Minutes of Extraordinary Meeting

PRESENT Clr M Hayes (in the Chair), Clrs G Dean, L MacSmith, I Gosper, S Wilcox, G Smith, A Durkin, G Treavors, K Walker, I Davison and J Culverson.

Also present were the General Manager, Director of Finance & Corporate Services, acting Director of Engineering & Technical Services, Director of Environmental Services and Administration Manager.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clr Nash for her absence from the meeting.
	Motion (Gosper/Dean) THAT the apology tendered by Clr Nash be accepted and the necessary leave of absence be granted.
15/05/01	Carried

ITEM - 2 DECLARATIONS OF INTEREST

Proceedings in Brief

There were nil declarations of interest.

ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS

Proceedings in Brief

There were nil declarations of political donations.

ITEM - 4 2015/2016 INTEGRATED PLANNING & REPORTING

MOTION (Wilcox/Durkin)

THAT Council:

1. Adopt the Draft Operational Plan 2015 – 2016

· Part 1 – The activities

· Part 2 – The Financials including Fees and Charges

2. Adopt the Draft Resource Plans

· Long Term Financial Plan

3. Publicly exhibit the Community Strategic Plan – Cabonne 2025, Delivery Program 2013/14 to 2016/17, Draft Operational Plan 2015/2016 and Draft Resource Plans at each Council office, Branch Libraries and other locations throughout the Shire for a period of 28 days, and that a copy of the Plan be made available on a reduced cost basis of $15.50 per copy, with sections of the plans program being photocopied at a reduced rate of 15 cents per page.

4. Adopt an interest rate of the maximum allowable percentage allowed by the Office of Local Government for the 2015/16 year to be charged on arrears of Rates and Charges.

15/05/02

Carried

It was noted the time being 1:08pm the Chair declared 2 items (item 5 in Ordinary and Item 1 in Closed) as being matters of urgency and requested they be considered by the Council.

Urgent matters

MOTION (Treavors/Culverson)

THAT the matters declared as urgent by the Mayor be dealt with.

15/05/03

Carried

	ITEM - 5 RESTART NSW WATER SECURITY FOR REGIONS GRANT FUNDING
	Proceedings in Brief The General Manager advised that one deed covered two projects – seal authority was sought to be ready in anticipation of the deed being rewritten satisfactorily. He mentioned that adding conditions to the seal affixing was possible if Council wished or Council may wish to defer the item until there was further clarity with the deed.
	MOTION (Wilcox/Gosper) THAT the matter be deferred.
15/05/04	Carried

CONFIDENTIAL ITEMS

CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

MOTION (Wilcox/Culverson)

THAT the Council now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

15/05/05

Carried

It was noted the time being 1:17pm Clr Culverson wished it noted that she has previously declared a pecuniary interest in the following item due to business dealings with the contractor however as this is to be an information sharing item she would stay in the Chambers. Clr MacSmith also made the same declaration.

It was noted the time being 1:24pm Clr Culverson declared an interest in the following item (as per above) based on legal advise received by her before consideration of the proposed recommendation and left the Chambers. Clrs Hayes, MacSmith and Smith also declared pecuniary interests (business dealings for Clrs Hayes and MacSmith; and due to being a resident at Cumnock for Clr Smith) and left the Chambers following which Clr Gosper assumed the Chair.

*	ITEM - 1 CUMNOCK/YEOVAL SEWER SCHEME ON-PROPERTY WORKS CONTRACT 449961
	Proceedings in Brief The General Manager provided an update re legal advice received. A recommendation was made based on that advice as follows: THAT Council authorise the General Manager to have a meeting with the contractor to assess their claim rather than reject their Request for Variation outright.
	Recommendation (Dean/Walker) THAT Council receive further information on the meeting day.
1.	Carried
	Recommendation (Durkin/Wilcox) THAT Clr Gosper assume the Chair in the absence of the Mayor and Deputy Mayor.
2.	Carried
	Recommendation (Durkin/Wilcox) THAT Council authorise the action proposed in the confidential PIBs.
3.	Carried

It was noted, the time being 1:31pm the Chair resumed the ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Davison/Wilcox)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 5 May 2015 be adopted.

15/05/06

Carried

It was noted the time being 1:32pm Clrs Hayes, Culverson, MacSmith and Smith rejoined the meeting. Clr Hayes resumed the Chair.

There being no further business, the meeting closed at 1:32pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 26 May 2015 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.