MINUTES OF THE Extraordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 10 June, 2014 COMMENCING AT 3.04pm

Page 1

 

 

TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION.. 1

ITEM - 1     APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2     DECLARATIONS OF INTEREST.. 1

ITEM - 3     DECLARATIONS FOR POLITICAL DONATIONS.. 1

ITEM - 4     CLOSED COUNCILLOR WORKSHOP.. 1

ITEM - 5     MOBILE COVERAGE PROGRAMME.. 1

ITEM - 6     2014/15 INTEGRATED PLANNING AND REPORTING - SUBMISSIONS   2

ITEM - 7     BALLOT ON AMALGAMATION OF PUBLIC LIBRARY ASSOCIATIONS   3

ITEM - 8     FUNDING DEED WITH DEPARTMENT OF FAMILY AND COMMUNITY SERVICES.. 3

ITEM - 9     WASTE AND ENVIRONMENT LEVY REVIEW... 3

CONFIDENTIAL ITEMS.. 3

ITEM - 1     CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 3

ITEM - 2     CANOWINDRA INDUSTRIAL LAND.. 4

ITEM - 3     FORMER FACTORY SITE - PACKHAM DRIVE, MOLONG.. 4

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE.. 5

 


 

 

PRESENT         Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith, M Hayes, S Wilcox, A Durkin, K Walker, I Davison and J Culverson.


Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services and General Manager’s Personal Assistant.

 

 

ITEMS FOR DETERMINATION

 

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

 

Proceedings in Brief

An apology was tendered on behalf of Clrs Treavors and Smith for their absence from the meeting. 

 

Motion (Wilcox/Durkin)

 

THAT the apology tendered on behalf of Clrs Treavors and Smith be accepted and the necessary leave of absence be granted.

 

14/06/01

Carried

 

 

ITEM - 2    DECLARATIONS OF INTEREST

 

Proceedings in Brief

There were nil declarations of interest.

 

 

ITEM - 3    DECLARATIONS FOR POLITICAL DONATIONS

 

Proceedings in Brief

There were nil declarations of political donations.

 

 

ITEM - 4    CLOSED COUNCILLOR WORKSHOP

 

Motion (Wilcox/Nash)

 

THAT Councillors hold closed workshops prior to committee meetings on a quarterly basis.

 

14/06/02

Carried

 

 

ITEM - 5    MOBILE COVERAGE PROGRAMME

 

Proceedings in Brief

The General Manager summarised the options outlined in the report advising the utilisation of RFS towers for this purpose was discussed at the recent Centroc Board meeting.  He indicated that any co-contribution provided by Council may ultimately benefit the private telecommunications companies who would be the bidding parties.

 

Motion (Wilcox/Davison)

 

THAT Council:

 

1.    Request Centroc to coordinate a region wide program of identifying options for Council contributions.

 

2.    Seek an extension to the submission date.

 

3.    Seek input from the community via a media release.

 

14/06/03

Carried

 

 

ITEM - 6    2014/15 INTEGRATED PLANNING AND REPORTING - SUBMISSIONS

 

Proceedings in Brief

The Director of Finance & Corporate Services indicated the two submissions received from staff members were inadvertently omitted from the budget.

In regard to the submission from Little River Landcare Group, the Director of Finance & Corporate Services reminded Council their was an allocation of $20,000 for contributions to projects for the two land care groups in Cabonne, already included in the budget.

The Mayor expressed concern regarding the sponsorship proposal submitted by Little River Land Care of $25,000 per annum over three years but expressed support for a 1 year contribution.  Other options for reduced funding were promoted however concern about cost shifting from other levels of government and potential burden upon council dominated discussion.

The General Manager clarified that Council had resolved to contribute $7,500 to Little River Land Care Group over two years in 2013/2014 and any further contribution would be additional to this amount in 2014/2015.

 

Motion (Walker/Wilcox)

 

THAT Council honour the existing commitment to the Little River Land Care Group with a view to reviewing the contribution in 2015/2016.

 

14/06/04

Carried

 

 

MOTION (Wilcox/Gosper)

 

THAT Council:

 

1.     Provide $50,000 for a Water Security Study.

 

2.     Provide $15,000 for the annual renewal for water meters.

 

14/06/05

Carried

 

 

ITEM - 7    BALLOT ON AMALGAMATION OF PUBLIC LIBRARY ASSOCIATIONS

 

Motion (Culverson/Wilcox)

 

THAT Council vote “YES” to the proposal.

 

14/06/06

Carried

 

 

ITEM - 8    FUNDING DEED WITH DEPARTMENT OF FAMILY AND COMMUNITY SERVICES

 

Motion (Wilcox/Davison)

 

THAT Council’s common seal be attached to the funding deed with the Department of Family and Community Services.

 

14/06/07

Carried

 

 

ITEM - 9    WASTE AND ENVIRONMENT LEVY REVIEW

 

Motion (Wilcox/MacSmith)

 

THAT Council:

 

1.      Prepare a submission opposing the introduction of a state wide waste levy, and

2.      Lobby local State Members expressing council’s concerns to the proposed waste levy.

 

14/06/08

Carried

  

CONFIDENTIAL ITEMS

 

 

ITEM - 1    CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

 

Motion (Wilcox/MacSmith)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

14/06/09

Carried

 

*

ITEM - 2    CANOWINDRA INDUSTRIAL LAND

 

RECOMMENDATION (Durkin/Walker)

 

THAT:

 

1.    Council authorise the General Manager to negotiate a settlement in accordance with the terms outlined in the proceedings in brief.

 

2.    The purchaser be responsible for their legal fees in relation to the sale.

 

3.    A deed of release be required from Mr Wythes as part of the settlement.

 

1.

Carried

 

The Chair called for a Division of Council which resulted in a vote for the motion (noting the absence of Clrs Treavors and Smith as follows:

 

For: Clrs Gosper, Dean, Nash, MacSmith, Hayes, Wilcox, Durkin, Walker, Davison and Culverson.

 

Against: Nil.

 

 

*

ITEM - 3    FORMER FACTORY SITE - PACKHAM DRIVE, MOLONG

 

Recommendation (Durkin/Nash)

 

THAT Council:

 

1.   Agree to a one off waiver of its water policy to allow proposed Lot 3 to be connected to the Molong Water Supply; and

 

2.   Agree to accept a lower amount as outlined in the report made in relation to proposed Lot 3 and Lot 1 DP 833003.

 

2.

Carried

 

It was noted, the time being 3.58pm the Chair resumed the Extraordinary Meeting.

 

 

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

 

MOTION (Wilcox/Culverson)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Tuesday 10 June, 2014 be adopted.

 

14/06/10

Carried

 

 

 

There being no further business, the meeting closed at 4.00pm.

 

CHAIRMAN.

 

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 24 June, 2014 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.