Minutes of Extraordinary Meeting

PRESENT Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith (arriving 3:06pm) , M Hayes, S Wilcox, A Durkin, G Treavors, K Walker, I Davison and J Culverson.

Also present were the General Manager, Director of Finance & Corporate Services, Acting Director of Engineering & Technical Services, Director of Environmental Services, Administration Manager and Administration Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief There were nil applications for leave of absence. The temporary absence of Clr MacSmith was noted.
	MOTION (Wilcox/Davison) THAT it be noted there were nil applications for leave of absence.
16/03/01	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief There were nil declarations of interest.
	MOTION (Nash/Treavors) THAT it be noted there were nil declarations of interest.
16/03/02	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief It was noted that there were nil declarations of political donations.
	MOTION (Wilcox/Treavors) THAT it be noted there were nil declarations of political donations.
16/03/03	Carried

	ADDITIONAL ITEM - COMMITTEE OF THE WHOLE
	Proceedings in Brief The Chair suggested the following items be debated in the Committee of the Whole.
	Motion (Nash/Wilcox) THAT Council hereby resolve itself into the Committee of the Whole to discuss the remaining items on the agenda.
16/03/04	Carried

It was noted the time being 3:06pm Clr MacSmith joined the meeting.

	ITEM - 4 RESCISSION MOTION - ITEM 5 JANUARY 19 EXTRAORDINARY COUNCIL MEETING 2016
	Proceedings in Brief The Chair noted the senior staff had serious concerns about the proposed development and requested the Council to be debriefed about these. The Director of Environmental Services advised Council of other development applications for medium density housing within Canowindra and noted their stages of progress. The director also advised that under the current application, which has lapsed, for senior and disability housing there would be strict limitations of development options and suggested that a new application for medium density development be put forward instead. The General Manager noted that, based on the summary provided by the Director of Environmental Services, there was already strong private sector interest in providing residential product not dissimilar to that proposed by the Retirement Committee and questioned whether it would be appropriate for Council to be seen to be supporting one development over the others. He noted the objective of the administration has been to try to bring a greater level of science to this matter, hence the existing resolution’s requirement for a study into appropriate sites for this type of facility. He also suggested an additional study to identify the housing market supply and demand dynamics (including any gaps) should be undertaken so that there can be a better sense of what the market looks like. He noted the current foreshadowed motion effectively represents giving a $1.2 Million social contribution to the Retirement Committee to enable them to deliver product to the market at a price point which is unobtainable for many ‘would be’ purchasers. On that basis the General Manager suggested the proposal would run contrary to social justice/equity principles. The General Manager noted that he felt there was a lacking body of knowledge of the housing supply in Canowindra and felt that a secondary study to assess the housing market was warranted. The Director of Finance and Corporate Services advised Council that the proposed foreshadowed motion was a breach of the Local Government Act as proposals for public private partnership, in addition to the current s.23A requirement that amounts over $250,000 would need to be advertised. The partner can not be named as the proposed partnership would be open for anyone to apply. The Director of Finance and Corporate Services also reminded council that the Canowindra Retirement Village was not a council initiated project and that staff were providing assistance to the committee. Originally council’s involvement was to assist the committee acquire the land from State Rail. Clr Walker noted that there were some issues with the progress on the development approvals mentioned by the Director of Environmental Services and that the current proposed location for this development was chosen due to its close proximity to the main street of Canowindra and the medical centre, etc. After considerable deliberation it was agreed to amend point 2 of the motion being considered for rescission with an increase in the limit to $25,000, the additional requirement for a housing market appraisal and the report to be submitted to Council by the April meeting if possible.
	Recommendation (Walker/Hayes) THAT the rescission motion be dealt with.
1.	Carried
	Recommendation (Hayes/Walker) THAT the following motion, being ITEM – 5 PROPOSED CANOWINDRA RETIREMENT ACCOMMODATION PROJECT, resolved at the Council meeting held 19 January 2016 be amended to read as follows: Council resolves to consider allocating funds in the 2016/2017 budget (or prior to) for financial assistance, whether by way of grant, loan, works or a combination of these, to enable the establishment and operation of a ‘retirement village’ within Canowindra. Council engage the services of a specialist consultant(s) up to a $25,000 limit to assess and advise upon appropriate sites, if any, within Canowindra for such a ‘retirement village’ plus a housing market appraisal and report back to council by the April 2016 Council meeting if possible. 3. A committee comprising of Director of Finance & Corporate Services and Clrs Hayes, Walker, and MacSmith oversee the work of the consultant.
2.	Carried

	ITEM - 5 LITTLE RIVER LANDCARE GROUP - REQUEST FOR FUNDS FROM 2015/16 BUDGET
	Proceedings in Brief Councillors debated whether the request should be funded in the current year or referred to the 2016/17 budget process. Clr Hayes moved an amendment which included a $20,000 donation to the Canowindra Hospital. The Chair ruled the amendment out of order but agreed that it could be considered as a matter of urgency at the end of the agenda. Clr Hayes withdrew the amendment.
	RECOMMENDATION (Dean/Nash) THAT Council refer the request from Little River Landcare Group to the 2016/17 budget process to the value of $7,500. AMENDMENT (MacSmith /Davison) THAT Council donate $10,000 to the Little River Landcare Group funded from reserves in the 2015/16 budget. The expenditure is required and warranted because the Little River Landcare Group is actively involved in environmentally sustainable agriculture and this Council supports this action. The amendment was put and lost. The motion was put and carried. The Chair called for a division which resulted in a vote against the amendment as follows: For: Clrs Gosper, MacSmith, Hayes, Durkin, and Davison. Against: Clrs Dean, Nash, Wilcox, Treavors, Walker and Culverson.
	RECOMMENDATION (Dean/Nash) THAT Council refer the request from Little River Landcare Group to the 2016/17 budget process to the value of $7,500.
3.	Carried The Chair called for a division which resulted in a unanimous vote for the motion as follows: For: Clrs Gosper, Dean, Nash, MacSmith, Hayes, Wilcox, Durkin, Treavors, Walker, Davison and Culverson. Against: Nil

	ITEM - 6 MERGER PROPOSAL - ADDRESS BY DELEGATE
	Proceedings in Brief It was noted that it was not considered necessary to make any resolutions as a result of the address.
	RECOMMENDATION (Durkin/Dean) THAT Council note the address by Delegate Richard Pearson.
4.	Carried

	ITEM - 7 SECTION 68 2016/2045 LOT 1 DP 1089570 CARTY'S LANE MANILDRA
	Proceedings in Brief The Director of Environmental Services advised that the applicant had been contacted and was happy with the resolution, circumstances having been explained. In response to a question from Clr Dean the director also advised that it was normal process for the fees for the Onsite Sewerage Management System application to be used for the connection to the sewer application.
	RECOMMENDATION (Treavors/Nash) THAT Development Application 2016/2045 for the installation of an Onsite Sewerage Management System (OSMS) at Lot 1 DP 1089570, Carty’s Lane, Manildra be refused as the property is within 75m of the Manildra town sewer system.
5.	Carried The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a unanimous vote for the motion as follows: For: Clrs Gosper, Dean, Nash, MacSmith, Hayes, Wilcox, Durkin, Treavors, Walker, Davison and Culverson. Against: Nil

	MATTER OF URGENCY - CANOWINDRA HOSPITAL
	Proceedings in Brief Councillors raised various reasons for the urgency including quoting a local General Practitioner as saying the equipment was necessary to ensure patient safety. The Chair ruled this to be a matter of urgency.
	Recommendation (Wilcox/Walker) Council deal with this matter ruled as urgent.
6.	Carried
	Recommendation (Hayes/Walker) THAT Council donate $20,000 towards the cost of ultrasound equipment at the Canowindra Hospital with funding from reserves. This funding is required and warranted because emergency medical equipment is not currently available.
7.	Carried

It was noted the time being 4:09pm the Chair resumed the ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

MOTION (Hayes/Durkin)

THAT the Report and Recommendations of the Committee of the Whole meeting held on Tuesday 8 March, 2016 be adopted.

16/03/05

Carried

There being no further business, the meeting closed at 4:10pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 22 March, 2016 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.