Agenda of Ordinary Meeting - 24 February 2015

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 618018

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 618019

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 618022

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 618024

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 618026

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Director of Finance and Corporate Services' REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 618025

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 16 be moved and seconded.

Director of Finance and Corporate Services' REPORT

Items 7 to 16 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. December 16 2014 Ordinary meeting minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2014 - 618028

Recommendation

THAT the minutes of the Ordinary meeting held 16 December 2014 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on 16 December 2014.

ITEM 8 - CODE OF MEETING PRACTICE AMENDMENT

REPORT IN BRIEF

Reason For Report	For Council to consider and adopt the amended code of meeting practice
Policy Implications	Yes - will become Council's new policy relating to the Code of Meeting Practice
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 617928

Recommendation

THAT Council adopt the exhibited draft code of meeting practice as a matter of policy.

Administration Manager's REPORT

At its September 2014 meeting Council resolved changes to its standing committees and for committees that meet as and when required.

These changes need to be reflected in Council’s Code of Meeting Practice which is usually adopted as a matter of policy.

At its September 2014 meeting Council resolved

“THAT Council:

1. Give public notice of, publicly exhibit and invite submissions for its amended code of meeting practice.

2. Receive a further report to the February 2015 Council meeting to consider any submissions received.”

The draft code of meeting policy prepared (copy previously provided) was exhibited and submissions invited, with a closing date of 27 January 2015.

No submissions were received.

ITEM 9 - PROFESSIONAL DEVELOPMENT - GENERAL MANAGER

REPORT IN BRIEF

Reason For Report	Advising of registration details for the General Manager to undertake a professional development course through the Australian Institute of Company Directors.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.6.c. Skill requirements of all Council staff reviewed annually and targeted training plan developed/action
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PERSONNEL\TRAINING AND DEVELOPMENT\CONFERENCES and SEMINARS - 2015 - 622425

Recommendation

THAT Council:

1. Note the absence of the General Manager to undertake professional development from Monday 16^th until Friday 20^th March 2015.

2. Note the use of special leave entitlement for this purpose.

GENERAL MANAGER’S REPORT

At its August 2014 meeting, Council resolved to approve the General Manager undertaking a professional development course through the Australian Institute of Company Directors

Arrangements have been made for the General Manager to attend this course being held in Sydney from 16-20 March 2015.

ITEM 10 - INTEGRATED PLANNING & REPORTING TIMETABLE

REPORT IN BRIEF

Reason For Report	To advise of required changes to Council meeting dates due to Operating Plan advertising requirements.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.c. Engage with community to determine future needs & objectives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2015 - 623560

Recommendation

THAT Council:

1. Hold the May Council Workshop on 5 May 2015, and

2. Hold extraordinary Council meetings on 14 April, 5 May and 9 June 2015 as required under the IP&R process.

Director of Finance and Corporate Services' REPORT

Council staff are progressing with the development of the draft Operational Plan and Budget for the 2015/16 year and at this stage it is anticipated councillors will be provided with a copy of a draft in early April.

Due to the requirements to ensure Council meets the Fit for the Future guidelines it is proposed to hold an additional meeting this year to enable time for Council to make adjustments that may be required prior to adoption of a draft Operational Plan.

The first meeting, at this stage, would be scheduled to be held on 14 April 2015.

To meet the advertising and reporting requirements it will be necessary for the May workshop to be moved forward to 5 May and to hold an extraordinary meeting on that day to enable adoption of the draft Operational Plan for advertising purposes.

In order to consider the submissions received, Council will then be required to hold a further extraordinary meeting on 9 June 2015 in conjunction with the June workshop. Council will then consider/adopt the final plan at the June Council meeting (23 June 2015).

ITEM 11 - CUDAL COMMUNITY HALL

REPORT IN BRIEF

Reason For Report	To obtain Seal approval
Policy Implications	Nil
Budget Implications	$151.00 Application fee
IPR Linkage	3.3.3.e. Maintain Shire properties to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\COMMUNITY HALLS - 621572

Recommendation

THAT Council authorise the affixing of the Common Seal to the Transfer documents for the property known as the Cudal Community Hall.

Administration Manager's REPORT

Council has previously received reports relating to the above property, previously the Cudal School of Arts, from the Urban Assets Coordinator relating to the transfer of the title to Cabonne Council.

Council resolved in December 2012 to transfer title to Cabonne Council. A Plan of Management (POM) for the hall was placed on public exhibition inviting submissions: nil were received, and the POM was adopted at the December 2013 Council meeting.

A request has now been received from Council’s solicitors for a Transfer to be signed (under seal) together with an Application for Minister’s Consent to Transfer (not requiring seal).

ITEM 12 - ENGAGEMENT OF THE NEW SOUTH WALES ELECTORAL COMMISSIONER TO CONDUCT COUNCIL ELECTIONS

REPORT IN BRIEF

Reason For Report	For Council to resolve to engage the NSW Electoral Commission (NSWEC) to conduct elections
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\ELECTORAL BODIES - NSW ELECTORAL COMMISSION - 623572

Recommendation

THAT Council:

1. Pursuant to s. 296 (2) and (3) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council.

2. Pursuant to s. 296 (2) and (3) of the Act, as applied and modified by s. 18, that a Council poll arrangement be entered into by contract for the Electoral Commissioner to administer all Council polls of the Council.

3. Pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council.

Director of Finance and Corporate Services' REPORT

At its meeting in October 2013 Council resolved to enter into a contract with the Electoral Commission of NSW to administer all elections of the Council.

In May 2014, Council were advised that the contract had not yet been completed and that CENTROC were preparing to call for joint tenders seeking more competitive pricing for the conduct of the 2016 Local Government elections. Council subsequently resolved:

“That Council advise the NSW Electoral Commissioner that at this stage it will be seeking tenders in conjunction with CENTROC for the conduct of the 2016 Local Government elections”.

The tender process was completed in January 2015 with the participating Councils resolving not to adopt the only tender received ($137,282.47) because it was not competitive with indicative preliminary estimate received from the Electoral Commission of NSW. The indicative amount for the conduct of the 2016 elections provided by the Electoral Commission is $89,723.

For Council to proceed it is necessary to pass the above recommendation for Council to then enter into a Contract with the Electoral Commissioner.

ITEM 13 - PRIVACY MANAGEMENT

REPORT IN BRIEF

Reason For Report	Update to policy
Policy Implications	Yes - if adopted will become the new policy
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	1. draft amended Privacy Management Plan 2015
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 623210

Recommendation

THAT the draft Privacy Management Plan be adopted as a matter of policy.

Administration Manager's REPORT

Advice has been received from the Privacy Commissioner that the NSW Civil and Administrative Tribunal Rule Committee has introduced a time frame for applicants seeking to make an application to the Tribunal for review of a privacy matter. The time frame is specified in Rule 24 of the Civil and Administrative Tribunal Rules 2014 (Amendment No 2).

The time frame is as follows:

1. If the internal review was completed within 60 days, then the time frame for applicants seeking to make an application to the Tribunal for a review of a privacy matter is 28 calendar days after the day on which the applicant was notified of the result of the internal review.

2. If the internal review was not completed within 60 days, then the time frame for applicants seeking to make an application to the Tribunal for a review of a privacy matter is 28 calendar days after the later date of either:

a) when the applicant was notified of the result of the internal review, or

b) the day on which the 60 day period expires.

The draft annexed policy has been updated to reflect the introduction of these time frames at Part 6 of the document.

ITEM 14 - FAMILY LINKS UPDATE

REPORT IN BRIEF

Reason For Report	Council's Family Links Service was unsuccessful in retaining funding
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.a. Services reviewed and reported on half yearly
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\GRANTS AND FUNDING\FAMILY LINKS - FAMILY SUPPORT PROGRAM - CHILD CARE PROJECT - 617190

Recommendation

THAT Council authorise the affixing of the Common Seal to the funding agreement for the Cabonne Family Links Project to June 2015.

Community Services Manager's REPORT

In mid 2014, projects previously funded by the Department of Social Services for Children and Parenting Support were opened up to competitive tender. Council’s Family Links Project was amongst those effected and Council submitted a tender to the Australian Government Department of Social Services to continue to provide Family Links Services within Cabonne.

Notification was received in late December that the tender submitted by Council was unsuccessful, but more recently Council was asked to accept funding to extend the operation of the service from 28 February (when it was scheduled to cease) to the end of June 2015.

The impending closure of the Family Links Service is disappointing for many communities in Cabonne as it has facilitated the provision of many services for families and children in Cabonne and linking families with them.

Examples of the achievements of the Family Links service have included:

· The breakfast program for disadvantaged students at Cumnock Public School

· Facilitating the provision of Speech therapy services in Cabonne

· Facilitating the outreach services of Orange and District Early Intervention Service to Cabonne.

· Organising Teddy Bears picnic days at villages throughout Cabonne (enabling and creating contacts between families and services for children)

· Establishing transition to school programs at numerous schools throughout Cabonne

· Facilitating provision of early childhood services

· Assisting Council’s Family Day Care Service

· Assisting preschools and playgroups

· Identifying children with special needs and assisting their families to access services for these children that they may have otherwise missed out on

The Coordinator of the service Mrs Sheryll Selwood has made a highly visible and significant contribution to the Cabonne Community and has been a very positive face of Council for many people.

It is not known yet which organisations have been successful or the geographic coverage of these services.

ITEM 15 - EXCLUSIVE LICENCE TO QUARRY

REPORT IN BRIEF

Reason For Report	Small mine land owner agreement exclusive licence to quarry requires signing and the common seal affixed.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.5.3.b. Renew lease agreements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\SERVICE PROVISION\SMALL MINE LAND OWNER AGREEMENT 2015-2017 - 617748

Recommendation

THAT Council authorise the affixing of the Common Seal to the exclusive license to quarry agreements for the following small mines:

1. Christopherson’s Pit – S3

2. Coady’s Pit – N66

3. Peters’ Pit – E89

4. O’Briens Pit – N136

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Renewal for the operation of small mines used by Council to obtain gravel for roadworks projects requires Council to obtain exclusive licence to quarry from the land owners for a three year period. This requirement is as per the following documents:

· NSW DPI Guidance Note (GNM-01) Nomination of the Operator and other duties of the mine holder.

· Mine Health and Safety Act 2004

· Mine Health and Safety Regulation 2007

The Small Mine Exclusive Licence to Quarry, Land Owner Agreements for Christopherson’s Pit – S3, Coady’s Pit – N66, Peters’ Pit – E89 and O’Briens Pit – N136 require Council’s Common Seal to be affixed.

ITEM 16 - EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE FOR THE VILLAGE GREEN, MOLONG FOR APPROVED EVENT - 100 MILE DINNER

REPORT IN BRIEF

Reason For Report	To relaese the restriction for the alcohol free zone and the alcohol prohibited area for the Village Green, Molong for the approved Food Week Event - 100 Mile Dinner.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\PARKS - 621466

Recommendation

THAT Council agree to the Food Week Committee’s 100 Mile Dinner request to suspend the Alcohol Prohibited Order and Alcohol Free Zone for the Village Green and the road reserve/pavement bounding Bank Street and Gidley Street, Molong for Monday 13 April 2015.

Senior Town Planner's REPORT

Council has received a request from the FOOD Week Committee to consider relaxing the alcohol restrictions of the Village Green that relates to the prohibition of people consuming alcohol on the Village Green for one of FOOD Week’s signature events, the 100 Mile Dinner on Monday 13 April 2015 (copy attached). The committee also seeks to relax the order for the alcohol free zones on the road reserve and/pavement for the area bounding the Village green along Bank Street and Gidley Street. Whilst the DA has approved hours of operation being from 2pm till midnight on the day of the event (includes time for setup and clean up), licencing for the selling and consumption of alcohol will only be between the hours of 6.30pm to 10.30pm.

The order from the General Manager stipulates that it is prohibited to consume or bring alcohol onto the Village Green. It should be noted that Orange Council has agreed to similar requests to relax orders for Slow Summer and Wine Week at Robertson Oval in Orange.

Under Clause 645 of the Local Government Act there is the ability to either suspend or cancel an alcohol free zone. A Council must pass a valid resolution to suspend or cancel a particular alcohol free zone. This may occur as a result of a request from any person or body, or at a Council’s own initiative. Consultation with the Canobolas Local Area Command Licensing Coordinator has been undertaken with no objections for the suspension of alcohol restrictions for the duration of the event. The Licensing Officer has been advised of the date of the proposed event and projected numbers.

Should Council agree to support FOOD Week Committee’s request, Council will advertise the change in the Central Western Daily and the Molong Express prior to the event, the cost of which is to be met by the FOOD Week Committee. This will be a requirement of any DA approval for the use of the land for this proposed event. It will also be a condition of any DA approval for the FOOD Week Committee to cover the existing Alcohol Prohibition signage during the event.

The FOOD Week Committee will need to ensure that appropriate security and risk management procedures are put in place for the event and obtain appropriate liquor licenses.

Conclusion

A resolution from Council is needed to suspend the Alcohol Prohibited Order and the Alcohol Free Zone for the Molong Village Green and the surrounding road reserve and pavement areas bounded by Bank Street and Gidley Street for the proposed event. A DA for the 100 Mile Dinner will be submitted to Council for assessment. No approval for any such event can be granted until a resolution from Council is granted for the suspension of the consumption of alcohol for the proposed event to be held on Monday 13 April 2015.

ITEM 17 - LOCAL GOVERNMENT GRANTS COMMISSION

REPORT IN BRIEF

Reason For Report	Advice of the upcoming visit to Cabonne by the Local Government Grants Commission.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b. Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT GRANTS COMMISSION - 621721

Recommendation

THAT:

1. Councillors note the Local Government Grants Commission visit to Cabonne on Monday 16 March 2015.

2. Councillors provide input into any items that can be included in a presentation to the Commission.

General Manager's REPORT

The NSW Local Government Grants Commission have advised they are visiting the area in March and will be meeting with Council on Monday 16 March from 3.30pm. It is anticipated that the meeting will last approximately two hours.

The Commission makes recommendations on the allocation of federally funded financial assistance grants to NSW councils. Council's 2014-15 grant entitlement amounts to $4.46 million. The purpose of the meeting is for the Commission to explain its operations and the basis of its calculations. The meeting will also give Council the opportunity to present its particular problems and for the Commission to see first-hand Council's circumstances.

The Commission encourages as many elected members and senior staff to attend the meeting as possible. Members of the public are also welcome to attend.

The presentation by the Commission will cover issues such as:

· background to the Commission

· the grant distribution method

· grants for 2014-15

· answers to common questions

Following the Commission's presentation there will be an opportunity for questions and discussion about specific issues.

The Commission last met with Council in June 2010.

ITEM 18 - 2015 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE

REPORT IN BRIEF

Reason For Report	Seeking Councillors' interest in attending the ALGWA NSW Annual Conference in Wollongong 30 April - 2 May 2015.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.e Provide adequate training & professional development opportunities for Councillors.
Annexures	1. ALGWA 2015 Preliminary Program
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT WOMENS ASSOCIATION - 613462

Recommendation

THAT interested Councillors be authorised to attend the 2015 ALGWA (NSW) Conference.

General Manager's REPORT

The 2015 ALGWA (NSW) Conference will be held in Wollongong from 30 April to 2 May 2015.

Preliminary program and registration details are attached.

ITEM 19 - FIT FOR THE FUTURE

REPORT IN BRIEF

Reason For Report	To provide an update on matters relating to Fit for the Future Local Government Reform.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b. Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\FIT FOR THE FUTURE - INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL - 623772

Recommendation

THAT Council allocate a budget of $100,000 for consultant expenses and other associated expenses including but not limited to travel, accommodation, materials and the like to meet its Fit for the Future submission obligations to the State Government.

General Manager's REPORT

As per the resolution of Council at the December 2014 meeting, work is underway to develop Council’s Fit for the Future (FFF) road map to demonstrate its future sustainability and ability to remain as a standalone sustainable council.

Project Team

The General Manager has established a FFF project team which he leads. The team has developed a project plan and timelines to ensure Council will be able to present a sound response to the Government by 30 June 2015.

Bodies of Work

There are three key areas of activity to prepare Council’s response.

1. Determine Cabonne Council’s Road Map for Future sustainability:

· Complete Template 2 – Council Improvement Proposal – Existing Structure.

· This work is currently being completed by the internal FFF Project Team and is the key focus of the Cabonne response to government by 30 June. Specialist consultancy services are likely to be required.

· A sustainability action plan needs to be developed. The draft plan will be provided to council by end of March for consideration at a workshop to be convened during April. This will then form the basis of our communication process with our communities during May.

2. Merger Business Case

· Ongoing discussions with Orange City Council to potentially enter into a project to investigate the opportunities, challenges and potential benefits of amalgamation. Undertaking this business case analysis does not commit council to merge.

· Cabonne Council are in early discussions with a consultant regarding this work. At the time of this report there has been no formal agreement between the councils to commence this work.

· The OLG has prepared a guide for the development of business cases and has a list of preferred consultants available to assist councils with this work. The consultant currently being considered is not identified as a preferred OLG consultant at this stage.

3. Shared Service Model Development

· Council still supports the concept of shared service delivery as being an alternative model to a merger.

· Specialist consultancy services about this model may be necessary for inclusion within the evidence needed to support the completion of template 2.

Communication Strategy

Councils are required to communicate their Fit for the Future strategies and action plan to their communities prior to submitting their response to the state government. Councils can determine the communication strategy and activities that best suits their particular circumstances and communities.

A separate report has been prepared for council. That report seeks approval for a recommended communication strategy. To meet the tight timeframes being imposed on councils it is imperative that council agrees on their preferred communication strategy so that planning can commence.

Additionally a number of media releases regarding council’s position have been released during January and February, copies of which were provided to councillors at the workshop on 10 February. Council’s Communications and Media Officer is coordinating all communication regarding the FFF process.

Timelines

To ensure council is able to meet the timeframes set by state government critical timelines and activities have been identified. A draft schedule will be tabled at the meeting.

Future Reports

A report will be provided to each council meeting until 30 June to outline progress of the Project Team and activities/meetings for the previous month.

Consultants

The December resolution included authorisation of separate votes for undertaking studies into the costs and benefits of a merger and of the shared service model. Costs for these studies are not yet known, however fees in excess of $100,000 are not uncommon. It is recommended Council vote $100,000 for its FFF submission requirements to lodgement on June 30 2015.

ITEM 20 - FIT FOR THE FUTURE COMMUNICATIONS & COMMUNITY ENGAGEMENT STRATEGY

REPORT IN BRIEF

Reason For Report	To inform Councillors of the proposed communications strategy and community engagement options to outline Council's Fit for the Future response
Policy Implications	Nil
Budget Implications	Up to $30,000
IPR Linkage	4.5.2.d. Provide effective communications and information systems for residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 623557

Recommendation

THAT Council:

1. Adopts the Fit for the Future communications strategy;

2. Determines a facilitator for community information sessions; and

3. Determines locations and dates of community information sessions.

COMMUNICATIONS & MEDIA OFFICER'S REPORT

Overview

As part of their Fit for the Future submissions, councils are obliged to engage and consult with their communities on the responses they propose.

It is proposed Cabonne Council undertakes this process in the next three months and that it consist of a suite of communication methods, including newsletters and information sheets, media releases, website information and a series of community information sessions. Staff will also receive regular updates via the General Manager.

The communications process is aimed at providing information about: the Fit for the Future process; Cabonne Council’s preferred position; how Council determined this position; and what impact it may have on ratepayers and residents.

Recent Consultation

Cabonne Council was pro-active and conducted extensive community consultation on Local Government reform in late 2013, including a widespread community survey and face-to-face consultation meetings at Borenore, Canowindra, Cargo, Cumnock, Eugowra, March, Manildra and Molong.

The survey received 1600 responses, which represents a third of Cabonne households.

Of those who completed the survey, 93% were opposed to Cabonne merging with another council. Polls were conducted at each of the village consultation meetings. Less than 1% favored amalgamations.

The consultation meetings were conducted by independent facilitators.

A proposed communication strategy and options for community meetings as part of this round of community engagement is as follows:

PROPOSED COMMUNICATIONS STRATEGY

· Newsletters & information sheets to be sent to all homes in Shire via Australia Post letterbox delivery.

· Media releases.

· Electronic media interviews.

· Dedicated website information to be created with links to other sites, including OLG and Minister for Local Government.

· Series of community information sessions (options to be outlined below)

· Regular staff updates.

Community Information Sessions

Attendance

Mayor, Councillors, General Manager, WBC Executive Manager, Communications & Media Officer.

Content

- Background;

- Fit for the Future process;

- Council’s proposed response and its impact on Council’s operations;

- How Council reached its decision;

- What it may mean for ratepayers and residents;

- Community input into non-negotiable matters should merger be inevitable.

Facilitation

The following options are offered for consideration:

1. Outsourced to a consultancy firm ie similar to the 2013 program facilitated by Groupworks. Estimate $20,000-$30,000.

2. WBC Executive Manager as facilitator. Estimated cost: Time in lieu as required.

Options for dates, locations

Option A – 11 locations

DATE	LOCATION
Monday 11 May 2015	Lewis Ponds/Byng/Spring Terrace
Tuesday 12 May 2015	Molong
Wednesday 13 May 2015	Manildra
Monday 18 May 2015	Nashdale/Borenore
Tuesday 19 May 2015	Cargo
Wednesday 20 May 2015	Canowindra
Monday 25 May 2015	Yeoval
Tuesday 26 May 2015	Mullion Creek
Wednesday 27 May 2015	Cumnock
Tuesday 2 June 2015	Cudal
Wednesday 3 June 2015	Eugowra

Option B – 6 locations

DATE	LOCATION
Monday 11 May 2015	Eastern side – Mullion Creek/ Spring Terrace/ Lewis Ponds/ Byng
Tuesday 12 May 2015	Molong (Cudal and Manildra attend)
Wednesday 13 May 2015	Eugowra
Monday 18 May 2015	Nashdale/Borenore/Cargo
Tuesday 19 May 2015	Cumnock/Yeoval
Wednesday 20 May 2015	Canowindra

Option C

· Meet in east (Mullion Creek/Spring Terrace/Lewis Ponds/Byng)

· Meet in Molong

· Meeting in Canowindra

Option D

Two meetings only in central locations (1 day meeting, 1 night meeting). Dates to be determined by Council.

ITEM 21 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW

REPORT IN BRIEF

Reason For Report	To provide Council with an update on the progress of the 2014/2015 Integrated Planning & Reporting Operational Plan.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	1. Operational Plan 2nd Quarter Review
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2015 - 622586

Recommendation

THAT, subject to any alterations the Council deems necessary at the February Council meeting, the update of the Operational Plan to 31 December 2014, as presented be adopted.

Director of Finance and Corporate Services' REPORT

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

The second quarter update for the Integrated Planning & Reporting Operational Plan for 2014/2015 is attached which shows the culmination of the actions and strategies undertaken in the preceding two quarters.

In addition to the traffic light indicators included on the last plan, Budgeted and Actual Expenditure figures have been included in this plan to further inform Council. Unfortunately, there are currently insufficient fields available to enable income figures to be included. A more comprehensive examination of the financial position is included in the Quarterly Budget Review, which is reported separately in the business paper.

ITEM 22 - CENTRAL WEST LIBRARIES BUDGET

REPORT IN BRIEF

Reason For Report	Advising Council of recent changes regarding funding for Central West Libraries.
Policy Implications	Nil
Budget Implications	Additional $33,983 to be funded from reserve
IPR Linkage	3.3.2.b. Participate in decision making processes and initiatives of Central West Libraries (CWL)
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 623712

Recommendation

THAT Council agree to pay the full amount requested by Central West Libraries (CWL) for the 2014/15 year in accordance with the Joint Agreement.

Director of Finance and Corporate Services' REPORT

On 6 February 2015 Councillor Culverson and the Director of Finance and Corporate Services attended the CWL meeting. At that meeting it was indicated that in accordance with the CWL Joint Agreement 2013 – 2018 that:- “the annual budget is adopted when signed notices to that affect are served by at least three participating councils on the other participating councils”.

At the meeting it was indicated that three councils had signed the agreement and therefore the budget was enforceable. Advice has since been received from Cowra Shire which like Cabonne had not agreed to the full increase requested by the CWL that it has subsequently agreed to comply with the CWL Joint Agreement.

Both Cabonne and Cowra had previously requested that the shortfall in contributions be funded by way of a reduction in the book vote, which meant that neither council’s branch libraries were being supplied with new purchases or new orders in the current financial year and therefore drastically reducing the service to library members.

Whilst the 2015/16 budget for CWL is currently under review it is recommended that in view of the above that Council contribute the additional $33,983 requested for 2014/15.

ITEM 23 - DECEMBER QUARTERLY BUDGET REPORT

REPORT IN BRIEF

Reason For Report	To advise Council of the present position of the budget with regard to the original budget
Policy Implications	No
Budget Implications	Yes
IPR Linkage	4.5.5.g. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. December Quarterly Budget Review
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\QBR'S - QUARTERLY BUDGET REVIEWS - 623159

Recommendation

THAT Council note the variances listed in this report and authorise those changes to be updated to Council’s budget

Senior Accounting Officer's REPORT

This review has been prepared after consultation with various section heads and perusal of Council’s ledger. The additional resource of Council’s latest IT program, Power Budget, has dramatically improved the collation of the report. While staff are continuing to explore and become more proficient in its capability, the potential for further uses is already obvious.

The main variances, both operating and capital, have been noted in the report attached, however, further information, relative to individual programmes, is made available in the following sections.

Administration

Upgrade of the Molong Office has been recorded, in accordance with a resolution made in October 2014. This amount of $320,000 has been allocated to the project and has been funded from capital works reserve. This project is currently on hold due to the Fit for the Future process.

Further additions including the new IT program Power Budget, replacement of the phone system in Cudal and an upgrade of the Molong depot security totalling $52,159 have been funded, in part, from the Capital works reserve. An insurance claim for the Cudal phone system has reduced the amount to be taken from reserve.

Public order and Safety

Increase cost in the continuing construction of two bushfire sheds have been noted in this review. They are Borenore $67,115 and Byng $60,269. These costs amount to a total of $127,384 will be covered by a contribution from the NSW Rural Fire Service.

The cost for a full time ranger for animal control has been noted. This position was previously part time and a considerable increase in the cost of this area is now noted. Additional salary and vehicle costs of $84,888 are advised.

Environment

A new budget item is the increase in cost of the design and investigation for the Molong Levee project. This amount $15,700 has been funded from reserve.

Also noted is the increase for the design and investigation into the Puzzle Flat Creek project.

Community Services

New grant funding for a freezer for the HACC Services has been noted. The cost of the item is $15,000 and is funded from a grant of $10,000 and a contribution from Council’s Community Facilitation fund.

Housing and Community Services

Additional grant funds of $40,000 have been noted in this area, of which $20,000 will be reimbursed to Blayney Council. These funds have been made available for the Planning and Reform Round 6 Project.

Water Fund

An amount of $45,000 has been allocated for the purpose of engaging a dam specialist to investigate the strengthening of the Molong Dam wall. This allocation will be funded from the Water Reserve.

Further funds of $9,200 have been allocated to upgrading Molong water security, this is also to be funded from the Water Reserve.

Sewer Fund

A new budget item for the Canowindra sewerage effluent storage dam has been included and this will be funded from the Sewer reserve, the amount is $12,000.

Recreation and Culture

The lighting project for the Cargo Recreational ground has been noted in this review. An amount of $124,100 has been made available and this is in the form of Grant Funding.

In the area of provision of power to pools the cost of the upgrade of infrastructure of the Canowindra Pool, with respect to the use of energy, has considerably increased. Accordingly, the vote in this area has been increased by $45,751.

New grant funds have been identified from Southern Phone for distribution to community groups. This amount is $25,000.

The cost of additional asset construction has also been noted. Furniture for the Cargo Hall, $9,266, Molong Community Hall disabled access $12,380 and Cudal showground shelving for the amenities block $10,525. These projects are funded from grant funds and from Council reserve.

Transport and Communication

This area has seen some variances within the local road construction area. While the overall total remains the same, increased expenditure on Davys Plains Road Stage 3 and Stage 2 will occur. The new estimate for Stage 3 is now $643,398 and Stage 2 $342,000. Also impacted is Bowan Park Road Stage 2 which will increase to $260,000. Savings on Stage 1 Bowan Park and Davys Plains 1 will fund these changes. A separate report is to be given to Council.

Over expenditure has occurred for Gaskill Street St John’s Bridge Pathway of $51,624. This is funded from funds allocated from the previous year from FAG Funds.

The RMS Safety Project for MR 437 Nangar Road has been allocated an additional $38,342. The funding has been sourced from the Block Grant - supplementary program.

General Purpose Income

The main item in this section is an increase in rate income of $56,303. This has become available due to late supplementary levies issued, after the initial levy in July 2014.

ITEM 24 - REQUEST FOR DONATION

REPORT IN BRIEF

Reason For Report	Several requests for sponsorship are submitted for Council's consideration.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c. Provide assistance to community groups
Annexures	1. Yeoval Amateur Swimming Club - Request for Donation 2015 2. Laurence Montague Sponsorship 3. Cancer Care Western NSW Request for Funding for Clinical Cancer Trials 4. Naidoc Week request
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\SPONSORSHIP - DONATIONS\2015 - 618237

Recommendation

THAT Council donate:-

1. $200.00 to the Yeoval Amateur Swimming Club;

2. $200.00 to Youth off the Streets through sponsorship of the Sydney to Surfers Cycling event;

3. $500.00 to the Cancer Care West fundraiser for a clinical trial centre at Orange; and

4. $200.00 to NAIDOC Week School Initiatives.

Community Services Manager's REPORT

The Yeoval Amateur Swimming Club has written to Council seeking sponsorship.

They have a high number of young people enrolled in their swimming programs and seek assistance in helping them compete in regional competitions and events.

Mr Laurie Montague seeks Council’s support in sponsoring him in a bike ride between Sydney and Surfers to raise funds for Father Chris Riley’s “Youth Off the Streets Program”.

The Sydney to Surfers Cycle ride will be held in May 2015 and the riders will average over 120 km per day on the ride between Hornsby and Surfers Paradise. This event is organised by the Rotary Club of Engadine. Rotary has raised over $3,000,000 for Youth off the Streets in the 18 years this event has been taking place.

Youth off the Streets is a well recognised program for helping to turn around the lives of young people at risk of being sucked into a lifetime of antisocial behaviour and is an alternative to custodial sentences for many of these.

Father Riley’s programs have a high success rate and are well regarded by health and welfare professionals and the community.

Council has sponsored Mr Montague numerous times to participate in this fundraising ride.

Cancer Care Western NSW is fundraising to develop a cancer clinical trial centre at Central West Cancer Services based at Orange Hospital.

The establishment of this unit at Orange will overcome the need for many country patients to travel to Sydney each week for treatment and should result in better patient outcomes and survival rates.

The establishment of the clinical trial unit will also be crucial in the quest to develop better treatments for cancer and to trial the latest technology in its treatment.

NAIDOC Week Youth Initiatives conducts a range of activities for school children during NAIDOC Week which is to be held between the 4 and 12 July 2015.

NAIDOC (National Aboriginal and Islanders Day Observance Committee) Week is a major event that celebrates Aboriginal Culture across Australia. In the local area Aboriginal Groups often celebrate NAIDOC week at a later date.

Last year four schools within Cabonne participated with 267 entries being sent in. It is not known if any of these were successful. There were over 204,000 entries in the competition last year from schools across Australia. The activities include Colouring-in/short story and Creative/Essay writing Competitions. Entry is open to all primary and secondary school students.

NAIDOC Week School initiatives calculate their expenses for this local government area to be $450.00 to cover printing and distribution costs for the contests.

Should Council wish to make a donation to any of these groups there remains $4,766.00 available in the section 356 budget of $7,000 for expenditure in the balance of this financial year.

Donations made so far this financial year from this budget allocation are as follows:

$630.00 Cabonne Schools presentations days

$154.00 Molong Show Society

$200.00 Manildra Christmas Party

$350.00 Canowindra Domestic Violence Committee

$100.00 USU White Ribbon Day Appeal

$100.00 Bravehearts

$200.00 WIRES

$250.00 Sponsorship of book by Robert Ellis

$250.00 Pre2 Student Learning Day

ITEM 25 - EVENTS ASSISTANCE PROGRAM GRANT FUNDING

REPORT IN BRIEF

Reason For Report	For Council to consider 5 applications for funding under the 2014/15 Events Assistance Program.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4: Community events build visitation, generate investment and strengthen well being.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2013 - 2014 - 616957

Recommendation

THAT Council approve funding for the following applications under the Events Assistance Program:

1. Brand Orange Ltd for the 2015 Orange Apple Festival – approved level of funding of $1,500;

2. Canowindra@home for the 2015 100 Mile Dinner – approved level of funding of $1,315 and the provision of inkind services including street sweep, skip bin hire and placement of road closure signage (to the value of $1,450);

3. F.O.O.D Week 2015 – approved level of funding $3,000;

4. Brand Orange Ltd for the 2015 Taste Orange @ Watsons Bay – approved level of funding of $2,000; and

5. Molong Advancement Group for the Molong 100 Mile Dinner – approved level of funding of $750.

Economic Development Manager's REPORT

Council has received five applications under the Events Assistance Program for the 2014/15 financial year.

For Council’s consideration, the applications are 2015 Orange Apple Festival (requested amount $3,000), 100 Mile Dinner at Canowindra (requested amount $1,315 and inkind Council services), Taste Orange @ Watsons Bay (requested amount $7,500), F.O.O.D Week 2015 (requested amount $7,500) and Molong Advancement Group (requested amount $750).

Application 1
Organisation:	Brand Orange Pty Ltd
Event:	2015 Orange Apple Festival
Date:	10-12 May 2015
Requested Amount:	$3,000
To be funded for:	A contribution towards the marketing and advertising of the event.
Description of the event:	The Orange Apple Festival is a 3 day event incorporating local schools, cooking demonstrations, school art competition, Farmers market with art display, chefs table with apple focussed cooking demonstrations, kids cooking classes, apple cider tasting table, apple orchard tours, Mother's Day lunches themed with apples in local restaurants/cafes and finally, accommodation to be supplied with apples for reception desk and 'apple on your pillow' turn down service. The key purpose of this festival is to celebrate and educate the community and visitors that our region is an 'apple growing region'

Cabonne Council will be provided with the following opportunities as part of this event:

· Brand Orange is encouraging and supporting the Cabonne Villages to become involved in the Orange Apple Festival. This will get visitors and locals out to the Cabonne Shire by their participation in the art trail, lunches and dinners and cellar door activities.

· The Cabonne Country Logo will be displayed on the DL program flyer as well as any advertising.

Application 2
Organisation:	Canowindra@Home
Event:	100 Mile Dinner
Date:	7 March 2015
Requested Amount:	$1,315 + in-kind
To be funded for:	Contribution towards marketing and running of the event.
Description of the event:	The focus of the event is to showcase the region's bounty of seasonal produce and award winning wineries served up as the Canowindra@home 100 Mile Dinner. Taking influence from the slow food movement, the event will centre round long communal tables set in the charming main street of Canowindra. Long tables to seat approximately 250 to 300 guests will be set up on the historic Gaskill Street. The dinner will incorporate the 100 mile diet concept and is a collaborative event involving local producers, community members and food and wine related businesses.

Cabonne Council will be provided with the following opportunities as part of this event:

· By using local produce as a major tool in promoting the Cabonne Shire the event attracts an audience from outside of the shire. Ticket purchases for the 2015 event indicate that the majority of the visitors attending the event come from outside of Cabonne Shire.

· The use of the internet has assisted to promote the event and its location. The promotion of the event has mentioned Cabonne Shire and is linked to other websites.

· Due to the selected date being a Saturday the Visitor Length of Stay is expected to be increased. This is a valuable opportunity to promote Cabonne Shire and encourage visitors to further their regional experience.

· The 100 Mile Dinner event is in line with Destination NSW long-term plan to increase visitors to Central NSW and to double regional bed nights by 2020.

· The event will support Central NSW’s themed trail development. The tear-off map trails are designed to encourage visitors to explore the region.

· Encourage and support the Visiting Friends and Relatives market.

· Business packages have been developed to encourage people to visit local and Shire based attractions. These include: Museum and galleries, wineries, bushranger tours and talks. Visitors will also be encouraged to take a different road/route to return to their home

· The villages of Cabonne will actively be promoted through the Age Of Fishes Museum, Visitor Information Centre and local businesses.

Application 3
Organisation:	F.O.O.D of Orange District Week Inc
Event:	F.O.O.D Week 2015
Date:	10 April 2015 – 19 April 2015
Requested Amount:	$7,500
To be funded for:	Contribution towards marketing and promotion of the event.
Description of the event:	FOOD Week is now in its 24^th year and involves a number of events and locations that showcase the best food and wine of the district. It also promotes and profiles many local businesses and artisans as well as the scenic local landscape. More than 85 events are held, organised by local businesses and community groups. In addition there are six flagship events and these will be: - FOOD HQ. Held daily as a hub for information and meeting producers - Night Market. A showcase of the wine and food region attracting thousands of people. - 100 Mile Dinner @ Molong. A dinner held on the Village Green attracting 300 visitors, organised by the Molong Community. - FORAGE: Over 600 patrons take a long walk through the Borenore landscape to a number of food and wine stations. - Sunday Market. A new event to replace the FOOD Affair. Will include regional producers, cooks and vignerons in a ‘market’ style event.

Cabonne Country branding within the event will be provided through:

· The Cabonne Council logo and advertisement appears in the F.O.O.D Week Program. 10,000 will be printed and distributed locally, regionally and to Sydney and Canberra.

· The Cabonne logo will appear in any print advertising undertaken by FOOD.

· The name Cabonne will appear on the FOOD logo.

· Cabonne banners erected at the Night Market and Sunday Market events and provision for Cabonne Council to have a stall at either or both events.

Application 4
Organisation:	Brand Orange Pty Ltd
Event:	2015 Taste Orange @ Watsons Bay
Date:	16-17 May 2015
Requested Amount:	$7,500
To be funded for:	A contribution towards the marketing and advertising of the event.
Description of the event:	The event is an Orange and local district wine and food showcase in an iconic suburb of Sydney. It will be held in Robertson Park, Watsons Bay, attracting Orange wineries and food suppliers/producers, in partnership with restaurateurs from the local Watsons Bay, Rose Bay and Vaucluse community for two days with a variation in entertainment between Saturday and Sunday. Theme and style of this site will be in the sophisticated country style.

Brand Orange has identified the following opportunities for Cabonne as part of the event:

· Increased spend from visitors to the region

· Increased awareness of the partnership between Cabonne and Orange

· Exposure of Cabonne based businesses

Application 5
Organisation:	Molong Advancement Group
Event:	Molong 100 Mile Dinner
Date:	13 April 2015
Requested Amount:	$750
To be funded for:	A contribution towards the marketing and advertising of the event.
Description of the event:	The 100 Mile Dinner is part of Orange Food Week and just one of many events during the week. It is a highlight event where food and wine is source from a 100 mile radius and showcased at the dinner.

MAG has identified the following opportunities for Cabonne as part of the event:

· Promotion of Molong and the Cabonne Shire as a tourist destination.

· Showcases Molong as a vibrant community to a crowd of 350 people, mostly visitors.

Assessment

The submitted applications meet the grant criteria of the Events Assistance Program.

In the past, Council has allocated $1,500 to the Orange Apple Festival, $500 plus the provision of inkind services including street sweep, skip bin hire and placement of road closure signage to the Canowindra@Home 100 Mile Event and $3,000 to F.O.O.D Week.

Request for funding by Brand Orange for Taste Orange @ Watson Bay and Molong Advancement Group for the 100 Mile Dinner are new requests.

As per the recommendation, a request to increase the level of funding for the 100 Mile Dinner at Canowindra is based on an increase in event promotion costs and it being held at night time in Gaskill Street (the past 2 years has been a daytime lunch at the Age of Fishes Museum). Facilities like toilets are now required to be hired and strategically placed at the event.

With reference to the two new applications, the funding level of $2,000 for Taste Orange @ Watson Bay has been suggested. This is based on Councils original position with the similar event of Taste Orange @ Bondi. The application from the Molong Advancement Group is to cover the cost of event promotion and it is reasonable when compared with other funding requests to assist with event promotion.

ITEM 26 - COMMUNITY FACILITATION FUND HACC FUNDING REQUEST

REPORT IN BRIEF

Reason For Report	For Council to consider the allocation of $5,000 from the Community Facilitation fund.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.2.2.b. Provide HACC services within Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 619582

Recommendation

THAT Council allocate $5,000 to Cabonne Home and Community Care from the Community Facilitation Fund.

Economic Development Manager's REPORT

Cabonne Home and Community Care (HACC) is a dedicated program which supports the needs of frail older people, over the age of 65, and those that care for them within the Cabonne Shire. The aim of the service is to assist with the everyday tasks associated with daily living to help people remain independent for as long as it is safe to do so, rather than prematurely moving to residential care. Services provided include meals on wheels, social support and home maintenance.

Due to the increase in demand for the Meals on Wheels service, HACC need to construct a new walk-in freezer at the office in Canowindra. The walk-in freezer will be more economical to run by reducing electricity and repair costs. It would allow the service to store larger quantities and a greater variety of meals. This would ensure that those that need the Meals on Wheels Service are able to receive it.

HACC have identified that the following objectives associated with installing the new freezer include:

· Improve current facilities for the Meals on Wheels Service, allowing the service to run more efficiently.

· Increase both meal capacity and meal range offered to clients.

· Increase client base, ensuring all who require meals have access.

HACC have received quotes for the construction of the new freezer to the value of $30,000. HACC are covering 50% of the total cost through the sale of current service vehicles. They have also received $10,000 through the Southern Phone Grants Scheme. This leaves HACC $5,000 short of covering the total cost and it proposed that this cost is covered by Council through the Community Facilitation Fund (CFF).

Community Facilitation Fund

The CFF was established in 2013 and was developed in conjunction with the Community Assistance Program to replace the Village Enhancement, Community Improvement and Local Area Improvement Programs. The Community Facilitation Fund was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and General Manager.

The CFF has an annual budget of $80,000 and there is $74,500 remaining for this financial year.

ITEM 27 - ANIMALS ON BIKES FUNDING REQUEST

REPORT IN BRIEF

Reason For Report	For Council to consider level of funding assistance to the Animals on Bikes community initative.
Policy Implications	Nil
Budget Implications	Yes - Request for $14,724.20
IPR Linkage	2.2.1.a. Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\ANIMALS ON BIKES - 621185

Recommendation

THAT Council consider the request as outlined in the proposal.

Economic Development Manager's REPORT

ANIMALS ON BIKES

The Animals on Bikes trail located between Molong and Dubbo on Banjo Paterson Way travels through the villages of Cumnock and Yeoval. This popular community driven initiative is aimed to address community spirit and health, unity and to attract tourists to spot the sculptures as they travel onto Dubbo as an alternate route.

This grass roots community project attracts numerous tourists, helps to brand Cabonne, build community capacity in the villages and provides a great marketing opportunity. The benefits both social and economic are difficult to measure.

Animals on Bikes spans over 120km of paddock art created by local famers and community members. There are over 110 Animals on Bikes sculptures that have attracted strong tourist and media attention since its inception in 2009.

Cumnock Progress Association representatives have discussed the Animals on Bikes future with Cabonne Council staff on a number of occasions. They have identified the need to provide ongoing maintenance to the sculptures and to address the arising road safety concerns that surround this project.

As a result Cabonne Council has conducted a comprehensive risk assessment that identified a number of sculptures that are hazardous to motorists along with recommendations to mitigate this risk.

Cabonne Council has received a letter of request from Cumnock Progress Association to support the maintenance program. A number of sculptures require maintenance. This involves mowing / weeding / spraying during the summer months to ensure visibility along with needed painting and repairs as required.

Project Costs

Graphic Designer for Road Signs $ 110.00

Production of 24 x Road Signs plus poles & brackets $5,029.20

Installation of 24 Signs by Cabonne Council $3,985.00

Removal & Relocation of 4 Sculptures by Cumnock Progress $ 600.00

Cumnock Progress Association (repairs and maintenance) $5,000.00

Total Costs $14,724.20

The suggested source of funding is the Cabonne Community Facilitation Fund (CFF). The CFF has an annual budget of $80,000 and there is $74,500 remaining for this financial year.

Cabonne Council’s Risk Assessment has identified the need for 24 road signs near paddock sculptures due to road safety concerns. Council staff will further investigate the sign location and confirm the number as some sculptures are earmarked for relocation. This may result in less road signs and therefore reduce costs.

Future Direction

As the community project proves to be a strong tourist attraction as alternate route to Dubbo Zoo, this presents an opportunity for Cabonne Council and the community to work closely together to maintain and manage this initiative.

Future plans involve the development of a graphically designed professional promotional booklet that will help market the Animals on Bikes trail. This product will outline the history, description of the Animals on Bikes creation, a map and visitor information to the area. Cabonne Council will also investigate funding opportunities that will enhance the potential of this project.

Cabonne staff have investigated a similar project that exists in Kulin, Western Australia titled Tin Horse Highway much more than metal which possess strong similarities and opportunities for working together to enhance and improve the Animals on Bikes Trail.

ITEM 28 - EXISTING FENCE AT THE DR ANDREW ROSS MEMORIAL PARK

REPORT IN BRIEF

Reason For Report	For Council to determine what will be done with the existing fence material upon construction of the new picket fence.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.3.b. Maintain Sporting Facilities to safe operational standards
Annexures	1. Molong Sheepdog Workers Committee - Donation of existing fence to the Molong Show Society - Dr Ross Memorial Ground
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\MOLONG RECREATION GROUND - DR ANDREW ROSS MEMORIAL PARK - 621927

Recommendation

THAT Council agree to the Molong Sheepdog Working Committee’s request for Council to donate the existing tubular steel perimeter fence at the Dr Andrew Ross Memorial Park to the Molong Show Society, providing:-

1. The existing fence not be removed until a replacement fence is scheduled for erection; and

2. The removal of the existing fencing and re-instatement is at nil cost to Council.

Director of Engineering and Technical Services' REPORT

Council has received a letter from the Molong Sheepdog Working Committee advising council that upon construction of the new picket fence they would like to donate the existing fence at the Dr Ross Memorial Park (Molong Recreation Ground) to the Molong Show Society.

The erection of the fence and material were donated by the Molong Sheepdog committee more than 30 years ago and they would like a say in where the fencing material should go to.

ITEM 29 - PROCUREMENT (INCORPORATING LOCAL SUPPLIER PREFERENCE) POLICY

REPORT IN BRIEF

Reason For Report	To request amendment to Council's Procurement Policy
Policy Implications	Proposed amendment to Policy
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	1. Procurement Policy_Updated Feb 2015_Final Draft
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY REGISTER - From December 2012 - 623674

Recommendation

THAT Council replace its Procurement (including local preference) Policy with the Procurement (incorporating local supplier preference) Policy as annexed to this report.

Director of Engineering and Technical Services' REPORT

In mid 2014, Council participated in the Centroc Regional Roadmap Program conducted by procurement specialists, ArcBlue Consulting. The Roadmap program incorporated a comprehensive review of Council’s procurement procedures and practices. One of the outcomes of Council’s participation in this review project was the development of the Council’s Procurement Roadmap. This Roadmap is a plan of actions to be completed by Council to enhance the procurement and purchasing practices within the organisation to achieve better results for Council.

Following on from the Roadmap program, Council has engaged the services of ArcBlue Consulting to assist it in the implementation of its Roadmap actions. The project will enable Council to focus, initially, on the implementation of some of the key action items identified in the Roadmap to establish a better procurement and purchasing system for all purchases, ranging from small every day purchases through to large capital projects.

Ultimately, the project aims to develop a purchasing/procurement framework for Council that:

· Makes it easy for all staff to know ‘what to do’ and provide the resources (documents, etc.) ‘to do it’ when it comes to purchasing or procurement activities.

· Ensures all of Council’s compliance and legislation requirements are met – i.e. adhering to the Local Government Act requirements etc.

· Ensures that Council processes actively pursue value for money and/or costs savings.

It is envisaged that the project will deliver a clear and easy to follow process for purchasing and procurement at any level of spend.

The first stage of the procurement project is a review of Council’s Procurement Policy. The aim of the review is to ensure the policy is clear and concise and accurately reflects Council’s procurement direction. Attached in Annexure A is the proposed revised Procurement (Incorporating local supplier preference) Policy. The principal changes between the current Procurement Policy and the proposed Procurement Policy are as follows:

· The summary to the Policy highlights this Policy being part of a Procurement Framework, with the framework consisting of the Policy and Procurement Guidelines. This has enabled procedural matters previously included in the Policy to be removed for inclusion into the Guideline document.

· Clear definitions on what Council is committed to as a part of its Procurement Framework.

· The inclusion of Guiding Principles that will govern the procurement process.

· The requirement for the preparation of a Procurement Strategy for certain procurement processes.

· Improved clarity on the use of existing contracts and the tendering process to be used.

· Improved clarity on the local supplier preference and how this is to be applied to the procurement process. In the current policy, the application of local supplier preference is not straight forward and the definition of local as “residing or based within the Cabonne Council Local Government Area” is not precise enough to allow a fair and reasonable application of local preferencing. As such, the proposed Policy defines Local Suppliers as “those suppliers that have maintained a registered business address in the Cabonne Local Government Area for the preceding 12 months prior to the procurement activity for which they are seeking Local Supplier status.” It is also proposed that the local supplier preference be applied for all procurement activities up to $150,000.

ITEM 30 - MOLONG WATER TREATMENT PLANT AUGMENTATION

REPORT IN BRIEF

Reason For Report	For Council Determination
Policy Implications	Nil
Budget Implications	An additional $35,000 will be required for works relating to the augmentation of the Molong Water Treatment Plant
IPR Linkage	5.1.2.a. Construct new Cabonne Water projects
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\FILTRATION PLANTS - 623598

Recommendation

THAT Council approve the allocation of $35,000 from the Cabonne Water Fund to design and install a filter backwash system as part of the Molong Water Treatment Plant Augmentation.

Operations Manager - Water and Waste's REPORT

The Molong Water Treatment Plant (WTP) is currently undergoing augmentation works. The scope of works includes the following items:

1. Replace Chemical Dosing System

2. Implement Instrumentation and Control

3. Replace all existing pipe work

4. Replace power board

During the course of the augmentation work, the HAZOP risk assessment revealed that there were a few issues with the current filter backwash system. The issues identified are as follows:

1. The current backwash system is gravity fed from the high level reservoir and the hydraulic head is dependent on the water level in the reservoir. The return line from the high level reservoir is not a dedicated line and also supplies reticulated water. This means that the flow rate used for backwashing the filters cannot be controlled. After installing a flow meter on the backwash line, engineers were able to measure the back wash rate and it was found to fluctuate and frequently be inadequate for an effective backwash. This can lead to filters turning over prematurely leading to taste and odour issues in the treated water. This will also lead to excessive backwash water being used and discarded to waste as the backwash cycle will need to be extended or done more frequently. Optimising backwash water can reduce water wastage by 7% to 12%.

2. Another issue is related to the reliance on the high level reservoir for backwash water. This meant that any major rehabilitation work on the high level reservoir, which requires draining the reservoir, would not be possible without also shutting down the Molong WTP. During the rehabilitation work, the town will only have one reservoir to supply drinking water and no water production to maintain water supply in the operating reservoir.

The preferred solution to this issue is to re-design the backwash system which will operate on duty stand-by pumps. The pumps will ensure that the flow rate of backwash water reached the desired set point. The water could be supplied from the service reservoir located at the WTP site.

The cost of designing and installing the backwash system is $35,000. It is recommended that Council approve the allocation of $35,000 from the Cabonne Water Fund to re-design and install the filter backwash system.

ITEM 31 - SOFTFALL FOR MEMORIAL PARK CANOWINDRA

REPORT IN BRIEF

Reason For Report	To report on damage to the softfall at Memorial Park Canowindra and determine proposed method of repair.
Policy Implications	Nil
Budget Implications	Depending on option selected between $9,000 to $25,000
IPR Linkage	3.3.3.c. Maintain Parks and Gardens to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\CANOWINDRA MEMORIAL PARK CANOWINDRA - 622700

Recommendation

THAT Council allocate funding from reserve for repairs to the softfall at Memorial Park Canowindra with the amount of funding based on the repair option adopted.

Acting Operations Manager Urban Services REPORT

The current softfall at the playground at Memorial Park Canowindra is approx. five (5) years old. The softfall has been damaged as a result of vandalism.

Council has spoken to Mr Andrew Marek from Creative Playground to seek advice regarding the softfall. His advice was that the softfall was well installed, however, some of the joins could have been better located.

To repair the damage to the softfall, Council has three options:

Option 1 Patch the existing softfall and lay artificial grass over the softfall. This will still meet Council’s compliance requirements.

The approx. cost of this option is $15,000

Option 2 Remove and dispose of the existing softfall and re-lay new softfall similar to the existing installation.

The approx. cost of this option is $25,000

Option 3 Remove and dispose of the existing softfall and replace with a bark type of softfall and install an edging to the perimeter.

The approx. cost of this option is $9,000

Based on the options above, it is recommended that Option 1 be adopted.

ITEM 32 - CUDAL CARAVAN PARK

REPORT IN BRIEF

Reason For Report	Requesting Council to reduce number of allowed permanent sites from two to one.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.3.e. Maintain Shire properties to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\CARAVAN PARKS and CAMPING AREAS - 617204

Recommendation

THAT the maximum number of permitted permanent sites at Cudal Caravan Park be one (1).

Urban Assets Coordinator's REPORT

Council’s caravan park committee at its last meeting reviewed the issue of the number of permanent sites permitted by Council at the Cudal caravan park. The current number of permitted permanent sites is two. There are currently seven casual sites making nine sites in total.

The caravan park does not have an on site manager and is generally administered by Cudal office staff.

The committee noted that in the past permanent sites had become unsightly and run down and that these sites detracted from the overall appearance of the park. The committee recognised a need to provide some provision for long term accommodation and that reserving one site for permanent residence was a fair compromise.

It is recommended that the maximum number of permitted permanent sites at Cudal caravan park be one (1).

ITEM 33 - PEDESTRIAN ACCESS RAMP ONTO MOLONG VILLAGE GREEN

REPORT IN BRIEF

Reason For Report	Seeking Council determination on the nature of the proposed ramp
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\MOLONG VILLAGE GREEN - 619722

Recommendation

THAT Council determine which option it wishes to proceed with regarding the proposed ramp.

Urban Assets Coordinator's REPORT

As requested by Council, further review and investigation regarding a ramp at Molong Village Green has been undertaken.

Council staff have reviewed the situation at the Molong Village Green regarding access onto the green for ANZAC Day participants marching four persons abreast.

The existing pram ramps are inadequate for the purpose and many elderly marchers have difficulty with the step up onto the kerb, hence the request from the community for a new ramp to allow ANZAC Day march participants to step up onto the green without breaking step.

There are two choices of ramp for consideration; a fixed permanent concrete ramp or a removable ramp constructed in sections for ease of transport and installation. The pros and cons of both ramps are presented below for Council’s consideration. Estimated cost of a concrete ramp would be $2000. The approximate dimensions would be 4 metres wide by 150mm high and the ramp would extend out from the kerb by 1.5 metres. It would be located to give pedestrian access from Bank Street onto the gravel path beside the Yarn Market building.

Concrete Ramp

Pros

Cons

One off construction

Would not require installation of a temporary ramp.

The village green is within the heritage area and would automatically trigger a DA, with heritage issues needing be taken into account (especially regarding the loss of heritage kerb and guttering).

There would be the likely permanent loss of 2 to 3 car parking spaces

Removable bollards would need to be installed to prevent unauthorized vehicles using the ramp

If the venue changes in the future the ramp cannot be moved.

Removable ramp

Pros

Cons

No DA required and no impact on heritage of the area

Loss of car park spaces for only one or two days

No bollards required

The ramp can be easily installed elsewhere if there is a change of venue.

The ramp would need to be installed and dismantled each year.

Diagram of proposed ramp in relation to Molong Village green

ITEM 34 - MODIFICATION TO TWENTY ONE (21) LOT SUBDIVISION 'BELLVIEW' BELGRAVIA ROAD, MOLONG

REPORT IN BRIEF

Reason For Report	Report submitted for council approval
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2005\03-2005-0250 - 612507

Recommendation

THAT Modification of Development Application 2005/250/2 for a variation to the allotment layout of the approved 21 lot subdivision of land known as ‘Bellview’ Belgravia, being Lots 1 to 16 DP 270348 (Sheets 1-7 ref 03083CO dated 08.09.2014) be granted consent.

Director of Environmental Services' REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the modification application submitted for variation of Development Application 2005/250/2 for a 21 lot subdivision of land known as ‘Bellview’, Belgravia, being Lots 1 to 16 DP 270348.

The application has been referred to the Council for determination as the previous development consent was determined by council through its Environmental Services and Sustainability Committee. It is recommended that the application be approved.

Applicant: Community Association DP 270348 c/- Peter Basha Planning & Development

Owner: Lot 1 DP 270348 – BR Wall & DJ Bath on behalf of all community association owners

Lots 2, 3, 6, 9, 11 and 13 DP 270348 – RG & H Investments

Lot 4 DP 270348 – RG Harris

Lot 5 DP 270348 – It’s your business P/L

Lot 7 DP 270348 – A & PA Robertson

Lot 8 DP 270348 – DJ & DR Bath, BR & KJ Wall

Lot 10 DP 270348 – TAD Barrett

Lot 12 DP 270348 – MJ Pengilly

Lots 15 & 16 DP 270348 – Okavango Investments P/L

Proposal: modify consent to facilitate excising of land not associated with the community title vineyard allotment and to make minor amendment to lot layout.

Location: Lots 1 – 16 DP 270348, ‘Bellview’, Caleula Road, Belgravia

Zone: RU1 / General Rural 1(a)

THE PROPOSAL

It is proposed to amend the approved subdivision as follows:

· Proposed Lot 141, having a proposed area of 361.26ha, is to be excised from the community scheme

· Proposed Lot 142 will be varied to excise 19.45ha and include it with Community Lot 1

· The remainder of proposed Lot 142 having an area of approximately 40.5ha will be excised from the community scheme. It will remain as an agricultural lot with no dwelling entitlement.

The development consent is for a staged development. The proposed amendments to the lot layout result as follows:

· Stage 1 has been completed.

· to incorporate Stage 1A (the subject of the current modification proposal)

· Stage 2 retained to enable creation of Lots 102 and 103 as a single lot; Lots 101, 104, 106 and 107 as a single lot; and Lot 105

· Stage 3 retained to create Lots 101, 104, 106 and 107 as separate lots

· Stage 4 retained to create Lots 102 and 103 as separate lots

· Stage 5 to be amended to enable creation of the remote dwelling entitlements attributed to Community Lots 6, 12 and 13.

The development is substantially the same development for which consent was initially issued. The proposed modification does not create additional lots or dwelling entitlements. Access and servicing arrangements remain unaltered.

Site Map

6432818

Modified subdivision proposal – lot layout

MATTERS FOR CONSIDERATION

The proposed modification satisfies Section 96(1A) of the Environmental Planning and Assessment Act 1979 and is considered to be substantially the same development. The proposed modification has nil environmental impact.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Cabonne Local Environmental Plan 1991 (Amended)

The subject land was zoned 1(a) General Rural by the Cabonne Local Environmental Plan 1991. Subdivision of land is permissible within this zone, subject to Council’s development consent.

Objectives of the 1(a) zone

The proposal is not contrary to the aims or objectives of the LEP, and the relevant clauses of that plan. The proposed minor amendments will have no adverse environmental impact upon the subject land or surrounding land.

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy 44 – Koala Habitat Protection applies to the subject land. Relevant matters were addressed in the initial development assessment for this development.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan No 5 – General Rural Zones applies to this development. The proposed modification complies with the objectives and development controls as per the initial development assessment of the proposed subdivision.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

The proposed modification does not create additional impacts that were not identified and addressed in the initial assessment report.

THE SUITABILITY OF THE SITE s79C(1)(c)

The proposed modification is considered suitable for the subject land and is considered to be of minimal environmental impact.

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

No additional contributions apply to the development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development was neighbourhood notified to adjoining land owners on 6 November 2014. No submissions were received by the close of the exhibition phase.

PUBLIC INTEREST s79C(1)(e)

The proposed modification application is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The proposed modified development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the modified development is acceptable in this instance.

ITEM 35 - DEVELOPMENT APPLICATION 2015/07 - PROPOSED DWELLING - LOT 1 DP 512482, BANJO PATERSON WAY, MOLONG

REPORT IN BRIEF

Reason For Report	Requiring council decision of planning assessment
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0007 - 623401

Recommendation

THAT Development Application 2015/07 for a proposed dwelling upon Lot 1 DP 512482, Banjo Paterson Way, Molong be refused.

Director of Environmental Services' REPORT

ADVISORY NOTES

Record of voting

Political Disclosures

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application submitted for a proposed dwelling upon Lot 1 DP 512482, Banjo Paterson Way, Molong.

The application has been referred to the Council for determination as the proposal is inconsistent with the Cabonne LEP 2012.

It is recommended that the application be refused.

Applicant: W & S Pollock c/- Peter Basha Planning & Development

Owner: Wayne and Sylvia Pollock

Proposal: Dwelling

Location: Lot 1 DP 512482, Banjo Paterson Way, Molong

Zone: RU1Primary Production

THE PROPOSAL

It is proposed to construct a single storey, four bedroom, brick dwelling upon the 39.7ha subject land. Vehicular access is to be provided off Spring Vale Lane.

Site Map

1553188

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

‘a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned RU1 Primary Production
Lot size map	Minimum lot size 100ha
Heritage map	Not a heritage item or conservation area
Terrestrial Biodiversity Map	Has biodiversity sensitivity on the subject land (Vegetation on overcleared landscapes)
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Not within groundwater vulnerable area
Land reservation acquisition map	NA

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012. A dwelling is permissible within this zone, subject to Council’s development consent.

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone. The development relates to and is consistent with the zone objectives which seek to

· To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

· To encourage diversity in primary industry enterprises and systems appropriate for the area.

· To minimise the fragmentation and alienation of resource lands.

· To minimise conflict between land uses within this zone and land uses within adjoining zones.

· To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 zone

Development consent must not be granted for the erection of a dual occupancy or dwelling house on land to which this clause applies unless the land:

(a) is a lot that is at least the minimum lot size shown on the Lot Size Map in relation to that land, or

(b) is a lot created under this Plan (other than under clause 4.2 (3), or

(c) is a lot created under an environmental planning instrument before this Plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement, or

(d) is a lot resulting from a subdivision for which development consent (or equivalent) was granted before this Plan commenced and on which the erection of a dual occupancy or dwelling house would have been permissible if the plan of subdivision had been registered before that commencement, or

(e) is an existing holding, or

(f) would have been a lot or a holding referred to in paragraph (a), (b), (c), (d) or (e) had it not been affected by:

(i) a minor realignment of its boundaries that did not create an additional lot, or

(ii) a subdivision creating or widening a public road or public reserve or for another public purpose.

The proposal is inconsistent with clause 4.2A as the allotment:

· Has an area of 39.7ha

· Was not created under Cabonne LEP 2012

· Was registered under the Local Government Act 1919 and is not an approved allotment under a deemed environmental planning instrument

· Is a registered subdivision

· Is not an existing holding, being only part of a former existing holding as defined by the Cabonne LEP 2012

· Has not been affected by a minor realignment or road widening

The proposal does not satisfy the provisions of clause 4.2A of Cabone LEP 2012. A dwelling is not permissible upon the subject land.

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

The land is identified as having terrestrial biodiversity (overcleared land). The proposed dwelling site is setback a sufficient distance so as not to cause any adverse impact to terrestrial biodiversity. Furthermore, no trees are required to be removed for the development.

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a. The supply of water

b. The supply of electricity

c. The disposal and management of sewerage

d. Stormwater drainage

e. Suitable vehicle access

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

SEPP 44 - Cabonne Council is identified within the SEPP 44 schedule as having koala habitat. The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation. There are no known sightings of koalas in the locality, or sources of koala habitat.

SEPP (Rural Lands) 2008

This SEPP applies to the land. The proposed development complies with the aims and principles of the SEPP and is consistent with Section 10 - Matters to be considered in determining development applications for rural subdivisions or rural dwellings.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Section 3.3 Building Requirements

3.3.2 Access & Roading

Vehicle access to the dwelling site is proposed from Spring Vale Lane.

3.3.3 Setbacks

In the general rural zones dwellings will generally be discouraged from being placed within 20m of any boundary. The proposed development is to be set back a minimum of 50m from the side boundary with the adjacent rural allotment.

3.3.4 Septic Tank

New dwellings in the General Rural Zones are to be serviced by an approved septic tank system.

3.3.5 Water Supply

All new dwellings are to be serviced with an adequate water supply with storage facilities for domestic supply generally being a minimum 90 000 L for dwellings of three or more bedrooms.

3.3.6 Power

Connected to power would be required of the development.

3.3.7 Visual Amenity

Council requires dwellings and associated buildings to be constructed of non-reflective surfaces (brick, colorbond steel, timbre etc) and to have an appearance that blends with the landscape. Proposed external construction materials for the dwelling is brick walls and colorbond roof sheeting.

3.3.8 Bushfire Protection

The site is identified as bushfire prone land. As per the DCP, new dwellings must provide water storage close at hand for protection purposes.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Context & Setting

While the proposed dwelling is located in an area used primarily for agriculture, the site is in close proximity to Molong. The proposal recognises the use of the land for primary production and the dwelling is sited to minimise impact to surrounding agricultural activities. There is no likely adverse impact to context and setting as a result of the development proceeding.

Visual amenity

The proposed building is single storey and the design is considered to be complementary to the rural setting of the property. External construction materials are non-reflective.

Access and traffic

It is proposed to establish a vehicular entry way off Spring Vale Lane. The average number of vehicle trips from a dwelling is estimated as 9 per day and the additional demand on road infrastructure would be minor.

Wastewater

Wastewater disposal would be via the existing on-site septic system.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known hazards that may impact development of the site.

DEVELOPMENT CONTRIBUTIONS

Road and bushfire contributions would apply to the proposed development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development is not advertised development.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The development does not comply with clause 4.2A of the Cabonne LEP 2012. A dwelling is not permissible upon the subject land. It is suggested that council refuse the application as the proposed use is not supported by Clause 4.2A of the LEP.

ITEM 36 - DEVELOPMENT APPLICATION 2015/08 - PROPOSED DWELLING - LOT 2 DP 512482, BANJO PATERSON WAY, MOLONG

REPORT IN BRIEF

Reason For Report	For council determination of planning assessment
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0008 - 623403

Recommendation

THAT Development Application 2015/08 for a proposed dwelling upon Lot 2 DP 512482, Banjo Paterson Way, Molong be refused.

Director of Environmental Services' REPORT

ADVISORY NOTES

Record of voting

Political Disclosures

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application submitted for a proposed dwelling upon Lot 2 DP 512482, Banjo Paterson Way, Molong.

The application has been referred to the Council for determination as the proposal is inconsistent with the Cabonne LEP 2012.

It is recommended that the application be refused.

Applicant: W & S Pollock c/- Peter Basha Planning & Development

Owner: Wayne and Sylvia Pollock

Proposal: Dwelling

Location: Lot 2 DP 512482, Banjo Paterson Way, Molong

Zone: RU1Primary Production

THE PROPOSAL

It is proposed to construct a single storey, four bedroom, brick dwelling upon the 61.61ha subject land. Vehicular access is to be provided off Nyora Lane.

Site Map

4346862