cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 19 August 2015

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 25 August, 2015 commencing at 1.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 12.15pm.

 

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)        Open Ordinary Meeting

2)        Consideration of Mayoral Minute

3)        Consideration of General Manager’s Report

4)        Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)        Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 


 

ATTENDEES – AUGUST 2015 COUNCIL MEETING

 

 

The following staff members have been invited to attend the Council meeting and will also be joining councillors for lunch:-

·        Jacob Evans

·        Surendra Sapkota

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


        

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 25 August, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1     APPLICATIONS FOR LEAVE OF ABSENCE.............................. 5

ITEM 2     DECLARATIONS OF INTEREST............................................... 5

ITEM 3     DECLARATIONS FOR POLITICAL DONATIONS....................... 6

ITEM 4     MAYORAL MINUTE - APPOINTMENTS.................................... 6

ITEM 5     COMMITTEE OF THE WHOLE................................................. 7

ITEM 6     GROUPING OF REPORT ADOPTION....................................... 8

ITEM 7     CONFIRMATION OF THE MINUTES......................................... 8

ITEM 8     REAPPOINTMENT OF LOCAL SES CONTROLLERS................ 9

ITEM 9     CANCER CARE WESTERN NSW............................................ 10

ITEM 10   PUBLIC RESERVES MANAGEMENT FUND............................ 11

ITEM 11   ROAD NAMING - UNNAMED ROAD IN CANOWINDRA............ 11

ITEM 12   MOLONG SHOW SOCIETY - REQUEST TO WAIVE USAGE FEES FOR HALL HIRE..................................................................... 13

ITEM 13   MOLONG COMMUNITY HALL HIRE....................................... 14

ITEM 14   REQUEST FOR THE APPLICATION OF COUNCIL SEAL FOR VARIATION OF RESTRICTION ON USE OF LAND LOT 10 DP 1182331, 914 LOWER LEWIS PONDS ROAD, LOWER LEWIS PONDS.................................................................................. 15

ITEM 15   STRATEGIC DIRECTIONS WORKSHOP................................. 15

ITEM 16   COUNCIL PICNIC DAY........................................................... 17

ITEM 17   COUNCILLOR NUMBERS...................................................... 18

ITEM 18   RE-VOTED BUDGET ITEMS FROM THE 14/15 BUDGET TO 15/16 BUDGET...................................................................... 19

ITEM 19   POLICY REGISTER UPDATE - EVENTS MANAGEMENT POLICY.............................................................................................. 20

ITEM 20   DRAFT PUBLIC INTEREST DISCLOSURE POLICY ................ 21

ITEM 21   REQUESTS FOR DONATIONS............................................... 21

ITEM 22   REQUEST FOR DONATION OF RATES FOR ASSESSMENT A23555.................................................................................. 23

ITEM 23   EVENTS ASSISTANCE PROGRAM GRANT FUNDING 15/16... 24

ITEM 24   COMMUNITY ASSISTANCE PROGRAM APPLICATIONS........ 26

ITEM 25   2015 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS.............................................................................................. 29

ITEM 26   $3 MILLION DOLLAR BACKLOG............................................ 29

ITEM 27   RESTART NSW WATER SECURITY: STAGE 1 ORANGE TO MOLONG CREEK DAM PIPELINE.......................................... 30

ITEM 28   BRIDGE RENEWAL PROGRAM ROUND 2.............................. 32

ITEM 29   REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2015/0162 - MEN'S SHED UPON LAND KNOWN AS LOTS 12 SECTION 6 DP 759140, 4 MYRANGLE STREET, YEOVAL................................................................. 34

ITEM 30   REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2015/0167 - SHED UPON LAND KNOWN AS LOT 121 DP 750147 RODD STREET, CANOWINDRA........ 35

ITEM 31   HERITAGE GRANTS 2015/16 PROGRAM............................... 37

ITEM 32   QUESTIONS FOR NEXT MEETING........................................ 38

ITEM 33   BUSINESS PAPER ITEMS FOR NOTING................................ 38

ITEM 34   MATTERS OF URGENCY....................................................... 39

ITEM 35   COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 39

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1     CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2     ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3     OUTSTANDING PUBLIC LIABILITY CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 4     DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 5     REQUEST FOR INTEREST TO BE WAIVED ON ASSESSMENT A1650

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 6     MOLONG LIBRARY AND RAILWAY STATION WORKING PARTY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7     POSSIBLE DEED OF AGREEMENT WITH AUSTRALIAN MUSEUM

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8     WBC ALLIANCE BITUMEN SEALING CONTRACT

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 9     SECTION 18A WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 10   SECTION 18 WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 11   MOLONG LIMESTONE QUARRY

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    July 28 2015 Council minutes............................. 41

ANNEXURE 9.1    'Rave for Cancer' fundraiser........................... 57

ANNEXURE 9.2    Cancer Care Western NSW - Request for support towards Clinical Trials.................... 59

ANNEXURE 18.1  Revotes from 14 15 Budget .............................. 60

ANNEXURE 19.1  draft Event Management Policy..................... 67

ANNEXURE 20.1  draft Public Interest Disclosures (Internal Reporting) Policy - amended re expenses..... 75

ANNEXURE 21.1  Canowindra Historical Society - Request for Grant towards Memorial Sign......................... 93

ANNEXURE 21.2  Manildra Christmas Party donations for fireworks 16-12-2015 - MADIA............................... 94

ANNEXURE 21.3  Molong Historical Society 50 years celebrations........................................................ 95

ANNEXURE 22.1  Age of Fishes Museum Letter........................... 96

ANNEXURE 23.1  Proposed route for 2016 Cycling NSW Masters Championship Road Race.................................... 98 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 678913

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 678914

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 678915

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 678916

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 678917

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 678919

 

 

Recommendation

 

THAT:

1.        Councillors call any items they wish to further consider

2.        Items 7 to 14 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 7 to 14 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1. July 28 2015 Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2015 - 678920

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 28 July 2015 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.  Minutes of the Ordinary Council meeting held on 28 July 2015.

 

ITEM 8 - REAPPOINTMENT OF LOCAL SES CONTROLLERS

REPORT IN BRIEF

 

Reason For Report

State Emergency Services (SES) seeks council's support in the reappointment of local controllers for the Cabonne area.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.6.2.b. Actively maintain support of the State Emergency Services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\STATE EMERGENCY SERVICE - SES - 679951

 

 

Recommendation

 

THAT Council support the recommendation of the Regional Controller in the reappointment of:

 

1.        Ms Sue Condon – Local Controller for Cabonne

2.        Mr Greg Agustin – Unit Controller for Eugowra

3.        Mr Mark Tiernan – Unit Controller for Molong

 

Director of Finance and Corporate Services' REPORT

 

Reappointment of all volunteer NSW State Emergency Service Controllers across the State are renewed every two years, with 1 August 2015 being the date for the next renewal.

 

All NSW SES controllers are appointed by the Commissioner of the NSW SES upon the recommendation of relevant Council and Regional Controller.

 

The Regional Controller has recently carried out a “Volunteer Controller Performance Review” on the current Local Controller for Cabonne, Ms Sue Condon, the Unit Controller for the Eugowra Unit, Mr Greg Agustin and the Unit Controller for the Molong Unit, Mr Mark Tiernan and recommends their re-appointment.

 

The current Unit Controller for the Canowindra Unit, Mr Greg Ruming does not seek re-appointment.  The NSW SES will be looking to recruit a new controller for Canowindra Unit in the near future and will keep council advised when this process has been completed.

 

The Regional Controller Mr Craig Ronan is seeking Council’s support for the re-appointment of the controllers for a period of two years commencing on 1 August 2015.

 

 

ITEM 9 - CANCER CARE WESTERN NSW

REPORT IN BRIEF

 

Reason For Report

Cancer Care Western NSW are seeking participants for their 'rave for cancer' fundraiser.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1. 'Rave for Cancer' fundraiser

2. Cancer Care Western NSW - Request for support towards Clinical Trials    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2015 - 683433

 

 

Recommendation

 

THAT Council encourage people within Cabonne to participate in the ‘Rave for Cancer’ fundraiser.

 

Community Services Manager's REPORT

 

Cancer Care Western NSW are conducting their ‘Rave for Cancer’ during September 2015 to help raise $300,000 for their clinical trials project. To date over $150,000 has been raised towards this target.

 

For this fundraiser they are seeking and encouraging participants to either rave with colour or to shave their hair on the 25 September to gain sponsorship for this important project.

 

As previously reported the clinical trials project is to enable specialists at Orange Health Service to advance the treatment of cancer by providing opportunities for local and regional cancer patients to access new drugs as well as providing the evidence to allow new PBS funding of these.

 

 

ITEM 10 - PUBLIC RESERVES MANAGEMENT FUND

REPORT IN BRIEF

 

Reason For Report

To accept funding approved by the NSW Government for Cudal Showground.

Policy Implications

Nil

Budget Implications

$39,100 for Cudal Showground

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 680855

 

 

Recommendation

 

THAT Council accept the grant of $39,100 for Cabonne Council Crown Reserves Reserve Trust for the Cudal Showground.

 

Economic Development Manager's REPORT

 

In early April 2015 Council’s Community Engagement and Grants Officer, in conjunction with Cudal Agricultural and Pastoral Society, submitted an application for funding to upgrade the kitchen at the Cudal Showground.

 

On 6 August 2015 Council received a letter from The Hon Niall Blair MLC advising that this grant application had been successful and $39,100 had been approved for the Cudal Showground from the Public Reserves Management Fund Program.

 

ITEM 11 - ROAD NAMING - UNNAMED ROAD IN CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

Council has received a request to name a lane in Canowindra to avoid ambiguity with a resident's address.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 681625

 

 

Recommendation

THAT:

1. Council proceed with public consultation proposing to name the road as “Biddulph Lane”; and

2. Assuming no objections are received, Council proceeds with the naming of the road as “Biddulph Lane” in accordance with Section 162 of the Roads Act, 1993.

 

Acting Director of Engineering & Technical Services' REPORT

Council has received a request on behalf of a resident to name an unnamed road in Canowindra. The road proposed to be named is shown in red outline on the map below. The request has highlighted that the resident doesn’t have a current official address and currently receives mail from various authorities, including Council and electricity and water providers, with different postal addresses. The request has also stressed the importance of a proper address being provided to the property owner so that in the case of an emergency, the police, ambulance and fire brigades can find the property in a timely manner.

The request has suggested that the road be named as “Biddulph Lane”. This name is considered suitable as the Biddulph family have owned property adjoining the lane for a number of years. It is noted that the name is not named after a living person and as such this name is considered suitable under the Geographical Names Board Guidelines.

 

ITEM 12 - MOLONG SHOW SOCIETY - REQUEST TO WAIVE USAGE FEES FOR HALL HIRE

REPORT IN BRIEF

 

Reason For Report

The Molong Show Society seeks Council approval to waive the fees for the annual show's site office.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 683713

 

 

Recommendation

 

THAT Council waive the $250 fees for use of the Molong Community Hall foyer by the Molong Show Society.

 

Acting Director of Engineering & Technical Services' REPORT

 

Council has recently received a request from the Molong Show Society for Council to donate the fees for use of the Molong Hall foyer in September 2015 in connection with the Molong show.

 

The Show Society requests the use of the Mitchell Room for 10 half days during the period 7 September 2015 to 18 September 2015 for administrative tasks associated with the show organisation. The Society has previously used the room for the same purpose in 2014 and Council at that time resolved to donate the fees.

 

Fees for the times requested in 2015 would amount to $250.00.

 

The Molong Show generates considerable income for the Molong area from the show visitors and the administrative tasks are accomplished by volunteer show members.

 

 

ITEM 13 - MOLONG COMMUNITY HALL HIRE

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval to waive $44 hall hire fee for Molong Multipurpose Service (MPS) meeting

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 683719

 

 

Recommendation

 

THAT Council waive the $44 hire fee for the Molong Community Hall.

 

Acting Director of Engineering & Technical Services' REPORT

 

Council has recently received a request from Western Health NSW asking that Council waive the hall hire fee for meeting held in regards to the Molong Multipurpose Service (MPS) redevelopment.

 

All Molong residents were invited to attend the community information meeting and to get their questions answered in regards to the development. 

 

It is requested that council waive the $44 fee in this instance.

 

ITEM 14 - REQUEST FOR THE APPLICATION OF COUNCIL SEAL FOR VARIATION OF RESTRICTION ON USE OF LAND LOT 10 DP 1182331, 914 LOWER LEWIS PONDS ROAD, LOWER LEWIS PONDS.

REPORT IN BRIEF

 

Reason For Report

To request the application of Council seal to legal documents.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2007\03-2007-0128 - 674613

 

 

Recommendation

 

THAT the Common Seal of Cabonne Council be affixed to the section 88B Conveyancing Act variation document, to amend the location of the building envelope applying to Lot 10 DP 1182331, 914 Lower Lewis Ponds Road, Lower Lewis Ponds.

 

Senior Town Planner's REPORT

 

Council has received a request from Rickards Whiteley Lawyers to authorise a variation to a s88B restriction applying to a 3.8 hectare concessional lot located at 914 Lower Lewis Ponds Road, Lower Lewis Ponds. It is proposed to amend the approved building envelope to reduce the setback on the northern boundary (Lower Lewis Ponds Road boundary) from 50m to 30m. Advice was sought from Canobolas Rural Fire Services as the land is identified as being bushfire prone land. No objection was raised for the reduction of the northern boundary setback. There are no planning objections to the proposal. Previous soil testing of the area has identified the site’s suitability for future development.

 

For the information of the council the current owners of the subject land are Mr JJ & Mrs LK Danson.

 

 

ITEM 15 - STRATEGIC DIRECTIONS WORKSHOP

REPORT IN BRIEF

 

Reason For Report

To adopt the actions developed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\PROFESSIONAL DEVELOPMENT - CONFERENCES - 683364

 

 

Recommendation

 

THAT Council:

 

1.  Note the key discussion themes and key projects contained in the report; and

 

2.  Receive an update report about each key project theme at each ordinary meeting for the balance of the council term unless a project is completed.

 

 

General Manager's REPORT

 

On 11th August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

 

The purpose of the review was to revisit the strategies set at the 2012 Future Directions forum at Canowindra, to reflect on Council’s achievements since then, to assess Council’s current positon and to identify the priorities for the next 12 months – the final year of the current council’s term in office.

 

Mr Blackadder recorded seven key discussion themes from the day and eight key projects the council wishes to focus upon over the next 12 months.  The discussion themes focused upon the following (broadly):

 

1.  Complete what we started – including completing projects.  A project management focus was identifies as important.

 

2.  Focus upon team spirit to ‘get back to basics’ and move forward.

 

3.  Work to a plan.

 

4.  Communicate with each other and others, including coming together informally more often.

 

5.  Manage Councillor accessibility and expectations.

 

6.  Make decisions in a timely manner.

 

7.  Planning for changes in settlement patterns.

 

The key ‘projects’ identified were as follows:

 

1.  Road program.

 

2.  Molong quarry.

 

3.  Canowindra Retirement Village.

 

4.  Molong Library and VIC.

 

5.  Yeoval & Cumnock Sewerage Scheme.

 

6.  Asset Management Plans.

 

7.  Review of asset holdings.

 

8.  Multi-purpose sport facility.

 

 

 

 

 

ITEM 16 - COUNCIL PICNIC DAY

REPORT IN BRIEF

 

Reason For Report

Seeking Council's approval to conduct the annual Picnic Day.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.a - Ensure appropriate performance measures and incentives are in place

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PERSONNEL\ARRANGEMENTS\PICNIC DAY - 683363

 

 

Recommendation

 

THAT:

 

1.   Council approve the annual Picnic Day to be held on Friday 16 October 2015.

2.   Council authorise the attendance of all Councillors at the Picnic Day.

3.   Councillors note the cost of $52.00 for attending the Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.

 

 

General Manager's REPORT

 

Council has received a request from the Staff Picnic Committee, seeking Council’s consent to hold the annual Council picnic day on Friday 16 October 2015.

 

Council has always supported the conduct of the Council picnic day for all staff members, and a continuation of this practice is supported.

 

The usual practice for the conduct of the picnic is to make the picnic available for all staff who purchase a picnic ticket and attend on the day.  Staff who do not participate in the picnic day have the option to take annual leave or a rostered day off, as appropriate.

 

This year’s picnic will be held in Canowindra. The day will consist of golf, bowls and lunch. The cost of attending the picnic day is $52.00 which covers the cost of activities, lunch and refreshments.

 

Councillors are welcome to attend and should notify the General Manager if they wish to do so.

 

ITEM 17 - COUNCILLOR NUMBERS

REPORT IN BRIEF

 

Reason For Report

To report on possible reduction in councillor numbers.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\CONSITUTIONAL REFERENDUM - 683336

 

 

Recommendation

 

THAT Council determine whether it wishes to reduce councillor numbers for Cabonne.

 

Director of Finance and Corporate Services' REPORT

 

At the workshop held on 11 August 2015 councillors raised the possibility of reducing councillor numbers.

 

Section 224 of the Local Government Act provides:-

 

(1) A council must have at least 5 and not more than 15 councillors (one of whom is the mayor).

 

(2) Not less than 12 months before the next ordinary election, the council must determine the number, in accordance with subsection (1), of its councillors for the following term of office.

 

(3) If the council proposes to change the number of councillors, it must before determining the number, obtain approval for the change at a constitutional referendum.

 

Should Council determine that it wishes to reduce councillor numbers it must seek approval at a constitutional referendum, this could be conducted in conjunction with the 2016 Council elections or as a separate matter prior to those elections. Advice from the State Electoral Office is that the likely cost of holding the referendum in conjunction with the election would be $10,000 or $67,500 if dealt with as a separate matter.

 

If the referendum was conducted as a separate matter prior to the next election and was successful the revised councillor numbers would apply from that election, if the referendum was conducted in conjunction with the election the reduced councillor numbers would not apply until the 2020 election, however any casual vacancies would not need to be filled unless they resulted in total councillor numbers falling below the reduced councillor number.

 

ITEM 18 - RE-VOTED BUDGET ITEMS FROM THE 14/15 BUDGET TO 15/16 BUDGET

REPORT IN BRIEF

 

Reason For Report

To amend Council's current 15/16 budget to allow activity to proceed on those works listed as re-votes.

Policy Implications

Nil

Budget Implications

Yes

IPR Linkage

4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1. Revotes from 14 15 Budget     

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\CABONNE COUNCIL ANNUAL BUDGET - 683518

 

 

Recommendation

 

THAT the items listed as re-votes in the attached report be considered for inclusion in the 15/16 Budget.

 

Senior Accounting Officer's REPORT

 

A review of all of the unfinished works and projects for Cabonne Council in the 14/15 Budget has been carried out. A number of projects/works are listed for re-vote, as, due to a variety of reasons have not been completed in the 14/15 financial year.

 

The lists are attached and are categorised into the following:-

 

·    Ongoing strategic/corporate initiatives

·    Completed projects not yet remitted

·    Works in progress – Cabonne Council

·    Works in progress – reliant upon others

·    Works not commenced – Cabonne Council

·    Works not commenced – reliant upon others

·    Delay caused by strategic change

 

 

ITEM 19 - POLICY REGISTER UPDATE - EVENTS MANAGEMENT POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to consider adoption of a draft policy.

Policy Implications

Yes - adopted policies become Council's policies on these matters

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. draft Event Management Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 678962

 

 

Recommendation

 

THAT Council adopt the draft Events Management policy noting the Street Stall and Raffle Tickets policy has been incorporated within.

 

 

Administration Manager's REPORT

 

At its 23 June 2015 meeting Council resolved:

THAT the Street Stall and Raffle Tickets Policy be merged into the Event Management Policy, incorporating the changes listed in the Proceedings in Brief, and be submitted to Council for adoption.

 

An updated draft copy of the policy is annexed for Council’s consideration.

 

ITEM 20 - DRAFT PUBLIC INTEREST DISCLOSURE POLICY

REPORT IN BRIEF

 

Reason For Report

To consider draft changes to be adopted

Policy Implications

Yes - if adopted will become Council's policy

Budget Implications

Yes - will need to be funded as circumstances arise

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. draft Public Interest Disclosures (Internal Reporting) Policy - amended re expenses    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 678033

 

 

Recommendation

 

THAT the draft amended Public Interest Disclosure Internal Reporting Policy be adopted.

 

Administration Officer's REPORT

The existing policy has been amended to include Council covering costs for legal advice and attendance for ex-employees who may be called as witnesses during an investigation.

 

A copy of the draft amended policy is annexed.

 

ITEM 21 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

Requests for donations have been recieved from the Molong Historical Museum, the Canowindra Historical Society and the Manildra and District Improvement Association

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1. Canowindra Historical Society - Request for Grant towards Memorial Sign

2. Manildra Christmas Party donations for fireworks 16-12-2015 - MADIA

3. Molong Historical Society 50 years celebrations    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2015 - 682603

 

 

Recommendation

 

THAT Council donate:

 

1. $200.00 to the Molong Historical Society to assist them with their 50th anniversary celebrations;

2. $300.00 towards the memorial for Constable John Herbert at Canowindra; and

3. $200.00 towards the Manildra Christmas party fireworks display.

 

Community Services Manager's REPORT

 

Molong Historical Society has requested a donation towards a celebration to mark 50 years of service to Molong community.

 

They have arranged a lunch to celebrate this on Sunday 13 September and the museum will be open for the weekend with special events and displays to mark the occasion.

 

They seek a donation from Council to help with their costs. The museum is run by volunteers on a very tight budget and is considered worthy of Council’s support.

 

The Canowindra Historical Society will be unveiling a memorial on National Police Remembrance Day on September 29 2015, recognising the death of Senior Constable John Herbert, 150 years ago.

 

From research carried out by Mrs Dorothy Balcomb, Senior Constable Herbert was accidentally shot during a stakeout near Mogong while searching for Ben Hall’s gang which had earlier carried out a robbery at Forbes.

 

The society wish to provide a memorial in the form of an interpretive sign of about 200 – 300 words, and artist's impression of the event at Canowindra.

 

This project will add to the history of Canowindra and is considered worthy of Council Support.

 

The Manildra and District Improvement Association (MADIA) seek sponsorship towards their annual community Christmas Party.

 

A feature of this party is a fireworks display which costs the committee in excess of $5,000. MADIA is seeking corporate sponsorship towards this.

 

This event has received some assistance in the past from Council’s Family Links project but other than that not something that Council has usually contributed to.

 

Council may wish to consider making a small donation to this event.

 

There is expenditure of $300 from the donations budget of $7,168 so far this financial year leaving a balance of $6,868.

 

ITEM 22 - REQUEST FOR DONATION OF RATES FOR ASSESSMENT A23555

REPORT IN BRIEF

 

Reason For Report

Request for costs of rates for 2014/2015 year and ongoing years to be paid from Council's Reserve

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a. Maintain a high level of rate collection

Annexures

1. Age of Fishes Museum Letter    

File Number

\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\SECTION 356 DONATIONS and WAIVER REQUESTS - 683406

 

 

Recommendation

 

THAT Council determine whether to provide further assistance to the Age of Fishes Museum.

 

Senior Rates Officer's REPORT

 

A request has been received from the Age of Fishes Museum for the 2014/2015, and ongoing rates to be paid from Council Reserves.

 

Due to the decrease in tourism there have been reduced visitors to the museum and this is impacting on the income received. The museum is a not for profit organisation run by a manager whose wages and on costs ($86,273 in 2015/16) are paid by Cabonne Council.

 

The museum is staffed by part time employees and volunteers. Council provide sporadic grants for capital works, the museum meet all other costs and they are struggling financially. The donation of rates under Section 356 could set a precedent for further ongoing requests from the many organisations within the Council area.

 

 

ITEM 23 - EVENTS ASSISTANCE PROGRAM GRANT FUNDING 15/16

REPORT IN BRIEF

 

Reason For Report

For Council to consider an application for funding under the 2015/16 Events Assistance Porgram

Policy Implications

Nil

Budget Implications

$5000 funded from the Events Assistance Program, plus in kind support

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1. Proposed route for 2016 Cycling NSW Masters Championship Road Race    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\GRANTS\GRANTS - FUNDING - 680936

 

 

Recommendation

 

THAT Council:

 

1.  Approve $5000 in funding for the 2016 NSW Masters Cycling Championships Road Race in Molong from the 2015/16 Events Assistance Program.

2.  Waive fees for Cycling NSW to use Molong Community Hall as a control centre for two days.

3.  Waive fees for the use of two variable message boards over the duration of the event to raise the awareness of motorists.

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Application

 

Organisation: Cycling NSW

Event: 2016 Cycling NSW Masters Championship Road Race at Molong

Date: 30 April 2016

Requested amount: $5,000 plus in-kind support

To be funded for: A contribution towards marketing and advertising the event.

Description of the event: The NSW Masters Road Race is part of a three-day event in the region which is expected to attract 400 competitors and a further 300 officials and supporters. A criterium and time trial will be held on the following two days in Orange.

 

Background

 

Council has been approached by Cycling NSW CEO Phil Ayers to host the road race component of the 2016 Cycling NSW Masters Road Championships next April.

 

The event is conducted in age categories for men and women, consisting of five-year increments over varying distances of a proposed 28km looping around Molong. A map of the proposed course is included in Annexures.

 

It is the largest of Cycling NSW’s annual championship events. Several competitors will be of international standard and will use the event to prepare for the World Masters Championships later in the year, while many other riders will contest the Australian Championships.

 

Cycling NSW proposes to hold the event in the Orange-Cabonne region for the next three years.

 

In previous years, the championships have attracted more than 400 competitors and almost as many officials and supporters.

 

On 29 June 2015, Cabonne Promotions and Tourism Officer and Coordinator Assets and Transport met with Cycling NSW Director who is responsible for assessing and determining the road course and traffic safety and management issues.

 

This meeting was informative and positive, with Cycling NSW Director impressed by the standard and vistas the Molong course would provide.

 

The proposed route would start near the Village Green in Bank Street, Molong and proceed along Banjo Paterson Way to Garra Road and on to Garra before returning to Molong via Packham Drive.

 

Cycling NSW believes there would be limited road closures and minimal impacts to the community, including residents along the course. They said residents would be able to exit and enter their properties as required and escort vehicles would be made available if needed.

 

As well as seeking Events Assistance Program funding, Cycling NSW has asked Council to waive fees for:

 

·    The use of Molong Community Hall as a control centre for two days; and

·    The use of two variable message boards to increase the awareness of motorists during the event.

 

The championships have been held at Griffith in the NSW Riverina for the past three years.

 

Council’s Promotion and Tourism Officer contacted Griffith Council’s Tourism Manager, who indicated it was a highly successful event which generated considerable expenditure in the area.

 

The Cycling NSW Masters Championships present an opportunity for Cabonne and Orange City Councils to host the event in partnership.

 

This co-operative approach provides an opportunity to increase tourism spending in both Local Government Areas, as well as showcasing the region’s attractions and food and wine products, raising the profile of the area and increase branding for both Councils.

 

Assessment

 

The application meets the grant criteria of the Events Assistance Program.

 

Allocation of EAP Funding for 2015/16

 

To date $7,189 has been expended from Council’s 2015/16 Events Assistance Program, leaving a balance of $42,811.

 

 

ITEM 24 - COMMUNITY ASSISTANCE PROGRAM APPLICATIONS

REPORT IN BRIEF

 

Reason For Report

To determine which community groups will receive funding under Council's Community Assistance Program.

Policy Implications

Nil

Budget Implications

Yes - Council has a CAP budget of $50,000 annually

IPR Linkage

4.3.1.a. Operate Community Assistance Program (CAP)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY ASSISTANCE PROGRAM 2014-2015 - 680862

 

 

Recommendation

 

THAT Council approve funding for the Community Assistance Program applications received.

 

 

Economic Development Manager's REPORT

 

Council has allocated $50,000 in the current budget for the Community Assistance Program (CAP), plus an additional $3,471 unallocated from the last round of CAP grants. Council has invited submissions from community groups for CAP funding which is granted on a 50/50 basis.

 

The Community Assistance Program aims to:

 

·     Support community groups with projects which are of ongoing or sustainable benefit to the Cabonne communities.

·     Improve the liveability of Cabonne shire.

 

In order to be eligible for the Community Assistance Program, you must be a:

 

·     Not for profit organisation

·     Reside in Cabonne Shire Local Government Area

 

Applications for this round of CAP funding closed 20 August 2015. Council has received ten applications in total.

 

 

 

Town

Applicant

Project

Funds Sought

1

Eugowra

EPPA

Commemorative Arch at Eugowra Sportsground

$4,700

2

Molong

Molong Advancement Group

Renew Lane Ropes at Molong Swimming Pool

$2,151

3

Molong

Molong Players

Molong Community Hall Kitchen Refurbishment

$15,000

4

Cumnock

Cumnock Progress Association

Cumnock Community Projects Improvement Program

$3,515

5

Cudal & Cargo

Cudal Cargo Lions Club

Replacement of Food Catering Van

$20,000

6

Nashdale

Nashdale/Lidster Public Hall

Replace panelling on lower half of the main room walls.

$2,915

7

Manildra

MADIA

A Marvellously Musical Manildra (New Piano)

$3,500

8

Molong

Molong Historical Society

Museum Repairs

$3,000

9

Canowindra

Canowindra Tennis Club

Resurfacing 5th Tennis Court

$13,683

10

Molong

Molong Pony Club

Bouncing Ponies Bound into Molong (New jumps)

$3,500

 

TOTAL

$71,964

 

Each application submitted under this round of the Community Assistance Program Guidelines is eligible to receive funding.

 

The total amount of funding requested exceeds the total amount available by $18,493. By reducing the amount granted to the three largest requests, the total amount of funding distributed equals $53,471. The grants would then be distributed as follows:

 

 

 

Town

Applicant

Project

Funds Sought

1

Eugowra

EPPA

Commemorative Arch at Eugowra Sportsground

$4,700

2

Molong

Molong Advancement Group

Renew Lane Ropes At Molong Swimming Pool

$2,151

3

Molong

Molong Players

Molong Community Hall Kitchen Refurbishment

$10,000

4

Cumnock

Cumnock Progress Association

Cumnock Community Projects Improvement Program

$3,515

5

Cudal & Cargo

Cudal Cargo Lions Club

Replacement of Food Catering Van

$10,000

6

Nashdale

Nashdale/Lidster Public Hall

Replace panelling on lower half of the main room walls.

$2,915

7

Manildra

MADIA

A Marvellously Musical Manildra (New Piano)

$3,500

8

Molong

Molong Historical Society

Museum Repairs

$3,000

9

Canowindra

Canowindra Tennis Club

Resurfacing 5th Tennis Court

$10,136

10

Molong

Molong Pony Club

Bouncing Ponies Bound into Molong (New jumps)

$3,500

 

TOTAL

$53,471

 

 

The funding for Canowindra Tennis Club will be granted on the provision that they can secure $5,000 promised from the Canowindra Sports Trust. If they are unable to secure this funding, the $5,000 will be rolled over into the next round.

 

ITEM 25 - 2015 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS

REPORT IN BRIEF

 

Reason For Report

Council to nominate a delegate to attend the 2015 National Local Roads and Transport Congress to be held 17-19 November in Ballarat VIC.

Policy Implications

Nil

Budget Implications

Registration, Travel, food and Accomodation

IPR Linkage

1.4.3.a. Council provides delegates to the congress

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\ROADS TO RECOVERY PROGRAM - 676460

 

 

Recommendation

 

THAT Council nominate delegates to attend the 2015 National Local Roads & Transport Congress.

 

Acting Director of Engineering & Technical Services' REPORT

The 2015 National Local Roads and Transport Congress will be held in Ballarat, VIC on the 17-19 November 2015.

Council has a standing resolution to have a delegate or delegates attend the annual National Local Roads and Transport Congress. This forum provides local government across Australia a forum to address the funding gap for local roads and the transport task.  A key aim this year is to highlight the importance of Federal funding to local government in overcoming road and infrastructure challenges. 

Cabonne’s delegation in previous years has included the Mayor (or alternate) and the Director of Engineering and Technical Services (DETS), this year we would send an alternate person to attend in the Director’s place.

 

ITEM 26 - $3 MILLION DOLLAR BACKLOG

REPORT IN BRIEF

 

Reason For Report

Council to aprove the projects listed

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.1.a. Complete the annual rural and urban roads maintenance program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 683358

 

 

Recommendation

 

THAT Council approve the projects listed in the annexure.

 

Acting Director of Engineering & Technical Services' REPORT

Council’s engineering staff have been reviewing the road infrastructure network to identify locations for the additional expenditure of $3,000,000 to reduce Council’s backlog. The proposed works list has been compiled from projects identified by the Engineering Department using asset management principles, maintenance history and customer service requests in addition to projects recommended by councillors. The proposed works have been distributed to councillors via email inviting comment and recommendation of any additional/alternative works.

 

 

ITEM 27 - RESTART NSW WATER SECURITY: STAGE 1 ORANGE TO MOLONG CREEK DAM PIPELINE

REPORT IN BRIEF

 

Reason For Report

The purpose of this report is to provide Council with an update of the project.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.2.a. Construct new Cabonne water projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 681757

 

 

Recommendation

THAT Council:

1.  Note the progress update for Stage 1: Orange to Molong Creek Dam pipeline project; and

2.  Nominate a representative from Council to be a member of the Taskforce.

 

Operations Manager - Water and Waste's REPORT

The progress update of the Stage 1: Orange to Molong Creek Dam pipeline project is summarised as follows:-

·    Council has finalised the Deed of Agreement (RNSW 757) with Infrastructure New South Wales (INSW). In accordance with the Council resolution made at the June 2015 Council meeting (Item 25), the Council Seal was affixed on RNSW 757. The document is now with the State Government for the final sign off.

·    The project has commenced and Council is in the design phase of the project. Council is conducting various investigative studies to develop options for an optimised pipeline route. A number of options have been developed and they are currently being evaluated. The evaluation criteria includes the following as a method of general screening:

I.   Capex and Opex cost

II.  Impact to biodiversity and minimising carbon offsets

III. Impacts to community

IV. Cost of land acquisitions and creation of easements

V.  Existing services and utilities

VI. Geotechnical and geographical considerations

VII.   Long term risk profile of the operation and maintenance of the infrastructure

·    Stage 1 of the water security pipeline project is anticipated to take approximately 3 years to complete. The completion date is anticipated to be the end of July 2018.

·    Steering committee meetings for the pipeline project are held every fortnight. The objectives of the steering committee are to share and pool resources into a specialised group of technical specialist to deliver the pipeline project in the most efficient and cost effective manner. The members of the steering committee include staff from Cabonne Council, Orange City Council, Central Tablelands Water and Blayney Shire Council. There have been 3 meetings to date at the time of writing. A number of opportunities for joint procurement have been identified which will provide significant cost savings. Council staff are working towards meeting project milestones to make possible joint procurement opportunities.

·    An invitation will be sent out shortly to Cabonne Council, Orange City Council, Blayney Shire Council and Central Tablelands Water County Council for the first Restart Water Security Taskforce meeting. The dates are tentative at the moment, but it is the aim for the first meeting to be held in second half of September 2015. It is proposed that the members of the Taskforce will include representatives from the following agencies.

1.  DPI Water (Chairman)

2.  Mayors (or representatives) and GM of Cabonne Council and Orange City Council

3.  Chairman and GM of CTW

4.  NSW Environmental Protection Agency

5.  Office of Environment and Heritage

6.  Department of Lands

7.  Project managers from Orange and Cabonne Council

8.  Other agencies as deemed necessary throughout the project, which may include NSW Department of Health or community groups

Council should nominate a representative to be a member of the Taskforce. Councillors are welcomed to attend the taskforce meetings. Council will be notified in advance of taskforce meeting dates, venues and meeting agendas.

 

ITEM 28 - BRIDGE RENEWAL PROGRAM ROUND 2

REPORT IN BRIEF

 

Reason For Report

For Council to confirm the 50% contribution required under the program guidelines

Policy Implications

Nil

Budget Implications

That $1,787,500 be allocated to the 3408 - Local Bridges budget in the 2016/17 Budgetting Process

IPR Linkage

1.4.1.a. Construction of local roads

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\BRIDGE RENEWAL PROGRAMME - 681731

 

 

Recommendation

THAT Council commits to funding the required amount under the Bridge Renewal Program as follows:

1. $775,000 towards the Washpen Bridge project on Gundong Road;

2. $687,500 towards the Hillans Bridge project on Eurimbla Road; and

3. $325,000 towards the Bangaroo Bridge project on Rivers Road.

 

ACTING MANAGER TECHNICAL SERVICES' REPORT

The Australian Government Department of Infrastructure and Regional Development have called for submissions for Round 2 of the Bridges Renewal Program. This round of the program has $100 million available to all the Australian Local Government Areas for road bridge projects that contribute to productivity and/or community access. This round of the program closes on the 31 August 2015.

This program will fund 50% of the total cost of the bridge project and requires Council to commit to funding the other 50%. Council is then able to seek alternative funding sources as part of their 50% commitment.

The Engineering Department has determined three locations that it recommends Council submit under this program. These are:

1.  Washpen Bridge on Gundong Road

This is a single lane concrete bridge that is overtopped following significant rainfall events, has a poor road alignment approaching the bridge in both directions and was the location of a fatal accident in 2012. Council proposes approximately 1.4km of road realignment and the installation of a dual lane concrete bridge designed for a 1% annual exceedance probability rainfall event (1 in 100 year rainfall event) to address these concerns. Council estimates this project to cost a total of $1,550,000 thus needs to commit to contributing $775,000.

2.  Hillans Creek Bridge on Eurimbla Road

This is a single lane concrete bridge that is failing. Council has imposed a 5 tonne weight load limit on the structure and is currently organising the construction of a side track to provide temporary access over Hillans Creek. Council proposes minor realignment of the road and the installation of a dual lane concrete bridge designed for a 1% annual exceedance probability rainfall event (1 in 100 year rainfall event) to address these concerns. Council estimates this project to cost a total of $1,375,000 thus needing council to commit to contributing $687,500.

3.  Bangaroo Bridge on Rivers Road

This is a single lane timber bridge on the boundary between Cabonne Council and Cowra Council. The bridge is one of three remaining timber bridges on the local road network. Council proposes the installation of a dual lane concrete bridge designed for a 1% annual exceedance probability rainfall event (1 in 100 year rainfall event) on the same alignment as the current structure.

Cabonne has discussed this project with Cowra Council and both Engineering Departments are proposing undertaking this as a joint project. Each Council will fund 25% of the total bridge cost, with the remaining 50% coming from the federal Bridge Renewal Program. The specifics of the work breakdown will be determined later in the process once funding confirmation has been received.

Council estimates this project to cost a total of $1,300,000 thus Cabonne and Cowra to commit to contributing $325,000 each.

Note: The figures for the bridges are for conceptual designs and the amounts listed include services and land resumptions.

 

ITEM 29 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2015/0162 - MEN'S SHED UPON LAND KNOWN AS LOTS 12 SECTION 6 DP 759140, 4 MYRANGLE STREET, YEOVAL

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $515.20 as reimbursement of development application fees paid in association with DA 2015/0162 for Men's Shed upon land know as Lot 12 Section 6 DP 759140, 4 Myrangle Street, Yeoval.

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0162 - 677036

 

 

Recommendation

 

THAT Council donate $515.20 from its s356 budget to the Yeoval Men’s Shed, being the amount equivalent to DA, Construction Certificate and S68 Application fees paid in association with Development Application 2015/0162 for a Men’s Shed on Lot 12 Section 6 DP 759140, 4 Myrangle Street, Yeoval.

 

Senior Town Planner's REPORT

 

Council has received a request from the Yeoval Men’s Shed seeking reimbursement of fees paid in association with DA 2015/0162 for a Men’s Shed on Lot 12 Section 6 DP 759140, 4 Myrangle Street, Yeoval.

 

The fees paid totalled $1481.60 and consisted of the following:-

 

Development Application                          $251.00

Construction Certificate                            $181.50

Inspections                                              $700.00

S68 Plumbing & Drainage Application        $82.70

Occupation Certificate                              $154.40

Long Service Levy                                   $112.00

 

The DA for this application has been approved and consent granted on 19 June 2015.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.     Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

 

ITEM 30 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2015/0167 - SHED UPON LAND KNOWN AS LOT 121 DP 750147 RODD STREET, CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $762.15 as reimbursement of development application fees paid in association with DA 2015/0167 for a shed upon land know as Lot 121 DP 750147 Rodd Street, Canowindra.

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0167 - 677044

 

 

Recommendation

 

THAT Council donate $762.15 from its s356 budget to the Canowindra Showground and Racecourse Trust, being the amount equivalent to DA and Construction Certificate fees paid in association with Development Application 2015/0167 for a shed on Lot 121 DP 750147 Rodd Street, Canowindra.

 

Senior Town Planner's REPORT

 

Council has received a request from the Canowindra Showground and Racecourse Trust seeking reimbursement of fees paid in association with DA 2015/0167 for a shed on Lot 121 DP 750147 Rodd Street, Canowindra.

 

The fees paid totalled $1514.15 and consisted of the following:-

 

Development Application           $411.45

Construction Certificate            $350.70

Inspections                              $420.00

Plan First Fee                          $  51.00

Long Service Levy                    $281.00

 

The DA for this application has been approved and consent granted on 23 June 2015.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.     Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

 

ITEM 31 - HERITAGE GRANTS 2015/16 PROGRAM

REPORT IN BRIEF

 

Reason For Report

To seek Council approval for allocation of funding.

Policy Implications

Nil

Budget Implications

In accordance with budget

IPR Linkage

4.3.2.a. Facilitate annual Heritage Assistance Program (HAP)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2015 - 681640

 

 

Recommendation

 

THAT the application for restoration works at Lot 2 DP 814505, 91 Bank Street, Molong be supported and that a funding offer of $500 be made to John Lawrie.

 

 

Director of Environmental Services' REPORT

 

Council has received an application for restoration works at Lot 2 DP 814505, 91 Bank Street, Molong. The building is identified as being in a heritage conservation area.

 

Restoration works to be undertaken include the following;

·          Repointing of front & back of parapet wall & repairing of rear wall

·          Replacing gable boards and replacing flashing with barge roll

·          Removal of telegraph pole on top of parapet and old gate post

·          Replacement of verandah post and installation of skirting around post

·          Repairing of guttering across back of building

·          Flashing above verandah to protect rear wall

·          Replacing glass in door and repair to windows

 

Restoration works result in an estimated cost of $7,700. The applicant seeks a grant towards this project.

 

The Heritage Advisor has reviewed the application and is in support of the project for inclusion in the 2015/16 heritage grants program subject to the following conditions;

 

1.       The timber skirtings for concealing the steel bases are recommended as they set the new benchmark for the appropriate way of producing the best character

2.       Lime based mortar is the industry standard for traditional brickwork however the tradesperson must warranty the work

 

ITEM 32 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 678921

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 33 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 678923

 

 

Recommendation

 

THAT:

1.  Councillors call any items they wish to further consider.

2.  The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 34 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 678924

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

ITEM 35 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 678925

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 25 August 2015

Item 7 - Annexure 1

 

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Item 9 Ordinary Meeting 25 August 2015

Item 9 - Annexure 1

 

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Item 9 Ordinary Meeting 25 August 2015

Item 9 - Annexure 2

 

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Item 18 Ordinary Meeting 25 August 2015

Item 18 - Annexure 1

 

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Item 19 Ordinary Meeting 25 August 2015

Item 19 - Annexure 1

 

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Item 20 Ordinary Meeting 25 August 2015

Item 20 - Annexure 1

 

Draft Public Interest Disclosures

(Internal Reporting) Policy

1 Document Information

Version Date
(Draft or Council Meeting date)

15 October 2013

Author

Administration Manager

Owner

(Relevant director)

General Manager

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Adopted by Council

Next Review Date

April 2015

Minute number
(once adopted by Council)

13/10/9

2 Summary

This policy establishes an internal reporting system for the reporting of disclosures of corrupt, maladministration or serious and substantial waste of public money by Cabonne Council, its staff and Councillors.

3 Approvals

Title

Date Approved

Signature

Mayor

15/10/13

 

General Manager

15/10/13

 

4 History

Minute No.

Summary of Changes

New Version Date

06/05/7

Public interest disclosures Policy adopted

15 May 2006

10/03/08

Readopted by Council with the amendment “The Corporate Development Manager be deleted from the list of nominated Disclosure Officers.”

15 March 2010

 

Policy retitled to “Internal Reporting Policy” and amended in keeping with legislation changes to (retitled) Public Interest Disclosures Act 1994

November 2011

11/11/29

Readopted by Council with the amendment “information will be given to you within forty five (45) working days from the date you make your report”

November 2011

13/09/30

Readopted as per s165(4)

17 September 2013

13/10/9

Amended to reflect revised Model internal reporting policy dated July 2013 from NSW Ombudsman (with DLG)

15 October 2013

 

Provision for meeting ex-staff members expenses for attending enquiries added – see section 2.

June 2015


 

5 Reason

In accordance with requirements of the Public Interest Disclosures Act 1994 Council has adopted this policy to:

1.   Encourage and facilitate the disclosure, in the public interest, of corrupt conduct, maladministration and serious and substantial waste in Council by staff and/or Councillors; and

2.   Ensure that any Council staff member who wishes to make a disclosure receives legal protection from reprisals, and that the matters raised in any disclosure are properly investigated.

6 Scope

Refer below.

7 Associated Legislation

Public Interest Disclosures Act 1994

Government Information (Public Access) Act 2009

Independent Commission Against Corruption Act 1988

8 Definitions

Three key concepts in the internal reporting system are “corrupt conduct”, “maladministration” and “serious and substantial waste of public money”.  Definitions of these concepts are outlined below.

(1)     Corrupt conduct

“Corrupt conduct” is defined in the Independent Commission Against Corruption Act 1988 (sections 8 and 9).  The definition used in the Act is intentionally quite broad - corrupt conduct is defined to include the dishonest or partial exercise of official functions by a public official.  Conduct of a person who is not a public official, when it adversely affects the impartial or honest exercise of official functions by a public official, also comes within the definition.

Corrupt conduct can take many forms, i.e. taking or offering bribes, public officials dishonestly using influence, blackmail, fraud, election bribery and illegal gambling are some examples.

(2)     Maladministration

“Maladministration” is defined in the Public Interest Disclosures Act as conduct that involves action or inaction of a SERIOUS NATURE that is:

¨  contrary to law (s.11(2)(a) - for example:

·   decisions or actions contrary to the law or ultra vires (defined below)

·   decisions or actions contrary to lawful and reasonable orders from persons or body’s with authority to make or give such orders

·   a breach of natural justice/procedural fairness

·   unauthorised disclosure of confidential information

¨  unreasonable (s.11(2)(b)) - for example:

·   decisions or actions:

§ inconsistent with adopted guidelines or policy

§ made or taken without obvious relationship to the facts or circumstances

§ so unreasonable that no reasonable person could so decide or act (i.e. irrational)

·   relevant considerations not taken into account or irrelevant considerations taken into account

·   serious delay

·   wrong, inaccurate or misleading advice leading to detriment

·   means used not reasonably proportional to ends to be achieved (i.e. excessive use of authority)

·   failure to rectify identified mistakes, errors, oversights or improprieties

¨  unjust (s.11(2)(b) - for example:

·   decisions or actions not justified by any evidence, so unreasonable that no reasonable person could so decide to act (i.e. irrational), or unconscionable

·   partial, unfair or inequitable decisions or actions

·   abuse of power

¨  oppressive (s.11(2)(b)) - for example:

·   unconscionable decisions or actions

·   abuse of power, intimidation or harassment

·   punitive, harsh, cruel or offensive decisions or actions

¨  improperly discriminatory (s.11(2)(b)) - for example:

·   inconsistent application of laws, policies or practices when there is no reasonable, justifiable or appropriate reason to do so

·   distinctions applied not authorised by law, or failure to make a distinction which is authorised or required by law

·   failure to perform duties impartially and equitably

¨  based wholly or partially on improper motives (s.11(2)(c)) - for example:

· decisions or actions for a purpose other than that for which power was conferred

· decisions or actions for personal advantage

· bad faith

ultra vires - [Latin, Beyond the powers.] The doctrine in the law of corporations that holds that if a corporation enters into a contract that is beyond the scope of its corporate powers, the contract is illegal.

Additionally, refer below.


 

 

9 Responsibilities

Refer below.

10 Related Documents

Document Name

Document Location

Code of Conduct

Complaints Management Policy

HR Manual

Work Health and Safety Policy

 

Council’s Policy Database – infoXpert and website

 

NSW Ombudsman: What should be reported?

http://www.ombo.nsw.gov.au/__data/assets/pdf_file/0005/3596/GL_-B2-What_should_be_reported_nov11.pdf

NSW Ombudsman: Public Interest Disclosures Guidelines

http://www.ombo.nsw.gov.au/news-and-publications/publications/guidelines/public-interest-disclosures

 


 

CONTENTS:

 

1.        Purpose and context of the policy  7

2.        Organisational commitment  8

3.        Roles and responsibilities in Council  8

4.        What should be reported?  9

5.        When will a report be protected?  10

6.        How to make a report  11

7.        Can a report be anonymous?  11

8.        Maintaining confidentiality  11

9.        Who can receive a report within Cabonne Council?  12

10.      Who can receive a report outside of Cabonne Council?  13

11.      Feedback to the individual who reported wrongdoing   14

12.      Protection against reprisals  15

13.      Support for those reporting wrongdoing   16

14.      Sanctions for making false or misleading disclosures  16

15.      Support for the subject of a report  17

16.      Review   17

17.      More Information   17

18.      Resources  18


 

11 Policy Statement

1.       Purpose and context of the policy

Under section 6D of the Public Interest Disclosures Act 1994 (the PID Act), Councils as public authorities are required to have a policy and procedures for receiving, assessing and dealing with public interest disclosures.

The purpose of the Public Interest Disclosures Act (PID) 1994 is:

1.   To encourage and facilitate the disclosure, in the public interest, of corrupt conduct, maladministration and serious and substantial waste in the public sector; and

2.   To ensure that any public official who wishes to make a disclosure receives legal protection from reprisals, and that the matters raised in any disclosure are properly investigated.

The Act aims to encourage and facilitate the disclosure - in the public interest - of corrupt conduct, maladministration and serious and substantial waste in the public sector.  This is achieved by:

·          enhancing and augmenting established procedures based on the Ombudsman’s guidelines for making disclosures concerning such matters;

·          protecting persons from reprisals that might otherwise be inflicted on them because of these disclosures; and

·          providing for those disclosures to be properly investigated and dealt with.

This internal reporting policy clearly states the Council's commitment to supporting and protecting individuals that report wrongdoing. 

Council has adopted this policy with strong endorsement by the Mayor and General Manager to show the Council's commitment to high standards of ethical and accountable conduct, consistent with Council’s Code of Conduct and to confirm that it will not tolerate any form of wrongdoing.

Individuals who come forward and report wrongdoing are considered to be helping to promote integrity, accountability and good management within the Council.  As such they should not be exposed to any conduct which may be covered in Council’s grievance policy (available in the  HR Manual on Council’s Intranet or on request from the HR Officer).

The policy applies to Council staff, as well as Councillors and other persons as defined in “3. Roles and responsibilities of staff”

 

This policy seeks to:

1.   To establish and explain an internal reporting system for the reporting of disclosures of corrupt conduct, maladministration or serious and substantial waste of public money by Cabonne Council, members of Council staff and Councillors.  This enables public interest disclosures to be made to the Disclosure Coordinator, nominated Disclosures Officers, the Mayor, or the General Manager and explains how they will be handled.

2.   To complement the normal means of communication between managers and members of Council staff.  (Council staff are encouraged to continue to raise appropriate matters at any time with their managers but they also have the right to make public interest disclosures in accordance with this policy.)

3.   To ensure that Council will take all reasonable steps to protect any Councillor or member of Council staff or Council contractor who makes a disclosure from any detrimental action in reprisal for making that disclosure.

2.       Organisational commitment

Cabonne Council, as an ethical Council, is committed to acting in accordance with the spirit and letter of the PID Act by:

·          creating a climate of trust, where Council staff are comfortable and confident about reporting wrongdoing

·          encouraging staff to come forward if they have witnessed what they consider to be wrongdoing within the Council

·          keeping the identity of the staff member disclosing wrongdoing confidential, wherever possible and appropriate

·          protecting staff who make disclosures from any adverse action motivated by their report

·          dealing with reports thoroughly and impartially and if some form of wrongdoing has been found, taking appropriate action to rectify it

·          keeping individuals who make reports informed of their progress and the outcome

·          encouraging staff to report wrongdoing within Council, but respecting any decision to disclose wrongdoing outside Council, provided that disclosure outside Council is made in accordance with the PID Act

·          ensuring managers and supervisors at all levels in Council understand the benefits of reporting wrongdoing, are familiar with this policy, and aware of the needs of those who report wrongdoing

·          providing adequate resources, both financial and human, to:

encourage reports of wrongdoing

protect and support those who make them

provide training for key personnel

investigate allegations  - in this regard the council will meet the reasonable costs of attending an investigation including loss of income, travel, accommodation and for legal representation for ex-employees who may be called as witnesses during any such investigation

properly manage any workplace issues that the allegations identify or create

correct any problem that is identified

reassess or review the policy each year to ensure it is still relevant and effective.

·          reviewing the policy periodically to ensure it is relevant and effective

3.       Roles and responsibilities in Council

This policy will apply to:

·          Members of Council staff and Councillors

·          permanent employees, whether full-time or part-time

·          temporary or casual employees

·          consultants

·          individual contractors working for Council.

The policy may also apply to other people who perform public official functions and their conduct and activities could be investigated by an investigating authority.  This can include volunteers and those contracted to work for Council.  

Members of Council staff are encouraged to support those who have made disclosures, as well as protect and maintain their confidentiality.  Staff must not victimize or harass anyone who has made a disclosure.

This policy is designed to complement normal communication channels between supervisors and staff.  Staff are encouraged to continue to raise appropriate matters at any time with their supervisors, but as an alternative have the option of making a public interest disclosure in accordance with this policy.

The policy needs to be signed by both the Mayor and the General Manager.

Under the PID Act, the general manger as the head of the public authority is responsible for ensuring that:

•        the Council has an internal reporting policy

•           the staff of the Council and Councillors are aware of the contents of the policy and the protection under the PID Act for people who make public interest disclosures

•           the Council complies with the policy and the Council’s obligations under the PID Act, and

•        the policy delegates at least one staff member as being responsible for receiving public interest disclosures. Clause 3.15 of the Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW requires the complaints coordinator to be a nominated disclosures coordinator.  The Ombudsman recommends Council nominates more than one person as being responsible for receiving public interest disclosures.

4.       What should be reported?

You should report any wrongdoing you see within Cabonne Council.  Reports about the five categories of serious wrongdoing – corrupt conduct, maladministration, serious and substantial waste of public money, government information contravention, and local government pecuniary interest contravention – will be dealt with under the PID Act as public interest disclosures and according to this policy.

a.  Corrupt conduct

Corrupt conduct is the dishonest or partial exercise of official functions by a public official.

For example, this could include:

·          the improper use of knowledge, power or position for personal gain or the advantage of others

·          acting dishonestly or unfairly, or breaching public trust

·          a Council official using their position in a way that is dishonest, biased or breaches public trust.

For more information about corrupt conduct, see the NSW Ombudsman’s guideline on “what can be reported” at www.ombo.nsw.gov.au.

b.  Maladministration

Maladministration is conduct that involves action or inaction of a serious nature that is contrary to law, unreasonable, unjust, oppressive or improperly discriminatory or based wholly or partly on improper motives.

For example, this could include:

·          making a decision and/or taking action that is unlawful

·          refusing to grant an approval for reasons that are not related to the merits of their application.

For more information about maladministration, see the NSW Ombudsman’s guideline on “what can be reported” at www.ombo.nsw.gov.au.

c.  Serious and substantial waste in local government

Serious and substantial waste is the uneconomical, inefficient or ineffective use of resources that could result in the loss or wastage of local government money.  This includes all revenue, loans and other money collected, received or held by, for or on account of the Council.

For example, this could include:

·          poor project management practices leading to projects running over time

·          having poor or no processes in place for a system involving large amounts of public funds.

For more information about serious and substantial waste, see the NSW Ombudsman’s guideline on “what can be reported” at www.ombo.nsw.gov.au.

d.  Government information contravention

A government information contravention is a failure to properly fulfil functions under the Government Information (Public Access) Act 2009 (GIPA Act).

For example, this could include:

·          destroying, concealing or altering records to prevent them from being released

·          knowingly making decisions that are contrary to the legislation

·          directing another person to make a decision that is contrary to the legislation.

For more information about government information contravention, see the NSW Ombudsman’s guideline on “what can be reported” at www.ombo.nsw.gov.au.

e.  Other wrongdoing

Although reports about the previous four categories of conduct can attract the specific protections of the PID Act, you should report all activities or incidents that you believe are wrong.

For example, these could include:

·          harassment or unlawful discrimination

·          reprisal action against a person who has reported wrongdoing

·          practices that endanger the health or safety of staff or the public.

These types of issues should be reported to a supervisor, in line with Cabonne Council’s policies including the Code of Conduct, Complaints handling, Employee Grievance Handling and harassment in the workplace policies and procedures.

Even if these reports are not dealt with as public interest disclosures, Cabonne Council will consider each matter and make every attempt to protect the staff member making the report from any form of reprisal.

5.       When will a report be protected?

Cabonne Council will support any person that reports wrongdoing.  For a report to be considered a public interest disclosure, it has to meet all of the requirements under the PID Act.  These requirements are:

·          The person making the disclosure must honestly believe on reasonable grounds that the information shows or tends to show wrongdoing.

The Ombudsman Guideline What should be reported? provides further detail on when a report will be protected.  Some examples are:

a senior Council staff member recommending a family member for a Council contract and not declaring the relationship

a General Manager holding an undisclosed shareholding in a company competing for a Council contract.

·          The report has to be made to a position nominated in this policy (see section 9) or an investigating authority (see section 10).

Reports by staff and Councillors will not be considered to be public interest disclosures if they:

·          mostly question the merits of the policy of the governing body of the Council.

·          are made with the sole or substantial motive of avoiding dismissal or other disciplinary action.

6.       How to make a report

You can report wrongdoing in writing or verbally.  You are encouraged to make a report in writing as this can help to avoid any confusion or misinterpretation.

If a report is made verbally, the person receiving the report must make a comprehensive record of the disclosure and ask the person making the disclosure to sign this record.  The individual should keep a copy of this record.

If you are concerned about being seen making a report, ask to meet in a discreet location away from the workplace.

7.       Can a report be anonymous? 

There will be some situations where you may not want to identify yourself when you make a report.  Although these reports will still be dealt with by Cabonne Council, it is best if you identify yourself.  This allows us to provide you with any necessary protection and support, as well as feedback about the outcome of any investigation into the allegations.

It is important to realise that an anonymous disclosure may not prevent you from being identified. If we do not know who made the report, it is very difficult for us to prevent any reprisal action.

8.       Maintaining confidentiality 

Cabonne Council realises many staff will want their report to remain confidential.  This can help to prevent any action being taken against you for reporting wrongdoing.

We are committed to keeping your identity, and the fact you have reported wrongdoing, confidential.  However there may be situations where this may not be possible or appropriate.  We will discuss with you whether it is possible to keep your report confidential.

If confidentiality cannot be maintained, we will develop a plan to support and protect you from risks of reprisal.  You will be involved in developing this plan.  You will also be told if your report will be dealt with under the Council’s code of conduct, as this may mean certain information will have to be tabled at a Council meeting.

If you report wrongdoing, you should only discuss your report with those responsible to deal with it.  This will include the disclosures coordinator and the General Manager.  In the case of a report about the General Manager, you should only discuss your report with the disclosures coordinator and the Mayor.

Where your complaint is made under the Council’s code of conduct and relates to the General Manager or a Councillor, you may be required to discuss it with a conduct reviewer.

If you discuss your report more broadly, you may affect the outcome of any investigation.

9.       Who can receive a report within Cabonne Council? 

You are encouraged to report general wrongdoing to your supervisor.  However the PID Act requires that for a report to be a public interest disclosure it must be made to a public official in accordance with the Council’s disclosure procedures.  For Cabonne Council, this means this policy and any supporting procedures.

Any supervisor who receives a report that they believe may be a public interest disclosure must refer the individual making the report to one of the positions listed below.  The broader responsibilities of these positions will be outlined below in this policy.

If your report involves a Councillor, you should make it to the General Manager.  If your report relates to the General Manager, you should make it to the Mayor.

The following positions are the only staff within Cabonne Council who can receive a public interest disclosure.

a.  General Manager

You can report wrongdoing directly to the General Manager.  The General Manager is responsible for:

·          deciding if a report is a public interest disclosure

·          determining what needs to be done next, including referring it to other authorities

·          deciding what needs to be done to correct the problem that has been identified.

·          ensuring there are systems in place in to support and protect people who report wrongdoing

·          dealing with disclosures made under the Council’s code of conduct in accordance with the Council’s adopted code of conduct procedures

·          referring actual or suspected corrupt conduct to the Independent Commission Against Corruption.

The General Manager may be contacted on 02 6392 3208.

b.  Mayor

If you are making a report about the General Manager, you should make your report to the Mayor.  The Mayor is responsible for:

·          deciding if a report is a public interest disclosure

·          determining what needs to be done next, including referring it to other authorities

·          deciding what needs to be done to correct the problem that has been identified. 

·          dealing with disclosures made under the Council’s code of conduct in accordance with the Council’s adopted code of conduct procedures

The Mayor must make sure there are systems in place in Cabonne Council to support and protect staff who report wrongdoing.

If the report is about the General Manager, the Mayor is also responsible for referring actual or suspected corrupt conduct to the Independent Commission Against Corruption.

The Mayor may be contacted on 02 6392 3208.

c.  Disclosures Coordinator

The disclosures coordinator (DC) has a central role in dealing with reports made by staff and Councillors.  The DC receives them, assesses them, and refers them to the people within Cabonne Council who can deal with them appropriately.

The Cabonne Council Disclosures Coordinator (Director of Finance & Corporate Services) may be contacted on telephone 02 6392 3222.

d.  Disclosures Officers

Disclosures officers are responsible for receiving, forwarding and/or dealing with reports made in accordance with this policy.

Council’s Disclosures Officers are listed below and may be contacted as follows:

·          Director of Engineering & Technical Services on telephone: 02 6390 7123

·          Director Environmental Services on telephone: 02 6392 3241

·          Human Resources Officer on telephone: 02 6392 3218

10.       Who can receive a report outside of Cabonne Council?

Staff and Councillors are encouraged to report wrongdoing within Cabonne Council, but internal reporting is not your only option.  If you follow the guidance below, your report can still be a public interest disclosure to:

·          an investigating authority.  If your report is about both the General Manager and the Mayor, you may wish to consider making it to an investigating authority.

·          a Member of Parliament or a journalist, but only in limited circumstances outlined below.

a.  Investigating authorities

The PID Act lists a number of investigating authorities in NSW that staff and Councillors can report wrongdoing to and the categories of wrongdoing each authority can deal with.

In relation to Council, these authorities are:

·          the Independent Commission Against Corruption (ICAC) — for corrupt conduct

·          the Ombudsman — for maladministration

·          the Director-General of the Division of Local Government, Department of Premier and Cabinet — for disclosures about local government agencies

·          the Information Commissioner — for disclosures about a government information contravention.

You should contact the relevant authority for advice about how to make a disclosure to them.  Contact details for each investigating authority are provided at the end of this policy.

You should be aware that it is very likely the investigating authority will discuss the case with Cabonne Council.  We will make every effort to assist and cooperate with the investigating authority to ensure the matter is dealt with appropriately and there is a satisfactory outcome.  We will also provide appropriate support and assistance to individuals who report wrongdoing to an investigating authority.

b.  Members of Parliament or journalists

To have the protections of the PID Act, staff reporting wrongdoing to a Member of Parliament (MP) or a journalist must have already made substantially the same report to one of the following:

·          the General Manager

·          a person nominated in this policy

·          an investigating authority in accordance with the PID Act.

Also, Cabonne Council or the investigating authority that received the report must have either:

·          decided not to investigate the matter

·          decided to investigate the matter, but not completed the investigation within six months of the original report

·          investigated the matter but not recommended any action as a result

·          not told the person who made the report, within six months of the report being made, whether the matter will be investigated.

Most importantly – to be protected under the PID Act – if you report wrongdoing to an MP or a journalist you will need to be able to prove that you have reasonable grounds for believing that the disclosure is substantially true and that it is in fact substantially true.

If you report wrongdoing to a person or an organisation that is not listed above, you will not be protected under the PID Act.  This may mean you will be in breach of legal obligations or our Code of Conduct – by, for example, disclosing confidential information.

For more information about reporting wrongdoing outside Cabonne Council, contact the disclosures coordinator or the NSW Ombudsman’s Public Interest Disclosures Unit.  Their contact details are provided at the end of this policy.

11.       Feedback to the individual who reported wrongdoing

The individual who reported wrongdoing will be told what is happening in response to their report.

When you make a report, you will be given:

·          an acknowledgement that your disclosure has been received

·          the timeframe for when you will receive further updates

·          the name and contact details of the people who can tell you what is happening.

The PID Act requires that you are provided with an acknowledgement letter and a copy of this policy within 45 days after you have made your report.  We will attempt to get this information to you within two working days from the date you make your report.

While the PID Act requires policies to advise that an acknowledgement and a copy of this policy is to be provided to a person reporting wrongdoing within 45 days of the report being made, it is recommended by the DLG and NSW Ombudsman that the reporter is provide an acknowledgement much sooner.

After a decision is made about how your report will be dealt with, you will be given:

·          information about the action that will be taken in response to your report

·          likely timeframes for any investigation

·          information about the resources available within Cabonne Council to handle any concerns you may have

·          information about external agencies and services you can access for support.

This information will be given to you within 10 working days from the date you make your report.

During any investigation, you will be given:

·          information on the ongoing nature of the investigation

·          information about the progress of the investigation and reasons for any delay

·          advice if your identity needs to be disclosed for the purposes of investigating the matter, and an opportunity to talk about this.

At the end of any investigation, you will be given:

·          enough information to show that adequate and appropriate action was taken and/or is proposed to be taken in response to your disclosure and any problem that was identified

·          advice about whether you will be involved as a witness in any further matters, such as disciplinary or criminal proceedings.

Behaviour of all people involved in the PID process needs to adhere to Council’s code of conduct.  A breach of the code of conduct could result in disciplinary action.

12.       Protection against reprisals

The PID Act provides protection for people reporting wrongdoing by imposing penalties on anyone who takes detrimental action substantially in reprisal for them making the public interest disclosure.  It may also be a breach of Council’s Code of Conduct.

Cabonne Council will not tolerate any reprisal action against a person who reports wrongdoing.  The criminal penalties that can be imposed include imprisonment or fines.  Detrimental action is also misconduct that justifies disciplinary action.  A person who take detrimental action against someone who has made a disclosure can also be required to pay damages for any loss suffered by that person.

Detrimental action means action causing, comprising or involving any of the following:

·          injury, damage or loss

·          intimidation or harassment

·          discrimination, disadvantage or adverse treatment in relation to employment

·          dismissal from, or prejudice in, employment

·          disciplinary proceedings.

a.  Responding to reprisals

Cabonne Council will act to protect staff who report wrongdoing from reprisals.

When a report is received, we will ensure that a thorough risk assessment is conducted. This will identify any risks to the member of staff or Councillor who reported the wrongdoing, as well as strategies to deal with those risks.

If you believe that detrimental action has been or is being taken against you or someone else who has reported wrongdoing in reprisal for making a report, you should tell your supervisor, the disclosures coordinator or the General Manager immediately, or in the case of an allegation of reprisal action by the General Manager, the Mayor.

All supervisors must report any suspicions they have that reprisal action against a staff member is occurring, or any reports that are made to them, to the disclosures coordinator or the General Manager, or in the case of an allegation of reprisal by the General Manager, to the Mayor.

If the disclosures coordinator becomes aware of or reasonably suspects that reprisal action is or has been taken against a person who has made a disclosure, they will ensure that the matter is reported under the Council’s code of conduct and dealt with in accordance with the Council’s code of conduct procedures.

If you report reprisal action, you will be kept informed of the progress of any investigation and the outcome.

The General Manager may issue specific directions to help protect against reprisals, including:

·          issuing warnings to those alleged to have taken reprisal action against the individual who made the disclosure

·          relocating the member of staff who made the disclosure or an officer the subject of the allegations within the current workplace

·          transferring the member of staff who made the disclosure or the staff member who is the subject of the allegations to another position for which they are qualified

·          granting the member of staff who made the disclosure or the subject officer leave of absence during the investigation of the disclosure.

In relation to staff who make reports, such directions will only be made if the member of staff agrees to it.  The disclosures coordinator will make it clear to other staff that this action was taken in consultation with the staff member and with management support – and it is not a punishment.

If you have reported wrongdoing and feel that any reprisal action is not being dealt with effectively, contact the Ombudsman, the ICAC, or the Chief Executive of the Division of Local Government – depending on the type of wrongdoing you reported.  Contact details for all these investigating authorities are included at the end of this policy.

b.  Protection against legal action

If you make a disclosure in accordance with the PID Act, you will not be subject to any liability and no action, claim or demand can be taken against you for making the disclosure.  You will not have breached any confidentiality or secrecy obligations and you will have the defence of absolute privilege in defamation.

13.       Support for those reporting wrongdoing 

Cabonne Council will make sure that staff who have reported wrongdoing, regardless of whether they have made a public interest disclosure, are provided with access to any professional support they may need as a result of the reporting process – such as stress management, counselling services, legal or career advice.

We also have staff that will provide support for those who report wrongdoing.  They are responsible for initiating and coordinating support, particularly to those who are suffering any form of reprisal.

Council’s support officer in this regard is the Human Resources Officer who may be contacted on 02 6392 3218.

All supervisors must notify the disclosures coordinator if they believe a staff member is suffering any detrimental action as a result of disclosing wrongdoing.

14.       Sanctions for making false or misleading disclosures

It is important that all staff and Councillors are aware that it is a criminal offence under the PID Act to wilfully make a false or misleading statement when reporting wrongdoing.  It may also be a breach of the Council’s code of conduct and may result in disciplinary action.  In the case of Councillors, such disciplinary action may be taken under the misconduct provisions of the Local Government Act 1993 and may include suspension or disqualification from civic office.

15.       Support for the subject of a report

Cabonne Council is committed to ensuring people who are the subject of a report of wrongdoing are treated fairly and reasonably.  If you are the subject of a report, you will be:

·          treated fairly and impartially

·          told your rights and obligations under our policies and procedures

·          kept informed during any investigation

·          given the opportunity to respond to any allegation made against you

·          told the result of any investigation.

16.       Review

This policy will be reviewed by Council every twelve/eighteen months.  For any advice or guidance about this review, Council may contact the NSW Ombudsman’s Public Interest Disclosures Unit.

17.       More Information

Staff and Councillors can access advice and guidance about the PID Act from Cabonne Council Disclosures Coordinator (Director of Finance and Corporate Services on telephone 6392 3222) and the NSW Ombudsman (for general advice on telephone 9286 1000) or website at www.ombo.nsw.gov.au


 

18.       Resources

The contact details for external investigating authorities that staff can make a public interest disclosure to or seek advice from are listed below.

 

For disclosures about corrupt conduct:

Independent Commission Against Corruption (ICAC)

Phone: 02 8281 5999

Toll free: 1800 463 909

Tel. typewriter (TTY): 02 8281 5773

Facsimile: 02 9264 5364

Email: icac@icac.nsw.gov.au

Web: www.icac.nsw.gov.au  

Address: Level 21, 133 Castlereagh Street,
Sydney NSW 2000

 

For disclosures about maladministration:

NSW Ombudsman

Phone: 02 9286 1000

Toll free (outside Sydney metro): 1800 451 524

Tel. typewriter (TTY): 02 9264 8050

Facsimile: 02 9283 2911

Email: nswombo@ombo.nsw.gov.au

Web: www.ombo.nsw.gov.au

Address: Level 24, 580 George Street, Sydney NSW 2000

 

For disclosures about breaches of the GIPA Act:

Information Commissioner

Information and Privacy Commission

Phone: 1800 472 679

Facsimile: (02) 8114 3756

Email: ipcinfo@ipc.nsw.gov.au 

Web: www.ipc.nsw.gov.au

Address: Level 11, 1 Castlereagh Street, Sydney NSW 2000

Post: GPO Box 7011, Sydney NSW 2001

 

For disclosures about Council:

Director-General, Division of Local Government in the Department of Premier and Cabinet

Phone: 02 4428 4100

Tel. typewriter (TTY): 02 4428 4209

Facsimile: 02 4428 4199

Email: dlg@dlg.nsw.gov.au

Web: www.dlg.nsw.gov.au

Address: 5 O’Keefe Avenue, Nowra, NSW 2541

 


Item 21 Ordinary Meeting 25 August 2015

Item 21 - Annexure 1

 

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Item 21 Ordinary Meeting 25 August 2015

Item 21 - Annexure 2

 

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Item 21 Ordinary Meeting 25 August 2015

Item 21 - Annexure 3

 

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Item 22 Ordinary Meeting 25 August 2015

Item 22 - Annexure 1

 

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Item 23 Ordinary Meeting 25 August 2015

Item 23 - Annexure 1

 

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 25 August, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1     RATES SUMMARY................................................................... 1

ITEM 2     BUSINESS ACTIVITY STATEMENT FOR JUNE 2015................ 1

ITEM 3     INVESTMENTS SUMMARY...................................................... 3

ITEM 4     WBC ACTIVITIES UPDATE REPORT........................................ 3

ITEM 5     COMMUNITY FACILITATION FUND.......................................... 4

ITEM 6     GOVERNANCE, RISK MANAGEMENT & BUSINESS IMPROVEMENT COMMITTEE - ANNUAL REPORT.................. 5

ITEM 7     RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING............................................................................ 6

ITEM 8     ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................. 6

ITEM 9     MEDIA RELEASES................................................................... 9

ITEM 10   MEDIA ACTIVITIES................................................................. 11

ITEM 11   ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT 12

ITEM 12   INTEGRATED WATER CYCLE MANAGEMENT STRATEGY.... 13

ITEM 13   HERITAGE ADVISOR'S REPORT - JUNE, JULY & AUGUST 2015.............................................................................................. 15

ITEM 14   MEDIAN PROCESSING TIMES............................................... 15

ITEM 15   DEVELOPMENT APPLICATIONS RECEIVED DURING JULY 2015 .............................................................................................. 16

ITEM 16   DEVELOPMENT APPLICATIONS APPROVED DURING JULY 2015.............................................................................................. 17

ITEM 17   BURIAL STATISTICS.............................................................. 19  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph July 2015......................................... 20

ANNEXURE 3.1    Investment Report July 2015............................ 21

ANNEXURE 4.1    WBC August report to Council....................... 23

ANNEXURE 6.1    Cabonne Council Audit Committee Annual Report 2014-2015................................................... 28

ANNEXURE 7.1    Works August 2015.............................................. 33

ANNEXURE 7.2    Council August 2015............................................ 34

ANNEXURE 8.1    CCTAC Minutes 23 June 2015................................ 75

ANNEXURE 11.1  Engineering and Technical Services WIP....... 84

ANNEXURE 13.1  Heritage Advisor's Report - June 2015............ 93

ANNEXURE 13.2  Heritage Advisor's Report - July 2015.......... 118

ANNEXURE 13.3  Heritage Advisor's Report - August 2015..... 135 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1. Rates graph July 2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 683324

 

Finance Manager's REPORT

 

Rate Collection Summary to 31 July 2015 is attached for Council’s information.  The percentage collected is 7.65%, which is slightly higher compared to previous years.

 

Rate notices were issued in July with the first instalment falling due on 31 August 2015.

 

ITEM 2 - BUSINESS ACTIVITY STATEMENT FOR JUNE 2015

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 30 June 2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 675135

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of June 2015 was completed and submitted to the Australian Taxation Office on 20 July 2015. This was prior to the statutory deadline of 21 July 2015.

 

The June Business Activity Statement resulted in a refund to Council of $121,017.

 

The major factors are as follows:

 

Total Income

 

·     NSW Office of Water – Yeoval Sewerage Scheme $317,705

·     NSW Office of Environment – Flood Management Program $71,474

·     Cadia Holdings Pty Ltd – Cadia Road Improvements $550,000

·     State Library NSW – Grant Income 2014/2015 $200,000

·     Roads and Maritime Services Sydbusserv – June 2015 $721,939

·     Office of Local Government – Half Cost of Joint Merger Case Orange/Cabonne $37,719

·     Orange City Council – Quarter Cost of Joint Merger Business Case Orange/Cabonne $18,859

·     Pickles Auctions Pty Ltd – Sale of Plant $14,905

 

GST Free Income

 

·    Roads and Maritime Services Sydbusserv – June 2015 $105,000

·    State Library NSW – Grant Income $200,000

·    Roads & Maritime Services – Traffic Route Lighting Subsidy $38,000

 

Capital Purchases

 

·    Office of Environment & Heritage – Return of funds for organic waste collection program $281,527

·    Carman Building & Plumbing – Small Towns Sewer Connections $107,797

·    Independent Cement & Lime Pty Ltd – Slag and Cement, Cadia Road Rehab $44,337

·    Semcon Aust – Construction of Cumnock and Yeoval Treatment Plant $75,403

·    Messenger & Messenger Trust – Purchase for Council of 17 Betts Street (Wright) $194,623

·    Downer EDI Works Pty Ltd – Spray Sheet $161,305

·    PA & CL McKenzie Builders – Tender for Construction of Canowindra Concrete Path $107,180

·    Murray Construction Pty Ltd – Design and Demolition of Marylebone Bridge $102,740

·    Blayney Shire Council – Supply crushed gravel from Cadia Quarry $53,440

·    Tony Leahey – Supply and delivery vehicle $43,210

 

Other Purchases

 

·    Downer EDI Works Pty Ltd – Spray Sheet $448,468

·    Ausshredding Pty Ltd – Shredding of waste piles including tyres at waste facilities $45,800

·    Insight Enterprises Australia Pty Ltd – 3rd Year Renewal of Microsoft Licensing Agreement $82,960

·    Local Land Services – State Government Funding $25,096

·    JR Richards & Sons – Domestic and Commercial Garbage and Recycling $35,724

·    Powerdirect – Electricity Charges $48,183

·    Benington Pty Ltd – Construction of pram ramp at Cudal $36,077

 

The June Business Activity Statement did include a quarterly payment for Fringe Benefits Tax.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2015.

 

Council did not claim Diesel Fuel Rebate in the Business Activity Statement for June 2015.

 

ITEM 3 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1. Investment Report July 2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 681621

 

Senior Accounting Officer REPORT

 

Council’s investments as at 30 July 2015 stand at a total of $40,494,692.

 

Council’s average interest rate for the month was 2.90%.  The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remains at a record low of 2.00% for the month of July.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.04%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for July 2015 is attached for Council’s information.

 

ITEM 4 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.c. Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1. WBC August report to Council    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 678933

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Asbestos Management Planning

·    Sewer Relining Contract

·    Bitumen Reseal Tender

·    Asset Management

·    Innovation funds

·    Technology

·    Alliance acknowledged in Fit for the Future submission

·    Council specific work

·    Future of the WBC Alliance

 

ITEM 5 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation.

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 679671

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.  Projects where no exiting vote for the works as been allocated or the vote is insufficient to complete the project.

 

2.  Recipients must be community based not-for-profit groups.

 

3.  Mayor and Deputy Mayor to jointly approve funds (with the General Manger as proxy if one is not available).

 

4.  Allocation of funds to be reported to the next available council meeting.

 

5.  Limit of $3,000 per allocation unless other approved by council.

 

The table below outlines the allocation of funds for the period April – July 2015.

 

Project

Amount

Payee

Shower facilities at Molong Recreation Ground.

$2,942

Molong Advancement Group

Turf for Manildra Recreation Ground cricket pitch.

$412

Cowra Turf Supplies c/- Ross & Kate Yelland

Contribution towards printing

$1,500

Molong Advancement Group

 

 

ITEM 6 - GOVERNANCE, RISK MANAGEMENT & BUSINESS IMPROVEMENT COMMITTEE - ANNUAL REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with a copy of the annual report from the Governance, Risk Management & Business Improvement Committee.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.c. Comply with internal audit requirements

Annexures

1. Cabonne Council Audit Committee Annual Report 2014-2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE - 681887

 

Director of Finance and Corporate Services' REPORT

 

The Chairman of the Governance, Risk Management and Business Improvement Committee has provided a copy of the annual report for councillors information. A copy of the report is attached.

 

 

ITEM 7 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. Works August 2015

2. Council August 2015    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 681726

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development & Tourism Team.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

1. CCTAC Minutes 23 June 2015    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 680841

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Activities undertaken by the staff in the positions of Economic Development Manager and Community Engagement & Grants Officer are listed here:

 

Projects and Programs

Small Towns Development Group

EDS Objective 9.5

 

Small Towns Development Group met on 14 July 2015.  The meeting was attended by Molong, Mullion Creek and Yeoval.  All of these communities are actioning individual community projects including a new community hall for Mullion Creek, completion of the white picket fence for Molong and event promotion for the upcoming Yeoval Quick Shear.

 

The next meeting is scheduled to be held 8 September 2015.

 

Cabonne Daroo Business Awards

EDS Objective 11.2

 

The Daroo Committee met on 11 August 2015.

 

The Committee is working with the Cudal Swimming Club to act as host group for the event. The Committee have also engaged Edwena Mitchell to cater for the 2015 event. Edwena Mitchell has agreed to use the Swimming Club members as staff on the night as a way for them to raise money.

 

The voting round of the awards program were open from the launch, 27 July, and will close 20 August 2015.

 

The following sponsors have been confirmed for the event:

 

·    Cabonne Council

·    WIN

·    BEC

·    Newcrest

·    VERTO

·    Adloyalty

·    MSM Milling

·    YBM

·    FCCU

 

The next meeting is scheduled to be held 8 September 2015.

 

Micro Business Management Workshops

EDS Objective 9.5

 

Cabonne Council’s ED staffs, in conjunction with the Central West Business Enterprise Centre facilitated a Certificate III in Mirco Business Operations course in Canowindra.

 

The Certificate III in Micro Business Operations was designed to bring together all the skills required to effectively run a small or home based business. This course was organised by Cabonne Council in conjunction with the Central West BEC, who are a Registered Training Organisation (provider No 90148) accredited through Australian Skills Quality Authority (ASQA).

 

To complete the course, participants attended seven 3 hour sessions, running from 6pm till 9pm, every Monday in Canowindra.

 

The course was held at the Canowindra Services and Citizens Club, commencing 15 June 2015 and running for 7 weeks. 12 participants attended the course and the feedback from participants has been very positive.

 

Country NSW Expo

EDS Strategy 10.2 & 10.3

 

Cabonne Council attended the Country NSW Expo from 31 July to 2 August. Cabonne will be shared a stand with Orange City Council, as has occurred in the past.

 

The Country NSW Expo aims to showcase the opportunities on offer in country New South Wales. As the pre-eminent event targeting the "Tree and Sea Changers" market, the Expo brings communities and other exhibitors from across country and regional NSW to the Sydney Olympic Park in the heart of Sydney.

 

The number of exhibitors at this years expo was much lower than in previous years. However, staff manning the stand noticed that the traffic through the door was reasonably good. Promotional material was passed out and staff collected contact details from people that seemed to be seriously considering a move to our area; which generated approximately 15 leads.

 

A full post event report is being prepared by the Country NSW Expo team.

 

 

Grant Funding, Award & Opportunities

EDS Objectives 9.3 & 9.4

 

The CEGO submitted 5 applications under Crown Land’s Public Reserves Management Fund. This fund is designed to assist with any projects occurring on Crown Lands. Results of this program have recently been announced. The following applications were submitted:

 

·    Cudal Showground - $39,100 for a kitchen upgrade at the pavilion. Submitted in conjunction with Cudal A & P Society. SUCCESSFUL

·    Molong Showground - $75,000 to re-roof the pavilion at the Showground. Submitted in conjunction with the Molong Show Society. UNSUCCESSFUL

·    Cudal Caravan Park - $194,266 for a new amenities block. UNSUCCESSFUL

·    Canowindra Caravan Park - $194,266 for a new amenities block. UNSUCCESSFUL

·    Molong Recreation Ground – $184,558 for new lighting at the Molong Recreation Ground. UNSUCCESSFUL

 

Council’s Community Engagement and Grants Officer assisted the Cargo Men’s Shed and the Cudal Men’s Shed with applications under round 10 of the National Shed Development Program. Both Sheds are seeking just under $5,000 to purchase new tools and equipment for the benefit of their members.

 

GrantBlast

EDS Objectives 9.3 & 9.4

 

The latest three-month edition (July/August/September) of the GrantBlast newsletter was distributed in early July. This edition and previous editions are available on the Cabonne Council and Cabonne Country websites. The next edition of the newsletter will be distributed in September.

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.  Age of Fishes Museum – ongoing support.

b.  Manildra Men’s Shed Group – assistance with location of shed on crown land.

c.  Molong Preschool - assistance with grant information.

d.  MADIA – assistance with grant information.

e.  Yeoval Showground – assistance with administration of grant funding.

f.   Canowindra Tennis Club – provision of grant advice.

g.  Molong Players – assistance with grant applications.

h.  Manildra Showground Trust – assistance with award application.

i.   Molong Advancement Group – assistance with grant information.

j.   Cudal A & P Society – assistance with grant funding.

k.  Molong Rotary Club – assistance with grant funding received.

l.   Cycling NSW – negotiations about NSW Masters Championship Road race in Cabonne Shire and information required for Events Assistance Program funding.

 

ITEM 9 - MEDIA RELEASES

REPORT IN BRIEF

 

Reason For Report

To inform Council of media releases issued since the
last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 681336

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

DATE

MEDIA RELEASE

MEDIA/PUBLICATIONS

10 July 2015

Mount Canobolas access roads to be closed following snow forecasts

 

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

17 July 2015

Fallen trees snow close Cargo Road

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au, Canowindra News, Canowindra Phoenix

20 July  2015

Access roads to Mount Canobolas remain closed

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

21 July 2015

Mount Canobolas access roads still closed

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

22 July 2015

Flashing lights to be installed at 11 Cabonne schools

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Cudal News

22 July 2015

Cabonne offers free pet micro-chipping to celebrate Local Government Week

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Cudal News, Manildra Matters

29 July 2015

Mayor praises Cabonne Inland Tourism Award winners

2EL, Radio 1089, 2PK, Central Western Daily, Cowra Guardian, Canowindra News, Canowindra Phoenix, Molong.com.au, Molong Express

5 August 2015

Ice closes Mount Canobolas road

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

6 August 2015

Ice and snow keep Mount Canobolas Road closed

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

7 August 2015

Mount Canobolas Road remains closed

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

10 August 2015

Mount Canobolas Road reopened

Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au

11 August 2015

Council gives Cabonne schools good report card

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au

 

 

 

ITEM 10 - MEDIA ACTIVITIES

REPORT IN BRIEF

 

Reason For Report

To inform Council of other media activities since the
last report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 681337

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

SUBJECT

MEDIA OUTLET

Emergency measures for Mount Canobolas

Central Western Daily

Footsteps in the snow at the Mount – Just tourists’ cup of tea

Central Western Daily

Molong’s picket fence ahead of the field

Central Western Daily, Molong Express

Mullion Creek hall has had its day

Central Western Daily

Amalgamation could come at a cost

Central Western Daily

Gold for the Old Vic Inn

Canowindra Phoenix

Tourism awards’ happy campers

Central Western Daily

Logistics of the picket fence plaques – where to from here?

Molong Express

Anti-amalgamation petition signed, sealed and delivered

Central Western Daily, Canowindra News

Councils may have no say in merger

Canowindra News

Anti-amalgamation petition presented to the Government

Canowindra Phoenix

Merger takes a toll – Put up gates to charge Cabonne residents

Central Western Daily

Oh, no! Cudal traffic island not a good idea

Molong Express

 

 

 

ITEM 11 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. Engineering and Technical Services WIP    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 681588

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.

 

 

ITEM 12 - INTEGRATED WATER CYCLE MANAGEMENT STRATEGY

REPORT IN BRIEF

 

Reason For Report

To provide Council a progress update on the IWCM

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.1.a. Implement and amend best practice for water supply within Cabonne water operations

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\BEST PRACTICE\INTEGRATED WATER CYCLE MANAGEMENT EVALUATION STUDY - 681794

 

Operations Manager - Water and Waste's REPORT

Cabonne Council, Central Tablelands Water, Weddin Shire Council and Blayney Shire Council had jointly procured the services of a consultant to conduct Integrated Water Cycle Management (IWCM) Strategies for each Council in early 2012.  The IWCM is one of the requirements for ongoing compliance with the regulator’s Best Practice Management of Water Supplies. The document was completed in June 2013 and Council has recently received concurrence from DPI Water with some conditions of approval attached.

The following are the Conditions of Approval that Cabonne Council must comply with to meet best practice guidelines.

Condition of Approval

Description

Status

Dateline

1. Complete a secure yield study for the Molong Water Supply for the existing headworks system and determine the secure yield contribution from the proposed sourced options.

This project has commenced using the most up to date data available taking into consideration the secure yield contribution from the Orange to Molong Creek Dam pipeline.

Commenced

Dec 2015

2.  Development and Implementation of the Drinking Water Management system

Council are conducting the annual review of the Drinking Water Management System as part of continuous improvement process.

Ongoing

None given

3.  Request for evidence to be supplied by Cabonne Council to provide substantiation to support the need for the augmentation of the Canowindra Sewage Treatment Plant.

Council staff continue to document the performance of the treatment works in consultation with DPI Water to provide evidence for the need to augment the process to continually treat effluent to levels that meet current legislative requirements.

Commenced

None given

4. To obtain the necessary Government Act Section 60 approvals for the Canowindra, Molong and Eugowra effluent reuse schemes

Council has completed all the requirements to comply with the Australian Effluent Reuse Guidelines and had submitted their application for the Molong and Canowindra effluent reuse schemes to DPI Water in Dec 2014. Council is waiting for concurrence from the regulator.

Commenced

Dec 2015

5. Cabonne Shire Council is required to provide substantiation to support the need for reticulated sewer treatment system for Cargo

Council will undertake further feasibility studies and community consultation for the next IWCM strategy study.

Not commenced

Jun 2018

6.  Develop and implement a quality assured program for recording data needed for strategic planning studies and for operational performance monitoring

Council is continuing to implement the Drinking Water Management System which consists of a system of data collection and management. Council is continuing to Implement Council’s asset management system which consists of innovative methods and technologies of data collection, analysis and management to facilitate strategic planning.

Commenced

Dec 2015

7.  Ensure the integrity of the sewer systems and implement a sound trade waste regulation policy.

Council has adopted a liquid trade waste policy which has been implemented.

Ongoing

None given

8.  Council should provide to DPI water its total asset management plan (TAMP) and Financial Plan.

Council has completed the Strategic Business Plan in 2014 and are waiting for concurrence from DPI Water.

Completed

None given

 

 

ITEM 13 - HERITAGE ADVISOR'S REPORT - JUNE, JULY & AUGUST 2015

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with a copy of the Heritage Advisor's report for the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b. Facilitate heritage advisory service

Annexures

1. Heritage Advisor's Report - June 2015

2. Heritage Advisor's Report - July 2015

3. Heritage Advisor's Report - August 2015    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 680898

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for June, July & August 2015 are attached for the information of the council.

 

ITEM 14 - MEDIAN PROCESSING TIMES

REPORT IN BRIEF

 

Reason For Report

To provide information on mediun processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 680897

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of July:

 

YEAR

MEDIAN ACTUAL DAYS

2010

30

2011

12

2012

21

2013

16

2014

48

 

Summary of median Application Processing Times for 2015:

 

MONTH

MEDIAN ACTUAL DAYS

January

34

February

22

March

26.5

April

31

May

24.5

June

40.5

July

28

August

 

September

 

October

 

November

 

December

 

 

 

ITEM 15 - DEVELOPMENT APPLICATIONS RECEIVED DURING JULY 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 680835

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/7/2015 to 31/7/2015 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 7

$-----

Modification to Storage Shed

$-----

Modification to Cellar Door

$-----

Home Based Food Business

$-----

Demolition of Moorbel RFS Shed

$-----

Use Approval

$5,000

Garage

$25,000

Installation of Sporting Field Lights

$90,480

Dwelling

$349,778

Dwelling

$353,577

Coffee/Takeaway Expansion

$100,000

Carport & Verandah

$5,000

Machinery Shed

$42,000

Dual Occupancy

$450,000

Dwelling

$380,000

Alterations & Additions to School

$650,000

Dwelling

$315,594

Use Approval

$5,000

TOTAL: 24

$2,771,429

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

TOTAL: 0

$-----

 

GRAND TOTAL: 24

$2,771,429

 

 

ITEM 16 - DEVELOPMENT APPLICATIONS APPROVED DURING JULY 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 680844

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/7/2015 to 31/7/2015 as detailed below.

       

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 6

$ -----

Modification to Extractive Industry

$ -----

Modification to Storage Shed

$ -----

Storage Shed

$29,600

Shed

$31,586

Carport

$3,000

Use Approval

$5,000

Shed

$15,900

Installation of Sporting Field Lights

$90,480

Amenities Block

$120,000

Carport & Alterations

$180,000

Transportable Dwelling

$136,000

Machinery Shed

$42,000

Shed Extensions

$64,350

Toilet Block

$55,000

Dwelling

$282,000

Dwelling & Access

$300,000

TOTAL: 22

$1,354,916

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

TOTAL: 0

$-----

 

GRAND TOTAL: 22

$ 1,354,916

 

Previous Month: 24

$ 2,105,126

 

 

ITEM 17 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 680891

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

 

July

7

August

 

September

 

October

 

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

7

 

  


Item 1 Ordinary Meeting 25 August 2015

Item 1 - Annexure 1

 

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Item 8 Ordinary Meeting 25 August 2015

Item 8 - Annexure 1

 

MINUTES OF THE CABONNE COUNTRY TOURISM ADVISORY COMMITTEE MEETING HELD AT THE CABONNE COUNCIL MEETING ROOM IN MOLONG ON TUESDAY 23 JUNE  2015 COMMENCING AT

5.35 PM

 

Present: Jan Kerr, Clr Ian Davison, Alf Cantrell, Cheryl Newsom, Chair Lester Davis, Kerry Connelly, Economic Development Manager Sharon D’Elboux and Promotions & Tourism Officer Lynne Hawkes.

Tony Moody arrived at 5.52pm.

 

Clr Ian Davison left the meeting at 6.30pm.

 

Apologies: Libby Oldham.

 

 

ITEM 1     WELCOME

 

L Davis welcomed all to the meeting and introduced the newly Council appointed member Kerry Connolly to the committee.

 

 

ITEM 2     APOLOGIES

 

Motion

 

That the apologies be accepted.

 

Moved: J Kerr         Seconded: Clr I Davison         Carried

 

 

ITEM 3     INTRODUCTION OF MEETING ATTENDEES

 

L Davis asked each member to introduce themselves and provide a brief summary of their tourism interests, skills and achievements.

 

EDM advised the Committee that she has accepted a position with Orange City Council as the Business Development Manager and will commence on the 20 July 2015.

 

 

ITEM 4     CONFIRM MEETING DATES FOR 2015

 

The Committee discussed and agreed to bring the August meeting forward (as the PTO will be on leave) and to hold the meeting on Tuesday 14 July. This meeting is the planned site visit to the Age of Fishes Museum in Canowindra and the dig site with the aim to explore opportunities for this significant Cabonne attraction and asset. Committee members are to meet at 4pm at the Age of Fishes Museum.

 

The October meeting will be held on the 27 October 2015.

 

December meeting will be determined and agreed upon at the October meeting due the meeting falling during the Christmas period.

 

ACTION: PTO to update the  CCTAC Charter to reflect the change of meeting duration (to include meeting dates every two months instead of monthly as recommended by Council).

 

 

ITEM 5                CONFIRMATION OF MINUTES

 

Motion

 

That the minutes of the meeting dated 28 April 2015 are confirmed as being true and correct.

 

Moved:  A Cantrell          Seconded:  S D’Elboux           Carried

 

 

ITEM 6         MATTERS ARISING

 

6.1           PTO Activities Report

 

A detailed report was tabled by the PTO outlining activities and outcomes for the months of May and June. The items that were expanded upon included Village Brochure distribution, Central NSW Tourism Unearth Campaign and upcoming Cabonne events.

 

A copy of the tabled PTO Activities Report is below:

 

Cabonne, Blayney and Orange Villages Destination Guide

TP Action 2.1.1

       

The Cabonne, Blayney and Orange Villages Destination Guide are printed with hard copies currently being distributed throughout Cabonne Shire and across the NSW Visitor Information Centres. To date we have received positive feedback reinforcing the concept of bringing together and unifying the towns and villages of the region. The guide is designed to help locals and visitors discover the amazing attractions, historic charms, wonderful countryside and characters that make up our regional towns and villages. This informative resource has been designed to attract visitors and tourist to explore the many attractions in the area.

 

Orange Wine Tourism Region Signage

TP Action 5.2.2

 

TASAC and Road and Maritime Services (RMS) have identified that the Orange Wine Region meets the requirements for Wine Tourism Region Signage. The information panels welcoming visitors to the Orange Wine Tourism Region have already been installed at four locations:

 

·    Rest area eastern exit from Molong

·    Centre of Cargo Village

·    Vittoria Road junction with Mitchell Highway

·    Escort Way – Borenore

Cabonne Council has contacted the relevant Progress Associations to advise the community of the installation of the Orange Wine Region welcome signs and Wine Information Bay direction notices.

 

Promotions

 

Wine of the Month May

TP Action 3.1.2

 

The selected Wine of the Month for May 2015 is Orange Mountain Wines 2014 Riesling.

 

Orange Mountain Wines has been established for over twenty years.

The 2014 Orange Mountain Riesling was made from handpicked grapes grown at the highly esteemed “Galens Tor” vineyard near the Borenore winery. The cool climate of Orange is a perfect climate for the production of this noble wine style, with 94 points from Halliday 2015.

 

Wine of the Month June

TP Action 3.1.2

 

The selected Wine of the Month for June 2015 is Brangayne Pinot Noir 2013.

The Brangayne Vineyards lie on the north eastern slopes of the extinct volcano Mount Canobolas which is one of the coldest grape districts in Australia. Brangayne came into the Hoskins Family in the 1930s with David Hoskins managing the vineyard today.

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

May

The Cabonne What’s On Newsletter promoted 21 events and activities for the month of May. This month’s Cabonne newsletter highlighted the Orange Apple Festival, Mother’s Day Markets and activities, Jayes Gallery Exhibition and Jazz Supper Club along with the regular monthly village markets.

 

June

The Cabonne What’s On Newsletter promoted 16 events and activities for the month of June. This month’s Cabonne newsletter highlighted the lunch at the Cider House with Kate Bracks, two interesting Taste Canowindra music events, Cudal Rugby Ben Mitchell Tribute, four matinee screenings at the Amusu Theatre Manildra along with the regular monthly village markets at Moorbel and Cumnock.

 

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on Cabonne Country’s website and displayed at the Council entrance and various community notice boards.

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism held a meeting on the 1 May for all Regional Tourism Managers. The main focus for participants was to provide feedback on the draft 2015 Unearth Campaign Plan.  The campaign was successful in attracting funding from the Destination Regional Visitor Economic Fund (RVEF) $178,000 which is matched dollar for dollar.

 

This campaign plan aims to build on the success of the 2014 Unearth Campaign that marketed the unearthing of food and wine in the Central West region. Cabonne Council has supported the 2015 campaign by investing $10,000. Other partners include Bathurst Regional Council, Orange City Council, Mudgee Region, Blayney Council, Cowra Council and Parkes Shire.

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

a.  Discover Central NSW Magazine - monthly

b.  IMAG on the webpage

c.  Orange Apple Festival Program

d.  Newell Highway Magazine/ a Cabonne Update

e.  Orange Wine Festival Program

f.   Gold Trails – Website upgrade (Cabonne banner/images to be loaded/ advertising)

 

Strangerland - Movie Local Screening

TP Action 3.1.2, 3.4.2, 3.5.2

 

A special screening was organised to say thankyou to Canowindra for the filming of the movie “Strangerland”. Up to 100 Canowindra residents and business community were invited to attend on the 9 June at the Odeon’s Cinema in Orange. The setting for the fictional town “Nathgari” was filmed in and around Canowindra, with the following local businesses recognisable:

·    Lawrence’s IGA, Canowindra Pharmacy, Belubula Butchery and the Royal Hotel.

 

Events

 

Upcoming events in the Cabonne LGA are:

 

a.  Yeoval Mulga Bill Quick Shear 25 July

b.  Molong Players July/August

c.  Canowindra Christmas in July 25 July 

d.  Jayes Gallery – 5 July  Jane Tonks Exhibition ‘Elevation’ & Luncheon

e.  Borrodell Truffle Hunt - Every Sunday in July

f.   Philip Shaw Winemaker’s Table – Christmas in July  - 11 July

g.  Age of Fishes Museum – School Holiday activities

h.  Forbes/Eugowra AMAG Car Rally 15 August

i.   Manildra Show 5 September

j.   Taste Orange @ Martin Place 10 – 11 September

k.  Cudal Show 13 September

l.   Eugowra Show 18-19 September

m. Meet U in Molong 19 September

n.  Molong Show 20 September

o.  Canowindra Show 25-26 September

p.  Australian National Field Days 22 – 24 October

q.  Eugowra Harness Racing Canola Cup  5 October

r.   Orange Wine Week  October

s.  Leukaemia Foundation “Light the Night Event Canowindra” 7 November

t.   Daroo Awards – Cudal 7 November

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

a.  NBN Co

b.  Taste Orange

c.  Australian National Field Day Committee

d.  Central NSW Tourism

e.  Orange City Council

f.   Blayney Council

g.  Orange Wine Region

h.  BEC Orange

i.   Venture Inn Café

j.   Banjo Paterson Festival Planning Meeting for 2016

k.  Animals on Bikes

l.   Central NSW Tourism – Social Media Survey

 

 

PREVIOUS ACTIONS:
PTO to send out an Annual Cabonne Events calendar – COMPLETE

 

PTO to include in the Activities Report, the upcoming events for the next two months – COMPLETE

.

PTO to provide the Age of Fishes Museum brochures to the committee - COMPLETE

 

Phoenix Newspaper to be included in the What’s On data base - COMPLETE

 

 

6.2   Regional Initiatives & Updates

 

Jan Kerr

 

·    4-8 July  Balloon Training  East Coast Balloon Club.

·    Twlight Markets and Baroque Music Festival.

·    Jan thanked Cabonne Council for updating and reprinting the Canowindra brochure for the Balloon Challenge.

 

Cheryl Newsom

 

·    Christmas in July – Tommy Jeffs fund raiser with local businesses dressing up their windows in the main street of Canowindra.

·    Canowindra Show.

·    Curry night at the Canowindra Bowling Club.

·    Strangerland movie screening on the 9 June – Sun Herald write up.

 

Kerry Connolly

 

Nil

 

Tony Moody

 

·    Very quiet at the moment, Eastern part of Cabonne, the Emu Swamp area is under explored

 

Clr Ian Davison

 

·    Cabonne Council today through the Events Assistance Program supported Meet U in Molong - $1000 and Orange Wine Region - $3,500.

·    A committee was formed for the Molong Railway Station consisting of Clr Ian Davison and Clr Ian Gosper to investigate the option of a Visitors Information Centre to be house and operated at the Railway Station.

 

Clr Davison recommended the following three concepts and potential initiatives to be explored and recommended to Council for consideration.

 

1.  That an A4 promotional flyer be developed to list Cabonne’s attractions, features and assets What’s happening in your backyard and to be mailed out with the Cabonne rates notices. Could consider Orange rates notices also.

2.  Paint the Villages main streets in heritage colours. Cabonne has numerous heritage buildings and could be referred to as the heritage Shire. Need to survey Village businesses to determine interest and participation in this concept and establish potential costings. Cessnock apparently did this some time ago and gained paint company support.

3.  Molong Railway Station to be considered for development  to become  Cabonne’s Tourism/VIC Information Centre


Motion

 

That the three concepts above be tabled to be explored and considered in principle by Council for expanding and developing tourism in the Shire.

 

Moved:    A Cantrell                Seconded:       J Kerr              Carried

 

Clr Ian Davison left the meeting at 6.30pm.

 

Alf Cantrell

 

·    The annual Yeoval Mulga Bill Quickshear $6,000 for prizes – 25 July has been successful in attracting many interstate shearers.

·    Banjo Paterson More than a Poet Museum gaining increased awareness and has been approached with a number of additional opportunities.

·    Aboriginal elder body parts are to be put to rest and returned to “Buckinbah” Park which is named after Banjo Paterson’s family property where he spent his childhood years. This is an opportunity to return the Aboriginal body parts and provide a day of recognition. Aboriginal Land Council is supportive of ‘return to country’.

·    The Age of Fishes Museum dig site needs to be re-opened. Alf Cantrell is visiting Winton, Queensland for the dinosaur track and will meet with the Tourist Officer. Due to the tragic fire of Waltzing Matilda Centre in Winton Alf Cantrell has offered access to his Banjo Paterson memorabilia and collection and to provide copies if needed.

 

Sharon D’Elboux

 

·    Age of Fishes Museum Dr Alex Richie, has made a request to the NSW State Government to approve Mandageria fairfaxii as the NSW  State Fossil.  Also a team of International Scientists to visit the museum and dig site on the 14 August.

·    Cowra/Cabonne Science Hub has been established. A 3D animation of the Mandageria fairfaxii swimming in the Belabula River will be launched in science week and then used as part of the Silo Project 2016.

·    The relationship with the Australian Museum is strong and options for fossil storage are being explored.

 

Lester Davis

 

·    Molong Bowling Club regional competition, this has the potential to be developed into a bowls trail that will increase tourism in the area. Locals can take them to local attractions (eg: Nullarbor Golf Trail).

·    Molong Show.

·    Meet U in Molong.

·    Molong Markets.

 

 

ITEM 7         CORRESPONDENCE

 

NIL to report

 

ITEM 8     GENERAL BUSINESS

 

8.1           Towns & Villages Guide/ Distribution

 

Copies of the Towns & Villages Guide were given to each member. Members stated it was a great product and resource for visitors and tourists to the region

.

PTO will be distributing the tourist brochure with a stand to identified businesses and VICs in Cabonne LGA.   Orange City Council Tourism Manager will distribute throughout NSW.

 

ACTION:  The Committee members were requested to identify other potential distribution locations and relevant businesses.

 

 

8.2           Tourism Action Plan Year 3

 

Priority 1 (Action 2.1.1) – EDM tabled that the starting point for statistical information has commenced. A copy of the report was tabled and to be reviewed by the Committee.

 

Priority 2  (Action 3.4.1) – Completed.

 

Priority 5 (Action 3.5.3) – EDM tabled a list of website providers.

 

8.3           Orange Wine Signage

 

T Moody stated that the Orange Welcome Wine Sign at the Monument is to be removed as RMS has concerns that it is an unsafe location.

 

PTO has advised the relevant Village Progress Associations of the additional signs to be installed in the coming weeks.

 

 

ITEM 9     NEXT MEETING

 

The next Cabonne Country Tourism Advisory Committee meeting will be a visit to the Age of Fishes Museum, the storage and dig site. Members are requested to meet at the Age of Fishes Museum on Tuesday 14 July at 4pm.

 

 

ITEM 10   MEETING CLOSED

 

The meeting closed at 7.15pm.

 

 

 

……………………………..

Chairperson


Item 11 Ordinary Meeting 25 August 2015

Item 11 - Annexure 1

 

 

ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016

AUGUST

PROJECT

BUDGET

COST TO DATE

Administration

$806,847

 

Cudal Office Building - Repair Foundation

$13,800

$9,274

Training Room - Mitchell Room Fit Out

$69,000

 

Council Building Inspections - Include Halls, Chambers & Molong Health One

$28,750

 

Cudal Depot - Installation of  Security Fence and Gate

$46,000

 

Orange  Depot - Installation of  Security Fence and Gate

$34,500

 

Molong Workshop - Car and Truck Hoists

$41,400

 

Molong Workshop - Recycled Air Flow System

$28,750

 

 

 

 

Urban Stormwater

$433,535

 

Molong - Complete Stage 2 Riddell Street Molong

$200,000

 

Molong - Install Culverts Intersection Riddell & William Sts

$93,000

 

Cudal  - Cudal Health Centre Drainage

$75,000

 

Manildra  - Molong Street- Whitton Street and Orange Street

$55,185

 

 

Cabonne Water

$1,753,729

 

Water Assets - Hydrant Inspection Maintenance & Replacement Program

$34,500

 

Water Meter/Connection Replacement  Program

$34,500

 

Water Assets -  Molong Water Mains -Repair and Replace Deteriorated Assets in Accordance with AMP

$74,750

 

Water Assets - Mitchell Highway Water Main Renewal

$74,750

 

Water Assets - Flow Monitoring Molong Creek Dam Inlet & Outlet Weir

$34,500

 

Water Assets - Molong  - Construct New Trunk Mains

$1,380,000

 

Water Study - Long Term Financial - Best Practice Framework Project

$57,500

 

Water Contractor DWMP - Implementation Project

$38,123

 

 

 

 

Small Town Sewer

$1,266,363

 

STSS Assets - Cumnock Budget Allocation

$353,748

 

STSS Assets - Yeoval Budget Allocation

$814,865

 

Security Alarm and Access Control  - Cumnock and Yeoval STP

$23,000

 

Sewer Assets - Cudal STP Inlet Structure

$40,250

 

Sewer Assets - Manildra STP Inlet Structure

$34,500

 

 

 

 

Cabonne Sewer

$703,407

 

Canowindra Pump Stations  Repair & Replace in Accordance with AMP

$150,880

 

Eugowra Pump Stations

$22,116

 

Eugowra STP – Repairs Earthworks embankment

$69,000

 

Thistle St Pump Station - Repair in Accordance with AMP

$22,111

 

UV Disinfection System - Wet Weather Bypass

$123,050

 

Options Report for replacement of Mechanical Mixers

$23,000

 

Canowindra & Molong Sewer Mains

$253,000

 

Canowindra & Molong Sewer Mains Asset Inspection

$40,250

 

 

 

 

 

Recreation & Culture

$1,453,854

 

Mitchell Room Molong - Structural  and Architectural  Report

$230,000

 

Drafting of Architectural Drawings for all Council Public Halls

$27,324

 

Halls – Painting, Fence Replacement, Replace Windows

$52,325

$744

Pools - Replace pumps, upgrade electrical, replace chlorine booster, signage, replace shade cover,

$223,400

$15,500

Molong Multipurpose Sports Venue

$575,000

 

Recreation & Sporting Grounds, Playgrounds – Table, seating, roof, hot water system, amenities, paint, swings, softfall

$167,555

$304

Canowindra Rec Ground  - Basketball Court - Renew surfaces, repaint back boards & nets

$178,250

 

 

 

 

Economic Affairs

$112,700

 

Canowindra Caravan Park -  Renovate Laundry Room

$20,700

 

Canowindra Caravan Park -  Renovate  toilets &  shower  room waterproof

$57,500

 

 Canowindra Caravan Park – Furniture fit out of cabin

$34,500 

$15395

Transport & Communication

$12,638,483

 

Local Road Construction - Funded by Road to Recovery

$936,074

 

Packhams Drive

$800,420

 

Nanima Lane and Davies Plain Road - Intersection

$135,654

 

 

Local Road Construction - Funded by Blackspot

$941,500

 

Cadia Road – south of Ridgeway entrance

$258,000

 

Cargo Road – Talbingo overtaking lane

$395,500

 

Packham Drive – 2 Stages

$288,000

 

Cadia Road – Four Mile Creek Intersection Upgrade (commenced in 2014-2015)

$1,000,000

$416,859

Local Road Urban Reseal Program

$227,750

 

 

 

 

Local Road Rural Reseal Program

$770,250

 

 

 

 

Local Road Heavy Patching

$825,000

 

 

 

 

Local Road - Gravel Resheeting

$755,625

 

Mount Pleasant Road

$25,000

 

Barnes Lane

$12,500

 

Meadow Bank Road

$25,000

 

Palings Yard Loop

$25,000

 

Bowans Lane

$25,000

 

Nanami Lane

$25,000

 

Mousehole Lane

$25,000

 

Scenic Drive Road

$25,000

 

Burdett Road

$25,000

 

Kangaroobie Lane

$25,000

 

Belgravia Road

$25,000

 

Oakey Road

$12,500

 

Waldergrave Road

$25,000

 

Cowridga Road

$25,000

 

Spring Hill Road

$12,500

 

Cashens Lane

$25,000

 

Convent Lane

$25,000

 

Dry Creek Road

$25,000

 

Mount Canobolas Road

$50,000

 

Northern Area Baldry Road

$50,000

 

Rocky  Ponds Road

$25,000

 

Strathmore Lane

$25,000

 

Greenbah Creek Road

$25,000

 

Bournewood Church Road

$50,000

 

Burrawong Road

$25,000

 

Eurimbla Road

$25,000

 

Goodgodery Road

$25,000

 

Trajere Road

$14,375

 

Lookout Road

$28,750

 

Local Roads Construction - Funded by Fixing County Roads & Other Grant Funds & Council

$2,253,739

 

Gumble Road - Sealing Unsealed Section

$2,253,739

 

 

 

 

Local Roads Construction - Funded by Budget

$173,500

 

Baldry Road - From Dilga to Mirrabenna

$173,500

 

 

 

 

Local Roads Construction - Funded by Budget

$3,450,000

 

Amaroo Road  HP

$250,000.00

 

Bank Street Molong - Shoulder widening and sealing

$40,000.00

 

Borenore Road - Pavement  strengthening and  overlay

$275,000.00

 

Bruce Road - Pavement resheeting table drainage

$20,000.00

 

Byng Road - Pavement resheeting table drainage

$50,000.00

 

Canobolas Road - Pavement strengthening and overlay

$352,000.00

 

Casuarina Drive Eugowra - Shoulder widening and strengthening and pavement overlay

$358,000.00

 

Convent Road, Borenore - Pavement strengthening and overlay

$70,000.00

 

Derowrie Street Manildra - Pavement Stabilise and Seal

$50,000.00

 

Euchareena Road - HP

$200,000.00

 

Eurimbla Bridge - Construct  side-track

$63,000.00

$6,844

Forbes Street Yeoval - Full width pavement sealing

$80,000.00

 

Gaskill Street Canowindra - Pavement Stabilise and Seal

$175,000.00

 

Gowan Road - Pavement resheeting table drainage

$100,000.00

 

Griffin Road - Pavement  strengthening and  overlay

$90,000.00

 

Horspool Way - Pavement  strengthening and  overlay

$77,000.00

 

Lockwood Road - Pavement resheeting table drainage

$100,000.00

 

Longs Corner Road - Shoulder widening

$40,000.00

 

Moorbell Road, Canowindra - Shape, seal and drainage

$100,000.00

 

Orange Road Manildra - Pavement and shoulder strengthening widening

$260,000.00

 

Rodd Street Canowindra - Pavement Stabilise and Seal

$50,000.00

 

Ryall Street Canowindra - Pavement Stabilise and Seal

$50,000.00

 

Underwood Road, Borenore - Pavement resheeting table drainage

$50,000.00

 

Kurrajong Road – Heavy Patching

$100,000.00

 

 

 

 

Regional Road Construction – Funded by Black spot

$279,000

 

Burrendong Way – Kerrs Creek

$279,000

 

Regional Road Construction - RMS Repair Program

$400,000

 

Banjo Paterson Way 14/15 Repair Program

$400,000

 

 

 

 

Regional Road Construction - Heavy Patch & Reseal Program

$662,528

 

Warrederry Way  - Reseal

$69,540

 

Cargo Road - Heavy Patching

$47,150

 

Nangar Rd -  Heavy Patching

$498,688

$128,910

Burrendong Way - Heavy Patching

$47,150

 

 

 

 

Regional Road Construction - Block Grant Funded

$96,100

 

Road Construction - Regional Roads for Budget Purposes

$96,100

 

 423687

 

 

Bridge Construction - Local Bridges

$70,000

 

Baghdad Bridge

$70,000

 

Marylebone Bridge (from 2014/2015) and approaches

$1,130,000

$911,386

Bridge Construction - Regional Bridges

$1,890,292

 

Hanover Bridge

$1,008,000

 

Hanover Bridge Approaches

$882,292

 

 

 

 

Kerb & Guttering Construction

$42,000

 

Cumnock - Stage 2  - McLaughlin St to Banjo Patterson W

$42,000

 

 

 

 

Pathway Construction

$77,000

 

Hicks Street Cargo

$77,000

 

 

 

 

State Road Work Orders

 

 

State Road Maintenance

$620,000

$47,823

State Road HP

$470,000

 

State Road Reseals

$850,000 

 

MR310 Shoulder Widening Mont Calm to Cudal, Stage 4

$984,709 

$8,350

MR61 Manildra West Rehabilitation and Drainage 1.6km Stage 1

TBA from RMS 

$19,766

 

 

OPERATIONS ROADS AND BRIDGES

STATE ROADS

Manildra West Stage 1.

MR61 Henry Parkes Way – Manildra to Meranburn.  The 2015-2016 programme for 1.6km rehabilitation and drainage works commenced 27 July 2016.  Roadworks are to commence in October.

REGIONAL ROADS

Heavy patching on Nangar Road, Canowindra to Eugowra, has been completed.  2.1km has been sealed with the remaining 1km to be completed by Councils contractor next week.  This was delayed due to the inclement weather last week.

LOCAL ROADS

Cadia/Four Mile Creek Intersection.

The earthworks have commenced now after relocation of all utilities.  The inclement weather delayed these earthworks.

Gravel Resheeting

The 2015-2016 resheeting programme began this week, with the completion of Barnes Lane, Meadowbank Road and Trajere Road.

Grade, Roll and Water cart

To date, the combination of council’s Grader, Roller and Water cart have completed Belgravia Road, Tantallon Road, Waldergrave Road, Long Swamp Road, Cowriga Road, Glenlea Road, Davis Road, Gorham Road, Rocky Ponds Road, Silverdean Lane, Rangoon Road, Peakhill Road, Cashens Lane and Baldry Road.

Marylebone Bridge

The bridge has been completed by the contractor, and works on the approaches are nearing completion except for the sealing, guard rail and abutment works.   

Eurimbla Road Bridge – side track

Council will commence the side track for this bridge once Marylebone has been completed.

 

WEEDS SECTION UPDATE

Inspections and Reinspections have been carried out in the areas of Long Point, Kerr’s Creek, Freemantle, Borenore and Griffin Lane.

Control work on Council land

Control work on African Boxthorn, Chilean Needle Grass, African Love Grass, Serrated Tussock and Sifton Bush (not noxious)

Vegetation control on Council landfill is also being carried out.

Broadleaf spraying on Council sporting field and parks has continued however this work has been hampered with the weather.

Council cemeteries are currently been treated for broadleaf weeds.

 

FOUR TOWN SEWER SCHEME UPDATE

Summary of Progress

Components

Status

Yeoval

Cumnock

Rising Main

·    Completed on budget and on schedule

Reticulation

·    Completed on budget and on schedule

STP

·    Yeoval STP is operational and completed on budget and on schedule.

On Property Works

·    88% of the properties have been connected to the council sewerage system.

·    64% of all properties have been connected to council sewerage system.

 


Item 13 Ordinary Meeting 25 August 2015

Item 13 - Annexure 1

 

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Item 13 Ordinary Meeting 25 August 2015

Item 13 - Annexure 2

 

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Item 13 - Annexure 3

 

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