MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 22 September, 2015 COMMENCING AT 1:00pm

Page 1

 

TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION. 1

ITEM - 1    ACKNOWLEDGEMENT OF COUNTRY. 1

ITEM - 2    APPLICATIONS FOR LEAVE OF ABSENCE. 1

ITEM - 3    DECLARATIONS OF INTEREST. 1

ITEM - 4    DECLARATIONS FOR POLITICAL DONATIONS. 1

ITEM - 5    MAYORAL ELECTIONS PROCEDURE 2015. 2

ITEM - 6    ELECTION OF MAYOR 2015/2016. 2

ITEM - 7    ELECTION OF DEPUTY MAYOR 2015/2016. 2

ITEM - 8    DESTRUCTION OF BALLOT PAPERS. 3

ITEM - 9    DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE) 3

ITEM - 10  STANDING COMMITTEES. 4

ITEM - 11  OTHER COUNCIL COMMITTEES THAT MEET AS WHEN REQUIRED. 4

ITEM - 12  DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL. 4

ITEM - 13  DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2015/16. 4

ITEM - 14  DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS. 8

ITEM - 15  ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES. 9

ITEM - 16  FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS. 9

ITEM - 17  MAYORAL MINUTE - APPOINTMENTS. 10

ITEM - 18  COMMITTEE OF THE WHOLE. 11

ITEM - 19  GROUPING OF REPORT ADOPTION. 11

ITEM - 20  CONFIRMATION OF THE MINUTES. 12

ITEM - 21  FEE & CHARGES AMENDMENTS. 12

ITEM - 23  CUDAL COMMUNITY HALL - MINISTER'S APPROVAL. 12

ITEM - 22  PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2016 POLICY. 12

ITEM - 24  RESIGNATION OF COUNCILLOR. 13

ITEM - 25  SEGRA 2015 CONFERENCE. 13

ITEM - 26  2015 LG NSW ANNUAL CONFERENCE. 13

ITEM - 27  ANNUAL FINANCIAL STATEMENTS. 13

ITEM - 28  REQUEST FOR EXEMPTION OF RATES FOR ASSESSMENT A34677. 13

ITEM - 29  AFTER SCHOOL CARE SERVICES. 14

ITEM - 30  YOUTH ADDRESSES TO COUNCIL MEETING.. 14

ITEM - 31  REQUESTS FOR DONATIONS. 15

ITEM - 32  MOLONG EARLY LEARNING CENTRE. 15

ITEM - 33  2015 SISTER CITIES AUSTRALIA CONFERENCE. 15

ITEM - 34  EVENTS ASSISTANCE PROGRAM FUNDING 2015/16. 16

ITEM - 35  2015 LOCAL GOVERNMENT FORUM - NSWRFS. 16

ITEM - 36  LIVESTOCK AND BULK CARRIERS ASSOCIATION FORUM.. 16

ITEM - 37  $3M BACKLOG.. 17

ITEM - 38  CABONNE SHIRE BUS TOUR. 17

ITEM - 39  CANOWINDRA POOL - TREE REMOVAL. 17

ITEM - 40  MEMORIAL CHAIR AND PLAQUE AT CANOWINDRA POOL. 17

ITEM - 41  DEMOLITION OF THE OLD TOILET BLOCK IN KIEWA STREET, MANILDRA. 17

ITEM - 42  REQUEST TO ALLOW A VARIATION TO THE 88B INSTRUMENT FOR THE COLOUR OF A COLORBOND FENCE FROM CREAM TO DARK GREY UPON LOT 5 DP 1113621, 3 BLUEBELL STREET, CANOWINDRA. 18

ITEM - 43  QUESTIONS FOR NEXT MEETING.. 18

ITEM - 44  BUSINESS PAPER ITEMS FOR NOTING.. 18

ITEMS FOR NOTATION. 18

ITEM - 8    STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES. 18

ITEM - 9    RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING.. 19

ITEM - 14  ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT. 19

ITEM - 45  MATTERS OF URGENCY. 19

ITEM - 46  COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 19

CONFIDENTIAL ITEMS. 19

ITEM - 1    CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 19

ITEM - 2    ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING.. 20

ITEM - 3    NOTICE OF MOTION - ITEM 2 JULY CLOSED COUNCIL MEETING 2015. 20

ITEM - 4    DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS. 21

ITEM - 5    REQUEST FOR PAYMENT VARIATION ON INTEREST FREE LOAN FOR SEWER CONNECTION. 21

ITEM - 6    REFUND OF SEWER CHARGES LEVIED ACCOUNT 294720008. 21

ITEM - 7    UNRECOVERABLE SUNDRY DEBTORS ACCOUNTS. 21

ITEM - 8    POSSIBLE DEED OF AGREEMENT WITH AUSTRALIAN MUSEUM.. 22

ITEM - 9    CONTRACT 572625 DESIGN AND CONSTRUCTION OF BRIDGE OVER HANOVER CREEK AND THE DEMOLITION OF THE EXISTING STRUCTURE. 22

ITEM - 10  SECTION 18A WEEDS NOTICES. 22

ITEM - 11  SECTION 18 WEEDS NOTICES. 22

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE. 23

 


 

 

PRESENT        Clr M Hayes (in the Chair initially), Clrs G Dean, M Nash, L MacSmith, I Gosper (in the Chair after the election of Mayor), S Wilcox, A Durkin, G Treavors, K Walker, I Davison and J Culverson.


Also present were the General Manager, Director of Finance & Corporate Services, Acting Director of Engineering & Technical Services, Director of Environmental Services, Personal Assistant to the Director of Engineering and Technical Services and Administration Manager.

 

 

ITEMS FOR DETERMINATION

 

 

ITEM - 1   ACKNOWLEDGEMENT OF COUNTRY

 

Proceedings in Brief

The Mayor recited an Acknowledgement of Country in accord with Council’s Code of Meeting Practice policy.

 

MOTION (Durkin/Gosper)

 

THAT the Mayor recites an Acknowledgement of Country in accord with Council’s Code of Meeting Practice policy.

 

15/09/01

Carried

 

 

ITEM - 2   APPLICATIONS FOR LEAVE OF ABSENCE

 

Proceedings in Brief

It was noted that the resignation of Clr Smith is reported later in the business paper.

There were nil applications for leave of absence.

 

 

ITEM - 3   DECLARATIONS OF INTEREST

 

Proceedings in Brief

There were nil declarations of interest.

 

 

ITEM - 4   DECLARATIONS FOR POLITICAL DONATIONS

 

Proceedings in Brief

There were nil declarations for political donations.

 

 

ITEM - 5   MAYORAL ELECTIONS PROCEDURE 2015

 

Proceedings in Brief

It was noted the time being 1.07pm the Mayor declared the position of Mayor vacant and handed over to the General Manager as Returning Officer.

 

MOTION (Davison/Gosper)

 

THAT:

 

1.  Council re-affirm its previous practice of conducting voting for the positions of Mayor and Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot.

2.  Details of the voting for the positions of Mayor and Deputy Mayor be made public.

 

15/09/02

Carried

 

 

ITEM - 6   ELECTION OF MAYOR 2015/2016

 

Proceedings in Brief

The General Manager advised that there had been two (2) nominations for the position of Mayor, that being from Clrs Culverson and Clr Gosper.

Both councillors confirmed their acceptance of the nomination for the position of Mayor.  The General Manager advised that in these circumstances it was necessary to conduct an ordinary ballot.  The ballot was then conducted.  The General Manager announced that Clr Gosper received 6 votes and Clr Culverson received 5 votes.  The General Manager as Returning Officer declared Clr Gosper duly elected as the Mayor of Cabonne Council for the ensuing term.

 

MOTION (MacSmith/Nash)

 

THAT the General Manager proceed with the requirements for the election of the Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

 

15/09/03

Carried

 

 

ITEM - 7   ELECTION OF DEPUTY MAYOR 2015/2016

 

Proceedings in Brief

The General Manager advised that there had been two (2) nominations for the position of Deputy Mayor, that being from Clrs Dean and Clr MacSmith

Clr Dean did not accept the nomination for the position of Deputy Mayor however Clr MacSmith did.  The General Manager as Returning Officer declared Clr MacSmith duly elected as the Deputy Mayor of Cabonne Council for the ensuing term.

 

MOTION (Treavors/Davison)

 

THAT the General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

 

15/09/04

Carried

 

 

ITEM - 8   DESTRUCTION OF BALLOT PAPERS

 

MOTION (Wilcox/Treavors)

 

THAT the ballot papers for the positions of Mayor and Deputy Mayor be destroyed upon the completion of formalities associated with the respective ballots.

 

15/09/05

Carried

 

It was noted the time being 1.19pm Clr Gosper assumed the Chair as the elected Mayor.

 

Clr Gosper thanked Clr Hayes and Clr MacSmith for their work during the Fit for the Future process.

 

It was noted the time being 1.22pm the following item was addressed.

 

 

ITEM - 9   DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)

 

MOTION (Culverson/Wilcox)

 

THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor Ian Joseph Gosper and, where allowed, in his absence the Deputy Mayor Lachlan Bruce MacSmith be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

 

1.   To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council.

2.   To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy.

 

15/09/06

Carried

 

 

ITEM - 10 STANDING COMMITTEES

 

MOTION (Culverson/Treavors)

 

THAT Council hold workshops as outlined in the report.

 

15/09/07

Carried

 

 

ITEM - 11 OTHER COUNCIL COMMITTEES THAT MEET AS WHEN REQUIRED

 

Proceedings in Brief

The Australia Day Awards committee is to comprise the whole of the council and the General Manager.

 

MOTION (Davison/Wilcox)

THAT:

1.  The whole of Council and the General Manager be Committee Members for the Australia Day Awards Committee that meets as and when required for the 2015/2016 year.

2.  Council note the membership of the Heritage Working Party.

15/09/08

Carried

 

 

ITEM - 12 DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL

 

MOTION (Wilcox/Nash)

 

THAT Council note its delegates to Central Tablelands Water, Central West Libraries and Central NSW Business Enterprise Centre committees for the term of Council.

 

15/09/09

Carried

 

 

ITEM - 13 DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2015/16

 

MOTION (Wilcox/Nash)

 

THAT Council’s delegates and representatives to other organisations (as listed below) for the 2015/2016 year be as follows.

 

1)     ARTS OUT WEST

Clr Wilcox.

 

2)     ASSOCIATION OF MINE RELATED COUNCILS INC

Clr Wilcox (with Clr Davison as alternative delegate) and the Director of Environmental Services.

 

3)     AUSTRALIA WIDE RURAL ROAD GROUP (AWRRG)

Clrs Gosper and Hayes, with Clr Culverson as alternative delegate.

 

4)     BELUBULA RIVER JOINT COMMITTEE

Clr Walker with Clr Durkin as an alternative delegate.

 

5)     CABONNE CARAVAN PARK COMMITTEE

Clrs Gosper, Dean and Walker.  The Urban Assets Coordinator and Urban Services Manager also attend.

 

6)     CABONNE CONSULTATIVE COMMITTEE

Clrs Dean and Culverson.

 

7)     CABONNE/ORANGE ROAD SAFETY COMMITTEE

Clr Treavors with Clr Dean as the alternative representative.

 

8)     CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

Clr Davison with Clr Wilcox as the alternative representative.  The Promotion and Tourism Officer and Economic Development Manager attend these meetings.

 

9)     CADIA - MREMP COMMITTEE

The Director of Environmental Services.

 

10)   CADIA – COMMUNITY CONSULTATIVE COMMITTEE

The Director of Environmental Services with Clr MacSmith as the alternative representative. 

 

11)   CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE

Clr Culverson with Clr MacSmith as alternative delegate and the Director of Engineering and Technical Services.

 

12)   CANOBOLAS ZONE LIAISON COMMITTEE

Clr Gosper with Clr MacSmith as alternative delegate and the Director of Engineering and Technical Services.

 

13)   CANOWINDRA AGE OF FISHES MUSEUM BOARD and STRATEGIC ADVISORY COMMITTEE OF THE CANOWINDRA AGE OF FISHES MUSEUM

Clr Durkin with Clr Walker as the alternative delegate.  

 

14)   CANOWINDRA FOOD BASKET ADVISORY GROUP

Clr Walker.

 

15)   CANOWINDRA RETIREMENT VILLAGE PROJECT WORKING COMMITTEE

Clr Hayes and the Director of Finance and Corporate Services with Clr Walker as the alternate representative.

 

16)   CARGO ROAD USERS ASSOCIATION

Clr MacSmith with Clr Dean as an alternative delegate.

 

17)   CENTRAL TABLELANDS LOCAL LAND SERVICES (LLS) previously Central West Catchment Management Authority (CWCMA)

Clr MacSmith as delegate and Clr Wilcox as alternative delegate.

 

18)   CENTRAL WEST COUNCILS ENVIRONMENT & WATERWAYS ALLIANCE previously the Salinity Action Alliance

Clr MacSmith with Clr Hayes as the alternative delegate and the Director of Environmental Services.

 

19)   CENTRAL WEST MINING LIAISON COMMITTEE - (CABONNE/ORANGE/BLAYNEY)

The Mayor (Clr Gosper) with Clr MacSmith as the alternative delegate.

 

20)   CENTROC HEALTH WORKFORCE COMMITTEE

Clr Nash with the Mayor (Clr Gosper) as the alternative delegate and the Community Services Manager.

 

21)   CABONNE HEALTH COUNCIL

It is noted that no delegate is required for this organisation.

 

22)   HACC JOINT COMMITTEE

Clr Walker with Council’s Community Services Manager as alternative delegate.

 

23)   LACHLAN REGIONAL TRANSPORT COMMITTEE

Clr Durkin with Clr Walker as the alternative delegate and the Director of Engineering and Technical Services (as and when required).

 

24)   LITTLE RIVER LANDCARE CATCHMENT MANAGEMENT

Clr Davison with Clr Nash as the alternative representative.

 

25)   LOCAL EMERGENCY MANAGEMENT COMMITTEE

The Mayor (Clr Gosper), the Director of Engineering and Technical Services as the Local Emergency Management Officer and the Operations Manager Roads & Bridges as the Deputy Local Emergency Management Officer.

 

26)   MOLONG MEDICAL COMMITTEE

Clr Hayes with Clr Nash as the alternative representative.

 

27)   NOXIOUS WEEDS ADVISORY COMMITTEES

Lachlan Valley Noxious Weeds Advisory Committee

Clr Walker with Clr Hayes being the alternative delegate.

 

Upper Macquarie Noxious Weeds Advisory Committee

Clr Gosper with Clr MacSmith being the alternative delegate.

 

28)   OPHIR RESERVE TRUST BOARD

Council’s representative on this Board to fill the position of ‘councillor’ has been Clr Culverson.

 

29)   RESTART WATER SECURITY TASKFORCE

Clr MacSmith.

 

30)   SYDNEY ROADLINKS COMMITTEE

The Mayor (Clr Gosper) with Clrs Davison and Walker as the optional alternative delegates.  The Director of Engineering & Technical Services also attends these meetings as an observer.

 

31)   TRAFFIC COMMITTEE

Clr Dean with the Mayor (Clr Gosper) as the alternative delegate.  Clr Culverson also attends these meetings as an observer.

 

32)   VERTO LTD

Clr Wilcox.

 

33)   WALUWIN CENTRE GOVERNANCE COMMITTEE

Clr Hayes with Clr Wilcox as the alternative delegate.

 

34)   WALUWIN MOLONG HEALTHONE HEALTH SERVICES ADVISORY COMMITTEE

Clr Hayes with Clr Nash as the alternative delegate.

 

35)   WELLINGTON/DUBBO LANDCARE MANAGEMENT

Clr Davison with Clr Wilcox as the alternative delegate.

 

15/09/10

Carried

 

 

ITEM - 14 DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

 

Proceedings in Brief

Clr Culverson requested it be noted that the Mullion Creek and District Progress Association meetings are held on the 1st Monday of the month.

Councillors requested a letter be sent out to all the organisations informing them of the names of the councillor delegates and requesting that any Council related items be dealt with at the beginning of the agenda for meetings with councillors.

 

MOTION (Hayes/Walker)

 

THAT Council appoint delegates to Community Peak Organisations (as listed below), subject to the support from these organisations for the 2015/16 year.

 

Town

Organisation

Representative

Manildra

Manildra and District Improvement Association (MADIA)

Clr Hayes

(Clr Nash as alternate)

Cumnock

Cumnock and District Progress Association

Clr Wilcox

(Clr Nash as alternate)

Yeoval

Yeoval and District Progress Association

Clr Gosper

(Clr Hayes as alternate)

Molong

Molong Advancement Group

Clr Gosper

(Clr Hayes as alternate)

Mullion Creek

Mullion Creek & District Progress Association

Clr Culverson

(Clr Wilcox as alternate)

Cargo

Cargo Progress Association

Clr MacSmith

(Clr Dean as alternate)

Borenore

Borenore Committee Progress Association

Clr Davison

(Clr MacSmith as alternate)

Canowindra

Canowindra Business Chamber

Clr Walker

(Clr Dean as alternate)

Eugowra

Eugowra Promotion and Progress Association

Clr Walker

(Clr Dean as alternate)

Cudal

Cudal Progress Association

Clr Treavors

(Clr Dean as alternate)

Spring Hill/Spring Terrace

Spring Hill/Spring Terrace Committee

Clr Wilcox

(Clr MacSmith as alternate)

Canowindra

Canowindra Sports Trust

Clr Durkin

(Clr Walker as alternate)

 

 

 

15/09/11

Carried

 

 

ITEM - 15 ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES

 

MOTION (Treavors/Durkin)

 

THAT the information be noted.

 

15/09/12

Carried

 

 

ITEM - 16 FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS

 

Proceedings in Brief

It was noted Council meetings are currently held on the fourth Tuesday of each month, commencing at 1.00pm.

 

MOTION (Walker/Durkin)

 

THAT the date and time of regular meetings of Council remain as they are.

 

 

Amendment (MacSmith/Hayes)

 

THAT ordinary Council meetings commence at 5pm on the fourth Tuesday of each month.

 

The amendment was put and carried becoming the motion.  The motion was put and carried.

 

 

MOTION (MacSmith/Hayes)

 

THAT ordinary Council meetings commence at 5pm on the fourth Tuesday of the month.

 

15/09/13

Carried

 

The Chair called for a division which resulted in a vote for the motion as follows.

For: Clrs MacSmith, Wilcox, Hayes, Durkin, Treavors, Culverson.

Against: Clrs Dean, Nash, Davison, Walker, Gosper.

 

 

It was noted the time being 1.53pm the Chair adjourned the meeting until 2.13pm.

 

 

ITEM - 17 MAYORAL MINUTE - APPOINTMENTS

 

Proceedings in Brief

Clr Gosper

25/8/15         Attended August Council meeting

27/8/15         Attended Traffic Committee meeting at Cudal

29/8/15         Attended Molong Players 2015 production

1/9/15          Attended Yeoval Progress Association meeting as Council representative.

3/9/15          Attended the Canobolas Zone Community Safety precinct committee meeting for Police at Cabonne council chambers on behalf of the Mayor.

7/9/15          Attended Molong multi-purpose sports facility meeting with the General Manger, Molong Advancement Group members and Molong Tennis Club members.

10/9/15         Attended the Molong Advancement Group meeting as Council’s representative.

14/9/15         Attended the Country Zone 17 conference of the Australian Red Cross at Molong and performed the official opening on behalf of the Mayor.

17/9/15         Attended the Yeoval/Tullamore/Trundle Central Schools annual drama performance called “The big gig” at the Yeoval Memorial Hall as the Mayor’s representative.

20/9/15         Attended and represented the Mayor at the luncheon and official opening of the Molong Show.

Clr Walker

28/7/15         Council meeting

29/7/15         CTW Blayney Strategic Plan

3/8/15          Eugowra Child Care Centre

4/9/15          Canowindra Retirement Village meeting

10/8/15         AOFM Board meeting

11/8/15         Council Workshop Molong

11/8/15         Eugowra Progress Association

12/8/15         Sydney meeting with Troy Grant MP and Andrew Gee MP re AOFM funding

13/8/15         Preliminary meeting re Fossil storage building

24-26/8/15    Water Management State Conference Bowral – CTW

10/9/15         Moyne Eventide Walkathon

14/9/15         Met with Canowindra Business member re flooding with GM, DETS and other staff

14/9/195       Morbell Progress Association – Hall concerns

16/9/15         Canowindra Business Chambers meeting

22/9/15         Council meeting

 

MOTION (Gosper/-)

 

THAT the information contained in the Mayoral Minute be noted.

 

15/09/14

Carried

 

 

ITEM - 18 COMMITTEE OF THE WHOLE

 

MOTION (Dean/Treavors)

 

THAT it be noted no items were called to be debated in Committee of the Whole.

 

15/09/15

Carried

 

 

ITEM - 19 GROUPING OF REPORT ADOPTION

 

Proceedings in Brief

The General Manager called Item 22 for procedural reasons.

 

MOTION (Durkin/Dean)

 

THAT:

1.  Council further consider the item called.

2.  Items 20, 21 and 23 be moved and seconded.

15/09/16

Carried

 

 

ITEM - 20 CONFIRMATION OF THE MINUTES

 

MOTION (Durkin/Dean)

 

THAT the minutes of the Ordinary meeting held 25 August 2015 be adopted.

 

15/09/17

Carried

 

 

ITEM - 21 FEE & CHARGES AMENDMENTS

 

MOTION (Durkin/Dean)

 

THAT Council authorise advertising the amendments to the 2015/16 Fees & Charges as detailed in the report.

 

15/09/18

Carried

 

 

ITEM - 23 CUDAL COMMUNITY HALL - MINISTER'S APPROVAL

 

MOTION (Durkin/Dean)

 

THAT Council make an application to the Minister for Local Government for consent to transfer the title for the property formerly known as the Cudal School of Arts, now the Cudal Community Hall, being Lot 1 DP935937, to Cabonne Council under the provisions of s54B of the Local Government Act 1993. 

15/09/19

Carried

 

 

ITEM - 22 PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2016 POLICY

 

MOTION (Gosper/Davison)

 

THAT Council:

1.  Endorse the draft Payment of Expenses & Provision of Facilities for Mayor and Councillors 2016 Policy.

 2. In accordance with the provisions of the Local Government Act 1993, advertise the intended adoption of the Council’s Payment of Expenses & Provision of Facilities for Mayor and Councillors 2016 Policy.

3.  Receive a further report to the November Council meeting for consideration of submissions and adoption of the Payment of Expenses & Provision of Facilities for Mayor and Councillors 2016 Policy.

15/09/20

Carried

 

 

ITEM - 24 RESIGNATION OF COUNCILLOR

 

MOTION (Dean/Wilcox)

 

THAT:

 

1.  Council Seek Ministerial approval that the Councillor vacancy not be filled.

 

2.  An appropriate acknowledgement of Councillor Smith’s service to Cabonne Council be arranged.

 

15/09/21

Carried

 

 

ITEM - 25 SEGRA 2015 CONFERENCE

 

MOTION (Dean/Culverson)

 

THAT Council authorise the attendance of Clr Davison and the Acting Economic Development Manager to the 2015 SEGRA Conference to be held in Bathurst on 20-21 October 2015.

 

15/09/22

Carried

 

 

ITEM - 26 2015 LG NSW ANNUAL CONFERENCE

 

MOTION (Wilcox/Culverson)

 

THAT Clrs Gosper, Davison and Nash and the General Manager attend the 2015 Local Government NSW Annual Conference.

 

15/09/23

Carried

 

 

ITEM - 27 ANNUAL FINANCIAL STATEMENTS

 

MOTION (Dean/Nash)

 

THAT the Mayor, Deputy Mayor, General Manager and Director of Finance & Corporate Services sign the Statement by councillors and management in the approved format, for both the General Purpose and Special Purpose Financial Statements.

 

15/09/24

Carried

 

 

ITEM - 28 REQUEST FOR EXEMPTION OF RATES FOR ASSESSMENT A34677

 

Proceedings in Brief

It was proposed that Council develop a policy of support from Council for preschools in the shire.  A standard support by way of a donation equal to rates, rubbish and water and sewer costs to be paid by council was proposed.  The Mayor recommended a workshop.

A report is to be prepared costing the proposal.

 

MOTION (Davison/Walker)

 

THAT Council:

1.     Provide assistance to the Eugowra Preschool by way of donation equivalent to the amount requested in the report being rates (bin service) of $907.45 and sewer account of $1,378.96.

2.     Hold a workshop at the next available meeting date to discuss a standardised policy of support for preschools and that a report be tabled at that workshop costing the proposal as described in the Proceedings in Brief.

15/09/25

Carried

 

 

ITEM - 29 AFTER SCHOOL CARE SERVICES

 

Proceedings in Brief

The General Manager advised he had received a call from the General Manager of Blayney Shire Council relating to the after school services undertaken in the Blayney Shire by Cabonne Council.  The formal view from Blayney Council is to be requested.

 

MOTION (Durkin/Wilcox)

 

THAT Council:

1.     Advertise its intention to amend its fees and charges schedule to raise fees for after school care services to $25.00 for permanent bookings and $27.00 for casual bookings per three hour sessions.

2.     Request a formal view from Blayney Council in relation to after school services undertaken in the Blayney Shire by Cabonne Council.

 

15/09/26

Carried

 

 

ITEM - 30 YOUTH ADDRESSES TO COUNCIL MEETING

 

Proceedings in Brief

Councillors commented about the need to engage the smaller schools in the Shire i.e. primary schools.  It was greed that this matter be discussed at the next workshop.

 

MOTION (Durkin/Treavors)

 

THAT:

 

1.     The matters raised be followed up, costed and reported back to Council, with the students being advised of Council’s actions.

 

2.     Engaging the smaller schools in the Shire (i.e. Primary schools) be discussed at the next workshop.

 

15/09/27

Carried

 

 

ITEM - 31 REQUESTS FOR DONATIONS

 

MOTION (Durkin/Wilcox)

 

THAT Council donate:

 

1. $250.00 to St Joseph’s School Molong to assist with costs of an excursion to Canberra.

2. $250.00 to St Joseph’s School Manildra to assist with the costs of an excursion to Canberra.

3. $250.00 to the Rotary Club of Orange Calare to assist with drug education forums.

15/09/28

Carried

 

It was noted the time being 2.43pm Clr Gosper declared an interest (identified as a pecuniary interest) in the following item due to family members working and being on the committee of the Molong Early Learning Centre and left the Chambers.  Clr MacSmith assumed the Chair.

 

 

ITEM - 32 MOLONG EARLY LEARNING CENTRE

 

Proceedings in Brief

It was agreed to defer the matter until after the upcoming workshop and to invite relevant parties to discuss further.

 

MOTION (Hayes/Wilcox)

 

THAT the matter be deferred to the upcoming workshop and the Molong Early Learning Centre be invited to address the workshop.

 

15/09/29

Carried

 

It was noted, the time being 2.44pm Clr Gosper rejoined the meeting and resumed the Chair.

 

 

ITEM - 33 2015 SISTER CITIES AUSTRALIA CONFERENCE

 

Proceedings in Brief

It was proposed that Council not participate.

 

MOTION (Hayes/Walker)

 

THAT Council not attend the 2015 Sister Cities Australia conference.

 

15/09/30

Carried

 

 

ITEM - 34 EVENTS ASSISTANCE PROGRAM FUNDING 2015/16

 

Proceedings in Brief

It was noted there is a Police requirement for at least 6 months’ notice before an event occurs.

 

MOTION (Culverson/Davison)

 

THAT:

 

1. Council approve funding under the 2015/16 Events Assistance program of $1,500 to Brand Orange for the 2016 Banjo Paterson Australian Poetry Festival. This funding is to be allocated towards marketing the event.

2. Bicycle Network be asked to provide additional information on the proposed route and itinerary for the 2016 NSW Challenge Orange Bike Ride, detailing which Cabonne villages would be included in the route and specific information on venues and times of the proposed rest stops.

15/09/31

Carried

 

 

ITEM - 35 2015 LOCAL GOVERNMENT FORUM - NSWRFS

 

Proceedings in Brief

Clr Gosper and Clr Culverson were nominated to attend.

 

MOTION (Wilcox/Dean)

 

THAT Council authorise Clrs Gosper and Culverson to attend the forum to be held in Forbes on 6 October 2015.

 

15/09/32

Carried

 

 

ITEM - 36 LIVESTOCK AND BULK CARRIERS ASSOCIATION FORUM

 

MOTION (Dean/Wilcox)

THAT Council not attend the Livestock and Bulk Carriers Association forum to be held in Walcha NSW on 6 October 2015.

 

15/09/33

Carried

 

 

ITEM - 37 $3M BACKLOG

 

MOTION (Culverson/MacSmith)

 

THAT the amended $3M backlog list be approved.

 

15/09/34

Carried

 

 

ITEM - 38 CABONNE SHIRE BUS TOUR

 

MOTION (Culverson/Nash)

 

THAT the Shire bus tour be held on Friday 30th October 2015.

 

15/09/35

Carried

 

 

ITEM - 39 CANOWINDRA POOL - TREE REMOVAL

 

Proceedings in Brief

Councillors resolved that local media be informed.

 

MOTION (Durkin/Culverson)

THAT Council:

1.  Remove the eight Eucalyptus trees at the Canowindra pool prior to the commencement of the 2015/2016 swimming season;

2.  Consider the provision of shade shelters in the 2016/17 budget; and

3.  Ensure local media are well informed.

 

15/09/36

Carried

 

 

ITEM - 40 MEMORIAL CHAIR AND PLAQUE AT CANOWINDRA POOL

 

Proceedings in Brief

It was agreed to install a memorial chair and plaque with the words to be decided in consultation with the parents.

 

 

MOTION (Durkin/Wilcox)

 

THAT a memorial chair and plaque be placed at the Canowindra pool in memory of Stephanie Scott with wording to be decided in consultation with her parents.

 

15/09/37

Carried

 

 

ITEM - 41 DEMOLITION OF THE OLD TOILET BLOCK IN KIEWA STREET, MANILDRA

 

MOTION (Hayes/Culverson)

 

THAT Council approve $14,000 re-vote from the capital works reserve to pay for the demolition of the old Manildra toilet block and landscaping. 

 

15/09/38

Carried

 

 

ITEM - 42 REQUEST TO ALLOW A VARIATION TO THE 88B INSTRUMENT FOR THE COLOUR OF A COLORBOND FENCE FROM CREAM TO DARK GREY UPON LOT 5 DP 1113621, 3 BLUEBELL STREET, CANOWINDRA

 

MOTION (Wilcox/MacSmith)

 

THAT Council refuse the use of a colour other than cream for boundary fencing on Lot 5 DP 1113621, 3 Bluebell Street, Canowindra.

 

15/09/39

Carried

 

 

ITEM - 43 QUESTIONS FOR NEXT MEETING

 

Motion (Durkin/Wilcox)

 

THAT it be noted no reports were requested for the next meeting.

15/09/40

Carried

 

 

ITEM - 44 BUSINESS PAPER ITEMS FOR NOTING

 

Proceedings in Brief

Clr Dean called items 8, 9 and 14.

 

MOTION (Culverson/Durkin)

 

THAT:

1.  Councillors further consider the items called.

2.  The balance of the items be noted.

15/09/41

Carried

 

ITEMS FOR NOTATION

 

 

ITEM - 8   STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

 

MOTION (Dean/Durkin)

 

THAT the outcomes listed in the report be included on the agenda for the next workshop.

 

15/09/42

Carried

 

 

ITEM - 9   RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

 

MOTION (Dean/Durkin)

 

THAT the information be noted.

 

15/09/43

Carried

 

 

ITEM - 14 ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

 

MOTION (Dean/Culverson)

 

THAT the Acting Director of Engineering and Technical Services be congratulated on the report.

 

15/09/44

Carried

 

 

ITEM - 45 MATTERS OF URGENCY

 

Proceedings in Brief

It was noted there were nil matters of urgency raised.

 

 

ITEM - 46 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

 

MOTION (Wilcox/Hayes)

 

THAT Council hereby resolve itself into Committee of the Whole.

 

15/09/45

Carried

 

CONFIDENTIAL ITEMS

 

ITEM - 1   CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Wilcox/Hayes)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

1.

Carried

 

 

ITEM - 2   ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Durkin/Wilcox)

 

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Committee of the Whole meeting held on 25 August 2015 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

 

2.

Carried

 

*

ITEM - 3   NOTICE OF MOTION - ITEM 2 JULY CLOSED COUNCIL MEETING 2015

 

Recommendation (MacSmith/Culverson)

 

THAT the following motion passed at the 28 July 2015 Council meeting:-

ITEM – 2 COUNCIL PROPERTY – 10 WILLIAM STREET MOLONG

RECOMMENDATION (MacSmith/Culverson)

THAT:

1.     Council sell the 10 William Street Molong property with proceeds allocated towards construction of a library and/or Visitors Centres in Molong.

2.     Sale be by auction at a price no less than the amount listed in the proceedings in brief.

3.     Appointment of a local agent be based on quotes.

4.     Council’s Seal be affixed to transfer and sale documents.

2. Carried

Be amended by the addition of the following:-

“An amount as outlined in the confidential proceedings in brief of this meeting be determined as acceptable to council to agree to sell by private treaty if such an offer is received prior to the date of auction.”

 

3.

Carried

 

 

ITEM - 4   DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

 

Recommendation (Hayes/MacSmith)

 

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made, within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

 

4.

Carried

 

 

ITEM - 5   REQUEST FOR PAYMENT VARIATION ON INTEREST FREE LOAN FOR SEWER CONNECTION

 

Recommendation (Durkin/Davison)

 

THAT Council authorise the requested variation to payment arrangements due to financial hardship for an interest free loan on A38322 granted in August 2014.

 

5.

Carried

 

*

ITEM - 6   REFUND OF SEWER CHARGES LEVIED ACCOUNT 294720008

 

Recommendation (Davison/Treavors)

 

THAT a further report come back to Council.

 

6.

Carried

 

 

ITEM - 7   UNRECOVERABLE SUNDRY DEBTORS ACCOUNTS

 

Recommendation (Davison/Durkin)

 

THAT Council approve:-

 

1.  Write-off sundry debtor account 27234 – total debt of $2,588.66 as unrecoverable; and

 

2.  Write-off sundry debtor account 70804 – total debt of $1,199.14 as unrecoverable.

 

7.

Carried

 

 

ITEM - 8   POSSIBLE DEED OF AGREEMENT WITH AUSTRALIAN MUSEUM

 

Recommendation (Hayes/MacSmith)

 

THAT the information be noted.

 

8.

Carried

 

It was noted Clr Culverson stated that a tenderer in the following item had had dealings with her business a number of years ago but she would not be leaving the Chambers as she felt she could participate without bias.

 

 

ITEM - 9   CONTRACT 572625 DESIGN AND CONSTRUCTION OF BRIDGE OVER HANOVER CREEK AND THE DEMOLITION OF THE EXISTING STRUCTURE

 

Recommendation (Hayes/Wilcox)

 

THAT Council:

 

1. Accept the tender of Murray Constructions for the design and  construction of a bridge over of Hanover Creek on Banjo Patterson Way, Cumnock and the demolition of the existing structure at the tendered price of $623,100.00(excluding GST); and

2. Authorise the signing and attachment of the Council Seal to the contract deed of agreement between Cabonne Council and Murray Constructions.

9.

Carried

 

 

ITEM - 10 SECTION 18A WEEDS NOTICES

 

Recommendation (Culverson/Wilcox)

 

THAT the information be noted.

 

10.

Carried

 

 

ITEM - 11 SECTION 18 WEEDS NOTICES

 

Recommendation (Culverson/Wilcox)

 

THAT the information be noted.

 

11.

Carried

 

It was noted the time being 3.24pm the Chair resumed the ordinary meeting.

 

 

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

 

MOTION (Wilcox/Durkin)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 22 September, 2015 be adopted.

 

15/09/46

Carried

 

There being no further business, the meeting closed at 3.25pm.

 

 

 

CHAIRMAN.

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 27 October, 2015 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.