Minutes of Ordinary Meeting - 24 November 2015

PRESENT Clr I Gosper (in the Chair), Clrs G Dean, M Nash, A Durkin, G Treavors, K Walker, I Davison and J Culverson.

Also present were the General Manager, Director of Finance & Corporate Services, Acting Director of Engineering & Technical Services, Acting Director of Environmental Services, Administration Officer and Administration Manager.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief Apologies were tendered on behalf of Clrs Hayes, MacSmith, Wilcox for their absence from the meeting.
	MOTION (Gosper/Treavors) THAT the apologies tendered by Clrs Hayes, MacSmith, Wilcox be accepted and the necessary leave of absence be granted.
15/11/01	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Culverson declared an interest (identified as a significant non-pecuniary interest) in item 16 due to being council’s representative on the Mullion Creek and District Progress Association, being President and a financial member for the purpose of voting.
	MOTION (Treavors/Nash) THAT the Declarations of Interest be noted.
15/11/06	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations of political donations.
	MOTION (Durkin/Walker) THAT it be noted there were nil declarations of political donations.
15/11/07	Carried

It was noted the time being 2:05pm Mr John O’Malley (Council’s Auditor) addressed Council until 2:27pm.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Gosper · Attended October Council Meeting · Attended Library and Molong Railway Station Working Party meeting · Attended with GM the official opening of Yeoval Central School’s new buildings and upgrades by MP Andrew Gee. · Attended on-site media briefing with RMS and local member Andrew Gee re Mitchell Highway upgrade · Attended meeting with Cabonne Council GM and Orange City Council Mayor and GM regarding Fit for the Future at their request · Attended meeting with Cabonne Council GM and Wellington Council GM and Mayor regarding Fit for the Future · Attended meeting with GM and Deputy Mayor with Macquarie Pipeline Group · Attended Daroo Awards Night presentation at Cudal · Attended Canowindra’s Light the Night Leukaemia March and fundraiser at Tom Clyburn Oval with Clr Walker · Attended office and met with GM · Attended Molong Advancement Groups Monthly Meeting and AGM · Attended and performed the official Welcome to the Mining Related Councils Board Meeting hosted by Cabonne. · Attended Centroc Water Security Meeting in Blayney with Cowra, Orange, Blayney, Central Tablelands Water and the CEO of Water NSW and other Water NSW representatives along with GM and Deputy Mayor · Attended meeting with the Orange City Council’s Mayor and GM along with the Cabonne Council GM and Deputy Mayor as part of Fit for the Future discussions. · Attended Cabonne Council’s extraordinary meeting on Fit for the Future · Attended Central Tablelands Water Board · Attended office and met with GM · Attended and performed 6 new Citizenship Ceremonies at Cabonne Council Clr Dean · Attended the National Local Roads and Transport Congress Clr Davison · Attended the Borenore Progress Association meeting where, he advised, they have now reached 150 members Clr Culverson · Attended the Orange City Library WW1 Artefacts curator talk · Attended the Dinner with NSW Public Libraries Association Central West Zone attendees · Attended the NSW Public Libraries Association Central West Zone meeting · Attended the Consultative Committee meeting · Attended the Mullion Creek Public School P & C meeting · Attended the meeting for the Mullion Creek and District Progress Association who resolved that Clr Culverson raise the following with the Council, which she did. “The Progress Association requests that Janelle speak to council advising them that we are: (1) disappointed at Council’s lack of discussion with neighbouring councils in regard to the Fit for the Future decision making process (2) that we are disappointed and concerned at the lack of equitable funding for facilities in the Mullion Creek and District area.” · Road trip with GM and acting Director of Engineering and Technical Services. · NSW Public Libraries Conference · Library Working Party meeting Clr Walker · Attended the Eugowra Progress Meeting · Attended the Central Tablelands Water NSW Meeting for Proposed Dam Inspection at Belubula · Attended the Canowindra Business Chamber · Attended Eugowra inspections with acting Director of Engineering and Technical Services.
	MOTION (Gosper/-) THAT the information contained in the Mayoral Minute be noted.
15/11/08	Carried

	ITEM - 5 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted nil items were called.
	MOTION (Dean/Nash) THAT it be noted nil items were called.
15/11/09	Carried

	ITEM - 6 GROUPING OF REPORT ADOPTION
	Proceedings in Brief The Mayor called items 7 and 11.
	MOTION (Dean/Culverson) THAT: 1. Councillors further consider the items called. 2. Items 8 to 10 be moved and seconded.
15/11/10	Carried

Item 7 was considered after item 10.

ITEM - 8 AUSTRALIA DAY AWARDS COMMITTEE MEETING

MOTION (Dean/Culverson)

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 27 October, 2015 be adopted.

15/11/11

Carried

ITEM - 9 THE PAYMENT OF EXPENSES & PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2016 POLICY

MOTION (Dean/Culverson)

THAT Council:

1. Note there were nil submissions relating to the adoption of the Payment of Expenses & Provision of Facilities for Mayor and Councillors 2016 Policy.

2. Adopt the advertised draft Payment of Expenses & Provision of Facilities for Mayor and Councillors 2016 Policy including limits for expenses listed, without any changes.

3. Within 28 days of adoption provide a copy of the policy to the Office of Local Government.

15/11/12

Carried

ITEM - 10 CANOWINDRA MEN'S SHED

MOTION (Dean/Culverson)

THAT Council:

1. Requests Crown Lands to add the purposes “Community Purposes” and “Public Recreation” to Reserve 66072;

2. Authorises the preparation of a standard Crown Lands license to replace the expired Men’s Shed lease; and

3. Authorise the affixing of Council Seal to the licence agreement.

15/11/13

Carried

	ITEM - 7 CONFIRMATION OF THE MINUTES
	Proceedings in Brief The following amendment to the minutes was noted. ITEM 16 FIT FOR THE FUTURE – IPART FINAL REPORT Proceedings in Brief The Mayor thanked the Molong anti-amalgamation group for attending the meeting. Councillors voiced concerns about the IPART assessment report consultation form, specifically it only allowed 50 words for comment. The General Manager explained the additional incentives the State Government has proposed with a joint merger (on top of the $5 million to assist with the cost of merging), which included an additional $5million from the Stronger Communities Fund where 2 councils agree to a voluntary merger and $10 million where 3 or more councils agree to a merger. The General Manager also advised the merger funding and the Stronger Communities funding would not be available to councils which did not put forward merger preferences.
	MOTION (Walker/Durkin) THAT: 1. The minutes of the extraordinary meeting held 16 November 2015 be adopted. 2. The minutes of the Ordinary meeting held 27 October 2015 be adopted with the following amendments: ITEM 16 FIT FOR THE FUTURE – IPART FINAL REPORT Proceedings in Brief The Mayor thanked the Molong anti-amalgamation group for attending the meeting. Councillors voiced concerns about the IPART assessment report consultation form, specifically it only allowed 50 words for comment. The General Manager explained the additional incentives the State Government has proposed with a joint merger (on top of the $5 million to assist with the cost of merging), which included an additional $5 million from the Stronger Communities Fund where 2 councils agree to a voluntary merger and $10 million where 3 or more councils agree to a merger. The General Manager also advised the merger funding and the Stronger Communities funding would not be available to councils which did not put forward merger preferences.
15/11/14	Carried

It was noted the time being 2:40pm Clr Gosper declared an interest (identified as a pecuniary interest) in the following item due to his daughter being on the board at the Molong Early Learning Centre and left the Chambers. In the absence of the Deputy Mayor Clr Durkin was elected Chair.

	ITEM - 11 MOLONG EARLY LEARNING CENTRE ASSISTANCE
	Proceedings in Brief In response to a question from Clr Dean about the possibility of using the land as security on the loan the Director of Finance and Corporate Services advised that that would create an extra cost. The director added that he was now satisfied with the Centre’s capacity for repayment. Council decided to provide a loan sufficient to also meet the “in-kind” costs identified in the report.
	MOTION (Davison/Nash) THAT Council provide financial assistance to Molong Early Learning Centre (MELC) in the form of an interest free loan of $70,000 over a 4 year period.
15/11/15	Carried

It was noted the time being 2:47pm Clr Gosper rejoined the meeting and resumed the Chair.

ITEM - 12 NAIDOC WEEK SCHOOL INITIATIVES

MOTION (Culverson/Dean)

THAT Council donate $200 to NAIDOC Week School initiatives to promote activities at schools within Cabonne.

15/11/16

Carried

	ITEM - 13 PRESENTATION DAYS AT CABONNE SCHOOLS
	Proceedings in Brief Councillors discussed the appropriateness of an increase to the sponsorship provided which had not been reviewed for many years and decided on an increase to $50.
	MOTION (Davison/Culverson) THAT Council:- 1. Sponsor a $50 prize for each primary and secondary school in Cabonne; and 2. Authorise councillors to attend school presentations if invited.
15/11/17	Carried

ITEM - 14 BOREE LODGE UNITS CUDAL

MOTION (Dean/Culverson)

THAT Council agree in principle to a change in configuration of the Boree Lodge Aged Units provided the requirements of Council’s Environmental Services Department are met.

15/11/18

Carried

ITEM - 15 REQUESTS FOR DONATIONS

MOTION (Treavors/Durkin)

THAT Council:

1. Donate $227 to the Cudal Public School towards hall hire for their recent disco and to assist with purchase of decorations and resources to be used at school functions; and

2. Advise the Canowindra Creative Centre that its request will be further considered once arrangements for the use of Orana House have been determined.

15/11/19

Carried

It was noted the time being 2:52pm Clr Culverson declared an interest (identified as a perceived significant non-pecuniary interest) in the following item due to being council’s representative on the Mullion Creek and District Progress Association, being President and a financial member for the purpose of voting

ITEM - 16 MULLION CREEK BARBEQUE COSTS

MOTION (Davison/Walker)

THAT Council pay 50% of the Mullion Creek Hall electricity account, up to a maximum of $500 annually.

15/11/20

Carried

It was noted the time being 2:53pm Clr Culverson rejoined the meeting.

ITEM - 17 GRIFFIN ROAD, CROWN ROAD TRANSFER

MOTION (Walker/Davison)

THAT Council transfers the Crown section of Griffin Road to Council’s ownership subject to Crown waiving the transfer fee.

15/11/21

Carried

ITEM - 18 CANOWINDRA PUBLIC SCHOOL CARPARK

MOTION (Durkin/Nash)

THAT Council:

1. Note the report; and

2. Consider allocating funds in the 2016/17 budget process.

15/11/22

Carried

ITEM - 19 NSW GOVERNMENT FIXING COUNTRY ROADS ROUND 2

MOTION (Culverson/Treavors)

THAT Council seek 30% of project cost in funding from Fixing Country Roads for the projects outlined in this report.

15/11/23

Carried

ITEM - 20 MOLONG RAILWAY STATION - PLATFORM FENCING

MOTION (Nash/Walker)

THAT Council source $26,000 from capital works reserves for the fence construction at the Molong Railway Station.

15/11/24

Carried

	ITEM - 21 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Durkin requested a report in relation to complaints about barking dogs in the south Canowindra area. Clr Dean requested the report be extended to the Cabonne LGA generally.
	MOTION (Culverson/Dean) THAT Council receive a report at the next Council meeting in relation to barking dogs.
15/11/25	Carried

	ITEM - 22 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief Clr Dean called item 6 and Clr Culverson called item 12.
	MOTION (Durkin/Davison) THAT: 1. Councillors further consider the items called. 2. The balance of the items be noted.
15/11/26	Carried

ITEMS FOR NOTATION

	ITEM - 6 RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING
	Proceedings in Brief Clr Dean in relation to a resolution of council on 27 October 2015 noted that a reply had not been received from the Little River Landcare Group (LRLG) further to their request for funds. He suggested Council write to LRLG requesting a reply by May next year to allow consideration in the 2016/17 budget.
	MOTION (Dean/Durkin) THAT Council write to Little River Landcare Group requesting that by May next year they provide details in support of their request to allow consideration in the 2016/17 budget.
15/11/27	Carried

ITEM - 12 ROSELLA PLACE - MULLION CREEK SEALING

MOTION (Culverson/Dean)

THAT the information be noted.

15/11/28

Carried

	ITEM - 23 MATTERS OF URGENCY
	Proceedings in Brief Clr Dean referred to an email received by all councillors from a rate payer regarding Emu Swamp Rd. The Director of Engineering and Technical Services advised he proposed to place counters to verify alleged traffic increase and would report back to Council if appropriate.
	MOTION (Dean/Davison) THAT matter of urgency be dealt with.
15/11/29	Carried

ITEM - 24 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

MOTION (Davison/Treavors)

THAT Council hereby resolve itself into Committee of the Whole.

15/11/30

Carried

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Davison/Nash)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Durkin/Davison)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Australia Day Committee of the Whole meeting held on 27 October 2015 and notes the recommendations recorded in the Official Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

Recommendation (Nash/Davison)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made, within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

ITEM - 4 CANOWINDRA RETIREMENT VILLAGE

Recommendation (Nash/Gosper)

THAT Council recommend that the Committee reconvene to determine if the model can accommodate the additional costs.

Carried

ITEM - 5 PURCHASE OF PROPERTY

Recommendation (Culverson/Durkin)

THAT Council:

1. Authorise the affixing of the council’s Seal to the transfer and purchase contract documents relating to the property mentioned in the report.

2. Classify the land as operational as per s31(2) of the Local Government Act.

Carried

ITEM - 6 CANOWINDRA INDUSTRIAL ESTATE - LOT 21 DP32670

Recommendation (Durkin/Culverson)

THAT Council authorise the affixing of the Common Seal to the transfer and deed of release documents relating to Lot 21 DP32670 and Mr Michael David Wythes.

Carried

ITEM - 7 NETWASTE TENDER FOR COLLECTION AND RECYCLING OF WASTE TYRES

Recommendation (Durkin/Culverson)

THAT Council adopt the recommendations outlined in the report.

Carried

It was noted the time being 3:40pm the Chair resumed the ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

MOTION (Dean/Nash)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 24 November, 2015 be adopted.

15/11/31

Carried

There being no further business, the meeting closed at 3.40pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 15 December, 2015 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.