cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 20 May 2015

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 26 May, 2015 commencing at 1.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 12.15pm.

 

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 


 

ATTENDEES – MAY 2015 COUNCIL MEETING

 

 

12noon

2015 Daroo Business Awards Launch

1.00pm

Karla Pearson – Youth of the Month

 

The following staff members have been invited to attend

the Council meeting and will also be joining Councillors for

lunch.

·         Sandra Phillips

·         Nicole Webb

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 26 May, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 6

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 7

ITEM 8      TRANSITION OF HACC SERVICES TO COMMONWEALTH HOME SUPPORT PROGRAM.............................................................................................. 8

ITEM 9      ACQUISITION OF 17 BETTS STREET MOLONG.......................... 9

ITEM 10    SALE OF TUCKER'S PIT..................................................................... 9

ITEM 11    FIT FOR THE FUTURE....................................................................... 10

ITEM 12    FIT FOR THE FUTURE - COUNCIL IMPROVEMENT PLAN 'TEMPLATE 2'       20

ITEM 13    LG NSW RURAL AND REGIONAL ISSUES WORKSHOP......... 21

ITEM 14    APPROVAL TO WRITE OFF DEBTS.............................................. 22

ITEM 15    MARCH QUARTERLY BUDGET REVIEW .................................... 23

ITEM 16    REQUESTS FOR DONATIONS........................................................ 25

ITEM 17    CABONNE COUNTRY TOURISM ADVISORY COMMITTEE..... 28

ITEM 18    EVENTS ASSISTANCE PROGRAM GRANT FUNDING............. 30

ITEM 19    MULLION CREEK PINE TREE REMOVAL.................................... 32

ITEM 20    CUDAL MEMORIAL PARK .............................................................. 33

ITEM 21    DA 2014/0092 MODIFICATION APPLICATION FOR INDUSTRY (ANCILLARY DEVELOPMENT - COAL FIRED BOILER) CONDITION 8 CONSTRUCTION HOURS ON LOT 1 DP 1085601, DEDERANG STREET & LOT 270 DP 821835, DEROWIE STREET, MANILDRA..................................................... 34

ITEM 22    MODIFY DWELLING ENVELOPE UPON LOT 5 DP 1182078 LAND ALSO KNOWN AS 161 WHITELEYS RD, BOOMEY................................................ 37

ITEM 23    MODIFY COMPLYING DEVELOPMENT CERTIFICATE 2010/1016 FOR ADDITIONS AND ALTERATIONS TO THE EXISTING DWELLING UPON LOT 11 DP 846462 ........................................................................................... 39

ITEM 24    REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2015/0052 - EXTENSION OF REAR DECK AND STAIRS.......... 43

ITEM 25    REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2014/0171 - ADDITIONS TO EXISTING COMMUNITY HALL.... 45

ITEM 26    QUESTIONS FOR NEXT MEETING................................................ 46

ITEM 27    BUSINESS PAPER ITEMS FOR NOTING...................................... 47

ITEM 28    MATTERS OF URGENCY................................................................. 48

ITEM 29    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 48

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      GENERAL MANAGER'S PERFORMANCE REVIEW

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 4      CANOWINDRA RETIREMENT VILLAGE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 6      OUTSTANDING PUBLIC LIABILITY CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 7      SECTION 18A WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    April 28 2015 Ordinary Council minutes.......... 50

ANNEXURE 7.2    May 5 2015 Extraordinary Council minutes.. 70

ANNEXURE 8.1    Commonweath Home Support Program information sheet                                                                                                    75

ANNEXURE 11.1  Final Report Cabonne and Orange Councils Merger Business Case Modelling 20150512.pdf............. 78

ANNEXURE 15.1  March Quarterly Budget Review..................... 177

ANNEXURE 16.1  St John Anglican Church - Request for Donation towards community garden..................................................... 190

ANNEXURE 16.2  Reimer Michael - Request for Donation to attend educational trip to Canada................................ 191

ANNEXURE 16.3  Cumnock School sponsorship request...... 192

ANNEXURE 16.4  WIRES Central West Branch - Request for Funding 16-04-2015....................................................................................... 193

ANNEXURE 21.1  Amended Draft Conditions of Consent........ 194 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 640364

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 640365

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 640366

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 640367

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 640368

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 640370

 

 

Recommendation

 

THAT:

1.          Councillors call any items they wish to further consider

2.          Items 7 to 10 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 7 to 10 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  April 28 2015 Ordinary Council minutes

2.  May 5 2015 Extraordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2015 - 640371

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 28 April 2015 and the Extraordinary meeting held 5 May 2015 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 28 April 2015; and

2.   Minutes of the Extraordinary Council meeting held on 5 May 2015.

 

ITEM 8 - TRANSITION OF HACC SERVICES TO COMMONWEALTH HOME SUPPORT PROGRAM

REPORT IN BRIEF

 

Reason For Report

Seal authority is sought from Council for a four month extension to the funding for Council's HACC Program.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.2.2.b. Provide HACC services within Cabonne

Annexures

1.  Commonweath Home Support Program information sheet    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\GRANTS AND FUNDING\HACC NEIGHBOUR AID and FOOD SERVICES HACC - DEPARTMENT AGEING and DISABILITY - 647885

 

 

Recommendation

 

THAT Council authorise the signing and attachment of its Common Seal to the four month extension to funding documents for the Cabonne HACC Service.

 

Community Services Manager's REPORT

 

Home and Community Care Services are to transition to the new Commonwealth Home Support Program in November 2015.

 

In the interim Council has been offered a four month extension to its Home and Community Care funding from the 1 July 2015.

 

The four month extension is to enable the service to adapt its systems and business processes to accommodate the new contractual arrangements to be implemented in November.

 

From November it is anticipated a new funding agreement will be offered for a further two years funding for a similar range of services to be provided by Council under the My Aged Care banner.

 

 

ITEM 9 - ACQUISITION OF 17 BETTS STREET MOLONG

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval to classify the land as operational land

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.2.2.c. Action voluntary purchase applications

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\MOLONG -  LOT 1 DP 151247 NO 17 BETTS ST - VPS FLOOD PRONE LAND - WRIGHT - 645706

 

 

Recommendation

 

THAT 17 Betts Street, Molong be classified as operational land upon acquisition.

 

Urban Assets Coordinator's REPORT

 

Council at its meeting of 28 April 2015 approved the voluntary purchase of 17 Betts Street, Molong. The process for this purchase is now underway.

 

All other flood affected properties acquired by Council as voluntary purchases have been classified as operational land.

 

Council approval is now sought to classify 17 Betts Street as operational land.

 

 

ITEM 10 - SALE OF TUCKER'S PIT

REPORT IN BRIEF

 

Reason For Report

To affix the Council Seal to Contract of Sale

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5.3.a. Ensure guidelines and approval conditions complied with

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\LEASING OUT\ORANGE - TUCKERS SMALL MINE SITE - ICELY RD - 647065

 

 

Recommendation

 

THAT Council authorise the affixing of the Council Seal to the Contract of Sale of Tucker’s Pit.

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

 

A report was put to Council in December 2014 for the the purchase or lease of Tucker’s Small Mine Site located at 308 Icely Road, Orange.

Wild Group Pty Ltd was awarded the purchase for Tucker’s Pit.

 

ITEM 11 - FIT FOR THE FUTURE

REPORT IN BRIEF

 

Reason For Report

To provide an update on matters relating to Fit for the Future Local Government Reform.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

1.  Final Report Cabonne and Orange Councils Merger Business Case Modelling 20150512.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\FIT FOR THE FUTURE - INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL - 644548

 

 

Recommendation

 

THAT Council submit Template 2 (Council Improvement) proposal to IPART on or before June 30 2015.

 

General Manager's REPORT

 

1.0    Introduction

 

The recommendation of the Independent Local Government Review Panel (‘the panel’) in their final report ‘Revitalising Local Government’ (October 2014) for Cabonne is that it either merge with Orange or form part of a Joint Organisation (JO) within our region.  The panel clarifies their recommendation by stating their preference is a merger of the two councils so as to strengthen Orange as a regional centre.   They also assert that Cabonne’s growth is attributable to “spillover” from Orange and that there are communities within Cabonne which want to move to other shires.   The state government, in its Fit for the Future (FFF) program, confirms that its preferred position is that Cabonne and Orange merge.   

 

The state government released its FFF program in September 2014.   The FFF program intends to facilitate reform of the local government sector through various means including adjustments to areas (amalgamations) and  improvements in the capacity, sustainability and effectiveness of service delivery into the future.  The state government are providing financial support for the reform process, ie $5 million in the case of 2 councils merging and $11 million in the case of 3 councils merging.

 

The FFF program offers two options for Councils, these are to:

 

·    Merge; or to

·    stand alone (with improvements).

 

The FFF program intends that where a council has been identified as a merger candidate by the panel, the first consideration for the council is to consider a merger (referred to as ‘Template 1’) proposal.   However, it also requires that for a merger proposal to be submitted, each council proposed to form part of the merger must formally agree to participate in the merger proposal submission.   For instance should Orange decide to merge with Cabonne, Cabonne would need to formally agree to the merger proposal before it could be submitted.   If, however, Orange decided not to merge with Cabonne, Cabonne cannot pursue or persist with the submission of a merger proposal.

 

The FFF program provides councils with another fitness pathway and that is known as the “council improvement proposal” (or ‘Template 2’).   Template 2 is primarily intended for councils which were not identified as merger candidates.  However, where a council takes the view that the panel has incorrectly identified them as a merger candidate and can provide an alternate option that meets the sustainability tests, that council can pursue the Template 2 pathway.

 

These matters and options were discussed at length at a council workshop of 9 December 2014 and then again at the ordinary council meeting of 16 December 2014.

 

Subsequently, council’s resolution of 16 December 2014 states the following:

 

THAT Council:

 

1.   Retain Council independence.

2.   Support, as an alternative to merging with OCC and Blayney Shire, the creation of a joint service delivery entity to be jointly owned/controlled by two or more councils and which provides a range of services to those councils.

3.   Identify where minor boundary adjustments could improve Council sustainability.

4.   Acknowledge the outcomes of the community survey carried out in 2013.

5.   Identify and place on public record the non-negotiable terms should a merger with OCC  and/or Blayney Shire occur.

6.   Authorise the Mayor, Deputy Mayor & General Manager to meet with OCC and other councils to discuss the Fit for the Future proposal.

7.   Authorise the funding from an additional vote and undertaking of a cost benefit analysis for:

a)         establishment of a joint service delivery entity;

b)         merger with OCC and/or Blayney Shire.

8.   Approach OCC and/or Blayney Shire to share the costs of a & b.

9.   Authorise the funding from an additional vote for the engagement of consultants to assist with the development and implementation of a communication and engagement strategy to ensure the communities are kept informed and consulted with on any proposed changes to the future governance and operating model of Cabonne Council.

 

1.1    Summary of compliance with resolution

 

The following summary outlines, in chronological order, actions undertaken and consistent with the Council resolution of 16 December 2014.

 

 

1.         In accordance with the requirements of the Fit for the Future (FFF) program initiated by the state government, Council must complete and submit a ‘Council Improvement Proposal’ (‘Template 2’).    Council’s draft Template 2 is the subject of a separate report in this business paper.

 

2.         By letter dated 22 January 2015 Council approached Orange City Council and invited them to jointly (50/50) participate in:

             a)     an assessment of the costs and benefits of an alternative   service delivery model (as an alternative to a merger); and

             b)     an assessment of the costs and benefits of a merger*.

 

At its meeting of 3 February 2015 Orange City Council resolved as follows:

 

1.      That Council resolves to lodge a merger business case with Cabonne           Council and Blayney Shire Council subject to:

          a       Confirmation of the resolved position of Cabonne Council and                       Blayney Shire Council to specifically agree to lodge a merger                        proposal to the NSW Government in June 2015; and

          b       Confirmation of the resolved position of Cabonne Council and                       Blayney Shire Council specifically agreeing to sharing of costs to                    prepare a proposal to merge that has 50% of costs paid by Orange                    City Council, and remaining costs paid in equal share by Cabonne                    Council and Blayney Shire Council.

          c        If Cabonne Council and Blayney Shire Council agree to the cost                    distribution, prepare a request to the NSW Government for funding                    for the use of a panel member from the appointed list established                    by the NSW Government, to prepare a merger business case.

2.      If only one of either Cabonne Council or Blayney Shire Council provides           their resolutions to submit a merger proposal to the NSW Government           along with agreed contribution level, that Council resolves to submit the           merger proposal with that Council with a funding split of 60% paid by           Orange City Council and 40% by the partnering Council, and seek the           available funding from the NSW Government to prepare the business           case.

3.      If neither Cabonne Council nor Blayney provides a resolution to agree to           a merger proposal, that Orange City Council prepares a submission           using the Template for standing alone and consider as a further option           selective boundary adjustments.

4.      That Council not support any shared services or similar model. [emphasis added]

 

*Subsequent to the resolution of OCC, Cabonne proceeded to seek assistance from Morrison Low (member of the governments panel of consultants assisting councils undertake merger analysis) in the examination of the potential ‘high level’ costs and benefits of a merger between the two councils.  Shortly thereafter, OCC agreed to participate in the assessment (refer to discussion about merger business case below).  Blayney Shire resolved not to participate in a merger assessment until later in 2015.

 

3.         Opportunities for boundary changes – no options have formally been considered.

 

4.         The results of the community survey have been acknowledged in Council’s draft Template 2 submission.

 

5.         A summary of the most commonly referenced ‘non-negotiable’ items for inclusion on a potential ‘log of claims’ for incorporation within any future proclamation to form a new council are included in section 7 of this report.

 

6.         The Mayor, Deputy Mayor and General Manager have met with representatives of Orange City Council to discuss the matters contained within the resolution of Council.

 

7)         i.       No funding has been released for the undertaking of a cost         benefit analysis into the establishment of a joint service entity.           See item (2) above.

ii.      To date, $15,000 has been expended as Council’s contribution to the engagement of Morrison Low Consulting to undertake a merger business case with Orange City Council.   The total cost, to date, of the project is $60,000 with 50% being met by the state government and 25% each by Orange City Council and Cabonne Council.   Another independent consultant, Ken Stonestreet, is currently engaged in equal proportions by Cabonne and Orange Councils to facilitate the smooth undertaking of the merger business case.

 

8)         The costs for the merger assessment are noted in point (g) above.

 

9)         Morrison Low consultants were engaged to assist with undertaking community consultation at a cost of $7,200 excluding GST and Disbursements.

 

2.0    Merger Business Case report

 

As noted above, the FFF process requires that where a council is recommended for merging that council is to, at a minimum, complete a merger business case about the benefits and costs of a merger.

 

Consistent with council’s understanding of the FFF process and consistent with resolution 14/12/15-2, item 7 “Authorise the funding from an additional vote and undertaking of a cost benefit analysis for: a) establishment of a joint service delivery entity; b) merger with OCC and/or Blayney Shire”, council engaged with Morrison Low to develop a scope of work to undertake a high level assessment of the costs and benefits of a potential merger with OCC, utilising the publicly available financial and asset data of OCC, where detailed data might not be forthcoming from OCC.

 

Morrison Low are one of several consulting firms prequalified by the OLG to provide assistance to local authorities in the preparation of merger business cases consistent with the requirements of the Template 1 (merger) submission option provided by the FFF program.  They were selected by Cabonne to undertake the Cabonne/Orange merger business case based on council’s recent experience with them when preparing council’s organisational review.

 

OCC subsequently agreed to participate in the merger business case and the scope of work and agreed fee ($60,000) was authorised by the OLG.  The OLG also agreed to fund 50% of the fee and OCC and Cabonne agreed to fund 25% each.

 

The full merger business case report has previously been provided to councillors and is also attached to this report. It shows an indicative benefit over a 10 year horizon of $5.4M to the new (ie merged) council, including the $5M merger incentive to be received from the state government.  Therefore, the indicative net financial benefit of the merger would be $400k total for the 10 year period.

 

The business case identifies both councils, as individual entities and as a merged entity, meet all the financial, sustainability and efficiency tests required by the FFF process over the bulk of the 10 year modelling period with 6 of the 7 tests already met by both individual councils in 2016. 

 

The business case also provides a high level assessment of the merged council’s ability to meet the 10 capacity tests identified by the FFF process.  Each of the 10 tests can be met.  Cabonne meets the 10 capacity tests as an individual council as well and this is addressed in the separate report dealing with Template 2.

 

It is important to note that the merger business case prepared by Morrison Low was time constrained and relied upon the published financial and asset information for both councils.  Whilst a tremendous amount of effort has been expended by the consultant and the staff of the two councils the assessment should be considered as indicative and its limitations should be acknowledged, principally:

 

a)    existing data sources were not able to be rigorously audited/scrutinized;

b)    both councils have differences in the manner by which they manage their  assets; and

c)    it did not consider in any meaningful way the qualitative costs or benefits of the merger, such as community sentiment.

 

To enable the determination of a net positive or negative benefit the consultant employed a range of assumptions about what might be required of, or undertaken by, the new merged council.  Many of these assumptions can also be considered as risks.  The reason for this is that it is not possible to accurately predict what might happen into the future and a new council may behave differently to the assumptions contained within the consultant’s assessment.  The assumptions, particularly those pertaining to future benefits, are included within the report for transparency even though it is widely acknowledged that past mergers have not usually reflected their anticipated benefits – particularly as they relate to savings.

 

The following are the key risks associated with the assumptions made within the report and which may cause the erosion of the minor benefit identified by the report:

 

·    Transitional costs may be more significant than set out in the business case.

·    The efficiencies projected in the business case may not be delivered.

·    The implementation costs may be higher and the anticipated savings may not be achieved.

·    Decisions subsequent to the merger about the rationalisation of facilities and services may not reduce the cost base of the merged organisation as originally planned.

·    The cultural integration of the two council organisations may not go well resulting in low morale, increased staff turnover rate etc, reducing business performance and prolonging the time it takes for the predicted efficiencies to be achieved.

·    Where two unequal sized councils merge there is a danger it may be perceived not as a merger but as a takeover, in this case by Orange, the larger, more urban-based council.

·    Service levels rise across the merged council, standardising on the highest level of those services that are being integrated.

·    Differences in rate structure will need to be resolved, and the rating burden may shift between different classes of ratepayers.

·    Approaches to water management are different and if water schemes are required to be upgraded to potable supplies this may impose additional costs on communities.

·    Asset utilisation varies between communities and any economic rationalisation may be sensitive within communities effected.

·    Implementation of merger strategy across different geographic locations may present practical and cultural changes.

·    New services are introduced that are not currently delivered in one or more of the former council areas.

·    Challenges of integration at the corporate, cultural and community level, including issues related to staffing.

·    Additional staff accommodation is required to housed the merged council.

·    The financial performance of the merged council is less than that modelled, resulting in the need to either reduce services, find further efficiency gains and/or increase rates to address the operating deficit

 

3.0    IPART

 

On 27 April 2015, the state government announced the Independent Pricing and Regulatory Tribunal (IPART) had been selected to undertake the role of ‘assessor’ of all NSW local government FFF submissions.  IPART subsequently published their “assessment methodology”.  Some key points from this are as follows:

 

·    Councils must consider firstly the Independent Review Panel (IRP) preferred option for each council and whether the councils proposed option is broadly consistent with this option.

 

·    Assessment of financial criteria against each of the individual benchmarks to inform their overall assessment of whether a council meets the criteria.

 

·    Consideration of other factors that may influence the overall assessment:

o Social and community context of the council;

o The nature and quality of the supporting information including the rigour by which the IRP preferred options were explored by the council and the robustness and consistency of the assumptions underlying the councils forecasts;

o How the council consulted with community;

o The impact on councils water utilities business on general funds.

 

·    Councils may also submit an Improvement Proposal if they consider that they can demonstrate a strong case to continue with their current structure, despite different IPR recommendation.  Councils may also choose to submit an improvement proposal that incorporates some aspects of structural change in their forward planning (eg sharing some services or resources with other councils).

 

·    Assessment of councils proposal as fit if it “First satisfies the scale and capacity criterion…we expect that proposals are broadly consistent with the IRP recommendations….”

 

·    Examination of the proposals consistency with the broader regional and state wide objectives including economic, transport, regional planning and equity objectives. 

 

For regional and rural areas:

o Where possible create a regional centre with the necessary scale and capacity to anchor a JO.

o Where possible ensure that there are close functional inter-relationships (eg “overspill” development commuter catchments, service provision).

 

For Group E councils (of which Cabonne is included):

o Where identified as having other potential merger options to consolidate major regional centres, the IRP preferred option is a merger. 

o Where this is not the case and the options include to stand alone in a JO, the merger option should be explored.

 

·    Consideration of a sound argument based on robust information is required to demonstrate the relative merits of alternative proposals.  In developing business cases in support of council proposals, they will consider it is important that supporting information and any assumptions underpinning this information are based on robust and consistent data.

 

·    Consideration of social and community context.  This may include the demographics of an area, the social and economic needs and the sense of local identity.

 

·    Consideration of how balanced the information was provided to communities.  That is, whether it only promoted only the benefits or only the costs of a particular option or instead informed the community about both the costs and benefits of one or more options.

 

IPART will determine if a Council is fit or not fit based on the Council’s submission.  State Government will then make determination on the future of the council(s).  It is understood that Councils will not be advised of the assessment outcomes of IPART and there is no appeal process.

 

4.0    Template 1 (merger)

 

The current resolution of Council is to ‘retain Council independence’ and would trigger the need to submit a Template 2 (improvement) proposal as part of the FFF process.  However, should council resolve to submit a Template 1 (merger) proposal it will need to do so in partnership with OCC and place the proposal on public notification for a period of 28 days.  Council would then need to resolve to adopt the Template 1 (merger) proposal prior to it being formally submitted by 30 June 2015.

 

5.0    Template 2 (Council Improvement Plan)

 

The development of Template 2 is still in draft stage.  The Improvement Plan and the financial modelling required on actions within the plan are still to be finalised and will be completed by end of the 1st week of June.  A further draft will be provided to Councillors for their consideration by 9th June with the final draft to be endorsed at the June Council meeting.

 

The draft Template 2 submission is the subject of a separate report.

 

6.0    Log of Claims

 

It would appear there is currently no legally binding mechanism which can preserve the wishes of a council which is to be merged.  The wishes of that council would need to be incorporated into the proclamation by the governor at the time the new (merged) council is created.  For the community’s wishes to be considered for inclusion into the proclamation they should be included as a matter of public record and currently the appropriate mechanism for that is a resolution of the council.

 

The following matters have previously been identified for inclusion  in a ‘log of claims’ should such a log become necessary:

 

1.   Existing reserves to be utilised within the Cabonne LGA.

2.   Establishment of wards.

3.   Cabonne employees to be retained in towns and villages.

4.   Guarantee that existing facilities and assets will be maintained and improved.

5.   Moratorium on increase in rates and charges for the Cabonne area for a period of time.

6.   Maintain local representation – guaranteed number of local councillors.

 

Council may wish to add or subtract from this list but would need to do so and finalise its position about this matter prior to entering into a transitional phase should the government consider a merger will take place.

 

7.0    Consultation

 

In October 2013 council engaged the independent consulting firm Groupwork to assist with public consultation regarding the work being undertaken by the Local Government Review Panel and to gauge the community’s sentiment about a potential merger of Cabonne with Orange or another local government area.  The consultants led:

 

·    8 community meetings in 8 separate locations within the shire.

·    A community wide survey which asked the community to state its preference for Cabonne to:

o Stay as Cabonne Shire.

o Amalgamate with Blayney and the City of Orange.

o Strengthen the WBC Alliance and shared services.

o Negotiate some boundary adjustments.

 

Of the 255 people who attended the community meetings, 99% stated they did not want a merger and of the 1650 responses to the community survey 93% stated they did not want a merger.  Additionally, 28.46% of respondents also stated they would like to see a strengthening of the Wellington Blayney Cabonne Alliance.

 

On the 13th and 14th of May 2015 community meetings were held in Molong and Canowindra to provide updates about the FFF program.  Approximately 300 people attended the Molong meeting and 40 attended the Canowindra meeting.

 

Council engaged an independent consultant (Ken Stonestreet) to facilitate the meetings and it was made clear to attendees that the IPART methodology was clear about Councils presenting a balanced discussion about the reform process.  Consequently the purpose of the meetings was to provide information to the community about:

 

·    the history of the FFF project,

·    the current status of the project (including a summary from Morrison Low about their merger business case), and

·    what council is required to do into the future to complete the project.

 

Meeting participants were given an opportunity to state their preference for or against a merger using voting slips, of the 188 who chose to vote 186 voted against a merger, 1 voted for and one voted for both.

 

 

 

ITEM 12 - FIT FOR THE FUTURE - COUNCIL IMPROVEMENT PLAN 'TEMPLATE 2'

REPORT IN BRIEF

 

Reason For Report

Seeking Council's endorsement of the draft document.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\FIT FOR THE FUTURE - INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL - 648206

 

 

Recommendation

 

THAT Council endorse the strategic direction demonstrated in the draft Fit for the Future Template 2 (Council Improvement Plan).

 

General Manager's REPORT

 

As per Council resolution 14/12/15-2 that “Council retain independence”, the internal project team have been developing a response using Template 2 – Council Improvement Plan.  Councils opting to respond to the Fit for the Future program using this template are indicating they either currently meet, or will meet, the financial and scale and capacity criteria  either now or into the future.

 

The key elements of the template are:

 

·    Executive Summary.

·    How Council currently meets the Scale and Capacity criteria.

·    Council’s current strengths, weaknesses, opportunities and threats.

·    Water Utility Performance (even though water and sewerage funds were specifically excluded from any financial modelling).

·    Results of Council’s performance, currently and projected, against the 7 financial benchmarks.

·    An Improvement Plan which sets out the future strategies and actions council will implement to strengthen its sustainability.

 

At the time of this report the development of Template 2 is still in draft stage pending a strategic direction of council at its 26 May 2015 meeting. The Improvement Plan and the financial modelling required on actions within Template 2 is still to be finalised and should council wish to proceed it will be completed by the end of the 1st week of June.  A further draft will be provided to Councillors for their consideration by 9th June with the final draft to be endorsed at the 23 June Council meeting.

 

A summary of the key elements of the current draft Template 2 was sent to councillors separately.  The critical points are:

 

·    Council will achieve compliance against all seven of the financial indicators from 2016.

·    Council has strong evidence that it has the scale and capacity to be sustainable.

·    Council is in the process of developing a robust Improvement plan which will ensure it continues to be an efficient and effective service provider to the communities of Cabonne Shire.

 

 

ITEM 13 - LG NSW RURAL AND REGIONAL ISSUES WORKSHOP

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation to send delegates to the LG NSW Rural and Regional Issues Workshop in Sydney on 4 June 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT NSW - 647334

 

 

Recommendation

 

THAT Council nominate representatives to attend the LG NSW Rural and Regional Issues Workshop on 4 June 2015.

 

General Manager's REPORT

 

LG NSW have extended a formal invitation to Council to attend the inaugural Rural and Regional Issues Workshop to be held at the Stamford Plaza Sydney Airport Hotel on 4 June 2015.

 

The purpose of the workshop is to discuss key issues facing rural and regional councils and help frame LG NSW’s advocacy strategy in this area.  It will also provide an opportunity for members to pitch and refine ideas that might be suitable for development into motions discussed at the LG NSW Annual Conference in October 2015.

 

The three top issues listed for discussion being local government reform, local government funding and rural/regional planning issues.  Based on previous feedback LG NSW are organising major presentations for discussion on these topics in the morning session of the workshop.

 

LG NSW have limited Council representation to 2 councillors and the general manager (or delegate).

 

 

ITEM 14 - APPROVAL TO WRITE OFF DEBTS

REPORT IN BRIEF

 

Reason For Report

For Council to determine an amount under which debts can be written off under delegated authority.

Policy Implications

Nil

Budget Implications

Provision accounts established for bad debts

IPR Linkage

4.5.4.a. Maintain a high level of rate collection

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\DEBTORS\DEBT RECOVERY - 646796

 

 

Recommendation

 

THAT Council fix an amount of $1000.00 above which debts to the council may be written off only by resolution of the Council.

 

Director of Finance and Corporate Services' REPORT

 

Under Clause 213 of the Local Government (General) Regulation 2005 a provision states that:

 

“A council must from time to time, by resolution, fix an amount above which debts to the council may be written off only by resolution of the Council”.

 

Sub clause 5 states that:

 

“A debt can be written off under this clause only;

 

a)  if the debt is not lawfully recoverable, or

b)  as a result of a decision of a court, or

c)  if the council or the general manager believes on reasonable grounds that an attempt to recover the debt would not be cost effective.”

 

It is therefore requested that Council determine an amount of $1000.00 being that which applies for Clause 213 of the regulation.

 

 

ITEM 15 - MARCH QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

 

Reason For Report

To advise Council of the present position of the budget with regard to the original budget

Policy Implications

No

Budget Implications

Yes

IPR Linkage

4.5.5.g. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  March Quarterly Budget Review    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\QBR'S - QUARTERLY BUDGET REVIEWS - 644413

 

 

Recommendation

 

THAT Council note the variances in this report and authorise those changes to be updated into Council’s budget.

 

Senior Accounting Officer's REPORT

 

This review has been conducted in conjunction with the recent meetings with staff for the preparation of the 15/16 Budget and perusal of Council’s ledger.

 

There are major items in the capital works area but other changes are relatively minor.

 

Governance

 

A new item in the budget is Council’s Merger Business Case, this is an expected cost of $60,000, in part to be funded by  a contribution from Orange City Council and the Office of Local Government, and the remainder to be funded from Council’s project, already identified in the budget, Enterprise Excellence vote . Another project identified in this area is the Fit for the Future template which is also being funded from a reduction in the vote for Enterprise Excellence.

 

Administration

 

An increase in the expected reduction of costs in the area of Administration with respect of the Administration Corporate charge is also noted in this review. In the initial Budget allocation -$603,450 was expected, now after other works have been noted that total is expected to rise to -$1,049,833. The present year to date figure is -$925,454.

 

Council’s determination to direct funding for the upgrade of Connelly’s Store has been mentioned in this report. The cost of $550,000 for the upgrade, $200,000 grant to become available and the remainder $350,000 to be funded from Council’s reserve. This matter will be subject to further discussion prior to the commencement of any works.

 

A new item is the expense associated with the upgrade of the security system at the Orange Depot. That cost is expected to be $7,813 and is covered by a transfer from reserve.

 

Environment

 

The main item to note in this area is the remediation of the Molong Gasworks Site. Noted in this review is a cost of $1,571,000. This amount includes work that has already been completed, into the investigation of the site. A transfer from reserve has been noted for the full cost of the project. It is, however, expected that the project will come in under budget, in which case the transfer from reserve will be adjusted, accordingly .

 

The purchase of new software for mapping in the weeds area has also been noted in this review. This amount will be $13,500 and is funded by a decrease in operations costs.

 

Fire Hazard funding for regional roads of $41,748 has been received from the NSW Fire Service.

 

Recreation and Culture

 

An increase in Council’s contribution to the Central West Libraries has been noted, the amount is $33,983, and brings the total contribution for the current year to $276,033.

 

An amount of $15,000 has been allocated to the Canowindra Memorial playground to replace the soft fall.

 

Grant funding for the Canowindra Fitness Walk has also been received. This funding amounts to $25,000 and is given by NSW Sport & Recreation.

 

Transport & Communication

 

Receipt of an additional $1.5million is expected in the State Roads Ordered Works area, this now brings the overall total of Ordered Works in the current budget to $4.5million.

 

In the Local Bridges area an amount of $64,680 has been added to the original budget for Marylebone bridge, as well as $665,498 allocated to Marylebone approaches. This brings the expected final cost to $1,131,000.

 

To complete Brymedura Bridge and associated works, ongoing from the previous year, a further $239,483 has been allocated in this budget review.

 

Cottons bridge approaches have incurred a further cost of $22,660 and this is also noted in the March quarterly budget review.

 

The additional costs for the bridges have been withdrawn from the Future Capital Works Reserve.

 

Another significant project is the work to be carried out on the Cumnock s’s.

The total cost for this work has been entered into the budget as $384,500., grant funding is expected from two sources, $96,100 from the Heavy Vehicle Program and $192,300 from Fixing Country Roads. The remainder of the funding, $96,100 will come from the unallocated part of Council’s Block Grant.

 

Gumble road is another significant item noted in this review. $2,252,600 has been allocated to the work. Funding, from grant sources, include $675,900 from Fixing Country Roads, and $1,126,500 from Heavy Vehicle Program. The remainder of the cost is Council’s contribution of $450,200 which will come from the Capital Works Reserve.

 

The work to rehabilitate Gaskill Street, from Blatchford Street to Ferguson Street, is noted in this review. This work is necessary for Council to take advantage of the RMS Black Spot grant funding for blister work in this area. The rehabilitation is expected to be $220,000 and is taken from the Capital Works Reserve.

 

Economic Affairs

 

Purchase of land in Obley Street Cumnock has been noted in this review, $12,000, and the cost will be covered by a transfer from Capital Improvements Reserve for Cumnock.

 

 

ITEM 16 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

Several requests for donations are submitted for Council's consideration.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1.  St John Anglican Church - Request for Donation towards community garden

2.  Reimer Michael - Request for Donation to attend educational trip to Canada

3.  Cumnock School sponsorship request

4.  WIRES Central West Branch - Request for Funding 16-04-2015    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2015 - 646260

 

 

Recommendation

 

THAT Council donate:

 

1.  $300.00 to the St Johns Anglican Church to assist in establishing a community garden;

2.  $300.00 to assist Michael Reimer to participate in a study tour of Canada;

3.  $200.00 towards the Cumnock Public School regional soccer and netball carnival; and

4.  $200.00 towards the work of Central West WIRES.

 

Community Services Manager's REPORT

 

Requests for donations have been received from the following groups.

 

St John’s Anglican Church Molong have requested a donation of $500.00 towards the establishment of a Community Garden in the grounds of the church adjacent to the Waluwin Centre.

 

Their vision is to create a vegetable garden that members of the community can work in and share the vegetables produced. They are well advanced in the establishment of the garden and would like a donation from Council to purchase a garden shed and buy berry vines and fruit trees.

 

This group are locally based and are establishing a project that will benefit the community and are considered worthy of receiving a donation of $300.00 as it is likely to bring ongoing benefits to the local community.

 

Michael Reimer is a Manildra resident studying to become a paramedic following many years of voluntary service with the Manildra First Responder group.

 

Michael is in the second year of his Degree at Charles Sturt University and has been selected to be one of 20 out of a pool of 400 students to travel to Canada in June 2015 to study their methods and operations.

 

The group will ride along with Paramedics from the Alberta Emergency Medical Services, and view the operation of its dispatch centre and their training facility, the Northern Alberta Institute of Technology.

 

The trip will enable him to compare the protocols used by the two services and to gain skills and knowledge that will benefit his career in providing emergency services here.

 

Michael is a local resident who has contributed greatly to the community. Sponsorship of his trip will likely bring ongoing benefits to his performance as a paramedic and is considered worthy of a donation of $300.00 as his costs of participating are significant and his career will benefit many in the community.

 

Cumnock Public School Parents and Citizens Committee is seeking sponsorship from Council for the Cumnock P & C Soccer and Netball carnival to be held on the 23 August 2015.

 

This carnival has been running for 30 years and draws participants from a wide area of the central west to compete.

 

This is a significant event for Cumnock and helps to generate funds to provide resources and programs for the children at the school.

 

The school has requested a donation of $500.00 to assist them in coordinating and operating this event.

 

Cumnock Public School is providing good services to the local community and the soccer and netball carnival will assist in raising funds for the school. Normally Council does not tend to sponsor school sporting carnivals however this one does attract participants from throughout the Central West and will benefit the school. A donation of $200 is considered appropriate as this is normally outside the scope of donations.

 

WIRES Central West Branch is raising funds to cover the cost of rescuing and caring for injured or orphaned native wildlife.

 

WIRES Central West branch covers an area that includes Cabonne, Orange, Mudgee, Blayney, Lithgow, Oberon, and Bathurst.

 

There are 71 local WIRES volunteers who rescue and care for injured or orphaned wildlife throughout the whole region.

 

WIRES Central West receives no funding and relies entirely on the time, energy and commitment of its volunteers who also pay for food, equipment, and petrol expended in the rescue and care of animals, and is on call 24 hours a day, in all weather.

 

Certain vets also show their generosity by not charging a consultation fee, but the costs of medications, x-rays, surgery and euthanasia need to be met.

 

With between 1,000 and 1,500 calls from the public each year, and 60% to 70% of these resulting in animals coming in to care or being relocated, costs are substantial. Council is asked to make a donation to help meet the veterinary and care costs of rehabilitating these animals.

 

WIRES service the local area and its work enhances the survival of native species. It relies on community fundraising to survive and is considered worthy of a donation. A donation of $200.00 is considered appropriate as this organisation services a broad region.

 

Should Council wish to make a donation to these groups, there remains $2,141.00 available in the section 356 budget of $7,000.00 for expenditure in the balance of this financial year. If the donations submitted in this report are funded there would remain $1141.00 available in the donations budget for June 2015.

 

Donations made so far this financial year from this budget allocation are as follows:

 

$   630.00          Cabonne schools’ presentation days

$   154.00          Molong Show Society

$   200.00          Manildra Christmas Party

$   350.00          Canowindra Domestic Violence Committee

$   100.00          USU White Ribbon Day Appeal

$   100.00          Bravehearts

$   200.00          WIRES

$   250.00          Sponsorship of book by Robert Ellis

$   250.00          Pre2 Student Learning Day

$   200.00          Yeoval Amateur Swimming Club

$   200.00           Youth Off The Streets

$1,000.00           Cancer Care West – Clinical Trials Centre

$   200.00           NAIDOC Week School Initiatives

$   300.00           100 years of women in policing celebrations

$   250.00           Team Canowindra cancer fundraiser

$   200.00           CWA Youth Public Speaking Competition

$   275.00           Transportation of Breast Screen van to Canowindra

 

 

ITEM 17 - CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

REPORT IN BRIEF

 

Reason For Report

For Council's consideration, the future appointment of membership to the Cabonne Country Tourism Advisory Committee.

Policy Implications

Nil

Budget Implications

Included in the Cabonne Council Tourism Plan budget

IPR Linkage

2.2.1.a. Promote strategies listed in the Tourism Plan

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\MEETINGS\CABONNE COUNTRY TOURISM ADVISORY COMMITTEE - CCTAC - 647076

 

 

Recommendation

 

THAT Council appoint Kerry Connelly to the Cabonne Country Tourism Advisory Committee.

 

Economic Development Manager's REPORT

 

Cabonne Country Tourism Advisory Committee was established in July 2010 through the support of Council.  Eleven community members were appointed to the first term of 2 years, followed by 7 community members in the second term.  Currently, the third term has 6 community members endorsed. 

 

At Council’s April 2015 meeting, the recommendation was to readvertise the Expression of Interest for Committee membership to meet the Committee’s Charter of a minimum of 7 individuals. This was undertaken and closed on 13 May.

 

One submission was received from:

Name

Township

Business type / community group representing

Membership

Kerry Connelly

Molong

Plan implementation,  promotion, event management, grant funding and business

New member

 

Consideration for the appointment of the Committee was based on a skill set that focused on marketing experience & promotion; event management; plan implementation; research & surveying; information technology; creativity; grant writing; networking; and life skills.

 

This applicant meets the skill set criteria. 

 

The Council representative to this Committee is Clr Davison and alternatively Clr Wilcox.  Both the Promotion and Tourism Officer and Economic Development Manager attend these meetings.

 

 

ITEM 18 - EVENTS ASSISTANCE PROGRAM GRANT FUNDING

REPORT IN BRIEF

 

Reason For Report

For Council to consider two applications for funding under the 2014/15 Events Assistance Program

Policy Implications

Nil

Budget Implications

Funded from the Events Assistance Program.

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2014 - 2015 - 647795

 

 

Recommendation

 

THAT Council approve funding for the following applications under the Events Assistance Program:

 

1.     The CORRIDOR Project for the Cowra/Cabonne Science Hub – approved level of funding of $5,000; and

2.     Canowindra Baroquefest – approved level of funding of $2,869.

 

 

Economic Development Manager's REPORT

 

Council has received two applications under the Events Assistance Program for the 2014/15 financial year.

 

For Council’s consideration, the applications are Cabonne/Cowra Science Hub (requested amount $5,000), and Canowindra Baroquefest (requested amount $2,689).

 

Application 1

 

Organisation:

The CORRIDOR Project

Event:

Cowra/Cabonne Science Hub

Date:

17-23 August 2015

Requested Amount:

$5,000

To be funded for:

A contribution towards the event marketing and advertising.  Also a contribution towards the cost to produce 3D animation. 

Description of the event:

1. The Devonian billabong is Alive. Date 17th August. Launch of the 3D animated Devonian billabong project as part of the lead up to the SILOS project, and launch of Science week at the new regional Cowra-Cabonne Science Hub.

2. Bringing the Devonian to life. Date 17 August until 23 August. Workshops, discussions and activities related to the Devonian billabong 3D project as part of the science week launch, involving Key Creative Artists and Scientists

 

Cabonne Council will be provided with the following opportunities as part of this event:

·    As a sponsor, the Cabonne Country Logo will be displayed on all promotional material.

·    Promotion of the Age of Fishes Museum and Canowindra.

 

Application 2

 

Organisation:

Canowindra Fine Music Committee

Event:

Canowindra Baroquefest

Date:

16-18 October 2015

Requested Amount:

$2,689

To be funded for:

Contribution towards marketing of the event.

 

Description of the event:

The Baroquefest will be a celebration of fine music presenting a program of five concerts in Canowindra over the weekend of October 16-18, 2015.

 

Cabonne Council will be provided with the following opportunities as part of this event:

·    As a sponsor, Cabonne Council will be mentioned in all promotional material.

·    The event will draw visitors to the shire and increase the length of stay due to the length of the festival.

·    The festival will encourage and support the visiting friends and relatives market.

·    Visitors will be actively encouraged to visit other Cabonne attractions.

 

Assessment

 

The submitted applications meet the grant criteria of the Events Assistance Program.

 

Both requests for funding are new requests. 

 

Application 1 is a new joint initiative for Cowra and Cabonne LGA.  The Cowra/Cabonne Science Hub are the tenth science hub to be established in Australia.  It will be launched in August during Science Week and run accordingly.  It is anticipated that 2000 people will attend Science Week community activities.  The development of a 3D animated vision of a Devonian (360 million year old) billabong and its fish will be used firstly onsite in the Belubula River and then permanently in the Age of Fishes Museum.  It will also be broadcasted on the Canowindra silos for the 2016 Silos Project which is expected to attract 10,000 people.  Funding for the project is coming from Cowra Council, the Corridor Project, National Science Hub Incorporated, Cadia Mines and individual sponsors. The recommended value of funding is reasonable when compared with other events of this size being held in Cabonne LGA.  The allocated amount of $5,000 will match the contribution from Cowra Council, making this an equal partnership.

 

Application 2 is a new event showcasing fine music in Canowindra. It is a three day event with four community concerts at local community venues and one winery.  The fine music program will feature musicians of international standard.  The festival will stimulate interest of those who have to date, had little or no exposure to this form of musical experience.  This application is to cover the costs of event promotion and it is reasonable when compared with other funding requests to assist with event promotion.

 

Allocation of EAP Funding 2014/15

 

Below is a summary of those who have received EAP funding during the current financial year:

 

Applicant

EAP Funding $

FOOD Week 2015

$  3,000.00

100 Mile Dinner Canowindra

$  1,315.00 and in kind

Taste Orange @ Watson Bay

$  2,000.00

Orange Apple Festival

$  1,500.00

Canowindra Balloon Challenge

$20,000.00

100 Mile Dinner Molong

$     750.00

Banjo Paterson Festival 2015

$  1,500.00

Wine Week 2014

$  3,500.00

A Meeting With Banjo Paterson Yeoval

$     773.50

Silent Disco Molong

$  5,000.00

TOTAL

$39,338.20

 

 

$10,661.80 funding in the EAP budget is remaining.

 

 

 

ITEM 19 - MULLION CREEK PINE TREE REMOVAL

REPORT IN BRIEF

 

Reason For Report

Advising Council that inspections have been carried out and seeking Council approval to proceed with the removal of selected trees.

Policy Implications

Nil

Budget Implications

Funding available in current budget

IPR Linkage

4.3.1.c. Complete annual tree maintenance and hazard removal program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE\STREET TREES - 645839

 

 

Recommendation

 

THAT Pine tree removal and replanting be carried out in Miller Street, Mullion Creek as outlined in the report.

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Council has an allocation in its current budget of $20,000 for tree removal in Mullion Creek. The tree locality in question is at the western end of Miller Street. Concern about the condition of the trees was first raised with Council staff by Mullion Creek residents.

The trees are large pine trees around 12 metres high and are in decline as evidenced by sparse foliage and dieback of branches. There are approximately 10 trees that should be removed. They are growing very closely together with sometimes less than 2 metres between them. Competition between the large trees for water and nutrients would have been a contributing factor to their decline.

Pine trees are a feature of the Mullion Creek landscape and the issue of tree removal can be a sensitive one. The purpose of this report is to inform Council of the recommendation to proceed with the tree removal. The trees have been inspected by Council staff. Replanting can occur later at 10m intervals to provide better space for growth and maintain the integrity of the landscape.

The Mullion Creek & District Progress Association Inc. discussed the item at its recent meeting and feel replacement with more pine trees is inappropriate for the village. As suggested, further community consultation was supported by the Association and they will include this as an item for discussion at their community meeting to be held on June 15 2015 and will convey the result.

 

 

ITEM 20 - CUDAL MEMORIAL PARK

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval to advertise a proposed name change for the Cudal memorial park

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.e. Ensure items and places of heritage significance are adequately protected

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\CUDAL MEMORIAL PARK - 646008

 

 

Recommendation

 

THAT Council approve advertising:-

 

a)   the proposed name change; and

 

b)   the reinstallation of the fountain to gauge public support for the proposal.

 

Urban Assets Coordinator's REPORT

Council recently received a request from the Cudal Progress Association to reinstate an historical fountain feature at the Cudal Memorial Park and to re-name the park “Laundauer Memorial Park”.

Samuel Laundauer was an early and prominent settler of the Cudal district in the 1880’s and a well known business man.  He operated a flour mill, a general store and a post office. The Memorial Park land and the war memorial gates were donated by Mr. Laundauer’s descendants. A memorial fountain dedicated to Mr. and Mrs. Laundauer was also donated in the 1920s.

The fountain deteriorated over time and became disused and broken. The water supply had been disconnected long ago. The fountain was removed several years ago. Photos of the fountain exist from about the time of its installation as a guide to its possible reconstruction.

The Cudal Progress Association now seeks to reinstall the historical fountain and to have the Cudal Memorial Park renamed Laundauer Park as a tribute to a pioneering Cudal family.

 

 

ITEM 21 - DA 2014/0092 MODIFICATION APPLICATION FOR INDUSTRY (ANCILLARY DEVELOPMENT - COAL FIRED BOILER) CONDITION 8 CONSTRUCTION HOURS ON LOT 1 DP 1085601, DEDERANG STREET & LOT 270 DP 821835, DEROWIE STREET, MANILDRA

REPORT IN BRIEF

 

Reason For Report

The modification application is referred to Council as the original application was determined by Council.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

1.  Amended Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0092 - 642796

 

 

Recommendation

 

THAT Modification Development Application 2014/0092/1 for Industry (Ancillary development – Coal Fired Boiler) on land described as Lot 1 DP 1085601, Dederang Street & Lot 270 DP 821835 Derowie Street, Manildra , be granted consent subject to the conditions attached.

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

Subsequent to an enquiry by a member of the community seeking clarification on construction hours as stated in the recently issued development consent for a coal fire boiler at MSM Milling Canola Mill, Manildra, further investigation revealed that there was an anomaly between the proposed hours for construction sought by the applicant and the condition placed on the development consent (Condition 8).

 

Consultation with the applicant about this anomaly has been supported with the submission of a modification application seeking amendment of the anomaly. The proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted.

 

The application has been referred to the Council as the original application was determined by Council. The modification application was not required to be either advertised or neighbor notified due to the minor nature of the modification.

 

It is proposed to modify Condition 8 of the existing development consent. The modification seeks to amend the condition to reflect the standard construction hours which also reflects the applicants proposed hours for construction, which are less than those contained in the original condition of consent.

 

Condition 8 of the consent currently requires the following:

 

8.         NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

 

Noise from construction activities must not exceed L(Aeq, 15min)noise emission criterion of 50dB(A) during standard construction hours; that being Monday to Friday 7:00am to 6:00pm; Saturday 8:00am to 1;00pm; and no work on Sundays or public holidays. Condition 8 will be amended to reflect the standard construction hours under the Protection of the Environment Operations Act for noise.

 

It is recommended that the modification application be approved subject to Condition 8 being amended to reflect hours for construction, as initially requested by the applicant.

 

Condition 8 should read:

 

8.         NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work on Sundays and Public Holidays

* This includes site works and delivery of materials.

 

CONCLUSION

The proposed modification for Industry (Ancillary development Coal-Fired Boiler) is permissible with the consent of Council. The proposal has been assessed in accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979; is of minimal environmental impact and is substantially the same for which development consent was granted.

 

A section 79C assessment of the modified development indicates that the development is acceptable in this instance.  Condition 8 should be amended to reflect the change in standard hours for construction works.

 

 

ITEM 22 - MODIFY DWELLING ENVELOPE UPON LOT 5 DP 1182078 LAND ALSO KNOWN AS 161 WHITELEYS RD, BOOMEY

REPORT IN BRIEF

 

Reason For Report

For Determination

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\My Workspace\Enviro Services\STAFF FOLDERS\Kate\Development Enquiries - 647046

 

 

 

Recommendation

 

THAT Council resolve to amend the dwelling envelope upon Lot 5 DP 1182078, land also known as 161 Whiteleys Rd, Boomey.

 

Senior Town Planner's REPORT

 

Council is in receipt of an enquiry to modify the dwelling envelope upon Lot 5 DP 1182078, land also known as 161 Whiteleys Rd, Boomey. The subject site is shown below.

 

 

Lot 5 DP 1182078 was created via subdivision (DA 2006/233) and there is a registered dwelling envelope upon the lot as shown below. Any dwelling must be constructed within the dwelling envelope.  As the subdivision was approved by Council, it is necessary that Council endorse any modification to the terms and restriction that apply to the land.

 

 

It is proposed to modify the dwelling envelope so that it will be setback 30m from the front boundary (western boundary) and 30m from the side boundary (northern boundary). The land may be described as gradually sloping. It is proposed to modify the dwelling envelope to gain improved views to the north and northeast. There will be no change to existing access and traffic arrangements.

 

Surrounding land use is agriculture (broad acre cropping and grazing) and there is another concessional lot directly to the north. Development Control Plan No. 5 stipulates dwellings in the RU1 Primary Production zone should be setback at least 100m from broad acre cropping areas to minimise landuse conflict and protect agricultural practices. Council should consider the potential for landuse conflict and adverse impacts to agriculture, particularly to broadacre cropping areas.  Despite this, the proposed changes to amend the existing building envelope is not considered to have an adverse impact on the site or adjoining lands.

 

CONCLUSION

 

The proposed changes to amend the existing building envelope, if considered acceptable should be supported.

 

 

 

 

ITEM 23 - MODIFY COMPLYING DEVELOPMENT CERTIFICATE 2010/1016 FOR ADDITIONS AND ALTERATIONS TO THE EXISTING DWELLING UPON LOT 11 DP 846462

REPORT IN BRIEF

 

Reason For Report

For Determination

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2010\03-2010-1016 - 646739

 

 

Recommendation

 

THAT Development Application 2010/1016 for additions and alterations to the existing dwelling upon Lot 11 DP 846462 land also known as 477 Mousehole Lane, Bowan Park, be granted consent subject to the conditions attached.

 

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the modification application submitted for additions and alterations to the existing dwelling upon Lot 11 DP 846462 land also known as 477 Mousehole Lane, Bowan Park. 

 

The application has been referred to the Council for determination as the application seeks a variation to planning standards.

 

It is recommended that the application be approved subject to conditions of consent.

 

Applicant: Brett & Michelle Duffy

Owner:      BJ & MT Duffy

Proposal:  Additions and Alterations

Location:   Lot 11 DP 846462     477 Mousehole Lane, Bowan Park

Zone:         RU1 Primary Production   

 

The PROPOSAL

Complying Development Certificate 2010/1016 is for alterations and additions to the existing dwelling at 477 Mousehole Lane, Bowan Park. The proposed modified plans include a living area, bedroom, ensuite, laundry and walk-in robe. External construction materials are select weatherboard wall cladding and select colourbond roof sheeting in colours to match the existing development.

 

The modification application is referred to Council for determination as the modified plans seek an exemption to the setbacks specified in Section 4.2 of Development Control Plan No. 5 General Rural Zones. 

 

Site Map

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Cabonne Local Environmental Plan 1991 (Amended)

The subject land is zoned 1a General Rural by the Cabonne Local Environmental Plan 1991.  Additions and alterations to the existing dwelling is permissible within this zone, subject to Council’s development consent.

 

Objectives of the 1a zone

The proposal is not contrary to the aims of the Cabonne LEP 1991 or the objectives of the 1a General Rural zone.  The development relates to and is consistent with the objectives of this zone.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

State Environmental Planning Policy No 60 – Exempt and Complying Development applies to the application. The proposed development complies with the requirements of the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development.

 

The modification application seeks an exemption to Section 4.2 Siting of Dwelling and Associated Buildings. The DCP stipulates Council will only allow dwellings to be sited within 20m of a boundary in exceptional circumstances or on rural residential lots of less than 2 Ha, siting in low fire areas. This buffer zone is seen as a minimum to facilitate privacy and create potential for some fire hazard reduction zone within the homebuilders land.

 

The proposed setback of the additions is 11.98m from the south/western boundary which is less than the required 20m. This setback is deemed to be acceptable in this instance as the neighbouring dwelling is >350m away and surrounding land use is grazing which is unlikely to cause landuse conflict. Further to this the land is not identified as bushfire prone and there is no additional risk to the proposed building.

 

The proposed development complies with all other requirements under DCP No 5 General Rural Zones.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Visual amenity

The proposed external construction materials are non-reflective and shall match the existing dwelling. The building is single storey and is consistent in scale with other developments in the area. There will be no adverse impact from the development in terms of visual amenity.

 

Access and traffic

No change from previous assessment.

 

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

 

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

 

ITEM 24 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2015/0052 - EXTENSION OF REAR DECK AND STAIRS

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $716.00 as reimbursement of development application fees paid in association with DA 2015/0052 for extension to rear deck and stairs, Lot 1 DP 863111, Gaskill Street, Canowindra.

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0052 - 646151

 

 

Recommendation

 

THAT Council donate $716.00 from its s356 budget to the Age of Fishes Museum, being the amount equivalent to DA fees paid in association with Development Application 2015/0052 for extension to rear deck and stairs on Lot 1 DP 863111, Gaskill Street, Canowindra

 

Senior Town Planner's REPORT

 

Council has received a request from the Age of Fishes Museum seeking reimbursement of fees paid in association with DA 2015/0052 for extension to rear deck and stairs on Lot 1 DP 863111, Gaskill Street, Canowindra.

 

The fees paid totalled $716.00 and consisted of the following:-

 

Development Application            $188.00

Construction Certificate               $108.00

Inspections                                    $420.00

 

The DA for this application has been approved and consent granted on 13 April 2015.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

Although the policy states that inspection fees should not be refunded, it is recommended that these fees be considered for donation back to the applicant as the development will become a Council owned asset.

 

 

ITEM 25 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2014/0171 - ADDITIONS TO EXISTING COMMUNITY HALL

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $849.50 as reimbursement of development application fees paid in association with DA 2014/0171 for additions to existing community hall Lot 2 DP 1082943, 96-98 Bank Street, Molong.

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0171 - 646152

 

 

Recommendation

 

THAT Council donate $849.50 from its s356 budget to Molong Players, being the amount equivalent to DA fees paid in association with Development Application 2014/071 for additions to existing community hall on Lot 2 DP 1082943, 96-98 Bank Street, Molong.

 

Senior Town Planner's REPORT

 

Council has received a request from Molong Players seeking reimbursement of fees paid in association with DA 2014/0171 for additions to existing community hall on Lot 2 DP 1082943, 96-98 Bank Street, Molong. Molong Players is a non-for-profit community organisation.

 

The fees paid totalled $1024.50 and consisted of the following:-

 

Development Application            $305.00

Construction Certificate               $244.50

Inspections                                    $300.00

Long Service Levy                        $175.00

 

The DA for this application has been approved and consent granted on 6 May 2015.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

Although the policy states that inspection fees should not be refunded, it is recommended that these fees be considered for donation back to the applicant as the development will become a Council owned asset.

 

 

 

ITEM 26 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 640372

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 27 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 640373

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 28 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 640374

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

ITEM 29 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 640375

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 26 May 2015

Item 7 - Annexure 1

 

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Item 21 Ordinary Meeting 26 May 2015

Item 21 - Annexure 1

 

AMENDED CONDITIONS OF CONSENT

 

 

1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref No DA 2014/0092) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

2.         BUILDING CODE OF AUSTRALIA 2014 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2014 and relevant Australian Standards.

 

Performance

 

The approved development must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2014. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)       complies with the Performance Requirements; or

          ii)      is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

3.      APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

4.      APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

CONSTRUCTION CERTIFICATE

OCCUPATION CERTIFICATE

 

5.           OCCUPATION OF DEROWIE STREET

 

Objective

 

To obtain approval to place the gantry over Derowie Street

 

 

Performance

 

Separate approval under the Roads Act will be required to be obtained from Council prior to the construction of the overhead gantry.

 

 

 

 

6.           LEASE OF AIRSPACE OVER DEORWIE STREET

 

Objective

 

To obtain approval to place the gantry over Derowie Street and provide protection to the Company

 

Performance

 

MSM Milling will enter into a lease agreement with Cabonne Council for the gantry over Derowie Street for a period of 99 years. The Company shall meet the cost of preparation of the lease agreement. The lease is to be finalised prior to the issue of the Construction Certificate.

 

7.          CONSTRUCTION DESIGN DETAILS

 

Objective

 

To ensure that the development is constructed in a manner that is structurally sufficient and sound.

 

Performance

 

Full working drawings, including engineering details and specifications must be submitted to Council for approval PRIOR to issue of a construction certificate.

 

8.         NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work on Sundays and Public Holidays

* This includes site works and delivery of materials.

 

9.      IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)         Unauthorised entry is prohibited;

b)         Builders name and licence number; or owner builders permit number;

c)         Street number or lot number;

d)         Contact telephone number/after hours number;

e)         Identification of Principal Certifying Authority.

 

 

10.    SCALE (GENERAL)

 

Objective

 

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

 

Performance

 

This approval enables the applicant to operate at a scale as submitted in the proposal.  Any increase in the scale of the activity as submitted, will require the further approval of Council.

 

11.       OTHER AUTHORITIES

 

Objective

 

To ensure the requirements of other authorities are complied with.

 

Performance

 

Compliance with the requirement, if any, of: -

NSWWork Cover Authority

NSW Environment Protection Authority

 

12.    COMPLIANCE WITH EPA REQUIREMENTS

 

Objective

 

To ensure that the development operates in accordance with public agency guidelines, policies and licences.

Performance

 

The proposal shall comply with the conditions of the General Terms of Approval No.1518788 issued by the Environment Protection Authority on the 7th August, 2014.

 

EPA’s General Terms of Approval

 

 

 

 

Administrative conditions

 

Except as expressly provided by these General Terms of Approval, works and activities must be carrie out in accordance with the proposal contained in

 

·    The Development Application 2014/29 submitted to Cabonne Shire Council on 26 November 2013; and

·    The Revised Statement of Environmental Effects dated 07 April 2014 with attachments; and

·    The revised Air Quality Assessment dated 24 July 2014 (and subsequent revision September 2014)

 

Note: Should any conflict exist between the abovementioned documents, the most recent document or revision supersedes the conflict, except where the superseded by any conditions of approval or the conditions of an in-force environmental protection licence.

 

The Proponent must apply for and hold an in-force environment protection licence (as varied) issued by the NSW Environment Protection Authority prior to the Proponent installing the Coal-Fired Boiler that covers the commissioning and operation of this Coal–Fired Boiler.

 

The Proponent must comply with any additional requirements imposed by an in-force environment protection licence as (varied) issued by the NSW Environment Protection Authority.

 

Air Quality and Odour

 

The operation of the Coal-Fired Boiler must comply with the requirements of the Protection of the Environment Operations (Clean Air) Regulation 2010 including the Group 6 emission limits as a minimum, except where superseded by the conditions of an in-force environment protection licence (as varied) issued by the NSW Environment Protection Authority.

 

The Proponent must prepare an implement an Air Quality Management Plan that covers the operation and the management of the Coal-Fired Boiler and the Biofilter System as follows:

 

·    Identification of systems processes required to operate these systems in a competent manner;

·    Identification of system process owners or responsible staff;

·    Identification of key performance  indicators that are quantifiable, measurable and auditable that will be used to determine system performance;

·    Identification of triggers and response mechanisms where the key performance indicators are not being met, or may not be met;

·    Monitoring methods and their frequency and duration;

·    Record keeping; and

·    Compliance reporting.

 

This Air Quality management Plan must be in place prior to the commissioning of the Coal-Fired Boiler.

 

13.    LOCATION  OF  BUILDING

 

Objective

 

To ensure the development occurs within the boundaries of the subject land.

 

Performance

 

The proposed Coal Fired Boiler and associated structures are to be constructed wholly within the boundaries of Lot 270 DP821835.

 

No portion of any structure is to encroach onto the road reserve.

 

14.    SITE LIGHTING

 

Objective

 

To minimise the impact of on-site lighting.

 

Performance

 

All proposed on-site lighting is to be designed and installed in a manner which will not impact on the neighbouring properties or create a glare hazard to traffic on adjoining roadways.

 

15.    DUST SUPPRESSION

 

Objective

 

To protect the amenity of the local environment.

 

 

 

Performance

 

Measures are to be employed which will ensure that a dust nuisance does not result from activities within the facility or any access roads to the facility.

 

16.    VEHICLE LOADING / UNLOADING

 

Objective

 

To ensure reasonable pedestrian and vehicle safety

 

Performance

 

The loading and unloading of all vehicles must be done entirely within the property and not upon the road reserve or footpath.

 

17.    INGRESS / EGRESS

 

Objective

 

To ensure reasonable driver / pedestrian safety.

 

Performance

 

All vehicles entering or leaving the subject property shall be driven in a forward direction.

 

18.    NOISE EMISSION

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

Emission of sound from the premises shall be controlled at all times, so as to comply with the Protection of the Environment Operations Act 1997.

 

19.    SOIL EROSION

 

Objective

 

To protect the water catchments.

 

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

20.    HOARDINGS/SITE SECURITY

 

Objective

 

To ensure public safety.

 

Performance

 

The applicant shall erect a manproof security fence about the construction site to maintain site security prior to the commencement of construction works.

 

 

 

21.    SITE PLANS

 

Objective

 

To ensure works occur in accordance with the approval.

 

Performance

 

A complete set of approved plans and specifications are to be on site while building work is in progress.

 

22.    COPY OF CONSENT KEPT AT THE PREMISES

 

Objective

 

To ensure operators are aware of operating conditions.

 

Performance

 

A copy of this consent must be kept at the premises which the consent applies. The consent must be produced to any authorised officer of Council who asks to see it. The consent must be available for inspection by any employee or agent of the applicant working at the premises or operating the vehicle or mobile plant.

 

23.    OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All structures will require an Occupation Certificate PRIOR to their occupation/use.

 

24.    COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure the development proceeds in the manner as determined by Council.

 

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 26 May, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      BUSINESS ACTIVITY STATEMENT FOR MARCH 2015.............. 2

ITEM 4      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    3

ITEM 5      ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................... 4

ITEM 6      NOXIOUS WEEDS REPORT............................................................. 12

ITEM 7      ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   13

ITEM 8      DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2015       14

ITEM 9      DEVELOPMENT APPLICATIONS RECEIVED DURING APRIL 2015         15

ITEM 10    BURIAL STATISTICS......................................................................... 16  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph 30 April 2015......................................... 18

ANNEXURE 2.1    Investment Report April 2015.pdf....................... 19

ANNEXURE 4.1    Council................................................................................ 21

ANNEXURE 4.2    Works................................................................................... 61

ANNEXURE 4.3    Traffic Light Report Summary............................. 62

ANNEXURE 7.1    Engineering & Technical Services Project Update - May 2015.......................................................................................... 63 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph 30 April 2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 646160

 

Finance Manager's REPORT

 

Rate Collection Summary to 30 April 2015 is attached for Council’s information.  The percentage collected is 77.72%, which is similar compared to previous years.

 

Rate Instalment notices have been issued for the fourth instalment due on 31 May 2015.

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1.  Investment Report April 2015.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 645778

 

Senior Accounting Officer REPORT

 

Council’s investments as at 30 April 2015 stand at a total of $40,372,363. This has slightly decreased by $452,222 from the previous month due to a static cash flow position and minimal investment maturities over the April period.

 

Council’s average interest rate for the month was 3.24%, this has fallen slightly from last month with the effect of the cash rate cut from March. The Reserve Bank’s official cash rate remained steady at 2.25% for the month of April.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.20%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for April 2015 is attached for Council’s information.

 

ITEM 3 - BUSINESS ACTIVITY STATEMENT FOR MARCH 2015

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 31 March 2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 639708

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of March 2015 was completed and submitted to the Australian Taxation Office on 13th April 2015. This was prior to the statutory deadline of 21st April 2015.

 

The March Business Activity Statement resulted in a refund to Council of $123,295.

 

The major factors are as follows:

 

Total Income

 

·     Dept of Infrastructure and Regional Development – RTR 02/15 Quarterly Payment $885,218

·     Pickles Auctions Pty Ltd – Sale of Plant $55,012

·     Office of Local Government – 5th Instalment for LIRS Subsidy $50,251

·     Central West Auto Auctions – Sale of Vehicles $49,745

·     DSS Communities for Children – Family Links Grant $35,892

 

GST Free Income

 

·    Dept of Infrastructure and Regional Development – RTR 02/15 Quarterly Payment $885,218

·    DSS Communities for Children – Family Links Grant $35,892

 

Capital Purchases

 

·    EESI Contracting Pty Ltd – Former Molong Gas Works site remediation $474,590

·    Downer EDI Works Pty Ltd – Spray Sheet $106,222

·    Gosper Building & Construction – 2nd Progress payment for toilet block at Manildra $44,857

 

The March Business Activity Statement did include a quarterly payment for Fringe Benefits Tax.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2014.

 

Council did not claim Diesel Fuel Rebate in the Business Activity Statement for March 2015.

 

ITEM 4 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and Committees meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Works

3.  Traffic Light Report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 646153

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings resolutions.  These are annexed sorted by the meeting at which they were resolved i.e. Council.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that has been implemented to enable the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 5 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development & Tourism Team.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 645866

 

Economic Development Manager's REPORT

 

Activities undertaken by the staff in the positions of Economic Development Manager, Promotions & Tourism Officer and Community Engagement & Grants Officer are listed here:

 

Projects and Programs

Small Towns Development Group

EDS Objective 9.5

 

Small Towns Development Group met on 12 May 2015.  The meeting was attended by Cudal, Cumnock and Yeoval.  Verbal reports were tabled by Molong and Manildra.  It was reported that all communities had record breaking attendance for ANZAC Day commemorations.  

 

The next meeting is scheduled to be 14 July held 2015.

 

Cabonne Daroo Business Awards

EDS Objective 11.2

 

The Daroo Committee met on 12 May 2015.

 

The Committee has engaged the Cudal Swimming Club to act as host group for the event and have also approached Edwena Mitchell who has put forward a quote for the awards catering for the Committee to discuss at the next meeting.

 

The launch of the 2015 Awards will be held at the 26 May Cabonne Council meeting at the Council Chambers in Molong.

 

The following sponsors have been confirmed for the event:

·    Cabonne Council

·    WIN

·    BEC

·    Newcrest

·    VERTO

·    Adloyalty

·    MSM Milling

·    YBM

 

The next meeting is scheduled to be held 9 June 2015.

 

Micro Business Management Workshops

EDS Objective 9.5

 

Cabonne Council’s ED staffs, in conjunction with the Central West Business Enterprise Centre are facilitating a Certificate III in Mirco Business Operations course in Canowindra.  The cost to participate is $150 per person. 

 

The Certificate III in Micro Business Operations is designed to bring together all the skills required to effectively run a small or home based business. This course is being organised by Cabonne Council in conjunction with the Central West BEC, who are a Registered Training Organisation (provider No 90148) accredited through Australian Skills Quality Authority (ASQA).

 

To complete the course, participants are required to attend a 3 hour session, running from 6pm till 9pm, every Monday in Canowindra.  The course will run for 8 weeks, commencing 15 June 2015.

 

Topics covered in this course include:

·    Investigate Micro Business Opportunities

·    Develop a Micro- Business Proposal

·    Organise Financials for the Micro-Business

·    Determine Resource Requirements for Micro Business

·    Comply with Regulatory Requirements for Small Business

·    Plan a Home-Based Business.

·    Market The Small Business

·    Deliver & Monitor a Service to Customers.

·    Organise Personal Work Priorities & Development

·    Maintain Financial Records

 

An information night is being held 1 June 2015 at 6pm at the Canowindra Services and Citizens Club.

 

Should this training program be a success in Canowindra, it is intended to bring the course to Molong.

 

Village Destination Guide

TP Action 2.1.1

         

The Village Destination Guide was presented to CCTAC for final comment and approval to print at its April Committee meeting.

 

The Guide has now been printed and will be available for the upcoming Taste Orange @ Watsons Bay promotional weekend occurring on 16 and 17 May.

 

20,000 copies have been printed, with 5,000 copies coming to Cabonne Council.  These new Guides will be distributed throughout the Shire to the nominated Visitor Centres in the coming weeks.

 

Age of Fishes Museum

TP Action 4.4.1, 4.4.2, 4.4.8

 

The Age of Fishes Museum (AOFM) hosted a successful visit from the Australian Museum on 16 April.  Our guests visited the Museum, dig site and current fossil storage area.  They were very impressed with the Museum and referred to the fossils as “world class”.

 

The visit allowed for the introduction of new staff and a collaborative approach with future progress of the Age of Fishes Museum. It was raised that the current Memorandum of Understanding is required to be updated. This will occur in the coming months. Discussions regarding current storage of the fossils at the Canowindra Showground were raised.  Also future funding opportunities to build a new storage site and reopening the dig site were tabled.

 

Further information on the progress of this matter will be presented at the June Council meeting.

 

Promotions

Wine of the Month

TP Action 3.1.2

 

The selected Wine of the Month for May 2015 is Orange Mountain Wines 2014 Riesling.

 

Orange Mountain Wines has been established for over twenty years.

The 2014 Orange Mountain Riesling was made from handpicked grapes grown at the highly esteemed “Galens Tor” vineyard near the Borenore winery. The cool climate of Orange is a perfect climate for the production of this noble wine style, with 94 points from Halliday 2015.

 

The Riesling drinks well now and will cellar up to 20 years.  It compliments all seafood dishes.

 

The Cellar door is located 10km out on the Forbes Rd, corner of Escort Way and Radnedge Lane.

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne What’s On Newsletter promoted 21 events and activities for the month of May. This month’s Cabonne newsletter highlighted the Orange Apple Festival, Mother’s Day Markets and activities, Jayes Gallery Exhibition and Jazz Supper Club along with the regular monthly village markets.

 

The Cabonne What’s On newsletter is distributed via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on Cabonne Country’s website and displayed at the Council entrance and various community notice boards.

 

Cabonne Country Tourism Advisory Committee (CCTAC)

 

The newly established Cabonne Country Tourism Advisory Committee (CCATC) held their fist meeting for 2015 on Tuesday 28 April.

 

Committee members voted in a Chairperson for duration of 12 months, with Lester Davis being elected. The past Chairperson, Libby Oldham was congratulated by all committee members for being a professional and effective Chairperson since the inception of CCTAC.

 

CCTAC meetings will be held every two months with the next meeting scheduled for June. This meeting will entail a site visit to Canowindra, visiting the Age of Fishes Museum and associated sites.

 

As per Councils recommendation at the April 2015 meeting, Expressions of Interest for Committee Membership was called for to fill the remaining vacant member position.  This closed on 13 May.   A total of 7 members are required by the Charter.

 

Council Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following:

 

Month

Activity

2013

2014

Difference

May

Visits

5,297

7,547

+2,250

Hits

60,107

97,692

+37,585

 

June

Visits

5,101

9,809

+4,708

Hits

45,229

110,648

+65,419

 

July

Visits

6,768

19,889

+13,121

Hits

52,442

73,814

+21,372

 

August

Visits

2,804

17,534

+14,730

Hits

79,532

104,150

+24,618

 

September

Visits

5,987

14,010

+8,023

Hits

74,746

90,361

+15,615

 

October

Visits

6,241

10,900

+4,659

Hits

81,869

69,518

-12,351

 

November

Visits

5,764

9,812

+4,048

Hits

70,612

103,591

+32,979

 

December

Visits

5,950

10,015

+4,065

Hits

69,626

96,778

+27,152

 

Total Visits

43,912

99,516

+55,604

Total Hits

534,163

746,552

+212,389

 

 

Month

Activity

2014

2015

Difference

January 2015

Visits

6,121

8,971

+2,850

Hits

Not recorded

83,274

NA

 

February 2015

Visits

5146

7,813

+2,667

Hits

59826

88,736

+28,910

 

March 2015

Visits

6,269

7,937

+1668

Hits

95,799

80,202

-15,597

 

April 2015

Visits

7482

8,313

+831

Hits

94,981

88,480

-6501

 

Total Visits

25,018

33,034

+8016

Total Hits

250,606

(NOTE: no figures for Jan 2014 included)

251,956

+1,350

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine - monthly

b.   IMAG on the webpage

c.   Orange Apple Festival Program

d.   Gold Trails – Website upgrade (Cabonne banner  advertising)

 

Taste Orange @ Watson Bay

TP Action 5.3.1

 

Taste Orange @ Watson Bay will be held on 16 – 17 May in Robertson Park, Watson Bay.  The Festival will present an array of entertainment suitable for guests of all ages. 20 wineries and additional food stall will be participating.  In addition, an Orange Wine Region wine list for the month of May will be stocked in Watson Bay boutique hotels and a number of intimate Wine Master Classes will be conducted.

 

Taste Orange, Orange City Council tourism staff and Cabonne Council tourism staff are attending the event.  Both Orange City Council and Cabonne Council are managing all visitor inquiries. 

 

Cabonne Council provided $2,000 in Events Assistance Program funding for this event.

 

An evaluation of this event will be included in the next activities report for June 2015.

 

Canowindra Balloon Challenge

TP Action 4.7.1

 

Canowindra Balloon Challenge was held from 12 -19 April 2015. Unfortunately the weather was unpleasant and adverse for the Balloon Glow.

 

The weather affected the overall attendance, but did not dampen the community spirits.  It is suggested approximately 2,000 turned out for the Balloon Glow. This was a disappointing outcome for the hard work and commitment the community had invested in planning and staging this key event.

 

Cabonne Council ED & T staff helped during the week, through assisting with visitor information inquires at the Age of Fishes museum and manning the Visitor Information stand during the Balloon Glow.

 

An evaluation of the event will be presented to Council in the coming months.

 

Grant Funding, Award & Opportunities

EDS Objectives 9.3 & 9.4

 

Council’s Community Engagement and Grants Officer assisted the Cargo Men’s Shed and the Cudal Men’s Shed with applications under round 10 of the National Shed Development Program. Both Sheds are seeking just under $5,000 to purchase new tools and equipment for the benefit of their members.

 

Pending submissions include the Yeoval Men’s Shed with an application under Australia Post’s Our Neighbourhood Community Grants program. The Men’s Shed is seeking $10,000 to assist with the building and construction of their new shed.

 

The CEGO has submitted 5 applications under Crown Land’s Public Reserves Management Fund. This fund is designed to assist with any projects occurring on Crown Lands. The following applications were submitted:

·    Molong Showground - $75,000 to re-roof the pavilion at the Showground. Submitted in conjunction with the Molong Show Society.

·    Cudal Showground - $39,100 for a kitchen upgrade at the pavilion. Submitted in conjunction with Cudal A & P Society.

·    Cudal Caravan Park - $194,266 for a new amenities block.

·    Canowindra Caravan Park - $194,266 for a new amenities block.

·    Molong Recreation Ground – $184,558 for new lighting at the Molong Recreation Ground.

 

The CEGO submitted an application for funding on behalf of Council under the Sport and Recreation Disability Grants scheme. The application submitted requested $56,810 for the installation of accessible stairs and lifting devices across the 7 pools in the Shire.

 

GrantBlast

EDS Objectives 9.3 & 9.4

 

The latest three-month edition (May/June/July) of the GrantBlast newsletter was distributed in early May. This edition and previous editions are available on the Cabonne Council and Cabonne Country websites. The next edition of the newsletter will be distributed in July.

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism held a meeting on the 1 May for all Regional Tourism Managers. The main focus for participants was to provide feedback on the draft 2015 Unearth Campaign Plan.  The campaign was successful in attracting funding from the Destination Regional Visitor Economic Fund (RVEF) $178,000 which is matched dollar for dollar.

 

This campaign plan aims to build on the success of the 2014 Unearth Campaign that marketed the unearthing of food and wine in the Central West region. Cabonne Council has supported the 2015 campaign by investing $10,000. Other partners include Bathurst Regional Council, Orange City Council, Mudgee Region, Blayney Council, Cowra Council and Parkes Shire.

 

Central West Economic Development Forum

EDS Objective 9.5

 

Cabonne Council staff attended the Central West Economic Development Forum on 21 April 2015 at Cowra Council. The Committee meets 4 times annually.

 

The meetings agenda included presentations from the Business Enterprise Centre, Why Leave Town Promotions, NSW Trade and Investment Export Advisor, upcoming SEGRA (Sustainable Economic Growth for Regional Australia conference in Bathurst, RDA Central West (provided an update on the Invest NSW Central West website project) and Round The Table  for information sharing/ project delivery. 

 

Councils that attend this forum are Lithgow, Bathurst, Orange, Blayney¸ Cabonne, Wellington, Forbes, Parkes, Lachlan, Bland, Cowra, Young, Harden, Boorowa, Oberon and Weddin.  In addition representatives from Regional Development Australia, CENTROC, NSW Department of Trade and Investment, Foundation for Regional Development, Enterprise Connect and the Business Enterprise Centre also attend.

 

Events

 

Upcoming events in the Cabonne LGA are:

 

a.   Molong Markets 10 May.

b.   Canowindra Mother’s Day Luncheon 10 May.

c.   Canobolas Motorcycle Club is in the planning phase for a 2 day Motocross Junior State Title Round to be held 2 & 3 May 2015.  It will attract over 1,000 people to Clergate.

d.   Gulgong Heritage Harness 2015 Henry Lawson Heritage Drive 30 May – 9 June.

e.   Orange Apple Festival 8 -10 May.

f.    Yeoval Quick Shear 25 July.

g.   Molong Players July/August.

h.   Forbes/Eugowra AMAG Car Rally 15 August.

i.    Manildra Show 5 September.

j.    Cudal Show 13 September.

k.   Eugowra Show 18-19 September.

l.    Meet U in Molong 19 September.

m.  Molong Show 20 September.

n.   Canowindra Show 25-26 September.

 

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.   Age of Fishes Museum – ongoing support, valuation of the fossils, valuation of the Canowindra Balloon Challenge week, follow up of the Australian Museum visit.

b.   Molong Advancement Group - assistance and support for Molong Markets.

c.   Cudal Men’s Shed – assistance with grant information and application.

d.   Cargo Men’s Shed – assistance with grant information and application.

e.   Gold Trails Committee – ongoing project delivery and participation.

f.    Manildra Men’s Shed Group – assistance with location of shed on crown land.

g.   Cudal Tennis Club – assistance with grant information and information surrounding land ownership.

h.   Animals On Bikes – implementation of Council meeting recommendation regarding safety and signage.

i.    Silo’s Project Canowindra – assistance with event management, grant opportunities and general introductions.

j.    Meet U In Molong consultation and support with Preliminary Advice of Event and EAP application.

k.   Newell Highway Promotions Committee  – support

l.    Gold Trail support and advertising Cabonne in the new website

m.  Cargo Progress Association – consultation regarding grant funding.

n.   Yeoval Central School – assistance with grant information.

o.   Canowindra Tennis Club – assistance with grant information.

p.   Canowindra Sports Trust – assistance with grant information.

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   NBN Co

b.   Taste Orange

c.   Australian National Field Day Committee

d.   Central NSW Tourism

e.   Orange City Council

f.    Blayney Council

g.   Orange Wine Region

h.   Selling of the old SES depot site in Canowindra.

i.    Land valuation of old Council depot site in Canowindra and Eugowra Industrial site.

j.    BEC Orange

 

 

ITEM 6 - NOXIOUS WEEDS REPORT

REPORT IN BRIEF

 

Reason For Report

To inform Council of works done in the Noxious Weeds Section during the month of August 2014.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.4.1.a Undertake weeds destruction operations.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\MONITORING\NOXIOUS WEEDS - 646777

 

Acting Director of Engineering & Technical Services' REPORT

Inspections and Reinspections have been carried out in the areas of Byng, Lewis Ponds, Borenore, East Guyong and Escort Way.

Weed officers have been taking part in a pilot program for (WAP2) Weed Action Program 2015/2020 a mapping reporting system for the Department of Primary Industries.

Inspectors A Gosper and R Hoswell attended a weed tour on control methods on grass weeds such as Chilean Needle and Serrated Tussock. All costs were covered by the Serrated Tussock Working Party.

Control work on Council land

The Blackberry control program is coming to an end for this season.

Control work on grass weeds will continue over the coming months along with Scotch Thistle and African Boxthorn.

At councils April 2015 meeting, it was also noted that I attend this meeting to answer any questions on our weeds section.

 

 

 

ITEM 7 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council of works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Engineering & Technical Services Project Update - May 2015    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 646786

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2014/15 works in the Engineering and Technical Services department.

 

 

ITEM 8 - DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 645844

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/4/2015 to 30/4/2015 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 9

$ -----

Boundary Adjustment

$ -----

Modification to shed with verandah

$ -----

Veterinary Hospital

$100,000

Additions to Existing Building

$800,000

Shed

$22,000

Garage

$13,000

Storage Shed

$17,000

Storage Shed

$13,245

Dwelling

$320,000

Extension of Rear Deck & Stairs

$11,000

Farm Shed

$60,000

Garage

$5,000

Dwelling

$470,000

Shed

$47,500

Granny Flat

$160,000

Additions to Dwelling

$70,000

Alterations & Additions to Dwelling

$40,000

TOTAL: 26

$2,148,745

 

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Dwelling & Detached Shed

$305,000

Dwelling & Attached Garage

$605,000

Additions to Dwelling

$80,000

Dwelling 7 Attached Garage

$208,000

TOTAL: 4

$1,198,000

 

 

GRAND TOTAL: 30

$ 3,346,745

 

Previous Month: 30

$ 2,785,811

 

 

ITEM 9 - DEVELOPMENT APPLICATIONS RECEIVED DURING APRIL 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 645848

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/4/2015 to 30/4/2015 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 6

$-----

Subdivision

$-----

Garage

$5,000

Amenities Block

$120,000

Alterations

$23,000

Self Storage

$60,000

Re-roof of HACC Building

$100,000

Replacement of Above Ground Fuel Tanks

$130,000

Shed

$47,500

Additions to Dwelling & New Pool

$170,000

Rebuild Existing Front Verandah

$50,000

Alterations & Additions to Dwelling

$40,000

Deck & Enclose Carport

$33,000

Additions to Dwelling

$70,000

Dwelling

$510,000

Mens Shed

$32,000

Demolition of Dwelling

$20,000

TOTAL: 22

$1,410,500

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Inground Fibreglass Pool

$35,800

Dwelling & Attached Garage

$605,000

Additions to Dwelling

$80,000

TOTAL: 3

$720,800

 

GRAND TOTAL: 25

$2,131,300

 

 

ITEM 10 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 645852

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

 

July

4

August

6

September

10

October

8

November

5

December

4

January

3

February

5

March

1

April

7

May

 

June

 

Total

53

 

  


Item 1 Ordinary Meeting 26 May 2015

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Item 4 Ordinary Meeting 26 May 2015

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