12 August 2014

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 19 August, 2014 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

Please note that at the conclusion of the Ordinary meeting there will be a discussion session in relation to the future of Committee meetings.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 1.00pm.

 

 

Yours faithfully,

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)      Adoption of Closed Committee of the Whole Report

 

 

ATTENDEES – AUGUST 2014 COUNCIL MEETING

 

 

2.00pm	Liam Bridge – Youth of the Month
	Bruce Buchanan (Business Enterprise Centre) – Address to Council
	Kylie Wink & Allison Russell updating Council on the Regional Museums project
	Year 5 & 6 students from St Edwards Canowindra will be in the public gallery

 

 

 

 

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      MAYORAL MINUTE - PROFESSIONAL DEVELOPMENT - GENERAL MANAGER................................................................................................................... 6

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 8

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 9

ITEM 8      COMMUNITY SERVICES COMMITTEE MEETING........................ 9

ITEM 9      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 10

ITEM 10    WORKS COMMITTEE MEETING..................................................... 10

ITEM 11    QUARRY REVIEW COMMITTEE MEETING.................................. 11

ITEM 12    CROWN LANDS FUNDING PROGRAM - YEOVAL RESERVE TRUST     11

ITEM 13    SIGNING OF DEED OF LICENCE FOR CABONNE COUNCIL'S OCCUPANCY AT ESSENTIAL ENERGY'S KARUGA RADIO SITE, YEOVAL....... 12

ITEM 14    ACQUISITION OF CROWN LAND FOR MARYLEBONE BRIDGE 13

ITEM 15    REQUEST FOR USE OF COUNCIL SEAL TO VARY EASEMENT FOR ASSET PROTECTION ZONE - LOT 582 DP 1097551, LOTS 56, 57 & 59 DP 750157    14

ITEM 16    NSW PUBLIC LIBRARIES CONFERENCE.................................... 15

ITEM 17    MANILDRA SOLDIER WAR MEMORIAL HALL STORMWATER MANAGEMENT................................................................................................................. 16

ITEM 18    CROWN ROADS APPEARING ON COUNCIL'S ASSET REGISTER 18

ITEM 19    ACQUISITION OF CROWN LAND FOR CANOWINDRA SEWERAGE TREATMENT PLANT......................................................................... 24

ITEM 20    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  26

ITEM 21    PLANNING PROPOSAL - LEP 2012 AMENDMENT.................... 26

ITEM 22    PLANNING PROPOSAL - PROPOSED REZONING TO LARGE LOT RESIDENTIAL NEAR CLIFTON GROVE....................................... 31

ITEM 23    CREATE EASEMENT FOR POWER SUPPLY TO COUNCIL OWNED LAND AND APPLY COUNCIL SEAL ON LOT 8 SECTION 1 IN DP 5907 and LOT 2 IN DP 112234, ................................................................................................. 35

ITEM 24    QUESTIONS FOR NEXT MEETING................................................ 37

ITEM 25    BUSINESS PAPER ITEMS FOR NOTING...................................... 38

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 4      INTEREST FREE LOAN - SEWER CONNECTION

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 5      LEGAL SERVICES

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      CADIA ROAD / FOUR MILE CREEK ROAD INTERSECTION

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    July 15 2014 ordinary Council Minutes............ 39

ANNEXURE 8.1    Report of August 5 2014 Community Services Committee meeting................................................................................ 53

ANNEXURE 9.1    Report of August 5 2014 Economic Development and Tourism ............................................................................... 57

ANNEXURE 10.1  August 5 2014 Works Committee Meeting Report         60

ANNEXURE 11.1  August 5 2014 Quarry Review Committee Meeting Report                                                                                                     64

ANNEXURE 16.1  NSW Public Libraries Conference Invitation 67

ANNEXURE 20.1  Report of August 5 2014 Environmental Services and Sustainability ................................................................ 74 

 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 568114

 

 

Recommendation   THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 568115

 

 

Recommendation   THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 568118

 

 

Recommendation   THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 568119

 

 

Recommendation   THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - MAYORAL MINUTE - PROFESSIONAL DEVELOPMENT - GENERAL MANAGER

REPORT IN BRIEF

 

Reason For Report	Request for approval for the General Manager to undertake a professional development course through the Australian Institute of Company Directors.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.6.a - Ensure appropriate performance measures and incentives are in place
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PERSONNEL\TRAINING AND DEVELOPMENT\CONFERENCES and SEMINARS - 2014 - 571684

 

 

Recommendation   THAT Council approve the General Manager undertaking a professional development course through the Australian Institute of Company Directors.

 

MAYORAL MINUTE

The General Manager commenced duties in August 2012 and has since completed three successful performance reviews, the most recent being carried out on Thursday 24/7/2014 with the Performance Review Panel and Christian Morris from LG NSW.

The General Manager has expressed a desire to undertake a professional development course through the Australian Institute of Company Directors.  The course, which has been completed and recommended to him by his peers, encompasses the following modules:

 

·    Module 1 – The Role of the Board and the Practice of Directorship

Covers the role of the board and of directors; examines practices in contemporary corporate governance.

 

·    Module 2 – Decision Making

Explores the critical function of the role of the board in decision making and establishing effective frameworks to support this.

 

·    Module 3 – Directors’ Duties and Responsibilities

Outlines the key responsibilities of directors in private, public and not-for-profit organisations, and also examines the Corporations Act (2001) in detail.

 

·    Module 4 – The Board’s Legal Environment

Examines legal and compliance obligations of the board including contracts, intellectual property, trade practices, privacy, OH&S, environment and anti-discrimination.

 

·    Module 5 – Risk: Issues for Boards

Examines the board’s role in developing a risk culture appropriate to the business and overseeing risk management to ensure improved performance.

 

·    Module 6 – Strategy: The Board’s Role

Explores the board’s role in developing and executing strategy.

 

·    Module 7 – Financial Literacy for Directors

The key financial statements are examined from a director’s perspective.

 

·    Module 8 – Driving Financial Performance

Highlights the directors’ role in driving organisational performance.

 

·    Module 9 – Achieving Board Effectiveness

Discusses the good practices of effective boards, including composition and skills mix, the undertaking of board reviews and how boards can add value to global organisations.

 

·    Module 10 – Learning into Practice

A case study approach linking the information from the previous modules and providing opportunities to contribute to productive boardroom discussions.

 

The course will allow the General Manager to refine his skills and become more effective in his role by providing him an opportunity to keep up-to-date with the latest developments in governance to manage the organisation’s performance.  This will create strategic benefits for council and also allow the General Manager opportunities to participate on committees and boards within the community and regionally.

 

The course is delivered through intensive facilitated sessions with a cost of $9,805 plus accommodation.  The cost of this course will be offset by non-attendance at other industry conferences (except where attending with the Mayor) such as:

 

·    Local Government Professionals Integrated Planners conference Mudgee October 2014 - $650 + travel & accommodation.

 

·    LGMA National Congress & Business Expo Melbourne May 2014 - $1,475 + travel & accommodation.

 

·    Australia Local Government Leadership Summit Melbourne November 2014 - $1,195 + travel & accommodation.

 

·    Local Government Professional Industry XChange State Conference July 2014 Sydney - $980 + travel & accommodation

 

Clause 6.2.1 of the General Manager’s contract of employment “provides the employee with reasonable opportunities to participate in professional development initiatives relevant to the duties and functions under this contract subject to the operational needs of Council.”

 

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 568120

 

 

Recommendation   THAT:   1.          Councillors call any items they wish to further consider 2.          Items 7 to 15 be moved and seconded.

 

Director of Finance and Corporate Services' REPORT

 

Item 7 to 15 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1.  July 15 2014 ordinary Council Minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2014 - 568121

 

 

Recommendation   THAT the minutes of the Ordinary Meeting held 15 July 2014 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 15 July 2014.

 

 

 

ITEM 8 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report	Adoption of Community Services Committee Recommendations.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1.  Report of August 5 2014 Community Services Committee meeting
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 568122

 

 

Recommendation   THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 5 August 2014 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 5 August 2014 for Council’s adoption.

 

 

ITEM 9 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report	Adoption of Economic Development & Tourism Committee Recommendations
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1.  Report of August 5 2014 Economic Development and Tourism
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 568123

 

 

Recommendation   THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 August 2014 be adopted.

 

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 August 2014 for Council’s adoption.

 

 

ITEM 10 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report	Adoption of the Works Committee Meeting Recommendations
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1.  August 5 2014 Works Committee Meeting Report
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 568124

 

 

Recommendation   THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 5 August 2014 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 5 August 2014 for Council’s adoption.

 

 

ITEM 11 - QUARRY REVIEW COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report	Adoption of the Quarry Review Committee Meeting Recommendations
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1.  August 5 2014 Quarry Review Committee Meeting Report
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 574308

 

 

Recommendation   THAT the report and recommendations of the Quarry Review Committee Meeting of Cabonne Council held 5 August 2014 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Quarry Review Committee Meeting of Cabonne Council held on 5 August 2014 for Council’s adoption.

 

 

ITEM 12 - CROWN LANDS FUNDING PROGRAM - YEOVAL RESERVE TRUST

REPORT IN BRIEF

 

Reason For Report	Authorising acceptance of grant funding.
Policy Implications	Nil
Budget Implications	$139,000 grant funding
IPR Linkage	3.3.3.i - Maintain Showgrounds
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\PUBLIC RESERVES MANAGEMENT FUND PROGRAM - 571894

 

 

Recommendation   THAT Council accept grant funding for $139,000 for construction of a new amenities block at the Yeoval Showground.

 

General Manager's REPORT

 

Council has received notification from the state government of approval for grant funding under the Crown Lands Funding program of $139,000 to the Yeoval Reserve Trust.  The grant funding is specifically for construction of a new amenities block at the Yeoval Showground.

 

Cabonne Council as trustee of the Yeoval Reserve Trust is required to advise the Minister of its acceptance and terms of the grant funding

 

 

ITEM 13 - SIGNING OF DEED OF LICENCE FOR CABONNE COUNCIL'S OCCUPANCY AT ESSENTIAL ENERGY'S KARUGA RADIO SITE, YEOVAL

REPORT IN BRIEF

 

Reason For Report	Requesting Council's seal on Deed of Licence for Cabonne Council's Occupancy at Essential Energy's Karuga Radio Site, Yeoval.
Policy Implications	Nil
Budget Implications	Annual licence fees of $6,600 increased at CPI over the term of the licence
IPR Linkage	4.5.5.h - Provide effective information systems for all of Council
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ENERGY SUPPLY AND TELECOMMUNICATIONS\PERMITS\APPARATUS LICENCES - 572250

 

 

Recommendation   THAT Council’s seal be affixed to the Deed of Licence for Cabonne Council’s occupancy at the Essential Energy Karuga Radio Site, Yeoval.

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

 

In early 2002 Council sent Country Energy a letter requesting permission to set up a radio repeater on its Karuga Park site, Curra Creek, 8km north-east of Yeoval.   This site is necessary to cover an area where radio reception ranges from very poor to non-existent due to the terrain difficulties that exist in the north western area of the LGA.

 

In March 2011 Council was requested to supply an inventory of the equipment held at this site to the newly formed Essential Energy.   In April 2011, Council staff along with an electronics technician visited the site and undertook this task and the relevant information was sent to the radio site Property Officer at Essential Energy.

 

Council, in 2011 received the original Deed of Licence which required signature.    The document was signed and returned to Essential Energy.   To keep this arrangement in place, council is required to sign the new Deed of Licence for a further five year term commencing 1 December 2014.   The licence has a scheduled fee of $6,600 per annum excluding GST, with ongoing CPI increases per annum.

 

Council staff investigated the feasibility of developing another site.   Talks with the Rural Fire Service (RFS) indicated they did not establish their own site – rather they installed its new digital radio system in the existing Essential Energy Facility instead.    As such, Council’s most cost effective solution is to continue the occupancy of the Karuga radio site at Yeoval under a deed of licence with Essential Energy.

 

 

ITEM 14 - ACQUISITION OF CROWN LAND FOR MARYLEBONE BRIDGE

REPORT IN BRIEF

 

Reason For Report	To add wording to a previous resolution of Council.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1 - A safe, efficient, quality and well maintained urban and rural transport system for vehicles and pedestrians on Cabonne's local, regional and state road networks.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ACQUISITION\MARYLEBONE BRIDGE - DAVYS PLAINS ROAD - LOT 7301 DP 1146159 - CROWNS LANDS - 570103

 

 

Recommendation THAT: 1.   Council proceed with the compulsory acquisition of the land described as Lot 7301 DP 1146159 BEING PART Reserve 89919 and also Part Reserve 750139 for the purpose of the construction of a new bridge in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991; 2.   Council make application to the Minister and the Governor for approval to acquire Lot 7301 DP 1146159 BEING PART Reserve 89919 and also Part Reserve 750139 by compulsory process under section 186(1) and 186(2)(b) of the Local Government Act 1993; 3.   The land to be acquired is to be classified as operational; and 4.   Council requests the Minister for Local Government to approve a reduction in the notification period from 90 days to 28 days

 

Design Manager's REPORT

Council at its June 2014 meeting resolved to proceed with the compulsory acquisition of the land described as Lot 7301 DP 1146159 for the purpose of the construction of a new bridge on Davys Plains Road in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

The Crown has advised that Lot 7301 DP 1146159 is part of reserves described as Reserve 89919 and Reserve 750139.  This information does not show on Council’s GIS system, and as such, was not included in the resolution.

To ensure the approval from the Minister is obtained under Section 187(2) of the Local Government Act 1993, “BEING PART Reserve 89919 and also Part Reserve 750139” needs to be added to the recommendation adopted at the June 2014 meeting.

 

 

ITEM 15 - REQUEST FOR USE OF COUNCIL SEAL TO VARY EASEMENT FOR ASSET PROTECTION ZONE - LOT 582 DP 1097551, LOTS 56, 57 & 59 DP 750157

REPORT IN BRIEF

 

Reason For Report	To request application of Council seal to legal documents.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Provide efficient and effective development assessment
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0118 - 570739

 

 

Recommendation   THAT the Common Seal of Cabonne Council be affixed to the Deed of Covenant between Cabonne Council and Jean Ruth Clements to enable the variation or modification of restriction on the use of land described as Lot 582 DP 1097551 to vary the easement to maintain the asset protection zone over land described as Lot 582 DP 1097551 and Lots 56, 57 & 59 DP 750157.

 

Senior Town Planner's REPORT

 

A two (2) lot subdivision of residential land at Eugowra was approved by Council and registered in 2006.  As the subject land was located within an area designated as bushfire prone, a condition of consent required building envelopes and a covenant addressing Asset Protection Zones.

 

In January 2012, a development application was submitted to council for construction of a dwelling upon one of the newly created allotments being Lot 582 DP 109755.  The proposed building site was not in accordance with the subdivision plan and subsequently a Modification Application was lodged to vary the building envelope requirements (DA 2004/190/1).  Approval to vary the building envelope and Asset Protection Zone terms was issued on 31 August 2012.

 

Council was requested by McGroders Solicitors and Conveyancers to execute the required legal document to vary or modify the restriction on the use of the land (NSW Conveyancing Act 1919).  The Common Seal of Cabonne Council was applied and documents returned.

 

In July 2014 another request was made by McGroders Solicitors and Conveyancers to execute a further variation or modification of Positive Covenant to amend the dimensions of the asset protection zone.  As such, amendment to the terms of the positive Covenant number 2 in DP 1097551 is required.  The execution of the Deed will require the application of the Common Seal of Cabonne Council.  A resolution of Council is required to enable the use of the seal upon the document.

 

 

ITEM 16 - NSW PUBLIC LIBRARIES CONFERENCE

REPORT IN BRIEF

 

Reason For Report	To advise of invitation to attend NSW Public Libraries Conference.
Policy Implications	Attendance at  conferences to be approved at a Council meeting when possible in keeping with Council policy.
Budget Implications	Councillor's expenses provision
IPR Linkage	3.3.2.b - Participate in decision making processes and initiatives of Central West Libraries (CWL)
Annexures	1.  NSW Public Libraries Conference Invitation
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\PUBLIC LIBRARIES NSW - 573224

 

 

Recommendation   THAT Council consider whether it wishes to authorise delegates to attend the Public Libraries NSW Annual Conference and AGM in Mudgee from 11 – 14 November.

 

Director of Finance and Corporate Services' REPORT

 

The Public Libraries NSW Annual Conference will be held in Mudgee from Tuesday 11 November to Friday 14 November.  This will include the Public Libraries NSW Annual General Meeting on Friday 14 November.  All member councils are encouraged to send delegates.  Further details are available on the website www.nswplmudgee2014.com.au.

 

Attendance costs for the Mudgee event(s) are:

 

Full registration                                       $495.00

One day including one event               $295.00

One day no events                                 $225.00

Event ticket                                              $  95.00

 

Accommodation would be in the range of $150 to $250 per night. More information is available on the website www.visitmudgeeregion.com.au.

 

 

ITEM 17 - MANILDRA SOLDIER WAR MEMORIAL HALL STORMWATER MANAGEMENT

REPORT IN BRIEF

 

Reason For Report	For Council to determine the expenditure for the stormwater drainage required for the Manildra Hall.
Policy Implications	Nil
Budget Implications	$13,000 to be taken from the Hall Upgrade Reserve.
IPR Linkage	4.3.1.b - Complete Regional and Local Community Infrastructure Program (RLCIP)
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\COMMUNITY HALLS - 573514

 

 

Recommendation   THAT Council: 1.   Approve the expenditure of $13,000 to undertake the stormwater rectification works for the Manildra Soldier War Memorial Hall stated in the report.   2.   Approve the $13,000 to be taken from the Hall Upgrade Reserve.

 

Operations Manager - Urban Services and Utilities' REPORT

 

The Manildra Solider War Memorial Hall is a Council owned asset.  A building inspection was conducted on 12 December 2013 and a plumbing and drainage inspection was conducted on 7 July 2014.  A five year works plan was developed based on the findings from the asset inspections. 

It was determined from the asset inspection that there was a component of the asset that required urgent rectification.  The roof guttering and stormwater management of the building was found to be inadequate.  It was found that stormwater was discharged into a neighbouring property and the roof guttering was inadequate, which could lead to premature deterioration of the asset.  In addition, the risk of stormwater discharging into the neighbouring property would put Council at risk of being liable for property damage.  The neighbouring property has recently changed hands and the new property owner has contacted Council requesting action to be taken to divert stormwater away from his property (refer to picture below).

To rectify the problem, the following works are recommended.

Component of work	Purpose of Work
1.   Installation of new stormwater drainage to divert stormwater away from the Manildra Hall and neighbouring property.	Failure to install the new stormwater drainage may lead to damage to the foundation of the Manildra Soldier War Memorial Hall and adjacent private property.
2.  Replacement of roof guttering in the rear of the War Memorial Hall.  A new fascia board will be installed to fix the new roof guttering.	There is currently no roof guttering in the rear of the War Memorial Hall.  Stormwater accumulates at the rear of the building from the run-off from the roof and will potentially damage the foundation of the building.  The guttering was removed approximately 4 or 5 years ago and never replaced.
3.   Installation of additional down pipes to direct stormwater into stormwater drainage.	Additional down pipes are required to account for the additional roof guttering.  The stormwater will discharge into the main street.

The cost of the rectification works is estimated to be $13,000.   No budget exists for this work.

 

ITEM 18 - CROWN ROADS APPEARING ON COUNCIL'S ASSET REGISTER

REPORT IN BRIEF

 

Reason For Report	To transfer certain roads to Council's ownership and advertise a new Road Maintenance Policy
Policy Implications	Proposing a new policy for Road Maintenance
Budget Implications	Nil
IPR Linkage	1.4.1.a - Construction of local roads
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ACQUISITION\CROWN ROAD TRANSFERS - 568257

 

 

Recommendation   THAT Council:   1.  Advertise the Draft Road Maintenance Policy; 2.  Transfer all of the Crown Roads within Schedule 1 into Council’s ownership subject to the Crown waiving any transfer fees; 3.  Not transfer the Crown Roads within Schedule 2 into Council’s ownership at this stage; and 4.  Undertake further assessment of Schedule 2 roads.

 

Design Manager's REPORT

 

At its March 2014 meeting, a report was presented to Council with a recommendation that:

 

1.   Rosella Place be transferred into Council’s ownership;

 

2.   All Crown Roads appearing on Council’s asset register be transferred into Council ownership; and

 

3.   Council adopt the Road Maintenance Policy.

 

Council resolved at that meeting as follows:

 

1.   Rosella Place be transferred into Council’s ownership;

 

2.   Council defer consideration of the acquisition until costings of the Crown Roads is undertaken; and

 

3.   If acquisition proceeds such roads are to be added to Council’s works program.

 

Rosella Place has been transferred into Council’s ownership in accordance with the Council resolution and added to Council’s Capital Works Program for consideration in future council budgets.

In relation to the remaining Crown Roads, a risk assessment has been undertaken to identify Council’s risk exposure in taking ownership of the Crown Roads.   This risk assessment identified each road and its alignment showing gazette vs actual and included any other pertinent information.   The alignment of the road is important as Council does not want to be exposed to land acquisition consequences of taking ownership of Crown Roads that are outside of their gazetted alignments.

 

Design staff have reviewed all the Crown Roads appearing on Council’s road asset register using aerial imagery and a cadastral layer to determine what existing formed roads are within the gazetted road reserve and what roads are not.

 

Of the 249kms of Crown Roads appearing on Council’s Asset Register, 221kms are constructed on the road reserve.   The Crown Roads on the road reserve are as follows:

 

Schedule 1.

Archer Road	Deaths Lane	Livermores Lane	Raylyn Road
Baldry Road	Dowlings Road	Long Road	Red Lane
Barnes Track	Dungeon Road	Mackeys Creek Road	Reedy Creek Road
Barrack Street	Dungeon Road	Mandagery Lane	Rice Street
Battye Street	Dwyer Road	Manildra Cemetery Road	Rivers Road
Bicton Lane	Forest Reefs Road	Manildra Tip Road	Robards Lane
BlueJacket Lane	Garroods Lane	McDonald Road	Rodd Street - Rural (nth)
Boneys Rocks Lane	Gazzard Lane	McLachlan Road	Rodda Drive
Boree Lane	Geradan Lane	McMasters Way	Ryans Lane
Bournewood Church Road	Gilmore Lane	McMurrays Lane	Sandy Creek Road
Bowan Park Road	Glasson Road	Melaleuca Lane	Shades Creek Road
Bradford Road	Glenelga Road	Miners Lane	Sharpless Lane
Bradleys Road	Glenlea Road	Mitchells Lane	South Bowan Park Road
Bradys Road	Golden Glen Road	Moorbel Drive	Sussex Lane
Broadwater Road	Greening Lane	Mount Pleasant Road	Thomas  Road
Brookman Road	Greenslopes Place	Mousehole Lane	Toms Track
Brooks Lane	Guanna Hill Lane	Murrays Road	Toogong Cemetery Road
Browns Lane	Gullendah Road	Nancarrow Lane	Tremains Lane
Bulls Lane	Gundong Road	Nandillyan Road	Underwood Road
Burdett Road	Guyong Road	Nashdale Lane	Waldegrave Road
Burn Road	Healeys Road – off MR61	Norah Creek Road	Waterhole Creek Road
Cadia Road	Hendersons Road	Norris Lane	Waugan Road
Cahill Road	Henry Lane	Offner Road	Wenz Lane
Campbells Lane	Hervey Road	Old Bocobra Road	West Road
Clergate Road	Higgins Road	Old Yullundry Road	White Flat Road
Collett Street	Hillview Lane	Ostini Lane	Wilsons Lane
Connollys Lane	Jennings Lane	Panorama Road	Windus Road
Convent Lane	Johns Lane	Paradise Lane	Woods Road
Crocketts Lane	Kelly Lane	Pauls Lane	Woodville Road
Cudal Showground Lane	Kings Road	Pengilly Lane	Yeomans Lane
Culverson Road	Kjollers Road	Puzzle Flat Lane	Yoorooga Road
Cumnock Rubbish Tip Road	Koomoorang Road	Quarry Road
Curtin Road	Larras Lee Road	Railway Parade
Darley Road	Lawrences Road	Spring Hill Road
Davys Plains Road	Leomes Lane	Stapletons Road

 

The residual 28kms of Crown Roads not constructed on road reserves that are currently included in Council’s Road Asset Register are as follows:

 

Schedule 2.

Breens Road	Days Road	Howells Lane	Scotts Road
Bumberry School Road	Eugowra Stock Route	Kildara Road	The Glen Road
Bywong Road	Greenbah Creek Road	Munro Road	White Hill Lane
Canomodine Lane	Hatters Lane	Nyora Lane	Mount Canobolas Road
Coles Road	Healeys Road – off LR353	Old Cargo Road

 

Council’s Risk Management Policy requires Council to utilise AS/NZS ISO 31010:2009 Risk Management – risk assessment techniques to integrate sound risk management procedures into all aspects of Council’s business.

 

Roads in Schedule 1.

 

Using a risk assessment matrix (as outlined in AS/NZS ISO 31010:2009 Risk management – Risk assessment techniques) for all the roads in Schedule 1, the likelihood of the actual alignment being outside the gazetted alignment is “unlikely”, considering the actual road is constructed on the road reserve.   The consequence of this event is “minor” for the same reason.  This would give an overall risk rating as low.

 

To make an optimal decision in transferring these roads into Council’s ownership, a Multi Criteria Analysis (MCA) for the cost benefit should be used.   This would include:

 

·    A Life Cycle Cost Analysis;

·    Social issues;

·    Environmental issues; and

·    Economic issues.

 

The Life Cycle Cost Analysis for the roads in Schedule 1 would be neutral considering Council currently reports the roads as being owned by Council and receives money for the maintenance of the roads within its Federal Assistance Grants (FAG). 

 

An assessment of social issues in regards to transferring these roads to Council ownership would be positive considering the Council would maintain the road as per the Transport Asset Management Plan (TAMP) for its ratepayers.   A neutral score for the transferring of these roads into Council ownership would be derived for environmental issues considering the actual roads are on the gazetted road reserve and Council currently maintains these roads.   A positive economic issues score would be derived due to Council receiving money for the roads and being able to levy developers (if applicable) for the roads under Council’s Section 94 plan. 

 

As such, a positive Benefit / Cost Analysis (BCA) score would be determined for the transfer of the roads listed in Schedule 1 with a corresponding risk assessment of the transfer being low.

 

Roads in Schedule 2

 

The likelihood of the actual alignment being outside the gazetted alignment for the roads in Schedule 2 would be likely considering the history of formed roads not being on the actual road reserve.   The consequence of the road not being on the road reserve would be moderate considering most road encroachment issues cost Council in the vicinity of $10,000.  As such, a Medium to High risk rating is established.

 

Using the same MCA for Schedule 2 roads as for the roads in Schedule 1, Council should note the following analysis:

 

·    The Life Cycle Cost Analysis would be neutral as per Schedule 1.

·    The social issues would be negative as trespass and encroachment issues would become Council’s problem, especially Kildara Road as it is not within the Cabonne LGA.

·    A negative score for the transfer of these roads into Council ownership would be derived for environmental issues considering the actual roads are not on the gazetted road reserve. 

·    A negative economic issues score would be derived due to Council being exposed to having trespass and encroachment issues.

·    As such, a negative Benefit / Cost Analysis (BCA) score would be determined for the transfer of the roads listed in Schedule 2 with a risk assessment of the transfer being Medium to High.

 

General comments on some roads in Schedule 2

 

Coles Road – Is part Council road but turns to Crown paper road.  This shouldn’t be transferred but be removed from the asset register.

Kildara Road – Is in Wellington LGA.  This shouldn’t be transferred and be removed from asset register.

Bywong Road – Traverses through 3 properties, although is not significantly off the road reserve. 

Canomodine Lane – Has Council Road reserve either side of the Crown Road reserve including a Council bridge.  This Crown Road could be considered for transfer to Council.

Mount Canobolas Road – Was a regional road until recently.  It traverses through National Park.   This Crown Road could be considered for transfer to Council.

 

The cost of officially transferring Crown Roads into Council’s ownership is nominally $250.  The Crown is likely to waive that fee.

 

The Crown Roads being recommended to be transferred to Council’s ownership (i.e: Schedule 1) already appear on Council’s road asset register and are currently being maintained by Council.  Council currently expends approximately $372,000 annually on maintaining all Crown Roads.   Under the proposed Road Maintenance Policy, the transfer of the Crown Roads in Schedule 1 above to Council’s ownership will not add any additional cost to the maintenance budget as the maintenance regime will not change.   Maintenance costs will decrease slightly as Schedule 2 Crown Roads would be removed from the Road Asset Register and no longer maintained.

 

Draft Road Maintenance Policy

 

Council’s Transport Asset Management Plan sets out a frequency and intervention level for the maintenance of Council owned roads.  The plan does not cover Crown Roads.

 

To set clear boundaries in relation to the responsibility of maintaining the roads throughout Cabonne it is recommended Council adopt a Road Maintenance Policy.

 

Included as an annexure to this report is a draft Road Maintenance Policy for Council’s consideration.  The Policy clearly identifies which roads Council will be responsible for maintaining and the arrangements Council will make to undertake works on non-Council roads.  Public notice and exhibition of this draft policy is required pursuant to Section 160 of the Local Government Act 1993.

 

ITEM 19 - ACQUISITION OF CROWN LAND FOR CANOWINDRA SEWERAGE TREATMENT PLANT

REPORT IN BRIEF

 

Reason For Report	For council's determination to allow consent from the Minister
Policy Implications	Nil
Budget Implications	$38,500 from Sewer Fund Reserve.
IPR Linkage	5.3.3.b - Undertake STP Operations
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\CANOWINDRA -  LAND - SEWERAGE TREATMENT PLANT - CROWN - 569182

 

 

Recommendation   THAT: 1.   Council proceed with the compulsory acquisition of the land described as Lots 7300 (incorporating Travelling Stock Route 16094), 7301 & 7302 DP 1143594 and Lot 302 DP 750147 for the purpose of the Canowindra Sewerage Treatment Plant  in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991; 2.   Council make application to the Minister and the Governor for approval to acquire Lots 7300 (incorporating Travelling Stock Route 16094), 7301 & 7302 DP 1143594 and Lot 302 DP 750147 by compulsory process under section 186(1) and 186(2)(b) of the Local Government Act 1993; 3.   The land to be acquired is to be classified as operational; and 4.   Council requests the Minister for Local Government to approve a reduction in the notification period from 90 days to 28 days. 5.   Funding of $38,500 be authorized from the Sewer Fund Reserve. 6.   Council authorise the affixing of the Common Seal to the transfer documents.

 

Design Manager's REPORT

 

At its April 2008 meeting, Council resolved to acquire Lots 7004 and 7006 DP 1073317, Lots 302 and 279 DP 750147 and Lot 302 DP 1073318 from the Crown for the purpose of the Canowindra Sewerage Treatment Plant. 

In October 2009 the Crown created a new Deposited Plan for the purpose of defining allotment boundaries which re-describes Lots 7004 and 7006 DP 1073317 and Lot 302 DP 1073318 as Lot 7300, 7301 & 7302 DP 1143594.  The plan incorporates a Travelling Stock Route over Lot 7300 DP 1143594.  This is described as TSR 16094.   Refer to Figure 1 Site Map below.

Figure 1 Site Map

Council has obtained a valuation of $38,500 for the 19.2964ha of land described as Lots 7300, 7301 & 7302 DP 1143594 and Lot 302 DP 750147 from a licensed Valuer and the Crown has approved the valuation subject to the acquisition being gazetted within 6 months of the acquisition.

Although the Crown has granted consent to acquire the land and accepted the valuation, the Crown still requires Council to proceed under the compulsory acquisition provisions of the Land Acquisition (Just Terms Compensation) Act 1991.  As such, approval from the Minister is required under Section 187(2) of the Local Government Act 1993.

Council should note that Lot 279 DP 750147 has an Aboriginal Land Claim (ALC) over it.  Council has made several efforts to prove the land was being used for community purposes prior to 2006 with a view to extinguishing the claim, however, the Crown have resolved to further process the ALC.  As such Lot 279 DP 750147 will be purchased at a later date after the land claim has been determined.

 

 

ITEM 20 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report	Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1.  Report of August 5 2014 Environmental Services and Sustainability
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 568125

 

 

Recommendation   THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 August 2014 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 August 2014.

 

 

ITEM 21 - PLANNING PROPOSAL - LEP 2012 AMENDMENT

REPORT IN BRIEF

 

Reason For Report	To seek Council approval to commence preparation of a Planning Proposal.
Policy Implications	Nil
Budget Implications	Mapping associated with preparation of an amending LEP may require outsourcing. A budget has not been allocated to this activity.
IPR Linkage	4.1.1.a - Prepare new Local Environment Plan (LEP) & associated documents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 570832

 

 

Recommendation   THAT:   1.  A Planning Proposal be prepared to rezone or rename the following land: (a) The area of land located east and west of Nanima Street, Eugowra zoned IN2 Light Industry by Cabonne Local Environmental Plan 2012 to be rezoned RU5 Village; and (b) Lot 164 DP 750159 off Dripping Rock Road, Eugowra, zoned RU1 Primary Production by Cabonne Local Environmental Plan 2012 to be rezoned E1 National Parks and Nature Reserve;and (c)  Correct a mapping anomaly on numbered sheets 002 and 002A to replace reference to MR 61 from Federation Way to its current title of Henry Parkes Way. 2.  The Planning Proposal be forwarded to the Department of Planning and Infrastructure for Gateway Determination in accordance with section 56 of the Environmental Planning and Assessment Act. 3.  A further report be provided to Council following the public exhibition period to provide details of any submissions received throughout that process upon completion of the Planning Proposal.

 

Director of Environmental Services' REPORT

 

The Cabonne Local Environmental Plan (LEP) 2012 has been in effect for the past 18 months.  Review and refinement of the LEP is part of the ongoing process of land use planning.   Council has recently implemented a Planning Proposal to amend anomalies with the classification of land at Molong from community to operational land.   Likewise, discussions are well advanced with several landowners who are developing Planning Proposals for future submission to council to seek rezoning of land in accordance with sub regional industrial and rural strategy.

 

A series of matters have been identified as requiring adjustment to the principal LEP.  Three separate matters are summarised below:

 

Eugowra – request to rezone land from industrial to village

 

As councillors will be aware Council has received requests from the Eugowra community to facilitate a Planning Proposal to revert the zoning of land situated in Nanima Street and zoned IN2 Light Industrial under the Cabonne LEP 2012 to RU5 Village.  Council has received correspondence from the Eugowra Progress and Promotion Association dated 27 July 2014 requesting the rezoning of the Nanima Street land and  submitting a petition signed by the majority of the 13 landowners in that area.  Residents of the area seek a review of zone to revert the area’s land use zone to a village zone, thereby permitting a wider range of land uses, including residential use of land.

 

Preliminary discussions were held with the Department of Planning Western Region office staff in January 2014 to raise the Eugowra industrial/village zone proposal.  A subsequent discussion was held with the office in May at which time it was indicated that the department was not opposed to considering a Planning Proposal to revert to the village zone. 

 

Eugowra - acquisition of additional land for inclusion in the national park

 

Council has also received notification from the NSW Office of Environment and Heritage (NSW National Parks and Wildlife Service) that it has acquired a 32ha holding being Lot 164 DP 750159, along the Dripping Rock Road north east of Eugowra.  The land is to be added to the Nangar National Park and will enable secure access for vehicles via the Terarra Creek Track while conserving relatively undisturbed white box woodland endangered ecological community that is found on the remainder of the property.

 

The Nangar land is currently zoned RU1 Primary Production under the Cabonne LEP, however with the addition of the holding to the National Parks it would be appropriate to rezone the acquired holding to E1 National Parks and Nature Reserve being the zone applying to the existing surrounding National Park land. 

 

Discussions were undertaken with the Acting Team Leader, Land Assessment, Park Conservation and Heritage office in April 2014 where it was identified that rezoning of the Nangar land as part of the National Park was appropriate.

 

Mapping Correction

 

It has also been recently noted that the Cabonne LEP mapping sheets 002 and 002A refer to MR 61 as Federation Way.  The road has been renamed Henry Parkes Way and it is suggested that the LEP maps be amended to reflect the current road name of the main road.

 

Summary

 

Council endorsement is sought to prepare the Planning Proposal to (1) rezone the Nanima Street, Eugowra industrial precinct to R5 Village, (2) rezone Lot Lot 164 DP 750159 now forming part of the Nangar national park from RU1 Primary Production to E1 National Parks and Nature Reserve, and (3) amend a mapping anomaly to replace reference to MR 61 from Federation Way to Henry Parkes Way.  Subject to council’s endorsement staff will commence drafting a planning proposal for further consideration by council prior to submission of the documentation to the Department of Planning for determination under the Gateway Process.

 

Site locations at Eugowra

 

 

 

Site location – Nangar National Park

 

 

 

Aerial map - site at Nangar National Park

 

Site - Eugowra township subject land

 

 

Aerial photo – Eugowra township subject land

 

ITEM 22 - PLANNING PROPOSAL - PROPOSED REZONING TO LARGE LOT RESIDENTIAL NEAR CLIFTON GROVE

REPORT IN BRIEF

 

Reason For Report	To seek Council support for the Planning Proposal.
Policy Implications	Proposal is in accordance with the subregional industrial and rural strategy
Budget Implications	Nil
IPR Linkage	4.1.1.a - Prepare new Local Environment Plan (LEP) & associated documents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 573295

 

 

Recommendation   THAT Council:   1.  Receive and note the Planning Proposal for the rezoning of land identified as Lot 10 DP 243046 and located within the Strategy Area 3 (SA3) as described in the Blayney Cabonne Orange Sub Regional Rural and Industrial Land Use Strategy July 2008. 2.  Forward the Planning Proposal to the Department of Planning and Infrastructure for Gateway Determination in accordance with Section 56 of the Environmental Planning and Assessment Act 1979. 3.  A further report be presented to Council following the public exhibition period to provide details of any submissions received during the exhibition process.

 

Director of Environmental Services' REPORT

 

Council has received a Planning Proposal from Land Orange Partnership on behalf of Mr P Veenstra to amend Cabonne Local Environmental Plan 2012.  The Planning Proposal relates to land located approximately 5km north east of the city of Orange and described as Lot 10 DP 243046 Lower Lewis Ponds Road, Clifton Grove.  The proponent has engaged Fenlor Group Pty Ltd to manage the development proposal.  A copy of the Planning Proposal will be provided to all councillors under separate cover.

 

The land is identified in the Sub Regional Rural and Industrial Land Use Strategy as a future release area for life style development.  The area, identified in the sub regional strategy as Strategy Area 3 (SA3), is located to the immediate east of the existing Clifton Grove large lot residential precinct and to the west of the Weemilah and Strathnook Lakes Estates large lot residential precinct.  Lower Lewis Ponds Road forms the eastern boundary of the area.

 

 

 

 

Aerial view of SA3 subject area

 

The SA3 area consists of three allotments:

 

·    Lot 71 DP 750372 having an area of 0.74ha, containing a dwelling,

·    Lot 10 DP 243046 having an area of 24.45 ha containing a dwelling, and

·    Lot 9 DP 243046 having an area of 29.96 ha containing a dwelling.

 

The Planning Proposal relates to Lot 10 DP 243046.

 

 

 

Location plan - Lot 10 DP 243046

 

The proposal seeks to rezone a 24.45ha rural holding currently zoned RU1 Primary Production to RU5 Large Lot Residential, and to amend the Cabonne LEP 2012 Lot Size Map (Sheet LSZ-005B) to permit a minimum lot size of 1ha.

 

It is proposed to create 11 large lot residential allotments ranging in area from 1.10ha to 4.48 ha.  The variation of allotment sizes reflects the constraints and opportunities of the site i.e.  slope and vegetation cover.  Sealed recessed vehicular entrances from Lower Lewis Ponds Road will provide access to most of the lots, with a gravel access road proposed for construction to service the two northern lots.  Building envelopes will be nominated for each lot to minimise removal of vegetation, optimise on-site waste water disposal options and ensure adequate bushfire protection is provided.  Water supply for residential purposes would be from rain water tanks supplemented by on-site farm storages and provision of several bores.  Electricity and telephone connections are to be provided to the site by extension of existing infrastructure.

 

It is proposed to release the area in stages based upon demand.  A conceptual development plan has been prepared as part of the Planning Proposal.  Final lot layout may vary based upon final assessment and design criteria.

 

Preliminary investigation has been undertaken as part of the Planning Proposal to assess environmental impacts including water quality, flora and fauna assessment, groundwater, on-site effluent disposal, soil erosion, stormwater management, flooding and bushfire hazard, traffic and access, site contamination and heritage assessment.  The support documentation indicates the land as being capable of accommodating the proposed development.

 

It is noted that the Strathnook Lakes Estate (14 lots) and the Weemilah Estate (20 lots) have been fully developed since that area was subdivided over 13 years ago.  The proposed rezoning will release an additional 10 development lots in the area (noting the existing dwelling located upon the property will be contained within a subdivided allotment).

 

The Planning Proposal to rezone land from RU1 Primary Production to RU5 Large Lot Residential is supported.  It is considered that the relevant requirements under section 55 of the Environmental Planning and Assessment Act 1979 and the matters identified in the Department of Planning’s ‘A guide to preparing Planning Proposals’ have been adequately addressed in the Planning Proposal.

 

It is recommended that council support the Planning Proposal and the matter by submission of the proposal to Gateway Determination.

 

ITEM 23 - CREATE EASEMENT FOR POWER SUPPLY TO COUNCIL OWNED LAND AND APPLY COUNCIL SEAL ON LOT 8 SECTION 1 IN DP 5907 and LOT 2 IN DP 112234,

REPORT IN BRIEF

 

Reason For Report	To create a new easement for power supply benefiting Council owned land and apply Cabonne Council's Common Seal to the relevant documents allowing registration of the power easement.
Policy Implications	NIL
Budget Implications	$1.00
IPR Linkage	3.3.6.a - Undertake public halls and buildings maintenance
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CUMNOCK SWIMMING POOL - 571471

 

 

Recommendation   THAT:   1.  Council approve the compensation amount of $1.00 and create easement for power supply benefiting Council land known as Lot 8 Section 1 in DP 5907 and Lot 2 in DP 112234. 2.  The Common Seal of Cabonne Council be applied to the registration  of the power easement.

 

Development Engineer's REPORT

 

Essential Energy have identified power quality issues to the Cumnock Pool (Lots 1 and 2 in DP 112234), Cumnock Community Centre (Lots 7 and 8 Section 1 in DP 5907), Cumnock Tennis Courts and Cumnock Sports Oval (Lot 3 in DP 1100326).  In order for Essential Energy to rectify these issues an upgrade of the power supply to these buildings is required.

 

 

In its current state the power supply route is through private property and runs on the northern side of the Cumnock Bowling Club causing access constraints to mobile plant and equipment required to maintain and ensure the reliability/ safety of the network.

 

Essential Energy proposes to re-supply the affected Council owned properties from McLaughlin Street, Cumnock with the installation of new aerial mains running along the western boundary of Lot 8 Section 1 in DP 5907.  Prior to the new power supply being connected, Essential Energy need to pursue an acquisition for a power easement that burdens Lot 2 in DP 112234 and Lot 8 Section 1 in DP 5907 as detailed in the attached site plan. 

 

All acquisition costs for the proposed easement will be paid by Essential Energy, with the only cost to Council being a compensation amount of $1.00 as the intended works are of a benefit to Cabonne Council’s assets.

 

Council would need to apply the Council Common Seal to the necessary documents at the time of registering the proposed easement.  A resolution of Council is required to enable the use of the seal upon the document.

 

 

ITEM 24 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 568126

 

 

Recommendation   THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 25 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 568127

 

 

Recommendation   THAT:   1.   Councillors call any items they wish to further consider. 2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

   

Item 7 Ordinary Meeting 19 August 2014

Item 7 - Annexure 1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item 8 Ordinary Meeting 19 August 2014

Item 8 - Annexure 1

 

 

 

 

Item 9 Ordinary Meeting 19 August 2014

Item 9 - Annexure 1

 

 

 

Item 10 Ordinary Meeting 19 August 2014

Item 10 - Annexure 1

 

 

 

 

Item 11 Ordinary Meeting 19 August 2014

Item 11 - Annexure 1

 

 

 

Item 16 Ordinary Meeting 19 August 2014

Item 16 - Annexure 1

 

 

 

 

 

 

 

Item 20 Ordinary Meeting 19 August 2014

Item 20 - Annexure 1

 

 

 

 

 

 

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      BUSINESS ACTIVITY STATEMENT FOR JUNE 2014.................. 2

ITEM 4      WBC ACTIVITIES UPDATE REPORT............................................... 3

ITEM 5      REGIONAL PURCHASE OF ROAD SIGNS THROUGH CENTROC  4

ITEM 6      DEPOTS - CANOWINDRA  DEPOT UPDATE (ARMSTRONG STREET)   7

ITEM 7      EAST EUGOWRA KERB AND GUTTER.......................................... 7

ITEM 8      PUBLIC EXHIBITION OF THE REZONING PROPOSAL TO RECLASSIFY LAND AT MOLONG.......................................................................................... 9

ITEM 9      DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2014 10

ITEM 10    DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2014         11

ITEM 11    BURIAL STATISTICS......................................................................... 12  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph July 2014................................................ 14

ANNEXURE 2.1    Investment Report July 2014.................................. 15

ANNEXURE 4.1    WBC Report to Council August 2014................. 17

ANNEXURE 7.1    Annexure A........................................................................ 20

ANNEXURE 7.2    Annexure B........................................................................ 21

ANNEXURE 7.3    Annexure C........................................................................ 22 

 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1.  Rates graph July 2014
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 574355

 

Finance Manager's REPORT

 

Rate Collection Summary to 31 July 2014 is attached for Council’s information.  The percentage collected is 5.67%, which is on average when compared to previous years.

 

There are issues due to the data conversion process of the arrears in the computer software which may affect the collection percentage.  The software vendor is currently trying to resolve these issues.

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b - Maximise secure income through investments
Annexures	1.  Investment Report July 2014
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 574261

 

Senior Accounting Officer REPORT

 

Council’s investments as at 31 July 2014 stand at a total of $37,929,623. This has decreased by $1,072,891 from the previous month due to a negative outflow of funds for the month of July.

 

Council’s average interest rate for the month was 3.53%, falling slightly from last month. The Reserve Bank’s official cash rate remained steady at 2.5% for the month of July. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.65%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for July 2014 is attached for Council’s information.

 

ITEM 3 - BUSINESS ACTIVITY STATEMENT FOR JUNE 2014

REPORT IN BRIEF

 

Reason For Report	To advise of Council's obligations with regard to GST reporting for the month ended 30 June 2014
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b - Maximise secure income through investments
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 569543

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of June 2014 was completed and submitted to the Australian Taxation Office on 21 July 2014.    This was prior to the statutory deadline of 21 July.

 

The June Business Activity Statement resulted in a refund to Cabonne Council of $205,643.

 

A comparison between June 2014 and May 2014 shows the major differences as follows:

 

·    Total income received for June is $2,073,571.00 compared to $4,983,502.63 in May 2014.  This variance is mainly due to minimal grant funding for June 2014.

 

·    GST Free Income for June is $463,987.00 compared to $1,789,323.95 in May 2014.    This variance is mainly due to minimal grant funding for June 2014.

 

·    Capital Purchases for June is $2,469,201.00 compared to $954,282.90 in May 2014.  This variance is mainly due to upgrade of the Delgany Water Pump Station $71,015, road reseal and construction $147,450 and supply and delivery of two Caterpillar graders $748,000.

 

·    Non Capital Expenditure for June is $1,885,352 compared to $1,266,254.91 in May 2014.   This variance is mainly due to road reseal and construction work $282,830.

 

The June Business Activity Statement includes a quarterly payment for Fringe Benefits Tax of $14,875.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2014.

 

Council did not claim any Diesel Fuel Rebate in the Business Activity Statement for June 2014.

 

 

ITEM 4 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report	To provide Council with an update on WBC activities for the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance
Annexures	1.  WBC Report to Council August 2014
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 573110

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    e-Planning Tools to be developed

·    Fleet Management

·    Service Delivery Review – Environmental Services

·    Wellington Key Projects

·    Peer Exchange Program Development Workshop

·    Annual General Meeting of the Alliance

·    Acknowledgment of Tony Perry and Glenn Wilcox

 

ITEM 5 - REGIONAL PURCHASE OF ROAD SIGNS THROUGH CENTROC

REPORT IN BRIEF

 

Reason For Report	To inform Council of Cabonne Council's participation in the purchase of road signs through Centroc's Compliance and Cost saving program and Supply Management Team.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1 - A safe, efficient, quality and well maintained urban and rural transport system for vehicles and pedestrians on Cabonne's local, regional and state road networks.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 569350

 

Director of Engineering and Technical Services' REPORT

This report is to advise Council’s intention to participate in a regional purchase of road signs through Central NSW Councils (Centroc) Compliance and Cost Savings program and Supply Management Team.

Council has participated in Centroc’s regional contract for the purchase of road signs for the past 9 years.  The next contract will commence 1 November 2014.

The following report provides more background advice regarding both Centroc’s Compliance and Cost Savings Program and the regional purchase of road signs.

Background on the Centroc Compliance and Cost Saving’s Program

Central NSW Councils (Centroc) represents over 236,000 people covering an area of more than 70,000sq kms comprising Bathurst, Blayney, Boorowa, Cabonne, Cowra, Forbes,  Lachlan, Lithgow, Oberon, Orange, Parkes, Upper Lachlan, Weddin and Young Councils and Central Tablelands County Council.

Centroc exists to do two things – advocate on behalf of the region and support member operations through regional co-operation and resource sharing. 

To support member operations, a Compliance and Cost Savings Program has been created to add better value to members and generate more cost savings to individual councils.  The program is being funded in part from the Centroc surplus and comes at no extra cost to members.

The objective of the program is to drive initiatives across the region to reduce Council costs through:

·    providing a regional approach to compliance with State and Federal legislation thereby reducing costs to member Councils;

·    trialling with the intent to implement products and services to reduce costs; and

·    implementing regional contracts to reduce costs through group purchasing.

The program has been in operation since 14 December 2009 and over $2,000,000 of savings to the region have been realised through a variety of programs including desktop telephony audit, on site telephony audit at some councils, diesel tax rebate audit and a desktop electricity review.

Background on the Centroc Supply Management Team

The Supply Management Team was established in June 2003.  The objectives of this team are:

1.   Networking of professional purchasing staff;

2.   Achieve savings through joint procurement of goods and services;

3.   Generate income through rebates to Central NSW Councils;

4.   Facilitate professional development and training of Council purchasing staff; and

5.   Encourage use of the latest technology for communication and purchasing functions.

The Supply Management Team been successful in all of these areas over the past eleven years and continues to provide ways for councils to save money and time through working together regionally. 

In addition to road signs, the Team currently has regional contracts in bitumen emulsion and fuel and are continuously looking at ways that purchasing regionally can assist Centroc members.

Background on developing a regional road signs contract

The Supply Management Team first decided to do a regional contract for Road Signs in 2004 culminating in a three year regional contract in 2005 with the process repeated at the completion of that contract in 2008, and again in 2011.  The latest contract has also been extended for 12 months.   As we near the completion of the current contract, Centroc seeks to repeat the process.

Centroc members currently procuring under this arrangement are as follows:

 

At its meeting on 25 June 2014, the Supply Management Team resolved to proceed to a new contract commencing 1 November 2014.  This has also been noted by the Centroc Regional Directors of Corporate Services (RDOCS) on 3 July 2014.

The current regional road signs contract was based on a basket of signs provided by Centroc members as commonly used by all participating councils. 

Advice regarding service and pricing under a regional contract will be provided to members.

Benefits of a regional approach include:

·    cost savings to members through bulk procurement;

·    time saved by Supply team staff though centralised coordination; and

·    income stream to Centroc from the Contractor with a view to reducing fees.

Council contribution

Centroc manages the process including all costs of advertising and tender assessment and takes a management fee from the supplier to cover these costs which council is not responsible for.

Council should also give consideration to future compliance with the contract.

Conclusion

Council’s participation in Centroc’s regional contract will provide benefits through larger buying power of multiple councils, resulting in reduced purchase prices of the signs as well as time saving for council staff in not having to retrieve quotes each time a purchase of signs is required.

Council has given its approval to participate in the contract and await further advice from Centroc.

 

 

ITEM 6 - DEPOTS - CANOWINDRA  DEPOT UPDATE (ARMSTRONG STREET)

REPORT IN BRIEF

 

Reason For Report	Canowindra Depot Update - Armstrong Street
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to Councillors and Residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\DEPOTS - 573109

 

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

As previously reported at the July 2013 Works Committee meeting, Council is currently moving its outdoor operations depot from Gaskill Street, Canowindra to new premises at Armstrong Street, Canowindra.

A subsequent report was submitted to the May 2014 Works Committee outlining the process of how the project was going to transition from Gaskill Street to Armstrong Street in three steps.   As reported previously, remediation work at the Gaskill Street depot has been completed. 

The second step of reconfiguring the existing amenities at Armstrong Street that included accommodation, electrical, plumbing and security work is on track for completion by 15 August 2014.

Due to the recent fire at the Moorbel Rural Fire Service shed, Council is presently housing two CAT1 Tankers at Armstrong Street as a temporary measure to assist the RFS.   When council vacates Gaskill Street, the Rural Fire Service will temporarily relocate their tankers to these premises.

As reported to the May 2014 Works Committee meeting, the project will be completed by the end of August 2014 and full use of the Armstrong Street facility following the relocation will be completed by 15 September 2014.

Following the relocation, the existing building at Gaskill Street will be demolished.   Council has sought estimates for this work with indicative costs at $27,000.   These works will be carried out when the site is vacated by the Rural Fire Service.

The subdivision of the Armstrong St site is not impacted by the works currently being undertaken.   Options in relation to the subdivision are being progressed.

 

ITEM 7 - EAST EUGOWRA KERB AND GUTTER

REPORT IN BRIEF

 

Reason For Report	To inform Council on kerb and gutter design at East Eugowra as a part of the review of the Eugowra Floodplain Management Study
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.2.2.a - Implement Eugowra Floodplain Management Plan
Annexures	1.  Annexure A 2.  Annexure B 3.  Annexure C
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\EUGOWRA FLOODPLAIN - 573404

 

Design Manager's REPORT

Council, at its meeting of 27 June 2011 resolved to approve the Eugowra Floodplain Management Study, (March 2010).   As part of the approval, Council resolved to prepare a strategic plan of drainage, including kerb and gutter, for east Eugowra.

At the October 2011 works committee meeting a report was presented outlining the cost to strategically kerb and gutter east Eugowra.   The resolution from that meeting was, “That Council proceed with the survey and design of the kerb and gutter works in east Eugowra funded from the Eugowra flood plain works and allocate $25,000 from the kerb and gutter construction vote to Eugowra.”

The kerb and gutter design has now been completed with the design incorporating recommended stages of construction for the kerb and gutter works and other drainage solutions.    Designs are included as an annexure to this report.

The design was undertaken using LiDAR data for the survey which was then “ground truthed” using traditional survey techniques.   This enabled a more cost-effective design process to be achieved.  

Kerb and gutter normally costs approximately $150 per linear metre to construct.   Council generally allocates $30,000 each year to kerb and gutter construction works.    Based on residents making a 50% contribution to kerb and gutter construction costs as per Council’s policy, it would take approximately 28 years to complete the program.

The kerb and gutter cannot be demonstrated as being necessary as a result of flooding, but would only assist in stormwater management.    Should Council wish to proceed with the kerb and gutter works, there may be issues in applying and collecting the 50% residential contribution.

Annexure A shows the overall kerb and gutter (K&G) design for east Eugowra.   The actual K&G is denoted by a blue line on the design and the staging of the works by yellow text.   Council should note the importance of staging the works as detailed in the design, with works staged to commence downstream and progressively work upstream.   If works start anywhere else it may exacerbate the stormwater problem downstream.

The design in Annexure A shows “islands” along some of Evelyn, Loftus, Wilbe and Aurora Streets.   These islands will provide an opportunity for beautification works at a later date.

Annexure B shows a proposed retention basin in the eastern floodway.   Whilst the retention basin will not dramatically improve the hydraulics within east Eugowra, it will provide for some flood storage and valuable topsoil fill for behind the K&G works.    Once completed, the basin will provide a multi-purpose sports area such as a soccer field.  

Annexure C shows a drainage line from the showgrounds trotting track to Noble Street and an open concrete drainage line running south through the Puzzle Flat Creek levee.   A floodgate will need to be installed at the outlet of the drainage pipe beneath the levee.   The open concrete drain along Noble Street is considered the highest priority for the east Eugowra drainage works and should be constructed first.    It will cost approximately $40,000 to construct the open drain, with an allocation made for the work in the 2014/2015 budget.

This kerb and gutter design satisfies Item 10 of a conditional approval of the Eugowra Floodplain Management Study, March 2010 as approved by Council at its meeting of 27 June 2011.   It is recommended that Council include the east Eugowra kerb and gutter works in the Capital Works Program with the project to be assessed against other drainage and kerb and gutter projects as a part of the annual budget preparation process.  

 

 

ITEM 8 - PUBLIC EXHIBITION OF THE REZONING PROPOSAL TO RECLASSIFY LAND AT MOLONG

REPORT IN BRIEF

 

Reason For Report	To provide Council with an update on the public exhibition of the rezoning proposal to reclassify land at Molong.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.1.1.d - Prepare planning proposal seeking amendment to land from community to operational
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 574109

 

Director of Environmental Services' REPORT

 

The public exhibition of the rezoning proposal to reclassify land at 6 Gidley Street (Lot 1 DP 730639) and 10 William Street (Lot 5 DP 1076034), Molong has concluded. No submissions were received and as required by the gateway determination a public hearing has been scheduled to be held at Council on Thursday 28 August commencing at 4.30pm.

 

A further report will be provided to Council.

 

ITEM 9 - DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2014

REPORT IN BRIEF

 

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 574065

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/7/2014 to 31/7/2014 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE	ESTIMATED VALUE
S68 x 16	$-----
Cellar Door	$-----
Change of Use and Internal Alterations	$-----
2 Lot Subdivision	$-----
Modification to Amenities for Shearing Shed	$-----
Home Ice Cream Vending Van	$-----
Medical Centre	$-----
Relocation of Existing Dwelling & Extension	$80,000
Replacement of Underground Fuel Tanks	$80,000
Dwelling	$100,000
Dwelling	$250,000
Dwelling	$250,000
Cudal Mens Shed & RFS Shed	$70,000
Colourbond Storage Shed	$32,000
Cellar Door, Amenities Buildings & Signage	$30,000
Front & Back Verandah Extension	$19,700
Shed	$30,500
Alterations to Existing Shed	$82,000
Covered Pergola/Deck Area	$5,000
TOTAL: 34	$1,029,200

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE	ESTIMATED VALUE
Shed	$4,200
Dwelling with Attached Garage	$450,000
Installation of Fire Sprinkler System	$1,600,731
Alterations & Additions to Dwelling	$54,000
TOTAL: 4	$2,108,931
GRAND TOTAL: 38	$3,138,131

 

 

 

ITEM 10 - DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2014

REPORT IN BRIEF

 

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 574066

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/6/2014 to 30/6/2014 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE	ESTIMATED VALUE
S68 Only x 17	$ -----
Dump Point	$ -----
Modification to Dwelling	$ -----
Modification to Dwelling	$ -----
Modification to Refurbishment of Hotel	$ -----
Home Ice Cream Vending Van	$ -----
Erection of Picket Fence on Recreation Ground at Molong	$30,000
Carport	$6,000
Shed	$19,460
Dwelling	$160,000
Patio Cover	$8,403
Wheelchair Accessible Toilet & Shower	$29,000
Shed	$8,750
Dwelling	$454,590
Installation of a Manufactured Home & Demolition of Existing Dwelling	$219,795
Alterations & Additions to Existing Dwelling	$120,000
Dwelling	$60,000
Replacement of Underground Fuel Tanks	$80,000
Front & Back Verandah Extension	$19,700
Dwelling	$404,699
Colourbond Storage Shed	$32,000
TOTAL: 37	$1,652,397

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE	ESTIMATED VALUE
Installation of Fire Sprinkler System	$1,600,731
Alterations & Additions to Dwelling	$54,000
TOTAL: 2	$1,654,731

 

 

GRAND TOTAL: 18	$ 3,307,128
Previous Month: 18	$ 976,520

 

 

 

ITEM 11 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 574069

 

Director of Environmental Services' REPORT

 

 

  

Item 1 Ordinary Meeting 19 August 2014

Item 1 - Annexure 1

 

Item 2 Ordinary Meeting 19 August 2014

Item 2 - Annexure 1

 

 

Item 4 Ordinary Meeting 19 August 2014

Item 4 - Annexure 1

 

 

 

Item 7 Ordinary Meeting 19 August 2014

Item 7 - Annexure 1

 

Item 7 Ordinary Meeting 19 August 2014

Item 7 - Annexure 2

 

Item 7 Ordinary Meeting 19 August 2014

Item 7 - Annexure 3