Minutes of Ordinary Meeting - 16 September 2014

PRESENT Clr I Gosper (in the Chair at outset), Clrs G Dean, M Nash, M Hayes (in the Chair following the election process), S Wilcox, A Durkin, G Treavors, K Walker, I Davison and J Culverson.

Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services, Administration Manager and Administration Officer.

ITEMS FOR DETERMINATION

The Mayor expressed condolences to the Lawrence, Noble, Philpott and other families who have lost loved ones recently.

ITEM - 1 ACKNOWLEDGEMENT OF COUNTRY

Proceedings in Brief

The Mayor recited an Acknowledgement of Country in accord with Council’s Code of Meeting Practice policy.

	ITEM - 2 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief Apologies were tendered on behalf of Clrs MacSmith and Smith for their absence from the meeting.
	MOTION (Wilcox/Durkin) THAT the apologies tendered on behalf of Clrs MacSmith and Smith be accepted and the necessary leave of absence be granted.
14/09/01	Carried

ITEM - 3 DECLARATIONS OF INTEREST

Proceedings in Brief

Clr Culverson declared an interest (identified as a pecuniary interest) in Item 6 of Closed due one of the Tenders being a client of her business.

Clr Nash declared an interest (identified as a pecuniary interest) in Item 6 of Closed, due to one of the Tenders being a client of her business.

ITEM - 4 DECLARATIONS FOR POLITICAL DONATIONS

Proceedings in Brief

There were nil declarations of political donations.

It was noted the time being 2:04pm the Mayor presented the Youth of the Month Award for September to Ellie Bryce from Molong Central School.

ITEM - 5 MAYORAL ELECTIONS PROCEDURE 2014

MOTION (Davison/Culverson)

THAT:

1. Council re-affirm its previous practice of conducting voting for the positions of Mayor and Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot.

2. Details of the voting for the positions of Mayor and Deputy Mayor be made public.

14/09/02

Carried

ITEM - 6 ELECTION OF MAYOR 2014/15

Proceedings in Brief

It was noted the time being 2:10pm the Mayor declared the position of Mayor vacant and handed over to the General Manager as Returning Officer.

The General Manager advised that only one (1) nomination for the position of Mayor had been received, that being Clr Hayes as such an election would not be required.

Clr Hayes confirmed his acceptance of the nomination for the position of Mayor.

There being no other nominations for the position, the General Manager declared Clr Hayes duly elected as the Mayor of Cabonne Council for the ensuing term.

It was noted the time being 2:11pm Clr Hayes assumed the Chair as the elected Mayor.

The newly elected Mayor, Clr Dean, the former Mayor and the General Manager made speeches and it was noted the time being 2:24pm the following Item was addressed.

ITEM - 7 ELECTION OF DEPUTY MAYOR 2014/15

Proceedings in Brief

The General Manager advised that only one (1) nomination for the position of Deputy Mayor had been received, that being Clr MacSmith as such an election would not be required.

There being no other nominations for the position, the General Manager declared Clr MacSmith duly elected as the Deputy Mayor of Cabonne Council for the ensuing term.

ITEM - 8 DESTRUCTION OF BALLOT PAPERS

MOTION (Culverson/Gosper)

THAT the Ballot Papers for the positions of Mayor and Deputy Mayor be destroyed upon the completion of formalities associated with the respective Ballots.

14/09/03

Carried

ITEM - 9 DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)

MOTION (Wilcox/Davison)

THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor, Michael John Hayes and, where allowed, in his absence the Deputy Mayor, Lachlan Bruce MacSmith be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

1. To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council.

2. To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy.

14/09/04

Carried

ITEM - 10 STANDING COMMITTEES

MOTION (Culverson/Treavors)

THAT Council not appoint Standing Committees at this stage and that one council meeting per month be held with an agenda item for ‘Committee of the Whole’.

14/09/05

Carried

	ITEM - 11 OTHER COUNCIL COMMITTEES THAT MEET AS WHEN REQUIRED
	Proceedings in Brief It was noted that the Heritage Committee was actually replaced by Council resolution (through the Environmental Services and Sustainability Committee) at its May 2013 meeting with the Heritage Working Party.
	MOTION (Culverson/Davison) THAT: 1. Council abolish the Land Development Sub-committee, Local Government Week Committee, Four Town Sewerage Committee and Quarry Review Committee. 2. The Committee Members for Council Committees that meet as and when required for the 2014/2015 year be retained as they are i.e. as follows. a) AUSTRALIA DAY AWARDS COMMITTEE All the councillors and the General Manager. b) HERITAGE WORKING PARTY Clrs Culverson and Wilcox, the Director of Environmental Services and Council’s Heritage Advisor.
14/09/06	Carried

ITEM - 12 DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL

MOTION (Dean/Wilcox)

THAT Council:

1. Note that Clr J Culverson is a delegate and appoint the Director of Finance & Corporate Services as the other delegate to Central West Libraries with the Administration Manager acting as alternate delegate for the remainder of this term of council.

2. Note its delegates to Central Tablelands Water and Business Enterprise Centre Cabonne Orange Blayney Inc. Committee for the term of council.

14/09/07

Carried

ITEM - 13 DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2014/15

MOTION (Wilcox/Treavors)

THAT Council’s Delegates and Representatives to other organisations (as listed below) for the 2014/2015 year be as follows.

1) ARTS OUT WEST

Clr S Wilcox.

2) ASSOCIATION OF MINE RELATED COUNCILS INC

Clr S Wilcox with Clr I Davison as alternative delegate and the Director of Environmental Services.

3) AUSTRALIA WIDE RURAL ROAD GROUP (AWRRG)

Clr I Gosper and Clr M Hayes, with Clr Culverson as alternative delegate.

4) BELUBULA RIVER JOINT COMMITTEE

Clr K Walker with Clr A Durkin as an alternative delegate.

5) CABONNE CARAVAN PARK COMMITTEE

Clrs I Gosper, G Dean and K Walker; and the Director of Engineering and Technical Services, Finance Manager, Urban Assets Coordinator and Services Overseer.

6) CABONNE CONSULTATIVE COMMITTEE

Clrs G Dean and J Culverson.

7) CABONNE/ORANGE ROAD SAFETY COMMITTEE

Clr G Treavors with Clr G Dean as the alternative representative.

8) CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

Clr I Davison with Clr S Wilcox as the alternative representative.

9) CADIA - MREMP COMMITTEE

The Director of Environmental Services.

10) CADIA – COMMUNITY CONSULTATIVE COMMITTEE

Director of Environmental Services with Clr L MacSmith as the alternative representative.

11) CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE

Clr G Smith with Clr L MacSmith as alternative delegate and Council’s Director of Environmental Services.

12) CANOBOLAS ZONE LIAISON COMMITTEE

Clr I Gosper with Clr L MacSmith as alternative delegate and the Director of Engineering and Technical Services.

13) CANOWINDRA AGE OF FISHES MUSEUM BOARD and STRATEGIC ADVISORY COMMITTEE OF THE CANOWINDRA AGE OF FISHES MUSEUM

Clr A Durkin with Clr K Walker as the alternative delegate.

14) CANOWINDRA FOOD BASKET ADVISORY GROUP

Clr K Walker.

15) CARGO ROAD USERS ASSOCIATION

Clr L MacSmith with Clr G Dean as an alternative delegate.

16) CENTRAL WEST CATCHMENT MANAGEMENT AUTHORITY (CWCMA)

Clr MacSmith as delegate and Clr Wilcox as alternative delegate.

17) CENTRAL WEST MINING LIAISON COMMITTEE - (CABONNE/ORANGE/BLAYNEY)

The Mayor (Clr M Hayes) with Clr L MacSmith as the alternative delegate.

18) CENTROC HEALTH WORKFORCE COMMITTEE

Clr M Nash with the Mayor (Clr M Hayes) as the alternative delegate and the Community Services Manager.

19) WESTERN NSW LOCAL HEALTH DISTRICT– CABONNE HEALTH COUNCIL

Clr M Nash with Clr J Culverson as the alternative delegate.

20) HACC JOINT COMMITTEE

Clr K Walker with Council’s Community Services Manager as alternative delegate.

21) LACHLAN REGIONAL TRANSPORT COMMITTEE

Clr A Durkin with Clr K Walker as the alternative delegate and Director of Engineering and Technical Services (as and when required).

22) LITTLE RIVER LANDCARE CATCHMENT MANAGEMENT

Clr G Smith.

23) LOCAL EMERGENCY MANAGEMENT COMMITTEE

The Mayor (Clr M Hayes), the General Manager as the chair, the Director of Engineering and Technical Services as the Local Emergency Management Officer and Council’s Operations Manager as the Deputy Local Emergency Management Officer.

24) MOLONG MEDICAL COMMITTEE

Clr M Hayes with Clr M Nash as the alternative representative.

25) NOXIOUS WEEDS ADVISORY COMMITTEES

Lachlan Valley Noxious Weeds Advisory Committee

Clr K Walker with Clr M Hayes being the alternative delegate.

Upper Macquarie Noxious Weeds Advisory Committee

Clr I Gosper with Clr L MacSmith being the alternative delegate.

26) NSW OFFICE OF WATER RURAL LANDHOLDER SUB-COMMITTEE

Clr L MacSmith.

27) OPHIR RESERVE TRUST BOARD

Clr J Culverson.

28) ORANGE/MUDGEE ROAD LINK COMMITTEE

Clr J Culverson with Clr S Wilcox as the alternative delegate.

29) SALINITY ACTION ALLIANCE

Clr L MacSmith with Clr M Hayes as the alternative delegate and the Director of Environmental Services.

30) SYDNEY ROADLINKS COMMITTEE

The Mayor (Clr M Hayes) with Clrs I Davison and I Gosper as the optional alternative delegates. The Director of Engineering & Technical Services also attends these meetings as an observer.

31) TRAFFIC COMMITTEE

Clr G Dean with the Mayor (Clr M Hayes) as the alternative delegate. Clr Culverson also attends these meetings as an observer.

32) VERTO LTD (previously known as Central West Community College)

Clr S Wilcox.

33) WALUWIN CENTRE GOVERNANCE COMMITTEE

Clr M Hayes with Clr G Smith as the alternative delegate.

34) WALUWIN MOLONG HEALTHONE HEALTH SERVICES ADVISORY COMMITTEE

Clr M Hayes with Clr M Nash as the alternative delegate.

35) WELLINGTON/DUBBO LANDCARE MANAGEMENT

Clr G Smith with Clr S Wilcox as the alternative delegate.

14/09/08

Carried

ITEM - 14 DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

Proceedings in Brief

Clr Dean requested the meeting time for Cargo Progress Association be checked.

MOTION (Wilcox/Culverson)

THAT the delegates to Community Peak Organisations be as listed below, subject to the support from these Organisations, for the 2014/15 year:

Town	Organisation	Meetings	Representative
Manildra	Manildra and District Improvement Association (MADIA)	1^st Wednesday of each month	Clr M Hayes (Clr M Nash as alternate)
Cumnock	Cumnock and District Progress Association	3^rd Thursday of each month	Clr G Smith (Clr S Wilcox as alternate)
Yeoval	Yeoval and District Progress Association	1^st Tuesday of each month	Clr G Smith (Clr I Gosper as alternate)
Molong	Molong Advancement Group	1^st Thursday of each month	Clr I Gosper (Clr M Hayes as alternate)
Mullion Creek	Mullion Creek & District Progress Association	4^th Tuesday of each month	Clr J Culverson (Clr S Wilcox as alternate)
Cargo	Cargo Progress Association	Meet as and when required	Clr L MacSmith (Clr G Dean as alternate)
Borenore	Borenore Committee Progress Association	As and when advised	Clr I Davison (Clr L MacSmith as alternate)
Canowindra	Canowindra Business Chamber	2nd Wednesday of each month	Clr A Durkin (Clr K Walker as alternate)
Eugowra	Eugowra Promotion and Progress Association	2^nd Tuesday of each month	Clr K Walker (Clr G Dean as alternate)
Cudal	Cudal Progress Association	1^st Tuesday of each month	Clr G Treavors (Clr G Dean as alternate)
Spring Hill/Spring Terrace	Spring Hill/Spring Terrace Committee	As and when advised	Clr S Wilcox (Clr L MacSmith as alternate)
Canowindra	Canowindra Sports Trust	2^nd Wednesday of each month	Clr A Durkin (Clr K Walker as alternate)

14/09/09

Carried

ITEM - 15 ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES

MOTION (Walker/Wilcox)

THAT the information be noted.

14/09/10

Carried

ADDITIONAL ITEM - RECESS

MOTION (Gosper/Wilcox)

THAT Council have a 10 minute recess.

14/09/11

Carried

It was noted the time being 2:50pm Council adjourned.

	ITEM - 16 FIXING THE DATE AND TIME FOR COUNCIL AND COMMITTEE MEETINGS
	It was noted the time being 3:05pm Council resolved into a committee of the whole.
	MOTION (Davison/Culverson) THAT Council move into a committee of the whole to discuss this matter.
14/09/12	Carried
	Proceedings in Brief After discussion during the committee of the whole it was recommended that Council meetings would commence at 1pm.
	RECOMMENDATION (Dean/Culverson) THAT regular meetings of Council be on the fourth Tuesday of the month at 1:00pm commencing with the October meeting and meetings for other strategic directions and business improvements purposes be held on the second Tuesday of the month as required.
	Carried It was noted the time being 3:17pm the Chair resumed the ordinary meeting.
	MOTION (Dean/Culverson) THAT Council adopt the recommendation of the committee of the whole.
14/09/13	Carried

	ITEM - 17 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Gosper - Attended Directors’ meeting - Attended Council meeting - Attended meeting with the General Manager, Deputy Mayor and Engineering staff regarding Yeoval/Cumnock Sewerage Scheme - Attended CENTROC Board Meeting with General Manager and Deputy Mayor at Parliament House in Canberra organised by MP Cobb - Performed a Citizenship ceremony - Attended a meeting in Sydney with the Emergency Services Minister’s Chief of Staff and Policy Advisors regarding increases in RFS and SES contributions at the invitation, and along with CENTROC’S Jenny Bennett and Bill West of Cowra - Attended a meeting with Deputy Mayor at Chambers regarding Cudal showground - Attended the Rugby Grand Final between Blayney and Molong, won by the Magpies in their 60th year - Attended Council Committee and other meetings and workshops at Council Chambers and office - Attended the launch of a book by Robert Ellis for the Molong Show’s 150th Anniversary Celebrations - Attended with Clr Smith, the Yeoval Red Cross branch’s 100th year celebrations and opened the day’s proceedings - Attended a meeting along with the other Councillors and Morrison Low regarding an organisational review of Cabonne Council - Attended Molong Central School’s Infants and Primary Drama Production - Attended and presented trophies at the junior hockey presentation - Attended the Meet U in Molong Motorcycle Awareness day and other M.A.G activities at the Molong Rec Ground.
	MOTION (Hayes/-) THAT the information contained in the Mayoral Minute be noted.
14/09/14	Carried

	ITEM - 18 GROUPING OF REPORT ADOPTION
	Proceedings in Brief The Mayor called Items 19 and 24; Clr Dean called Item 24; and Clr Gosper called Items 19 and 25.
	MOTION (Dean/Treavors) THAT: 1. Council further consider the Items called. 2. Items 20 to 23 be moved and seconded.
14/09/15	Carried

ITEM - 20 COMMUNITY SERVICES COMMITTEE MEETING

MOTION (Dean/Treavors)

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 2 September 2014 be adopted.

14/09/16

Carried

ITEM - 21 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

MOTION (Dean/Treavors)

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2 September 2014 be adopted.

14/09/17

Carried

ITEM - 22 WORKS COMMITTEE MEETING

MOTION (Dean/Treavors)

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 2 September 2014 be adopted.

14/09/18

Carried

ITEM - 23 COUNCIL PICNIC DAY

MOTION (Dean/Treavors)

THAT:

1. Council approve the annual Picnic Day to be held on Friday 17 October 2014.

2. Council authorise the attendance of all Councillors at the Picnic Day.

3. Councillors note the cost of $52.00 for attending the Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.

14/09/19

Carried

	ITEM - 19 CONFIRMATION OF THE MINUTES
	Proceedings in Brief Clr Gosper withdrew his call on this item.
	MOTION (Gosper/Nash) THAT the minutes of the Ordinary Meeting held 19 August 2014 be adopted.
14/09/20	Carried

	ITEM - 24 ANNUAL FINANCIAL STATEMENTS
	Proceedings in Brief It was noted in the absence of the Deputy Mayor Clr Gosper was authorised to sign the financial statements. The draft statements were tabled.
	MOTION (Nash/Gosper) THAT the Mayor, Clr I Gosper (in lieu of the Deputy Mayor), General Manager and Director of Finance & Corporate Services sign the Statement by Councillors and Management in the approved format, for both the General Purpose and Special Purpose Financial Statements.
14/09/21	Carried

ITEM - 25 ROAD CLOSURE, CUDAL FIRE SHED AND MEN’S SHED

MOTION (Gosper/Dean)

THAT Council:

1. Proceed with the process to close the unformed section of road between Brown Street and Boree Street Cudal for the purpose of building a Cudal Fire Shed and Cudal Men’s Shed, and

2. Resolve that the land be classified as Operational Land.

14/09/22

Carried

	ITEM - 26 THE PAYMENT OF EXPENSES AND THE PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2015 POLICY
	Proceedings in Brief It was noted the policy wording relating to Training and Education Expenses would be amended be deleting the 1^st and 3^rd paragraphs and amending the 4^th paragraph to “Councillors will be forwarded information on available training courses and are eligible to attend and claim expenses subject to the annual monetary limits as shown at Establishment of monetary limits and standards.”
	MOTION (Conversion/Walker) THAT Council: 1. Endorse the draft Payment of Expenses & Provision of Facilities for Mayor and Councillors 2015 Policy (and resolve any amendments raised on Council meeting day). 2. In accordance with the provisions of the Local Government Act 1993, advertise the intended adoption of and the substantial change made re the mayor vehicle, and the training and education expense provisions in the Proceedings in Brief, Council’s Payment of Expenses & Provision of Facilities for Mayor and Councillors 2015 Policy. 3. Receive a further report to the November Council meeting for consideration of submissions and adoption of the Payment of Expenses & Provision of Facilities for Mayor and Councillors 2015 Policy.
14/09/23	Carried

ITEM - 27 YOUTH AMBASSADOR AWARD 2014

MOTION (Treavors/Dean)

THAT the Australia Day Awards Committee meet on the December Council meeting day to select one of the 2014 Youth of the Month award recipients as Cabonne Council’s 2015 Youth Ambassador.

14/09/24

Carried

ITEM - 28 EVENTS ASSISTANCE PROGRAM FUNDING

MOTION (Gosper/Davison)

THAT Council approve funding for the following projects under the Events Assistance Program:

1. 2015 Banjo Paterson Festival – $1,500 to contribute towards marketing costs.

2. 2014 Wine Week – $3,500 to contribute towards marketing and program development.

14/09/25

Carried

ITEM - 29 FAMILY DAY CARE UPDATE

MOTION (Wilcox/Culverson)

THAT:

1. Council assist the Cabonne/Blayney Family Day Care Service to develop a business plan to meet changing funding circumstances.

2. That Council lobby the Australian government to provide better support to rural family day care services.

14/09/26

Carried

ITEM - 30 2014 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS

MOTION (Wilcox/Davison)

THAT Council nominate Clr Gosper as delegate to attend the 2014 National Local Roads Congress.

14/09/27

Carried

ITEM - 31 ADDITIONAL FUNDING REQUIRED FOR THE EXTENSION OF CLYBURN OVAL FENCING

MOTION (Walker/Wilcox)

THAT Council:

1. Approve the funding allocation of $5,139 to complete the proposed additional fence work at Clyburn Oval.

2. That the additional funds required to complete the proposed fence work for Clyburn Oval be taken from the Canowindra Sports Trust account.

14/09/28

Carried

ITEM - 32 CABONNE COUNCIL RADIO SURVEY

MOTION (Wilcox/Gosper)

THAT:

1. Council approve the additional $8,315 required to conduct the radio survey.

2. The additional $8,315 be taken from the Cabonne Sewer Reserve as the Cabonne Sewer Operations will have equal benefit of the result of the radio survey.

14/09/29

Carried

ITEM - 33 FUNDING TO INSTALL SEATS AND A RUBBISH BIN ALONG THE MOLONG CYCLEWAY

MOTION (Gosper/Nash)

THAT:

1. Council approve the funding of $3,000 from the Capital Reserves to fabricate and install two benches and a rubbish bin along the Molong Cycleway. This will promote the use of the Cycleway, especially for the elderly community in Molong.

2. That funding is made available before formal approval is obtained from the NSW Department of Lands to make the facility available at an earlier date. The bench seats and rubbish bin will only be installed at the proposed site when formal approval is obtained from Department of Lands.

14/09/30

Carried

	ITEM - 34 FUNDING TO REPAIR THE ROOF OF THE MOLONG SES SHED AND RECTIFY MOISTURE ISSUES IN THE BUILDING.
	It was noted the time being 3:48pm Council resolved into a committee of the whole.
	MOTION (Dean/Culverson) THAT Council resolve into a committee of the whole to discuss this matter.
14/09/31	Carried
	Proceedings in Brief Clr Dean requested insurance/ compensation avenues be pursued fully.
	Recommendation (Dean/Gosper) THAT Council: 1. Approve funding of $12,000 from the capital reserves to perform the repair and rectification works to the Molong SES Building. 2. Check for insurance/compensation available.
	Carried
	It was noted the time being 3:53pm the Chair resumed the ordinary meeting.
	MOTION (Dean/Davison) THAT Council adopt the recommendation of the committee of the whole.
14/09/32	Carried

ITEM - 35 VARIATION FOR CONTRACT 550125: CANOWINDRA EFFLUENT REUSE SCHEME AUGMENTATION

MOTION (Walker/Dean)

That the variation of $12,280.00 ($13,508.00 Inc. GST) for Contract 550125 – Canowindra Effluent Reuse Scheme Augmentation be approved.

14/09/33

Carried

ITEM - 36 ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

MOTION (Gosper/Dean)

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 2 September 2014 be adopted and carried motions be noted.

14/09/34

Carried

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clrs MacSmith and Smith – apologies) as follows:

For: Clrs Hayes, Dean, Nash, Gosper, Wilcox, Durkin, Treavors, Walker, Davison and Culverson.

Against: Nil.

ITEM - 37 PLANNING PROPOSAL TO RECLASSIFY COMMUNITY LAND AT 6 GIDLEY STREET AND 10 WILLIAM STREET, MOLONG TO OPERATIONAL LAND

MOTION (Wilcox/Gosper)

THAT pursuant to section 59 of the Environmental Planning and Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Infrastructure, for the Minister to make a Local Environmental Plan to reclassify Lot 1 DP 730639 known as 6 Gidley Street, Molong and Lot 5 DP 1076034 known as 10 William Street, Molong from ‘Community’ to ‘Operational’ land under Cabonne Local Environmental Plan 2012.

14/09/35

Carried

For: Clrs Hayes, Dean, Nash, Gosper, Wilcox, Durkin, Treavors, Walker, Davison and Culverson.

Against: Nil.

ITEM - 38 REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2014/163 - PICKET FENCE - LOT 1 DP 1120962, HILL AND EDWARD STREETS, MOLONG

MOTION (Wilcox/Durkin)

THAT Council donate $819.50 from its s365 budget to Molong Advancement Group, being the amount equivalent to fees paid in association with Development Application 2014/163 for a picket fence - Lot 1 DP 1120962, Hill and Edward streets, Molong.

14/09/36

Carried

ITEM - 39 QUESTIONS FOR NEXT MEETING

MOTION (Wilcox/Treavors)

THAT Council receive a report at the next Council meeting in relation to an audit of all village main streets re bins and seats condition.

14/09/37

Carried

	ITEM - 40 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief It was noted Clr Dean called item 9, Clr Gosper called items 10 and 11; and Clr Durkin called item 14.
	MOTION (Culverson/Gosper) THAT: 1. Councillors further consider the items called. 2. The balance of the items be noted.
14/09/38	Carried

ITEMS FOR NOTATION

	ITEM - 9 NATIONAL DISASTER RELIEF FUNDING
	Proceedings in Brief Clr Dean raised the need for establishment of a disaster relief fund from within Council’s budget in view of the changes to the National Disaster Relief Assistance Program.
	MOTION (Dean/Wilcox) THAT Council look at establishing a disaster relief fund at the next budget process.
14/09/39	Carried

	ITEM - 10 NSW PUBLIC LIBRARY FUNDING CAMPAIGN
	Proceedings in Brief Clr Gosper raised the issue of campaign information being made available at Cabonne based libraries. Clr Culverson moved that further action be taken to support the funding campaign for public libraries.
	MOTION (Culverson/Nash) THAT Council continue its support to the campaign mounted by the NSW Public Library Associations for increased State funding for local government for public libraries by: a. Making further representation to the local State Member in relation to the need for additional funding from the NSW State Government. b. Writing to the Hon. Troy Grant, Minister for Arts, noting the allocation of $15M over 4 years for a public library infrastructure grants program, and calling upon the Government to implement the Reforming Public Library Funding submission of the Library Council of NSW in 2012 for the reform of the funding system for NSW public libraries. c. Continue to encourage and support the distribution of NSW Public Library Association campaign information in Council libraries.
14/09/40	Carried

ITEM - 11 ELECTRONIC DISTRIBUTION OF BUSINESS PAPERS

MOTION (Gosper/Dean)

THAT the information be noted.

14/09/41

Carried

ITEM - 14 BURIAL STATISTICS

MOTION (Gosper/Durkin)

THAT the information be noted.

14/09/42

Carried

It was noted the time being 4:12pm Clr Walker left the meeting.

	ITEM - 41 FIT FOR THE FUTURE - PILOT JOINT REGIONAL ORGANISATION
	Proceedings in Brief The Mayor and other councillors raised the need for further discussion prior to moving the recommended resolution.
	MOTION (Dean/Culverson) THAT a workshop be held on 7 October 2014 at 2pm.
14/09/43	Carried

ITEM - 42 FIT FOR THE FUTURE - LOCAL GOVERNMENT REFORM PACKAGE

MOTION (Dean/Davison)

THAT Council receive a brief from the General Manager at the conclusion of the September Council meeting.

14/09/44

Carried

	ITEM - 43 MANILDRA PUBLIC AMENITITES BLOCK
	It was noted the time being 4:21pm Council resolved into a committee of the whole.
	MOTION (Culverson/Dean) THAT Council resolve into a meeting of the whole.
14/09/45	Carried
	Proceedings in Brief The General Manager explained there was a need for additional funding for sewer connection ($16k) and demolition ($6k). It was also noted that there was no certainty that State Government approval had been granted. It was proposed to allow additional funding from the reserves to ensure the builder was paid and the building completed.
	Recommendation (Gosper/Culverson) THAT Council allocate $14,400 from the Community Facilitation Fund (previously the Local Area Improvement Program (LAIP)), and up to $110,000 from Reserves to the Manildra and Districts Improvement Association (MADIA) for the new Manildra public toilets on Kiewa Street Lot 1DP 1027227.
	Carried
	It was noted the time being 4:44pm the Chair resumed the ordinary meeting.
	MOTION (Gosper/Dean) THAT Council adopt the recommendation of the committee of the whole.
14/09/46	Carried

MATTERS OF URGENCY

	MATTER OF URGENCY - ATTEND TRAINING
	Proceedings in Brief Clr Treavors raised his wish to attend the “Executive Certificate for Elected Members for Councillors” course to be held in Forbes.
	MOTION (Treavors/Durkin) THAT Clr Treavors be authorised to attend the training course to be held at Forbes: “Executive Certificate for Elected Members for Councillors”.
14/09/47	Carried

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

MOTION (Wilcox/Dean)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

14/09/48

Carried

ITEM - 2 REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 655.01000.5

Recommendation (Culverson/Gosper)

THAT Council:

1. Not waive water consumption costs for Account 655.01000.5.

2. Offer a repayment process.

Carried

ITEM - 3 REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4585.00000.5

Recommendation (Culverson/Durkin)

THAT Council:

1. Not waive water consumption costs for Account 4585.00000.5.

2. Offer a repayment process.

Carried

ITEM - 4 MOLONG GAS WORKS TENDER

Recommendation (Wilcox/Gosper)

THAT:

1. Council accept the tender of EESI Contracting Pty Ltd for the remediation of the former Molong Gas Works site in the lump sum amount of $240,979.75 (GST inclusive) and the tendered schedule of rates.

2. The Common Seal of Council be affixed to the contract documents for Contract 571104.

Carried

ITEM - 5 ACQUISITION OF LAND FOR CADIA AND FOUR MILE CREEK ROADS INTERSECTION

Recommendation (Gosper/Wilcox)

THAT Council:

1. Proceed with the subdivision of Lot 90 DP 1090810 and Lot 21 & 22 DP 1061463 for road widening purposes.

2. Acquire the land for the values shown in Schedule 1.

3. Classify the land as Operational.

4. Make application to the Minister and the Governor for approval to acquire Part of Lot 90 DP 1090810 and Lot 21 & 22 DP 1061463 by agreement under section 186(1) and 186(2) of the Local Government Act 1993.

5. Request the Minister for Local Government to approve reduction in the notification period from 90 days to 28 days.

Carried

It was noted, the time being 5:01pm Clrs Culverson and Nash declared an interest (identified as a pecuniary interest) in the following Item due to a tenderer being a client of their respective businesses and left the Chambers.

ITEM - 6 CONTRACT 405933 - DESIGN, CONSTRUCTION AND DEMOLITION OF MARYLEBONE BRIDGE

Recommendation (Davison/Dean)

THAT:

1. Council accept the tender of Murrays Construction Pty Ltd for the design, construction and demolition of Marylebone Bridge on Davys Plains Road at a tendered price of $359,645.00 (Inclusive of GST).

2. The Common Seal of Cabonne Council be affixed to the agreement for Contract 405933.

Carried

It was noted the time being 5:03pm Clrs Culverson and Nash rejoined the meeting.

ITEM - 7 NETWASTE TENDER F1159 - TENDER FOR PROCESSING OF GARDEN ORGANICS, WOOD AND TIMBER

Recommendation (Wilcox/Culverson)

THAT

1. The Contract be awarded to Davis Earthmoving and Quarrying Pty Ltd based on the tendered schedule of rates;

2. Council confirm its involvement in the Contract through NetWaste and execute the contract documents as appropriate;

3. Council authorise the common seal be affixed to contract documentation.

Carried

It was noted the time being 5:04 the Chair resumed the ordinary meeting.

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

MOTION (Gosper/Culverson)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Tuesday 16 September, 2014 be adopted.

14/09/49

Carried

There being no further business, the meeting closed at 5:05pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 28 October, 2014 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.