TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 GROUPING OF REPORT ADOPTION
ITEM - 7 CONFIRMATION OF THE MINUTES
ITEM - 9 PROPOSED ROAD CLOSURE - CLUBHOUSE LANE, MOLONG..
ITEM - 10 MULLION CREEK PINE TREE REMOVAL
ITEM - 13 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN THIRD QUARTER REVIEW
ITEM - 14 POLICY REGISTER UPDATE - MOBILE PHONES POLICY..
ITEM - 15 REQUESTS FOR DONATIONS
ITEM - 16 CANCER CARE WESTERN NSW
ITEM - 17 HACC UPDATED POLICIES & PROCEDURES
ITEM - 18 PROCUREMENT (INCLUDING LOCAL SUPPLIER PREFERENCE) POLICY REVIEW
ITEM - 19 TRANSFERRING CROWN ROADS TO COUNCIL ROADS - SOUTH CANOWINDRA
ITEM - 20 BALDRY ROAD UPGRADE PETITION
ITEM - 21 KING STREET MOLONG WATER MAIN EXTENSION: REQUEST FOR ADDITIONAL BUDGET
ITEM - 23 MARYLEBONE BRIDGE AND APPROACHES
ITEM - 29 SPRING HILL LARGE LOT RESIDENTIAL ZONE
ITEM - 30 QUESTIONS FOR NEXT MEETING
ITEM - 31 BUSINESS PAPER ITEMS FOR NOTING
NOTATION ITEM - 6 RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING
ITEM - 33 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS
ITEM - 4 OUTSTANDING PUBLIC LIABILITY CLAIMS
ITEM - 5 SECTION 18A WEEDS NOTICES
ITEM - 6 SECTION 18 WEEDS NOTICES
ITEM - 7 CENTROC - SUPPLY OF FUEL CONTRACT
ITEM - 8 LEASING OF COUNCIL OPERATIONAL LAND - LOT 1 DP 828007 IN CANOWINDRA
ITEM - 9 USAGE OF THE MOLONG RAILWAY STATION
ITEM - 10 VOLUNTARY PURCHASE OF FLOOD AFFECTED MOLONG PROPERTY
ITEM - 11 ENVIRONMENTAL PLANNING LAW
ITEM - 12 2015/16 BUDGET CONSIDERATION
CONSIDERATION OF ITEMS OUT OF AGENDA ORDER
ITEM - 34 RESCISSION MOTION - ITEM 24 MARCH ORDINARY COUNCIL MEETING 2015
ITEM - 22 PLANT REPLACEMENT - TRACK LOADER FOR LANDFILL
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
PRESENT Clr M Hayes (in the Chair), Clrs G Dean, M Nash, L MacSmith, I Gosper, S Wilcox, G Smith, K Walker, and J Culverson.
Also present were the General Manager, Director of Finance & Corporate
Services, Acting Director of Engineering & Technical Services, Director of
Environmental Services, Director of Engineering and Technical Services’
Personal Assistant and Administration Assistant.
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Proceedings in Brief An apology was tendered on behalf of Clr Davison, Clr Treavors and Clr Durkin for their absence from the meeting. |
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THAT the apologies tendered by Clrs Davison, Treavors and Durkin be accepted and the necessary leave of absence be granted.
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Carried |
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Proceedings in Brief Clr Culverson declared an interest (identified as a pecuniary interest) in item 18 due to her business providing service to Cabonne Council. Clr MacSmith declared an interest (identified as a pecuniary interest) in item 26 due to having sold fodder to applicant on several occasions. Clr Hayes declared an interest (identified as a pecuniary interest) in item 26 due to the applicant being a client of his company. Clr Hayes declared an interest (identified as a pecuniary interest) in item 7 of confidential due to being an owner of one of the tendering companies. |
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THAT the Declarations of Interest be noted.
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Carried |
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Proceedings in Brief There were nil declarations of political donations. |
It was noted, the time being 1.02pm a presentation was made by the Mayor to the Youth of the Month for April 2015, Heidi Townsend.
It was noted, the time being 1.05pm the Hon John Cobb MP addressed the Council.
It was noted, the time being 1.23pm Tracey Cullinan from Arts out West addressed the Council.
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Proceedings in Brief All the Councillors made positive comments about the ANZAC day commemorations in the Cabonne and Orange region. All Councillors had advised people in the community enjoyed their commemorations and every service was well attended. Clr Dean – Anzac day was a success for Cabonne. Toogong dawn service had over 150 people. Clr Nash – Manildra service was a success. Clr MacSmith – Orange and Toogong services were well received. Clr Gosper – Molong – Dawn service had over 300 people and over 200 went out to the cemetery. There were record crowds and was very well received. Special mention of the youth that attended. Also note that the Cumnock Cemetery was looking great too (attended a funeral yesterday). Clr Wilcox – Borenore service were attended by Clrs Wilcox and Davisonand had in excess of 95 people. Clr Smith – Cumnock – This was the first dawn service since the RSL folded. 90 people attended Dawn and over 200 people were at the mid morning service. Clr Walker – Eugowra – estimated 1200 people attended the service and the same with Canowindra Clr Culverson – Orange – dawn service had in excess of 5000 Clr Gosper 24/3/15 Attended Cabonne Council meeting. 7/4/15 Attended Yeoval Progress Association meeting 9/4/15 Attended Molong Advancement Group’s meeting 16/4/15 Attended Canobolas Zone of the Rural Fire Services Volunteers’ Conference in Orange 21/4/15 Attended Cabonne Council’s Fit for Future Workshop Attended Cabonne Council’s Extraordinary meeting Attended Cabonne Council’s Budget Workshop 25/4/15 Attended Molong’s Dawn, Cemetery and main ANZAC Day marches and ceremonies and helped the Mayor lay a wreath on behalf of Cabonne Council. Clr Walker 5/4/15 Attended Central Tablelands water meeting in Blayney 12/4/15 Balloon gas refueller as a volunteer till the 19/4/15. 17/4/15 Attended Budget Workshop 25/4/15 ANZAC Day marches in Eugowra and Canowindra 28/4/15 Council meeting |
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THAT the information contained in the Mayoral Minute be noted.
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Carried |
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Proceedings in Brief Clr Dean called Items 12 , 22 and 34 in Ordinary. |
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THAT Council debate called items in Committee of the Whole.
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Carried |
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Proceedings in Brief Clr Gosper called item 9 and Clr Culverson called Item 10. |
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THAT: 1. Items 9 and 10 be considered further 2. Items 7-8 be moved and seconded.
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Carried |
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THAT the minutes of the Ordinary meeting held 24 March 2015 and the Extraordinary meeting held 21 April be adopted.
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Carried |
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Proceedings in Brief Clr Gosper made comment that the motion should be changed to council not objecting to the proposed closure provided the adjoining landowners concur with the closure and do not raise any objections regarding the closure. This was discussed and put. |
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THAT Council does not object to the proposed closure provided that all adjoining landowners concur with the closure and do not raise any objection regarding the closure.
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Carried |
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Proceedings in Brief Clr Culverson raised the issue of whether consultation with the community had taken place with the pine tree removal. The Acting Director of Engineering and Technical Services said he will consult with staff and report to next meeting |
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THAT this report be moved to next the next council meeting being May 26 2015.
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Carried |
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THAT the information be noted.
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Carried |
It was noted item 12 was called for consideration in Committee of the whole.
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ITEM - 13 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN THIRD QUARTER REVIEW |
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THAT the update of the Operational Plan to 31 March 2015, as presented be adopted.
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Carried |
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THAT Council adopt the draft Mobile Phones Policy.
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Carried |
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THAT Council donate:
1. $275.00 towards the transporting of the BreastScreen van to Canowindra; and 2. $717.00 to Western Region Academy of Sport (WRAS) in July 2015.
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Carried |
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Proceedings in Brief Both Clr Wilcox and Clr Culverson indicated they are interested in attending the inspection and presentation once a Saturday is decided. |
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THAT Council investigate suitable dates for Councillors to view the facilities at Western Care Lodge and advise councillors of the dates.
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Carried |
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THAT Home and Community Care’s (HACC) updated policies and procedures be adopted by Cabonne Council.
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Carried |
It was noted, the time being 1:57pm Clr Culverson declared an interest (identified as a pecuniary interest) in item 18 due to her business providing service to Cabonne Council and left the Chambers.
It was noted, the time being 1:58pm Clr Culverson rejoined the meeting.
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THAT Council:
1. Note the petition; and
2. Support the submission of Baldry Road under the Heavy Vehicle Productivity Program and Fixing Country Roads Program in the 2015 submission process.
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Carried |
It was noted Item 22 was called for consideration in Committee of the Whole.
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Proceedings in Brief Clr Dean said he was disappointed that no plan was put in for a slip road. The Acting Director of Engineering and Technical Services said that once the Cargo Road approaches are complete and the linemarking completed the road will adjust. |
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THAT $153,000 from the Capital Works Reserve be allocated for the provision of Marylebone Bridge and approaches to cover additional expenditure required for the project.
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Carried |
It was noted the time being 2.04 Peter Basha from Peter Basha Planning and Development addressed Council on items 24 and 25.
It was noted, the time being 2:18pm Clr MacSmith declared an interest (identified as a pecuniary interest) in item 26 due to having sold fodder to applicant on several occasions and left the Chambers.
Clr Hayes declared an interest (identified as a pecuniary interest) in item 26 due to the applicant being a client of his company and left the chambers.
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Proceedings in Brief In the absence of the Mayor and Deputy Mayor, nominations were called for a chairperson.
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THAT Clr Gosper be elected chairperson in the absence of the Mayor and Deputy Mayor.
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Carried |
It was noted the time being 2.18pm Peter Basha from Peter Basha Planning and Development addressed Council on item 26.
It was noted, the time being 2:30pm Clr MacSmith rejoined the meeting.
It was noted, the time being 2:30pm Clr Hayes rejoined the meeting and resumed the chair.
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Proceedings in Brief Clr Gosper wanted it noted that he supports the motion. |
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THAT council prepare a Planning Proposal, and pursuant to section 59 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Infrastructure for the Minister to make a Local Environmental Plan to implement a lot yield maximum of 23 lots to the R5 land located west of the village of Spring Hill, and to implement a clause within the shire wide LEP to address boundary adjustments.
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Carried
The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clrs Davison, Treavors and Durkin – apologies) as follows
For: Clrs Nash, Wilcox, Smith, Gosper, MacSmith, Dean, Walker and Culverson
Against: Clr Hayes
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THAT Council receive reports at the next Council meeting in relation to the following: - Council’s road maintenance and drainage maintenance programs compared to the Asset Management Plans. |
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Carried |
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Proceedings in Brief It was noted that Notation items 6 was called. |
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THAT the balance of the items be noted. |
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Carried |
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Proceedings in Brief There were nil matters of urgency |
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THAT Council hereby resolve itself into Committee of the Whole.
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Carried |
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THAT the information be noted.
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4. |
Carried |
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Recommendation (Gosper/Walker)
THAT the information be noted.
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5. |
Carried |
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Recommendation (Walker/Gosper)
THAT the information be noted.
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6. |
Carried
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THAT the Chief Weeds Officer attend the next council meeting to give an update on weeds
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7. |
Carried |
It was noted, the time being 2:51pm Clr Hayes left the Chambers declared an interest in the following item (identified as pecuniary interest) due to being one of the tendering companies.
Clr MacSmith assumed the chair.
It was noted, the time being 02:52pm Clr Hayes rejoined the meeting and resumed the chair.
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THAT the information be noted.
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12. |
Carried |
It was noted the time being 3.04pm the Chair adjourned the meeting.
It was noted, the time being 3.14pm the Chair resumed the committee of the whole in open session.
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THAT item 34 be dealt with next.
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14. |
Carried |
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ITEM - 34 RESCISSION MOTION - ITEM 24 MARCH ORDINARY COUNCIL MEETING 2015 |
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Proceedings in Brief Council advised that staff need to go back to State Libraries to establish a timeline of when the money has to be spent and what are the options of spending the money. |
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THAT the following motion be rescinded:-
"ITEM - 24 RELOCATION OF THE MOLONG LIBRARY TO THE CONNELLY STORE AND RESTORATION AND UPGRADE OF THE CONNELLY STORE TO ACCOMMODATE LIBRARY
RECOMMENDATION (Culverson/Wilcox)
THAT Council relocate the Molong Library to Connelly's Store and allocate $350,000 from the Capital Works reserve for the restoration and upgrade of Connelly's Store to make it fit for purpose to operate as the Molong Public Library.
1. Carried"
And replaced with the following motion:
THAT Council further investigates options for a proposed new Molong library.
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15. |
Carried |
It was noted, the time being 4:18pm Clr Culverson left the meeting.
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Proceedings in Brief Clr Dean suggested to investigate further options that are available and it was suggested by Council that Environmental services be involved in the investigation. |
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THAT Council investigate options for plant requirements for rehabilitation of landfills in consultation with Environmental Services Department staff.
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16. |
Carried |
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THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 28 April, 2015 be adopted.
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Carried |
There being no further business, the meeting closed at 4.24pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 26 May 2015, at which meeting the listed minutes were confirmed and the signature hereon was subscribed.