cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

16 September 2015

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 22 September, 2015 commencing at 1.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

Please note: There will be a debriefing in the chambers from 12:30 – 12:50pm from the Gold and Copper Resources and Fortescue Metal Group regarding exploration activities within our region.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 12pm.

 

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)        Open Ordinary Meeting

2)        Consideration of Mayoral Minute

3)        Consideration of General Manager’s Report

4)        Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 


 

ATTENDEES – SEPTEMBER 2015 COUNCIL MEETING

 

 

12.30pm

Debrief from Gold and Copper Resources and Fortescue Metal Group regarding exploration activities within our region.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


        

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 22 September, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1     ACKNOWLEDGEMENT OF COUNTRY..................................... 5

ITEM 2     APPLICATIONS FOR LEAVE OF ABSENCE.............................. 5

ITEM 3     DECLARATIONS OF INTEREST............................................... 6

ITEM 4     DECLARATIONS FOR POLITICAL DONATIONS....................... 6

ITEM 5     MAYORAL ELECTIONS PROCEDURE 2015............................. 7

ITEM 6     ELECTION OF MAYOR 2015/2016.......................................... 10

ITEM 7     ELECTION OF DEPUTY MAYOR 2015/2016........................... 11

ITEM 8     DESTRUCTION OF BALLOT PAPERS.................................... 11

ITEM 9     DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)............................................................................. 12

ITEM 10   STANDING COMMITTEES..................................................... 13

ITEM 11   OTHER COUNCIL COMMITTEES THAT MEET AS WHEN REQUIRED............................................................................. 13

ITEM 12   DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL .............................................................................. 15

ITEM 13   DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2015/16.................................................................................. 16

ITEM 14   DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS.................................................................. 23

ITEM 15   ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES........................................................ 24

ITEM 16   FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS............................................................................ 25

ITEM 17   MAYORAL MINUTE - APPOINTMENTS.................................. 26

ITEM 18   COMMITTEE OF THE WHOLE............................................... 26

ITEM 19   GROUPING OF REPORT ADOPTION..................................... 27

ITEM 20   CONFIRMATION OF THE MINUTES....................................... 28

ITEM 21   FEE & CHARGES AMENDMENTS.......................................... 28

ITEM 22   PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2016 POLICY........................... 29

ITEM 23   CUDAL COMMUNITY HALL - MINISTER'S APPROVAL........... 32

ITEM 24   RESIGNATION OF COUNCILLOR........................................... 33

ITEM 25   SEGRA 2015 CONFERENCE.................................................. 34

ITEM 26   2015 LG NSW ANNUAL CONFERENCE.................................. 35

ITEM 27   ANNUAL FINANCIAL STATEMENTS....................................... 35

ITEM 28   REQUEST FOR EXEMPTION OF RATES FOR ASSESSMENT A34677.................................................................................. 37

ITEM 29   AFTER SCHOOL CARE SERVICES........................................ 38

ITEM 30   YOUTH ADDRESSES TO COUNCIL MEETING....................... 39

ITEM 31   REQUESTS FOR DONATIONS............................................... 41

ITEM 32   MOLONG EARLY LEARNING CENTRE.................................. 43

ITEM 33   2015 SISTER CITIES AUSTRALIA CONFERENCE................... 45

ITEM 34   EVENTS ASSISTANCE PROGRAM FUNDING 2015/16............ 46

ITEM 35   2015 LOCAL GOVERNMENT FORUM - NSWRFS................... 49

ITEM 36   LIVESTOCK AND BULK CARRIERS ASSOCIATION FORUM... 50

ITEM 37   $3M BACKLOG...................................................................... 51

ITEM 38   CABONNE SHIRE BUS TOUR................................................ 51

ITEM 39   CANOWINDRA POOL - TREE REMOVAL............................... 52

ITEM 40   MEMORIAL CHAIR AND PLAQUE AT CANOWINDRA POOL... 53

ITEM 41   DEMOLITION OF THE OLD TOILET BLOCK IN KIEWA STREET, MANILDRA............................................................................. 54

ITEM 42   REQUEST TO ALLOW A VARIATION TO THE 88B INSTRUMENT FOR THE COLOUR OF A COLORBOND FENCE FROM CREAM TO DARK GREY UPON LOT 5 DP 1113621, 3 BLUEBELL STREET, CANOWINDRA ....................................................... 54

ITEM 43   QUESTIONS FOR NEXT MEETING........................................ 56

ITEM 44   BUSINESS PAPER ITEMS FOR NOTING................................ 57

ITEM 45   MATTERS OF URGENCY....................................................... 58

ITEM 46   COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 58

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1     CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2     ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3     NOTICE OF MOTION - ITEM 2 JULY CLOSED COUNCIL MEETING 2015

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 4     DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 5     REQUEST FOR PAYMENT VARIATION ON INTEREST FREE LOAN FOR SEWER CONNECTION

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 6     REFUND OF SEWER CHARGES LEVIED ACCOUNT 294720008

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 7     UNRECOVERABLE SUNDRY DEBTORS ACCOUNTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 8     POSSIBLE DEED OF AGREEMENT WITH AUSTRALIAN MUSEUM

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 9     CONTRACT 572625 DESIGN AND CONSTRUCTION OF BRIDGE OVER HANOVER CREEK AND THE DEMOLITION OF THE EXISTING STRUCTURE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND (d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 10   SECTION 18A WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 11   SECTION 18 WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law   

 

ANNEXURE ITEMS

 

ANNEXURE 11.1  Committees that meet as when - Terms of Reference 2015...................................................... 60

ANNEXURE 20.1  August 25 2015 Council minutes........................ 61

ANNEXURE 21.1  Fees & Charges 2015-2016 Amendments............ 78

ANNEXURE 22.1  draft Payment of expenses for Mayor and Councillors 2016 policy................................... 102

ANNEXURE 28.1  Eugowra Preschool correspondence....... 120

ANNEXURE 31.1  St Josephs Primary School Manildra - Request for Assistance for Excursion....................... 121

ANNEXURE 31.2  St Josephs School Molong - Request for donation to support school excursion 2015                                                                                 123

ANNEXURE 31.3  Rotary Club - Request for costs to be minimised for ICE Not Once Not Ever 2015.... 124

ANNEXURE 32.1  Molong Early Learning Centre submission 126

ANNEXURE 37.1  $3 Million Backlog............................................. 133

ANNEXURE 42.1  Request to vary 88B instrument................... 134 

 


 

 

ITEM 1 - ACKNOWLEDGEMENT OF COUNTRY

REPORT IN BRIEF

 

Reason For Report

To provide an opportunity for the mayor to recite an acknowledgement of country

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\ISSUES MANAGEMENT\ABORIGINAL INDIGENOUS AFFAIRS - 690491

 

 

Recommendation

 

THAT the Mayor recites an Acknowledgement of Country in accord with Council’s Code of Meeting Practice policy.

 

 

Administration Officer's REPORT

 

Council’s adopted Code of Meeting Practice policy includes reciting of an Acknowledgement of Country on “… special/formal occasions; at the September Council Meeting for the Election of Mayor & Deputy Mayor; and at other occasions at the discretion of the Mayor…”.

 

An Acknowledgement of Country is where people acknowledge and show respect for the Aboriginal Traditional Custodians of the land upon which the event/meeting is taking place. 

 

A Chair usually begins the meeting by acknowledging that the meeting is taking place in the country of the traditional owners.  It reads as follows.

 

I would like to acknowledge that we are here today on the land of the Wiradjuri people who are the Traditional Custodians of this land.  I would also like to acknowledge the present Aboriginal and Torres Strait Islander people who may reside within this area.”

 

 

ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 690896

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 3 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 690897

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 4 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 690898

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

ITEM 5 - MAYORAL ELECTIONS PROCEDURE 2015

REPORT IN BRIEF

 

Reason For Report

Outlining procedures for the conduct of Mayoral elections

Policy Implications

Consistent

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 691110

 

 

Recommendation

 

THAT Council:

 

1.  Re-affirm its previous practice of conducting voting for the positions of Mayor and Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot.

2.  Determine if it wishes details of the voting for the positions of Mayor and Deputy Mayor to be made public.

 

 

General Manager's REPORT

 

Nominations for Mayor and Deputy Mayor

Councillors are advised that nominations for the position of Mayor and Deputy Mayor will close at 1.00pm sharp on Tuesday, 22 September 2015.  Nominations must be in writing and signed by two councillors, one of whom may be the nominee.  The consent for nomination must be signed by the Nominee.  Should a councillor act as one nominee for oneself it is most important that they also sign the consent to nomination.  Failure to do so renders the nomination invalid.

Nominations can be delivered to the General Manager or the Director of Finance and Corporate Services at the Molong Office for placement in the ballot box.  The General Manager will also be in attendance on meeting day from 9.00 am in the General Manager’s Office at the Council Chambers in Molong to accept any nominations.

Council should also indicate if it wishes details of voting to be made public.

Should councillors have any queries in relation to any aspect of the Mayoral Elections, they are asked to contact the General Manager or the Director of Finance and Corporate Services at their convenience.

Election Procedures

The procedure for election for the positions of Mayor and Deputy Mayor is:

1.       If only one councillor is nominated, that councillor is elected.

2.       If more than one councillor is nominated, the Council is to proceed by preferential ballot, by ordinary ballot or by open voting.

3.       The election is to be held at the council Meeting at which the Council resolved on the method of voting.

4.       The following definitions apply:

“Ballot” has its normal meaning of secret ballot;

“Open Voting” means voting by a show of hands or similar means.

It has been the practice in the past for Council to conduct voting by ordinary ballot where there are two (2) nominations and preferential ballot where three or more nominations are received.  Assuming Council continues with this practice the following procedure has been set down for Preferential Voting in Part 3 of Schedule 7, Election of Mayor by councillors, in the Local Government (General) Regulation 2005.

Ordinary Voting

The ballot papers are to contain the names of both candidates. councillors make their vote by placing “1” against the name of the candidate they wish to see elected.  The candidate with an absolute majority of votes is deemed to be elected.

Preferential Voting - Ballot Papers and Voting

1.       The ballot papers are to contain the names of all the candidates.  The councillors are to make their votes by placing the numbers “1”, “2”, “3” and so on against the various names so as to indicate the order of their preference for the candidates.  In accordance with Clause 9 of Schedule 7, councillors must show their preferences for all candidates for votes to be formal.

2.       The formality of a ballot-paper under this Part is to be determined in accordance with Clause 345 (1)(b); (1)(c) and (5) of this Regulation as if it were a ballot paper referred to in that clause.

3.       An informal ballot paper must be rejected at the count.

Count

1.       If a candidate has an absolute majority of first preference votes, that candidate is elected.

2.       If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot- papers.

3.       A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preferences is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

4.       In this clause “absolute majority” in relation to votes means a number which is more than one half of the number of unexhausted formal ballot-papers.

 

 

Tied Candidates 

1.       If, on any count of votes, the numbers of votes cast for 2 candidates are equal and;

a)       those candidates are the only candidates in the election - the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected; or

b)       those candidates are the ones with the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

2.       If, on any count of votes, the numbers of votes cast for 3 or more candidates are equal and the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

Choosing by Lot

To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer, so as to prevent the names being seen, the slips are mixed, (placed in a vial) and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

Result

The result of the election (including the name of the candidate elected as mayor or deputy mayor) is:

a)       to be declared to the councillors at the council meeting at which the election is held by the returning officer, and

b)       to be delivered or sent to the Office of Local Government and to the Secretary of Local Government NSW.

 

 

ITEM 6 - ELECTION OF MAYOR 2015/2016

REPORT IN BRIEF

 

Reason For Report

To allow the election of Mayor for 2015/2016

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 690497

 

 

Recommendation

 

THAT the General Manager proceed with the requirements for the election of the Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

 

 

Administration Officer's REPORT

 

Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the General Manager to proceed with the election of the Mayor is required.

 

 

ITEM 7 - ELECTION OF DEPUTY MAYOR 2015/2016

REPORT IN BRIEF

 

Reason For Report

To allow elections for Deputy Mayor for 2015/2016

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 690505

 

 

Recommendation

 

THAT the General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

 

 

Administration Officer's REPORT

 

Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the General Manager to proceed with the election of the Deputy Mayor is required.

 

 

ITEM 8 - DESTRUCTION OF BALLOT PAPERS

REPORT IN BRIEF

 

Reason For Report

For Council to determine whether ballot papers need to be destroyed

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 690510

 

 

Recommendation

 

THAT the ballot papers for the positions of Mayor and Deputy Mayor be destroyed upon the completion of formalities associated with the respective ballots.

 

 

Administration Officer's REPORT

 

Following the election of Mayor and Deputy Mayor a resolution is required as to disposal of the ballot papers. 

 

Traditionally Cabonne Council has destroyed the ballot papers upon the completion of formalities associated with the respective ballots.

 

 

ITEM 9 - DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)

REPORT IN BRIEF

 

Reason For Report

To reaffirm the delegation to the successful candiates elected as Mayor and Deputy Mayor

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 690519

 

 

Recommendation

 

THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor (name in full to be inserted) and, where allowed, in his/her absence the Deputy Mayor (name in full to be inserted) be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

 

1.   To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council.

2.   To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy.

 

 

Administration Officer's REPORT

 

Following the elections for Mayor and Deputy Mayor, it is necessary for Council to re-affirm the delegation to the successful candidates.  This is in addition to such other powers as are conferred under the Local Government Act 1993.

 

 

ITEM 10 - STANDING COMMITTEES

REPORT IN BRIEF

 

Reason For Report

To advise on workshops held to replace standing committees.

Policy Implications

Could impact on Code of Meeting Practice

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 690522

 

 

Recommendation

 

THAT Council hold workshops as outlined in the report.

 

General Manager's REPORT

 

At the September, 2014 Council meeting, Council resolved not to appoint standing committees and to have a “Committee of the Whole” agenda item. In addition it was envisaged that the second Tuesday of each month would be set aside for meetings for other strategic directions or business improvement purposes, unfortunately these workshops have been mainly around ‘Fit for the Future’ and Integrated Planning and Reporting matters, and often included an extra-ordinary meeting.

 

Following the strategic directions workshop held with Stephen Blackadder in August, it is now planned to resume the format originally planned for these workshops. The initial workshop will have an agenda for technical / information / debriefing sessions and an agenda item with matters councillors may wish to discuss at future workshops to enable a rolling agenda to be developed.

 

ITEM 11 - OTHER COUNCIL COMMITTEES THAT MEET AS WHEN REQUIRED

REPORT IN BRIEF

 

Reason For Report

To determine the committee members for other Council committees for 2014/15

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

1. Committees that meet as when - Terms of Reference 2015    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2015 - 691114

 

 

Recommendation

THAT Council:

1.  Determine the Committee Members for the Australia Day Awards Committee that meets as and when required for the 2015/2016 year.

2.  Note the membership of the Heritage Working Party.

 

Administration Officer's REPORT

 

Each of Council’s committees is constituted to deal with certain matters identified under Council’s principal activities.  Further details of the principal activities are included in Council’s Delivery Program. 

 

The Committee Members for Other Council Committees that meet as and when required for the year 2015/16 comprised of the following:

 

 

1)  AUSTRALIA DAY AWARDS COMMITTEE

 

This committee was formed following OLG advice regarding a technical breach of the Local Government Act in considering award winners in a ‘Closed’ session of Council.

 

The committee considers nominations for Australia Day awards (including Citizen, Young Citizen and Community Group of the Year as well as the Cabonne Youth Ambassador of the Year) and recommends winners to Council.

 

The Terms of Reference for this Committee is annexed.

 

The Australia Day Awards Committee consists of all the councillors and the General Manager.

 

2)  HERITAGE WORKING PARTY

 

The Heritage Working Party was formed to replace the former Heritage Committee by Council resolution (through the Environmental Services and Sustainability Committee) at its May 2013 meeting.

 

The working party has input into developing council programs to support the wider community in acknowledging its history and heritage.  The working party also has a role in facilitating significant anniversary and study projects.

 

Members Clrs Culverson and Wilcox, the Director of Environmental Services and Council’s Heritage Advisor.

 

 

ITEM 12 - DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL

REPORT IN BRIEF

 

Reason For Report

For Council to note its delegates to the listed organasations for the term of Council

Policy Implications

Consistent with Councils' Code of meeting practice

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 690532

 

 

Recommendation

 

THAT Council note its delegates to Central Tablelands Water, Central West Libraries and Central NSW Business Enterprise Centre committees for the term of Council.

 

 

Administration Officer's REPORT

 

Council is required to determine its delegates and representatives to other organisations and community organisations for the term of council or for each financial year.  The following were determined at the September 2012 meeting for the term of council as:

 

1)     CENTRAL TABLELANDS WATER (CTW)

 

Council’s two delegates to Central Tablelands Water have been Clrs A Durkin and K Walker.

 

2)     CENTRAL WEST LIBRARIES (CWL)

 

Delegates for this committee were modified at the September 2014 meeting as follows:  Council’s two representatives to the Central West Libraries Committee have been Clr J Culverson and the Director of Finance & Corporate Services, with the Administration Manager acting as alternate delegate. 

 

3)     CENTRAL NSW BUSINESS ENTERPRISE CENTRE (BEC)

 

Council’s representative to the Central NSW Business Enterprise Centre committee has been Clr I Davison, with the General Manager being an alternate delegate.

 

ITEM 13 - DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2015/16

REPORT IN BRIEF

 

Reason For Report

For Council to determine its delegates and representatives to other organisations and community organisations for the 2015/2016 year.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 588017

 

 

Recommendation

 

THAT Council determine its delegates and representatives to other organisations (as listed below) for the 2015/2016 year.

 

Administration Manager's REPORT

 

Council is required to determine its delegates and representatives to other organisations and community organisations for the 2015/16 year. 

 

1)       ARTS OUT WEST

Arts Out West is an organisation that gives people the opportunity to become involved at a regional and state level with arts and cultural development in the Central West Region.

 

Council’s representative to Arts Out West has been Clr Wilcox.

 

2)       ASSOCIATION OF MINE RELATED COUNCILS INC

The Association of Mine Related Councils is the primary lobby group for councils affected by mining.  It also provides legal advice and networking opportunities.

 

Council’s representatives on the Association of Mine Related Councils Inc. has been Clr Wilcox (with Clr Davison as alternative delegate) and the Director of Environmental Services.

 

3)       AUSTRALIA WIDE RURAL ROAD GROUP (AWRRG)

This group’s agenda includes current issues with regional road infrastructure including “road network sustainability, and if not addressed, its direct negative implications for local industry, and the need for specific funding to close the funding gap.”  Supporting the AWRRG agenda by becoming a financial member is seen as a proactive approach to address the funding shortfall. 

 

Council’s delegates to the AWRRG Group are Clrs Gosper and Hayes, with Clr Culverson as alternative delegate.

 

4)       BELUBULA RIVER JOINT COMMITTEE

The Belubula River Joint Committee is run in conjunction with Cowra Council and is responsible for river clearance and management issues on the Belubula River.

 

Council’s representative to the Belubula River Joint Committee has been Clr Walker with Clr Durkin as an alternative delegate.

 

5)       CABONNE CARAVAN PARK COMMITTEE

This committee is responsible for overseeing the operation of all Cabonne caravan parks.  A representative of each caravan park is a member of the Committee: i.e. the managers from Molong and Canowindra. 

 

Council’s representatives on the Cabonne Caravan Park Committee have been Clrs Gosper, Dean and Walker.  The Urban Assets Coordinator and Urban Services Manager also attend.

 

6)       CABONNE CONSULTATIVE COMMITTEE

The committee is responsible for oversight of Industrial and Award matters and acts in a consultative capacity involving councillors, staff and senior management.

 

The Council’s representatives to the Cabonne Consultative Committee have been Clrs Dean and Culverson.

 

7)       CABONNE/ORANGE ROAD SAFETY COMMITTEE

This committee is responsible for road safety in Cabonne and Orange, particularly oversight of the Road Safety Officer’s operations.

 

The council representative to the Cabonne/Orange Road Safety Committee has been Clr Treavors with Clr Dean as the alternative representative.

 

8)       CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

The Cabonne Country Tourism Advisory Committee aims to facilitate the development of tourism to and within Cabonne Country.  The charter requires nomination of a minimum of one Cabonne Council Councillor to this committee.  The Promotion and Tourism Officer and Economic Development Manager attend these meetings

 

Council’s representative to the Cabonne Country Tourism Advisory Committee has been Clr Davison with Clr Wilcox as the alternative representative.

 

9)       CADIA - MREMP COMMITTEE

This committee has a statutory role to assess mining and environmental matters associated with Cadia mine.

 

The Director of Environmental Services has been Council’s representative on the Cadia MREMP Committee.

 

10)     CADIA – COMMUNITY CONSULTATIVE COMMITTEE

This committee was established in accordance with the development consent and acts as a forum for the local community to raise issues in relation to the mine’s operation.

 

Council’s representative on the Cadia Community Consultative Committee has been the Director of Environmental Services with Clr MacSmith as the alternative representative. 

 

11)     CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE

The councils of Cabonne, Orange and Blayney combined their Bushfire Management Committees to form the Canobolas Bushfire Management Committee.

 

Council’s representatives to the Canobolas Bush Fire Management Committee have been Clr Smith with Clr MacSmith as alternative delegate and the Director of Engineering and Technical Services.

 

12)     CANOBOLAS ZONE LIAISON COMMITTEE

The committee has been formed to administer the Canobolas Zone Service Level Agreements.

 

Council representative to the Canobolas Zone Liaison Committee have been Clr Gosper with Clr MacSmith as alternative delegate and the Director of Engineering and Technical Services.

 

13)     CANOWINDRA AGE OF FISHES MUSEUM BOARD and STRATEGIC ADVISORY COMMITTEE OF THE CANOWINDRA AGE OF FISHES MUSEUM

These are 2 community committees established to administer the Age of Fishes Museum at Canowindra. 

 

Council’s representative to the Canowindra Age of Fishes Board and Strategic Advisory Committee has been Clr Durkin with Clr Walker as the alternative delegate.  

 

14)     CANOWINDRA FOOD BASKET ADVISORY GROUP

The aim of this project is to supply food to the underprivileged and low income families of Canowindra.  To qualify, clients must have a current pension or health card and only one weekly entitlement per household is allowed. 

 

Council’s delegate on the Canowindra Food Basket Advisory Group has been Clr Walker.

 

15)     CANOWINDRA RETIREMENT VILLAGE PROJECT WORKING COMMITTEE

The proposed objective of the working group is to develop guidelines and operational protocols sufficient to satisfy the legal requirements of the three parties (Council, Uniting Care and the Project Association) in a formal deed of understanding or like document in order that the infrastructure and building planning may commence.

 

Council’s representatives on the Canowindra Retirement Village Project working committee are Clr Hayes and the Director of Finance and Corporate Services with Clr Walker as the alternate representative.

 

16)     CARGO ROAD USERS ASSOCIATION

This committee has been established to lobby for upgrading of Cargo Rd.

 

Council’s representative on the Cargo Road Users Association has previously been Clr MacSmith with Clr Dean as an alternative delegate.

 

17)     CENTRAL TABLELANDS LOCAL LAND SERVICES (LLS) previously Central West Catchment Management Authority (CWCMA)

 

LLS bring together agricultural production advice, biosecurity, natural resource management and emergency management into a single organisation.

 

Councillor representation on the former CWCMA Local Government Reference Group Forum has been through Clr MacSmith as delegate and Clr Wilcox as alternative delegate.

 

18)     CENTRAL WEST COUNCILS ENVIRONMENT & WATERWAYS ALLIANCE previously the Salinity Action Alliance

The former Salinity Action Alliance merged with the Central West Catchment Management Local Government Reference Group to form the Local Government Salinity & Water Quality Alliance Reference Group.  This was then renamed as the Central West Councils Environment & Waterways Alliance.

 

Council’s representatives on the former Salinity Action Alliance have been Clr MacSmith with Clr Hayes as the alternative delegate and the Director of Environmental Services.

 

19)     CENTRAL WEST MINING LIAISON COMMITTEE - (CABONNE/ORANGE/BLAYNEY)

This committee has oversight of mining exploration and operations, particularly in the Cabonne, Orange and Blayney areas.

 

Council’s representative on the Central West Mining Liaison Committee for the Cabonne, Orange and Blayney area is the Mayor (Clr Hayes) with Clr MacSmith as the alternative delegate.

 

20)     CENTROC HEALTH WORKFORCE COMMITTEE

This committee is responsible for monitoring medical and health issues in the CENTROC region. 

 

Council’s delegates to the CENTROC Health Workforce Committee have been Clr Nash with the Mayor (Clr Hayes) as the alternative delegate and the Community Services Manager.

 

21)     CABONNE HEALTH COUNCIL

Health councils provide a structure for community participation and consultation to enable the Western NSW Local Health District in meeting the health needs of its communities.  The Cabonne Health Council is still to be established however advice has been received that a formal councillor delegate is not required.  Participation at this level is meant to allow involvement by community members.  Council has opportunity through other venues to participate e.g. the CENTROC Health Workforce Committee.

 

It is recommended that the Council note no delegate is required for this organisation.

 

22)     HACC JOINT COMMITTEE

This committee, previously known as the Food Services Advisory Committee is responsible for advising on Food Services needs for Council’s Home and Community Care operations.

 

Council’s representative to the HACC Joint Committee has been Clr Walker with Council’s Community Services Manager as alternative delegate.

 

23)     LACHLAN REGIONAL TRANSPORT COMMITTEE

This committee assumes a lobbying role on transport issues in the Lachlan region.

 

Council’s delegate to the Lachlan Regional Transport Committee has been Clr Durkin with Clr Walker as the alternative delegate and the Director of Engineering and Technical Services (as and when required).

 

24)     LITTLE RIVER LANDCARE CATCHMENT MANAGEMENT

This committee has assumed responsibility for Landcare Management issues associated with Little River in the Yeoval area.

 

Council’s representative to the Little River Landcare Group has been Clr Smith.

 

25)     LOCAL EMERGENCY MANAGEMENT COMMITTEE

This committee is responsible for the coordination of emergency response issues for Cabonne.

 

The representatives to the Local Emergency Management Committee previously consisted of the Mayor (Clr Hayes), the Director of Engineering and Technical Services as the Local Emergency Management Officer and the Operations Manager Roads & Bridges as the Deputy Local Emergency Management Officer.

 

Under the current Emergency Management legislation, the General Manager is the chair of the Local Emergency Management Committee (LEMC). The General Manager elected to delegate the role to the Director of Engineering and Technical Services. 

 

26)     MOLONG MEDICAL COMMITTEE

This committee is responsible for community liaison on health and medical issues in Molong.

 

Council’s representative on the Molong Medical Committee has been Clr Hayes with Clr Nash as the alternative representative.

 

27)     NOXIOUS WEEDS ADVISORY COMMITTEES

These are cooperative committees involving groups of councils in the Lachlan and Macquarie River catchment areas along with NSW Agriculture to oversee and advise on noxious weeds matters.

 

Lachlan Valley Noxious Weeds Advisory Committee

 

Clr Walker has been the council’s representative on this committee with Clr Hayes being the alternative delegate.

 

Upper Macquarie Noxious Weeds Advisory Committee

 

Clr Gosper has been the council’s representative on this committee with Clr MacSmith being the alternative delegate.

 

28)     OPHIR RESERVE TRUST BOARD

The Department of Lands has appointed a Public Trust to manage the affairs of the Ophir Reserve in lieu of an administrator.  Council nominated a position of “Councillor, Cabonne Council (ex-officio member)” to be on the Board which was ratified by the Minister for Lands.

 

Council’s representative on this Board to fill the position of ‘councillor’ has been Clr Culverson.

 

29)     RESTART WATER SECURITY TASKFORCE

This taskforce relates to Stage 1: Orange to Molong Creek Dam pipeline project. 

 

Council’s representative on this taskforce has been Clr MacSmith.

 

30)     SYDNEY ROADLINKS COMMITTEE

This is a regional committee with representatives from 7 Councils aimed at upgrading the Great Western Highway from the Blue Mountains through to Bathurst.

 

Council’s delegate to this committee has been the Mayor (Clr Hayes) with Clrs Davison and Gosper as the optional alternative delegates.

 

Council should note that the Director of Engineering & Technical Services also attends these meetings as an observer.

 

31)     TRAFFIC COMMITTEE

This committee advises Council on traffic related issues in Cabonne.  It also consists of Police and RMS representatives.

 

Council’s delegate to this committee has been Clr Dean with the Mayor (Clr M Hayes) as the alternative delegate.  Clr Culverson also attends these meetings as an observer.

 

32)     VERTO LTD

This committee comprises of representatives from the Central West overseeing the provision of training, employment and community services offered by Verto Ltd.

 

Council’s delegate to this committee has been Clr Wilcox.

 

33)     WALUWIN CENTRE GOVERNANCE COMMITTEE

A lease has been put in place between Council and the Health Administration Corporation on behalf of Greater Western Area Health Service (GWAHS).  The lease provides for a “Centre Governance Committee” to be established by Council including representatives of all lessees/occupiers within the building to provide advice to the lessor on but not limited to the efficient management and operation of the building including the preparation of annual budgets.

 

Council’s delegate to this committee has been Clr Hayes with Clr Smith as the alternative delegate.

 

34)     WALUWIN MOLONG HEALTHONE HEALTH SERVICES ADVISORY COMMITTEE

The key role of the Advisory Committee is to set the strategic direction for primary and community health and health related services for the community of Molong and the surrounding towns.  The Advisory Committee will oversee the HealthOne Molong service to ensure the safe, appropriate and strategic conduct of the service occurs. 

 

Council’s delegate to this committee has been Clr Hayes with Clr Nash as the alternative delegate.

 

35)     WELLINGTON/DUBBO LANDCARE MANAGEMENT

This committee represents some sixteen (16) Landcare Groups and 400 ratepayers within the Cabonne boundary.

 

Council’s delegate to this committee has been Clr Smith with Clr Wilcox as the alternative delegate.

 

 

ITEM 14 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to determine its delegates and representatives to other community peak organisations 2015/16

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 690869

 

 

Recommendation

 

THAT Council determine the appointment of the delegates to Community Peak Organisations (as listed in the report), subject to the support from these organisations for the 2015/16.

 

 

Administration Officer's REPORT

 

Town

Organisation

Meetings

Representative

Manildra

Manildra and District Improvement Association (MADIA)

1st Wednesday of each month

Clr M Hayes

(Clr M Nash as alternate)

Cumnock

Cumnock and District Progress Association

3rd Thursday of each month

Clr G Smith

(Clr S Wilcox as alternate)

Yeoval

Yeoval and District Progress Association

1st Tuesday of each month

Clr G Smith

(Clr I Gosper as alternate)

Molong

Molong Advancement Group

1st Thursday of each month

 

Clr I Gosper

(Clr M Hayes as alternate)

Mullion Creek

Mullion Creek & District Progress Association

4th Tuesday of each month

 

Clr J Culverson

(Clr S Wilcox as alternate)

Cargo

Cargo Progress Association

Meet as and when required

Clr L MacSmith

(Clr G Dean as alternate)

Borenore

Borenore Committee Progress Association

As and when advised

Clr I Davison

(Clr L MacSmith as alternate)

Canowindra

Canowindra Business Chamber

2nd Wednesday of each month

Clr A Durkin

(Clr K Walker as alternate)

Eugowra

Eugowra Promotion and Progress Association

2nd Tuesday of each month

Clr K Walker

(Clr G Dean as alternate)

Cudal

Cudal Progress Association

1st Tuesday of each month

Clr G Treavors

(Clr G Dean as alternate)

Spring Hill/Spring Terrace

Spring Hill/Spring Terrace Committee

As and when advised

Clr S Wilcox

(Clr L MacSmith as alternate)

Canowindra

Canowindra Sports Trust

2nd Wednesday of each month

Clr A Durkin

(Clr K Walker as alternate)

 

 

ITEM 15 - ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES

REPORT IN BRIEF

 

Reason For Report

For Council's information

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 690874

 

 

Recommendation

 

THAT the information be noted.

 

Administration Officer's REPORT

 

Council’s Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy includes a previously resolved policy that any official Council delegate is authorised to arrange for another councillor to represent Council at functions where the official delegate is unable to attend and believes that Council representation is required.

 

The councillor representing a delegate who is unable to attend may claim reimbursement of travel expenses at the prescribed rate provided that Council’s Administration Manager is advised in writing by the official delegate of the arrangements made.

 

 

ITEM 16 - FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS

REPORT IN BRIEF

 

Reason For Report

To determine the time and date of regular meetings of Council and other meetings

Policy Implications

Could impact on the Code of Meeting practice

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 690879

 

 

Recommendation

 

THAT Council determine the date and time of regular meetings of Council and other meetings.

 

General Manager's REPORT

 

The following procedure is to conduct Council and other meetings as follows:

 

a)  Ordinary Council Meeting

 

The Ordinary Council meeting is held at Council’s Molong Office on the fourth Tuesday of each month, commencing at 1.00pm.

 

b)  Other Meetings

 

Meetings for other strategic directions and business improvement purposes are held on the second Tuesday of the month as required (see item on Standing Committees).

 

 

ITEM 17 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 690899

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 18 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 690900

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

ITEM 19 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 690902

 

 

Recommendation

 

THAT:

1.        Councillors call any items they wish to further consider

2.        Items 20 to 23 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 20 to 23 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 20 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1. August 25 2015 Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2015 - 690903

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 25 August 2015 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.  Minutes of the Ordinary Council meeting held on 25 August 2015.

 

ITEM 21 - FEE & CHARGES AMENDMENTS

REPORT IN BRIEF

 

Reason For Report

For Council to authorise amendments to the 2015/16 fees & charges.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. Fees & Charges 2015-2016 Amendments    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FEES AND CHARGES\ANNUAL FEES and CHARGES - 691440

 

 

Recommendation

 

THAT Council authorise advertising the amendments to the 2015/16 Fees & Charges as detailed in the report.

 

FINANCE MANAGER'S REPORT

 

The attached fees and charges appeared incorrectly in the schedule originally advertised by Council due to a formatting error and to amend these Council is required to advertise the correct figures.

 

 

ITEM 22 - PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2016 POLICY

REPORT IN BRIEF

 

Reason For Report

Councils are required to review their 'councillor expenses and facilities' policies on an annual basis

Policy Implications

Yes - will become the council's policy once adopted

Budget Implications

Subject to any changes made

IPR Linkage

4.5.1.i. Policy on payment of expenses and provision of facilities for mayors & councillors to be adopted by 29 November

Annexures

1. draft Payment of expenses for Mayor and Councillors 2016 policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 681189

 

 

Recommendation

 

THAT Council:

1.  Endorse the draft Payment of Expenses & Provision of Facilities for Mayor and Councillors 2016 Policy (and resolve any amendments raised on Council meeting day).

2.  In accordance with the provisions of the Local Government Act 1993, advertise the intended adoption of (and any proposed changes) the Council’s Payment of Expenses & Provision of Facilities for Mayor and Councillors 2016 Policy.

3.  Receive a further report to the November Council meeting for consideration of submissions and adoption of the Payment of Expenses & Provision of Facilities for Mayor and Councillors 2016 Policy.

 

Administration Manager's REPORT

 

Council is required to adopt its policy relating to the payment of expenses and provision of facilities to councillors annually, within 5 months of 30 June.

 

Within 28 days of adopting such a policy, a copy is to be submitted to the Office of Local Government (OLG), even if an unchanged policy is adopted.

 

The OLG Guidelines relating to the annual review and adoption of this policy require that public notice be given and submissions be invited. 

 

If Council decides to make substantial changes they would also need to be advertised in the public notice.  The term ‘substantial’ should be taken to mean major changes to wording of the policy or changes to monetary provisions or rates that are equal to or greater than 5%.  It also means changes to the standard of the provision of equipment and facilities.  Substantial amendments to the policy that could include larger changes to monetary limits than the limit noted above, and/or major changes to the standard of provision of equipment and facilities, will require public notice of the amendment.  Any new category of expenses, facilities and equipment included in the policy will also require public notice.

 

Recent History

In 2011 Council adopted a policy which, with the added provision relating to councillor contributions to a complying superannuation fund, forms the basis for the current attached draft. 

 

In 2012 Council resolved an amendment to provide iPads and associated requirements in lieu of laptops and to remove the reimbursement of Internet access expenses as this would be a duplication.

 

In 2013 Council resolved that the Internet access plan for the iPads be upgraded to 4GB.

 

In 2014 Council resolved to increase the allocation for the mayoral vehicle from $53,000 to a value of $65,000 being a Toyota Prado or similar.

 

Annual Limits

The draft policy contains the following table noting that the Councillors Maximum Annual Expense Limits are global limits except where specified. 

 

The following currently apply a monetary limits to expenses:

 

Budget Allocations

Councillors should note that the Finance section have advised that the budgeted current global limits were not reached in any of the categories in the 2014/15 year.

 

Changes

There are no changes proposed.

 

Submissions

In accordance with section 253 of the Local Government Act, Council must give public notice of its intention to adopt or amend a ‘councillor expenses and facilities’ policy and allow at least 28 days for public submissions.

 

Council must consider any submissions received and make any appropriate changes to the policy.

 

In view of the lack of submissions over the last few years, availability of a copy of the proposed draft policy will be limited to Council’s website and Council offices.

 

Because of the 28 day submission phase, a further report will need to be provided to the November Council meeting including any submissions received to allow Council to adopt a final version of the Policy.  Within 28 days of adopting said policy a copy is to be submitted to the OLG.

 

 

ITEM 23 - CUDAL COMMUNITY HALL - MINISTER'S APPROVAL

REPORT IN BRIEF

 

Reason For Report

For Council to resolve that an application be submitted to the Minister for Local Government

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.3.e. Maintain council properties to safe operational standards

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\CUDAL COMMUNITY CENTRE - 688231

 

 

Recommendation

 

THAT Council make an application to the Minister for Local Government for consent to transfer the title for the property formerly known as the Cudal School of Arts, now the Cudal Community Hall, being Lot 1 DP935937, to Cabonne Council under the provisions of s54B of the Local Government Act 1993. 

 

Administration Manager's REPORT

 

Council has previously received reports relating to the above property relating to the transfer of the title to Cabonne Council.

 

The request to transfer the title was initiated by the Department of Primary Industries by way of letter to the council dated August 2012.

 

Council resolved in December 2012 to transfer the title to Cabonne Council.

 

A Plan of Management (POM) for the hall was adopted at the December 2013 Council meeting.

 

A request to affix the Seal was approved by Council at its February 2015 meeting.

 

Due to the complex nature of this transfer (Council’s solicitor has received conflicting requirements from the State government departments involved) there is now a requirement for the Council to resolve as recommended due to:

1.  the transfer now being covered by the Local Government Act (the Act), s54B - Transfer of private trust land under Trustees of Schools of Arts Enabling Act 1902, and therefore no longer under the administration of Crown Lands; and

2.  the limitations of s377 of the Act which means the power to make an application to the Minister can not be delegated by the Council.

 

Once resolved a copy of the resolution will be forwarded to Council’s solicitor with a view to finalising the matter.

 

ITEM 24 - RESIGNATION OF COUNCILLOR

REPORT IN BRIEF

 

Reason For Report

Advising of resignation of Councillor Graham Smith.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\SMITH GRAHAM - 690860

 

 

Recommendation

 

THAT Council:

 

1.  Seek Ministerial approval that the Councillor vacancy not be filled.

 

2.  An appropriate acknowledgement of Councillor Smith’s service to Cabonne Council be arranged.

 

 

General Manager's REPORT

 

Council has received advice from Councillor Graham Smith of his intention to resign the office due to medical reasons.

 

Under S294 of the Local Government Act a by-election is not required if a vacancy occurs within 18 months before the date specified for the next ordinary election.  Council must however formally advise the Minister of the vacancy and request that it not be filled.

 

Councillor Smith has been a loyal supporter of Cabonne Council not only in his role as councillor but also as a prominent business man and long time resident of Cumnock.  It is suggested an appropriate acknowledgement of Councillor Smith’s service be arranged including media to inform the community of his resignation.

 

 

ITEM 25 - SEGRA 2015 CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation for attendance to a conference.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.e. Provide adequate training & professional development opportunities for councillors

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\PROFESSIONAL DEVELOPMENT - CONFERENCES - 687046

 

 

Recommendation

 

THAT Council authorise the attendance of Clr Ian Davison and Acting Economic Development Manager to the 2015 SEGRA Conference to be held in Bathurst on 20-21 October 2015.

 

General Manager's REPORT

 

Sustainable Economic Growth for Regional Australia (SEGRA), Australia's premier conference on regional issues, is about assisting regional, rural and remote Australia to source and identify the techniques, skills and issues they need to address to achieve successful economic growth and development. The SEGRA conference provides a unique opportunity for all sections of the Australian community (rural and urban) to explore the key issues affecting regional, rural and remote Australia and be part of providing positive sustainable outcomes to ensure future prosperity.

 

The 2015 SEGRA conference will be held at the CSU campus in Bathurst.

 

With a theme of "Leading and Growing Sustainable Regions", the 2015 SEGRA conference will include agenda topics such as environment, productive landscapes, attracting investment, emerging industries, human capital, export and trade - and the policy settings needed to ensure regional Australia's continuing role in the national agenda.

 

Clr Davison and the Acting Economic Development Manager have expressed an interest in attending the conference for two days on 20-21 October 2015.  Registration cost for the two days is $995.00.

 

 

ITEM 26 - 2015 LG NSW ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation to send delegates to the 2015 LG NSW Annual Conference and development of Motions to be submitted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 687761

 

 

Recommendation

 

THAT Council nominate representatives to attend the 2015 Local Government NSW Annual Conference.

 

 

General Manager's REPORT

 

Council received a report regarding the 2015 Local Government NSW conference in June however chose to delay nominating representatives until after the Mayoral elections.

 

Council’s policy for the attendance of delegates and representatives at the LGNSW Conference is that the Mayor attends, if available, as Council’s Official Delegate, with the General Manager attending in an advisory capacity. Council’s policy also provides for up to two other Councillors being able to attend as observers and/or substitute delegates in the absence of the Mayor for any reason during the conference itself.

 

 

 

ITEM 27 - ANNUAL FINANCIAL STATEMENTS

REPORT IN BRIEF

 

Reason For Report

To seek authorisation for the signing of the Councillor Statements for the General Purpose and Special Purpose Financial Statements.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\2014-2015 ANNUAL FINANCIAL STATEMENTS - 691380

 

 

Recommendation

 

THAT the Mayor, Deputy Mayor, General Manager and Director of Finance & Corporate Services sign the Statement by councillors and management in the approved format, for both the General Purpose and Special Purpose Financial Statements.

 

Finance Manager's REPORT

 

Under Section 413 of the Local Government Act 1993, Council must prepare financial reports for each year and must refer them for audit as soon as practicable after the end of that year.   Section 416(1) sets a maximum time limit of 4 months after the end of the year for the audit to be conducted. 

 

Council’s auditor, Intentus Chartered Accountants have undertaken their preliminary audit of Cabonne Council’s accounts for the year ended 30 June 2015.  Once the audit is complete a full and comprehensive report will be presented to Council by the auditor and Council will have the opportunity to question any element of the audit process.   The draft reports disclose a net operating surplus for the year of $4,038,080 and a surplus before capital grants and contributions of $418,468.

 

It should however be noted that due to a new accounting standard in regards to joint ventures the figures above may change slightly. The new accounting standard states that if Council has a substantial voting right (20% or more) with another entity, that Council must bring to account their share of income/ expenditure and assets/liabilities. As Council has a 33% voting right in Central Tablelands Water and a 20% voting right in the Central West Library, these amounts must be brought to account.

 

At this stage Council’s finance staff have preliminary figures from the 2 entities, but have been advised that these amount will more than likely change. Until these variations are confirmed the above amounts may change.

 

Once Council’s finance staff receive the audit report from Intentus, it will be advertised and put on public display for 21 days. The report will be presented to Council by the auditor and any question by the councillors can and will be addressed at that time.

 

As per section 413 (2) of the NSW Local Government Act 1993, a Council’s financial reports must include:

 

a)  A general purpose financial report;

b)  Any other matter prescribed by the regulations;

c)  A statement in the approved form by the Council as to its opinion on the general purpose financial report.

 

The signing of the Statement by councillors and management on the approved form, for both the General Purpose and Special Purpose Financial Statements must be completed to enable the audit report to be finalised.   This form is required to be signed by the Mayor, at least one other councillor, the General Manager, and the Responsible Accounting Officer.   Historically the Deputy Mayor has signed as the second member of Council.

 

 

ITEM 28 - REQUEST FOR EXEMPTION OF RATES FOR ASSESSMENT A34677

REPORT IN BRIEF

 

Reason For Report

Request for exemption to rates as a Section 355 Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a. Maintain a high level of rate collection

Annexures

1. Eugowra Preschool correspondence    

File Number

\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\SECTION 356 DONATIONS and WAIVER REQUESTS - 691475

 

 

Recommendation

 

THAT Council determine whether to provide assistance to the Eugowra Preschool.

 

Senior Rates Officer's REPORT

 

A request has been received from the Eugowra Community Children’s Centre for an exemption from rates as they are a Section 355 Committee.

 

Council levies charges to this organisation for garbage bin services and sewerage charges, they are not levied general rates.

 

Donations to preschools within the shire have developed over many years with the majority pre dating the formation of Cabonne Council. The current situation regarding preschools within Cabonne is as follows:-

 

·    Canowindra Preschool is in a Council owned building and meets most of its own costs – Council pay rates and preschool pay water and sewer charges via debtors.

·    Eugowra Preschool is in a Council owned building and meets most of its own costs – Preschool pay garbage and sewer charges and water charges CTW.

·    Cudal Preschool is in a Council owned building and meets most of its own costs – Council pay rates and sewer and preschool pay water charges CTW.

·    Manildra preschool is in the old scout hall and is operated by CareWest – Donation of general rate and preschool pay water charges CTW.

·    Mullion Creek is located at the school and runs for several days a week. It is operated by CareWest – nothing donated by Council.

·    Cumnock Preschool operates from a Council owned building and meets most of its own costs – Council pay rates and water and sewer charges.

·    Yeoval Preschool operates from private premises – Nothing donated by Council.

·    Molong Early Learning Centre operates from private premises and receives rate concessions from Council – whole of rates and charges and water and sewer access charges donated.

 

The majority of other organisations receiving a Section 356 donation only receive the amount of the general rates. There are also many organisations throughout Council that do not receive a donation.

 

The balance for rates (bin service) is $907.45 and sewer account is $1378.96 with the last payment made on 13 August 2013.

 

 

ITEM 29 - AFTER SCHOOL CARE SERVICES

REPORT IN BRIEF

 

Reason For Report

After school care services ran at a loss for the last financial year

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.1.1.c. Review alternatives for After School (AS) Hours care

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\BLAYNEY AFTER SCHOOL CARE - 683379

 

 

Recommendation

 

THAT Council advertise its intention to amend its fees and charges schedule to raise fees for after school care services to $25.00 for permanent bookings and $27.00 for casual bookings per three hour sessions.

 

Community Services Manager's REPORT

 

After school care services have run in Mullion Creek , from the Public School for over ten years. The service has struggled to cover its operating expenses due to the low number of children in attendance and increasing state government regulations.

 

As a part of the strategic alliance Cabonne Council has also run the after school care services at Blayney, from the Public School and Millthorpe from the School of Arts for eight years which until now have operated with a surplus.

 

The services in Blayney LGA benefitted from a $10,000 contribution from Blayney Council each year, this was not sufficient last financial year to cover operating expenses, and accumulated funds for these services have now been fully expended.

 

The services receive funding from the Australian Government of $30,240 with the balance of income coming from fees paid by parents and the child care benefit most parents are eligible for.

 

Meetings have been held with Blayney Shire Council and the schools involved and it is proposed that to meet operating costs a substantial increase in fees is needed.

 

It is proposed to increase the standard fee for care from $17.00 to $25.00 for permanent bookings and $27.00 for casual bookings per 3 hour session. To make this increase, Council’s fees and charges will need to be advertised and amended prior to any increase.

 

The new fees and charges for after school care will be similar to those being charged in Orange.

 

ITEM 30 - YOUTH ADDRESSES TO COUNCIL MEETING

REPORT IN BRIEF

 

Reason For Report

Matters raised by young people at the last Council meeting are being followed up

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.1.2.b. Organise for young people to address Council annually

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\YOUTH SERVICES - 690991

 

 

Recommendation

 

THAT the matters raised be followed up, costed and reported back to Council, with the students being advised of Council’s actions.

 

Community Services Manager's REPORT

 

Following the address to Council by local students last month the students notes have been distributed to relevant staff for follow up.

 

Several of the issues raised have been included in Council’s budget and others that do not require a budget allocation can be progressed if deemed appropriate.

 

Letters will be sent to the students who made the addresses advising them of Council’s responses.

 

Issues raised are summarised as follows.

 

Canowindra High School

 

Canowindra students Sarah Clunes and Rachael Wynn thanked Council for the new concrete surfaces and gardens at the fitness path at the Sports Trust Oval and for the recent additions to the skate park, including shelters and seating for participants and spectators.

 

Sarah and Rachael consulted widely with other young people and their priorities were for:-

 

·    The provision of drinkable water and a water bottle refilling station close to the fitness path and skate park;

·    Seating along the fitness path;

·    Organisation of local social events such as discos, movie nights and visits to the bowling alley; and

·    Formation of a youth council possibly combined with the existing one at Cowra.

 

Yeoval Central School

 

Yeoval student Jake Monk thanked Council for the support of Council in holding a wellness day for the Youth Week Activity at Yeoval.

 

Activities conducted as a part of this included a boot camp to develop teamwork and problem solving skills, yoga, zumba, and art therapy for relaxation and a healthy mind and body.

 

Jake thanked Council for its partnership with the school in providing materials for the students to use to build replacement seating around the oval and displayed photographs of the students carrying out this work. 

 

Jake raised the issue of mental health of students, especially a need to build resilience and to reduce the likelihood of young people abusing drugs and alcohol. He suggested that Council consider employing a youth worker or counsellor to work with students at all Cabonne Schools.

 

Molong Central School

 

Molong students Victoria Miller and Phoenix Aguila thanked Council for the actions carried out since the student addresses in 2014 including installation of skylights into the toilet facilities at the Recreation Ground, replacement of toilet doors in the toilet facilities in Bank Street, and the following up of cleaning of the canteen and changing rooms after use by sporting groups.

 

Matters raised then and yet to be included in Council’s works program were the resurfacing of Molong tennis courts, night lighting for Hunter Caldwell Oval and the installation of new goals and lighting at Molong Hockey Fields.

 

After consulting with other young people Victoria and Phoenix identified their priorities as:-

 

·    Filling of potholes at the Molong Recreation Ground;

·    The provision of a full size basketball and netball court;

·    Repairs to bring the walking track to the recreation ground back to a good condition and the extension of this track to reach the playground and skate park;

·    A dedicated study area for students equipped with Wi-Fi access possibly as a part of the new library at Molong;

·    More shade structures at Molong pool;

·    A heat retention blanket for the Molong pool;

·    Youth events during the school holid       ays including a shire wide under 18’s music festival and a ‘movies under the stars’ night.

 

The students raised important issues and some of these like the availability of drinkable water at the Canowindra recreation ground are considered priorities.

 

The matters raised by the students have been referred to the appropriate staff members for costing and will be reported back to Council recommending possible actions.

 

 

ITEM 31 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

Requests for donations have been recieved from St Joseph's School Molong, St Joseph's School Manildra and the Rotary Club of Orange Calare.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1. St Josephs Primary School Manildra - Request for Assistance for Excursion

2. St Josephs School Molong - Request for donation to support school excursion 2015

3. Rotary Club - Request for costs to be minimised for ICE Not Once Not Ever 2015    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2015 - 691333

 

 

Recommendation

 

THAT Council donate:

 

1. $250.00 to St Joseph’s School Molong to assist with costs of an excursion to Canberra.

2. $250.00 to St Joseph’s School Manildra to assist with the costs of an excursion to Canberra.

3. $250.00 to the Rotary Club of Orange Calare to assist with drug education forums.

 

Community Services Manager's REPORT

 

St Joseph’s School Molong and St Joseph’s School Manildra have both written to Council requesting a donation towards a school excursion to Canberra in October 2015.

 

The students will visit Parliament House to tour the Senate and the House of Representatives as well as participate in a parliamentary education lesson. Another important component is visiting the Electoral Education Centre to learn about the preferential voting system. Other important venues they will visit include the Australian War Memorial, the National Gallery and the National Science and Technology Centre.

 

They seek a donation from Council to help with the cost of bus hire and accommodation. The schools operate on a modest budget and assisting their students is considered worthy of Council’s support.

 

The Rotary Club of Orange Calare have requested financial support to assist with conducting the “ICE...Not Once…Not Ever” drug forum in Orange, Cowra, Canowindra and Wellington.

 

Schools participating in this program have provided positive feedback on the message getting through to students.

 

The forums have been backed by the Prime Minister, the NSW Police, NSW Ambulance and NSW Health Drug and Alcohol.

 

The forums are likely to be beneficial in getting the risks of consumption of this drug through to young people. The long term benefit in reducing the likelihood of consumption remains to be seen.

 

A donation towards this project is appropriate.

 

Expenditure to date

 

There is expenditure of $1,000 from the donations budget of $7,168 so far this financial year leaving a balance of $6,168. Donations made to date are as follows;

 

$300.00    Cudal Campdraft Association

$200.00    Molong Historical Society 50th anniversary celebrations

$300.00    Memorial for Constable John Herbert at Canowindra

$200.00    Manildra Christmas party fireworks display

 

 

ITEM 32 - MOLONG EARLY LEARNING CENTRE

REPORT IN BRIEF

 

Reason For Report

Molong Early Learning Centre are seeking support from Council

Policy Implications

Nil

Budget Implications

No current budget allocation

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1. Molong Early Learning Centre submission    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2015 - 691385

 

 

Recommendation

 

THAT Council consider the Molong Early Learning Centre’s requests.

 

Community Services Manager's REPORT

The Molong Early Learning Centre like other childcare services in Cabonne are seeking to find ways to meet community need and improve their financial situation. They have written a submission to Council seeking a partnership to expand their services.

To provide a back ground to this, centre based childcare services in Cabonne operate as follows;

·    Canowindra Preschool is in a Council owned building and meets most of its own costs – Council pay rates and preschool pay water and sewer charges via debtors.

·    Eugowra Preschool is in a Council owned building and meets most of its own costs – Preschool pay garbage and sewer charges and water charges CTW.

·    Cudal Preschool is in a Council owned building and meets most of its own costs – Council pay rates and sewer and preschool pay water charges CTW.

·    Manildra preschool is in the old scout hall and is operated by CareWest – Donation of general rate and preschool pay water charges CTW.

·    Mullion Creek is located at the school and runs for several days a week. It is operated by CareWest – nothing donated by Council.

·    Cumnock Preschool operates from a Council owned building and meets most of its own costs – Council pay rates and water and sewer charges.

·    Yeoval Preschool operates from private premises – Nothing donated by Council.

·    Molong Early Learning Centre operates from private premises and receives rate concessions from Council – whole of rates and charges and water and sewer access charges donated.

 

Preschools are funded by the NSW Government on a formula that provides a base level of funding with additional funding allocated on the basis of children with special need and also for regional disadvantage.

Some preschools in Cabonne including Molong have experienced a set back in having their eligibility for additional funds reduced. In the case of Molong their funding was reduced by $850.00 per child per year due to the implementation of a different measure of remoteness (ARIA Score). This reduction in funding has impacted heavily on local preschools.

Several of the preschools in Cabonne have moved into long day care services to supplement their income. Long day care has the benefit of attracting commonwealth childcare assistance payments and the co-location of preschool and long day care services has been encouraged by the state government.

The Molong Early Learning Centre has been able to raise substantial funds towards their expansion onto the block next door and has a significant waiting list of families requiring childcare services. They aim to increase their financial security through additional income to be derived from their planned expansion.

They have organized a gala ball to be held in October on the Molong Recreation Ground as their major fundraiser for 2015.

The Molong Early Learning Centre Expansion Committee has written a submission (copy attached) seeking a partnership with Council and have made the following requests.

They ask that Council partner with them and:

·     Provide funding by way of a cash donation of $250,000 to cover the cost of building the proposed adjacent purpose built facility or

·     Provide access to an interest free loan or

·     Provide funding by way of a cash donation of $40,000 to renovate the existing building at 16 Riddell Street, to be able to offer places next year. This is a short term solution but would benefit some of the families seeking placements in 2016.

·     Provide access to project management resources

·     Rebate all Council charges in relation to their building application and development.

 

In relation to their major fundraising event – The Ruby Gala Ball

·     Rebate all Council charges in relation to the running of this fundraising event including rebating the DA application fee of $280

·     Promote Council attendance at the MELC 40th Anniversary Gala Ball on 10 October

·     Ensure the area reserved for the Gala Ball is beautifully presented, including mowing of lawns

·     Assist with rubbish removal from the venue

 

 

ITEM 33 - 2015 SISTER CITIES AUSTRALIA CONFERENCE

REPORT IN BRIEF

 

Reason For Report

To inform Council of an invitation to attend the 2015 Sister Cities of Australia Conference at Rooty Hill

Policy Implications

Nil

Budget Implications

$900 registration fee for adult delegates, $450 for youth delegates plus travel, meals and accommodation costs

IPR Linkage

2.4.1.a. Support local employment initiatives

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\INTERNATIONAL RELATIONS\SISTER CITY - 688448

 

 

Recommendation

 

THAT Council determine whether it wishes to authorise delegates to attend the 2015 Sister Cities Australia conference

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Blacktown City Council is hosting the 2015 Sister Cities Australia National Conference from 8-11 November 2015 at Rooty Hill RSL Club and is inviting delegates to attend.

 

Guest speakers will include the Hon Bob Carr, Peter Fitzsimons and Jessica Watson. Several international delegations, with performers, will also be attending.

 

A concurrent youth conference for delegates aged between 16 -25 years will be held at Wet’n’Wild theme park.

 

Sessions and workshops will focus on international business relationships, event management, Sister City Australia awards, performances and a Remembrance Day ceremony.

 

Registration fees are $900 for an adult delegate and $450 for a youth delegate, with an additional $110 per person for the conference dinner.

 

Cabonne Council has a dormant sister city relationships with Yeovil in Somerset, England, as well as an alliance with Hawkesbury City Council.

 

 

 

ITEM 34 - EVENTS ASSISTANCE PROGRAM FUNDING 2015/16

REPORT IN BRIEF

 

Reason For Report

For Council to consider two applications for funding
under the 2015/16 Events Assistance Program

Policy Implications

Nil

Budget Implications

Funded from 2015/16 Events Assistance Program

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2015 - 2016 - 690469

 

 

Recommendation

 

THAT:

 

1. Council approve funding under the 2015/16 Events Assistance program of $1,500 to Brand Orange for the 2016 Banjo Paterson Australian Poetry Festival. This funding is to be allocated towards marketing the event.

2. Bicycle Network be asked to provide additional information on the proposed route and itinerary for the 2016 NSW Challenge Orange Bike Ride, detailing which Cabonne villages would be included in the route and specific information on venues and times of the proposed rest stops.

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Application 1

 

Organisation: Brand Orange

 

Event: 2016 Banjo Paterson Australian Poetry Festival

 

Date: 17-21 February 2016

 

Requested Amount: $2,500

 

To be funded for: A contribution towards marketing the event.

 

Description of the event:  The Banjo Paterson Australian Poetry Festival is a 6-day festival staged throughout Orange, Cabonne and Blayney regions. The festival will celebrate iconic Australian poets and centre on historical displays, family fun and health lifestyle.

 

Key events will include night markets, breakfast in the park, poetry competition, self drive trails, Banjo – More Than A Poet exhibition at Yeoval, Banjo Paterson birthday dinner, shop front displays in Orange and Cabonne and busking in Orange and Cabonne.

 

Events to be held wholly or partly in Cabonne include:

 

·    Banjo Bike and self drive trails;

·    Mandagery Creek Venison Farm;

·    Twilight Garden Party@Stockmans Ridge;

·    Yabby fishing competition at Twisted River Wines;

·    More Than a Poet Exhibition at Yeoval;

·    Shop front displays; and

·    Street busking.

 

The Cabonne Country logo would be displayed on any print and television advertising, including 10,000 programs which will be distributed in Sydney, Canberra and the Central West.

 

There will also be the opportunity to display banners and other promotional materials at any key events.

 

Assessment

 

The submitted application meets the Core Events criteria of the Events Assistance Program, for which the maximum level of funding is $2,000.

 

Last year, Council allocated $1,500 for the production of self drive trail brochures to encourage Festival visitors to visit Cabonne villages.

 

Application 2

 

Organisation: Bicycle Network

 

Event: NSW Challenge Orange Bicycle Ride

 

Date: Early March 2016

 

Requested Amount: $5,000

 

To be funded for: A contribution towards staging the event.

 

Description of the event:  Challenge NSW is the working title of a proposed bicycle ride to start and finish in Orange, travelling in an anti-clockwise direction through Cabonne and Blayney Shires with major rest stops. It is based on the local “Ronde van de Nob” ride and is designed to include a weekend of food and wine, with a challenging bike ride on the Sunday.

 

Bicycle Network said the event would create opportunities for accommodation providers, restaurants, cafes, wineries, other food and drink suppliers, tourism bodies and traffic management firms.

 

Bicycle Network is targeting 1,200 riders in the first year and hopes this number will grow to 2,500 in coming years. The organisers expect it to run at a loss for the first three years and are also seeking financial support from Orange and Blayney Councils, as well as destination NSW.

 

Other events conducted by Bicycle Network include the Around The Bay Ride in Melbourne, Great Victorian Bike Ride and the Peaks Challenge at Falls Creek in Victoria.

 

It states the Peaks Challenge contributed $2.5 million to the economy, with 51% of participants staying for three nights and 40% for two nights.

 

In its initial funding proposal, Bicycle Network proposed contributions of $10,000 each from Cabonne, Orange and Blayney Councils in the first year, dropping to $5,000 in the second year and $2,000 in the third year.

 

It has applied for $50,000 in funding from Destination NSW in Year 1, $30,000 in Year 2 and $20,000 in Year 3.

 

In its Events Assistance Application, Bicycle Network requested $5,000 from Cabonne Council in the first year. It did not state whether the event is dependent on full or partial funding from funding from the three councils and Destination NSW.

 

The EAP guidelines provide for a maximum of $5,000 for a Flagship Event, $2,000 for a Core Event and $500 for a developing Event.

 

Although Bicycle Network representatives have been discussing a proposed route and itinerary with Council’s Promotions and Tourism Officer, the EAP application did not include a confirmed route or itinerary, detailing which Cabonne villages riders would pass through or for how long they would be in those villages. This information is important in assessing the value of the event to Cabonne.

 

Allocation of EAP Funding 2015/16

 

To date $12,189 has been expended from Council’s 2015/16 Events Assistance Program, leaving a balance of $37,811.

 

 

ITEM 35 - 2015 LOCAL GOVERNMENT FORUM - NSWRFS

REPORT IN BRIEF

 

Reason For Report

For council to discuss whether to attend the forum to be held in Forbes on 6 October 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.e. Provide adequate training & professional development opportunities for councillors

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\NSW RURAL FIRE SERVICE - 691136

 

 

Recommendation

 

THAT Council discuss and nominate those that would like to attend the forum to be held in Forbes on 6 October 2015.

 

Acting Director of Engineering & Technical Services' REPORT

Council has received a letter from the NSW Rural Fire Service inviting councillors, the General Manager and senior staff to attend several open forums to be held around NSW.

Whilst the forums are envisioned to be an open forum of free discussion, the NSWRFS will also cover items including but not limited to the following;

·    Hazard Reduction Funding and reimbursement

·    2015/16 State Government Budget (NSWRFS related)

·    Section 44 Funding and Reimbursements

·    2014/15 Season overview

·    2015/16 Pre-season overview

·    10/50 Vegetation Clearing Legislation.

The forum that would suit our area for attendance is to be held in Forbes on 6 October 2015 from 10 – 1pm.

 

 

ITEM 36 - LIVESTOCK AND BULK CARRIERS ASSOCIATION FORUM

REPORT IN BRIEF

 

Reason For Report

For Council to discuss and decide attendance to the forum to be held in Walcha NSW on 6 October 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.1.a. Complete the annual rural and urban roads maintenance program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\LIAISON\NATIONAL HEAVY VEHICLE REGULATOR - 691142

 

 

Recommendation

THAT Council discuss and decide on representation to attend the Livestock and Bulk Carriers Association forum to be held in Walcha NSW on 6 October 2015.

 

Acting Director of Engineering & Technical Services' REPORT

Council has received an invitation from the Livestock and Bulk Carriers Association to attend a forum to discuss challenges, opportunities for funding and important heavy vehicle productivity schemes. 

The Livestock and Bulk Carriers Association represents rural NSW based road transport companies that service the Australian agricultural supply chain. Their members are based throughout NSW with several based within our local council area and many others that pass through our council area on a regular basis.

Minister Duncan Gay has confirmed attendance as have many other senior representatives from RMS, Transport NSW and National Heavy Vehicle Regulator.

The forum is to be held in Wacha NSW on 6 October 2015 from 11am – 3pm.

 

ITEM 37 - $3M BACKLOG

REPORT IN BRIEF

 

Reason For Report

To inform council that the incorrect annexure was attached to August 2015 council report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.1.a. Complete the annual rural and urban roads maintenance program

Annexures

1. $3 Million Backlog    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 691323

 

 

Recommendation

 

THAT the amended $3M backlog list be approved.

 

Acting Director of Engineering & Technical Services' REPORT

At the August 2015 council meeting, a report was put to council to approve the $3M Backlog program.  The report was approved but two roads in the final draft, Monaghans Road and Yellowbox Road, were not included in the original annexure.

The amended annexure has been attached for approval.

 

 

ITEM 38 - CABONNE SHIRE BUS TOUR

REPORT IN BRIEF

 

Reason For Report

For Council to decide on a date in October or early November to have the Cabonne Shire bus tour.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 691874

 

 

Recommendation

 

THAT Council nominate a time in October or early November to hold the Cabonne Shire bus tour.

 

Acting Director of Engineering & Technical Services' REPORT

Council’s annual bus tour of the shire is scheduled for the October/November period.  The tour provides councillors an opportunity to inspect works in progress and be provided with a background briefing on future projects

 

 

ITEM 39 - CANOWINDRA POOL - TREE REMOVAL

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval to remove eight eucalyptus trees from the pool grounds

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CANOWINDRA CHARLES MCCARRON SWIMMING POOL - 688339

 

 

Recommendation

THAT Council:

1.  Remove the eight Eucalyptus trees at the Canowindra pool prior to the commencement of the 2015/2016 swimming season;

 

2.  Consider the provision of shade shelters in the 2016/17 budget.

 

 

Urban Assets Coordinator's REPORT

Following a recent incident at the Canowindra pool when a large branch detached from a Eucalyptus tree, Council staff have been reviewing the condition of eight Eucalyptus trees in the grounds of the pool. An arborists report on the trees has also been received. Environmental factors such as drought have caused deterioration of the trees to the point where the arborist has recommended their removal.

The eight trees are situated within the pool grounds at the top of the slope along Gaskill Street. They do provide a degree of shade for pool patrons but at the same time there is a potential risk of injury or death to the patrons from branches detaching without warning. The potential risk becomes greater as the trees age and their condition declines further. One tree has already died.

The trees currently provide the majority of shade within the pool grounds. If the trees were to be removed alternative means of providing shade would be recommended such as shade sails.  The estimated cost for removal of the eight trees is quoted at $7,000.

The estimated cost of shade sails to provide a similar degree of shade as the trees is estimated at $60,000 assuming 3 shade sails at $20,000.

An alternative to shade sails is the planting of deciduous trees such as plane trees. These trees can be under pruned as they grow to provide an overhead canopy and are not prone to branch breakage like Eucalyptus trees. It would take around five to ten years for the trees to develop to the point where they would provide reasonable shade.

 

 

ITEM 40 - MEMORIAL CHAIR AND PLAQUE AT CANOWINDRA POOL

REPORT IN BRIEF

 

Reason For Report

To seek funding for a chair and plaque to be placed at the Canowindra Pool in memorium of Stephanie Scott.

Policy Implications

Nil

Budget Implications

No funds have been allocated in the 2015/16 budget.

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEMORIALS\MEMORIALS and MONUMENTS - 690972

 

 

Recommendation

 

THAT Council determine whether a memorial chair and plaque be placed at the Canowindra pool in memory of Stephanie Scott.

 

Acting Operations Manager Urban Services' REPORT

It has been requested by the Canowindra swimming pool’s previous manager that a chair and plaque be placed at the Canowindra pool in memory of Stephanie Scott.

Stephanie Scott was raised in Canowindra and taught at the local school before taking up a position at Leeton High School.  Stephanie was also an active learn to swim instructor at the pool for many years before moving away.

 

ITEM 41 - DEMOLITION OF THE OLD TOILET BLOCK IN KIEWA STREET, MANILDRA

REPORT IN BRIEF

 

Reason For Report

For council to approve $14,000 re-vote from the capital works reserve to demolish and landscape the old Manildra toilet block.

Policy Implications

Nil

Budget Implications

$14,000 from capital works reserve

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\DESIGN AND CONSTRUCTION\MANILDRA PUBLIC AMENITIES - 691073

 

 

Recommendation

 

THAT Council approve $14,000 re-vote from the capital works reserve to pay for the demolition of the old Manildra toilet block and landscaping. 

 

Acting Operations Manager Urban Services' REPORT

The recently completed Manildra Toilet block was funded by state funding and contributions by Cabonne Council and MADIA but the demolition of the existing block was not completed in 2014/15.

It has also become apparent that a concrete path to the block from the street parking area is also required.

An amount of $14,301 remained unexpended in the 2014/15 year but was not carried over as it had been thought all works relating to the project had been finalised. Council authority to re-vote the majority of those funds to enable completion of the works is now sought.

 

ITEM 42 - REQUEST TO ALLOW A VARIATION TO THE 88B INSTRUMENT FOR THE COLOUR OF A COLORBOND FENCE FROM CREAM TO DARK GREY UPON LOT 5 DP 1113621, 3 BLUEBELL STREET, CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

To be determined by Council as Council are the noted authority to allow variations on the 88B instrument.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1. Request to vary 88B instrument    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2006\03-2006-0167 - 691384

 

 

Recommendation

 

THAT Council refuse the use of a colour other than cream for boundary fencing on Lot 5 DP 1113621, 3 Bluebell Street, Canowindra.

 

Senior Town Planner's REPORT

 

Council has received a request from the owners of Lot 5 DP 1113621, 3 Bluebell Street, Canowindra seeking a variation to an 88B restriction applying to a residential lot in Canowindra (being Lot 5 DP 1113621). The owners seek Council’s consent to erect a colorbond fence in a colour other than cream as stated on the 88B document. As Council were the developers of the estate, consent from Council is sought. It should be noted other owners in the estate have used a colour of colorbond fencing other than the stated cream although they all appear to be different shades of a cream colour. By allowing a different colour of fencing may mean that within any property boundaries, there may be a different fencing colour on either side boundary. The alternative would be for the boundary to remain unfenced.

 

For the information of the council the current owners of the subject land are Mr GR & Mrs MA McAllister. The request is provided as an attachment for Council’s reference.

 

3609526

 

5364635

 

 

 

ITEM 43 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 690904

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 44 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 690905

 

 

Recommendation

 

THAT:

1.  Councillors call any items they wish to further consider.

2.  The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 45 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 690906

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

ITEM 46 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 690907

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 11 Ordinary Meeting 22 September 2015

Item 11 - Annexure 1

 

COUNCIL COMMITTEES THAT MEET AS WHEN - TERMS OF REFERENCE

 

AUSTRALIA DAY AWARDS COMMITTEE

 

 

Objectives:          To consider nominations for Australia Day awards and recommend winners to Council.

 

Responsibilities:   

 

1.             Pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, this Committee is authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

 

a)     Assess and determine nominations for Citizen, Young Citizen and Community Group of the Year.

b)     In the absence of Community nominations for a particular locality or category, individual councillors may nominate suitable candidates for same allowing assessment and determination by the Committee.

c)     Assess and determine the Cabonne Youth Ambassador of the Year.

 

Terms of Reference:

 

1.       To consider reports, advice and recommendations of staff, together with nominations from third parties for the listed awards and to make determinations based on same in accord with its responsibilities; and make recommendations to Council ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2.       To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.

 


Item 20 Ordinary Meeting 22 September 2015

Item 20 - Annexure 1

 

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Item 21 Ordinary Meeting 22 September 2015

Item 21 - Annexure 1

 

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Item 22 Ordinary Meeting 22 September 2015

Item 22 - Annexure 1

 

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Item 28 Ordinary Meeting 22 September 2015

Item 28 - Annexure 1

 

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Item 31 Ordinary Meeting 22 September 2015

Item 31 - Annexure 1

 

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Item 31 Ordinary Meeting 22 September 2015

Item 31 - Annexure 2

 

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Item 31 Ordinary Meeting 22 September 2015

Item 31 - Annexure 3

 

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Item 32 Ordinary Meeting 22 September 2015

Item 32 - Annexure 1

 

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Item 37 Ordinary Meeting 22 September 2015

Item 37 - Annexure 1

 

 

Local Roads Construction - Funded by Budget

$3,450,000

 

 

Gaskill Street Canowindra. Pavement Stabilise and Seal

$165,000.00

Derowrie Street Manildra.  Pavement Stabilise and Seal

$40,000.00

Euchareena Road, Molong. Heavy Patching

$180,000.00

Ryall Street Canowindra.  Pavement Stabilise and Seal

$40,000.00

Casuarina Drive Eugowra.  Shoulder widening and strengthening and pavement overlay

$378,000.00

Borenore Road, Borenore.  Pavement  strengthening and  overlay

$312,000.00

Horspool Way, Borenore.  Pavement  strengthening and  overlay

$60,000.00

Canobolas Road, Canobolas.  Pavement  strengthening and  overlay

$340,000.00

Bank Street Molong.  Shoulder widening and sealing

$40,000.00

Forbes Street Yeoval.  Full width pavement sealing

$80,000.00

Gowan Road, Lower Lewis Ponds.  Pavement resheeting table drainage

$100,000.00

Rodd Street Canowindra.  Pavement Stabilise and Seal

$50,000.00

Lockwood Road, Canowindra.  Pavement resheeting table drainage

$100,000.00

Bruce Road, Borenore.  Pavement resheeting table drainage

$20,000.00

Amaroo Road, Borenore.  Heavy Patching.

$200,000.00

Convent Road, Borenore.  Pavement strengthening and overlay

$60,000.00

Underwood Road, Borenore.  Pavement resheeting table drainage

$50,000.00

Byng Road, Byng.  Pavement resheeting table drainage

$50,000.00

Moorbell Road, Canowindra.  Shape, seal and drainage

$100,000.00

Griffin Road,  Orange.  Pavement  strengthening and  overlay

$60,000.00

Orange Street, Manildra.  Pavement and shoulder strengthening widening

$260,000.00

Longs Corner Road,  Canowindra.  Shoulder widening.

$40,000.00

Eurimbla Road Bridge, Cumnock.  Construct Side track.

$63,000.00

Yellowbox Road, Manildra.  Strengthen shoulders and extend  seal width

$100,000.00

Monaghans Road, Manildra.  Pavement resheeting table drainage

$112,000.00

$3 MILLION BACKLOG


Item 42 Ordinary Meeting 22 September 2015

Item 42 - Annexure 1

 

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 22 September, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1     RATES SUMMARY................................................................... 1

ITEM 2     BUSINESS ACTIVITY STATEMENT FOR JULY 2015................ 1

ITEM 3     INVESTMENTS SUMMARY...................................................... 2

ITEM 4     ANNUAL REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT............................................ 3

ITEM 5     CENTROC BOARD MEETING.................................................. 4

ITEM 6     COMMUNITY FACILITATION FUND.......................................... 5

ITEM 7     WBC ACTIVITIES UPDATE REPORT........................................ 6

ITEM 8     STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES............ 7

ITEM 9     RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING............................................................................ 8

ITEM 10   UPDATE OF COMMUNITY TRANSPORT.................................. 9

ITEM 11   ECONOMIC DEVELOPMENT ACTIVITIES REPORT................ 10

ITEM 12   MEDIA ACTIVITIES................................................................. 12

ITEM 13   MEDIA RELEASES................................................................. 13

ITEM 14   ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT 16

ITEM 15   PROGRESS UPDATE STAGE 1 - CENTRAL WEST WATER SECURITY PIPELINE (CWWS)............................................... 16

ITEM 16   HERITAGE ADVISOR'S REPORT - JUNE, JULY & AUGUST 2015.............................................................................................. 18

ITEM 17   MEDIAN PROCESSING TIMES............................................... 18

ITEM 18   DEVELOPMENT APPLICATIONS RECEIVED DURING AUGUST 2015 ..................................................................................... 19

ITEM 19   DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2015...................................................................................... 20

ITEM 20   BURIAL STATISTICS.............................................................. 22  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph August 2015................................... 24

ANNEXURE 3.1    Investment Report August 2015....................... 25

ANNEXURE 5.1    Centroc Board 12 August 2015 minutes......... 27

ANNEXURE 5.2    120815_Mayoral Board Report......................... 31

ANNEXURE 7.1    WBC Update Report September ....................... 34

ANNEXURE 9.1    Council................................................................... 38

ANNEXURE 9.2    Works..................................................................... 69

ANNEXURE 9.3    Traffic Light Summary....................................... 70

ANNEXURE 9.4    Traffic Light Report Detail.............................. 71

ANNEXURE 14.1  Eng Tech Serv Projects Sept 2015.................. 72

ANNEXURE 15.1  Restart NSW Funding Deed-(SIGNED)-RNSW757-WSR_CC_Pipeline between Orange to Molong Dam _ Molong to Cumnock _ Yeoval............... 82

ANNEXURE 15.2  Treasury letter_RNSW757............................... 114

ANNEXURE 15.3  INSW RestartNSW Project Start Up letter - RNSW757_476......................................................... 115

ANNEXURE 16.1  Heritage Advisor's Report - September 2015 116 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1. Rates graph August 2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 691406

 

Finance Manager's REPORT

 

Rate Collection Summary to 31 August 2015 is attached for Council’s information.  The percentage collected is 32.78%, which is slightly higher compared to previous years.

 

The first instalment was due on 31 August 2015.

 

ITEM 2 - BUSINESS ACTIVITY STATEMENT FOR JULY 2015

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 31 July 2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 685211

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of July 2015 was completed and submitted to the Australian Taxation Office on 18 August  2015. This was prior to the statutory deadline of 21 August 2015.

 

The July Business Activity Statement resulted in a refund to Council of $3,811.

 

The major factors are as follows:

 

Total Income

 

·     Office of Local Government – Grant Income $2,229,142

·     HACC – Grant Income July to Sept 2015 $87,049

·     Cabonne Council – Rates Finalise Billing $220,588

·     Pickles Auctions Pty Ltd – Sale of Vehicles $42,765

·     Orange City Council – Overpayment for RFS Contribution $68,935

·     NSW Office of Environmental Milestone Exp – Accrue Milestone from 17 Betts Street Molong $132,768

·     Roads & Maritime Services – Funding $1,351,011

·     Cadia Holdings Pty Ltd – Contribution to Upgrading Council’s Road Infrastructure $60,526

 

GST Free Income

 

·    Office of Local Government – Grant Income $2,229,142

·    HACC – Grant Income July to Sept 2015 $87,049

·    Cabonne Council – Rates Finalise Billing $220,588

·    Orange City Council – Overpayment for RFS Contribution $68,935

·    NSW Office of Environment Milestone Exp – Accrue Milestone from 17 Betts Street Molong $132,768

·    Roads and Maritime Services – Funding $1,351,011

 

Capital Purchases

 

·    Carman Building & Plumbing – Installation of King Street Water Main Extension $32,175

·    Bedrock Drilling – Underboring King Street Railway for 100mm Water Main replacement $24,915

·    L-Don Sporting Areas Pty Ltd – Lighting upgrade at Cargo Recreation Ground $33,000

 

Other Purchases

 

·    Statewide Mutual – 2015/16 Premium $583,045 (excluding workers compensation)

·    Centroc – Membership and Administration Annual Fees $30,597

 

The July Business Activity Statement did not include a quarterly payment for Fringe Benefits Tax.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2015.

 

Council did not claim Diesel Fuel Rebate in the Business Activity Statement for July 2015.

 

ITEM 3 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1. Investment Report August 2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 691208

 

Senior Accounting Officer REPORT

 

Council’s investments as at 31 August 2015 stand at a total of $44,029,692.

 

Council’s average interest rate for the month was 2.86%.  The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remains unchanged at a record low of 2.00% for the month of August.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.04%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for August 2015 is attached for Council’s information.

 

ITEM 4 - ANNUAL REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT

REPORT IN BRIEF

 

Reason For Report

In accordance with Clause 12.1 of Council's adopted Procedures for the Administration of the Code of Conduct Policy, the General Manager is required to report to Council annually on Code of Conduct complaints.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g Code of Conduct adhered to.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\CODE OF CONDUCT - 681286

 

General Manager's REPORT

 

Clause 12.1 of Council’s adopted Procedures for the Administration of the Code of Conduct (adopted 17 September 2013) requires the General Manager to report annually to Council on Code of Conduct complaints. This report should include, as a minimum, a summary of:

 

a)  the total number of code of conduct complaints made about councillors and the general manager under the code of conduct in the year to September,

b)  the number of code of conduct complaints referred to a conduct reviewer,

c)  the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage and the outcome of those complaints,

d)  the number of code of conduct complaints investigated by a conduct reviewer,

e)  the number of code of conduct complaints investigated by a conduct review committee,

f)   without identifying particular matters, the outcome of code of conduct complaints investigated by a conduct reviewer or conduct review committee under these procedures,

g)  the number of matter reviewed by the Division and, without identifying particular matters, the outcome of the reviews, and

h)  the total cost of dealing with code of conduct complaints made about councillors and the general manager in the year to September, including staff costs.

This report covers the period 1 September 2014 to 31 August 2015.

 

In regard to complaints received during the subject period, I advise that there were NIL complaint received.

 

 

 

ITEM 5 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 12 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1. Centroc Board 12 August 2015 minutes

2. 120815_Mayoral Board Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015 - 686171

 

General Manager's REPORT

 

The General Manager and Deputy Mayor attended the Centroc Board meeting held at Parliament House in Canberra on 12 August 2015.

 

The Federal Member for Hume, Angus Taylor, was instrumental in coordinating the meeting in Canberra, which brought together Ministers, Parliamentary Secretaries, Mayors, General Managers and stakeholders including RDA Central West, the NSW Department of Premier and Cabinet, and Central Tablelands Water, to one table to progress issues of regional significance. Member for Calare, John Cobb, and Member for Parkes, Mark Coulton, were also involved in the meeting.

 

Ministers who met with Centroc representatives included the Minister for Health, Susan Ley, the Assistant Minister for Health Senator Fiona Nash, the Communications Minister Malcolm Turnbull, the Minister for Industry and Science Ian Macfarlane, the Assistant Minister for Infrastructure and Regional Development Jamie Briggs, the Parliamentary Secretary to the Minister for Environment Bob Baldwin, and the Parliamentary Secretary to the Minister for Agriculture Senator Richard Colbeck.

 

Minutes of the Board meeting and the Mayoral Board report are attached for Councillors’ information

 

 

ITEM 6 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation.

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 688261

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.  Projects where no exiting vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.  Recipients must be community based not-for-profit groups.

 

3.  Mayor and Deputy Mayor to jointly approve funds (with the General Manger as proxy if one is not available).

 

4.  Allocation of funds to be reported to the next available council meeting.

 

5.  Limit of $3,000 per allocation unless other approved by council.

 

The table below outlines the allocation of funds in August 2015.

 

Project

Amount

Payee

Canowindra Showground & Racecourse Trust – private works levelling of shed site

$391.00

Cabonne Council

 

 

ITEM 7 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.c. Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1. WBC Update Report September     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 690893

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Asbestos Management Planning

·    Sewer Relining Contract

·    Bitumen Reseal Tender

·    Asset Mangement

·    Innovation funds

·    Technology

·    Alliance asked to participate in JO Workshop – LG NSW

·    RMS Maintenance Quality Systems plans

·    Council specific work

·    Alliance Board meeting

 

ITEM 8 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

 

Reason For Report

To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\PROFESSIONAL DEVELOPMENT - CONFERENCES - 691377

 

General Manager's REPORT

 

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 8 councillors and the senior staff team at council chambers.

 

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

 

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

 

1.  Road program – detailed report in “Engineering & Technical Services update report” appearing elsewhere in the business paper.

 

2.  Molong quarry – documentation for expressions of interest currently being prepared.

 

3.  Canowindra Retirement Village – estimates being prepared by external consultant to identify costs of developing the site. Initial estimates have been received which only address some of the works required. When final details for the whole project are available a further meeting will be held with the parties involved to discuss a way forward.

 

4.  Molong Library and Visitor Information Centre – reported to August Council, further meeting of the working party scheduled for 3.30pm 22 September, 2015.

 

5.  Yeoval & Cumnock Sewerage Scheme – detailed report in “Engineering & Technical Services update report” appearing elsewhere in the business paper.

 

6.  Asset Management Plans – meeting scheduled for 16 September to prepare project brief.

 

7.  Review of asset holdings – meeting scheduled for 16 September to prepare project brief.

 

8.  Multi-purpose sport facility – preliminary meeting held 7 September with stakeholders. Meeting scheduled for 16 September to prepare project brief.

 

 

ITEM 9 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. Council

2. Works

3. Traffic Light Summary

4. Traffic Light Report Detail    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 691434

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 10 - UPDATE OF COMMUNITY TRANSPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on community transport program.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.3.1.a. Implement the Community Transport Program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\COMMUNITY TRANSPORT - 691350

 

Community Transport Coordinator's REPORT

 

Cabonne Community Transport continues to provide a valuable service to the frail aged, transport disadvantaged and disability clients throughout the shire for health appointments, social outings and shopping trips.

Western Region Community Transport Forum held a volunteers training day on 22 August at the Dubbo Zoo. 110 volunteers throughout the region attended this day. All drivers reported that it was a valuable day, gaining knowledge and updates on volunteering and learning about Guide Dog protocols.

HACC and Community Transport Coordinators have joined together to organise several long bus trips for the seniors of Cabonne. In October HACC have organised a 5 day trip to Nelsons Bay and in January 2016 Community Transport have organised an 11 day bus/boat trip to Tasmania.

Cabonne Community Transport continues to support the Happy Wanderers and Golden Oldies bus trips in Canowindra each month. Community Transport now support Healthy Life Style Transport to Canowindra Hospital twice a week and Hydrotherapy Transport to Orange once a week for Canowindra clients.

As from the 1 July all new clients over 65 year old clients now register through My Aged Care. This is now Australia wide for all new clients. Some teething problems have been encountered in the roll out of the new system but hopefully these will be ironed out sooner rather than later.

The provision of taxi vouchers in Canowindra have also continued to grow. Each voucher is worth $10 and contributes to the HACC client’s fare. The client then pays the remainder of the fare.  80 – 100 vouchers are redeemed every month. Canowindra Taxi and Cabonne Community Transport continue to have a good working relationship in assisting the elderly residents of Canowindra to enable them to attend appointments, social outings or shopping.

 

All these services are provided with funding from the NSW and Australian Governments and from user charges.

 

 

ITEM 11 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updaing Councillors on economic development activities undertaken by Council's Economic development and Tourism team

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 691016

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Activities undertaken by the staff in the positions of Acting Economic Development Manager, Promotions and Tourism Officer and Community Engagement & Grants Officer are listed here:

 

Projects and Programs

 

Small Towns Development Group

EDS Objective 9.5

 

Small Towns Development Group met on 8 September 2015, with representatives from Manildra, Cumnock and Yeoval communities. The next meeting is scheduled for 10 November 2015.

 

Cabonne Daroo Business Awards

EDS Objective 11.2

 

The Daroo Committee met on 8 September 2015.

 

The Committee is working with the Cudal Swimming Club to act as host group for the event. The Committee has engaged Edwena Mitchell to cater for the 2015 event. Ms Mitchell has agreed to use Swimming Club members as staff on the night as a way for them to raise money.

 

Voting has been completed and interviews have been scheduled to judge the Best Business in Cabonne, Employee of the Year and Apprentice/Trainee of the Year categories.

 

Tickets are on sale now and can be purchased on-line at trybooking.com for $55 per person.

 

The guest speaker will be Neil Druce, from the Junee Licorice and Chocolate Factory. His attendance has been confirmed and his accommodation booked. The trophy maker and sound and lighting contractors have been engaged.

 

The next meeting will be held on 7 October 2015 at Cudal.

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.        Age of Fishes Museum – ongoing support.

b.        Manildra Men’s Shed Group – assistance with location of shed on

      Crown land.

c.        Molong Preschool - assistance with grant information.

d.        MADIA – assistance with grant information.

e.        Yeoval Showground – assistance with administration of grant    funding.

f.         Canowindra Tennis Club – provision of grant advice.

g.        Molong Players – assistance with grant applications.

h.        Manildra Showground Trust – assistance with award application.

i.         Molong Advancement Group – assistance with grant information.

j.         Cudal A & P Society – assistance with grant funding.

k.        Molong Rotary Club – assistance with grant funding received

l.         Cycling NSW – negotiations about NSW Masters Championship       Road race in Cabonne Shire and information required for Events       Assistance Program funding.

m.       Bicycle Network – discussions about proposed NSW Challenge       Orange Bike Ride through Orange, Cabonne and Blayney Local       Government Areas.

n.        Event Trekkerz – discussions about proposed sporting and music       event at Lake Canobolas in January.

o.        South Canowindra Reserve Volunteer Group – assistance with grant application.

 

 

 

ITEM 12 - MEDIA ACTIVITIES

REPORT IN BRIEF

 

Reason For Report

To inform Council of other media activities since the last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 690740

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

SUBJECT

MEDIA OUTLET

Toole time for councils with amalgamations

Central Western Daily

New era for Age of Fishes fossils

Canowindra News

Fossils’ future focus of talks with Australian Museum and government

Canowindra News

Science Week’s swimming animation a hit

Canowindra News

Fish fossil joins State emblems

Canowindra Phoenix

Amalgamations update

Canowindra Phoenix

Age of Fishes museum ready for new era

Central Western Daily

Did Paul Toole say he will sack all NSW councils?

Molong Express

Did Andrew Gee let the cat out of the bag?

Molong Express

Council amalgamations – confused or confusing?

Molong Express

Clean up underway as storms wreak havoc

Canowindra News

Balance on councils comes from diversity

Central Western Daily

Gaskill Street under water

Canowindra Phoenix

Bicycle event built for two

Central Western Daily

Cabonne Daroo Business Awards feature

Central Western Daily

Lookout Road not all it is cracked up to be

Central Western Daily

Bomb hoax puts Molong in lockdown

Central Western Daily

Another two pipelines in the works

Central Western Daily

Mountain bike trails on track on Mount Canobolas

ABC Radio

Mount Canobolas bike trails on wrong track

Central western Daily

Anti-amalgamation push

Central Western Daily

United against amalgamation

Central Western Daily

Orange Mayor keeps on keeping on with amalgamations on the horizon

Central Western Daily

CMO’s weekly radio interviews

2EL, 2PK

 

 

 

ITEM 13 - MEDIA RELEASES

REPORT IN BRIEF

 

Reason For Report

To inform Council of media releases issed since the last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 690738

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

DATE

MEDIA RELEASE

MEDIA/PUBLICATIONS

14 August 2015

Mount Canobolas access road remains closed

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

17 August 2015

Mount Canobolas Road reopened

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

20 August 2015

See our new State Fossil at the extraordinary Age of Fishes Museum

2EL, Radio 1089, 2PK, Discovery Magazine, Molong.com.au

20 August 2015

NSW State Fossil Emblem naming competition

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Canowindra Phoenix, Molong.com.au

24 August 2015

Flood watch issued for Belubula River

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

25 August 2015

Warning of moderate flooding on Belubula River at Canowindra

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

25 August 2015

Flooding closes some roads at Canowindra

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

25 August 2015

Belubula River expected to peak at 5.2 metres

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

25 August 2015

Nominations sought for Cabonne Australia Day awards

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

25 August 2015

Belubula River expected to recede slowly

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

26 August 2015

Belubula Way now open

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

26 August 2015

Belubula River to recede slowly during the day

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

26 August 2015

Belubula River to recede very slowly through the night

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

27 August 2015

Belubula River falls below minor flood level

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong.com.au, Canowindra Phoenix

27 August 2015

Council gives local groups a helping hand

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

27 August 2015

Cabonne Council provides $62,000 for community projects

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

27 August 2015

Major cycling event planned for Molong

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

3 September 2015

Cabonne plans referendum to reduce councillor numbers

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

3 September 2015

Volunteers needed to save Canowindra SES unit

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

4 September 2015

Meeting to discuss Canowindra storm water issues

Canowindra News, Canowindra Phoenix

 

 

 

 

ITEM 14 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. Eng Tech Serv Projects Sept 2015    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 690306

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.

 

 

ITEM 15 - PROGRESS UPDATE STAGE 1 - CENTRAL WEST WATER SECURITY PIPELINE (CWWS)

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the CWWS pipeline project

Policy Implications

NIL

Budget Implications

NIL

IPR Linkage

5.1.2.a. Construct new Cabonne water projects

Annexures

1. Restart NSW Funding Deed-(SIGNED)-RNSW757-WSR_CC_Pipeline between Orange to Molong Dam _ Molong to Cumnock _ Yeoval

2. Treasury letter_RNSW757

3. INSW RestartNSW Project Start Up letter - RNSW757_476    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\MEETINGS\CENTRAL WEST WATER SECURITY TASKFORCE - 691147

 

Operations Manager - Water and Waste's REPORT

The progress update of the Stage 1: Orange to Molong Creek Dam pipeline project is summarised as follows:-

·    Council have received the signed Funding Deed of Agreement (RNSW 757) from the NSW Treasury Department. The Department has agreed to provide $16.665 million of funding to Stage 1 of the CWWS pipeline project. Council’s contribution to Stage 1 of the project is nil dollars. The time taken for the Funding Deed to be signed and returned to Council has resulted in some delays in the project and Council staff will be engaging Infrastructure NSW to adjust the project schedule accordingly. The proposed end date will be the middle of October 2018. Refer to attached RNSW 757 for details.

·    Options have been developed for the pipeline route. The hydraulic models of the options have been determined with a preferred route established which minimises the length of the pipeline, environmental and biodiversity impact., minimising operating and maintenance of the pipeline and community impact by maximising the use of road reserves. The length of the preferred route is ~15.7km.

·    The Request for Quotations (RFQ) for the geological walkovers have been submitted to Cabonne Council and Orange City Council. There were two responses to the RFQ. The members of the steering committee are reviewing and assessing the submissions and a determination will be made by 11 Sep 2015. The geological walkovers will form the basis of the technical specifications of the geotechnical investigation and will also further improve the alignment of the pipeline.

·    The CWWS taskforce held its first meeting on 8 Sep 2015 (Refer to attached agenda). The taskforce meeting was well attended with representatives from Cabonne Council, Orange City Council, Blayney Shire Council, Central Tablelands Water, NSW EPA, DPI Crown Lands, Office of Environment and Heritage and Centroc. The Senior Regional Coordinator (Western NSW) from the Department of Premier and Cabinet, Alison Morgan had agreed to chair the taskforce. She had sent her apologies as she was not able to attend the meeting on 8 Sep 2015 (refer to attached CWWS Taskforce meeting report 8 Sep 2015).

·    Current works in progress include the following

1.  Hydraulic modelling of reticulation systems in Cumnock and Yeoval;

2.  Optimising the alignment of the Orange to Molong Creek Dam pipeline;

3.  Hydraulic modelling of the Molong Water Supply System

4.  Updated baseline secure yield analysis using updated climate change models;

5.  Consultation with stakeholders which includes Telstra, RMS and John Holland Rail;

6.  Meeting with solicitors in relation to land matters, contract management matters and tendering matters.

 

 

 

ITEM 16 - HERITAGE ADVISOR'S REPORT - JUNE, JULY & AUGUST 2015

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with a copy of the Heritage Advisor's report for the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b. Facilitate heritage advisory service

Annexures

1. Heritage Advisor's Report - September 2015    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 690476

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for September 2015 are attached for the information of the council.

 

ITEM 17 - MEDIAN PROCESSING TIMES

REPORT IN BRIEF

 

Reason For Report

To provide information on mediun processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 690455

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of August:

 

YEAR

MEDIAN ACTUAL DAYS

2010

43.5

2011

10

2012

23.5

2013

36

2014

28

 

Summary of median Application Processing Times for 2015:

 

MONTH

MEDIAN ACTUAL DAYS

January

34

February

22

March

26.5

April

31

May

24.5

June

40.5

July

28

August

46

September

 

October

 

November

 

December

 

 

 

ITEM 18 - DEVELOPMENT APPLICATIONS RECEIVED DURING AUGUST 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 690421

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/8/2015 to 31/8/2015 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 6

$-----

Temporary Event

$-----

Modification to Gravel Quarry

$-----

Modification to Dwelling

$-----

Dual Occupancy

$-----

Modification to Boundary Adjustment

$-----

Public Event – Live Life Live Festival

$-----

Subdivision

$-----

Demolition of Toilet Blocks

$-----

Modification to Dwelling

$-----

Shed

$13,500

Dwelling

$60,000

Shed

$14,770

Manufactured Home

$265,690

Garage & Awning

$16,000

Garage

$10,000

Greyhound Complex Shed & Business Sign

$60,000

Dwelling

$440,000

Shed

$22,000

Transportable Site Office

$33,800

Portable Office Building

$15,000

TOTAL: 26

$950,760

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Inground Swimming Pool

$40,285

Inground Swimming Pool

$24,509

TOTAL: 2

$64,794

 

GRAND TOTAL: 28

$1,015,554

 

 

ITEM 19 - DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 690439

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/8/2015 to 31/8/2015 as detailed below.

       

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 6

$ -----

Modification to Refurbishment of Hotel

$ -----

Home Based Food Business

$ -----

Demolition of Moorbel RFS Shed

$-----

Convert Existing Building to Dwelling – Create Dual Occupancy

$-----

Temporary Event

$-----

Dual Occupancy

$-----

Modification to Conversion of Existing Building to Cellar Door

$-----

Dwelling

$550,000

Coffee/Takeaway Expansion

$100,000

Dwelling

$353,577

Alterations & Additions to School

$650,000

Dwelling

$349,778

Demolition of Dwelling

$20,000

Carport & Verandah

$5,000

Shed

$19,000

Shed

$14,770

Garage & Awning

$16,000

Dwelling

$400,000

Garage

$10,000

Use Approval

$5,000

Dwelling

$315,594

Shed

$13,500

TOTAL: 28

$2,822,219

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Inground Swimming Pool

$24,509

Inground Swimming Pool

$40,285

Dwelling & Attached Garage

$287,447

TOTAL: 3

$352,241

 

GRAND TOTAL: 31

$ 3,174,460

 

Previous Month: 22

$ 1,354,916

 

 

ITEM 20 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 690457

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

 

July

7

August

4

September

 

October

 

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

11

 

  


Item 1 Ordinary Meeting 22 September 2015

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ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016

SEPTEMBER

PROJECT

BUDGET

COST TO DATE

Administration

$806,847

 

Cudal Office Building - Repair Foundation

$13,800

$9,274

Training Room - Mitchell Room Fit Out

$69,000

0

Council Building Inspections - Include Halls, Chambers & Molong Health One

$28,750

0

Cudal Depot - Installation of  Security Fence and Gate

$46,000

0

Orange  Depot - Installation of  Security Fence and Gate

$34,500

0

Molong Workshop - Car and Truck Hoists

$41,400

0

Molong Workshop - Recycled Air Flow System

$28,750

0

 

 

0

Urban Stormwater

$433,535

 

Molong - Complete Stage 2 Riddell Street Molong

$200,000

0

Molong - Install Culverts Intersection Riddell & William Sts

$93,000

0

Cudal  - Cudal Health Centre Drainage

$75,000

$16,901

Manildra  - Molong Street- Whitton Street and Orange Street

$55,185

0

 

Cabonne Water

$1,753,729

 

Water Assets - Hydrant Inspection Maintenance & Replacement Program

$34,500

0

Water Meter/Connection Replacement  Program

$34,500

0

Water Assets -  Molong Water Mains -Repair and Replace Deteriorated Assets in Accordance with AMP

$74,750

$7,988

Water Assets - Mitchell Highway Water Main Renewal

$74,750

0

Water Assets - Flow Monitoring Molong Creek Dam Inlet & Outlet Weir

$34,500

0

Water Assets - Molong  - Construct New Trunk Mains

$1,380,000

$21,880

Water Study - Long Term Financial - Best Practice Framework Project

$57,500

0

Water Contractor DWMP - Implementation Project

$38,123

$4,761

 

 

 

Small Town Sewer

$1,266,363

 

STSS Assets - Cumnock Budget Allocation

$353,748

0

STSS Assets - Yeoval Budget Allocation

$814,865

0

Security Alarm and Access Control  - Cumnock and Yeoval STP

$23,000

0

Sewer Assets - Cudal STP Inlet Structure

$40,250

0

Sewer Assets - Manildra STP Inlet Structure

$34,500

0

 

 

 

Cabonne Sewer

$703,407

 

Canowindra Pump Stations  Repair & Replace in Accordance with AMP

$150,880

0

Eugowra Pump Stations

$22,116

0

Eugowra STP – Repairs Earthworks embankment

$69,000

0

Thistle St Pump Station - Repair in Accordance with AMP

$22,111

0

UV Disinfection System - Wet Weather Bypass

$123,050

0

Options Report for replacement of Mechanical Mixers

$23,000

0

Canowindra & Molong Sewer Mains

$253,000

0

Canowindra & Molong Sewer Mains Asset Inspection

$40,250

0

 

 

 

 

Recreation & Culture

$1,453,854

 

Mitchell Room Molong - Structural  and Architectural  Report

$230,000

0

Drafting of Architectural Drawings for all Council Public Halls

$27,324

0

Halls – Painting, Fence Replacement, Replace Windows

$52,325

$7,932

Pools - Replace pumps, upgrade electrical, replace chlorine booster, signage, replace shade cover,

$223,400

$22,205

Molong Multipurpose Sports Venue

$575,000

0

Recreation & Sporting Grounds, Playgrounds – Table, seating, roof, hot water system, amenities, paint, swings, softfall

$167,555

$8,133

Canowindra Rec Ground  - Basketball Court - Renew surfaces, repaint back boards & nets

$178,250

0

 

 

 

Economic Affairs

$112,700

 

Canowindra Caravan Park -  Renovate Laundry Room

$20,700

0

Canowindra Caravan Park -  Renovate  toilets &  shower  room waterproof

$57,500

0

 Canowindra Caravan Park – Furniture fit out of cabin

$34,500 

$15,395

Transport & Communication

$12,638,483

 

Local Road Construction - Funded by Road to Recovery

$936,074

 

Packhams Drive

$800,420

0

Nanima Lane and Davies Plain Road - Intersection

$135,654

0

 

Local Road Construction - Funded by Blackspot

$941,500

 

Cadia Road – south of Ridgeway entrance

$258,000

0

Cargo Road – Talbingo overtaking lane

$395,500

0

Packham Drive – 2 Stages

$288,000

0

Cadia Road – Four Mile Creek Intersection Upgrade total expenditure (commenced in 2014-2015)

$1,000,000

$479,572

Local Road Urban Reseal Program

$227,750

 

 

 

0

Local Road Rural Reseal Program

$770,250

 

 

 

0

Local Road Heavy Patching

$825,000

 

 

 

0

Local Road - Gravel Resheeting

$755,625

 

Mount Pleasant Road

$25,000

0

Barnes Lane

$12,500

$6200

Meadow Bank Road

$25,000

$7134

Palings Yard Loop

$25,000

0

Bowans Lane

$25,000

0

Nanami Lane

$25,000

$8121

Mousehole Lane

$25,000

0

Scenic Drive Road

$25,000

0

Burdett Road

$25,000

0

Kangaroobie Lane

$25,000

0

Belgravia Road

$25,000

0

Oakey Road

$12,500

0

Waldergrave Road

$25,000

0

Cowridga Road

$25,000

0

Spring Hill Road

$12,500

0

Cashens Lane

$25,000

0

Convent Lane

$25,000

0

Dry Creek Road

$25,000

0

Mount Canobolas Road

$50,000

0

Northern Area Baldry Road

$50,000

0

Rocky  Ponds Road

$25,000

0

Strathmore Lane

$25,000

0

Greenbah Creek Road

$25,000

0

Bournewood Church Road

$50,000

0

Burrawong Road

$25,000

0

Eurimbla Road

$25,000

0

Goodgodery Road

$25,000

0

Trajere Road

$14,375

$4162

Lookout Road

$28,750

$1009

Local Roads Construction - Funded by Fixing County Roads & Other Grant Funds & Council

$2,253,739

 

Gumble Road - Sealing Unsealed Section

$2,253,739

0

 

 

 

Local Roads Construction - Funded by Budget

$173,500

 

Baldry Road - From Dilga to Mirrabenna

$173,500

0

 

 

 

 

 

 

 

 

 

 

 

 

Local Roads Construction - Funded by Budget

$3,450,000

 

 

 

 

Gaskill Street Canowindra. Pavement Stabilise and Seal

$165,000.00

 

Derowrie Street Manildra.  Pavement Stabilise and Seal

$40,000.00

 

Euchareena Road, Molong. Heavy Patching

$180,000.00

 

Ryall Street Canowindra.  Pavement Stabilise and Seal

$40,000.00

 

Casuarina Drive Eugowra.  Shoulder widening and strengthening and pavement overlay

$378,000.00

 

Borenore Road, Borenore.  Pavement  strengthening and  overlay

$312,000.00

 

Horspool Way, Borenore.  Pavement  strengthening and  overlay

$60,000.00

 

Canobolas Road, Canobolas.  Pavement  strengthening and  overlay

$340,000.00

 

Bank Street Molong.  Shoulder widening and sealing

$40,000.00

 

Forbes Street Yeoval.  Full width pavement sealing

$80,000.00

 

Gowan Road, Lower Lewis Ponds.  Pavement resheeting table drainage

$100,000.00

 

Rodd Street Canowindra.  Pavement Stabilise and Seal

$50,000.00

 

Lockwood Road, Canowindra.  Pavement resheeting table drainage

$100,000.00

 

Bruce Road, Borenore.  Pavement resheeting table drainage

$20,000.00

 

Amaroo Road, Borenore.  Heavy Patching.

$200,000.00

 

Convent Road, Borenore.  Pavement strengthening and overlay

$60,000.00

 

Underwood Road, Borenore.  Pavement resheeting table drainage

$50,000.00

 

Byng Road, Byng.  Pavement resheeting table drainage

$50,000.00

 

Moorbell Road, Canowindra.  Shape, seal and drainage

$100,000.00

 

Griffin Road,  Orange.  Pavement  strengthening and  overlay

$60,000.00

 

Orange Street, Manildra.  Pavement and shoulder strengthening widening

$260,000.00

 

Longs Corner Road,  Canowindra.  Shoulder widening.

$40,000.00

 

Eurimbla Road Bridge, Cumnock.  Construct Side track.

$63,000.00

$6,844

Yellowbox Road, Manildra.  Strengthen shoulders and extend  seal width

$100,000.00

 

Monaghans Road, Manildra.  Pavement resheeting table drainage

$112,000.00

 

 

 

 

 

 

 

Regional Road Construction – Funded by Black spot

$279,000

 

Burrendong Way – Kerrs Creek

$279,000

0

Regional Road Construction - RMS Repair Program

$400,000

 

Banjo Paterson Way 14/15 Repair Program

$400,000

0

 

 

 

Regional Road Construction - Heavy Patch & Reseal Program

$662,528

 

Warrederry Way  - Reseal

$69,540

0

Cargo Road - Heavy Patching

$47,150

$81,160

Nangar Rd -  Heavy Patching

$498,688

$361,068

Burrendong Way - Heavy Patching

$47,150

0

 

 

 

Regional Road Construction - Block Grant Funded

$96,100

 

Road Construction - Regional Roads for Budget Purposes

$96,100

0

 

 

Regional Road Construction – Funded by HSVPP, Fixing Country Roads, Block Grant

$384,500

 

Cumnock S Bends

$384,500

$55,079

 

 

 

Bridge Construction - Local Bridges

$70,000

 

Baghdad Bridge

$70,000

0

Marylebone Bridge (from 2014/2015) and approaches

$1,130,000

$955,323

Bridge Construction - Regional Bridges

$1,890,292

 

Hanover Bridge

$1,008,000

0

Hanover Bridge Approaches

$882,292

0

 

 

 

Kerb & Guttering Construction

$42,000

 

Cumnock - Stage 2  - McLaughlin St to Banjo Patterson W

$42,000

0

 

 

 

Pathway Construction

$77,000

 

Hicks Street Cargo

$77,000

0

 

 

 

State Road Work Orders

 

 

State Road Maintenance

$620,000

$80,449

State Road HP

$470,000

0

State Road Reseals

$850,000 

0

MR310 Shoulder Widening Mont Calm to Cudal, Stage 4

$984,709 

$231,592

MR61 Manildra West Rehabilitation and Drainage 1.6km Stage 1

$1,093,980 

$43,329

 

OPERATIONS ROADS AND BRIDGES

STATE ROADS

Manildra West Stage 1.

MR61 Henry Parkes Way – Manildra to Meranburn.  The 2015-2016 programme for 1.6km rehabilitation and drainage works commenced 27 July 2016 with the culvert extensions to be completed mid September.  Roadworks are to expected to commence in October.

MR310 Canowindra Road Shoulder Widening Stage 4

The first two kilometres of the final three kilometres of shoulder widening for this project have been stabilised.  The project is progressing on schedule.

 

REGIONAL ROADS

S Bends, Banjo Patterson Way, Cumnock

This project has been delayed as Council is waiting for utilities to be relocated by the electrical authorities contractor.

LOCAL ROADS

Cadia/Four Mile Creek Intersection.

This project has recommenced due to delays following recent inclement weather.

Marylebone Bridge

Bitumen sealing  on the approaches to Marylebone Bridge has been completed.  Council’s contractor, Murrays Construction, have demolished  the old bridge, leaving the existing abutments in place for bank protection.  The guard rail on the approaches of the new bridge  and line marking  are yet to complete this project.

Eurimbla Road Bridge – side track

Council has commenced the construction of the side track for this bridge.

Gumble Road

Construction north of Manildra at Bocobra/Norah Creek Road intersection it expected to commence on 14 September.

Grade, Roll and Water cart

To date, the combination of council’s Grader, Roller and Water Cart have completed Belgravia Road, Tantallon Road, Waldergrave Road, Long Swamp Road, Cowriga Road, Glenlea Road, Davis Road, Gorham Road, Rocky Ponds Road, Silverdean Lane, Rangoon Road, Peak Hill Road, Cashens Lane and Baldry Road.

Other maintenance grading

Paling Yards Loop, Coates Creek Road, Nanami Lane, Edinboro Lane, McMurrays Lane, Wilsons Lane Cranbury Road, Bocobra Loop

Gravel Re-sheeting

Barnes Lane, Meadowbank Road and Trajere Road, Lookout Road and Nanami Lane have been gravel re-sheeted in accordance to Council programme.

Sealed Road Maintenance

Packham Way Euchareena Road, Amaroo Road, Nashdale Lane, Old Canobolas Road, Ophir Road, Gumble Road, Kurrajong Road, Davy’s Plains Road, Longs Corner Road, Fish Fossil Drive, Settlement Bridge Road, Rivers Road, Casuarina Drive, Four Mile Creek Road, Cable Street, Cadia Road, Four Mile Creek Road, Horspool Way, Bowan Park Road Forest Reefs Road, Spring Terrace Road, Borenore Road, Vittoria Road, Clergate Road, Long Point Road, Lewis Ponds Road, Spring Glen Road, Broken Shaft Close, Winderra Drive and Thomas Kite Lane.

 

WEEDS SECTION UPDATE

Work carried out since the last report.

Inspections and Reinspections have been carried out in the areas of Long Point, Freemantle, Borenore and Bumberry.

Control work on Council land

Control work on St John’s Wort, African Boxthorn, Chilean Needle Grass, African Love Grass, Serrated Tussock and Wild Radish.

Vegetation control around the headstones of Council’s cemeteries.

Broadleaf spraying on Council sporting field and parks has continued.

Road Shoulder spraying of vegetation has commenced on bitumen roads.

 

FOUR TOWN SEWER SCHEME UPDATE

Summary of Progress

Components

Status

Yeoval

Cumnock

Rising Main

·    Completed on budget and on schedule

Reticulation

·    Completed on budget and on schedule

STP

·    Yeoval STP is operational and completed on budget and on schedule.

On Property

·    96% of the properties have been connected to the

·    85% of all properties have been connected to

Contract Works Black water connection

·    6   properties remaining to be connected

 

·    14 properties remaining to be connected

The revised project completion date is 30 September. An extension of time was granted to the contractor, from the previous finishing date of 30 August.

Please note that some grey water connections are not part of this contract and will be connected in accordance with Councils requirements at the completion of the contract works.

 


Item 15 Ordinary Meeting 22 September 2015

Item 15 - Annexure 1

 

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Item 15 Ordinary Meeting 22 September 2015

Item 15 - Annexure 2

 

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Item 15 Ordinary Meeting 22 September 2015

Item 15 - Annexure 3

 

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Item 16 Ordinary Meeting 22 September 2015

Item 16 - Annexure 1

 

David Scobie Architects                                                                                

                                                                                                                       

Level One, 177A Sailors Bay Road,                                                                       

Northbridge,                                                                                                         Heritage

NSW 2063                                                                                                   

Tel:  (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

 

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Amanda Rasmussen & Kate Blackwood and Accounts

 

REPORT: September 2015                                                      Visit: 7/9/2015

 

1.0       Information provided to the Heritage Advisor

 

1.1       Heritage Advisor appointments –

1.1.1     Jerry – Molong Railway Station

1.1.2     Jeff Wilson: Conservation Area – Canowindra Bus Shelter

1.1.3     Alan Chapman: Fencing – 23 Carcoar Street, Spring Hill 

1.1.4     Office – briefing for engineering & works staff

1.1.5     Phil Plunket - Manildra Post Office and Residence at Kiewa Street

1.1.6     Tom Caswell - Post Office Hotel and Residence (Former)

 

The next visit:      

·      Monday – October 12th

 

The forthcoming visits listed below

·      Monday – November 2nd

·      Monday - December 8th

 

 

2.0       Follow Up required

 

v Eugowra Hotel - reconstruction

v Canowindra Main Street Study

v Canowindra Museum

v Fairbridge Farm

v Cabonne Museums Programme

v Molong Roman Catholic Church – Bell tower

 

The following notes apply to site visits and requests for advice

The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

 

 

 

 

3.0       Canowindra Bus Shelter

 

Attention: Jeff Wilson and Heather Nicholls

 

Commentary

The successful grant application and the purchase of the Wellington Bus Shelter failed to pick up the issue that the shelter was to be located within the Canowindra Conservation Area. It is noted that the form only asked a general Environmental question and did not specifically break down Environment into Heritage.

 

At the time the issue was presented to the Planning Department, the only input expected from Engineering was a colour scheme. The response from the Planning and Heritage staff was that the type of shelter purchased was not as appropriate fro the Canowindra streetscape as a traditional shelter utilised by Orange  and other Councils.

 

As the shelter has been purchased for the task and there are no current funds available to provide an alternate shelter for Canowindra, the existing proposed shelter will be utilised with an alternate colour scheme. The colours are to be changed from light to dark so that the structure is visually recessive in the setting.

 

Recommendations

The existing white framing colours are to be Indian Red or Red Oxide

The existing green roof is to be Shale Grey or Windspray

 

Graphics have been suggested for the two side panels based on the Age of Fishes Museum. This is acceptable on the basis that the graphic has been professionally designed. It is recommended that the second of the two panels feature the Canowindra Museum as this is the local Museum which represents the local and regional history of Canowindra.

 

The graphics must not be presented as advertising or include related promotional information such as addresses and telephone numbers as that is not the purpose of the panels which instead is to interpret the local culture of the two museums.

 

4.0       Connelly’s store, Bank Street, Molong

 

Attention: Jeff Wilson and Heather Nicholls

 

IMAG5547

Photograph 1    View of verandah post – preliminary installation

 

         Recommendations

       The workmanship on the works now completed to the verandah are excellent and all consistent with the advice provided on the project.

 

The small exception is the skirting sections on the bottoms of the four posts. These are designed to conceal the steel post bases which keep the bottoms of the timber posts away from the concrete footpaths. This prevents water and moisture generally from being drawn into the timber and leading to rot and decay. The current fixings of the skirtings leave the timber clear of the concrete footpaths thus defeating the purpose of concealing the brackets. It is therefore recommended that the skirtings are dropped lower with the bottom edges flush to the footpaths while the top levels of the skirtings will remain level.

 

Painted wall signs

 

IMAG5544

 

Photograph 2    View of the existing signs with heritage significance

 

The two painted wall signs have heritage significance in terms of their historic, aesthetic and rarity values. While painting over the signs will reduce the significance by obscuring the original or lat version, it is part of recreating and conserving the graphic.

 

So as to maintain both signs, it is recommended that the earlier sign: ‘Robur’ is replicated on the wall to the left and the ‘Mothers Choice’ be replicated on the existing wall panel including the arrow below next to the corner of the wall.

 

On the front elevation an earlier drawing showed that ‘Kinkara’ was a letter signwritten on the facade above the verandah. A copy is available of the this drawing.

 

 

 

         IMAG5546

 

Photograph 3       The Main Facade with elements of the facade showing traces of the former colours schemes and signwriting

 

Kinkara was the brand lettered on top the facade in black painted signwriting

 

·      The next steps

·      Budget for the three painted signs

·      Paint the wall and facade surfaces in the colours recommended

·      The three signs are professionally signwritten in the correct fonts and colours.

 

 

5.0       Uniting Church, Spring Hill – Replacement front fencing

 

Attention: Kate Blackwood, Alan Chapman and the Church community

 

The site is on the Cabonne Shire LEP as a heritage item. It was earlier listed by the national trust (NSW). The current Church community members believe that the earlier fence was a timber post and rail standard rural fence however no photos are currently available.

 

Kate will search the archives and Trove to see what is available to illustrate the historic fences.

 

The community is seeking to replace the fence and have received a gifted donation to provide for the works.

 

Their criteria include a fence which respects the heritage significance and a fence which will last a ‘long’ time without ‘maintenance’.

 

A range of options have been reviewed and considered with some prices being obtained from Builders.

 

Options include pool fence types, standard metal and aluminium types and cast iron types. Alan has done an extensive survey with photographs of fences in Orange and Bathurst.

 

The existing front fence to the site along the boundary located in front of the two bluestone buildings appears to be circa 1945-1955 and so some 60-70 years old. It has received some maintenance over the years including painting and the concrete encasement of the posts.

 

The disadvantages of currently available residential fence types are as follows;

·      Current powder coating paint systems have lifespan limited to 3-5 years before they fade and another 5-10 years before they fail;

·      Larger sized bottom and top rails look out of character with the heritage setting;

·      Steel posts use plastic caps which cane be easily removed and fade and then fail usually within 7-10 years;

·      Connection details look bulky at the post connection points and are easily damaged;

·      Concrete blocks are fine for buildings not in plain sight but would be out of keeping with the bluestone buildings;

·      Rendered painted masonry piers would be one option however their bulk and scale would not be consistent with the traditional character of steel and cast iron fences.

 

Contact details

The Wagga foundry

Manging Director: Andrew Peverall

Te. 02 6921 3387

sales@wagga-iron.com.au

220 Hammond Avenue, Wagga

 

The foundry have arrange of fencing options based on available steel types using vertical rods and horizontal flats.

 

The most simple top is recommended as opposed to fleur-de-lys, spear points etc.

The most simple post type at the nominal 1800mm centres is recommended either as a traditional double braced post or a bolder single post.

 

In reviewing and discussing the options, it was agreed that the principle was that a fine palisade was the preferred fence type with minimal decoration and in a dark blue/grey paint colour.

 

The recommended paint system for steel is micaceous iron oxide, available from a range of paint suppliers including Dulux and Murobond Bridge paint.

 

6.0       Cabonne Shire Council premises – Lobby light, Bank Street, Molong

 

IMAG5542

 

Photograph 4    general View

 

IMAG5543

 

Photograph 5       View of the metal gallery into which the glass fits and is secured by three screws.

 

The opening width measured to the two internal edges of the opening: 155mm

 

Replacement glass required:

 

Planet Lighting from Bellingen is the manufacturer of the traditional heritage glass type

Options: The Grenfell and The Casino glass types

The alternative is the replacement of the gallery with a new bronze gallery which corresponds with the selected glass. The S17 is shown below

 

 

The main issue is the throat size of the existing brass unit to see if it corresponds with the neck dimensions on the new glasses

 

 

The Grenfell

 

Query throat dimensions with Planet in order that the top of the glass will fit into the available 155mm available opening

 

The replacement metal gallery which supports the Casino and Grenfell glass types. The throat is not dimensioned and needs to be confirmed with Planet, although it would appear to be very close to the required 155mm

 

 

 

 

 

 

7.0       Engineering and Works staff Briefing

 

The following are the highlighted comments from the presentation and discussion:

 

·      The definition of heritage places is simply, ‘places that the community wants to keep’

·      The criteria used in determining heritage significance include the following;

Historic

Historic by association

Aesthetic/architectural

Social

Technical/archaeological

Rarity

Representative

 

Heritage Lists; there are National, State and Local statutory lists

There are non-statutory lists such as the National Trust, the Art Deco society, the Institute of Engineers, the Institute of Architects

 

There are lists maintained by statutory authorities  - called s170 registers under the NSW Heritage Act, such as the RMS, Health and Education

 

·      The current law is the Environmental Planning and Assessment Act (EP&A Act) and utilises the Local Environmental Plan (LEP). The LEP defines heritage items with Schedule 5.

·      The Cabonne LEP as enacted in 2012 and lists 243 items and two conservation areas – Molong and Canowindra

·      As part of the process in determining the LEP schedule, Cabonne utilised a community working group to nominate and assist in researching places and this group produced in excess of 500 places. The total is stored on a database by Planning staff known as the State heritage Inventory (SHI) and when any enquiry is received the data can be checked.

·      In summary

when dealing with a site where heritage is perceived as possibly being an issue based on a visual appraisal, take the following steps:

Check the on-line LEP of the Schedule 5 listed heritage items.

§ Where listed, the works will require a heritage assessment of potential impact and possibly a development application

§ Where not listed, but the concern remains due to the appraisal, discuss the site with a member of the Planning team and they will check the SHI and pass on photos to the heritage advisor for comment and advice.

With sites located in the Molong and Canowindra Conservation areas, all works are likely to require heritage and urban design advice in order to develop and outcome which has an acceptable impact on the heritage significance.

Coordination: Currently there is minimal coordination on urban design elements for street furniture including lighting, bins, street furniture, bus shelters, street signs, public notice boards etc. Opportunities remain to plan strategically and budget accordingly.


 

8.0       Manildra Post Office (Former) and residence

 

IMAG5570

 

Photograph 6

General restoration of external materials and details. Check roofing inside and out, confirm retention of gutters and downpipes, sliding sash windows and screens.

IMAG5569

 

 

Photograph 7       Retain wire fencing and plant behind using Photinia or Lilly Pilly to replace earth and lawn. Retain and make good as much of the timber paling fence as possible and treat with a simple oil.

IMAG5568

 

Photograph 8       Replace glass louvers with awning windows to provide sufficient ventilation.

 

IMAG5567

 

Photograph 9       Replace the aluminium awning with a traditional timber framed mini-orb structure

IMAG5566

 

Photograph 10     Remove sundry contemporary elements and make good timber.

IMAG5565

 

Photograph 11     Clean brick and concrete with mild water pressure washing, strip paint from steel rails, re-point with lime based pointing – ‘Quickpoint’ or similar. Replace lawn with low maintenance native grasses selected to remain confined to the property. Provide planting to the side to screen out side fencing.

IMAG5564

 

Photograph 12     Discuss with Council alternatives to lawn on the public verge next to the building.

IMAG5563

 

Photograph 13     Replace contemporary flush panel door with a traditional 4 panel door. Replace gutters with similar galvanised quad gutters from Fielders.

IMAG5561

 

Photograph 14     Replace the steel awning with two traditional timber awnings

 

 

IMAG5560

 

Photograph 15     Discuss with Council, alternative verge treatments.

 

IMAG5559

 

Photograph 16     An additional solid traditional door would be acceptable however an extra slab is not recommended due to the increase risk of damp. A standard drainage slot and grate would be recommended next to the external threshold.

 

IMAG5558

 

Photograph 17     Restore timber details and fit simple glass window  in existing opening and standard exhaust vent to eave mesh area.

IMAG5557

 

Photograph 18     Retain significant elements

 

IMAG5556

 

Photograph 19     restore fireplace and surround from the period – review other post offices from the period.

 

IMAG5555

 

Photograph 20     Remove slow combustion stove and install standard timber venetian blinds in place of vertical blinds.

IMAG5554

 

Photograph 21     Repair and paint. Research the earlier traditional RED colour.

IMAG5553

 

Photograph 22     Prepare and paint

IMAG5552

 

Photograph 23     Replace all topsoil to below the damp course and vents and install 150mm roadbase with 50mm cement stabilised decomposed granite chippings to a nominal width of 600-750mm and then re-point to nominal 20mm depth up to 1m height.

 

IMAG5551

 

Photograph 24     Refer above notes

IMAG5549

 

Photograph 25     Replace missing windows and doors as required with similar recycled elements. A small additional awning would be acceptable over the landing.

 

IMAG5548

 

Photograph 26

 

9.0       2528 The Escort Way, Cheeseman’s Creek

 

The place is a listed heritage item which has decayed for decades under several ownerships.

 

Demolition would require a heritage report from an experienced professional. It would include research of the site history, measured drawings, an interpretation strategy – retention of building foundation outlines and archive quality photographs.

 

An alternative strategy would be an adaptive re-use of the site to provide a dwelling consisting of restoration of the existing – and the additional of sympathetic new works to provide new amenities and facilities.

 

A site visit will be made next month

 

Contacts

 

Bill and Vicki

02 63652 454

 

Tom

caswellt@bigpond.com

 

 

10.0      1043 Mitchell Highway, Molong

 

Property owner: Mr. Dave Perry

Telephone 0263650657

Email: patchpanels@hotmail.com

 

Significance: To be determined. The site includes a house on a smaller site after a contemporary subdivision and is near the Windera Estate. The original related shearing shed is 50m away but now on a separate site.

 

Reference: Australian Houses of the 20s and 30s, Peter Cuffley, Flannel Flower Press

 

Physical description

 

IMAG3497

 

 

 

A work in progress...

 

 

 

 


 

11.0      SUMMARY: Annual Heritage Strategy checklist

 

1

Heritage Committee

Advice to Council

1

3

 

 

 

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