cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 17 June 2015

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 23 June, 2015 commencing at 1.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 12.15pm.

 

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)        Open Ordinary Meeting

2)        Consideration of Mayoral Minute

3)        Consideration of General Manager’s Report

4)        Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


        

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 23 June, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1     APPLICATIONS FOR LEAVE OF ABSENCE.............................. 5

ITEM 2     DECLARATIONS OF INTEREST............................................... 5

ITEM 3     DECLARATIONS FOR POLITICAL DONATIONS....................... 6

ITEM 4     MAYORAL MINUTE - APPOINTMENTS.................................... 6

ITEM 5     COMMITTEE OF THE WHOLE................................................. 7

ITEM 6     GROUPING OF REPORT ADOPTION....................................... 8

ITEM 7     CONFIRMATION OF THE MINUTES......................................... 8

ITEM 8     ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION.................................................................. 9

ITEM 9     MAKING OF RATES AND CHARGES FOR 2015/2016............. 10

ITEM 10   GOVERNANCE, RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE ............................................... 11

ITEM 11   GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW.............................. 12

ITEM 12   FIT FOR THE FUTURE - COUNCIL IMPROVEMENT PLAN..... 15

ITEM 13   STRATEGIC DIRECTIONS WORKSHOP................................. 16

ITEM 14   2015 LG NSW ANNUAL CONFERENCE.................................. 17

ITEM 15   TOURIST OFFICE AT MOLONG RAILWAY STATION ............ 18

ITEM 16   STREET STALL AND RAFFLE TICKET POLICY..................... 20

ITEM 17   REQUESTS FOR DONATIONS............................................... 21

ITEM 18   LOCAL GOVERNMENT WEEK 2015....................................... 24

ITEM 19   MARCH QUARTERLY BUDGET REVIEW ............................... 25

ITEM 20   EVENTS ASSISTANCE PROGRAM GRANT FUNDING 14/15... 28

ITEM 21   EVENTS ASSISTANCE PROGRAM GRANT FUNDING 15/16... 30

ITEM 22   MOLONG COMMUNITY HALL - REQUEST TO WAIVE USAGE FEES..................................................................................... 31

ITEM 23   CANOWINDRA CONCRETE PATH.......................................... 32

ITEM 24   RESTART NSW WATER SECURITY FOR REGIONS GRANT: AFFIX COMMON SEAL ON THE RESTART NSW FUNDING DEED RNSW 757............................................................................. 33

ITEM 25   ACCEPTANCE LIBRARY INFRASTRUCTURE GRANT ............ 35

ITEM 26   HANOVER BRIDGE - LAND ACQUISITION.............................. 37

ITEM 27   AMSAG RALLY...................................................................... 39

ITEM 28   HERITAGE GRANTS 2015/16 PROGRAM............................... 41

ITEM 29   REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2015/0118 - SHADE SHELTERS UPON LAND KNOWN AS LOTS 1 & 2 SECTION 2 DP 5907 AND LOT 2 DP 112234 MCLAUGHLAN STREET, CUMNOCK.................... 41

ITEM 30   DA 2015/0163 DWELLING ON LOT 44 DP 1112402, 91 HEIFER STATION LANE, BORENORE................................................. 43

ITEM 31   DA 2015/149 DWELLING UPON LOT 361 DP 1193438, 2043 BURRENDONG WAY, MULLION CREEK ............................... 55

ITEM 32   QUESTIONS FOR NEXT MEETING........................................ 66

ITEM 33   BUSINESS PAPER ITEMS FOR NOTING................................ 67

ITEM 34   MATTERS OF URGENCY....................................................... 67

ITEM 35   COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 68

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1     CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2     ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3     GENERAL MANAGER'S PERFORMANCE REVIEW

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 4     DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 5     OUTSTANDING PUBLIC LIABILITY CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 6     NETWASTE REGIONAL WASTE TENDER

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7     ENTERING INTO CONTRACTS FOR CONDITION ASSESSMENT OF SEWER AND STORMWATER MAINS USING CCTV

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8     ENTERING INTO CONTRACTS FOR CONDITION ASSESSMENT OF SEWER SERVICE LINES USING SMOKE TESTING

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 9     SECTION 18A WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 10   SECTION 18 WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    May 26 2015 Ordinary Council minutes............ 70

ANNEXURE 7.2    June 9 2015 Extraordinary Council minutes. 84

ANNEXURE 9.1    Rating Summary 2015/2016................................... 88

ANNEXURE 9.2    Fees and Charges 2015/2016................................ 91

ANNEXURE 10.1  2015 02 18 Governance Risk Management and Business Improvement Committee Minutes. 176

ANNEXURE 10.2  Governance Risk Management and Business Improvement Committee Constitution........ 179

ANNEXURE 11.1  DRAFT GIPA Agency Information Guide for Website 2015-2016................................................ 186

ANNEXURE 16.1  Street Stall and Raffle Ticket Policy........ 195

ANNEXURE 17.1  Molong Early Learning Centre - Request for Sponsorship - Ruby Gala Ball Oct 2015........ 198

ANNEXURE 17.2  Arts Grant Canowindra................................... 202

ANNEXURE 17.3  Cows Create Careers Sponsor request.... 203

ANNEXURE 17.4  Kitcheners 100 request for donation......... 204

ANNEXURE 19.1  March QBR 14/15 .................................................. 207

ANNEXURE 24.1  Restart NSW Water Security for Regions Grant June 2015................................................... 218

ANNEXURE 24.2  December 16 2014 Council report.................. 228

ANNEXURE 25.1  Public Library Infrastructure Grant 2014-15 - Grant Approval - Unsigned............................. 232

ANNEXURE 30.1  DRAFT CONDITIONS OF CONSENT......................... 236 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 649387

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 649389

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 649390

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 649392

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 649393

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 649394

 

 

Recommendation

 

THAT:

1.        Councillors call any items they wish to further consider

2.        Items 7 to 11 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 7 to 11 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1. May 26 2015 Ordinary Council minutes

2. June 9 2015 Extraordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2015 - 649395

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 26 May 2015 and the Extraordinary meeting held 9 June 2015 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.  Minutes of the Ordinary Council meeting held on 26 May 2015; and

2.  Minutes of the Extraordinary Council meeting held on 9 June 2015.

 

ITEM 8 - ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION

REPORT IN BRIEF

 

Reason For Report

To endorse Council's Integrated Planning and Reporting documents, including Delivery Program 2013/14 - 2016/17; Operational Plan 2015/16 and the Resource Plans (Workforce Plan, Asset Management Plan and Long Term Financial Plan).

Policy Implications

As per the OLG requirments for Integrated Planning and Reporting.

Budget Implications

Budget implications will be included in the Long Term Financial Plan, as part of the requirements for Integrated Planning and Reporting.

IPR Linkage

4.5.2.c. Engage with community to determine future needs & objectives

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2015 - 649965

 

 

Recommendation

 

THAT Council adopt:

 

1)  The Draft Operational Plan 2015/16, including:

 

a)  Part 1 – The Activities; and

 

b)  Part 2 – Financials (including Fees and Charges); and

 

2)  The Draft Resource Plans, including:

 

a)  Workforce Management Plans; and

 

b)  Asset Management Plans:

 

i)       Asset Management Plan;

ii)      Asset Management Policy;

iii)     Asset Management Strategy;

iv)     Water Supply Asset Management;

v)      Building Asset Management Plan;

vi)     Recreation Asset Management Plan;

vii)    Transport Asset Management Plan;

viii)    Sewer Asset Management Plan; and

ix)     Long Term Financial Plan.

 

As amended at the extra-ordinary meeting held Tuesday 9 June, 2015.

 

 

Director of Finance and Corporate Services' REPORT

 

As part of the Integrated Planning and Reporting Framework introduced by the NSW Office of Local Government in 2009, a Community Strategic Plan (CSP) is a requirement. The CSP is supported by a Delivery Program (4 years), Resourcing Strategy (including Asset Management Plans, Long Term Financial Plan and Workforce Plan) and an Operational Plan (annual).

 

As required by the Local Government Act, 1993, Council reviewed these draft plans at the extra-ordinary meeting held on 5 May, 2015.

 

These draft plans were placed on public exhibition for a minimum 28 days, concluding on Tuesday 2 June, 2015. Council received a submission from Mrs Linda Milne regarding the cost of S603 certificates, which was adopted at the extra-ordinary meeting held on 9 June, 2015.

 

A copy of the plans and amended fees and charges has been forwarded to councillors on their iPads.

 

ITEM 9 - MAKING OF RATES AND CHARGES FOR 2015/2016

REPORT IN BRIEF

 

Reason For Report

To formally make the Rates and Charges for 2015/2016

Policy Implications

Nil

Budget Implications

Levy the 2015/2016 Rates and Charges

IPR Linkage

4.5.5.g. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1. Rating Summary 2015/2016

2. Fees and Charges 2015/2016    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2015 - 649571

 

 

Recommendation

 

THAT Council:

 

1.  Adopt the Pricing Policy and Fees and Charges for 2015/2016.

 

2.  Make and levy the rates for 2015/2016, as shown on the rating schedule attached.

 

3.  Approve the definitions relating to the various “rating categories” in the annexure attached.

 

4.  In accordance with Section 566(3) of the Local Government Act 1993, adopt the maximum rate of interest to apply to outstanding rates and charges for the 2015/2016 rating year. That rate is 8.5%.

 

Director of Finance and Corporate Services' REPORT

 

This report is presented to Council to formally make and levy rates, fees and charges for 2015/2016, as required by the Local Government Act, 1993.

 

Formal notification has been received from the Office of Local Government that the maximum interest rate allowable for overdue rates and charges will be 8.5% for the 2015/2016 rating year.

 

 

ITEM 10 - GOVERNANCE, RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE

REPORT IN BRIEF

 

Reason For Report

To recommend changes to the constitution of the Governance, Risk Management and Business Improvement Committee.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.c. Comply with internal audit requirements

Annexures

1. 2015 02 18 Governance Risk Management and Business Improvement Committee Minutes

2. Governance Risk Management and Business Improvement Committee Constitution    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE - 652506

 

 

Recommendation

 

THAT the Constitution of the Governance, Risk Management and Business Improvement Committee be adopted and the minutes of the meeting held on 18 February be noted.

 

Director of Finance and Corporate Services' REPORT

 

A meeting of the Governance, Risk Management and Business Improvement Committee was held on 18 February 2015, a copy of the minutes are attached.

 

At the meeting the new Constitution and Terms of Reference adopted by Council at its November meeting were discussed and a number of changes were requested by the two independent committee members. A copy of the amended constitution is attached for Councils information and adoption if considered appropriate.

 

 

ITEM 11 - GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW

REPORT IN BRIEF

 

Reason For Report

For Council to consider its Agency Information Guide and Proactive Release Program for the 2015/16 year

Policy Implications

Nil

Budget Implications

"Access to Information held by Council" policy refers

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

1. DRAFT GIPA Agency Information Guide for Website 2015-2016    

File Number

\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\RIGHT TO INFORMATION\GOVERNMENT INFORMATION - PUBLIC ACCESS - ACT - GIPA - 646436

 

 

Recommendation

 

THAT Council:

1.  Adopt the annexed draft Agency Information Guide and Proactive Release Program, for the ensuing 12 months and make same available through Council’s website.

2.  Submit their Agency Information Guide to the Information Commissioner.

3.  Review its future Proactive Release Program features based on guidelines from the Information Commissioner once received.

 

Administration Manager's REPORT

 

Background

Council at its June 2010 meeting adopted its first publication guide as required under Section 21 of the GIPA Act (… must adopt its first “publication guide” within 6 months after the commencement of the Act).

 

Amendments to the GIPA Act passed by Parliament came into effect on 19 March 2012 and included renaming the Publication Guide to the “Agency Information Guide” (AIG).

 

The Information Commissioner nominated 31 July each year as the date by which Council must review, adopt and make its AIG available to the public online.

 

What is an Agency Information Guide?

To refresh Council’s memory an “agency information guide” is a guide (s20) that:

a)     describes the structure and functions of the Council, and

b)     describes the ways in which the functions (including, in particular, the decision-making functions) of the Council affect members of the public, and

c)     specifies any arrangements that exist to enable members of the public to participate in the formulation of the Council’s policy and the exercise of the Council’s functions, and

d)     identifies the various kinds of government information held by the Council, and

e)     identifies the kinds of government information held by the Council that the Council makes (or will make) publicly available, and

f)      specifies the manner in which the Council makes (or will make) government information publicly available, and

g)     identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

Council must make government information publicly available as provided by its AIG.  This is done via Council’s website.

 

What is a Proactive Release Program?

Council is also required under the GIPA Act (s7 (3)) to identify information to be made available by proactive release.  Council adopted its initial Proactive Release Program (PRP) at its June 2010 meeting and then reviewed and adopted it again in August 2011.  In June 2012 Council adopted an amendment following review to its Proactive Release Program which meant for the following 12 month period it read as follows:

 

1.     Any information formally requested, not requiring third party consultation, where the applicant has indicated that they will be requesting regular updates.

2.     Media releases

3.     Any Information considered to be of interest to the public (not already required to be released).

The 2013/14 and 2014/15 reviews did not change the PRP.

 

Recent proactive releases relating to 3. above includes:

 

(i)        Information and various documents relating to the Molong gasworks site remediation

(ii)       Information and various documents relating to Fit For The Future (FFTF) reforms

(iii)       Information on statutory LEP matters - 2 separate rezonings

(iv)      Planning proposals and exhibition information

(v)       Informed community of sunset clause in current LEP and the ceasing of 'existing holding' provisions in January 2015

(vi)      Updates on status of a fire at the Manildra community land fill site.

 

A copy of Council’s draft Agency Information Guide (which includes the PRP) proposed for the ensuing 12 months (2015/16) is annexed.  No changes are proposed to the PRP this year.

 

However, it has been noted that Council will need to put some measures in place to identify additional information to include in its PRP prior to the next review.  The Information Commissioner has flagged a focus on the PRP features of councils in her upcoming end of year report and in the self assessment response to her questionnaire (below) it was noted that council has some work to do.

 

Proactive Release Program Features

Yes

No

Comments/Details

Is the program endorsed by the General manager and observed by senior management?

X

 

 

Within resource constraints.

Does the program identify the categories of information repeatedly asked for, both formally and informally?

 

X

 

Does the program ask decision makers to consider, throughout the year, those initiatives, developments or projects relevant to Council that it wants the public to know about?

 

X

 

Does the program ask decision makers to identify and consider for release information Council has produced or acquired since the last review?

 

X

 

Does Council review its disclosure log to identify patterns or themes in the type of information sought?  

X

 

 

Are staff asked to report on the information frequently requested?

 

X

 

Does Council have a procedure to check new information whenever created or received to identify whether it can be proactively released?

 

X

 

Does Council examine and consider the information made publicly available by other Councils on their websites?

 

X

 

 

 

ITEM 12 - FIT FOR THE FUTURE - COUNCIL IMPROVEMENT PLAN

REPORT IN BRIEF

 

Reason For Report

To endorse Council's submission of Council Improvement Plan (Template 2) to IPART.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\FIT FOR THE FUTURE - COUNCIL IMPROVEMENT PROPOSAL - 653470

 

 

Recommendation

 

THAT Council endorse the submission of the Council Improvement Plan (Template 2) as presented.

 

General Manager's REPORT

 

Council has received numerous reports regarding the State Government’s Fit for the Future local government reform package.

 

Consistent with Council’s resolution to lodge a stand alone submission the internal project team have been developing a response using Template 2 – Council Improvement Plan.  Councillors were given the opportunity to provide input into the Council Improvement Plan at a workshop held on 9 June 2015.

 

The final document will be provided under separate cover, for council’s endorsement prior to submission to IPART by 30 June 2015.

 

 

ITEM 13 - STRATEGIC DIRECTIONS WORKSHOP

REPORT IN BRIEF

 

Reason For Report

To provide opportunity to further input and review council's strategic direction.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\PROFESSIONAL DEVELOPMENT - CONFERENCES - 654154

 

 

Recommendation

 

THAT Council engage a consultant to facilitate a strategic directions workshop to be held on 11 August 2015.

 

General Manager's REPORT

 

With Council’s Fit for the Future response to be lodged by 30 June, it is an  opportune time for council to conduct a focus workshop so councillors may have the opportunity to assess the strategic direction of the organisation for the 2012-2016 council term. 

 

While the structure and format for the suggested workshop is yet to be determined, the aim of the workshop will be to review the outcomes of the future directions forum held at the beginning of the council term in 2012 and consider council’s priorities as it heads into the last year of the council term.

 

It is proposed to have the workshop facilitated by an external facilitator.

 

 

 

 

ITEM 14 - 2015 LG NSW ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation to send delegates to the 2015 LG NSW Annual Conference and development of Motions to be submitted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 645921

 

 

Recommendation

 

THAT Council:

 

1.     Be represented at the 2015 Local Government NSW Annual Conference by the Mayor, or his alternate delegate, two observers nominated by Council and the General Manager, or his alternate delegate, in an advisory capacity.

 

2.     Identify issues and/or Motions to be submitted to the Conference.

 

 

General Manager's REPORT

 

The annual conference of Local Government NSW will be held at the Rosehill Gardens Racecourse in Sydney from 11-13 October 2015.

 

Councils will be able to submit motions for consideration of conference online.  The LGNSW Board has resolved that motions will be included in the business paper for the conference where they:

 

1.  Are consistent with the objectives of the Association;

2.  Relate to Local Government in NSW and/or across Australia;

3.  Concern or are likely to concern Local Government as a sector;

4.  Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5.  Have a lawful purpose (a motion does not have a lawful ;purpose of its implementation would require or encourage non-compliance with prevailing laws);

6.  Are clearly worded and unambiguous in nature; and

7.  Do not express preference for one or several members over one or several other members.

 

 

 

Council’s policy for the attendance of delegates and representatives at the LGNSW Conference is that the Mayor attends, if available, as Council’s Official Delegate, with the General Manager attending in an advisory capacity. Council’s policy also provides for up to two other Councillors being able to attend as observers and/or substitute delegates in the absence of the Mayor for any reason during the conference itself.

 

 

 

ITEM 15 - TOURIST OFFICE AT MOLONG RAILWAY STATION

REPORT IN BRIEF

 

Reason For Report

To seek council direction about tourist office relocation to the Molong Railway station.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.e. Ensure items and places of heritage significance are adequately protected

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\MOLONG LIBRARY - 652319

 

 

Recommendation

 

THAT Council provide direction regarding the options raised in the General Manager’s report.

 

General Manager's REPORT

 

Background

Council resolution 14/10/21 of 28 October 2014 was as follows:

 

“THAT Council consider the Connelly’s Store for a library site as a project to be funded under the Public Library Infrastructure Grants Program in this or future years.”

 

Council resolution 15/03/28-1 of 24 March 2015 was as follows:

 

“THAT Council relocate the Molong Library to Connelly’s Store and allocate $350,000 from the Capital Works reserve for the restoration and upgrade of Connelly’s Store to make it fit for purpose to operate as the Molong Public Library.”

 

Proceedings in brief from that meeting are as follows:

 

“In response to a question from Clr Davison regarding adding a relocation of the ‘Tourism Office’ to the Molong Railway Station, he was advised a separate motion would be necessary.”

 

Accordingly, Council resolution 15/03/28-2 of 24 March 2015 was as follows:

 

“That a report regarding the ‘Tourist office’ being relocated to Molong Railway Station with designs prepared and costings, be submitted to the June Council meeting.”

 

 

Subsequently, Council resolution of 15/04/34-15 on 28 April 2015 resolved:

 

“THAT the following motion be rescinded:-

 

"ITEM - 24 RELOCATION OF THE MOLONG LIBRARY TO THE CONNELLY STORE AND RESTORATION AND UPGRADE OF THE CONNELLY STORE TO ACCOMMODATE LIBRARY

 

RECOMMENDATION (Culverson/Wilcox)

 

THAT Council relocate the Molong Library to Connelly's Store and allocate $350,000 from the Capital Works reserve for the restoration and upgrade of Connelly's Store to make it fit for purpose to operate as the Molong Public Library.

 

1.  Carried"

 

And replaced with the following motion:

 

THAT Council further investigates options for a proposed new Molong library.”

 

However resolution 15/03/28-2 of 24 March 2015 was not rescinded and therefore remains current.

 

It is noted the current resolution:

 

“THAT Council further investigates options for a proposed new Molong library”

 

will cause the Molong library to remain at its current location until a suitable alternative location can be determined and appropriately funded. 

 

Currency of Resolution 15/03/28-2

 

Given the association between the removal of the library from the Molong Railway Station and resolution 15/03/28-2 to design and cost options to ‘relocate’ the tourist office to the railway station and the subsequent rescission of the resolution to relocate the library, until a later date, council direction is sought regarding its intention for resolution15/03/28-2.

 

Options

 

a)  Resolution 15/03/28-2 is no longer required by virtue of the rescission of resolution 15/03/28-1.

b)  Options for the use of the Molong Railway Station for council related purposes, including tourist office relocation, be incorporated into a broader review (incorporating options) of Molong based council building assets, owned or leased.

c)  The cost for the review to be sourced from future capital works reserve.

 

ITEM 16 - STREET STALL AND RAFFLE TICKET POLICY

REPORT IN BRIEF

 

Reason For Report

Council requested an opportunity to modify this policy

Policy Implications

Yes - will become Council's policy on this matter

Budget Implications

Unknown - subject to changes made

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. Street Stall and Raffle Ticket Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 651621

 

 

Recommendation

 

THAT:

1.  The relevant councillor(s) raise the proposed changes for discussion.

2.  The Street Stall and Raffle Tickets Policy be merged into the Event Management Policy, incorporating any changes made on the meeting day, and be submitted to Council for adoption.

 

Administration Manager's REPORT

At the 26 May 2015 meeting Council resolved:

 

“THAT Council receive a report at the next Council meeting in relation to:

 

1.  A review of the Street Stall and Raffle Ticket policy to allow modification of the location used at Canowindra on weekends.

2.  …”

 

The current Street Stall and Raffle Ticket policy is annexed and Council is requested to consider the proposed change(s) which will be advised on the day by a councillor.

 

It should be noted that the current policy requires the Risk Management Officer to assess the suitability of any site not currently listed on the policy.  The Risk Management Officer will be available on Council meeting day to provide advice and if possible an initial assessment.

 

Policy rewrite

After an onsite inspection the necessary changes to the policy will be documented for Council’s approval.

 

During liaison with the Risk Management Officer it was also noted that additional updates are required to the policy and it may be even appropriate to combine the policy with the Event Management Policy.

 

Meeting Procedural statement

 

The code of meeting states: “Councillors are required to provide a copy of proposed motions relating to Agenda items to the minute taker prior to the commencement of the meeting.” 

 

Accordingly, councillor(s) proposing a change are reminded to please provide requested changes / the proposed resolution to the minute taker prior to the meeting to allow the words to be displayed for consideration by all councillors.

 

ITEM 17 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

Several requests for donations are submitted for Council's consideration.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1. Molong Early Learning Centre - Request for Sponsorship - Ruby Gala Ball Oct 2015

2. Arts Grant Canowindra

3. Cows Create Careers Sponsor request

4. Kitcheners 100 request for donation    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2015 - 653435

 

 

Recommendation

 

THAT Council donate:

 

1. $300.00 to the Molong Early Learning Centre;

2. $250.00 to Dairy NSW to implement their Cows Create careers program at Canowindra;

3. $200.00 towards the publication of the book "Lord Kitchener's 100 Surgeons in World War 1"; and

4. $391.00 towards art supplies for the Canowindra Creative Centre project.

 

Community Services Manager's REPORT

 

Requests for donations have been received from the following groups.

 

Molong Early Learning Centre is seeking to raise $300,000.00 to build a purpose built childcare facility next door to their premises.

 

They will be holding a ruby gala ball on the 10 October 2015 and invite Council to take out a sponsorship package for the ball. Packages are:- platinum $2500.00, or gold $1250.00. Goods or services to use as prizes will also be valued and prizes valued at $300.00 and over will be awarded silver sponsorship and those between $50.00 and $299.00 bronze sponsorship. 

 

The Early Leaning Centre is a community based organisation working to provide preschool and long day care services to the Molong community. The centre is currently supported by Council through rate concessions, and is considered worthy of further support towards their new project.

 

Dairy NSW have written to Council requesting financial support to bring the  Cows Create Careers program to the Cabonne Area. The program will be operating at Canowindra High School and will run for approximately six weeks as a part of the agriculture curriculum.

 

Cows Create Careers promotes student interest in finding a career path in the Australian dairy industry, including the areas of agronomy, food sciences, business, commerce and economics, international trade and on-farm management.

 

Dairy NSW invites Council to consider sponsorship of this program for any of the three sponsorship investment tiers of $250.00, $500.00 and $1000.00.

 

Their program appears relevant to students considering a career in agriculture and a donation of $250.00 is considered appropriate.

 

Mrs Lina Moffitt has contacted Council seeking sponsorship towards publishing her book "Lord Kitchener's 100 Surgeons in World War 1". This book documents the experiences of the surgeons who responded to British Secretary for War, Field Marshal Lord Kitchener’s urgent plea to Australia for 100 doctors to come to Europe. One of the fathers of a surgeon was a farmer from Molong, Richard Ridge and one of his daughters owned 'Haddington' on the Molong Road.

 

Mrs Moffit has gained some financial support from the Australian Medical Association (as one of the doctors was their 1st President, Sir Henry Cecil Colville) and the Australian Society of Ophthalmologists for similar reasons. However, there is a shortfall of $4,200.00.

 

Mrs Moffitt would appreciate any assistance Council could give her. The interest that this book will have to readers is likely to be limited, however it does document a little known contribution made by surgeons during the First World War. Because of this it is considered that a donation of $200.00 would be appropriate.

 

Mrs Debbie Rutter has requested support from Council to assist in running an arts trial project in Canowindra.

 

The ‘Canowindra Creative Centre’ is a project to provide a venue and basic equipment for people who cannot afford to participate in more costly art/creative classes. Types of classes to be available would include painting, drawing, and mosaic.

 

Mrs Rutter has requested a donation of $300.00 to purchase basic art supplies. If the trial is successful it is planned that this will go on to be an ongoing service for the Canowindra Community. 

 

As the organisers of this project have secured a venue and are keen to proceed with this project it is recommended that a donation of $391.00 be made which will fully expend available funds for donation this financial year.

 

There remains $1,141.00 available in the section 356 budget of $7,000.00 for expenditure in the balance of this financial year and if resolved by Council the items in this report will fully expend that.

 

Donations made so far this financial year from this budget allocation are as follows:

 

$   630.00         Cabonne schools’ presentation days

$   154.00         Molong Show Society

$   200.00         Manildra Christmas Party

$   350.00         Canowindra Domestic Violence Committee

$   100.00         USU White Ribbon Day Appeal

$   100.00         Bravehearts

$   200.00         WIRES

$   250.00         Sponsorship of book by Robert Ellis

$   250.00         Pre2 Student Learning Day

$   200.00         Yeoval Amateur Swimming Club

$   200.00         Youth Off The Streets

$1,000.00         Cancer Care West – Clinical Trials Centre

$   200.00         NAIDOC Week School Initiatives

$   300.00         100 years of women in policing celebrations

$   250.00         Team Canowindra cancer fundraiser

$   200.00         CWA Youth Public Speaking Competition

$   275.00         Transportation of Breast Screen van to Canowindra

$   300.00         St Johns Anglican Church community garden

$   300.00         Michael Reimer to participate in a study tour of Canada

$   200.00         Cumnock Public School regional soccer and netball carnival

$   200.00         Central West WIRES.

 

Total $5,859.00

 

ITEM 18 - LOCAL GOVERNMENT WEEK 2015

REPORT IN BRIEF

 

Reason For Report

To discuss activities for Local Government Week

Policy Implications

Nil

Budget Implications

Yes

IPR Linkage

4.5.2.c. Engage with community to determine future needs & objectives

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\LOCAL GOVERNMENT WEEK 2014 - 2018 - 651210

 

 

Recommendation

 

THAT activities for Local Government Week 2015 be determined.

 

Administration Officer's REPORT

 

Local Government Week is due to take place from Monday 3 August until Sunday 9 August 2015.

 

This year's theme is 'Active All Areas' which reflects the need for councils to engage with various communities which may differ by age, culture and race.  It also reflects the need for councils to ensure those communities have physical accessibility and support.

 

Examples of possible events Council could hold might include:

 

·      Tours of community services and council facilities, for example sewerage treatment plants, water treatment plants, quarry, Age Of Fishes Museum.

·    Hold a Council meeting with students acting the part of the councillors

·    Create a photograph competition for school children. The theme being “active in all areas”, with gift cards being awarded to the 1st 2nd and 3rd prize winners.

 

·    Heritage walks around the Cabonne region.

 

·    Hold a session where local residents can ‘meet your local councillors’, either in council chambers or out in the community.

 

 

ITEM 19 - MARCH QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

 

Reason For Report

To advise Council of the present position of the budget with regard to the original budget

Policy Implications

No

Budget Implications

Yes

IPR Linkage

4.5.5.g. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1. March QBR 14/15     

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\QBR'S - QUARTERLY BUDGET REVIEWS - 651899

 

 

Recommendation

 

THAT Council note the variances in this report and authorise those changes to be updated into Council’s budget.

 

Senior Accounting Officer's REPORT

 

This review has been conducted in conjunction with the recent meetings with staff for the preparation of the 15/16 Budget and perusal of Council’s ledger.

 

There are major items in the capital works area but other changes are relatively minor.

 

Governance

 

A new item in the budget is Council’s Merger Business Case, this is an expected cost of $60,000, in part to be funded by  a contribution from Orange City Council and the Office of Local Government, and the remainder to be funded from Council’s project, already identified in the budget, Enterprise Excellence vote . Another project identified in this area is the Fit for the Future template which is also being funded from a reduction in the vote for Enterprise Excellence.

 

Administration

 

An increase in the expected reduction of costs in the area of Administration with respect of the Administration Corporate charge is also noted in this review. In the initial Budget allocation -$603,450 was expected, now after other works have been noted that total is expected to rise to -$1,049,833. The present year to date figure is -$925,454.

 

Council’s determination to direct funding for the upgrade of Connelly’s Store has been mentioned in this report. The cost of $550,000 for the upgrade, $200,000 grant to become available and the remainder $350,000 to be funded from Council’s reserve. This matter will be subject to further discussion prior to the commencement of any works.

 

It should be noted that the original motion to relocate the library has been rescinded by Council.

 

A new item is the expense associated with the upgrade of the security system at the Orange Depot. That cost is expected to be $7,813 and is covered by a transfer from reserve.

 

Environment

 

The main item to note in this area is the remediation of the Molong Gasworks Site. Noted in this review is a cost of $1,571,000. This amount includes work that has already been completed, into the investigation of the site. A transfer from reserve has been noted for the full cost of the project. It is, however, expected that the project will come in under budget, in which case the transfer from reserve will be adjusted, accordingly .

 

The purchase of new software for mapping in the weeds area has also been noted in this review. This amount will be $13,500 and is funded by a decrease in operations costs.

 

Fire Hazard funding for regional roads of $41,748 has been received from the NSW Fire Service.

 

Recreation and Culture

 

An increase in Council’s contribution to the Central West Libraries has been noted, the amount is $33,983, and brings the total contribution for the current year to $276,033.

 

An amount of $15,000 has been allocated to the Canowindra Memorial playground to replace the soft fall.

 

Grant funding for the Canowindra Fitness Walk has also been received. This funding amounts to $25,000 and is given by NSW Sport & Recreation.

 

Transport & Communication

 

Receipt of an additional $1.5million is expected in the State Roads Ordered Works area, this now brings the overall total of Ordered Works in the current budget to $4.5million.

 

In the Local Bridges area an amount of $64,680 has been added to the original budget for Marylebone Bridge, as well as $665,498 allocated to Marylebone approaches. This brings the expected final cost to $1,131,000.

 

To complete Brymedura Bridge and associated works, ongoing from the previous year, a further $239,483 has been allocated in this budget review.

 

Cottons Bridge approaches have incurred a further cost of $22,660 and this is also noted in the March quarterly budget review.

 

The additional costs for the bridges have been withdrawn from the Future Capital Works Reserve.

 

Another significant project is the work to be carried out on the Cumnock s’s.

The total cost for this work has been entered into the budget as $384,500., grant funding is expected from two sources, $96,100 from the Heavy Vehicle Program and $192,300 from Fixing Country Roads. The remainder of the funding, $96,100 will come from the unallocated part of Council’s Block Grant.

 

Gumble Road is another significant item noted in this review. $2,252,600 has been allocated to the work. Funding, from grant sources, include $675,900 from Fixing Country Roads, and $1,126,500 from Heavy Vehicle Program. The remainder of the cost is Council’s contribution of $450,200 which will come from the Capital Works Reserve.

 

The work to rehabilitate Gaskill Street, from Blatchford Street to Ferguson Street, is noted in this review. This work is necessary for Council to take advantage of the RMS Black Spot grant funding for blister work in this area. The rehabilitation is expected to be $220,000 and is taken from the Capital Works Reserve.

 

Economic Affairs

 

Purchase of land in Obley Street, Cumnock has been noted in this review, $12,000, and the cost will be covered by a transfer from Capital Improvements Reserve for Cumnock.

 

 

ITEM 20 - EVENTS ASSISTANCE PROGRAM GRANT FUNDING 14/15

REPORT IN BRIEF

 

Reason For Report

For Council to consider two applications for funding under the 2014/15 Events Assistance Program

Policy Implications

Nil

Budget Implications

Funded from the Events Assistance Program.

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2014 - 2015 - 651065

 

 

Recommendation

 

THAT Council approve funding for the following application under the 2014/15 Events Assistance Program:

 

1.    Meet U In Molong for 2015 Meet U In Molong – approved level of funding of $1,000.

 

 

Economic Development Manager's REPORT

 

Council has received one application under the Events Assistance Program for the 2014/15 financial year.

 

 

Application 1

 

Organisation:

Meet U In Molong

Event:

2015 Meet U In Molong

Date:

19 September

Requested Amount:

$1,000

To be funded for:

A contribution towards the event marketing and advertising. 

Description of the event:

Meet U In Molong is an annual event that includes motor cycle displays, motor cycle business stalls, vintage vehicles, musical entertainment, and other various market stalls.

 

Cabonne Council will be provided with the following opportunities and benefits as part of this event:

·    Inclusion in all media and advertising, including social media.

·    Exposure to a crowd of over 1000 people.

·    Increased visitor spend.

 

Assessment

 

The submitted application meets the grant criteria of the Events Assistance Program.

 

In the past, Council has allocated $1285 to the Meet U In Molong event. 

 

The application from the Central West Motorcycle Safety Group is to cover the cost of event promotion and it is reasonable when compared with other funding requests to assist with event promotion.

 

Allocation of EAP Funding 2014/15

 

Below is a summary of those who have received EAP funding during the current financial year:

 

Applicant

EAP Funding $

FOOD Week 2015

$  3,000.00

100 Mile Dinner Canowindra

$  1,315.00 and in kind

Taste Orange @ Watson Bay

$  2,000.00

Orange Apple Festival

$  1,500.00

Canowindra Balloon Challenge

$20,000.00

100 Mile Dinner Molong

$     750.00

Banjo Paterson Festival 2015

$  1,500.00

Wine Week 2014

$  3,500.00

A Meeting With Banjo Paterson Yeoval

$     773.50

Silent Disco Molong

$  5,000.00

Canowindra Baroquefest

$  2,869.00

Cowra/Cabonne Science Hub

$  5,000.00

TOTAL

$47,207.20

 

 

$2,792.80 funding in the 2014/15 EAP budget is remaining.

 

ITEM 21 - EVENTS ASSISTANCE PROGRAM GRANT FUNDING 15/16

REPORT IN BRIEF

 

Reason For Report

For Council to consider two applications for funding under the 2015/16 Events Assistance Program

Policy Implications

Nil

Budget Implications

Funded from the Events Assistance Program.

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2015 - 2016 - 654350

 

 

Recommendation

 

THAT Council approve funding for the following application under the 2015/16 Events Assistance Program:

 

1.    Orange Region Vignerons Association for the 2015 Orange Wine Festival – approved level of funding of $3,500.

 

 

Economic Development Manager's REPORT

 

Council has received one application under the Events Assistance Program for the 2015/16 financial year.

 

 

Application 1

 

Organisation:

Orange Region Vignerons Association

Event:

2015 Orange Wine Festival

Date:

16 October – 1 November  2015

Requested Amount:

$5,000

To be funded for:

A contribution towards the event marketing and development of the program. 

Description of the event:

Orange Wine Festival is one of the four in-region events that make up the ‘Taste Orange’ annual event program. Now in its tenth year, Orange Wine Festival is held in Spring and is the most important consumer and industry event on the local wine industry calendar. Orange Wine Festival is 17 days of events and activities showcasing the regions’ wines through wine shows, tastings, educational workshops, and celebrations using local produce and talent.

 

Cabonne Council will be provided with the following opportunities and benefits as part of this event:

·    Council logo to be displayed on Wine Festival program, in advertising and on the website.

·    New visitors to the region.

·    Increased spend from visitors to the region.

·    Increased awareness of the Cabonne region.

 

Assessment

 

The submitted applications meet the grant criteria of the Events Assistance Program.

 

In the past, Council has allocated $3,500 to the Orange Wine Festival.

 

The application from the Orange Region Vignerons Association is requesting $5,000 for event marketing and program development.  This amount has been requested annually; however the approved level of funding from Council for the 2014 event was $3,500.  Council advertises in the annual wine week program and that is an additional cost to the Council’s tourism promotions budget of $400. 

 

Allocation of EAP Funding 2015/16

 

No funding has yet been allocated from the 15/16 EAP budget.

 

 

ITEM 22 - MOLONG COMMUNITY HALL - REQUEST TO WAIVE USAGE FEES

REPORT IN BRIEF

 

Reason For Report

The Salvation Army seeks Council approval to waive the fees for Red Shield Appeal.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.2 Health and aged care facilities meet local community needs.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 650462

 

 

Recommendation

 

THAT Council donate the fees for use of the Molong Hall for the annual Red Shield Appeal.

 

Acting Director of Engineering & Technical Services' REPORT

 

The Salvation Army has approached Council to waive the fees for the use of the Molong Hall on 31 May 2015 during the annual Red Shield Appeal doorknock in Molong.  The Salvation Army would normally book the Mitchell Room, but because the Mitchell Room was unavailable a section of the Molong Hall was used and the fee Council charged was $45.00.

 

It has been customary in the past for Council to make this donation as the Red Shield Appeal is the major fund raiser for the organisation. It would be appropriate for Council to donate the fees again for this year.

 

ITEM 23 - CANOWINDRA CONCRETE PATH

REPORT IN BRIEF

 

Reason For Report

Council to authorise funds to come from the Capital Works Reserve.

Policy Implications

Nil

Budget Implications

Transfer of funds from Capital Works Reserve

IPR Linkage

3.3.6.a. Construct budgeted improvements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\TENDERING\CONTRACT 587183 - CONSTRUCTION OF NEW CONCRETE PATH - CANOWINDRA RECREATIONAL GROUND - 652427

 

 

Recommendation

 

THAT Council approve the transfer of additional funds from Capital Works Reserve to the Canowindra Concrete path.

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Council at the December 2014 meeting accepted a tender from PL McKenzie to construct a concrete path at Canowindra Recreation Ground to replace the existing asphalt path.

The total price of the contract and the cost of preparation work is $160,000.

Subsequent to the removal of the existing path, it was found that the underlying subsoil beneath the existing base had significant longitudinal cracking to a depth of 400mm.  This cracking is a result of inconsistent subsoil moisture. 

To prevent this longitudinal cracking transferring to the concrete footpath it was necessary to include a separating plastic membrane and include steel re-enforcing mesh into the concrete to ensure a structurally sound path that will withstand significant soil movement.

The additional cost to include the plastic membrane and the steel re-enforcing mesh is $40,000.

 

ITEM 24 - RESTART NSW WATER SECURITY FOR REGIONS GRANT: AFFIX COMMON SEAL ON THE RESTART NSW FUNDING DEED RNSW 757

REPORT IN BRIEF

 

Reason For Report

For council to authorise the affixing of the common seal to the funding deed.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.2.a. Construct new Cabonne water projects

Annexures

1. Restart NSW Water Security for Regions Grant June 2015

2. December 16 2014 Council report    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 652168

 

 

Recommendation

THAT Council:

1. Resolve to proceed with Stage 1 of the works described in this report; and

2. Authorise the affixing of the Common Seal to the Restart NSW Funding Deed, RNSW 757.

 

Operations Manager - Water and Waste's REPORT

1    Restart NSW Water Security for Regions Fund Round 2

On 12 November 2014, Council was informed by Infrastructure         NSW that it was successful in the EOI process of the Restart NSW Water Security for Regions Fund Round 2. In the offer dated 12 November 2014, Council was asked to submit a joint submission with Orange City Council for a regional water network. Council worked closely with Orange City Council and consultants Hydroscience Consulting to develop designs and cost estimates for the project. Council submitted a grant application through the Restart NSW Water Security for Regions grant funding on 12 December 2014.  A report was provided to Council on 16 December 2014 a copy of which is attached as an annexure for Council’s information

It was announced by the State Government in February 2015 that Council was successful in securing $16.665 million.

2    Grant Funding Shortfall

The amount requested through the round of grant funding was $22.3 million for the $23.5 million water security project. The remaining cost of $1.2 million would be sourced from the Cabonne Water Fund. The grant funding shortfall (from Council’s requested amount) is $5.635 million. Due to the grant funding shortfall the project has been split into two stages as below:

Stage 1:

a.  Design and Construction of a raw water pipeline linking the Macquarie Orange Pipeline (MOP) to the Molong Creek Dam.

b.  Design of a potable water pipeline that will transfer treated water from the Molong Water Treatment Plant to Cumnock and Yeoval.

c.  Design of a drinking water reticulation system for Cumnock and Yeoval. This will include design for clear water reservoirs, pumping stations, chlorine booster stations, instrumentation and control and telemetry systems.

d.  Land acquisitions and creations of easements.

e.  Construction of town clear water reservoirs, chlorine booster stations, upgrade water services to meet drinking water standards, telemetry system and extension of water reticulation network and replacement of service connections to meet Australian Standards.

2.  Stage 2:

a.  Construction of the drinking water pipeline from Molong to Cumnock and other supporting infrastructure

b.  Disinfection of the existing reticulation system in Cumnock and Yeoval

c.  System commissioning

The total cost of Stage 1 of the water security pipeline project is estimated to be $16.33 million, which includes 20% contingency. The cost estimate was developed by Hydroscience Consulting in conjunction with Cabonne Council and Orange City Council using industry experience and the NSW Reference Rates Manual-Valuation of water supply, sewer and storm water assets

The Stage 1 of works will include the component of works that would make Stage 2 ready for construction. The design work that will be completed in Stage 1 will refine the cost estimates for the stage 2 construction phase. 

To ensure that the project remains on budget, the project team will adopt the following:

1.  An Asset procurement framework which will take advantage of joint procurement in materials and design;

2.   Ongoing review of expenditure and monthly cash flow;

3.  Council will continue to actively seek from grant funding opportunities through Restart NSW or other funding sources to complete the balance of the work (Stage 2: construction of the drinking water pipeline to Cumnock and Yeoval).

Importantly Council should know the results of the application for the additional grant funding from Restart NSW before the commencement of Stage 1 construction which is scheduled for September 2017.

3    Time Frame

The draft deed submitted to INSW assumes a construction commencement date for Stage 1 of Sep 2017 and completion by Jul 2018.

Restart NSW Funding Deed

The Restart NSW Funding Deed, RNSW 757 is the formal instrument of agreement between the Treasurer of NSW and Cabonne Council for the funding amount of $16,665,000 to complete Stage 1 of the works described in this report. It should be noted that Cabonne Council and Orange City Council have separate Restart NSW Funding Deeds. However, the Cabonne Council and Orange City Council Pipeline projects are seen by the State as a single regional water security pipeline project, which is consistent with the Restart NSW grant submission (December 2014).

In the revised Restart NSW funding application Council has stated that only part of the scope of works detailed in the original Restart NSW Water Security for Regions grant submission will be completed with the $16,665,000 of funding provided through this round of grant funding. This portion of works is referred to as Stage 1 in the funding agreement form.

In order for the Restart NSW Funding Deed to be accepted by Council and formalised, Council will need to:

1.  Resolve to proceed with Stage 1 of the works described in this document

2.  Affix the Common Seal of Cabonne Council on RNSW 757.

In accepting the grant funding, Council have agreed to commit to only Stage 1. It is important to note that Stage 1 also includes key components required in Stage 2. Furthermore, Council will continue to actively seek for Restart funding to complete Stage 2.

 

 

ITEM 25 - ACCEPTANCE LIBRARY INFRASTRUCTURE GRANT

REPORT IN BRIEF

 

Reason For Report

For Council determination to accept or reject the Library Infrastructure Grant 2014/2015

Policy Implications

Nil

Budget Implications

There will be budget implications. However the amount of Council contribution is not known at this stage. A finalised design of the Molong Library will need to be completed to develop cost estimates.

IPR Linkage

3.3.2.a. Review level of usage of libraries

Annexures

1. Public Library Infrastructure Grant 2014-15 - Grant Approval - Unsigned    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\MOLONG LIBRARY - 655115

 

 

Recommendation

 

That Council resolve to accept or reject the $200,000 Library Infrastructure grant funding.

 

Operations Manager - Water and Waste's REPORT

 

Council was successful in obtaining $200,000 through the Public Library Infrastructure grant applications 2014/2015. Council have to resolve to accept or reject the grant application by 24 June 2015.

Council have been communicating with the NSW Library Funding and Advisory Services (LFAS) to clarify a few issues (the terms of the funding agreement are attached). The following information has been conveyed to Council from the NSW LFAS:

1.  The current timeline to complete the construction of the proposed Molong Library is 30 December 2015. The timeline to complete the project can be extended. An additional year is common for building projects.

2.  Variations to the original grant submission are possible. The criteria that would be taken into account to approve the variations would be the new library will have a floor area greater than 190sqm (increase the floor area of the existing library by 2.5 times to comply with library guidelines), have improved facilities, located in a better location (better accessibility) and that Council funding contribution will be fair.

3.  Council can accept the grant funding before the deadline. The grant funding may be returned to the funding source. However, interest may apply if money is kept for a significant time. The amount of interest to be paid will depend on the time Council has held on to the funding.

4.  Council do not have a finalised design of the proposed new Molong Library to develop cost estimates. The floor area of proposed Molong Library described in the Library Infrastructure grant submission was 200sqm and is estimated to cost $550,000.

 

Considerations:

·    Taking into consideration Item 1, extension of the project to 2 years would give Council sufficient time to develop a design for a library that is fit for the community. This would also allow more time for Council to rationalise assets owned by Council.

·    Item 2 will be an issue as the Connelly Store will not have sufficient space without extension of the existing building. An indicative cost estimate would be $456,000 based on the required floor area and $2,000/sqm (advised by architect) and 20% contingency.

·    Item 3 will allow Council to accept the grant before the end of the 14/15 financial year, but may be liable for interest which amounts to approximately $10,000/annum (based on 5%/annum of $200,000).

 

Council should consider the above information and resolve to accept or reject the Library Infrastructure grant funding.

 

 

ITEM 26 - HANOVER BRIDGE - LAND ACQUISITION

REPORT IN BRIEF

 

Reason For Report

To acquire land in order to realign the road and Hanover Bridge on Banjo Paterson Way between Cumnock and Yeoval

Policy Implications

Nil

Budget Implications

$10,000 sourced from project allocation

IPR Linkage

1.1.4.d. Regional bridge construction undertaken

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ACQUISITION\HANOVER CREEK BRIDGE - LOT 7300 DP 1144896 - CROWN - 653033

 

 

Recommendation

 

THAT Council:

1. Authorise the purchase of 4,330 sq m of land from Lot 1 DP 928296 and Lot 1 DP1098953 for a purchase price of $2,000;

2. Authorise the purchase of 5,500 sq m of land from Lot 7300 DP1144896 for a purchase price to be determined by the Valuer General;

3. Agree to pay all fencing costs associated to the road realignment;

4. Agree to pay reasonable legal fees, survey fees and plan lodgment fees associated to the purchase;

5. Authorise the affixation of the Common Seal to the Crown licence documents; and

6. Authorise the affixation of the Common Seal and appropriate signatures on any associated land transfer documents.

 

Manager Technical Services' REPORT

Council is wishing to commence construction of a new bridge to replace Hanover Bridge on Banjo Paterson Way (shown on the map below).  As part of the construction Council intends to complete a realignment of the road in order to straighten up this section of road and as such is required to acquire land.

Council has been in negotiations with the affected landowners and has successfully reached agreements with the property owners regarding the purchase of 4,330 sq m of land from part of Lot 1 DP 928296 and Lot 1 DP 1098953 for $2,000.  Council has agreed to pay all associated legal costs, lodgement fees and fencing costs.

Council has also been in negotiations with Crown and has obtained a Licence agreement offer to allow Council to commence construction on the land whilst a land acquisition is being completed for the purchase of 5,500 sq m of land.  Council will be required to pay a Licence Fee in order to commence construction as well as fencing, legal and lodgement fees associated with the acquisition.

 

 

 

 

 

ITEM 27 - AMSAG RALLY

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the Traffic Committee recommendation.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 653335

 

 

Recommendation

THAT the Traffic Committee recommends that the application be denied; and, further, should this applicant wish to reapply to undertake this event it is recommended that the following conditions be requested:

1.  The A minimum of 6 months notice of the event

2.  The supply of a Traffic Control Plan (TCP) in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 1 event a minimum of 6 months before the event that:

a) includes the specific location of Marshalls along each section of the proposed route

b) includes the specific location for spectators and measures undertaken for their protection

c) Is set up under by those with a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person

d) Only RMS accredited Traffic Controllers (Blue/Grey Ticket) shall operate the road closure locations

e) a detailed procedure to allow ingress and egress to and access between properties on the closed road network, including a designated UHF channel for residents to contact event coordinators for said movements

3.  The event organiser shall notify all residences affected by the event, including detailed locations of closures, times of closures and procedures for access through the closed areas to properties

4.  The event organiser shall notify all emergency services of the event

5.  The event organiser shall obtain written Police approval to conduct the event

6.  The event organiser must have public liability insurance cover to the value of $20 million, with Cabonne Council noted as an interested party and with the date and time of the event

7.  The event organiser shall be responsible for the cost of repairing any damage caused to Council infrastructure as a result of the event.

a) The event organiser shall supply a bank guarantee for the full amount of maintenance grading all Council’s roads affected by this event, at a rate of $1,485 per km. Council shall draw on only the funds necessary to repair damages caused by this event

b) Council shall inspect and document the condition of the road before and after the event to enforce condition 7(a).

 

Manager Technical Services' REPORT

Council has received an application, which has been reviewed by the Local Traffic Committee, from the Australian Motor Sport Action Group to conduct a rally in the region surrounding Eugowra on 15 August 2015. This event is being proposed to be run as per the 2012 event at the same location and the majority of the documentation is recycled from the previous event.

Council notes that this event application was submitted on 14 May 2015. This is less than the advised 6 months required by Police for a Class 1 Event.

Council has already received complaints regarding this event from residents in the vicinity of the C8 and C4 sections of this proposal, stating that the all-day road closures will have adverse impacts on their capacity to undertake the work required on their properties. Further, Council notes the negative impact this event had on the community in 2012 as per Item 32 in the July 2012 Business Paper.

 

ITEM 28 - HERITAGE GRANTS 2015/16 PROGRAM

REPORT IN BRIEF

 

Reason For Report

To seek Council approval for allocation of funding.

Policy Implications

Nil

Budget Implications

In accordance with budget

IPR Linkage

4.3.2.a. Facilitate annual Heritage Assistance Program (HAP)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2015 - 653398

 

 

Recommendation

 

THAT the application to repair and replace eight (8) windows at Lot 1 DP 355631, 5 Convent Lane, Borenore be supported and that a funding offer of $500.00 be made to Ms Marie Henry

 

 

Director of Environmental Services' REPORT

 

Council has received an application to repair and replace eight (8) windows at Lot 1 DP 355631, 5 Convent Lane, Borenore, being the CWA Hall. The building is identified as having local heritage significance.

 

The building has rotting timber windows with two on the west and one on the north while the two on the front and two on the east require preparation and paint.

 

Replacement and repair of windows result in an estimated cost of $7,700. The applicant seeks a grant towards this project.

 

The Heritage Advisor has reviewed the application and is in support of the project subject to conditions, for inclusion in the 2015/16 heritage grants program.

 

 

ITEM 29 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2015/0118 - SHADE SHELTERS UPON LAND KNOWN AS LOTS 1 & 2 SECTION 2 DP 5907 AND LOT 2 DP 112234 MCLAUGHLAN STREET, CUMNOCK

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $582.50 as reimbursement of development application fees paid in association with DA 2015/0118 for shade shelters upon land know as Lots 1 & 2 Section 2 DP 5907 and Lot 2 DP 112234 McLaughlan Street, Cumnock.

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0118 - 652859

 

 

Recommendation

 

THAT Council donate $582.50 from its s356 budget to the Cumnock Swimming Pool Committee, being the amount equivalent to DA fees paid in association with Development Application 2015/0118 for 2 shade shelters on Lots 1 & 2 Section 2 DP 5907 and Lot 2 DP 112234 McLaughlan Street, Cumnock.

 

Senior Town Planner's REPORT

 

Council has received a request from the Cumnock Swimming Pool Committee seeking reimbursement of fees paid in association with DA 2015/0118 for 2 shade shelters on Lots 1 & 2 Section 2 DP 5907 and Lot 2 DP 112234 McLaughlan Street, Cumnock.

 

The fees paid totalled $582.50 and consisted of the following:-

 

Development Application           $191.00

Construction Certificate            $111.50

Inspections                              $280.00

 

The DA for this application has been approved and consent granted on 19 February 2015.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.     Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

Although the policy states that inspection fees should not be refunded, it is recommended that these fees be considered for donation back to the applicant as the development will become a Council owned asset.

 

 

ITEM 30 - DA 2015/0163 DWELLING ON LOT 44 DP 1112402, 91 HEIFER STATION LANE, BORENORE

REPORT IN BRIEF

 

Reason For Report

For Council's determination as the proposal is inconsistent with the provision pertaining to visual amenity in rural areas in DCP 5 General Rural Zones. 

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

1. DRAFT CONDITIONS OF CONSENT    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0163 - 653393

 

 

Recommendation

 

THAT Development Application 2015/0163 for a Dwelling on land described as Lot 44 DP 1112402, 91 Heifer Station Lane, Borenore, be granted consent subject to the conditions attached.

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for a Dwelling on land described as Lot 44 DP 1112402, known as 91 Heifer Station Lane, Borenore.

 

The proposed development for a dwelling is generally consistent with the LEP and DCP provisions. The applicant does however seek a request to vary the DCP provisions regarding visual amenity. The proposal seeks to use external cladding consisting of zincalume for the proposed dwelling. Clause 3.3.7 of DCP 5 General Rural Zones requires buildings to be clad in non-reflective surfaces. The applicant seeks to vary this requirement as the siting for the proposed dwelling and the existing vegetation will not have a significant adverse impact on any adjoining dwellings/land or traffic on nearby road systems.

 

It is recommended that the application be approved and the variation supported subject to conditions of consent.

 

Applicant: Andrew Napier

Owner:     AC & HT Napier

Proposal:  Dwelling & Ancillary development

Location:  Lot 44 DP 1112402, 91 Heifer Station Lane, Borenore

Zone:       RU2 Rural Landscape

 

THE PROPOSAL

It is proposed to seek consent for a detached two (2) storey dwelling on the subject site. The proposed dwelling will consist of four (4) bedrooms with master bedroom including WIR, ensuite and office; open plan dining, kitchen and lounge, main bathroom, laundry and wet room, deck and carport.

 

Ancillary development also includes carport/garage within the building envelope, earthworks and retaining walls. The applicant also advises of a home business which may be considered as exempt development under the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.

 

Access to the site is via Heifer Station Lane via an existing access point.

 

The site is not connected to reticulated sewer or water. As such, onsite provisions for potable water and onsite effluent management will be required.

Electricity is available in the surrounding locality and will be upgraded (at the developers costs) if necessary.

 

Site

 

The subject site is located approximately 5-6km from the western boundary of the City of Orange. The site is adjacent to and borders the Molong Creek. The site is on the southern side of the Escort Way with access via Heifer Station Lane via an existing access point. The site is located at an altitude of 810-860m (sloping from west to east). The site contains existing structures (former shearing shed and shearer’s cottage) that have been converted to a bed and  breakfast and tourist accommodation. The remainder of the site is used for continued agricultural practices.

 

Site Map

 

 

 

 

Background

The subject site (Lot 44 DP 1112402) was created vide subdivision 2005/351 under the provisions of Clause 15 of Cabonne Local Environmental Plan 1991.

A modification application requested the road contributions condition be removed and be applied at the time of DA for any future dwelling. The modification application was approved 23 November 2005.

 

The subject lot was subsequently registered 28 September 2007.

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

       

    

     Mapping

The subject site is identified on the LEP maps in the following manner:

    

Land zoning map

Land zoned RU2 Rural Landscape

Lot size map

Minimum lot size – Clause 4.2A(3)

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Has biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Is within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable

Land reservation acquisition map

 

 

     These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU2 Rural Landscape by the Cabonne Local Environmental Plan 2012.  A Dwelling is permissible within this zone, subject to Council’s development consent.

 

A dwelling is defined under the standard instrument as a room or suite of rooms occupied or used or so constructed or adapted as to be capable of being occupied or used as a separate domicile.

The proposal is consistent with the definition.

 

Objectives of the RU2 Rural Landscape zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU2 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To maintain the rural landscape character of the land.

·    To provide for a range of compatible land uses, including extensive agriculture.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To provide for a range of tourism-related uses that support the agricultural industry or are compatible with agricultural uses.

·    To protect drinking water catchments from the impacts of development by minimising impacts on the quality and quantity of water entering drinking water storages.

 

Part 2 – Permitted or prohibited development

The proposed development for a dwelling is a permitted land use in the RU2 zone; with Council consent.

 

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

 

The proposed development for a dwelling meets the subclause 3(c) “is a lot created under an environmental planning instrument before this Plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement”.

 

The land (Lot 44 DP 1112402) was created vide subdivision 2005/351 under the provisions of Clause 15 of Cabonne Local Environmental Plan 1991and was subsequently registered 28 September 2007. Clause 15 of CLEP 1991 related to subdivisions for other purposes. The main purpose of the subdivision and subsequent use of the land was for a tourist facility. Clause 18(1)(b)(ii) of CLEP 1991 then permitted the erection of a dwelling as being ancillary to the approved use of the subject land for a purpose other than agriculture.

 

It is noted that the purposes for which the land was created, ie a tourist facility, is still being operated as such.

 

Therefore, it is considered the proposal for a dwelling meets the requirements of both CLEP1991 and CLEP 2012 via Clause 4.2A(3)(c) .

 

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

Whilst the subject land is identified as “Biodiversity” on the Terrestrial Biodiversity Map (Apple Box - Yellow Box - Mountain Gum open-woodland on flats and low hills of the central tablelands <30% Remaining; Vegetation on Overcleared Landscapes), the proposed development for a dwelling is not likely to have any adverse impact on the flora and fauna of the land. No additional measures are required to minimize or mitigate the impacts of the proposed development.

 

 

 

Clause 6.4 Groundwater vulnerability

The subject land has been identified as “Groundwater Vulnerable” on the Groundwater Vulnerability Map (Moderately High – High). The proposed development for a dwelling will not have any adverse impacts on groundwater dependent ecosystems or any cumulative effect on the groundwater system itself. The development will not result in groundwater contamination. No additional measures are required to avoid, minimize or mitigate impacts of the proposed dwelling. An on site effluent management study and a preliminary contamination report for the site (building envelope area) has been provided.

 

 

Clause 6.5 Drinking water catchments

The subject site is identified as drinking water on the Drinking Water Catchments Map. This catchment extends along Molong Creek and its tributaries. The proposed development for a dwelling is to be located in excess of 300m from Molong Creek and as such any proposed earthworks are not considered to have any adverse impact. Sediment and erosion control measures will be conditioned as a part of any approval. The proposal does not include any additional dams or water storage that would/could impact water quality or quantity of water entering the catchment.

 

 

Clause 6.6 Riparian land and watercourses

The site is identified as “Watercourse” on the Riparian Lands and Watercourses Map (Molong Creek). The proposed development for a dwelling is unlikely to have an adverse impact upon the water flows; any aquatic or riparian species, habitats or ecosystems; stability of the bed or banks of the watercourse; or impact upon any future rehabilitation of the watercourse or riparian area as the proposed dwelling location and building envelope is not in close proximity to the creek (>300m).

 

 

Clause 6.8 Essential services

Adequate provision of power, telecommunications, potable water, on site effluent management and access can be provided for the site; as such meets the requirements of the clause.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 (Koala Habitat) applies to the land.

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Rural Lands) 2008 applies to the development. The proposed development is consistent with the provisions of the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development and is generally consistent with the provisions of the plan.

The proposal does however seek to vary Clause 3.3.7 of DCP 5 pertaining to visual amenity. The clause generally requires buildings to be clad in non-reflective surfaces. The proposal seeks to use zincalume for the external cladding of the proposed dwelling. Whilst the applicant indicates that existing vegetation and the proposed location of the dwelling will have a negligible impact, Council has consistently referred these matters to Council for determination. A variance of this requirement is considered to be appropriate in this instance.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

The proposed dwelling and on site effluent management system is to be sited within the registered building envelope. The proposed dwelling will have an approximate setback of 75-80m from the western boundary; and 55-60m from the southern boundary; and in excess of 150m from the northern boundary of the site. Proposed setbacks are considered to be satisfactory.

 

Development is consistent with the surrounding locality being dwellings associated with agricultural holdings (mainly grazing).

 

 

 

Visual amenity

The proposal seeks to use external cladding consisting of zincalume. DCP 5 Clause 3.3.7 generally requires buildings to be clad in non-reflective surfaces. The applicant seeks to vary this requirement as the siting for the proposed dwelling and the existing vegetation will not have a significant adverse impact on any adjoining dwellings/land or traffic on nearby road systems.

 

The proposed dwelling site is not visible from Heifer Station Lane; is approximately 600m from The Escort Way with existing well established  planting of trees (8-10m in height) around the site. It is noted the site line to the proposed dwelling is perpendicular to The Escort Way and as such will not interfere with traffic. As such, the proposed dwellings construction material (zincalume) will not have an adverse visual impact on the remainder of the site or the surrounding locality.

 

 

 

 

 

 

Access and traffic

Access to the subject land is via Heifer Station Lane and an existing access point. A site inspection has revealed that the existing access point meets Council’s current engineering specifications for the provision of private access and as such no additional upgrades are required.

 

The internal access road meets the 2 wheel drive standard with no additional upgrades required.

 

Whilst there will be a slight increase in the number of traffic movements for the proposed dwelling, the existing road network is considered to cater for any minor increase.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

Section 94 Road Contributions were placed on the original subdivision (DA 2005/351); however a further modification application requested the road contributions condition be removed and be applied at the time of DA for any future dwelling. The condition was removed from the original consent with the modification being supported by Council at the time of application.

As such Section 94 road calculations (based on the current 2007 contribution plan) are as follows – 870m of gravel road, Zone C (25% discount after first km)
                               $10,675.00 / 1000m x 870m = $9,287.25

Section 94 Bushfire Contributions were paid prior to the release of the linen plan for DA 2005/351 and as such is not triggered via the proposed development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development and due to the nature of the proposal was not required to be neighbor notified.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

 

CONCLUSION

The proposed development for a Dwelling is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP and is generally consistent with the provisions of DCP 5 General Rural Zones. The applicant has sought to vary the DCP provisions regarding visual amenity. The proposal seeks to use external cladding consisting of zincalume for the proposed dwelling. Clause 3.3.7 of DCP 5 General Rural Zones requires buildings to be clad in non-reflective surfaces. The applicant seeks to vary this requirement as the siting for the proposed dwelling and the existing vegetation will not have a significant adverse impact on any adjoining dwellings/land or traffic on nearby road systems. As such, the request to vary is considered appropriate in this instance. A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

 

ITEM 31 - DA 2015/149 DWELLING UPON LOT 361 DP 1193438, 2043 BURRENDONG WAY, MULLION CREEK

REPORT IN BRIEF

 

Reason For Report

For Determination as the proposal is inconsistent with Cl 4.6 of the Cabonne LEP 2012

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\My Workspace\Enviro Services\STAFF FOLDERS\Kate\DA Reports - 643727

 

 

Recommendation

 

THAT Development Application 2015/149 for a dwelling upon Lot 361 DP 1193438 land also known as 2043 Burrendong Way, Mullion Creek be refused as the application is inconsistent with the provisions of Clause 4.6 of the Cabonne LEP 2012.

 

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received.

 

 

SUMMARY

 

The following report provides an assessment of the development application 2015/149 submitted for a dwelling upon Lot 361 DP 1193438 land also known as 2043 Burrendong Way, Mullion Creek. The application seeks consent under clause 4.6 Exemptions to Development Standards as the total area of the site equates to 90.02 Ha; 9.98 Ha less than the minimum lot size for a dwelling in the RU1 Primary Production zone.

 

The application has been referred to the Council for determination as the proposal is inconsistent with Clause 4.2A and Clause 4.6 of the Cabonne LEP 2012.

 

An assessment under clause 4.6 has been undertaken and it is recommended that the application be refused.

 

Applicant:         Peter Basha Planning and Development

Owner:             BM McCarthy

Proposal:          Dwelling

Location:          Lot 361 DP 1193438 - 2043 Burrendong Way, Mullion Creek 

Zone:               RU1 Primary Production  

 

The PROPOSAL

Council approval is sought for a dwelling upon the subject land. The proposed dwelling is a single storey rural design comprising 4 bedrooms (with ensuite to main), open plan kitchen/living/family area, formal lounge/dining, home theatre, office, bathroom, laundry and attached car garage. The proposed dwelling is located on the northern side of the lot and is setback 100 m from the northern boundary. It is noted there is no dwelling envelope registered on Lot 361 DP 1193438.

 

External construction materials are face brick walls and colorbond roof sheeting, colour is yet to be advised.

 

It is proposed to construct a new vehicle access and internal driveway to Burrendong Way (sealed). In terms of utilities, water supply is from rainwater tanks.  Wastewater management is via a septic system which is subject to separate Section 68 approval for on-site wastewater management. Power is available for connection at the developers cost. 

 

The SITE

Lot 361 DP 1193438 was created via subdivision (DA 2013/30) registered 9 April 2014. Lot 361 has a total area of 90.02 Ha and the land was created under clause 12 of the Cabonne LEP 1991. The Development Application for subdivision states Lot 361 is created for the purposes of agriculture only and a dwelling is prohibited upon the land.  No terms or restrictions applying to Lot 361 were registered on the title.

 

BACKGROUND

A search of Council records indicates there is a history of subdivision of the original agricultural holding which had a total area of 373 Ha in 1973. In summary the following subdivisions apply to the subject land:-

 

Application Number

Registered

Description

Subdivision No. 1064

12/10/1973

2 lot subdivision (40 Ha & 333 Ha)

DA 82/27

5/11/1982

2 lot subdivision (61Ha & 272Ha)

DA 82/59

1/6/1983

3 lot subdivision (40 Ha 42 Ha & 189.5 Ha)

Road Resumption

29/4/1996

Crown Road

DA 2013/30

9/4/2014

2 lot subdivision (100 Ha & 90.02 Ha)

 

Further to this, a SEPP 1 application (DA 2013/30) was previously submitted to Council on 21st August 2012 for 2 lot subdivision of former lots 342 & 343 DP 823432. The SEPP 1 application was reviewed by Council and deemed non-compliant with the development standards. After consultation with the planning consultant, the SEPP 1 proposal was reviewed and original plans superseded. A revised proposal was received by Council, not seeking a SEPP 1 exemption and the DA for subdivision was approved on 20 March 2013, creating Lots 360 and 361 DP 1193438. 

 

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

       

             Mapping

The subject site is identified on the LEP maps in the following manner:

    

Land zoning map

Land zoned RU1 Primary Production

Lot size map

Minimum lot size is 100 Ha

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Stringybark - Box - Gum Woodland

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Not affected by riparian, watercourse or groundwater vulnerability

Land reservation acquisition map

 

 

     These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012.  A dwelling is permissible within this zone, subject to Council’s development consent.

 

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To minimise the fragmentation and alienation of resource lands.

·    To minimise conflict between land uses within this zone and land uses within adjoining zones.

·    To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

 

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

 

(1) The objectives of this zone are as follows:

a.  To minimise unplanned rural residential development

b.  To enable the replacement of lawfully erected dual occupancies and dwelling houses in certain rural zones.

 

(3) Development consent must not be granted for the erection of a dual occupancy or dwelling house on land to which this clause applies, and on which no dual occupancy or dwelling house has been erected, unless the land:

 

a. Is a lot that is at least the minimum lot size shown on the Lot Size Map in relation to that land

 

Lot 361 is land zoned RU1 Primary Production and Minimum Lot Size (MLS) is 100 Ha. The subject land has a total area of 90.02 Ha and therefore does not meet the MLS provisions that apply to the RU1 zone. The proponent has sought approval based on Cl 4.6 Exemptions to Development Standards.

 

b. Is a lot created under this Plan

 

Not Applicable

 

c. Is a lot created under an Environmental Planning Instrument before this Plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement

 

Not Applicable - Lot 361 was created under the former Cabonne LEP 1991 pursuant to clause 12 and for the purposes of agriculture only.

 

d. Is a lot resulting from a subdivision for which development consent (or equivalent) was granted before this Plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement

 

Not Applicable

 

e. Is an existing holding

 

Not Applicable

 

Clause 4.6  Exceptions to  development standards

The subject land does not satisfy the Minimum Lot Size provisions (100 ha) for a dwelling under clause 4.2A. The applicant therefore seeks development approval under clause 4.6 of the Cabonne LEP 2012 to vary the development standard.

 

(1) The objectives of this clause are as follows:-

a.  To provide an appropriate degree of flexibility in applying certain development standards to particular development.

b.  To achieve better outcomes for and from development by allowing flexibility in particular circumstances.

 

(2) Development consent may, subject to this clause, be granted for development even through the development would contravene a development standard imposed by this or any other environmental planning instrument. However, this clause does not apply to a development standard that is expressly excluded from the operation of this clause.

 

In regards to subclause (2), variation of the Minimum Lot Size may be considered for the proposed development under the provisions of clause 4.6 Exemptions to development standards.

 

(3) Development consent must not be granted for development that contravenes a development standard unless the consent authority has considered a written request from the applicant that seeks to justify the contravention of the development standard by demonstrating:

 

a. That compliance with the development standard is unreasonable or unnecessary in the circumstances of the case, and

b. That there are sufficient environmental planning grounds to justify contravening the development standard.

 

The proponent has addressed subclause (3)(a) by identifying the objectives of the RU1 Primary Production zone and how the proponent considers the development is consistent with these objectives.

 

The proponent has addressed subclause (3)(b) by submitting that there are no environmental planning grounds to indicate the variation should not be supported. The proponent then identifies a range of environmental issues, including impact to agricultural practices, existing settlement pattern in the area, road access, natural habitat and on-site effluent management disposal.

 

Contrary to the information provided to Council it is considered a dwelling upon Lot 361 is not necessary for management of the farm enterprise. Development on this lot would cause further fragmentation of the agricultural holding which already has a history of subdivision and disintegration. Further to this, dwellings on smaller ‘lifestyle’ blocks in agricultural areas do pose a risk of landuse conflict from agricultural practices which is contrary to the objectives of the RU1 Primary Production zone. It is considered the proposal does not comply with the requirements of the Cabonne LEP 2012.

 

 

(4) Development consent must not be granted for development that contravenes a development standard unless:

 

a. The consent authority is satisfied that:

(i) the applicants written request has adequately addressed the matters required to be demonstrated by subclause (3), and

(ii) the proposed development will be in the public interest because it is consistent with the objectives of the particular standard and the objectives for the development within the zone in which the development is proposed to be carried out, and

b. The concurrence of the Director General has been obtained.

 

The applicant has provided a written response to address the variation of the standard with consideration to subclause (3). Further to this, Council has delegation to assess the application and concurrence with the Director General is not required in this instance.

 

(5) In deciding whether to grant concurrence, the Director-General must consider:

a. whether contravention of the development standard raises any matter of significance for State or regional environmental planning, and

b. the public benefit of maintaining the development standard, and

any other matters required to be taken into consideration by the Director General before granting concurrence.

 

Granting of development consent for a dwelling upon the land would have nil public benefit. Further to this, Council has delegation to assess the application and concurrence by the Director General is not required in this instance.

 

(6) Not Applicable

 

(7) Not Applicable

 

(8) Not Applicable

 

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

 

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

Part of the site is identified as having terrestrial biodiversity including stringybark/box gum woodland, red stringybark, blakely's red gum & yellow box woodland.

 

The proposed dwelling site is cleared of any remnant vegetation and no trees are required to be removed for the development. There will be no adverse impact in terms of terrestrial biodiversity.

 

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a.  The supply of water

b.  The supply of electricity

c.  The disposal and management of sewerage

d.  Stormwater drainage, &

e.  Suitable vehicle access

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Rural Lands) 2008 applies to the Cabonne Council area. The aims of the policy are, in part, to identify the Rural Planning Principles so as to assist in the proper management, development and protection of rural lands for the purpose of promoting the social, economic and environmental welfare of the State, and to implement measures designed to reduce land use conflicts. The SEPP requires Council to consider the existing and approved uses of land in the vicinity of the development (when it involves subdivision or dwellings), and whether or not the development is likely to have a significant impact on predominant or preferred land uses.

 

Lot 361 and the surrounding area consists of agricultural land that is predominantly used for grazing. The Development Application would facilitate at least one additional dwelling on the land. This would have an adverse impact to agricultural viability of the site by causing further fragmentation of the original holding which already has a history of subdivision of ‘lifestyle blocks’ dating back to 1973 when the land had an area of 373 hectares. Lot 361 does not meet the minimum lot size identified in Council’s Rural & Industrial Strategy 2008 for sustainable residential development on agricultural land (100ha). It is considered the proposal for a dwelling does not comply with the aims of State Environmental Planning Policy (Rural Lands) 2008.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development.

 

The proposal complies with Section 3 Building Requirements.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 


 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context & Setting

The proposal is inconsistent in terms of context & setting as development of a dwelling will effectively create a ‘lifestyle’ block in a rural area. The site is within an established farming area and the predominant agricultural use of the land is grazing. Lot 361 is identified as grade 4-5 poorer agricultural land (based on NSW Department of Primary Industries Land Classification) where potential for primary production may be seasonally high but overall agricultural viability is low due to environmental constraints. Surrounding land use is predominantly agriculture and some lifestyle properties (concessional lots). As identified by the Cabonne LEP 2012 and Rural Landuse Strategy, agricultural land should be retained and protected for future use in the long term. For this reason the proposal for a dwelling will have a negative impact to the area in terms of context & setting. 

 

Visual amenity

The following comments are made with reference to visual amenity of the proposed building:-

 

-    The building design is sympathetic to the rural setting of the area. The overall appearance is a low-profile, single storey dwelling and external finishes comprise subdued neutral tones to blend with the rural landscape.

-    The proposed dwelling is setback from all boundaries and there is substantial vegetation surrounding the site so that it will not easily viewed from Burrendong Way.

 

There will be minimal impact from the development in terms of visual amenity. 

 

Access & traffic

A vehicle access to Lot 361 was approved and constructed at the time of subdivision. The applicant proposes to change the access point to where the Crown Road intersects Burrendong Way. There is an existing access which benefits neighbouring Lot 360. Changing the access would be subject to Council approval and issue of a construction certificate and compliance certificate.

 

Additional traffic generation from the development would be minor and the RMS identifies an average of 9 vehicle movements per day for a residence. There will be minimal adverse impact in terms of access provision and traffic generation.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

 

The subject land is identified as bushfire prone. The proponent has demonstrated the development complies with the objectives of Chapter 4 of Planning for Bushfire Protection. The application has addressed the requirements with specific reference to an asset protection zone, public roads, property access and provision of services.

 

DEVELOPMENT CONTRIBUTIONS

 

Section 94 road contributions do not apply to the proposed development. Should the application be approved by Council, a contribution for bushfire services and amenities would be applied to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development and is not required to be neighbor notified.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

 

A section 79C assessment of the development application indicates the proposal does not comply with the minimum lot size provisions of the RU1 Primary Production zone. The proponent seeks consent based on the provisions of Clause 4.6 of the Cabonne LEP 2012. An assessment of the application has been undertaken and the proposal does not meet the terms of Clause 4.6 and, as such, the application is recommended for refusal.   

 

 

 

 

ITEM 32 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 649396

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 33 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 649397

 

 

Recommendation

 

THAT:

1.  Councillors call any items they wish to further consider.

2.  The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 34 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 649398

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

ITEM 35 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 649401

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 23 June 2015

Item 7 - Annexure 1

 

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Item 7 Ordinary Meeting 23 June 2015

Item 7 - Annexure 2

 

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Item 9 Ordinary Meeting 23 June 2015

Item 9 - Annexure 1

 

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Item 9 Ordinary Meeting 23 June 2015

Item 9 - Annexure 2

 

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Item 10 Ordinary Meeting 23 June 2015

Item 10 - Annexure 1

 

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Item 11 - Annexure 1

 

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Item 16 Ordinary Meeting 23 June 2015

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Item 24 Ordinary Meeting 23 June 2015

Item 24 - Annexure 2

 

ITEM 12 - RESTART NSW WATER SECURITY FOR REGIONS PROGRAM

REPORT IN BRIEF

 

Reason For Report

For an update to council on the Restart NSW Water Security for regions program.

Policy Implications

There are no policy implications

Budget Implications

$1.2 million from the Cabonne Water Fund.

IPR Linkage

5.1.2.a. Construct new Cabonne Water projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\WATER SECURITY - 605261

 


 

Recommendation

 

THAT the information be noted.

 


Operations Manager - Urban Services and Utilities' REPORT

Background

Cabonne Council made a submission for grant funding through the Restart NSW Water Security for Regions Program on 30 October 2014. Council’s submission consisted of three options. The options submitted to Infrastructure NSW (INSW) were as follows:

1.  Option 1: Dual pipeline option connecting Manildra to Cumnock and Yeoval ($22.3 million capex).

2.  Option 2: Potable water pipeline connecting Manildra to Cumnock and Yeoval ($14 million capex).

3.  Option 3: Two water treatment plant towers in each village with the construction of an off creek storage facility in Yeoval ($5.2million capex).

The options were scored from 1 to 5 (1 being “very poor” and 5 being “very good”) against some key criteria to qualitatively compare the merit of each option. The criteria and score of each option are shown in the following table.

Table 1. Score of Options

 

Criterion

Option1

Option 2

Option 3

Water Security for Cumnock and Yeoval

5

5

4

Resilience of proposed water supply schemes

4

4

3

Regional water security

5

4

2

Potential for future improvements to regional water security

5

2

1

Affordability (operating cost)

4

4

4

Promote regional collaborations

5

5

1

Local economic benefit

2

2

3

Local Social Benefit

3

3

3

Consistent with Water Security for Regions Program

5

4

2

Total

38

33

22

Based on the total scores achieved, Option 1 was determined to be the preferred option. The preferred option was presented to Infrastructure NSW (INSW). The submissions were examined by the NSW Office of Water (NOW) who provided recommendations to the selection panel. The selection panel consists of members from Treasury, INSW, Farmers Association and other stake holders. Cabonne Council was informed by INSW that the panel had shortlisted Option 2 as a preferred option instead of Option 1. The offer from INSW also stated that Council should submit a joint grant application with Orange City Council. The joint submission should provide a solution to improve regional water security. The amount of grant funding available for Restart Water Security for Regions Program is $83 million. A total of $127 million worth of projects were received in the initial expressions of interest. This suggests that a third of the shortlisted projects will not receive funding and there is a high level of competitiveness in the submissions.

Progress Update

Council engineering and technical staff have met with engineering staff from Orange City Council to discuss various options. Steve Palmer from the NSW Office of Water was present at two of these development meetings to discuss the water security options. The meetings led to a development of a new proposal which would provide additional benefit to Molong, provide greater resilience through drought and long term water security for all of Cabonne. The proposed water supply network would provide the following benefits:

1.  Provides potable water supply to Cumnock and Yeoval from the Molong Water Treatment Plant which will better enable Council to control fees and charges related to water.

2.  Improves secure yield of the Molong Creek Dam to a acceptable level, ensuring long term water security for Molong, Cumnock and Yeoval;

3.  Improve development opportunity for Molong.

4.  Provide a resilient and robust potable water network with duty standby capability for water treatment plants;

5.  Council will be able to provide a greater volume of environmental flows through Molong Creek to improve the creek environment. Council does not have a practice of environmental flow releases into the Molong Creek from Molong Creek Dam to preserve town water supply from late spring to early autumn the following year.

6.  Potential avoided capital cost from Central Tableland Water’s capital augmentation by not requiring an upgrade of the Cudal to Manildra trunk main.

7.  Reduced operating cost for Central Tablelands water as they will not be required to pump as much drinking water to Manildra from Cudal. Drinking water can be gravity fed to Manildra from Molong.

8.  Improve utilisation of the Molong Water Treatment Plant. It is currently under utilised as it operates under capacity.

9.  Completes a much needed regional potable water supply network;

10. Consistent with “Fit for the Future” recommendations by working across borders to achieve regional benefits for the community.

The Proposed Water Network

The proposed water network consists of the following components.

1.  Construction of a raw water main which will enable Council to extract water from the Macquarie Pipeline. The elevation will enable the raw water to be gravity fed into Molong Creek Dam. The pipeline extension will be part of the Macquarie Pipeline and will be an Orange City Council asset.

2.  Detention time at the Molong Creek dam to improve water quality and chemistry before it is gravity fed to the Molong Water Treatment Plant.

3.  Construction of a trunk main from Molong to Cumnock with a high level reservoir that will act as a balance tank just outside Molong. An additional high level reservoir will be constructed just outside of Cumnock.

4.  Construction of a trunk main from Cumnock to Yeoval’s existing high level reservoir.

5.  Disinfection of water mains in both villages and assessing and replacing service connections to properties.

The proposed water network is shown in Figure 1.

Council staff members are currently in the process of finalising a concept design of the proposed water pipeline from Molong to Yeoval. The preliminary cost estimates indicate that the cost of the proposed water pipeline will be less than Option 2 which was presented to INSW in the initial EOI ($14 million) as there will be less pumping requirement for the potable water to be supplied from Molong to Cumnock and Yeoval.

The submission deadline is 12 December 2014 at 5pm. The feedback Council has received from NOW indicates that the joint submission is strong due to the regional approach to achieving a resilient and robust water security solution. Council staff will be working closely with Orange City Council staff in the preparation of the joint submission for the Restart NSW Water Security for Regions Fund. The result of the successful grant applications is expected to be announced by INSW in Jan 2015.

 

 

Figure 1. Proposed Orange, Cabonne, Central Tablelands water network


Item 25 Ordinary Meeting 23 June 2015

Item 25 - Annexure 1

 

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Item 30 Ordinary Meeting 23 June 2015

Item 30 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.     DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref No DA 2015/0163 Project Services Drawing Nos Floor Plans A1000, A1001, Site Plans A1002, A1003, A1004, Elevations A1400, A1401, Sections A1500, A1501, and Area Calculation A1600 dated 24/04/15) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

2.       BUILDING CODE OF AUSTRALIA 2015 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2015 and relevant Australian Standards.

 

Performance

 

The approved development must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2014. Compliance with the Performance Requirements can only be achieved by:-

 

a)     complying with the Deemed to Satisfy Provisions; or

b)     formulating an Alternative Solution which:-

 

        i)      complies with the Performance Requirements; or

        ii)     is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

        iii)     a combination of both a) and b).

 

 

3.     APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

4.     APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

CONSTRUCTION CERTIFICATE

OCCUPATION CERTIFICATE

 

5.     BASIX CERTIFICATE

 

Objective

 

To ensure the dwelling is constructed in the approved manner.

 

Performance

 

All the required commitments shown on the Basix Certificate (No: 617382S) and approved plans are to be completed PRIOR to a Final Occupation Certificate being issued.

 

6.     ROAD IMPROVEMENT CONTRIBUTION (DWELLING)

 

Objective

 

To make equitable contribution to address the impacts of development on Council roads.  The contribution has been levied to make improvements to the stated road in accordance with Council’s Road Contributions Plan dated April 2007, (General Rural Zone) or June 1993 (Rural Small Holdings Zone).

 

Performance

 

The applicant is required to make a road improvement contribution of $9,287.25 towards the improvement to Heifer Station Lane (Income Number: 5366) PRIOR to any Occupation Certificate being issued for the dwelling.

 

7.     SOIL EROSION

 

Objective

 

To protect the water catchments.

 

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

8.     RETAINING WALLS

 

Objective

 

To ensure retaining walls are constructed in an approved manner.

 

Performance

 

Any cut and fill sites must be retained and drained in order to prevent the movement of soil.  Any retaining wall that is over 600mm in height will require engineering details to be provided to Cabonne Council for approval prior to any earthworks being carried out in relation to the approved dwelling.

 

9.     WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate rural water supply.

 

Performance

 

In rural areas (where town water is not available)

 

a)     Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 20,000 litres of which are to be retained at all times for fire fighting purposes; or

 

b)     The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

 

c)     The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

The take off point for the domestic supply is to be located in such manner to ensure that the 20,000 litres of water is retained at all times for bushfire fighting purposes.

 

1.       The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve.

 

2.       The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

d)       Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

 

10.   NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work is to be carried out on Sundays and Public Holidays. This includes site works and deliveries.

 

11.   IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)     Unauthorised entry is prohibited;

b)     Builders name and licence number; or owner builders permit number;

c)     Street number or lot number;

d)     Contact telephone number/after hours number;

e)     Identification of Principal Certifying Authority.

 

12.   PROVISION OF TEMPORARY FACILITIES

 

Objective

 

To provide temporary toilet facilities.

 

Performance

 

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority.  NOTE:  This must be on-site prior to the first inspection.

 

13.   TERMITE PROTECTION

 

Objective

 

To prevent damage due to termite invasion.

 

Performance 

 

In accordance with the Building Code of Australia, all structural members, consisting entirely of, or a combination of, any of the following materials are considered not to be subject to termite attack:

a.     steel

b.     concrete

c.     masonry

d.     fibre-reinforced cement

e.     timber - naturally termite resistant in accordance with Appendix A of AS 3660.1 - 2000

f.      timber – preservative treated in accordance with Appendix B of AS 3660.1 -2000

 

However, should this not be the case, the structural members must be protected from attack by subterranean termites in accordance with the Australian Standard 3660.1 – 1995: Protection of Buildings from subterranean termites.

 

On completion of the installation of the barrier, Council shall be furnished with a certificate from the person responsible, stating that the barrier complies with AS 3660.1 – 2000.

 

A durable notice shall be permanently fixed to the inside of the electrical meter box indicating:

 

i)      the method of protection

ii)     the date of installation of the system

iii)     where a chemical barrier is used, its life expectancy as listed on the National Registration Authority label; and

iv)    the need to maintain and inspect the system on a regular basis.

 

It is important to realise that subterranean termites may damage timber and timber products or any material containing cellulose – their principal food and this could include the buildings contents such as furniture, printed materials, fabric, clothing, footwear, packing cases and tools.

 

For this reason, Council recommends that the entire residence is protected in accordance with AS3660.1 – 2000.

 

In the unfortunate event that a termite invasion may occur, the builder or owner builder may be held liable for damages.

 

14.   PLUMBING AND DRAINAGE WORKS

 

Objective

 

To ensure compliance with the requirements of the relevant legislation.

 

Performance

 

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500.

 

15.   DRAINAGE RECORDS

 

Objective

 

To provide an accurate record of drainage works.

 

Performance

 

A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council prior to an Occupation Certificate being granted.

 

16.   OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

The dwelling will require an Occupation Certificate PRIOR to occupation/use of the building.

 

17.   COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure the development proceeds in the manner as determined by Council.

 

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 23 June, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1     BUSINESS ACTIVITY STATEMENT FOR APRIL 2015............... 1

ITEM 2     FRINGE BENEFITS TAX........................................................... 2

ITEM 3     INVESTMENTS SUMMARY...................................................... 3

ITEM 4     CENTROC BOARD MEETING.................................................. 4

ITEM 5     WBC ACTIVITIES UPDATE REPORT........................................ 5

ITEM 6     RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING............................................................................ 5

ITEM 7     ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................. 6

ITEM 8     ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT 15

ITEM 9     UPDATE OF FLUORIDATION OF THE MOLONG WATER SUPPLY SCHEME.................................................................. 16

ITEM 10   TRAFFIC COMMITTEE MINUTES FOR 28 MAY 2015.............. 17

ITEM 11   HERITAGE ADVISOR'S REPORT - FEBRUARY, MARCH, APRIL & MAY 2015.............................................................................. 18

ITEM 12   MINUTES OF THE CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE COMMITTEE MEETING............................... 18

ITEM 13   DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2015 .............................................................................................. 19

ITEM 14   DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2015.............................................................................................. 20

ITEM 15   BURIAL STATISTICS.............................................................. 21  

 

ANNEXURE ITEMS

 

ANNEXURE 3.1    Investment Report May 2015............................. 23

ANNEXURE 4.1    280515_Mayoral Board Report......................... 25

ANNEXURE 5.1    WBC update report for June Council meeting                                                                                   35

ANNEXURE 6.1    Council................................................................... 39

ANNEXURE 6.2    Works..................................................................... 75

ANNEXURE 6.3    Traffic Light report Summary......................... 76

ANNEXURE 8.1    ETS Project Update - June 2015........................ 77

ANNEXURE 10.1  Traffic Committee Minutes - 2015 05 28........... 94

ANNEXURE 11.1  Heritage Advisor's Report - February 2015.. 99

ANNEXURE 11.2  Heritage Advisor's Report - March 2015...... 124

ANNEXURE 11.3  Heritage Advisor's Report - April 2015......... 141

ANNEXURE 11.4  Heritage Adviror's Report - May 2015........... 166

ANNEXURE 12.1  Minutes of Cadia Community Consultative Committee - 18 May 2015..................................... 188 

 


 

 

ITEM 1 - BUSINESS ACTIVITY STATEMENT FOR APRIL 2015

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 30 April 2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 645882

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of April 2015 was completed and submitted to the Australian Taxation Office on 11 May 2015. This was prior to the statutory deadline of 21 May 2015.

 

The March Business Activity Statement resulted in a refund to Council of $61,664.

 

The major factors are as follows:

 

Total Income

 

·     NSW Trade & Investment – Grant Income $124,100

·     Department Social Services – Grant Income $64,348

·     Roads & Maritime Services – Grant Income $1,014,434

·     NSW Environmental Trust – Netwaste Regional Manildra $88,234

·     Transport for NS – CTP Funding $46,931

·     Pickles Auctions P/L – Sale of Grader & Truck $149,318

 

GST Free Income

 

·    NSW Trade & Investment – Grant Income $124,100

·    NSW Environmental Trust – Netwaste Regional Manildra $88,234

·    Roads & Maritime Services – Grant Income $373,000

 

Capital Purchases

 

·    Downer EDI Works Pty Ltd – Spray Sheet $106,221

·    Calvani Crushing Pty Ltd – Crushing $35,750

·    Euro Civil – Yeoval new safety barrier and traffic control $36,161

·    EESI Contracting Pty Ltd – Former Molong Gas Works site Remediation $327,896

 

Other Purchases

 

·    Orange City Council – Contribution Rural Fire Service $58,757

·    Downer EDI Works Pty Ltd – Spray Sheet $59,355

·    Morrision Low Consultants – Professional Services $29,560

·    JR Richards & Sons – Garbage & Recycling $28,541

 

The April Business Activity Statement did not include a quarterly payment for Fringe Benefits Tax.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2015.

 

Council did not claim Diesel Fuel Rebate in the Business Activity Statement for April 2015.

 

ITEM 2 - FRINGE BENEFITS TAX

REPORT IN BRIEF

 

Reason For Report

To advise Council of the Fringe Benefits Tax payable to the Australian Taxation Office for the year ended 31 March 2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.c - Skill Requirements of all Council Staff Reviewed Annually & Targeted Training Plan Developed.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\FRINGE BENEFITS TAX - 647799

 

FINANCE MANAGER'S REPORT

 

Fringe Benefits Tax is a tax payable by employers on certain benefits provided to employees.  The benefits that may attract Fringe Benefits Tax are defined under the Fringe Benefits Tax Assessment Act, and may include the provision of a motor vehicle that is available for the private use of the employee and payment of rental charges for an employee’s home telephone.

 

Council’s Fringe Benefits Tax Return for the year ended 31 March 2015 was completed and submitted to the Australian Taxation Office on 19 May 2015. 

 

The total amount of Fringe Benefits Tax payable for 2014/2015 was $71,138.76.

 

The table below lists the amount of tax relating to each type of benefit, as well as the amount of each benefit that is met from Council funds and from other sources.  Other sources include amounts charged to externally funded activities such as Family Day Care, Family Links and Home and Community Care. 

 

Benefit Type

Council Funds

Other Sources

Total Payable

Motor Vehicles

$42,644.55

$4,739.08

$47,383.63

Expenses

$10,348.93

 

$10,348.93

Housing

$  256.88

 

$  256.88

Entertainment

$  2212.97

 

$  2212.97

Residual

$10,936.36

 

$10,936.36

TOTAL

$66,399.68

$4739.08

$71,138.76

 

The total Fringe Benefits Tax payable has decreased by $14,687 from the previous Fringe Benefits Tax year.

 

The decrease is mainly attributable to a one off payment of a HELP Debt (University Fee) for an employee of Council in the previous year. Council is trying to minimise its exposure to Fringe Benefit Tax for these types of benefits by paying University Fees direct.

 

 

ITEM 3 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1. Investment Report May 2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 652462

 

Senior Accounting Officer REPORT

 

Council’s investments as at 31 May 2015 stand at a total of $41,045,373. This has slightly increased by $720,788 from the previous month due to a positive inflow of funds including the receipt of the quarterly Financial Assistance Grant funds.

 

Council’s average interest rate for the month was 3.11% this has fallen slightly from last month. The effect of the cash rate cut is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate has fallen to a record low of 2.00% for the month of May.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.25%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for May 2015 is attached for Council’s information.

 

ITEM 4 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 28 May 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1. 280515_Mayoral Board Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015 - 654309

 

General Manager's REPORT

 

The General Manager and Clr Gosper attended the Centroc Board meeting held at Parliament House in Sydney on 28 May 2015.

 

Member for Bathurst and Minister for Local Government The Hon Paul Toole, assisted with organising the Parliament visit and the following Ministers addressed the Board:

 

·    The Hon Mr John Barilaro, Minister for Regional Development.

·    The Hon Jillian Skinner, Minister for Health.

·    The Hon Paul Toole, Minister for Local Government.

·    The Hon Duncan Gay, Minister for Roads, Maritime and Freight and Mr Andrew Gee Parliamentary Secretary for Regional Roads.

·    The Hon Robert Stokes, Minister for Planning.

·    Mr John Sidoti, Parliamentary Secretary for Roads and Transport.

Minutes of the Board meeting and the Mayoral Board report are attached for Councillors’ information

 

 

ITEM 5 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.c. Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1. WBC update report for June Council meeting    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 650989

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Fit for the Future

·    Centroc, the JO and Shared Services

·    Shared position (temporary arrangement) –

Communications & Media Officer

·    Operator Workshop

·    Nomination for Award

·    Presentation at the LG NSW Regional Collaboration and Shared Services Workshop

·    Future of the WBC Alliance

 

 

ITEM 6 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. Council

2. Works

3. Traffic Light report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 652441

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 7 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development & Tourism Team.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 651067

 

Economic Development Manager's REPORT

 

Activities undertaken by the staff in the positions of Economic Development Manager, Promotions & Tourism Officer and Community Engagement & Grants Officer are listed here:

 

Projects and Programs

Small Towns Development Group

EDS Objective 9.5

 

Small Towns Development Group met on 12 May 2015.  The meeting was attended by Cudal, Cumnock and Yeoval.  Verbal reports were tabled by Molong and Manildra.  It was reported that all communities had record breaking attendance for ANZAC Day commemorations.  

 

The next meeting is scheduled to be 14 July held 2015.

 

Cabonne Daroo Business Awards

EDS Objective 11.2

 

The Daroo Committee met on 12 May 2015. The June meeting was postponed due to competing commitments of the ED staff.

 

The launch of the 2015 Awards was held at the 26 May Cabonne Council meeting at the Council Chambers in Molong. This was covered in various local news outlets including the Central Western Daily, Molong Express and Canowindra Phoenix.

 

The Committee is working with the Cudal Swimming Club to act as host group for the event. The Committee have also engaged Edwena Mitchell to cater for the 2015 event. Edwena has agreed to use the Swimming Club members as staff on the night as a way for them to raise money.

 

The following sponsors have been confirmed for the event:

 

·    Cabonne Council

·    WIN

·    BEC

·    Newcrest

·    VERTO

·    Adloyalty

·    MSM Milling

·    YBM

 

The next meeting is scheduled to be held 14 July 2015.

 

Micro Business Management Workshops

EDS Objective 9.5

 

Cabonne Council’s ED staffs, in conjunction with the Central West Business Enterprise Centre are facilitating a Certificate III in Mirco Business Operations course in Canowindra.  The cost to participate is $150 per person. 

 

The Certificate III in Micro Business Operations is designed to bring together all the skills required to effectively run a small or home based business. This course is being organised by Cabonne Council in conjunction with the Central West BEC, who are a Registered Training Organisation (provider No 90148) accredited through Australian Skills Quality Authority (ASQA).

 

To complete the course, participants are required to attend eight 3 hour sessions, running from 6pm till 9pm, every Monday in Canowindra.

 

Topics covered in this course include:

 

·    Investigate Micro Business Opportunities

·    Develop a Micro- Business Proposal

·    Organise Financials for the Micro-Business

·    Determine Resource Requirements for Micro Business

·    Comply with Regulatory Requirements for Small Business

·    Plan a Home-Based Business.

·    Market The Small Business

·    Deliver & Monitor a Service to Customers.

·    Organise Personal Work Priorities & Development

·    Maintain Financial Records

 

The course is being held at the Canowindra Services and Citizens Club, commencing 15 June 2015 and running for 8 weeks. At this stage, 11 participants have registered to attend.

 

Should this training program be a success in Canowindra, it is intended to bring the course to Molong.

 

Country NSW Expo

EDS Strategy 10.2 & 10.3

 

Cabonne Council will be attending the Country NSW Expo from 31 July to 2 August. Cabonne will be sharing a stand with Orange City Council as has occurred in the past.

 

The Country NSW Expo aims to showcase the opportunities on offer in country New South Wales. As the pre-eminent event targeting the "Tree and Sea Changers" market, the Expo brings communities and other exhibitors from across country and regional NSW to the Sydney Olympic Park in the heart of Sydney.

 

Cabonne, Blayney and Orange Villages Destination Guide

TP Action 2.1.1

       

The Cabonne, Blayney and Orange Villages Destination Guide has been printed and hard copies are currently being distributed throughout Cabonne Shire and across the NSW Visitor Information Centres. To date we have received positive feedback reinforcing the concept of bringing together and unifying the towns and villages of the region. The guide is designed to help locals and visitors discover the amazing attractions, historic charms, wonderful countryside and characters that make up our regional towns and villages. Hopefully this informative resource will attract visitors to explore the area.

 

Age of Fishes Museum

TP Action 4.4.1, 4.4.2, 4.4.8

 

The Age of Fishes Museum (AOFM) will host up to 35 international scientists on 14 August.  A trip to the Museum is in addition to attending a conference in Melbourne.

 

In addition to this visit, Dr Alex Ritchie has sent a proposal to the NSW State Government requesting Mandageria fairfaxi be the NSW State Fossil.  Although a decision is pending, it is anticipated that the announcement/ launch will coincide with this visit. Councils EDM is to confirm this matter.

 

Cabonne Country Tourism Advisory Committee (CCTAC)

 

The Cabonne Country Tourism Advisory Committee (CCATC) will hold their second meeting on Tuesday 23 June 2015.

 

As per Councils recommendation and approval the newly appointed community member Kerry Connelly has been invited to attend her first meeting. Results and outcomes from this meeting will be reported to Council at the next meeting on the 28 July.

 

Orange Wine Tourism Region Signage

TP Action 5.2.2

 

TASAC and Road and Maritime Services (RMS) have identified that the Orange Wine Region meets the requirements for Wine Tourism Region Signage. The information panels welcoming visitors to the Orange Wine Tourism Region have already been installed at four locations:

 

·    Rest area eastern exit from Molong

·    Centre of Cargo Village

·    Vittoria Road junction with Mitchell Highway

·    Escort Way – Borenore

 

Cabonne Council will contact the relevant Progress Associations shortly to advise the community of the installation of the Orange Wine Region welcome signs and Wine Information Bay direction notices.

 

Promotions

Wine of the Month

TP Action 3.1.2

 

The selected Wine of the Month for June 2015 is Brangayne Pinot Noir 2013.

 

The Brangayne Vineyards lie on the north eastern slopes of the extinct volcano Mount Canobolas which is one of the coldest grape districts in Australia. Brangayne came into the Hoskins Family in the 1930s with David Hoskins managing the vineyard today.

 

The long ripening period and the deep rich volcanic soil position Brangayne among the few vineyards in Australia capable of producing distinctive cold climate wines in high calibre.  Other Brangayne varieties include Sauvignon Blanc, Pinot Grigio, Riesling, Chardonnay, ‘Tristan’ Cabernet Sauvignon, Shiraz, Merlot and late harvest Riesling.

 

Cellar Door Hours: Monday – Friday 11am – 4pm,   Saturday 11am – 5pm, Sunday 11am – 4pm 

The Wine of the Month Special is buy 12 bottles to receive 10% off the total price plus a free bottle.

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne What’s On Newsletter promoted 16 events and activities for the month of June. This month’s Cabonne newsletter highlighted the lunch at the Cider House with Kate Bracks, two interesting Taste Canowindra music events, Cudal Rugby Ben Mitchell Tribute, four matinee screenings at the Amusu Theatre Manildra along with the regular monthly village markets at Moorbel and Cumnock.

 

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on Cabonne Country’s website and displayed at the Council entrance and various community notice boards.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

 

Month

Activity

2013

2014

2015

January

Visits

Statistic now not available

6,121

8,971

Hits

Statistic now not available

83,274

 

February

Visits

Statistic now not available

5,146

7,813

Hits

59826

88,736

 

March

Visits

Statistic now not available

6,269

7,937

Hits

95,799

80,202

 

April

Visits

Statistic now not available

7,482

8,313

Hits

94,981

88,480

 

May

Visits

5,297

7,547

7293

Hits

60,107

97,692

91,554

 

June

Visits

5,101

9,809

 

Hits

45,229

110,648

 

 

July

Visits

6,768

19,889

 

Hits

52,442

73,814

 

 

August

Visits

2,804

17,534

 

Hits

79,532

104,150

 

 

September

Visits

5,987

14,010

 

Hits

74,746

90,361

 

 

October

Visits

6,241

10,900

 

Hits

81,869

69,518

 

 

November

Visits

5,764

9,812

 

Hits

70,612

103,591

 

 

December

Visits

5,950

10,015

 

Hits

69,626

96,778

 

 

 

Total Visits

43,912

124,534

40,327

Total Hits

534,163

997,158

343,510

 

A new feature has been installed on this website and statistics can now be collected for the business section of the website.  These statistics are in addition to the above tourism trends:

 

Month

Page Views

 

2014

2015

January

NA

452

February

NA

485

March

NA

741

April

NA

609

May

NA

724

June

1199

723 – as at 11.6.15

July

992

 

August

3877

 

September

654

 

October

656

 

November

560

 

December

382

 

Total

8320

3734

 

The top pages visited included the Daroo nominations and category descriptions, which coincided with the launch of the Daroo Business Awards.

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.  Discover Central NSW Magazine - monthly

b.  IMAG on the webpage

c.  Newell Highway Magazine/ a Cabonne Update

d.  Orange Wine Festival Program

e.  Gold Trails – Website upgrade (Cabonne banner/images to be loaded/ advertising)

 

Strangerland Movie Local Premier

TP Action 3.1.2, 3.4.2, 3.5.2

 

A special screening of the movie “Strangerland” occurred for up to 120  Canowindra residents and business community on 9 June at the Odeon’s 5 cinema in Orange.  The setting for the fictional town “Nathgari” was filmed in and around Canowindra, with the following local businesses recognisable:

·    Lawrence’s IGA, Canowindra Pharmacy, Belubula Butchery and the Royal Hotel.

Canowindra’s local identity Dot Cain was an extra.

 

The movie stars Nicole Kidman, Joseph Fiennes and Hugo Weaving. 

 

Taste Orange @ Watson Bay

TP Action 5.3.1

 

Taste Orange @ Watson Bay was held on 16 – 17 May in Robertson Park, Watson Bay.  31 stallholders participated in the event, including the following local wineries and producers:

 

·    Angullong Wines, Bantry Grove Wines, Bonny Glen Orchard, Brangayne Wines, Cargo Road Wines, Charles Sturt University Wines, Cooks Lot Wines, Cumulus Wines, Faisan Estate, Hedberg Hill, Highland Heritage Estate, Logan Wines, Milla Cordial, Patina Wines, Printhie Wines, Ross Hill Wines, Racine Restaurant, Stockman’s Ridge, Swinging Bridge Wines, Tamburlaine Wines and Zinga Family Wines.

 

An official figure on the level of attendance has not been released at the time of writing this report.

 

Councils EDM and Orange City Council Tourism Manager both attended the event and assisted with visitor inquiries.

 

In addition, an Orange Wine Region wine list for the month of May will be stocked in Watson Bay boutique hotels and a number of intimate Wine Master Classes will be conducted.

 

Cabonne Council provided $2,000 in Events Assistance Program funding for this event.

 

An evaluation of the event will be presented to Council in the coming months.

 

Taste Orange @ Martin Place

TP Action 5.3.1

 

Taste Orange @ Martin Place is scheduled to occur on 10 – 11 September, from 5pm to 8pm.  Again, this marketing campaign will promote the Orange and district as a destination to visit.

 

Further information will be reported to Council at the next meeting.

 

Grant Funding, Award & Opportunities

EDS Objectives 9.3 & 9.4

 

Council’s Community Engagement and Grants Officer assisted the Cargo Men’s Shed and the Cudal Men’s Shed with applications under round 10 of the National Shed Development Program. Both Sheds are seeking just under $5,000 to purchase new tools and equipment for the benefit of their members.

 

Pending submissions include the Yeoval Men’s Shed with an application under Australia Post’s Our Neighbourhood Community Grants program. The Men’s Shed is seeking $10,000 to assist with the building and construction of their new shed.

 

The CEGO has submitted 5 applications under Crown Land’s Public Reserves Management Fund. This fund is designed to assist with any projects occurring on Crown Lands. The following applications were submitted:

 

·    Molong Showground - $75,000 to re-roof the pavilion at the Showground. Submitted in conjunction with the Molong Show Society.

·    Cudal Showground - $39,100 for a kitchen upgrade at the pavilion. Submitted in conjunction with Cudal A & P Society.

·    Cudal Caravan Park - $194,266 for a new amenities block.

·    Canowindra Caravan Park - $194,266 for a new amenities block.

·    Molong Recreation Ground – $184,558 for new lighting at the Molong Recreation Ground.

 

The CEGO submitted an application for funding on behalf of Council under the Sport and Recreation Disability Grants scheme. The application submitted requested $56,810 for the installation of accessible stairs and lifting devices across the 7 pools in the Shire.

 

GrantBlast

EDS Objectives 9.3 & 9.4

 

The latest three-month edition (May/June/July) of the GrantBlast newsletter was distributed in early May. This edition and previous editions are available on the Cabonne Council and Cabonne Country websites. The next edition of the newsletter will be distributed in July.

 

Events

 

Upcoming events in the Cabonne LGA are:

 

a.  Yeoval Quick Shear 25 July

b.  Molong Players July/August

c.  Canowindra Christmas in July

d.  Jayes Gallery – 5 July  Jane Tonks Exhibition ‘Elevation’ & Luncheon

e.  Forbes/Eugowra AMAG Car Rally 15 August

f.   Manildra Show 5 September

g.  Taste Orange @ Martin Place 10 – 11 September

h.  Cudal Show 13 September

i.   Eugowra Show 18-19 September

j.   Meet U in Molong 19 September

k.  Molong Show 20 September

l.   Canowindra Show 25-26 September

m. Australian National Field Days 22 – 24 October

n.  Leukaemia Foundation “Light the Night Event Canowindra” 7 November

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.  Molong Preschool - assistance with grant information.

b.  Age of Fishes Museum – ongoing support, follow up of the Australian Museum visit.

c.  Gold Trails Committee – ongoing project delivery and participation.

d.  Manildra Men’s Shed Group – assistance with location of shed on crown land.

e.  Lidster Tennis Club – assistance with grant funding and information surrounding land ownership.

f.   Cumnock Progress Association – assistance with grant information.

g.  Cumnock Anglican Church – assistance with grant information.

h.  Yeoval Showground – assistance with administration of grant funding.

i.   Cudal Campdraft – assistance with grant information.

j.   Animals On Bikes – implementation of Council meeting recommendation regarding safety and signage.

k.  Silo’s Project Canowindra – assistance with event management, grant opportunities and general introductions.

l.   Meet U In Molong consultation and support with Preliminary Advice of Event and EAP application.

m. Newell Highway Promotions Committee – new website and destination brochure launched.

n.  Molong Yarn Market - assistance with grant information.

o.  NSW Cycling – negotiations re- potential Cycling Championship.

p.  Canowindra Business Chambers – Strangerland movie screening.

q.  Taste Orange – Martin Place event management and Council involvement.

r.   AMAG Incorporated – event management.

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.  NBN Co

b.  Taste Orange

c.  Australian National Field Day Committee

d.  Central NSW Tourism

e.  Orange City Council

f.   Blayney Council

g.  Orange Wine Region

h.  BEC Orange

i.   Venture Inn Cafe

 

 

ITEM 8 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. ETS Project Update - June 2015    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 652931

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2014/15 works in the Engineering and Technical Services department.

 

 

ITEM 9 - UPDATE OF FLUORIDATION OF THE MOLONG WATER SUPPLY SCHEME

REPORT IN BRIEF

 

Reason For Report

Update the council on the Fluoridation of the Molong Water Supply Scheme.

Policy Implications

Nil

Budget Implications

There are no known budget implications at present. However, funding may have to be sourced from the Cabonne Water Fund to pay for upfront cost of the design and construct of the fluoride plant which NSW Health will reinburse. Council have requested for a draft funding agreement for the design and construct of the fluoride plant.

IPR Linkage

5.1.2.a. Construct new Cabonne water projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\FILTRATION PLANTS - 652322

 

Operations Manager - Water and Waste's REPORT

1    Background

Council has requested a progress update about the Fluoridation of the Molong Water Supply.

The events to date are as follows:

1.  On 20 June 2014, the Director General of NSW Health directed Council to fluoridate the Molong Water Supply was scheduled for completion by 30 June 2015.

2.  The augmentation of the Molong Water Treatment Plant has been ongoing since March 2013 to current. This process includes the design, obtaining all the necessary approvals, construction and commissioning.     

2    Dateline for Fluoridation

Council will not be able to meet the dateline of 30 June 2015 to fluoridate the Molong Water Supply. This is primarily due to delays in completing the augmentation of the Molong WTP. The primary cause of the delay was that the Molong Water Treatment Plant could not be shut down for extended periods of time (up to 4 days at a time) from September 2014 due to increasing demand in town water supply.

The augmentation of the WTP is scheduled to commence again in mid July to late August 2015. It is anticipated that all things going well, the WTP will be completed by end of Aug 2015.

3    Implementation of Fluoridation

The design and construct cost for the fluoridation plant will be subsidised by NSW Health. There are some issues that Council is working closely with NSW Health to resolve, including:

1.  The design and construct of the fluoridation plant will be broken up into two stages; a design stage and a design and construct stage. It is estimated that the process will require 12 months to complete from the time of commencement.

4    Extension of Time

An application for extension of time has been made to NSW Health and unofficial advice is that the extension will be approved.

 

 

ITEM 10 - TRAFFIC COMMITTEE MINUTES FOR 28 MAY 2015

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the Traffic Committee Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1. Traffic Committee Minutes - 2015 05 28    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 653334

 

Manager Technical Services' REPORT

The minutes from the Traffic Committee on the 28 May 2015 are attached for Councils ratification. It is noted that Item 7 of the Traffic Committee Meeting has its own Council report.

 

 

 

ITEM 11 - HERITAGE ADVISOR'S REPORT - FEBRUARY, MARCH, APRIL & MAY 2015

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with a copy of the Heritage Advisor's report for the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b. Facilitate heritage advisory service

Annexures

1. Heritage Advisor's Report - February 2015

2. Heritage Advisor's Report - March 2015

3. Heritage Advisor's Report - April 2015

4. Heritage Adviror's Report - May 2015    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 652879

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for February, March, April and May 2015 are attached for the information of the committee.

 

ITEM 12 - MINUTES OF THE CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with the minutes of the Cadia Valley Operations Community Consultative Committee meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5.1.h - Participate in Cadia community consultative committee

Annexures

1. Minutes of Cadia Community Consultative Committee - 18 May 2015    

File Number

\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\MEETINGS and COMMITTEES\CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE - STEERING COMMITTEE - 652894

 

Director of Environmental Services' REPORT

 

The minutes of the Cadia Valley Operations Community Consultative Committee for the meeting held on 18 May 2015 is attached for the Council’s information.

 

 

ITEM 13 - DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 652676

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/5/2015 to 31/5/2015 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 7

$-----

Modification to 8 Lot Subdivision

$-----

Modification to Shed with Verandah

$-----

Modification to Solid Fuel Boiler

$-----

Modification to Refurbishment of Hotel

$-----

Shed & Carport

$15,000

Awning

$12,200

Shed

$80,356

Dwelling

$219,955

Dwelling

$293,000

Dwelling & Detached Garage

$350,000

Shed

$19,800

Dwelling & Attached Garage

$300,000

Dwelling

$282,000

Shed

$31,586

Alterations & Additions to Dwelling

$40,000

TOTAL: 22

$1,643,897

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Dwelling & Attached Garage

$208,000

Dwelling & Attached Garage

$305,000

Additions to Dwelling

$44,400

TOTAL: 3

$557,400

 

GRAND TOTAL: 25

$2,201,297

 

 

ITEM 14 - DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 652685

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/5/2015 to 31/5/2015 as detailed below.

       

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 1

$ -----

4 Lot Subdivision

$ -----

Modification to Solid Fuel Boiler

$ -----

2 Lot Subdivision

 

Extension to Existing Change Rooms at Molong Community Hall

$50,000

Additions to Dwelling & Pool

$170,000

Rebuild Existing Front Verandah

$50,000

Re-Roof HACC Building

$100,000

Alterations

$23,000

Storage Shed

$60,000

Erection of Shed & Consolidation & Demolition

$27,000

Storage Shed

$2,400

Shed & Carport

$15,000

TOTAL: 13

$497,400

 

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Additions to Dwelling

$44,400

TOTAL: 1

$44,400

 

 

GRAND TOTAL: 14

$ 541,800

 

Previous Month: 30

$ 3,346,745

 

 

ITEM 15 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 652875

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

 

July

4

August

6

September

10

October

8

November

5

December

4

January

3

February

5

March

1

April

7

May

5

June

 

Total

58

 

  


Item 3 Ordinary Meeting 23 June 2015

Item 3 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 4 Ordinary Meeting 23 June 2015

Item 4 - Annexure 1

 

Report from the Mayor from the Centroc Board Meeting 28 May at Parliament House Sydney

 

I attended the Centroc Board meeting at Parliament House Sydney 28 May 2015. The Centroc Executive also met prior to the Board that morning. Centroc representatives also met with several Ministerial meetings the day before.

Member for Bathurst and Minister for Local Government The Hon Paul Toole, assisted with organising the Parliament visit.  We were fortunate to have the following Ministers address the Board.

·    The Hon Mr John Barilaro, Minister for Regional Development

·    The Jillian Skinner, Minister for Health

·    The Hon Paul Toole, Minister for Local Government

·    The Hon Duncan Gay, Minister for Roads, Maritime and Freight and Mr Andrew Gee Parliamentary Secretary for Regional Roads

·    The Hon Robert Stokes, Minister for Planning,

·    Mr John Sidoti, Parliamentary Secretary for Roads and Transport

Prior to our Board meeting, on the Wednesday the Chair, Cr Bill West, met with

·    The Hon Mr John Barilaro, Minister for Regional Development

·    The Hon Mr Rick Colless Parliamentary Secretary for Natural Resources and Regional Planning

·    The Hon Ms Sarah Mitchell, Parliamentary Secretary for Rural & Regional Health and Parliamentary Secretary for Western NSW

·    The Hon Mr Niall Blair, Minister for Primary Industries and Minister for Water and Land

·    Treasurer the Hon Gladys Berejiklian and

·    The Deputy Director General of Water of NSW Department of Primary Industries, Mr Gavin Hanlon.

I provide the following report for Council’s information, along with the meeting minutes.

Transport Infrastructure - Centroc Members resolved to adopt the report tabled by RDACW in collaboration with Centroc on the Freight, Logistics and Transport infrastructure priorities completed in April. Members will be able to use this work to support funding applications for transport infrastructure at both the State and Federal levels.

A review of priority project completed by REROC is suggested with a view to value adding the Centroc approach with a freight specific outcome.

The Centroc and RDA Regional Infrastructure Assessment: Decision Support Matrix was presented to the Treasurer the Hon Gladys Berejiklian on the Wednesday afternoon enabling opportunities to share and optimise the Regional Infrastructure Priority Matrix information across the State. It was well received and further work is being undertaken with Treasury staff to find its fit with Treasury Guidelines.

Water Security –The revised Advocacy Water Plan and the Regional Strategic Business Plan for Water were both adopted by the Board.

A report will be received following a regional workshop on optimising of the Priority Infrastructure Matrix in the context of the current funding framework. This builds on the growing body of strategic work in the region that has enabled the Councils of Central NSW to be highly successful for funding applications for water.

A meeting with Mr Gavin Hanlon, the newly appointed Deputy Director General, Water to discuss a number of issue relating to the cost and compliance burden of the Best Practice Framework, particularly for Integrated Water Cycle Management Plans was held on the Wednesday. Further follow is underway and will be reported to the Board at a later date where Mr Hanlon has agreed to visit the region in the near future.

A Meeting with the Hon Niall Blair MLC, Minister for Primary Industries, and Minister for Lands and Water at this meeting the following key items were raised with him.

·    To brief the Minister on the success of the State Government consultation with Local Government and the agricultural sector on scoping for a potential new dam on the Belubula;

·    To offer support to co-ordinate project development and communication with regional stakeholders for implementation of cross boundary water security projects;

·    Advice on the pathway for Central NSW Councils and our agricultural sector to collaborate with the State Government on a review of the Murray Darling Basin Plan in our region;

·    The Minister’s support for the development of a Food and Fibre Plan for Central NSW;

·    An update from the Minister on the progress of the Crown Lands Management Review; and

·    Advice from the Minister regarding the status of the Weather Station for Central NSW and the Orana Region.

Health – Support for the Carewest and Ronald McDonald projects was resolved, where further follow up on what requirements are expected from Centroc.

A report will be provided to the Board on the merits of a case study visit to James Cook University Medical School in Townsville and specific support be given to the Murray Darling Medical School Model in the context of ongoing general support for all university activity in the medical space in this region.

https://scontent.xx.fbcdn.net/hphotos-xaf1/v/t1.0-9/11391183_638766856225535_6431899568517659511_n.jpg?oh=a6a7933d96b7cb472337a74352dad71b&oe=55ED654CCentroc representatives met with Ms Sarah Mitchell, Parliamentary Secretary for Rural & Regional Health and Parliamentary Secretary for Western NSW. An invitation has been extended to Ms Mitchell and it is hoped to work more closely with her, given her new role of Premier and Cabinet and fit with it as Parliamentary Secretary for Western NSW.

A hand delivered letter was presented to the Hon Pru Goward, Minister for Mental Health, regarding concerns for the future of the Centre for Rural and Remote Health and the Rural Adversity Mental Health Program.

Regional Development – A MOU between Centroc and Regional Development Australia Central West (RDACW) was signed with the Minister for Regional Development as a witness.

 

Further follow up with Minister Barilaro is underway with an invitation extended to him to visit our region.

 

Centroc resolved to sponsor the SEGRA event that will be held at Bathurst in October.

 

A report will be received from the Department of Agriculture regarding the briefing notes provided to advisor to the Hon Barnaby Joyce, Mr Richard Hyett.

 

During his presentation Minister Barilaro provided advice that he was keen to see more activity in the regions in support of agriculture and subsequent to the Board meeting RDACW have provided advice that they are investing in a value add agriculture strategy.

 

Telecommunications - RDACW has indicated in principle support for overseeing a project to review telecommunications infrastructure priorities for the region. Members are encouraged to take part in this process.

 

Planning - The Regional Growth Plan is currently progressing very well through the Planners Group in collaboration with DoPE.

 

The Hon Robert Stokes, Minister for Planning Addressed the Board and follow up is being taken up from his presentation to the Board on

 

·    Consideration of a review of the population projections methodology used by the Department of Planning in the context of their implications for investment in regional areas

·    New classes of complying development reflecting the needs of the regions

·    The reintroduction of the planning reforms

·    Planning for growth in Central NSW and its fit with the NSW Government policy on decentralisation, and

·    all of the above in the context of a recognition of the need to do planning differently in regional NSW.

 

The JO pilot progress – The Board thanked Cr David Somervaille for his work with the Legal Framework discussion paper for the JO pilot.

 

The Regional Priorities Statement that is a mandatory activity prescribed by the Office of Local Government was endorsed by the Board along with the Communication Plan.

 

Various meetings for the JO pilot have taken place since the February Board. Members should refer to the JO updates for more detailed advice.

 

Operational – Centroc staff continue to maintain savings for the Region. To date a total Net Savings of $2,872,066 has been achieved for Councils for its operational support program since its inception in 2009.

 

Financial – There have been two main variations to the original Centroc budget. The first variation is the adjustment to the income and expenditure lines for the CEEP 2 Project. The bulk of the Project’s work has occurred in 2014/2015 and the Project is due for completion by 30 June 2015. The final funding payment of $200,000 is to be paid upon submission of the final report.

 

The second significant variation relates to the Joint Organisation Pilot. It is anticipated that the first 50% funding payment of $150,000 will be received before the end of this financial year with the remaining amount expected in the first half of next financial year.

 

There is a lot of valuable collaborative activity going on in this region, through our JO Pilot program, all activities are tracking well to date and engagement with state agencies continues to grow stronger.

 

Centroc members should be congratulated for their collaborative efforts for better outcomes for the region.

 

I commend this report to you for noting.

 

Recommendation/s

That the Mayoral Report from the Centroc Board Meeting 28 May 2015 at Parliament House be noted

 


Item 4 Ordinary Meeting 23 June 2015

Item 4 - Annexure 1

 

Confirmation of the Minutes of the Board meeting 28 May 2015 held at Parliament House Sydney

 

1             Meeting opened 9.40am and Chaired by Cr Bill West

 

2             Welcome by Cr Bill West

Cr G Rush

Bathurst Regional Council

Cr J McMahon

Oberon Council

Mr D Sherley

Bathurst Regional Council

Mr A Cairney

Oberon Council

Cr S Ferguson

Blayney Shire Council

Mr G Styles

Orange City Council

Mrs R Ryan

Blayney Shire Council

Cr K Keith

Parkes Shire Council

Cr W Tuckerman

Boorowa Council

Mr K Boyd

Parkes Shire Council

Mr A McMahon

Boorowa Council

Cr J Shaw

Upper Lachlan Shire

Cr I Gosper

Cabonne Council

Mr J Bell

Upper Lachlan Shire

Mr A Hopkins

Cabonne Council

Cr M Liebich

Weddin Shire Council

Cr D Somervaille

Central Tablelands Water

Mr G Carroll

Weddin Shire Council

Mr G Rhodes

Central Tablelands Water

Cr J Walker

Young Shire Council

Cr B West

Cowra Shire Council

Mr P Vlatko

Young Shire Council

Mr P Devery

Cowra Shire Council

Mr A McCormack

RDACW

Cr P Miller

Forbes Shire Council

Mr P Mc Millan

RDACW

Mrs A Howe

Forbes Shire Council

Ms A McGuffin

Dept Premier & Cabinet

Cr D Manwaring

Lachlan Shire Council

Ms J Bennett

Centroc

Mr R Hunt

Lachlan Shire Council

Ms M Macpherson

Centroc

Cr M Statham

Lithgow City Council

Ms L Chapman

Centroc

Mr R Bailey

Lithgow City Council

Ms J Andrews

Centroc

Cr D Kennedy

Mid Western Regional Council

 

 

Mr B Cam

Mid Western Regional Council

 

 

 

Board Members in bold

 

3.            Apologies

Cr J Davis, Cr M Hayes, Mr B Steffen/ Ms A McGaffin

Resolved                                                                                                                                       Cr P Miller/Cr J Shaw

That the apologies for the Centroc Board meeting 28 May 2015 listed above be accepted.

The Chair advised that Cr Davis’ mother has died. Condolences to be sent to his family on behalf of Centroc.

 

4.            7e Item on the agenda moved forward in order for signing of MOU in the presence of Minister Barilaro

Resolved                                                                                                                                 Mr D Sherley/Cr K Keith

That item 73, Regional Development Report, be moved forward for the purposes of signing the MoU with RDACW.

 

5.            7e Regional Development Report

Resolved                                                                                                                                 Mr D Sherley/Cr K Keith

That the Board note the Regional Development Report and

1.    endorse the decision by the Executive to sponsor SEGRA by $5000;

2.    receive a report from the Department of Agriculture regarding the briefing notes provides to Mr Richard Hyett;

3.    endorse the submission on the Future Role of Regional Capitals.

4.    sign the MoU with RDACW. – Item moved forward see above.

 

6.            Minutes

6a       Confirmation of the Minutes of the GMAC Meeting 5 February 2015

Resolved                                                                                                                                    Mr K Boyd/Mr G Styles

That the Minutes of the Centroc GMAC Meeting 5 February 2015 held in Orange be confirmed.

 

6b       Confirmation of the Minutes of the Board Meeting 26 February 2015

Resolved                                                                                                                                        Cr P Miller/Mr J Bell

That the Minutes of the Centroc Board Meeting 26 February 2015 held at Boorowa be confirmed.

 

7.            Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                                Cr K Keith/Mr R Bailey

That the Board note the Matters in Progress, making deletions as suggested

 

8.            Correspondence

8a       Correspondence In

Resolved                                                                                                                               Mr R Bailey/Mr K Boyd

That the Board note the incoming correspondence.

 

8b       Correspondence Out

Resolved                                                                                                                          Cr P Miller/Cr W Tuckerman

That the Board note the outgoing correspondence.

 

9.            Reports

9a       Transport Infrastructure including Bells Line of Road

Resolved                                                                                                                                   Mr K Boyd/Mr R Bailey

That the Board note the Transport report and:

1.    that the report tabled by RDA Central West as part of the collaborative work being done in conjunction with Centroc on Freight, Logistics and Transport infrastructure priorities, April 2015, be adopted;

2.    in collaboration with RDA Central West, build on the work on Freight, Logistics and Transport infrastructure priorities undertaken to date and developed by Lycopodium;

3.    this work to take note of the advice of “bundling” projects along potential freight corridors;

4.    review the governance arrangements and freight priority project of REROC with a view to value adding to the Centroc approach with a freight specific outcome;

5.    these governance arrangements leverage and inform the Centroc JO Pilot; and

6.    Brief Federal Members with a view to leverage funding from the Building stronger regions funding.

 

9b          Water Infrastructure Report

Resolved                                                                                                                           Mr K Boyd/Cr D Somervaille

That the Board note the report and

1.    adopts the revised Advocacy Plan for Water;

2.    adopts the Regional Strategic Business Plan for water; and

3.    receive a report from a region wide workshop on optimising the use of the Priority Infrastructure Matrix in the context of the current funding framework subsequent to June 30.

10.  Meeting suspended at 9:50am, signing of the MOU between Centroc and RDA in the presence of the Hon John Barilaro

 

11.         Meeting resumption at 10am with The Hon J Barilaro, Minister for Regional Development, provided a presentation on his portfolio and sought questions from the floor.

Actions from this session:

Centroc to

·    chase up advice on the broadening of criteria for resources for the regions.

·    invite Minister Barilaro to the region to hold more in depth discussions and showcase our communities.

 

12.         Morning tea with the Hon Troy Grant, the Hon Paul Toole, and the Hon John John Barilaro

 

13.         The Hon Jillian Skinner, Minister for Heath, provided a presentation on his portfolio and sought questions from the floor.

 

Actions from this session:

Centroc to provide follow-up

·    from the Minister regarding the status of Portland Hospital

·    regarding Mental Health Services at Bloomfield

·    regarding advice from the Minister suggesting that Western Area Heath is the first port of call when communities are looking for support in attracting a doctor

·    Concerns with the Minister raised from attendees regarding the amount of respite care available in communities in Central NSW

·    the role of the district hospital

·    confirmation from the Minister of support for Federal funding for Councils for health infrastructure

 

14.         The Hon Niall Blair provided apologies.

 

15.         Board meeting agenda items resumption 11:35am

 

16.         Reports

 

16a Health Report

Resolved                                                                                                                                Cr P Miller/Mr D Sherley

That the Board note the Health Report and

1.    send a letter to Ronald MacDonald House Orange advising of Centroc’s willingness to support in areas such as advocacy and requesting more detail regarding the specific support required;

2.    send a letter of support to Cancer Care Western NSW for their upcoming “shave” event and advocacy be offered for the event through traditional and social media vectors, and

3.    provide a report on the merits of a case study visit to James Cook University Medical School in Townsville and that specific support be given to the Murray Darling Medical School model in the context of ongoing general support for all university activity in the medical space in this region.

Ms J Andrews provided feedback regarding the current status of Beyond the Range.

 

 

 

16b     Telecommunications

Resolved                                                                                                                                   Mr G Styles/Cr P Miller

That the Board note the Telecommunications Report

1.    send a letter of thanks to RDACW for their efforts in this developing advice on telecommunications infrastructure priorities for the region;

2.    encourage members to take part in this process;

3.    develop policy through the Executive regarding the Universal Service Obligation; and

4.    make representation to progress action regarding the substantial ‘white spots’ in the region

5.    this representation to include opening dialogue around assuring equity of infrastructure provision between metropolitan and regional areas

 

16c     Planning Report

Resolved                                                                                                                          Mr R Bailey/Mr A McMahon

That the Board note the Planning report and seek a review of Regional Roads Classification through its activities as a Pilot Joint Organisation of Councils.

 

17.         Board meeting agenda adjournment

 

18.         The Hon Paul Toole Minister for Local Government provided a presentation on his portfolio and sought questions from the floor.

 

19.         The Hon Duncan Gay, Minister for Roads and Andrew Gee, Parliamentary Secretary for Regional Roads provided a presentation on his portfolio and sought questions from the floor.

 

Actions from this session:

Centroc to follow-up with the Minister and Parliamentary Secretary

·    on the status of the Regional Roads Review

·    with a view to providing a presentation on the Freight Priority for the region

·    the potential for a freight terminal near the Mudgee flyover at Lithgow

 

20.         Lunch with the Hon Duncan Gay, the Hon Paul Toole, the Hon Pru Goward and Andrew Gee

 

21.         Board meeting agenda items resumption 1:30

 

22.         Reports

22a     JO Pilot Progress Report

Resolved                                                                                                                            Cr K Keith/Cr D Manwaring

That the JO Pilot Progress Report be noted and the Board;

1.    endorse the Statement of Regional Priorities and the Communication Plan;

2.    has as policy that the substructure of any future JO offers flexibility to optimise strategy;

3.    has as policy that any statutory reporting for a future JO be as lean as possible;

4.    note the advice from the Community Strategic Planning Report;

5.    note the advice on the Discussion Paper on the Legal Framework by Cr David Somervaille;

6.    receive an options report to be provided on the basis of the advice in the discussion paper for Board consideration;

7.    send a letter of thanks to Cr David Somervaille for his advice to date; and

8.    endorse Executive to use the Discussion Paper on the Legal Framework in its advocacy.

 

22b     Operation Report

Resolved                                                                                                                                 Mr K Boyd/Mr D Sherley

That the Board note the Operational Report and

1.    remove Item 4 (establish a common approach to WHS and Risk Management systems/policies within Councils where applicable) from the WHS/Risk Management Plan and

2.    maintain a watching brief regarding providing toolkit support for members seeking to share services.

 

22c     Financial Report

Resolved                                                                                                                               Mr R Bailey/Mr D Sherley

That the Board note the Financial report.

 

23.         The Centroc acronyms and glossary guide

Add MOJO

 

24.         Late Reports - Nil

 

25.         Matters Raised by Members - Nil

 

26.         Speakers to the next Board meeting – Given it is at Parliament House in Canberra, external speakers are discouraged.

 

27.         Next Meetings

GMAC –30 July 2015 - Orange

Board – 12 August 2015–Parliament House Canberra

 

28.         Agenda for the Board meeting concludes 2.55pm

 

29.         Break for afternoon tea

 

30.         The Hon Robert Stokes Minister for Planning provided a presentation on his portfolio and sought questions from the floor.

 

Actions from this session:

Centroc to follow-up with the Minister

·    regarding his warmth towards the idea of a review of population projections

·    his interest in investment in the region as being a feature of Regional Growth Plans

·    his interest in new regional classes of complying development

·    his intentions regarding the reintroduction of the planning reforms

 

31.         John Sidoti, MP Parliamentary Secretary for Roads and Transport provided a presentation on his portfolio and sought questions from the floor.

 

Centroc to provide follow-up with both Mr Sidoti and Minister Constance

·    Taking up the offer from Mr Sidoti to Mid Western on support for its air services

·    Seeking support from Mr Sidoti regarding the Regional Aviation Report tabled by the Hon Rick Colless

·    Seeking advice regarding linkages into the Bathurst Bullet.

 

 

32.         Meeting closure

The Chair

·    formally thanked all those in attendance, especially those who were able to ensure they were able to stay until the meeting

·    thanked the Centroc staff for their professional efforts in delivering such a substantive program within the timeframe

 

Meeting closed 4:40

Page 5 is the last page of the Centroc Board Minutes 28 May 2015

 


Item 5 Ordinary Meeting 23 June 2015

Item 5 - Annexure 1

 

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Item 6 Ordinary Meeting 23 June 2015

Item 6 - Annexure 2

 

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Item 10 Ordinary Meeting 23 June 2015

Item 10 - Annexure 1

 

TRAFFIC COMMITTEE

CABONNE COUNCIL

28/05/2015

Main Street, Cudal NSW 2864

MINUTES

Meeting opened: 10.00 am

Present:               Mr Chris Pethick (NSW Police)
Clr Geoff Dean (Cabonne Council),
Mr Jacob Evans (Cabonne Council)
Mr David Vant (RMS),
Mr Geoff Lewis (Community Representative),
Mr Clive Cawthorne (Cabonne Council),
Ms Andrea Hamilton-Vaughn (Road Safety Officer),

Introduction

ITEM 1. Apologies for Absence

Apologies were received from Clr Ian Gosper (Cabonne Council), Clr Janelle Culverson (Cabonne Council) and Mr Michael Butler (Cabonne Council).

 

RECOMMENDATION – Clr Dean and Mr Vant

THAT the apologies be accepted.

ITEM 2. Minutes of Previous Meeting

The members of the meeting were in concurrence that the minutes were an accurate reflection of what occurred at the last meeting.

RECOMMENDATION – Mr Vant and Clr Dean

THAT the minutes of the Traffic Committee meetings be accepted.


 

Regulation of Traffic

ITEM 3. Orange Street, Manildra

Following on from the last Traffic Committee Meeting Council regarding a residents concern about the speed and safety of heavy vehicles on this street Council conducted a traffic classifier survey on both Orange Street and Gumble Road. Council’s assessment showed only 1 out of 185 B-Doubles exceeded the speed limit by between 60-70km/h whilst 34 out of 185 B-Doubles were travelling between 50-60km/h on Orange Street. It was noted that it is quite likely that many of these may have only been exceeding the speed limit by just a couple of km/h. Council’s survey on Gumble road showed 21 out of 184 B-Doubles were travelling between 60-70km/h and 72 out of 184 B-Doubles were driving at speeds between 50-60km/h with the remainder of B-Doubles travelling under 50km/h. After discussion in the meeting Mr Vant noted that road widening would likely only increase the speed of the trucks so this was not considered an option that Council should pursue and it was agreed that there did not appear to be a need for traffic calming devices.

RECOMMENDATION – Mr Vant and Clr Dean

THAT Council:

1.    Request police to show a presence in the area and monitor speeds of B-Doubles on Orange Street,

2.    Issue the complainant a copy of the traffic assessment data.

ITEM 4. Meet You In Molong

The committee discussed this event as a whole and did not have any objection to this event provided that the following recommendations are adhered to.

RECOMMENDATION – Mr Vant and Clr Dean

THAT the Council approve the event subject to:

1.    Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006), for parking,

2.    Council being provided with a copy of $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event,

3.    The event organiser notifying all emergency services of the event.

ITEM 5. Rotary Ride to the Other Side

This item was passed without any discussion.

RECOMMENDATION – Mr Vant and Clr Dean

THAT the Council approve the applicat