cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 30 April 2015

 

 

NOTICE OF EXTRAORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested on Tuesday 5 May, 2015 for an EXTRAORDINARY MEETING commencing at 1.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

At the conclusion of this meeting there will be a discussion regarding the Fit for the Future Community Information Sessions.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 12.15pm.

 

Yours faithfully

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)            Open Ordinary Meeting

2)            Consideration of General Manager’s Report

a)      Integrated Planning & Reporting 2015/16

 

 

 

 

 

 

 


 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Tuesday 5 May, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 2

ITEM 2      DECLARATIONS OF INTEREST....................................................... 2

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 3

ITEM 4      2015/2016 INTEGRATED PLANNING & REPORTING.................. 3   

 

ANNEXURE ITEMS

 

ANNEXURE 4.1    Draft Budget 2015-2016............................................... 11

ANNEXURE 4.2    Reserve List for 2015 2016 Budget...................... 84 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 642661

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 642662

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 642663

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

ITEM 4 - 2015/2016 INTEGRATED PLANNING & REPORTING

REPORT IN BRIEF

 

Reason For Report

To present the Integrated Planning & Reporting documents, including budget summary, advise Council of key issues and recommend its consideration and adoption by Council.

Policy Implications

Consistent with Council's policies and directions set during this and previous terms of Council. Note incorporates requirements of State Government's Integrated Planning & Reporting.

Budget Implications

Provides funds for Council projects and authorises work to be carried out. Also allows for long term financial planning.

IPR Linkage

4.5.5.g. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  Draft Budget 2015-2016

2.  Reserve List  for 2015 2016 Budget    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2015 - 643110

 

 

Recommendation

 

THAT Council:

 

1.   Adopt the Draft Operational Plan 2015 – 2016

·   Part 1 – The activities

·   Part 2 – The Financials including Fees and Charges

2.   Adopt the Draft Resource Plans

·    Long Term Financial Plan

3.   Publicly exhibit the Community Strategic Plan – Cabonne 2025, Delivery Program 2013/14 to 2016/17, Draft Operational Plan 2015/2016 and Draft Resource Plans at each Council office, Branch Libraries and other locations throughout the Shire for a period of 28 days, and that a copy of the Plan be made available on a reduced cost basis of $15.50 per copy, with sections of the plans program being photocopied at a reduced rate of 15 cents per page.

 

4.   Adopt an interest rate of the maximum allowable percentage allowed by the Office of Local Government for the 2015/16 year to be charged on arrears of Rates and Charges.

 

General Manager's REPORT

 

Council’s Integrated Planning and Reporting (IP&R) for 2015/2016 includes:

 

·    Community Strategic Plan – Cabonne 2025

·    Delivery Program 2013/2014 to 2016/2017

·    Draft Operational Plan 2015/2016

o Part 1 – The Activities

o Part 2 – Financials including Fees and Charges

·    Draft Resource Plans

o HR Workforce Plan

o Asset Management Plan

§ Asset Management Policy

§ Asset Management Strategy

§ Water Supply Asset Management Plan

§ Building Asset Management Plan

§ Recreation Asset Management Plan

§ Sewer Asset Management Plan

§ Transport Asset Management Plan

o Long Term Financial Plan

·    Draft Consolidated Income Statement

·    Draft Net Expenditure by Category.

 

Community Strategic Plan

 

Under section 402 of the Local Government Act each Local Government must have a Community Strategic Plan that has been developed and endorsed by the council.  A Community Strategic Plan is a plan that identifies the main priorities and aspirations for the future of the Local Government Area covering a period of at least 10 years from when the plan in endorsed.

 

The Cabonne Community Strategic Plan ‘Cabonne 2025’ was formally adopted in March 2012.  This was the culmination of a period of extensive community consultation commencing in 2009.  It commenced with extensive surveying being undertaken of the towns, villages and localities throughout the area to determine future priorities of each of the communities. 

 

In 2011 consultants were engaged to assist Council in conjunction with its WBC Alliance partners to further develop the strategic plan and on 19 July, 2011 in the Cargo Community Hall, 82 passionate community representative of the Shire’s demographic profile attended a workshop to further develop the plan.  On 16 August, 2011 a smaller representative group were brought together to shape the final draft of the plan prior to it going on public exhibition during December 2011 and January 2012.  This resulted in the final plan being adopted in March 2012.  This plan was readopted in June 2013 as required under the Act.  The Plan does not need to be reviewed again until after the next Local Government elections but will be included in the public exhibition phase to enable stakeholders to see how it is related to the draft documents being considered.

 

Delivery Program

 

Section 404 of the Local Government Act requires that each council must have a Delivery Program detailing the principle activities to be undertaken by the council to implement the strategies established by the Community Strategic Plan within the resources available under the council’s resourcing strategy. 

 

Council established a new Delivery Program following the ordinary election of councillors held in 2012 to cover the principle activities of the council for the 4 year period commencing on the 1 July 2013. 

 

The Program is a means by which council will be assessed by the community on its effectiveness in achieving its objectives over its full electoral term.

 

As with the Community Strategic Plan, the Delivery Program does not require review until after the next election but it will be placed on public exhibition.

 

Operational Plan

 

Each council must also have an Operational Plan that is adopted before the beginning of each financial year that details the activities to be engaged in by the council during the year as part of the Delivery Program covering that year. 

 

Council staff have been involved in a review of the Operational Plan for the 2015/16 year and willtie all expenditure items within the budget to individual operational tasks within the Operational Plan and set targets for each measure.  This will enable reporting not only of the performance measures of individual task measurement but also against budget allocations and targets. 

 

Resourcing Strategy

 

Each council must also have a long term resourcing strategy for the provision of resources required to implement the strategies established by the Community Strategic Plan.  This strategy is to include long term financial planning, workforce management planning and asset management planning.  A detailed long term financial plan has been drafted and together with the Workforce Management Plan and a number of other documents in relation to asset management planning.  These are the Asset Management Policy, Asset Management Strategy and Asset Management Plans for Transport, Buildings, Recreation, Sewerage and Water Supply.

 

Only the Long Term Financial Plan (LTFP) requires public exhibition as it has had extensive amendment.  The LTFP has been updated to account for actual income and expenditure in previous years and amended forward projections.

 

Conclusion

 

All of the draft documents for the Integrated Planning and Reporting requirements of council have been made available to councillors on their iPads under Council Documents/IP&R.  Drafts are then listed for council’s consideration.

 

DIRECTOR OF FINANCE & CORPORATE SERVICES’ REPORT

 

Under Section s403 and 405 of the Local Government Act, it is necessary for Council to give public notice of its Draft Operational Plan and Draft Resourcing Strategy after it has been adopted and that the Plans and Program be placed on Public Exhibition for a period of not less than 28 days for public comment.

 

It is proposed that the Draft Plans be on exhibition at the following location:

 

§ Council’s Offices in Molong, Cudal and Canowindra;

§ Post Offices in Eugowra, Cumnock and Yeoval;

§ General Store in Cargo;

§ Business Enterprise Centre, Orange;

§ Branch Libraries in Canowindra, Manildra and Molong;

§ Council’s website.

 

The Librarians will have two copies of the Plans and Program on disc with one being available for overnight loan.

 

The Draft Plan will be placed on Public Exhibition from Wednesday 6 May 2015 inviting public submissions.  These submissions will close at 5.00pm on Tuesday 2 June 2015.

 

Any alterations made as a result of submissions will be included in the Draft Plans and Program, which will then be presented to Council at its June meeting for final adoption. 

 

DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES REPORT

 

Budget Overview

The 2015/16 Operational Plan is consistent with the IP&R 2013/14 - 2016/17 Delivery Plan in that the maintenance of council’s civil assets is based on total life cycle asset management, level of service and risk.

 

The 2014/15 budget provided significant funding for rural and urban roads maintenance.   Major road asset renewal projects included Bowan Park Road, Davy Plains Road and Obley Road.   The 2014/15 program also saw the replacement of the Marylebone Bridge.

 

The 2015/16 Operational Plan includes budgets for the continuation of asset renewal and asset up-grades based on a socio/economic cost benefit rationale.   

 

Natural Disaster works

There were no Natural Disaster declarations in the previous financial year.

 

Assets Section

Asset section continues to maintain the asset registers and provide input into the maintenance and renewal programs.  The asset group has re-valued our roads and bridges during 2014/15.  Note - all asset groups are required to be re-valued on a 4 year rolling program.

 

Design Section

Council continues to undertake the majority of project design and specification in house.  The training and skill development of “home grown” personnel has proven to be very successful. 

 

Operations – Roads and Bridges

The Roads and Maritime Services RMS continues to be council’s largest customer with Council being the contractor for State Roads in the Cabonne LGA with projected works exceeding $2.5M in 2014/15.  As mentioned previously the focus on the local road network will be the renewal of the rural sealed road network.  The gravel road maintenance and re-sheeting program will be maintained with the usual rate pegged increase. 

 

Operations – Urban Services and Utilities

Water Supply and Sewerage Services – Implementation of Drinking Water Guidelines continues to put a strain on the Water Fund as the regulatory requirements for quality management increases demand on human resources and technology.  Council is required to implement best practice for water supply and sewerage services and has been undertaking Integrated Water Cycle Management and Drinking Water Management System projects.   These projects will continue in 2015/16.  The outlook for water supply and sewerage service fees and charges will necessarily see a higher than CPI increase in the medium to long term. Council has been successful in receiving funding to extend a pipeline from Orange to Molong then hopefully to Cumnock and Yeoval.

 

Four Towns Sewerage Reticulation – Work on the Yeoval and Cumnock sewerage reticulation commenced in 2013/14 and will continue in 2015/16.   Reticulation and Sewer treatment plant works were completed in 2013/14 with the on-property works to be completed in 2015/16.

 

Urban Services – this area in the budget includes a wide variety of activities and services associated with urban areas throughout the Cabonne LGA and includes;

·    Footpaths, drainage, kerb and gutter maintenance;

·    Public Recreation areas;

o Parks, gardens, reserves and showgrounds

o Sporting facilities

o Swimming pools

o Recreation and culture

·    Town Beautification – mowing, tree maintenance, street cleaning, public toilets.

 

Plant and Depots

Council’s policy of maintaining a fully funded major plant replacement reserve has resulted in Cabonne Council having one of the most modern and complete fleets of heavy road making plant of any council in NSW. 

 

Council staff uses a 10 year plant replacement program for financial management and review of the charge out rates.  Major plant items for replacement in 2015/16 include water tanker, graders, tractors, skid steer and small trucks.

 

Macquarie Valley Weeds Advisory Committee (MVWAC)

The MVWAC administers State funds for the management of weeds in the Macquarie catchment.  Cabonne Council is the lead organisation for the Committee and hosts the Regional Project Officer until the end of 2014/15 financial year when Cabonne will cease as lead organisation for the committee. 

 

Molong Limestone Quarry

Molong quarry products, particularly specified road base (DGB20) continues to gain more share of the regional market and is a large percentage of the total production of the quarry. 

 

The current Mining Operation Plan (MOP) expires in June 2015.   Planning and preparation of a new MOP was undertaken in 2014/15 to ensure the new MOP is approved and will be in place for July 2015.

 

DIRECTOR OF ENVIRONMENTAL SERVICES’ REPORT

 

The 2015/16 draft IP&R report covering the role and function of Council’s Environmental Services Department aims at maintaining existing levels of services while seeking budget allocations to progress key programs.

 

The Environmental Services Delivery Program and Operational Plan focuses on the provision of an adequate level of service to the community with respect to development assessment and building control, strategic planning, environmental health, waste management, cemetery management and animal control.  Many of these functions are shaped by State and Federal laws and have considerable impact upon the wider community.

 

Local Environmental Plan (LEP)

The Standard Instrument LEP implemented on 18 January 2013 provides the strategic direction of development within the shire.  Amendments 1 & 2 have been gazetted, to adjust several minor matters.

 

Council proposed to review its Development Contributions Plans and will at a later date review its Development Control Plans.

 

Development and building controls

Staff levels have remained stable over the past 12 months, with appointment of health and building officers to permanent positions.

 

Departmental resourcing focuses on planning and building assessments and critical stage inspections as a priority.  Programs have been developed to address local government’s role in regulatory swimming pools and fences.

 

Waste management

This continues as a key priority for council.  Comprehensive strategic and operational plans for the management of council’s landfill sites and waste management services continue to be implemented through the operational and delivery plans.  Implementation of these programs is progressive.  Budget allocation for 2014/15 enabled site remediation at Yeoval. Cargo landfill will be remediated during 2015/16.

 

The collective approach of Netwaste assists council in the cost effective operation of the landfill and transfer sites and the introduction of recycling technology. Grant funding through Environmental Trust has been allocated to enable construction of a Community Recycle Centre at Manildra in 2015/16.

 

Council has completed the remedial program for the former Molong Gasworks site, remaining tar & tar wells for the site to ensure protection of ground water from possible contaminants.

 

Cemetery management

Council maintains 11 general cemeteries.  All cemeteries are maintained on a regular basis with seasonal programs to control weeds and pests. Interpretive signage and row markers are proposed to be installed in 2015/16 to assist visitors locate graves within the cemeteries.

 

Animal Control

A full time Ranger is employed by Cabonne, enabling a consistent and high profile program to be implemented. Stray stock and barking dogs remain the core response.

 

Heritage

Council will continue to facilitate its annual heritage grants program and provision of the heritage advisory service.

 

Environmental management, climate change and sustainability

A continuation of existing funding allocation is included to progress the adopted strategies contained within the ReSAP (Sustainability Action Plan).  Continuation of the annual funding of the Regional State of Environment Report as a collaborative by local government with the Central Tablelands Local Lands Service is also included. 

  


Item 4 Extraordinary Meeting 5 May 2015

Item 4 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 4 Extraordinary Meeting 5 May 2015

Item 4 - Annexure 2

 

PDF Creator