cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 18 March 2015

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 24 March, 2015 commencing at 1.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 12noon.

 

 

GM - A Hopkins SignatureYours faithfully,

 

 

 

 

 

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 


 

ATTENDEES – MARCH 2015 COUNCIL MEETING

 

 

1.00pm

Hin Yin Foster – Youth of the Month

 

Norman Mann & Lucy White from Central NSW Tourism –

Address to Council

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 24 March, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 6

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 7

ITEM 8      BYNG RFS SHED.................................................................................. 8

ITEM 9      CANOWINDRA BALLOON FESTIVAL TRAFFIC CONTROL...... 8

ITEM 10    2015 HENRY LAWSON HERITAGE DRIVE..................................... 9

ITEM 11    PROPOSED ROAD CLOSURE - RADNEDGE LANE.................. 10

ITEM 12    PROPOSED ROAD CLOSURE - BELUBULA WAY, CANOWINDRA 11

ITEM 13    2015 NATIONAL GENERAL ASSEMBLY...................................... 13

ITEM 14    FIT FOR THE FUTURE....................................................................... 14

ITEM 15    COMMUNITY FACILITATION FUND............................................... 18

ITEM 16    CENTRAL WEST LIBRARIES BUDGET........................................ 19

ITEM 17    ANZAC DAY CELEBRATIONS........................................................ 20

ITEM 18    REQUESTS FOR DONATIONS........................................................ 21

ITEM 19    SENIORS WEEK.................................................................................. 23

ITEM 20    CABONNE COUNTRY TOURISM ADVISORY COMMITTEE..... 24

ITEM 21    MOLONG VILLAGE GREEN FLAGPOLE...................................... 26

ITEM 22    FIXING COUNTRY ROADS............................................................... 27

ITEM 23    DRINKING WATER QUALITY POLICY.......................................... 28

ITEM 24    RELOCATION OF THE MOLONG LIBRARY TO THE CONNELLY STORE AND RESTORATION AND UPGRADE OF THE CONNELLY STORE TO ACCOMMODATE LIBRARY............................................................. 30

ITEM 25    REQUEST FOR COUNCIL CONTRIBUTION FOR THE EXTENSION OF SEWER MAIN: LOT 4 LONGS CORNER ROAD, CANOWINDRA (DP1047411)      32

ITEM 26    MODIFICATION TO DEVELOPMENT APPLICATION 2001/37 - PROPOSED ALTERATION AND EXPANSION OF EXISTING USE (LABORATORY) - LOT 13 DP 102110, UNDERWOOD ROAD, BORENORE......................... 33

ITEM 27    PLANNING PROPOSAL - LAND AT EUGOWRA AND MANILDRA   47

ITEM 28    DA 2014/0092 INDUSTRY (ANCILLARY DEVELOPMENT - COAL FIRED BOILER) ON LOT 270 DP 821835, DEROWIE STREET, MANILDRA....... 49

ITEM 29    QUESTIONS FOR NEXT MEETING................................................ 72

ITEM 30    BUSINESS PAPER ITEMS FOR NOTING...................................... 73

ITEM 31    MATTERS OF URGENCY................................................................. 73

ITEM 32    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 74

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 1044.00000.6

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 3      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4521.00000.2

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      ROAD ON PRIVATE LAND AT THE LOFTUS AND POWERS STREET INTERSECTION, CARGO.

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    February 24 2015 council minutes...................... 75

ANNEXURE 18.1  CWA Public Speaking Contest for Schools - 2015        95

ANNEXURE 18.2  Chris O'Brien's Lifehouse - Donation towards Team Canowindra's Walk...................................................... 96

ANNEXURE 18.3  NSW Police Force request for sponsorship re 100 years Women in Policing......................................................... 98

ANNEXURE 20.1  Cabonne Council Tourism Plan Progress Report Year 1 and 2....................................................................................... 99

ANNEXURE 20.2  Cabonne Country Tourism Advisory Committee Charter                                                                                                 133

ANNEXURE 23.1  Drinking Water Quality Policy.......................... 139

ANNEXURE 28.1  DA 2014-0092 DRAFT CONDITIONS OF CONSENT.. 143 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 628296

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 628297

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 628298

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 628299

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 628300

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 628301

 

 

Recommendation

 

THAT:

1.          Councillors call any items they wish to further consider

2.          Items 7 to 12 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Items 7 to 12 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  February 24 2015 council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2015 - 628302

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 24 February 2015 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 24 February 2015.

 

 

 

ITEM 8 - BYNG RFS SHED

REPORT IN BRIEF

 

Reason For Report

To authorise Council Seal on easement for Byng RFS shed

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.6.2.a. Actively maintain support of the Canobolas Rural Fire Zone management

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\LEASING FROM\BYNG RFS SHED SITE - 629957

 

 

Recommendation

 

THAT Council authorise the affixing of the Common Seal to the easement agreement with Essential Energy for the Byng RFS shed.

 

Director of Finance and Corporate Services' REPORT

 

Council has received a request to grant an easement to Essential Energy for the connection of electricity to the Byng RFS shed.

 

Council will be required to sign the agreement under seal as the consumer and the owner of the property that Council leases the land from will be required to sign a similar agreement.

 

 

ITEM 9 - CANOWINDRA BALLOON FESTIVAL TRAFFIC CONTROL

REPORT IN BRIEF

 

Reason For Report

For Council to endorse the recommendations from the Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 627954

 

 

Recommendation

 

THAT Council support the Traffic Committee’s recommendations.

 

Director of Engineering and Technical Services' REPORT

The Canowindra Balloon Glow is an annual event that is anticipated to attract 10,000 visitors to Canowindra. As per the Development Application, the Traffic Committee has reviewed and discussed the safe movement of traffic proposed in the submitted Traffic Management Plan. From this review, the Committee has recommended Council approve the application subject to the following:

1.   The supplied Traffic Control Plan (TCP) has been accepted and is to be fully implemented by the event organiser subject to:

a.   The inclusion of ‘no parking’ zones for 15m either side of any signage erected

b.   The TCP shall be set up under the supervision of a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person

c.   Only RMS accredited Traffic Controllers (Blue/Grey Ticket) shall operate Stop/Slow

d.   The 40kph speed zone is to be implemented past the event area as per the supplied TCP and the applicant is responsible for seeking approval from the RMS

2.   The event organiser shall notify all emergency services of the event

3.   The event organiser shall obtain written Police approval from the Canobolas LAC to conduct the event

4.   The event organiser must have public liability insurance cover to the value of $20 million, with Cabonne Council noted as an interested party and with the date and time of the event

5.   Any use of private land shall have the owner’s approval

6.   The event organiser shall be responsible for the cost of repairing any damage caused to Council infrastructure as a result of the event.

 

ITEM 10 - 2015 HENRY LAWSON HERITAGE DRIVE

REPORT IN BRIEF

 

Reason For Report

For Council to endorse the recommendation of the Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 628484

 

 

Recommendation

 

THAT Council support the Traffic Committee’s recommendations.

 

Director of Engineering and Technical Services' REPORT

The 2015 Henry Lawson Heritage Drive is the 16th drive by the Gulgong Heritage Harness Association Inc. They anticipate having 40 horses, 30 horse drawn wagons and 3 horse back riders taking part in this drive with escort vehicles to ensure safety. The event originates in Yeoval and proceeds along Obley Road and Gundong Road to Cabonne Shire Council’s boundary with Narromine Shire Council.

The Committee has recommended Council approve the application subject to the following:

1.   Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event;

2.   NSW Road Rules being observed by participants at all times;

3.   Written approval being obtained from NSW Police;

4.   Written approval being obtained from all affected Local Government Authorities;

5.   Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event;

6.   The event organiser notifying all emergency services of the event.

 

ITEM 11 - PROPOSED ROAD CLOSURE - RADNEDGE LANE

REPORT IN BRIEF

 

Reason For Report

To seek Council approval to close an unformed Council public road.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ROAD CLOSURES\PERMANENT - 629649

 

 

Recommendation

THAT Council:

1.   Approve the closure and sale of the unformed section of Radnedge Lane; and

2.   Write to the applicant advising that Council does not have any objections to the closure and that the applicant can lodge the road closure application directly to Crown Lands.

 

Director of Engineering and Technical Services' REPORT

Council has received an application from a property owner to close the unformed section of Radnedge Lane that travels down to the intersection with Watts Road. This road is not seen as being of benefit to Council and the closure and sale of this road would relieve Council from any potential maintenance within the road reserve. It should be noted that upon closure of the road as per the Roads Act 1993, the road will be vested in the Crown and, as such, the closure and sale of the road will be conducted by Crown Lands. The section of road that is under application for closure is shown in the map below.

 

ITEM 12 - PROPOSED ROAD CLOSURE - BELUBULA WAY, CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

To seek Council approval to close an unformed Council public road.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ROAD CLOSURES\PERMANENT - 629667

 

 

Recommendation

THAT Council:

1.   Approve the closure and sale of the unformed section of road that runs north off Belubula Way adjacent to Lot 3, DP 582237; and

2.   Write to the applicant advising that Council does not have any objections to the closure and that the applicant can lodge the road closure application directly to Crown Lands.

 

Director of Engineering and Technical Services' REPORT

Council has received an application from a property owner to close the unformed section of Council road that runs north off Belubula Way adjacent to Lot 3, DP 582237. This road is not seen as being of benefit to Council and the closure and sale of this road would relieve Council from any potential maintenance within the road reserve. It should be noted that upon closure of the road as per the Roads Act 1993 the road will be vested in Crown and, as such, the closure and sale of the road will be conducted by Crown Lands. The section of road that is under application for closure is shown in the map below.

 

ITEM 13 - 2015 NATIONAL GENERAL ASSEMBLY

REPORT IN BRIEF

 

Reason For Report

To advise of call for Motions for the 2015 National General Assembly.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 628079

 

 

Recommendation

 

THAT Council:

 

1.   Determine whether it requires representation at the 2015 National General Assembly.

 

2.   If required, nominate and authorise the attendance of council representatives to the 2015 National General Assembly.

 

3.   Submit any matters for motions which fall within the theme for consideration at the 2015 National General Assembly to the General Manager.

 

General Manager's REPORT

 

The Australian Local Government Association (ALGA) has made a call for motions for this year’s National General Assembly to be held in Canberra from 14-17 June.

 

The ALGA is calling for motions under this year’s theme “Closest to the Community: Local Government in Federation”.  The theme reflects the Government’s establishment of a White Paper process on the Reform of Taxation and White Paper process on Taxation.

 

To be eligible for inclusion motions must follow the principles:

 

·     Fall under the NGA theme;

·     Be relevant to the work of local government nationally; and

·     Complement or build on the policy objectives of state or territory association

 

Council has traditionally been represented at the NGA by the Mayor and General Manager however may like to review the relevance of attendance considering:

 

a.   the timing of the conference being two weeks prior to the deadline for Fit for the Future submissions;

 

b.   the cost of attendance (approximately $3,000 for registration, accommodation and expenses);

 

c.   the relevance and benefit of attending a national event; and

 

d.   the time away from the shire and the other commitments of the Mayor and General Manager.

 

 

 

ITEM 14 - FIT FOR THE FUTURE

REPORT IN BRIEF

 

Reason For Report

To provide an update on matters relating to Fit for the Future Local Government Reform.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\FIT FOR THE FUTURE - INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL - 629800

 

 

Recommendation

 

THAT Council participate in a workshop with Morrison Low on 14 April to consider and agree on future sustainability strategies for response to the Fit for the Future Reform program.

 

 

General Manager's REPORT

 

This report is to provide an update to Council on the progress of responding to the State Government’s Fit for the Future Reform program by 30 June 2015.

 

Council has engaged Morrison Low to assist Council prepare our response.

 

1.   Merger Business Case

 

This work is being undertaken individually by Cabonne, not in partnership with Orange City Council or Blayney Council. It will be a high level analysis based on publicly available information. It is not a full merger proposal or full cost benefit analysis.

 

It will include developing an LTFP for each option (stand alone or merge with Orange) which will enable the Council to compare the financial implications of the options and how each compares against the Fit for the Future benchmarks. Key elements of this process are:

 

a)   Agree indicators and review underlying assumptions

 

The following are the typical indicators used across NSW to cover social, environmental and financial factors:

 

·    Scale and Capacity;

·    the seven Fit for the Future benchmarks;

·    debt;

·    rates;

·    representation;

·    comparison of policies (CSP, LEPs as an expression of the importance of natural and built environment); and

·    organisational cultures, environmental indicators (waste diverted, open space) and communities of interest.  

 

Each Council will have made quite different assumptions which drive asset and financial reporting eg. Depreciation, asset lives, estimates of future rate revenue. These differences are likely to be removed in a merged Council where practices and process will be standardised in time but it is important to know the impact any differences between Cabonne and Orange now. 

 

b)   Costs and benefits of a merger

 

While the overall costs of transition will be difficult to quantify, some inputs into the model will need to acknowledge elements of costs, savings, and/or efficiencies from any merger.

 

Examples of these are:

 

·    Cost savings from reduction in senior staff and councillors in a merged council;

 

·    Opportunities for efficiencies in procurement, staff, assets and systems/processes and the likely impacts on staffing levels (taking into account employment protection provisions);

 

·    Transitional costs including the cost of integrating IT systems, processes, policies and the entire the workforce of the two councils.

 

c)   Analysis and modelling

 

·    Analysis of the status quo Fit for the Future benchmarks for each of the scenarios forecasting these into the future to see how they perform over time.

 

·    Rates and financial policies and how these differ and the impact they may have in a merged council. 

 

·    How the councils currently prioritise their expenditure for each community (services and service levels) and highlight any significant differences (again building on previous work).

 

·    Comparison of the options against the government’s ‘scale and capacity’ criteria.

 

·    Environmental indicators (qualitative and quantitative).

 

·    Communities of interest - looks at the similarities and differences in the community along with information about the profile and make-up of the two council areas in order to assess the implications of proposed merger upon them.   It will also include a high level review of the Community Strategic Plans to understand the similarities and differences in the community priorities in the different areas.

 

2.   Assistance with completing Template 2

 

Morrison Low will facilitate a workshop with senior staff on 25 March to start to formulate the plan for Cabonne, develop a skeleton of arguments, identify what data is required to support our position, develop plans to improve performance against the benchmarks etc

 

Cabonne will be responsible for preparing the submission with Morrison Low to provide peer review and advice as necessary to assist in completing the response. 

 

Communication Strategy

 

At the February meeting council adopted a communication strategy and approved the engagement of a consultant to assist with the development of information packages and the facilitation of information sessions for the community.

 

A consultant has been briefed on the work to be completed and Council is currently awaiting their formal response and proposed dates/activities.  

 

Timelines

 

A revised project plan is attached including dates for strategy workshops for both staff and Councillors. Please note the requirement for Councillors to attend a half day workshop on 14 April to consider and agree on sustainability strategies.

 

As Council is aware the timelines being imposed by State Government are non-negotiable but also extremely demanding at a time when key staff are involved in the development of the 15/16 budget and new LTFP. Staff are extremely busy but very cooperative – they should be commended for their commitment and the time they are putting in to meet these additional deadlines.

 

TIMELINES FOR PREPARING FFF RESPONSE – PROJECT TEAM

 

Date

Activity

Who and What?

From 10 March

Provision of data

Data to be provided in the templates from Morrison Low

16/17 March

LG NSW Boot Camp

Steve and Donna attending – will assist us completing Template 2

25 March

9 -10.30 then 12-3pm

FFF Project team

Facilitated by Morrison Low the objectives are to discuss strategies for our response.

7 April

1030 – 130pm

 

FFF Project Team workshop – Merger analysis

Facilitated by Morrison Low the objective of this workshop is to present the findings of the merger data analysis and consider the implications. 

14 April

Councillor Workshop

(including Directors)

 

Facilitated by Morrison Low this will be to present:

-     Strategies/options for responding as sustainable

-     Outcomes from high level merger analysis

28 April

Council meeting

Approve draft Action Plan prior to community information sessions

Early May

(dates TBC)

Information Sessions (community and staff)

Communication/engagement activities (at this stage 2 community information sessions and 2 staff sessions)

5 May

Council meeting

Extra ordinary meeting for draft operational plan

14 May

FFF Project team

Finalise the response (Template 2)

26 May

Council meeting

 

Endorse final submission including a summary of the consultation process

4 June

FFF Project Team

Final draft to be completed ready for submission by 30 June 2015.

 

 

 

 

ITEM 15 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To provide guidelines for the Mayoral discretionary expenditure as part of the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation.

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY ASSISTANCE PROGRAM 2014-2015 - 630462

 

 

Recommendation

 

THAT Council adopt the guidelines for discretionary expenditure under the Community Facilitation Fund (CFF).

 

General Manager's REPORT

 

The CFF was established in 2013 and was developed in conjunction with the Community Assistance Program to replace the Village Enhancement, Community Improvement and Local Area Improvement Programs.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.  It provides flexibility for the Mayor to act quickly to facilitate benefit to bone fide community requests.

 

To clarify, the guidelines for the CFF are as follows:

 

1.   Projects where no exiting vote for the works as been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manger as proxy of one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3000 per allocation unless other approved by council.

 

 

ITEM 16 - CENTRAL WEST LIBRARIES BUDGET

REPORT IN BRIEF

 

Reason For Report

Advising Council of the requested funding for Central West Libraries for 2015/16

Policy Implications

Nil

Budget Implications

Possible 14% increase in contributions

IPR Linkage

3.3.2.b. Participate in decision making processes and initiatives of Central West Libraries (CWL)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 629797

 

 

Recommendation

 

THAT Council invite member councils of Central West Libraries to a meeting to discuss the ongoing increases above the rate pegging limit.

 

Director of Finance and Corporate Services' REPORT

 

Councillor Culverson and the Director of Finance and Corporate Services attended the Central West Libraries committee meeting held on 6 February 2015.

 

The committee adopted a draft budget for consideration by member councils which contained a proposed 14% increase in Cabonne’s contribution. This is on top of the 12.29% increase in the 2014/15 year. Concern has been expressed at the continued increases in excess of the rate pegging limit.

 

Increases of this magnitude are not sustainable on an ongoing basis and Council should examine options in relation to controlling costs into the future. It is considered that this would be best done on a cooperative basis with other member councils.

 

ITEM 17 - ANZAC DAY CELEBRATIONS

REPORT IN BRIEF

 

Reason For Report

ANZAC day celebrations will be conducted throughout the Cabonne region.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\ANZAC DAY 2015 - 624212

 

 

Recommendation

 

THAT Council:

 

1.   Authorise the Mayor to lay a wreath for the Molong ANZAC Day celebrations and read “The commemoration of the fallen”.

2.   Authorise councillors (to be nominated) to attend the ANZAC Day celebrations and walk in the ANZAC day march.

3.   Authorise the Deputy Mayor to attend the civic commemoration service in Orange on ANZAC Day 2015.

4.   Advise Canobolas Local Area Command that Council offers no objection to the temporary closure of the streets involved, subject to compliance with local police regulations, in any of the towns and villages which are to conduct ANZAC Day marches in the Cabonne LGA.

 

Administration Officer's REPORT

 

Councillors would be aware that there are a number of towns and villages throughout the shire area that conduct marches to commemorate ANZAC Day.  As this year is the centenary, it is important for the shire to participate in these celebrations.

 

It is customary for Council to grant approval to the various towns and villages for such marches, subject to the organisers of the march complying with the requirements of the local police concerning traffic barricades and police participation, if necessary.

 

As is also tradition, a request for Cabonne Council representation from the ANZAC Day Committee at the Civic Commemoration Service in Orange has been received.  The ceremony will be at the Cenotaph in Robertson Park commencing at 11.00 am.  Council’s representative will be among those in the wreath laying ceremony and invited as a guest for the official ANZAC luncheon at the Ex-Services Club at 12.30pm.

 

The Manildra and District Improvement Association has also put forth a request for a councillor to attend their ANZAC Day celebrations and to participate in the march.

 

ITEM 18 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

A number of requests for donations have been recieved

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

1.  CWA Public Speaking Contest for Schools - 2015

2.  Chris O'Brien's Lifehouse - Donation towards Team Canowindra's Walk

3.  NSW Police Force request for sponsorship re 100 years Women in Policing    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\2015 - 628995

 

 

Recommendation

 

THAT Council donate:

 

1.  $200 towards the CWA Public Speaking Contest for Schools;

2.  $250 towards the fundraising efforts by Team Canowindra for Chris O’Brien’s Lifehouse; and

3.  $300 towards the 100 years of women in policing celebrations to be held in Orange.

 

Community Services Manager's REPORT

 

The CWA have written to Council seeking a donation towards their annual public speaking contest for schools to be held at Kinross Wolaroi School on 26 May 2015.

 

The contest involves 60 schools and approximately 250 Students from year 3 to year 12 from the Central West including Cabonne.

 

The day is run by volunteers from the CWA and is well regarded by the participants and schools. The donation is sought to go towards the running of the event.

 

Council has made donations towards the running of this event for many years.

 

Team Canowindra is a group of 12 Canowindra residents planning to participate in the Weekend to End Women’s Cancers to be held on 7 and 8 November 2015 in Sydney.

 

This event is a two day walk over 60 Kilometres to raise funds for the Chris O’Brien Lifehouse Cancer Charity.

 

The Chris O’Brien Lifehouse is a cancer treatment facility located across from the main entrance to the Royal Prince Alfred Hospital.

 

Chris O’Brien Lifehouse is a world-class not-for-profit integrated cancer treatment centre, and is now a fully operational cancer hospital that offers an integrated and patient-focused range of services including treatment, research, education, complementary therapies and psychosocial support to men and women.

 

Each walker commits to raising a minimum of $2,000 per person in order to participate in the event and will fundraise towards their combined goal of $24,000 between now and the event.

 

Walkers are an important advocate for cancer research as they raise money for this event.

 

The Orange Area Police Command has written to Council seeking a donation towards a special event to celebrate 100 years of Women in Policing in NSW.

 

They plan to hold a relay through the Orange CBD finishing at the North Court behind the Orange Art Gallery where there will be speeches and the colouring in competition winners will be announced. Numerous police exhibitions and stalls will be there including; mounted police, traffic and highway patrol, the police porsche from Sydney, Polair police helicopter, crime prevention stall, police dogs, and PCYC bus and activities.

 

They seek a donation of up to $2,000 to assist with these events.

 

Should Council wish to make a donation to any of these groups there remains $3,166 available in the section 356 budget of $7,000 for expenditure in the balance of this financial year.

 

Donations made so far this financial year from this budget allocation are as follows:

 

$   630.00          Cabonne Schools presentations days

$   154.00          Molong Show Society

$   200.00          Manildra Christmas Party

$   350.00          Canowindra Domestic Violence Committee

$   100.00          USU White Ribbon Day Appeal

$   100.00          Bravehearts

$   200.00          WIRES

$   250.00          Sponsorship of book by Robert Ellis

$   250.00          Pre2 Student Learning Day

$   200.00          Yeoval Amateur Swimming Club

$   200.00           Youth Off The Streets

$1,000.00           Cancer Care West – Clinical Trials Centre

$   200.00           NAIDOC Week School Initiatives

 

 

ITEM 19 - SENIORS WEEK

REPORT IN BRIEF

 

Reason For Report

To advise Council of Seniors Week activities

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.2.1.b. Facilitate retirement and aged care projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\AGED and DISABLED SERVICES - 629532

 

 

Recommendation

 

THAT Council:

 

1.  Donate $550 to the Eugowra Lions Club Seniors Week Activity;

2.  Donate $550 to the Canowindra Lions Club Seniors Week Activity; and

3.  Use remaining seniors week budgeted funds to sponsor Council provided Seniors Week Activities

 

Community Services Manager's REPORT

 

Seniors Week was held from 14 - 22 March 2015 and the following activities took place:

 

·    The Canowindra Lions Club organised a coach trip to Parkes to see the Henry Parkes Museum and enjoyed a luncheon at Parkes.

 

·    The Eugowra Lions Club held a very popular dinner and entertainment for Seniors.

 

·    Council’s Community Transport Service held a coach trip to the Premier’s Seniors Week Concert at the Entertainment Centre.

 

·    In addition Council staff organised a film and morning tea at the Amusu Theatre Manildra featuring a number of short films especially put together for Seniors Week.

 

·    Council’s HACC Service organised seniors trips to Orange on the 16th for the Sports-ability Day, Cowra on the 18th to the fun museum and Cumnock on 20th for lunch

 

Council has a budget of $1,650.00 put aside for Seniors Week activities and it is proposed to distribute this as recommended to assist the organisations listed in meeting the costs of conducting the above activities.

 

ITEM 20 - CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

REPORT IN BRIEF

 

Reason For Report

For Council's consideration, the future appointment of membership to the Cabonne Country Tourism Advisory Committee.

Policy Implications

Nil

Budget Implications

Included in the Cabonne Council Tourism Plan budget

IPR Linkage

2.2.1.a. Promote strategies listed in the Tourism Plan

Annexures

1.  Cabonne Council Tourism Plan Progress Report Year 1 and 2

2.  Cabonne Country Tourism Advisory Committee Charter    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\MEETINGS\CABONNE COUNTRY TOURISM ADVISORY COMMITTEE - CCTAC - 629808

 

 

Recommendation

 

THAT Council decides to either:

 

1.  Consider amending the Committee Charter membership structure to a minimum of 6 individuals and endorse Elizabeth Oldham, Tony Moody, Jan Kerr, Lester Davis, Cheryl Newsom and Alf Cantrell as members to represent the Cabonne Country Tourism Advisory Committee; OR

2.  Re-advertise for further Expressions of Interest to be a Committee member; OR

3.  Disband the Cabonne Country Tourism Advisory Committee.

 

Economic Development Manager's REPORT

 

Cabonne Country Tourism Advisory Committee was established in July 2010 through the support of Council.  Eleven community members were appointed to the first term of 2 years, followed by 7 community members in the second term.  The second term has now concluded and advertising for the third term has been conducted locally and regionally.  Expression of Interest to be a member of this Committee closed on 7 March 2015.  A minimum of 7 individuals are required to be selected by Council. 

 

Six submissions were received from:

Name

Township

Business type / community group representing

Membership

Elizabeth Oldham

Molong

Gallery, arts and dining

Previous member

Lester Davis

Molong

Plan implementation,  promotion, management and business

New member

Cheryl Newsom

Canowindra

Marketing, promotions, industry consultant, event management, research and survey

New member

Tony Moody

Emu Swamp, Orange

Vineyard, event management, tourism attraction

Previous member

Alf Cantrell

Yeoval

Tourism attraction, event management, promotion, grant writing

Previous member

Jan Kerr

Canowindra

Vineyard, community event, tourism attraction

Previous member

 

Consideration for the appointment of the Committee was based on a skill set that focused on marketing experience & promotion; event management; plan implementation; research & surveying; information technology; creativity; grant writing; networking; and life skills.

 

All applicants have a high level of experience and meet the skill set criteria.  They will be responsible to continue to implement the strategies listed in the 10 year Tourism Plan for Cabonne.

 

The Council representative to this Committee is Clr Davison and alternatively Clr Wilcox.  Both the Promotion and Tourism Officer and Economic Development Manager attend these meetings.

 

Cabonne Country Tourism Advisory Committee is responsible to implement the mission statement and objectives of the charter.  A copy of the charter is attached.

 

Cabonne Country Tourism’s mission statement is “To facilitate the development of tourism to and within the Cabonne Country”. 

As reported at Councils 16 December 2014 meeting, Cabonne Council, with the assistance of CCTAC developed a Tourism Plan in 2012.  Since its creation, CCTAC and Council staff have been implementing actions listed in the Plan.  In a recent review of the Plan, the following was found:

a.   In 2012/13 (the first year of the Tourism Plan) 93 of 106 activities were completed.

b.   In 2013/14 (the second year of the Tourism Plan) 84 of 106 activities were completed.

c.   2014/15 (the third and current year of the Tourism Plan) is currently being compiled.

Overall, the implementation of a Tourism Plan gives leadership, direction and collaboration.  A copy of the Cabonne Council Tourism Plan Progress Report is attached for your reference.

 

 

ITEM 21 - MOLONG VILLAGE GREEN FLAGPOLE

REPORT IN BRIEF

 

Reason For Report

For council to determine approval for a dual flagpole to be erected in the Village Green grounds.

Policy Implications

Nil

Budget Implications

50/50 with Molong RSL - council contribution approx $1,100 to be funded from the Capital Works Reserve.

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\MOLONG VILLAGE GREEN - 627999

 

 

Recommendation

 

THAT Council approve 50/50 funds with the Molong RSL to erect a dual flagpole to fly both the Australian and the New Zealand flag on Anzac Day with funds to be sourced from the Capital Works Reserve.  

 

Director of Engineering and Technical Services' REPORT

Council has previously considered reports relating to the provision of an additional flagpole at the Molong village green to enable the Australian and New Zealand flags to be flown for ANZAC day marches.  As a part of Council’s consideration, preference was given to a dual flag pole rather than an additional pole.

Council has now received confirmation that the Molong RSL will contribute 50/50 for the flag pole with Cabonne Council.  The cost estimate of the dual flagpole covering purchase, development application, shipping and installation (which will be done by Cabonne Council) is $2,200.

 

ITEM 22 - FIXING COUNTRY ROADS

REPORT IN BRIEF

 

Reason For Report

Notification of success for funding, authority for fixing Council seal and allocation of Council contribution funding.

Policy Implications

Nil

Budget Implications

$1,173,800 to be funded from Capital works reserve.

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\FIXING COUNTRY ROADS 2014 – 2015 - 628741

 

 

Recommendation

THAT Council:

1.   Allocate $450,200 for Gumble Road Sealing, $96,100 for Banjo Paterson Way (Cumnock S’s) and $627,500 for Hanover Bridge Cumnock from the Capital Works reserve.

 

2.   Authorise the affixing of the Common Seal to the funding agreements for the Fixing Country Roads projects.

 

 

Director of Engineering and Technical Services' REPORT

Council, at its December 2014 meeting, considered a report on funding submissions under the Fixing Country Roads program.  At the meeting, Council resolved as follows:

THAT Council:

1.   Support the funding application under the Fixing Country Roads – Local Roads & Bridges program;

 

2.   Approve expenditure from the capital works reserve for the identified council contribution to any or all of the proposed projects.

Council has now been notified of its success in obtaining funding for the following projects (with Fixing Country Roads grant amounts noted):

·    Gumble Road Sealing – $676,300

·    Banjo Paterson Way (Cumnock S’s) – $96,100

·    Hanover Bridge – $317,500

Council’s application for Gumble Road rehabilitation was unsuccessful.

In addition to the Fixing Country Roads successful grant funding, Council has also received $192,300 under the Federal Government’s Heavy Vehicle Safety and Productivity Program for Cumnock S’s and $945,000 under the Federal Government’s Bridges Renewal Programme.

 

The State Government have indicated a commitment to providing further funding for Gumble Road Sealing (in the amount of $1,126,500) and prior to entering into caretaker mode, were seeking alternative programs for this funding.

The funding agreements for the Fixing Country Roads grants will require Council seal.  As such, authorisation for the affixing of the common seal is sought.

Council approval is also sought for the nominated Council contributions as per the December 2014 resolution.

 

ITEM 23 - DRINKING WATER QUALITY POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to adopt the Drinking Water Quality Policy.

Policy Implications

Yes - will become Council's policy on this matter once adopted

Budget Implications

Nil

IPR Linkage

5.1.1.a. Implement and amend Best Practice for Water Supply within Cabonne water operations

Annexures

1.  Drinking Water Quality Policy    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\BEST PRACTICE\RISK-BASED DRINKING WATER MANAGEMENT PLAN - 606210

 

 

Recommendation

 

THAT Council adopt the Drinking Water Quality Policy.

 

Operations Manager - Water and Waste's REPORT

Cabonne Council provides drinking water services to domestic and commercial customers in Molong and Mullion Creek. Council is committed to providing safe and high quality water that complies with the Australian Drinking Water Guidelines (ADWG). 

The provision of safe drinking water is achieved through the operation of water treatment processes operated by skilled and qualified water operators.  Council is committed to operate in accordance to Council’s Drinking Water Management System that is consistent with the Australian Drinking Water Guidelines.

Council is required to have a Drinking Water Quality policy as a part of its Drinking Water Quality Assurance System implemented under the NSW Health Act 2010 and Regulation 2011.

Policy Statements

1.   Council is committed to providing safe, high quality drinking water which consistently meets the requirements in the Australian Drinking Water Guidelines.

2.   Council will use a risk based approach to identify and manage potential threats to water quality from all delivery points from source water to consumer.

3.   Advocate the protection of source water and primary drinking water quality over other land use.

4.   Council will work in partnership with relevant stake holders and agencies to incorporate their needs and expectations in strategic planning.

5.   Continually improve practices by monitoring and assessing performance of drinking water operations.

6.   Routine monitoring of drinking water quality and use effective reporting mechanisms to ensure information is provided to consumers in a timely and effective manner to promote the confidence in the management and operation of the water supply.

7.   Maintain an appropriate contingency planning and incident response capability.

A copy of the Drinking Water Quality Policy is attached as Annexure 1 to this report.

 

ITEM 24 - RELOCATION OF THE MOLONG LIBRARY TO THE CONNELLY STORE AND RESTORATION AND UPGRADE OF THE CONNELLY STORE TO ACCOMMODATE LIBRARY

REPORT IN BRIEF

 

Reason For Report

For approval to relocate the Molong Library to the Connelly's store in Molong and allocate funding for construction.

Policy Implications

Nil

Budget Implications

The implication on the budget is $350,000 to be taken from the Capital Reserves

IPR Linkage

4.3.2.c. Prepare heritage asset plan for Connelly's Store in Bank Street, Molong

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\MOLONG LIBRARY - 629547

 

 

Recommendation

THAT Council relocate the Molong Library to Connelly’s Store and allocate $350,000 from the Capital Works reserve for the restoration and upgrade of Connelly’s Store to make it fit for purpose to operate as the Molong Public Library.

 

Operations Manager - Water and Waste's REPORT

Background

Council submitted a grant application to the Public Library Infrastructure Grants on 31 Oct 2014 to seek grant funding to relocate the Molong library from the Molong Railway Station to the Connelly Store and restore/upgrade the Connelly Store to make it a suitable facility to operate the Molong Library. The motivation for the grant application came from customer service requests from the local community requesting the following:

1.       Improving the accessibility of the library for disabled, elderly and youth due to its current location;

2.       Increasing the volume of reading material in the library;

3.       Providing a safe and comfortable environment for youth to meet including after hours; and

4.       Upgrading the technology to provide Wi-Fi and increasing the number of computers.

The Molong Library is currently located at the Molong Railway Station. The issues with the current location of the library and improvements available at the proposed location are as follows:

1.   The current location of the Molong Public Library is a key aspect that prevents it from becoming a social hub. The elderly, disabled and youth are hesitant to utilise the library because of the poor location of the library and the need to cross the Mitchell Highway which does not have any traffic signals. The proposed location of the new library will improve accessibility to the main user groups of the library. The proposed location of the new library is in the centre of town, adjacent to the aged care units, close proximity to the medical centre, day care centre, community hall and schools. The location also greatly improves accessibility and independence to elderly, children and disabled because there is no need to cross the Mitchell Highway. The proposed new location is already a Council asset which means there is no need for land or building purchases. In addition, this will also enable Council to restore an iconic local heritage listed building in a prominent location.

2.   The floor area of the current library (72sqm) is a limiting factor to the type of material and seating arrangements. At the current location, there is no room for relaxed seating such as lounges which provide for a more comfortable reading environment. Seating is available in the library but only in the form of work stations, which do not provide a comfortable environment for networking and social interactions to develop relationships that could potentially build bridges of support. Increasing the size of the library will enable additional services such wider variety of books, internet, Wi-Fi and promote the library as a community hub especially targeting the teenagers and elderly. The floor area of the new proposed library is 200 sqm.

3.   The current library does not provide a comfortable and inviting environment which would draw people to the library for any activity other than borrowing reading material. Molong does not offer a large variety of activities for youths after school hours. The library could serve as community hub providing services such as Wi-Fi and internet connectivity, access to music and reading material in a safe and controlled environment for the youth to “chill out” and spend their time.

4.   Molong has a large number of elderly people who are not very mobile or independent. They are not able to travel easily to the nearest urban centre in Orange. The activities in town for the elderly are limited. The new proposed library will be located in a central location along the main street.

5.   The Molong Railway Station is not a Council asset and the building has been recently inspected by structural engineers and architects to determine the cost of restoring the building. The report indicates that the current library is close to the end of it’s useful life (dilapidation report by Geolyse Sep 2014).

Public Library Infrastructure Grant Application

Council had engaged Axiom Office Interiors to assist in the development of a concept design of the proposed library to obtain preliminary costings for the proposed new library development. The estimated cost of the new proposed library is $550,000. Council submitted a grant application through the Public Library Infrastructure grant 2014/15 for the maximum amount of $200,000 allowed under the program. 

Council has since been informed that it was successful in securing the $200,000 grant. A balance of $350,000 is required to complete the project. The following components of works that are required are as follows:

1.   Detailed design of the proposed new library, review of design, consultation with stakeholders and library users

2.   Finalise detailed design, preparation and lodgement of approvals and preparation of tender specifications

3.   Tender the project, award and construct the works.

 

ITEM 25 - REQUEST FOR COUNCIL CONTRIBUTION FOR THE EXTENSION OF SEWER MAIN: LOT 4 LONGS CORNER ROAD, CANOWINDRA (DP1047411)

REPORT IN BRIEF

 

Reason For Report

Advising on request for subsidy for sewer extension work.

Policy Implications

The Cabonne Sewer Policy states that property owners may request for a 50% subsidy up to an amount of $5,000 when sewer mains are extended to service a property. The subsidy request is subject to available funds and Council approval.

Budget Implications

The budget implications is $2,971.50 from the Cabonne Sewer Fund

IPR Linkage

5.3.3.a. Undertake Cabonne sewer operations

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\APPLICATIONS\QUOTATIONS - 628853

 

 

Recommendation

 

THAT Council approve the 50% subsidy, which equates to $2,971.50 to be taken from the Cabonne Sewer Fund.

 

Operations Manager - Water and Waste's REPORT

Mr Andrew Pull is developing a block of land in Canowindra (Lot 4 Longs Corner Road, Canowindra, DP1047411). The cost of extending the sewer mains to service this property is $5,943. Mr Pull has requested for a 50% subsidy for the extension of the sewer mains. This equates to $2,971.50.

Mr Pull’s request is consistent with the Cabonne Sewer Policy. The full amount of $5,943 has been received by Council and the sewer mains extension work has been completed.

It is recommended that Council approves the 50% subsidy, with the amount to be taken from the Cabonne Sewer Fund.

 

 

ITEM 26 - MODIFICATION TO DEVELOPMENT APPLICATION 2001/37 - PROPOSED ALTERATION AND EXPANSION OF EXISTING USE (LABORATORY) - LOT 13 DP 102110, UNDERWOOD ROAD, BORENORE

REPORT IN BRIEF

 

Reason For Report

Planning assessment provided for council determination

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2001\03-2001-0037 - 623757

 

 

Recommendation

 

THAT Modification of Development Application 2001/37 for a laboratory upon Lot 13 DP 1023110, Underwood Road, Borenore , be granted consent subject to the conditions attached.

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

SUMMARY

 

The following report provides an assessment of the modification application submitted for variation to DA 2001/37 for a 3 lot subdivision (completed), 70 tonne winery, cellar door sales, laboratory, residential flat and a manager’s dwelling, upon Lot 13 DP 1023110 (being part of land  initially described as Lot 2 DP 820924) and known as 36 Underwood Road, Borenore.

 

The application has been referred to the Council for determination as seven (7) submissions have been received objecting to the development.

 

It is recommended that the modification application be approved subject to conditions of consent.

 

Applicant: Agritechnology Pty Ltd c/- Peter Basha Planning & Development

Owner:      Agritechnology Pty Ltd   (D & K MacLennan)

Proposal:  alteration and extension of existing use (laboratory)

Location:   Lot 13 DP 1023110, 36 Underwood Road, Borenore

Zone:         7(c) Environmental Protection  

 

BACKGROUND

In August 2000 a development application was lodged with council by Terra Consulting Pty Ltd on behalf of Mr D MacLennan for a three (3) lot subdivision of Lot 2 DP 820924, Underwood Road, Borenore, and the establishment of a winery/laboratory and ancillary dwellings.

 

Proposed Lot 1 contained an existing dwelling, sheds and dam; proposed Lot 2 was to be created an agricultural allotment and proposed Lot 3 would accommodate the proposed development. The winery/laboratory was to accommodate a 70 tonne winery and an analytical and research laboratory. The building was also to accommodate the facility manager with inclusion of a residential flat. This was to enable the manager to monitor the laboratory function. The application also sought a workers cottage and an ancillary cottage. A 7ha vineyard was also to be established on the property. The application was revised to remove the proposed workers cottage.

 

The Environmental Services Committee Council considered the application at its meeting of 6 November 2000 and a conditional approval was issued on 23 November 2000.

 

The development was a staged release with Stage 1 being the creation of proposed Lot 1(incorporating proposed Lot 2) and Lot 3, and the construction of the winery/laboratory

 

Stage 2 was the establishment of the winery.

Stage 3 was the subdivision of Proposed Lot 2.

 

A modification application was submitted 12 December 2000 seeking inclusion of a cellar door premises as part of the Stage 2 development, review of the requirements for a water license, and review of road contribution charges.

 

The modification was approved was issued on 21 December 2000.

Subsequently subdivision, construction and occupation certificates were issued variously for the two lot subdivision release and the construction of the winery/laboratory.

 

In June 2005 a modification application was submitted to revise the design of the proposed ancillary dwelling. The modification was approved by council.

 

In November 2007 the proponent, Mr MacLennan requested advice on the status of his development and the degree of compliance. During a site visit by staff, Mr MacLennan indicated that research work was originally on low alcohol wine and had diversified to ethanol research. Mr MacLennan was requested to submit details to clarify the use of the facility. No record can be located to indicate the response was submitted to council. Another enquiry, and a similar response from council requesting clarification of the site use occurred in June 2012.

 

In June 2013 Mr MacLennan made an enquiry to council regarding a proposal to expand the development. Councillors were invited to inspect the premises.

 

The development enquiry and research of the approval, plus a site visit by council’s environmental services staff suggested the scale of development varied from the 2000 approval, however the primary use of the facility remained as a research laboratory for food related industry research. Mr MacLennan was again requested to clarify the business activity and its scale.

 

In the intervening months a series of complaints were lodged with council and the Environment Protection Authority relating to noise, odour and waste disposal practices emanating from the subject land. Staff inspected the site and issued directions to address on-site waste disposal. The proponent undertook to carry out noise and odour testing and to provide further information to council to clarify land use. Council imposed a timeline for submission of information. The proponent experienced delays in obtaining the requested information from his consultants.

 

A modification application was lodged with council in August 2014 for alterations and expansion of the existing laboratory. The application included noise, odour and on-site waste assessment. The application was neighbourhood notified, with five (5) submissions received by the close of the notification phase on 5 September 2014. The proponent provided additional information to council in December 2014 in response to a summary of issues raised.

 

 

THE PROPOSAL

It is proposed to broaden the existing research and analytical laboratory operation carried out on the site to incorporate research and development for new processes and products in agriculture and food industries. The variation to the laboratory use arises from the down turn in the wine industry.

 

It is noted that:

·    The existing vineyard is not in production

·    The cellar door is not in operation

·    The laboratory business has expanded operating up to 200 tonnes per annum of product tested/produced currently under contract with Bio Australia Technology

·    The plant uses acids, salts, sugars and glycerol to grow yeast to focus on improvements to growth, proteins, minerals etc

·    The yeast additive is used to mix with feedstock. Yeast products developed by the proponent also include domestic food ie breakfast yeast spread.

 

Agritechnology P/L is a certified Research Service Provider with the Federal Government’s AusIndustry program. Providers typically are CSIRO, DPI and universities.

 

The modification proposal requires an extension to the rear of the existing building to accommodate equipment and testing processes.

 

The facility will typically use:

·    Compressors

·    Pumps

·    Boilers

·    Chillers

·    Centrifuges

·    Dryers

 

It is proposed to effect alterations and additions to the existing building as follows:

 

·    Acknowledge two portable buildings located to north east of main building. One is used as a laboratory, the other as a staff room

·    Acknowledge placement of shipping containers adjacent to the south western corner of the building

·    Acknowledge  a hard stand area for tanks and bunded area

 

Stage 1 works to then include:

 

·    Construction of an extension to the rear of the building for additional workspace (approx. 348m²) and to enclose the rear of the building to reduce noise impact upon neighbours

·    relocate tanks and bunded area from rear of site, south of the proposed building extension

·    relocate shipping containers to the south of the building extension and bunded tank storage area

·    provision of new 100,000 litre rainwater tank

·    construction of a clean room on ground floor

·    construction of an office/store on ground floor

·    construction of an office and kitchenette on the first floor  (for the existing flat)

 

Stage 2 works

 

·    conversion of ground floor bedrooms to office/ laboratory

·    conversion of ground floor meals room (previously attributed to the flat) to a lunch room for the laboratory

·    conversion of a portable building to a laboratory

The expansion of the facility will require removal of part of an existing orchard and vineyard to facilitate building extensions and a new internal access road to provide for semi trailer deliveries to the site.

 

Car parking for 21 vehicles is currently available on-site. Access to the property is off Underwood Road.

 

Approval is sought to enable use of the facility 24 hours per day seven days per week.  Operating hours will vary according to the laboratory testing schedule. It is anticipated that there will be periods of use that require 24/7 operation, while there will be other periods where little or no activity will occur.

 

Site Map

1160967 

2242734

 

 

MATTERS FOR CONSIDERATION

The proposed modification satisfies Section 96(1A) of the Environmental Planning and Assessment Act 1979 and is considered to be substantially the same development.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Cabonne Local Environmental Plan 1991 (Amended)

The subject land is zoned 7(c) Environmental Protection by the Cabonne Local Environmental Plan 1991.  The laboratory was considered to be a rural industry when the original development application was considered in 2000. A rural industry is permissible within this zone, subject to Council’s development consent. A laboratory was not separately defined under the Cabonne LEP 1991.

 

Clause 2 – Aims and objectives of the plan

 

The general aim of the LEP seeks to facilitate development in a manner that encourages the proper management, development and conservation of natural and man-made resources within the Council area by protecting, enhancing or conserving prime crop and pasture land.

 

The proposed modification is not contrary to the aims of the LEP. It is noted that the expansion of the existing facility will have a minor impact upon the area currently available for agriculture as existing vineyard and orchard areas will be further reduced in size. It would appear that the commercial agricultural operation of the 9ha rural holding has ceased and that the primary use of the site will be commercial laboratory research and development of food and feed products.

 

Clause 10 – General considerations for development within rural zones

 

The proposed development will not have an adverse impact upon vegetation, timber production, land capability (including soil resources and soil stability), water resources, future recovery of mineral deposits, or the protection of scenic or recreational areas.

 

The modified development utilizes existing facilities located upon the holding. Conditions of consent have ben drafted to address current issues relating to on site waste water disposal

 

           

Clause 24 – Access

 

Access to the site is to be from the existing Underwood Road access way. The road is a local road; however the application was referred to the RMS given traffic from the site accesses the local road from The Escort Way being classified as a Main Road.

 

The RMS has no requirements of the development.

 

 

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

SEPP 44 - Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

Rural Lands SEPP

 

This Sepp applies to the land. A modified development is not inconsistent with the provisions.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development. The modification application is not inconsistent with the DCP.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposed modification does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Landuse

The proponent supports the modification application by reliance upon s106 of the Environmental Planning & Assessment Act, which defines a lawfully established use as an ‘existing use’. Terms then permit the existing use to be enlarged, expanded, intensified, altered or extended, in circumstances when a later planning instrument has come into effect and prohibits that land use.

 

The proponent argues that the laboratory was the primary component of the 2000 development approval and was lawfully established. As a ‘laboratory’ was not separately defined in either the Cabonee LEP 1991 or Cabonne LEP 2012, the use is in-nominate or undefined. Under the provisions of the Cabonne LEP 2012 the subject land is now zoned RU2 Rural Landscape and by virtue of a laboratory not being defined, is classified a prohibited land use.

 

Clause 41 of the Environmental Planning & Assessment Regulations establishes that an existing use may be:

 

·    enlarged, expanded or intensified

·    Altered or extended

·    Rebuilt

·    Changed to another use that may be carried out with / without development consent

·    If a commercial use - changed to another commercial use (including a commercial use that may be prohibited under the Act)

·    If a light industrial use – be changed to another light industrial use or a commercial use that would otherwise be prohibited under the Act.

 

The proponent considers the modification proposal is consistent with clause 41(1)(a) and (b) of the regulations being both enlarging/expanding or intensifying the use and alterations / additions to an existing use.

 

The use is described in the modification application as a laboratory – without distinguishing its research use, which previously was identified as wine related research.

 

It is noted that the proponents submitted Statement of Environmental Effects assesses the modification application under the provisions of the current planning provisions being the Cabonne LEP 2012. However the applicant seeks variation to part of the initial approval – hence council’s assessment of the application under the provisions of the former planning instrument being the Cabonne LEP 1991.

 

 

Siting /location

The existing building is set within a rural landscape. Orchard and vineyard plantings surround the building to the east and south. The area to the west and north is pastoral land.

 

Adjacent to the site are several small holdings as well as established orchard and grazing land.

 

The proposed additions to the south of the  existing building will be screened partially by the existing orchard trees.

 

Hours of operation

The proponent is seeking approval for 24 hour use of the facility and notes that operation is likely to be in block timeframes, with activity over a number of months, while at other times activity will be minimal.

 

Noise impact

The proposal has potential to generate noise that impacts upon the locality. Council has received noise complaints from two adjacent neighbours.

 

An operational noise study was undertaken and identified that day time operational noise levels at several nearby residences exceed the relevant criteria as established by the NSW EPA Industrial Noise Policy. A site survey identified the most significant source of noise emission was from a large exhaust fan located on the eastern wall of the dryer room located at the eastern end of the building. The fan is located at a height of 6m with little shielding between the fan and the nearest residence to the south east of the facility. The study recommends the relocation of the exhaust fan to the western wall of the dryer room and the proposed building extension to include full enclosure of all plant items located at the southern end of the main building.

 

The study considers the suggested measures will decrease noise from the site to a level compliant with the industry noise guidelines. The study also recommends further noise assessment to confirm the effectiveness of the mitigation and / or identify any requirements for further noise abatement.

 

A condition of consent addresses this matter.

 

Odour

The development has the potential to generate odour impact upon the locality.

Council has received odour complaints from two adjacent neighbours.

 

An air quality impact assessment was undertaken and identified the following odour sources within the facility:

 

·    Stack – discharge from the fermenter

·    Vent – discharge from the spray dryer, and

·    Wastewater sprayed onto the ground west of the main building

 The wastewater discharge was identified as the most significant odour source. The land owner confirmed that the amount of wastewater sprayed onto that area at the time of testing was approximately 10,000 litres per day

 

In response to the study findings Agritechnology has pursued a reduction in the wastewater discharge, not only to address odour but to ensure sustainable land use and site efficiencies.

 

The study recommends the amount of wastewater disposed of on-site be limited to a maximum of 2,925 litres per day. To achieve the target wastewater is currently being disposed of off site using an approved contractor. Waste stream recycling has been introduced which is reported to have reduced off site disposal volumes by 70%.

 

The consultant has reviewed the reduced volume predicted for on – site wastewater disposal and has indicated that the operational changes reflecting revised current and future odour emissions from the site are considered unlikely to result in impact upon adjacent residences.

 

A condition of consent requires a follow up odour assessment once the facility is operational under the modified proposal

 

 

Water quality

The proposed expansion of the laboratory can be managed to avoid adverse impact upon water quality. An on-site effluent report has been provided to address waste water management processes.

 

A condition of development consent requires submission of details of the proposed waste water system, with such system to be designed for the commercial waste water system load, rather than a domestic service model.

 

Visual amenity

The existing building has a maximum height of 8m. The design and location of the proposed extension building is consistent with the design of the existing building. The alterations and extensions to the existing building will not adversely impact upon the site or vistas to and from the site.

 

To address property visual amenity issues raised by neighbours a condition of consent has been drafted requiring submission of a detailed landscape plan incorporating additional site buffer / screen plantings.

 

Access and traffic

The potential traffic generation from the development is predicted to include 2 to 3 semi trailers per week, 1 to 2 rigid trucks per week, light vehicle traffic associated with staff and site visitors. Access to the site is via an all weather driveway off Underwood Road.

 

It is proposed to employ between 20 and 25 staff (an increase from the originally predicted).

 

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed modified development.

 

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development was neighbourhood notified.  Seven (7) submissions were received by the close of the exhibition phase.  Issues raised in the submissions are addressed as follows:

 

Submission

Issue

Comment

1

Existing plant is the cause of strong and offensive odour that at times lingers for several days and nights. Requests that process be put in place to prevent odour drift.

The scale of the dryer and storage tanks provides an industrial look to the facility.

Risk of seepage from waste water into nearby water storage dams.

Requests additional screening by landscaping or other measure to screen already unsightly buildings.

Requests an audit of on-site waste water disposal.

Draft conditions prepared to address noise, odour and visual amenity issues

2

Concerned about health risk from odour associated with laboratory. Nearby resident unable to ventilate home by opening doors and windows for an extended period of time due to odour emanating from adjacent site.

Odour issue may impact land resale price.

Odour must be eliminated. Requests council seek independent odour testing of site and provide results to submission maker

Draft conditions prepared to address noise and odour  issues

 

 

 

 

 

 

 

 

3

Adjacent resident providing log of odour complaints.

Noise issues - most noticeable coinciding with staff arriving at work.

Concerns re waste water and questioning if the proponent is adhering to council’s direction to reduce on-site waste water irrigation by off-site disposal of waste water.

Draft conditions prepared to address noise and odour issues

4

Odour issues described as sickening, stale and nauseating odour which permeated inside and outside spaces and lingers. Health issues including breathing difficulties experienced. Odour noticeable 5km away from laboratory.

The development has increased in scale since its 2001 establishment. The scale of the development, traffic generation, odour, noise and industrial activity are out of character with the rural residential zoned area.

The modification application is opportunistic and retrospective justification of what has been built.

Questioning why council had not required strict deadlines after complaints were lodged, and asking why the plant had not been closed down.

Who is responsible for maintenance of the plant equipment?

Questioning why the application was not advertised in the press or notified to landowners in the  locality.

Draft conditions prepared to address odour issues

5

Second submission by author of submission 3.

Notification inadequate. In general raising concerns about council’s response to noise and odour complaints.

SoEE misleading as it refers in future tense to operations that exist. Information supplied in SoEE is misleading. Asks where product produced is going as the writer understands it is being exported – hence questions if the plant is a laboratory or a commercial manufacturing plant.

Objects to proposed new internal driveway as it would bring heavy traffic closer to the adjoining property with potential dust and noise issues.

Provides opinion on the proposal’s non compliance with Cabonne LEP 2012.

Queries the noise report and the limited monitoring undertaken.

Queries the odour study and the nature of emissions. Also questions the reliability of the odour modelling against real weather data.

Questions the traffic generation figures quoted in the SoEE noting current traffic generation excess of that predicted. Also noting B double traffic to the site.

Summary – opposing the development.

Comments noted. Council and EPA have carried out site inspections in response to complaints and council has directed the proponent to  address on site water water disposal issues by utilizing off-site disposal servies.

 

Laboratory was classified as a rural industry under the CLEP 1991. It is noted that a privately operated research laboratory is not a separately defined land use land.

 

EPA reviewed submitted studies.

Proponent has reiterated traffic generation figures as accurate assessment of  traffic to and from the site.

6

Lives in locality - objects to gaseous odours that emanates from the plant. Problem has existed for several years. Unable to sit outside of an evening due to the odour. Does not want the operation sanctioned in any way and appalled that an apparent blind eye has been turned to the operation. Indicating that submission maker will take legal action to have development stopped.

Draft conditions prepared to address odour issues

7

Resident south east of site. Original laboratory has expanded beyond its original concept.

Unapproved dramatic increase in operation since its inception.

The laboratory is not permitted under CLEP 2012.

Concerned over odours, causing resident to become nauseous. Residents have been obliged on many occasions to close all windows in the house to reduce the problem.

Hear the laboratory fans running day and night – a noise the resident finds disturbing.

Development is inappropriate for the location and should be sited elsewhere ie an industrial estate.

Comments noted. Draft conditions prepared to address odour issues

 

Public authority consultation

The application was referred to the RMS who has indicated they have no requirements of the proposal.

 

EPA reviewed the proposal including the noise and odour studies, and has no requirements of the development. The scale and nature of the development does not require an Environmental License.

 

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed modified development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

 

CONCLUSION

The proposed modified development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the modified development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

ITEM 27 - PLANNING PROPOSAL - LAND AT EUGOWRA AND MANILDRA

REPORT IN BRIEF

 

Reason For Report

To obtain council approval to proceed with the process of amending Cabonne Local Environmental Plan 2012

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 629628

 

 

Recommendation

 

THAT pursuant to section 59 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Infrastructure for the Minister to make a Local Environmental Plan to rezone or rename the following land:

 

(a) The area of land located east and west of Nanima Street, Eugowra zoned IN2 Light Industry by Cabonne Local Environmental Plan 2012 to be rezoned RU5 Village, and

(b) Lot 164 DP 750159 off Dripping Rock Road, Eugowra, zoned RU1 Primary Production by Cabonne Local Environmental Plan 2012 to be rezoned E1 National Parks and Nature Reserve, and

(c)  Correct a mapping anomaly on numbered sheets 002 and 002A to replace reference to MR 61 from Federation Way to its current title of Henry Parkes Way.

 

Director of Environmental Services' REPORT

 

Council at its meeting of 19 August 2014 resolved to submit to the Department of Planning a Planning Proposal for rezoning of renaming of land described as:

(a) The area of land located east and west of Nanima Street, Eugowra zoned IN2 Light Industry by Cabonne Local Environmental Plan 2012 to be rezoned RU5 Village, and

(b) Lot 164 DP 750159 off Dripping Rock Road, Eugowra, zoned RU1 Primary Production by Cabonne Local Environmental Plan 2012 to be rezoned E1 National Parks and Nature Reserve, and

(c)  Correct a mapping anomaly on numbered sheets 002 and 002A to replace reference to MR 61 from Federation Way to its current title of Henry Parkes Way.

The proposal was forwarded to the department on 8 January 2015. A Gateway Determination was issued by the department on 15 January 2015.

 

In accordance with the Gateway Determination the Planning Proposal was placed upon public exhibition for a period of 28 days. During the exhibition period the Planning Proposal and all relevant documents were publically available at the council’s Molong and Cudal offices, the Manildra Post Office, the Eugowra Post Office/ Rural Transaction Centre, and through council’s web site. Notification was made through public advertisement placed in the Central Western Daily newspaper, Forbes Advocate as well as community newspapers and newsletters.

 

Written notification was provided to adjacent and nearby landowners of the Nanima Street precinct and the Dripping Rock Road land at Eugowra. Residents along Henry Parkes Way were not individually notified as the proposal seeks to correct a mapping name anomaly and has no impact upon landowners. The mapping correction was however notified through local media and by public exhibition at the Manildra Post Office.

 

The Gateway Determination required consultation with Rural Fire Service who has reviewed the Planning Proposal and has no objection to the rezoning proceeding.

 

By the close of the exhibition period twenty two (22) pro forma submissions had been received. The submissions related to the Nanima Street land at Eugowra and were in support of the rezoning of the land from industrial to village. Seven (7) of the submissions were from residents within the Nanima Street precinct to be rezoned.

 

Two separate submissions were received also in support of the Nanima Street rezoning and suggesting council pursue the rezoning of its land located off Casuarina Drive, Eugowra for rural industrial use. It should be noted that in regard to the latter - rural industries are currently a permissible use within the rural zone applying to that land.

 

There were no submissions relating to the Dripping Rock Road land rezoning or the correction to the mapping anomaly.

 

A submission from RFS provided guidance for consideration of bushfire related matters to be considered should residential development of the Nanima Street land proceed in the future. This information has been noted. There are no RFS objections to the rezoning proceeding.

 

It is suggested that council proceed with the rezoning proposal and submit the Planning Proposal and relevant documentation to the Department of Planning and Infrastructure for the Minister to make a Local Environmental Plan to re zone or rename the land to which this report applies.

 

 

ITEM 28 - DA 2014/0092 INDUSTRY (ANCILLARY DEVELOPMENT - COAL FIRED BOILER) ON LOT 270 DP 821835, DEROWIE STREET, MANILDRA

REPORT IN BRIEF

 

Reason For Report

The application is referred to Council for determination due to the community interest in the development and the number of submissions receieved by Council during the exhibition phase raising a range of issues pertaining to waste, odour, air quality, noise, road status and health

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

1.  DA 2014-0092 DRAFT CONDITIONS OF CONSENT    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0092 - 629713

 

 

Recommendation

 

THAT Development Application 2014/0092 for Industry (Ancillary development – Coal Fired Boiler) on land described as Lot 1 DP 1085601, Dederang Street and Lot 270 DP 821835, Derowie Street, Manildra, be granted consent subject to the conditions attached.

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for Industry (Ancillary development – Coal Fired Boiler) on land described as Lot 1 DP 1085601, Dederang Street and Lot 270 DP 821835, Derowie Street, Manildra. The purpose of the development for a Coal Fired Boiler is to provide steam for the facilities overall plant operations. In addition to the boiler facility, the proposal includes an overhead gantry approximately 40m long and 7m above ground level to cross Derowie Street. The purpose of the overhead facility is to carry necessary services and utilities to the proposed boiler from the existing MSM facility and for steam pipes to convey the steam from the boiler to the MSM facility.

 

The proposal is deemed Integrated Development with concurrence from NSW Environment Protection Authority for General Terms of Approval Concurrence being granted in August 2014.

 

The application has been referred to the Council for determination as the proposal received 24 submissions during the exhibition phase in January 2014.  One submission included a proforma consisting of 12 residents.  The application was advertised (in the Central Western Daily) and extensively neighbor notified for a period of 14 days from 5 December 2013 to 19 December 2013. The main issues raised in the submissions identify lack of clarity of the proposal, the need for a town meeting, visual amenity, traffic generation, roads status, health and environmental concerns (dust, noise, odour, air quality), decrease in land value and general housing prices.

 

The proposal has been assessed in accordance with the provisions of the Cabonne Local Environmental Plan 2012; the Blayney Orange Cabonne Sub Regional Rural and Industrial Land Use Strategy; the NSW Environmental Planning and Assessment Act 1979 and Protection of the Environment Operations (Clean Air) Regulation 2010 (including the Group 6 emission limits as a minimum). As a part of the EPA’s General Terms of Approval there is a requirement to implement an Air Quality Management Plan prior to the commissioning of the Coal Fired Boiler.

 

Applicant:         MSM Milling Pty Ltd

Owner:               MSM Milling Pty Ltd

Proposal:          Industry (Ancillary development – Coal Fired Boiler)

Location:          Lot 1 DP 1085601, Dederang Street and Lot 270 DP 821835,

                            Derowie Street, Manidra

Zone:                 IN1 General Industrial

 

THE PROPOSAL

It is proposed to seek consent to install a Coal Fired Boiler to provide steam for the plants overall operation. The coal-fired boiler will use approximately 5,000 tonnes of coal per annum using a travelling (chain) grate spreader stoker boiler operation. The facility will operate 24 hour per day, seven (7) days per week with maintenance as planned or required.

 

Infrastructure that will be required for the development includes:-

·    Fuel receival and storage facility;

·    Feed hopper;

·    Boiler and furnace;

·    Multi cyclone and bag house;

·    Approximate 30m high exhaust stack; electric fans and associated ducting;

·    Various pumps and small tanks;

·    Ash collection hopper;

·    Control room; and

·    Overhead gantry across Derowie Street approximately 40m long and 7m above the ground for the Derowie Street crossing.

 

The proposed infrastructure will have an approximate footprint of approximately 30m x 25m.

 

The below diagram shows the relationship of the proposed development to the existing operation.

 

 

 

 

The following diagram shows the addition of the overhead gantry to be constructed across Derowie Street. The gantry will be similar to the overhead gantry across Dederang Street. The proposed gantry will be approximately 40m long and sit approximately 7m above ground level to cross Derowie Street. The purpose of the additional gantry is to carry necessary services and utilities to the proposed boiler from the existing facility, in addition to carrying the steam pipes to convey the steam from the boiler to the MSM facility.

 

 

 

The following shows diagrammatically the workflow of the proposed Coal Fired Boiler.

 

 

The applicant has prepared and submitted to Council and the EPA an Air Quality Impact Assessment (September 2014) in order to determine if the activities undertaken on the site and the proposed development for the installation of a coal fired boiler would achieve ground level concentrations (GLCs) at or below the NSW Environmental Protection Authority’s (EPA) regulatory guidelines. The dispersion model and inputs to the model have been completed in accordance with the EPA’s Approved Methods for Modelling and Assessment of Air Pollutants in NSW and the Protection of the Environment operations (Clean Air) Regulation 2010 (Clean Air Regulation). There will be a requirement from the EPA to implement an Air Quality Management Plan prior to the commissioning of the Coal Fired Boiler.

 

Site

 

The proposed development is to be carried out on the land described as Allotment Lot 270 DP 821835, Derowie Street, however the application includes the construction of an overhead gantry and as such also requires the inclusion of the MSM site at Lot 1 DP 1085601, Dederang Street, Manidra. The land is in the ownership of MSM Milling. The site to include the coal fired boiler has a total area of 5634m².

 

The site currently accommodates the existing Oil Seed processing mill operated by MSM Milling Pty Ltd.  Existing structures on the land include the Milling building, silo storage, offices, gantry/tower, tank farm and pellet feed mill.

 

Access to the overall mill complex site is via Dederang Street from the centre of the eastern side of the site.  The complex has direct access to the rail sidings and includes an overhead conveyor to move seed product to and from the rail siding.

 

Surrounding land uses are charcaterised by a series of large, long established industrial activities. These include Manildra Flour Mill, container loading terminal and Grain Corps storage silos, sheds and open bunkers. The nearest sensitive receptor not associated with the development is located immediately in front of the proposed boiler (rural agricultural operation – seed cleaning); with the nearest residence in Dederang Street in excess of 150m away. To the south of the site is agricultural land.

 

Site Map

 

2207550

 

1817971

 

 

Background

The current facility operates 24 hours, 7 days a week. MSM Milling holds Environmental Protection Authority (EPA) Licence (EPL) 13228. The EPL 13228 currently allows MSM Milling to operate with fee based activity General Agricultural Processing at a production rate of 250, 000 tonnes per annum.

 

MSM Milling processes seeds such as canola to extract oils for sale as a product. The plant is currently powered by electricity and steam produced by LPG or butane for the facilities processes. Seeds are stored onsite in vertical steel silos and refined oils are stored in bulk storage tanks.

 

The main processes consist of the following steps:-

·    Sampling, receiving and storing of seeds in silos

·    Grain cleaning

·    Seed conditioning and pressing

·    Meal cooling

·    Meal grinding and moisture addition

·    Meal out loading

·    Oil processing, including refining, bleaching and deodorizing,

·    Oil storage in onsite tanks

·    Oil out loading to bulk customers

·    Oil out loading to packing plant for retail and food service product format.

 

Approvals granted in relation to the operation of the canola mill and other associated operations that relate to this proposed operation for a Coal Fired Boiler include the following:-

 

·    DA 2004/175 Oil Seed Processing Complex

·    DA 2010/0028 Alterations and additions to oil seed processing complex (approved 16/11/2009);

·    2010/28/1 Modification (approved 23/07/2010)

·    2010/28/2 Modification (approved 1/11/2010)

·    2011/0166 2 Silos (approved 5/8/2011)

·    2011/0166/1 Modification (approved 17/11/2011)

·    2013/0043 Pellet Feed Mill (approved 26/10/2012)

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

         

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned IN1 General Industrial

Lot size map

Minimum lot size – N/A

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Has biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Not affected by riparian, watercourse or groundwater vulnerability

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned IN1 General Industrial by the Cabonne Local Environmental Plan 2012.  Industry (Ancillary development – Coal Fired Boiler) is permissible within this zone, subject to Council’s development consent.

 

Under the standard instrument land use definitions industry means any of the following:

(a)  general industry,

(b)  heavy industry,

(c)  light industry,

but does not include:

(d)  rural industry, or

(e)  extractive industry, or

(f)  mining.

 

An industrial activity means the manufacturing, production, assembling, altering, formulating, repairing, renovating, ornamenting, finishing, cleaning, washing, dismantling, transforming, processing, recycling, adapting or servicing of, or the research and development of, any goods, substances, food, products or articles for commercial purposes, and includes any storage or transportation associated with any such activity.

 

Objectives of the IN1 General Industrial zone

The proposal is not contrary to the aims of the LEP or the objectives of the IN1 zone.  The development relates to and is consistent with the zone objectives which seek:-

 

·    To provide a wide range of industrial and warehouse land uses

·    To encourage employment opportunities

·    To minimise any adverse effect of industry on other land uses

·    To support and protect industrial land for industrial uses.

 

The proposal is consistent with the objectives of the IN1 General Industrial zone. The site is in an area identified in the Blayney Orange Cabonne Sub-Regional Rural and Industrial Land Use Strategy expanded industrial uses. The Manildra Village Settlement Strategy and the Cabonne LEP 2012 both reflect the sub-regional strategy recommendations by implementing an industrial zone for this area. The proposed use of the land will be for industrial purposes only.

 

The applicant has indicated that this proposal allows for better efficiencies for the continued operation of the complex (ie the whole mill complex and associated operations) and continued employment opportunities.

 

The site immediately to the north of the subject land is used for an agricultural operation (seed cleaning), immediately to the west is industrial uses associated with the Mill operations, to the south and east is agricultural land bounded by the Mandagery Creek. The nearest dwelling is approximately 160m to the west of the boiler site. The dwellings are in a group of three (3) located in Dederang Street and are the closest residential dwellings to the site operation for the boiler. The boilers location is to the east of the existing mill operation. Industry is existing within the locality with the proposed use requiring increased regulatory licencing with the EPA to address issues pertaining to noise, odour, air quality and waste.

 

The subject land and surrounding land is zoned for industrial uses under the current Local Environmental Plan.

 

As such, the proposal meets the objectives of the zone.

 

Part 2 – Permitted or prohibited development

The proposed ancillary development for industry (coal fired boiler) is a permissible land use subject to development consent.

 

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

The subject land is generally clear of any vegetation. The proposed development will not have any adverse impact on any flora or fauna on the site. No additional measures are required to minimize or mitigate the impacts of the proposed development.

 

Clause 6.8 Essential services

Services are currently connected to the site that contains the mill and processing plant. As such, essential services of water, sewer and electricity are within the vicinity of the new development. Access roads are already constructed and as such meets the provisions of the clause. It should be noted that the purpose of this proposal is to generate on site power for all the Mill’s operations via a coal fired boiler.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

No state environmental planning policies apply to the proposal.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

No Development Control Plans apply to this land.

 

Blayney Cabonne Orange Sub-Regional Rural and Industrial Land Use Strategy

The Manildra industrial area was recognized in the Blayney Orange Cabonne Sub Regional Rural and Industrial Land Use Strategy 2008. The Manildra Village Settlement Strategy and the Cabonne LEP 2012 reflect the sub regional strategy recommendations by zoning part of that area for industrial purposes. As such, the expanded development of MSM Milling for a coal fired boiler is consistent with the intent of the Strategy.

 

 PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

The subject land is well suited to the subject proposal as the adjoining land currently accommodates an existing Milling complex. Surrounding land uses are charcaterised by a series of large, long established industrial activities. These include Manildra Flour Mill, container loading terminal and Grain Corps storage silos, sheds and open bunkers and an agricultural produce industry (seed cleaning) immediately in front of the site. The surrounding locality also includes residences along Dederang Street, and agricultural land use to the south of the site.

 

Sensitive Receptors

 

The below map identifies sensitive receptors and their distance from the proposed development site. It should also be noted that the existing and proposed operation are on two (2) sites separated by a road (Derowie Street).

 

Receptor

Description

Distance from Site (m)

S1

BP Service Station

232

S2

Pub

205

S3

St Joseph’s School

459

S4

Neighbour

163

S5

Corner Parkes and Molong Streets

698

S6

Neighbour

25

 

 

 

Reference: MJM Air Quality Impact assessment 2014 (Amended September 2014) Figure 3.4 Sensitive Receptors Locations

 

Amenity and Privacy:

The proposed coal fired boiler and associated infrastructure is considered to be consistent with the existing operational environment of the canola mill and surrounding locality that includes the flour mill, grain silos, storage and bunkers, container loading terminal and a seed cleaning operation.

It is considered that the proposed development for the coal fired boiler will not further detract from the residential amenity of dwellings along Dederang Street or the surrounding locality.

 

Access and traffic

Access to the MSM mill operation is via Dederang Street which is a sealed local road. Access to the subject site for the proposed coal fired boiler is via Derowie Street. Derowie Street is an unselaed local road under Council’s authority.

 

Additional traffic generation is considered to be minimal. The submission indicates the input side of the production process will generate 6 vehicular movements. Additional traffic generation is considered to be negligible as the deliveries of coal for the coal fired boiler will replace the existing deliveries of butane (current energy source). An output of boiler and fly ash is also considered to be minimal in additional movements. As such, no additional upgrades to the road network is required.

 

Noise and Vibration

Noise from construction activities must not exceed L(Aeq, 15min)noise emission criterion of 50dB(A) during standard construction hours; that being Monday to Friday 7:00am to 6:00pm; Saturday 8:00am to 1;00pm; and no work on Sundays or public holidays.

 

A Noise Impact assessment was undertaken in accordance with NSW Industrial Noise Policy which takes into account cumulative noise impacts and vibration. The report concluded that the cumulative impact of the existing and proposed operations requires a discharge silencer on the induced draft fan and an inlet silencer on both the primary air fan and the secondary air fan in order to achieve compliance with EPL (noise) criteria for the entire plant.

 

As such, operational noise will be controlled under the terms of the EPL.

 

Air Quality and Odour

An Air Quality Impact Assessment (dated September 2014) was submitted to both Council and the EPA in order to determine if the activities undertaken on the site and the proposed development for the installation of a coal fired boiler would achieve ground level concentrations (GLCs) at or below the NSW Environmental Protection Authority’s (EPA) regulatory guidelines. The dispersion model and inputs to the model have been completed in accordance with the EPA’s Approved Methods for Modelling and Assessment of Air Pollutants in NSW and the Protection of the Environment operations (Clean Air) Regulation 2010 (Clean Air Regulation). An Air Quality Management Plan must be in place prior to the commissioning of the Coal Fired Boiler.

 

Waste Management

Waste products of the proposed coal-fired boiler include boiler and fly ash (approximately 15 tonne a week) which will be utilized by another company to improve its road base product. The addition of ash assists in fines to the road base and improved plasticity index of the road base. The EPL held by the company the waste products will be on sold to allows for general or specifically exempted waste to be transported, deposited, stored and used if these activities comply the exemption. The waste products of this operation (boiler and fly ash) meet the provisions of the Coal Ash Exemption 2013.

 

Social & Economic Impact:

The applicant has indicated that this proposal allows for better efficiencies for the continued operation of the complex (ie the whole mill complex and associated operations) and continued employment opportunities.

 

The proposal is in the public eye of the Manildra community. The community have raised concerns relating to increased expansion of the facility and its impact on the locality and community.

 

During the construction phase there may be an increase in the local economy with contractors staying in local accommodation and using local facilities

 

Cumulative Impact:

Any environmental impacts as a result of this new production process (ie coal fired boiler) are required to comply with EPA regulations and will be licenced for noise, odour, air quality and waste.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development; however the application was neighbor notified with 24 submissions being received during the exhibition phase. One submission included a proforma consisting of 12 residents.

 

Issues raised in the submission(s) are addressed as follows:

 

Submission Number

Issues raised

Comment

1.

Lack of detail in submission application

 

 

 

 

Decrease in land values for properties adjacent to the mill

Council and the EPA requested additional information and clarification in order to further assess the proposed development

 

These are not matters to be taken into consideration

2.

Pollution – ash residue

 

 

Visual amenity (height of the chimney stack)

 

 

 

 

 

Odour of the existing and proposed operations

EPA will control licencing for air quality

 

Noted. Surrounding locality has silos and an existing gantry that is significant in height. The proposed development is industrial in nature.

 

Existing odour and operations are not a part the assessment process

 

The requirement for the proposed new operation is for compliance with concentration limits for air quality under EPA licencing

 

An Air Quality Imapct assessment has been undertaken and provided to EPA for assessment

3.

Odour

As above

4.

Oppose development

 

Safety (health)

 

 

 

 

Odour

 

Quality of life

 

Who is responsible for the development and its regulation

 

 

 

 

 

 

 

 

Town meeting should take place

Noted

 

Compliance under EPA licencing regulates wate emission, air quality, noise and odour

 

See previous comments

 

Noted

 

Council is responsible for the assessment process and the consent authority. Construction compliance may be either Council or a Private Certifier. Due to the nature of the development, licencing is also required which comes under the jurisdiction of the EPA

 

A town meeting took place in January 2014 with representatives from MSM, EPA, and Council.

 

5.

A proforma submitted consisting of 12 residents who raised the following issues:-

 

Environmental impacts

 

 

Health impacts

 

 

More clarification

 

 

 

Town meeting needed

Noted

 

 

 

 

Impacts are not specified or elaborated

 

Impacts are not identified or elaborated

 

Additional information was requested by both Council and the EPA

 

Undertaken in January 2014

 

6.

Context of the application is to be clarified

 

Request Town meeting

This was undertaken by Council and the EPA

 

Town meeting took place in January 2014

 

7.

Object to the proposal

 

Existing odour

 

 

 

 

 

Who undertakes compliance

 

 

 

 

 

 

 

 

 

Why a licence variation

 

 

 

 

 

 

Land use is not just industrial in nature as there are residential dwellings in close proximity

 

 

 

Public interest – employment numbers of locals is not significant

 

Health concerns

 

 

Existing biofilter

 

 

 

 

 

 

Notification process is not good enough

 

 

 

 

 

 

Implications of long term effects

 

 

Effects on house prices

Noted

 

Noted. Existing odour is not part of the assessment process. Existing odour would be dealt with under EPA licencing

 

Construction compliance would be undertaken by the Principal Certifying Authority which may be Council or a Private Certifier

Operational compliance will mainly be dealt with under the EPA Licence terms and conditions

 

A licence variation is needed due to the proposed exhaust stack. Licence variation will amend requirements for waste, odour, air quality and noise

 

The area is industrial in nature with surrounding land uses of flour mill, container loading terminal, Grain Corp silos, sheds & bunkers, and seed cleaning operation

 

Noted

 

 

 

Noted

 

 

Noted. EPA regulates in relation to air quality, odour and noise

 

Biofilter is currently under EPA licencing

 

The application was advertised in the Central Western Daily and extensively neighbor notified for a period of 14 days between 5 December 2013 and 19 December 2013.

 

Unknown. Unable to comment further.

 

 

House prices (real estate) and land values are not matters for consideration under the EPA&A Act 1979

8.

Existing odour problem

 

 

 

Poor air quality

 

 

Health conditions of occupants

Addressed under the EPA licence for the existing operation

 

Addressed under EPA licencing

 

Noted

 

9.

Lack of detail in the application

 

Noise limits/emissions for the proposed boiler

 

 

Air pollution/air quality – smoke/dust

 

Purpose of steam boiler

See previous comments

 

 

Addressed and assessed by EPA through licencing requirements

 

EPA assessment and licncing

 

To provide steam for the facilities overall plant operations

 

10

Existing odour

 

Existing health issues

 

Status of roads (unable to cope with any increase in traffic generation)

 

Town meeting needed

Noted

 

Noted

 

Assessed by Development Engineer; no upgrades required

 

See previous comments

11

Odour of existing development has not been addressed

 

Rise in allergies and asthma

 

Employ only a handful of town people

 

See previous comments

 

 

 

Noted

 

Noted

12

Air pollution/odour has not been addressed

 

Increase in asthma and allergies

 

Noted

 

 

Noted

13

Rise in allergies and asthma

 

Ongoing odour issues

 

Noted

 

Noted

14

Against the proposal

 

Increase in allergies and asthma

 

Long term health effects

 

Noted

 

Noted

 

 

Noted

15

Against the proposal

 

Existing odour issues have not been addressed

 

Increase in air pollution from the boiler and ongoing health effects from the air pollution

 

Noted

 

Previously commented

 

 

See previous comments

16

Public meeting is needed

 

Increased air pollution and the contents that are being pumped into the air

 

Ongoing issues with the existing operation with noise, dust and smell

 

Roads need to be sealed

 

 

 

 

 

Not a lot of locals employed by the operation

 

What is the boiler to achieve

Previously commented

 

Previously commented

 

 

 

Previously commented

 

 

 

Dederang Street is sealed. Deorwie Street is not sealed however the traffic generation is negligible and no sealing required

 

Noted

 

 

To provide for the facilities overall plant operations

 

17

No reference to this application and only a reference to a previous DA 2001/159

This does not relate to land in or in close proximity to Manildra

18

Against the proposal

 

Ongoing odour issues

 

Suffer from ongoing health issues

 

Want odour issues to be addressed

 

Noted

 

Noted

 

Noted

 

 

Noted

19

Standards of concentrations

 

 

Odour of the existing operation

 

Risk of the proposal

 

Assessed by the EPA’s air quality unit

 

See previous comments

 

 

Comment noted

20

Why was a town meeting not done beforehand. A small advertisement in the paper is not sufficient

 

 

 

 

 

Concerns relating to ongoing health exposures

 

What safeguards are there? Who monitors air quality? Current air quality is appalling

 

Ongoing issues with dust, odour, allergies, asthma with existing operations including the flour mill

 

The proposal shouldn’t be approved based on employment for the town and donations

Extensive notification was undertaken in addition to newspaper advertisement during December 2013. A town meeting was held in January 2014 with representatives from Council, EPA and MSM Milling

 

Noted

 

 

EPA under EPA licencing requirements

 

 

 

Noted

 

 

 

 

Noted

21

Health concerns

 

Air pollution (toxins as a result of the industry expansion)

 

Noted

 

Compliance with EPA licencing and implementation of an Air Quality Management Plan

22

More suitable energy sources could be utilized (instead of coal)

 

Health & safety concerns for the proposal

 

Council should assist in progressing the natural gas pipeline through/past the town

 

Using coal for the boiler – concern for the residue and health issues, transportation

 

Site is flood area and concern for pollution of Mandagery Creek

 

 

 

 

 

How can the applicant ensure no breakdowns causing problems in odour which is an ongoing issue

 

Do not trust what is being proposed and that the right thing will be done

 

Media allege we are trying to lose jobs in the town

 

 

 

Noted

 

 

 

Noted

 

 

Noted

 

 

 

 

Noted

 

 

 

No flood study for this area however, it is noted that the area may be flood affected should a flood event occur. The development is elevated above ground level

 

 

Noted

 

 

 

 

Not a matter for consideration under Section 79C of the EP&A Act

 

Not a matter for consideration under the EP&A Act

23

Dust from the MFM

 

 

 

Stench from MSM

 

 

 

 

Odour from existing plant can be smelt out of town and not just by the reisdents in town

 

What guarantee is there that the town will not be affected by the coal dust

 

No additional infrastructure to address extra traffic for MSM & MFM

 

No truck turning bay

 

 

 

 

 

 

No parking for workers of the town plants (ie MSM & MFM)

 

 

 

How will coal be delivered

 

 

 

 

 

 

 

Rely on our representatives – why should they not vote

Not a part of this assessment process. MFM is a separate operation from MSM

 

Ongoing matter of odour is noted. Odour is regulated by EPA under licencing terms and conditions

 

Noted. Odour is regulated by licencing under the EPA

 

 

 

 

 

 

Noted. This application only relates to MSM and the addition of a coal boiler

 

Whilst not a part of this assessment process, Council is seeking State government support for the implementation of a truck turning bay

 

Noted

 

 

 

 

Road transport. Additional movements will be negated as deliveries of coal for the coal fired boiler will replace the existing deliveries of butane (current energy source)

 

Councillors abide by Council’s Code of Conduct which includes declaring any conflict of interest or pecuniary interest

24

Wish to have a spokesman to address meeting when it is tabled to Council to determine

 

 

 

 

 

Rely on our representatives – why should they not vote

 

Upon finalization of the business paper all submission holders will be formally notified. Protocols are in place for addressing the council meeting and are included in the letter to submission holders.

 

As previously addressed

 

PUBLIC AUTHORITY CONSULTATION

The proposed development for the installation of a coal fired boiler is identified as being Integrated Development under Section 91A(2) of Environmental Planning and Assessment Act 1979.

 

The application was referred to the Environment Protection Authority for concurrence. The following comments and requirements were provided to Council in their assessment of the development:-

 

1.   The Coal Fired Boiler emissions will be required to comply with the requirements of the Protection of the Environment Operations (Clean Air) regulation 2010 including the Group 6 emission limits as a minimum, except where superseded by the conditions of the Licence;

2.   The proponent will be required to prepare an Air Quality Management Plan that covers the operation of the Coal Fired boiler and the Biofilter System; and

3.   The Proponent should undertake, as a Statement of Commitments or similar, to implement any recommendations stemming from the Noise Impact Assessment and the Air Quality Impact assessment where applicable. 

 

The following conditions have been provided to Council as the EPA’s General Terms of Approval for the proposed devlopment:-

 

Administrative conditions

 

Except as expressly provided by these General Terms of Approval, works and activities must be carrie out in accordance with the proposal contained in

 

·    The Development Application 2014/29 submitted to Cabonne Shire Council on 26 November 2013; and

·    The Revised Statement of Environmental Effects dated 07 April 2014 with attachments; and

·    The revised Air Quality Assessment dated 24 July 2014(and subsequently amended September 2014)

 

Note: Should any conflict exist between the abovementioned documents, the most recent document or revision supersedes the conflict, except where the superseded by any conditions of approval or the conditions of an in-force environmental protection licence.

 

The Proponent must apply for and hold an in-force environment protection licence (as varied) issued by the NSW Environment Protection Authority prior to the Proponent installing the Coal Fired Boiler that covers the commissioning and operation of this Coal Fired Boiler.

 

The Proponent must comply with any additional requirements imposed by an in-force environment protection licence as (varied) issued by the NSw Environment Protection Authority.

 

Air Quality and Odour

 

The operation of the Coal Fired Boiler must comply with the requirements of the Protection of the Environment Operations (Clean Air) Regulation 2010 including the Group 6 emission limits as a minimum, except where superseded by the conditions of an in-force environment protection licence (as varied) issued by the NSW Environment Protection Authority.

 

The Proponent must prepare an implement an Air Quality Management Plan that covers the operation and the management of the Coal-Fired Boiler and the Biofilter System as follows:

 

·    Identification of systems processes required to operate these systems in a competent manner;

·    Identification of system process owners or responsible staff;

·    Identification of key performance  indicators that are quantifiable, measurable and auditable that will be used to determine system performance;

·    Identification of triggers and response mechanisms where the key performance indicators are not being met, or may not be met;

·    Monitoring methods and their frequency and duration;

·    Record keeping; and

·    Compliance reporting.

 

This Air Quality Management Plan must be in place prior to the commissioning of the Coal-Fired Boiler.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of interest to the residents of Manildra; however is of interest to wider community in its service delivery and economic contribution to the LGA.

 

 

CONCLUSION

The proposed development for Industry (Ancillary development Coal-Fired Boiler) is permissible with the consent of Council. The purpose of the development for a Coal Fired Boiler is to provide steam for the facilities overall plant operations. In addition to the boiler facility, the proposal includes an overhead gantry approximately 40m long and 7m above ground level to cross Derowie Street. The purpose of the overhead facility is to carry necessary services and utilities to the proposed boiler from the existing MSM facility and for steam pipes to convey the steam from the boiler to the MSM facility.

 

The proposal has been assessed in accordance with the provisions of the Cabonne Local Environmental Plan 2012; the Blayney Orange Cabonne Sub Regional Rural and Industrial Land Use Strategy; the NSW Environmental Planning and Assessment Act 1979 and Protection of the Environment Operations (Clean Air) Regulation 2010 (including the Group 6 emission limits as a minimum). The development was identified as Integrated Development with the EPA issuing General Terms of Approval for the proposed development.  In addition there will be a requirement from the EPA to implement an Air Quality Management Plan prior to any commissioning of the development (Coal Fired Boiler).

 

Twenty four (24) submissions were raised during the advertising and exhibition phase in December 2013 with the main issues being raised identify lack of clarity of the proposal, the need for a town meeting, visual amenity, health and environmental concerns (dust, noise, odour, air quality), traffic generation, road upgrades, decrease in land value and general housing prices.

 

A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 29 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 628303

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 30 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 628304

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 31 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 628305

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

ITEM 32 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 628306

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 24 March 2015

Item 7 - Annexure 1

 

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Item 18 Ordinary Meeting 24 March 2015

Item 18 - Annexure 1

 

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Item 18 Ordinary Meeting 24 March 2015

Item 18 - Annexure 3

 

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Item 20 Ordinary Meeting 24 March 2015

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Item 20 Ordinary Meeting 24 March 2015

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Item 23 Ordinary Meeting 24 March 2015

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 24 March, 2015

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      BUSINESS ACTIVITY STATEMENT FOR JANUARY 2015......... 2

ITEM 4      CENTROC BOARD MEETING............................................................ 3

ITEM 5      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    6

ITEM 6      NSW RURAL FIRE SERVICE (RFS) 2015/16 CONTRIBUTION.. 6

ITEM 7      CENTROC HEALTH WORKFORCE MEETING............................... 7

ITEM 8      ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................... 9

ITEM 9      MEDIA RELEASES............................................................................. 18

ITEM 10    MEDIA ACTIVITIES............................................................................. 19

ITEM 11    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   20

ITEM 12    E-TRAFFIC COMMITTEE MINUTES FOR JAN 2015 AND FEB 2015 AND TRAFFIC COMMITTEE MINUTES FOR 26 FEB 2015................................... 21

ITEM 13    RISK BASED LICENSING FOR MOLONG AND CANOWINDRA SEWAGE TREATMENT PLANT EPL 1623 AND 1750 RESPECTIVELY... 21

ITEM 14    RESTART NSW - WATER SECURITY FOR REGIONS FUND.. 23

ITEM 15    CARLISLE STREET, MANILDRA.................................................... 26

ITEM 16    LOCAL DEVELOPMENT PERFORMANCE MONITORING 2013-14  27

ITEM 17    AWNINGS OVER PUBLIC LAND..................................................... 29

ITEM 18    REMEDIATION PROGRAM MOLONG GASWORKS.................. 31

ITEM 19    PROTECTION OF FARM LAND....................................................... 32

ITEM 20    DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2015      35

ITEM 21    DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2015        36

ITEM 22    BURIAL STATISTICS......................................................................... 37

ITEM 23    WINDERA ESTATE DEVELOPER COVENANT........................... 38  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph February 2015.................................... 41

ANNEXURE 2.1    Investment Report February 2015.pdf............. 42

ANNEXURE 4.1    260215_Mayoral Board Report............................. 44

ANNEXURE 5.1    Council Resolutions.................................................. 48

ANNEXURE 5.2    EDT Resolutions ........................................................... 86

ANNEXURE 5.3    Resolutions Register - Traffic Lights............ 87

ANNEXURE 8.1    2014 Visitor Survey Results................................... 88

ANNEXURE 11.1  ETS Report update -
March 2015.......................................................................
100

ANNEXURE 12.1  E-Traffic Committee Jan 2015 Minutes............ 122

ANNEXURE 12.2  E-Traffic Committee Feb 2015 Minutes............ 124

ANNEXURE 12.3  Local Traffic Committee 26 Feb 2015 Minutes 126

ANNEXURE 23.1  Legal advice................................................................... 131 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph February 2015    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 629857

 

Finance Manager's REPORT

 

Rate Collection Summary to 28 February 2015 is attached for Council’s information.  The percentage collected is 71.52%, which is slightly down when compared to previous years.

 

This may be due to further payments coming in within the following week after the due date.

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1.  Investment Report February 2015.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 629960

 

Senior Accounting Officer REPORT

 

Council’s investments as at 28th February 2015 stand at a total of $40,476,785. This has increased by $3,082,187 from the previous month due to a positive inflow of funds including the receipt of the quarterly Financial Assistance grant funds and receipt of RMS funds.

 

Council’s average interest rate for the month was 3.36%, this has fallen slightly from last month. The Reserve Bank’s official cash rate decreased from 2.5% to 2.25% for the month of February.  However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.30%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for February 2015 is attached for Council’s information.

 

ITEM 3 - BUSINESS ACTIVITY STATEMENT FOR JANUARY 2015

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 31 January 2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 624295

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of January 2015 was completed and submitted to the Australian Taxation Office on 16 February 2015. This was prior to the statutory deadline of 21 February 2015.

 

The January Business Activity Statement resulted in a refund to Council of $54,023.

 

The major factors are as follows:

 

Total Income

 

·     DSS HACC – Grant Income $64,322

·     Lampe – Sale of Gelato Factory $320,122

·     Transport for NSW – Grant Income $47,103

·     Southern Phones – Grant $25,000

·     Roads & Maritime Services $373,000

 

GST Free Income

 

·    DSS HACC – Grant Income $64,322

·    DEEWR (Dept of Education and Workplace Relations) $45,871

·    Southern Phones – Grant $25,000

·    NSW Rural Fire Service – Reimburse Council expense $265,326

·    Lampe – Sale of Gelato Factory $320,122

 

Capital Purchases

 

·    Westrac Equipment Pty Ltd – Supply and deliver Caterpillar 329D $275,439

·    Tony Leahey Motor Group – Supply and deliver vehicle $35,115

·    West Orange Motors Pty Ltd – Supply and deliver Fuso Canter truck $61,941

 

The January Business Activity Statement did not include a quarterly payment for Fringe Benefits Tax.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2014.

 

Council did not claim Diesel Fuel Rebate in the Business Activity Statement for January 2015.

 

ITEM 4 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 26 February 2014.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1.  260215_Mayoral Board Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015 - 627519

 

General Manager's REPORT

 

The General Manager attended the Centroc Board meeting in Boorowa on 26 February 2015.   Minutes of the Board meeting are attached for Councillors’ information and a summary of matters discussed follows.

 

·    Guest speakers from Charles Sturt University provided advice on economic modelling of Central NSW.   Subsequently the Board resolved to progress the next steps in strategy for regional economic development.

 

·    Transport Infrastructure  - the Board resolved to remove the Centroc Weight of Loads Group.  The Board approved an Advocacy Plan for Transport Infrastructure.  Discussion regarding a new regional roads group is underway.

 

·    Water Security – a Regional Infrastructure Priority Matrix has been developed by Centroc in conjunction with RDA Central West.  It builds on the criteria developed by Infrastructure Australia and Infrastructure NSW to semi-quantitatively rank the infrastructure needs of the region.   The Board gave consideration to the priorities for water infrastructure of the region from lists of up to 10 projects from each member council.

 

·    Health – Centroc Health Workforce group held a meeting in Forbes on 12 February.  Guest speakers included Mr Stephen Jackson, Acting CEO of Western Medicare Local, Dr Ian Cameron, CEO of NSW Rural Doctors’ Network and Dr Estrella Lowe, also from NSW Rural Doctors’ Network.

 

·    Regional Development – a meeting is being arranged with the advisors to the Hon Barnaby Joyce seeking to proffer the region’s position regarding the need for a more integrated effort regarding agriculture.  The work being undertaken in collaboration with the State on the Regional Growth Plan includes the development of strategy around agriculture from a land use perspective.

 

·    Planning – the region continues its advocacy with regard to the Audit Standards Board and its resource intensive approach to accounting for residual value.  The Planners Group are well into developing advice for an Issues Paper to help inform the Regional Growth Plan.

 

Pilot Joint Organisation Update

 

In November 2014, representatives of Centroc, including the Chair, met in Sydney to meet with fellow Joint Organisation (JO) representatives (Hunter, Illawarra, Namoi and Riverina regions) to start developing the details of the pilot program where the advice to the meeting was drawn from the final report by the Independent Local Government Review Panel. 

 

A Central West JO Regional Workshop was held on 27 November in Blayney with all Mayors, General Managers, Centroc Staff and key state agencies from the region in attendance.  The workshop progressed the plan for the JO Pilot. 

 

Centroc continues to build on relationships with State agencies and regional entities through the JO pilot and is developing advice for a funding agreement with State Government. 

 

Centroc member staff and RDA Central West are working with the Department of Planning and Environment to develop the Regional Growth Plan for the Central West.  Various workshops have taken place and an Infrastructure Issues Paper is near completion with most Councils having provided input.

 

General Managers met  on 14 January 2015 to discuss risk management for the JO Pilot.  This informed the further refinement of the Management Plan and advice to a Communications Plan which is near completion.

 

Some of the key risks and mitigations identified included:

 

·    The legislative basis for the Joint Organisations may not be suitable for the region.   This will be mitigated through the documentation of a recommended model in the pilot process.

 

·    The State may be insufficiently resourced to effectively participate in regional strategic planning.   This will be mitigated by working with the State to identify a committed and designated regional planning project team including Department of Premier and Cabinet.

 

·    The direction of the JO may be at odds with individual councils or councillors.   This will be mitigated by developing a Communication Plan that has opportunities for elected representatives and staff of councils to directly participate in and inform the activities of the JO. Key opportunities include:

a.   The opportunity to use the Communication Plan to promote the model developed in this region as a leading example;

b.   The opportunity to continue to promote the successes that Centroc has already achieved to decision makers;

c.   The opportunity to lead the development of collaborative relationships with the State.

 

A teleconference of Pilot JOs with the OLG was held Wednesday 11 February.   Representatives from the Department of Premier and Cabinet were also involved.   Advice was provided that the funding agreements were in train as was a template for Regional Strategic Priorities.

 

A meeting of Pilot JOs west of the Blue Mountains and other ROCs able to attend with the Regional Leadership Group was held 18 February, the work at this meeting began a body of advice informing the optimisation of engagement with the State.   This continues with good support from the Department of Premier and Cabinet.

 

The Centroc Board considered advice on progression of the pilot and resolved to progress a draft Evaluation Plan through the Executive once the OLG  has provided feedback.   Key messages in a Communication Plan have been circulated to members Councils and the plan itself will be circulated for member feedback in due course.

 

 

 

 

ITEM 5 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and Committees meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council Resolutions

2.  EDT Resolutions  

3.  Resolutions Register - Traffic Lights    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 630214

 

Director of Finance and Corporate Services' REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by the meeting at which they were resolved i.e. Council.  Reports will include recently abolished committees until all resolutions are completed. 

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that Item will then be removed from the Register once resolved by Council.

 

Attached also is the “traffic light” indicator system that has been implemented to enable Council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 6 - NSW RURAL FIRE SERVICE (RFS) 2015/16 CONTRIBUTION

REPORT IN BRIEF

 

Reason For Report

To advise Council of the increase in contribution requested for the 2015/16 RFS budget.

Policy Implications

Nil

Budget Implications

Increase of funding of $77,949

IPR Linkage

5.6.2.a. Actively maintain support of the Canobolas Rural Fire Zone management

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\NSW RURAL FIRE SERVICE - 629966

 

Director of Finance and Corporate Services' REPORT

 

Council has received advice on the draft 2015/16 budget for the Canobolas Zone Rural Firefighting bid. The bid includes a substantial increase in the cost to Council which will be 33.16% above the contributions levied for 2014/15.

 

Although the increase is substantial it allows for $817,066 in capital purchases for Cabonne and includes re-imbursement for RFS sheds already constructed.

 

ITEM 7 - CENTROC HEALTH WORKFORCE MEETING

REPORT IN BRIEF

 

Reason For Report

Updating Council on the recent CENTROC Health Workforce meeting

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.2.3.d. Participate in CENTROC Workforce Committee

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015 - 628810

 

Community Services Manager's REPORT

 

The recent CENTROC Health Workforce Meeting updated member Councils on a number of important initiatives and opportunities. These included;

 

Beyond the Range

 

Beyond the range is a project that aims to attract Medical practitioners to communities west of the Great Dividing Range. They are currently researching writing and publishing the stories from health professionals operating in these communities to put a human face to how good life might be practicing in rural communities.

 

This and other content will be on the Beyond the Range website and Facebook pages to promote the opportunities and benefits of health careers in the country. Newcrest Mining are a major Sponsor for Beyond the Range.

 

CENTROC Health Advocacy Plan

 

CENTROC has been holding meetings with local MP’s and State Ministers to brief them on key regional priorities leading up to the state election on 28 March.

 

They advocate that the shorter life expectancy of people in regional and remote regions needs to be addressed, that there is still a significant shortage of generalist GPs in regional areas, the work of the Beyond the range Project, and the need for a regional medical school in Central NSW.

 

Geographical boundaries and remoteness area classifications.

 

On 31 October Federal Assistant Minister for Health Fiona Nash announced changes to the District of Workforce Shortage and the Australian Standard Geographic Classification – Remoteness Area systems to help encourage more doctors to work in country towns.

 

The classifications effect the availability of assistance through the General Practice Rural Incentives programme and it is likely that a new system will be adopted.

 

If the Modified Monash Model of geographic classification is adopted it should result in more accurate assessments of underserviced towns in the region and will assist by classifying more Cabonne communities separately from the regional centre of Orange. 

 

Primary Health Networks boundary sizes and tenders

 

In October 2014 (then) Minister Peter Dutton announced that 30 new Primary Healthcare Networks would replace the current 61 Medicare Locals across Australia. The new Western NSW Primary Healthcare Network Boundary represents a massive 2/3 of the State of NSW. CENTROC holds grave concerns the proposed Western NSW boundary is far too large to adequately service the communities of the region and wrote to the minister regarding this. Recently it was advised that the new boundaries will not be reconsidered and the transition is taking place.

 

Prevocational General Practice Placements Program

 

The Prevocational General Practice Placements Program ceased from October 2014. This program aimed at encouraging young doctors to take up general practice as a career and was particularly effective in providing junior doctors with a wide range of rural medical experience.

 

The alternative to this training is the AGPT program which targets GP Registrars including overseas trained doctors but not junior doctors in training.

 

The recommendation of the Health Workforce Committee was: That CENTROC Health Workforce Group provide feedback and support the continued advocacy for the reintroduction of a program similar to the PGPPP that provides specific experiences for junior doctors in training into regional general practice.

 

Rural and Regional Teaching Infrastructure Grants

 

The federal Government’s Rural and Regional Teaching Infrastructure Grants are available to General Practice but not Local Government.

 

This issue has the potential to impact attraction and retention rates of doctors in regional areas and it remains CENTROC’s position that Local Government must be eligible for health infrastructure grants.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development & Tourism Team.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

1.  2014 Visitor Survey Results    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 634220

 

Economic Development Manager's REPORT

 

Activities undertaken by the staff in the following positions of Economic Development Manager, Promotions & Tourism Officer and Community Engagement & Grants Officer are listed here:

 

Projects and Programs

Small Towns Development Group

EDS Objective 9.5

 

The next meeting is scheduled to be held 7 April 2015.

 

Cabonne Daroo Business Awards

EDS Objective 11.2

 

The Daroo Committee met for the first time this year on 10 February 2015 to begin organisation of the 2015 event.

 

The 2015 Cabonne Daroo Business Awards are set to be held in Cudal. The Committee has engaged the Cudal Swimming Club to act as host group for the event. The Committee is now commencing discussions with caterers, sponsors and guest speakers to lock these positions in as soon as possible. 

 

The launch of the 2015 Awards will be held at the 26 May Council meeting at the Council Chambers in Molong.

 

The next meeting is scheduled to be held 10 March 2015 in Cudal.

 

Small Biz Bus

EDS Objective 10.7, 9.2

 

The Small Biz Connect’s Small Biz Bus will be returning to Cabonne this month. The bus offers businesses a chance to book a business advisory session at no cost to them. The bus is scheduled to make the following stops:

 

·    Wednesday 25 March - Molong

Location: Gidley Street (next to the Village Green), Molong

Time: 9am to 3pm

 

·    Thursday 26 March - Canowindra 

Location: Blatchford St (in front of the Royal Hotel), Canowindra

Time: 9am to 3pm

 

Canberra Food & Wine Expo 20 -22 February 2015

TP Action: 1.1.3, 5.2.5

 

The Canberra Food and Wine Expo held on the 20 to 22 February 2015, was a regional promotion co-ordinated by Taste Orange. Cabonne and Bathurst Council’s Tourism Officers manned the visitor information stand over the three days on behalf of Cabonne, Bathurst and Orange. The Canberra Food and Wine Expo attracted strong crowds with over 1000 regional brochure information packs distributed.

 

The Taste Central Ranges stand displayed wines and produce, with representation from Operators showcasing their stock from the region. The Tourism Officers fielded continual enquires about the area, including the various attractions and upcoming events, including the 2015 Canowindra Balloon Challenge, FOOD Week and Wine Week.

 

 

Village Destination Guide

TP Action 2.1.1

         

Cabonne Council PTO continues to progress the development of a Villages Destination Guide with partners Blayney Council and Orange City Council. The Villages Guide will be designed along the lines of the recently published Orange Regional Destination Guide published in 2014 in A5 size.

 

Cabonne Council is covering 10 villages, Blayney Council 7 villages and Orange 2 villages. In partnership, all Councils involved have appointed VAADA to produce the graphic design and co-ordinate the printing.

 

At this stage the parties involved in the project are editing the text and selecting appropriate images to support the village features and content prior the final consultation and ground trothing with the relevant village representatives and Cabonne management.

 

Age of Fishes Museum

TP Action 4.4.1, 4.4.2, 4.4.8

 

A new website has been developed and released for the Age of Fishes museum.  It can be viewed at www.ageoffishes.org.au

 

A Board meeting was held on 9 March 2015.  The museum is about to head into its busiest time of the year, with the hosting of community events in Canowindra, including the Balloon Challenge.  The museum plays a vital role in this event through managing accommodation bookings, event ticketing, general tourism inquiries and increased visitation to the museum.

 

The Manager is on leave from 10 to 22 March 2015.  The EDM is acting in his role during this period.

 

Central West Business Enterprise Centre (BEC)

EDS Objective 10.7, 9.2

 

The Central West BEC has recently received an injection of funding through the successful tendering of the Australia Small Business Advisory Service grant.  This funding totals $200,000 per year for 3 years.  The aim of the program is to provide better access for businesses to access industry experts to assist and grow their businesses, and provide ongoing mentoring.  The new program will be launch soon.

 

Promotions

Wine of the Month

TP Action 3.1.2

 

The selected Wine of the Month for March 2015 is Twisted River Wines 2013 Shiraz Viognier.

The 2013 Shiraz Viognier was awarded the Silver Medal at the NSW Wine Awards 2014.

The wine won a Gold Medal at the Central Ranges National Cool Climate Wine Show 2014 and the title of Champion Wine of Show. The wine maker is Chris Derrez and Lucy Maddox.

This medium bodied wine is Twisted River’s interpretation of the great wine from the northern Rhône Valley in France. Raspberries and spice on the nose, varietal pepper and well integrated oak on the palate. This wine is destined to become their flagship red.

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne What’s On Newsletter promoted 18 events and activities for the month of March. This month’s Cabonne highlights included the Cumnock Show, Millamolong Polo, Dinner@the Cider House and a number of village markets.

 

The Cabonne What’s On newsletter is distributed via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on Cabonne Country’s website and displayed at the Council entrance and on  community notice boards.

 

Council Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following:

 

Month

Activity

2013

2014

Difference

May

Visits

5,297

7,547

+2,250

Hits

60,107

97,692

+37,585

 

June

Visits

5,101

9,809

+4,708

Hits

45,229

110,648

+65,419

 

July

Visits

6,768

19,889

+13,121

Hits

52,442

73,814

+21,372

 

August

Visits

2,804

17,534

+14,730

Hits

79,532

104,150

+24,618

 

September

Visits

5,987

14,010

+8,023

Hits

74,746

90,361

+15,615

 

October

Visits

6,241

10,900

+4,659

Hits

81,869

69,518

-12,351

 

November

Visits

5,764

9,812

+4,048

Hits

70,612

103,591

+32,979

 

December

Visits

5,950

10,015

+4,065

Hits

69,626

96,778

+27,152

 

Total Visits

43,912

99,516

+55,604

Total Hits

534,163

746,552

+212,389

 

 

Month

Activity

2014

2015

Difference

January 2015

Visits

6,121

8,971

+2,850

 

Hits

Not recorded

83,274

 

February 2015

Visits

5146

7813

+2,667

Hits

59826

88,736

+28,910

Total Visits

11,267

16,784

+5,541

Total Hits

NA

83,274

 

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine - monthly

b.   IMAG on the webpage

c.   Canberra Food & Wine 2015 Program

d.   Food Week Program 10 – 19 April

e.   Canowindra Balloon Challenge 12 19 April 2015

f.    Molong NSW Sheep Dog Working Trials

 

Local Government Tourism Conference 2015

 

Local Government NSW Tourism Conference 2015 was held in Bathurst from the 2 to 4 March. The conference focus was Building Community Capital: Social, Economic and Cultural.

 

Cabonne Council attendees included Councillor Ian Davison, Promotions and Tourism Officer Lynne Hawkes and Age of Fishes Museum Manager Warren Keedle. The conference received overwhelming positive feedback for delivering a relevant and valuable program packed with dynamic speakers full of take home information for implementation at work.

 

Topics explored how to develop the visitor economy, tourism collaborative projects with education institutions, event management, sports tourism and the Digital Marketing Dividend and social media advantages and pitfalls.

 

Bathurst Regional Council delivered and coordinated an impressive conference, hosted at the Mount Panorama Conference facilities.

 

Central West NSW Tourism set up a visitor information stand which provided an opportunity for all tourism officers to promote their area and the Central West Region. Cabonne Council displayed promotional brochures and tourist information that promoted our upcoming events and attractions. They included the Canowindra Balloon Festival, Food Week, Millamolong Polo and the Banjo Paterson Museum.

 

Grant Funding, Award & Opportunities

EDS Objectives 9.3 & 9.4

 

The Community Engagement & Grants Officer submitted Council’s application under the Southern Phone Grants program. Council’s application was approved for the total amount; $25,000. The projects submitted were:

 

·    Home and Community Care - $10,000 for the new Meals on Wheels walk-in freezer.

·    Manildra and District Improvement Association - $4,000 for a shade shelter over the train viewing platform.

·    Age of Fishes Museum - $1,000 to resurface and repaint the outdoor games board in the free public access area of the museum.

·    Eugowra Football Club - $5,000 to assist with the refurbishment of the kitchen at the Sports Ground.

·    Cumnock Swimming Pool Committee - $5,000 to install a shade shelter at the pool.

 

Recently, the Managing Director, Mark Warren, and the Chairman, Bill Hilzinger, of Southern Phone visited to present the $25,000 cheque. They also confirmed that this program will run again in 2015.

 

 

GrantBlast

EDS Objectives 9.3 & 9.4

 

The latest three-month edition (March/April/May) of the GrantBlast newsletter was distributed in early March. This edition and previous editions are available on the Cabonne Council and Cabonne Country websites. The next edition of the newsletter will be distributed in May.

 

Meetings

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism was successful with their submission in attracting funds from Destination NSW under the Regional Visitor Economy Fund (RVEF).  The total of the grant was $178,000 to promote the region’s culture and heritage in the “Unearth Central NSW Campaign”. Cabonne Council is a participant in this regional marketing campaign.  Other campaign partners include Bathurst Regional Council, Bathurst Heritage Committee, Cowra Tourism, Parkes Shire Council, Amazing Bathurst and Forbes Shire Council.

 

Central NSW Tourism is planning a Regional Tourism Managers meeting after the Board meeting in March, date to be confirmed.

 

The findings of the 2014 Visitor Survey undertaken by Central NSW Tourism are now available.  Information was gathering from tourism businesses and services in Bathurst, Cabonne, Cowra, Forbes, Grenfell, Mudgee, Parkes and Wellington.  A copy of the survey results are attached to this report.

 

Banjo Paterson – Australian Poetry Festival 12 -17 February 2015

 

The Banjo Paterson Australian Poetry Festival 2015 overall was a success. A total of 36 events were held during the scheduled 6 days. A number of events were very popular and exceeded attendance expectations, while some events recording a disappointing attendance. The Night Markets were very popular, attracting 23 stalls and 2,000 patrons.  The Family Market Day attracted 81 stalls and approximately 2,000 attendees.

 

The Banjo Paterson Festival is planned to become an annual event and planning 2016 is scheduled to commence next month.

 

Central West Economic Development Forum

EDS Objective 9.5

 

The Central West Economic Development Forum was held on 17 February 2015.  It was hosted by Cabonne Council and held in Molong.  The Committee meets 4 times annually.

 

Councils that attend this forum are Lithgow, Bathurst, Orange, Blayney¸ Cabonne, Wellington, Forbes, Parkes, Lachlan, Bland, Cowra, Young, Harden, Boorowa, Oberon and Weddin.  In addition representatives from Regional Development Australia, CENTROC, NSW Department of Trade and Investment, Foundation for Regional Development, Enterprise Connect and the Business Enterprise Centre also attend.

 

The meetings agenda included presentations from Cowra Shire Council (discussed the Cowra Cash Card initiative and Main Street Upgrade), Bathurst City Council (gave an overview of how economic development is managed and delivered in Bathurst, including current programs/ projects), NBN Co (clarified the location of the next roll out across the Central West region), RDA Central West (provided an update on the Invest NSW Central West website project) and Round The Table  for information sharing/ project delivery.  It was agreed to invite the “Why Leave Town Promotions” team to the next meeting to present their economic development initiatives to the Forum.

 

Events

 

Upcoming events in the Cabonne LGA are:

 

a.   Molong NSW Sheep Dog Working Championship 17 – 21 March.

b.   Cumnock Show 14 March.

c.   Canobolas Motorcycle Club is in the planning phase for a 2 day Motocross Junior State Title Round to be held 2 & 3 May 2015.  It will attract over 1,000 people to Clergate.

d.   Cudal Twilight Market 13 March and had 200 participants.

e.   Orange Food Week 10 -19 April, includes a number of Cabonne events.

f.    Gulgong Heritage Harness 2015 Henry Lawson Heritage Drive 30 May – 9 June.

g.   Millamolong Polo 14 -15 March.

h.   Black Dog Ride - 1 Day Motorcycle Ride 22 March, expecting 150 -200 participants.

i.    Ron Van De Nob Charity Bike Ride 28 March.

j.    Volcanic Challenge Mountain Run 29 March.

k.   Canowindra Balloon Challenge 12 -19 April.

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team have administered the following enquires and/or met with:

 

a.   Age of Fishes Museum – ongoing support and valuation of the fossils.

b.   Molong Rotary Club – consultation regarding grant funding.

c.   Ophir Reserve Trust – consultation regarding grant funding.

d.   Molong Advancement Group - assistance with grant information and applications; maintenance of the town’s community noticeboards and location of gasometer frame.

e.   Molong Show Society – consultation regarding grant funding.

f.    HACC – consultation regarding grant funding received.

g.   Cudal A & P Society – consultation regarding grant funding received.

h.   Cumnock Progress Association – assistance with grant information.

i.    Cargo Progress Association – consultation regarding grant funding.

j.    Molong Pony Club – assistance with grant information.

k.   Cumnock Little Athletics Club – provision of grant information.

l.    Cumnock Show Society – assistance with grant information.

m.  Canowindra Sports Trust – assistance with funding.

n.   Nashdale Public School – assistance with funding.

o.   MAG – assistance with grant information.

p.   Yeoval Men’s Shed – assistance with grant information.

q.   Banjo Paterson Festival/ planning meetings

r.    Molong NSW Sheep Dog Workers Committee - event management assistance, trophies and mayoral morning tea.

s.   Food Week – Molong 100 Mile Dinner - event management assistance.

t.    Gold Trails Committee – ongoing project delivery and participation.

u.   Manildra Men’s Shed Group – assistance with location of shed on crown land.

v.   Canowindra 100 Mile Dinner – event management assistance.

w.  Canowindra Balloon Challenge – event management assistance.

x.   EPPA – concerns with TV tower reception and consultation regarding community noticeboards.

y.   MADIA – consultation regarding grant funding.

z.   Cargo Football Club – consultation regarding grant funding received.

aa. Cudal A & P Society – consultation regarding grant funding received.

bb. Eugowra Rugby League Club – assistance with grant applications.

cc. Borenore CWA – assistance with grant information.

dd. Animals On Bikes – implementation of Council meeting recommendation regarding safety and signage.

ee. New Highway Promotions Committee – new guide launched.

ff.   Silo’s Project Canowindra – assistance with event management, grant opportunities and general introductions.

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   NBN Co

b.   Taste Orange

c.   Central Western Daily

d.   Australian National Field Day Committee

e.   Central NSW Tourism

f.    Orange City Council

g.   Blayney Council

h.   Orange Wine Region

i.    Selling of the old SES depot site in Canowindra.

j.    Land valuation of old Council depot site in Canowindra and Eugowra Industrial site.

k.   BEC Orange

 

 

 

 

ITEM 9 - MEDIA RELEASES

REPORT IN BRIEF

 

Reason For Report

To inform Council of media releases issued since the
last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 627878

 

COMMUNICATIONS & MEDIA OFFICER'S REPORT

 

DATE

MEDIA RELEASE

MEDIA/PUBLICATIONS

12 February 2015

Cabonne praises MPs role in Central West water security

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Molong.com.au

17 February 2015

27 Netwaste councils to come together at Molong

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Molong.com.au

17 February 2015

Federal, State Governments investing millions in Cabonne’s future

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Molong.com.au, Yeoval Satellite Weekly

19 February 2015

$16.4m Gooloogong bridge opens three months ahead of schedule

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Cowra Guardian, Canowindra News, Canowindra Phoenix, Molong.com.au

20 February 2015

Cabonne receives almost $1m in Federal Govt bridge funding

2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Cumnock Progress Review, Yeoval Satellite Weekly, Manildra Matters, Molong.com.au, Yeoval Satellite Weekly

25 February 2015

Four generations see Darcy receive Youth of Month Award

2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Cumnock Progress Review, Yeoval Satellite Weekly, Molong.com.au

26 February 2015

Essential Energy to conduct aerial patrols around Molong

 

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Molong.com.au

2 March 2015

Grass roots projects receive $25,000 from Southern Phones Grants Scheme

2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Cumnock Progress Review, Yeoval Satellite Weekly, Molong.com.au

3 March 2015

From the Mayor’s Desk

2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Cumnock Progress Review, Yeoval Satellite Weekly, Molong.com.au

 

 

 

ITEM 10 - MEDIA ACTIVITIES

REPORT IN BRIEF

 

Reason For Report

To inform Council of other media activities since the
last report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 627882

 

COMMUNICATIONS & MEDIA OFFICER'S REPORT

 

SUBJECT

MEDIA OUTLET

Small communities will be up to speed with NBN

Central Western Daily

WBC councils working together

Molong Express

Tilga Street crash update

Canowindra Phoenix

$2.1m to fix roads in Cabonne: Gee

Central Western Daily, Molong Express

Pipeline projects a true game-changer for Cabonne communities: Gee

Molong Express

Cranky Rock dam has great potential: Cobb

Molong Express, Cumnock progress Review

Rob may wind up in deep water

Central Western Daily

Cranky Rock Cobb’s happy medium

Central Western Daily

Belubula Landholders Association welcomes Cranky Rock dam development

Canowindra News

Cranky Rock no better than needles, say dam opponents

Canowindra News

Borenore RFS shed remains powerless

Central Western Daily

Cabonne seals the deal –Federal funding to fix roads

Central Western Daily

Amalgamation work under way

Molong Express

Molong library to relocate

Molong Express

$600,000 to restore railway station

Molong Express

Council approves funding for Animals on Bikes Trail upgrades

Molong express

Merger not in Blayney’s best interest: Mayor

Central Western Daily

CMO’s weekly radio interviews

2EL, 2PK

 

 

 

ITEM 11 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council of works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  ETS Report update -
March 2015  
  

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 627695

 

Director of Engineering and Technical Services' REPORT

 

Please find attached to this report an update of the 2014/15 works in the Engineering and Technical Services department.

 

 

ITEM 12 - E-TRAFFIC COMMITTEE MINUTES FOR JAN 2015 AND FEB 2015 AND TRAFFIC COMMITTEE MINUTES FOR 26 FEB 2015

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the Traffic Committee Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  E-Traffic Committee Jan 2015 Minutes

2.  E-Traffic Committee Feb 2015 Minutes

3.  Local Traffic Committee 26 Feb 2015 Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 627951

 

Director of Engineering and Technical Services' REPORT

The minutes are attached for Council’s ratification from the:

·    Electronic Local Traffic Committee meeting held during January 2015

·    Electronic Local Traffic Committee meeting held during February 2015

·    Local Traffic Committee held in Cudal at 10am on 26 February 2015

Item 4 and Item 5 of the Local Traffic Committee Meeting held on 26 February require determination from Council and thus have their own reports.

 

ITEM 13 - RISK BASED LICENSING FOR MOLONG AND CANOWINDRA SEWAGE TREATMENT PLANT EPL 1623 AND 1750 RESPECTIVELY

REPORT IN BRIEF

 

Reason For Report

To update council on the risk based licences for Molong and Canowindra STP

Policy Implications

Nil

Budget Implications

The implication on the budget will be dependent on the annual assessment of the site based on the risk based licensing system and the historical performance of the Sewage Treatment Plant. The annual administration fees may increase by up to 2 times (increase to approximately $6,0000 per site).

IPR Linkage

5.3.3.a. Undertake Cabonne sewer operations

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\PERMITS\SEWERAGE WORKS - 628950

 

Operations Manager - Water and Waste's REPORT

Background

The Protection of the Environment Operations Regulation 2014 is an amendment made in the Protection of the Environment Operations Act 1997 regarding licensing fees. The object of the regulation is as follows:

1.   Adjust the method of calculating the administrative fee for a license holder to reflect the licence holder’s performance in managing environmental risk;

2.   To provide the Environmental Protection Authority (EPA) a protocol for accessing license holder’s performance in risk management;

3.   Increase the duration period for payment of admin fees from 60 days to 90 days;

4.   Enable the EPA to consider any information available for the purpose of determining the amount of load based fees for license holder if insufficient information is provided by the license holder;

5.   Increase the amount of administration fee unit and pollutant fee unit; and

6.   Increase the fees for clean up notices.

Council operates sewage treatment plants in Canowindra and Molong. These STPs operate under Environmental Protection Licenses (EPL) 1750 and 1623 respectively. These two sites will be assessed annually by the EPA and be ranked in accordance to their Environmental Management Category (EMC). There are currently 5 different levels of EMC. This in turn determines Environmental Management Factor (EMF). There is a corresponding EMF for each level of EMC which dictates the multiplication factor that will be used to calculate the annual administration fees. The administration fees may be increased by as much as 2 times if the EMC is at the highest level (poses the highest level of risk). If the site has a low EMC due to a high degree of safety interlocks in the process and good risk management, the corresponding EMF could result in cost savings of 5% in the administrative fee. Based on the current annual administration fee, the cost to Council per site may increase from approximately $3,000/year to $6,000/year if these two sites fall under the highest risk category. The increase in administrative charges also means that EPA will be making more regular inspections at the STP sites. This could prove costly to Council due to:

1.   Increase risk of non-compliance issues and possible fines;

2.   Additional time by staff to respond to EPA non-compliance issues;

3.   Associated cost of clean up orders;

4.   Increase operating cost of STPs, more staff hours, additional water quality sampling and water quality monitoring.

Council staff are assessing these two sites to develop a risk management  plan and associated standard operating procedures to maintain a low EMC rating.

 

ITEM 14 - RESTART NSW - WATER SECURITY FOR REGIONS FUND

REPORT IN BRIEF

 

Reason For Report

To update council on the Water Security for Regions Funding.

Policy Implications

Nil

Budget Implications

The grant submission states that Council will commit $1.2 million to the project cost ($23.42 million).

IPR Linkage

5.1.2.a. Construct new Cabonne water projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\WATER SUPPLY SYSTEMS - 629013

 

Operations Manager - Water and Waste's REPORT

Background

Restart NSW Water Security for Regions Fund Round 1

The investigation of drinking water supply schemes to Cumnock and Yeoval were in Council’s Community Servicing Plans (CSP). Council has undertaken approximately 2 years of investigation to determine options for water supply schemes for Cumnock and Yeoval. Based on affordability of a 50% state funded water supply scheme, it was proposed that a package water treatment plant in each town could be used to service the two towns. The cost of this option was estimated to be $5.4 million. At the time, the option of constructing a drinking water pipeline from the Molong Water Supply Scheme to Cumnock and Yeoval was considered, but was regarded as unfeasible due to the low secure yield of the Molong Creek Dam.  A water pipeline from Manildra was also considered but was regarded as unfeasible due to the cost and the impact on the typical residential bill.

Infrastructure New South Wales (INSW) announced the availability of $40 million through the Restart NSW Water Security for Regions Fund, where Cabonne was invited to apply. The emphasis of the grant funding was to promote regional water security. Council prepared the grant application based on the Water Treatment Plant Option requesting 88% subsidy ($1.2 million to be funded from the Cabonne Water Fund and the remainder through grants) but was unsuccessful. Only $37million out of the $40 million was committed by the State.

Restart NSW Water Security for Regions Fund Round 2 (EOI)

A second round of funding was announced in early September 2014 under the Restart NSW Water Security for Regions Fund where $83 million would be available for water projects that would be improvements to regional water security. In this round of funding, applicants were advised of the following

1.   Requirement of a full economic analysis in accordance with Treasury Guidelines;

2.   Emphasis on Regional Water Security (water treatment plants are generally not regarded as assets that improve water security);

3.   Emphasis that the project will be shortlisted based on merit (significant weighting on the merit of the project, not just the cost of the project);

4.   Request by applicants for 100% subsidy would not be well regarded by the panel;

5.   Collaboration across Council boundaries and joint submissions would be well regarded.

In response to the EOI, Council submitted an EOI on 30 September 2014 to INSW to construct a series of dual pipelines (Dual Pipeline Option) linking the Central Tablelands Water (CTW) drinking water network from the town water reservoir in Manildra to Cumnock and Yeoval. The pipelines would run parallel to each other, one transferring drinking water from the Manildra Reservoir to Cumnock and Yeoval and the other pipeline would be a secondary pipeline to transfer raw water in either direction.  The concept of the raw water pipeline would be the potential for a link between the Macquarie and Lachlan Catchments (linking Burrendong Dam to Central Tablelands Water network) to bring raw water to the treatment plants where it is needed. There would be cost savings estimated to be ~ 20% by constructing the pipelines at the same time. The weakness in this scheme was the need for treatment of the raw water in the second pipeline before it would be suitable for urban water supplies and additional investment to extend the pipeline to CTW treatment plants and Molong WTP which made it an incomplete solution. There was also the potential risk that the raw water pipeline would not be utilised till a much later date as additional capital investments required funding sources and regional planning.

The estimated project cost for the Dual Pipeline Option from Manildra to Cumnock and Yeoval was $21.18 million. The alternative option proposed in Council’s submission was the Single Pipeline Option for drinking water only linking Manildra to Cumnock and Yeoval estimated to be $13.95 million. INSW replied to the EOI on 12 November 2104 favourably requesting Cabonne to discuss the Single Pipeline Option with Orange City Council (OCC).

Restart NSW Water Security for Regions Fund Round 2 (Final Round)

In response to INSW’s request, Council commenced discussions with OCC and the NSW Office of Water (NOW). This led to the development of a new regional water security plan that would offer significantly greater benefits to the Central West. The proposed project consists of a distribution network of potable water produced by currently operational water treatment plants (WTP). It will be the first drinking water distribution network linking the Macquarie and Lachlan catchments. Water extracted from the Macquarie River through the Macquarie Orange Pipeline (MOP) will be used to supply untreated water to the Icely Road WTP and the Molong Creek Dam. Treated water from the Icely Road WTP could be gravity fed to Millthorpe, Spring Terrace, Blayney and Carcoar through the proposed two-way drinking water pipeline. There are investigations underway to determine if Carcoar Dam could be utilised to augment town water supplies in the region. Treated water from the Carcoar Dam could be pumped back to Orange through the proposed Orange to Carcoar pipeline. The proposed OCC and Cabonne water security network would provide water security to 27 regional centres with an estimated population of 59,000 people for the next 30 years.

In comparison to the Council’s first submission, the cost benefit ratio (CBR) for the scheme proposed in Round 2 increased by three-fold.

Cabonne’ Restart Submission

Cabonne Council’s Restart submission focuses on the following:

1.   A raw water pipeline linking the Macquarie River to Molong Creek Dam. The pipeline link to Molong Creek Dam from the Macquarie River would be taken from a suitable location along the MOP.

2.   A treated water pipeline from Molong to Cumnock and Yeoval. Treated water will be supplied by the Molong WTP.

The proposal also included an option to gravity feed water back to Manildra, by constructing a pipeline to link Molong and Manildra.  This was presented as there could be potential to avoid the capital cost to increase the capacity of the rising main from Cudal to Manildra and also in operational cost by using a gravity system instead of pumping water from Cudal to Manildra. Ideally, this should be a dual pipeline and should be investigated at a later stage to further improve regional drought resilience.

This project is important to Cabonne because the secure yield of the Molong Creek Dam is insufficient to meet average annual town water requirements. The new climate change model indicates that the secure yield of Molong is aprrox. 185ML/yr, while the average annual town water demand is 305ML/yr. This is estimated based on an earlier secure yield study conducted by SMEC before the new climate change model took effect. Using the new climate change model to evaluate secure yield generally results in a loss of twenty percent of secure yield for dams in this region, which is largely attributed to lower rain fall and increased transpiration rates. The untreated water sourced from the Macquarie River would provide water security for Molong and improve the utilisation of the Molong WTP by supplying treated water to Cumnock and Yeoval. Based on long term growth projections, the Molong WTP will have sufficient capacity to supply treated water to Cumnock and Yeoval till 2036.

The total project cost is estimated to be $23.42 million. During the course of the feasibility studies, Council had conducted various options and scenarios to determine the budget that Council could contribute to the proposed scheme. Significant consideration was given to the impact on the typical residential bill (TRB) for residents in Cabonne serviced by the Cabonne Water Scheme. Based on the affordability studies, it was determined by Council staff that a $1.2 million contribution to the proposed water scheme to be sourced from the Cabonne Water Fund would be feasible (Council would still be able to meet its long term capital renewal plan).  Therefore, Council made the submission based on a funding basis of $22.2 million to be funded by the Restart program.

Council has recently received information that their submission was successful in obtaining 75% funding of the requested amount. This equates to $16.65 million. This means that Council’s contribution would have to increase from $1.2 million to $6.77 million. The funding shortfall is $5.57 million.

Council, along with representatives from Orange City Council, met with INSW in Sydney on 12 March to discuss the Restart grant. Discussion principally centred on the funding agreement and the construction of the agreement. Discussion was also held regarding Council’s contribution to the project and the timing of when this would be committed (i.e. only since the full funding had been committed for the project) and the need for the remaining 25% of funding to be provided.

Council staff will continue to have meetings with INSW to discuss the funding shortfall.

 

 

ITEM 15 - CARLISLE STREET, MANILDRA

REPORT IN BRIEF

 

Reason For Report

Report requested by councillor

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\DEVELOPMENT ENQUIRIES\2015 - 628313

 

Director of Environmental Services' REPORT

 

Council requested a report on Carlisle Street, Manildra, being that section of road west of Derowie Street and east of Boree Street.

 

6183593

 

The road is a gravel formation and based on advice provided from council’s engineering staff, the section of road is classified a local road ie under council’s control.

 

A review of development consents applying to the Grain Corp site and the MSM Milling site has not identified any requirements of either landowner to upgrade / seal Carlisle Street. To control nuisance dust generated by truck use of the road during grain harvest Grain Corp are however required to regularly water the road during that period to suppress dust.

 

ITEM 16 - LOCAL DEVELOPMENT PERFORMANCE MONITORING 2013-14

REPORT IN BRIEF

 

Reason For Report

For the information of council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\REPORTING\LOCAL DEVELOPMENT PERFORMANCE MONITORING - 624536

 

Director of Environmental Services' REPORT

 

The NSW Department of Planning has released its Local Government Performance Report for 2013-14. The report provides an overview of the performance of the NSW Planning system and information on local and regional development determined by councils, private certifiers and Joint Regional Planning Panels for 2013-14.

 

The full report is available on the Department of Planning’s web site. A summary extract of the information is provided below for the information of Council and provides a comparison between the alliance councils of Wellington, Blayney and Cabonne.

 

The overall NSW local development assessment results indicated that for the reporting term are summarised as follows:

 

70 days on average were taken by councils to process a DA – an increase of 1.1day from the 2012/13 reporting period

 

For Cabonne LGA the gross mean to determine DAs was 51 days and the gross median time to determine DAs was 27 days. These figures show a reduction in processing time from the previous year where the mean processing time was 81 days and the median was 46 days.

 

More than half of all NSW councils (59%) had a median gross processing time for DAs of 40days or less and 78% of councils achieved a median nett determination time of 40 days or less.

 

Complying development approvals median determination time increased from 18% of decisions in 2010-11 to 23% in 2011/12. The median determination time for CDCs was 10 days, an increase of 2 days on the previous reporting year’s state average.

 

Local Development Performance Monitoring

Summary of data 2013-14

 

 

Number of Construction Certificates issued by council

Number of Occupation Certificates issued by council

Number of subdivision

certificates issued by council

Number of Complying Development Certificates determined by council

Cabonne

84

65

4

16

Blayney

49

127

15

1

Wellington

45

39

3

20

 

 

 

Number of Construction Certificates issued by private certifiers

Number of Occupation Certificates issued by private certifiers

Number of subdivision

certificates issued by private certifiers

Number of Complying Development Certificates determined

Cabonne

55

65

0

37

Blayney

18

15

0

0

Wellington

2

3

0

5

 

 

 

No DAs determined

Mean gross time for DA determined

Median gross time for DA determined

No DAs approved by Councillors

No DAs approved under delegation

Cabonne

160

51 days

43 days

6

154

Blayney

110

43 days

35 days

3

107

Wellington

72

28 days

21 days

2

70

 

 

 

Value of DAs determined by council

Value of CDCs

Determined by council

Mean CDC times determined by council

Median CDC times

Determined by council

 

Cabonne

$20.6m

$872,067

10

9

 

Blayney

$18.83m

$13,647

6

6

 

Wellington

$4.6m

$1,002,336

7

23

 

 

 

 

 

ITEM 17 - AWNINGS OVER PUBLIC LAND

REPORT IN BRIEF

 

Reason For Report

For the information of council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.1.d. Ensure development complies with heritage conservation

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\GUIDELINES - 629801

 

Director of Environmental Services' REPORT

 

In March 2013 the Department of Planning issued a circular to all NSW councils to raise awareness of the recurring potential safety issues related to awnings over public lands (ie footpaths) and to seek council’s cooperation in communicating with building owners to minimise future risks of awning collapse. (copy attached)

 

The circular was in response to recommendations of the Deputy State Coroner following a coronial inquest into a fatal accident at Balgowlah involving a collapsed awning.  The Deputy Coroner noted that there had been 17 reported incidents of awning collapses at various locations throughout NSW since a fatal collapse at Bathurst in 1998.

 

The department requested that council implement a community program to raise awareness of the need to monitor the safety of awnings. Components of a program would include:

 

·    Identifying owners of buildings with awnings over public lands (including councils)

·    Notifying owners of their responsibility to keep awnings in good order in all conditions, including storms

·    Advise owners to seek legal advice about liability for failure or collapse of their awnings

·    Advise owners that awnings more than 10 years old should be inspected by a professional engineer for structural adequacy

·    Request owners to provide details of any inspections and works to council.

 

It is suggested that council implement a community awareness program based upon the department’s guidelines. Council will be aware that the Environmental Services staff and council’s Heritage Advisor have briefed council through the Environmental Services and Sustainability Committee and the Advisor’s monthly reports to council on strategies to encourage retention of historic awnings and verandahs as well as addressing structural integrity of the awnings and verandahs.

 

 

To facility the community awareness program it is proposed that council through its Environmental Services department contact building overs to raise awareness of property owners of their responsibilities regarding awnings over public places, and to encourage owners to regularly maintain awnings. Letters to buildings owners, media information and web links can be utilized to promote community awareness.

 

It is also suggested that council ensure it addresses awning safety  for any buildings in its care and control ie HACCS building at Canowindra. It is noted that as part of the maintenance program for Connelly’s Store at Molong that the verandah is to be rebuilt.

 

 

 

ITEM 18 - REMEDIATION PROGRAM MOLONG GASWORKS

REPORT IN BRIEF

 

Reason For Report

For the information of council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.d. Manage contaminated lands

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\MOLONG GASWORKS - 629835

 

Director of Environmental Services' REPORT

 

The remediation of the former gasworks site at Molong commenced on 2 February 2015 and has continued to schedule and within budget. To date tar wells in the south east corner of the site have been located and liquid tar removed for off site remediation.  Tar was also removed from a collection area in the south west corner of the site. Soil testing and site validation reporting is carried out of each stage of the project.

 

Remediation of the gas tank has also occurred, with liquid removed from the tank and site investigation to determine no contamination of adjacent soils. The brick well that housed the gas tank has been retained in-situ.

 

 

The work has attracted interest from local residents who are genuinely interested in the process. Council and the contractor continue to liaise with the immediate residents to inform them of the works program and to respond to any concerns. There have been no issues relating to odour or noise emanating from the work site.

 

As always expected, it appears that a further tar well exists just to the east of the current excavation area in the proximity of the caravan park manager’s cottage. Further investigation and soil testing is to be carried out to determine a scope of works for further consideration. Current site work activity includes back filling of excavated areas.

 

 

 

ITEM 19 - PROTECTION OF FARM LAND

REPORT IN BRIEF

 

Reason For Report

Report requested by council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.1.1.a. Prepare comprehensive Development Control Plan (DCP)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\RIGHT TO FARM - 629862

 

Director of Environmental Services' REPORT

 

Council at its meeting of 28 October 2014 requested a report regarding ‘right to farm for land transfers’.

 

Council’s involvement in the private sale or transfer of land related to the preparation of zoning certificates required as part of the contract for sale or transfer of land. Section 149(2) of the Environmental Planning and Assessment Act 1979 and the regulations supporting the Act prescribe the contents of the zoning certificate issued under those provisions.  Certificates are generally applied for by the vendor and are an attachment to a contract document.

 

Section 149(5) of the Act provides for an applicant to seek additional information about the subject land, specifically whether or not planning approvals have been issued. While a s149(2) certificate is mandatory to accompany contract documentation, only a small percentage of  applications seek both certificates.

 

Offer of land for sale, or interest to purchase land does not necessarily mean an individual will make an enquiry of the local council for information, hence the prescribed zoning certificate is the only point of contact for council.

 

It is noted that there is readily available and highly useful information for rural landowners. Both web and hard copy based material includes locally the Central West Catchment Management Authority Central West ‘The rural living handbook – a guide for rural and rural residential landholders in the Central West Catchment 2011’ and the ‘Rural Landowner’s Guide to Environmental Law in NSW’ published by EDO.

 

To assist in community awareness of the importance of agriculture to Cabonne and to assist, in particular lifestyle / hobby farm investors, it is suggested that council develop an information sheet to be attached to the s149(2) zoning certificates issued for rural and large lot residential zoned land, to outline the nature of the rural environment and the presence of general farm activities that may generate at any time noise, odour, dust etc.

 

Council developed an information page that can be attached to zoning certificates for land having heritage classification. The agriculture related information sheet could be similarly developed and used to highlight the presence of agricultural activities and the importance of agriculture to the economy.

 

Given council’s support for the principal of ‘right to farm’, council may care to consider developing a ‘Rural Land Activity’ policy to further state its position on the many issues associated with farm enterprise operations that may impact upon by urban development or community expectations.

 

A draft policy statement may include council’s position when assessing noise, odour, dust, pollution, and land use complaints – with the policy statement to include the following draft statements (or similar):

 

·    Cabonne Council supports the right of individuals to undertake genuine agricultural based activities and practices upon rural land.

·    Cabonne Council does not support any action to interfere with legitimate rural and agricultural land use where the activity is in accordance with best practise and / or legislative requirements

·    When an inquiry is made to council by a potential rural land purchaser, the purchaser is to be advised that legitimate rural and agricultural uses of land in the district may include:

 

Logging and milling of timber

Livestock feed lots

Piggeries and poultry farms

Dairies

Orchard and vineyard activity including use of mechanical bird scaring devices

Construction of hail net canopies over orchard and vineyard areas

Clearing and cultivating of land

Bushfire hazard reduction burning

Use of machinery including tractors, harvesters, chainsaws and motor bikes

Weedicide and pesticide spraying

Aerial spraying

Animal husbandry practises

Movement of livestock on roadways

Extractive industries

 

Noting that these activities are likely to cause nuisance in regard to odour, noise, dust, smoke, spray drift, blasting and vibration, etc, and make occur at ant time including early morning and late evening.

 

In regard to considering the above, intending purchasers of rural land who may experience difficulty in residing in close proximity to any of these activities should give serious consideration to their decision.

 

 

 

ITEM 20 - DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 629583

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/2/2015 to 28/2/2015 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 3

$ -----

Two Day Motorcycle Event

$ -----

Subdivision

$ -----

Temporary Event & Structure – Borenore Ball

$ -----

Fencing Warehouse & Shopfront

$ -----

Two Lot Subdivision

$ -----

Subdivision (Boundary Adjustment)

$ -----

Modification to Shed

$ -----

Modification to Dwelling

$ -----

Three Lot Subdivision

$ -----

Modification to Extension to Existing Dwelling

$ -----

Dwelling/Shed/Water Tank

$500,000

Dwelling & Shed

$100,000

Dwelling & Tank

$80,000

Inground Pool

$25,000

Dwelling

$300,000

Dual Occupancy

$500,000

Dwelling

$287,000

Extension to Existing Dwelling

$14,000

Dwelling

$252,000

2 x Shade Shelters

$12,000

Extension to Existing Dwelling

$150,000

Dwelling

$300,000

Dwelling

$236,000

Dwelling

$135,000

Additions to Existing Dwelling

$120,000

TOTAL: 28

$3,011,000

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Alterations & Additions to Dwelling

$ -----

40m Telecommunications Monopole

$187,000

TOTAL: 2

$187,000

 

 

GRAND TOTAL: 30

$ 3,198,000

 

Previous Month: 21

$ 2,658,458

 

 

ITEM 21 - DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2015

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 629598

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/2/2015 to 28/2/2015 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 26

$-----

Modification to Dwelling

$-----

Four Lot Subdivision

$-----

Modification to Shed

$-----

Boundary Adjustment

$-----

2 x Shade Shelters

$12,000

Extensions to Existing Dwelling

$14,000

Manufactured Home

$134,000

Dwelling

$454,198

Alterations & Additions

$150,000

Shed

$8,000

Additions to Existing Building

$800,000

Shed

$10,000

Patio Cover

$15,700

Shed

$22,000

Farm Shed

$60,000

TOTAL: 41

$1,679,898

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Dwelling

$583,660

Alterations & Additions to Dwelling

$ -----

TOTAL: 2

$583,660

 

GRAND TOTAL: 43

$2,263,558

 

 

ITEM 22 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 629615

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

 

July

4

August

6

September

10

October

8

November

5

December

4

January

3

February

5

March

 

April

 

May

 

June

 

Total

45

 

 

 

ITEM 23 - WINDERA ESTATE DEVELOPER COVENANT

REPORT IN BRIEF

 

Reason For Report

For the information of council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Legal advice    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\PROPOSED DEVELOPMENTS - PRE DEVELOPMENT APPLICATION ADVICE - 629680

 

Director of Environmental Services' REPORT

 

Council at its meeting of 28 October 2014 in considering item 36 of the business paper resolved:

 

‘THAT Council:

1.  Note the request to seek variation to the minimum floor area for a dwelling  upon Lot 201 DP 1064871, being land described as 2 James Dalton Lane, Windera; and

2. Seek legal advice as to its position to vary the developer covenants applicable to DP 1064871 being land at Windera Estate.’

 

The above resolution related to the report below:

 

Council has received the attached request from Peter Basha Planning and Development on behalf of the owner Mrs MI Blaski of Lot 201 DP 1064871, being land known as 2 James Dalton Lane, Windera.

 

The subject lot is affected by a covenant that requires a dwelling to have a minimum floor area of 250m². The land owner proposes to construct a dual occupancy / granny flat having a floor area of 75m².

 

The Windera Estate, located off the Mitchell Highway to the north west of Orange was developed by Daytime Pty Ltd, who placed a series of restrictive covenants upon the titles of each allotment created within the rural residential estate. The covenants were implemented to establish a particular style and character for the development of the estate. The covenants relate to the minimum size of a dwelling, their location and external construction materials to be used for any structure on the subject land. Further restrictions apply to landuse including restrictions to the keeping of livestock and the storage of certain plant and machinery upon the allotments.

 

The covenants are imposed in such a manner that in the event of the developer ceasing to own land in the estate, or upon dissolution of the developer’s company, the authority to regulate the terms of the covenants passes to Cabonne Council.

 

As Daytime Pty Ltd has ceased to operate, the authority to modify, release or vary any covenant affecting the Windera Estate has defaulted to Council.

 

Mr Basha suggests that under the terms of council’s 2012 Local Environmental Plan council is able to set aside covenants that were neither required nor imposed by council. It is considered however that this relates to the development assessment process and that the transfer of the management of a covenant to council is a legal matter separate to the development assessment process.

 

It is also understood that earlier in the year the Mayor, Deputy Mayor and General Manager met with representatives of the Windera Residents Group and the latter indicated they expected council to honour the management of the covenants affecting the Windera Estate.

 

Council has previously issued delegation to the General Manager to consider minor variations to the Windera covenant. Requests to consider significant variations are required to be reported to council for consideration.

 

The estate is well established substantially single dwellings set in rural lifestyle allotments. The area is zoned R5 Large Lot Residential by Cabonne Local Environmental Plan 2012.

 

The LEP permits dual occupancy and it is recognized that a covenant cannot  place a restriction upon land that is otherwise lawful. However, the Windera Estate has been developed around a specific character established by the terms of the developer’s covenant. Any significant deviation from the controls that have been in place for the term of the establishment of the estate may result in adverse impact to the perceived image of the estate.

 

Permitting a variation to the minimum floor area for allotments affected by the covenant has the potential to increase the number of dwellings within the estate, affect the visual amenity of the established setting, increased vehicle traffic through the estate, and has potential for environmental impact through increased demand for water, additional on-site waste disposal, and soil erosion from additional cut and fill of land to accommodate new dwellings.

 

It is suggested that council obtain legal opinion before giving final  consideration to the land owner’s request to vary the minimum  floor area for a second dwelling within the Windera Estate.

 

Legal advise has been obtained, a copy of which is attached for the information of council.

 

Essentially while council may  consider an application to vary or modify a covenant such as the Windera example, by virtue of clause 1.9A of the Cabonne Local Environmental Plan 2012 when considering a development application for land affected by that covenant – the covenant is set aside.

 

Council may however  give consideration to the impact / intent of the covenant as part of the s79C considerations of a development application.

 

 

  


Item 1 Ordinary Meeting 24 March 2015

Item 1 - Annexure 1

 

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Item 2 Ordinary Meeting 24 March 2015

Item 2 - Annexure 1

 

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Item 4 Ordinary Meeting 24 March 2015

Item 4 - Annexure 1

 

 

Minutes of the Board meeting 26 February 2015 Boorowa Ex Services Club.

Board Members in bold

Cr G Rush

Bathurst Regional Council

Mr B Cam

Mid Western Regional  Council

Mr D Sherley

Bathurst Regional Council

Cr J McMahon

Oberon Council

Cr S Ferguson

Blayney Shire Council

Mr A Cairney

Oberon Council

Cr W Tuckerman

Boorowa Council

Mr G Styles

Orange City Council

Mr A McMahon

Boorowa Council

Cr K Keith

Parkes Shire Council

Mr A Hopkins

Cabonne Council

Mr K Boyd

Parkes Shire Council

Cr D Somervaille

Central Tablelands Water

Cr J Shaw

Upper Lachlan Shire

Mr G Rhodes

Central Tablelands Water

Mr J Bell

Upper Lachlan Shire

Cr B West

Cowra Shire Council

Cr M Liebich

Weddin Shire Council

Mr P Devery

Cowra Shire Council

Mr G Carroll

Weddin Shire Council

Cr P Miller

Forbes Shire Council

Mr G Armstrong

Young Shire Council

Mr B Steffen

Forbes Shire Council

 

 

Cr D Manwaring

Lachlan Shire Council

Ms A Morgan

Dept Premier & Cabinet

Mr A McCormack (Acting)

Lachlan Shire Council

Mr P Mc Millan

RDACW

Cr M Statham

Lithgow City Council

Ms J Bennett

Centroc

Mr R Bailey

Lithgow City Council

Ms M Macpherson

Centroc

Cr D Kennedy

Mid Western Regional Council

Ms R Meacham

Centroc

 

1          Meeting opened 10.00am and Chaired by Cr Bill West

 

2          Apologies

Ms R Ryan, Cr M Hayes, Cr J Davis, Cr J Shaw, Cr J Walker, Mr P Vlatko, Cr B Miller

Resolved                                                                                                                             Cr P Miller/Cr D Manwaring                            

That the apologies for the Centroc Board meeting 26 February 2015 listed above be accepted.

 

3          Welcome  by Cr W Tuckerman Mayor of Boorowa

 

4          Presentation by Charles Sturt University of economic modelling of Central NSW

 

5          Minutes

5a        Confirmation of the Minutes of the GMAC Meeting 5 February 2015

Resolved                                                                                                                           Mr D Sherley/Mr A Hopkins                                                                                                       

That the Minutes of the Centroc GMAC Meeting 5 February 2015 held in Orange be confirmed.

 

5b        Confirmation of the Minutes of the Board Meeting 27 November 2014

Resolved                                                                                                                                            Cr G Rush/Mr J Bell                                                                                       

That the Minutes of the Centroc Board Meeting 27 November  2014 held at Blayney be confirmed.

 

5c        Noting of the Minutes of the AGM Meeting 27 November 2014

Resolved                                                                                                                                   Cr K Keith/Mr D Sherley

That the Minutes of the Centroc Board Meeting 27 November 2014 held at Blayney be confirmed.

 

6          Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                            Mr K Boyd/Mr B Steffen                                                                   

That the Board note the matters in progress, making deletions as suggested and regarding the advice on Coal Seam Gas that this be a matter for individual Council resolve.

 

7          Correspondence

7a        Correspondence In

Resolved                                                                                                                      Mr D Sherley/Cr S Ferguson                                                                            

That the Board note the incoming correspondence.

 

7b        Correspondence Out

Resolved                                                                                                                            Cr K Keith/ Cr D Manwaring                                                                                                 

That the Board note the outgoing correspondence.

 

8          Reports

8a        Transport Infrastructure including Bells Line of Road

Resolved                                                                                                                                      Mr K Boyd/Cr P Miller                                         

That the Board note the Transport Infrastructure report and

1.    remove the Centroc Weight of Loads Group as an activity supported by this region;

2.    adopt the Transport Advocacy Plan

3.    provide advice to the mooted Regional Roads Group that there is concern in the region regarding over weighted vehicles and their management under Chain of Responsibility legislation;

4.    include in the Advocacy Plan the prioritisation of a regional airport plan where a comprehensive strategic approach is not warranted at this time and

5.    the Centroc Management Plan reflect the above advice

 

8b           Water Infrastructure

Resolved                                                                                                                                    Mr G Styles/Mr K Boyd                                                                             

That the Board notes the Water Infrastructure report and:

1.    adopts the Advocacy Plan for Water with a review of the key message relating to the support of Alliances;

2.    changes to the Advocacy Plan be circulated;

3.    endorses the Centroc/Central West RDA Priority Infrastructure Plan-Water tranche for advocacy purposes in the lead up to the State election;

4.    endorses an annual review of the matrix to be undertaken in collaboration with RDA Central West, sponsoring General Managers and other interested General Managers and for feedback to be sought from RDA Central West on this proposal and the costs associated;

5.    advocates against advice from NOW that the Best Practice Framework will become mandatory and penalties be imposed for non-compliance in the review of the Local Government Act scheduled for 2016, particularly in light of current delays in the review of plans by NOW; and

6.    seeks a prequalification process for review of Best Practice plans to assist with removing the backlog of plans needing State attention.

 

8c        Health Report

Resolved                                                                                                                                    Cr P Miller/Mr R Bailey                                                                                          

That the Board

1.    confirm Mr B Steffen as the Sponsoring General Manager for Health;

2.    send a letter of thanks to the Minister for Local Government for his offer to provide support to the region in its efforts to have federal funding provided specifically for health infrastructure; and

3.    adopt the Health Advocacy Plan.

 

 

8d        Telecommunications

Resolved                                                                                                                           Mr G Styles/Mr A McMahon                                                                                       

That the Board note the Telecommunications Report

 

8e        Regional Development

Resolved                                                                                                                                      Mr G Styles/Cr K Keith                                               

That the Board note the Regional Development Report

1.    collaboration with RDACentral West and the Department of Premiere and Cabinet  on the next steps in strategy for regional development and

2.    congratulate Mr Alan McCormack on his appointment as Chair for RDACW.

 

8f         Planning Report

Resolved                                                                                                                                 Cr K Keith/Cr M Statham                                                                      

That the Board note the Planning Report and determine that JO Pilot resources not be deployed to assist Councils with their individual responses to Fit for the Future.

 

8g        JO Pilot Progress Report

Resolved                                                                                                                                    Mr G Styles/Cr P Miller                                         

That the JO Pilot Update Report be noted and

1.    the draft Evaluation Plan be progressed through the Executive and

2.    the Communication Plan be circulated upon completion with feedback to inform an  Executive approval process and

3.    as a matter of urgency write to the Office of Local Government seeking advice as to the status of the Rural Template.

 

8h        Operation Report

Resolved                                                                                                                                 Mr R Bailey/Mr P Devery                             

That the Board note the Operational Report and

1.    appoint Ms Charmaine Bennett and Ms Sally Hall as delegates for the NSW Council Safety Advisory Network and

2.    endorse the submission to the Australian Energy Regulator on Street Lighting charges.

 

8i         Management Plan for 2015/2016

Resolved                                                                                                                                        Mr R Bailey/Mr J Bell                  

That the Board note the Management Plan report and

1.    The Management Plan for January 2015-December 2016 be adopted with the change to the Charter at item 12 to “when representing the region, delegates will act in the interest of the region if conflicted by competing interests”;

2.    circulate advice adding clarity to the application of “binding” in the Charter for feedback from members with the Executive to progress and

3.    the Budget for the financial year 2015/2016 be adopted noting the fee increase of 2.4%.

 

8j         Financial Report

Resolved                                                                                                                                   Mr P Devery/Mr K Boyd             

That the Board note the Financial report.

 

9          Late Reports - Nil

 

10        Matters Raised by Members

 

Meetings in Sydney and Canberra

Resolved                                                                                                                                 Cr K Keith/Cr M Statham             

That the Board seek support from State and Federal Ministers on a rotational basis to assist with the meetings in Canberra and Sydney and for this year request support from Mr Angus Taylor, Members for Hume and the Hon Katrina Hodkinson Member for Burrinjuck.

 

11        Speakers to the next Board meeting

 

12        Next Meetings

GMAC – 7 May 2015 - Orange

Board – 28 May 2015– TBC- Parliament House

 

Meeting closed 12.00pm

Page 4 is the last page of the Centroc Board Minutes 26 February 2015

 


Item 5 Ordinary Meeting 24 March 2015

Item 5 - Annexure 1

 

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