cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

21 October 2015

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 27 October, 2015 commencing at 5.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 


 

ATTENDEES – OCTOBER 2015 COUNCIL MEETING

 

 

5.00pm

Spring Hill and Surrounding Districts Consultative Committee – address to Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 27 October, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE................................. 5

ITEM 2      DECLARATIONS OF INTEREST...................................................... 5

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 6

ITEM 4      MAYORAL MINUTE - APPOINTMENTS.......................................... 6

ITEM 5      COMMITTEE OF THE WHOLE.......................................................... 7

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 8

ITEM 7      CONFIRMATION OF THE MINUTES................................................ 8

ITEM 8      MULTI-PURPOSE SYNTHETIC SPORTING FACILITY............... 9

ITEM 9      2015/16 FEES & CHARGES AMENDMENTS - SUBMISSIONS.. 9

ITEM 10    PECUNIARY INTEREST RETURNS 2015.................................... 10

ITEM 11    CABONNE BLAYNEY FAMILY DAY CARE POLICY UPDATE 11

ITEM 12    EXCLUSIVE LICENCE TO QUARRY............................................. 12

ITEM 13    RESCISSION MOTION - ITEM 16 SEPTEMBER ORDINARY COUNCIL MEETING 2015........................................................................................................ 12

ITEM 14    DECEMBER AND JANUARY COUNCIL MEETINGS................. 13

ITEM 15    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 1ST QUARTER REVIEW................................................................................................. 14

ITEM 16    FIT FOR THE FUTURE - IPART FINAL REPORT....................... 15

ITEM 17    COUNCILLOR WORKSHOP - 20 OCTOBER 2015..................... 16

ITEM 18    SEPTEMBER QUARTERLY BUDGET REVIEW......................... 16

ITEM 19    YEOVAL ANNUAL SHOW 2016....................................................... 19

ITEM 20    REQUESTS FOR DONATIONS....................................................... 22

ITEM 21    EVENTS ASSISTANCE PROGRAM FUNDING 2015/16............ 24

ITEM 22    LITTLE RIVER LANDCARE GROUP - REQUEST FOR FUNDS FROM 2015/16 BUDGET............................................................................................... 26

ITEM 23    PLANT REPLACEMENTS................................................................ 27

ITEM 24    CANOWINDRA PRESCHOOL CARPARK.................................... 30

ITEM 25    KERB AND GUTTERING AT THE MANILDRA CATHOLIC SCHOOL        31

ITEM 26    PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 - PROPOSED REZONING OF LAND AT SUMMER HILL ESTATE, 1099 OPHIR ROAD, SUMMER HILL CREEK BEING LOT 2 DP 794456........ 32

ITEM 27    DA 2014/0092/2 MODIFICATION APPLICATION FOR INDUSTRY (ANCILLARY DEVELOPMENT - BOILER - COAL OR BIOMASS) FOR ADDTIONAL FUEL SOURCE ON LOT 1 DP 1085601, DEDERANG STREET & LOT 270 DP 821835 DEROWIE STREET, MANILDRA......................................................................... 36

ITEM 28    DEVELOPMENT APPLICATION 2016/26 DWELLING LOT 200 DP 1147954 NANCARROW LANE, NASHDALE................................................. 50

ITEM 29    QUESTIONS FOR NEXT MEETING............................................... 59

ITEM 30    BUSINESS PAPER ITEMS FOR NOTING..................................... 59

ITEM 31    MATTERS OF URGENCY................................................................. 60

ITEM 32    COMMITTEE OF THE WHOLE SECTION OF THE MEETING. 61

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      REFUND OF SEWER CHARGES LEVIED - ACCOUNT 294720008

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 5      POSSIBLE DEED OF AGREEMENT WITH AUSTRALIAN MUSEUM

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      CENTROC - ENTERING INTO CONTRACTS FOR LINEMARKING SERVICES

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 7      YEOVAL SEWAGE TREATMENT PLANT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8      CABONNE SEWER RELINING TENDER 2015/2016

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 9      MOLONG LIMESTONE QUARRY EXPRESSION OF INTEREST

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 10    SECTION 18A WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    September 22 2015 Ordinary Council Minutes 62

ANNEXURE 11.1 Cabonne Blayney Family Day Care Policies and Procedures                                                                                                    88

ANNEXURE 15.1 IPR 1st Quarterly Review..................................... 286

ANNEXURE 16.1 OLG15-36.............................................................................. 331

ANNEXURE 17.1 Councillor Workshop 20102015 - notes........ 333

ANNEXURE 18.1 September Quarterly Budget Review......... 336

ANNEXURE 20.1 Clergate Public School - Request for donation of Lego pieces................................................................................. 349

ANNEXURE 20.2 Cargo P and C Association - Request for $200 donation for Disco Party..................................................................... 351

ANNEXURE 20.3 Molong Christmas Tree Party.......................... 352

ANNEXURE 21.1 Route Trip....................................................................... 353

ANNEXURE 23.1 plant replacement.................................................. 363

ANNEXURE 27.1 Draft Conditions of Consent............................ 364

ANNEXURE 28.1 Draft Conditions of Consent DA 2016 26 Dwelling Nancarrow Lane Nashdale.............................................................. 373 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 696394

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 696395

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 696397

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 696398

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 696399

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 696400

 

 

Recommendation

 

THAT:

1.          Councillors call any items they wish to further consider

2.          Items 7 to 12 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 7 to 12 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  September 22 2015 Ordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2015 - 696470

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 22 September 2015 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 22 September 2015.

 

ITEM 8 - MULTI-PURPOSE SYNTHETIC SPORTING FACILITY

REPORT IN BRIEF

 

Reason For Report

Seeking permission to construct the facility on council owned land.

Policy Implications

nil

Budget Implications

nil

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\SERVICE PROVISION\MULTI PURPOSE SPORTING FACILITY - MOLONG - 698194

 

 

Recommendation

 

THAT Council authorise owner’s consent for the construction of a multi-purpose synthetic sporting facility on Lots 31-35 DP 1089785 and Lot 30 DP 977127 Section A.

 

 

General Manager's REPORT

 

The Molong Advancement Group have submitted an EOI for grant funding for the construction of a multi-purpose synthetic sporting facility in east Molong.  In anticipation of an invitation to submit a formal grant application for the project they seek council permission to construct the facility on council owned land.

 

If invited, MAG will submit the grant application to construct the facility on the existing Molong hockey fields being Lots 31-35 DP 1089785 and Lot 30 DP 977127 Section A.

 

 

 

ITEM 9 - 2015/16 FEES & CHARGES AMENDMENTS - SUBMISSIONS

REPORT IN BRIEF

 

Reason For Report

To advise Council of submissions received relating to the advertisement of amended fees & charges 2015/16.

Policy Implications

Nil

Budget Implications

Potential increase in revenue

IPR Linkage

4.5.2.c. Engage with community to determine future needs & objectives

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FEES AND CHARGES\ANNUAL FEES and CHARGES - 697517

 

 

Recommendation

 

THAT Council adopt the amended fees and charges.

 

Director of Finance and Corporate Services' REPORT

 

In accordance with the Local Government Act 1993, Council’s draft amended 2015/16 Fees & Charges was placed on public exhibition for 28 days.

 

Advertising in accordance with the requirements of the Act informed the community of the public exhibition of the documentation and invited comments. The deadline for submissions to be received was 5pm Monday 26 October 2015.

 

There have been no submissions received at the time of writing this report relating to the 2015/16 Fees & Charges. If a submission is received prior to the closing date it will be tabled at the meeting.

 

 

ITEM 10 - PECUNIARY INTEREST RETURNS 2015

REPORT IN BRIEF

 

Reason For Report

Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for the 2014/2015 period are to be tabled.

Policy Implications

Consistent with Code of Meeting Practice

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PERSONNEL\DISCLOSURE\STAFF PECUNIARY INTEREST RETURNS 2015 - 678744

 

 

Recommendation

 

THAT Council note the tabling of Pecuniary Interest Returns for the period to 30 June 2015.

 

Administration Manager's REPORT

 

Pecuniary Interest Returns (Returns) for the period to 30 June 2015 must be tabled at the Council meeting immediately following 30 September each year.

 

All councillors and designated staff have submitted their returns.

 

ITEM 11 - CABONNE BLAYNEY FAMILY DAY CARE POLICY UPDATE

REPORT IN BRIEF

 

Reason For Report

Revised Family Day Care Policies are submitted to Council for adoption.

Policy Implications

To be adopted as a Policy

Budget Implications

Nil

IPR Linkage

3.1.1.b. Implement the Family Day Care program

Annexures

1.  Cabonne Blayney Family Day Care Policies and Procedures    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 697093

 

 

Recommendation

 

THAT Council adopt the changes to the Family Day Care Policy manual in accordance with relevant child care legislation and regulations.

 

Family Daycare Coordinator's REPORT

 

Family Day Care policies and procedures have been reviewed by Council’s solicitors to ensure they are non discriminatory in relation to provision of Foster Care by Family Day Care educators. Advice in relation to this has been followed and sections of policies relating to this have now been removed.

 

In addition to that change an Environmental Sustainability Policy has now been added to this document. The policy document adheres to the Education and Care Services National Law and Regulations (2011), National Quality Standards (2011) and early childhood education and care key resources.

Each new and existing policy and procedure is now linked to the National Quality Standard for early childhood education and care and the relevant expected outcome.

 

 

ITEM 12 - EXCLUSIVE LICENCE TO QUARRY

REPORT IN BRIEF

 

Reason For Report

Small Mine Land Owner Agreement Exclusive Licence to Quarry requires signing and the Common Seal affixed.

Policy Implications

Consistent with the Gravel Royalty Rates Policy

Budget Implications

Gravel Resheeting Programme

IPR Linkage

5.5.3.b. Renew gravel pit lease agreements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\SERVICE PROVISION\SMALL MINE LAND OWNER AGREEMENT 2015-2017 - 696375

 

 

Recommendation

 

THAT Council authorise the affixing of the Common Seal to the exclusive license to quarry agreement for Davis Pit S29.

 

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

 

Renewal for the operation of mines require Council to obtain exclusive licence to quarry from the land owners for a three year period.

Reference:

·       NSW DPI Guidance Note (GNM-01) Nomination of the Operator and other duties of the mine holder.

·       Mine Health and Safety Act 2004

·       Mine Health and Safety Regulation 2007

The Small Mine Exclusive Licence to Quarry, Land Owner Agreements for Davis Pit – S29, requires Council’s Common Seal to be affixed.

 

 

ITEM 13 - RESCISSION MOTION - ITEM 16 SEPTEMBER ORDINARY COUNCIL MEETING 2015

REPORT IN BRIEF

 

Reason For Report

For Council to consider a recission motion lodged by councillors Dean, Nash and Walker

Policy Implications

Could impact on Council Meeting times

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MOTION - 696675

 

 

Recommendation

 

THAT the rescission motion be dealt with.

 

Director of Finance and Corporate Services' REPORT

 

A rescission motion has been received from councillors Dean, Nash and Walker as follows:-

 

“We the undersigned Councillors hereby give notice of our intention to rescind the following motion resolved at the Council meeting held 22 September 2015:-

 

ITEM – 16 FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS

 

                   MOTION (MacSmith/Hayes)

 

THAT Ordinary Council meeting commence at 5pm on the fourth Tuesday of the month.

 

15/09/01    Carried

 

(signed)

Clr Geoff Dean                     Clr Marlene Nash                          Clr Kevin Walker”

 

In order for it to be dealt with by the Council it will need to be moved and seconded on the meeting day.

 

 

ITEM 14 - DECEMBER AND JANUARY COUNCIL MEETINGS

REPORT IN BRIEF

 

Reason For Report

To discuss options relating to the December 2015 and January 2016 Council meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 697083

 

 

Recommendation

 

THAT:

 

1.   Council hold its ordinary meeting for December 2015 on Tuesday 15 December;

 

2.   Council not conduct an ordinary meeting in January 2016 due to the restricted timeframe available; and

 

3.   An extraordinary meeting be conducted in January or February if necessary.

 

Director of Finance and Corporate Services' REPORT

 

Council’s December meeting would normally be held on 22 December 2015, leaving only two days for any outcomes to be processed prior to the Christmas shutdown. Due to this reason it is proposed that the December meeting be brought forward one week to enable business transacted at the meeting to be fully implemented.

 

In addition, Council has traditionally listed at its December meeting consideration of the conduct of a meeting during January. The issue is usually raised due to the limited business to be transacted and the availability of councillors and staff. Should any urgent matter arise during January which requires consideration at a Council meeting, this can be done by arranging for an extraordinary meeting to be called.

 

 

ITEM 15 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 1ST QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the 2015/2016 Integrated Planning & Reporting Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  IPR 1st Quarterly Review    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2015 - 697040

 

 

Recommendation

 

THAT, subject to any alterations the Council deems necessary at the October Council meeting, the update of the Operational Plan to 30 September 2015, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The first quarter update for the Integrated Planning & Reporting Operational Plan for 2015/2016 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter. As this is the first quarter many of the actions are not yet due to be commenced.

 

ITEM 16 - FIT FOR THE FUTURE - IPART FINAL REPORT

REPORT IN BRIEF

 

Reason For Report

To determine council's response following the release of the final IPART report.

Policy Implications

Council has a policy of no forced amalgamations.

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

1.  OLG15-36    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\FIT FOR THE FUTURE - COUNCIL IMPROVEMENT PROPOSAL - 698228

 

 

Recommendation

 

THAT Council determine its position and develop a response to the State Government following the release of the final IPART Fit for the Future report.

 

General Manager's REPORT

 

Councillors were emailed the final IPART Fit for the Future report when it was released on Tuesday 20 October 2015. 

 

Cabonne has been deemed not to be fit by IPART on the basis we do not have the ‘scale and capacity’ as recommended by the Independent Local Government Review Panel (ILGRP).   It is worth noting that Cabonne was considered fit in a financial sustainability sense.   Orange, Blayney and Wellington were also deemed not to be fit due to scale and capacity reasons.

 

Council now has 30 days (by 18 November) to respond to the IPART report.

 

Attached is Circular 15-36 released from the Office of Local Government following the release of IPART’s final report.

 

 

ITEM 17 - COUNCILLOR WORKSHOP - 20 OCTOBER 2015

REPORT IN BRIEF

 

Reason For Report

To advise on outcomes of the councillor workshop held on 20 October 2015

Policy Implications

Possible change to S356 Donations Policy

Budget Implications

Possible interest free loan & increase in S356 Donations vote

IPR Linkage

4.5.2.c. Engage with community to determine future needs & objectives

Annexures

1.  Councillor Workshop 20102015 - notes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 698277

 

 

Recommendation

 

THAT Council determine any matters requiring resolution as a result of the councillor workshop held on 20 October 2015.

 

Director of Finance and Corporate Services' REPORT

 

A workshop was held on 20 October 2015 for councillors to discuss matters relating to the Molong Early Learning Centre; Section 356 Donations; Engaging with smaller schools; and Strategic Directions Workshop outcomes (notes from this workshop are attached).

 

Further information has been requested as a result of the workshop but is not available at the time of writing this report. Should the information be received prior to the Council meeting it will tabled on the day.

 

 

ITEM 18 - SEPTEMBER QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

 

Reason For Report

To advise Council of the present budget  position with regard to the original budget

Policy Implications

Nil

Budget Implications

Yes

IPR Linkage

4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  September Quarterly Budget Review    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\QBR'S - QUARTERLY BUDGET REVIEWS - 695423

 

 

Recommendation

 

THAT Council note the variances in this report and authorise those changes to be updated to Council’s 2015/16 budget.

 

Senior Accounting Officer's REPORT

 

The review of the Quarterly Budget review has been completed and there have been some quite significant variations to the budget during this first quarter. Some major items are identified in the following commentary, and the major variances are included in the attachment, the majority of these changes have already been reported to council at previous meetings.

 

Governance

 

In accordance with the Local Government Remuneration Tribunal Councillor and Mayoral fees have been increased.

 

Echelon was engaged in January 2015 to develop Council’s Business Continuity Plan.  Work shops were conducted to develop critical service sub plans, as part of the Business Continuity Plan. Funding for this plan is now required in the amount of $23,000.

 

WBC have completed an application for funding for asbestos inspections and the development of an Asbestos Register, together with an Asbestos Management Plan for Council properties.  The cost is estimated to be $63,250 for Cabonne Council’s share and is to be funded from a Statecover Incentive payment and a Statewide incentive continuous improvement payment due for payment in the current financial year.

 

Administration

 

The engagement of further initiatives for employees through the program Pulse HR, has been included in this review. The cost will be funded from part of the budget previously allocated to the Strategic Capacity Report.

 

Environment

 

Grant funding for the construction of the Recycling centre at Manildra is noted in this budget, $88,234.

 

The on going cost of pumping tarry water from the well site at the former Molong Gasworks has been reported to Council. This cost is estimated to be $23,062 and will be funded from funds held by Council for this function. This amount is expected to cover the 2015/16 year.

 

All of the functions have been removed for the Macquarie Valley Weeds Program as Council no longer administers this function.

 

An increase in income is noted in the “other waste” section of Environment. $100,000 is the budget amendment with $73,000 received to date through the sale of recyclables.

 

Further funding is required for additional signage at waste facilities sites to improve the separation of wastes and recyclables. The funding required is $5,280.

 

Recreation & Culture 

 

An amendment to the budget for the painting of the Manildra Memorial Hall has been listed. The initial budget provided was for the paining of the internal section of the property, however a revised vote was received to include the painting of the external front surface of the hall. The initial budget was $20,700 the total now will be $28,525.

 

New items for the “swimming pool” area total $9,612 and include a swim platform required for Canowindra Pool, a wheel chair access to the Canowindra Pool and a commode wheelchair for the Canowindra Pool.

 

The Minister for Primary Industries has advised Council of additional funds available for the upgrade of the kitchen facilities at the Cudal Showground. This project is also identified in this review.

 

Transport & Communication 

 

A notable increase in the Road to Recovery contribution has been highlighted in this budget. The amount is $802,255 and has been allocated to various new projects.

 

The funding for the Gumble Road has been clarified and Council will receive $1,126,500 from the Roads and Maritime Service, $676,300 from Restart NSW and the remainder $450,200 is to be funded by Council’s budget. When the original budget was set there was some confusion concerning the actual funding source, with Heavy Vehicles and Fixing Country Roads initially named at the funders.

 

An additional amount for Routine Maintenance on Regional roads has been granted, the total is now $620,000, an increase of $32,000.

 

Roads and Maritime Services has notified Council of additional funds available for the Black Spot Program. Total funding was $1,335,860.

 

Part has been allocated to the Walking Communities Regional Program with two projects to be investigated, Mitchell Highway Molong and Main Street Cudal.

 

Other projects are for the Burrendong Way – Kerrs Creek -shoulder widening,

MR 237 Cargo Road - overtaking Lane, Cadia Road - entrance to mine, Packham Drive - widen shoulders and Lookout Road Mullion Creek Road -hazard removal.

 

General Purpose Revenue

 

Recent advice from the Local Government Grants Commission has resulted in the decrease of the Financial Assistance Grants by a combined total of $25,745.

 

 

ITEM 19 - YEOVAL ANNUAL SHOW 2016

REPORT IN BRIEF

 

Reason For Report

For Council to determine whether it wishes to apply for a declaration as a public holiday or a local event day

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\YEOVAL ANNUAL SHOW - 693108

 

 

Recommendation

 

THAT Council determine whether it wishes to lodge a formal application for the proclamation of 19 April 2016 as a:

1.    public holiday OR

2.    part day public holiday from 8:30am to 7:00pm OR

3.    local event day

for that portion of the township of Yeoval, which is in the Cabonne Council area on the occasion of the 2016 Yeoval Show.

 

Administration Officer's REPORT

The annual advice has been received from the Executive Director NSW Industrial Relations relating to the requirements for the declaration of local public holidays and local event days under the Public Holidays Act 2010 (NSW).

The Act permits the Minister for Industrial Relations to declare a local public holiday, or a local event day, for the whole or part of the Council's local government area.  This may be limited to a particular location in the Council's area, such as the boundaries of a particular town or a police district in an area nominated by the Council. 

The application may request the declaration of a part day local public holiday or local event day to accommodate the holding of an afternoon event.  In recent years a number of councils, including Cabonne Council in 2013, have made applications nominating the times during which a local public holiday is to apply to facilitate the holding of such events.  

In determining whether to apply for a local public holiday, or a local event day, it is important that the Council takes into account the costs to businesses and local communities of declaring a local public holiday within the designated area. 

Council is expected to undertake a public consultation process on the matter, including consultation with relevant stakeholders, such as the local chambers of commerce (progress associations); local banks; major employers and local schools located within the designated area. 

Under the Public Holidays Act 2010 all local public holidays and local event days (including part days) must be declared by Order of the Minister and published on the legislation website.  Consistent with past practice, it is proposed to have the Ministerial Orders declaring the 2015 local public holidays and local event days be published by the end of December.

Declaration of a Local Public Holiday Vs Local Event Day

Where a local public holiday is declared by the Minister a bank located in the designated holiday area will be required to close unless it holds an approval to open on the day under Part 3A of the Retail Trading Act 2008.  Shops located within the designated holiday area are free to open without restriction.

The public holiday provisions contained in the National Employment Standards of the Fair Work Act 2009 (Cth) apply to local public holidays declared under the Public Holidays Act 2010.  This means that all employees irrespective of their former entitlements and whose place of work is within a local public holiday area will be entitled to be absent from work on the day or part day that is the local public holiday or part holiday.  In addition, employees who work on the day or part day may then have an entitlement to penalty rates under a relevant award where previously that entitlement may not have existed.

In considering an application to the Minister for a local public holiday or part day, Council is expected to consult with the affected community and other relevant stakeholders, as to the impact of a local public holiday or part holiday on businesses located within the local government area.

As part of that consultation, Council may consider the option of a local event day declaration instead of a public holiday or part day.

Relevance in Cabonne LGA

Background

Following the introduction of the legislation in 2010 Council first considered a report regarding a request for a public holiday to be declared in Yeoval for the purpose of the Yeoval Show at its November 2011 meeting.

Council initially resolved to lodge a formal application as a Local Event Day due to consideration of the impost on local businesses.  However due to representations from parts of the Yeoval community that the day be declared as a public holiday, as had been the tradition, so that all local school children, school staff and businesses can be involved in the annual Show Council at its March 2012 meeting resolved to apply for the proclamation of a public holiday on the occasion of the 2012 Yeoval Show.

In 2012 Council received various submissions for its consideration of an application for the 2013 Show.  This included submissions from the Yeoval P A & H Society Inc and Yeoval Show Society together with 21 individual submissions (20 on a pro forma letter) all submitting that the day be declared a Public Holiday.  The schools, although invited to make submissions, did not respond.  Council resolved to request a public holiday.

In 2013 in addition to local submissions a submission was received from the Australian Hotels Association (NSW) on behalf of its members that had expressed concern regarding the impact of the local public holiday in increasingly tight economic conditions.  The primary concern of their members is that hospitality businesses in the Cabonne Council LGA will once again be required to pay employees penalties up to 275% of the base rate of pay if the event is declared a local public holiday.

Alternatively, the association submitted that consideration be given to seeking the gazettal of a “part day public holiday” which is sufficient for the purposes of the event, but not unnecessarily impacting upon local hospitality businesses in the Cabonne Council area through the application of public holiday penalty rates up to midnight.  In this respect, the Association submitted that a part-day public holiday applying during business hours from 9:00am to 5:00pm is appropriate.

The Show actually operates from 8:30am to 7:00pm and Peter Boland, Legal Services Branch, NSW Industrial Relation confirmed that a part day Public Holiday for these hours is possible.  At the September 2013 meeting Council resolved to request a part day public holiday from 8:30am to 7:00pm for the 2014 Show.

2016 Yeoval Annual Show

Council has again advertised and directly invited submissions from key stakeholders and received the following:

 

From

Public Holiday

Local Event Day

Comment

Yeoval & District Progress Association Inc

In favour for the Public Holiday

 

Yeoval Central School

In favour of the Local Event Day

St Columba Catholic School

 

No submission received

Yeoval PA&H Society Inc

In favour for the Public Holiday

 

 

 

 

 

ITEM 20 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

Requests for donations have been recieved by council

Policy Implications

Nil

Budget Implications

$800 from Council's s.356 budget allocation

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1.  Clergate Public School - Request for donation of Lego pieces

2.  Cargo P and C Association - Request for $200 donation for Disco Party

3.  Molong Christmas Tree Party    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2015 - 696604

 

 

Recommendation

 

THAT Council:

 

1.   Authorise the Cudal Campdraft Association to redirect Council’s unspent donation towards the construction of a grandstand at the Cudal Showground.

 

2.   Donate:

 

i)    $500 to Molong Christmas Tree Party to assist with costs of catering.

ii)   $200 to Cargo Public School to assist with the costs of their spring disco party.

iii)  $100 to Clergate Public School to assist in obtaining resources.

 

Community Services Manager's REPORT

 

The Cudal Campdraft Association has advised that their planned Campdraft will not go ahead in 2015. Council donated $300 towards this event in July 2015.

 

The Campdraft Committee have requested that Council consider allowing them to redirect these funds towards the construction of a grandstand at Cudal Showground. The grandstand is a community project at Cudal and this will provide much more comfortable viewing for spectators at events to be held there.

 

The Molong Community Christmas Tree Party will be held on 6 December at the Molong Recreation Ground.

 

The organisers expect that over 250 adults and children will be attending and activities will include face painting, jumping castle, food and drink, gelato stand, carol singing and present giving from Santa. The party aims to be an affordable ($10.00 per child to cover present) celebration for local families.

 

The committee requests that Council consider making a donation of $500 towards the sausage sizzle and the jumping castle which have previously been donated by Council’s Family Links project.

 

Council is donating $200 towards the Manildra Christmas tree party and it is considered that a donation towards this function at Molong is also appropriate.

 

Cargo Public School is holding a Spring Disco Party and Barbecue as a fundraiser and to bring the community together to support the school. Cargo is a small school with only 15 students and is hoping to build up its enrollments for future years. The P&C Committee ask for a donation of $200 towards the purchase of the meat for the BBQ.

 

Clergate Public School has written to Council seeking a donation towards buying a large box of lego bricks which may assist the children in developing spatial skills and mathematical abilities. The lego bricks are also a tangible item for the children to play and experiment with in a world that has increasingly moved to digital play. 

 

A donation of $100 towards this project is suggested as appropriate.

 

Expenditure to date

 

There is expenditure of $1,750 from the donations budget of $7,168 so far this financial year leaving a balance of $5,418.

 

Donations made to date are as follows;

 

$300          Cudal Campdraft Association

$200          Molong Historical Society 50th anniversary celebrations

$300          Memorial for Constable John Herbert at Canowindra

$200          Manildra Christmas party fireworks display

$250          St Joseph’s School Molong excursion to Canberra

$250          St Joseph’s School Manildra excursion to Canberra

$250          Rotary Club of Orange Calare - drug education forums

 

ITEM 21 - EVENTS ASSISTANCE PROGRAM FUNDING 2015/16

REPORT IN BRIEF

 

Reason For Report

For Council to consider two applications for funding
under the 2015/16 Events Assistance Program

Policy Implications

Nil

Budget Implications

Funded from 2015/16 Events Assistance Program

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1.  Route Trip    

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2015 - 2016 - 696166

 

 

Recommendation

 

THAT Council:

 

1.  Approve funding under the 2015/16 Events Assistance program (EAP) of $2,000 for the Bicycle Network.

2.  Approve funding under the 2015/16 Events Assistance program of $2,000 for the Garlic Harvest Festival. 

 

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Application 1

 

Organisation: Bicycle Network

 

Event: NSW Challenge Orange Bicycle Ride

 

Date: 20 March 2016

 

Requested Amount: $5,000

 

To be funded for: A contribution towards staging the event and marketing.

 

Council’s Promotions and Tourism Officer has provided the following assessment of the application:

 

Description of the event:  

 

Challenge NSW is the working title of a proposed bicycle ride to start and finish in Orange, 170km travelling in an anti-clockwise direction through Cabonne and Blayney shires with major rest stops. The ride will depart Orange, head to Cargo, Cudal, then onto Canowindra and Mandurama, Blayney via Millthorpe and return to Orange. It is based on the local “Ronde van de Nob” ride and is designed to include a weekend of food and wine, with a challenging bike ride on the Sunday (route trip attached).

 

Bicycle Network stated the event would create opportunities for local accommodation, restaurants, cafes, wineries, other food and drink suppliers, tourism bodies and traffic management firms.

 

Bicycle Network is targeting 1,200 riders in the first year and hopes this number will grow to 2,500 in coming years. The organisers expect it to run at a loss for the first three years and have also sought financial support from Orange City Council and Destination NSW which has been approved. Bicycle Network is to finalise financial support with Blayney Council. Other events conducted by Bicycle Network include the Around the Bay Ride in Melbourne, Great Victorian Bike Ride and the Peaks Challenge at Falls Creek in Victoria.

 

The information provided states the Peaks Challenge contributed $2.5 million to the economy, with 51% of participants staying for three nights and 40% for two nights.

 

In its initial funding proposal, Bicycle Network proposed contributions of $10,000 each from Cabonne, Orange and Blayney Councils in the first year, dropping to $5,000 in the second year and $2,000 in the third year.

 

It has applied for $50,000 in funding from Destination NSW in Year 1, $30,000 in Year 2 and $20,000 in Year 3. Funding has been awarded.

 

In its Events Assistance Application, Bicycle Network requested $5,000. The EAP guidelines provide for a maximum of $5,000 for a Flagship Event, $2,000 for a Core Event and $500 for a developing Event.

 

This event is important to Cabonne from a promotion and a healthy life style message. A majority of the ride travels through Cabonne highlighting the magnificent landscape, historic villages and provides an opportunity to showcase the region.

 

Application 2

 

Organisation: The Garlicsmith

 

Event: Garlic Harvest Festival

 

Date: 5 December 2015

 

Requested Amount: $3,135

 

To be funded for

 

Funds will help to promote the Garlic Festival event and future event development. Cabonne Council’s logo will be placed on all promotional material and the region’s profile will be raised considerably at the Garlic Festival

 

Council’s Promotions and Tourism Officer has provided the following assessment of the application:

 

Description of the Event:

 

Garlicsmith is a local company producing organically grown and harvested garlic. The purpose is to grow Australian garlic to meet consumer’s increasing needs and to drive the purchase of local products as an alternative to the bleached imported products. The purpose of the festival is to raise awareness and educate the wider community as a premium agricultural garlic growing area.

 

A garlic growing workshop to be held by Jocelyn Colleran also at the Lakehouse Café located at Lake Canobolas. The Australian Garlic Industry Association will be promoting this event on their website. It is proposed to have stalls, live music and garlic growing workshop. A separate marquee will be set up for the garlic workshop.

 

Allocation of EAP Funding 2015/16

 

After assessing the applications, Council’s Promotions and Tourism Officer has recommended Council provide EAP funding of $2,000 for each event.

 

To date $13,689 has been expended from Council’s 2015/16 Events Assistance Program, leaving a balance of $36,311.

 

 

ITEM 22 - LITTLE RIVER LANDCARE GROUP - REQUEST FOR FUNDS FROM 2015/16 BUDGET

REPORT IN BRIEF

 

Reason For Report

For council to determine whether request for funds for Little River Landcare Group can be included in 15/16 budget

Policy Implications

Nil

Budget Implications

$10,000 (ex GST) - no budget allocation

IPR Linkage

5.5.1.a. Support community education programs in environmental stewardship and management

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\MEETINGS\LITTLE RIVER LANDCARE GROUP - 694147

 

 

Recommendation

 

THAT Council consider the request from Little River Landcare Group.

 

Acting Director of Engineering & Technical Services' REPORT

Council has received a letter from Little River Landcare Group Inc. proposing an allocation from the 2015/16 budget. 

The Little River Landcare Group aligns with a variety of Cabonne’s Strategic Plan objectives and have been able to contribute towards the objectives over the last 16 years due to focus on the triple bottom line and their ability to access funding through state, federal and philanthropic funds.

Council in recent years has provided financial support to the Little River Landcare Group but on this occasion the request was received after the adoption of the budget.

 

ITEM 23 - PLANT REPLACEMENTS

REPORT IN BRIEF

 

Reason For Report

To seek council endorsement to replace carryover plant items from 2014/2015

Policy Implications

Nil

Budget Implications

Funding sought from plant replacement fund

IPR Linkage

1.1.1.a. Complete the annual rural and urban roads maintenance program

Annexures

1.  plant replacement    

File Number

\OFFICIAL RECORDS LIBRARY\PLANT EQUIPMENT AND STORES\PLANT - EQUIPMENT\PURCHASE - 696721

 

 

Recommendation

 

THAT Council:

 

1.  Replace 4 Volvo haulage trucks with 3 truck and dog trailer configured haul trucks;

2.  Acquire a 5,000 litre fuel truck and trailer;

3.  Dispose of the Cudal based bridge carpenter’s truck; and

4.  Replace Molong Town Maintenance truck.

 

Acting Director of Engineering & Technical Services' REPORT

Council’s plant fleet composition has been developed over a considerable length of time and is designed to meet the regular annual program of works.

When there is a seasonal demand for additional plant or an enlarged program of works, as in 2015/2016, excess plant and fleet requirements are met by private contractors.

The composition of the plant fleet is constantly being reviewed to ensure it still meets council’s needs.

Council has a plant replacement schedule which identifies the optimum replacement period for particular items based on a number of factors including hours or kilometers worked, age, depreciation, running costs and whole of life costs.

A fleet management review was carried out under the WBC alliance in 2013 by Uniqco International which endorsed council’s management methodology with some modifications which have since been implemented.

These replacement periods have been developed using the IPWEA Plant and Vehicle Management Manual which is recognised as an industry standard for local government.  An extract from the manual showing optimum replacement timing for typical council plant is an annexure to this report.

The optimum replacement periods in the manual are broad indicators and decisions surrounding particular items of plant can involve consideration of factors such as historical running costs, anticipated repair costs and market conditions for existing plant which is to be sold.

CARRYOVER ITEMS FROM 2014/2015

There are a number of carryover items of plant from the 2014/2015 replacement program as follows:

Road works haulage trucks

A further examination has been made of council’s requirements for road works haulage trucks on the basis of having sufficient capacity to meet council’s base needs with peak demand periods being met from contract trucks.

There is a trend toward greater use of council’s road base products from the Molong quarry on the basis of quality and the gradual depletion of gravels from the various gravel pits around the shire.

These factors indicate that the average haul distance for road making materials will increase over the next few years  and consequently haul trucks with dog trailer attachments will better  suit council’s needs.

It is considered that the increased capacity of such truck configurations enables council to replace the four trucks listed in the 2014/2015 replacement schedule with three trucks and three dog trailers and achieve similar production.

If in the future it is considered that an additional truck is required a further purchase can be made.

The estimated cost of these purchases is $900,000 (estimated trade in $350,000).

The other item of plant carried over from the 2014/2015 replacement program is the Molong town maintenance truck estimated cost $75,000 (estimated trade in $20,000).

Deleted items

A Case loader which was listed for replacement at the quarry is being deferred pending a decision on the quarry’s future.

An existing bridge maintenance truck can be sold and not replaced as there is only one crew now required for this function.

FUEL TANKER (new item)

Council currently services the fuel needs of plant engaged on construction and maintenance works principally by way of fuel tanks fitted to the utilities and small trucks used to transport crews to work sites.

This system results in delayed commencement times on works on refueling days because work crews carry out the refueling and travelling in Council time.

On non refueling days work crews travel in their time and commence work at the designated start time. Staff receive a travelling allowance for this arrangement.

The resultant lost time is significant and it is considered that a purpose built fuel tanker would improve this section of Council’s operations.

A truck mounted 5,000 litre fuel tank fitted with an electronic fuel management system with  links to Council’s financial system would be capable of servicing all Council plant which currently has a total weekly fuel consumption of approximately 7,500 litres.

This fuel truck operation can be managed with existing staff numbers.

The estimated cost of the truck, fuel tank and electronic dispensing system is $160,000

2015/2016 plant replacement

Council has approved through the budget process $2.974M for plant purchases in 2015/2016 and a review of the schedule is being undertaken before proceeding with any major acquisitions.

 

ITEM 24 - CANOWINDRA PRESCHOOL CARPARK

REPORT IN BRIEF

 

Reason For Report

For Council to approve assistance to the Canowindra Preschool for their carpark

Policy Implications

Nil

Budget Implications

up to $5,000 from reserves

IPR Linkage

3.4.1.a. Monitor challenges and opportunities for education services provided in Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVIDERS\PRESCHOOLS - 696566

 

 

Recommendation

 

That Council:

1.   Remove the existing layback and re-establish kerb and gutter to the northern side of the Canowindra Preschool Kindergarten carpark.

2.   Construct a new layback on the southern side of the existing Canowindra Preschool Kindergarten Carpark.

3.   Council provide a 50/50 funding assistance up to a maximum of $5,000 and that the source of funding be obtained from Council Reserves.

 

Acting Technical Services Manager's REPORT

Council is in receipt of correspondence from the Canowindra Preschool Kindergarten, requesting that approval be given to make changes to the existing carparking facility on the corner of Ryall & Ferguson Streets, Canowindra.

At present, the existing layback to the carpark is located on the northern side of the parking area, necessitating vehicles to reverse towards the pedestrian access gate when exiting the preschool.

The proposal put forward by the Kindergarten is to re-establish the kerb and gutter on the northern side of the carpark and to construct a new layback on the southern side of the parking area, incorporating wheel stops facing the existing pedestrian gate and walkway. This will effectively reducing the risk of pedestrian / vehicle conflict, particularly noting the young age of the pedestrians involved.

An estimate of cost to carry out this change has been undertaken by Council’s Engineering Section and is estimated to cost in order of $10,000.

Council has been requested to consider assisting in the form of a contribution towards the cost of this project.

The Kindergarten’s request for assistance is based on the facility being located on Council owned land and changes in Government funding for Preschool facilities which will have a significant impact on income over the next three years.

Based on the dilapidated state of the existing kerb and gutter at this location and the need for Council intervention in the near future, it is considered that the Kindergartens’ request for funding assistance has merit.

It is considered reasonable that Council provide assistance by way of 50/50 funding of this request up to a maximum of $5,000 and that the source of funding be obtained from Council Reserves.

 

ITEM 25 - KERB AND GUTTERING AT THE MANILDRA CATHOLIC SCHOOL

REPORT IN BRIEF

 

Reason For Report

For Council to consider the extension of Kerb and Guttering to facilitate safer access to buses at the Catholic School

Policy Implications

Nil

Budget Implications

$31,375 to come from Reserves

IPR Linkage

1.1.6.c. Kerb and gutter maintenance undertaken

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE - STREETS\LOFTUS STREET MANILDRA - 691426

 

 

Recommendation

 

THAT Council allocate $31,375 from capital reserves to upgrade the bus stop at St Joseph’s School, Loftus Street, Manildra.

 

ACTING MANAGER TECHNICAL SERVICES' REPORT

The engineering department has been contacted by Mr John Farr on behalf of concerned residents in Manildra in regards to the bus stop at St Joseph’s Primary School. He has reported that the existing kerb and guttering on Loftus Street is not of a sufficient length to allow the buses to park in a location that provides a safe all weather access for students boarding the buses. The design and assets department of Council have investigated this matter and agree with the assessment.

It is proposed to extend the kerb and gutter 25m and renewing the pavement and seal on the road shoulder at a width of 3m from the proposed kerb and gutter to rectify these concerns. It is estimated these works would cost $15,625.

It is noted that the road shoulder needs renewing from this location to the intersection of Loftus and Derowie Street. This is an additional 70m of renewal at a width of 3m and is estimated to cost an additional $15,750. Engineering recommends undertaking these works while on site to maximise efficiencies.

 

 

ITEM 26 - PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 - PROPOSED REZONING OF LAND AT SUMMER HILL ESTATE, 1099 OPHIR ROAD, SUMMER HILL CREEK BEING LOT 2 DP 794456

REPORT IN BRIEF

 

Reason For Report

To inform council of the planning proposal

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 4 TO LEP 2012 - LOT 2 DP794456 NO 1099 OPHIR RD SUMMER HILL CREEK - 696013

 

 

Recommendation

 

THAT:

 

1.  Receive and note the Planning Proposal for the rezoning of land identified as Lot 2 DP 794456 and located within the Strategy Area 4 (SA4 – Spring Glen) as described in the Blayney Cabonne Orange Sub Regional Rural and Industrial Land Use Strategy July 2008.

2.  Forward the Planning Proposal to the Department of Planning and Infrastructure for Gateway Determination in accordance with Section 56 of the Environmental Planning and Assessment Act 1979.

3.  A further report be presented to council following the public exhibition period to provide details of any submissions received during the exhibition process.

 

Director of Environmental Services' REPORT

 

Council has received a Planning Proposal from Geolyse, Orange on behalf of Mrs Gwenda Sandrin to amend Cabonne Local Environmental Plan 2012.  The Planning Proposal relates to land located approximately 11km north of the city of Orange and described as Lot 2 DP 794456 being 1099 Ophir Road, Summer Hill Creek.  A copy of the Planning Proposal will be provided to all councillors under separate cover.

 

The subject land is identified by the Blayney, Cabonne and Orange Council’s Sub Regional Rural and Industrial Land Use Strategy as part of a future release area proposed for life style development.  The area, identified in the sub regional strategy as Strategy Area 4 (SA4), is located to the immediate west of the existing Spring Glen large lot residential estate and south of the Mullion Range State Conservation Area. The land is bounded to the west by Summer Hill Creek and by Ophir Road to the east. The land subject to the proposed rezoning is the northern most allotment within the SA4 area. The Planning Proposal, while focusing on the subject allotment, has developed a concept plan for the future development of the entire SA4 area to guide development and integrate individual land releases.

 

8551584

Location and existing zoning

 

9078501

 

Aerial view of SA4 subject area

 

8928396

SA4 area

 

The SA4 area consists of twelve (12) separate properties, being:

 

·    Lot 2 DP 794456, having an area of 95.9ha, containing a dwelling, (being the subject land for the rezoning application),

·    Lot 1 DP 794456, having an area of 5.6 ha, containing a dwelling,

·    Lot 1 DP 83638, having an area of 10 ha, containing a dwelling

·    Lot 21 DP 543429, having an area of 21.3ha and containing a dwelling, also Lot 25 DP 750372 having an area of 17.9ha, and Lot 21 DP 543420 having an area of 21.3ha,

·    Lot 31 DP 546664, having an area of 27.5ha and containing a dwelling,

·    Lot 32 DP 546664, having an area of 11ha and containing a dwelling,

·    Lot 11 DP 1115673, having an area of 2.7ha and containing a dwelling,

·    Lot 1 DP 703631, having an area of 8,000m² and containing a dwelling,

·    Lot 12 DP 1115673, having an area of 13.2ha and containing a dwelling,

·    Lot 66 DP 750372, having an area of 8.4ha containing a dwelling,

·    Lot 69 DP 750372, having an area of 13.9ha containing a dwelling, and also Lot 97 DP 750372 of 5.3ha and Lot 1 DP 723794 of 3,515m²

·    Lots 64, 82 and 89 in DP 750372 having areas of 8094m², 8094m² and 3.7ha. A dwelling located upon crown road reserve appears to also belong to this holding,

 

The proposal seeks to rezone a 95.9ha rural holding currently zoned RU1 Primary Production to RU5 Large Lot Residential ( amending LEP map sheet LZN_004 and LZN_004D), and to amend the Cabonne LEP 2012 Lot Size Map (Sheet LSZ-004 and LSZ-004D) to permit a minimum lot size of 5ha.

 

It is proposed to create 14 large lot residential allotments ranging in area from 5ha to 10ha.  The variation of allotment sizes reflects the constraints and opportunities of the site i.e.  slope and vegetation cover.  A centrally located access road off Ophir Road would be constructed to service the proposed subdivision. Building envelopes will be nominated for each lot to minimise removal of vegetation, optimise on-site waste water disposal options and ensure adequate bushfire protection is provided.  Water supply for residential purposes would be from rain water tanks supplemented by on-site farm storages and provision of several bores. Electricity and telephone connections are to be provided to the site by extension of existing infrastructure.

 

It is proposed to release the area in stages based upon demand.  A conceptual development plan has been prepared as part of the Planning Proposal.  Final lot layout may vary based upon final assessment and design criteria.

 

Preliminary investigation has been undertaken as part of the Planning Proposal to assess environmental impacts including water quality, flora and fauna assessment, groundwater, on-site effluent disposal, soil erosion, stormwater management, flooding and bushfire hazard, traffic and access, site contamination and heritage assessment including Aboriginal heritage.  The support documentation indicates the land is capable of accommodating the proposed development. The SA4 area concept plan provides adequate interpretation of the development capacity of the entire precinct.

 

It is noted that the Spring Glen Estate (40 lots) have been fully developed since that area was subdivided over 15 years ago.  The proposed rezoning will release an additional 13 development lots in the area (noting the existing dwelling located upon the property will be contained within a subdivided allotment).

 

The Planning Proposal to rezone land from RU1 Primary Production to RU5 Large Lot Residential is supported.  It is considered that the relevant requirements under section 55 of the Environmental Planning and Assessment Act 1979 and the matters identified in the Department of Planning’s ‘A guide to preparing Planning Proposals’ have been adequately addressed in the Planning Proposal.

 

It is recommended that council support the Planning Proposal and the matter by submission of the proposal to Gateway Determination.

 

 

 

ITEM 27 - DA 2014/0092/2 MODIFICATION APPLICATION FOR INDUSTRY (ANCILLARY DEVELOPMENT - BOILER - COAL OR BIOMASS) FOR ADDTIONAL FUEL SOURCE ON LOT 1 DP 1085601, DEDERANG STREET & LOT 270 DP 821835 DEROWIE STREET, MANILDRA

REPORT IN BRIEF

 

Reason For Report

The applicant seeks modified consent to use an additional fuel source for the boiler so there is the option of using either coal or biomass. A variation to the EPL is also required. The modification application is referred to Council as the original application was determined by Council.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0092 - 696831

 

 

Recommendation

 

THAT Modification to Development Application 2014/0092/2 for Industry (Ancillary Development – Boiler – Coal or Biomass) on land described as Lot 1 DP 1085601, Dederang street & Lot 270 DP 821835 Derowie Street, Manildra, be granted consent subject to the conditions attached.

 

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment for the modification development application submitted for Industry (Ancillary development – Boiler – Coal and/or Biomass) on land described as Lot 1 DP 1085601, Dederang Street and Lot 270 DP 821835, Derowie Street, Manildra. The purpose of the modification is to allow for the use of an alternate fuel source for the boiler using silvicultural thinnings, woodchip, sawdust and bark residues from sawmills. The location of the boiler and associated infrastructure is to be sited in the same location as originally approved with the function and scale of the development not altering.

 

The proposal is deemed Integrated Development with concurrence from NSW Environment Protection Authority for General Terms of Approval Concurrence being granted in August 2014. The modification required referral to the EPA for their concurrence based on the change in fuel source from coal to silvicultural thinning’s (timber). The EPA as a part of the assessment for the modification proposal has defined the proposed biomass fuel source as a “Standard Fuel” under the Protection of the Environment Operations (Clean Air) Regulation 2010 so long as they are unused and uncontaminated as well an “Eligible Fuel” under the Energy from Waste Policy (EPA, 2015). As such, the EPA is able to vary the in-force environment protection licence for the modified development.

 

The modification application has been referred to Council for determination as the original application was determined by Council. The modification application was re notified in line with the original application for a period of 14 days with no submissions being received during the exhibition phase.

 

The modification has been assessed in accordance with the provisions of the Cabonne Local Environmental Plan 2012; the Blayney Orange Cabonne Sub Regional Rural and Industrial Land Use Strategy; the NSW Environmental Planning and Assessment Act 1979 and Protection of the Environment Operations (Clean Air) Regulation 2010 (including the Group 6 emission limits as a minimum). In accordance with Section 96(1A) of the Environmental Planning & Assessment Act 1979, the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted.

 

Applicant:         MSM Milling Pty Ltd

Owner:               MSM Milling Pty Ltd

Proposal:                    Industry (Ancillary Development – Boiler - Coal and/or Biomass)

Location:           Lot 1 DP 1085601, Dederang Street and Lot 270 DP 821835,

                             Derowie Street, Manildra

Zone:                  IN1 General Industrial

 

THE MODIFICATION

The proposed modification seeks to allow MSM Milling to operate the boiler to produce steam using either coal or biomass as their fuel source. The original approval and EPL (environment protection licence) was based on the use of coal as the fuel source.

 

The proposed biomass will be silvicultural thinning’s from NSW Forestry Corporation managed forests, in addition to woodchips, saw dust, and bark residues from sawmills.

 

The proposed modification is a change in the fuel source for the boiler and is in line with the global swing to renewable energy sources. The proposed fuel switch from Butane to Biomass conforms to the Federal Government’s policy stance on carbon reduction. The project is currently being registered for the Federal Government Emission Reduction Fund (ERF) program, where the carbon abatement that is created is offered to the Clean Energy regulator for purchase at auction.

 

Infrastructure that will be associated with the biomass fuel source is essentially the same equipment as was originally approved. Infrastructure will include a fuel receival and storage facility, fuel conveyor and 5m³ intermediate fuel hopper, furnace and boiler to generate steam, multi cyclone to remove large particulate matter, bag house to remove fine particulate matter, an exhaust stack approximately 30m high, electric fans and ducting, pumps and small tanks, ash conveyor and ash collection hopper with all necessary control equipment to be contained within the main boiler structure. All equipment will be located in a building approximately 12m (wide) x 30m (long) x 12m (high) to be constructed of steel and concrete. The footprint including internal roadways will be approximately 40m x 25m. A gantry truss as originally approved will still be required. A diagrammatic representation of the development is shown below.

 

 

 

Analytical work has been provided to EPA and Council as a part of the modification that has determined that emissions from the proposed biomass fuel source will comply with the requirements by the EPA for Group 6 standards that form a part of the existing consent and licence requirements. The applicant has also provided performance specification guarantee provided by the proposed supplier of equipment.

 

Site Map

 

2207550

 

1817971

 

 

Site

The proposed development is to be carried out on the land described as Lot 270 DP 821835, Derowie Street, however the application includes the construction of an overhead gantry and as such also requires the inclusion of the MSM site at Lot 1 DP 1085601, Dederang Street, Manidra. The land is in the ownership of MSM Milling. The site to include the boiler has a total area of 5634m².

 

The site currently accommodates the existing Oil Seed processing mill operated by MSM Milling Pty Ltd.  Existing structures on the land include the Milling building, silo storage, offices, gantry/tower, tank farm and pellet feed mill.

 

Access to the overall mill complex site is via Dederang Street from the centre of the eastern side of the site.  The complex has direct access to the rail sidings and includes an overhead conveyor to move seed product to and from the rail siding.

 

Surrounding land uses are charcaterised by a series of large, long established industrial activities. These include Manildra Flour Mill, container loading terminal and Grain Corps storage silos, sheds and open bunkers. The nearest sensitive receptor not associated with the development is located immediately in front of the proposed boiler (rural agricultural operation – seed cleaning); with the nearest residence in Dederang Street in excess of 150m away. To the south of the site is agricultural land.

 

Background

Consent was granted for the installation of a Coal Fired Boiler to process steam for MSM Millings overall milling operations.  The approval also allowed for the construction of infrastructure associated with boiler. Consent was granted 26 May 2015. In issuing this consent the Environmental Protection Authority (EPA) issued their General Terms of Approval for varying the Environment Protection Licence 13228.

 

 A minor modification was granted on 26 May 2015 to vary an anomaly in one of the conditions of consent.

 

Other approvals already granted relate to the canola mill, seed pellet mill and infrastructure associated with these operations. The original DA gave a brief overview of these approvals. This modification does not relate to any other approval.

 

MATTERS FOR CONSIDERATION

In accordance with Section 96(1A) of the Environmental Planning & Assessment Act 1979, the proposed modification is of minimal environmental impact and is substantially the same development for which consent granted.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

 

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned IN1 General Industrial

Lot size map

Minimum lot size – N/A

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Has biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Not affected by riparian, watercourse or groundwater vulnerability

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned IN1 General Industrial by the Cabonne Local Environmental Plan 2012.  Industry (Ancillary development – Boiler – Coal and/or Biomass) is permissible within this zone, subject to Council’s development consent.

 

The proposed modification does not change from the approved land use definition. The modification only seeks the use of an additional fuel source for the same purpose for which consent has already been granted.

 

Objectives of the IN1 General Industrial zone

The proposal is not contrary to the aims of the LEP or the objectives of the IN1 zone.  The development relates to and is consistent with the zone objectives which seek:-

 

·    To provide a wide range of industrial and warehouse land uses

·    To encourage employment opportunities

·    To minimise any adverse effect of industry on other land uses

·    To support and protect industrial land for industrial uses.

 

The proposed modification does not change the previous site assessment.

 

Part 2 – Permitted or prohibited development

The proposed modified development for industry (to include an additional biomass fuel being silvicultural thinning’s, woodchip, saw dust, and bark residues from sawmills) is a permissible land use subject to development consent.

 

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

The proposed modification to allow for an additional fuel source being biomass (silvicultural thinning’s, woodchip, saw dust, and bark residues from sawmills) does not change the previous site assessment.

 

Clause 6.8 Essential services

Services are currently connected to the site that contains the mill and processing plant. The modification proposal does not change the previous site assessment.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

No state environmental planning policies apply to the modified proposal.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

No Development Control Plans apply to this land.

 

Blayney Cabonne Orange Sub-Regional Rural and Industrial Land Use Strategy

The proposed modification to include an additional fuel source being biomass has not changed the previous site assessment. The proposed modification is substantially the same development  for which consent granted.

 

 PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The modified proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

The proposed modification does not change in location or context from the original assessment.

 

Sensitive Receptors

There is no change from the previous site assessment.

 

Amenity and Privacy:

The proposed boiler and associated infrastructure is considered to be consistent with the existing operational environment of the canola mill and surrounding locality that includes the flour mill, grain silos, storage and bunkers, container loading terminal and a seed cleaning operation. It is considered the modified development for the boiler (using biomass as an additional fuel source) will not further detract from the residential amenity of dwellings along Dederang Street or the surrounding locality.

 

Access and traffic

There is no change to access provisions for the proposed modification.

 

Additional traffic generation associated with the change in fuel source for biomass is considered to be minimal. No additional requirements or upgrades to the road network are needed.

 

Noise and Vibration

Noise from construction activities must not exceed L(Aeq, 15min) noise emission criterion of 50dB(A) during standard construction hours; that being Monday to Friday 7:00am to 6:00pm; Saturday 8:00am to 1;00pm; and no work on Sundays or public holidays. The modification will not change noise exceedances nor standard construction hours.

 

The operational noise for the boiler will comply with the existing noise limits with no additional adverse noise expected. Terms of the EPL also control noise. This will still be required by the modification.

 

Air Quality and Odour

EPA have advised any change in fuel source must demonstrate compliance with the limits contained in Clean Air Regulation or Licence Limits, and impact assessment criteria (ie ground level concentrations) contained in the Approved Methods for the Modelling and Assessment of Air Pollutants in NSW. The applicant has provided analytical work that emissions from the proposed biomass fuel source will comply with the requirements by the EPA for Group 6 standards that form a part of the existing consent and licence requirements. The applicant has also provided performance specification guarantee provided by the proposed supplier of equipment.

 

The modification was referred to the EPA for assessment and have subsequently issued revised General Terms of Approval and the ability to vary the in-force environment protection licence for the modification.

 

Waste Management

The ash content for the proposed use of biomass is lower than the use of coal and as such there will be less production of ash (ie<15 tonnes/week). This material will be applied to land as a soil amendment which is consistent with the resource recovery Ash from Burning Biomass Exemption 2014.

 

Social & Economic Impact:

The proposed modification seeking to allow the use of either coal or biomass as their fuel source for their overall operation will allow for better economic efficiencies and environmental benefits (carbon abatement benefits).

 

The proposal is in the public eye of the Manildra community. The community previously raised concerns regarding the use of coal as the fuel source for the boiler. The modification was re-notified for a period of 14 days indicating the change in the fuel source. No submissions were received during the exhibition phase.

 

No additional adverse impacts having been identified as a result of the proposed modification.

 

Cumulative Impact:

Any environmental impacts as a result of this additional fuel source is required to comply with EPA regulations and will be licenced for noise, odour, air quality and waste.

 

Sustainability

The capacity to utilise biomass as a fuel source provides carbon abatement outcomes and constitutes an improved valuation of resources. This process is also consistent with the principles of Ecologically Sustainable Development.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the modified development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development; however the application was re neighbor notified with no submissions being received during the exhibition phase.

 

PUBLIC AUTHORITY CONSULTATION

The proposed modified development for the additional use of biomass (silvicultural thinnings, woodchip, saw dust, and bark residue from sawmills) for the boiler is identified as being Integrated Development under Section 91A(2) of Environmental Planning and Assessment Act 1979.

 

The application was referred to the Environment Protection Authority for concurrence. The following comments and requirements were provided to Council in their assessment of the development:-

 

The EPA has reviewed the Development Application and accompanying SoEE and has identified that the biomass fuel sources as proposed are defined as a “Standard Fuel” under the Protection of the Environment Operations (Clean Air) Regulation 2010 so long as they are unused and uncontaminated and also an “Eligible Fuel” under the Energy from Waste Policy (EPA, 2015). Therefore, the EPA is able to vary the in-force environment protection licence (the licence) for the proposal.

 

The EPA does indicate that the applicant will need to make separate application to the EPA to vary the licence.

 

The following conditions have been provided to Council as the EPA’s General Terms of Approval for the proposed devlopment:-

 

Administrative conditions

 

Except as expressly provided by these General Terms of Approval, works and activities must be carried out in accordance with the proposal contained in

 

·    The Development Application 2014/92 submitted to Cabonne Shire Council on 26 November 2013; and Modified Development Application 2014/92/2 submitted to Council on 7 September 2015;

·    The Revised Statement of Environmental Effects dated 07 April 2014 and 28 August 2015 with attachments; and

·    The revised Air Quality Assessment dated 24 July 2014 (and subsequently amended September 2014) and Biomass Air Quality Assessment (Jacobs Australia Pty Limited) dated 6 July 2015

 

Note: Should any conflict exist between the abovementioned documents, the most recent document or revision supersedes the conflict, except where the superseded by any conditions of approval or the conditions of an in-force environmental protection licence.

 

The Proponent must apply for and hold an in-force environment protection licence (as varied) issued by the NSW Environment Protection Authority prior to the Proponent installing the Biomass or Coal Fired Boiler that covers the commissioning and operation Boiler.

 

The Proponent must comply with any additional requirements imposed by an in-force environment protection licence as (varied) issued by the NSW Environment Protection Authority.

 

Air Quality and Odour

 

The operation of the Biomass or Coal Fired Boiler must comply with the requirements of the Protection of the Environment Operations (Clean Air) Regulation 2010 including the Group 6 emission limits as a minimum, except where superseded by the conditions of an in-force environment protection licence (as varied) issued by the NSW Environment Protection Authority.

 

The Proponent must prepare an implement an Air Quality Management Plan that covers the operation and the management of the Biomass or Coal-Fired Boiler and the Biofilter System as follows:

 

·    Identification of systems processes required to operate these systems in a competent manner;

·    Identification of system process owners or responsible staff;

·    Identification of key performance  indicators that are quantifiable, measurable and auditable that will be used to determine system performance;

·    Identification of triggers and response mechanisms where the key performance indicators are not being met, or may not be met;

·    Monitoring methods and their frequency and duration;

·    Record keeping; and

·    Compliance reporting.

 

This Air Quality Management Plan must be in place prior to the commissioning of the Biomass or Coal-Fired Boiler.

 

The EPA has also advised of the following additional inclusions to specific conditions being applied to the licence:

 

·    Condition A1.1: Inclusion of a new Scheduled Activity being: “Waste Disposal: Thermal Treatment”;

·    Condition L2.1: The waste table will need to be varied to permit the receipt, storage, processing and disposal or biomass waste as a fuel source for the boiler; and

·    The new monitoring conditions: a one off test for dioxins and furans using test method TM18 and bench marked against a limit of 0.1ng/m3 (dry, 273 k, 101.3kPa).

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed modified development is considered to be of interest to the residents of Manildra; however is of interest to wider community in its service delivery and economic contribution to the LGA.

 

CONCLUSION

The proposed modified development for Industry (Ancillary Development - Boiler – Coal and/or Biomass) is permissible with the consent of Council. The purpose of the modification is to allow for the use of either coal or biomass (silvicultural thinning’s) as a fuel source for the boiler in order to provide steam for the facilities overall plant operations. The modification is substantially the same for which development consent was originally granted. The location of the boiler and associated infrastructure is to be sited in the same location as originally approved with the function and scale of the development not altering.

 

The modified proposal has been assessed in accordance with the provisions of the Cabonne Local Environmental Plan 2012; the Blayney Orange Cabonne Sub Regional Rural and Industrial Land Use Strategy; the NSW Environmental Planning and Assessment Act 1979 and Protection of the Environment Operations (Clean Air) Regulation 2010 (including the Group 6 emission limits as a minimum). As the original consent required concurrence from the EPA, further assessment of the modification was required. The modified development was assessed with the EPA advising the ability to vary the in-force EPL, with the EPA issuing General Terms of Approval for the modified development as well as additional specific conditions to be applied to the licence.  

 

The modification was re-notified for the required 14 day exhibition period with no submissions being received.

 

A section 79C assessment of the modified development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the modified development proceeds in an acceptable manner.

 

 

ITEM 28 - DEVELOPMENT APPLICATION 2016/26 DWELLING LOT 200 DP 1147954 NANCARROW LANE, NASHDALE

REPORT IN BRIEF

 

Reason For Report

Development Application 2016/26 for determination

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Draft Conditions of Consent DA 2016 26 Dwelling Nancarrow Lane Nashdale    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0026 - 696539

 

 

Recommendation

 

THAT Development Application 2016/26 for a dwelling upon lot 200 DP 1147594 Nancarrow Lane, Nashdale, be granted consent subject to the conditions attached.

 

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

 

SUMMARY

 

The following report provides an assessment of the development application 2016/26 submitted for a dwelling upon lot 200 DP 1147594 Nancarrow Lane, Nashdale.

 

It is recommended that the application be approved subject to the attached conditions of consent.

 

Applicant:         Andrew Gartrell

Owner:               Homeward Bound Holding Pty Ltd

Proposal:          Dwelling

Location:           Lot 200 DP 1147594 Nancarrow Lane, Nashdale

Zone:                  RU2 Rural Landscape

 

The PROPOSAL

Council approval is sought for a dwelling comprising 4 bedrooms, 3 bathrooms, rumpus room, combined lounge room/dining/kitchen area, alfresco area and attached garage.

 

External construction materials are select face brick walls and select colorbond roof sheeting. Provisions can be made for essential services including the supply of water, the supply of electricity, the disposal and management of sewerage and suitable vehicle access (Nancarrow Lane).

 

The application is for DA only and the proponent seeks approval for a dwelling that is ancillary to the use of land for intensive agriculture (orchard).

 

The SITE

Lot 200 was created via subdivision (DA 2009/152) under the former Cabonne Local Environmental Plan 1991 for the purposes of agriculture. The land consists of approximately 10.6 Ha of established cherry orchard, three dams, four bores and other orchards. Approximately 5Ha of the land is cleared with a central water gully lined with native vegetation. It should be noted the original agricultural holding has been significantly fragmented by a series of subdivisions effected from 1976 to the latest subdivision in 2009. The original farm has been subdivided into 5 separate allotments having 4 separate owners, with dwellings.

 

A dwelling was approved upon Lot 200 via Development Application 2011/154, dated 5 March 2012. DA 2011/154 was approved under clause 18(2) of the Cabonne LEP 1991; a dwelling ancillary to the use of land for another purpose, where Council is satisfied that the land could not be reasonably used for that purpose without the erection of a dwelling house and the dwelling house would be located so as to minimise any adverse impact on the use of land for its primary purpose (agriculture). 

 

 

 

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

         

     

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU2 Rural Landscape

Lot size map

Minimum lot size 100 Ha

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

No biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Is within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU2 Rural Landscape by the Cabonne Local Environmental Plan 2012.  A dwelling is permissible within this zone, subject to Council’s development consent.

 

Objectives of the RU2 Rural Landscape zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU2 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To maintain the rural landscape character of the land.

·    To provide for a range of compatible land uses, including extensive agriculture.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To provide for a range of tourism-related uses that support the agricultural industry or are compatible with agricultural uses.

·    To protect drinking water catchments from the impacts of development by minimising impacts on the quality and quantity of water entering drinking water storages.

 

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

 

4.2A(3) Development consent must not be granted for the erection of a dual occupancy or dwelling house on land to which this clause applies, and on which no dual occupancy or dwelling house has been erected, unless the land:-

(c) is a lot created under an environmental planning instrument before this plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement.

 

A dwelling was permissible upon Lot 200 under cl 18(2) of the former Cabonne LEP 1991. Development Application (2011/154) for a dwelling was approved under delegated authority, dated 14 March 2012.  Hence a dwelling is permissible under cl 4.2A of the current Cabonne LEP 2012. It should be noted the proponent is required to surrender the existing approval (DA 2011/154) and this has been included as a draft condition of consent. 

 

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

 

Part 6 – Additional local provisions

Clause 6.4 Groundwater vulnerability &

Clause 6.5 Drinking water catchments

The subject land is identified as groundwater vulnerable and drinking water catchment in the Cabonne LEP 2012 mapping. The objectives of clause 6.4 Groundwater Vulnerable are as follows:-

a.   To maintain the hydrological functions of key groundwater systems,

b.   To protect vulnerable groundwater resources from depletion and contamination as a result of development.

 

The objective of clause 6.5 Drinking Water Catchments is to protect drinking water catchments by minimising the adverse impacts of development on the quality and quantity of water entering drinking water storages.

 

Subject to the installation of an appropriate on-site effluent disposal system (in accordance with AS/NZS 1547:2000 On-site Domestic Wastewater Management) the potential impact on groundwater is deemed manageable. It is also noted residential dwellings do not typically involve the storage or disposal of large quantities of liquid waste or chemicals. Contamination of groundwater and/or the drinking water catchment is not likely. Development complies with clause 6.4 and clause 6.5.

 

Clause 6.8 Essential services

Council is satisfied the following services that are essential for the development are available:-

a.   The supply of water,

b.   The supply of electricity,

c.   The disposal and management of sewerage,

d.   Stormwater drainage or onsite conservation, and

e.   Suitable vehicle access.

 

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Rural Lands) 2008 applies to this land. The SEPP requires Council to consider the existing and approved uses of land in the vicinity of the proposed development (when it involves subdivision or dwellings), and whether or not the development is likely to have a significant impact upon predominant or preferred land uses.

 

The proposal is not inconsistent with the requirements of the SEPP.

 

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development.

 

3.3.2 Access & Roading

Vehicle access to the proposed dwelling is via unnamed Council road, conditions will apply for upgrading and naming this section of road.

 

3.3.3 Setbacks

In general rural zones dwellings will generally be discouraged from being placed within 20m of any boundary. The proposed dwelling is setback approximately 20m from the southern boundary of Lot 225. Development complies with all requirements for setbacks under DCP No 5.  

 

3.3.4 Septic Tank

All new dwellings in the General Rural Zones are to be serviced by an approved septic tank system. The applicant has not applied for section 68 approval as yet.

 

3.3.5 Water Supply

All new dwellings are to be serviced with an adequate water supply with storage facilities for domestic supply generally being a minimum 90 000 L for dwellings of three or more bedrooms. Provision of water supply will be attached as a draft condition of consent.

 

3.3.6 Power

The proposed building is to be connected to power in accordance with the relevant supply authority. 

 

3.3.7 Visual Amenity

Council require dwellings and associated buildings to be constructed of non-reflective surfaces (brick, colorbond steel, timbre etc) and to have an appearance that blends with the landscape. Proposed external construction materials for the dwelling are select face brickwork for the external walls and colorbond roof sheeting. Draft condition for zincalume/non-reflective surfaces will apply.

 

3.3.8 Bushfire Protection

The site is not identified as bushfire prone land. As per the DCP, new dwellings must provide water storage close at hand for protection purposes. This can be done by creating a reserve in the lower section of the rain water storage tank with appropriate fittings for fast filling access by bushfire units. A draft condition for water storage (min 10 000 L reserve) will apply to the development. 

 

The proposal complies with Section 3 Building Requirements

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context & setting

The proposed dwelling is single storey with attached double car garage. External finishes are select face brickwork and colorbond custom orb roof sheeting. Colour scheme is yet to be provided to Council. Building design is sympathetic to the rural setting of the locality and is consistent with other developments in terms of scale. The proposal is considered to be appropriate in terms of context and setting.

 

Siting & location

There is no dwelling envelope registered upon Lot 200 and the proponent seeks approval for a dwelling in a different location to the former approval. They have indicated that some cherry trees are required to be removed to make room for the new dwelling site and this will result in a decrease, although minor, in the annual productivity of the orchard. Given that the remaining cherry trees will continue to be utilized, the removal of the nominated area of trees is considered acceptable in this instance providing no further trees are removed. The development is considered satisfactory in terms of siting and location.

 

Visual amenity

The proposed building is single storey and has been designed to be complementary to the rural setting of the area. External construction materials are non-reflective. There is some scattered remnant vegetation and established orchards that will provide a screen or buffer around the site. The proponent may also establish landscaping around the dwelling which will help reduce any impact to visual amenity. There will be no adverse impact in terms of visual amenity and a draft condition will apply to ensue reflective building materials are not used by the proponent.

 

Access and traffic

It is proposed to gain vehicle access to the site via the existing access in Nancarrow Lane. The access complies with Council specifications and there are no draft conditions for upgrade. Conditions will apply for rural addressing, internal access and soil erosion control.

 

Utilities

Some utilities including electricity are available to the site and minor extension of these services should be completed by the applicant in accordance with the relevant supply authority. Any extension of utilities for the proposed dwelling will have nil economic burden to the wider community.

 

Reticulated sewerage is not available within the proposed area. Wastewater management will be via a septic system pending receipt of a section 68 application and on-site effluent management study.

 

Stormwater will be either captured onsite for water supply or returned to the rural catchment via natural channels or roadside drainage. Domestic water supply for the site will be provided via on-site water storage. The developer is required to install rainwater tanks to the capacity of at least 90 000 litres to meet Council’s minimum requirements for rural water supply.

 

Contamination

The development site has a long history of use as a fruit orchard and there is potential for soil contamination from chemicals used in agricultural activities. The proponent has submitted a Preliminary Contamination Investigation for the site, dated 27 July 2015. In the report, by Envirowest Consulting, the contamination status of the site was assessed from soil sampling and laboratory analysis. The soil sampling program did not detect elevated levels of the analysed metals or organochloride pesticides (OCP). The levels of all substances evaluated were below the EPA investigation threshold for residential land use with access to soil. The report concludes that no contamination was found and the site is suitable for residential activities.

 

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No Development Contributions will apply to the proposed development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

 

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

 

 

ITEM 29 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 696461

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 30 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 696462

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 31 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 696464

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

ITEM 32 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 696465

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 27 October 2015

Item 7 - Annexure 1

 

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Item 11 Ordinary Meeting 27 October 2015

Item 11 - Annexure 1

 

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Item 15 Ordinary Meeting 27 October 2015

Item 15 - Annexure 1

 

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Item 16 Ordinary Meeting 27 October 2015

Item 16 - Annexure 1

 

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Item 17 Ordinary Meeting 27 October 2015

Item 17 - Annexure 1

 

 

PRESENT:

Clr Ian Gosper (Mayor)

Clr Lachie MacSmith

Clr Janelle Culverson

Clr Sharon Wilcox

Clr Geoff Dean

Clr Ian Davison

Clr Anthony Durkin

Clr Kevin Walker

Andrew Hopkins

Stephen Harding

Michael Ryan

Sarah Stewart

                           

ITEM 1 – MOLONG EARLY LEARNING CENTRE

The time being, 5:06pm the Mayor invited the team from the Molong Early Learning Centre to make their presentation to Councillors and staff. The team consisted of Matt Stevenson (Construction Coordinator), Nicole Bliss (Expansion Coordinator), Amanda Fowler (President), Kate Strahorn (Fundraising Coordinator) and Emma Thomas (Director). The presentation was made by Kate Strahorn.

Discussions were held regarding figures on the current wait list, evidence of families relocating/wanting to relocate to the Cabonne Shire and capacity of the Pre School and Long Day Care Centre should the centre be expanded. Matt Stevenson advised Councillors and staff of timeline for construction of phase 1 and clarified any safety issues.

It was advised that commercial institutions have been approached but has proven difficult and that a partnership with Council is something that they look for and would assist their chances of securing funding.

Councillors discussed their concerns regarding possible state and federal funding drop-offs and what the centre’s contingency plan would be should this occur.

It was agreed that an interest free loan in the amount of $60,000 would be the favourable option.

Actions

1.   Request copies of centre’s audited financial statements.

2.   Seek clarification in relation to the cost of request for other council assistance with fees and charges (refer to table in presentation).

3.   If necessary, General Manager and Director of Finance and Corporate Services to meet with MELC to discuss the above.

 

 

ITEM 2 – SECTION 356 DONATIONS

It was decided that pre schools would receive the following donations;

-     General rate including stormwater

-     One bin service

-     One standard water access charge

-     One sewer access charge and standard user charge.

 

ITEM 3 – ENGAGING WITH SMALLER SCHOOLS

Clr Dean and the General Manager spoke of their experience when they recently attended Cudal Primary School for a question and answer session. This seemed to be well received by the students.

Actions

1.   Council write to all schools within the shire encouraging them to bring students along to attend council meetings and welcome them to invite councillors to their schools when the topic of local government is being studied for a presentation or question and answer session with sufficient lead time and questions advised in advance.

 

ITEM 4 – STRATEGIC DIRECTIONS OUTCOMES

1.   ROAD PROGRAM

A verbal update was provided by Director of Engineering and Technical Services. Clr Gosper advised that he has been receiving many favourable comments in regards to the works being done. Clr Davison requested that no road works be carried out on Forbes Road for the rest of the week as the Field Days are on.

2.   MOLONG QUARRY

A verbal update was provided by Director of Engineering and Technical Services indicating that a full report has been prepared for the October council meeting.

3.   CANOWINDRA RETIREMENT VILLAGE

General discussion was held in regards to costings and a request received from the Canowindra Retirement Village Association for consideration of various means of assistance.

4.   MOLONG LIBRARY AND VISITOR INFORMATION CENTRE

Discussion was held regarding the Mudgee and Lithgow libraries inspection which was attended by the Mayor, Clr Dean, Clr Culverson and the General Manager.  The visit proved to be very beneficial and provided great insight into the design and purpose of a library.

5.   YEOVAL AND CUMNOCK SEWERAGE SCHEME

An update was provided by the Director of Engineering and Technical Services and he advised that there is also a need to revisit Cudal and Manildra.

He advised black water connections were complete in Yeoval and Cumnock with the exception of 2 properties in each town and 40 grey water connections remain outstanding in each town.

6.   ASSET MANAGEMENT PLANS

The General Manager provided an update on this topic and advised that the project is on track although plans for buildings and recreation grounds are proving to be slower.

7.   REVIEW OF ASSET HOLDINGS

General discussion was held regarding this topic. The Director of Finance and Corporate Services advised that Council hold many assets that were held in Trust by default for the Crown and may be a case of needing to find trustees to take them over. Clr Culverson expressed her concerns as to the difficulties encountered with being a trustee.

8.   MULTI-PURPOSE SPORT FACILITY

The Mayor advised that the Molong Advancement Group are currently awaiting the outcome of their funding application. The General Manager advised that the practicality of the site is still being assessed.

GENERAL BUSINESS

1.   The General Manager advised that the Director of Engineering and Technical Services would like plant to be one of the next workshop topics.

2.   Clrs MacSmith and Culverson raised the issue of residents who are landlocked and could gain access through unformed Crown roads if Council were to take the roads on. Council currently has a policy of not taking on any more Crown roads. General discussion was held in regards to Council’s position, how many of these situations exist within the shire and costs and options for council should we take them on.

3.    A general discussion was held in regards to the re-badging of the Economic Development position.

 

It was decided that a summary of the workshop including outcomes will be presented in a report to Council.

 

The meeting closed at 7:40pm.

 


Item 18 Ordinary Meeting 27 October 2015

Item 18 - Annexure 1

 

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Item 20 Ordinary Meeting 27 October 2015

Item 20 - Annexure 1

 

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Item 20 Ordinary Meeting 27 October 2015

Item 20 - Annexure 2

 

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Item 20 Ordinary Meeting 27 October 2015

Item 20 - Annexure 3

 

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Item 21 Ordinary Meeting 27 October 2015

Item 21 - Annexure 1

 

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Item 23 Ordinary Meeting 27 October 2015

Item 23 - Annexure 1

 

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Item 27 Ordinary Meeting 27 October 2015

Item 27 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the modified development proceeds in the manner assessed by Council.

 

Performance

 

Modified Development Application 2014/0092/2 is to take place in accordance with the attached stamped plans (Ref No DA 2014/0092 CDE Structures Revision F S10101-GA100 Plan View, S10101-GA103 North East Perspective View, S10101-GA104 North west Perspective View, S10101-GA105 South East Perspective View, and S10101-GA106 South West Perspective View) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

2.         BUILDING CODE OF AUSTRALIA 2014 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2014 and relevant Australian Standards.

 

Performance

 

The approved development must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2014. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)       complies with the Performance Requirements; or

          ii)      is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

 

 

 

 

3.      APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

4.      APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

CONSTRUCTION CERTIFICATE

OCCUPATION CERTIFICATE

 

 

 

 

 

 

 

 

 

 

5.           OCCUPATION OF DEROWIE STREET

 

Objective

 

To obtain approval to place the gantry over Derowie Street

 

Performance

 

Separate approval under the Roads Act will be required to be obtained from Council prior to the construction of the overhead gantry.

 

 

6.           LEASE OF AIRSPACE OVER DEORWIE STREET

 

Objective

 

To obtain approval to place the gantry over Derowie Street and provide protection to the Company

 

Performance

 

MSM Milling will enter into a lease agreement with Cabonne Council for the gantry over Derowie Street for a period of 99 years. The Company shall meet the cost of preparation of the lease agreement. The lease is to be finalised prior to the issue of the Construction Certificate.

 

7.          CONSTRUCTION DESIGN DETAILS

 

Objective

 

To ensure that the development is constructed in a manner that is structurally sufficient and sound.

 

Performance

 

Full working drawings, including engineering details and specifications must be submitted to the appointed consent authority for approval PRIOR to issue of a construction certificate.

 

8.         NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work on Sundays and Public Holidays

* This includes site works and delivery of materials.

 

9.      IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)         Unauthorised entry is prohibited;

b)         Builders name and licence number; or owner builders permit number;

c)         Street number or lot number;

d)         Contact telephone number/after hours number;

e)         Identification of Principal Certifying Authority.

 

 

10.    SCALE (GENERAL)

 

Objective

 

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

 

Performance

 

This approval enables the applicant to operate at a scale as submitted in the proposal.  Any increase in the scale of the activity as submitted, will require the further approval of Council.

 

11.       OTHER AUTHORITIES

 

Objective

 

To ensure the requirements of other authorities are complied with.

 

Performance

 

Compliance with the requirement, if any, of: -

NSWWork Cover Authority

NSW Environment Protection Authority

 

 

 

 

 

12.    COMPLIANCE WITH EPA REQUIREMENTS

 

Objective

 

To ensure that the development operates in accordance with public agency guidelines, policies and licences.

 

Performance

 

The proposal shall comply with the conditions of the General Terms of Approval No.1518788 issued by the Environment Protection Authority on the 7th August, 2014 and subsequently Modified General Terms of Approval dated  7 October 2015

 

EPA’s General Terms of Approval

 

Administrative conditions

 

Except as expressly provided by these General Terms of Approval, works and activities must be carried out in accordance with the proposal contained in

 

·    The Development Application 2014/92 submitted to Cabonne Shire Council on 26 November 2013; and Modified Development Application 2014/92/2 submitted to Cabonne Council on 7 September 2015;

·    The Revised Statement of Environmental Effects dated 07 April 2014 and 28 August 2015 with attachments; and

·    The revised Air Quality Assessment dated 24 July 2014 (and subsequently amended September 2014) and Biomass Air Quality Assessment (Jacobs Australia Pty Limited) and dated 6 July 2015.

 

Note: Should any conflict exist between the abovementioned documents, the most recent document or revision supersedes the conflict, except where the superseded by any conditions of approval or the conditions of an in-force environmental protection licence.

 

The Proponent must apply for and hold an in-force environment protection licence (as varied) issued by the NSW Environment Protection Authority prior to the Proponent installing the Biomass or Coal Fired Boiler that covers the commissioning and operation of this Biomass or Coal Fired Boiler.

 

The Proponent must comply with any additional requirements imposed by an in-force environment protection licence as (varied) issued by the NSW Environment Protection Authority.

 

Air Quality and Odour

 

The operation of the Biomass or Coal Fired Boiler must comply with the requirements of the Protection of the Environment Operations (Clean Air) Regulation 2010 including the Group 6 emission limits as a minimum, except where superseded by the conditions of an in-force environment protection licence (as varied) issued by the NSW Environment Protection Authority.

The Proponent must prepare an implement an Air Quality Management Plan that covers the operation and the management of the Biomass or Coal Fired Boiler and the Biofilter System as follows:

 

·    Identification of systems processes required to operate these systems in a competent manner;

·    Identification of system process owners or responsible staff;

·    Identification of key performance  indicators that are quantifiable, measurable and auditable that will be used to determine system performance;

·    Identification of triggers and response mechanisms where the key performance indicators are not being met, or may not be met;

·    Monitoring methods and their frequency and duration;

·    Record keeping; and

·    Compliance reporting.

 

This Air Quality management Plan must be in place prior to the commissioning of the Biomass or Coal Fired Boiler.

 

13.    LOCATION  OF  BUILDING

 

Objective

 

To ensure the development occurs within the boundaries of the subject land.

 

Performance

 

The proposed Biomass or Coal Fired Boiler and associated structures are to be constructed wholly within the boundaries of Lot 270 DP821835.

 

No portion of any structure is to encroach onto the road reserve.

 

14.    SITE LIGHTING

 

Objective

 

To minimise the impact of on-site lighting.

 

Performance

 

All proposed on-site lighting is to be designed and installed in a manner which will not impact on the neighbouring properties or create a glare hazard to traffic on adjoining roadways.

 

 

15.    DUST SUPPRESSION

 

Objective

 

To protect the amenity of the local environment.

 

Performance

 

Measures are to be employed which will ensure that a dust nuisance does not result from activities within the facility or any access roads to the facility.

 

16.    VEHICLE LOADING / UNLOADING

 

Objective

 

To ensure reasonable pedestrian and vehicle safety

 

Performance

 

The loading and unloading of all vehicles must be done entirely within the property and not upon the road reserve or footpath.

 

17.    INGRESS / EGRESS

 

Objective

 

To ensure reasonable driver / pedestrian safety.

 

Performance

 

All vehicles entering or leaving the subject property shall be driven in a forward direction.

 

18.    NOISE EMISSION

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

Emission of sound from the premises shall be controlled at all times, so as to comply with the Protection of the Environment Operations Act 1997.

 

 

19.    SOIL EROSION

 

Objective

 

To protect the water catchments.

 

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

20.    HOARDINGS/SITE SECURITY

 

Objective

 

To ensure public safety.

 

Performance

 

The applicant shall erect a manproof security fence around the construction site to maintain site security prior to the commencement of construction works.

 

21.    SITE PLANS

 

Objective

 

To ensure works occur in accordance with the approval.

 

Performance

 

A complete set of approved plans and specifications are to be on site while building work is in progress.

 

22.    COPY OF CONSENT KEPT AT THE PREMISES

 

Objective

 

To ensure operators are aware of operating conditions.

 

Performance

 

A copy of this consent must be kept at the premises which the consent applies. The consent must be produced to any authorised officer of Council who asks to see it. The consent must be available for inspection by any employee or agent of the applicant working at the premises or operating the vehicle or mobile plant.

 

23.    OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All structures will require an Occupation Certificate PRIOR to their occupation/use.

 

 

 

 

 

24.    COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure the development proceeds in the manner as determined by Council.

 

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

 


Item 28 Ordinary Meeting 27 October 2015

Item 28 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.   DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref: DA 2016/26 Saunders & Staniforth, Sheets 1 to 5, Reference 06-750DA5, dated 26/6/2015 ) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

2.   BUILDING CODE OF AUSTRALIA 2015 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2015 and relevant Australian Standards.

 

Performance

 

The approved dwelling must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2015. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)       complies with the Performance Requirements; or

          ii)      is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

 

3.   APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

 

4.   APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

CONSTRUCTION CERTIFICATE, and

OCCUPATION CERTIFICATE.

 

 

5.   SURRENDER OF PREVIOUS CONSENT

 

Objective

 

Assessment of the current application has been based on the premise that it will supersede the previous Notice of Determination.

 

Performance

 

The applicant is to surrender Notice of Determination of Development Application 2011/54, dated 14 March 2012, to Council pursuant to Section 80A of the Environmental Planning and Assessment Act, as amended, together with a copy of the Form 4 in the Regulations of the same Act signed by the owner(s) of the land.

 

 

 

6.   PLUMBING AND DRAINAGE WORKS

 

Objective

 

To ensure compliance with the requirements of the relevant legislation.

 

Performance

 

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500.

 

 

7.   DRAINAGE RECORDS

 

Objective

 

To provide an accurate record of drainage works.

 

Performance

 

A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council prior to an Occupation Certificate being granted.

 

 

8.   STORMWATER

 

Objective

 

To ensure satisfactory disposal of roof stormwater run-off.

 

Performance

 

All roofwater shall be collected through guttering and downpiping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of:-

 

1.      3m away from the building,

2.      to the existing storm water drainage system,

3.         well clear of the effluent absorption area to prevent infiltration or runoff to the area, or

4.         convey all roof rainwater to an approved absorption / rubble trench, having a cross-sectional area of 600 mm x 600 mm and being one (1) metre long for every 25m2 of roof area drained thereto.  Trenches are to be located three (3) metres clear of any Building or Lot boundary and not in a position to permit infiltration or overland flow to an effluent disposal area.

 

 

9.   SOIL EROSION

 

Objective

 

To protect the water catchments.

 

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

 

10. NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 6.00 pm Monday to Friday

8.00am and 1.00pm Saturdays

No work is to be carried out on Sundays or Public Holidays. This includes site works and deliveries.

 

 

11. IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:-

a)   Unauthorised entry is prohibited

b)   Builders name and license number; or owner builders permit number;

c)   Street number or lot number;

d)   Contact telephone number/after hours number;

e)   Identification of Principal Certifying Authority.

 

 

 

12. BASIX CERTIFICATE

 

Objective

 

To ensure the dwelling is constructed in the approved manner.

Performance

 

The proponent is required to prepare and submit a BASIX certificate to the Principal Certifying Authority prior to issue of a Construction Certificate.

 

13. PROVISION OF RURAL ADDRESS NUMBER

 

Objective

 

To provide each eligible rural property with a rural address number in accordance with Standard AS/NZS 4819:2011:Geographic Information – Rural and Urban addressing.

 

Performance

 

The location of each eligible access will be established and a number allocated based upon measurements taken by the Principal Certifying Authority which will be in accordance with Standard AS/NZS 4819:2011.

 

The applicant is to contact Council’s Environmental Services Department on 63923247 to obtain an application form and instructions.

 

 

14. ERECTION OF RURAL ADDRESS NUMBER

 

Objective

 

To ensure each eligible rural property has a suitably erected and clearly visible rural address number in accordance with Standard AS/NZS 4819:2011: Geographic Information – Rural and Urban Addressing.

 

Performance

 

The designated number plate shall be obtained and erected in accordance with the Specifications for Erection of Rural Address Numbers as supplied by Council.  (Note: These plates are available from Council at the fee specified in Council’s Fees and Charges)

Written notification is to be provided to Council indicating rural addressing number has been erected.  This letter is to be supplied to Council or Principal Certifying Authority PRIOR to the issue of any Occupation Certificate for the dwelling.

 

 

15. INTERNAL ACCESS

 

Objective

 

To ensure a satisfactory all weather access is available to the proposed dwelling.

Performance

 

Prior to occupation, the applicant is required to construct an internal road from the point of access to Lot 200 DP 1147594 to the proposed new dwelling to a standard that allows access by a typical 2-wheel drive vehicle in wet weather at the applicants cost.

 

 

16. SOIL EROSION

 

Objective

 

To protect the water catchments.

 

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

 

17. WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate rural water supply.

 

Performance

 

In rural areas (where town water is not available)

 

a.   Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 20,000 litres of which are to be retained at all times for fire fighting purposes; or

 

b.   The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

 

c.   The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

The take off point for the domestic supply is to be located in such manner to ensure that the 20,000 litres of water is retained at all times for bushfire fighting purposes.

 

1.   The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve, and

 

2.   The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

 

18. WALL/ROOF CLADDING

 

Objective

 

To reduce the visual reflective impact on adjoining properties.

 

Performance

 

Non-reflective finish materials to be used on the wall/roof cladding.

 

 

19. COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure the development proceeds in the manner as determined by Council.

 

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

 

 

20. OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 27 October, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY............................................................................... 1

ITEM 2      INVESTMENTS SUMMARY................................................................ 1

ITEM 3      BUSINESS ACTIVITY STATEMENT FOR AUGUST 2015.......... 2

ITEM 4      BUDGET COMPARISON REPORT FOR YEAR ENDED 2014/2015  3

ITEM 5      COMMUNITY FACILITATION FUND................................................ 7

ITEM 6      STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES............. 8

ITEM 7      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    10

ITEM 8      BEC ANNUAL REPORT.................................................................... 11

ITEM 9      WHS RESPONSIBILITIES FOR COUNCILLORS........................ 11

ITEM 10    ECONOMIC DEVELOPMENT ACTIVITIES REPORT................. 12

ITEM 11    MEDIA RELEASES............................................................................. 18

ITEM 12    MEDIA ACTIVITIES............................................................................ 20

ITEM 13    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   21

ITEM 14    AUGUST TRAFFIC COMMITTEE MEETING MINUTES............ 22

ITEM 15    FORMER MOLONG GASWORKS - DRAFT LONG TERM ENVIRONMENTAL MANAGEMENT PLAN....................................................................... 22

ITEM 16    HERITAGE ADVISOR'S REPORT - OCTOBER 2015................. 24

ITEM 17    MEDIAN PROCESSING TIMES....................................................... 25

ITEM 18    DEVELOPMENT APPLICATIONS RECEIVED DURING SEPTEMBER 2015     26

ITEM 19    DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2015  27

ITEM 20    BURIAL STATISTICS........................................................................ 28  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph September 2015................................ 30

ANNEXURE 2.1    Investment report September 2015.pdf........ 31

ANNEXURE 4.1    Budget Comparison Report.................................. 33

ANNEXURE 7.1    Council................................................................................ 39

ANNEXURE 7.2    Works................................................................................... 88

ANNEXURE 7.3    Traffic Light report Summary............................ 90

ANNEXURE 13.1 Eng Tech Serv Projects Oct 2015...................... 91

ANNEXURE 14.1 Traffic Committee 2015 08 27 - Minutes........... 101

ANNEXURE 15.1 Draft long term environmental management plan 104

ANNEXURE 15.2 Remediation Report Review.pdf........................ 156

ANNEXURE 16.1 Heritage Advisor's Report - October 2015 158 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph September 2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 695902

 

Finance Manager's REPORT

 

Rate Collection Summary to 30 September 2015 is attached for Council’s information.  The percentage collected is 37.4%, which is slightly higher compared to previous years.

 

The first instalment has passed the due date of 31 August 2015.

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1.  Investment report September 2015.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 696141

 

Senior Accounting Officer REPORT

 

Council’s investments as at 30 September 2015 stand at a total of $44,508,692.

 

Council’s average interest rate for the month was 2.80%.  The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remains unchanged at a record low of 2.00% for the month of September.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.05%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for September 2015 is attached for Council’s information.

 

ITEM 3 - BUSINESS ACTIVITY STATEMENT FOR AUGUST 2015

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 31 August 2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 692155

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of August 2015 was completed and submitted to the Australian Taxation Office on 16 September  2015. This was prior to the statutory deadline of 21 September 2015.

 

The August Business Activity Statement resulted in a refund to Council of $63,938.

 

The major factors are as follows:

 

Total Income

 

·     Blayney Shire Council – Hire of Council’s plant $90,146

·     Transport NSW – Grant Income $47,444

·     Federal Assistance Grants – Grant Income 1st Quarter 2015/2016 $558,355

·     Sims Metal Management – Recycled Income Black Iron $17,765

 

GST Free Income

 

·    Federal Assistance Grants – Grant Income 1st Quarter 2015/2016 $558,356

 

Capital Purchases

 

·    EESI Contracting Pty Ltd – Contract former Molong Gas Works Site Remediation $17,590

·    Garry Livingstone Tree Service – Removal of trees and vegetation Cadia Road $29,150

·    Downer EDI Works Pty Ltd – Spray Sheet 15288 and stormwater drainage $69,007

·    Activenergy Pty Ltd – Quotation plus variation additional pole $21,805

·    Aaron Earsman – Concreting at Tom Clyburn Oval $22,840

·    Canobolas Holden – Supply and deliver vehicle $38,003

 

Other Purchases

 

·    Statewide Mutual – First instalment 2015/16 $73,499

·    Orange City Council – Transfer of Grant Reserve funds Macquarie Valley Weeds $86,952

·    Ingal Civil Products – Metres of guardrail $34,705

·    JR Richards & Sons – Domestic & Commercial Garbage & Recycling $34,860

·    Downer EDI Works Pty Ltd – Reseal Asphalt work MR61 $75,894

 

The August Business Activity Statement did not include a quarterly payment for Fringe Benefits Tax.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2015.

 

Council did not claim Diesel Fuel Rebate in the Business Activity Statement for August 2015.

 

ITEM 4 - BUDGET COMPARISON REPORT FOR YEAR ENDED 2014/2015

REPORT IN BRIEF

 

Reason For Report

To advise Council of the final position of the budget for 2014/2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  Budget Comparison Report    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\CABONNE COUNCIL ANNUAL BUDGET - 694569

 

Senior Accounting Officer's REPORT

 

The attached report contains the original budget, the revised budget and the

actual result of  the 14/15 budget.

 

Material budget variations, in excess of 10%, must be explained  in Council’s annual statements.  This summary sets out a more detailed explanation  as to why the result  has occurred.  These variations are compared to the original budget, however the changes to the budget  through the process of the Quarterly Budget Reviews throughout the year, do reflect  the majority of differences arrived at as at the 30 June 2015.

 

Revenue – Rates & Annual Charges -  The initial budget  was set at  $12,338M, however  the actual amount achieved was $12,269M, this was a reduction of  $69,000. This was not a material difference and the main reason for the result was the change in allocation of the pension rebate to be reflected in this area.

 

Revenue – User Charges and Fees – The initial budget was determined to be $7,532M, however this area is traditionally open to wider variances, due to the fact that all works issued by the Roads & Maritime Service are not known by Council at budget preparation time.  During the course of the year an additional $1.5 M was allocated to the State Road Ordered Works Program and an additional $51K in State Roads Maintenance income.  These items are classed as User Charges.

 

As well,  there was an increase in the Water User Fees due to an increase in the cost of water charges,  combined with an increase in water usage.

 

Quarry charges resulted in $105,697 above the actual budgeted figure for User Charges.

Other changes occurred  because of continuing improvement of the coding of the ledger to reflect a more accurate type code.

 

Revenue -  Interest and Investment Revenue -   The actual result in his area was  an increase of $44,000.  Although, generally, interest rates were down, Council had achieved a greater return on  investments partly  due to the fact that most of the investments had been locked in at a  better than average interest  rate.  It only became  apparent  during the last six months of the year that the interest rate was decreasing.  The total average interest rate received on Council’s portfolio of investments for 2014/2015  was 3.36%. The initial budget was based  on achieving a 3.5% interest return.

 

Another reason  for the favorable  difference was due to  the fact that more  cash  was  available for investment.

 

Revenue - Other Revenues  -  The result  in this area was  an increase over the initial budget of $187,000.  This result is in part due to the  additional rebate received  from Statewide Mutual on property insurance  of $40,684, a  Workers Compensation  rebate  of $25,845 and additional OHS Incentive payment of  $34,183. Other  variations included  an additional rebate on diesel of approximately $12,000 and an increase in commission fees.

 

Capital Grants and Contributions -   An increase above the initial budget of $1,025M was noted in the final result in this area.

 

This was due to a number of grants being advised by Funding authorities late in the 2014/15 Financial year. The Molong Library Grant of $200k, $124k funding for the lighting of the Cargo Recreational  Ground and $139k  for the Yeoval Showground Amenities Block were some of the  late funding grants Council received.

 

Other increases were due to  Road works contributions.

 

Expenses – Employee Benefit Costs

 

The initial budget   set in this area was $12,336M and the actual achieved was $11,959M. No material difference was noted in this area.

 

Expenses- Materials and Contracts 

 

This overall result in this area was a decrease in the actual budget of $288,000. This result is due to the  continued improvement in the area of coding specific items of expenditure.

 

Expenses – Depreciation & Amortization 

 

An increase in  deprecation  of   $696,000 was noted in this area and this result was due to the increased valuation of  buildings in the 2014 revaluation.

 

Expenses -  Other Expenses

 

An increase in this category was noted, however, this increase was not  material and  again is mainly due to the revised  improvement of coding of individual expense  elements.

 

Expenses - Net Losses from Disposal of Assets 

 

The net loss in this area was $517,000 and  was  due to the continued loss of Council’s Grange Investment and to a greater than expected  loss of the sale of property assets.

 

Capital Expenditure- A list of all of the Capital expenditure  within Council’s various programs follows;

 

 

 

 

One of the areas where the budget  differed from the actuals was Transport & Communication. On page 4 of the attachment the actual to date was in excess of $5.3 M dollars. This was due to the fact that  part of the maintenance budget was reassessed and distributed to Capital works.

 

Also,  the work associated  with the  Molong Gasworks was reassigned from Capital to Maintenance. These are the main differences between the actual and original in the Capital Works area.

 

Restrictions – The movement from external restrictions realized a reduction of $1,029M.  External restrictions include Developer Contributions, RMS Contributions for specific projects, Government Grants, Water and Sewer funds and Domestic Waste.  The balance of  this area at the end of June 2014 was $8,339m.

 

Internal restrictions  saw an overall increase of $3,456M in funds  transferred to  reserves. Although, another contributing  factor to this result was that all of the capital works  set out for this year was not completed.  The works carried over to the 15/16 year were noted in the August Report to Council. That total was $3,576,265 and will be drawn from reserve in the15/16 year.

 

 

ITEM 5 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation.

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 690614

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no exiting vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manger as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

The table below outlines the allocation of funds in September 2015.

 

Project

Amount

Payee

Mullion Creek Public School – assistance with sending students to Robocup Australian Open Championships in Adelaide.

$3000.00

Mullion Creek Public School

 

 

ITEM 6 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

 

Reason For Report

To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\PROFESSIONAL DEVELOPMENT - CONFERENCES - 691417

 

General Manager's REPORT

 

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

 

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

 

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

 

1.   Road program

Refer to Engineering and Technical Services update report.

 

2.   Molong quarry

Expression of interest for Management options or lease of the Molong Limestone Quarry was advertised and a full report is in business paper.

 

3.   Canowindra Retirement Village

Estimated costs for Retirement Village infrastructure and development forwarded to the Canowindra Retirement Village Committee with a request for them to arrange a steering committee meeting in conjunction with Uniting Care. 

 

4.   Molong Library and Visitor Information Centre

Staff have been pursuing a number of parallel processes for this project such as the Project Brief, Gant Chart, Project Plan, Design Brief, Fee Proposal for Heritage Advisors and arranging the Library Visit, in an attempt to fast track the process.

 

Staff are now coordinating the brief for quotations from suitably experienced Architects with library experience.

 

5.   Yeoval & Cumnock Sewerage Scheme

Refer to Engineering and Technical Services update report.

 

6.   Asset Management Plans

Asset Management System Implementation underway by asset staff. Existing asset data received from finance, being reviewed for application to asset management plans and gaps identified. Review of data approximately 90% complete. Next stages are:

·    Collect additional asset data required for advancing the level of AMP’s

·    Test asset management system for completeness of data

·    Utilise data to update AMP’s

 

7.   Review of asset holdings

Project team identified and outline of project requirements established. Required information for review will be determined and collected with additional information required for AMP’s. Project scheduled to be completed in conjunction with the second half of AMP’s project.

 

8.   Multi-purpose sport facility

Initial project team assembled. Basic analysis completed of flood limits, review of locations and investigation into turfing options. Project team to review information and then schedule a meeting for determination of best option and how to proceed.

 

 

ITEM 7 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Works

3.  Traffic Light report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 697455

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 8 - BEC ANNUAL REPORT

REPORT IN BRIEF

 

Reason For Report

To advise on receipt of BEC Annaul Report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\BUSINESS ENTERPRISE CENTRE - BEC ORANGE - 697972

 

Director of Finance and Corporate Services' REPORT

 

Council has received a copy of the Business Enterprise Centre’s Annual Report from Councillor Davison. A copy of the report will be available for councillors on the meeting day.

 

 

ITEM 9 - WHS RESPONSIBILITIES FOR COUNCILLORS

REPORT IN BRIEF

 

Reason For Report

LGNSW has legal advice that indicates Councillors have responsibilities under the WHS Act 2011. This advice changes the impact of the Act on Councillors.

Policy Implications

WHS Policy

Budget Implications

Nil

IPR Linkage

4.5.5.d. Improve work health and safety

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\GENERAL - 693216

 

Risk Management Officer's REPORT

 

Since the Occupational Health and Safety Act 1983, and subsequent changes including the OHS Act 2000 and now the Work Health and Safety Act 2011,

 

The WHS Act imposes a range of duties and obligations on various people, and it was assumed, incorrectly, that Councillors have never had the requirements imposed on them. This has been based on definitions of an “officer” and “persons conducting a business or undertaking” that are identified in the current legislation.

 

LGNSW has sought legal advice and according to that advice, Councillors do have responsibilities covered by the Work Health and Safety Act 2011.

 

The legal advice specifies that Section 29 of the WHS Act imposes a health and safety duty on all persons at the workplace, including Councillors. Section 29 states;

 

S29 Duties of other persons at the workplace

 

A person at the workplace……..must take reasonable care for his or her own health and safety, and

Take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons, and

Comply so far as the person is reasonably able, with any reasonable instruction that is given by the person conducting a business or undertaking to allow the person conducting the business or undertaking to comply with this Act.

 

A Councillor may be in breach of the legislation (Section 29) if by act or omission, they adversely affect their health and safety or the health and safety of others.

 

These responsibilities impact on Councillors when they tour the Council area or visit a worksite.  Prior to any workplace/worksite visit where that workplace/worksite is operational, Councillors will be required to undertake the WHS Induction.

 

Councillors must also now abide by all the requirements imposed by legislation (WHS Act) on any worksite they visit. This may include the need to undertake a site induction, wear full and appropriate PPE or be required to undertake a risk assessment at the worksite.

 

Where the workplace/worksite is not active (no work being undertaken and staff not on site), the existing requirements apply.

 

 

 

ITEM 10 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating Councillors on economic development activities undertaken by Council's Economic development and Tourism team

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 696164

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Activities undertaken by the staff in the positions of Acting Economic Development Manager, Promotions and Tourism Officer are listed here:

 

Projects and Programs

 

Cabonne Daroo Business Awards

EDS Objective 11.2

 

The Daroo Committee met on 7 October 2015 at Cudal Community Hall which will be the venue for the awards presentation dinner on 7 November 2015.

 

A representative of the Cudal Swimming Club, which is acting as the host group for the event, attended the on-site meeting to explore seating and decorating arrangements.

 

An additional 30 tables and 60 chairs will have to be sourced from Molong Community hall to cater for the number of people expected to attend the dinner.

 

Interviews have been completed for the Best Business in Cabonne, Employee of the Year and Apprentice/Trainee of the Year categories.

 

Tickets are on sale now and can be purchased on-line at trybooking.com for $55 per person.

 

The guest speaker will be Neil Druce, from the Junee Licorice and Chocolate Factory. His attendance has been confirmed and his accommodation booked. The trophy maker and sound and lighting contractors have been engaged.

 

A further meeting will be held on 4 November 2015 if required.

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.          Age of Fishes Museum – ongoing support.

b.          Molong Preschool – event support

c.          Yeoval Showground – assistance with administration of grant    funding.

d.          Canowindra Tennis Club – provision of grant advice.         

e.          Cycling NSW – negotiations about NSW Masters Championship        Road race in Cabonne Shire and information required for Events         Assistance Program funding.

f.           Bicycle Network – discussions about proposed NSW Challenge          Orange Bike Ride through Orange, Cabonne and Blayney Local          Government Areas.

g.          Event Trekkerz – discussions about proposed sporting and music       event at Lake Canobolas to be held ion September 2016.

h.          South Canowindra Reserve Volunteer Group – assistance with          grant application and Plan of Management.

 

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

 

The Cabonne Country Tourism Advisory Committee (CCATC) held their meeting at the Age of Fishes Museum in Canowindra with the members visiting the dig site and experiencing a guided tour from Manager Warren Keedle. The focus of the meeting was to explore potential options and assistance to increase the promotion of Cabonne’s valuable scientific asset and tourism attraction. The meeting was held on Tuesday 22 September 2015.

 

Next CCTAC meeting to be held on 11 November

 

 

Promotions

Wine of the Month

TP Action 3.1.2

 

The selected Wine of the Month for September 2015 is Dindima Wines 2014 Moscato.

The Bell Family grow make and sell on site at the Dindima Wines vineyard which provides all visitors with the total experience.

 

The name Dindima is a Wiradjuri word that means group of stars. The vineyard grows Chardonnay, Merlot, Shiraz, Cabernet Sauvignon and Muscat grape varieties. The award winning vineyard is situated 900m nestled below Mt Canobolas.

In 2015 wine received 4 stars from Wine Estate Magazine and selected to accompany the dessert at the Taste Orange@Sydney launch dinner at Matt Moran’s Chiswick Restaurant in Woollahra. Also ARIA at Circular Quay, Matt Dunne, selected the 2014 Moscato to accompany his dessert.

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne What’s On Newsletter promoted 24 events and activities for the month of October. This month’s Cabonne newsletter highlighted a number of food and wine events relevant to the Orange Wine Festival, the Australian National Field Days and the Molong Gala fundraising Ball.

 

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on Cabonne Country’s website and displayed at the Council entrance plus various community notice boards.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

 

Month

Activity

2013

2014

2015

January

Visits

Statistic now not available

6,121

8,971

Hits

Statistic now not available

83,274

 

February

Visits

Statistic now not available

5,146

7,813

Hits

59826

88,736

 

March

Visits

Statistic now not available

6,269

7,937

Hits

95,799

80,202

 

April

Visits

Statistic now not available

7,482

8,313

Hits

94,981

88,480

 

May

Visits

5,297

7,547

7,293

Hits

60,107

97,692

91,554

 

June

Visits

5,101

9,809

6,757

Hits

45,229

110,648

96,266

 

July

Visits

6,768

19,889

7,489

Hits

52,442

73,814

109,530

 

August

Visits

2,804

17,534

7,889

Hits

79,532

104,150

129,623

 

September

Visits

5,987

14,010

7,024

Hits

74,746

90,361

84,260

 

 

October

Visits

6,241

10,900

 

Hits

81,869

69,518

 

 

November

Visits

5,764

9,812

 

Hits

70,612

103,591

 

 

December

Visits

5,950

10,015

 

Hits

69,626

96,778

 

 

 

Total Visits

43,912

124,534

69,486

Total Hits

534,163

997,158

763,189

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine - monthly

b.   IMAG on the webpage

c.   Orange Wine Festival Program

d.   Australian National Field Days Program

 

Taste Orange@Martin Place

TP Action 5.3.1

 

Taste Orange@Martin Place was held on the 10-11 September 2015 with Cabonne Council represented by Promotion and Tourism Officer Lynne Hawkes. The event proved a great success once again in attracting over 14,000 attendees.  There were 16 producers represented in showcasing the regions food and wine and a must visit destination.

 

Orange City Council Tourism Manager and Economic Development Business Manager also attended the event to answer and assist with visitor inquiries.

 

Taste Orange employed a public relations company which utilised social media platforms, Twitter (113,336 reaches) Facebook (60,871 reaches), Instagram (131,161 reaches) and print coverage (2,036,674 readership).

 

Cabonne Council has supported this successful marketing event under its Events Assistance Program.

 

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism held a meeting on Wednesday 30 September 2015 for all Regional Tourism Managers, Board members and Local Government representatives with the goal to review and update the Destination Management Plan. The workshop was conducted by Rose Wright and proved to be a valuable and constructive exercise. A follow up meeting is scheduled for Wednesday 11 November 2015 to discuss the draft Destination Management Plan produced by Rose Wright.

 

 

Events

 

Upcoming events in the Cabonne LGA are:

 

a.   Moorbel Markets 3 October

b.   Molong Rugby Fundraising Ball 10 October

c.   Classic Night at Jayes Gallery 16 October

d.   Dindima BBQ under the Vines 17 October

e.   Twisted River Music in the Vines 17 October

f.    Canowindra Baroquefest Fine Music Festival 16- 18 October

g.   Cumnock Markets 17 October

h.   Australian National Field Days 22 – 24 October

i.    Dindima Mediterranean Tasting Plate 24 October

j.    Dindima Wine Maker in a Barrel 25 October

k.   Cooee March – Gilgandra 17 - 25 October

l.    Windowrie Long Lunch 31 October

m.  BBQ Amongst the Vines 31 October

n.   Leukaemia Foundation Light the Night Event Canowindra 7 November

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.   Molong Preschool – event  assistance and liaison

b.   Age of Fishes Museum – ongoing support, follow up of the Australian Museum visit.

c.   Gold Trails Committee – ongoing

d.   Animals On Bikes – ANFD

e.   Molong Yarn Market - assistance with grant information

f.    NSW Cycling – ongoing negotiations Cycling Championship

g.   TasteOrange – Wahroonga event management re Council involvement

h.   AMAG Incorporated – event management

 

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   Taste Orange

b.   Australian National Field Day Committee ongoing

c.   Central NSW Tourism

d.   Orange City Council

e.   Blayney Council

f.    Central NSW Tourism

g.   Orange Wine Region

h.   BEC Orange

i.    MSM Milling Manildra

 

 

 

ITEM 11 - MEDIA RELEASES

REPORT IN BRIEF

 

Reason For Report

To inform Council of media releases since the last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 696869

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

DATE

MEDIA RELEASE

MEDIA/PUBLICATIONS

7 September 2015

Meeting to discuss stormwater issues in Canowindra

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Canowindra Phoenix

15 September 2015

Council investigating options to improve stormwater drainage in Canowindra

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Canowindra Phoenix

16 September 2015

Cabonne Mayor will not seek re-election

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

22 September 2015

Cr Ian Gosper elected Cabonne Mayor after tight ballot

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times

23 September 2015

Canowindra Pool memorial will honour Stephanie Scott

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Australian Associated Press, Daily Telegraph

23 September 2015

Tickets on sale now for 2015 Cabonne Daroo Business Awards

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

23 September 2015

Yeoval Show holiday depends on community feedback

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times

24 September 2015

Road works will temporarily close Long Point-Hill End Road

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

24 September 2015

Expressions of interest sought for Molong Limestone Quarry management options

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

1 October 2015

Time running out to nominate for Cabonne Australia Day Awards

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Eugowra News

7 October 2015

Trees will be removed to keep Canowindra Pool patrons sage

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

12 October 2015

Community Transport trial to offer $5 return taxi trips in Canowindra

2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

14 October 2015

Cabonne mayor pays tribute to former councillor

2EL, Radio 1089, 2PK, Central Western Daily, Cumnock Progress Review, Yeoval Satellite Weekly, Molong Express, Molong.com.au

14 October 2015

Take advantage of free seminars to improve your business

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Molong.com.au

 

 

 

ITEM 12 - MEDIA ACTIVITIES

REPORT IN BRIEF

 

Reason For Report

To inform Council of other media activities since the last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 696872

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

SUBJECT

MEDIA OUTLET

Mount Canobolas bike trails on wrong track

Central Western Daily

Anti-amalgamation push

Central Western Daily

United against amalgamation

Central Western Daily

Advocates say Cranky Rock site still risk to Cliefden caves

Canowindra News

Cabonne’s anti-amalgamation protest in Bathurst

Molong Express

Age of Fishes launches new kids club

Canowindra News

Visitors rate FOOD Week one of the best

Central Western Daily

Numbers dwindle on amalgamation plans

Molong Express

A big wheel tours, Orange, Cabonne

Central Western Daily

Peddling orange, Cabonne to cycling crowd

Central Western Daily

Anti-amalgamation fighters to take rally to Toole’s office

Central Western Daily

Cranky Rock Dam: Let process run says Centroc chair

Canowindra News

Cabonne anti-amalgamation campaigners to travel to Minister Toole’s office

Molong Express

A shady debate at Canowindra Pool

Canowindra News

CMO’s weekly radio interviews

2EL, 2PK

 

 

 

ITEM 13 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Eng Tech Serv Projects Oct 2015    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 696668

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.

 

 

ITEM 14 - AUGUST TRAFFIC COMMITTEE MEETING MINUTES

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the minutes of the Traffic Committee Meeting

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Traffic Committee 2015 08 27 - Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 696723

 

ACTING MANAGER TECHNICAL SERVICES' REPORT

 

Attached herewith are the minutes of the Traffic Committee meeting held on 27 August 2015.

 

ITEM 15 - FORMER MOLONG GASWORKS - DRAFT LONG TERM ENVIRONMENTAL MANAGEMENT PLAN

REPORT IN BRIEF

 

Reason For Report

To inform council of the progress with remediation and site management of the former Molong Gasworks land

Policy Implications

Council will need to  consider the long term management of the subject land

Budget Implications

Environmental management of the former gasworks site will have ongoing budget implications for council.

IPR Linkage

4.5.3.d. Manage contaminated lands

Annexures

1.  Draft long term environmental management plan

2.  Remediation Report Review    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\MOLONG GASWORKS - 696111

 

Director of Environmental Services' REPORT

 

The attached report by council’s consultant Geolyse summarises the detailed remediation report ‘Documentation of Remediation – Former Molong Gasworks, Report No. 114076, June 2015’ prepared by the contractor, EESI, following completion of its remediation works at the Molong site. The full report has been submitted to the Environmental Protection Authority (EPA) for review. Contingent on EPA’s approval of that report an ongoing maintenance order under the Contaminated Land Management Act 1997 may be issued to council.

 

ESSI was contracted by council to undertake remediation work at the former Molong gasworks site to remediate the worst of the impacted material so as to reduce risk to human and environmental receptors. Given the nature of the land complete remediation of the site was never practical. The primary focus was to prevent further contamination of groundwater and mitigate risks associated with existing groundwater contamination, with a secondary aim of restoring the land to use as passive recreation.

 

The remediation activities undertaken between February and May 2015 included:

·    Excavation and removal to the extent practical of mobile tar

·    Removing tarry fluid, sediment and soil from the gasometer, and

·    Backfilling the site with clean soil

 

Overall approximately:

·    2,830 tonne of tar impacted material was removed from the site for treatment and disposal at a licenced waste facility located at Cootamundra,

·    1,204 tonne of soil that satisfied waste classification requirements was disposed of at the Cumnock landfill

·    52 tonnes of recycled material was reused onsite,

·    1,080 cubic metres of excavated material suitable for backfill was utilised on-site,

·    3,369 tonnes of clean fill was imported to the site,

·    Five former tar wells and contents were removed from the site

·    Free tar and tar impacted soils across the site and beneath the caravan park caretaker’s residence were removed

·    Pump installed to syphon shallow free flow tarry fluid into a storage tank for off site disposal at a licenced facility.

 

The legacy of the former gasworks site will require ongoing environmental management. As established by council’s Voluntary Management Plan for the site ongoing ground water monitoring will be required with specific 6 monthly water sampling and preparation of an annual report, for a minimum of 2 years post remediation. The cost for the groundwater monitoring program is approximately $11,000 per year.

 

A long term Environmental Management Plan (EMP) is also required, and will provide a framework for council to manage the site. Geolyse has prepared a draft EMP to guide the site management. The cost of preparing this plan has been accommodated within the current budget for the gasworks remediation program.

 

The reporting arising from the ESSI remediation program confirms the previous groundwater monitoring information that liquid tar has over the 120 year life of the gas works site, percolated down through the subsurface geology and is present in the limestone beneath the water table. In particular,  tarry fluid (known as Dense Non-Aqueous Phase Liquid or DNAPL) has been identified in a deep borehole (BH2) located in the south east corner of the former gasworks land. Groundwater monitoring alone is not likely to be accepted by the EPA as adequate environmental management of the deep tar contaminates. Hence a second stage of the program should be scoped to assess, and if possible manage the deep DNAPL impacts in BH2.

 

The estimated cost of scoping the program for managing the deep DNAPL impacts in BH2 is $60,000. It is likely that two additional bore holes would need to be drilled around BH2 and pump tests carried out to determine if tar recovery is possible. Approval to undertake the work would be required from EPA. The initial program costs would include potentially $10,000 for documentation / program design for submission to EPA, estimated $20,000 for site drilling, Estimated $20,000 to undertake pump tests and laboratory analysis, $10,000 reporting. Should it be determined practical to remove the tarry fluid the EMP would then be amended to accommodate the pumping procedure / regime. A budget would then need to be established for the operational pump out, storage and disposal of the liquid tar material.

 

As the deep impact assessment required mobilisation of different equipment than that in use during the remediation contract (a drilling rig is required), and given that the assessment work could be carried out from the surface following demobilisation of the remediation contractor, and was an extra-cost item, it was considered that the matter could be deferred until a later time, rather than delaying completion of the main remediation contract.

This work must now, however, be carried out because the liquid tars remain a source of dissolved-phase groundwater contamination, and it is much more efficient to remove contaminant mass in a concentrated form as DNAPL. Council’s consultant remediation manager has advised council that it is likely that the EPA will require that DNAPL be removed to the extent practicable before agreeing that the VMP has been completed.

 

ITEM 16 - HERITAGE ADVISOR'S REPORT - OCTOBER 2015

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with a copy of the Heritage Advisor's report for the month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b. Facilitate heritage advisory service

Annexures

1.  Heritage Advisor's Report - October 2015    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 696405

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for October 2015 is attached for the information of the council.

 

ITEM 17 - MEDIAN PROCESSING TIMES

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 696403

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of September:

 

YEAR

MEDIAN ACTUAL DAYS

2010

7.5

2011

19

2012

14

2013

28

2014

37

 

Summary of median Application Processing Times for 2015:

 

MONTH

MEDIAN ACTUAL DAYS

January

7.5

February

22

March

26.5

April

31

May

24.5

June

40.5

July

28

August

46

September

22

October

 

November

 

December

 

 

 

ITEM 18 - DEVELOPMENT APPLICATIONS RECEIVED DURING SEPTEMBER 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 696401

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/9/2015 to 30/9/2015 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 7

$-----

Dual Occupancy

$-----

Modification to Dwelling

$-----

Modification to dwelling including Granny Flat, Construct Shed as Temporary Living Quarters, Convert Quarters to Bed and Breakfast

$-----

Modification to Solid Fuel Boiler

$-----

Modification to Temporary Event

$-----

Large Lot Residential Subdivision

$-----

Modification to Light Industry Cider Brewery & Signage

$-----

Modification to Dwelling

$-----

Modification to Alterations & Additions

$-----

Pool

$22,000

Dwelling

$380,000

Shed

$30,000

Removal of Bell Tower

$10,000

Shed

$36,205

Alterations & Additions

$450,000

Shed

$17,000

Shed

$28,799

Shed

$12,500

Garage

$9,000

Alterations & Additions

$11,145,633

Farm Shed

$24,000

Extension to Toilet Block

$39,710

Grandstand

$70,000

Dwelling & Shed

$270,000

Extensions

$108,000

Shed

$25,000

Dwelling & Shed

$200,000

Yoga Shed/Studio

$30,000

TOTAL: 35

$12,907,847

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

TOTAL: 0

$-----

 

GRAND TOTAL: 35

$12,907,847

 

 

ITEM 19 - DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 696402

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/8/2015 to 31/8/2015 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 5

$ -----

Modification to Temporary Event

$ -----

Demolition of Toilet Block

$ -----

Modification to Dwelling

$-----

Modification to Boundary Adjustment

$-----

Modification to Dwelling

$-----

Modification to Dwelling

$-----

Dual Occupancy

$-----

Dwelling

$60,000

Portable Office Building

$15,000

Dwelling

$380,000

New Manufactured Home

$265,690

Cudal Men’s Shed & RFS Shed

$70,000

Alterations & Additions

$450,000

Shed

$30,000

Pool

$22,000

Shed

$17,000

Shed

$36,204

Shed

$12,500

Transportable Site Office

$33,800

TOTAL: 24

$1,392,194

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Dwelling & Garage

$280,000

TOTAL: 1

$280,000

 

GRAND TOTAL: 25

$ 1,672,194

 

Previous Month: 31

$ 3,174,460

 

 

ITEM 20 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 696404

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

 

July

7

August

4

September

7

October

 

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

11

 

  


Item 1 Ordinary Meeting 27 October 2015

Item 1 - Annexure 1

 

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Item 2 Ordinary Meeting 27 October 2015

Item 2 - Annexure 1

 

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Item 4 - Annexure 1

 

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Item 7 Ordinary Meeting 27 October 2015

Item 7 - Annexure 1

 

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Item 7 - Annexure 2

 

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Item 13 Ordinary Meeting 27 October 2015

Item 13 - Annexure 1

 

 

ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016

OCTOBER

PROJECT

BUDGET

COST TO DATE

Administration

$806,847

 

Cudal Office Building - Repair Foundation

$13,800

$9,983

Training Room - Mitchell Room Fit Out

$69,000

0

Council Building Inspections - Include Halls, Chambers & Molong Health One

$28,750

0

Cudal Depot - Installation of  Security Fence and Gate

$46,000

0

Orange  Depot - Installation of  Security Fence and Gate

$34,500

0

Molong Workshop - Car and Truck Hoists

$41,400

0

Molong Workshop - Recycled Air Flow System

$28,750

0

 

 

0

Urban Stormwater

$433,535

 

Molong - Complete Stage 2 Riddell Street Molong

$200,000

0

Molong - Install Culverts Intersection Riddell & William Sts

$93,000

0

Cudal  - Cudal Health Centre Drainage

$75,000

$19,436

Manildra  - Molong Street- Whitton Street and Orange Street

$55,185

0

 

Cabonne Water

$1,753,729

 

Water Assets - Hydrant Inspection Maintenance & Replacement Program

$34,500

0

Water Meter/Connection Replacement  Program

$34,500

0

Water Assets -  Molong Water Mains -Repair and Replace Deteriorated Assets in Accordance with AMP

$74,750

$9,186

Water Assets - Mitchell Highway Water Main Renewal

$74,750

0

Water Assets - Flow Monitoring Molong Creek Dam Inlet & Outlet Weir

$34,500

0

Water Assets - Molong  - Construct New Trunk Mains

$1,380,000

$28,021

Water Study - Long Term Financial - Best Practice Framework Project

$57,500

0

Water Contractor DWMP - Implementation Project

$38,123

$5,475

 

 

 

Small Town Sewer

$1,266,363

 

STSS Assets - Cumnock Budget Allocation

$353,748

0

STSS Assets - Yeoval Budget Allocation

$814,865

0

Security Alarm and Access Control  - Cumnock and Yeoval STP

$23,000

0

Sewer Assets - Cudal STP Inlet Structure

$40,250

0

Sewer Assets - Manildra STP Inlet Structure

$34,500

0

 

 

 

Cabonne Sewer

$703,407

 

Canowindra Pump Stations  Repair & Replace in Accordance with AMP

$150,880

0

Eugowra Pump Stations

$22,116

0

Eugowra STP – Repairs Earthworks embankment

$69,000

0

Thistle St Pump Station - Repair in Accordance with AMP

$22,111

0

UV Disinfection System - Wet Weather Bypass

$123,050

0

Options Report for replacement of Mechanical Mixers

$23,000

0

Canowindra & Molong Sewer Mains

$253,000

$2,147

Canowindra & Molong Sewer Mains Asset Inspection

$40,250

0

 

 

 

 

Recreation & Culture

$1,453,854

 

Mitchell Room Molong - Structural  and Architectural  Report

$230,000

0

Drafting of Architectural Drawings for all Council Public Halls

$27,324

0

Halls – Painting, Fence Replacement, Replace Windows

$52,325

$9,790

Pools - Replace pumps, upgrade electrical, replace chlorine booster, signage, replace shade cover,

$223,400

$22,876

Molong Multipurpose Sports Venue

$575,000

0

Recreation & Sporting Grounds, Playgrounds – Table, seating, roof, hot water system, amenities, paint, swings, softfall

$167,555

$68,436

Canowindra Rec Ground  - Basketball Court - Renew surfaces, repaint back boards & nets

$178,250

0

 

 

 

Economic Affairs

$112,700

 

Canowindra Caravan Park -  Renovate Laundry Room

$20,700

0

Canowindra Caravan Park -  Renovate  toilets &  shower  room waterproof

$57,500

0

 Canowindra Caravan Park – Furniture fit out of cabin

$34,500 

$16,043

Transport & Communication

$12,638,483

 

Local Road Construction - Funded by Road to Recovery

$936,074

 

Packhams Drive

$800,420

0

Nanima Lane and Davies Plain Road - Intersection

$135,654

0

 

Local Road Construction - Funded by Blackspot

$941,500

 

Cadia Road – south of Ridgeway entrance

$258,000

0

Cargo Road – Talbingo overtaking lane

$395,500

0

Packham Drive – 2 Stages

$288,000

0

Cadia Road – Four Mile Creek Intersection Upgrade total expenditure (commenced in 2014-2015)

$1,000,000

$398,083

Local Road Urban Reseal Program

$227,750

 

 

 

0

Local Road Rural Reseal Program

$770,250

 

 

 

0

Local Road Heavy Patching

$825,000

 

 

 

0

Local Road - Gravel Resheeting

$755,625

 

Mount Pleasant Road

$25,000

0

Barnes Lane

$12,500

$7886

Meadow Bank Road

$25,000

$9139

Palings Yard Loop

$25,000

$6727

Bowans Lane

$25,000

0

Nanami Lane

$25,000

$10285

Mousehole Lane

$25,000

$6804

Scenic Drive Road