MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 15 December, 2015 COMMENCING AT 2.00pm

Page 1

 

TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION.. 1

ITEM - 1     APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2     DECLARATIONS OF INTEREST.. 1

ITEM - 3     DECLARATIONS FOR POLITICAL DONATIONS.. 1

ITEM - 4     MAYORAL MINUTE - APPOINTMENTS.. 2

ITEM - 5     COMMITTEE OF THE WHOLE.. 2

ITEM - 6     GROUPING OF REPORT ADOPTION.. 3

ITEM - 7     CONFIRMATION OF THE MINUTES.. 3

ITEM - 8     AUSTRALIA DAY AWARDS COMMITTEE MEETING.. 3

ITEM - 9     LOCAL GOVERNMENT ACT AMENDMENT.. 3

ITEM - 10  MOLONG MULTI-PURPOSE SPORTS FACILITY.. 3

ITEM - 11  RECORDS AND INFORMATION MANAGEMENT POLICY.. 4

ITEM - 12  CWA PUBLIC SPEAKING COMPETITION FOR SCHOOLS.. 4

ITEM - 13  CENTRAL NSW TOURISM CAMPAIGN.. 4

ITEM - 14  EVENTS ASSISTANCE FUNDING PROGRAM 2015/2016. 4

ITEM - 15  CABONNE COUNTRY TOURISM ADVISORY COMMITTEE (CCTAC) SUGGESTIONS FOR CONSIDERATION.. 4

ITEM - 16  UPGRADE OF EXISTING AIR CONDITIONING/HEATING AT THE CANOWINDRA AND MOLONG HEADQUARTERS NSW SES.. 5

ITEM - 17  CANOWINDRA SEWERAGE LAND ACQUISITION.. 5

ITEM - 18  ROAD NAMING - UNNAMED ROAD IN CANOWINDRA.. 5

ITEM - 19  QUESTIONS FOR NEXT MEETING.. 5

ITEM - 20  BUSINESS PAPER ITEMS FOR NOTING.. 6

ITEM - 21  MATTERS OF URGENCY.. 6

ITEM - 23  CUMNOCK PRE-SCHOOL EXTENSION.. 6

ITEM - 22  COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 6

CONFIDENTIAL ITEMS.. 7

ITEM - 1     CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 7

ITEM - 2     ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING.. 7

ITEM - 3     MAYORAL MINUTE - GENERAL MANAGER'S PERFORMANCE REVIEW    7

ITEM - 4     LEHMAN BROTHERS SETTLEMENT.. 8

ITEM - 5     OUTSTANDING PUBLIC LIABILITY CLAIMS.. 8

ITEM - 6     WATER ACCOUNT 4448000002 REQUEST FOR CONSIDERATION OF COSTS   8

ITEM - 7     MOLONG LIMESTONE QUARRY TENDERS.. 8

ITEM - 8     SECTION 18A WEEDS NOTICES.. 8

ITEM - 9     SECTION 18 WEEDS NOTICES.. 9

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE.. 9

 


 

PRESENT         Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith, M Hayes, S Wilcox, A Durkin, G Treavors, K Walker, I Davison and J Culverson.


Also present were the General Manager, Director of Finance & Corporate Services, Acting Director of Engineering & Technical Services, Acting Director of Environmental Services, Administration Manager and Administration Officer.

 

ITEMS FOR DETERMINATION

 

 

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

 

Proceedings in Brief

It was noted there were nil applications for leave of absence. 

 

MOTION (Wilcox/Durkin)

 

THAT it be noted there were nil applications for leave of absence.

 

15/12/01

Carried

 

 

ITEM - 2    DECLARATIONS OF INTEREST

 

MOTION (Wilcox/Nash)

 

THAT it be noted there were nil declarations of interest.

 

15/12/02

Carried

 

 

ITEM - 3    DECLARATIONS FOR POLITICAL DONATIONS

 

Proceedings in Brief

There were nil declarations of political donations.

 

MOTION (Wilcox/Durkin)

 

THAT it be noted there were nil declarations of political donations.

 

15/12/03

Carried

 

It was noted the time being 2:03pm the Mayor presented a long service award to Michael Philpott for 43 years service.

 

It was noted the time being 2:11pm Youth of the Month awards were presented for the months of November and December to Courtney Davies and Sarah Cohen respectively until 2:19pm.

 

It was noted the time being 2:20pm Donna Galvin the WBC Executive Manager addressed the Council until 2:23pm.

 

 

ITEM - 4    MAYORAL MINUTE - APPOINTMENTS

 

Proceedings in Brief

·         attended Council meeting

·         attended Molong Library working party meeting

·         attended Directors meeting with Deputy Mayor

·         attended CENTROC, AGM and Board meeting at Molong

·         attended Mayor’s office and met with General Manager

·         attended Yeoval Progress meeting

·         attended WBC AGM and Board meeting in Blayney

·         attended Multipurpose sports facility meeting at UPA hall

·         attended Mayor’s office and met with General Manager

·         attended Assett Management plans Workshop

·         attended Molong Library working party meeting with Consultants

·         attended Cowra Council office for the Canobolas Local Area Command’s, Police Community Safety Precinct Meeting

·         attended Molong Carols on the Green and gave a Mayoral Xmas Message on behalf of Cabonne Council

·         attended the Molong MPS Sod Turning by Local Member Andrew Gee and Health Department representatives along with Public Works representatives and Local Community Health representatives

·         attended the Molong Central School Annual Speech Night and Awards Presentation

 

Clr Walker

·         attended the Business Chamber shopping day

·         attended the Central Tablelands Water meeting

·         attended the Eugowra Progress Association meeting

·         attended the Canowindra Lions Club Australia Day meeting

·         attended the Canowindra public speech day

·         attended Council meeting

 

 

 

MOTION (Gosper/-)

 

THAT the information contained in the Mayoral Minute be noted.

 

15/12/04

Carried

 

 

ITEM - 5    COMMITTEE OF THE WHOLE

 

Proceedings in Brief

It was noted that nil items were called for Committee of the Whole.

 

MOTION (Dean/Culverson)

 

THAT it be noted that nil items were called for Committee of the Whole.

 

15/12/05

Carried

 

 

ITEM - 6    GROUPING OF REPORT ADOPTION

 

MOTION (Dean/Culverson)

 

THAT items 7 to 9 be moved and seconded.

 

15/12/06

Carried

 

 

ITEM - 7    CONFIRMATION OF THE MINUTES

 

MOTION (Dean/Culverson)

 

THAT the minutes of the Ordinary meeting held 24 November 2015 be adopted.

 

15/12/07

Carried

 

 

ITEM - 8    AUSTRALIA DAY AWARDS COMMITTEE MEETING

 

MOTION (Dean/Culverson)

 

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 24 November, 2015 be adopted.

 

15/12/08

Carried

 

 

ITEM - 9    LOCAL GOVERNMENT ACT AMENDMENT

 

MOTION (Dean/Culverson)

 

THAT:

1.   The information be noted.

2.   Council receive policy updates should these changes require same.

 

15/12/09

Carried

 

 

ITEM - 10  MOLONG MULTI-PURPOSE SPORTS FACILITY

 

MOTION (Wilcox/Walker)

 

THAT Council advise Molong Advancement Group (MAG) of its agreement to allow the construction of a multi-purpose synthetic sporting facility on Lots 31-35 DP1089785 and Lot 30 DP977127 Section A and of the proposed management and funding arrangements as outlined in the report.

 

15/12/10

Carried

 

 

ITEM - 11  RECORDS AND INFORMATION MANAGEMENT POLICY

 

MOTION (Wilcox/Davison)

 

THAT the draft Records and information management policy be adopted.

 

15/12/11

Carried

 

 

ITEM - 12  CWA PUBLIC SPEAKING COMPETITION FOR SCHOOLS

 

MOTION (Culverson/Davison)

 

THAT Council donate $300 to the CWA Public Speaking Competition for Schools.

 

15/12/12

Carried

 

 

ITEM - 13  CENTRAL NSW TOURISM CAMPAIGN

 

MOTION (Durkin/Dean)

 

THAT Council approve a contribution of $11,000 to Central NSW Tourism’s 2015/16 Unearth Central campaign to be allocated from the 2015/16 Tourism Plan Implementation budget.

 

15/12/13

Carried

 

 

ITEM - 14  EVENTS ASSISTANCE FUNDING PROGRAM 2015/2016

 

MOTION (Wilcox/Nash)

 

THAT Council allocate $20,000 to the 2016 Canowindra International Balloon Challenge and Festival from the 2015/16 Events Assistance Program.

 

15/12/14

Carried

 

 

ITEM - 15  CABONNE COUNTRY TOURISM ADVISORY COMMITTEE (CCTAC) SUGGESTIONS FOR CONSIDERATION

 

Proceedings in Brief

The Director of Finance and Corporate Services pointed out that funding is required and a referral for consideration in the 2016/17 budget may be appropriate.  It was noted that State funding may be available at this time and the matter should not be deferred to the following budget year.  Clr Durkin suggested referral to the next Quarterly Budget Review (QBR).  The General Manager suggested wording which was adopted as the resolution.  

 

MOTION (Durkin/Wilcox)

 

THAT Council receive work programs including cost and investigations for suggestions 1 and 2 in the report, to the March 2016 Council meeting.

 

15/12/15

Carried

 

 

ITEM - 16  UPGRADE OF EXISTING AIR CONDITIONING/HEATING AT THE CANOWINDRA AND MOLONG HEADQUARTERS NSW SES

 

MOTION (Durkin/Nash)

 

THAT Council approve the upgrade of the air conditioners/heaters at the SES headquarters in Molong and Canowindra and contribute 50% of the costs to install.

 

15/12/16

Carried

 

 

ITEM - 17  CANOWINDRA SEWERAGE LAND ACQUISITION

 

MOTION (Culverson/Nash)

 

THAT an amount of $53,000 be allocated from the Sewer Reserve to acquire Lots 7300, 7301, 7302 DP1143594 and Lot 302 DP750147.

 

15/12/17

Carried

 

 

ITEM - 18  ROAD NAMING - UNNAMED ROAD IN CANOWINDRA

 

MOTION (Walker/Durkin)

 

THAT:

1.  Council proceed with public consultation proposing to name the road as “Richies Lane”; and

2.  Assuming no objections are received, Council proceeds with the naming of the road as “Richies Lane” in accordance with Section 162 of the Roads Act, 1993.

15/12/18

Carried

 

 

ITEM - 19  QUESTIONS FOR NEXT MEETING

 

Proceedings in Brief

In response to a question from Clr Durkin the Director of Finance and Corporate Services agreed to the inclusion of a note with rates notices suggesting ratepayers contact council rates staff regarding options for periodic payment.

 

MOTION (Wilcox/Nash)

 

THAT it be noted nil reports were requested.

15/12/19

Carried

 

 

ITEM - 20  BUSINESS PAPER ITEMS FOR NOTING

 

MOTION (Davison/Walker)

 

THAT the items be noted.

15/12/20

Carried

 

 

ITEM - 21  MATTERS OF URGENCY

 

Proceedings in Brief

Clr Davison tabled a letter from the Nashdale Hall Committee requesting financial assistance for insurance, rainwater tank replacement and stove.  He raised it as a matter of urgency as Council is not due to meet again until February and the Nashdale Public School require use of the hall in January 2016.  The Mayor suggested Clr Davison arrange a meeting between the committee and the General Manager and the Mayor.

Clr Dean suggested that the February workshop agenda address the  resolutions register.

 

MOTION (Dean/MacSmith)

 

THAT the matters of urgency referred to in the Proceedings in Brief be actioned.

 

15/12/21

Carried

 

It was noted item 23 was addressed next.

 

 

ITEM - 23  CUMNOCK PRE-SCHOOL EXTENSION

 

MOTION (Hayes/MacSmith)

 

THAT Council provide in principle support for the extension of the Cumnock Pre-school subject to the General Manager being satisfied that all risks can be appropriately managed and that the land is able to be transferred, leased and/or otherwise granted to the pre-school at the pre-school’s expense.

 

15/12/22

Carried

 

It was noted item 22 was addressed next.

 

 

ITEM - 22  COMMITTEE OF THE WHOLE SECTION OF THE MEETING

 

MOTION (Durkin/MacSmith)

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

15/12/23

Carried

 

CONFIDENTIAL ITEMS

 

 

ITEM - 1    CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Wilcox/Nash)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

1.

Carried

 

 

ITEM - 2    ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Davison/Walker)

 

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Australia Day Committee of the Whole meeting held on 24 November 2015 and notes the recommendations recorded in the Official Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

 

2.

Carried

 

*

ITEM - 3    MAYORAL MINUTE - GENERAL MANAGER'S PERFORMANCE REVIEW

 

RECOMMENDATION (Gosper/Davison)

 

THAT Council note the verbal advice of the General Manager’s Performance Review from the Mayor.

 

3.

Carried

 

 

ITEM - 4    LEHMAN BROTHERS SETTLEMENT

 

RECOMMENDATION (Wilcox/Hayes)

 

THAT Council ratify the action outlined in the report.

 

4.

Carried

 

 

ITEM - 5    OUTSTANDING PUBLIC LIABILITY CLAIMS

 

Recommendation (Dean/MacSmith)

 

THAT the information be noted.

 

5.

Carried

 

It was noted the time being 3:06pm Clr Culverson left the Chambers and was absent during voting on the following item.

 

*

ITEM - 6    WATER ACCOUNT 4448000002 REQUEST FOR CONSIDERATION OF COSTS

 

Recommendation (Gosper/Wilcox)

THAT:

1.    The ratepayer be charged at the standard rate $1.90kl for the entire usage in lieu of applying the excess usage rate.

2.    The balance be written off.

6.

Carried

 

It was noted the time being 3:08pm Clr Culverson rejoined the meeting before voting on the following item.

 

 

ITEM - 7    MOLONG LIMESTONE QUARRY TENDERS

 

Recommendation (Dean/Wilcox)

 

THAT Council not accept any of the tenders for the lease or other management options of the Molong limestone quarry and invite fresh  tenders from the three interested tenderers with the same details as the original specification.

 

7.

Carried

 

 

ITEM - 8    SECTION 18A WEEDS NOTICES

 

Recommendation (Walker/Dean)

 

THAT the information be noted.

 

8.

Carried

 

 

ITEM - 9    SECTION 18 WEEDS NOTICES

 

Recommendation (Walker/Durkin)

 

THAT the information be noted.

 

9.

Carried

 

It was noted the time being 3:10pm the Chair resumed the ordinary meeting.

 

 

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

 

MOTION (Culverson/Davison)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 15 December, 2015 be adopted.

 

15/12/24

Carried

 

 

 

There being no further business, the meeting closed at 3:11pm.

 

 

 

CHAIRMAN.

 

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 23 February 2016 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.