GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Community Services Committee Meeting TO BE HELD ON Tuesday 10 June, 2014

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   TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 2

ITEM 2      DECLARATIONS OF INTEREST....................................................... 2

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 3

ITEM 4      CAMP QUALITY.................................................................................... 3

ITEM 5      USE OF REMAINING S.356 FUNDS................................................. 5

ITEM 6      YOUTH ADDRESSES TO COUNCIL MEETING............................. 6

ITEM 7      BUSINESS PAPER ITEMS FOR NOTING........................................ 8   

 

ANNEXURE ITEMS

 

ANNEXURE 4.1    Sponsorship proposal Camp Quality................ 9 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 551947

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 551949

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 551952

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - CAMP QUALITY

REPORT IN BRIEF

 

Reason For Report

Camp Quality has invited Council to be a corporate sponsor for their upcoming Tractor Trek

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Sponsorship proposal Camp Quality    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\SPONSORSHIP - DONATIONS\2014 - 553911

 

 

Recommendation

 

THAT Council provide Silver Sponsorship of Camp Quality with a contribution of $1,000.00.

 

Community Services Manager's REPORT

 

The Central West Camp Quality Volunteer Group are organising their third fundraising Tractor Trek to take place between 18-20 September 2014.

 

This year the Tractor Trek will run from Orange through Cudal, Murga, Forbes, Eugowra, Gooloogong, Canowindra and back to Borenore and the organisers hope to have 30 tractors participating in the trek.

 

The organisers hope to raise $170,000 from the event which would be enough money to support all Camp Quality Families in the Central West for 12 months.

 

Camp Quality is a family cancer charity that aims to create a better life for every child living with cancer no matter where they are in their cancer journey. This includes the 42 families and 91 children in the Central West being cared for by Camp Quality. Of these 8 families and 20 children live in and immediately around the Cabonne Council area.

 

Camp Quality helps families spend time together and connect with other families in a fun, positive and supportive environment. Their programs create optimism and resilience for every child living with cancer in Australia.

 

It costs Camp Quality $4,000.00 to support one family where a child has cancer each year. This includes $1,000.00 to send a child to a recreational camp.

 

Camp Quality relies entirely on community, corporate and individual donations and sponsorship, and fundraising events to run its programs.

 

They have invited Council to support Camp Quality through becoming an official sponsor for this event but would also welcome smaller donations.

 

Camp Quality was awarded the 2013 NSW Tidy Towns Bush Spirit Award for their work in bringing towns, villages and localities together for a common cause.

 

Should Council wish to make a donation this could be funded from its s356 budget for donations which has an unexpended balance of $3,570.00 from a budget of $7,000.00.

 

Donations made so far this year are as follows:-

 

$300.00              Cancer Care West.

$630.00              Annual prize giving Cabonne Schools

$500.00              Depression and Anxiety function at Canowindra

$100.00              Molong Yarn Market Association - Local Telephone Directory

$100.00              John Crasti Appeal

$100.00              CWA Land Cookery Contest

$200.00              NAIDOC Week School Initiatives

$200.00              CWA Public Speaking contest for schools

$400.00              Multiple Sclerosis research

$100.00              Manildra Ute show fundraiser

$200.00              Cancer Care West Car Rally

$200.00              100 years of Red Cross Yeoval Celebrations

$200.00              150th Molong Show

$200.00              Youth off the Streets Program

 

ITEM 5 - USE OF REMAINING S.356 FUNDS

REPORT IN BRIEF

 

Reason For Report

Proposals are submitted for the use of remaining s.356 funds.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\SPONSORSHIP - DONATIONS\2014 - 554158

 

 

Recommendation

 

THAT Council consider options for the use of remaining s.356 funds

 

Community Services Manager's REPORT

 

There currently is $3,570.00 remaining unspent from Council’s s.356 budget for donations.

 

If this meeting adopts silver sponsorship of the Camp Quality tractor trek at a cost of $1,000.00 there will remain $2,570.00 in this budget.

 

Major fundraising appeals in the district include Cancer Care West Lodge which has now reached its target, and the MS Appeal being conducted by Bronwyn Dowling and Jackie Christopherson.

 

Possible uses of the remaining funds are as follows:

 

·    Additional sponsorship of MS research through Bronwyn Dowling’s and Jackie Christopherson’s fundraising appeals. There has been $400.00 donated to them by Council so far this financial year.

 

·    Canowindra Men’s Shed would like to build a fully accessible toilet within the Men’s Shed for people with mobility problems. They have $4,300 of their own funding but need $3,000 to complete the facility. The accessible toilet would enable the group to provide better facilities for the elderly and disabled members of their Shed.

 

The building that Canowindra Men’s Shed use is the old Canowindra Scout Hall and is owned by Council as it is located on the caravan park block. This group have constructed a ramp into the building from their own funds. The Men’s Shed received a $1,500.00 CIP Grant in June 2011 and have benefited from free rent for the building. There was an unsuccessful CAP application for this project in the last round of funding.

 

·    The Borenore CWA is working hard to find funding to improve their CWA Hall, which is a heritage listed building located in Borenore. The only toilet facilities that the hall offers is a pit toilet located outside. The CWA would like to install a toilet connected to a septic system for their members to use.

 

They are also looking for funding to fix broken windows, install a disabled ramp into the hall and update their kitchen facilities. The CWA have their own funds to put towards improvements at the hall, but need more funding to help them complete each job.

 

·    The funds be returned to consolidated revenue.

 

ITEM 6 - YOUTH ADDRESSES TO COUNCIL MEETING

REPORT IN BRIEF

 

Reason For Report

Matters raised by young people at the last Council Meeting are being followed up.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.1.2b - Organise for young people to address Council annually

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\YOUTH SERVICES - 556015

 

 

Recommendation

 

THAT the matters raised by young people be followed up and the young people advised of Council’s actions.

 

Community Services Manager's REPORT

 

Following the address to Council by young people last month the students notes have been distributed to relevant staff for follow up.

 

Several of the issues raised have been included in Council’s budget and others that do not require a budget allocation can be progressed if deemed appropriate.

 

Letters will be sent to the students who made the addresses advising them of Council’s responses.

 

Issues raised by them can be summarised as follows.

 

Canowindra students Tim Middleton and Emily Price thanked Council for its contributions to Canowindra High students during Youth Week and for providing shade for the Canowindra skate park and water at Morris Park.

 

The students requested Council to assist in proving gym facilities at Canowindra and to resurface the basketball courts at the sports trust oval.

 

They would appreciate removal of trip hazards from footpaths around Canowindra and upgrading toilet facilities at the showground.

 

Yeoval students Courtney Cusack and Darby Tremain thanked Council for the shaded structures over play equipment and its ongoing maintenance and support of the swimming pool.

 

They requested that Council consider additional bus services during the school holidays to Dubbo or Orange and would love to host a regional Blue Light Disco at Yeoval.

 

They expressed concern at the state of the white seats surrounding the oval and would like to work in partnership with Council in replacing these. They offered to provide the labour to replace these during term four if Council meets the cost of timber, paint and materials.

 

Molong students Ellie Bryce and Liam Bridge thanked Council for the opportunity to address the meeting.

 

They requested that Council consider night lighting for Hunter Caldwell Oval; resurfacing of the tennis courts; and fencing, installing new goals and lighting of the hockey fields.

 

They also raised the need to upgrade toilet facilities in Bank Street, the darkness of toilets at the Molong Recreation Ground, and the need for improved dressing room and canteen facilities at the Recreation ground.

 

ITEM 7 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 551953

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of the Committee Business Paper are items included for the Committee’s information.

 

In accordance with Council’s format for the Business Paper, Councillors wishing to discuss any item are requested to call that item.

  


Item 4 Community Services Committee Meeting 10 June 2014

Item 4 - Annexure 1

 

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Community Services Committee Meeting TO BE HELD ON Tuesday 10 June, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      CABONNE COMMUNITY TRANSPORT COORDINATORS REPORT        1  

 

ANNEXURE ITEMS

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Community Services Committee Meeting TO BE HELD ON Tuesday 10 June, 2014

Page 1

 

 

ITEM 1 - CABONNE COMMUNITY TRANSPORT COORDINATORS REPORT

REPORT IN BRIEF

 

Reason For Report

Update of Service

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.3.1.a - Implement the Community Transport Program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\COMMUNITY TRANSPORT - 556035

 

Community Transport Coordinator's REPORT

Cabonne Community Transport has received additional funding of $8,528.00 from Transport for NSW for Home and Community Care growth for the over 65 group.

 

This funding is to be used for 274 additional trips above what Community Transport currently provides.

 

The target groups that the funding is allocated for are:-

 

·    2% Aboriginal and Torres Strait Islanders

·    5% Financially Disadvantaged

·    10% Remote areas.

 

Cabonne Community Transport has been approached by several organisations to assist in transport for group outings to assist the above target groups.