MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 24 February, 2015 COMMENCING AT 1.00pm

Page 1

 

TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION.. 1

ITEM - 1     APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2     DECLARATIONS OF INTEREST.. 1

ITEM - 3     DECLARATIONS FOR POLITICAL DONATIONS.. 1

ITEM - 4     MAYORAL MINUTE - APPOINTMENTS.. 2

ITEM - 5     COMMITTEE OF THE WHOLE.. 2

ITEM - 6     GROUPING OF REPORT ADOPTION.. 2

ITEM - 7     CONFIRMATION OF THE MINUTES.. 2

ITEM - 8     CODE OF MEETING PRACTICE AMENDMENT.. 3

ITEM - 9     PROFESSIONAL DEVELOPMENT - GENERAL MANAGER.. 3

ITEM - 10  INTEGRATED PLANNING & REPORTING TIMETABLE.. 3

ITEM - 11  CUDAL COMMUNITY HALL.. 3

ITEM - 12  ENGAGEMENT OF THE NEW SOUTH WALES ELECTORAL COMMISSIONER TO CONDUCT COUNCIL ELECTIONS.. 4

ITEM - 13  PRIVACY MANAGEMENT.. 4

ITEM - 14  FAMILY LINKS UPDATE.. 4

ITEM - 15  EXCLUSIVE LICENCE TO QUARRY.. 4

ITEM - 16  EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE FOR THE VILLAGE GREEN, MOLONG FOR APPROVED EVENT - 100 MILE DINNER.. 5

ITEM - 17  LOCAL GOVERNMENT GRANTS COMMISSION.. 5

ITEM - 18  2015 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE.. 5

ITEM - 21  INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW... 6

ITEM - 22  CENTRAL WEST LIBRARIES BUDGET.. 6

ITEM - 23  DECEMBER QUARTERLY BUDGET REPORT.. 6

ITEM - 24  REQUEST FOR DONATION.. 6

ITEM - 25  EVENTS ASSISTANCE PROGRAM GRANT FUNDING.. 7

ITEM - 26  COMMUNITY FACILITATION FUND HACC FUNDING REQUEST.. 7

ITEM - 27  ANIMALS ON BIKES FUNDING REQUEST.. 7

ITEM - 28  EXISTING FENCE AT THE DR ANDREW ROSS MEMORIAL PARK   8

ITEM - 29  PROCUREMENT (INCORPORATING LOCAL SUPPLIER PREFERENCE) POLICY.. 8

ITEM - 30  MOLONG WATER TREATMENT PLANT AUGMENTATION.. 8

ITEM - 31  SOFTFALL FOR MEMORIAL PARK CANOWINDRA.. 9

ITEM - 32  CUDAL CARAVAN PARK.. 9

ITEM - 33  PEDESTRIAN ACCESS RAMP ONTO MOLONG VILLAGE GREEN   9

ITEM - 34  MODIFICATION TO TWENTY ONE (21) LOT SUBDIVISION 'BELLVIEW' BELGRAVIA ROAD, MOLONG.. 9

ITEM - 35  DEVELOPMENT APPLICATION 2015/07 - PROPOSED DWELLING - LOT 1 DP 512482, BANJO PATERSON WAY, MOLONG.. 10

ITEM - 36  DEVELOPMENT APPLICATION 2015/08 - PROPOSED DWELLING - LOT 2 DP 512482, BANJO PATERSON WAY, MOLONG.. 10

ITEM - 37  REQUEST FOR ALTERATION TO MOTORCYCLE CLUB MEETING SCHEDULE AT NEWHAVEN PARK, LOT 3 DP 866377, MULYAN ROAD, CLERGATE DEVELOPMENT APPLICATION 1985/82. 10

ITEM - 38  MODIFICATION APPLICATION 2014/74/1 ALTERATIONS AND ADDITIONS LOT 122 DP 661228 LOFTUS STREET, EUGOWRA.. 11

ITEM - 39  QUESTIONS FOR NEXT MEETING.. 12

ITEM - 40  BUSINESS PAPER ITEMS FOR NOTING.. 12

ITEM - 41  MATTERS OF URGENCY.. 12

ITEM - 42  COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 12

ITEM - 19  FIT FOR THE FUTURE.. 12

ITEM - 20  FIT FOR THE FUTURE COMMUNICATIONS & COMMUNITY ENGAGEMENT STRATEGY.. 13

CONFIDENTIAL ITEMS.. 13

ITEM - 1     CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 13

ITEM - 2     ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING.. 14

ITEM - 3     DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS.. 14

ITEM - 4     OUTSTANDING PUBLIC LIABILITY CLAIMS.. 14

ITEM - 5     SEWER CONNECTION YEOVAL - INTEREST FREE LOAN.. 15

ITEM - 6     CANOWINDRA INDUSTRIAL LAND - LOT 21. 15

ITEM - 7     SELLING OF LOT 1 DP 332593 AND LOT 71 DP 527982, RYALL STREET CANOWINDRA (OLD SES BUILDING SITE). 15

ITEM - 8     SUPPLY AND DELIVERY OF BITUMEN EMULSION TO CENTRAL NSW COUNCILS.. 15

ITEM - 9     TENDER FOR TYRE SHREDDING.. 16

ITEM - 10  QUARRY FINANCIAL STATEMENT.. 16

ITEM - 11  MOLONG QUARRY PRODUCT SALE AND PRODUCTION.. 16

ITEM - 12  SECTION 18 WEEDS NOTICES.. 16

ITEM - 13  SECTION 18A WEEDS NOTICES.. 16

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE.. 17

 


 

PRESENT         Clr M Hayes (in the Chair), Clrs G Dean, M Nash, I Gosper, S Wilcox, G Smith, A Durkin, G Treavors (arrived 1:14pm), K Walker, I Davison and J Culverson.


Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services (arrived 1:04pm), Personal Assistant to the Director of Engineering & Technical Services and Administration Manager.

 

 

ITEMS FOR DETERMINATION

 

 

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

 

Proceedings in Brief

An apology was tendered on behalf of Clr L MacSmith

The temporary absence of Clr G Treavors was noted.

 

MOTION (Wilcox/Culverson)

 

THAT the apology tendered on behalf of Clr MacSmith be accepted and the necessary leave of absence be granted.

 

15/02/01

Carried

 

 

ITEM - 2    DECLARATIONS OF INTEREST

 

Proceedings in Brief

Clr Culverson declared an interest (identified as a Pecuniary Interest) in item 29 due to business being a local supplier to Council, in Item 34 due to the owners being clients of her business, and in item 37 due to her father-in-law being the landowner of Ordinary and in item 4 of Confidential due to one of the claimant’s being her sister’s partner.

 

 

ITEM - 3    DECLARATIONS FOR POLITICAL DONATIONS

 

Proceedings in Brief

There were nil declarations of political donations

 

It was noted, the time being 1:03pm a presentation was made to the Youth of the Month for February 2015, Darcy Merchant, by the Mayor.

 

It was noted, the time being 1:04pm the Director of Environmental Services joined the meeting.

 

It was noted, the time being 1:06pm Mr Tony Moody addressed Council regarding tourism and the CTAC committee.

 

 

ITEM - 4    MAYORAL MINUTE - APPOINTMENTS

 

Proceedings in Brief

Councillors requested the success of the ambassador on Australia Day be recorded.

Clr Gosper

16/12/14    Attended Council Meeting

22/01/15    Attended meeting in Mayor’s Office with Yeoval Progress Association Reps plus Mayor and Deputy Mayor and staff regarding Sewage in Yeoval.

26/01/15    Attended Molong, Eugowra and Yeoval Australia Day Activities.

03/02/15    Attended Yeoval Progress Association meeting along with the General Manager.

04/02/15    Attended along with the Director of Engineering and Technical Services the Canobolas Zone of the Rural Fire Service’s Quarterly Liaison Meetings in Orange.

10/02/15    Attended Council workshop on Fit for the Future.

 

MOTION (Hayes/-)

 

THAT the information contained in the Mayoral Minute be noted.

 

15/02/02

Carried

 

 

ITEM - 5    COMMITTEE OF THE WHOLE

 

Proceedings in Brief

Clr Dean called items 19 and 20

 

MOTION (Dean/Gosper)

 

THAT Council debate the called items in Committee of the Whole.

 

15/02/03

Carried

 

 

ITEM - 6    GROUPING OF REPORT ADOPTION

 

MOTION (Walker/Culverson)

 

THAT items 7 to 16 be moved and seconded.

15/02/04

Carried

 

 

ITEM - 7    CONFIRMATION OF THE MINUTES

 

MOTION (Walker/Culverson)

 

THAT the minutes of the Ordinary meeting held 16 December 2014 be adopted.

 

15/02/05

Carried

 

 

ITEM - 8    CODE OF MEETING PRACTICE AMENDMENT

 

MOTION (Walker/Culverson)

 

THAT Council adopt the exhibited draft code of meeting practice as a matter of policy.

 

15/02/06

Carried

 

 

ITEM - 9    PROFESSIONAL DEVELOPMENT - GENERAL MANAGER

 

MOTION (Walker/Culverson)

 

THAT Council:

 

1.      Note the absence of the general manager to undertake professional development from Monday 16th until Friday 20th March 2015.

 

2.      Note the use of special leave entitlement for this purpose.

 

15/02/07

Carried

 

 

ITEM - 10 INTEGRATED PLANNING & REPORTING TIMETABLE

 

MOTION (Walker/Culverson)

 

THAT Council:

 

1.   Hold the May Council Workshop on 5 May 2015, and

 

2.   Hold extraordinary Council meetings on 14 April, 5 May and 9 June 2015 as required under the IP&R process.

 

15/02/08

Carried

 

 

ITEM - 11 CUDAL COMMUNITY HALL

 

MOTION (Walker/Culverson)

 

THAT Council authorise the affixing of the Common Seal to the Transfer documents for the property known as the Cudal Community Hall.

 

15/02/09

Carried

 

 

ITEM - 12 ENGAGEMENT OF THE NEW SOUTH WALES ELECTORAL COMMISSIONER TO CONDUCT COUNCIL ELECTIONS

 

MOTION (Walker/Culverson)

 

THAT Council:

 

1.   Pursuant to s. 296 (2) and (3) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council.

 

2.   Pursuant to s. 296 (2) and (3) of the Act, as applied and modified by s. 18, that a Council poll arrangement be entered into by contract for the Electoral Commissioner to administer all Council polls of the Council.

 

3.   Pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council.

 

15/02/10

Carried

 

 

ITEM - 13 PRIVACY MANAGEMENT

 

MOTION (Walker/Culverson)

 

THAT the draft Privacy Management Plan be adopted as a matter of policy.

 

15/02/11

Carried

 

 

ITEM - 14 FAMILY LINKS UPDATE

 

MOTION (Walker/Culverson)

 

THAT Council authorise the affixing of the Common Seal to the funding agreement for the Cabonne Family Links Project to June 2015.

 

15/02/12

Carried

 

 

ITEM - 15 EXCLUSIVE LICENCE TO QUARRY

 

MOTION (Walker/Culverson)

 

THAT Council authorise the affixing of the Common Seal to the exclusive license to quarry agreements for the following small mines:

 

1.  Christopherson’s Pit – S3

2.  Coady’s Pit – N66

3.  Peters’ Pit – E89

4.  O’Briens Pit – N136

 

15/02/13

Carried

 

 

ITEM - 16 EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE FOR THE VILLAGE GREEN, MOLONG FOR APPROVED EVENT - 100 MILE DINNER

 

MOTION (Walker/Culverson)

 

THAT Council agree to the Food Week Committee’s 100 Mile Dinner request to suspend the Alcohol Prohibited Order and Alcohol Free Zone for the Village Green and the road reserve/pavement bounding Bank Street and Gidley Street, Molong for Monday 13 April 2015.

 

15/02/14

Carried

 

It was noted, the time being 1:14pm, Clr Treavors joined the meeting.

 

 

ITEM - 17 LOCAL GOVERNMENT GRANTS COMMISSION

 

Proceedings in Brief

It was agreed to allow councillors some time to provide input.

 

MOTION (Davison/Wilcox)

 

THAT:

 

1.      Councillors note the Local Government Grants Commission visit to Cabonne on Monday 16 March 2015.

 

2.      Councillors provide input into any items that can be included in a presentation to the Commission prior to 9th March 2015.

 

15/02/15

Carried

 

 

ITEM - 18 2015 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE

 

Proceedings in Brief

There were no councillors available to attend the conference.

 

MOTION (Wilcox/Culverson)

 

THAT it be noted that no councillors are nominated to attend the 2015 ALGWA (NSW) Conference.

 

15/02/16

Carried

 

 

ITEM - 21 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW

 

MOTION (Gosper/Dean)

 

THAT the update of the Operational Plan to 31 December 2014 as presented be adopted.

 

15/02/17

Carried

 

 

ITEM - 22 CENTRAL WEST LIBRARIES BUDGET

 

MOTION (Dean/Culverson)

 

THAT Council agree to pay the full amount requested by Central West Libraries (CWL) for the 2014/15 year in accordance with the Joint Agreement.

 

15/02/18

Carried

 

 

ITEM - 23 DECEMBER QUARTERLY BUDGET REPORT

 

MOTION (Wilcox/Nash)

 

THAT Council note the variances listed in this report and authorise those changes to be updated to Council’s budget

 

15/02/19

Carried

 

 

ITEM - 24 REQUEST FOR DONATION

 

Proceedings in Brief

It was decided to increase the recommended donation amount to the Cancer Care West fundraiser.

 

 

MOTION (Culverson/Davison)

 

THAT Council donate:-

 

1.   $200.00 to the Yeoval Amateur Swimming Club;

 

2.   $200.00 to Youth off the Streets through sponsorship of the Sydney to Surfers Cycling event;

 

3.   $1,000.00 to the Cancer Care West fundraiser for a clinical trial centre at Orange; and

 

4.   $200.00 to NAIDOC Week School Initiatives.

 

15/02/20

Carried

 

 

ITEM - 25 EVENTS ASSISTANCE PROGRAM GRANT FUNDING

 

MOTION (Gosper/Wilcox)

 

THAT Council approve funding for the following applications under the Events Assistance Program:

 

1.    Brand Orange Ltd for the 2015 Orange Apple Festival – approved level of funding of $1,500;

2.    Canowindra@home for the 2015 100 Mile Dinner – approved level of funding of $1,315 and the provision of inkind services including street sweep, skip bin hire and placement of road closure signage (to the value of $1,450);

3.    F.O.O.D Week 2015 – approved level of funding $3,000;

4.    Brand Orange Ltd for the 2015 Taste Orange @ Watsons Bay – approved level of funding of $2,000; and

5.    Molong Advancement Group for the Molong 100 Mile Dinner – approved level of funding of $750.

15/02/21

Carried

 

 

ITEM - 26 COMMUNITY FACILITATION FUND HACC FUNDING REQUEST

 

MOTION (Wilcox/Dean)

 

THAT Council allocate $5,000 to Cabonne Home and Community Care from the Community Facilitation Fund.

 

15/02/22

Carried

 

 

ITEM - 27 ANIMALS ON BIKES FUNDING REQUEST

 

Proceedings in Brief

It was noted an annual maintenance cost is still to be determined.  It was proposed that consideration be given to an annual budget of $2,000.

 

MOTION (Smith/Wilcox)

 

THAT Council adopt the funds allocated in the request as outlined in the proposal.

 

Project Costs

 

Graphic Designer for Road Signs                                                        $   110.00

Production of 24 x Road Signs plus poles & brackets                      $5,029.20

Installation of 24 Signs by Cabonne Council                                     $3,985.00

Removal & Relocation of 4 Sculptures by Cumnock Progress       $   600.00

Cumnock Progress Association (repairs and maintenance)           $5,000.00

 

Total Costs                                                                                             $14,724.20

 

15/02/23

Carried

 

 

ITEM - 28 EXISTING FENCE AT THE DR ANDREW ROSS MEMORIAL PARK

 

MOTION (Gosper/Wilcox)

 

THAT Council agree to the Molong Sheepdog Working Committee’s request for Council to donate the existing tubular steel perimeter fence at the Dr Andrew Ross Memorial Park to the Molong Show Society, providing:-

 

1.   The existing fence not be removed until a replacement fence is scheduled for erection; and

2.   The removal of the existing fencing and re-instatement is at nil cost to Council.

15/02/24

Carried

 

It was noted, the time being 1:30pm Clr Culverson declared an interest (identified as a Pecuniary Interest) in the following item due to her business being a local supplier to Council and left the Chambers.

 

 

ITEM - 29 PROCUREMENT (INCORPORATING LOCAL SUPPLIER PREFERENCE) POLICY

 

MOTION (Durkin/Davison)

 

THAT Council replace its Procurement (including local preference) Policy with the Procurement (incorporating local supplier preference) Policy as annexed to this report.

 

15/02/25

Carried

 

It was noted, the time being 1:31pm Clr Culverson rejoined the meeting.

 

 

ITEM - 30 MOLONG WATER TREATMENT PLANT AUGMENTATION

 

MOTION (Gosper/Culverson)

 

THAT Council approve the allocation of $35,000 from the Cabonne Water Fund to design and install a filter backwash system as part of the Molong Water Treatment Plant Augmentation.

15/02/26

Carried

 

 

ITEM - 31 SOFTFALL FOR MEMORIAL PARK CANOWINDRA

 

Proceedings in Brief

There was discussion on all Council’s parks’ softfall.  The Director of Engineering and Technical Services advised Council that the provision of softfall and the types of softfall to be used at playgrounds was under review as a part of the budget process.

 

MOTION (Durkin/Culverson)

 

THAT Council allocate funding from reserve for repairs to the softfall at Memorial Park Canowindra with the amount of funding based on option 1 of the report.

 

15/02/27

Carried

 

 

ITEM - 32 CUDAL CARAVAN PARK

 

MOTION (Dean/Nash)

 

THAT the maximum number of permitted permanent sites at Cudal Caravan Park be one (1).

 

15/02/28

Carried

 

 

ITEM - 33 PEDESTRIAN ACCESS RAMP ONTO MOLONG VILLAGE GREEN

 

MOTION (Davison/Walker)

 

THAT Council proceed with the removable ramp option.

 

15/02/29

Carried

 

The Chair called for a Division of Council which resulted in a vote for the motion (noting the absence of Clr MacSmith - apology,) as follows:

 

For: Clrs Hayes, Gosper, Wilcox, Durkin, Treavors, Walker and Davison.

 

Against: Clr Dean, Nash, Smith and Culverson.

 

 

It was noted, the time being 1:43pm Clr Culverson declared an interest (identified as a Pecuniary Interest) in the following item as the owners are clients of her business and left the Chambers.

 

 

ITEM - 34 MODIFICATION TO TWENTY ONE (21) LOT SUBDIVISION 'BELLVIEW' BELGRAVIA ROAD, MOLONG

 

MOTION (Davison/Gosper)

 

THAT Modification of Development Application 2005/250/2 for a variation to the allotment layout of the approved 21 lot subdivision of land known as ‘Bellview’ Belgravia, being Lots 1 to 16 DP 270348 (Sheets 1-7 ref 03083CO dated 08.09.2014) be granted consent.

 

15/02/30

Carried

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clr MacSmith – apology and Clr Culverson – declared interest) as follows:

 

For: Clrs Hayes, Dean, Nash, Gosper, Wilcox, Smith, Durkin, Treavors, Walker and Davison.

 

Against: Nil.

 

 

It was noted, the time being 1:45pm Clr Culverson rejoined the meeting.

 

It was noted the following items, 35 and 36, were withdrawn.

 

 

 

ITEM - 35 DEVELOPMENT APPLICATION 2015/07 - PROPOSED DWELLING - LOT 1 DP 512482, BANJO PATERSON WAY, MOLONG

 

Proceedings in Brief

This item was withdrawn.

 

 

 

ITEM - 36 DEVELOPMENT APPLICATION 2015/08 - PROPOSED DWELLING - LOT 2 DP 512482, BANJO PATERSON WAY, MOLONG

 

Proceedings in Brief

This item was withdrawn at the request of the applicant.

 

 

It was noted, the time being 1:45pm Clr Culverson declared an interest (identified as a Pecuniary Interest) in the following item due to her father-in-law being the landowner and left the Chambers.

 

It was noted, the time being 1:52pm Clr Walker left the Chambers and was absent during voting on the following item.

 

 

ITEM - 37 REQUEST FOR ALTERATION TO MOTORCYCLE CLUB MEETING SCHEDULE AT NEWHAVEN PARK, LOT 3 DP 866377, MULYAN ROAD, CLERGATE DEVELOPMENT APPLICATION 1985/82

 

Proceedings in Brief

 

Concerns re the increased scale and functions of the club’s operations at this site since 1985 prompted an addition to the resolution as per below.

 

 

MOTION (Durkin/Davison)

 

THAT:

 

1.    Council permit the Canobolas Motorcycle Club to hold a race meeting and a two day training event at Newhaven Park, Mulyan Road, Clergate during March 2015, (being club events to be held on 8, 21 and 22 March 2015), subject to the club providing adequate written notice to all neighbouring properties of the proposed events

 

2.    The Club be requested to submit a new Development Application to Council if the scale and function of the club’s operations upon the Mulyan Road site have expanded beyond the terms of the 1985 development consent.

 

15/02/31

Carried

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clr MacSmith– apology, Clr Culverson – declared interest and Clr Walker – absent during vote) as follows:

 

For: Clrs Hayes, Dean, Nash, Gosper, Wilcox, Smith, Durkin and Treavors,.

 

Against: Clr Davison.

 

 

It was noted, the time being 2:01pm Clrs Culverson and Walker rejoined the meeting.

 

 

ITEM - 38 MODIFICATION APPLICATION 2014/74/1 ALTERATIONS AND ADDITIONS LOT 122 DP 661228 LOFTUS STREET, EUGOWRA

 

MOTION (Nash/Wilcox)

 

THAT Modification Application 2014/74/1 for alterations and additions to the existing dwelling at Lot 122 DP661228 be granted consent subject to the conditions attached.

 

15/02/32

Carried

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clrs, MacSmith– apology,) as follows:

 

For: Clrs Hayes, Dean, Nash, Gosper, Wilcox, Smith, Durkin, Treavors, Walker, Davison and Culverson.

 

Against: Nil.

 

 

 

ITEM - 39 QUESTIONS FOR NEXT MEETING

 

Proceedings in Brief

Various questions were answered and the listed reports were requested.

 

MOTION (Wilcox/Nash)

 

THAT Council receive a report at the next Council meeting in relation to matters raised by Clrs Durkin:

1.    The time frame for repair and/or resurfacing of the Belubula Way (Mandurama Road) between Moorbel Drive and Cherry Tree Falls Bridge.

 

2.  The option for the driveway/access between the Royal Hotel and Canowindra Pharmacy on Gaskill Street be signposted as “ONE WAY ONLY” to traffic entering the carpark area from Gaskill Street

 

15/02/33

Carried

 

 

ITEM - 40 BUSINESS PAPER ITEMS FOR NOTING

 

MOTION (Culverson/Dean)

 

THAT the notation items be noted.

15/02/34

Carried

 

 

ITEM - 41 MATTERS OF URGENCY

 

There were nil matters of urgency.

 

 

ITEM - 42 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

 

MOTION (Dean/Nash)

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

15/02/35

Carried

 

 

ITEM - 19 FIT FOR THE FUTURE

 

Proceedings in Brief

In response to a question by Clr Dean regarding the consultant expenses the General Manager explained that the $100,000 budget is an estimate figure based on other councils’ experiences.  An update report will be provided to Council including money spent.

 

RECOMMENDATION (Dean/Durkin)

 

THAT Council allocate a budget up to $100,000 for consultant expenses and other associated expenses including but not limited to travel, accommodation, materials and the like to meet its Fit for the Future submission obligations to the State Government.

 

1.

Carried

 

 

ITEM - 20 FIT FOR THE FUTURE COMMUNICATIONS & COMMUNITY ENGAGEMENT STRATEGY

 

Proceedings in Brief

It was noted there was discussion on how to get the younger generation involved.

The General Manager said the facilitator can be determined at a later time.

 

Recommendation (Walker/Gosper)

 

THAT Council undertake community information sessions being 2 night meetings, one in Molong and one in Canowindra with the time set for 8pm.

 

2.

Carried

 

Recommendation (Wilcox/Gosper)

 

THAT Council:

 

1.  Adopts the Fit for the Future communications strategy;

2.  Outsource to a consultant as facilitator for community information sessions with the consultant to be determined by Mayor, Deputy Mayor and General Manager.

3.

Carried

 

It was noted, the time being 3:00pm the Chair adjourned the meeting until 3:17pm.

 

CONFIDENTIAL ITEMS

 

ITEM - 1    CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

 

RECOMMENDATION (Wilcox/Treavors)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

4.

Carried

 

 

ITEM - 2    ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Wilcox/Davison)

 

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Committee of the Whole Meeting and the Australia Day Committee of the Whole Meeting held on 16 December 2014 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

 

5.

Carried

 

 

ITEM - 3    DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

 

Recommendation (Wilcox/Nash)

 

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

 

6.

Carried

 

It was noted, the time being 3:19pm, Clr Culverson declared an interest (identified as a Pecuniary Interest) in the following item due to a claimant being the partner of her sister and left the Chambers.

 

 

ITEM - 4    OUTSTANDING PUBLIC LIABILITY CLAIMS

 

Recommendation (Dean/Wilcox)

 

THAT the information be noted.

 

7.

Carried

 

It was noted, the time being 3:20pm Clr Culverson rejoined the meeting.

 

 

ITEM - 5    SEWER CONNECTION YEOVAL - INTEREST FREE LOAN

 

Recommendation (Durkin/Wilcox)

 

THAT Council provide an interest free loan for a period of five (5) years for the connection of sewer at 3 Short Street, Yeoval.

 

8.

Carried

 

 

ITEM - 6    CANOWINDRA INDUSTRIAL LAND - LOT 21

 

Recommendation (Walker/Dean)

 

THAT Council authorise the Seal be affixed to the deed of release and transfer documents relating to the sale of Lot 21 of the Canowindra Industrial Estate.

 

9.

Carried

 

 

ITEM - 7    SELLING OF LOT 1 DP 332593 AND LOT 71 DP 527982, RYALL STREET CANOWINDRA (OLD SES BUILDING SITE).

 

Recommendation (Dean/Walker)

 

THAT Council:

 

1.  Offer for sale Lot 1 DP 332593 and Lot 71 DP 527982, Ryall Street Canowindra for a value of not less than that noted in the report;

2.  List for sale Lot 1 DP 332593 and Lot 71 DP 527982, Ryall Street Canowindra with registered local Canowindra Real Estate Agents; and

3.  Authorise the affixing of the Common Seal to the transfer of land documents for the property Lot 1 DP 332593 and Lot 71 DP 527982, Canowindra.

10.

Carried

 

 

ITEM - 8    SUPPLY AND DELIVERY OF BITUMEN EMULSION TO CENTRAL NSW COUNCILS

 

Recommendation (Culverson/Gosper)

THAT Council;

1.   Endorse Boral Asphalt as the preferred supplier for bitumen emulsion; and

2.   Advise Centroc of its decision.

11.

Carried

 

 

ITEM - 9    TENDER FOR TYRE SHREDDING

 

Recommendation (Wilcox/Davison)

 

THAT Council:

1.   Resolve to not accept any tender for tyre shredding; and

2.   Participate with NetWaste in an open quotation process in order to identify suitable servicing arrangements that provide cost competitive and sound environmental outcomes for the management of tyre waste.

12.

Carried

 

It was noted, time being 3:25pm that the Quarry Manager joined the meeting to answer questions on the quarry operations.

 

 

ITEM - 10 QUARRY FINANCIAL STATEMENT

 

Recommendation (Wilcox/Treavors)

 

THAT the information be noted.

 

13.

Carried

 

 

ITEM - 11 MOLONG QUARRY PRODUCT SALE AND PRODUCTION

 

Recommendation (Gosper/Culverson)

 

THAT the information be noted.

 

14.

Carried

 

It was noted, the time being 3:32pm the Quarry Manager left the Chambers.

 

 

ITEM - 12 SECTION 18 WEEDS NOTICES

 

Recommendation (Gosper/Wilcox)

 

THAT the information be noted.

 

15.

Carried

 

 

ITEM - 13 SECTION 18A WEEDS NOTICES

 

Recommendation (Wilcox/Dean)

 

THAT the information be noted.

 

16.

Carried

 

It was noted, the time being 3:33pm the Chair resumed the ordinary meeting.

 

 

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

 

Motion (Gosper/Wilcox)

 

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 24 February, 2015 be adopted.

15/02/35

Carried

 

There being no further business, the meeting closed at 3.35pm.

 

 

 

CHAIRMAN.

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 24 March, 2015 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.