cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

9 July 2014

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 15 July, 2014 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 1.00pm.

 

 

Yours faithfully,

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)      Adoption of Closed Committee of the Whole Report

 

 

 

 

 


 

ATTENDEES – JULY 2014 COUNCIL MEETING

 

 

2.00pm

Britney Rudd – Youth of the Month

 

Canowindra Balloon Challenge Committee – Address to Council

 

Jan Richards – Central West Libraries – Address to Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 15 July, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 6

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 7

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 7

ITEM 9      WORKS COMMITTEE MEETING....................................................... 8

ITEM 10    CLASSIC RALLY CLUB - 2014 ALPINE CLASSIC........................ 9

ITEM 11    ORANGE RUNNERS CLUB - 2015 ORANGE COLOUR CITY RUNNING FESTIVAL................................................................................................................. 10

ITEM 12    2014 LG NSW ANNUAL CONFERENCE....................................... 11

ITEM 13    FUTURE DIRECTIONS FORUM....................................................... 12

ITEM 14    COUNCIL PICNIC DAY...................................................................... 13

ITEM 15    ITEM 18 - RESCISSION MOTION  - JUNE ORDINARY COUNCIL MEETING 2014................................................................................................................. 14

ITEM 16    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW............................................................................ 15

ITEM 17    POLICY DATABASE - PROPOSED CHANGES........................... 16

ITEM 18    USE OF COUNCIL SEAL FOR SALE OF LOT 1 DP833003...... 18

ITEM 19    LGNSW 2014 WATER MANAGEMENT CONFERENCE............. 19

ITEM 20    VARIATION FOR CONTRACT 550125: DESIGN AND CONSTRUCTION OF THE CANOWINDRA EFFLUENT REUSE SCHEME: UV DISINFECTION AND FILTRATION UPGRADE.................................................................... 20

ITEM 21    LICENCE TO CONSTRUCT BRIDGE ON CROWN LAND LOT 7301 DP 1146159 - MARYLEBONE BRIDGE.................................................................... 21

ITEM 22    LOCAL GOVERNMENT ROAD SAFETY PROGRAM FUNDING AGREEMENT 23

ITEM 23    CANOWINDRA PARKING AND TOILET FACILITIES................. 24

ITEM 24    EUGOWRA MUSEUM........................................................................ 30

ITEM 25    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  31

ITEM 26    MODIFICATION APPLICATION 1998/79/2 - DWELLING AND SUBDIVISION - LOT 2 DP 884022 GRIFFIN ROAD, ORANGE....................................... 31

ITEM 27    REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2014/167 - MEET U IN MOLONG EVENT - LOT 1 DP 1120962, HILL AND EDWARD STREETS, MOLONG.......................................................................... 32

ITEM 28    QUESTIONS FOR NEXT MEETING................................................ 34

ITEM 29    BUSINESS PAPER ITEMS FOR NOTING...................................... 34

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 4      TWO YEAR INTEREST FREE LOAN - SEWERAGE CONNECTION, CANOWINDRA

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      PROGRESS ON PROPOSED USAGE OF THE MOLONG RAILWAY STATION

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    June 24 2014 ordinary Council Minutes........... 36

ANNEXURE 7.1    July 1 2014 Community Services Committee Meeting Report                                                                                                     52

ANNEXURE 8.1    July 1 2014 Economic Development and Tourism Committee Report of........................................................................... 55

ANNEXURE 9.1    July 1 2014 Works Committee Meeting Report 57

ANNEXURE 13.1  FDF2012-outcomes report........................................ 61

ANNEXURE 15.1  Report to Council Meeting 24 June 2014......... 70

ANNEXURE 16.1  IPR Operational Plan - Final Quarter Updates 2013-2014 71

ANNEXURE 17.1  draft Disposal of Minor Assets policy......... 98

ANNEXURE 17.2  draft Audible Bird Scaring Devices policy 104

ANNEXURE 21.1  Licence - Crown lands Act Section 34A........ 107

ANNEXURE 25.1  July 1 2014 Environmental Services and Sustainability Committee Report ..................................................... 128

ANNEXURE 26.1  Modified Conditions of Consent....................... 131 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 563100

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 563101

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 563102

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 563103

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 563116

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 6 to 11 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 6 to 11 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 24 2014 ordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2014 - 563117

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held 24 June, 2014 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 24 June, 2014.

 

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 1 2014 Community Services Committee Meeting Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 563118

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 1 July, 2014 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 1 July, 2014 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 1 2014 Economic Development and Tourism Committee Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 563119

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 1 July, 2014 be adopted.

 

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 1 July, 2014 for Council’s adoption.

 

 

ITEM 9 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 1 2014 Works Committee Meeting Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 563120

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 1 July, 2014 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 1 July, 2014 for Council’s adoption.

 

 

ITEM 10 - CLASSIC RALLY CLUB - 2014 ALPINE CLASSIC

REPORT IN BRIEF

 

Reason For Report

To adopt the recommendation from the Local Traffic Committee regarding this event to take place.

Policy Implications

nil

Budget Implications

nil

IPR Linkage

4.4.1.a - Implement the procedure manual for Planning a Public Event in Cabonne Country with the event coordinators

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 564406

 

 

Recommendation

 

THAT Council adopt the recommendation from the Local Traffic Committee.

 

Design Manager's REPORT

Item 5 of the Local Traffic Committee agenda addressed a request from the Classic Rally Club to conduct the 2014 Alpine Class event through Cabonne. The committee resolved to allow the event to take place subject to:

1.      Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2.      NSW Road Rules being observed by participants at all times

3.      Written approval being obtained from NSW Police

4.      Written approval being obtained from all affected Local Government Authorities

5.      Council being provided with an updated copy of the $20m Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6.      The event organiser notifying all emergency services of the event.

This event operates within Cabonne on 18-19 October 2014.

 

 

 

ITEM 11 - ORANGE RUNNERS CLUB - 2015 ORANGE COLOUR CITY RUNNING FESTIVAL

REPORT IN BRIEF

 

Reason For Report

To adopt the recommendation from the Local Traffic Committee allowing this event to take place

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.a - Implement the procedure manual for Planning a Public Event in Cabonne Country with the event coordinators

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 564407

 

 

Recommendation

 

THAT Council adopt the recommendation from the Local Traffic Committee.

 

Design Manager's REPORT

Item 6 of the Local Traffic Committee agenda addressed a request from the Orange Runners Club to conduct the 2015 Orange Colour City Running Festival through Cabonne. The committee resolved to allow the event to take place subject to:

1.      Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event;

2.      NSW Road Rules being observed by participants at all times;

3.      Written approval being obtained from NSW Police;

4.      Written approval being obtained from all affected Local Government Authorities;

5.      Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event;

6.      The event organiser notifying all emergency services of the event;

7.      Approval times of 7:30am to 2:00pm if Cadia Road is utilised.

 

This event is scheduled to occur 1 March 2015.

 

ITEM 12 - 2014 LG NSW ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation to send delegates to the 2014 LG NSW Annual Conference and development of Motions to be submitted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d - Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGSA and other forums

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 556784

 

 

Recommendation

 

THAT Council:

 

1.      Be represented at the 2014 Local Government NSW Annual Conference by the Mayor, or his alternate delegate, two observers nominated by Council and the General Manager, or his alternate delegate, in an advisory capacity.

 

2.      Identify issues and/or Motions to be submitted to the Conference.

 

3.      Conduct the October Ordinary Council meeting on Tuesday 28 October 2014.

 

 

General Manager's REPORT

 

The Annual Conference of Local Government NSW will be held in Coffs Harbour from 19-21 October 2014.

 

This year, the LGNSW would like to receive input from Councils to guide the content of the business sessions. In addition to identifying an issue, Councils are encouraged to suggest an appropriate solution by including either a Motion which could be considered by the Conference or notes which might guide delegates to an agreed position.

 

Councils should identify issues or motions relating to the following categories:

 

1.   Industrial relations and employment.  

2.   Economic.

3.   Environmental.

4.   Governance/ Civic leadership.

5.   Social Policy.

 

 

Council’s policy for the attendance of delegates and representatives at the LGNSW Conference is that the Mayor attends, if available, as Council’s Official Delegate, with the General Manager attending in an advisory capacity. Council’s policy also provides for up to two other Councillors being able to attend as Observers and/or substitute Delegates in the absence of the Mayor for any reason during the Conference itself.

 

It should be noted however, that the conference does coincide with Council’s October Council meeting which is scheduled for Tuesday 21 October 2014, therefore it is suggested that the October meeting be conducted one week later on Tuesday 28 October 2014.

 

.

 

 

 

ITEM 13 - FUTURE DIRECTIONS FORUM

REPORT IN BRIEF

 

Reason For Report

Seeking input into the conduct of a Future Directions Forum for Councillors and Senior Staff.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  FDF2012-outcomes report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\PROFESSIONAL DEVELOPMENT - CONFERENCES - 563090

 

 

Recommendation

 

THAT:

 

1.   Council authorise the conduct of a mid-term Future Directions
Forum.

 

2.   Councillors provide input into the conduct of the forum.

 

3.   Final arrangements to be determined by the Mayor and General Manager.

 

 

General Manager's REPORT

 

Council held its last Future Directions Forum in November 2012 following the September 2012 elections.   The Future Directions Forum enables Council to identify and discuss key issues and priorities and put these into context with the recently adopted IP&R.

 

It is therefore timely, now mid way through the Council term, to hold another forum to revisit the outcomes and priorities identified in 2012.

 

Logistically the best location to hold the Forum is the Old Vic Inn in Canowindra as it provides private accommodation and meeting room facilities within the Shire.

 

Options to hold the two-day Forum include:

 

Thursday and Friday 20-21/11/2014 or 27-28/11/2014

Saturday and Sunday 15-16/11/2014, 22-23/11/2014 or 29-30/11/2014

 

It is suggested that the first day of the Forum take the form of a shire wide bus tour with the second day dedicated to discussion.

 

Councillors are asked to provide feedback regarding the following:

 

1.   Suitable days to hold the forum – either Thursday & Friday or Saturday & Sunday.

2.   Itinerary for the bus tour.

3.   Agenda items for discussion.

4.   Whether there is a need for an independent facilitator.

 

The outcome report from the 2012 Future Directions Forum is annexed for reference.

 

 

 

ITEM 14 - COUNCIL PICNIC DAY

REPORT IN BRIEF

 

Reason For Report

Seeking Council's approval to conduct the annual Picnic Day.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.a - Ensure appropriate performance measures and incentives are in place

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PERSONNEL\ARRANGEMENTS\PICNIC DAY - 562222

 

 

Recommendation

 

THAT:

 

1.    Council approve the annual Picnic Day to be held on Friday 24 October 2014.

2.    Council authorise the attendance of all Councillors at the Picnic Day.

3.    Councillors note the cost of $52.00 for attending the Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.

 

 

General Manager's REPORT

 

Council has received a request from the Staff Picnic Committee, seeking Council’s consent to hold the annual Council Picnic Day on Friday 24 October 2014.

 

Council has always supported the conduct of the Council Picnic Day for all staff members, and a continuation of this practice is supported.

 

The usual practice for the conduct of the Picnic is to make the Picnic available for all staff who purchase a Picnic Ticket and attend on the day.  Staff who do not participate in the Picnic Day have the option to take Annual Leave or a Rostered Day Off as appropriate.

 

This year’s Picnic will be held in Cumnock. The day will consist of Golf, Bowls and lunch. The cost of attending the Picnic Day is $52.00 which covers the cost of activities, lunch and refreshments.

 

Councillors are welcome to attend and should notify the General Manager’s Personal Assistant, Robyn Little, if they wish to do so.

 

 

 

ITEM 15 - ITEM 18 - RESCISSION MOTION  - JUNE ORDINARY COUNCIL MEETING 2014

REPORT IN BRIEF

 

Reason For Report

For Council to consider recission motion lodged by Clrs Gosper, MacSmith and Dean.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adhered to

Annexures

1.  Report to Council Meeting 24 June 2014    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MOTION - 565088

 

 

Recommendation

 

THAT the rescission motion be dealt with.

 

Director of Finance and Corporate Services' REPORT

 

A Rescission Motion has been received from Clrs Gosper, MacSmith and Dean as follows:

 

We the undersigned Councillors hereby give notice of our intention to rescind the following motion:-

 

 

ORDINARY JUNE COUNCIL MEETING 2014 - ITEM 18 – PROCUREMENT (INCLUDING LOCAL PREFERENCE) POLICY

 

RECOMMENDATION (Durkin/Wilcox)

 

THAT Council amend its Procurement (including local preference) Policy by deleting clause 11.3.3 acquisition of services, goods or materials.

 

(Signed)

Clr Gosper                  Clr MacSmith                       Clr Dean

 

In order for it to be dealt with by the Council it will need to be moved and seconded on the meeting day.

 

For more information see the previous report attached.

 

 

ITEM 16 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the 2013/2014 Integrated Planning & Reporting Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  IPR Operational Plan - Final Quarter Updates 2013-2014     

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2014 - 564312

 

 

Recommendation

 

THAT, subject to any alterations the Council deems necessary at the July Council meeting, the update of the Operational Plan to 30 June 2014, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The final quarter update for the Integrated Planning & Reporting Operational Plan for 2013/2014 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

 

ITEM 17 - POLICY DATABASE - PROPOSED CHANGES

REPORT IN BRIEF

 

Reason For Report

For Council to consider an amendment to its Policy database

Policy Implications

Yes - will become Council's policy on this matter

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  draft Disposal of Minor Assets policy

2.  draft Audible Bird Scaring Devices policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 561234

 

 

Recommendation

 

THAT the annexed draft Disposal of Minor Assets Policy and draft Audible Bird Scaring Devices Policy be adopted.

 

Administration Manager's REPORT

 

Disposal of Minor Assets Policy

 

Council does not currently have a policy for disposal of minor assets when they become redundant or obsolete.  This has created a stockpile of items which are surplus to Council needs for which disposal is currently limited to Public Auction or tender.

 

Due to the age, condition and nature of these items, previous attempts to auction have resulted in expenditure (through the disposal) being greater than the income received from disposal. That is, the cost of loading a truck, driving to the auction site, etc. with a sale of $1 for the lot.

 

The ICAC has the following view in relation to disposal of goods and property.

 

“Public sector agencies that regularly dispose of depreciated, redundant or excess stock need to ensure they have standardised methods to manage the disposal of unwanted resources in a transparent and accountable manner.

 

Goods to be disposed of are public resources and, even if redundant or depreciated, may still have financial value for the agency.  Consequently disposing of goods should be carefully planned and conducted in a way that obtains value for money for the agency and reduces opportunities for exploitation by individual employees, private persons or organisations.

 

Some of the formal requirements that may apply to your agency can be found in the NSW Government Procurement Policy, which is issued subject to the Public Finance and Audit Act 1983, and The Code of Practice for Procurement, January, 2005, NSW Treasury.

 

In addition, the State Contracts Control Board (SCCB) establishes thresholds for the disposal of surplus or unserviceable goods (excluding motor vehicles).

 

Local councils are bound by the Local Government Act 1993, sections 55 and 716, and Part 7 of the Local Government (General) Regulation 2005.

 

The improper disposal of goods and property can constitute corrupt conduct as defined in the Independent Commission Against Corruption Act 1988.”

 

It is then stated by ICAC in their guidelines, under “Managing corruption risks”, that as a minimum, agencies should introduce policies and procedures for the disposal of goods and property.

 

This policy is to cover ‘minor’ assets only.  That being, assets where the cost of disposal of the asset will probably (after going through a cost benefit analysis) exceed any income gained by going through an auction or tender process.

 

ICAC and the Local Government Act

 

The ICAC guidelines above refer to the Local Government Act and Regulation.

 

Section 55 of the Act relates to “What are the requirements for tendering?” and is not applicable to minor assets.

 

Part 7 of the Regulation refers to “Tendering” and again is not applicable to minor assets.

 

The requirement to have a policy to manage the corruption risks referred to would be met by adoption of this policy and provide Council with a more effective means of disposal whilst meeting transparency requirements.

 

The value of $650 referred to in the policy relates to the estimated cost of taking items to the Auctioneer in Orange and having to collect same if sale is not possible at auction.  Pick-up of unsold goods is a requirement from the Auctioneer.

 

Audible Bird Scaring Devices Policy

 

This policy has been renamed from “Scare Guns Policy” and has been updated to include reference to, and create a policy for, other bird scaring devices, not just gas scare guns.

 

ITEM 18 - USE OF COUNCIL SEAL FOR SALE OF LOT 1 DP833003

REPORT IN BRIEF

 

Reason For Report

To seek approval for the use of Council's seal on the transfer documents for Lot1 DP833003

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.4.1.d - Provide Council land assets through the development of residential and industrial estates in Cabonne.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\MOLONG - LAND - LOT 149 NO 90 MANILDRA ROAD (PACKHAM DR) - 562317

 

 

Recommendation

 

THAT Council authorise the affixing of the Common Seal to the transfer of land documents for the property Lot 1 DP833003, Molong.

 

Administration Manager's REPORT

 

Council at its April meeting resolved to authorise the affixing of the Council Seal to transfer documents for proposed Lots 2 and 3 of the proposed subdivision of “Eden”, 149 Packham Drive Molong.

 

Council at its June extraordinary meeting resolved to accept an offer on proposed Lot 3 which included the sale of Lot 1 DP833003.  The resolution however omitted to authorise the affixing of the Seal on the transfer documents for the additional Lot.

 

 

ITEM 19 - LGNSW 2014 WATER MANAGEMENT CONFERENCE

REPORT IN BRIEF

 

Reason For Report

To nominate a councillor representative to attend the LGNSW Water Management Conference

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.3.a - Cabonne Water responsible use  promoted

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\CONFERENCES\WATER MANAGERMENT CONFERENCE - 561379

 

 

Recommendation

 

THAT Council nominate a Councillor to attend the Conference.

 

 

Director of Engineering and Technical Services' REPORT

 

The Local Government Water Management Conference is held annually and provides a forum for debate and discussion on urban water supply, sewerage and broader water management issues.

This years’ conference will discuss the following key themes:

1.   Review of the arrangements for local water utilities in regional NSW

2.   Water recycling

3.   Drinking Water Quality Management.

This year the conference will be held on August 25-27 at the Glasshouse in Port Macquarie.  The Director of Engineering and Technical Services and the Operations Manager – Urban Services and Utilities will be attending this conference.  Council is entitled to nominate a councillor to attend the conference as well.

 

 

ITEM 20 - VARIATION FOR CONTRACT 550125: DESIGN AND CONSTRUCTION OF THE CANOWINDRA EFFLUENT REUSE SCHEME: UV DISINFECTION AND FILTRATION UPGRADE

REPORT IN BRIEF

 

Reason For Report

For Council Determination on a contract variation.

Policy Implications

Nil Policy Implications

Budget Implications

The variation amount will be funded from the project budget.

IPR Linkage

5.3.4.b - Undertake Cabonne Sewer Project purchases

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\TENDERING\550125 - CANOWINDRA EFFLUENT REUSE SCHEME - 565000

 

 

Recommendation

 

THAT Council accept the variation from Ted Wilson & Sons in the amount of $9,171.65 (Inc. GST) for Contract 550125: Design and Construction of the Canowindra Effluent Reuse Scheme (UV Disinfection and Filter Replacement).

 

 

Operations Manager - Urban Services and Utilities' REPORT

Contract 550125 is the design and construction of upgrades at the Canowindra Effluent Reuse Scheme. The proposed upgrades consist of the following items:

1.   Install a new UV disinfection system;

2.   Replace the existing filtration system; and

3.   Automation of irrigation system with offsite monitoring and control capabilities.

A report was presented to the Council meeting of 24 June 2014 with Council resolving to:

1.   Award the contract to Ted Wilson and Sons at the tendered price of $174,261.35 (Inc. GST);

2.   Affix Council Seal to the Contract 550125.

Ted Wilson & Sons have been notified of the above Council resolution from the Council meeting.  In preparing the letter of acceptance, however, an error relating to the tender price in the Council report was discovered.  The tender price should have been $183,433 (Inc. GST) instead of $174,261.35 (Inc. GST).

The error in the report was due to the author deducting 5% from the actual tendered price of $183,433 (Inc. GST) submitted by the tenderer, Ted Wilson & Sons. Five percent is the buffer percent provided by Council in assessing local benefit as per Council’s Procurement Policy. This discounted price however, is only to be used for the assessment of tenders but in this case the reduced local benefit price was inadvertently transferred to the Council report.

Council have requested a variation be provided from the contractor to make up the deficit of $9,171.65 (Inc. GST) and allow the error to be rectified. Ted Wilson & Sons have complied and provided a variation in that amount.

The following key issues should be noted:

1.   The outcome of the assessment of tenders is unaffected since the assessment utilised the buffered (discounted) price for the purpose of comparison;

2.   The correct tendered price of $183,433 (inc GST) is within the budget set aside for this project ($180,000 excl GST) and there will be no impact on the reserves.

Based upon the above details, it is recommended that Council accept the variation from Ted Wilson & Sons in the amount of $9,171.65 (Inc. GST) for Contract 550125: Design and Construction of the Canowindra Effluent Reuse Scheme (UV Disinfection and Filter Replacement).

 

 

ITEM 21 - LICENCE TO CONSTRUCT BRIDGE ON CROWN LAND LOT 7301 DP 1146159 - MARYLEBONE BRIDGE

REPORT IN BRIEF

 

Reason For Report

To seek approval for the use of Council's seal on licence documents.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.4.c - Local Road Bridge construction undertaken

Annexures

1.  Licence - Crown lands Act Section 34A    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ACQUISITION\MARYLEBONE BRIDGE - DAVYS PLAINS ROAD - LOT 7301 DP 1146159 - CROWNS LANDS - 564626

 

 

Recommendation

 

THAT Council authorise the affixing of the Common Seal to the licence documents.

 

Design Manager's REPORT

 

Council is in the process of subdividing and purchasing lot 7301 DP 1146159 for the purpose of constructing a new bridge on Davys Plains Road to replace Marylebone Bridge.

 

Site Plan

 

The Crown Lands department have requested that Council purchase the newly created allotment under the compulsory acquisition provisions described in Part 2 of the Land Acquisition (Just Terms Compensation) Act 1991.

 

It is expected the process of acquiring the subject land will take considerable time so pursuant to Section 34A of the Crown Lands Act 1989, Council has asked for a licence to use the land to construct the new bridge in parallel with the subdivision and acquisition process for the land.

The licence to use the land for the purpose of constructing the bridge is annexed and the document requires the Council seal to be affixed. Clause 400 (4) of the Local Government (General) Regulation requires a resolution of council to affix the Council seal to any document.

It is recommended that Council affix the seal to the document to enable the construction of the new bridge.

 

ITEM 22 - LOCAL GOVERNMENT ROAD SAFETY PROGRAM FUNDING AGREEMENT

REPORT IN BRIEF

 

Reason For Report

To inform the Council of the road safety program and seek its support of the program

Policy Implications

Nil

Budget Implications

$30,000 per annum contribution towards RSO wages

IPR Linkage

1.1.2.a - Implement Roads & Maritime Services road safety program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\PROGRAMS\ROAD AND TRAFFIC SAFETY - 564607

 

 

Recommendation

 

THAT Council continue its support of the Local Government Road Safety Program for a further 3 years.

 

Design Manager's REPORT

Council has received a Local Government Road Safety Program funding agreement for the funding of a Road Safety Officer (RSO) from 1 July 2014 to 30 June 2017.

The Local Government Road Safety Program (LGRSP) aims to assist local councils by making funding available for Councils to target road safety issues in their local community. The program assists in the delivery of practical road safety initiatives identified in the NSW Road Safety Strategy 2021.

As a result of the program, at Council’s June 2014 Local Traffic Committee meeting the RSO elaborated on the successful funding covering:

1.   $6,810 in 2015/2016 for a Summer Nightrider bus;

2.   $6,000 in 2014/2015 for a “Plan B” program;

3.   $6,000 in 2014/2015 for a child restraint program;

4.   $3,000 for each of the 3 years for the “Free cuppa for the driver” program; and

5.   $1,200 in 2014/2015 for a workshop for parents and supervisors of learner drivers.

It is recommended that Council continue its support of the program.

 

ITEM 23 - CANOWINDRA PARKING AND TOILET FACILITIES

REPORT IN BRIEF

 

Reason For Report

To inform Council regarding Canowindra parking and toilet facilities.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\CANOWINDRA BUSINESS CHAMBERS - 558106

 

 

Recommendation

 

THAT Council:

 

1.   Continue with the sale of Lot 1 DP 332593 and Lot 71 DP 527982 as per the March 2010 resolution.

 

2.   Not provide additional car parking in Canowindra until demand warrants the need for additional car parking.

 

3.   Staff review the total cost, with a view of negotiating a licence with the successful candidate.

 

 

Design Manager's REPORT

 

Council has received correspondence from the Canowindra Business Chamber regarding the advertised Expressions of Interest for the purchase of the former Canowindra SES depot land described as Lot 1 DP 332593 and Lot 71 DP 527982.

 

Site Map.

 

Background

 

In July 2008, Council received two letters regarding the sub-standard condition of the SES building in Ryall Street, Canowindra (Lot 71 DP 527982). A report, with an annexed building inspection, was presented to Council’s August 2008 meeting and a resolution to provide $100,000 in funding and liaise with the SES in relation to finding a new SES site was determined.

 

A report presented to the December 2008 Land Development Committee meeting stated the owners of some businesses felt it was inappropriate to have the SES site in such close proximity to the main street due to the nature of the land use. An alternative land use was not proposed by any of the business owners.

 

Throughout 2009, the SES and Council explored several options in relation to a new SES shed site. A tender for the construction of an SES shed in Council’s industrial estate revealed a significant budget shortfall for the construction of the shed.

 

At the December 2009 meeting, Council resolved to not accept the tender for the construction of the SES shed and to inspect the National Auction building in Armstrong Street (Lot 1 DP 1057440) as a proposed alternate site for the relocation of the SES.

 

Council, at its March 2010 meeting, resolved to make an offer to the owner of the National Auction building to purchase the building and advertise for sale and/or lease Lot 1 DP 332593 and Lot 71 DP 527982 (the Ryall Street land). The resolution also included selling the existing Council depot in Gaskill Street.

 

In April 2010, Council resolved to purchase the National Auction site in Canowindra for $380,000 and classify the land as operational.  In October 2011, a meeting between the Director of Engineering and Technical Services (DETS) and a representative of the Canowindra Business Chamber (CBC) revealed the CBC’s preference to convert the old SES site into a car park. At the meeting it was stressed by DETS that provision for pedestrian access from the site to Gaskill Street would need to be found to make the car park practical.

 

After the October 2011 meeting, Council’s Assets and Design staff produced a plan for car parking on the old SES site that had a landscaped buffer between the proposed car park and the dwelling to the north. The plan included demolition of the SES building but the retention of the old stables. The plan is referred to as Plan A. Another plan for car parking on Council land behind the Royal Hotel was drafted at the same time (Plan B) as to allow the consideration of options.

 

In September 2011 Council received an expression of interest in leasing part of the old SES shed with a view to utilising the old stables. A meeting between Council staff and the business owners lodging the interest revealed the business owners were actually interested in subdividing and purchasing the allotments. The business owners voiced concerns about using the site as a car park.

 

Council staff advised the interested parties they would have to make a formal offer on the land and the disposal of the land would have to be subject to a Council resolution. Council should note it is yet to receive any further correspondence from either party in relation to this matter.

 

In July 2012, Council received a letter from CBC suggesting the access from the proposed car park to Gaskill Street could be through the Council owned HACC building. The CBC further suggested that in providing access through the HACC building a new public toilet could be constructed within the “breezeway”.

 

In a formal response to the July letter from CBC, Council acknowledged the CBC’s preference for a car park in Canowindra and reinforced the need for direct access to Gaskill Street. The correspondence also mentioned Council was currently exploring a number of options for car parking in Canowindra.

 

In March 2013, the General Manager directed Council staff to prepare a cost benefit analysis for the proposed construction of the car park on the old SES site.

 

In November 2013, DETS wrote to the CBC advising several plans had been drafted, consultation had taken place and costs were currently being determined for the car park proposal (Plan A).  The letter further explained once a cost was estimated a proposal would be sent to the 2014/2015 budget submission for consideration (indicating no formal commitment was being made for a car park on the old SES site).

 

The cost benefit analysis was prepared for the old SES site car park (Plan A) and submitted in February 2014 for consideration in the 2014/2015 budget. The project had a low Cost Benefit Ranking Priority Score of 2.85 out of a maximum score of 5, with an estimated cost of $350,000 for the construction of the car park.  An additional $200,000 would be needed to provide access to Gaskill Street via the HACC building (excluding toilet facilities).  The project did not receive an allocation for the 2014/2015 budget.

 

At Council’s March 2014 meeting, after considering a report on an offer to purchase the land and noting the impracticalities of using the old SES site for parking given the lack of access though to Gaskill Street, Council resolved to enter into immediate arrangements to obtain an independent valuation for the land in Ryall Street Canowindra known as the former SES shed/depot and Boree RFS shed, and place these two blocks for public sale.  As such, Council advertised in the Canowindra Phoenix on 1 May 2014 an invitation for Expressions of Interest in the purchase of the former Canowindra SES depot land described as Lot 1 DP 332593 and Lot 71 DP 527982.

 

Need for toilet facilities in Gaskill Street.

The request from CBC to provide additional toilet facilities as a part of a “breezeway” within the HACC building is only a relatively recent request and post-dates their request to use the old SES site for car parking.

 

In assessing the need for additional toilet facilities, there are no published standards for the maximum distance between public toilet facilities.  It is noted though, that the City of Melbourne is adopting a distance of 500m between toilet facilities in areas of high pedestrian activity such as a city centre.

 

A desk top observation of the walking distance between public amenities in Orange shows,

 

1.   480m between the public amenities in Mc Namara Lane and the public amenities at the Orange library on Byng Street.

2.   300m between the amenities in Mc Namara Lane and the public amenities in the car park beneath the City Centre.

3.   475m between the public amenities in the car park beneath the City Centre and the public amenities in the Woolworths car park

4.   435m between the amenities in the Woolworths car park and the amenities in the breezeway on Summer Street opposite Orange arcade

 

In Canowindra, there is a newly constructed public toilet in Memorial Park which is located 300m away from the southern businesses in Gaskill Street.

There are no other community requests for additional toilet facilities in Canowindra apart from the CBC request in July 2012.

 

 

On the basis of the above, there appears to be sufficient public toilet facilities within appropriate walking distances of the Canowindra CBD and additional facilities are not warranted.

 

Need for car parking in Gaskill Street.

 

There are no published standards for the minimum number of public car parking spaces that should be available in a CBD.

 

Section 5.7.1 of the RMS “Guide for Traffic Generating Developments” has a formula to establish parking requirements for a shopping centre. The formula is typically used to predict the car parking requirements for a proposed shopping centre but can be used to assess the requirement for parking on a main street.

 

The formula notes the requirements for parking at a supermarket is greater than an office or speciality shop.  In using the formula, a desk top assessment of the gross floor areas for each type of shop was used and a requirement of 91 car spaces (12 for the supermarket, 16 for the Royal Hotel and 63 for the remaining businesses in Gaskill Street) was found to be needed for all the businesses in Gaskill Street.

 

The main shopping precinct of Gaskill Street is 300m long and parking is available on both sides of the street.  Using a conservative average of 9m as a length for a car space to allow for no parking spaces and disabled parking, there are approximately 66 on street car spaces available in Gaskill Street. There are approximately 14 additional car spaces behind the Royal Hotel and 12 additional car spaces behind the supermarket.  These car spaces are provided specifically for these businesses. This equates to 92 car parking spaces available.

 

Council has also completed a parking study for Canowindra CBD by undertaking a visual study of the parking available on Gaskill Street, Blatchford Street, behind the Supermarket and behind the Royal Hotel every second day over a two week period. The survey was conducted during the times of 9am – 10am, 12pm – 1pm and 3pm – 4pm to represent likely peak parking times.

 

The study showed 72 car spaces available to be used on Gaskill Street, 12 car spaces behind the supermarket, 14 car spaces behind the Royal Hotel and 23 car spaces in Blatchford Street.

 

The study showed an availability of car parking within the Canowindra CBD throughout the day as detailed in the table below.

 

Council should note during the survey it was observed that delineation of car spaces with line-marking would maximise the opportunity for parking in Gaskill Street.

 

On the basis of the car-parking study conducted by Council, there would appear to be sufficient car parking spaces available to satisfactorily meet the demand for parking in the Canowindra CBD.

 

Section 94 Contributions

 

Section 94 of the Environmental Planning and Assessment Act 1979 allows Councils to levy developers for the provision of services such as car parks and Council should note it is typical for urban councils such as Dubbo and Orange to levy developers for the provision of car parking facilities.

 

 

ITEM 24 - EUGOWRA MUSEUM

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval to sign and seal contract for land donated to the Eugowra Museum.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.2.1.e - Encourage collection, display and preservation of local history

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\EUGOWRA - PART LOT 278 DP 1061104 - KG AND JA SMITH - 561590

 

 

Recommendation

 

THAT Council authorise signatures and the Common Seal to be affixed to the contract of sale for the land donated to the Eugowra Museum by KG & JA Smith.

 

Urban Assets Coordinator's REPORT

 

The Eugowra Museum committee has been active in acquiring extra land for the preservation and display of artefacts for outdoor display.

 

The land has been acquired as two separate parcels and combined with the existing museum land. Council has supported the committee by providing funding for conveyancing fees and survey costs.

 

The first parcel of land was purchased by the committee using museum funds. This parcel of land is approximately 148 square metres. Council has now signed and sealed the contract of sale for the acquisition of this land.

 

The second parcel of land was donated by a neighbouring landholder (KG & JA Smith). This parcel of land is approximately 580 square metres.

 

Council now needs to authorise signatures and Council’s Common Seal to be affixed to the contract of sale for the acquisition of this land.

 

 

ITEM 25 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 1 2014 Environmental Services and Sustainability Committee Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 563136

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 1 July 2014 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 1 July 2014.

 

 

ITEM 26 - MODIFICATION APPLICATION 1998/79/2 - DWELLING AND SUBDIVISION - LOT 2 DP 884022 GRIFFIN ROAD, ORANGE

REPORT IN BRIEF

 

Reason For Report

To gain council consent for modification of approved Development Consent DA 1998/0079  granted by Council on 21 August 1998 for a proposed subdivision and dwelling.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment

Annexures

1.  Modified Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\1997 JULY -1999\03-1998-0079 - 565546

 

 

Recommendation

 

THAT Modified Development Consent DA 1998/0079 for a proposed subdivision and dwelling at Lot 2 DP 884022 Griffin Road, Orange be granted consent subject to the attached conditions.

 

 

Director of Environmental Services' REPORT

 

Council consent is sought for modification of approved Development Consent DA 1998/0079 for a proposed subdivision and dwelling at Lot 2 DP 884022 Griffin Road, Orange. The application has previously been subject to Council approval.

 

The modified application has been submitted by G J Gardner Homes on behalf of the applicant (JT & LJ Ford).

 

The proposed modification provides for minor amendments to the approved dwelling on Lot 2 in DP 884022 to provide for a single entry door in lieu of proposed double entry doors, and additional external access door to the south/west side of the dwelling, a custom orb wall to the north eastern external wall in lieu of brick and an internal wall to the kitchen area.

 

The development is primarily still the same development and it is recommended that the modified application be approved and the attached conditions be incorporated into the modified approval to reflect changes eg Basix revised certificate since the original approval and ensure the applicant knows the requirements for a Construction Certificate to be either issued by Council or a Private Accredited Certifier prior to commencement of works.

 

ITEM 27 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2014/167 - MEET U IN MOLONG EVENT - LOT 1 DP 1120962, HILL AND EDWARD STREETS, MOLONG

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $285.00 as reimbursement of development application fees paid in association with DA 2014/167 for the 'Meet U in Molong' event.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0167 - 564332

 

 

Recommendation

 

THAT Council donate $285.00 from its s365 budget to Central West Motorcycle Safety & Tourism Group Inc, being the amount equivalent to fees paid in association with Development Application 2014/167 the ‘Meet U in Molong’ event to be held at Lot 1 DP 1120962, Hill and Edward Streets, Molong.

 

 

Director of Environmental Services' REPORT

 

Council has received a request from the Central West Motorcycle Safety & Tourism Group Inc  seeking reimbursement of fees paid in association with DA 2014/167 for the ‘Meet U in Molong’ event being held at Lot 1 DP 1120962, Hill and Edward Streets, Molong. The Central West Motorcycle Safety & Tourism Group Inc is a community not-for-profit organisation.

 

The development application fee paid totalled $285.00.

 

The DA for this application has been approved and consent granted on 16 June 2013.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.  Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.  Any requests exceeding the policy are to be reported to Council for consideration.

 

Based upon the above procedural statements the fee of $285.00 would be considered for donation back to the applicant.

 

ITEM 28 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 563134

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 29 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 563135

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

   


Item 6 Ordinary Meeting 15 July 2014

Item 6 - Annexure 1

 

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Item 7 Ordinary Meeting 15 July 2014

Item 7 - Annexure 1

 

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Item 8 Ordinary Meeting 15 July 2014

Item 8 - Annexure 1

 

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Item 9 Ordinary Meeting 15 July 2014

Item 9 - Annexure 1

 

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Item 13 - Annexure 1

 

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Item 15 Ordinary Meeting 15 July 2014

Item 15 - Annexure 1

 

ITEM 18 - PROCUREMENT (INCLUDING LOCAL PREFERENCE) POLICY

REPORT IN BRIEF

 

Reason For Report

To request amendment to Council's Procurement Policy.

Policy Implications

Proposed amendment to Policy

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Procurement (including local preference) Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\TENDERING\PROCEDURES and AUSTRALIAN STANDARDS - 558262

 


 

Recommendation

 

THAT Council amend its Procurement (including local preference) Policy by deleting clause 11.3.3 Acquisition of services, goods or materials.

 


Director of Finance and Corporate Services' REPORT

 

In recent times problems have been experienced in complying with clause 11.3.3 of Council’s Procurement (including local preference) Policy. The main areas of difficulty in complying relate to the value of goods or services in the price range $20,001 to $150,000 which require a request for quotation advertisement in newspapers and to be treated similar to a tender other than the requirement for formal adoption by Council.

 

Examples include contractors being onsite and available to carry out works without the need for establishment charges, such as usage of the Small Town Sewerage Treatment Works Contractor to conduct works at Council’s Landfills in both Yeoval and Cumnock; and the need for specialist technical advice in relation to the Molong Gasworks Site.

 

As the setting of the monetary limits could be considered an operational matter, it is thought that by deleting the clause in relation to the various monetary limits and leaving the guidelines to be set by the General Manager, it would facilitate variations to the value of goods and processes to be followed in conditions considered appropriate, such as those outlined in the above examples.


Item 16 Ordinary Meeting 15 July 2014

Item 16 - Annexure 1

 

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Item 17 Ordinary Meeting 15 July 2014

Item 17 - Annexure 1

 

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Item 17 Ordinary Meeting 15 July 2014

Item 17 - Annexure 2

 

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Item 21 Ordinary Meeting 15 July 2014

Item 21 - Annexure 1

 

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Item 21 Ordinary Meeting 15 July 2014

Item 21 - Annexure 1

 

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Item 21 Ordinary Meeting 15 July 2014

Item 21 - Annexure 1

 

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Item 25 Ordinary Meeting 15 July 2014

Item 25 - Annexure 1

 

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Item 26 Ordinary Meeting 15 July 2014

Item 26 - Annexure 1

 

1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the modified development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref No DA1998/0079/2 tonyjames building design drawing No. WD02, WD05 dated 3/11/2013 and WD06 dated 31/10/2013 and Peter Basha site plan dated 8.11.2013 and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. 

 

NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

2.      BUILDING CODE OF AUSTRALIA 2014 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2014 and relevant Australian Standards.

 

Performance

 

The approved dwelling must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2014. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)       complies with the Performance Requirements; or

          ii)      is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

 

 

 

 

 

 

3.      APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number DA1998/0079/1.

 

4.      APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

CONSTRUCTION CERTIFICATE

 

5.         NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

 

6.         IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)               Unauthorised entry is prohibited;

b)               Builders name and licence number; or owner builders permit number;

c)               Street number or lot number;

d)               Contact telephone number/after hours number;

e)               Identification of Principal Certifying Authority.

 

7.      PLUMBING AND DRAINAGE WORKS

 

Objective

 

To ensure compliance with the requirements of the relevant legislation.

 

Performance

 

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500.

 

8.                DRAINAGE

 

Objective

 

To ensure satisfactory disposal of roof stormwater run-off.

 

Performance

 

All roof water shall be collected through guttering and down piping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of by discharge to

 

 

Storm Water Storage Tank and overflow piped a minimum of three (3) meters clear.

 

 

 

 

 

9.      GENERAL RURAL WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate rural water supply.

 

Performance

 

In rural areas (where town water is not available)

 

a)               Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 20,000 litres of which are to be retained at all times for fire fighting purposes.

 

b)               The 90,000 litre storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

 

10.    BUSHFIRE PROTECTION – WATER AND UTILITIES

 

Objective

 

To minimise the risk of bush fire attack and provide protection for emergency services personnel, residents and others assisting fire fighting activities.

 

Performance

 

In recognition that no reticulated water supply exists, a minimum 20,000 litre dedicated water supply tank (non combustible) shall be provided.

 

Above ground tanks are manufactured of concrete or metal and raised tanks are to have their stands protected.  Plastic tanks shall not be used.

 

An RFS standard 65mm metal Storz outlet with a gate valve shall be provided.

 

The gate or ball valve, pipes and tank penetration are adequate for full 50mm inner diameter water flow through the Storz fitting and are metal rather than plastic.

 

A Static Water Sign (SWS) is to be fitted to the front gate and tank designated as the tank for firefighting purposes.  These signs are to be obtained from Canobolas Zone N.S.W Rural Fire Services, Cadia Road, Orange and fitted before occupation of the building.

 

 

 

 

 

 

11.    WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate rural water supply.

 

Performance

 

In rural areas (where town water is not available)

 

Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 20,000 litres of which are to be retained at all times for fire fighting purposes.

 

The take off point for the domestic supply is to be located in such a manner to ensure that the 20,000 litres of water is retained at all times for bushfire fighting purposes.

 

Underground water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

Aboveground tanks shall be provided with an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

The outlet for fire fighting purposes shall:

-        be a minimum of 50mm; and

-        be fitted with 65 mm STORZ fitting and a minimum 50mm gate valve; and

-        be located so that access for fire fighting units is provided directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

 

A “Static Water Supply” sign shall be erected on the access gate to the allotment prior to occupation of the development. The sign can be obtained free of charge from the Rural Fire Service.

 

The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

 

 

 

 

 

 

 

12.    INSTALLATION HOT WATER SERVICE

 

Objective

 

To ensure the safety of the occupants.

 

Performance

 

All new hot water installations shall deliver hot water at the outlet of all sanitary fixtures used primarily for personal hygiene purposes at a temperature not exceeding 50oC.

 

13.    DRAINAGE RECORDS

 

Objective

 

To provide an accurate record of drainage works.

 

Performance

 

A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council at the time of inspection

 

14.    PROVISION OF TEMPORARY FACILITIES

 

Objective

 

To provide temporary toilet facilities.

 

Performance

 

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority.  NOTE:  This must be on-site prior to the first inspection.

 

15.    CONSTRUCTION CERTIFICATE

 

Objective

 

To ensure all residential work is covered by insurance and is in compliance with Part 6 of the Home Building Act 1989.

 

Performance

 

A Construction Certificate will not be issued until Council receives a Certificate of Home Warranty Insurance in accordance with the requirements of the Home Building Act 1989.

 

 

 

16.    BASIX CERTIFICATE

 

Objective

 

To ensure the dwelling is constructed in the approved manner.

 

Performance

 

All the required commitments shown on the Basix Certificate (No: 514811S dated 13 November 2013) and approved plans are to be completed PRIOR to a Final Occupation Certificate being issued.

 

17.    SOIL EROSION

 

Objective

 

To prevent soil erosion during the course of development.

 

Performance

 

Measures are to be taken during the course of development to ensure satisfactory stabilisation of exposed areas to prevent soil erosion.

 

18.    VISUAL AMENITY

 

Objective

         

To reduce the visual impact on adjoining properties.

 

Performance

 

Non-reflective finish materials to be used on the wall/roof cladding.

 

19.    ON-SITE WASTEWATER SYSTEM

 

Objective

 

To ensure the appropriate approvals are provided.

 

Performance

 

Details of an approved wastewater management system are to be provided and approval under Section 68 of the Local Government Act 1979 granted by Council PRIOR to the installation of any on-site wastewater system.

 

 

 

 

 

 

20.      CONSTRUCTION DESIGN DETAILS

 

Objective

 

To ensure that the development is constructed in a manner that is structurally sufficient and sound.

 

Performance

 

Full working drawings, including engineering details and specifications must be submitted to Principal Certifying Authority (PCA) for approval PRIOR to issue of a construction certificate.

 

21.       OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All residential buildings will require an Occupation Certificate PRIOR to occupation/use of the building

 

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 15 July, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      FRINGE BENEFITS TAX...................................................................... 2

ITEM 4      BUSINESS ACTIVITY STATEMENT FOR MAY 2014.................... 3

ITEM 5      GENERAL STOCKTAKE..................................................................... 4

ITEM 6      BRIDGE REPLACEMENT PROGRAM.............................................. 5

ITEM 7      CENTRAL WEST ORANA REGIONAL LEADERSHIP NETWORK    6

ITEM 8      DEPARTMENT OF COMMUNICATIONS - DIGITAL TELEVISION RECEPTION................................................................................................................... 7

ITEM 9      WBC ACTIVITIES UPDATE REPORT............................................... 8

ITEM 10    RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    9

ITEM 11    AUSTRALIAN OF THE YEAR AWARDS 2015............................. 10

ITEM 12    CARAVAN PARK COMMITTEE MEETING.................................... 12

ITEM 13    TRAFFIC COMMITTEE MEETING MINUTES ............................... 13

ITEM 14    COUNCIL'S APPLICATION FOR RESTART NSW FUNDS WATER SECURITY FOR REGIONS PROGRAM............................................................... 13

ITEM 15    HEAVY VEHICLE SAFETY AND PRODUCTIVITY PROGRAM AND BRIDGES RENEWAL PROGRAM...................................................................... 15

ITEM 16    PLANNING PROPOSAL - GATEWAY DETERMINATION - RECLASSIFICATION OF COMMUNITY LAND TO OPERATIONAL LAND (PP_2014_CABON_001_00)................................................................................................................. 16

ITEM 17    DEVELOPMENT APPLICATION 2014/135 CUDAL MEN'S SHED - LOT 2 SECTION 9 DP 758311...................................................................... 17

ITEM 18    DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2014 17

ITEM 19    DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2014         19

ITEM 20    BURIAL STATISTICS......................................................................... 20  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph 30 June 2014.......................................... 22

ANNEXURE 2.1    Investment Report 30 June 2014............................ 23

ANNEXURE 9.1    WBC Report July 2014.................................................. 25

ANNEXURE 10.1  Council................................................................................ 27

ANNEXURE 10.2  Community Services..................................................... 79

ANNEXURE 10.3  ED and T................................................................................ 81

ANNEXURE 10.4  Environmental Services.......................................... 83

ANNEXURE 10.5  Works................................................................................... 85

ANNEXURE 10.6  Local Government Week.......................................... 87

ANNEXURE 10.7  Traffic Light report Summary............................. 88

ANNEXURE 12.1  Minutes - Caravan Park Committee Meeting - 6 March 2014                                                                                                    89

ANNEXURE 12.2  Minutes - Caravan Park Committee Meeting - 11 June 2014                                                                                                    92

ANNEXURE 13.1  Minutes - Traffic Committee Meeting - 26 June 2014     95

ANNEXURE 14.1  Cabonne Restart NSW Application.................... 98 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph 30 June 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 565516

 

Finance Manager's REPORT

 

Rate Collection Summary to 30 June 2014 is attached for Council’s information. The percentage collected is 96.22%, which is on average when compared to previous years. No further amounts for the 2013/2014 rating year will be collected, however small adjustments may occur as part of the end of year procedures.

 

There are issues due to the data conversion process of the arrears in the computer software which may affect the collection percentage. The software vendor is currently trying to resolve these issues.

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1.  Investment Report 30 June 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 565338

 

Senior Accounting Officer REPORT

 

Council’s Investments as at 30 June 2014 stand at a total of $39,002,514. This has increased by $1,192,193 from the previous month due to a positive inflow of funds for the month of June.

 

Council’s average interest rate for the month was 3.56%, falling slightly from last month. The Reserve Bank’s official cash rate remained steady at 2.5% for the month of June. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.66%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for June 2014 is attached for Council’s information.

 

ITEM 3 - FRINGE BENEFITS TAX

REPORT IN BRIEF

 

Reason For Report

To advise Council of the Fringe Benefits Tax payable to the Australian Taxation Office for the year ended 31 March 2014

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.c - Skill Requirements of all Council Staff Reviewed Annually & Targeted Training Plan Developed.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\FRINGE BENEFITS TAX - 561860

 

FINANCE MANAGER'S REPORT

 

Fringe Benefits Tax is a tax payable by employers on certain benefits provided to employees.  The benefits that may attract Fringe Benefits Tax are defined under the Fringe Benefits Tax Assessment Act, and may include the provision of a motor vehicle that is available for the private use of the employee and payment of rental charges for an employee’s home telephone.

 

Council’s Fringe Benefits Tax Return for the year ended 31 March 2014 was completed and submitted to the Australian Taxation Office on 11 June 2014. 

 

The total amount of tax payable for 2013/2014 was $85,826.70.

 

The table below lists the amount of tax relating to each type of benefit, as well as the amount of each benefit that is met from Council funds and from other sources.  Other sources include amounts charged to contract staff contracts, amounts met by other members of the WBC Alliance, and amounts charged to externally funded activities such as Family Day Care, Family Links and Home and Community Care. 

 

Benefit Type

Council Funds

Other Sources

Total Payable

Motor Vehicles

$48,488.00

$2,871.63

$51,359.63

Expenses

$18,052.69

 

$18,052.69

Housing

$  1,484.28

 

$  1,484.28

Entertainment

$  2,442.32

 

$  2,442.32

Residual

$12,487.78

 

$12,487.78

TOTAL

$82,955.07

$2,871.63

$85,826.70

 

The total Fringe Benefits Tax Payable represents an increase of approximately $26,958.16 over the tax payable in the previous Fringe Benefits Tax year.

 

The increase is mainly attributable to a one off payment of a HELP Debt (University Fee) for an employee of Council. The FBT amount that Council incurred was $16,046.76.

 

The balance of the increase from last year is due to the changes in legislation affecting the calculation of FBT payable on Motor Vehicles provided to staff on lease back arrangements. These changes were first reported to Council in July 2011.

 

A small increase in Fringe Benefits Tax payable on Motor Vehicles is expected over the following two Fringe Benefits Tax years, after which tax payable for these benefits is expected to even out.

 

 

ITEM 4 - BUSINESS ACTIVITY STATEMENT FOR MAY 2014

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 31 May 2014

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 561922

 

FINANCE MANAGER'S REPORT

 

Council’s Business Activity Statement for the month of May 2014 was completed and submitted to the Australian Taxation Office on 17 June, 2014.   This was prior to the statutory deadline of 21 June.

 

The May Business Activity Statement resulted in a payment to the Australian Taxation Office of $61,510. 

 

A comparison between May 2014 and April 2014 shows the major differences as follows:

 

·    Total Income Received for May is $4,983,502.63 compared to $639,283.61 in April 2014. This variance is mainly due to Grant Funding for Yeoval and Cumnock Sewerage Schemes during May 2014.

 

·    GST Free Income for May is $1,789,323.95 compared to $252,041.54 in April 2014.   This variance is mainly due to financial assistance grants $553,952.02, Department of Infrastructure quarterly payment $324,625.55 and Roads & Maritime Services $482,989.20.

 

·    Capital Purchases for May is $954,282.90 compared to $664,068.28 in April 2014. This variance is mainly due to construction of Cumnock/Yeoval Sewerage Treatment Plant $324,625.55.

 

·    Non Capital Expenditure for May is $1,266,254.91 compared to $1,511,111.28 in April 2014. 

 

The May Business Activity Statement does not include a quarterly payment for Fringe Benefits Tax.  This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax Payable for the previous Fringe Benefits Tax year, ending 31 March 2014.

 

Council did claim Diesel Fuel Rebate in the Business Activity Statement for May 2014 for $40,190.

 

 

ITEM 5 - GENERAL STOCKTAKE

REPORT IN BRIEF

 

Reason For Report

To advise Council of the outcome of the Annual General Stocktake

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 565440

 

Finance Manager's REPORT

 

Council Finance staff conducted the end of year General Stocktake on Friday 13 June 2014. There are five (5) different locations that the stocktake is carried out and the overall discrepancy for all locations was $462.48 (Write On).

 

The results for each location are as follows:-

 

·    Cudal Store – $49.49 Write off

 

·    Cudal Fuel – $77.77 Write off

 

·    Quarry Fuel – $1031.32 Write on

 

·    Molong Fuel – $334.47 Write off

 

·    Molong Store – $107.11 Write off

 

The only area that Council staff can identify for the discrepancy with the Quarry Fuel is the issuing of fuel is still on a manual system and therefore the correct figures may not be accurately recorded in SynergySoft. Council staff are still investigating the implementation of an automated fuel system similar to the one used at Molong and Cudal

 

Overall this is another pleasing result for Council’s Annual General Stocktake and Council acknowledges the tremendous effort and responsibility of Store staff as well as the excellent working relationship between Store staff and Finance staff as the main reason for this great result.

 

ITEM 6 - BRIDGE REPLACEMENT PROGRAM

REPORT IN BRIEF

 

Reason For Report

To update Council on the status of Council's Bridge Replacement Program.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.4.a - Local Road Bridge maintenance undertaken

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 565527

 

Finance Manager's REPORT

 

At Council’s June Ordinary Meeting, Council requested an update on the funding of the Bridge Replacement Program.

 

Council has had a Timber Bridge Replacement Program for many years, and the question was asked if funding for this program still exists.

 

In 2010/2011 the major project was the replacement of Murrays Bridge. The project went over a two year period due to latent conditions at the site. Partial funding from the 2011/2012 project was used to complete the Murrays Bridge project.

 

The balance of the Bridge Replacement Reserve as at 30 June 2014 is approx. $810K. Councillors are reminded that this is only an estimate as the end of financial year has not yet been completed.

 

As previously advised, Council’s reserves are still currently under review in conjunction with Council’s Long Term Financial Plan and Asset Management Plans.

 

ITEM 7 - CENTRAL WEST ORANA REGIONAL LEADERSHIP NETWORK

REPORT IN BRIEF

 

Reason For Report

To provide advice of the General Manager's participation in this forum.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\PREMIERS DEPARTMENT - 563140

 

General Manager's REPORT

 

The first meeting of the Central West Orana Regional Leadership Network under the new NSW government governance arrangements for Western NSW was held in May and attended by the General Manager.  This forum is for Local, State and Commonwealth Government participants.

 

Invited to be represented at the meeting were:

 

·    OROC and Centroc, including General Managers of member Councils.

·    Premier & Cabinet

·    Roads & Maritime Services

·    Finance & Services

·    Trade & Investment

·    State Training Services

·    Fire & Rescue

·    Planning & Environment

·    Family & Community Services

·    Workcover

·    Transport for NSW

·    Juvenile Justice

·    Rural Fire Services

 

Unfortunately, the meeting was poorly represented, particularly by State agencies.

 

Regional Leadership Groups (RLGs) are the formal mechanism to ensure the

Government's priorities under NSW2021 are being delivered at a regional level and to improve government service delivery to regional communities. They were established in 2012 by the NSW Government's Senior Management Council (SMC).  The existing Western NSW RLG has been split into four localised RLGs: Central West Orana, Far West, New England North West and Riverina Murray to better join up the three levels of government into a strategic group that can give the RLGs strong insight into regional delivery that works and what needs to work better in each area.

 

The Department of Premier and Cabinet outlined the process for the development of the next adaptation of the Regional Action Plans.  Members noted that priorities were to be drawn from Community Strategic Plans and agencies and that there were challenges in appropriately representing regional priorities.  Priorities are to reflect cross-agency or cross-government delivery.  Members recommended that major regional priorities/project should be put forward even if future funding arrangements were uncertain and that some major initiatives could be compartmentalised into smaller steps for each adaptation of the Regional Action Plan. The Department of Premier and Cabinet will work with OROC and Centroc to workshop regional priorities for the new Regional Action Plans.

 

 

ITEM 8 - DEPARTMENT OF COMMUNICATIONS - DIGITAL TELEVISION RECEPTION

REPORT IN BRIEF

 

Reason For Report

Request to share information with residents of Cabonne shire.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.f - Provide effective communications and information systems for residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\COMMUNICATIONS AND MEDIA AUTHORITY - 563807

 

General Manager's REPORT

 

Council has received information on the retune program from the Department of Communications as part of the move to digital-only television.  The Department have advised some television channels will be changing frequencies as part of a national program known as the ‘retune’ that moves free-to-air television channels to new frequencies to free up space for new services such as mobile broadband.


The retune will take place across Australian progressively until the end of 2014 and the retune date depends on location and which tower residents receive their TV signal from.

 

The Department of Communications have contacted councils across Australia to make them aware of the changes and request their assistance in sharing information about the retune in the lead up to the retune date.

 

A media release will be prepared for distribution to local outlets and Councillors are encouraged to draw attention to the retune program to the residents within their local area.

 

There are a range of resources available for viewers to help them learn more about the retune, find their retune date or how to retune their digital TV equipment:

 

Retune website – digitalready.gov.au/retune

 

The website includes general information on the retune, frequently asked questions, educational videos, a SMS/email alert sign-up tool and general instructions on how to retune digital TV equipment.

 

Digital Ready Information Line – 1800 20 10 13

 

The call centre can answer general questions about the retune, help viewers determine their scheduled retune date and provide more detailed information on how to retune specific brands of digital TV equipment.

 

MySwitch tool – myswitch.digitalready.gov.au

 

Residents can enter their full address into this tool to find out their schedule retune date, outages that may occur around the date of the retune and the original and final channel frequencies.  This tool also provides useful suggestions on how viewers may be able to improve their television reception if they are experiencing issues.

 

 

ITEM 9 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Report July 2014    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 564243

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

 

 

ITEM 10 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and Committees meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Council

2.  Community Services

3.  ED and T

4.  Environmental Services

5.  Works

6.  Local Government Week

7.  Traffic Light report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 565469

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

A new “traffic light” indicator system has been implemented to enable Council to identify potential areas of concern at a glance and is included at the end of the full register.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

ITEM 11 - AUSTRALIAN OF THE YEAR AWARDS 2015

REPORT IN BRIEF

 

Reason For Report

For Council to consider nominating a Cabonne citizen for the Australia's Local Hero category of the Australian of the Year Awards 2015

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2015 - 564426

 

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

 

The Australia Council of New South Wales has invited Cabonne Council to submit a nomination for the Australia’s Local Hero category of the 2015 Australian of the Year Awards.

 

The Australia Day Council recommends all Local Government Areas consider nominating their 2014 Citizen of the Year recipients for this Local Hero category.

 

In Cabonne’s case, the Shire has 10 Citizen of the Year recipients. They are:

 

1.   Lorna Ostini (Mullion Creek)

 

Lorna is a life-long resident of Mullion Creek who has been involved in community events for more than 50 years. She was an active supporter and member of the P &C Association when her children were at school; organises and supports community functions; plants and waters shrubs around the community hall and the adjacent park and holds open house with morning tea/breakfast every Sunday morning after Mass.

 

2.   Jill Sands (Cargo)

 

Jill has been an active part of the Cargo community for many years. She served as a Cabonne Councillor from 2004-2008 and was a driving force in the Cargo Hall upgrades. She is actively involved with the Cargo Progress Association and is a past winner of the Citizen of the Year Award presented at the Australia day celebrations in the year 2000.

 

3.   Ian Guihot (Canowindra)

 

Born in Canowindra, Ian is an active member of the Masonic Lodge; instigated the “Better Life” Program with the Masonic Lodge; has been involved with the health centre, hospital, physiotherapy department and helped a lot of people on the way to a better life with their health and fitness. Ian has a long history with Canowindra Junior League and helped instigate the idea of the Canowindra Fitness Path.

 

4.   Max Davidson (Borenore/Nashdale)

 

Max was born in Orange about 73 years ago and moved to Borenore in 1979. His family have had an association with the Borenore/Nashdale district since 1944 when his father purchased a block of land to establish an orchard at the family property Appleacres. In 1958 Max took over the family farm and in 1989 he and his family purchased Hillside orchard that fronts Forbes Road. This year marks Max's 56th year in the orchard industry. He has been a leader in his industry for many years having been President of the Fruit Section of NSW Farmers, President of the Australian Apple and Pear Growers Association, plus President of the Orange District Tourism for a number of years. Max has been deeply involved with the Borenore P&C Association and the school and is President of both the Borenore Community Progress Association and Borenore Men’s Shed.

 

5.   Barbara O’Brien (Cumnock)

 

Barbara has had more than 30 years association with children’s activities; is an active member of the P&C; has run the swimming club and taught many children to swim and also ran the knockout carnivals for many years. She is a member of St Stephen’s Church and treasurer of the Cumnock Progress Association.

 

6.   Elizabeth Newstead (Molong)

 

Elizabeth has given outstanding service on a local, regional and state level to St John Ambulance, received the Service Medal and accepted into the Order of St John as a Service Sister of the Order. She is a qualified trainer and examiner; is involved in cadet camps, catering and awards ceremonies in Sydney; and uses her sewing skills to ensure a high standard of uniforms for members

 

7.   Beverley Slaven (Eugowra)

 

Beverley has excelled as an exhibitor in the Eugowra Show cooking section for more than 30 years and has been a steward in the cake section and a chief steward for the past 15 years. She was awarded a certificate for her service to Eugowra Show Society has been awarded the ‘Champion Cake’ and most successful exhibitor awards. Beverley is also the coordinator of Eugowra’s annual Senior’s Day; has assisted for many years at the Willawa Centre at the Multi-Purpose Service; and was elected chairperson of the MPS residents and family group.

 

8.   Lynette Frecklington (Cudal)

 

 

Lynette has been a very active and dedicated community member for many years. She is the longest serving teacher in the Diocese of Bathurst; has taught Scripture at the Cudal Public School for more than 30 years and has been involved in Cudal Public School Mother’s Club, Cudal Swimming Club, Cudal Hospital Auxiliary, Cudal/Cargo Lions Club, Cudal Show Society and Corden’s Store Craft Group. In 2007 Lyn was presented with an award from the Pope Benedict XVI for her contribution to the life of her local parish community.

 

9.   Melva Bennett (Manildra)

 

Melva is involved in the Manildra Music and Dramatic Society; has held senior roles with the Mother’s Club; secretary of the Ladies Church Aid and secretary of the Congregation of the Uniting Church and a founding member of the Manildra Craft Cottage.

 

10. Les and Myrna Tremain (Yeoval)

 

Les and Myrna have been highly involved in the Yeoval community for many years. Both are strong supporters of the Yeoval Progress Association as well as members of the Uniting Church where Myrna has been secretary for many years. Myrna has been involved with the Yeoval Satellite newspaper since the 1960s and undertaken cataloguing for the Yeoval Museum.

 

 

ITEM 12 - CARAVAN PARK COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

For council to note the minutes and recommendations of the meetings held

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Minutes - Caravan Park Committee Meeting - 6 March 2014

2.  Minutes - Caravan Park Committee Meeting - 11 June 2014    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 563812

 

Director of Engineering and Technical Services' REPORT

 

Two Caravan Park Committee meetings have been held recently with the meetings taking place on 6 March 2014 and 11 June 2014.  Attached in Annexure 1 and 2 are the minutes of these meetings.

 

 

ITEM 13 - TRAFFIC COMMITTEE MEETING MINUTES

REPORT IN BRIEF

 

Reason For Report

For Council to note the minutes and recommendations of the Local Traffic Committee meeting held in June 2014.

Policy Implications

Traffic Management functions are delegated to Council by the Minister through Local Traffic Committees.

Budget Implications

Nil

IPR Linkage

1.1 - A safe, efficient, quality and well maintained urban and rural transport system for vehicles and pedestrians on Cabonne's local, regional and state road networks.

Annexures

1.  Minutes - Traffic Committee Meeting - 26 June 2014    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 564949

 

Director of Engineering and Technical Services' REPORT

 

The minutes from the Local Traffic Committee meeting held in the Cudal Office on Thursday 26 June 2014 are attached for Councillors’ information.

 

Items requiring determination by Council are reported separately.

 

 

ITEM 14 - COUNCIL'S APPLICATION FOR RESTART NSW FUNDS WATER SECURITY FOR REGIONS PROGRAM

REPORT IN BRIEF

 

Reason For Report

To inform Council of the application for funding for the Cumnock and Yeoval Potable Water Scheme.

Policy Implications

The application for grant funding is consistent with Council's Water Supply Policy.

Budget Implications

Implications will depend upon the success of the grant funding application.

IPR Linkage

5.1.2.a - Construct new Cabonne Water projects

Annexures

1.  Cabonne Restart NSW Application    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\WATER SUPPLY SYSTEMS - 564317

 

Operations Manager - Urban Services and Utilities' REPORT

 

Background

Restart NSW Fund’s Water Security for Regions Program was an opportunity for Council to apply for water infrastructure related projects that would otherwise be difficult for Council to undertake. The water infrastructure project that Council would focus the application on is the provision of drinking water supply schemes for Cumnock and Yeoval. The estimated cost of the proposed drinking water supply schemes is $5.14 million. The proposed design would consider long term water security, water quality and catchment management to ensure the resilience of the communities against climate change.

Information regarding the application was provided to Council at the Ordinary Meeting on 24 June 2014. The information included the proposed design and the results of a sensitivity analysis based on different levels of grant funding and its impact on the typical residential bill. At the meeting, Council resolved the following:

1.   Submit an application for the Restart NSW Fund’s Water Security for Regions Program to fund the proposed drinking water schemes for Cumnock and Yeoval.

2.   Submit grant application based on Option 2 Construction of two packaged water treatment plants in Cumnock and Yeoval which will address water security and water quality.

3.   Submit the grant application based on the project being 75% grant funded.

Application Submission

In accordance with the Council resolution, the grant application was submitted on 30 June 2014 and included the following documents:

1.   A Cover Letter from the Mayor of Cabonne Council;

2.   Cumnock and Yeoval Drinking Water Schemes: NSW Government Restart NSW Submissions June 2014;

3.   Cumnock and Yeoval Drinking Water Schemes: Appendix A Preliminary Design Report June 2014;

4.   Cumnock and Yeoval Drinking Water Schemes: Appendix B Financial and Economic Appraisal June 2014; and

5.   Cumnock and Yeoval Drinking Water Schemes: Appendix C CENTROC Letter of Support June 2014.

Included as Annexure 1 in this report is the grant funding application submitted to NSW Office of Water.

 

The NSW Office of Water will review the various projects submitted by all the invited Councils and provide advice to Infrastructure NSW. Infrastructure NSW will be assisted by the Regional Independent Assessment Panel and the final decision will be made by the State Government.

 

 

ITEM 15 - HEAVY VEHICLE SAFETY AND PRODUCTIVITY PROGRAM AND BRIDGES RENEWAL PROGRAM

REPORT IN BRIEF

 

Reason For Report

For Council to be aware of funding opportunities

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.4.1.a - Construction of local roads

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\PERMITS\OVERSIZED - HEAVY LOADS ON LOCAL ROADS - 564938

 

Design Manager's REPORT

On 1 July 2014 nominations opened for the Australian Government’s Heavy Vehicle Safety and Productivity Program (HVSPP) Stage 4 and the Bridges Renewal Program (BRP) Round 1. Council has until 28 August 2014 to submit project applications under these programs.

The funding and requirements for these projects are as follows:

1.   The HVSPP has $200 million committed over five years starting 2014-15 to contribute to productivity and safety outcomes of heavy vehicle operations across Australia.

2.   The BRP has $300 million committed over five years starting 2014-15 for bridge projects that contribute to productivity or community access.

Council’s Engineering Department is currently working to determine the most suitable projects to submit under these programs with both programs funded on a 50% grant funding basis. The proposed projects currently being considered are as follows:

a)   For the HVSPP, heavy vehicle related works are currently being investigated and are anticipated to include Banjo Paterson Way, Gumble Road and Gundong Road.

b)   For the BRP, bridge works will be as per the Council Bridge Replacement Program submitted to the Council meeting on 24 June 2014. The priority of the works is yet to be determined.

 

 

ITEM 16 - PLANNING PROPOSAL - GATEWAY DETERMINATION - RECLASSIFICATION OF COMMUNITY LAND TO OPERATIONAL LAND (PP_2014_CABON_001_00)

REPORT IN BRIEF

 

Reason For Report

To advise of receipt of Gateway Determination for land in Gidley and William Streets, Molong

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.1.1.d - Prepare planning proposal seeking amendment to land from community to operational

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 563819

 

Director of Environmental Services' REPORT

 

Council at its meeting of 19 November 2013 adopted the minutes of the November Environmental Services and Sustainability Committee meeting which resolved to prepare a Planning Proposal for reclassification of community land known as 6 Gidley Street, Molong and 10 William Street, Molong, and to forward the Planning Proposal to the Department of Planning for a Gateway Determination pursuant to s56 of the Environmental Planning and Assessment Act 1979 (the Act).

 

The proposal was submitted on 16 May 2014 and a Gateway Determination was subsequently issued on 25 June 2014 by the General Manager, Western Region as delegate of the Minister for Planning.

 

Public exhibition of the Planning Proposal is required under s56(2)(c) and 57of the Act. The Gateway Determination requires council to make the Planning Proposal publicly available for a minimum of 28 days, with such public exhibition to be in accordance with s5.5.2 of the department’s publication A Guide to preparing LEPs (Planning and Infrastructure 2013)

 

Consultation is not required with public authorities under s56(2)(d) of the Act. Council is required to hold a public hearing on the reclassification of the subject land following the public consultation period.

 

The time frame for completion of the LEP is to be 9 months from the week following the issue of the Gateway Determination on 25 June 2014.  The department has issued authorization for council to exercise delegation to make this plan.

 

To facilitate the plan making process it is proposed to publicly notify the exhibition of the Planning Proposal from 4 July 2014 to 1 August 2014.

 

ITEM 17 - DEVELOPMENT APPLICATION 2014/135 CUDAL MEN'S SHED - LOT 2 SECTION 9 DP 758311

REPORT IN BRIEF

 

Reason For Report

To advise Council of withdrawal of development application.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0135 - 564309

 

Director of Environmental Services' REPORT

 

Council at its meeting of 20 May resolved to defer consideration of DA 2014/135 – Cudal Men’s Shed on Lot 2 Section 9 DP 758311 being land known as 1-5 Toogong Street, Cudal. Correspondence has been received requesting withdrawal of the development application.

 

A refund of fees in the amount of $1,038.70 has been arranged.

 

An amount of $268.10 being the development application fee has been retained by Council as the application was fully assessed prior to the request to withdraw the application.

 

 

ITEM 18 - DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2014

REPORT IN BRIEF

 

Reason For Report

Details of development application received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 564455

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/6/2014 to 30/6/2014 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 15

$-----

Transport Depot

$-----

Subdivision & Dwelling

$-----

Modification to Transportable Dwelling

$-----

Modification to Refurbishment of Hotel

$-----

Modification to Dwelling

$-----

S68 – Poultry Shed/Amenities Block

$20,000

S68 – Alterations to Commercial Kitchen

$2,000

Hay & Machinery Shed

$45,000

Duplex Dwellings

$1,200,000

Dwelling

$250,000

Storage Shed

$14,000

Cellar Door

$90,000

Additions to Existing Dwelling

$150,000

Dwelling

$400,000

Dwelling & Shed

$310,000

Fibreglass Swimming Pool

$32,000

Shed

$7,300

Installation of Manufactured Home & Demolition of Existing Dwelling

$219,795

Dwelling

$60,000

Dwelling

$454,590

Patio Cover

$8,403

Alterations & Additions to Existing Dwelling

$120,000

Wheelchair Accessible Toilet & Shower

$29,000

Carport

$6,000

Shed

$8,750

Shed

$19,460

Removal of Underground Petrol Storage System

$17,000

Dwelling

$404,699

TOTAL: 43

$3,867,997

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Alterations & Additions

$127,220

TOTAL: 1

$127,220

 

GRAND TOTAL: 44

$3,995,217

 

 

 

ITEM 19 - DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2014

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 564456

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/6/2014 to 30/6/2014 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 6

$ -----

Modification to On Premises Licence

$ -----

Meet U in Molong Event

$ -----

NBN Radio Communications Facility

$ 187,000

Shed

$ 45,000

Shed

$ 7,300

S68 – Alterations to Commercial Kitchen

$ 2,000

Alterations to Existing Dwelling

$ 150,000

Fibreglass Swimming Pool

$ 32,000

Dwelling

$ 400,000

Storage Shed

$ 14,000

TOTAL: 16

$ 837,300

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Shed

$ 12,000

Alterations & Additions

$ 127,220

TOTAL: 2

$ 139,220

 

 

GRAND TOTAL: 18

$ 976,520

 

Previous Month: 24

$ 1,740,377

 

 

 

ITEM 20 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 564457

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

 

July

6

August

7

September

8

October

4

November

10

December

4

January

8

February

5

March

9

April

4

May

10

June

5

Total

80 

 

 

  


Item 1 Ordinary Meeting 15 July 2014

Item 1 - Annexure 1

 


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Item 12 Ordinary Meeting 15 July 2014

Item 12 - Annexure 1

 

 

MINUTES OF THE CABONNE COUNCIL CARAVAN PARK COMMITTEE MEETING HELD AT CUDAL ON THURSDAY 6TH MARCH 2014

 

Present:        Lorraine O’Brien, Denis O’Brien, Neil Haywood, Ros Haywood,

Mayor Ian Gosper, Clr Geoff Dean, Clr. Kevin Walker, Jonathan Foong.

 

Apologies:        No apologies.

 

Minutes:        The minutes of the previous meeting of 27th November 2013 were accepted.

 

Business

 

1                      Financial statement.

The financial statement from 1st July 2013 to 31st January 2014 was presented for consideration.

 

Motion: That the financial statement be accepted.

Moved Clr. Dean, seconded Clr. Walker, and carried.

Action: No further action required.

 

 

2                 Molong Caravan Park dump point 

Jonathan said that the dump point could be installed straight away. However it was noted that there had been problems with the dump point at Canowindra due to blockages caused by dumping of inappropriate items. The dump points can be open during the day but should be locked after 6pm as it was after hours when inappropriate usage occurred.

 

Lorraine said that people currently people dump the contents of van toilet cassettes into the park amenity toilets. A dump point would overcome this issue.

 

Jonathan said that signage should be erected indicating only caravan toilet waste be emptied into the dump points.

 

Motion: that appropriate signage be erected at all dump points and that they be locked at night where possible.

Moved: Clr. Walker, seconded Clr. Dean, and carried.

Action: Denis to investigate and arrange.

Signage ordered

 

 

3                 Price lists

Denis reported that current price lists had been sent to nearby tourist information centres as requested.

Action: No further action required.

 


 

 

 

4                 Canowindra Caravan Park office renovations.

Denis briefed the committee on progress with the assistance of recent photos of work being done.

Action: Denis to report on progress at next meeting.

Renovation complete – see photo attached

 

 

5                 Gas hot water system at Canowindra

Jonathan said that this project should be finalised soon. The gas bottles have been installed. Plumbing work would be done by a contract plumber and should be finalised by the end of March.

Action: Jonathan to report on progress at next meeting.

Installation complete – see photo attached

 

 

6                 Post and chain fence.     

Jonathan said that fence would soon be installed by a contractor who was currently working in Canowindra.

Action: Jonathan to report on progress at next meeting.

Construction complete – see photo attached

 

 

7                 Unauthorised use of laundry

Neil said that the problem had been overcome by locking the laundry.

Action: no further action required.

 

 

8                 Keys or keypad security

Neil raised the question of replacing the key system with a keypad system.

 

Jonathan enquired about the extent of loss of keys and replacement cost of a keypad.

 

Jonathan said that the cost of loss of keys was not significant and did not merit a new keypad security system.

Action: No further action required 

 

 

9                 EFTPOS

Neil and Lorraine enquired about the provision of an EFTPOS machine to facilitate payments.

 

Denis said that previously senior management had not been in favour of EFTPOS.

 

Jonathan said that the provision of EFTPOS services for payments should be reviewed.

Action: Denis to investigate and report at next meeting.

Information attached

 

10               Canowindra Caravan Park contract

Denis advised the committee that Neil and Ros Haywood at been awarded the management contract for the next three years.

Action: No further action required.

 

 

11               Gasworks site at Molong

Lorraine asked for an update on progress.

 

Mayor Gosper said that the rehabilitation of the site was potentially a very large job and once commenced could not be halted part way through. An Orange company was looking into the project and Council would know more in 6 months time.

Action: No further action required.   

 

 

12                    Old fence between Canowindra Caravan Park and the pool

Neil said that the fence was old and unsightly and asked if something could be done.

 

Jonathan said the visual amenity of the area could be improved by planting a hedge of screening plants.

Action: Denis to arrange planting of a suitable hedge.

Photos of old fence attached – hedge plants to be planted 2014/2015

 

 

13               Price structure

Neil raised the question of the tariff for backpackers staying at the park.

 

General discussion ensued about the complex nature of the current pricing structure and its competiveness with nearby caravan parks.

 

Jonathan said that our pricing structure should be checked against other local parks. It was too late in the year to amend the price structure for 2014/2015 but it could be reviewed for 2015/2016.

Action: Denis to compare prices and report at next meeting.

No change to price structure for 2014/2015

 

 

There being no further business the meeting closed at 10.45am.

 

 

*******************************************

 


Item 12 Ordinary Meeting 15 July 2014

Item 12 - Annexure 2

 

 

MINUTES OF THE CABONNE COUNCIL CARAVAN PARK COMMITTEE MEETING HELD AT CUDAL ON WEDNESDAY 11TH JUNE 2014 COMMENCING AT 10.15AM.

 

Present:    Clr. Dean, Denis O’Brien, Lorraine O’Brien, Neil Haywood.

 

Apologies: Mayor Gosper, Clr. Walker, Ros Haywood, Jonathan Foong.

 

Minutes:    The minutes of the previous meeting were accepted.

                   Moved Clr. Dean, seconded Lorraine O’Brien, and carried.

 

Business                                                                                               

 

1       Financial statement

The financial statement from 1/7/2013 to 31/5/2014 was presented.

Action: That the statement is accepted.

Moved Clr. Dean, seconded Lorraine O’Brien and carried.

 

2       Dump point signs

          Denis reported that signs were on hand and installed at Canowindra.

          No Further action.

 

3       Canowindra park office

          Denis reported that the work was completed and presented photos.

          No further action.

 

4       Canowindra park gas hot water system

          Denis reported that the work was completed and presented photos.

          No further action

 

5       Canowindra park post and rail fence.

          Denis reported that the work was completed and presented photos.

          No further action.

 

6       EFTPOS

Denis reported that the manually operated “click-clack” style machines were no longer issued by the Commonwealth bank.

 

Clr. Dean said that they were still in use in some places.

Action: Clr Dean to investigate and report at next meeting.

 


 

 

7       Canowindra park old fence near pool

Neil suggested that the old man proof fence be remade into a post and rail fence to allow for mowing.

 

Denis suggested an alternative of removing the fence completely and planting screening plants.

Action: Denis to investigate further and report at next meeting.

 

8       Price structure

Denis advised that this had been reviewed for the 2014/2015 budget and that management had decided to maintain the present structure.

No further action.

 

9       Tenancy hearing – eviction of tenant.

Denis briefed the committee on this event and advised that the caravan park resident was committed to paying back rent by the tenancy tribunal. Failure to comply would result in further application to the tribunal.

Action: Denis to advise on progress at next meeting.

 

10     Canowindra caravan park – intention to remove some trees

Denis briefed the committee on the intention to remove some trees from the park near the tent sites and replace them with deciduous shade trees. There is also an intention to remove other trees around the park.

No further action.

 

11     Molong caravan park dump point

          This item was held over to the next meeting.

          Action: Jonathan to advise on progress at the next meeting.

 

12     Canowindra caravan park solar panels

          Neil presented a case for installing solar panels.

 

Clr. Dean said that the return on the investment may not be as good as thought.

 

Clr. Dean said that the installation of on demand gas hot water reduces power costs but that we should wait 12 months to compare the costs.

No further action

 

 


 

 

New Business                                                                                     

 

1       Renovation of Canowindra caravan park amenities

Neil enquired about the renovation of the amenities.

 

Clr. Dean said that there may be grants available that other Council staff may be able to assist in locating.

Action: Jonathan to report at next meeting in regard to renovation of amenities.

 

 

 

There being no further business the meeting closed at 11.03am


Item 13 Ordinary Meeting 15 July 2014

Item 13 - Annexure 1

 

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Item 14 Ordinary Meeting 15 July 2014

Item 14 - Annexure 1

 

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