10 Ordinary Meeting 22 March 2016

Item 10 - Annexure 1

 

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Item 10 Ordinary Meeting 22 March 2016

Item 10 - Annexure 2

 

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Item 15 Ordinary Meeting 22 March 2016

Item 15 - Annexure 1

 

 

VILLAGE

TIME/PLACE

WHO ATTENDED 2015

Borenore

11.00am CWA Hall

Clr Davison

Clr Wilcox

Canowindra

11.00am

Memorial Park

Clr Durkin

Cudal

10.00am Memorial Gates

Clr Dean

Clr Treavors

Cumnock

11.00am

Memorial Gates

Clr Smith

Eugowra

11.00am

Cenotaph

Clr Walker

Manildra

11.00am

Memorial Hall

Clr Nash

Molong

11.00am

Village Green

Clr Gosper

Cargo

No Event

N/A

Mullion Creek

No Event

N/A

Nashdale

No Event

N/A

Yeoval

Could not find event details

No Council Representation

Orange

11.00am

Robertson Park

Clr MacSmith

 


Item 16 Ordinary Meeting 22 March 2016

Item 16 - Annexure 1

 

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Item 17 Ordinary Meeting 22 March 2016

Item 17 - Annexure 1

 

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Item 19 Ordinary Meeting 22 March 2016

Item 19 - Annexure 1

 

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Item 20 Ordinary Meeting 22 March 2016

Item 20 - Annexure 1

 


 


 


 


 


 


Item 24 Ordinary Meeting 22 March 2016

Item 24 - Annexure 1

 

DA 2016/0024 DRAFT CONDITIONS OF CONSENT

1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development for an Animal Boarding and Training Establishment (Greyhounds) is to take place in accordance with the attached stamped plans (Ref No DA 2016/0024) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

2.      BUILDING CERTIFICATE

Objective

To ensure compliance with Section 149A of the NSW Environmental Planning and Assessment Act 1979.

Performance

A Building Certificate issued under Section 149A of the Environmental Planning & Assessment Act 1979 shall be obtained within six (6) months of the date of this consent for all structures constructed on the property associated with this consent.

3.      OCCUPATION AND USE

Objective

To ensure the development and associated activities/operation are acceptable in terms of the amenity of the neighbourhood and the public interest whilst maintaining its functional operation.

Performance

(1) This consent permits only the keeping, boarding, breeding and training of greyhounds on the site.

(2) The total number of dogs permitted to be accommodated on the site shall not exceed two hundred (200) dogs (including pups) at any one time.

(3) The Applicant is to supply Council annually with evidence of up to date licencing endorsed by Greyhound Racing NSW.

(4) The premise shall be maintained in a clean and tidy state at all times.

(5) The premises shall be constructed and operated in such a manner so as to not interfere with the amenity of the neighbourhood by reason of the emission of discharge of noise, fumes, vapour, steam, soot, ash, dust, waste water, waste water products, grit, oil or other harmful products of the industry.

(6) The activities of the dogs on the site are to be carefully monitored by the operators of the animal boarding and training establishment and barking dogs are to be attended to or isolated from other dogs immediately to prevent exciting the remaining dogs.

(7) Dogs (Greyhounds) are to be confined to their runs and or kennels at all times, except when using the exercise or training runs or when in transit. When dogs are being moved on site they shall be suitably restrained or contained to prevent escape from the site.

(8) All feed and odorous materials shall be stored in sealed containers.

(9) All wastes associated with the proposed operations are to be disposed of to a location and by an effective means in accordance with relevant government regulations.

 

4.      SCALE (GENERAL)

 

Objective

 

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

 

Performance

 

This approval enables the applicant to operate at a scale as submitted in the proposal.  No additional kennels or dog runs associated with the animal boarding and training establishment may be constructed on the land. All use of the land for an animal boarding and training establishment must be restricted to those facilities approved of this consent.

 

5.      HOURS OF OPERATION

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

The hours of operation of the business including all servicing, deliveries, pick ups/drop offs shall be as follows:-

 

8:00an to 4:00pm Monday - Sunday

 

Drop offs/pick ups are permitted to be undertaken outside of those hours listed only when animals are being taken to or returning from race meetings.

6.      LANDSCAPING PLANS/SITE TREATMENT

 

Objective

 

To reduce landuse conflict and to lessen the visual impact or the development.

 

Objective

 

Separate detailed landscaping plans by a suitably qualified person is to be submitted to and approved by Council within three (3) months of the date of this consent.

 

All landscaping is required to be established within six (6) months of the date of the consent and shall be appropriate species for the area, quick growing and provide amenity to the area including screening and shade.

 

The landscaping will be required to be maintained at all times and in perpetuity.

 

7.      ON SITE WASTE WATER MANAGEMENT (amend)

 

Objective

 

To ensure that an accredited sewage management facility is designed, constructed and installed for the shed that accommodates the food preparation area, whelping and brood bitches.

 

Performance

 

The Onsite Wastewater Management System is to be designed for the intended use following a site specific examination of the site by a suitably qualified person, details of the proposed system along with an application to install an onsite wastewater management system are to be provided to Council within three (3) months of the date of this consent.

 

8.      WASTE MANAGEMENT

 

Objective

To ensure that wastes are correctly stored, disposed of and controlled at all times to prevent accidents and to maintain clean and tidy premises.

 

Performance

 

All waste and refuse from the kennels shall be collected on a daily basis and stored in a manner in which it does not create any odour nuisance, pose an environmental risk and/or threat, or have any detrimental impact upon the amenity of the surrounding area.

9.      ODOUR

 

Objective

 

To ensure the development is acceptable in terms of the amenity of the neighbourhood.

 

Performance

 

The use of the land for an animal boarding and training establishment shall not cause any “offensive odour” as defined by the provisions of Protection of the Environment Operations Act 1997.

 

10.    NOISE IMPACT ASSESSMENT

 

Objective

 

To provide details of any noise impact on the amenity of the area and mitigation measures.

 

Performance

 

A Noise Impact Assessment of the Animal Boarding and Training Establishment is to be undertaken by a suitably qualified person and evidence of the assessment for the proposed use to be submitted to Council within six (6) months of the date of the consent.

 

11.    NOISE EMISSION

 

Objective

 

To ensure statutory requirements are met and to protect the amenity of the surrounding area.

 

Performance

 

The use of the land for an animal boarding and training establishment must not cause any ‘offensive noise’ as defined by the provisions of the Protection of the Environment Operations Act 1997.

 

Noise from the development shall not exceed LAeq of 41dBA over any 15 minute period when measure within 30 metres of any residence on adjoining lands.

 

 

 

12.    NOISE CONTROL (DOG KENNELS)

 

Objective

 

To meet the statutory requirements and to protect the amenity of the locality.

 

Performance

 

The Kennels will operate within the requirements of the Companion Animals Act 1998 and POEO Act 1997.  The applicant needs to be aware that this effectively means that Council must act on noise related complaints and reserves the right to enforce measures as appropriate to ensure noise laws are not breached.

 

The applicant is encouraged to utilise acoustic design principles in the construction of the kennels.  Such principles should include cavity-type exterior walls (e.g. hollow concrete block, or cavity colorbond walls with noise insulation); noise dampening treatment of the kennel roof utilising insulation batts or a sound blanket. 

 

13.    PLANNING FOR EMERGENCIES

 

Objective

 

To ensure the safety of the owners, operators and animals at the facility in the event of a natural hazard.

 

Performance

 

The Applicant is to prepare an Emergency Response Plan for the Animal Boarding and Training Establishment. This is to ensure an emergence plan is in place in the event of a hazard, such as a bushfire.

 

A copy of the Emergency Response Plan is to be provided to Council within twelve (12) months of the date of the consent. The plan should be developed in accordance with the NSW Department of Primary Industries management Guide: planning for Emergencies.

 

14.    SPILLAGE OF LIGHT

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

Any lighting used in association with the animal boarding and training establishment shall be shielded and directed so as to not cause any annoyance to adjoining and nearby landowners/occupiers or to passing motorists on Peabody Road.

 

15.    WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate water supply for the Animal Boarding and Training Establishment.

 

Performance

 

Within three (3) months of the date of this consent, the Applicant is provide evidence to Council of adequate water supply for the animal boarding and training establishment in addition to a copy of the license for the bore.

16.    APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

ACCESS CONSTRUCTION CERTIFICATE

ACCESS COMPLIANCE CERTIFICATE

OCCUPATION CERTIFICATE

 

17.    INTERNAL ACCESS

 

Objective

 

To ensure a satisfactory all weather access is available to the development.

 

Performance

 

The applicant is required to maintain the existing internal access road at all times from the point of access to Lot 2 DP 773981 to the proposed development to a standard that allows access by a typical 2-wheel drive vehicle in wet weather, at the applicants cost.

 

18.    OFF STREET CARPARKING

 

Objective

 

To ensure adequate on-site car parking for staff is provided at all times.

 

Performance

 

Off-street staff car parking for at least 1 vehicle is to be available at all times. Should additional staff be employed, additional car parking may be required to be provided on site.

 

19.    PROVISION OF PRIVATE ACCESS

 

Objective

 

To ensure that safe and practical access is provided to the subject land.

 

Performance

 

The existing access to the property at Lot 2 DP 773981 off Peabody Road must be upgraded in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

 

An Access Construction Certificate must be obtained prior to commencement of construction or upgrade of any access to the property from the adjoining road.

 

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access.  Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

 

An Access Compliance Certificate for the access must be issued by Council before any Occupation Certificate can be issued for the development.

 

20.    TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

 

Objective

 

To ensure that any traffic or pedestrian movement through or past the work site is safe.

 

Performance

 

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site.  The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

 

21.    APPLICATION OF BITUMEN SEAL ACCESS

 

Objective

 

To ensure safe ingress and egress is provided to the subject land.

 

Performance

 

The applicant is required to provide a bitumen seal surface a minimum of 10 metres from the edge of the travel lane on Peabody Road, match existing road levels and not interfere with existing roadside drainage.

 

 

22.    RMS CONDITIONS

 

Objective

 

To ensure compliance with RMS for safe ingress and egress is provided to the subject land.

 

Performance

 

Activities undertaken at the site under this development proposal are to be consistent with the submitted supporting documentation. For example, should the owner of the land propose to operate a commercial boarding kennel facility that involves the receiving and short term minding of animals for different animal owners, separate development consent will need to be obtained. 

Safe Intersection Sight Distance (SISD) requirements outlined in Part 4A Austroads Guide to Road Design and relevant Roads and Maritime Supplements is to be provided and maintained in both directions at the vehicular access to the subject land from Peabody Road. For a 100 km/h speed zone the minimum SISD is 250 metres.

The existing vehicular access from Peabody Road is to be upgraded in accordance with Austroads Guide to Road Design: Part 4 Figure 7.4 ‘standard rural property access’ (copy enclosed) and any relevant Roads and Maritime Supplements. The vehicular access is to be sealed a minimum of 10 metres from the edge of the travel lane in Peabody Road, match existing road levels and not interfere with existing road drainage.

 

To provide suitable storage capacity for the largest class of vehicle accessing the proposed lots, any gate, grid or similar structure installed in the access is to be setback appropriately (20m for single articulated and 30m for B Double) from the edge of the pavement in Peabody Road. Any gate in the access is not to swing towards Peabody Road.

Prior to commencement of construction works, the proponent is to contact Roads and Maritime’s Traffic Operations Coordinator to determine if a Road Occupancy Licence (ROL) is required. In the event that an ROL is required, the proponent will obtain the ROL prior to works commencing within three metres of the travel lanes in Peabody Road.

Prior to issuing an occupation certificate for the proposed development, all required road works are to have been completed.

 

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 22 March, 2016

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY............................................................................... 1

ITEM 2      INVESTMENTS SUMMARY................................................................ 1

ITEM 3      LAND REVALUATION FOR CABONNE.......................................... 2

ITEM 4      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    3

ITEM 5      CENTROC BOARD MEETING........................................................... 4

ITEM 6      COMMUNITY FACILITATION FUND................................................ 5

ITEM 7      STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES............. 6

ITEM 8      WBC ACTIVITIES UPDATE REPORT............................................. 7

ITEM 9      LOCAL GOVERNMENT PROFESSIONALS LG EXCELLENCE AWARDS         8

ITEM 10    GUIDELINES FOR EVENT ORGANISERS................................... 10

ITEM 11    ECONOMIC DEVELOPMENT ACTIVITIES REPORT................. 13

ITEM 12    REGIONAL WATER SECURITY PROJECT UPDATE............... 18

ITEM 13    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   18

ITEM 14    CABONNE WATER OPERATION UPDATE................................. 19

ITEM 15    CABONNE SEWERAGE OPERATION UPDATE......................... 20

ITEM 16    RESOURCES FOR REGIONS GRANT PROPOSALS................ 21

ITEM 17    NSW GOVERNMENT FIXING COUNTRY ROADS ROUND 2.. 25

ITEM 18    DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2016        26

ITEM 19    DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2016      28

ITEM 20    MEDIAN PROCESSING TIMES 2016............................................. 29

ITEM 21    BURIAL STATISTICS........................................................................ 30  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph February 2016................................... 32

ANNEXURE 2.1    Investment Summary February 2016................ 33

ANNEXURE 3.1    Valuer General Statistics.................................... 35

ANNEXURE 4.1    Council................................................................................ 38

ANNEXURE 4.2    Works................................................................................... 89

ANNEXURE 4.3    Traffic Light report Summary............................ 91

ANNEXURE 5.1    Minutes of the Board Meeting 25 February held in Blayney 92

ANNEXURE 5.2    250216_Mayoral Board Report_Draft (3)....... 97

ANNEXURE 8.1    WBC Update Report - March 2016...................... 100

ANNEXURE 9.1    LG Excellence Awards........................................... 102

ANNEXURE 11.1 STDG minutes 17 Nov 2015........................................ 104

ANNEXURE 12.1 Advisory Committee - March 2016 Report... 112

ANNEXURE 13.1 Eng Tech Serv Projects March meeting  2016 121 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph February 2016    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 740680

 

Senior Rates Officer's REPORT

 

Rate Collection Summary to 29 February 2016 is attached for Council’s information.  The percentage collected is 72.89%, which is comparable to the figure for previous years.

 

The third instalment has passed due date of 28 February 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1.  Investment Summary February 2016    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 740319

 

Senior Accounting Officer REPORT

 

Council’s investments as at 29 February 2016 stand at a total of $44,406,182.

 

Council’s average interest rate for the month was 2.87%.  The effect of the low cash rate is having a minimal impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remains unchanged at a record low of 2.00% for the month of February.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.36%.

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for February 2016 is attached for Council’s information.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 3 - LAND REVALUATION FOR CABONNE

REPORT IN BRIEF

 

Reason For Report

To advise of the new land values issued for rating for the 2016/2017 rating year by the Valuer General's Office

Policy Implications

Nil

Budget Implications

Rating increase subject to Rate Peg Limit

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Valuer General Statistics    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 740718

 

Senior Rates Officer's REPORT

 

Council has been provided with new land values from the Valuer General’s Office for the base date of 1 July 2015.

 

The new values will be used for rating for the 2016/2017 rating year.

 

The following is a comparison table showing the values for the base date 1 July 2011 and 1 July 2015 as at the issue of the new values in October 2015.

 

Rate Code

2011 Value

2015 Value

Percentage change

Non Rateable - 00

      26,494,249

      26,606,479

0.42%

Farmland - 10

 1,134,195,500

 1,115,066,050

-1.69%

Residential Molong - 12

      52,111,230

      59,263,580

13.73%

Residential Canowindra - 13

      31,114,900

      33,090,700

6.35%

Residential - 14

      31,350,790

      32,377,740

3.28%

Residential - 15

    300,450,305

    312,076,435

3.87%

Residential - 16

      57,900,890

      59,872,980

3.41%

Mining - 20

      23,940,900

      26,055,500

8.83%

Business Molong - 22

        6,525,990

        7,096,910

8.75%

Business Canowindra - 23

        3,776,100

        3,870,010

2.49%

Business - 24

        3,784,180

        3,867,380

2.20%

Business - 25

      10,038,270

        9,953,270

-0.85%

 

 1,681,683,304

 1,689,197,034

0.45%

 

Attached is advice from the Valuer General’s office showing the number of properties within a value range, within zonings and within land value basis.

 

Staff from the Valuer General’s Office and from the valuation contract firm will make a presentation at the start of the March council meeting to provide additional background information explaining value changes that may have occurred as part of the revaluation process.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 4 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Works

3.  Traffic Light report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 737268

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

 

ITEM 5 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 25 February 2016.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1.  Minutes of the Board Meeting 25 February held in Blayney

2.  250216_Mayoral Board Report_Draft (3)    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015-2016 - 738968

 

General Manager's REPORT

 

The Mayor & General Manager attended the Centroc Board meeting hosted by Central Tablelands Water at Blayney on 25 February 2016.

 

Matters discussed at the Board meeting include:

 

·    Water Infrastructure;

·    Transport Infrastructure;

·    Health;

·    Telecommunications;

·    Regional Development;

·    JO Pilot Progress.

 

Minutes of the Board meeting, AGM and the Mayoral Board report are attached for Councillors’ information

 

 

ITEM 6 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation.

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 740120

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

The was no allocation of funds in February 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 7 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

 

Reason For Report

To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 740121

 

General Manager's REPORT

 

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

 

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

 

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

 

1.   Road program

Refer to Engineering and Technical Services update report.

 

2.   Molong quarry

In negotiations with the two successful tenderers as per February 2016 council resolution.

 

3.   Canowindra Retirement Village

Reported to March Extraordinary meeting – see minutes attached previously in business paper.

 

4.   Molong Library and Visitor Information Centre

Concept floor plans are still being considered by the working party.

 

5.   Yeoval & Cumnock Sewerage Scheme

Refer to Engineering and Technical Services update report.

 

6.   Asset Management Plans

Budget submissions put in for consideration

Asset management software training completed and data uploaded to software.

 

7.   Review of asset holdings

Scheduled to be completed in conjunction with the compilation of Asset Management Plans.

 

8.   Multi-purpose sport facility

Cost estimates completed.

Preliminary designs completed.

Final grant submission was lodged, awaiting reply.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 8 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.c. Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Update Report - March 2016    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 740204

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Asset Management

·    Joint Tender – Traffic Control Services (Blayney & Cabonne)

·    Award Nominations

·    Funding – Restart NSW

·    Reform Process

·    WBC Board Meeting

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 9 - LOCAL GOVERNMENT PROFESSIONALS LG EXCELLENCE AWARDS

REPORT IN BRIEF

 

Reason For Report

To advise of two nominations submitted for the LG Excellence Awards.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  LG Excellence Awards    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT PROFESSIONALS AUSTRALIA NSW - 740765

 

General Manager's REPORT

 

The NSW LG Professionals Association Annual Excellence Awards recognise outstanding achievement in NSW local government in 12 categories.  Council has submitted nominations in two categories:

 

1.   Excellence in Workforce Management - recognising leadership in workforce management as evidenced by genuine and effective commitment to the capacity building of local government professionals.

 

2.   Special Project Initiative – recognising leadership where a council has developed a concept or practices that significantly improves the business in which they work or  development of process or practices that have had a major impact on the organisation or its customers.

 

Since 2012 there have been two internal programs running concurrently that are both aimed at improving the capability of our people and our structure and organisational framework.  I implemented these programs in response to discussions and outcomes of the Future Directions Forum in Canowindra in November 2012.

 

Five key challenges were identified at future directions, one of which was to “prepare for, embrace and prosper from change”.

 

In response to this challenge I worked with key staff to develop a number of internal strategies and programs with the goal of Council being “an effective, efficient and modern local government authority”.  The two programs have key focus areas and a wide range of activities/initiatives and outcomes have been achieved since commencing in early 2013.  The programs and focus areas are:

 

WORKFORCE CAPABILITY PROGRAM

(nominated in Excellence in Workforce management)

ORGANISATIONAL CAPABILITY PROGRAM

(nominated for Special Project Initiative)

ü Capability Development

ü Health and Wellbeing

ü Remuneration and Reward

ü Engagement and Connectedness

ü HR systems, practices and processes

ü Risk management

ü Business Improvement

ü Systems, Practices and Metrics

ü Customer focused service delivery

 

Attached is a pictogram of both programs with more detail on the outcomes achieved within each of the focus areas.  Some highlights have included:

 

·    Major improvements in communication horizontally and vertically inside the organisation.

·    Shifting from competency based remuneration to performance and behavioural assessment.

·    Implementing better electronic systems to support HR processes such as online recruitment, integration of risk, IP&R and employee assessment processes, developing electronic timesheets.

·    Implementing a risk management framework and risk analysis and mitigation strategies in place to manage risk exposure.

·    Completing a review of the organisation structure, internal capabilities, resources and planning processes.

 

Some of the outcomes have included:

 

·    Workers compensation premiums have fallen by 59% since 2013.

·    A 47% increase in training budget allocation since 2013 (partly due to changing the way funds are managed and how training is identified and delivered as Council had previously been well below industry benchmarks on training budget allocations relative to the number of staff employed).

·    Savings of over $102k through implementation of online training  targeted and tailored training including onsite delivery leadership and management development programs.

·    20 key processes have been reviewed with over 50 improvements being made. This has involved 52 staff who now have new skills in process mapping and workflow analysis. 

·    85% of respondents to a recent survey expressing satisfaction with the Council and service delivery (ratepayer survey 2013).

·    The ratepayer survey of 2013 identified local roads as the most important service but equally it was the one ratepayers were least satisfied with.

·    The General Manager instigated the new roller/water/grader gravel roads maintenance program in mid 2014 and that new process is now fully operational and funded in the current budget.

·    Recent years have witnessed record budgets focusing upon back log reduction and improvements to our local sealed roads – also in response to the customer survey.

·    A survey of staff identified:

o 55% staff recommended changes/improvements to positions descriptions were needed.

o Whilst 60% of staff were content with their current role 37% had ambitions for advancement.

o 79% believed progress had been made with continuous improvements and business performance.

 

These great outcomes have been achieved in a time of uncertainty and extra demand on staff. 

 

The awards are scheduled for the evening of 7 April.  Key staff involved in the program will be invited to attend.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 10 - GUIDELINES FOR EVENT ORGANISERS

REPORT IN BRIEF

 

Reason For Report

To inform Council of guidelines provided to event organisers, possible circumstances where event organisers may require Development Consent and the impact of proposed events on existing Development Consents

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.a. Implement the procedure manual for "Planning a Public Event in Cabonne Country" with the event coordinators

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\EVENT MANAGEMENT\EVENT NOTIFICATION 2015-2016 - 740391

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

At its February meeting Council asked for a report to be presented at the next Council meeting with a view to clarifying trading hours for events held under Council’s Events Management Program and any impact of operating under a Development Application.

 

Background

 

To remove any confusion Council does not have an Events Management Program as such.

 

Council makes every effort to assist people wishing to hold events in Cabonne Shire and to ensure their events meet planning and regulatory requirements and do not impact adversely on the community.

 

If someone notifies Council they wish to stage an event, Council’s procedure is to provide them with a Preliminary Advice for a Planned Event Form and a copy of a Procedure Manual for Planning a Public Event in Cabonne Country.

 

The aim of these two documents is to help people effectively plan and coordinate an event, and they include a number of checklists, request forms, requirements and planning tools that aid in event organisation.

 

The main objectives of the guide are to:

 

·    Provide guidelines for the appropriate location and management of events; and

·    Provide information on requirements to legally run an event, including Development Applications and traffic management etc.

 

The Procedure Manual for Planning a Public Event in Cabonne Country should not be construed as a form of Development Consent. It helps guide event organisers through the process and this process may include lodging a Development Application.

 

In addition to offering this assistance, Cabonne Council operates a separate Events Assistance Program to provide financial assistance for the promotion and organisation of selected events which are likely to provide an economic benefit to the Local Government Area.

 

For events to receive financial assistance under this program, they should meet the criteria of:

 

·    Increasing the number of visitors to Cabonne;

·    Extending visitors’ length of stay; and

·    Attracting visitors during off-peak or shoulder periods.

 

Events submitted for funding are assessed after completing the Preliminary Advice for a Planned Event form.

 

When a Preliminary Advice for a Planned Event form is completed, it is referred to several Council departments to assess various aspects such as traffic, noise and public safety impacts, food safety, public liability insurance and whether the event requires a Development Application.

 

Current Situation

 

Where an event is being held on Council-owned or public land, Development Consent is generally required and organisers are provided with the appropriate forms and guidelines, as well as being placed in contact with a staff member within Council’s planning section.

 

The scale of a proposed event (regardless of where it is being held), the amount of traffic and noise generated and other factors may trigger State planning requirements and a Development Application.

 

If a function is being held on private land and/or is ancillary to the dominant land use, Development Consent generally is not required.

 

If the nature of the event becomes regular and/or commercial in nature for economic gain, the characterisation of the land use definition would change and a Development Application would be required to be submitted for a merits-based assessment.

 

Where an event is proposed on private property, which already has Development Consent for a business e.g. a café or cellar door, the event generally is not considered to be part of the normal operation of the business and consent conditions relating to trading hours etc would not apply to the event.

 

However, in the case of a cellar door, for example, where the approved land use is for the display and sale of wine made from grapes grown on the property, operations such as venue hire for wedding receptions and conference dinners etc would not constitute cellar door wine sales. In this case, should an operator wish to trade as a function centre, separate development approval would be required.

 

Event Accessibility Considerations

 

The NSW Department of Premier and Cabinet this month met with tourism and events staff of Cabonne, Orange and Blayney Councils to discuss event management in the Central West, focusing on legal requirements for event organisers to consider the access needs of people with a disability.

 

Access customers may include:

·    Someone with a hearing or vision impairment;

·    A person in a wheelchair (wheelchair user);

·    A person with intellectual disability;

·    A parent pushing a stroller; or

·    An older person.

 

NSW Premier and Cabinet plans to hold a workshop for Central West event organisers in Blayney on 5 May 2016 to further discuss these issues.

 

Following this workshop, Cabonne Council will review its Procedure Manual for Planning a Public Event in Cabonne Country to ensure event organisers are aware of their responsibilities to provide for people with access needs. The manual is regularly reviewed to ensure the information is relevant.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.

 

 

ITEM 11 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

1.  STDG minutes 17 Nov 2015    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 740422

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Activities undertaken by the Acting Economic Development Manager and Promotions and Tourism Officer are listed here:

 

Projects and Programs

 

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

 

CCTAC first meeting for 2016 was held on Wednesday 17 February and was well attended with five community members and the Promotion and Tourism Officer. CCTAC’s next bi-monthly meeting is Wednesday 20 April 2016.

 

Wine of the Month

TP Action 3.1.2

 

The selected Wine of the Month for March 2016 is Borrodell Vineyard Gewürztraminer 2013. This is a crisp balanced white wine full of flavor that was selected for QANTAS business class international flights. A significant achievement for a cool climate wine that helps to market the region.

 

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne What’s On Newsletter promoted 22 events and activities for the month of March 2016. This month’s Cabonne newsletter highlighted the Molong NSW Sheep Dog Championship Trials, the Newcrest Challenge which has over a 1,000 cyclists registered to race in a 170 kilometre road race through Cabonne Shire and Manildra’s ‘GREASE’ festival plus the regular markets and village museum activities. 

 

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages and with the 350 hard copies distributed throughout the shire.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

Month

Activity

2013

2014

2015

2016

January

Visits

Statistic now not available

6,121

8,971

10,457

Hits

Statistic now not available

83,274

123,475

 

 

February

Visits

Statistic now not available

5,146

7,813

7846

Hits

59826

88,736

73,042

 

 

March

Visits

Statistic now not available

6,269

7,937

 

Hits

95,799

80,202

 

 

 

April

Visits

Statistic now not available

7,482

8,313

 

Hits

94,981

88,480

 

 

 

May

Visits

5,297

7,547

7,293

 

Hits

60,107

97,692

91,554

 

 

 

June

Visits

5,101

9,809

6,757

 

Hits

45,229

110,648

96,266

 

 

 

July

Visits

6,768

19,889

7,489

 

Hits

52,442

73,814

109,530

 

 

 

August

Visits

2,804

17,534

7,889

 

Hits

79,532

104,150

129,623

 

 

 

 

September

Visits

5,987

14,010

7,024

 

Hits

74,746

90,361

84,260

 

 

 

 

October

Visits

6,241

10,900

7,933

 

Hits

81,869

69,518

139,823

 

 

 

November

Visits

5,764

9,812

7887

 

Hits

70,612

103,591

124,306

 

 

 

 December

Visits

5,950

10,015

7,211

 

Hits

69,626

96,778

109,865

 

 

 

 

Total Visits

43,912

124,534

 92,517

18,303

Total Hits

534,163

997,158

1,137,183

319,992

 

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine - monthly

b.   IMAG on the webpage

c.   Orange Food Week Program

d.   Orange Dining Guide

e.   Banjo Paterson Australian Poetry Festival

f.    Apple Harvest Festival

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism’s Executive Officer Lucy White held a meeting with regional tourist managers in Bathurst on Wednesday 2 March 2016. Council’s Promotions and Tourism Officer was unable to attend.

 

Upcoming Events

 

Upcoming events in the Cabonne LGA include:

 

a.   Cumnock Agricultural Show 5 March

b.   Mill 2 Mill Charity Bike Ride 14 – 17 March 2016

c.   Bicycle Network –Newcrest Challenge Bike Ride 20 March 2016

d.   Volcanic Challenge Run 20 March 2016

e.   NSW Sheep Dog Trial Championship 17 -21 March 2016

f.    Molong 100 Mile Dinner  11 April 2016

g.   Orange Food Week 8 - 17 April 2016

h.   Canowindra Balloon Challenge & Glow 9 -11 April 2016

i.    Jayes Gallery Monthly Classic Nights 16 April 2016

j.    Yeoval Show 19 April 2016

k.   ANZAC Day Ceremonies 25 April 2016

l.    Cycle NSW Masters Championship 30 April 2016

m.  Orange Apple Festival 6 - 8 May 2016

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.          Age of Fishes Museum – ongoing support.

b.          Yeoval Showground – assistance with administration of grant    funding.

c.          Cycling NSW –NSW Masters Championship Road race in Cabonne Shire in      2016. Ongoing liaison.

d.          Bicycle Network – ongoing support for the proposed NSW           Challenge Orange Bike Ride through Orange, Cabonne and        Blayney Local Government Areas. Ongoing liaison.

e.          Event Trekkerz – discussions for a family fun event at Lake Canobolas in September 2016. At this stage the organisers are now leaning towards holding the event at Orange Showground.

f.           Destination NSW

g.          Central NSW Tourism

h.          FOOD WEEK support

i.           Brand Orange

 

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   Brand Orange

b.   Destination NSW

c.   Orange City Council

d.   Blayney Council

e.   Orange Wine Region

f.    BEC Orange

g.   MSM Milling Manildra

h.   Caravanning & Motorhome Association

i.    Banjo Paterson Festival planning for 2016

j.    Age of Fishes Museum

k.   Central NSW Tourism

l.    Amusu Theatre – Film Festival

m.  Banjo Paterson Film potential opportunities

n.   AMSAG Motor Vehicle Rally event in Cabonne & Forbes 27 August 2016

 

Canberra Food & Wine EXPO

TP Action 5.3.2

 

The Canberra Food & Wine EXPO was held at the Canberra Exhibition Centre on 19-21 February 2016. Brand Orange organised the regional display with a number of wineries along with Cabonne’s Promotion and Tourism Officer who provided the visitor information, responded to enquiries and promoted upcoming regional events and attractions. During the three days more than 500 Village Guides were handed out, along with a similar number of Orange Region Visitor Guides. The stand also promoted two significant events, the Canowindra Balloon Challenge and Food Week, scheduled for April.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 12 - REGIONAL WATER SECURITY PROJECT UPDATE

REPORT IN BRIEF

 

Reason For Report

To update council on the regional water project

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.1.a. Implement and amend best practice for water supply within Cabonne water operations

Annexures

1.  Advisory Committee - March 2016 Report    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 740727

 

Acting Director of Engineering & Technical Services' REPORT

 

Attached as Annexure 1 to this report is an update on the Orange to Molong Creek Dam – Stage 1 project.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 13 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Eng Tech Serv Projects March meeting  2016    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 741404

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This matter is for noting only.

 

 

ITEM 14 - CABONNE WATER OPERATION UPDATE

REPORT IN BRIEF

 

Reason For Report

Current works being undertaken

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.1.c. Maintain water infrastructure assets

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\AUGMENTATION\FEASIBILITY STUDIES - 740815

 

Acting Operations Manager – Water and Waste's REPORT

The following are current activities for the following month being undertaken by Cabonne Water Operations.

Molong

1.   Installation of telemetry upgrade at Molong Dam Wall

2.   Installation of Inflow flow meter for Molong Creek Dam (similar to flow meter in Molong Creek)

3.   Duplicate main in Bank St (between Highway and Gidley St), to eliminate water service connections crossing Bank Street and reducing risk of bursting services and creating inconvenience to the community.

Molong Water Treatment Plant (WTP) Project Update

1.   All works have been completed

2.   Project costs have come in under budget (due to the rationalization and auditing of $224,600 of variations, final approved variation value $38,100 and keeping project under budget)

3.   The WTP had a preliminary commissioning prior to end of 2015

4.   Further to Pre commissioning Cabonne engaged a 3rd party process to final commission plant and only minor modification were required and works undertaken by skilled Cabonne staff

5.   Post upgrade the WTP is meeting design expectations and has reduced recurring faults/breakdown lost time by 95%

6.   All staff have been trained in all facets of operation.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This matter is for noting only.

 

ITEM 15 - CABONNE SEWERAGE OPERATION UPDATE

REPORT IN BRIEF

 

Reason For Report

Current budget works being undertaken

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.3.3.c. Undertake Cabonne sewer projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\MAINTENANCE\SEWERAGE SYSTEMS - 740829

 

Acting Operations Manager – Water and Waste's REPORT

The following are activities to be undertaken during the next month in operations.

Canowindra

1.   Filter replacements completed for the effluent re-use scheme.  The scheme is now EPA Compliant.

2.   Digester No.1 Mixer due for arrival by 18/03/16 and installation to be conducted between 18/03/16 – 31/03/16

3.   Sewer relining works to be completed by 31/03/16

4.   Ongoing telemetry upgrades

5.   Sewer pump station multiple protection upgrades ongoing

Eugowra

1.   Sewer Treatment Plant pond rehabilitation works.

2.   Sewer pump station protection upgrades ongoing.

Molong

1.   Thistle St pump station equipment identified timing of works being discussed

2.   Molong STP Mixer upgrades identified and budget allowance requested for FY16/17

3.   Sewer relining works to be completed by the 31/03/16

4.   Installation of Caravan Dump Point at Molong Caravan Park to be completed by 31/03/16

Cumnock

1.   Sewer pod installation at show grounds

2.   Discussion with Showgrounds Committee and Progress Association on further developments for showground and possible funding ideas (see Grants Report in this meeting)

3.   Installation of Caravan Dump Point at showground to be completed by 31/03/16

 

ITEM 16 - RESOURCES FOR REGIONS GRANT PROPOSALS

REPORT IN BRIEF

 

Reason For Report

To inform council of grant applications

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.6.a. Maintain sporting, recreational, council and community facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\RESTART NSW - 740441

 

Acting Operations Manager – Water and Waste's REPORT

The Resources for Regions program is sourced from Restart NSW, the NSW Government’s fund for infrastructure to support economic growth and productivity. Resources for Regions aims to support regional and rural NSW communities affected by mining by addressing infrastructure constraints.

An allocation for the Central West Projects is $32m in mining affected communities.

Funding can be sourced for local communities and include economic infrastructure includes roads, rail, and local facilities to improve the movement of freight, airports, public transport, local water and sewerage projects.

Application expression of interests close 7 April 2016

Eligibility

Organisations considering whether to submit projects must demonstrate that their community and infrastructure is mining affected by providing evidence of one or more of the following:

 

Eligibility Criteria

Cabonne Eligibility

Significant mining industry presence

within the LGA boundary. Mining

presence may be in any of the three

stages of mining: exploration and

development; mine operations; or,

contraction and mine remediation.

Cabonne LGA currently has the following Mining activities:

5 Mining operations in LGA

23 Exploration Licences in LGA

6 Mining Operations on Border of LGA

 

Significant mine related demand for social and community services.

Cabonne LGA meets this criteria through the following:

Residents that work for mining operations

Business support for mining operations

Mining operations benefiting from community services such as hospitals, parks and recreation facilities, public conveniences and doctors

Significant mining industry related impact on infrastructure.

As road transport is a preferred method of delivery for equipment, goods and services for mining operations and exploration the Cabonne LGA roads networks are heavily affected and as most arterial routes pass through Cabonne towns and villages are directly affected from mining.

Following are example of routes (but not limited to) and towns or villages effected:

Orange to Dubbo (Molong, Cumnock, Yeoval)

Orange to Parkes (main arterial between Cudal and Molong, Borenore)

Orange to Tomingley (Molong, Cumnock, Yeoval, Obley)

Orange to Wellington (Molong, Cumnock, Yeoval)

 

Potential Applications

1.   Cumnock Showgrounds Toilets (Main Gate)

 

-     Extension and upgrade of facilities

-     Approximate costs $49,000 seeking full funding through grant application

-     Minimal Council cost other than operational costs to develop application

-     Application identified through show committee and progress association from feedback from community, caravaner’s and attendees at events of substandard/poor condition and inadequate size/quantity of facilities

 

2.   Cumnock Showgrounds Toilets (Horse marshalling area/dog area)

 

-     Extension and upgrade of facilities

-     Approximate costs $48,000 seeking full funding through grant application)

-     Minimal Council cost other than operational costs to develop application

-     Application identified through show committee and progress association from feedback from community, caravaners and attendees at events of substandard/poor condition and inadequate size/quantity of facilities

 

3.   Cumnock Showgrounds Pavilion Extension

 

-     Extension incorporating new enclosed meals/community area, bar/servery, office, coolroom, ablutions and undercover BBQ area, communal area and meals area.

-     Refurbishment of existing building to incorporate flow from existing pavilion to new extension including wall removal, kitchen redesign to facilitate flow and utilisation of new extension during events/functions

-     Project draft has incorporated “green theory design” to reduce construction costs, carbon footprint and energy savings.

-     Costs include potential for installation of wind generators to reduce overall operational energy costs of project

-     Approximate costs $292,000 seeking full funding through grant application

-     Minimal Council cost other than operational costs to develop application

-     Show and progress associations both committed to community engagement during implementation.

-     Application identified through show committee and progress association from feedback from community, caravaner’s and attendees at events of substandard/poor condition and inadequate size/quantity of facilities

-     Benefit for both associations to attract more events and increase tourism for current events.

 

4.   Cumnock Showgrounds Arena Lighting (main arena)

 

-     Installation of sports area lighting for main arena

-     Approximate costs $152,000 seeking full funding through grant application

-     Minimal Council cost other than operational costs to develop application

-     Project draft has incorporated “green theory design” to reduce construction costs, carbon footprint and energy savings.

-     Costs include potential for installation of wind generators to reduce overall operational energy costs of project

-     Show and progress associations both committed to community engagement during implementation.

-     Application identified through show committee and progress association from feedback from community and attendees at events of substandard/poor condition and limitations on events

-     Benefit for both associations to attract more events and increase tourism for current events.

 

5.   Banjo Paterson Way Road Widening (4 applications)

 

-     Banjo Paterson Way from Kolonga Rd, Molong (Ch. 0000) to Ch5000 approximate grant proposal $5,716,224 includes 6 intersections

-     Banjo Paterson Way from Ch. 5000 to Ch. 10000 approximate grant proposal $5,645,416 includes 2 intersections

-     Banjo Paterson Way from Ch. 5000 to Ch. 10000 approximate grant proposal $5,663,124 includes 3 intersections

-     Banjo Paterson Way from Ch. 5000 to Ch. 10000 approximate grant proposal $5,663,124 includes 3 intersections

-     Minimal Council cost other than operational costs to develop application

-     Application identified through Council, local community and progress association

-     Benefit for community and area for safer roads and better standards of roads.

 

6.   Canowindra Medical Centre

 

-     Refurbishment of existing building to bring up to an acceptable operation standard including consultation rooms, reception, visiting specialist facilities, kitchen, ablutions, reception area and parking facilities to assist in the retention of doctor in regional area.

-     Project draft has incorporated “green theory design” to reduce refurbishment costs, carbon footprint and energy savings.

-     Costs include for installation of solar array to reduce overall operational energy costs of project

-     Approximate costs $456,000 (seeking full funding through grant application)

-     Minimal Council cost other than operational costs to develop application

-     Benefit for village to attract/retain doctor services in village and better support mining related personnel living in village.

 

7.   Canowindra Medical Equipment

 

-     For purchase of Ultra Sound Machine for maternity care in Canowindra to better service increase in mining families moving to Canowindra for work at the adjacent Newcrest Mine.

-     Approximate costs $52,000 seeking full funding through grant application

-     Minimal Council cost other than operational costs to develop application

-     Benefit for town to attract/retain doctor services in the town and better support mining related personnel living in the town.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This matter is for noting only.

 

 

ITEM 17 - NSW GOVERNMENT FIXING COUNTRY ROADS ROUND 2

REPORT IN BRIEF

 

Reason For Report

For Council to note funding application progress

Policy Implications

Nil

Budget Implications

Commitment to fund Council's share of the projects cost

IPR Linkage

1.4.1.a. Construction of local roads

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\FIXING COUNTRY ROADS 2015 - 2016 - 740828

 

Acting Technical Services Manager's REPORT

Council has received updates on the progress of the Bridge Renewal Programme and Fixing Country Roads funding applications submitted as per Item 19 of the November 2015 Council meeting. Of the projects submitted, Council has been invited to submit a full application for the Carlise St/Dederang St Heavy Vehicle Upgrade, Manildra. The three bridge replacement applications and the remaining three fixing country road applications have been unsuccessful in the current round.

Council is still awaiting the outcome of the Heavy Vehicle Safety and Productivity Programme applications.

The projects that were submitted for funding are as follows:

Washpen Bridge project on Gundong Road ($1,550,000)

Bridges Renewal Programme –                    50% of project cost ($775,000)

Fixing Country Roads –                        30% of project cost ($465,000)

Council/Industry Contribution –                    20% of project cost ($310,000)

 

Hillans Bridge project on Eurimbla Road ($1,375,000)

Bridges Renewal Programme –                    50% of project cost ($687,500)

Fixing Country Roads –                        30% of project cost ($412,500)

Council/Industry Contribution –                    20% of project cost ($275,000)

 

Bangaroo Bridge project on Rivers Road ($1,300,000)

Bridges Renewal Programme –                    50% of project cost ($650,000)

Fixing Country Roads –                        30% of project cost ($390,000)

Council/Industry Contribution –                    20% of project cost ($260,000)

Carlise St/Dederang St Heavy Vehicle Upgrade, Manildra ($450,000)

Heavy Vehicle Safety and Productivity Programme – 50% of project cost ($225,000)

Fixing Country Roads –                        30% of project cost ($135,000)

Council/Industry Contribution –                    20% of project cost ($90,000)

 

Baldry Road Sealing ($2,907,000)

Heavy Vehicle Safety and Productivity Programme – 50% of project cost ($1,453,500)

Fixing Country Roads –                        30% of project cost ($872,100)

Council/Industry Contribution –                    20% of project cost ($581,400)

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This matter is for noting only.

 

 

ITEM 18 - DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2016

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 740672

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/2/2016 to 29/2/2016 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 7

$-----

Modification to Dwelling & Shed

$-----

Modification to Dwelling

$-----

Public Event – 2 Day Junior State Title

$-----

Change of Use

$-----

Change of Use

$-----

Shearing Shed & Skillion Yard Cover

$175,570

Hay Shed

$42,105

Dwelling

$450,000

Shed

$13,000

Carports x 2

$12,100

Dwelling & Detached Shed

$280,000

Shed

$41,220

Barn

$45,000

Alterations & Additions

$50,000

Dwelling

$272,000

Change of Use – Dwelling to Long Day Care Centre

$190,000

Transportable Home

$200,000

Shed

$47,000

TOTAL: 25

$1,817,995

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Alterations & Additions to Dwelling

$200,000

Alterations & Additions

$150,000

Inground Fibreglass Swimming Pool

$40,210

Dwelling

$220,000

Alfresco Patio

$18,800

TOTAL: 5

$629,010

 

GRAND TOTAL: 30

$2,447,005

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 19 - DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2016

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 740433

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/2/2016 to 29/2/2016 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 8

$ -----

Modification to Mural

$ -----

Subdivision

$ -----

Two Lot Subdivision & Creation of Right of Carriageway

$ -----

Modification to Cellar Door, Amenities & Signage

$ -----

Modification to Dwelling & Access

$ -----

Dwelling & Shed with Awning

$300,000

Alterations & Additions

$60,000

Additions/Alterations & Storage Shed

$105,000

Signage & Alter Front Window

$3,000

Shearing Shed & Skillion Yard Cover

$175,570

Shed

$18,650

Goat Dairy & Cheese Factory

$30,000

Carport x 2

$12,100

Dwelling

$228,871

Shed

$13,000

Dwelling/Detached Garage & Pool

$565,000

Dwelling & Detached Shed

$280,000

TOTAL: 25

$1,791,191

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Alfresco Patio

$18,800

Dwelling

$ 220,000

TOTAL: 2

$238,800

 

GRAND TOTAL: 27

$ 2,029,991

 

Previous Month: 7

$ 668,939

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 20 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 740688

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of February:

 

YEAR

MEDIAN ACTUAL DAYS

2011

22

2012

50

2013

41.5

2014

20

2015

27.5

 

Summary of median Application Processing Times for 2016:

 

MONTH

MEDIAN ACTUAL DAYS

January

22

February

45

March

 

April

 

May

 

June

 

July

 

August

 

September

 

October

 

November

 

December

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

 

ITEM 21 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 740689

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

 

July

7

August

4

September

7

October

4

November

3

December

3

January

6

February

7

March

 

April

 

May

 

June

 

Total

41

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

  


Item 1 Ordinary Meeting 22 March 2016

Item 1 - Annexure 1

 

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Item 2 Ordinary Meeting 22 March 2016

Item 2 - Annexure 1

 

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Item 3 - Annexure 1

 

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Item 4 Ordinary Meeting 22 March 2016

Item 4 - Annexure 1

 

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Item 4 Ordinary Meeting 22 March 2016

Item 4 - Annexure 2

 

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Item 4 Ordinary Meeting 22 March 2016

Item 4 - Annexure 3

 

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Item 5 Ordinary Meeting 22 March 2016

Item 5 - Annexure 1

 

Confirmation of the Minutes of the Board Meeting 25 February 2016 held in Blayney

 

Board Members in bold

Cr G Rush

Bathurst Regional Council

Mr R Bailey

Lithgow City Council

Mr D Sherley

Bathurst Regional Council

Mr B Cam

Mid Western Regional Council

Cr S Ferguson

Blayney Shire Council

Cr K Sajowitz

Oberon Council

Ms R Ryan

Blayney Shire Council

Cr K Gibons

Oberon Council

Cr W Tuckerman

Boorowa Council

Mr G Styles

Orange City Council

Mr A McMahon

Boorowa Council

Cr K Keith

Parkes Shire Council

Cr I Gosper

Cabonne Council

Cr J Shaw

Upper Lachlan Shire Council

Mr A Hopkins

Cabonne Council

Mr J Bell

Upper Lachlan Shire Council

Cr D Somervaille

Central Tablelands Water

Cr M Liebich

Weddin Shire Council

Mr G Rhodes

Central Tablelands Water

Mr G Carroll

Weddin Shire Council

Cr B West

Cowra Council

Cr B Ingram

Young Shire Council

Mr P Devery

Cowra Council

Mr D Aber

Young Shire Council

Cr P Miller

Forbes Shire Council

Mr A McCormack

RDACW

Mr B Steffen

Forbes Shire Council

Ms J Bennett

Centroc

Cr J Medcalf

Lachlan Shire Council

Ms M Macpherson

Centroc

Mr J Chapman

Lachlan Shire Council

 

 

Cr M Statham

Lithgow City Council

 

 

1.            Meeting opened at 10.05 by Chair Cr B West Cr John Shaw was congratulated on his OAM.

 

2.            Welcome to Blayney by Cr David Somervaille

 

3.            Apologies

Cr J Davis, Mr R Hunt, Mr K Boyd, Cr D Kennedy, Mr G Wallace, Mr P McMillan, Ms A Morgan and Ms L Chapman

Resolved                                                                                                                             Cr D Kennedy/Cr J Medcalf

That the apologies for the Centroc Board meeting 25 February 2016 listed above be accepted.

 

4.            Minutes

4a        Confirmation of the Minutes of the GMAC Meeting 10 February 2016

Resolved                                                                                                                                    Mr R Bailey/Cr K Keith

That the Minutes of the Centroc GMAC Meeting 10 February 2016 held in Orange be confirmed with a change to item 7g changing the original motion from ‘resolved’ to ‘moved’

 

4b        Confirmation of the Minutes of the Board Meeting 26 November 2015

Resolved                                                                                                                         Cr I Gosper/Cr W Tuckerman

That the Minutes of the Centroc Board Meeting 26 November 2015 held at Molong be confirmed

 

4c        Noting of the AGM 26 November 2015

Resolved                                                                                                                         Cr P Miller/Cr W Tuckerman

That the Minutes of the Centroc AGM 26 November 2015 held at Molong be noted removing the extra “Mr” from Mr Brian Steffen.

 

4d        Noting of the Executive Meeting Minutes 26 November 2015

Resolved                                                                                                                                 Mr R Bailey/Mr G Styles

That the Minutes of Executive Meeting 26 November 2015 held at Molong be noted

 

5.            Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                                 Cr K Keith/Cr P Miller

That the Board note the Matters in Progress, making deletions as suggested and write to Mr S McLachan briefing him on the potential of the “grow our own” workforce value of Murray Darling Medical School type models.

 

6.         Correspondence

6a        Correspondence In

Resolved                                                                                                                           Cr M Statham/Mr B Cam

That the Board note the incoming correspondence.

 

6b        Correspondence Out

Resolved                                                                                                                                         Cr J Shaw/Cr K Keith

That the Board note the outgoing correspondence.

 

6.            Reports

7a        Transport Infrastructure including Bells Line of Road

Resolved                                                                                                                                  Mr R Bailey/Mr G Styles

That the Board note the report and

1.         adopt the Transport Advocacy Plan

2.         with regards to the Management Plan 2015/2016 action 2a scoping a Regional Roads Group be replaced with “progress Central NSW Transport Working Party and Technical Committee;”

3.         approach RMS seeking an update on their development of corridor strategies in the region and the role of Councils in that process;

4.         approve in principle the Centroc Roads Technical Committee business plan with advice on resourcing to be provided to the Board in May; and

5.           advocate to Infrastructure Australia and other key stakeholders have the corridor sequestered for a future upgrade to the Bells Line of Expressway as per the Management Plan.

 

7b           Water Infrastructure Report

Resolved                                                                                                                                Mr G Styles/Mr B Steffen

That the Board;

1.            adopt the revised Advocacy Plan for Water;

2.            note the advice from Mr M Parmeter

3.         rather than writing to Minister Blair, request advice from Mr M Parmeter on the provenance of his advice;

4.         Commend that the Management Plan be amended to remove item 1B 2a. and that a watching brief be maintained on the reform of DPI Water to determine an appropriate strategic approach.

5.         Commend that a further submission be made through the Executive to the IPART Draft Report on the Review of reporting and compliance burdens on Local Government including opposing draft recommendations 10 and 11 and challenging the suggestion that structural reform of NSW’s LWUs is required to resolve issues relating to capacity to meet regulatory objectives; and

6. co-odinate a meeting as soon as practicable between Minister Blair, Forbes, Parkes and CTW to progress the priorities identified in the Centroc Water Infrastructure Matrix.

 

 

7c        Health Report

Resolved                                                                                                                              Mr B Steffen/Cr M Liebich

That the Board

1.         adopt the updated Health Advocacy Plan;

2.         note that a Health Workforce Group Meeting in conjunction with Council Staff update on Beyond the Range is being scheduled; and

3.         note the advice on marketing the Beyond the Range program including its significant results in social media metrics.

 

7d        Regional Development

Resolved                                                                                                                                    Mr G Styles/Cr P Miller

That the Board note the Regional Development report and

1.         progress the development of an Options Paper on Local Government’s role in supporting agriculture building on the recommendations of the report from the Workshop 11 November 2015 in Forbes;

2.         circulate the Options Paper and Communique from the Data Workshop with a further report to come to the Board; and

3.         note the advice on Community Infrastructure Priorities.

 

7e        Planning Report

Resolved                                                                                                                              Mr D Sherley/Cr J Medcalf

That the Board note the Planning report and

1.         delete the items in the Management Plan items relating to the Regional Action Plan;

2.         endorse the submission lodged on the IPART submission on Local Government Compliance Burden;

3.         progress the finalisation of the Advocacy Plan for Planning through the Executive;

4.         approve the report to the Minister on the Joint Organisation Pilot;

5.         endorse the submission provided to The State Standing Committee on Regional Planning; and

6.         lodge a submission under the hand of the Chair on the Phase One Local Government Act Amendments that is informed by member feedback, existing policy and regarding 7.3 on regional priorities and IP and R, that provides support with caveat on resourcing and the need for change in the legislative framework that brings the State to the table.

 

7f         Advocacy Report

Resolved                                                                                                                                Cr P Miller/Cr M Statham

That Centroc

1.         Develop policy and procedure regarding advocacy that includes:

a.      Seeking to reduce costs;

b.     As a general rule, elected officials should meet with elected officials;

c.      Where senior bureaucrats, Ministers or Ministerial advisors are in the region at Centroc’s request State and Federal representatives will be notified;

d.     Political stakeholders including the opposition and the media should receive a “Chair’s report” modelled on the Mayor’s report subsequent to Board meetings.

e.     A portfolio approach for the Centroc priorities to enable sharing of the workload and increasing our advocacy capacity.

2.         Advice be received on changes to the Board to enable a portfolio approach for the Centroc priorities to enable sharing of the workload and increasing our advocacy capacity;

3.         Advice on resourcing the costs of advocacy should be provided to the Board to inform transition to the JO;

4.         Advice should be sought from LGNSW on their views on interacting with future Joint Organisations given that the Divisions are no longer part of the One Association structure; and

5.         The region continue to support bringing the Joint Organisations from the State together until some more permanent structure is confirmed or otherwise  with a view to sharing the costs with other JOs;

6.         The region continue to support bringing the Joint Organisations from the State together until some more permanent structure is confirmed or otherwise with a view to sharing the costs with other JOs; and

7.         Defer a regional Summit until after the Local Government elections.

 

7g        Management Plan Report

Resolved                                                                                                                                  Mr R Bailey/Cr I Gosper

That the Board note the Report and commend

1.         the minor changes to the Management Plan for 2016-2017;

2.         it maintain the existing fee structure principles, until the Joint Organisation and reform Proposals have been completed at which time undertake a review of the fees paid by members, including for Centroc tendering and contracts services; and

3.         a fee increase of 1.8% with the addition of $55,000 shared on a pro rata basis between the councils as shown in option 1 for 2016-2017.

 

7h        Operation Report

Resolved                                                                                                                                Mr D Sherley/Mr G Styles

That the Board note the Operational Report and

1.         note that significant funding received through the Smart and Skilled program - $78,100 through TAFE Western for a variety of WHS compliance courses, and $31,850 through TAFE North Coast for units of competency from the National Water Package; and

2.         write to LGNSW regarding paying for costs incurred by LGNSW attending quarterly meetings of HR Managers.

 

7i         Financial report

Resolved                                                                                                                                     Mr R Bailey/Cr K Keith

That the Board note the Financial report.

                        

8.    Late Reports

 

a.    Cr Miller sought feedback on the elections timing issue with a view to informing LGNSW.

b.    Advice was provided on the next steps with regard to support for members intending to apply for funding for mining affected communities.

c.     Cr Keith provided advice on the recent Infrastructure Australia Report.

 

Resolved                                                                                                                                     Cr K Keith/Cr P Miller

That the Board receive a report on the implications of the Infrastructure Australia Report and undertake advocacy as required in the interim.

 

9.    Matters Raised by Members  - Weddin

 

There was general discussion about the different responses required for the Fit for the Future process. It was noted that the Guidelines are yet to be made available. There was general agreement that shared services and operational support should be considered once the Joint Organisation legislation is known. In the meantime there is potential for smaller groupings of Councils to look at shared services on a case by case basis and if eligible, access funding from the innovation monies on offer from the OLG.

 

10.  An update was provided by Mr A McCormack on the activities of RDA Central West. The Chair requested that an update from RDA and DPC form part of every Board agenda.

 

11.  Next Meetings and Speakers

Board  -  12 May – (Confirmed 22/2/16 with Paul Toole office), speakers from PHN/WAH

GMAC  - 5 May – Steve Robb - Electoral Commission

 

 

Meeting closed 11.50am

Page 5 is the last page of the Centroc Board Minutes 25 February 2016

 

 


Item 5 Ordinary Meeting 22 March 2016

Item 5 - Annexure 2

 

Report from the Mayor from the Centroc Board Meeting 25 February in Blayney

 

I attended the Centroc Board meeting at the Blayney Shire Community Centre 25 February 2016. The meeting was hosted by Central Tableland’s Water.

I provide the following report for Council’s information, along with the draft meeting minutes.

Transport Infrastructure

The Advocacy Plan for transport was adopted by the Board where the summary is;

As part of its role as a potential Joint Organisation, Centroc is keen to work more collaboratively with relevant State, Federal and other agencies to improve transport infrastructure outcomes for the region. Reviewing the electoral cycle, the key event for this year is the Federal election… most important will be seeking to optimise opportunities for member Councils and their communities.

The Board provided the Centroc Roads Technical Group in principle support for its business plan and awaits advice to the next meeting on resourcing this group.

A meeting with RMS seeking an update on their development of corridor strategies in the region and the role of Councils in that process, was scheduled with representatives at Parkes on 26 February, an update will be provided to the May Board.

Advocacy will be ramped up for further upgrade to the Bells Line of Expressway.

 

Water Security

The Centroc Water Utilities Alliance continues to work on delivering cost savings to its members, training has had high numbers for the Water sampling courses and Drinking water guidelines.

A revised Advocacy Plan for water was also adopted by the Board.

Given the expected changes in the Department Primary Industries functional review, the Board resolved to maintain a watching brief on the reform of DPI Water to determine an appropriate strategic approach. The CWUA is seeking engagement to provide input into the review.

A Submission to IPART on the regulatory burden was lodged on Centroc’s behalf including challenging the suggestion that structural reform of NSW’s LWUs is required to resolve issues relating to capacity to meet regulatory objectives.

The Chair advised that he met with the Hon John Cobb 15 February 2016 the main discussion was the feasibility work on a proposed new storage on the Belubula. Further advocacy will be undertaken in support of this new storage.

Health

The Centroc Health Workforce Group meeting is being scheduled for the first quarter of the year. Each council has been asked to give updates to their current Health workforce issues.

Members were given advice on marketing the Beyond the Range program including its significant results in social media particularly facebook metrics. A series of Beyond the range videos have been posted over the last few months each gaining over 5600 views. To see the last video click on the link below.

 https://www.facebook.com/BeyondTheRangeNSW/?ref=eyJzaWQiOiIwLjU5NTQ2MjM4NzQyNzY4NzYiLCJxcyI6IkpUVkNKVEl5UW1WNWIyNWtKVEl3ZEdobEpUSXdVbUZ1WjJVbE1qSWxOVVEiLCJndiI6IjI5ZjRhZGI2NjcyZTMwYTBjYzA2ZDA0ZTQxM2JhMDFlYzgzODg1MmYifQ  

 

I encourage interested Councillors staff and community members to engage in the promotion of the Beyond the Range campaign.

 

Regional Development

The Board resolved to progress the development of an Options Paper on Local Government’s Role in supporting agriculture building on the recommendations of the report from the Workshop 11 November 2015 in Forbes. The next step will be arranging a Government Stakeholder meeting.

 

Members were updated on the Community Infrastructure Priorities across the region, the ranked order of priority is near completion.

 

The  ‘Co-design ‘ project meeting took place on the 11th of February, notes are available from the meeting, and it is expected that an options paper will be developed along with a list of key messages, advice will be circulated to members. This advice will be provided in more detail to the next Board meeting in May.

 

The EOI for Restart funding of mining affected communities is due April 7 and in line with the guidelines Centroc will be providing support to member applications though the total pool is only $32m.

 

Mr Alan MacCormack, the Chair of RDA Central West provided an update on his organisation.

 

Planning

A report to the Minister for Local Government on the Joint Organisation was approved by the Board, for presentation to the Minister at a meeting on the 29th of February in his Bathurst Electoral office.

 

Centroc lodged a submission to the State Standing Committee on Regional Planning, this included detailed advice from the Planners and Sponsoring General Manager across the region. We thank them for their input. The submission can be viewed on the website. http://www.centroc.com.au/wp-content/uploads/05216_Submission_Regional-Planning.pdf

 

A submission on the Phase One Local Government Act Amendments that is informed by member feedback, existing policy and regarding 7.3 on regional priorities and IP and R, will provide support with caveat on resourcing and the need for change in the legislative framework that brings the State to the table. The submission is due 15 March.

 

Advocacy Report

The Board were give options on policy and procedure on advocacy going forward. Please see the minutes for the full list. The Board will continue to support brining the Joint Organisation from the State together until some more permanent structure is confirmed.

 

 

Management Plan

There is only minor changes to the Management Plan for 2016-2017 until the reform period is over.

 

 

Operation report JO Pilot

Total net savings for Centroc Members on Regional Procurement since inception of the program in December 2009 is $2.8 million dollars.

 

Matters raised by members

Weddin Shire Council raised the idea of shared services in the context of the Fit for the Future proposals and the potential to access innovation funding. There was robust discussion noting that there were a variety of responses expected back from Councils to the Office of Local Government on their fitness where the guidance for this process is yet to be provided.

 

Cr P Miller, Mayor of Forbes was interested in feedback on election timing so she could provide it to the LGNSW Board.

 

Cr K Keith, Mayor of Parkes raised concerns from the Executive with the recent Infrastructure Australia report, particularly is metro-centricity and the Board resolved to advocate in this regard. I recommend Councillors peruse this document where the link is http://infrastructureaustralia.gov.au/policy-publications/publications/Australian-Infrastructure-Plan.aspx

 

The next Centroc Board meeting will be in Parliament House on 12 May.

 

I commend this report to you for noting.

 

Recommendation/s

That the Mayoral Report from the Centroc Board Meeting 25 February  2016 at Blayney be noted.

 


Item 8 Ordinary Meeting 22 March 2016

Item 8 - Annexure 1

 

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Item 9 Ordinary Meeting 22 March 2016

Item 9 - Annexure 1

 

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Item 11 Ordinary Meeting 22 March 2016

Item 11 - Annexure 1

 

MINUTES OF THE SMALL TOWNS DEVELOPMENT COMMITTEE MEETING HELD AT THE MOLONG COUNCIL CHAMBERS ON TUESDAY 17 NOVEMBER 2015 COMMENCING AT 6PM

 

Present:         Alf Cantrell (Yeoval), Don Bruce (Cumnock), Glenda Gibson (Manildra), Kerry Connelly (Molong), Lindy Crossley (Mullion Creek), Dale Jones Cabonne Council Acting Economic Development Manager

 

Apologies:     Marion Gosper (Cudal)

 

 

ITEM 1            CALL FOR AN ACTING CHAIRPERSON

 

Motion:

 

That Don Bruce chairs the meeting.

 

Moved: A Cantrell                          Second: K Connelly                      Carried

 

 

ITEM 2            WELCOME

 

D Bruce welcomed all to the meeting.

 

 

ITEM 3                APOLOGIES

 

Motion:

 

That the apologies be accepted.

 

Moved: K Connelly                        Second: L Crossley                       Carried

 

 

ITEM 4       MINUTES

 

Motion:

 

That the minutes of the meeting dated 8 September 2015 are confirmed as being true and correct.

 

Moved: D Bruce                             Second: A Cantrell                        Carried

 

 

ITEM 5       MATTERS ARISING

 

Nil

 

 

ITEM 6                CORRESPONDENCE

 

Nil

 

ITEM 7            GENERAL BUSINESS

 

7.1 EDM ACTIVITIES UPDATE

 

Cabonne Daroo Business Awards

 

The 2015 Cabonne Daroo Business Awards were presented at a gala dinner at Cudal Hall on Friday 6 November 2015.

 

More than 150 people attended the event where the trophy for the Best Business in Cabonne went to M & A Bray Transport, from Eugowra. Winners in the other 15 categories came from Molong, Canowindra, Cargo, Manildra and Yeoval.

 

The awards have gone from strength-to-strength since moving to a people’s choice format in 2013. When the new format was introduced there were just under 1,000 votes, but this year 7,000 votes were received from customers and clients.

 

Neil Druce, who developed the Junee Licorice Factory into a thriving business and tourist attraction, was a popular and inspirational guest speaker.

 

Much of the success of the event is due to the volunteer members of the Daroo Awards Committee, Central NSW Business Enterprise Centre manager Bruce Buchanan and his staff, who took on additional duties this year, and the Cudal community which embraced the awards so enthusiastically.

 

Special thanks are due to Jacinta Dean and her young assistants from the Cudal Swimming Club, which was the host organisation. Jacinta and her crew worked tirelessly to decorate the hall, set-up the kitchen and bar, assist caterer Edwina Mitchell and clean up the hall at the end of the night.

 

Jacinta’s organisational skills, creativity and enthusiasm ensured the Daroos were a night that most people thoroughly enjoyed.

 

The 2016 awards will be held in Cumnock.

 

Cabonne Country Tourism Advisory Committee (CCTAC)

 

The Cabonne Country Tourism Advisory Committee (CCATC) met on Wednesday 11 November in Molong. There were seven members in attendance and only one apology. The meeting was constructive and  identified potential communication improvements to explore with the aim of increasing the committee’s communication flow to Cabonne villages. Council’s Promotion and Tourism Officer will explore options for an electronic events calendar on the Cabonne Country website.

 

The CCTAC committee has recommended the committee liaise with the Age of Fishes Museum Board to offer to attend the next board meeting to discuss offering support to help raise the museum’s profile and community awareness.

 

 

What’s On In Cabonne Newsletter

 

The Cabonne What’s On Newsletter promoted 21 events and activities for the month of November. This month’s Cabonne newsletter highlighted a number of food and wine events relevant to the Orange Wine Festival, Daroo Business Awards ceremony along with the popular Jayes Gallery’s exhibitions and music events.

 

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages and displayed on various community notice boards.

 

Cabonne Country Website

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

Month

Activity

2013

2014

2015

January

Visits

Statistic now not available

6,121

8,971

Hits

Statistic now not available

83,274

 

February

Visits

Statistic now not available

5,146

7,813

Hits

59826

88,736

 

March

Visits

Statistic now not available

6,269

7,937

Hits

95,799

80,202

 

April

Visits

Statistic now not available

7,482

8,313

Hits

94,981

88,480

 

May

Visits

5,297

7,547

7,293

Hits

60,107

97,692

91,554

 

June

Visits

5,101

9,809

6,757

Hits

45,229

110,648

96,266

 

July

Visits

6,768

19,889

7,489

Hits

52,442

73,814

109,530

 

August

Visits

2,804

17,534

7,889

Hits

79,532

104,150

129,623

 

September

Visits

5,987

14,010

7,024

Hits

74,746

90,361

84,260

 

 

October

Visits

6,241

10,900

7,933

Hits

81,869

69,518

139,823

 

November

Visits

5,764

9,812

 

Hits

70,612

103,591

 

 

December

Visits

5,950

10,015

 

Hits

69,626

96,778

 

 

 

Total Visits

43,912

124,534

77,419

Total Hits

534,163

997,158

903,012

 

Advertising / Magazines

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine - monthly

b.   IMAG on the webpage

c.   Orange Food Week Program

d.   Daroo Business Awards

 

Central NSW Tourism

 

Central NSW Tourism held the second meeting to review the Destination Management Plan in Orange on Wednesday 11 November 2015. The meeting was facilitated by consultant Rose Wright and attended by industry representatives, tourist managers from Mudgee, Forbes, Parkes, Cabonne, Bathurst, Orange, Blayney and Grenfell, two Destination NSW representatives, the Central NSW Tourism Chair, Chief Executive Officer and two board members.

 

The Destination Management Plan will establish a collaborative platform for all parties to ensure new markets are captured and that Central NSW Tourism is the leading visitor economy by 2025.

 

The Draft Destination Management Plan is to be completed by early December 2015.

 

Central NSW Tourism will hold its annual meeting on Wednesday 25 November 2015 in Forbes.

 

Australian National Field Days (ANFD) 22 -24 October

 

The 63rd Australian National Field Days at Borenore was held from 22-24 October 2015. The ANFD management said the field days attracted more than 600 exhibitors and 18,000 visitors. This year’s focus was technological agricultural advances and eFarming which highlighted the benefits of reduced costs and increased production.

 

The “Made in Cabonne” pavilion housed and promoted 14 operators this year who were pleased to promote their business, products and services. Unfortunately the weather was bleak on Thursday and this affected the crowds but conditions improved on Friday and Saturday delivering successful and sunny days. Our operators stated the event was very successful and overall profitable for their efforts and extremely helpful in raising awareness of their enterprise to a large audience.

 

Events

 

Upcoming events in the Cabonne LGA are:

 

a.   Canowindra Christmas Evening 28 November

b.   Banjo Paterson Poetry Festival 17 -21 February 2016

c.   Canberra Food & wine Expo 19 – 21 February 2016

d.   Mill 2 Mill Charity Bike Ride 14 March 2016

e.   Bicycle Network –Newcrest Challenge Bike Ride 20 March 2016

f.    NSW Sheep Dog Trial Championship 17 -21 March 2016

g.   Orange Food Week 8 – 17 April 2016

h.   Cycle NSW Masters Championship 30 April 2016

 

Community Group Development

 

The ED&T Team have administered the following enquires and/or met with:

 

a.   Age of Fishes Museum – ongoing support.

b.   Yeoval Showground – assistance with administration of grant funding.

c.   Cycling NSW – Development of memorandum of understanding for the NSW Masters Championship Road race in Cabonne Shire in 2016.

d.   Bicycle Network – ongoing support for the proposed NSW        Challenge Orange Bike Ride through Orange, Cabonne and Blayney Local Government Areas.

e.   Event Trekkerz – ongoing discussions for the event to be held at Lake Canobolas in September 2016. Coordinated approach with Orange City Council.   

f.    Destination NSW

g.   Central NSW Tourism

 

Business Inquiries & Development

 

Council has administered the following enquires and/or met with:

 

a.   Taste Orange

b.   Australian National Field Day Committee - finalisation

c.   Destination NSW

d.   Orange City Council

e.   Blayney Council

f.    Orange Wine Region

g.   BEC Orange

h.   MSM Milling Manildra

i.    Coo-ee March Re-enactment - Boomerang Branch

 

7.2 ROUND THE TABLE

 

Manildra - Glenda Gibson

 

·    The old amenities’ building has been demolished. Landscaping and upgrade to watering system to be completed.

·    The verandah has been completed on the Royal Hotel back to its original state. Official opening to take place on 28 November 2015 at 2.30. All invited.

·    Manildra Christmas Event and Fireworks are on 16 December 2015. Gates open 6pm. BBQ, kid’s events Christmas carols, monster fireworks display. All Welcome.

·    The Amusu Theatre is being kept busy with lots of visitors. Ring Joan for information on movies or to book an event.0418 452 902

·    Manildra Bowling Club is under new management and is very busy, booked out from now to Christmas.

·    Our old butcher is back and everyone is very excited, the meat is great and the service is excellent.

·    The Men’s Shed is getting ready to pour the slab just waiting on the weather to be favorable.

·    Tennis has had a revival in Manildra the night comp is very popular with families especially with the BBQ and children’s area close by.

·    The caravan stopover is proving to be extremely popular.

·    The roof of the old amenities building has been taken to the showground to be used at a later date for shelter at the caravan area. This committee has done a great job getting this area and the showground back in shape.

·    There are several new homes to be built in Manildra, great to see the young ones with families staying in the community.

·    The Manildra Store business is to be taken over by a young couple next week; the post office will be moved into the shop next door all in the name of progress.

·    RFS and the First Responders were informed last week that they would no longer have accounts at the local service station. After some negotiation the RFS is able to get their fuel, still working on first responders. It’s disappointing when a business is taken over by out-of-towners who don’t understand how vital our volunteers are and what a great service they provide.

·    Congratulations to Daroo Award winners and all who were nominated. Well done committee and Cudal

 

Molong – Kerry Connelly

 

·    Orange City Brass Band included Molong in the “Music In The Villages”

Well received with a good number of spectators.

·    Molong Baptist Church is holding a community “Gingerbread House” Making night – this was very popular last year.

·    Molong’s Christmas Tree event will be held on 6 December 2015.

·    Carols on the Green will be held on 11 December 2015.

·    A new shop  - “Bootiful” – is opening at the eastern end of Bank Street shortly. I believe this to be a gift shop.

·    91 Bank Street has been sold and leased to two tenants.  One being O’Brien Funeral Directors

·    The Lolly Shop has new owners, Cheryn & Michael Johnson

·    Central Coast Tourism promotion of Molong has received a flow of visitors (according to Rozzi Smith).

(Acting Economic Development Manager commented that Cabonne was not involved in a specific Central Coast promotion, but a reasonable number of people who attended the Taste Orange @Martin Place promotion would have lived on the Central Coast)

·    Molong Hospital is  having an open period from 12pm on 19 december 2015 for locals to view the old maternity ward, which was built in the 1920’s and will be demolished soon.

·    Halloween this year seemed to be a community event with large numbers accumulating at the Freemasons Hotel. There were designated houses for children to go trick-a-treating.

·    Molong Early Learning Centre raised $40,000 at the ball held last month

·    The fundraising event held at the RSL for the Webb family raised $37,000.

·    The Cabonne Country Tourism Advisory Committee visited the Age Of Fishes Museum at Canowindra and is looking to working with them to achieve some major goals.

·    The Cooee March re-enactment passed through Molong and was very well received.

·    Congratulations to all involved with the 2015 Cabonne Daroo Business Awards for organising another successful event.

 

 

Yeoval – Alf Cantrell

 

·    The Banjo Paterson Festival is coming up in February and efforts are being made to encourage visitors to travel from Orange to Yeoval. This includes a bus tour to Yeoval, stopping at Molong and Cumnock, on at least one weekend of the festival.

·    An official opening was held for the new $1 million building at Yeoval Central School. New technology now enables students studying certain subjects to have a video link to teachers in other centres.

·    The successful ceremony to mark the reinterment of Aboriginal remains on the Buckinbah Reserve should ensure the site remains a Crown Lands reserve.

·    Cabonne Council is widening and resurfacing Yeoval’s main street and tree-lopping along the road into town will provide drivers with better vision.

·    A lot of road works have been undertaken on Banjo Paterson Way and construction of a new bridge at Hanover Creek is scheduled to be the next major project.

·    The number of caravans using the camping grounds at Yeoval Showground has increased.

 

Mullion Creek – Lindy Crossley

 

·    Mullion Creek Public School’s junior robotics team won the National Championships in Adelaide recently and has now been invited to Germany for the World Championships. This is a great effort for a school with 36-37 pupils. Thank you to Cabonne Council for providing the funding for the team to travel to Adelaide.

·    The condition of Mullion Creek hall has become a major problem. The brick hall was built in 1923, but the rear has become unsafe. The community is considering two plans (a) to design and construct a totally new hall and (b) incorporate part of the old building into the design of a new hall.

·    The road out of the village to Long Point is narrow and dangerous and the community would like Cabonne Council to carry out much needed  safety improvements on this section of road. The danger is increased by the high logging truck traffic. There is not much room to pass and logging trucks find it difficult to move over because of the steep drop-offs on the side of the bitumen.

·    Mullion Creek now has its own Australia Day committee and next January’s event will start at 8am. The community will possibly use the Australia Day event as a fund-raiser for a new hall.

 

Cumnock – Don Bruce

 

·    Cumnock was represented at the Australian National Field Days in October.

·    The village’s 150th birthday celebrations were excellent and included weekend markets and a dinner attended by more than 150 people. About 70 people took part in an open day at the 2CR transmitting station on the Sunday and commemorative medallions were pressed to mark the 150th anniversary.

·    The community provided breakfast for participants in the Zoo-to-Zoo bike ride which passed through the village on the same weekend.

·    A time capsule was retrieved after being buried in 1970 with material and documents from 1965 – Cumnock’s centenary year. It will be reburied with additional information and material from 2015.

·    Cumnock did not win the MAL Beef Brigade competition, but did receive $2000 in prizemoney.

·    The Cumnock Christmas Tree event will be held on Saturday 12 December 2015 from 6pm-9pm.

·    Little Athletics has resumed in the village this year.

·    The Cumnock Pre-School raised $25,000 at a charity event at the showground and also raised additional funds from a sheep-shearing event.

 

 

ITEM 8       NEXT MEETING

 

The next Small Town Development Committee meeting is to be held on Tuesday 9 February 2016 at 7pm at the Council Chambers in Molong.

 

 

ITEM 9       MEETING CLOSED

 

There being no further business the meeting closed at 7.15pm

 


Item 12 Ordinary Meeting 22 March 2016

Item 12 - Annexure 1

 

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Item 13 Ordinary Meeting 22 March 2016

Item 13 - Annexure 1

 

 

ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016

MARCH

PROJECT

BUDGET

COST TO DATE

Administration

$806,847

 

Cudal Office Building - Repair Foundation

$13,800

$9,983

Training Room - Mitchell Room Fit Out

$69,000

0

Council Building Inspections - Include Halls, Chambers & Molong Health One

$28,750

0

Cudal Depot - Installation of  Security Fence and Gate

$46,000

0

Molong Workshop - Car and Truck Hoists

$41,400

$49,324

Molong Workshop - Recycled Air Flow System

$28,750

0

HACC Building roof replacement

$77,282

$1,178

Connelly’s Store upgrade

$587,487

$44,062

 

 

 

Public Order and Safety

 

Cudal Fire Shed

$240,000

$27,225

Byng, Moorbel and Mullion Creek Fire Shed

$75,000

$34,235

 

 

 

Urban Stormwater

$484,685

 

Molong - Complete Stage 2 Riddell Street Molong

$200,000

$4,370

Molong - Install Culverts Intersection Riddell & William Street

$93,000

0