cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 18 June 2014

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 24 June, 2014 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

Please note there will be a Pedestrian Access & Mobility Plan and Bicycle Plan Workshop held prior to lunch commencing at 12pm.

 

The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 1.00pm.

 

 

Yours faithfully,

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)      Adoption of Closed Committee of the Whole Report

 

 

 

 

 


 

ATTENDEES – JUNE 2014 COUNCIL MEETING

 

 

2.00pm

Jenny Bennett – Annual update of Centroc savings and the year ahead.

 

Joseph Parmeter – Youth of the Month

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 24 June, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 5

ITEM 2      DECLARATIONS OF INTEREST....................................................... 5

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 6

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 6

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 7

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 8

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 9

ITEM 9      WORKS COMMITTEE MEETING....................................................... 9

ITEM 10    QUARRY REVIEW COMMITTEE MEETING.................................. 10

ITEM 11    INTEGRATED PLANNING AND REPORTING.............................. 10

ITEM 12    MAKING OF RATES AND CHARGES FOR 2014-2015.............. 12

ITEM 13    GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW................................................................................................. 13

ITEM 14    POLICY DATABASE - PROPOSED CHANGES........................... 14

ITEM 15    PEDESTRIAN ACCESS AND MOBILITY PLAN AND BICYCLE PLAN ADOPTION................................................................................................................. 15

ITEM 16    CUMNOCK STREET TREE MASTER PLAN................................. 16

ITEM 17    CARGO FORMER BABY HEALTH CENTRE BUILDING........... 17

ITEM 18    PROCUREMENT (INCLUDING LOCAL PREFERENCE) POLICY 19

ITEM 19    FINANCIAL ASSISTANCE GRANTS.............................................. 20

ITEM 20    LOCAL GOVERNMENT REMUNERATION TRIBUNAL.............. 21

ITEM 21    RATES INCENTIVE SCHEME.......................................................... 24

ITEM 22    DRAFT CABONNE COUNCIL COMMUNICATIONS STRATEGY 27

ITEM 23    REQUEST FOR BOUNDARY ADJUSTMENT WITH ORANGE CITY COUNCIL A96619................................................................................................... 27

ITEM 24    NAMING OF NEW BRIDGE ON CARGO ROAD........................... 29

ITEM 25    COMPULSORY ACQUISITION OF CROWN LAND FOR MARYLEBONE BRIDGE................................................................................................................. 30

ITEM 26    ROAD NAMING - CHOUGHS LANE................................................ 31

ITEM 27    MITCHELL ROOM............................................................................... 32

ITEM 28    MITCHELL ROOM - MOLONG SHOW SOCIETY......................... 33

ITEM 29    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  33

ITEM 30    DRAFT HERITAGE STRATEGY 2014-2017.................................. 34

ITEM 31    CONNELLYS STORE - 97 BANK STREET, MOLONG - BUILDING CONSERVATION................................................................................ 38

ITEM 32    QUESTIONS FOR NEXT MEETING................................................ 44

ITEM 33    BUSINESS PAPER ITEMS FOR NOTING...................................... 44

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      OUTSTANDING PUBLIC LIABILITY CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 4      REQUEST FOR CONSIDERATON TO WAIVE INTEREST AND LEGAL CHARGES ON RATES A79854

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      FACTORY SITE - PACKHAM DRIVE, MOLONG

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      PLANT REPLACEMENT - TWO SELF PROPELLED MULTI-TYRED ROLLERS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7      CANOWINDRA EFFLUENT REUSE FILTRATION AND DISINFECTION SYSTEM UPGRADE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8      ACQUISITION OF LAND FOR CADIA / FOUR MILE CREEK INTERSECTION

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 9      MANILDRA RESIDENTIAL ESTATE MARKETING REPORT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND (d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council

ITEM 10    EXPRESSION OF INTEREST - GASWORKS REMEDIATION PROGRAM - PROGRESSION TOWARDS SEEKING TENDERS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    May 20 2014 Ordinary Council Minutes............. 46

ANNEXURE 6.2    June 10 2014 Extraordinary Council Minutes 60

ANNEXURE 7.1    June 10 2014 Community Services Committee Meeting Report of............................................................................................. 66

ANNEXURE 8.1    June 10 2014 Economic Development and Tourism Report of                                                                                                    70

ANNEXURE 9.1    June 10 2014 Works Committee Meeting Report of      73

ANNEXURE 10.1  June 10 2014 Quarry Review Committee Meeting Report of                                                                                                    76

ANNEXURE 12.1  Rating Summary  2014-2015........................................ 79

ANNEXURE 12.2  Fees and Charges 2014-2015..................................... 82

ANNEXURE 13.1  Draft GIPA Agency Information Guide for Website 2014   92

ANNEXURE 14.1  draft Street Stall and Raffle Ticket Policy 101

ANNEXURE 15.1  Cabonne Council - PAMP and Bike Plan Public Exhibition Outcomes Summary v1.pdf.................................... 104

ANNEXURE 18.1  Procurement (including local preference) Policy 131

ANNEXURE 22.1  Draft Communications Strategy..................... 139

ANNEXURE 23.1  A96619 Map........................................................................ 143

ANNEXURE 23.2  A96619 Selwood letter for boundary adjustment   144

ANNEXURE 23.3  Report to April 2014 Council Meeting - Objection to Rates Levied A96619................................................................... 145

ANNEXURE 26.1  April Report Road Naming Choughs Lane... 147

ANNEXURE 29.1  June 10 2014 Environmental Services and Sustainability Committee Report of................................................ 149 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 554622

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 554623

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 554624

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 554625

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 554626

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 6 to 16 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 6 to 16 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  May 20 2014 Ordinary Council Minutes

2.  June 10 2014 Extraordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2014 - 554627

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held 20 May, 2014 and Extraordinary Meeting held 10 June, 2014 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 20 May, 2014.

 

2.   Minutes of the Extraordinary Council meeting held on 10 June, 2014.

 

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 10 2014 Community Services Committee Meeting Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 554628

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 10 June 2014 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 10 June 2014 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 10 2014 Economic Development and Tourism Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 554629

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 10 June 2014 be adopted.

 

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 10 June 2014 for Council’s adoption.

 

 

ITEM 9 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 10 2014 Works Committee Meeting Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 554630

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 10 June 2014 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 10 June 2014 for Council’s adoption.

 

 

ITEM 10 - QUARRY REVIEW COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Quarry Review Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 10 2014 Quarry Review Committee Meeting Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 558605

 

 

Recommendation

 

THAT the report and recommendations of the Quarry Review Committee Meeting of Cabonne Council held 10 June 2014 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Quarry Review Committee Meeting of Cabonne Council held on 10 June 2014 for Council’s adoption.

 

 

ITEM 11 - INTEGRATED PLANNING AND REPORTING

REPORT IN BRIEF

 

Reason For Report

To endorse Council's Integrated Planning and Reporting documents, including Delivery Program 2013/14 - 2016/17; Operational Plan 2014/15 and Resouce Plans (Workforce Plan, Asset Management Plan and Long Term Financial Plan).

Policy Implications

As per the DLG requirements for Integrated Planning and Reporting.

Budget Implications

Budget implications will be included in the Long Term Financial Plan, as part of the requirements for Integrated Planning and Reporting.

IPR Linkage

4.5.2.d - Engage with community to determine future needs & objectives

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2014 - 557577

 

 

Recommendation

 

THAT Council:

 

1.   Adopts the Draft Operational Plan 2014/15, including Part 1 – The Activities and Part 2 – Financials (including Fees and Charges).

 

2.   Adopts the Draft Resource Plans, including Workforce Management Plans’ Asset Management Plan (Asset Management Plan, Asset Management Policy, Asset Management Strategy, Water Supply Asset Management Plan, Building Asset Management Plan, Recreation Asset Management Plan, Transport Asset Management Plan and Sewer Asset Management Plan) and the Long Term Financial Plan as amended at the extra-ordinary meeting held Tuesday 10 June, 2014.

 

 

Director of Finance and Corporate Services' REPORT

 

As part of the Integrated Planning and Reporting Framework introduced by the NSW Office of Local Government in 2009, a Community Strategic Plan (CSP) is a requirement. The CSP is supported by a Delivery Program (4years), Resourcing Strategy (including Asset Management Plans, Long Term Financial Plan and Workforce Plan) and an Operational Plan (annual).

 

As required by the Local Government Act, 1993, Council reviewed these draft plans at the extra-ordinary meeting held on 6 May, 2014.

 

These draft plans were placed on exhibition for a minimum 28 days, concluding on Wednesday 4 June, 2014. Council received responses from:-

 

1.   Mr Jonathan Foong

2.   Mr Richard Minter

3.   Little River Landcare Group

 

Submissions 1 and 2 were adopted and have been included in an amended Operational Plan and funded from the Water Fund reserve. Submission 3 was not adopted and funding to cover the cost of the resolution passed at the extraordinary meeting was already included in the Operational Plan budget.

 

A copy of the Plans (as per the recommendation) have previously been sent to Councillors’ iPads for their review.

 

 

ITEM 12 - MAKING OF RATES AND CHARGES FOR 2014-2015

REPORT IN BRIEF

 

Reason For Report

To formally make the Rates and Charges for 2014-2015

Policy Implications

Nil

Budget Implications

Levy the 2014-2015 Rates and Charges

IPR Linkage

4.5.5.g - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  Rating Summary  2014-2015

2.  Fees and Charges 2014-2015    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2014 - 557582

 

 

Recommendation

 

THAT Council:

 

1.   Adopt the Pricing Policy and Fees and Charges for 2014-2015

 

2.   Make and Levy the Rates for 2014-2015, as shown on the rating schedule attached.

 

3.   Approve the Definitions relating to the various “Rating Categories” in the annexure attached.

 

4.   In accordance with Section 566(3) of the Local Government Act 1993, adopt the maximum rate of interest to apply to outstanding rates and charges for the 2014-2015 rating year. That rate is 8.5%.

 

Director of Finance and Corporate Services' REPORT

 

This report is presented to Council to formally make and levy rate, Fees and Charges for 2014-2015, as required by the Local Government Act, 1993.

 

Formal notification has been received from the Office of Local Government that the maximum interest rate allowable for overdue rates and charges will be 8.5% for the 2014-2015 rating year.

 

 

ITEM 13 - GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW

REPORT IN BRIEF

 

Reason For Report

For Council to consider its Agency Information Guide and Proactive Release Program for the 2014/15 year

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.f - Provide effective communications and information systems for residents

Annexures

1.  Draft GIPA Agency Information Guide for Website 2014    

File Number

\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\RIGHT TO INFORMATION\GOVERNMENT INFORMATION - PUBLIC ACCESS - ACT - GIPA - 552590

 

 

Recommendation

 

THAT Council:

1.   Adopt the annexed draft Agency Information Guide and Proactive Release Program, for the ensuing 12 months and make same available through Council’s website.

2.   Submit their Agency Information Guide to the Information Commissioner.

 

Administration Manager's REPORT

 

Background

Council at its June 2010 meeting adopted its first publication guide as required under Section 21 of the GIPA Act (… must adopt its first “publication guide” within 6 months after the commencement of the Act).

 

Amendments to the GIPA Act passed by Parliament came into effect on 19 March 2012 and included renaming the Publication Guide to the “Agency Information Guide” (AIG).

 

The Information Commissioner nominated 31 July each year as the date by which Council must review, adopt and make its AIG available to the public online.

 

What is an Agency Information Guide?

To refresh Council’s memory an “agency information guide” is a guide (s20) that:

a)      describes the structure and functions of the Council, and

b)      describes the ways in which the functions (including, in particular, the decision-making functions) of the Council affect members of the public, and

c)      specifies any arrangements that exist to enable members of the public to participate in the formulation of the Council’s policy and the exercise of the Council’s functions, and

d)      identifies the various kinds of government information held by the Council, and

e)      identifies the kinds of government information held by the Council that the Council makes (or will make) publicly available, and

f)       specifies the manner in which the Council makes (or will make) government information publicly available, and

g)      identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

Council must make government information publicly available as provided by its AIG.  This is done via Council’s website.

 

What is a Proactive Release Program?

Council is also required under the GIPA Act (s7 (3)) to identify information to be made available by proactive release.  Council adopted its initial Proactive Release Program (PRP) at its June 2010 meeting and then reviewed and adopted it again in August 2011.  In June 2012 Council adopted an amendment following review to its Proactive Release Program which meant for the following 12 month period it read as follows:

 

1.      Any information formally requested, not requiring third party consultation, where the applicant has indicated that they will be requesting regular updates.

2.      Media releases

3.      Any Information considered to be of interest to the public (not already required to be released).

The 2013/14 review did not change the PRP.

 

A copy of Council’s draft Agency Information Guide (which includes the PRP) proposed for the ensuing 12 months is annexed.  No changes are proposed to the PRP.

 

 

 

ITEM 14 - POLICY DATABASE - PROPOSED CHANGES

REPORT IN BRIEF

 

Reason For Report

For Council to consider an amendment to its Policy database

Policy Implications

Yes - will become Council's policy on this matter

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  draft Street Stall and Raffle Ticket Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 553857

 

 

Recommendation

 

THAT the annexed draft Street Stall and Raffle Ticket Policy be adopted.

 

Administration Manager's REPORT

 

Council’s Street Stall and Raffle Ticket Policy has been amended to remove reference to specific amounts and instead refer to the Fees & Charges.

 

 

 

ITEM 15 - PEDESTRIAN ACCESS AND MOBILITY PLAN AND BICYCLE PLAN ADOPTION

REPORT IN BRIEF

 

Reason For Report

For Council to adopt the Pedestrian Access and Mobility Plan and the Bike Plan

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.6.d - Undertake Pathway  Program

Annexures

1.  Cabonne Council - PAMP and Bike Plan Public Exhibition Outcomes Summary

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\PLANNING\PEDESTRIAN ACCESS AND MOBILITY PLAN - PAMP - 556577

 

 

Recommendation

 

THAT Council:

 

1.  Adopt the Pedestrian Access and Management Plan

2.  Adopt the Bicycle Plan

 

Design Manager's REPORT

Council has engaged a consultant (CARDNO) to review and update Cabonne’s Pedestrian Access and Mobility Plan (PAMP) and Bicycle Plan. The consultant has finalised versions of both documents in accordance with extensive community consultation and the submissions received from the public exhibition of the draft plans that has recently been completed as per Council’s Resolution at its meeting on 15 April 2014.

Following public exhibition, the submissions received by Council address minor typographical errors, add some further local insight into proposed treatments, comment on the outcomes from the community consultation vs what was expected and request the consideration of specific projects deemed necessary from a local perspective. These submissions have been collated, summarised and addressed in the attached Public Exhibition Outcomes Summary and included as an annexure to that document. They have also been included in the finalised PAMP and Bike Plan.

It is recommended that the finalised plans incorporating the public submissions be adopted.

 

 

ITEM 16 - CUMNOCK STREET TREE MASTER PLAN

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval to amend Cumnock Street Tree Master Plan

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.1.f - Complete annual street tree planting program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE\STREET TREES - 552261

 

 

Recommendation

 

THAT draft amendments to the Cumnock Street Tree Master Plan be advertised for public comment and a further report submitted to Council.

 

Urban Assets Coordinator's REPORT

 

Commencing around fifteen years ago, Council commissioned Street Tree Master Plans (STMP) for all of its towns and villages. It is, therefore, a suitable time now to progressively review the plans.

 

Recently the Cumnock Progress Association approached Council to remove some dead and dying street trees and to carry out a planting program of 100+ new trees.

 

Upon reviewing the existing streetscape and planting scheme with a representative of the progress association, it appeared that some amendments to the planting scheme were warranted. The amendments are in regard to the selection of tree species that are planted near or under power lines that run along the eastern side of Obley Street.

 

The species originally selected for planting along this side of the street are Golden Ash and Chinese Elm which, with the benefit of experience, are now found to be too large for the site and are likely to cause problems with power lines in the future. These species are likely to grow to ten metres high with a similar spread at maturity. Smaller growing species which will not grow large enough to cause problems with power lines are much preferred. This will avoid the issue of having large trees drastically lopped to an unsightly extent to allow the clear passage of power lines.

 

Also growing along the eastern side are some scattered specimens of mature Purple Leafed Prunus and some smaller specimens of the green leafed Prunus ‘Elvins’ which were planted on a trial basis to test their suitability to the site. Both species are quite suitable for planting near or under power lines. The Purple Leafed Prunus is a quite common and familiar species in Molong.

A disadvantage of the Purple Leafed Prunus is the plum like soft fruit which is produced and which can become a nuisance and quite messy.

 

Prunus ‘Elvins’ is a sterile variety and produces no fruit. It has a massed display of pink flowers in spring and also has vivid autumn colours which is lacking in the other variety. It is likely to attain three to four metres height with a similar spread at maturity.

 

The trial planting of Prunus ‘Elvins’ has been successful to date. As well as the spring display, the green leaf colour would impart a more pleasant aspect to the streetscape than the mass planting of the darker Purple Leafed Prunus.

 

On the western side of Obley Street where there are no power lines the planting scheme of Golden Ash and Chinese Elm is quite suitable and should be maintained.

 

Therefore it is proposed that the Street Tree Master Plan for Cumnock be amended to replace the Chinese Elm and Golden Ash on the eastern side of Obley Street with Prunus ‘Elvins’ under power lines. The feedback from the Cumnock Progress Association is that this amended scheme is acceptable.

 

Prior to amending the STMP public input should be sought and a further report submitted to Council.

 

 

ITEM 17 - CARGO FORMER BABY HEALTH CENTRE BUILDING

REPORT IN BRIEF

 

Reason For Report

Request for consideration of donation of Licence fees for the former Cargo Baby Health Centre.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.6.a - Undertake public halls and buildings maintenance

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\NSW RURAL FIRE SERVICE - 557571

 

 

Recommendation

 

THAT Council:

 

1.   Donate back an amount equivalent to the annual licence fee each year to the Cargo Rural Fire Service Brigade for the former Baby Health Centre in Cargo, and

 

2.   Affix the seal to the licence agreement between Council and the Cargo Rural Fire Service Brigade.

 

Director of Finance and Corporate Services' REPORT

 

Council has received a number of reports in relation to the Cargo Rural Fire Service utilising the former Baby Health Centre in Cargo as a training centre.

 

In earlier reports it had been intended that the licence would be between the NSW Rural Fire Service and Council, however, following discussions with a number of parties the Cargo Rural Fire Service Brigade have indicated that for them to be enabled to access grant funding to upgrade the premises, the licence would need to be with them and not the NSW Rural Fire Service.

 

The Brigade had also indicated that they have limited funds and has requested that Council waive the annual licence fee of $454.00. The annual licence fee is a minimum amount that Council must charge under the requirements of the NSW Trade & Investment (Crown Land) Office. However, Council could elect to donate this amount back to the brigade, should it so wish.

 

The Brigade is a volunteer organisation and would be utilising limited funds to upgrade a Council Asset. For this reason it is recommended that Council make a donation equivalent to the annual licence fee each year back to the brigade.

 

The original reports in relation to the licencing agreements for the premises had authorised affixing of the Council seal. However, the agreement would have been with the NSW Rural Fire Service. As this has changed it will now be necessary for Council to resolve to affix the seal to the agreement with the Cargo Rural Fire Service Brigade.

 

 

ITEM 18 - PROCUREMENT (INCLUDING LOCAL PREFERENCE) POLICY

REPORT IN BRIEF

 

Reason For Report

To request amendment to Council's Procurement Policy.

Policy Implications

Proposed amendment to Policy

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Procurement (including local preference) Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\TENDERING\PROCEDURES and AUSTRALIAN STANDARDS - 558262

 

 

Recommendation

 

THAT Council amend its Procurement (including local preference) Policy by deleting clause 11.3.3 Acquisition of services, goods or materials.

 

Director of Finance and Corporate Services' REPORT

 

In recent times problems have been experienced in complying with clause 11.3.3 of Council’s Procurement (including local preference) Policy. The main areas of difficulty in complying relate to the value of goods or services in the price range $20,001 to $150,000 which require a request for quotation advertisement in newspapers and to be treated similar to a tender other than the requirement for formal adoption by Council.

 

Examples include contractors being onsite and available to carry out works without the need for establishment charges, such as usage of the Small Town Sewerage Treatment Works Contractor to conduct works at Council’s Landfills in both Yeoval and Cumnock; and the need for specialist technical advice in relation to the Molong Gasworks Site.

 

As the setting of the monetary limits could be considered an operational matter, it is thought that by deleting the clause in relation to the various monetary limits and leaving the guidelines to be set by the General Manager, it would facilitate variations to the value of goods and processes to be followed in conditions considered appropriate, such as those outlined in the above examples.

 

 

ITEM 19 - FINANCIAL ASSISTANCE GRANTS

REPORT IN BRIEF

 

Reason For Report

Advising the impact of the Federal Budget on Council income.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.e - Maintain level of Financial Assistance Grants

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\FINANCIAL ASSISTANCE GRANT - 558358

 

 

Recommendation

 

THAT adjustments be made to the Financial Assistance Grants balances once final figures have been received from the NSW Local Government Grants Commission.

 

Director of Finance and Corporate Services' REPORT

 

The 2014 Federal Budget brought mixed results for Local Government. The major announcement was the pausing of the indexation of Financial Assistance Grants over the next three years (2014/15 – 2016/17). This will result in an anticipated reduction from Council’s estimated Financial Assistance Grants income of $107,219.00 in the 2014/15 financial year or an accumulative total of $329,765.00 over the forward estimates based on a 2.5% inflation rate.

 

In addition the Government will not be providing forward funding for the payment of the Financial Assistance Grants. In the 2012 Federal Budget the then Government used an accounting ploy whereby the first quarterly Financial Assistance Grants payment for the 2012/13 financial year was brought forward and paid in the 2011/12 financial year, meaning that 5 quarterly payments were received. This resulted in a “paper profit” of just of $1 Million in Council’s Operating result for the year.

 

During the following two financial years the Government has continued the practice of bringing forward the initial payment, meaning that 4 quarterly payments were received each year, however during the budget announcement it has been indicated that this will not occur in the 2014/15 financial year, and only 3 quarterly payments will be received. This will result in a “paper loss” of a similar amount, all be it adjusted slightly for inflation. This is likely to result in numerous Councils across Australia reporting Operating losses in the 2014/15 financial year, although the actual cash situation will remain the same.

 

On a more positive note for Local Government, the Federal Budget has remained committed to the Roads to Recovery Program and the Black Spot funding. In addition to the normal Roads to Recovery funding there will be a one off $349.8 Million in the 2015/16 financial year and $200 Million Black Spot funding over 2015/16 and 2016/17 financial years.

 

A new $300 Million program for renewal of bridges to be spread nationally over 5 years is to begin in 2015/16 (including $200 Million in 2018/19 and 2019/20) this will be on a competitive basis to support construction and expansion of its infrastructure across Australia.

 

As well as this a new establishing Stronger Regions fund is to provide $1 Billion from 2015/16. Details of this program are yet to be released. 

 

 

ITEM 20 - LOCAL GOVERNMENT REMUNERATION TRIBUNAL

REPORT IN BRIEF

 

Reason For Report

To advise Council that the Local Government Remuneration Tribunal has handed down its decision in relation to the increase in fees effective from 1 July 2014 and for Council to resolve the fees payable for the ensuing twelve months.

Policy Implications

Council's policy is that Council continue to pay fees to Cabonne Councillors and the Mayor at the maximum allowable amount.

Budget Implications

Yes - increase in budget allocation to value of increase in councillors remuneration adopted.

IPR Linkage

4.5.1.c - Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT REMUNERATION TRIBUNAL - 556310

 

 

Recommendation

 

THAT from 1 July 2014 the annual fees payable to Councillors be set at $10,740 and the additional annual fee payable to the Mayor be set at $23,440.

 

Administration Officer's REPORT

 

The independent Local Government Remuneration Tribunal sets a minimum and maximum range of fees for Councillors and Mayors across NSW.  The Tribunal determined on 24 April 2014 that a 2.5% increase will apply from 1 July 2014.

 

Cabonne Council is placed in the “Rural” category by the Tribunal, and therefore is able to set annual fees in the following range:

 

                   Councillor:         $8,130       -       $10,740

                   *Mayor:               $8,640        -       $23,440

 

* This fee must be paid in addition to the Councillor fee.

 

In its conclusion of the 2014 Annual Review, the Local Government Remuneration Tribunal has commented:

 

“9. In writing to mayors the Tribunal noted that the final reports of the Independent Local Government Review Panel and the Local Government Acts Taskforce were released on 8 January 2014. These reports make a series of recommendations for reform, some of which address remuneration for councillors and mayors.

 

10. At the time of commencing the annual review it was not expected that a decision on, or implementation of, any proposed reforms would be finalised prior to the Tribunal making its determination on or before 30 April 2014. For that reason the Tribunal, as it did in 2013, did not call for general submissions from individual councils for the 2014 review.

11. While general submissions were not requested, councils were welcome to raise with the Tribunal any issues of concern. The Tribunal received two submissions from individual Councils. The submissions sought consideration of the following matters:

 

§ The Tribunal to determine the maximum statutory increase of 2.5 percent as permitted by the legislation

§ The Tribunal to benchmark mayoral and councillor fees with that of a State Member of Parliament

§ The Tribunal to introduce a professional remuneration structure for councillors

 

§ To improve accountability and performance.

 

12. The Tribunal also received a submission and met with representatives of Local Government NSW (LGNSW). Given the statutory limitations in place LGNSW has requested that councillor and mayoral remuneration should be increased by the full 2.5 per cent for 2013-14.

 

13. In addition to requesting the maximum increase of 2.5 percent, LGNSW has sought a professional remuneration structure to ensure that local government attracts appropriately qualified people. LGNSW continues to advocate that elected representatives face increasing challenges, associated with managing council workload, family responsibilities and paid work, and that the significant time involvement is not appropriately recompensed through the current remuneration levels.

 

14. LGNSW also provided the Tribunal with an overview of the current reform initiatives and their expected impact on the role and responsibilities of councillors and mayors. The anticipated changes will, in the opinion of LGNSW, warrant a review of the remuneration structure, and a subsequent increase in fees.

 

15. The Tribunal wishes to place on record its appreciation to LGNSW for its participation and assistance during the 2014 Annual Review process.

 

Section 4 Comments

 

16. The Independent Local Government Review Panel and the Local Government Acts Taskforce make a broad range of recommendations which, if adopted in full or in part, could deliver significant reforms across local government in NSW.

 

17. The Government has called for public submissions and Councils have been encouraged to provide comment on the final reports of the Panel and the Taskforce by 4 April 2014. The Government has indicated that it will consider the final reports, including submissions received, and prepare its response. That response has not been available to the Tribunal at the date by which it must make its determination for 2014.

 

18. The Tribunal notes that the Panel has made a number of comments in relation to the adequacy of the existing remuneration arrangements and has proposed structural changes which may have an impact on the roles and responsibilities of councillors and mayors. Suggested changes include amendments to the LG Act to provide greater clarity in relation to the role of councillors and mayors. It has been proposed that in larger councils and in major regional councils, the role of mayor, and in some instances that of the deputy mayor, should be expanded to a full time office and remunerated accordingly. The Panel has also suggested that professional development programs be made available to councillors and that remuneration should be increased in recognition of enhanced skills.

 

19. In making its determinations the Tribunal is required to have regard to the provisions of the existing LG Act. The LG Act prevents the Tribunal from determining any fees for Deputy Mayors and also requires that the Tribunal apply the Government’s wages policy, which currently provides for a cap on increases of 2.5 per cent.

 

20. The Tribunal currently has regard to the role of councillors and mayors in determining the fees that apply to each of the categories of councils. The existing remuneration model is based on that first determined by the Tribunal in 1995. While there have been adjustments in both the categories of councils and the level of fees, these have not been significant. This in part recognises that the roles and responsibilities of councillors and mayors, as outlined in the legislation, have also not changed significantly since the commencement of the LG Act in 1993, notwithstanding any increases in workload.

 

21. The Panel has proposed that the roles and responsibilities of councillors and mayors be broadened. These additional functions, if introduced, are likely to have an impact upon the workload, and the skills and capabilities required of elected representatives.

 

22. The Tribunal continues to support initiatives which will bring about improvements in the local government sector. Further reforms such as council amalgamations and steps to increase resource sharing and joint planning, have previously received and will continue to receive the support of the Tribunal, in that those reforms should result in greater structural efficiencies and should contribute to the long term viability of local government in NSW.

23. The Tribunal to will continue to monitor the progress of reform.

 

Fees

 

24. The Tribunal is required to have regard to the Government’s wages policy when determining the increase to apply to the minimum and maximum fees that apply to councillors and mayors. The public sector wages policy currently provides for a cap on increases of 2.5 per cent.

 

25. The Tribunal has reviewed the key economic indicators, including the Consumer Price Index and Wage Price Index, and finds that the full increase of 2.5 per cent available to it is warranted. On that basis, having regard to the above, and after taking the views of the Assessor into account, the Tribunal considers that an increase of 2.5 per cent in the fees for councillors and mayors is appropriate and so determines.”

 

 

 

ITEM 21 - RATES INCENTIVE SCHEME

REPORT IN BRIEF

 

Reason For Report

To inform Council of the effectiveness and administrative requirements for the rates incentive scheme

Policy Implications

Specific Sponsorship Policy may be required

Budget Implications

Saving of advertising costs

IPR Linkage

4.5.4.a - Maintain a high level of rate collection

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\INCENTIVES SCHEME - 2014 - 558273

 

 

Recommendation

 

THAT Council not proceed with the Rates Incentive Scheme in 2014 and reassess its future when the number of rates assessments paid in full for 2014/2015 is evaluated. 

 

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

 

Background

 

For a number of years Council has operated a Rates Incentive Scheme whereby all ratepayers who pay their rates in full by the end of August are automatically entered into a draw for prizes, including cash and vouchers.

 

A number of Cabonne-based businesses have sponsored the scheme, providing sponsorship ranging from $500 in cash to vouchers worth $500 or $200.

 

Current Situation

 

The effectiveness of the scheme is questionable. Council’s Senior Rates Clerk considers the incentive has had only minimal impact in the past five years.

 

In that time, the number of full payments has declined marginally from 19.62% in 2009/2010 to 19.41% in 2013/2014.

 

The breakdown for that period is:

 

  Year

Total Assessments

Assessments Eligible for Draw

Percentage

2009/2010

6989

1371

19.62

2010/2011

7040

1373

19.50

2011/2012

7056

1341

19.01

2012/2013

7126

1309

18.37

2013/2014 

7163

1390

19.41

 

Recently sponsors have become increasingly difficult to obtain.

 

In 2013, Council advertised for interested sponsors, but received only one positive response.  The cost of the advertising far exceeded the amount of sponsorship received.

 

Council staff then directly contacted sponsors from previous years to secure enough prizes to make the scheme attractive.

 

ICAC advises that while seeking and entering into sponsorship arrangements are acceptable activities for public agencies, organisations should have a specific sponsorship policy to effectively manage the corruption risks associated with these activities. The sponsorship policy should be reviewed every two years.

 

At the moment Cabonne Council does not have a specific sponsorship policy.

 

As a minimum Council should:

 

1.   Introduce a policy and procedures for sponsorship that contain elements listed in ICAC’s Policy Development Guide and Checklist.

2.   Include in the policy sanctions for any breach of the policy and procedures. 

3.   Review the policy every two years.

4.   Refer to sponsorship in all corporate documents such as codes of conduct.

5.   Train all relevant employees in the policy and procedures to ensure they are aware of their accountabilities.

6.   Include sponsorship in the agency's internal audit and corruption risk management processes.

7.   Include clear and standardised criteria for sponsorship that can be publicised to potential sponsors and used systematically to assess applications.

The following record-keeping requirements should be included in the policy:

 

a)   Establishing and maintaining a register of sponsorships to help with reporting responsibilities and requirements.

b)   Creating and maintaining information in relation to each sponsorship arrangement about agency expectations, objectives, ethical requirements, sponsorship opportunities, sponsor benefits, sponsorship guidelines and the criteria against which a proposal will be assessed. 

c)   Ensuring each sponsorship arrangement has an agreement developed and maintained for that sponsorship file.

To conduct the Rates Incentive Scheme, Council also must obtain a promotional lottery permit from the NSW Office of Liquor, Gaming and Racing.

 

To ensure all entrants are treated equally and no person gets an unfair advantage, Council (as the promoter) has a number of legal responsibilities to ensure the competition is conducted with a high level of integrity and fairness.

 

Currently, Council employees are eligible to participate in the draw, but Councillors and their immediate families are ineligible.

 

The NSW Office of Liquor, Gaming and Racing advises it is inappropriate for Council employees and their family members, suppliers, associated companies and agencies to participate in the draw. This would involve Council scrutinising each of the assessments paid in full to determine their eligibility.

 

The rules (including conditions of entry) must be clearly advertised and readily available to participants. Consumers must be fully and clearly informed of the rules so that they can make informed decisions about entering a lottery, thus minimising the prospect of complaints about the integrity of the lottery and the promoter.

 

 

 

ITEM 22 - DRAFT CABONNE COUNCIL COMMUNICATIONS STRATEGY

REPORT IN BRIEF

 

Reason For Report

For Council to further consider an extended Cabonne Council Communications Strategy

Policy Implications

Nil

Budget Implications

$62,500

IPR Linkage

4.5.2.f - Provide effective communications and information systems for residents

Annexures

1.  Draft Communications Strategy    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2014 - 560401

 

 

Recommendation

 

THAT Council endorse the draft Cabonne Communication Strategy as attached.

 

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

 

At the April Ordinary Council meeting Councillors resolved to receive a strategy to develop our ‘Community Facing’ communication approach.  Consistent with that resolution, a draft Cabonne Communication Strategy is attached for review and discussion.

 

The strategy plans to employ three key media types, including:

 

a)   traditional media (print, radio, TV)

b)   web-based media, and

c)   social media.

 

The strategy identifies key actions associated with developing each of the three key media types and identifies broad estimates of cost for each.

 

 

ITEM 23 - REQUEST FOR BOUNDARY ADJUSTMENT WITH ORANGE CITY COUNCIL A96619

REPORT IN BRIEF

 

Reason For Report

Seek Council approval for a minor boundary adjustment between Cabonne Council and Orange City Council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Maintain a high level of rate collection

Annexures

1.  A96619 Map

2.  A96619 Selwood letter for boundary adjustment

3.  Report to April 2014 Council Meeting - Objection to Rates Levied A96619    

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\SUBDIVISIONS\BOUNDARY ADJUSTMENTS - 560259

 

 

Recommendation

 

THAT:

 

1.  Council write to Orange City Council seeking their agreement to have Lot 1 DP 1152172 in the Cabonne Council area transferred to Orange City Council.

2.  Upon agreement from Orange City Council, Cabonne Council write to the Office of Local Government to have Lot 1 DP 1152172 in Cabonne Council area transferred to Orange City Council.

3.  Council write off rates and interest balance remaining when the Office of Local Government publish a Proclamation in the Government Gazette.

 

Senior Rates Officer's REPORT

 

Council has received a letter from Elva Mary Selwood and Ian Ronald Selwood requesting a boundary change between Cabonne Council and Orange City Council to enable a small piece of land to be included with their other land all held in Orange City Council.

 

This matter has previously been reported to Council on 15 April 2014. Report has been attached.

 

The Selwood’s purchased a parcel of closed road in 2011 unaware that this land was in the Cabonne Council area as they are on the boundary and all their other land is in Orange City Council. The subject land is Lot 1 DP 1152172 and is 1955 m2.

 

The previous rate balance of $922.13 has been paid leaving a small interest balance of $9.08.

 

Orange City Council would need to agree to the boundary adjustment prior to submitting the request to the Office of Local Government.

 

Cabonne Council will not seek a provision for rates.

 

 

 

ITEM 24 - NAMING OF NEW BRIDGE ON CARGO ROAD

REPORT IN BRIEF

 

Reason For Report

To seek Council approval to proceed with naming process

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.4.a - Local Road Bridge maintenance undertaken

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - BRIDGES\CARGO ROAD NASHDALE RAIL BRIDGE - 561244

 

 

Recommendation

 

THAT Council commence the public exhibition process to name the Nashdale Rail over bridge “Ingham Bridge” in accordance with the Geographical Names Board (GNB) guidelines and proceed with the naming of the bridge if no submissions are received within 28 days of exhibition.

 

 

Design Manager's REPORT

 

Council has received a request to name the newly constructed rail overbridge on Cargo Road “Gerald Ingham Bridge” honoring his involvement in this project.

Over many years Gerald has campaigned to have the old dangerous bridge replaced with the new structure. Gerald is also the President of the Cargo Road Users Group and has worked tirelessly to have the road upgraded and improved.

The Geographical Names Board (GNB) guidelines state the names of living persons should not be used when naming roads or bridges. Council has  further consulted with the GNB and has been advised there would be issues with the proposed name. The GNB indicated they would not have an objection to “Ingham Bridge”.

Council has contacted the person who suggested "Gerald Ingham Bridge" and asked if they would be happy with "Ingham Bridge" instead.

Council has no policy on the naming of roads and bridges but uses the Geographical Names Board guidelines for direction on such matters.

 

 

 

 

ITEM 25 - COMPULSORY ACQUISITION OF CROWN LAND FOR MARYLEBONE BRIDGE

REPORT IN BRIEF

 

Reason For Report

A resolution is needed for procedural matters

Policy Implications

Nil

Budget Implications

$2,000 plus legal fees - from Marylebone Bridge Vote

IPR Linkage

1.4.1.a - Construction of local roads

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ACQUISITION\MARYLEBONE BRIDGE - DAVYS PLAINS ROAD - LOT 7301 DP 1146159 - CROWNS LANDS - 556438

 

 

Recommendation

THAT:

1.   Council proceed with the compulsory acquisition of the land described as Lot 7301 DP 1146159 for the purpose of the construction of a new bridge in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991;

2.   Council make application to the Minister and the Governor for approval to acquire Lot 7301 DP 1146159 by compulsory process under section 186(1) and 186(2)(b) of the Local Government Act 1993;

3.   The land to be acquired is to be classified as operational;

4.   Council requests the Minister for Local Government to approve a reduction in the notification period from 90 days to 28 days.

 

Design Manager's REPORT

Council is currently acquiring land for the construction of a new bridge to replace the existing Marylebone Bridge. At its November 2013 meeting Council resolved to pay the determined compensation to the Crown for the 3394 m² of land and pay all associated survey, lodgement and legal costs.

Council has obtained a valuation of $2,000 for the subject land from a licensed Valuer and the Crown has approved the valuation subject to the acquisition being gazetted within 6 months of the acquisition.

Although the Crown has granted consent to acquire the land and accepted the valuation, the Crown still requires Council to proceed under the compulsory acquisition provisions of the Land Acquisition (Just Terms Compensation) Act 1991. As such, approval from the Minister is required under Section 187(2) of the Local Government Act 1993.

 

ITEM 26 - ROAD NAMING - CHOUGHS LANE

REPORT IN BRIEF

 

Reason For Report

The advertising period for the naming of 'Choughs Lane' has been completed with Council receiving a submission recommending the name of the new road to be ''Griffith Lane'.'

Policy Implications

Council's local road naming policy

Budget Implications

$494.80 Re-advertising fee should Council recommend the approval of 'Griffith Lane'.

IPR Linkage

5.6.1.d - Support education of community by Emergency Services

Annexures

1.  April Report Road Naming Choughs Lane    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 558966

 

 

Recommendation

 

THAT Council determine the road name for the proposed road.

 

Development Engineer's REPORT

 

Council previously determined to commence the public consultation process in naming the proposed road as ‘Choughs Lane’ at Council’s April meeting. The road is constructed on a Council owned road reserve that runs along the northern boundary of Lot 175 DP 756890. The road runs west off Kangaroobie Road and is located 750 metres west from the intersection of Kangaroobie Road and Burrendong Way.

During the advertising period for the naming of this Council owned road reserve as ‘Choughs Lane’ a submission was received by Council within the notification period that outlined an alternative suggestion to the proposed road name being ‘Griffith Lane’.

 

The submission indicated that some of the neighbouring properties to the proposed lane have been owned by the Griffith families for over 100 years. The Griffith family name was part of half a dozen families that were responsible in settling, developing and farming the district.

 

The Geographical Names Board, NSW has provided comment that there would be no objection to the use of “Choughs Lane’ or ‘Griffith Lane’ as both proposed names fit within the guidelines set out by the Geographical Names Board, NSW.

 

Council would need to determine one of the following options in order to finalise the naming of the proposed road:

 

1.   To continue with the naming of the proposed road as ‘Choughs Lane’ in accordance with Clause 162 of the Roads Act 1993

2.   To adopt ‘Griffith Lane’ for the naming of the proposed road and Council commence the public consultation process to name the road ‘Griffith Lane’ in accordance with Clause 162 of the Roads Act 1993 and proceed with the suggested name if no objections are raised.

 

Site Plan

 

ITEM 27 - MITCHELL ROOM

REPORT IN BRIEF

 

Reason For Report

To seek Council approval to waive fees for use of the Mitchell Room

Policy Implications

Nil

Budget Implications

$44.00 from s356 Vote

IPR Linkage

3.2.2.b - Promote services within Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 561264

 

 

Recommendation

 

THAT Council donate the $44.00 fee for the use of the Mitchell Room for the annual Salvation Army Red Shield Appeal.

 

Urban Assets Coordinator's REPORT

 

The Salvation Army conducted its Red Shield appeal on Sunday 25 May 2014 and utilised the Mitchell Room as a base to coordinate the project. The Salvation Army have requested that Council donate the fees for the day which amounts to $44.00.

 

Council has customarily assisted the Salvation Army in the past by donating the fees for the day and it is recommended that Council do so in this instance.

 

ITEM 28 - MITCHELL ROOM - MOLONG SHOW SOCIETY

REPORT IN BRIEF

 

Reason For Report

Molong Show Society requesting Council to donate fees for use of the Michell Room

Policy Implications

Nil

Budget Implications

$44.00 from s356 Vote

IPR Linkage

4.2.1.a - Promote the level of cultural facilities in Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 552110

 

 

Recommendation

 

THAT Council donate the $44.00 fee for the use of the Mitchell Room associated with 150th Anniversary of the Molong Show Society.

 

Urban Assets Coordinator's REPORT

 

The Molong Show Society has requested the use of the Mitchell Room for an event in September to celebrate the 150th Anniversary of the society. The society has also requested that Council donate the fees for the day which amounts to $44.00.

 

Council has been very supportive of the show society in the past and has previously resolved to donate $340.00 in Mitchell Room fees for the 2014 Molong Show.

 

It is recommended that Council donate the $44.00 fees in this instance.

 

 

ITEM 29 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 10 2014 Environmental Services and Sustainability Committee Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 554638

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 10 June 2014 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 10 June 2014.

 

 

ITEM 30 - DRAFT HERITAGE STRATEGY 2014-2017

REPORT IN BRIEF

 

Reason For Report

To seek council endorsement of the strategy

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.a - Facilitate annual Heritage Assistance Program (HAP)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2014 - 556520

 

 

Recommendation

 

THAT council endorse the draft Heritage Strategy 2014-2017

 

Director of Environmental Services' REPORT

 

 

STRATEGIC HERITAGE PLAN 2014 - 2017

1.0    Introduction

This document has been prepared to meet the requirements of the NSW Heritage Office 3 year funding agreement to support local government heritage management in NSW.

 

Cabonne Council includes the villages of Molong, Canowindra, Eugowra, Cudal, Cargo, Cumnock, Yeoval and Manildra, as well as a substantial rural area focussed on those villages.

 

The purpose of this document is to provide a summary of the strategies Cabonne Council will employ to guide heritage management for the financial years 2014/15, 2015/16 and 2016/17. The NSW Heritage Office publication ‘Eight suggestions on how local councils can promote heritage conservation’ was utilised in the preparation of this summary heritage strategy.

2.0    Conservation and Maintenance

Aim: To promote the conservation and maintenance of Cabonne’s heritage.

 

Actions:

1.         Continue to offer a Heritage Advisory Service to the Cabonne Council area.

 

2.         Continue to offer a Small Grants Heritage Fund of up to $14,000 per year to encourage owners to undertake conservation and maintenance works, a minimum of a $ for $ basis.

 

3.         Continue to facilitate a community based Heritage Working Party

 

4.         Develop a strategy aiming to address 10 nominations/year to address the local listings identified in the Cabonne Community Heritage Inventory (2003) that further enhances their protection in a cooperative process involving the property owners.

 

3.0    Education and Community Awareness

 

Aim: To raise community awareness and education on issues related to heritage conservation and management within the Cabonne area.

 

Actions:

1.         Continue to promote and develop web based information and brochures for Cabonne in respect of a range of heritage conservation issues.

 

2.         Liaise with community groups including the village associations, historical societies and interest groups, in supporting heritage conservation in Cabonne.

 

3.         Host an educative seminar every second year for the community on current heritage conservation matters.

 

4.         Provide opportunities to Council staff to attend relevant training courses such as those run through the Central West Heritage Network.

 

5.         Assist Council and interested community groups, including local schools, in conserving & interpreting local cemeteries.

 

6.         Facilitate through the Heritage Advisor related heritage training courses and seminars for relevant Cabonne Council staff.

 

7.         Assist in developing strategies through community consultation for the conservation and protection of specialised places including Trust lands, mine sites, reserves, lone graves etc

 

4.0    Development Assessment

 

Aim:  To provide policies and plans appropriate to the assessment of applications that relate to sites and places of heritage significance within the Cabonne Shire and in particular within the Bank Street and Gaskill Street Conservation Areas.

 

Actions:

1.         Continue to seek the input of Council’s Heritage Advisor in the assessment of applications likely to impact on the heritage significance of buildings/places.

 

2.         Identify all items of heritage consideration on the Council mapping system, so that heritage related issues are noted at pre-lodgement and development application lodgement.

 

3.         Continue to update information recorded in the State Heritage Inventory database in particular relevant history and significance.

 

4.         Ensure heritage provisions within the Standard Instrument LEP are supported by appropriate controls in the shire wide Development Control Plan.

 

            5.0    Identification and Protection

 

Aim: To identify and protect all buildings and places within Cabonne that are considered to be of heritage significance.

 

To identify, and where practical, to protect historic records, manuscripts and the like.

 

Actions:

1.         Provide assistance to the NSW Heritage Office in the identification and listing of state significant buildings/places within the Cabonne on the State Heritage Register.

 

2.         Support in principle the initiatives of the Ophir Trust and Fairbridge Farm group that focus on key aspects of the Cabonne’s heritage.

 

6.0    Management of Council’s Assets

 

Aim: To develop a Cabonne Council Heritage Asset Register and then prepare appropriate plans to conserve those properties.

 

Actions:

1.         Develop a heritage assets register with guidelines for Council owned heritage properties.

 

2.         Investigate preparation of a Conservation Management Strategy (CMS) for Council owned heritage properties, and aim to complete one plan per financial year depending upon the availability of funding.

 

3.         Investigate preparation of a Council policy & procedures to ensure that Council’s outdoor staff are aware of historic sites or features that may be included in future works programs and to encourage works crews to notify the Environmental Services Division of Council of any items of significance that are located within road reserves and public parks.

 

4.         Identify sites where interpretive signs could be prepared to convey the historic significance of Council owned sites in particular Cemeteries.

 

5.         Support Council staff in developing the potential industrial heritage precinct in Molong

 

7.0    Tourism and Museum Development

 

Aim: To promote cultural heritage and museum development opportunities.

 

 

Actions:

1.         Continue to participate in the development of heritage tourism opportunities related to the region’s history ie gold rush history, bushranger history, pastoral history and transport history.

 

2.         Continue to support the Regional Museum Advisors program.

 

3.         Continue to provide support to community and tourism groups in the development of cultural heritage tourism projects and programs.

 

4.         Maintain the Cabonne village heritage walking trails and identify opportunities to expand these trails.

 

5.         Liaise with Council’s tourism officer to investigate opportunities to develop consistency for interpretive signs throughout the Cabonne area for heritage places.

 

6.         Continue to investigate and seek funding opportunities for the implementation of heritage tourism projects in association with the pastoral and emerging viticulture industries within the Cabonne area, involving the area’s significant homesteads and woolsheds.

 

8.0    Sustainable Heritage Management

 

Aim: Promotion of sustainable development as a tool for Heritage conservation

 

Actions:

1.         Encourage the adaptive reuse of significant buildings

2.         Ensure pre DA advice is available on sustainable and energy efficient building modifications

3.         Support the provision of sympathetic access to heritage places

4.         Encourage appropriate landscape planting related to heritage places in particular views and vistas, remembrance drives, parks, reserves and watercourses

5.         Utilise the Heritage Advisory Service to develop and encourage appropriate urban design principles, in particular for village and town entries.

 

 

 

 

 

ITEM 31 - CONNELLYS STORE - 97 BANK STREET, MOLONG - BUILDING CONSERVATION

REPORT IN BRIEF

 

Reason For Report

To seek council endorsement for maintenance works on council owned property known as Connolly's Store at Molong

Policy Implications

Nil

Budget Implications

Maintenance of council asset requires budget. Immediate work may be funded from council budget reserve allocated to the building

IPR Linkage

4.3.2.f - Prepare heritage asset plan for Connolly's Store in Bank Street, Molong

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\MOLONG - 97 BANK ST BUILDING - 560044

 

 

Recommendation

 

THAT the information be noted and council authorise use of reserve funds to carry out building maintenance and repairs to 97 Bank Street, Molong to weatherproof and secure the building.

 

 

Director of Environmental Services' REPORT

 

A recommendation from council’s Co-ordination Task Force meeting of 30 April 2014 requires preparation of report for council’s consideration relating to the proposed preservation works on Connelly’s Store at Molong and to seek endorsement that such works be funded from existing reserve funds. The following report addresses this matter.

 

Connelly’s Store was identified by staff as a unique council asset worthy of a program to develop strategies for its conservation and adaptive reuse. Funds of approximately $52,000 are available from council’s reserves for maintenance work to the building. It is recognised that both basic and essential repair work is required to secure the building. Gutters and down pipes require repair or replacement, site drainage needs to be rectified, the skillion verandah requires repair, capping to the parapet requires repair and the building exterior requires painting. Internally maintenance is required, however this latter action is linked to any proposed future use of the building and the resulting needs of that use.

 

Essentially a building must have a use to be economically sustainable. Connelly’s store is well placed within the streetscape and within the emerging civic precinct containing the council buildings (community  hall, council offices, childcare centre, medical centre),  dentist, vet, churches and in close proximity to Bank Street shops and aged care housing.

 

Discussion has included ideas for 97 Bank Street such as:

 

1.   Conserving the building as is

2.   relocating the Molong library  to the building,

3.   leasing the building for retail or office use

4.   utilising the space for council office use

5.   establishing an exhibition space and/or visitor information area

 

Council’s Heritage Advisor has also provided several reports to council through the Environmental Services and Sustainability Committee in response to identified maintenance and land use planning issues.

 

Central to this are two issues:

 

1.   a need for council to determine the future use of the building and

2.   a need for  forward planning to identify and implement sound conservation strategies that ensure the longevity of the building and provides for  regular maintenance and repair to the interior and exterior of the building.

 

Background

Located at 97 Bank Street, Molong is a single storey brick building owned by Cabonne Council and known locally as Connolly’s Store. The building located to the immediate east of the council office was constructed c1884. It was constructed by Henry Coomber, an auctioneer. By 1900 the building was occupied by JT Rossiter as a general store selling groceries, haberdashery, hardware and trading in rabbit and sheep skins. Rossiter traded from the site until 1920. The building continued operating as a grocery store trading as Larven’s Grocery Store during the 1930s and Connelly’s Store c1946-1961. The front section of the building was used as a shop while the remainder of the building had domestic use.

 

During the 1920s the building was altered with addition of a shopfront and skillion verandah were added in keeping with neighbouring shops. The building has an unusual curved brick parapet with dendril trim and a timber verandah over the footpath. Original window glazing, timber panelling and doors are retained. There is some minor cracking in the western wall while the eastern wall of the building contains iron infill. The shop interior retains many of the original features, fixtures and fittings. The domestic areas of the building remain intact.

 

Council currently uses part of the building for archive storage. Records suggest council may have previously leased part of the building for commercial activity. The building is in fair condition; however a lack of regular maintenance is evident. Repairs to the building are required urgently to ensure it remains weatherproof. This work includes repair to timberwork supporting the verandah, replacement of gutters, repair of capping to pediment (façade), attention to site drainage and rising damp issues evident in the western external wall, repointing of brick work, repainting of exterior timber and brick work and specialist refurbishment of the  heritage advertising slogan(s).

 

Historic significance

The building has local heritage significance and is identified on the register of the NSW National Trust and the 2003 Cabonne Heritage Study. It was recorded in the 1988 Bank Street Heritage Study prepared for council by Perumal Murphy P/L. The building is identified by the Cabonne Heritage Local Environmental Plan 2012 as a local heritage item as well as being located within the defined Bank Street Heritage Conservation Area.

 

The building contributes to the streetscape as one of a group of five shop fronts, all intact with posted verandahs. It is one of a line of three buildings with a parapet above.

 

As a 1880s commercial building with a 1920s shopfront the building has local architectural interest. Its main value is its positive streetscape impact and part of an intact grouping of buildings supporting the Town Hall building / precinct.

 

Heritage conservation issues

Urgent works are required to the building to maintain public safety.

 

The heritage advisor in his report of June 2012 provided the following detailed  assessment of the maintenance and repairs required for the building:

 

 Connelly’s Store, Molong - Conservation Strategy

 

1.    Remedy structural hazards;

2.    Weatherproof the exterior

3.    Reduce risk from rising & falling damp;

4.    Replace non-compliant services;

5.    Restore traditional fabric, details & finishes


The following works are regarded as essential for retaining the weather proof envelope and the heritage character and as being required in the short term.

1. Reconstruct the front verandah, re-using suitable existing timber and traditional methods without contemporary steel brackets. Re-use the sheet iron after re-rolling. The primary concern is the rafters and purlins supporting the roof.


2. Vacuum the roof space to remove dust and debris and seal the ceiling junctions to prevent dust ingress to the interior. For minor gaps and proprietary flexible filler may be used in conjunction with a backing rod but for more substantial gaps and surface mounted batten would be preferred;

3. Excavate the side elevation adjoining the Council building to 150mm below the Damp Proof Course (DPC), review the exposed surface and provide a waterproof membrane ‘flashed’ against the wall and back fill with compacted road base and top with 50mm sandstone gravel designed to drain freely clear of the building;


4. Above the level of the DPC, rake out damaged mortar to a minimum of 15mm up to 650mm in height or as required to remove the damp-damaged material and re-point with lime-based mortar with a flush joint to match the existing.

5. Inspect the roof: roof sheeting and flashings and secure laps and joints to provide a weather-tight material. Use traditional appearing roof fasteners where required;


6. Inspect the gutters and downpipes and report on their condition and the extent of replacement required – plain galvanised steel ogee gutters and circular steel downpipes will be specified if replacement is required.

7. Provide a secure weatherboard framed and braced gate with galvanised steel goliath bracket hinges and latch plus any required framing to fit the gate to the side on the surgery to protect the space and electrical Board.

8. Have an experienced Electrician review the electrical services in the building including the board, wiring, GPO’s, light fittings and switches and report on the extent of work and costs required to meet current standards.

Medium term recommendations:


1. Replace the electrical wiring and light fittings based upon the inspection and conclusions above for meeting the Code requirements. Install a standard hard wired smoke detection system suitable for upgrading, assuming that the future use of the building has not been determined at this stage;


2. After the building inspection and report noted above, make any repairs to the flooring, walls and ceilings using traditional materials and re-using existing where feasible.


3. Replace the galvanised iron roof sheeting (Note that this will depend upon the results of the inspection required above), thermal insulation with sarking to the roof (should the roof require replacement only) and thermal insulation to all ceilings and galvanised steel gutters and downpipes;


4. Repaint the exterior walls, doors and windows and restore the sign mural;


5. Re-paint the interiors.


The following are nominal works budgets to be used only as a guide until the advice has been obtained from the trades and then competitive quotes can be received:

1.  Reconstruct the front verandah $5,500


2.  Vacuum the roof space $1,200


3.  Excavate the side elevation $4,000


4.  Re-pointing the brickwork $5,000


5.  Repair roof & flashings $2,000


6.  Gutters and downpipes $6,000


7.  Provide a secure weatherboard gate $900


8.  Electrician to report $600


Total cost of stage 1 - $25,200


Medium term recommendations:


1. Replace the electrical wiring and light fittings based upon the inspection and conclusions above for meeting the Code requirements. Install a standard hard wired smoke detection system suitable for upgrading, assuming that the future use of the building has not been determined at this stage; $6,000


2. After the building inspection and report noted above, make any repairs to the flooring, walls and ceilings using traditional materials and re-using existing where feasible; $8,000


3. Replace the galvanised iron roof sheeting (Note that this will depend upon the results of the inspection required above), thermal insulation with sarking to the roof (should the roof require replacement only) and thermal insulation to all ceilings and galvanised steel gutters and downpipes; $6,000


4. Repaint the exterior walls, doors and windows and restore the sign mural; $9,000


5. Re-paint the interiors; $7,000

 

Total estimated cost of stage 2 -  $36,000

 

Inspection of the building over the past 12 months has also identified termite activity which has been treated and is to be monitored.

 

Concept to refurbish the building

Staff were requested to develop a concept plan for alterations and additions to the building to retain the icon shop front and to extend the building to the rear. A concept plan has been developed to retain the existing building and to demolish rear add-ons to enable an extension to be constructed having an additional floor area of 178m2. Such work would also require installation of disabled access which could be provided on the eastern side of the shop. Toilet and kitchen amenities would also need to be provided. An indicative cost of the proposal is:

 

1.   Disabled ramp $5,000

2.   Toilet / kitchen $15,000

3.   Demolition of rear of existing building and construction of new wing - $200,000

4.   If a covered walkway to link the new structure to the council building was required - $20,000

 

Regardless of any decision for the future use of the building, council is requested to give consideration to authorizing use of allocated funds currently held in council’s reserves to carry out the eight building repair and maintenance items identified above in the Heritage Advisor’s report as essential for retaining the weather proof envelope and the heritage character of the building in the short term.

 

Consideration is also sought for allocation of funds for the external repainting of the building upon completion of the urgent repair and maintenance work. To this effect the Heritage Advisor has been requested to provide a draft colour scheme and an indicative quote for the work is currently being sought based upon the nominated colour scheme. An update of the cost will be available for the information of council at its meeting day.

 

ITEM 32 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 554631

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 33 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 554632

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

   


Item 6 Ordinary Meeting 24 June 2014

Item 6 - Annexure 1

 

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Item 6 Ordinary Meeting 24 June 2014

Item 6 - Annexure 2

 

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Item 7 Ordinary Meeting 24 June 2014

Item 7 - Annexure 1

 

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Item 8 Ordinary Meeting 24 June 2014

Item 8 - Annexure 1

 

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Item 9 Ordinary Meeting 24 June 2014

Item 9 - Annexure 1

 

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Item 10 Ordinary Meeting 24 June 2014

Item 10 - Annexure 1

 

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Item 12 Ordinary Meeting 24 June 2014

Item 12 - Annexure 1

 

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Item 12 Ordinary Meeting 24 June 2014

Item 12 - Annexure 2

 

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Item 13 Ordinary Meeting 24 June 2014

Item 13 - Annexure 1

 

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Item 14 Ordinary Meeting 24 June 2014

Item 14 - Annexure 1

 

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Item 15 Ordinary Meeting 24 June 2014

Item 15 - Annexure 1

 

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Item 18 Ordinary Meeting 24 June 2014

Item 18 - Annexure 1

 

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Item 22 Ordinary Meeting 24 June 2014

Item 22 - Annexure 1

 

                                               

Draft Communications Strategy

2014

Objectives

·   Provide residents/ratepayers with accurate information of Council’s key decisions, services, programs and initiatives.

·   Promote transparency and accountability of Council’s decision making.

·   Help build a positive image of Council and its services.

·   Keep residents/ratepayers as fully informed as possible during emergencies.

·   Ensure Council’s message is consistent, organised and targeted.

·   Ensure Council is not always reactive, ie Council regularly has a presence in the media other than when an event or circumstances require a comment or reaction.

·   Develop strong relationships with media organisations and representatives.

·   Implement a communications and media policy for Councillors and staff

·   Promote inclusive Cabonne community

·   Promote community pride, belonging and sense of identity

 

 

Vehicles to Achieve Objectives

  Traditional Media                         Websites                                 Social Media

 

 

 

 


·    Media releases targeting mainstream newspapers, television, radio and community newspapers and newsletters

·    Radio interviews

·    Advertising

·    Council newsletters to households

·    Community meetings and consultation workshops

·    Surveys

·    Banners/signage

·    Active involvement in possible Shire-wide newspaper or magazine to build sense of Cabonne identity through publication of features on towns and villages, people and events in all parts of the Shire

 

·    Interactive business tool

·    On-line front counter

·    On-line forms

·    On-line customer service requests

·    On-line surveys

·    Opinions, feedback

·    Real time news outlet

·    Video capacity

·    Link to Government departments, agencies, not-for-profit and community organisations

 

 

 

·    Facebook

·    Twitter

·    Instagram

·    Interaction with new audience

·    Opportunity to receive wider array of feedback and opinion

·    Expands opportunities for market research, promotional and awareness campaigns

·    Real time emergency alerts

 

 

 

 Actions

  Traditional Media                         Websites                                 Social Media

 

 

 


·    Continue media releases, radio interviews, advertising, meetings, workshops, surveys, banners, signage.

·    Increase frequency of community newsletter to all households to bi-monthly

·    Purchase space in possible Shire-wide newspaper or magazine to promote Cabonne people, places and events

·    Purchase space in existing mainstream and community newspapers to promote Cabonne people, places and events

·    Understand impacts on human and budgetary resources

 

·    Engage website specialists to build new site that meets customer and visitor needs

·    Website administrator/ content producer/monitor (25% FTE)

·    Understand impacts on human and budgetary resources

 

·    Engage social media specialist to assist with establishing social media platform and provide advice/direction on content, site management, protocol and legalities

·    Mediator/content producer (25% FTE)

·    Understand impacts on human and budgetary resources

 

 

 

 

 


Cabonne Council Extended Communications Strategy

Budgetary Implications

   Traditional Media                         Websites                                 Social Media

 

 

 

 


Media releases, radio interviews, advertising, meetings, surveys, banners and signage.

No additional budget required

 

·    Increase frequency of community newsletter

$6000 pa operating cost in addition to $12,000 allocated in 2014/2015 budget

 

·    Purchase space in possible Shire-wide newspaper

Circa $25,000 pa  operating cost

 

·    Purchase space in existing mainstream and community newspapers

Circa $25,000 pa  operating cost

 

 

·    Engage website specialists to build new site that meets customer and visitor needs

No additional budget required

($15,000 allocated in 2014/2015 budget)

 

·    Employ website administrator/ content producer/monitor 25% FTE

$20,000 pa ongoing operating cost

·    Engage social media specialist to assist with establishing social media platform and provide advice/direction on content, site management, protocol and legalities

$5000 capital cost

$1500 pa ongoing operating cost

 

·    Employ mediator/content producer 25% FTE

$20,000 pa ongoing operating cost

 

 

 


Item 23 Ordinary Meeting 24 June 2014

Item 23 - Annexure 1

 

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Item 23 Ordinary Meeting 24 June 2014

Item 23 - Annexure 2

 

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Item 23 Ordinary Meeting 24 June 2014

Item 23 - Annexure 3

 

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Item 26 Ordinary Meeting 24 June 2014

Item 26 - Annexure 1

 

ITEM 13 - ROAD NAMING - CHOUGHS LANE

REPORT IN BRIEF

 

Reason For Report

Council has received an application to name a newly constructed section of road that is being developed near March as 'Choughs Lane'.

Policy Implications

Council's local road naming policy

Budget Implications

Nil

IPR Linkage

1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 543795

 


 

Recommendation

 

THAT Council commence the public consultation process to name the road ‘Choughs Lane’ in accordance with Clause 162 of the Roads Act 1993 and proceed with the suggested name if no objections are raised.

 

 


Design Manager's REPORT

Council approved a dwelling and shed (DA 2012/178) near March under delegation on 26 June 2012. Condition 25 of the conditions of consent, requires the developer to suggest a name for a section of road to be constructed as part of the development for Council’s adoption.

In accordance with the consent conditions, Council has received an application to name the newly constructed road.  The road is constructed on a Council owned road reserve that runs along the northern boundary of Lot 175, DP 756890. The road runs west off Kangaroobie Road and is located 750 metres west from the intersection of Kangaroobie Road and Burrendong Way. The proposed name is ‘Choughs Lane’.

The name ‘Choughs’ which is pronounced as “Chuffs” comes from a bird named as ‘White Winged Chough’ which inhabits the nearby properties. The name fits within the guidelines set out by the Geographical Names Board, NSW.

 

Site Plan

 


Item 29 Ordinary Meeting 24 June 2014

Item 29 - Annexure 1

 

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 24 June, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      WBC ACTIVITIES UPDATE REPORT............................................... 2

ITEM 4      ESSENTIAL ENERGY CONFIDENTIALITY CLAIMS & 2014-19 STREET LIGHTING PRICING REVIEW............................................................. 3

ITEM 5      CENTROC BOARD MEETING............................................................ 3

ITEM 6      SECTION 94 CONTRIBUTIONS FOR ROADS................................ 6

ITEM 7      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    7

ITEM 8      CENTRAL WEST LIBRARIES DIGITISATION REPORT ............. 8

ITEM 9      FAMILY DAY CARE PRINTER AND INCREASED FUNDING...... 9

ITEM 10    EDUCATION SERVICES IN CABONNE......................................... 10

ITEM 11    PROPOSED 2014/15 WORKS PROGRAM.................................... 11

ITEM 12    COUNCIL BRIDGE REPLACEMENT PROGRAM........................ 16

ITEM 13    SITE PRESENTATION - FORMER FAT LAMB HOTEL - BROAD STREET, EUGOWRA........................................................................................... 18

ITEM 14    DRAFT REGIONS FOR GROWTH PLANNING NSW.................. 19

ITEM 15    NOTIFICATION OF THE RE-ALLOCATION OF PROPERTY ADDRESSES FOR SUTTON STREET, CANOWINDRA................................................. 20

ITEM 16    DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2014   21

ITEM 17    DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2014 22

ITEM 18    BURIAL STATISTICS......................................................................... 24  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph 31 May 2014............................................ 26

ANNEXURE 2.1    Investment Report for May 2014......................... 27

ANNEXURE 3.1    WBC Report to Council June 2014....................... 29

ANNEXURE 3.2    KPMG Draft Public Report...................................... 32

ANNEXURE 4.1    alhrl28052014-ltr-aer-street lighting........... 51

ANNEXURE 5.1    Centroc Board minutes 29052014 Parliament House  53

ANNEXURE 6.1    Section 94 Contributions for Roads................ 61

ANNEXURE 7.1    Council................................................................................ 65

ANNEXURE 7.2    Community Services.................................................. 101

ANNEXURE 7.3    ED and T............................................................................. 102

ANNEXURE 7.4    Environmental Services........................................ 103

ANNEXURE 7.5    Works................................................................................. 106

ANNEXURE 7.6    Local Government Week........................................ 110

ANNEXURE 7.7    Traffic Light Report Summary........................... 111

ANNEXURE 7.8    Traffic Light Report Detail................................. 112

ANNEXURE 10.1  cabonne schools summary.pdf........................ 113 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph 31 May 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 557746

 

Finance Manager's REPORT

 

Rate Collection Summary to 31 May 2014 is attached for Council’s information. The percentage collected is 94.13%, which is on average when compared to previous years. The fourth instalment was due on 31 May 2014 and accounts for the large increase in the percentage collected.

 

There are issues due to the data conversion process of the arrears in the computer software which may affect the collection percentage. The software vendor is currently trying to resolve these issues.

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise secure income through investments

Annexures

1.  Investment Report for May 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 557700

 

Senior Accounting Officer REPORT

 

Council’s Investments as at 31 May 2014 stand at a total of $37,810,321. This has increased by $2,040,108 from the previous month due to a positive inflow of funds for the month of May.

 

Council’s average interest rate for the month was 3.58%, remaining steady from last month. The Reserve bank’s official cash rate remained steady at 2.5% for the month of May. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.65%.

 

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for May 2014 is attached for Council’s information.

 

ITEM 3 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Report to Council June 2014

2.  KPMG Draft Public Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 557463

 

General Manager's REPORT

 

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Shared Services Project – (Cabonne, Blayney and CTW)

·    Key Priorities and Direction of Alliance in the future

·    Wellington Projects

·    Funding Opportunity and extended Collaboration led by our Alliance

·    Presentation at Municipal Association Victoria – Future Local Government Conference

·    IT User Group

 

Also attached as an annexure is the KPMG Draft Public Report.

 

ITEM 4 - ESSENTIAL ENERGY CONFIDENTIALITY CLAIMS & 2014-19 STREET LIGHTING PRICING REVIEW

REPORT IN BRIEF

 

Reason For Report

Providing information presented to the Centroc Board.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d - Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGSA and other forums

Annexures

1.  alhrl28052014-ltr-aer-street lighting    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\STREET MANAGEMENT\STREET LIGHTING - 556620

 

General Manager's REPORT

 

A report was presented to the Centroc Board regarding various Councils concern over street lighting pricing and standards of service.  Claims of confidentiality have been used by the utilities as a basis to withhold large amounts of pricing detail from councils and have made a proper critique of street lighting pricing proposals very challenging.

 

A number of ROCs, including Centroc and interested councils participated in meetings last year with the Australian Energy Regulator (AER), who also acknowledged that street lighting is a problem.  The AER indicated that it would be particularly helpful if councils could clarify their position on claims by electricity utilities that some street lighting information should be kept confidential.

 

The utilities 2014-19 street lighting pricing proposals are likely to exceed $400,000,000 over the five year regulatory period.    Apart from some limited efforts to try to improve billing, the NSW utilities do not appear to be ready to respond to any of the concerns raised by council about service levels or the need for property service agreements.

 

Cabonne Council participated in this initiative by submitting the attached letter to the AER.

 

 

ITEM 5 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 29 May 2014.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d - Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGSA and other forums

Annexures

1.  Centroc Board minutes 29052014 Parliament House    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 557216

 

General Manager's REPORT

 

The CENTROC board meeting was held at Parliament House, Macquarie Street Sydney on 29 May 2014.  The meeting was attended by the Mayor and General Manager.

 

Draft minutes of the Board meeting are attached for Councillors’ information.

 

Following is a summary of the topics discussed during the Ministerial Round Tables.

 

Deputy Premier Stoner

 

·    Regional Development – check out the Guyra tomato farm.  Received strong funding under the RIF (Regional Investment Fund).  Federal government are likely to match funding $ for $.

 

·    Relocation to bush fund has been freed up and made more accessible.

 

·    433 staff moved into regions since government came to power – 1,500 will be transitioned as part of 10 year decentralisation plan.

 

·    Resources for Regions funding from state revenue being redirected back to the regions from which they come – eg revenues from mines.  Andrew Gee believes Cabonne is sitting as a candidate to receive funds due to the impact of Cadia.

 

·    New Start program -  intended to catch-up on infrastructure backlog.  Funded by recycling of state assets and other sources.

 

·    State is in process of finalising an industry action program for agriculture.  Federal government are doing a similar program.  Consider linking this with Right to Farm.

 

Regional Development Australia

 

·    Expressed confidence that funding for this department will endure under this federal budget.

 

Troy Grant

 

·    Has been able to achieve additional funding in new budget for Libraries

 

·    New portfolio includes film (he mentioned Canowindra) and the arts.

 

Minister for Transport

 

·    Examining opening disused freight lines – there is a current tender for this.

 

·    Bell’s Line Motorway would cost in order of $14-$15B and is not a current option under consideration.  Some of the route would require viaducts.

 

·    Bells Line improvements are planned.  There is $48M in current budget ($43M for 7 overtaking lanes and $5M for corridor securing).  Additional funding is likely to be included in 14-15 budget.  Works likely in next 18 months.

 

·    Guana Hill – Andrew Gee pushing Minister hard for funding.  We might get some funding from restart program but not certain yet.  Andrew seems confident we may get funding. Andrew Gee also said that Minister Gay was searching all avenues for funding for Guana Hill realignment but at this stage it is not in the budget.

 

·    ‘Fixing County Roads’ - new program for eg ‘last mile’, bridges, culverts, seals etc.  Program is into budget and will get funding.  Roads must be locally owned and must comply with funding criteria.

 

Department of Planning

 

·    Revised population growth numbers are currently being investigated.

 

·    Draft regional growth boundaries out later this week for comment.  10 regions – to determine growth plans for eg housing, services, jobs growth etc.  Hunter and Illawara are first off the rank, then north and central coast due to high housing and jobs growth.

 

·    Exempt and complying code to be prepared specifically for western NSW in recognition that one size does not fit all.

 

·    DCPs – no urgent need to race out and do DCP as there are more urgent priorities.

 

·    Regional GMs of the Dept will soon be able to determine Gateway requests, possibly Councils will be able to do some of their own soon too.

 

·    Rezoning at Eugowra – visit regional office and discuss circumstance.

 

Health

 

·    95% of NSW population is within 100 klm of cancer centre (ie treatment).

 

·    33% of state budget is now health – up from 20% 18 years ago.

 

Kevin Humphreys – Natural Resources

 

·    The Crown lands review is imminent.

 

·    Water – additional water funding (including for sewerage) – acknowledges important role of Council.  New start program money should be available for water and sewer projects.  Talk of funding for water security in the Centroc region but no more info until the State Budget

 

·    Western Roads Program - project did not get funding but instead is used to inform other projects.

 

Primary Industries

 

·    Just released new bio-security strategy for NSW - feedback required by 17 July 2014.

 

·    Tourism idea…Arts out West – possible opportunity for funding eg lighting of select aspects of small towns.  Eg ‘vivid festival’ type lighting at Yeoval and Eugowra.  Laser lights and mood lighting animating the murals and the old buildings.  Jenny Bennett suggests such a program could be eligible for funding.

 

 

ITEM 6 - SECTION 94 CONTRIBUTIONS FOR ROADS

REPORT IN BRIEF

 

Reason For Report

Reporting on amounts of Section 94 contributions held for roadworks.

Policy Implications

Nil

Budget Implications

Funds held as an externally restricted asset

IPR Linkage

1.4.1.a - Construction of local roads

Annexures

1.  Section 94 Contributions for Roads    

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\POLICY\SECTION 94 DEVELOPER CONTRIBUTIONS - 558237

 

Director of Finance and Corporate Services' REPORT

 

Council at its May meeting resolved that it receive a report to the next meeting in relation to the balance of Section 94 funding on local roads. These funds can only be spent on road upgrades.

 

Attached to this report is a list of all Section 94 funds held for each road within the Shire totalling $507,269.33. Many of these roads have small balances and may need to be reviewed in line with the Section 94 roads contribution plan.

 

Discussions with the Engineering and Technical Services Department indicated that a balance of at least $2000.00 would be required before any works on a road funded by Section 94 funds would be economically viable.

 

ITEM 7 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council and Committees meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Council

2.  Community Services

3.  ED and T

4.  Environmental Services

5.  Works

6.  Local Government Week

7.  Traffic Light Report Summary

8.  Traffic Light Report Detail    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 558154

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

A new “traffic light” indicator system has been implemented to enable Council to identify potential areas of concern at a glance and is included at the end of the full register.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

ITEM 8 - CENTRAL WEST LIBRARIES DIGITISATION REPORT

REPORT IN BRIEF

 

Reason For Report

To provide an update for the Central West Libraries digitisation project

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.2.b - Participate in decision making processes and initiatives of Central West Libraries (CWL)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 553048

 

Administration Officer's REPORT

 

The National Library of Australia announced in 2010 the introduction of the Australian Newspaper Digitisation Program (ANDP).  The program digitises newspapers in a standard format and is available online through Trove, which is a repository of Australian material.  This program is easily accessible and will store historical newspaper collections from the earliest published newspaper in 1803, to the mid – 20th century.

 

To be eligible for the program, libraries/councils had to apply for the project: Central West Libraries (CWL) were successful in obtaining eligibility.  The program involves newspapers being digitised from the Canowindra Star newspaper in the Cabonne Local Government Area from 1900 to 1907 and then from 1910 to 1954.

 

The National Library of Australia has recently advised this current project has now been completed and the below articles are available on Trove:

 

i.      The Canowindra Star, 1900 - 1902 http://trove.nla.gov.au/ndp/del/title/723

ii.     Canowindra Star and Eugowra News, 1903 – 1907 http://trove.nla.gov.au/ndp/del/title/427

iii.    Canowindra Star and Woodstock Recorder, 1900 - 1903 http://trove.nla.gov.au/ndp/del/title/744

iv.    Molong Argus, 1896 - 1921 http://trove.nla.gov.au/ndp/del/title/424

 

In all, 10,449 pages were digitised at a cost of $20,898.00, with the project being funded by a combination of Blayney and Cabonne Local Priority Grants and CWL.

 

ITEM 9 - FAMILY DAY CARE PRINTER AND INCREASED FUNDING

REPORT IN BRIEF

 

Reason For Report

To respond to questions arising from the March QBR

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.1.1.c - Implement the Family Day Care Program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 558295

 

Community Services Manager's REPORT

 

In adopting the March QBR Council requested further information regarding two line items. These were in relation to the purchase of a photocopier for Family Day Care and increases in Funding for Home and Community Care Services.

 

The Family Day Care photocopier was recently replaced as it had reached the end of its economic life and had been in service for many years.

 

The old copier had a running cost of $0.03 per page of black and white printing and $0.19 per page for colour as well as a charge per meter reading  of $44.00.

 

For the new copier the cost per black and white copy is $0.01 and $0.08 for colour and we receive 7298 free copies per meter reading of $55.00.

 

Council’s IT department advises that based on the difference in copying costs it is estimated that the purchase price will be recovered in 14 months compared to the situation if the old copier was retained, with ongoing savings after that.

 

On top of the savings FDC now have a modern, more power efficient copier.

 

Council’s Community Services Committee was advised in February 2014 of increased funding for Meals on Wheels and for Social Support. The increases totalling $36,000.00 per annum with some additional funding to cover set up costs. This funding will be used to provide additional meals on wheels and other HACC services throughout Cabonne.

 

The funding was provided on a pro rata basis for part of this financial year and $5480.00 of this funding was identified as a line item in Council’s March QBR.

 

 

 

ITEM 10 - EDUCATION SERVICES IN CABONNE

REPORT IN BRIEF

 

Reason For Report

As required in Council's IP&R Plan a summary of education services in Cabonne is provided for Council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.4.1.a - Monitor level of education services provided in Cabonne

Annexures

1.  cabonne schools summary.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVIDERS\MOLONG CENTRAL SCHOOL - 558337

 

Community Services Manager's REPORT

 

There are 19 schools in Cabonne most of which are providing a high standard of education for their students.

 

Students from this area perform well academically and in sport with Cabonne Schools having students recognised as distinguished achievers amongst their Higher School Certificate graduates in 2013.

 

Not all schools responded to questionnaires sent to them or to follow up contact and in these cases information has been sourced from the My Schools website to complete the table. NAPLAN results are available on this website and these can be effective in identifying schools where extra resources are needed and to direct initiatives to address learning needs.

 

Some communities are identified on the My Schools website as being Socio Educationally Disadvantaged. The reason for this appears to be a deficit of higher income earners in some centres and increased representation of families in the lower quadrant. Despite this, many of the students in these centres have had impressive academic results.

 

A summary of enrolments, classes and overall comments for each school is attached to this report.

 

Still of concern to some schools has been the timing and direction of bus routes in Cabonne which sometimes makes it easier for families to send their children to schools in Orange  rather than to attend local schools. This has affected Cargo Public School in particular and student numbers there are critically low.

 

Council’s Family Links Service has worked closely with many schools in Cabonne including Cumnock, Clergate, Cargo, Borenore, Cudal and Eugowra and this has included breakfast club, special events, reading days, playgroups to facilitate a transition to school  and support through visiting professionals and shows.

 

Council has also provided support to many schools through funding some special events or excursions.

 

 

ITEM 11 - PROPOSED 2014/15 WORKS PROGRAM

REPORT IN BRIEF

 

Reason For Report

To inform Councillors of the proposed 2014/15 works program.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1 - A safe, efficient, quality and well maintained urban and rural transport system for vehicles and pedestrians on Cabonne's local, regional and state road networks.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PLANNING\PLAN OF WORKS - 560236

 

Director of Engineering and Technical Services' REPORT

 

Council's 2014/15 budget is currently on exhibition.  Contained within the proposed budget are a range of capital and maintenance works covering roads, bridges, recreation, parks, water and sewer.  For the information of Councillors, detailed below are the proposed works for the 2014/15 financial year:

 

Local Road Renewal/Roads to Recovery

 

Project Name

Budget

Bowan Park Road widening and drainage

$739,013

Davys Plains Road rehabilitation

$608,888

Davys Plains Road culvert

$473,854

Cadia Road Intersection

$1,300,000

$3,121,755

 

Bridge Replacement Program

 

Project Name

Budget

Marylebone Bridge

$1,300,000

$1,300,000

 

Urban Reseal Program

 

Project Name

Budget

Euchareena Road Molong urban reseal

$77,257

Keay Street Cumnock reseal

$16,204

Warne Street Yeoval reseal

$21,995

Warne Street Yeoval new seal

$7,366

Eurimbla Road Cumnock reseal

$49,513

Boomey Street Molong reseal

$7,857

Hill Street Molong reseal

$19,642

Riddell Street Molong reseal

$12,767

Wellington Street Molong reseal

$34,373

King Street Molong reseal

$21,688

Thistle Street west Molong reseal

$13,504

Dean Street Molong reseal

$4,051

Lucknow Street Yeoval reseal

$66,393

Iceworks Lane Molong reseal

$2,946

Bundella Close Molong reseal

$5,320

Black Street Cumnock reseal

$7,366

Queen Street Molong reseal

$34,373

McGroder Street Molong reseal

$45,830

Ganoo Street Yeoval reseal

$23,136

$471,578

 

Reseals

 

Project Name

Budget

Ophir Road reseal

$57,288

Vittoria/Millthorpe Road reseal

$57,288

Euchareena Road reseal

$292,169

Bowan Park Road reseal

$145,164

Long Point Road

$57,288

Clergate Road reseal

$57,288

Garra Road reseal

$154,678

Davys Plains Road reseal

$352,935

Rutherford Road reseal

$11,458

$1,185,555

 

Heavy Patching

 

Project Name

Budget

LR288 Lake Canobolas Road

$21,483

LR006 Packham Drive

$47,800

LR329 Icely Road

$368,280

LR267 Spring Terrace Road

$214,830

LR007 Euchareena Road

$24,169

LR258 Bowan Park Road

$129,266

Pothole repair

$540,849

$1,346,677

 

Gravel Resheeting

 

Project Name

Budget

Ophir Road

$23,529

Kolonga Road

$11,765

Lower Lewis Ponds Road

$23,529

Ophir Reserve

$23,529

Old Canobolas Road

$23,529

Waldegrave Road

$23,529

Kangaroobie Road

$23,529

Byng Road

$23,529

Kerrs Creek

$23,529

Guyong Road

$23,529

Favell Road

$23,529

Hill Street Molong

$11,765

Bywong Road

$23,529

Hervey Road

$23,529

Burgoon Lane

$23,529

Crocketts Lane

$23,529

Livermore Road

$23,529

Googodgery Road

$23,529

Pinecliffe Road

$23,529

Sandy Creek Road

$23,529

Goodrich Road

$23,529

Healeys Road (Manildra)

$23,529

Reedy Creek Road

$23,530

Mandagery Lane

$23,530

Waterhole Creek Road

$11,765

Scenic Drive

$11,764

Yellowbox Road

$11,764

Nanami Lane

$23,528

South Bowan Park Road

$23,528

Pailing Yards Loop

$23,529

Barragan Lane

$11,764

Ryans Lane

$23,529

Whitehead Road

$11,764

$694,105

 

Black Spot Program

 

Project Name

Budget

UR1016 Gaskill Street and Blatchford Street intersection improvements

$45,500

LR288 Lake Canobolas Road Safety Improvements (Note: Subject to confirmation of funding)

$735,800

$781,300

 

Regional Roads

 

Project Name

Budget

MR573 Burrendong Way HP

$345,000

RR7511 Belubula Way HP

$377,640

MR237a Cargo Road HP

$326,400

$1,049,040

 

State Roads

 

Project Name

Budget

Reseals

$480,000

Heavy patching

$370,000

Routine RMAP items

$566,000

MR61 Bocobra Road Intersection

$1,200,000

$2,616,000

 

Water Fund Capital Works

 

Project Name

Budget

Fire Hydrant Replacement program

$15,000

Water Security Review Project

$50,000

Water main renewal Mitchell Highway

$80,000

King St water main renewal

$60,000

Water Telemetry

$76,000

Radio survey

$10,000

Molong Creek flow monitoring

$15,000

Gidley St reservoir flow monitoring

$10,000

Gidley St pump station, pump controller

$12,000

Water Meter Replacement program

$15,000

Rehabilitation of High Level reservoir

$15,000

$358,000

 

Sewer Fund Capital Works

 

Project Name

Budget

Integration of Cabonne telemetry systems

$114,000

Integration of Cabonne telemetry systems

$5,000

Install Bett St pump station flow meter

$5,000

Install Bett St pump station, emergency discharge

$5,000

Replace Thistle St, replace 2 pumps

$24,000

Install King St Pump station flow meter

$5,000

Install King St Pump station  emergency discharge

$5,000

Install Namina St pump station flow meter

$5,000

Install Namina St pump station, emergency discharge

$5,000

Canowindra trash racks replacement

$50,000

$223,000

 

Urban Service Capital Works

 

Project Name

Budget

Chlorinators

$24,000

Pool audit

$20,000

replace tiling at Cudal Pool

$5,000

Windows and Verendah for Molong Community Church

$15,000

Guttering for Molong Community Church

$1,600

Manildra Soldier Memorial Hall Painting

$6,000

Painting CCC Cumnock

$7,000

Manildra BBQ at the Huxley Oval

$8,800

Replace Roof HACC Office

$90,000

Molong Village Green Irrigation System

$5,000

Yeoval Rec Ground playground equipment, new platform, new soft fall and senior swing

$8,900

Pillans Park soft fall and edging

$7,100

Cargo playground edging and soft fall

$7,384

Dr Ross Memorial Parl Playground Ringtail hanging and soft fall

$6,102

Manildra Rec Ground Senior swing

$3,016

Cudal Memorial Park soft fall and edging

$9,934

Cumnock memorial Park soft fall and edging and swing

$7,299

Canowindra South Reserve Edging

$4,012

Apex Park soft fall and edging

$6,634

Playground inspections

$15,000

Canowindra Fitness Path Concreting

$160,000

$417,781

 

 

The final works program will be subject to ongoing reviews following the adoption of the 2014/15 budget and may require amendment should circumstances change throughout the year.

 

 

 

 

ITEM 12 - COUNCIL BRIDGE REPLACEMENT PROGRAM

REPORT IN BRIEF

 

Reason For Report

To inform the Council of the status of the bridge replacement program

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.4.c - Local Road Bridge construction undertaken

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PLANNING\PLAN OF WORKS - 556512

 

Design Manager's REPORT

 

Council has been successfully replacing its aged timber bridges for a number of years. Of the 163 bridges/structures greater than 6m in length identified within Council’s Transport Asset Management Plan (TAMP) only five timber bridges, two steel buckle plate bridges and one concrete structure require replacing in the foreseeable future.

 

Details of these bridges and their status are shown below:

BRIDGE

ROAD

ESTIMATED COST

COMMENT

STATUS

Marylebone Bridge

Davys Plains Road

$1,200,000

Old buckle plate steel bridge. Utilised by limestone quarry operations and Cumulus winery. Connects Cudal to Cargo.

Design and tender ready.

Land acquisitions near complete.

Budget allocated and tenders to be called shortly.

Gowan Road Bridge

Gowan Road

$1,100,000

Aged concrete boxes. Connects Bathurst to Orange as an alternate route.

Design and tender ready Land acquisitions required.

St Germains Bridge

Bocobra Road

$600,000

Timber bridge. In sound condition but requires maintenance.

Design and tender documentation complete.   Budget allocation provided to undertake maintenance that will extend the life of the bridge before replacement is required.

Baghdad Bridge

Baghdad Road

$500,000

Timber Bridge with girder problems.

Design and tender ready. Nil land acquisitions.

Rivers Road Bridge

Rivers Road

$1,000,000

Timber Bridge. Connects Cabonne to Cowra shire

Design and tender ready. Nil land acquisitions.

Washpen Bridge

Gundong Road

$1,300,000

B- Double stock route that connects Cabonne to Narromine. Important for regional productivity.

Three design options completed and currently assessing cost benefit on options.

Hanover Bridge

(MR 234) Banjo Paterson Way

$1,300,000

Timber Bridge. Single lane, Regional Road. Important for regional productivity.

Design and tender ready Land acquisitions in progress.

Molong Creek Bridge

(MR 237) Cargo Road

$500,000

Buckle Plate. Narrow and needs replacing.

In design stage.

 

Council should note that with the announcement of the Regional Bridge Renewal Program by the Hon. Warren Truss MP in November 2013,  Council’s Asset and Design department has worked on getting these bridge projects to a “shovel ready” status should federal funding become available.

 

The above information has been sent to the Hon. John Cobb for his information.  Council will apply for grant funding as and when it becomes available to allow the replacement of these bridges to be fast tracked if possible.

 

ITEM 13 - SITE PRESENTATION - FORMER FAT LAMB HOTEL - BROAD STREET, EUGOWRA

REPORT IN BRIEF

 

Reason For Report

Report requested by councillor

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c - Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAWS AND ENFORCEMENT\NOTIFICATIONS\BUILDING NOTICES - 558982

 

Director of Environmental Services' REPORT

 

The council at its meeting of 20 May 2014 in item 22 ‘Questions for next meeting’ called for a report on ‘the clean up options for the Fat Lamb Hotel in Eugowra’.

 

The building was destroyed by fire on 22 October 2012. The incident has been the subject of ongoing investigations by the police with a report provided to the coroner. The coroner has finalised the matter and has advised council accordingly (correspondence received by council on 6 June 2014). The site is no longer a coronial scene and the landowner is now able to access the site.

 

Council has been in communication with the landowner of the subject site throughout 2013 and 2014, as well as members of the Eugowra community. The landowner has indicated that he is doing everything in his power to ensure rebuilding of the hotel. He has also indicated that engineering consultants have verified that the remaining building structure is sound. In February 2014 council was advised that plans were being prepared for the site’s redevelopment.

 

As recently as 12 May 2014 council wrote to the landowner seeking a time line for submission of plans to council for redevelopment of the site and a commitment to carry out works to clear loose rubble, reduce long grass and generally tidy the site.

 

The Local Government Act and the Protection of the Environment Operations Act (POEO Act) provide council with certain authority to require action including site clean up to control activities, nuisances including vermin harbour, and pollution risk. It is noted the community concerns for the fire damaged site relate to amenity issues and potential for site debris to be moved off site in the event of a flood. Visual amenity is generally not within the controls or jurisdiction of the above mentioned acts. Unless there is an identified pollution risk to waterways, the enforcement provisions of the Acts may not be applicable to the current land status at Eugowra. Council staff are currently reviewing the site, the community concerns and the response from the landowner. An agreed program to tidy the site, as is currently being sought, enables community, council and the landowner to negotiate a suitable outcome. Enforcement under legislation may apply to control certain issues such as overgrown land; however it generally does not apply to visual amenity issues. Legal and technical advice has also been sought to address the relevant provisions to ensure appropriate actions are taken by council to resolve the communities concerns and to foster site redevelopment for the economic benefit of the town.

 

 

ITEM 14 - DRAFT REGIONS FOR GROWTH PLANNING NSW

REPORT IN BRIEF

 

Reason For Report

To inform council of proposed regions

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 557696

 

Director of Environmental Services' REPORT

 

The NSW Department of Planning and Environment has released its proposal for draft regions for growth planning. The department proposes to proceed with the preparation of 10 regional growth plan regions across NSW. The development of the regions is based on spatial patterns of population growth and migration, relationships between major regional centres and neighbouring communities, cross border influence of adjacent regions, shared economic/ social and environmental opportunities and challenges, current working relationships between neighbouring LGAs and information from the Independent Local Government Review Panel.

 

The Central West and Orana Region will include 20 LGAs - Bathurst, Blayney, Bogan, Cabonne, Coonamble, Cowra, Dubbo, Forbes, Gilgandra, Lachlan, Lithgow, Mid Western, Narromine, Oberon, Orange, Parkes, Warren, Warrumbungle, Weddin and Wellington councils. The region’s population is projected to grow from 276,850 in 2011 to 299,550 by 2031 with a significant increase in the percentage of people over 65 years. The regional planning strategy aims at working with councils and their communities to plan for housing, employment, transport, infrastructure and environment. As not all areas within the region will experience positive growth the plan also seeks to address population sustainability and to manage decline.

 

The strategic planning process to be undertaken by the department will identify economic and employment generators, and identify new  opportunities for expansion and diversification. Emphasis is also to be placed upon identifying infrastructure issues and plan to provide additional or upgraded infrastructure when required.

 

The Department of Planning and Environment will be facilitating a series of consultation activities in coming months and encourage all councils to participate. The department will be seeking feedback as to the proposed regions and their boundaries, and to the perceived opportunities and challenges the new regional groupings may have in planning for regional and local community needs.

 

 

 

 

ITEM 15 - NOTIFICATION OF THE RE-ALLOCATION OF PROPERTY ADDRESSES FOR SUTTON STREET, CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

To bring to Council's attention

Policy Implications

Nill

Budget Implications

25 x Address Number Plates for a total cost of $250.00. Income number-11400000.611

IPR Linkage

5.6.1.d - Support education of community by Emergency Services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\2014 - URBAN ADDRESSING - 557431

 

Development Engineer's REPORT

 

Council was notified that recently the emergency services were unable to locate a property address in Sutton Street, Canowindra when responding to a call-out.

 

Further investigation into property addresses in Sutton Street, Canowindra revealed the need to re-allocate property addresses in the Street to correct anomalies in property identification.

 

An original notification letter was sent to all property owners in Sutton Street, along with a new number plate. The letter explained:-

 

1.   The reason for the proposed change in street numbering;

2.   The need for Council to re-allocate property addresses in Sutton Street to fix anomalies in property identification;

3.   Notifying the property owner of the proposed new property address; and

4.   The date (6 June 2014) in which information regarding the revised property address allocated for their property would be provided to Land and Property Information, Telstra, Essential Energy, and the Australian Electoral Commission.

 

During the original notification period Council received an objection to the time frame in which land owners had to change their addresses over. As a result of the objection Council has sent an additional letter to all land owners advising that the original date for changing their property address of 6 June 2014 has been extended to 6 September 2014 to provide all Land owners a more adequate time frame in which to make changes to their property address.

 

At the end of the notification, as such on 6 September 2014, Council will notify Land and Property Information, Telstra, Essential Energy, and the Australian Electoral Commission of all the property address updates. No further action will be required after undertaking the notification to authorities.

 

ITEM 16 - DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2014

REPORT IN BRIEF

 

Reason For Report

Details of development application received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 558394

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/5/2014 to 31/5/2014 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 6

$-----

Modification to Dwelling

$-----

Meet You in Molong Event

$-----

Modification to On Premises Licence

$-----

Subdivision

$-----

Second Modification to Extension to Existing Dwelling

$-----

Installation of Flood Lights over Manildra Tennis Courts

$39,000

Dwelling

$25,500

Erection of Picket Fence on Molong Recreation Ground

$30,000

Multi Dwelling Housing (12) and Community Subdivision

$1,200,000

Shed with Ensuite

$17,000

Dwelling

$160,000

Shed

$30,000

Dwelling

$160,000

Extension to Changerooms – Molong Community Hall

$50,000

Garage/Shed

$25,000

Shed

$45,000

TOTAL: 22

$1,781,500

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Additions to Dwelling

$62,200

Shed

$20,000

Shed

$12,000

TOTAL: 3

$94,200

 

GRAND TOTAL: 25

$1,875,700

 

 

 

ITEM 17 - DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2014

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 558395

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/5/2014 to 31/5/2014 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 7

$ -----

Subdivision

$ -----

Demolition

$ -----

Modification to Subdivision

$ -----

Modification to Dwelling

$ -----

Second Modification to Extension to Existing Dwelling

$ -----

Dwelling & Shed

$ 150,000

Dwelling

$ 387,200

Dwelling/Deck/Sheds

$ 150,000

Additions & Alterations to Cottage

$ 350,000

Installation of Flood Lights over Manildra Tennis Courts

$ 39,000

Workshop & Storage Facility

$ 206,268

Dwelling

$ 303,209

Dwelling

$ 25,500

Shed

$ 30,000

Shed with Ensuite

$ 17,000

TOTAL: 22

$ 1,658,177

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Additions to Dwelling

$ 62,200

Shed

$ 20,000

TOTAL: 2

$ 82,200

 

 

GRAND TOTAL: 24

$ 1,740,377

 

Previous Month: 33

$ 2,574,043

 

ITEM 18 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 558397

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

 

July

6

August

7

September

8

October

4

November

10

December

4

January

8

February

5

March

9

April

4

May

10

June

 

Total

75 

 

  


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Item 1 - Annexure 1

 


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