MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 15 December, 2015 COMMENCING AT 2.00pm
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 GROUPING OF REPORT ADOPTION
ITEM - 7 CONFIRMATION OF THE MINUTES
ITEM - 8 AUSTRALIA DAY AWARDS COMMITTEE MEETING
ITEM - 9 LOCAL GOVERNMENT ACT AMENDMENT
ITEM - 10 MOLONG MULTI-PURPOSE SPORTS FACILITY
ITEM - 11 RECORDS AND INFORMATION MANAGEMENT POLICY
ITEM - 12 CWA PUBLIC SPEAKING COMPETITION FOR SCHOOLS
ITEM - 13 CENTRAL NSW TOURISM CAMPAIGN
ITEM - 14 EVENTS ASSISTANCE FUNDING PROGRAM 2015/2016
ITEM - 15 CABONNE COUNTRY TOURISM ADVISORY COMMITTEE (CCTAC) SUGGESTIONS FOR CONSIDERATION
ITEM - 17 CANOWINDRA SEWERAGE LAND ACQUISITION
ITEM - 18 ROAD NAMING - UNNAMED ROAD IN CANOWINDRA
ITEM - 19 QUESTIONS FOR NEXT MEETING
ITEM - 20 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 23 CUMNOCK PRE-SCHOOL EXTENSION
ITEM - 22 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 3 MAYORAL MINUTE - GENERAL MANAGER'S PERFORMANCE REVIEW
ITEM - 4 LEHMAN BROTHERS SETTLEMENT
ITEM - 5 OUTSTANDING PUBLIC LIABILITY CLAIMS
ITEM - 6 WATER ACCOUNT 4448000002 REQUEST FOR CONSIDERATION OF COSTS
ITEM - 7 MOLONG LIMESTONE QUARRY TENDERS
ITEM - 8 SECTION 18A WEEDS NOTICES
ITEM - 9 SECTION 18 WEEDS NOTICES
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
PRESENT Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith, M Hayes, S Wilcox, A Durkin, G Treavors, K Walker, I Davison and J Culverson.
Also present were the General Manager, Director of Finance & Corporate
Services, Acting Director of Engineering & Technical Services, Acting Director
of Environmental Services, Administration Manager and Administration Officer.
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Proceedings in Brief It was noted there were nil applications for leave of absence. |
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THAT it be noted there were nil applications for leave of absence.
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Carried |
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THAT it be noted there were nil declarations of interest.
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Carried |
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Proceedings in Brief There were nil declarations of political donations. |
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THAT it be noted there were nil declarations of political donations.
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Carried |
It was noted the time being 2:03pm the Mayor presented a long service award to Michael Philpott for 43 years service.
It was noted the time being 2:11pm Youth of the Month awards were presented for the months of November and December to Courtney Davies and Sarah Cohen respectively until 2:19pm.
It was noted the time being 2:20pm Donna Galvin the WBC Executive Manager addressed the Council until 2:23pm.
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Proceedings in Brief · attended Council meeting · attended Molong Library working party meeting · attended Directors meeting with Deputy Mayor · attended CENTROC, AGM and Board meeting at Molong · attended Mayor’s office and met with General Manager · attended Yeoval Progress meeting · attended WBC AGM and Board meeting in Blayney · attended Multipurpose sports facility meeting at UPA hall · attended Mayor’s office and met with General Manager · attended Assett Management plans Workshop · attended Molong Library working party meeting with Consultants · attended Cowra Council office for the Canobolas Local Area Command’s, Police Community Safety Precinct Meeting · attended Molong Carols on the Green and gave a Mayoral Xmas Message on behalf of Cabonne Council · attended the Molong MPS Sod Turning by Local Member Andrew Gee and Health Department representatives along with Public Works representatives and Local Community Health representatives · attended the Molong Central School Annual Speech Night and Awards Presentation
Clr Walker · attended the Business Chamber shopping day · attended the Central Tablelands Water meeting · attended the Eugowra Progress Association meeting · attended the Canowindra Lions Club Australia Day meeting · attended the Canowindra public speech day · attended Council meeting
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THAT the information contained in the Mayoral Minute be noted.
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Carried |
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Proceedings in Brief It was noted that nil items were called for Committee of the Whole. |
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THAT it be noted that nil items were called for Committee of the Whole.
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Carried |
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THAT items 7 to 9 be moved and seconded.
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Carried |
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THAT the minutes of the Ordinary meeting held 24 November 2015 be adopted.
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Carried |
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THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 24 November, 2015 be adopted.
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Carried |
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THAT: 1. The information be noted. 2. Council receive policy updates should these changes require same.
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Carried |
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THAT Council advise Molong Advancement Group (MAG) of its agreement to allow the construction of a multi-purpose synthetic sporting facility on Lots 31-35 DP1089785 and Lot 30 DP977127 Section A and of the proposed management and funding arrangements as outlined in the report.
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Carried |
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THAT the draft Records and information management policy be adopted.
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Carried |
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THAT Council donate $300 to the CWA Public Speaking Competition for Schools.
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Carried |
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THAT Council approve a contribution of $11,000 to Central NSW Tourism’s 2015/16 Unearth Central campaign to be allocated from the 2015/16 Tourism Plan Implementation budget.
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Carried |
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THAT Council allocate $20,000 to the 2016 Canowindra International Balloon Challenge and Festival from the 2015/16 Events Assistance Program.
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Carried |
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THAT an amount of $53,000 be allocated from the Sewer Reserve to acquire Lots 7300, 7301, 7302 DP1143594 and Lot 302 DP750147.
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Carried |
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THAT: 1. Council proceed with public consultation proposing to name the road as “Richies Lane”; and 2. Assuming no objections are received, Council proceeds with the naming of the road as “Richies Lane” in accordance with Section 162 of the Roads Act, 1993. |
Carried |
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Proceedings in Brief In response to a question from Clr Durkin the Director of Finance and Corporate Services agreed to the inclusion of a note with rates notices suggesting ratepayers contact council rates staff regarding options for periodic payment. |
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THAT it be noted nil reports were requested. |
Carried |
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THAT the items be noted. |
Carried |
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Proceedings in Brief Clr Davison tabled a letter from the Nashdale Hall Committee requesting financial assistance for insurance, rainwater tank replacement and stove. He raised it as a matter of urgency as Council is not due to meet again until February and the Nashdale Public School require use of the hall in January 2016. The Mayor suggested Clr Davison arrange a meeting between the committee and the General Manager and the Mayor. Clr Dean suggested that the February workshop agenda address the resolutions register. |
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THAT the matters of urgency referred to in the Proceedings in Brief be actioned.
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Carried |
It was noted item 23 was addressed next.
It was noted item 22 was addressed next.
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THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.
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Carried |
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ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING |
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THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.
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1. |
Carried |
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THAT Council ratify the action outlined in the report.
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4. |
Carried |
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Recommendation (Dean/MacSmith)
THAT the information be noted.
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5. |
Carried |
It was noted the time being 3:06pm Clr Culverson left the Chambers and was absent during voting on the following item.
It was noted the time being 3:08pm Clr Culverson rejoined the meeting before voting on the following item.
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THAT Council not accept any of the tenders for the lease or other management options of the Molong limestone quarry and invite fresh tenders from the three interested tenderers with the same details as the original specification.
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7. |
Carried |
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THAT the information be noted.
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8. |
Carried |
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Recommendation (Walker/Durkin)
THAT the information be noted.
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9. |
Carried |
It was noted the time being 3:10pm the Chair resumed the ordinary meeting.
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THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 15 December, 2015 be adopted.
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Carried |
There being no further business, the meeting closed at 3:11pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 23 February 2016 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.