cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 16 December 2014

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 16 December, 2014 commencing at 1.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 12.00pm.

 

 

Yours faithfully,

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 


 

ATTENDEES – DECEMBER 2014 COUNCIL MEETING

 

 

1.00pm

Sophie Clayton – Youth of the Month

 

Andrew Gee – Annual address to Council (will join councillors for lunch)

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 16 December, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 6

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 6

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 7

ITEM 8      ENTERPRISE RISK MANAGEMENT POLICY................................ 8

ITEM 9      CABONNE COUNTRY TOURISM ADVISORY COMMITTEE....... 9

ITEM 10    ORANGE TRIATHLON EVENTS...................................................... 11

ITEM 11    100 MILE DINNER - CANOWINDRA............................................... 12

ITEM 12    EXCLUSIVE LICENCE TO QUARRY.............................................. 13

ITEM 13    FIT FOR THE FUTURE....................................................................... 14

ITEM 14    FIXING COUNTRY ROADS 2014-2015........................................... 15

ITEM 15    CANOWINDRA RETIREMENT VILLAGE....................................... 16

ITEM 16    SEPTEMBER 2014 QUARTERLY BUDGET REVIEW................. 18

ITEM 17    EVENTS ASSISTANCE PROGRAM GRANT FUNDING............. 19

ITEM 18    MANILDRA MEN'S SHED REQUEST FOR CONNECTION TO SEWER FREE OF CHARGE............................................................................................... 21

ITEM 19    ACCESS RAMP AND FLAGPOLE FOR MOLONG VILLAGE GREEN       22

ITEM 20    STRUCTURAL AND ARCHITECTURAL REPORT OF THE MITCHELL ROOM, MOLONG.............................................................................................. 24

ITEM 21    DA 2015/0012 CELLAR DOOR PREMISE AND AMENITIES BLOCKS ON LOT 100 & 102 DP 1031436, 1034 THE ESCORT WAY, BORENORE..... 27

ITEM 22    QUESTIONS FOR NEXT MEETING................................................ 45

ITEM 23    BUSINESS PAPER ITEMS FOR NOTING...................................... 46

ITEM 24    MATTERS OF URGENCY................................................................. 47

ITEM 25    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 47

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      OUTSTANDING PUBLIC LIABILITY CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 4      SECTION 18A WEEDS NOTICES

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 5      EUCHAREENA RATEPAYERS GROUP

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 6      LAND TITLE INFORMATION

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; AND (g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 7      QUOTES - CLEANING SERVICES FOR CANOWINDRA HACC AND LIBRARY BUILDINGS

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council

ITEM 8      INSTALLATION OF SECURITY SYSTEM AT THE AGE OF FISHES MUSEUM CANOWINDRA

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 9      PROPOSED SALE OF LAND AT LONGS CORNER ESTATE CANOWINDRA

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council

ITEM 10    TUCKERS PIT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 11    TENDER FOR CANOWINDRA CONCRETE PATH

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 12    FOUR TOWNS SEWER ON-PROPERTY WORKS

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    November 25 2014 Ordinary Council minutes 49

ANNEXURE 8.1    DRAFT Cabonne ERM Policy...................................... 68

ANNEXURE 9.1    Cabonne Council Tourism Plan Progress Report Year 1 and 2.pdf.............................................................................. 76

ANNEXURE 16.1  September 2014 Quarterly Budget Review 110

ANNEXURE 21.1  DRAFT CONDITIONS OF CONSENT............................. 122 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 603421

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 603422

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 603423

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 603426

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 603427

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 603428

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 7 to 12 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 7 to 12 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  November 25 2014 Ordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2014 - 603429

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 25 November 2014 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 25 November 2014.

 

ITEM 8 - ENTERPRISE RISK MANAGEMENT POLICY

REPORT IN BRIEF

 

Reason For Report

Advising Council of new policy replacing former policy.

Policy Implications

This is a new Policy. The existing Risk Management Policy must be withdrawn.

Budget Implications

Nil

IPR Linkage

4.5.5.a. Implement an Enterprise Risk Management Program in all relevant Council activities

Annexures

1.  DRAFT Cabonne ERM Policy    

File Number

\OFFICIAL RECORDS LIBRARY\RISK MANAGEMENT\REPORTING\CONTINUOUS IMPROVEMENT PROGRAM 2014-15 - 606371

 

 

Recommendation

 

THAT:

 

1.  The Enterprise Risk Management Policy be approved;

2.  The Risk Management Policy be repealed.

 

Risk Management Officer's REPORT

 

In an environment that requires Council to continually improve in all facets of its operation, the current Risk Management Policy adopted 17 September 2013 (Minute Number 13/09/30) is no longer seen as encompassing all risk requirements.

 

Enterprise Risk Management (ERM) is a framework of coordinated activities that will assist Council to direct and control risk. The overriding document is the Enterprise Risk Management Policy. The Policy outlines the responsibilities of specific positions and importantly specifies the objectives of ERM at Council. It demonstrates to the community, and all businesses, contractors and even volunteers that the integrity and transparency of decision making is of utmost importance and any risk is assessed.

 

The ERM Policy also defines Council’s Risk Appetite, as shown in the Table on page 7 of the Policy and specifies that Council will not compromise the safety and welfare of staff, volunteers, contractors and/or members of the public as they interact with Council.

 

 

 

ITEM 9 - CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

REPORT IN BRIEF

 

Reason For Report

A review of CCTAC role and outcomes has been requested to be presented to Council.  This information will be used to determine the future of CCTAC.

Policy Implications

Nil

Budget Implications

Yes - annual budget allocated to implement the Tourism Plan.

IPR Linkage

2.2.1.a. Promote strategies listed in the Tourism Plan

Annexures

1.  Cabonne Council Tourism Plan Progress Report Year 1 and 2.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\MEETINGS\CABONNE COUNTRY TOURISM ADVISORY COMMITTEE - CCTAC - 606322

 

 

Recommendation

 

THAT:

1.  Council continues with the appointment of a Cabonne Country Tourism Advisory Committee.

2.  Expressions of Interest for Cabonne Country Tourism Advisory Committee membership are called for in 2015.

3.  CCTAC hold all future meetings every 2 months.

 

Economic Development Manager's REPORT

 

Cabonne Country Tourism Advisory Committee (CCTAC) membership as it stands ceases this month.  A review of its role and outcomes has been requested to be presented to Council.  This information will be used to determine the future of CCTAC.

 

CCTAC was officially formed in 2010 as an advisory committee to Council. A Committee Charter was developed and in place today.

 

Prior to 2010, informal gatherings were held for tourism development in the Shire and commenced from 1995 to early 2010.

 

CCTAC’s mission statement is “To facilitate the development of tourism to and within the Cabonne Country”.

The objectives of the Committee are to:

·    Provide input to the design of the Cabonne Council Tourism Plan – this is the information gathering phase:

-     understand the importance of tourism to the area now & its future potential,

-     assess tourism infrastructure & how it can be improved,

-     what assistance is required for groups for tourism activities,

-     partnerships and alliances which can be formed to facilitate tourism in the area,

-     identify target markets in the various segment that make up Cabonne (food & wine, larger towns, small villages),

-     analyse current tourism statistics (ie establish the starting point), identify trends & set measurable visitation objectives.

 

·    Based on the information sourced in the design phase, to provide input to the Tourism Plan – its Key Objectives, strategies for implementation & actions (projects) for the years ahead.

 

·    To advise and implement the actions / projects listed in the Tourism Plan.

 

·    To advise on methods for evaluating the actions implemented, review the evaluation and set actions/ projects for the ongoing delivery of tourism.

 

Membership to the Committee is voluntary and through the calling of an Expression of Interest that is reported and appointed by Council.  Membership is for 2 years.  The Committee represents Cabonne LGA equally and is skill based.  Since 2010, two committees have been appointed by Council.

 

CCTAC meet regularly at the Council Chambers in Molong, with 7 meetings held in 2012/13, 8 meetings held 2013/14 and 5 meetings to date held for 2014/15.

 

With the assistance of CCTAC, Cabonne Council developed a Tourism Plan in 2012.  Since its creation, CCTAC and Council staff have been implementing actions listed in the Plan.  In a recent review of the Plan, the following was found:

a.   In 2012/13 (the first year of the Tourism Plan) 93 of 106 activities were completed.

b.   In 2013/14 (the second year of the Tourism Plan) 84 of 106 activities were completed.

c.   2014/15 (the third and current year of the Tourism Plan) is currently being compiled.

Overall, the implementation of a Tourism Plan gives leadership, direction and collaboration.  A copy of the Cabonne Council Tourism Plan Progress Report is attached for your reference.

 

At a recent CCTAC meeting, the Committee was notified of this report.  They expressed a strong view to continue this Committee into the future.  They also considered and supported the reduction of the number of CCTAC meetings held per year.

 

 

ITEM 10 - ORANGE TRIATHLON EVENTS

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the recommendations of the Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 604474

 

 

Recommendation

THAT Council approve the application subject to:

1.   Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event;

2.   NSW Road Rules being observed by participants at all times;

3.   Written approval being obtained from NSW Police;

4.   Written approval being obtained from all affected Local Government Authorities;

5.   Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests upon expiry of the one provided, with the date and location of the event;

6.   The event organiser notifying all emergency services of each event

7.   Adherence to the statements in the letter of application;

8.   The event organiser to arrange a meeting with Council after each Quarter of events (ie Jan – Mar 2015, Sep-Dec 2015, Jan-Mar 2015) to report near misses or traffic concerns from events;

9.   The event organiser to provide Council with a letter listing the near misses and traffic concerns discussed at item 8.

 

Director of Engineering and Technical Services’ REPORT

Council has received a request from the Orange Cycle and Triathlon Club to continue holding their events on Lake Canobolas Road. There are ten (10) separate events that have been applied for from January 2015 until March 2016.

The Traffic Committee recommends approval of the event subject to the appropriate documentation of safety measures and insurance, as listed in the recommendation.

 

 

ITEM 11 - 100 MILE DINNER - CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the recommendation of the Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 604493

 

 

Recommendation

 

THAT Council approve the application subject to:

1. Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event;

2.  NSW Road Rules being observed by participants at all times;

3.  Written approval being obtained from NSW Police;

4.  Written approval being obtained from all affected Local Government Authorities;

5.  Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests upon expiry of the one provided, with the date and location of the event;

6.  The event organiser notifying all emergency services of each event;

7. The organisers being responsible for all costs associated with the road closure.

 

DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES' REPORT

Council has received an application from Canowindra@home Inc. to hold the 100 Mile Dinner on 7 March 2015 in Gaskill St, Canowindra. The event requires the closure of Gaskill St and anticipates having up to 300 people attend via 60 passenger vehicles and 2 buses.

The Traffic Committee recommends approval of the event subject to the appropriate documentation of safety measures and insurance, as listed in the recommendation.

 

ITEM 12 - EXCLUSIVE LICENCE TO QUARRY

REPORT IN BRIEF

 

Reason For Report

Small Mine Land Owner Agreement Exclusive Licence to Quarry Require Signing and The Common Seal Affixed

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5.3.b. Renew lease agreements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\SERVICE PROVISION\SMALL MINE LAND OWNER AGREEMENT 2015-2017 - 603848

 

 

Recommendation

 

THAT Council authorise the affixing of the Common Seal to the exclusive license to quarry agreements for the following small mines:

 

1.  Bennetts Pit – N6

2.  Betts Pit – N152

3.  Chatmans Pit – S27

4.  Gavins Pit – S42

5.  Manildra Common Trust – S21

6.  Reynolds Pit  - N177

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

 

Renewal for the operation of mines require Council to obtain exclusive licence to quarry from the land owners for a three year period.

Reference:

·       NSW DPI Guidance Note (GNM-01) Nomination of the Operator and other duties of the mine holder.

·       Mine Health and Safety Act 2004

·       Mine Health and Safety Regulation 2007

The Small Mine Exclusive Licence to Quarry, Land Owner Agreements require Council’s Common Seal to be affixed.

 

 

 

ITEM 13 - FIT FOR THE FUTURE

REPORT IN BRIEF

 

Reason For Report

Opportunity to resolve any outcomes from the workshop held 9/12/14.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\FIT FOR THE FUTURE - INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL - 604569

 

 

Recommendation

 

THAT Council make any resolutions necessary as a result of the workshop held 9/12/14.

 

General Manager's REPORT

 

Council at its October meeting resolved to hold a workshop and discussion session on 9 December in lieu of holding its Future Directions Forum.  The workshop was held with discussion focussing on the “Fit for the Future” local government reform package. 

 

This report is being presented to enable any outcomes of the workshop to be actioned.

 

 

ITEM 14 - FIXING COUNTRY ROADS 2014-2015

REPORT IN BRIEF

 

Reason For Report

Seeking in principle support of council's application for grant funding and potential contribution of funding.

Policy Implications

Nil

Budget Implications

Potential need to fund 25% of the projects should the grant funding be successful.

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\FIXING COUNTRY ROADS 2014 – 2015 - 606256

 

 

Recommendation

 

THAT Council:

 

1.   Support the funding application under the Fixing Country Roads – Local Roads & Bridges program;

 

2.   Approve expenditure from the capital works reserve for the identified council contribution to any or all of the proposed projects.

 

 

General Manager's REPORT

 

As part of the 2014-15 Budget, the NSW Government reserved $37.5 million from Restart NSW to Fixing Country Roads - Local Roads and Bridges.  NSW Government promoted this funding as an important freight initiative to move freight from paddock to port more efficiently.

 

Expressions of Interest (EoI) for Fixing Country Roads funding from eligible regional NSW councils were called during the year and evaluated based on their capacity to meet the key program criteria:

 

1.      Improved Access and Productivity.

2.      Growth and Economic Benefits.

3.      Strategic Alignment and Partnership.

4.      Deliverability and Project Readiness.

 

A total of 107 EoI applications were shortlisted and Transport NSW has confirmed that Cabonne Council’s EoI submission has been approved to be taken through to full submission and final assessment.

 

Council’s application includes the following four projects with the intention of providing a sealed B-double route from Manildra to Yeoval.

 

Gumble Road Sealing

Total Cost: $2,253,000

Council’s Contribution: $450,600

 

Gumble Road Rehabilitation

Total Cost: $982,000

Council’s Contribution: $196,400

 

Cumnock S’s

Total Cost: $384,500

Council’s Contribution: $96,100

 

Hanover Bridge

Total Cost: $1,890,000

Council’s Contribution: $627,500

 

One of the key criteria for the full submission is confirmation of financial contribution and priority will be given to projects that are able to demonstrate co-contribution.

 

 

ITEM 15 - CANOWINDRA RETIREMENT VILLAGE

REPORT IN BRIEF

 

Reason For Report

Council to consider the request from Canowindra Retirement Village Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.2.1.b. Facilitate retirement and aged care projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\PROPOSED AGED UNITS - CORNER BLATCHFORD and MILL STREETS CANOWINDRA - 606444

 

 

Recommendation

 

THAT Council:

 

1.  Advise the Canowindra Retirement Village Committee that it is not prepared to enter into a partnership to develop their project or to take responsibility for operating the village once complete.

2.  Encourage the Canowindra Retirement Village Committee to follow up other options for the progression of their project.

 

Director of Finance and Corporate Services'  REPORT

 

Representatives from the Canowindra Retirement Village addressed Council’s November Meeting proposing the following;

 

1.   That Cabonne Council join with the Canowindra Retirement Village Project Association in partnership in the development of 6 Villa Units being stage 1 of 14 aged care units on lots 1 and 2 of the land on the corner of Blatchford and Mill streets Canowindra in accordance with the requirements of the NSW Retirement Villages Act 1999 and Retirement Villages Regulations 2009.

 

2.   On the basis that recommendation 1 is agreed to by Council under the proposed partnership arrangement, title to the land would be transferred to Cabonne Council who would have ownership of all assets.

 

3.   That Cabonne Council would be responsible for the operation and management of the village. The association would be willing to be part of an ongoing advisory committee reporting to the Council on operational and management matters.

 

The Canowindra Retirement Village Committee currently has a loan from Council for over $100,000 (first costs were incurred in 2005) and has not made any payments towards this.

 

It is in Council’s interests to see the retirement village progress if this assists in having the loan repaid however operation of a retirement village is not part of Council’s core business and is not an area that Council has expertise in.

 

The committee has approached a number of not for profit organisations specialising in retirement villages in the last few years but unfortunately they have declined to take on the project.

 

The committee has demonstrated a strong commitment to advancing this project with some of their members putting their own funds into this project. They have recently erected a sign at the site and have had 9 positive responses from prospective residents. It is unknown how many of these would proceed to take up a unit in this complex.

 

The committee has also negotiated with utility providers and builders and have obtained a commitment to provide attractive deals from these.

 

Representatives from Council have met with the committee on several occasions over the past years and the committee has a strong desire to work with Council to get the project off the ground.

 

The problem in starting out with one of these projects is that the income stream is slow and it will take a significant time to recover the initial investment, if at all.

 

It would be preferable for the committee to attempt to get an existing aged care provider to take on this project because of their expertise in similar projects and the critical mass of their current aged care facilities but approaches by the committee to these have not been successful to date.

 

If Council were to take on this project it is likely that it would be a drain on human and financial resources for some years.

 

Options open to the committee include continuing to seek an aged care provider to take on the project, proceeding with the project themselves, or terminating the project.

 

 

ITEM 16 - SEPTEMBER 2014 QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

 

Reason For Report

To advise Council of the present financial position with regard to original and amended budgets to 30th September 2014.

Policy Implications

Nil

Budget Implications

Yes

IPR Linkage

4.5.5.g. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  September 2014 Quarterly Budget Review    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 597560

 

 

Recommendation

 

THAT Council review the variances listed in this review and that the current budget be amended to reflect those variances.

 

Finance Manager's REPORT

 

Council’s finance staff are in the process of implementing a new budgeting tool called Power Budget. This new software will make it easier for Council staff to complete the quarterly budget review process and also assist Council with the preparation of the 2015/16 Annual Budget. This process has been a complicated one, Councillors should be aware that this is only a very new process and staff are still working through some ongoing issues.

 

The major changes in the Quarterly Budget Review show a shift of $3,477,106 in the Roads & Transport area. This change is attributable to a move from operating expenditure to capital expenditure and works on Cadia Road. At the time of completing the annual budget the capital nature of these amounts was not known.

 

A full breakdown of the amendments for the September Quarterly Budget Review can be found on the attachments to this report. Detailed lists of all changes are in the attachments for operating purposes can be found on the page named Income & Expenditure Budget Review Statement Recommended Changes to Revised Budget and capital purposes can be found at the page named Capital Budget Review Statement Recommended Changed to Revised Budget.

 

Council’s finance staff are continuing to implement this new process and endeavoring to train staff at the same time. 

 

 

 

ITEM 17 - EVENTS ASSISTANCE PROGRAM GRANT FUNDING

REPORT IN BRIEF

 

Reason For Report

For Council to consider an application for funding under the 2014/15 Events Assistance Program.

Policy Implications

Nil

Budget Implications

EAP funding allocation of $50,000

IPR Linkage

4.4.1.b. Implement funding opportunities through the Events Assistance Program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2014 - 2015 - 605741

 

 

Recommendation

 

THAT the Council approve funding of $20,000.00 for the 2015 Canowindra Challenge under the Events Assistance Program.

 

Economic Development Manager's REPORT

 

Council has received an application under the Events Assistance Program for the 2014/15 financial year.

 

For the Council’s consideration, the application is from:

 

Application 1

 

Organisation:

Canowindra Challenge Committee

Event:

2015 Canowindra Challenge and Hot  Air Balloon Festival

Date:

Sunday 12 to Sunday 19 April 2015.

With the Cabonne Country Balloon Glow on Saturday 18 April 2015.

Requested Amount:

$20,000.00

To be funded for:

Contribution towards event advertising, promotion, event fees and event safety.

 

Description of the event:

2015 will be the 5th year of the Canowindra Challenge.  2011 saw 18 balloons participate in the event and it has grown to 39 balloons in 2014.

 

The Cabonne Country Balloon Glow attracted 4,500 people in 2011 and has tripled its attendance to over 15,000 people in 2014.

 

The week long competitive ballooning event injected $1.9 million into the regional local economy, including spending in local and regional business, accommodation facilities, shops, restaurants, cafes, attractions and specialised tourism services.

 

The event accommodated over 200 caravans, 120 motor homes and over 80 campers.  The Canowindra Showground booked 412 sites.

 

Marketing for the event was undertaken in television, print, radio, social media, YouTube, promotional material and public relations.

 

In 2015, a part time Event Manager will be employed.

 

 

Assessment

 

The application meets the grant criteria of the Events Assistance Program. 

 

In terms of visitor numbers, the Canowindra Challenge is the second largest event in Cabonne behind the Australian National Field Days, but provides the greatest visitor spend in Cabonne of any event.

 

Council has allocated $50,000 in 2014/15 for the administration of the Events Assistance Program. To date, $5,773.30 funding has already been allocated for the 2014/15 financial year.

 

Council has provided funding assistance to this event in the past. 

 

In addition to the monetary assistance, Council also provided in kind support to the value of $13,000 through the provision of:

 

•        Assistance with event management;

•        Staff assistance at the Canowindra Visitor Information Centre;

•        Access to Council staff to answer inquiries;

•        Approval to close roads;

•        Provision of waste management facilities;

•        Provision of public toilets;

•        Fortnightly meetings with Council’s Economic Development and Tourism staff;

•        Support from Council’s Tourism Advisory Committee;

•        Promotion through Council’s What’s On calendar, website and publications; 

•        Assistance with media coverage.

It is anticipated that the same level of support listed above will be required for 2015.

 

Awards

 

The Canowindra Challenge Committee has successfully qualified as a finalist for two state awards in 2014.  These awards being the:

 

a.   2014 NSW/ACT Regional Achievement and Community Awards – regional event  They missed top honour by one point in the judging process.

b.   2014 NSW Tourism Awards – events category.  They were awarded “silver” (second) placement.

 

In addition, a submission has been made to host the 2018 Women’s World Championships in Canowindra.  Up to 60 balloons will participate.

 

ITEM 18 - MANILDRA MEN'S SHED REQUEST FOR CONNECTION TO SEWER FREE OF CHARGE

REPORT IN BRIEF

 

Reason For Report

Council to consider waiving sewer connection charges

Policy Implications

Nil

Budget Implications

Sewer connection charges of approx. $25,000 would be borne by council.

IPR Linkage

3.3.3.e. Maintain Shire properties to safe operational standards

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\BUILDINGS - 605993

 

 

Recommendation

 

THAT Council decline to waive sewer connection charges for the Manildra Men’s Shed at the location proposed.

 

Director of Engineering and Technical Services' REPORT

 

Council has received a letter from the Manildra Men’s Shed Inc, requesting council to consider connecting sewerage to the proposed shed at no cost.

 

The Manildra Men’s Shed proposed site is at the Manildra showground, with the location being some distance from the existing amenities area.  As a result, connection to sewer is required, with the existing sewer connection point over 100m away.  As such, sewer connection costs would be of the order of $25,000.The Manildra Men’s Shed have also sent a letter to Central Tablelands Water requesting free connection to water.

 

The original proposal from Manildra Men’s Shed excluded the provision of toilets, instead proposing to use the existing amenities that are approximately 90m away.  This was not an acceptable design solution and given the BCA building classification an accessible toilet and hand basin will be required. 

 

The Manildra Men’s Shed Inc have been advised that a location at the Showground closer to the amenities would be a more appropriate location and would negate the need to connect to water and sewer.  This alternate location would result in an outcome that is much cheaper and is mutually beneficial to all concerned.

 

Should the Men’s Shed wish to remain at the currently proposed location, alternate options for sewer management could be considered. The sewer system could utilise a non-commercial macerator unit that could connect to an existing sewer pod for the caravan park. Should this option be feasible, costs for sewer connection would drop to the order of $3,000. It would be the Manildra Men’s Shed’s responsibility to investigate alternate sewer management options.

 

ITEM 19 - ACCESS RAMP AND FLAGPOLE FOR MOLONG VILLAGE GREEN

REPORT IN BRIEF

 

Reason For Report

Seeking Council determination to provide an access ramp to Molong Village Green and a flagpole to fly the NZ flag at ANZAC Day.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEMORIALS\MEMORIALS and MONUMENTS - 605319

 

 

Recommendation

THAT:

1.   Council to consider the request of the removable access ramp for the Molong RSL Sub-branch.

2.   Council to consider the request of the second flagpole to fly the New Zealand flag at the Molong Village Green during the ANZAC Day celebrations.

3.   If approved by Council, the proposed assets will be budgeted for the 2015/2016 financial year.

 

Operations Manager - Urban Services and Utilities' REPORT

Council has recently received a request from the Molong RSL Sub-branch to assist with a removable pedestrian access ramp onto the Molong village green to help with pedestrian access on ANZAC Day.

In addition the RSL has requested Council assistance with the installation of a second flagpole to fly the New Zealand flag alongside the Australian flag on ANZAC Day.

The proposed removable access ramp will enable the band to access the Molong Village Green without the need to break ranks and reassemble on the Village Green. Due to the height of the kerb and gutter along Bank Street, the band members are unable to march directly into the Village Green. The band members are generally made up of older people and some have been reported to have age associated mobility issues. At present, it is common for the march to break ranks along Bank Street, with half the contingent still along Gidley Street. The ramp will enable the march to continue all the way to the Village Green without the need to disrupt the march. It is proposed that the removable ramp be stored at the Molong Depot as it will become a Council asset.

The Molong RSL Sub-branch has requested for a second flagpole to fly the New Zealand flag alongside the Australian flag on ANZAC Day. The two flags should be flown at the same height on separate poles as an appropriate honour for both nations.

The Molong RSL Sub-branch wishes to contribute on a 50/50 basis to the cost of the ramp and flagpole. The following table shows the cost estimates of the removable access ramp and flagpole.

 

Total Estimated Cost ($)

Council Contribution ($)

RSL Contribution ($)

Removable access Ramp

$2,400

$1,200

$1,200

Flagpole

$2,200

$1,100

$1,100

Total Cost ($)

$4,600

$2,300

$2,300

 

 

 

ITEM 20 - STRUCTURAL AND ARCHITECTURAL REPORT OF THE MITCHELL ROOM, MOLONG.

REPORT IN BRIEF

 

Reason For Report

For Council to consider the proposed works and to put to the 2015/16 budget.

Policy Implications

Nil Policy implications

Budget Implications

The cost of the various options discussed in this report to resolve the structural defects of the Mitchell Room range from $45,000 to $750,000 depending on the scope of works.

IPR Linkage

3.3.3.e. Maintain Shire properties to safe operational standards

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\COMMUNITY HALLS - 606150

 

 

Recommendation

THAT:

1.   Council consider the building restoration options of the Mitchell Room shown in Table 1 and determine the preferred option.

 

2.   The proposed works be referred to the 2015/2016 financial year to prevent further deterioration of the building.

 

 

Operations Manager - Urban Services and Utilities' REPORT

The Mitchell Room is a community use building along Bank Street, Molong. The building is used regularly for community events such as night markets and community meetings. The importance of the building to the community is reflected in the Service Hierarchy rating of the building. The Mitchell Room has a Service Hierarchy Rating of  2 (from a scale of 1 to 5, where 1 offers the greatest level of service and 5 offers the least level of service) based on Councils Asset Management Plans.

Structural assessments were conducted on the Mitchell Room to determine if the building is fit for purpose. The structural assessments of the asset were conducted by structural engineers from Geolyse and council’s structural engineer.

The reports of the structural assessments from both structural engineers are generally consistent. The key findings are summarised below:

1.   Severe structural cracking of the Eastern all of the building on the inside and outside of the building.

2.   Evidence of roof spread toward the rear of the building. Lateral displacement of the top row of bricks of the Eastern wall of between 10mm to 20mm. The Eastern wall is leaning out due to the roof spread.

3.   Minor to moderate cracks on the Southern wall of the building.

4.   Severe damp coming through the Southern wall due to the severity of the cracking which could potentially shorten the life of the building further.

5.   All the roof sheeting is at the end of its useful life.

6.   Mortar repairs in a number of areas.

The recommendations from the structural engineers indicate that the building will certainly need to be restored to prevent further deterioration which will increase the risk of the asset failing. Council has been advised by the structural engineer from Geolyse that there is no immediate danger of the building collapsing in the near future. However caution should be taken due to the high consequence of failure of the building. It is the recommendation of Council’s structural engineer to be cautious in this matter. As a pre-caution, the building is currently closed to the public until the restoration of the building is complete. Council will also commence monitoring cracks in the building to determine rate of deterioration.

The following table is a list of options for Council to consider.

Table 1. Summary of Options

Option

Advantages

Disadvantages

Cost Estimate ($)

1.       Do Nothing

No immediate financial cost.

·    Building will become unusable.

·    Possible collapse on to neighboring property.

N/A

2.       Demolish Building

·   Building will not deteriorate further and become a financial burden on Council

·   Building will not deteriorate further and become a public safety risk.

·    The Mitchell Room is a well used facility and there will be a need to provide an alternative facility to accommodate the community needs.

·    Council will not be able to maintain its level of service,

$45,000

3.       Demolish    Building    and    build    a completely new building.

·   New development. Can be designed to meet Council's and community needs.

·   Council will gain a potentially useful asset.

·   Rare    opportunity     to    make    an    architectural statement for the long term benefit of Molong.

·    Most expensive option.

·    Surrounding buildings will restrict design options. Possible heritage issues.

$750,000

4.       Minimal Repairs.

 

· The least work and cost required to maintain safety and function of the building.

· Replace roof sheets, fix roof spread and repair cracks.

·   Cheapest   option which also avoids   safety   and liability problems inherent in option 1.

·   Allows continued safe use of the  building  for the medium term.

·   Damp/Mould problem on wall remains. Appearance of the building will not improve.

·   Major maintenance in the future is pushed back, but will still eventually be required.

$85,000

5.       Repair and Major Restoration.

 

· Restore the building to like-new condition.. Make changes to entrance and access.

·   Building is completely modernised, perhaps maintaining some nostalgic aspects.

·   Old fittings and features   updated   to   give the building  a fresh new look.

·   Some architectural improvements (eg entrance, lighting, ceiling) can be designed to improve the appearance of the building.

·   Building will be safe for use for the long-term. Can incorporate disabled access better.

·    Fundamental architecture of the buildings remains unchanged.  The usefulness of the space may not be improved.

$200,000.

6.  Reasonable repairs, maintaining the old feel of the building.

· This is a  compromise  between options  3 and  4. The extent  of the work could depend  on the budget.

·   Building is greatly improved  and  modernised but will  retain   some   old  (and  dated)   features   and finishes.

·   Safety aspects of the building are addressed, with long term solutions.

·   Building will be safe, but look like an old repaired building.

·   Old architecture will remain, including entrance and stairs.

$140,000

 

·    Option 1 is not an option because the asset will eventually become a public safety risk.

·    Option 2 will not be well received by the community as the Mitchell Room is well used by the community.

·    Option 3 is cost prohibitive and Council should have a better understanding of condition of all its assets before committing large sums of money to an asset which will likely exceed the Level of Service.

·    Options 4 to 6 are more feasible options for consideration.

 

 

ITEM 21 - DA 2015/0012 CELLAR DOOR PREMISE AND AMENITIES BLOCKS ON LOT 100 & 102 DP 1031436, 1034 THE ESCORT WAY, BORENORE

REPORT IN BRIEF

 

Reason For Report

The development application requires determination by Council as the application had three unresolved submissions during the neighbour notification period raising concerns for the proposed development for a cellar door operation.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

1.  DRAFT CONDITIONS OF CONSENT    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2015\03-2015-0012 - 606446

 

 

Recommendation

 

THAT Development Application 2015/0012 for Cellar door premise and amenities block x 2 on Lot 100 & 102 DP 1031436, 1034 The Escort Way, Borenore, be granted consent subject to the conditions attached.

 

 

Senior Town Planner's REPORT

As per Council’s resolution from the November 2014 Ordinary Council Meeting, this matter has been relisted for determination after the scheduling of an on site inspection on the subject land (ie Lots 100 & 102 DP 1031436, 1034 The Escort Way.

The on-site meeting is scheduled for Tuesday 9 December 2014.

 

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for a Cellar Door, business identification signage and amenities block for Cellar Door Premise with additional amenities block for workers on land described as Lot 100 and 102 DP 1031436, 1034 The Escort Way, Borenore.

 

The proposal seeks consent for the conversion of a former shearing shed to a cellar door premise for the purpose of wine tasting and cellar door sales associated with the on-site vineyard. Hours of operation are proposed at being 7 days a week 11am to 5pm.

 

A safe access point complying with the requirements of the Roads and Maritime Services (RMS) will be provided for the development.  Access will be via The Escort Way. The proposal seeks to provide adequate parking and amenities facilities for visitors. Additional landscaping along the common boundary to the nearest residence to the east will be provided to improve privacy.

 

Business identification signage is also proposed for the site. No illumination is proposed.

 

The development also seeks consent for two (2) amenities blocks on the site. One amenities block is to be associated with the cellar door premise and is to be located to the north of the proposed cellar door. The other amenities block is for the vineyards workers on the north eastern section of Lot 102.

 

The application was required to be neighbour notified to adjoining landowners for a period of 14 days. Three (3) submissions were received by the close of the exhibition phase raising a number of concerns regarding aspects of the proposed development.

 

 

Below is a copy of the proposed site plan for the cellar door operation.

 

 

The application has been referred to Council for determination as the application received three (3) unresolved submissions during the neighbour notification phase that raised a number of concerns pertaining to the proposed development. The main issues raised include:- safety of proposed access point, hours of operation, site contamination, proximity of cellar door operation to the nearest dwelling, noise, dust associated with the cellar door operation and adverse impact on the amenity of the nearby dwelling, unsuitable location of proposed pickers amenities block, site security for adjoining landowners, land use conflicts and visual impact of amenities block.

 

The application also seeks to construct an amenities block for workers in the north eastern section of Lot 102 with corrugated iron. Council policy requires the use of non-reflective materials in visually prominent areas. A revised plan was submitted to Council indicating revised setbacks for the amenities block to be located on a high point 50m from the northern boundary of Lot 102. The structure will now be approximately 300m from the adjoining landowners dwelling.

 

It is recommended that the application be approved subject to conditions of consent.

 

Applicant:          Heifer Station Wines c/o:- Peter Basha Planning and Development

Owner:               Planline Pty Ltd

Proposal:           Cellar Door Premise and Amenities block x 2

Location:            Lot 100 and 102 DP 1031436, 1034 The Escort Way, Borenore

Zone:                  RU2 Rural Landscape

 

THE PROPOSAL

It is proposed to seek consent to convert a former shearing shed for a cellar door premise for the purpose of wine tastings and cellar door sales. The cellar door is to operate in conjunction with the existing vineyard operation that occurs over the two (2) lots.

 

A concrete slab will be constructed in the lean-to section at the western end of the building and will include a bench and sink for a preparation and wash area. The remainder of the building will include areas for seating, tables and shelving.

 

Proposed hours of operation are Monday to Sunday 11:00am to 5:00pm. No details of staff/employee numbers have been included.

 

Signage is also included in the application for the purposes of business identification. A sign is proposed to be located along The Escort Way boundaries for both lots 102 and 100. The frame design is 3600mm high and 3600mm wide with the advertising signage having dimensions of 2400mm x 3600mm. No illumination of the signs is proposed.

 

The application also seeks consent for two (2) separate amenities blocks. One amenities block is proposed to be ancillary to the cellar door facilities and will be located to the north of the building. The cellar door amenities block will be 6360mm x 4080mm; be constructed of recycled bricks and contain a unisex disabled toilet, cleaner’s sink, basin and two (2) individual toilets.

 

The other amenities block is for vineyard workers and is proposed to be located along the northern boundary of lot 102 in the north eastern section. The amenities block for the workers will be approximately 4080mm x 5300mm with a recycled timber frame and clad with corrugated iron. The amenities will include disabled facilities and three (3) individual toilets. 

 

Access will be via The Escort Way. A designated car parking area will be provided to the south of the proposed cellar door building. Eight (8) car spaces have been allocated.

 

A revised site plan has been submitted to Council amending the access driveway so the right of carriageway will not be used for the cellar door operation. The amended access driveway will be a gravel drive 10m wide to the west of the right of carriageway. The applicant also proposes landscaping along the fence line and the property boundary to address proximity of the driveway to the adjoining residence.

 

The below site map indicates the overall site location and context of the development.

 

 

Site Map

 

 

The subject land is located on the northern side of The Escort Way approximately 6 kilometres to the west of Orange. Lot 102 has an area of approximately 25.96 hectares; is of irregular shape and has a narrow road frontage with the allotment widening to the rear. The lot contains existing vineyard, and existing infrastructure such as shearing shed, stables and sheep/cattleyards in the south western section.

 

Lot 100 has an area of 26.06 hectares and also contains vineyard. The lot also has approval for an ancillary dwelling on the north-western corner of the site (DA 2014/120).

 

An existing access point is located off The Escort Way with an internal gravel driveway along the lots eastern boundary. The driveway lies within a Right of Carriageway that benefits the adjoining allotment to the east. A Right of Carriageway is registered on the title of Lot 102 DP 1031436.

 

The site is not serviced by either reticulated sewer or water.

 

Molong Creek is located approximately 500m to the east.

 

Background

The subject land was created via subdivision 2001/49 and registered 26/7/2001. Lots 100 & 102 have a combined area of approximately 52 hectares.

 

The following development applications have previously been submitted to Council for the subject land:-

 

DA 2003/183 Winery, Cellar door sales and tastings through the use of the existing storage and shearing shed. The application was refused 19/4/2006 based on proximity of the building to the neighbor and the inability to address issues such as buffer zone; noise; landscaping and impacts on the amenity of the neighbours. The application was refused due to lack of information and supporting documentation.

 

DA 2011/77 Tourist Facility & Ancillary Dwelling. The application was refused based on a Land & Environment court ruling 19/6/2012.

 

DA 2014/120 Ancillary Dwelling approved 15/4/2014.

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

 

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU2 Rural Landscape

Lot size map

Minimum lot size NA

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

Has biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Is within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU2 Rural Landscape by the Cabonne Local Environmental Plan 2012.  Cellar Door Premise is permissible within this zone, subject to Council’s development consent. A cellar door premise is defined under the standard instrument as “a building or place that is used to sell wine by retail and that is situated on land on which there is a commercial vineyard, and where most of the wine offered for sale is produced in a winery situated on that land or is produced predominantly from grapes grown in the surrounding area”.

 

Objectives of the RU2 Rural Landscape zone

The proposed modification is not contrary to the aims of the LEP or the objectives of the RU2 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To maintain the rural landscape character of the land.

·    To provide for a range of compatible land uses, including extensive agriculture.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To provide for a range of tourism-related uses that support the agricultural industry or are compatible with agricultural uses.

·    To protect drinking water catchments from the impacts of development by minimising impacts on the quality and quantity of water entering drinking water storages.

 

Part 2 – Permitted or prohibited development

The proposed development is a permitted land use however, requires development consent.

 

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

 

 

LEP mapping has identified that the subject land as “Biodiversity” on the Terrestrial biodiversity Map. The following species have been identified on the site; Blakely’s Red Gum – Yellow Box and Apple Box – Yellow Box Mountain Gum. Mapping indicates that there is less than 30% vegetation remaining. The proposed development does not seek to remove any vegetation and as such is not likely to have an adverse impact on the flora or fauna of the land. No additional measures are required to minimize or mitigate the impacts of the proposed development.

 

Clause 6.4 Groundwater vulnerability

The subject land has been identified as “Groundwater Vulnerable” on the Groundwater Vulnerability Map. The proposed development involves the conversion of a shearing shed for the purposes of a cellar door operation and the construction of two (2) amenities blocks. A contamination report and on-site effluent studies have been provided indicating that groundwater will not be compromised as a result of the development. There is however a bore located on Lot 102, approximately 100m from the proposed cellar door. No additional measures are required to avoid, minimize or mitigate impacts of the proposed development.

 

Clause 6.5 Drinking water catchments

 

 

The site is identified as “Drinking water catchment’ on the Drinking Water Catchment Map. The proposed development will not have an adverse impact upon the quality and quantity of entering drinking water storages.

 

Clause 6.6 Riparian land and watercourses

 

 

The site is identified as “Watercourse” on the Riparian Lands and Watercourses Map. The proposed development is not contrary to the objectives of the clause. The development is unlikely to have an adverse impact upon the water flows; any aquatic or riparian species, habitats or ecosystems; stability of the bed or banks of the watercourse; or impact upon any future rehabilitation of the watercourse or riparian area.

 

Clause 6.8 Essential services

The site is not connected to either reticulated sewer or water and these services are not available within the surrounding locality. The provision of on-site effluent disposal and water will be via on-site means. Power and telephone services are available within the locality and any upgrades would be at the expense of the developer. As such, there is adequate capacity for the provision of essential services for the development.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 – Koala Habitat Protection

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy No.55 – Remediation of Land applies to the site. A preliminary contamination report has been provided to Council. Further investigation is required and a condition of consent requires the outcomes of such investigations to be forwarded to Council. Any works would be considered to be Schedule 2 works and be in accordance with the SEPP.

 

State Environmental Planning Policy No.64 - Advertising and Signage

The application also seeks consent for business identification signage for the site. The definition of building identification sign means a sign that identifies or names a building, and that may include the name of a business or building, the street number of a building, the nature of the business and a logo or other symbol that identifies the business, but that does not include general advertising of products, goods or services. Consent is sought for signage of approximately 2.4m x 3.6 at 1.2m off the ground displaying the business name only. Signage is to be located along The Escort Way boundary to the west of the proposed access point. As such, SEPP 64 applies to the development.

 

State Environmental Planning Policy No.64 (Advertising and Signage)

 

SEPP No.64 (Advertising and Signage) is applies to the subject proposal.

Clause 3 – Aims, objectives etc

The policy aims to ensure that signage is compatible with the amenity and character of an area and provides effective communication of high quality and design.

 

Clause 8 – Granting of consent to signage

A consent authority must not grant development consent to an application to display signage unless the signage is considered to be consistent with the objectives of the policy and the signage satisfies the assessment criteria specified in Schedule 1 of the SEPP.

 

Schedule 1 Assessment Criteria

 

1 Character of the area

The character of the area is rural. Advertising signage within the vicinity generally consists of business identification. The sign will not be inconsistent.

2 Special areas

The proposal does not involve the establishment of any advertising signage within a special area.

3 Views and vistas

The proposed signage does not dominate the landscape or obstruct views and vistas.  The signage will not detract from the amenity of the area.

4 Streetscape, setting or landscape

The sign integrates with the existing environment. The proposed signage would not obscure or compromise important views nor would it dominate the skyline and reduce the quality of vistas.

5 Site and building

The sign is compatible with the scale, proportion and form to the area and is not considered to be unreasonable or unexpected for the proposed building use.

6 Associated devices

The sign does not require safety devices or platforms.

7 Illumination

The proposed signage will not be illuminated.

8 Safety

The proposed sign will not reduce vehicular and pedestrian safety as the sign is set well back from the road frontage.

 

The proposed sign is considered to be appropriately designed and has been sited to allow easy identification of the proposed cellar door facility. The content and design of the sign is not inconsistent with the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development. The proposal is generally consistent with the provisions of the plan.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Visual amenity

Concern for the location of the amenities block located on the northern boundary of Lot 102 was raised during the neighbor notification exhibition phase. In response to concerns raised during the notification period, the applicant has submitted to Council a revised plan moving the amenities building to achieve a setback of approximately 50m from the northern boundary with a distance of approximately 300m to the nearest dwelling to the north.

 

Access and traffic 

Access to the site will be via The Escort Way which is identified as a regional road. The application was referred to the Roads and Maritime Services (RMS) for assessment. Comments are provided in the Public Consultation section of this report.

 

Due to the nature of the proposal and the site’s location, the application was also referred to the Local Traffic Committee for their assessment and comment.

 

A revised plan from the applicant has changed vehicle thoroughfare servicing the cellar door from the right of carriageway to the west via a new internal driveway.

 

Agricultural Impact

The main use of the site is for agricultural purposes (intensive viticulture). The additional uses for the proposed cellar door are not the main use of the site and relates to the agricultural production (grapes/wine) of the land. The two (2) proposed amenities blocks are considered to be ancillary development and does not impact on the agricultural productivity of the land.

 

Site Contamination

 

The sheep dip is located adjacent to a shearing shed. Yards surrounding the dip have been abandoned. The dip is in disrepair and has not been used for many years. Typically spray type dips operated from the late 1940s

 

The report indicates that testing revealed elevated levels of arsenic and dieldrin were detected around the sump and upslope of the drainage area. This comprises an area of 11m by 5m. The vertical extent of the elevated levels has not yet been determined.

 

The report does indicate that the area exceeding the commercial land-use threshold for arsenic and deildrin is not suitable for the proposed development. Suitability for the commercial development should be conditional on the satisfactory completion of the remediation plan.

 

The contamination report identifies that additional sampling is required to determine the lateral and vertical extent of the contamination. A remediation action plan should be prepared describing the process involved. The remediation should be validated by a suitably qualified consultant and can be undertaken in conjunction with other earthworks associated with the development.  Works will be required to be completed prior to any issuance of any construction certificate. All works are required to comply with the provisions of SEPP 55 – Remediation of land.

 

A groundwater bore is licensed on Lot 102 and is located approximately 100m from the proposed cellar door and amenities facility.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development is not advertised development; however the proposed development was required to be neighbourhood notified.  Three (3) submissions were received by the close of the exhibition phase.  Issues raised in the submission(s) are addressed as follows:

 

Submission

Issues Raised

Council Response

1

Concern for safety for the proposed access point where there have been accidents and near misses

 

 

Use of buses accessing the site

 

Hours of operation are long and questions whether the proposal is actually a cellar door or indeed a function centre. Proposed hours are 7 days a week and 11am to 5pm.

DA was referred to RMS for assessment and approval. Requirements for compliance with RMS will be conditions of any consent.

 

Noted. Compliance with RMS requirements.

 

Noted. Hours are consistent with other cellar door operations in the surrounding locality.

2

Access is dangerous; safety concerns

 

Concern for possible contamination of the site for use as a cellar door as the building to be used as a cellar door is a former shearing shed

 

 

 

 

 

 

Earthworks, demolition and renovations have already been carried out without consent

 

Site for the cellar door is located approx. 60m from the adjoining dwelling to the east. Not suitable location.

 

Impact on amenity and lifestyle by noise and dust from traffic

As above

 

 

Any conversion of a structure from one use/classification to another requires compliance with the BCA. Any approval would include a condition requiring this. A contamination report was provided to Council that indicates a remediation action plan is required for the area.

 

Noted

 

 

 

 

Location and use of existing building has been assessed within the main body of the report

 

Applicant submits a revised site plan with public access to cellar door via a new internal driveway that is to be routed to the west of the existing right of carriageway to reduce vehicles directly passing the adjoining dwelling

3

Clarification that the amenities block for workers is a toilet block and not temporary/ancillary  accommodation

 

 

Location of proposed pickers’ amenities block is at the most north-eastern point of the vineyard; if the amenities are for workers then a more central location would be desirable

 

Proposed location for workers’ amenities  may encourage a communal congregation area and/or be used for temporary accommodation

 

SoEE does not address the workers’ amenities block on the land to the north of Lot 102 for proximity to boundary and proximity to the adjoining dwelling on Lot 31 DP846568.

 

Site plan only gives an approximate location of the workers amenities block. The effluent study gives a more accurate description of 2-3 from property boundary with effluent disposal approx. 10-15m from the northern boundary. These proposed setbacks for workers amenities are unsatisfactory.

 

Minimise land use conflict by re-locating the amenities block

 

Visual impact of the amenities block

 

 

 

 

 

 

 

 

 

 

The amenities block is contrary to the RU2 zone objective “to protect and enhance”

 

 

Increase in noise 

Noted. The application only seeks consent for an amenities block. No other use is proposed. Council is unable to assess a use based on a hypothesis.

 

A revised site plan has been submitted to Council moving the proposed pickers amenities block form the northern boundary. Setback is now proposed at 50m and considered adequate.

 

Noted

 

 

 

 

 

 

Noted

 

 

 

 

 

 

 

Revised site plan has been submitted by the Applicant increasing the setback from the northern boundary to approximately 50m.

 

 

 

 

 

 

 

A revised site location has been proposed by the Applicant

 

The applicant submits that the revised location removes the structure from the top of the hill. The building is modest in bulk, height and scale and has a floor area of 22m², single storey and a skillion roof. The structure is of a similar size to a single domestic garage.

 

 

The amenities block is ancillary development and not a prohibited use. It aims to provide amenities for workers on the property.

 

Applicant has submitted that the amenities block provides only toilet and hand basin and no shower facilities. The purpose for the toilet block is convenience for the workers on the property.

 

PUBLIC AUTHORITY CONSULTATION

Roads and Maritime Services (RMS)

The application was required to be referred to the Roads and Maritime Services (RMS) for assessment as proposed access to the development is from a regional RMS road.

 

In accordance with Clause 104 of State Environmental Planning Policy (Infrastructure) 2007, the following requirements are recommended by the RMS:

 

·    A basic right (BAR) turn treatment as shown in Figure 7.5 of the Austroads Guide to Road Design: Part 4A shall be provided in The Escort Way at its intersection with the vehicular access servicing the subject land. The widened shoulder is to be sealed and built for a 100km/h speed environment to provide a reasonable level of safety for traffic (up to 12.5m buses) turning right into the access and to allow following traffic an area to pass the right turning vehicle on the left hand side.

·    Grasses and similar vegetation in The Escort Way road reserve adjoining the vehicular access shall be slashed and maintained to a low level to maximize available sight distance at the intersection.

·    To provide suitable storage capacity for the largest class of vehicle accessing the subject land, any gate, grid or similar structure installed in the access shall be setback appropriately (20m for single articulated) from the edge of the pavement in The Escort Way.

·    As road works are required on a State road, the developer will be required to enter into a Works Authorisation deed (WAD) with Roads and Maritime prior to the commencement of road works. Roads and Maritime will exercise its powers under Section 87 of the Roads Act 1993 (the act) and/or the functions of the roads authority, to undertake road works in accordance with Sections 64 and 71 and/or Sections 72 and/or 73 of the Act, as applicable, for all works under the WAD.

·    Prior to the commencement of construction works, the proponent shall contact Roads and Maritime’s Traffic Operations Co-ordinator to determine if a Road Occupancy Licence (ROL) is required. In the event that a ROL is required, the proponent shall obtain the ROL prior to works commencing within three (3) metres of the travel lanes in The Escort Way.

·    The vehicular access intersection upgrade shall be completed prior to operation of the proposed Cellar Door Premise and erection of advertising signage.

·    Signage is not to flash, move or be objectionably glaring or luminous.

·    Advertising signage is to be contained wholly within the subject land.

·    The proposed signage is not to impede sight lines of traffic entering The Escort Way from the subject land.

 

Local Traffic Committee

The application was also referred to the Local Traffic Committee meeting of 28 August 2014. The recommendation of the LTC is to endorse the requirements of the RMS. The minutes of the LTC were adopted at the October Ordinary Council Meeting.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

The proposed development for a Cellar Door and ancillary development (amenities block x 2) is permissible with the consent of Council. The application was neighbor notified for a period of 14 days with 3 submissions being received raising a number of issues of concern namely; safety of proposed access point, hours of operation, site contamination, proximity of cellar door operation to the nearest dwelling, noise, dust associated with the cellar door operation and adverse impact on the amenity of the nearby dwelling, unsuitable location of proposed pickers amenities block, site security for adjoining landowners, land use conflicts and visual impact of amenities block. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 22 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 603431

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 23 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 603432

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 24 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 603433

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This items enables councillors to call any item that meets this criteria.

 

 

ITEM 25 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 603434

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Director of Finance and Corporate Services' REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 16 December 2014

Item 7 - Annexure 1

 

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Item 8 Ordinary Meeting 16 December 2014

Item 8 - Annexure 1

 

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Item 8 Ordinary Meeting 16 December 2014

Item 8 - Annexure 1

 

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Item 9 Ordinary Meeting 16 December 2014

Item 9 - Annexure 1

 

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Item 16 Ordinary Meeting 16 December 2014

Item 16 - Annexure 1

 

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Item 16 - Annexure 1

 

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Item 16 Ordinary Meeting 16 December 2014

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Item 16 Ordinary Meeting 16 December 2014

Item 16 - Annexure 1

 

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Item 16 Ordinary Meeting 16 December 2014

Item 16 - Annexure 1

 

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Item 16 Ordinary Meeting 16 December 2014

Item 16 - Annexure 1

 

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Item 16 Ordinary Meeting 16 December 2014

Item 16 - Annexure 1

 

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Item 16 Ordinary Meeting 16 December 2014

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Item 21 Ordinary Meeting 16 December 2014

Item 21 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.      DEFERRED COMMENCEMENT

 

Objective

 

To ensure that the development complies with Section 80(3) of the Environmental Planning and Assessment Act 1979.

 

Performance

 

Development Application 2015/0012 has been approved as a “Deferred Commencement” in accordance with Section 80(3) of the Environmental Planning and Assessment Act 1979.

 

Condition No. 3-37 of this development consent shall not operate until the application complies with Condition No. 2 to the satisfaction of Council.

 

2.      SITE REMEDIATION

 

Objective

 

To ensure the contaminated land is remediated to the satisfaction of Council.

 

Performance

 

A remediation action plan shall be prepared describing the process involved and submitted to Council. The remediation should be validated by a suitably qualified consultant . Works will be required to be completed prior to any issuance of any construction certificate.

 

 

3.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the modified development proceeds in the manner assessed by Council.

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref No. DA 2015/0012 Reference 03162DA Sheets 1(Locality), 3 (proposed Cellar Door Floor Plan) and 4 (Proposed Cellar Door Elevations) dated 10/7/2014 & Revised Site Plan Peter Basha Planning & Development  Reference 03162DA Sheet 2 dated 10/7/2014 and Imagery Site Plan Sheet 2 Refernece 03162DA dated 14/10/2014; and Plans for Proposed Amenities buildings by Aspect Design un-numbered and not dated) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

 

4.         BUILDING CODE OF AUSTRALIA 2014 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2014 and relevant Australian Standards.

 

Performance

 

The approved cellar door and storage shed must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2014. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)       complies with the Performance Requirements; or

          ii)      is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

5.      APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

6.      APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

CONSTRUCTION CERTIFICATE

 

7.      SCALE (GENERAL)

 

Objective

 

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

 

Performance

 

This approval enables the applicant to operate at a scale as submitted in the proposal.  Any increase in the scale of the activity as submitted, will require the further approval of Council.

 

 

8.      HOURS OF OPERATION

Objective

To protect the amenity of the surrounding area.

Performance

The hours of operation of the business shall be as follows:-

11:00 am to 5:00 pm Sunday to Saturday.

 

9.      APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

ACCESS CONSTRUCTION CERTIFICATE

ACCESS COMPLIANCE CERTIFICATE

OCCUPATION CERTIFICATE

 

 

10.    ENGINEERING DESIGN

Objective

To ensure design works are undertaken by a suitably qualified person and fulfil the relevant authority’s requirements.

Performance

All engineering works to be designed by a competent person (eg. Professional Engineer) and carried out in accordance with Council’s Codes and Development Control Plans, unless otherwise indicated, to ensure that these works are of a sustainable and safe standard.

The intersection of existing access with The Escort Way will be designed in accordance with the RMS and Councils recommendations. A Basic Right (BAR) turning treatment as shown in Figure 7.5 of the Austroads Guide to Road Design: Part 4A shall be provided in The Escort Way at its intersection with the vehicular access servicing the subject land. The widened shoulder is to be sealed and built for a 100km/h speed environment to provide a reasonable level of safety for traffic (up to 12.5 metre buses) turning right into the access and to allow following traffic an area to pass the right turning vehicle on the left hand side.

Details to be provided to the satisfaction of the Certifying Authority BEFORE THE ISSUE OF ANY CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

Relevant work to be completed to the satisfaction of the Director of Environmental Services’ nominee BEFORE THE ISSUE OF AN OCCUPATION CERTIFICATE.

 

11.    PROVISION OF PRIVATE ACCESS

 

Objective

 

To ensure that safe and practical access is provided to the subject land.

 

Performance

 

Access must be provided to all proposed lots in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

 

The Access is to prevent queuing onto The Escort Way and have the gate setback a minimum of 20 meters from the edge of The Escort Way.

 

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

 

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access.  Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

 

An Access Compliance Certificate for the access must be submitted to Council before any Occupation Certificate can be issued.

 

12.    MAINTAINENCE OF ROADSIDE VEGETATION

 

Objective

 

To ensure that safe egress is achieved by maintaining adequate sight distance.

 

Performance

 

The applicant is required to remove and maintain, at his/her full cost, vegetation to the east and west of the access to achieve the maximum safe sight distance achievable as stipulated in the RMS Guidelines for Safe Intersection Sight Distances.

 

Before Works can commence the applicant must, in consultation with Council, identify the vegetation, which will need to be removed or maintained to achieve the designated sight distance.

 

13.    WORKS UNDERTAKEN WITHIN STATE ROAD RESERVES

 

Objective

 

To ensure that all construction work carried out within State road reserves are at no cost to the Roads and Maritime Services.

 

Performance

 

A formal agreement in the form of a Works Authorization Deed (WAD) is required between the Developer and the RMS as the developer will be required to undertake ‘private financing and construction’ of works on a road in which the RMS has a statutory interest.  This is relevant to the ‘BAR’ component of the works.

 

The applicant should contact Roads and Maritime Services, P O Box 334, Parkes NSW 2870 to obtain the necessary Deed.

 

14.    WORKS UNDERTAKEN WITHIN STATE ROAD RESERVES

 

Objective

 

To ensure that all construction work carried out within State road reserves are at no cost to the Roads and Maritime Services and Authorised.

 

Performance

 

A formal agreement in the form of a Road Occupancy Licence is required between the Developer and the RMS as the developer will be required to undertake ‘private financing and construction’ of works on a road in which the RMS has a statutory interest.

 

The applicant should contact Roads and Maritime Services Development Assessment Officer on (02) 6861 1453 to obtain the necessary Licence.

 

Submission of a Traffic Control Plan is required as part of this licence.

 

Evidence of a Road Occupancy Licence is to be provided to Council prior to the issuing of an Access Construction Certificate.

 

15.    TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

Objective

To ensure that any traffic or pedestrian movement through or past the work site is safe.

Performance

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site.  The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

16.    OCCUPATION CERTIFICATE

 

Objective

 

To ensure the construction of the vehicular access point is completed.

 

Performance

 

No Occupation Certificate will be issued for the development until an Access Compliance Certificate has been issued by Council.

 

17.    PUBLIC LIABILITY INSURANCE

Objective

To ensure that the applicant and Council are both protected against any liability claim.

Performance

Prior to the commencement of any works on Council controlled land including a public road, the applicant is to affect Public Liability Insurance in the minimum amount of $20 million.  This insurance is to note Council’s interest and is to remain current for at least the period from the issue of the Construction Certificate until the issue of a Compliance Certificate for the works.  Documentary evidence of the currency of the cover is to be provided to Council prior to the issuing of any Construction Certificate.

 

 

 

 

18.    ENTRANCE / EXIT POINTS

Objective

To ensure on-site traffic flows in the manner assessed by Council.

Performance

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.

 

19.    LOADING / UNLOADING

Objective

To ensure loading / unloading does not interfere with the amenity of the street.

Performance

All loading and unloading operations are to take place at all times wholly within the confines of Lot 102 in DP 1031436.

 

20.    CAR PARKING SIGNAGE

Objective

To ensure available car parking is clearly defined.

Performance

Off street car parking is to be encouraged by the placement of prominent signs indicating its availability.

 

21.    OFF STREET CAR PARKING

Objective

 

To ensure adequate car parking is available on site.

 

Performance

A minimum of 8 visitor car parking spaces are to be provided on site each having minimum dimensions as follows:

 

Covered (including garage)  -     3m x 6m

Uncovered                             - 2.5m x 5.2m

 

Each space (other than garages) is to be marked, sealed with a hard standing material in contrast to the driveways, and maintained.  Visitor car parking spaces are to be well indicated as such by signage.

 

22.    INGRESS / EGRESS

Objective

To ensure reasonable driver / pedestrian safety.

Performance

All vehicles entering or leaving the subject property shall be driven in a forward direction.

 

23.       APPLICATION OF BITUMEN SEAL TO THE ACCESS AND INTERNAL ROADS

 

Objective

 

To ensure a suitable all weather access is provided and to prevent the rising of generated dust from the development.

 

Performance

 

All internal roads associated with the development, including the vehicular access point, car parking shall be bitumen sealed and be maintained at all times to prevent the rising of dust generated from the development.

 

 

24.    WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate rural water supply.

Performance

 

In rural areas (where town water is not available)

 

a)        Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 10,000 litres of which are to be retained at all times for fire fighting purposes; or

 

b)        The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

 

c)         The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

The take off point for the domestic supply is to be located in such manner to ensure that the 10,000 litres of water is retained at all times for bushfire fighting purposes.

 

1.         The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve.

 

2.   The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

d)      Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

 

 

25.    SOIL EROSION

Objective

To protect the water catchments.

Performance

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the storm water system/catchment.

 

26.    CONTROL OF NUISANCE

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

No nuisance or interference with the amenity of the area is to be created by reason of any process or operation on the premises causing the emission of noise, dust, smoke or any polluted discharge whatsoever. 

NOTE:  Amendments to the POEO Act 1997, require Council to investigate complaints where only one person complains.

 

27.    FOOD ACT

 

Objective

 

To satisfy the requirements of the Food Act 2003 and to protect public health.

 

Performance

 

The winery being constructed and fitted out in accordance with the minimum requirements NSW Food Authority Construction and fit out of temporary food premises.

 

 

28.    NAFSIS

 

Objective

 

To satisfy the requirements of the Food Act 2003

 

Performance

 

The winery to be registered with the Notification and Food Safety Information System with the NSWFoodAuthority and a copy of the NAFSIS to be provided to Council. Together with a copy of their Food Safety Supervisor Certificate.

 

29.    FOOD SAFETY SUPERVISOR

 

Objective

 

To satisfy the requirements of the Food Act 2003.

 

Performance

 

At least one person is to hold a Food Safety Supervisors Certificate (See attached FSS Guideline)

 

30.    STANDARD OF WORKS

 

Objective

 

To ensure all work complies with the relevant standards and is performed by an experienced/qualified tradesman who is accountable for work quality.

 

Performance

 

All house sewer and plumbing work is carried out in accordance with the National Plumbing and Drainage Code AS3500.

 

31.    DISABLED ACCESS

 

Objective

 

To comply with Disabled Access provisions under the Local Government Act, 1993

 

Performance

 

The applicant shall make provision for access requirements for disabled people in accordance with AS 1428.1 and the Disability Discrimination Act 1992.

 

 

32.    FACILITIES FOR PEOPLE WITH DISABILITIES

 

Objective

 

To ensure compliance with Building Code of Australia 1996.

 

Performance

 

The designated disabled WC is to be constructed in accordance with AS1428.1.

 

33.    DISABLED ACCESS ADVISORY CONDITION

 

Objective

 

Advisory only.

 

Performance

 

Applicants are advised that provisions should be made to enable people with disabilities, as far as reasonable, safe equitable and dignified access to and within the building.  This application does not imply nor confer compliance with the Commonwealth Disability Discrimination Act 1992.  Applicants should satisfy themselves and make their own enquiries to the Human Rights and Equal Opportunity Commission.

 

 

34.    OTHER AUTHORITIES

 

Objective

 

To ensure the requirements of other authorities are complied with.

 

Performance

 

Compliance with the requirement, if any, of: -

 

NSW Work Cover Authority

NSWFoodAuthority

 

35.    EMERGENCY PROCEDURES.

 

Objective

 

Emergency procedures are to be clearly displayed.

 

Performance

 

Instructions concerning procedures to be adopted in the event of an emergency are to be clearly displayed on the premises for both public and staff information at all times prior to commencement of the use.

 

36.    OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

 

37.    COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure all conditions of consent are complied with and development proceeds in the manner assessed by Council.

 

Performance

 

The use or occupation of the approved development shall not commence until such time as all conditions of this development consent have been complied with.  The use or occupation of the development prior to compliance with all conditions of development consent may make the applicant / developer liable to legal proceedings.

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 16 December, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      BUSINESS ACTIVITY STATEMENT FOR OCTOBER 2014......... 2

ITEM 4      WBC ACTIVITIES UPDATE REPORT............................................... 3

ITEM 5      CENTROC BOARD MEETING............................................................ 4

ITEM 6      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    5

ITEM 7      ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................... 6

ITEM 8      MEDIA RELEASES............................................................................. 13

ITEM 9      MEDIA ACTIVITIES............................................................................. 15

ITEM 10    TRAFFIC COMMITTEE MINTUTES................................................. 16

ITEM 11    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   16

ITEM 12    RESTART NSW WATER SECURITY FOR REGIONS PROGRAM 17

ITEM 13    HERITAGE ADVISOR'S REPORT - SEPTEMBER, OCTOBER AND NOVEMBER 2014........................................................................................................ 21

ITEM 14    DEVELOPMENT APPLICATIONS APPROVED DURING NOVEMBER 2014      21

ITEM 15    DEVELOPMENT APPLICATIONS RECEIVED DURING NOVEMBER 2014       22

ITEM 16    BURIAL STATISTICS......................................................................... 24  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph November 2014................................... 26

ANNEXURE 2.1    Investment Report November 2014..................... 27

ANNEXURE 4.1    WBC Report to Council December 2014........... 29

ANNEXURE 5.1    Minutes Centroc Board 27112014......................... 32

ANNEXURE 6.1    Council................................................................................ 36

ANNEXURE 6.2    Australia Day Awards............................................... 77

ANNEXURE 6.3    Enviornmental Services.......................................... 79

ANNEXURE 6.4    ED and T................................................................................ 80

ANNEXURE 6.5    Works................................................................................... 82

ANNEXURE 6.6    Traffic Light Report Summary............................. 83

ANNEXURE 10.1  TRAFFIC COMMITTEE 2014 11 27 - Minutes.............. 84

ANNEXURE 11.1  ETS Report update ...................................................... 88

ANNEXURE 13.1  Heritage Advisor's Report SEPT 2014............. 111

ANNEXURE 13.2  Heritage Advisor's Report OCT 2014............... 119

ANNEXURE 13.3  Heritage Advisor's Report NOV 2014............... 149 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph November 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 606445

 

Finance Manager's REPORT

 

Rate Collection Summary to 30 November 2014 is attached for Council’s information.  The percentage collected is 50.98%, which is slightly down when compared to previous years.

 

The second instalment due date was 30 November 2014 but as this fell on a Sunday there would be extensive payments after this date that are not included in the graph.

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1.  Investment Report November 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 606518

 

Senior Accounting Officer REPORT

 

Council’s investments as at 30 November 2014 stand at a total of $41,388,494. This has increased by $3,003,638 from the previous month due to a positive inflow of funds including the receipt of the quarterly Financial Assistance grant funds and receipt of RMS funds.

 

Council’s average interest rate for the month was 3.48%, this has fallen slightly from last month. The Reserve Bank’s official cash rate remained steady at 2.5% for the month of November. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.63%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for November 2014 is attached for Council’s information.

 

ITEM 3 - BUSINESS ACTIVITY STATEMENT FOR OCTOBER 2014

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 31 October 2014

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 598990

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of October 2014 was completed and submitted to the Australian Taxation Office on 17 November 2014. This was prior to the statutory deadline of 21 November 2014.

 

The October Business Activity Statement resulted in a refund to Council of $145,369.

 

A comparison between October 2014 and September 2014 shows the major differences as follows:

 

·     Total income received for October is $1,837,426 compared to $4,581,691 in September 2014.  This variance is mainly due to minimal funding. Dept of Roads and Maritime Services – RMCC $682,270 Transport for NSW Grant $46,870 DEEWR (Dept of Education Employment & Workplace Relations) - Payments $11,631.

 

·    GST Free Income for October is $1,082,738 compared to $2,706,117 in September 2014. This variance is mainly due to Dept of Primary Industries $1,311,437 Weeds Grant received in September.

 

·    Capital Purchases for October is $1,484,868 compared to $1,121,789 in September 2014.  This variance is mainly due to Westrac Equipment Pty Ltd – Supply & deliver 2 Cat Multi-tyre rollers $344,300 Ted Wilson & Sons – Design and Construction of Canowindra Effluent Reuse Scheme $129,330.

 

The October Business Activity Statement did not include a quarterly payment for Fringe Benefits Tax.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2014.

 

Council did not claim any Diesel Fuel Rebate in the Business Activity Statement for October 2014.

 

ITEM 4 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.c. Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Report to Council December 2014    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 602897

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Fit for the Future

·    Asset Management Software

·    Risk Management Training

·    Meeting of Alliance Board

 

 

 

ITEM 5 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 27 November 2014.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1.  Minutes Centroc Board 27112014    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 606004

 

General Manager's REPORT

 

The Centroc board meeting was held at Blayney on 27 November 2014. The meeting was attended by the Mayor and General Manager.  Also on the day was the Centroc Annual General Meeting and the Office of Local Government (OLG) Workshop following the successful Centroc bid to be a Pilot Joint Organisation (JO) of Councils.

 

Centroc Annual General Meeting

 

Cr Bill West (Mayor Cowra) was elected into the Chair role of Centroc, Cr Gary Rush (Mayor of Bathurst) was elected as Deputy Chair with the balance of the Executive being Cr Ken Keith (Mayor of Parkes), Cr John Davis (Mayor of Orange), Cr Maree Statham (Mayor of Lithgow) and Cr Ron Penny (Mayor of Forbes).

 

Cr Ken Keith immediate past Chair of Centroc was thanked for his leadership and advocacy work to date for the Centroc region. Mid Western Regional Council was welcomed as a member.

 

Of note from the AGM was that the Board intends to meet in both Parliament House NSW and Parliament House Canberra again next year.

 

The Annual Report was received including the financial statements and Councillors will receive copies in due course.

 

Workshop kicking off the Future Joint Organisation Pilot

 

The Centroc Board, Centroc Staff and State department representatives took part in a Workshop conducted by Elton Consulting for the OLG Fit for the Future Joint Organisation Pilot program.

 

The five main topics covered by the Central West Fit for Future Workshop and key comments and suggestion from the Facilitators were:

 

·    Objectives and Functions;

·    Relationships and boundaries;

·    Entity and Governing body;

·    Enabling and resourcing;

·    Other Issues.

 

Round table discussions with members, and state agencies provided advice which will become a draft action plan for the Pilot JO.

 

Centroc Board meeting

 

Matters discussed at the Board meeting include:

 

·    Water Security;

·    Transport Infrastructure;

·    Health;

·    Regional Development;

·    Member Council operational support.

 

Minutes of the Board meeting are attached for Councillors’ information.

 

 

 

 

ITEM 6 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and Committees meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Council

2.  Australia Day Awards

3.  Enviornmental Services

4.  ED and T

5.  Works

6.  Traffic Light Report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 604846

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by the meeting at which they were resolved i.e. Council.  Reports will include recently abolished committees until all resolutions are completed. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Attached also is the “traffic light” indicator system that has been implemented to enable Council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

ITEM 7 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating Councillors on economic development activities undertaken by Council's Economic Development Team.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.b - Implement strategies listed in the Economic Development Plan

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 602711

 

Economic Development Manager's REPORT

 

Activities undertaken by the staff in the following positions of Economic Development Manager, Promotions & Tourism Officer and Community Engagement & Grants Officer are listed here:

 

Projects and Programs

Small Towns Development Group

EDS Objective 9.5

 

The next meeting is scheduled to be held 9 December 2014.

 

Cabonne Daroo Business Awards

EDS Objective 11.2

 

The 2015 Cabonne Daroo Business Awards are set to be held in Cudal. The Community Engagement and Grants Officer have commenced consultation with the community of Cudal to engage a local organisation to act as the Host Group.

 

The Daroo Committee will meet again on 10 February 2015 to begin organisation of the 2015 event.

 

2015 Canberra Caravanning, Camping, Home and Leisure Show

TP Action: 1.1.3, 5.2.5

 

Dates have been released for the 2015 Canberra Caravanning, Camping, Home and Leisure Show, being 23 to 25 October 2015.  Based on the success of 2014, Cabonne Council in partnership with Cowra Tourism and the Age of Fishes Museum have registered to attend.   Further planning for the tradeshow will commence closer to the event date.

 

NBN Roll Out

EDS Objective 9.1

 

The EDM met with Tony Gibbs (Fixed Wireless Community Relations Advisor) from NBN Co.  It is anticipated an announcement will be made in early 2015 regarding the next areas where NBN will be available.  Mr Gibbs will be attending the Central NSW ED Forum on 10 February 2015.

 

Cabonne Country Tourism Advisory Committee

TP Action 1.1.1, 1.2.1

 

CCTAC met on 25 November.  There were a number of tourism activities and issues discussed along with upcoming events and activities for the 2015 calendar.

 

A new announcement on funding for Rail Trails in NSW was tabled at the meeting.  Council received a media release from the Minister of Small Business and Regional Tourism, the Honorable John Barilaro MP, stating a budget of $110 million has been allocated for tourism, with $50 million going to Rail Trails in NSW.  It should be noted that no budget for the development of Rail Trails is included in the current Council budget. 

 

The Committee discussed this initiative and made the following recommendation to Council:

 

RECOMMENDATION

 

That Council:

 

1.   Considers the NSW Rail Trail initiative as a potential tourism opportunity.

2.   Advises CCTAC on Council’s future interest and direction with Rail Trails in Cabonne LGA.

 

The next meeting is planned for 16 December.  A summary of progress made for year 1 and 2 of the Tourism Plan will be tabled and discussed.

 

Village Destination Guide

TP Action 2.1.1

                     

Cabonne Council staff continue to meet with Blayney and Orange City Council staff to commence the development of a Village Destination Guide.  The Guide will accompany the new Orange Regional Destination Guide.

 

Promotions

Wine of the Month

TP Action 3.1.2

 

December Wine of the Month is Philip Shaw Wines – 2014 Pink Billy Saignee.

Philip Shaw has worked for five decades in the wine industry and has been making wine in Cabonne for twenty five years. He has been awarded International Wine Maker of the Year twice for producing cool climate wines of elegance.

 

Philip Shaw’s Pink Billy Saignee 2014 is made from the grape variety Merlot, the colour is salmon pink with a nose of delightful red fruits that deliver a creamy soft palate.  The wine is ready to drink now or can be cellared for up to 5 years.

 

Philip Shaw Wines have opened a new blue stone Cellar door at 100 Shiralee

Rd. The cellar gardens and Restaurant were officially opened on 4 December.

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne What’s On Newsletter promoted 15 events and activities for the month of December. This month highlighted a busy period which demonstrated the number of events for the community to enjoy during the warmer months.

 

The What’s On newsletter is distributed to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on Cabonne Country’s website and placed on community notice boards.

 

Council Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following:

 

Month

Activity

2013

2014

Difference

May

Visits

5,297

7,547

+2,250

Hits

60,107

97,692

+37,585

 

June

Visits

5,101

9,809

+4,708

Hits

45,229

110,648

+65,419

 

July

Visits

6,768

19,889

+13,121

Hits

52,442

73,814

+21,372

 

August

Visits

2,804

17,534

+21,372

Hits

79,532

104,150

+24,618

 

September

Visits

5,987

14,010

+8,023

 

Hits

74,746

90,361

+15,615

 

October

Visits

6,241

10,900

+4,659

 

Hits

81,869

69,518

-12,351

 

November

Visits

5,764

9,812

+4,048

 

Hits

70,612

103,591

+32,979

Total Visits

37,962

89,501

+51,539

Total Hits

464,537

649,774

+185,237

 

Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

 

a.    Discover Central NSW Magazine

b.    IMAG

c.    Cartoscope Touring Maps - initial negotiations for advertising to accompany the new Dubbo and region Map.  This map takes in the communities of Molong, Cumnock and Yeoval.  Advertisements to be placed by Council are Cabonne Country. Animals on Bikes Trail and Molong Caravan Park. There are 80,000 maps produced and they are distributed to all Visitor Centres in NSW, VIC and SA.

d.    Orange Food Week Program for 2015.

e.    The Newell Highway Visitor Guide – one page feature for Cabonne LGA.

 

Australia Day 2015

CSP 2025 Future Direction 4.4

 

Preparations are underway for Cabonne’s Australia Day Awards.  The Australia Day Ambassador celebrations will be held at four villages, these being Cudal, Manildra, Yeoval and Borenore. There are three awards planned for each Village and they include Young Citizen of the Year, Citizen of the Year and Cabonne Community Group. Each recipient was contacted via telephone and advised of the award nomination and discussed if they were happy to accept the nomination.

 

The Ambassador for Cabonne LGA in 2015 is Gordon Bray AM.  Mr Bray is one of Australia’s leading sports commentators and a sports journalist.  He is colloquially known as “The Voice of Rugby”.

 

Grant Funding, Award & Opportunities

EDS Objectives 9.3 & 9.4

 

The Community Engagement & Grants Officer has submitted Council’s application under the Southern Phone Grants program. This program called for councils to submit a list of potential projects throughout their area to the total of $25,000. The projects submitted were:

 

·    Home and Community Care - $10,000 for the new Meals on Wheels walk-in freezer.

·    MADIA - $4,000 for a shade shelter over the train viewing platform.

·    Age of Fishes Museum - $1,000 to resurface and repaint the outdoor games board in the free public access area of the museum.

·    Eugowra Football Club - $5,000 to assist with the refurbishment of the kitchen at the Sports Ground.

·    Cumnock Swimming Pool Committee - $5,000 to install a shade shelter at the pool.

 

The AOFMM, EDM and CEGO have collaborated to submit an application under Perpetual’s 2015 IMPACT Philanthropy program. The application submitted is seeking $200,000 to assist in constructing the Devonian Fossil Slab Education and Exhibition Centre at the Age of Fishes Museum in Canowindra.   Additional funding will have to be sourced to cover the cost of the infrastructure project.

 

The following applications are still pending:

The Community Engagement & Grants Officer has assisted with three applications under the 2014/15 round of the Community Building Partnership Program. These include:

 

·      Manildra Showground Trust: for urgent repairs and maintenance of guttering and downpipes on the pavilion at the Showground.

·      Cargo Hall Committee: to purchase new furniture to complete the refurbishment of the Cargo Hall.

·      Cabonne Council: construction of a BBQ shelter at Manildra Recreation Ground

 

The CEGO has also assisted Council’s Community Services Manager and Cabonne Family Links Coordinator with an application for funding to continue the Family Links Project.

 

The CEGO assisted 3 community groups with applications under the latest round of the Public Reserves Management Fund Program. Applications were submitted at the end of September and results are pending. Applications included:

 

·      Molong Advancement Group: to complete the picket fence at the Molong Recreation Ground.

·      Cargo Rugby League Football Club: to upgrade the power and install new lighting at the Cargo Recreation Ground.

·      Cudal Show Society: to line the walls of the pavilion at the Cudal Showground.

 

GrantBlast

EDS Objectives 9.3 & 9.4

 

The current three-month edition (November/December/January) of GrantBlast was distributed in early November. The current edition of this newsletter and previous editions are available on the Cabonne Council and Cabonne Country websites.

 

Awards

TP Action 9.5

 

NSW Tourism Awards were held on 27 November at a Gala Dinner in Darling Harbour.  Cabonne LGA had 2 finalists, these being Lakeview Luxury Cabins in the “Hosted Accommodation” category and Canowindra Challenge Committee in the “events” category.  Canowindra Challenge Committee received a silver award.  This is the second consecutive year they have received this award placing.  A letter of congratulations from Council is being organised.

 

Meetings

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism Annual General Meeting was held 27 November in Mudgee.  Officer bearers were appointed for a fixed term.  This meeting was attended by Council’s PTO.

 

As part of the marketing promotion of Unearth Central NSW Cabonne Country has received promotion and featured in:

 

a.    NRMA Open Road December issue titled “This is Banjo Country” by Dorian Mode.  4 pages citing Animals on Bikes Trail, on the way to Yeoval to see the Banjo Paterson Museum and Clancy Café and the grand avenues of Molong. This magazine is distributed to 2.3 million member homes in NSW/ACT.

b.    QANTAS Magazine The Australian Way.  4 page feature in the November issue which promotes the Age of Fishes Museum and Ballooning in Canowindra, Taste Canowindra as a great attraction. 130,000 circulation.

c.    RexAirlines OutThere Magazine article by Carla Grossetti. Featured the Orange Food Week, promoting the Cabonne attractions of Borrodell Vineyard and accommodation, DeSallis Vineyard and Brangayne Vineyard.175,000 flyers per month 5 page destination feature.

 

No progress to report upon for the next phase of the Unearth Central NSW Tourism campaign for 2015 that aims to focus on heritage and culture. A submission has been submitted to Destination NSW and currently awaiting the outcome of this funding proposal.

 

Central West Economic Development Forum

EDS Objective 9.5

 

The next Central West Economic Development Forum is planned to be held on 10 February 2015.  It will be hosted by Cabonne Council and held in Molong.  The Committee meets 4 times annually.

 

Councils that attend this forum are Lithgow, Bathurst, Orange, Blayney¸ Cabonne, Wellington, Forbes, Parkes, Lachlan, Bland, Cowra, Young, Harden, Boorowa, Oberon and Weddin.  In addition representatives from Regional Development Australia, CENTROC, NSW Department of Trade and Investment, Foundation for Regional Development, Enterprise Connect and the Business Enterprise Centre also attend.

 

Events

 

Upcoming events in the Cabonne LGA are:

 

a.    Molong Christmas Tree Party 14 December.

b.    Manildra & District Improvement Association Christmas Party 17 December.

c.    Planning is underway for Australia Day 26 January 2015.

d.    Planning is underway for Banjo Paterson Australian Poetry Festival 12 – 17 February 2015.

e.    Canobolas Motor Cycle Club is in the planning phase for a 2 day Motocross Junior State Title Round to be held early in 2015 that will attract over 1,000 people to Clergate.

f.     Borenore Community Ball 28 February.

 

Community Group Development

EDS Objective 9.4

 

Council has administered the following enquires and/or met with:

 

a.    Age of Fishes Museum – ongoing support.

b.    EPPA – consultation regarding community noticeboards.

c.    MADIA – consultation regarding community noticeboards and award applications.

d.    Molong Advancement Group - assistance with grant information.

e.    Yeoval Show Society – assistance with implementation of grant project.

f.     Eugowra Rugby League Club – assistance with grant applications.

g.    Cumnock Progress Association – assistance with grant information.

h.    Borenore CWA – assistance with grant information.

i.     Cargo Progress Association – assistance with grant information.

j.      Banjo Paterson Festival Committee – planning for 2015 festival.

k.    Canowindra Balloon Challenge Committee – planning for 2015 festival.

l.     Cargo Progress Association – meeting to progress the installation of the regional wine sign at Cargo.

m.   Borenore P & C Association – event inquiry.

n.    Orange Regional Wine Signs – meeting to progress the installation of the regional wine sign at Cargo.

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.    Caravan & Motorhome Club of Australia

b.    Newell Highway Promotions Committee

c.    NBN Co

d.    Cowra Visitor Information Centre

e.    New food/ coffee business interest in establishing in Molong.

f.     Developer sourcing land in Molong for provision of accommodation.

g.    Taste Orange

h.    Australian National Field Day Committee

i.     Central NSW Tourism

j.      Orange City Council

k.    Blayney Council

l.     Orange Mountain Wines

m.   Philip Shaw Wines

 

ITEM 8 - MEDIA RELEASES

REPORT IN BRIEF

 

Reason For Report

To inform Council of media releases issued since the
last report

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2014 - 606393

 

COMMUNICATIONS & MEDIA OFFICER'S REPORT

 

DATE

MEDIA RELEASE

MEDIA/PUBLICATIONS

11 November 2014

Minna Murra Building Supplies named Best Business in Cabonne

WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Cumnock Progress Review, Canowindra Phoenix, Manildra Matters

13 November 2014

State Government shortlists Yeoval-Cumnock water pipeline project

Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily

13 November 2014

Cabonne Community Assistance Program grants announced

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News

18 November 2014

Residents urged to participate in regional wellbeing survey

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly

18 November 2014

Cobb on the lookout for excellent small businesses

2EL, Radio 1089, 2PK,

18 November 2014

Apply now for NSW Government’s 2014-15 Family Energy Rebate

2EL, Radio 1089, 2PK,

24 November 2014

Cabonne Council offices closed between Christmas and New Year

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News

24 November 2014

No Christmas disruptions to Cabonne garbage services

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News

25 November 2014

Big increase in traffic on Cabonne tourism website

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News

26 November 2014

Youth of Month ready to build career in digital world

2EL, Radio 1089, 2PK

27 November 2014

Cabonne builds up fund to boost women’s trade jobs

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Molong Express

2 December 2014

NSW Tourism Award worthy recognition for Canowindra Challenge: Mayor

ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News

4 December 2014

‘Voice of Rugby’ Gordon Bray to be Cabonne’s Australia Day ambassador

2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News

5 December 2014

From the Mayor’s Desk

2EL, Radio 1089, 2PK, Central Western Daily, Molong Express

 

 

 

ITEM 9 - MEDIA ACTIVITIES

REPORT IN BRIEF

 

Reason For Report

To inform Council of other media activities since the
last report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d. Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2014 - 606410

 

COMMUNICATIONS & MEDIA OFFICER'S REPORT

 

SUBJECT

MEDIA OUTLET

Cadia billion boost to economy

Central Western Daily

Canowindra fitness path volunteers equipped with community spirit

Canowindra News

Consultation continues on Needles Gap dam investigations

Canowindra News

Rhyme and reason for bigger Banjo festival

Central Western Daily

Just a short drive to Molong’s attractions

Canowindra Phoenix

Second water pipeline on cards

Central Western Daily

Needles gap Dam under scrutiny

Central Western Daily

Feature congratulating Daroo Business Award winners

Central Western Daily

Landmark day for NBN rollout

Central Western Daily

Joint Organisation pilot offers lifeline to councils

Central Western Daily

Labour candidate says no to forced amalgamations

Central Western Daily

Cabonne receives financial assistance from Commonwealth

Molong Express

Election focus for Needles Gap Dam project

Central Western Daily

CMO’s weekly radio interviews

2EL, 2PK

 

 

 

 

ITEM 10 - TRAFFIC COMMITTEE MINTUTES

REPORT IN BRIEF

 

Reason For Report

For Council to note the Traffic Committee Minutes for the November 2014 meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  TRAFFIC COMMITTEE 2014 11 27 - Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 604452

 

Director of Engineering and Technical Services' REPORT

 

The minutes from the Local Traffic Committee meeting held in the Cudal Office on Thursday 27 November 2014 are attached for Councillors’ information.

 

Items requiring determination by Council are reported separately.

 

 

ITEM 11 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council of works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  ETS Report update     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 605994

 

Director of Engineering and Technical Services' REPORT

 

Please find attached to this report an update of the 2014/15 works in the Engineering and Technical Services department.

 

 

ITEM 12 - RESTART NSW WATER SECURITY FOR REGIONS PROGRAM

REPORT IN BRIEF

 

Reason For Report

For an update to council on the Restart NSW Water Security for regions program.

Policy Implications

There are no policy implications

Budget Implications

$1.2 million from the Cabonne Water Fund.

IPR Linkage

5.1.2.a. Construct new Cabonne Water projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\AUGMENTATION\FEASIBILITY STUDIES - 605261

 

Operations Manager - Urban Services and Utilities' REPORT

Background

Cabonne Council made a submission for grant funding through the Restart NSW Water Security for Regions Program on 30 October 2014. Council’s submission consisted of three options. The options submitted to Infrastructure NSW (INSW) were as follows:

1.   Option 1: Dual pipeline option connecting Manildra to Cumnock and Yeoval ($22.3 million capex).

2.   Option 2: Potable water pipeline connecting Manildra to Cumnock and Yeoval ($14 million capex).

3.   Option 3: Two water treatment plant towers in each village with the construction of an off creek storage facility in Yeoval ($5.2million capex).

The options were scored from 1 to 5 (1 being “very poor” and 5 being “very good”) against some key criteria to qualitatively compare the merit of each option. The criteria and score of each option are shown in the following table.

Table 1. Score of Options

 

Criterion

Option1

Option 2

Option 3

Water Security for Cumnock and Yeoval

5

5

4

Resilience of proposed water supply schemes

4

4

3

Regional water security

5

4

2

Potential for future improvements to regional water security

5

2

1

Affordability (operating cost)

4

4

4

Promote regional collaborations

5

5

1

Local economic benefit

2

2

3

Local Social Benefit

3

3

3

Consistent with Water Security for Regions Program

5

4

2

Total

38

33

22

Based on the total scores achieved, Option 1 was determined to be the preferred option. The preferred option was presented to Infrastructure NSW (INSW). The submissions were examined by the NSW Office of Water (NOW) who provided recommendations to the selection panel. The selection panel consists of members from Treasury, INSW, Farmers Association and other stake holders. Cabonne Council was informed by INSW that the panel had shortlisted Option 2 as a preferred option instead of Option 1. The offer from INSW also stated that Council should submit a joint grant application with Orange City Council. The joint submission should provide a solution to improve regional water security. The amount of grant funding available for Restart Water Security for Regions Program is $83 million. A total of $127 million worth of projects were received in the initial expressions of interest. This suggests that a third of the shortlisted projects will not receive funding and there is a high level of competitiveness in the submissions.

Progress Update

Council engineering and technical staff have met with engineering staff from Orange City Council to discuss various options. Steve Palmer from the NSW Office of Water was present at two of these development meetings to discuss the water security options. The meetings led to a development of a new proposal which would provide additional benefit to Molong, provide greater resilience through drought and long term water security for all of Cabonne. The proposed water supply network would provide the following benefits:

1.   Provides potable water supply to Cumnock and Yeoval from the Molong Water Treatment Plant which will better enable Council to control fees and charges related to water.

2.   Improves secure yield of the Molong Creek Dam to a acceptable level, ensuring long term water security for Molong, Cumnock and Yeoval;

3.   Improve development opportunity for Molong.

4.   Provide a resilient and robust potable water network with duty standby capability for water treatment plants;

5.   Council will be able to provide a greater volume of environmental flows through Molong Creek to improve the creek environment. Council does not have a practice of environmental flow releases into the Molong Creek from Molong Creek Dam to preserve town water supply from late spring to early autumn the following year.

6.   Potential avoided capital cost from Central Tableland Water’s capital augmentation by not requiring an upgrade of the Cudal to Manildra trunk main.

7.   Reduced operating cost for Central Tablelands water as they will not be required to pump as much drinking water to Manildra from Cudal. Drinking water can be gravity fed to Manildra from Molong.

8.   Improve utilisation of the Molong Water Treatment Plant. It is currently under utilised as it operates under capacity.

9.   Completes a much needed regional potable water supply network;

10. Consistent with “Fit for the Future” recommendations by working across borders to achieve regional benefits for the community.

The Proposed Water Network

The proposed water network consists of the following components.

1.   Construction of a raw water main which will enable Council to extract water from the Macquarie Pipeline. The elevation will enable the raw water to be gravity fed into Molong Creek Dam. The pipeline extension will be part of the Macquarie Pipeline and will be an Orange City Council asset.

2.   Detention time at the Molong Creek dam to improve water quality and chemistry before it is gravity fed to the Molong Water Treatment Plant.

3.   Construction of a trunk main from Molong to Cumnock with a high level reservoir that will act as a balance tank just outside Molong. An additional high level reservoir will be constructed just outside of Cumnock.

4.   Construction of a trunk main from Cumnock to Yeoval’s existing high level reservoir.

5.   Disinfection of water mains in both villages and assessing and replacing service connections to properties.

The proposed water network is shown in Figure 1.

Council staff members are currently in the process of finalising a concept design of the proposed water pipeline from Molong to Yeoval. The preliminary cost estimates indicate that the cost of the proposed water pipeline will be less than Option 2 which was presented to INSW in the initial EOI ($14 million) as there will be less pumping requirement for the potable water to be supplied from Molong to Cumnock and Yeoval.

The submission deadline is 12 December 2014 at 5pm. The feedback Council has received from NOW indicates that the joint submission is strong due to the regional approach to achieving a resilient and robust water security solution. Council staff will be working closely with Orange City Council staff in the preparation of the joint submission for the Restart NSW Water Security for Regions Fund. The result of the successful grant applications is expected to be announced by INSW in Jan 2015.

 

 

Figure 1. Proposed Orange, Cabonne, Central Tablelands water network

 

 

ITEM 13 - HERITAGE ADVISOR'S REPORT - SEPTEMBER, OCTOBER AND NOVEMBER 2014

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with a copy of the Heritage Advisor's report for the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b. Facilitate Heritage Advisory Service

Annexures

1.  Heritage Advisor's Report SEPT 2014

2.  Heritage Advisor's Report OCT 2014

3.  Heritage Advisor's Report NOV 2014    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 606289

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for September, October and November 2014 is attached for the information of the committee.

 

ITEM 14 - DEVELOPMENT APPLICATIONS APPROVED DURING NOVEMBER 2014

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 606183

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/11/2014 to 30/11/2014 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 3

$ -----

Retail Premises

$ -----

Two Lot Subdivision

$-----

Self Storage Unit Complex

$330,000

Dwelling

$90,000

Shed with Carport

$16,804

Shed

$15,540

Dwelling

$300,000

Demolition

$27,000

Dwelling & Garage

$500,000

Storage Shed

$30,700

Dwelling

$443,990

Shed

$19,473

Patio Cover

$39,334

Shed

$11,670

Dwelling

$300,000

Shed Extension

$3,500

Dwelling

$150,000

Dwelling

$250,000

TOTAL: 21

$2,528,011

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Shed

$-----

Inground Swimming Pool

$9,250

Alterations & Additions to Existing Dwelling

$180,000

Alterations & Additions to Existing Dwelling

$90,000

TOTAL: 4

$279,250

 

 

GRAND TOTAL: 25

$ 2,807,261

 

Previous Month: 23

$ 3,792,040

 

 

 

ITEM 15 - DEVELOPMENT APPLICATIONS RECEIVED DURING NOVEMBER 2014

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 606204

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/11/2014 to 30/11/2014 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 11

$-----

Subdivision (Boundary Adjustment)

$-----

Modification to Dwelling

$-----

Modification to Subdivision

$-----

Public Event – 100 Mile Dinner - Canowindra

$-----

Modification to Shed

$-----

Two Day Motorcycle Event

$-----

Dwelling

$250,000

Patio Cover

$39,334

Conversion of Wool Shed to Dwelling

$45,000

Dwelling

$370,000

Dwelling/Pool/Shed

$500,000

Dwelling

$250,000

Alterations & Additions

$500,000

Dwelling

$454,080

Conversion of School Building to Dwelling

$5,000

Shed Extension

$3,500

Storage Shed

$50,000

Dwelling/Garage/Rainwater Tank

$400,000

Dwelling

$270,000

Dwelling

$200,000

TOTAL: 31

$3,336,914

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Pool Installation

$16,900

Alterations & Additions to Existing Dwelling

$180,000

Inground Swimming Pool

$9,250

Alterations & Additions to Dwelling

$90,000

Shed

$52,000

Shed

$-----

TOTAL: 6

$348,150

 

GRAND TOTAL: 37

$3,685,064

 

 

 

ITEM 16 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 606228

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

 

July

4

August

6

September

10

October

8

November

5

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

33

 

  


Item 1 Ordinary Meeting 16 December 2014

Item 1 - Annexure 1

 

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Item 2 Ordinary Meeting 16 December 2014

Item 2 - Annexure 1

 

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Item 4 Ordinary Meeting 16 December 2014

Item 4 - Annexure 1

 

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Item 5 Ordinary Meeting 16 December 2014

Item 5 - Annexure 1

 

Minutes of the Board meeting 27 November 2014 held in Blayney

Board Members in bold

 

Cr G Rush

Bathurst Regional Council

Cr K Keith

Parkes Shire Council

Mr D Sherley

Bathurst Regional Council

Mr K Boyd

Parkes Shire Council

Ms R Ryan

Blayney Shire Council

Cr J Shaw

Upper Lachlan Shire

Cr W Tuckerman

Boorowa Council

Mr J Bell

Upper Lachlan Shire

Mr A McMahon

Boorowa Council

Mr P Vlatko

Young Shire Council

Cr M Hayes

Cabonne Council

Cr S Freudenstein

Young Shire Council

Cr D Somervaille

Central Tablelands Water

Cr R Thompson

Lithgow City Council

Mr G Rhodes

Central Tablelands Water

Cr L White

Mid Western Regional Council

Cr B West

Cowra Shire Council

Mr P Mc Millan

RDACW

Mr P Devery

Cowra Shire Council

Mr S Morrison

RDACW

Cr R Penny

Forbes Shire Council

Ms J Bennett

Centroc

Mr B Steffen

Forbes Shire Council

Ms M Macpherson

Centroc

Cr D Manwaring

Lachlan Shire Council

Ms K Barker

Centroc

Ms L Collyer

Lachlan Shire Council

Ms A Thomas

Centroc

Cr M Statham

Lithgow City Council

Ms C Griffin

Centroc

Mr R Bailey

Lithgow City Council

Ms J Andrews

Centroc

Cr J McMahon

Oberon Council

Ms V Page

Centroc

Mr A Cairney

Oberon Council

 

 

Mr G Styles

Orange City Council

 

 

1.         Meeting opened 3.30pm and Chaired by Cr Bill West

 

2.         Apologies

Cr J Walker, Cr S Ferguson, Mr A Hopkins, Cr J Davis, Cr M Leibich, Mr G Carroll, Cr B Miller, Cr P Miller, Ms A Morgan, Mr B Cam, Cr D Kennedy, Cr P Cavalier, Mr G Bruce

Resolved                                                                                                                                          Mr J Bell/Cr G Rush

That the apologies for the Centroc Board meeting 27 November listed above be accepted.

 

3.         Welcome

 

4.         Minutes

 

4a        Confirmation of the Minutes of the GMAC Meeting 30 October 2014

Resolved                                                                                                                                  Mr R Bailey/Mr G Styles

That the Minutes of the Centroc GMAC Meeting 30 October 2014 held in Orange be confirmed.

 

4b        Confirmation of the Minutes of the Board Meeting 26 August 2014

Resolved                                                                                                                                       Mr G Styles/Cr J Shaw

That the Minutes of the Centroc Board Meeting 26 August held at Parliament House Canberra be confirmed.

 

5.         Business Arising from the Minutes – Matters in Progress

 

Resolved                                                                                                                            Mr R Bailey/Mr G Styles

That the Board note the matters in progress, making deletions as suggested.

 

6.         Correspondence

6a        Correspondence In

Resolved                                                                                                                   Mr R Bailey/Cr W Tuckerman

That the Board note the incoming correspondence.

 

6b        Correspondence Out

Resolved                                                                                                                                        Mr J Bell/Cr R Penny

That the Board note the outgoing correspondence.

 

7.         Reports

7a        Transport Infrastructure including Bells Line of Road

Resolved                                                                                                                                    Mr R Bailey/Cr R Penny

That the Board notes the Transport Infrastructure report and commend to the Board it sign the Outer Sydney Orbital and Bells Line Road Eastern Section corridor investigation and identification Confidentiality Deed Poll.

 

 

7b           Water Infrastructure

Resolved                                                                                                                                 Mr G Styles/Cr M Hayes

That the Board note the Water Infrastructure report and

1.    lodge a submission to the Green Paper on Agricultural Competitiveness and

2.    receive advice on distribution of water funding for comparison in Priority Regional Infrastructure Plan.

 

7c        Health Report

Resolved                                                                                                                             Mr D Sherley/Ms L Collyer

That the Board note the Health report and continue advocacy to the Federal Government for the re-introduction of a program similar to the PGPPP that provides specific experiences for junior doctors in training into regional general practice.

 

7d        Telecommunications

Resolved                                                                                                                                  Mr G Styles/Mr P Vlatko

That the Board note the Telecommunications Report

 

7e        Regional Development

Resolved                                                                                                                               Mr R Bailey/Mr D Sherley

That the Board note the Regional Development Report.

 

7f         Planning Report

Resolved                                                                                                                                   Mr P Vlatko/Cr R Penny

That the Board note the Planning Report and

1.    endorse the successful Expression on Interest to become a Pilot Joint Organisation and

2.    receive weekly updates including LGNSW Executive Crs B and P Miller.

 

7g        Communications Report

Resolved                                                                                                                                  Cr R Penny/Mr G Styles

That the Board note the Communications report.

 

7h        Operation Report

Resolved                                                                                                                                   Mr P Vlatko/Cr K Keith

That the Board notes the Operational Report.

 

7i         Management Plan for 2015/2016

Resolved                                                                                                                          Mr G Styles/Mr A McMahon

That Board

1.    receive a Management Plan report for 2015/2016 that continues the current service delivery while developing advice regarding the strategy and structure for the JO for this region;

2.    this plan include advice on options for resourcing the advice to the JO; and

3.    delegate sign off on the plan for the Pilot JO to the Executive.

 

7j         Financial Report

Resolved                                                                                                                              Mr J Bell/Cr W Tuckerman

That the Board note the Financial report.

 

8.         Matters Raised by Members

 

8a. proposed new storage on the Belubula

Resolved                                                                                                                             Cr K Keith/Cr D Manwaring

That the Centroc Board endorses the following policy advice regarding the proposed new storage on the Belubula:

·    The prosperity of our region is closely tied to both healthy towns and a successful agricultural sector.

·    Water security is limiting  economic development in the towns, industry, mining and agricultural sectors of the Lachlan Valley.

·    Investment in additional water storage to provide water security improvements is supported by all three organisations.

·    Options that offer substantive improvements for both urban water security and agricultural water security should be supported. 

·    Failure of urban water supplies is socially unacceptable.

·    We look forward to being part of evaluations and informing the decision-making process related to storage investments in the region going forward.

 

8b. Boorowa request to share the Intellectual Property on the Centroc Priority Infrastructure Multi Criteria Analysis Matrix

Resolved                                                                                                                              Mr J Bell/Cr R Penny

That Centroc provide the Centroc Priority Infrastructure Multi Criteria Analysis Matrix to other Local Government entities free of charge on request seeking that they note the provenance.

 

8c. Yamba Port Proposal

Resolved                                                                                                                              Mr G Styles/Cr K Keith

That Centroc note the advice regarding the Yamba Port Proposal and continue in its support of the Inland Rail Proposal.

 

9.   Speakers to the next Board meeting- To be advised with delegation given to the Executive.

 

10. Next Meetings

GMAC – 5 February 2015 - Orange

Board – 26 February 2015– Boorowa 

 

Meeting closed 3.50pm

 

Page 4 is the last page of the Centroc Board Minutes 27 November 2014.

 

 


Item 6 Ordinary Meeting 16 December 2014

Item 6 - Annexure 1

 

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Item 6 Ordinary Meeting 16 December 2014

Item 6 - Annexure 2

 

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Item 6 Ordinary Meeting 16 December 2014

Item 6 - Annexure 3

 

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Item 6 Ordinary Meeting 16 December 2014

Item 6 - Annexure 4

 

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Item 6 Ordinary Meeting 16 December 2014

Item 6 - Annexure 5

 

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Item 6 Ordinary Meeting 16 December 2014

Item 6 - Annexure 6

 

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Item 10 Ordinary Meeting 16 December 2014

Item 10 - Annexure 1

 

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Item 11 Ordinary Meeting 16 December 2014

Item 11 - Annexure 1

 

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Item 13 Ordinary Meeting 16 December 2014

Item 13 - Annexure 1

 

David Scobie Architects                                                                                

                                                                                                                               

Level One, 177A Sailors Bay Road,                                                                           

Northbridge,                                                                                                       Heritage

NSW 2063                                                                                                         

Tel:  (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

 

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls &

Amanda Rasmussen

 

REPORT: September 2014                                                 Visit: 02/09/2014

 

1.0        Information provided to the Heritage Advisor

 

1.1        Heritage Committee Meeting:

1.1.1     Current issues: Items addressed below

 

1.2        Heritage Advisor appointments –

 

Each of the Tuesday visits is listed below           

 

·      Monday – October 13th

·      Monday - November 3rd -

·      Monday - December 1st 

 

 

2.0        Follow Up required

 

v Eugowra Hotel - reconstruction

v Canowindra Main Street Study

v Ophir Trust

v Fairbridge Farm

v Cabonne Museums Programme

 

The following notes apply to site visits and requests for advice

The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

 

3.0        Canowindra Village Plaque Programme

 

General Report

The plaque programme was designed to visually mark the most significant buildings and places within the Conservation Area. Based on the English blue plaques, the purpose is NOT to tell a full history but to identify and draw attention to important local history. This whetting of the appetite usually results in further enquiry from visitors and locals which can then be translated into other activities for engaging attention and developing a genuine relationship with the community and its stories.

 

The Historical Society will have completed the rolling out of the originally agreed set of plaques fixed to significant buildings in the Gaskill Street Conservation Area in the coming months.

 

The project has taken nominally 2 years and involved about a hundred hours of time from volunteers and building owners in bring the project forward.

 

The value to the broad community is substantial:

·      The plaques provide a constant reminder to the building owners of the value and historic significance of their property;

·      The stories on the plaques keep the history alive for the whole community

·      The visual aspect of the plaques clearly illustrates to locals and visitors that this community genuinely cares about their local history

·      The plaques provide a satisfying experience and healthy activity for visitors to the village

 

The project has generally been successful with in excess of 15 plaques being thoroughly researched, the layouts prepared and proofed and then the costs shared between the owners and Council.

 

There are a number of opportunities for follow-up stages of the project.

·      Produce additional plaques on buildings worthy of having their history noted

·      Provide additional interpretive panels;

·      Provide documents and web based histories to fill out the detail not on the plaques.

 

While it is for the group to consider their next steps, it is the view of the Advisor that an engaging well researched commercial history and development of the ‘bendy’ Gaskill Street is the next stage. We need to know who the movers and shakers were who made all this work. This could be developed as arrange of simple documents for local and regional distribution via Visitor Information Centres, Tour Companies and Schools.

 

With the narrative and images researched the stories can then be featured on Council’s heritage tourism web presences.

 

There have been a range of projects nominated by members of the Canowindra community recently. Some are related to history and others are projects for urban design improvements.

 

·      It is recommended that these efforts all focus on common objectives and at least in relation to history, conserve the rare and distinctive streetscape.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.0        St. Matthews Anglican Church, 12-18 McLachlan Street, Cumnock– Proposed Accessible bathroom and kitchenette

 

 

 

 

IMAG1712

 

The front Elevation

IMAG1711

 

The front corner

IMAG1710

 

The side elevation facing the street

Note two end windows are steel framed and the central four windows are timber framed.

 

Significance

The building is an unusual brick Church with several distinctive features. These include the interior use of hammerbeam roof trusses and the concrete lintel beams. The building has social significance for the local Church of England/Anglican community.

 

It is likely that the Church replaces an earlier Church as the Rectory appears much earlier possibly circa 1895-1910 with the late federation style.

 

Proposal

The brief is as follows:

·      to provide additional floor space for the entry porch to accommodate parishioners at the end of the service where tea and biscuits can be served

·      to provide additional space where children can form a group during the service for Sunday School

·      to provide an accessible toilet to meet the Code requirements

·      to accommodate a furniture item to provide space for the urn and tea items

 

The current proposal is to simply extend the existing porch out nominally 3m. This will accommodate the accessible bathroom to the side adjoining the vestry including an air-lock.

 

This leaves some the extended lobby space as 5400mm long and 4400mm wide for the tea and Sunday school space.

 

The extension will lengthen the escape distance some 3m but this remains within the 20m allowed. This final distance needs confirmation when the plan is measured and drawn.

 

·      One option for consideration would be to maintain the same proposed extension size but install the double entry doors – re-use of the existing, on the street elevation with a small extension of a gable and verandah posts to provide an entry porch to shelter the landing in front of the doors. This different orientation will also reduce the length ramp required as it would then face towards the slope and the street instead of along the side as current. Altogether it would provide an improved entry for everyone.

 

Materials and finishes

·      Walls: While obtaining a good match with a brick, should a good match not be available there some options:

Choose a contrasting brick from either a darker shade of the darker brown within the existing colours on the building or a lighter shade again relating to the existing colours on the building

Instead of setting the walls out as exactly in line with the existing, move them out 300mm so that the new work is clearly wider than the existing. The eave is deep enough to remain an extension of the existing roof while the wider space will reduce the difference in colour as the walls will only meet at a return corner. This also hides the unattractive expansion point needed at the junction.

 

Perisher NSW

 

The Perisher brick from PGH available to view at the Orange showroom

 

 

Gledswood Blend Splits

 

The Gledswood blend

 

 

 

Here is a nominal attempt to explore the colour combination of a darker porch against a lighter background.

 

The nominal alternative with the light porch extension and the Red as the feature colour.

 

Timber Joinery

·      The existing expressed barge boards are visually dominant and frame the roof. The white colour does not enhance the general character of the building.

·      Alternatives for consideration would be Indian Red and Wheat

·      Similarly Church Doors are traditionally Red regardless of the Barge Board colour and so Indian Red is recommended for the relocated doors

·      The new windows required. To match the existing in general appearance the tickness of the frames and sashes should be similar. This could be achieved either in Powdercoated Aluminium or in Timber. Caseement windows would be more appropriate than sliding windows –at least in the front elevation

 

 

 

 

 

5.0        Annual Heritage Strategy checklist

 

1

Heritage Committee

Advice to Council

1

3

 

 

 

Consultant Directory

 

 

 

 

 

Services & trades Directory

 

 

 

2

Heritage Study

Aboriginal Study

 

 

 

 

 

Statements of significance

 

 

 

3

Heritage Advice

Site visits

1

6

 

 

 

Heritage advice

1

6

 

 

 

Urban design advice

 

1

 

 

 

Pre-DA advice

 

 

 

 

 

Advice on DA's

 

 

 

4

Pro-active Management

Heritage DCP

 

 

 

 

 

Urban design DCP

 

 

 

 

 

DA fee relief

 

 

 

 

 

Flexible Planning & building

 

 

 

5

Local Heritage Fund

Funded projects

 

 

 

 

 

Project value

 

 

 

 

 

Heritage fund value

 

 

 

 

 

Owner contribution

 

 

 

 

 

Tourism projects

 

 

 

6

Main Street

Committee

 

 

 

 

 

Study

 

 

 

 

 

Implementation

 

 

 

 

 

Expanded main street

 

1

 

7

Education & promotion

Brochures, web, plaques, panels

1

1

 

 

 

Events

 

 

 

 

 

Tourism strategy

 

 

 

 

 

Trails

 

 

 

 

 

Training

 

 

 

8

Council assets

Asset management plans

 

 

 

 

 

CMP and CMS

 

 

 

 

 

Works budgets

 

 

 

9

Sustainability

Adaptive re-use

 

1

 

 

 

Restoration

 

 

 

 

 

Reinstatement

 

 

 

 

 

Landscape

 

 

 

 

 

Water

 

 

 

 

David Scobie       RAIA


Item 13 Ordinary Meeting 16 December 2014

Item 13 - Annexure 1

 

 

David Scobie Architects                                                                                

                                                                                                

Level one, 177A Sailors Bay Road,                                                                Northbridge,                                                                                         

NSW 2063                                                                                     

                                                                                      

Tel: (02) 9967 2426

Mobile: 0412 415010

email scobiearchitect@optusnet.com.au

ABN: 64 079 683 079

                                                                                                       

TAX INVOICE NO.                                               CABSEPT14

Creditor No. 160182       Order No. 91259

 

Cabonne Shire Council

Via email

 

Tuesday, 2 September 2014

 

Attn: Ms. Amanda Rasmussen and cc. Accounts.payable@cabonne.nsw.gov.au

 

 

 

RE: Cabonne Shire Council – Heritage Advisor Visit – September 2014

 

Invoice for provision of Services as per Terms & Conditions

 

Heritage Advisory Service

 

Creditor No. 160182       Order No. 91259

 

 

 

 

 

 

 

 

 

 

 

 



Item 13 Ordinary Meeting 16 December 2014

Item 13 - Annexure 2

 

David Scobie Architects                                                                                

                                                                                                                               

Level One, 177A Sailors Bay Road,                                                                           

Northbridge,                                                                                                        Heritage

NSW 2063                                                                                                         

Tel:  (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

 

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls &

Amanda Rasmussen

 

REPORT: October 2014                                                      Visit: 13/10/2014

 

1.0        Information provided to the Heritage Advisor

 

1.1        Heritage Committee Meeting:

1.1.1     Current issues: Items addressed below

 

1.2        Heritage Advisor appointments –

 

The forthcoming visits listed below           

 

·      Monday - November 3rd -

·      Monday - December 1st 

·      Monday – February 2nd

·      Monday – March 2nd

·      Monday – April 6th

 

 

2.0        Follow Up required

 

v Eugowra Hotel - reconstruction

v Canowindra Main Street Study

v Ophir Trust

v Fairbridge Farm

v Cabonne Museums Programme

 

The following notes apply to site visits and requests for advice

The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

 

3.0        Connelly’s Store

The key tasks are stabilising repairs:

·      Brickwork to parapet

·      Timber repair/replacement to verandah and

·      Stormwater drainage to side wall

·      Final painting

IMAG1286

 

1.   Scaffold as required for safe access to works and for public protection and access on footpath with limitations. Carefully remove gal.iron roof sheets on verandah as required to gain access and store for repair and re-use.

2.   Repair holes in sheets

3.   Use calculated pressure on pressure washer to remove grime and loose material. Do not allow high pressure to damage bricks or pointing.

4.   Remove damage cement render layer on parapet and then test the render for drumminess. Remove all damaged material. Re-point the base brickwork with a lime based mortar. Provide a render coat similar to the existing 15-20mm to the parapet feathering the front edge face to match the original.

5.   Repair missing brick(s) prior to re-pointing and top mortar cover. Do not alter brickwork for aesthetic reasons and only change to complete required repair. Mortar cover is to curved parapet and does not continue down the vertical face of the brick pier.

6.   Repair/replace flashings at the rear of the parapet wall with roof junction using galvanised iron material from Fielders roofing. DO NOT se colourbond or zincalume

 

7.   Provide timber cover batten – nom. 70x20mm to seal junction of weatherboards with main wall

 

 

IMAG1285

 

8.   Review the roof space as a support for planking across the sheets. Review the fixings and add additional fixings if the battens are sound. If not do not attempt further work as the objective is to prolong the life of the sheets. Provide a simple pressure wash to the sheets followed by a coating of Penetrol or a 50.50 solution of turps and Fisholene.

IMAG1284

9.   The extent of the curved brick parapet facade. Do not remove sundry early elements such as the remnant light fitting. Only remove contemporary elements such as PVC conduits, etc or items which are not original or very early elements.

IMAG1283

 

10.  General roof timbers: replace as required as these are not original. The timber sizes should be consistent with the Light Timber Framing Code for roofing. Re-use original sound timber where possible. Where original materials are not used and they are sound, they should be stored within the building for re-use on later repairs and works.

11.  Small sizes are preferred so hardwood is probably the best. Chamfers are not traditional on such simple verandahs and are not required unless they make the timber easier to work and handle. The timber on the adjoining verandah is a good guide BUT may not comply with the LTFC.

IMAG1282

12.  The infill or side extension: Retain as much as possible except for termite damaged elements. Provide a timber set of cover battens to the vertical side of the framed wall. Leave the sheet metal patches on the front elevation. Re-nail weatherboards as required and supply replacement boards for any full width damaged boards. Provide a re-cycled gal. Iron sheet cladding to the rear face down to the roof skillion including a flashing if required. Provide a simple parapet flashing with barge roll to overhang the boards. Final paint colour to be Dulux Beige. Any new sheet metal to be plain Gal from Fielders Roofing or recycled g.i. as zincalume will corrode and colorbond is not appropriate.

IMAG1281

13.  Provide an external architrave cover to the three sides of the door-set. Door colour to match wall colour. Make simple repairs to the doors while retaining all original material including hardware – remove paint from doorknob! Doors should remain secured internally and fixed shut from the inside.

 

 

4.0        Connelly’s Store – Colour scheme & Sundry works

IMAG0792

 

General view of the front elevation

·      Replace the PVC downpipe with a galvanised steel dp

·      Replace damaged gutter with Fielders ogee profile Ainsworth original dp

·      Check and repair barge rolls and provide spear points

·      Lift, align and level the repaired structure

·      Re-seat the stirrup supports

·      Conceal the stirrups with mitred architrave sections

 

 

Proposed colour scheme – Dulux Traditional or equal colour and quality

 

Upper façade                                           Park bench

 

Parapet decorative brickwork                    Classic Cream

Rendered side façade wall panels              Classic Cream

 

Roof to verandah                             Refer Penetrol recipie

Roof sheeting:                                                   re-use plain standard galvanised iron unless beyond re-use

Gutter:                                                              Replace with standard ogee gutter and circular downpipes (Fielders Roofing)

 

Rafters and purlins                                            Re-use and new to meet LTFC: Sage Green

Verandah posts and beam                         Red Oxide

Verandah bases to enclose posts              Classic Cream

Gable end weatherboards                          Classic Cream (NO STRIPES)

 

The side extension                                    Beige and Red Oxide Doors

Extension weatherboards                          Beige

Concrete step                                           Red Oxide pavement paint

 

IMAG0791

 

The extended portion of weatherboard cladding on the eastern side

 

·      Bottom course of bricks to main frontage: Park Bench

 

IMAG0790

The central entrance

 

Soffit                                                       Sage Green

Top level window framing                          Red Oxide

Top level panels                                       Beige          

Shopfront framing                                     Red Oxide

Doors                                                      Night Sky Deep Gloss

Bull nose moulding at low level                            Classic Cream

Low level framing                                      Red Oxide

Low level panels                              Beige

Floorboards                                             Cabots aquadeck oil base clear

Step threshold                                          Strip and Cabot aquadeck oil

Face brick area below threshold                          Park Bench

IMAG0789

 

The base of the shopfront and rendered side pier

 

IMAG0788

 

The side – West Elevation

 

Signs

 

Note the two former historic signs: Robur Tea with arrow and Mother’s Choice Flour.

After an archival photo record is made these signs could be replicated by a skilled heritage sign writer. The Proposal is for Anthony Irvine Tel. 0428 774 658 and 02697 74658 to make the records and then re-paint one sign on the current location and then re-paint the second sign on the adjoining wall to the right.

 

General wall Paint

Test the existing paint passed the line of the signs only, with a pressure washer to see if it will lift off and be remove;

Test the paint with Peelaway or Let’s Clean Paint removers to remove the paint which did not come off with the water.

Re-point with lime based mortar and look forward to never ever having to paint the wall again!

 

 

IMAG0787

 

The side wall – West Elevation, where rising salt damp is evident in the brickwork. Previous remedial action has been recommended  - improving the local drainage and replacing the earth and grass with roadbase.

 

·      Reduce the ground level junction with the brickwork to nominal 100mm below the damp course;

·      Insert additional metal wall vents to give a vent at nominal 1800mm centres.

 

Prepare a design concept as per the following

·      A V shaped earthwork between the existing concrete path and the brick wall;

·      A fabric sleeved agricultural drain laid in aggregate to collect surface stormwater;

·      Compacted roadbase laid to fall into the V;

·      A finish of cement stabilised decomposed local sandstone or decomposed granite chippings;

·      A sump for cleaning at the end of this line near the end of the building.

 

 

 

 


 

 

5.0        Borenore: The CWA Hall

 

Site Visit with Marie Henry

Contact: marie.henry@yahoo.com.au

Tel. 0263 652 262

 

Summary of the issues:

·      rotting timber windows with two on the west and one on the north while the two on the front and two on the east require preparation and paint. A quote for 2 aluminium windows only has been obtained;

·      A linked accessible unisex bathroom is envisaged for the rear. Some drawings have been prepared;

·      An accessible ramp is envisaged for the front entrance. The rear or side were considered but would not comply with the Code;

·      Minor drainage works to downpipes, tank and guttering.

 

Visual inspection

The following photos were taken by David Scobie on 13th October in the company of Amanda Rasmussen (CSC) and Marie Henry (CWA).

IMAG2189

 

1.   The front Elevation – South, facing the main road. Note the white marble foundation stone, the entry steps and the extension to the western side.

IMAG2198

2.   The foundation stone on the front elevation.

 

 

 

IMAG2191

3.   The damaged window on the south west corner – west elevation. Note damaged rotten sill and damaged glazing putty.

IMAG2192

4.   The second damaged window in the west elevation

IMAG2194

5.   Window in the south elevation. Generally sound.

IMAG2195

6.   Window close up showing damaged sill and missing glazing putty.

IMAG2196

7.   Appears to be prepare and paint required to this window east elevation.

IMAG2197

8.   Appears to be prepare and paint required to this second window east elevation.

IMAG2193

9.   Note overflow is going on to the ground next to the external walls and foundations. The overflow would be better piped to a location some 3m clear of the building to avoid rising damp and subsidence issues.

IMAG2201

10.  Note the damaged downpipe where the astragal is not fixed to the wall and the outfall is direct to the ground next to the wall. Repairs should include a drain to carry the surface water 3m away from the walls. Note to the upper right where a hole in the gutter is falling to a pond next to the building. The gutter needs to be repaired or replaced.

IMAG2202

11.  A proposed access ramp could consist of the following: Concrete ramp to comply with the relevant AS in terms of 1.14 slope, non-slip surface and rails or walls to the sides and level top landing to equal entrance width x depth. Recommend a 1000mm high face brick wall on the outer side and return to conceal the ramp and a steel pipe painted rail and lower kick rail to the inner side of the ramp. Ramp to run out from the existing steps which become a landing, towards the gates and not be built against the building to prevent damp.

 

General

Small grants are available from Council for works such as window repairs to listed heritage buildings. Grants are not available for ramps although other grants may be available.

 

Further drawings should be viewed relating to the proposed rear toilet accommodation.

 

Local Orange builder with specialist timber/joinery repair skills:

John Spanjer

0412396202

0263620540

 

 

 

 

6.0        Manildra Hall

 

Site Visit

The following advice has been provided on a previous occasion – to Council staff, it should be noted and not direct to Hall Committee members:

 

The building is a prominent structure within the main street of Manildra.

The elevations include a number of traditional timber windows.

Significance

The building has historic, social and aesthetic significance for the community

 

Works

The timber framed windows are an important feature and require restoration and protective paint finish to extend their useful lifespan. This has been proposed through careful joinery repairs.

 

Note also that the internal flat roof to the entry porch has leaked over many years causing the rust and damage with loss of the pressed metal egg and dart cornice pieces. When the roof is repaired, the pressed metal from Pressed tin panels in Bathurst can be replaced with matching elements.

 

 

Pressed Tin Panels Pty. Ltd.

ABN 43 104 063 434

22 Vale Road

Bathurst NSW 2795

Australia

 

Attention: Amanda Carter.

 

T +61 (0) 2 6332 1738

F +61 (0) 2 6332 1896

 

 

A paint colour scheme after minor repairs to cracking is recommended.

The following image makes an appropriate colour scheme capable of being established.

            [cid:image001.jpg@01CFE894.3E5D27D0]

A photo of the history panel on the footpath, indicating the colour scheme which can be interpreted from the black and white image.

 

The wonderful leadlight on the top is worthy of internal well placed warm white night lights to fully display the colours and patterns

 

General walls                                                              Wheat

Columns                                                                      Gloss Classic Cream

Column block pedestals                                           Wheat

Column bases                                                             Red oxide

Frieze wall band in roughcast & Gable panels     Classic Cream

Horizontal mouldings                                               Red Oxide

Lettering & column top moulds                              Lime white

Doors & Windows                                                     Red Oxide

  Recessed door panels                                             Terra Cotta

Horizontal drip moulds above windows                Red oxide

Cornice mould corbelling                                   Lime white

Parapet capping                                                   Red oxide

Entry soffit                                                            Sage Green

 

Fence wall                                                             Wheat

Pipe rails                                                                Red oxide

 

 

The following photos were taken by David Scobie in the company of Amanda Rasmussen in the company of Derek Gosper on an inspection of the Hall – interior and exterior.

 

The main issues were to establish the heritage significance of the building and hence an appropriate colour scheme and repairs for pressed metal, acoustics and lights.

 

IMAG2214

1.   The brass and bronze metal honour roll in the front foyer requires cleaning with special metal cleaners and the use of abrasive cleaners should NOT be used as they remove protective sealing coats.

IMAG2216

The egg and dart style cornice in pressed metal has rusted due to the leaking roof, which has now been repaired. Replacement cornice is available from a number of refgional suppliers who should also be able to recommend suitable installers:

·      Pressed tin panels

·      Wunderlite

·      John Vogan: Tel. 0412728605 Pressed metal ceilings Australia johnpmc@optusnet.com.au

2.  

IMAG2217

 

The area is nominally 4m long and 12mm wide and only the cornice and in particular the corners appear damaged.

 

IMAG2218

 

3.   A general view shows the naked compact fluorescent light fitting. Generally the original would have been a surface mounted old school house unit made today by Planet Lighting and this will conceal any type of energy saving lamp. The large Seattle is recommended with bronze powder coated gallery

IMAG2219

 

4.   The side of the proscenium. An appropriate colour scheme is recommended.

a.   As a start, the base panels and framing to the stage across the width of the Hall should be a dark colour such as Indian Red or Ox blood (preferred). This should probably be the main feature colour within the hall and be used for the timber as above, the skirtings, the doors and fanlights & surrounds/architraves

b.   The lower walls between the skirting and the bump/dado rail to be a darker shade of the wall colour used above. This will probably approximate to Dulux Beige

 

IMAG2220

 

5.   The proscenium across the top and front of the stage. This element frames all views of the performance space.

 

 

IMAG2221

6.   Stage front right.

a.   Note that the overhead pressed metal to the proscenium should not be white but as a frame should match the sides even though two different patterns are used, otherwise the frame effect is lost.

b.   The pair of attached piers and ionic capitals should be lighter versions of the background cream colour as they come forward as features – a half tint is usually sufficient.

IMAG2222

7.   A pair of heavy duty stage style curtains with Red outer to match the existing, for each window will deal with the acoustics as well as dress the interior. Use an open rod and ring hangings system with dark stained finish. The hang should be 100mm clear of the floor and the top of the fabric 50mm above the top of the window architrave.

8.   Contact Jands for fabric/materials options, materials and quotes: http://www.jands.com.au/products

IMAG2224

9.   The rear hall wall with entry/exit to foyer.

a.   A set of curtains – as a pair so they can be drawn when not required, to each side to deal with acoustics. Thus a total of four individual drops. The inner two do not cover the entry doors into the foyer but stop at 300mm prior to the architrave and 300mm to the side walls for symmetry.

b.   Clean the pait off the special hinges and metalware

c.   Paint doors Ox Blood or as selected and the skirting as advised previously.

d.   Paint the lower walls and bump rail as advised previously in the Dulux beige equivalent and upper walls remain as is.

e.   Review after this and assess whether the picture rail needs to be picked out or not.

 

IMAG2223

 

10.  Replace fluorescent strip lights with Old school House Seattle 1m standard pendants and warm white LED lamps to max watts using bronze powder coat metalware and s13A suspension.

 

Significance

The building has historic and social heritage significance

The materials which are original should always be retained wherever possible.

Traditional colours should be used where possible as this always highlights the original design intentions.

 

General issues:

·      Conceal terrazzo damage with Latham aluminium edge strip or similar or have the terrazzo repaired

·      The front colour scheme is reasonable. Use the black and white early photo as a guide>

The windows and doors appear to have been Ox blood or similar

Use a stone colour or similar on the Doric columns – Dulux Pale Stone

 

 

 

 

 

 


 

7.0        Annual Heritage Strategy checklist

 

1

Heritage Committee

Advice to Council

1

3

 

 

 

Consultant Directory

 

 

 

 

 

Services & trades Directory

 

 

 

2

Heritage Study

Aboriginal Study

 

 

 

 

 

Statements of significance

 

 

 

3

Heritage Advice

Site visits

1

6

 

 

 

Heritage advice

1

6

 

 

 

Urban design advice

 

1

 

 

 

Pre-DA advice