MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 24 February, 2015 COMMENCING AT 1.00pm
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 GROUPING OF REPORT ADOPTION
ITEM - 7 CONFIRMATION OF THE MINUTES
ITEM - 8 CODE OF MEETING PRACTICE AMENDMENT
ITEM - 9 PROFESSIONAL DEVELOPMENT - GENERAL MANAGER
ITEM - 10 INTEGRATED PLANNING & REPORTING TIMETABLE
ITEM - 11 CUDAL COMMUNITY HALL
ITEM - 12 ENGAGEMENT OF THE NEW SOUTH WALES ELECTORAL COMMISSIONER TO CONDUCT COUNCIL ELECTIONS
ITEM - 15 EXCLUSIVE LICENCE TO QUARRY
ITEM - 17 LOCAL GOVERNMENT GRANTS COMMISSION
ITEM - 18 2015 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE
ITEM - 21 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW
ITEM - 22 CENTRAL WEST LIBRARIES BUDGET
ITEM - 23 DECEMBER QUARTERLY BUDGET REPORT
ITEM - 24 REQUEST FOR DONATION
ITEM - 25 EVENTS ASSISTANCE PROGRAM GRANT FUNDING
ITEM - 26 COMMUNITY FACILITATION FUND HACC FUNDING REQUEST
ITEM - 27 ANIMALS ON BIKES FUNDING REQUEST
ITEM - 28 EXISTING FENCE AT THE DR ANDREW ROSS MEMORIAL PARK
ITEM - 29 PROCUREMENT (INCORPORATING LOCAL SUPPLIER PREFERENCE) POLICY
ITEM - 30 MOLONG WATER TREATMENT PLANT AUGMENTATION
ITEM - 31 SOFTFALL FOR MEMORIAL PARK CANOWINDRA
ITEM - 33 PEDESTRIAN ACCESS RAMP ONTO MOLONG VILLAGE GREEN
ITEM - 34 MODIFICATION TO TWENTY ONE (21) LOT SUBDIVISION 'BELLVIEW' BELGRAVIA ROAD, MOLONG
ITEM - 39 QUESTIONS FOR NEXT MEETING
ITEM - 40 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 42 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 20 FIT FOR THE FUTURE COMMUNICATIONS & COMMUNITY ENGAGEMENT STRATEGY
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS
ITEM - 4 OUTSTANDING PUBLIC LIABILITY CLAIMS
ITEM - 5 SEWER CONNECTION YEOVAL - INTEREST FREE LOAN..
ITEM - 6 CANOWINDRA INDUSTRIAL LAND - LOT 21
ITEM - 8 SUPPLY AND DELIVERY OF BITUMEN EMULSION TO CENTRAL NSW COUNCILS
ITEM - 9 TENDER FOR TYRE SHREDDING
ITEM - 10 QUARRY FINANCIAL STATEMENT
ITEM - 11 MOLONG QUARRY PRODUCT SALE AND PRODUCTION
ITEM - 12 SECTION 18 WEEDS NOTICES
ITEM - 13 SECTION 18A WEEDS NOTICES
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
PRESENT Clr M Hayes (in the Chair), Clrs G Dean, M Nash, I Gosper, S Wilcox, G Smith, A Durkin, G Treavors (arrived 1:14pm), K Walker, I Davison and J Culverson.
Also present were the General Manager, Director of Finance & Corporate
Services, Director of Engineering & Technical Services, Director of
Environmental Services (arrived 1:04pm), Personal Assistant to the Director of
Engineering & Technical Services and Administration Manager.
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Proceedings in Brief An apology was tendered on behalf of Clr L MacSmith The temporary absence of Clr G Treavors was noted. |
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THAT the apology tendered on behalf of Clr MacSmith be accepted and the necessary leave of absence be granted.
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Carried |
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Proceedings in Brief Clr Culverson declared an interest (identified as a Pecuniary Interest) in item 29 due to business being a local supplier to Council, in Item 34 due to the owners being clients of her business, and in item 37 due to her father-in-law being the landowner of Ordinary and in item 4 of Confidential due to one of the claimant’s being her sister’s partner. |
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Proceedings in Brief There were nil declarations of political donations |
It was noted, the time being 1:03pm a presentation was made to the Youth of the Month for February 2015, Darcy Merchant, by the Mayor.
It was noted, the time being 1:04pm the Director of Environmental Services joined the meeting.
It was noted, the time being 1:06pm Mr Tony Moody addressed Council regarding tourism and the CTAC committee.
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Proceedings in Brief Councillors requested the success of the ambassador on Australia Day be recorded. Clr Gosper 16/12/14 Attended Council Meeting 22/01/15 Attended meeting in Mayor’s Office with Yeoval Progress Association Reps plus Mayor and Deputy Mayor and staff regarding Sewage in Yeoval. 26/01/15 Attended Molong, Eugowra and Yeoval Australia Day Activities. 03/02/15 Attended Yeoval Progress Association meeting along with the General Manager. 04/02/15 Attended along with the Director of Engineering and Technical Services the Canobolas Zone of the Rural Fire Service’s Quarterly Liaison Meetings in Orange. 10/02/15 Attended Council workshop on Fit for the Future. |
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THAT the information contained in the Mayoral Minute be noted.
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Carried |
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Proceedings in Brief Clr Dean called items 19 and 20 |
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THAT Council debate the called items in Committee of the Whole.
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Carried |
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THAT items 7 to 16 be moved and seconded. |
Carried |
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THAT the minutes of the Ordinary meeting held 16 December 2014 be adopted.
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Carried |
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THAT Council adopt the exhibited draft code of meeting practice as a matter of policy.
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Carried |
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THAT Council:
1. Note the absence of the general manager to undertake professional development from Monday 16th until Friday 20th March 2015.
2. Note the use of special leave entitlement for this purpose.
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Carried |
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THAT Council:
1. Hold the May Council Workshop on 5 May 2015, and
2. Hold extraordinary Council meetings on 14 April, 5 May and 9 June 2015 as required under the IP&R process.
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Carried |
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THAT Council authorise the affixing of the Common Seal to the Transfer documents for the property known as the Cudal Community Hall.
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Carried |
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THAT the draft Privacy Management Plan be adopted as a matter of policy.
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Carried |
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THAT Council authorise the affixing of the Common Seal to the funding agreement for the Cabonne Family Links Project to June 2015.
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Carried |
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THAT Council authorise the affixing of the Common Seal to the exclusive license to quarry agreements for the following small mines:
1. Christopherson’s Pit – S3 2. Coady’s Pit – N66 3. Peters’ Pit – E89 4. O’Briens Pit – N136
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Carried |
It was noted, the time being 1:14pm, Clr Treavors joined the meeting.
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Proceedings in Brief It was agreed to allow councillors some time to provide input. |
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THAT:
1. Councillors note the Local Government Grants Commission visit to Cabonne on Monday 16 March 2015.
2. Councillors provide input into any items that can be included in a presentation to the Commission prior to 9th March 2015.
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Carried |
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ITEM - 21 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW |
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THAT the update of the Operational Plan to 31 December 2014 as presented be adopted.
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Carried |
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THAT Council agree to pay the full amount requested by Central West Libraries (CWL) for the 2014/15 year in accordance with the Joint Agreement.
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Carried |
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THAT Council note the variances listed in this report and authorise those changes to be updated to Council’s budget
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Carried |
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Proceedings in Brief It was decided to increase the recommended donation amount to the Cancer Care West fundraiser.
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THAT Council donate:-
1. $200.00 to the Yeoval Amateur Swimming Club;
2. $200.00 to Youth off the Streets through sponsorship of the Sydney to Surfers Cycling event;
3. $1,000.00 to the Cancer Care West fundraiser for a clinical trial centre at Orange; and
4. $200.00 to NAIDOC Week School Initiatives.
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Carried |
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THAT Council approve funding for the following applications under the Events Assistance Program:
1. Brand Orange Ltd for the 2015 Orange Apple Festival – approved level of funding of $1,500; 2. Canowindra@home for the 2015 100 Mile Dinner – approved level of funding of $1,315 and the provision of inkind services including street sweep, skip bin hire and placement of road closure signage (to the value of $1,450); 3. F.O.O.D Week 2015 – approved level of funding $3,000; 4. Brand Orange Ltd for the 2015 Taste Orange @ Watsons Bay – approved level of funding of $2,000; and 5. Molong Advancement Group for the Molong 100 Mile Dinner – approved level of funding of $750. |
Carried |
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THAT Council allocate $5,000 to Cabonne Home and Community Care from the Community Facilitation Fund.
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Carried |
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Proceedings in Brief It was noted an annual maintenance cost is still to be determined. It was proposed that consideration be given to an annual budget of $2,000. |
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THAT Council adopt the funds allocated in the request as outlined in the proposal.
Project Costs
Graphic Designer for Road Signs $ 110.00 Production of 24 x Road Signs plus poles & brackets $5,029.20 Installation of 24 Signs by Cabonne Council $3,985.00 Removal & Relocation of 4 Sculptures by Cumnock Progress $ 600.00 Cumnock Progress Association (repairs and maintenance) $5,000.00
Total Costs $14,724.20
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Carried |
It was noted, the time being 1:30pm Clr Culverson declared an interest (identified as a Pecuniary Interest) in the following item due to her business being a local supplier to Council and left the Chambers.
It was noted, the time being 1:31pm Clr Culverson rejoined the meeting.
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THAT Council approve the allocation of $35,000 from the Cabonne Water Fund to design and install a filter backwash system as part of the Molong Water Treatment Plant Augmentation. |
Carried |
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Proceedings in Brief There was discussion on all Council’s parks’ softfall. The Director of Engineering and Technical Services advised Council that the provision of softfall and the types of softfall to be used at playgrounds was under review as a part of the budget process. |
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THAT Council allocate funding from reserve for repairs to the softfall at Memorial Park Canowindra with the amount of funding based on option 1 of the report.
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Carried |
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THAT the maximum number of permitted permanent sites at Cudal Caravan Park be one (1).
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Carried |
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THAT Council proceed with the removable ramp option.
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Carried
The Chair called for a Division of Council which resulted in a vote for the motion (noting the absence of Clr MacSmith - apology,) as follows:
For: Clrs Hayes, Gosper, Wilcox, Durkin, Treavors, Walker and Davison.
Against: Clr Dean, Nash, Smith and Culverson.
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It was noted, the time being 1:43pm Clr Culverson declared an interest (identified as a Pecuniary Interest) in the following item as the owners are clients of her business and left the Chambers.
It was noted, the time being 1:45pm Clr Culverson rejoined the meeting.
It was noted the following items, 35 and 36, were withdrawn.
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ITEM - 35 DEVELOPMENT APPLICATION 2015/07 - PROPOSED DWELLING - LOT 1 DP 512482, BANJO PATERSON WAY, MOLONG |
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Proceedings in Brief This item was withdrawn.
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ITEM - 36 DEVELOPMENT APPLICATION 2015/08 - PROPOSED DWELLING - LOT 2 DP 512482, BANJO PATERSON WAY, MOLONG |
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Proceedings in Brief This item was withdrawn at the request of the applicant.
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It was noted, the time being 1:45pm Clr Culverson declared an interest (identified as a Pecuniary Interest) in the following item due to her father-in-law being the landowner and left the Chambers.
It was noted, the time being 1:52pm Clr Walker left the Chambers and was absent during voting on the following item.
It was noted, the time being 2:01pm Clrs Culverson and Walker rejoined the meeting.
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Proceedings in Brief Various questions were answered and the listed reports were requested. |
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THAT Council receive a report at the next Council meeting in relation to matters raised by Clrs Durkin: 1. The time frame for repair and/or resurfacing of the Belubula Way (Mandurama Road) between Moorbel Drive and Cherry Tree Falls Bridge.
2. The option for the driveway/access between the Royal Hotel and Canowindra Pharmacy on Gaskill Street be signposted as “ONE WAY ONLY” to traffic entering the carpark area from Gaskill Street
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Carried |
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THAT the notation items be noted. |
Carried |
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There were nil matters of urgency. |
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THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.
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Carried |
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ITEM - 20 FIT FOR THE FUTURE COMMUNICATIONS & COMMUNITY ENGAGEMENT STRATEGY |
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Proceedings in Brief It was noted there was discussion on how to get the younger generation involved. The General Manager said the facilitator can be determined at a later time. |
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Recommendation (Walker/Gosper)
THAT Council undertake community information sessions being 2 night meetings, one in Molong and one in Canowindra with the time set for 8pm.
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2. |
Carried |
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Recommendation (Wilcox/Gosper)
THAT Council:
1. Adopts the Fit for the Future communications strategy; 2. Outsource to a consultant as facilitator for community information sessions with the consultant to be determined by Mayor, Deputy Mayor and General Manager. |
3. |
Carried |
It was noted, the time being 3:00pm the Chair adjourned the meeting until 3:17pm.
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THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.
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6. |
Carried |
It was noted, the time being 3:19pm, Clr Culverson declared an interest (identified as a Pecuniary Interest) in the following item due to a claimant being the partner of her sister and left the Chambers.
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THAT the information be noted.
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7. |
Carried |
It was noted, the time being 3:20pm Clr Culverson rejoined the meeting.
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Recommendation (Durkin/Wilcox)
THAT Council provide an interest free loan for a period of five (5) years for the connection of sewer at 3 Short Street, Yeoval.
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8. |
Carried |
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THAT Council authorise the Seal be affixed to the deed of release and transfer documents relating to the sale of Lot 21 of the Canowindra Industrial Estate.
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9. |
Carried |
It was noted, time being 3:25pm that the Quarry Manager joined the meeting to answer questions on the quarry operations.
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Recommendation (Wilcox/Treavors)
THAT the information be noted.
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13. |
Carried |
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Recommendation (Gosper/Culverson)
THAT the information be noted.
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14. |
Carried |
It was noted, the time being 3:32pm the Quarry Manager left the Chambers.
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Recommendation (Gosper/Wilcox)
THAT the information be noted.
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15. |
Carried |
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THAT the information be noted.
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16. |
Carried |
It was noted, the time being 3:33pm the Chair resumed the ordinary meeting.
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THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 24 February, 2015 be adopted. |
15/02/35 |
Carried |
There being no further business, the meeting closed at 3.35pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 24 March, 2015 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.