GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Tuesday 10 June, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 3

ITEM 2      DECLARATIONS OF INTEREST....................................................... 3

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 4

ITEM 4      CLOSED COUNCILLOR WORKSHOP............................................. 4

ITEM 5      MOBILE COVERAGE PROGRAMME............................................... 5

ITEM 6      2014/15 INTEGRATED PLANNING AND REPORTING - SUBMISSIONS  7

ITEM 7      BALLOT ON AMALGAMATION OF PUBLIC LIBRARY ASSOCIATIONS 8

ITEM 8      FUNDING DEED WITH DEPARTMENT OF FAMILY AND COMMUNITY SERVICES................................................................................................................... 9

ITEM 9      WASTE AND ENVIRONMENT LEVY REVIEW............................. 10

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      CANOWINDRA INDUSTRIAL LAND

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 3      FORMER FACTORY SITE - PACKHAM DRIVE, MOLONG

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    IPR 2014 Comment Sheet - Allocation of money from budget for Water Security Study...................................... 14

ANNEXURE 6.2    IPR 2014 Comment Sheet - Allocation of money for annual renewal for water meters................................... 15

ANNEXURE 7.1    Ballot Paper................................................................... 16

ANNEXURE 9.1    EPA Waste Levy Options Paper............................. 19 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 554573

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 554574

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 554575

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - CLOSED COUNCILLOR WORKSHOP

REPORT IN BRIEF

 

Reason For Report

To provide an opportunity to resolve any motions arising from the closed councillor workshop held prior to the Extraordinary meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\GENERAL - 555264

 

 

Recommendation

 

THAT Council determine any Motions arising from the closed workshop held on 10 June 2014.

 

General Manager's REPORT

 

Councillors requested the opportunity to hold a closed Councillor Workshop prior to the June Extraordinary & Committee meetings.

 

The purpose of this report is to provide an opportunity to put any motions arising from the workshop.

 

 

 

ITEM 5 - MOBILE COVERAGE PROGRAMME

REPORT IN BRIEF

 

Reason For Report

Advising of information received from the federal government.

Policy Implications

Nil

Budget Implications

Possible financial contribution or possible income from providing lease or civil works.

IPR Linkage

1.2.1.a - Facilitate enquiries relating to Telecommunication Infrastructure when necessary

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\JOHN COBB MEMBER FOR CALARE - 555914

 

 

Recommendation

 

THAT Council determine the level of co-contribution it is prepared to offer under the Commonwealth Government Mobile Coverage Programme.

 

General Manager's REPORT

 

The Commonwealth Government has made a funding commitment of $100 million under the Mobile Coverage Programme to improve mobile coverage and competition in regional and remote Australia by investing in telecommunications network infrastructure.

 

The Department of Communications have provided information regarding a competitive selection process the Government expects to use and the role that local councils can play.  They are seeking specific information from Council in this regard.

 

The first step in the process was to develop a database of locations eligible for funding, based on the locations reported to the Department.  To date, over 2000 locations have been reported to the Department as having poor or no mobile phone coverage.

 

The next step is to supplement this database with any relevant information about each location, including particularly whether other parties such as state governments, local councils or others wish to make a contribution, either in case or in-kind, towards the cost of building a mobile phone base site at that location.

 

This database will then be provided to the parties which are potential builders and operators of new mobile phone base stations including Telstra, Optus and Vodafone, as well as companies which specialise in building and operating communications towers.

 

In formal terms, it will be these parties (collectively, the “Bidding Parties”) who will lodge bids under the competitive selection process – specifying at which locations they would be prepared to build and the contribution they would make to the cost.

 

The Government envisages that there will be locations where state or local government will in effect act as the project proponent.  This might occur where the proponent is prepared to contribute funding or other resources towards construction of a base station at the location, or to coordinate the provision of such resources from other sources.

 

Regional councils containing areas eligible for funding under the Programme are being given the opportunity to notify the Government of any locations within their Council area where the Council (or other third party of which it is aware) may be prepared to co-contribute funding or resources towards the construction of a base station at a particular location under the Programme.  Specially, they are requesting if Council or any other organisation of which it is aware, is interested to do any of the following:

 

1.   Make a financial contribution to the cost of installing the base station;

2.   Provide leasehold tenure for a site for a base station at zero or concessional cost;

3.   Provide civil works at zero or concessional cost, such as for example the cost of bulldozing an access road to the site;

4.   Provide access to an existing tower (such as an emergency services tower); or

5.   Provide a connection to an existing power source.

 

Cabonne is one of nearly 500 LGAs is eligible for funding under the Mobile Coverage Programme.

 

Council has been asked to notify the Department of Communication of any locations, the extent of any proposed co-contribution and contact person with whom the Bidding Parties can consult with by the end of June 2014.

 

This matter was discussed at CENTROC at Parliament House on 29 May 2014. Contributions from Councils might include official RFS towers (where Council owns the tower and it is structurally capable) and other council assets as co-location towers.

 

Council might consider:

 

a)   Requesting CENTROC to coordinate a region wide program of identifying options for Council contributions

b)   Seek extension to submission date.

c)   Seek input from community via media release.

 

 

ITEM 6 - 2014/15 INTEGRATED PLANNING AND REPORTING - SUBMISSIONS

REPORT IN BRIEF

 

Reason For Report

To advise Council that one submission was received relating to the advertisement of the Integrated Planning and Reporting documentation.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.d - Engage with community to determine future needs & objectives

Annexures

1.  IPR 2014 Comment Sheet - Allocation of money from budget for Water Security Study

2.  IPR 2014 Comment Sheet - Allocation of money for annual renewal for water meters    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2014 - 555192

 

 

Recommendation

 

THAT Council consider any submissions that may be received.

 

Director of Finance and Corporate Services' REPORT

 

In accordance with the Local Government Act 1993, Council’s draft 2014/15 Integrated Planning and Reporting documentation was placed on Public Exhibition for 28 days.

 

Advertising in excess of the requirements of the Act informed the community of the Public Exhibition of the documentation and invited comments, the deadline for submissions to be received is 5pm Wednesday 4 June 2014.

 

At the time of writing this report one submission had been received relating to the Integrated Planning and Reporting documentation, a copy of the submission has been attached for Councillors’ information.

 

Should any further submissions be received, they will be tabled for Council’s information on meeting day.

 

 

ITEM 7 - BALLOT ON AMALGAMATION OF PUBLIC LIBRARY ASSOCIATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to vote on the amalgamation of Public Library Associations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.2.b - Participate in decision making processes and initiatives of Central West Libraries (CWL)

Annexures

1.  Ballot Paper    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\PUBLIC LIBRARIES NSW - 555282

 

 

Recommendation

 

THAT Council vote “YES” to the proposal.

 

Director of Finance and Corporate Services' REPORT

 

At the 2013 Annual General Meeting of Public Libraries NSW (PLNSW), a resolution was unanimously approved which called for expeditious action on amalgamation of the public library associations in NSW.

 

A resolution in almost identical terms was unanimously approved at a general meeting of NSW Metropolitan Public Libraries Association in February 2014.

 

Since that time, executive members of both Associations have been working cooperatively towards the accomplishment of the proposal.

 

A draft constitution has been presented for approval by ballot and is recommended for approval by the executives of both Associations. The ballot closes on 16 June 2014.

 

The necessity for the ballot arises from the provisions of the current PLNSW constitution. In order to maximise participation in the ballot, to achieve 75% majority of all members required for approval of the special resolution and to complete the process contemplated by the earlier resolutions, legal advisers have recommended this course.

 

A copy of the ballot paper is attached for Councillors’ information.

 

 

 

ITEM 8 - FUNDING DEED WITH DEPARTMENT OF FAMILY AND COMMUNITY SERVICES

REPORT IN BRIEF

 

Reason For Report

Seal Authority is sought for the funding agreement with the Department of Family and Communty Services

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.2.2.b - Promote services within Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\GRANTS AND FUNDING\COMMUNITY WORKER SUBSIDY - FAMILY AND  COMMUNITY SERVICES - 554354

 

 

Recommendation

 

THAT Council’s common seal be attached to the funding deed with the Department of Family and Community Services.

 

Community Services Manager's REPORT

 

Council has been forwarded the new funding deed for a small general grant that assists the Community Services Section of Council in connecting with its Communities and addressing community needs.

 

There is no dollar amount associated with the deed or requirements for service provision as its purpose is to establish the terms and conditions for actual funding that will be documented in service level agreements later in the year.

 

Funding received for the current financial year is $16,248.00 and it is anticipated that this will be subject to indexation increases in the new financial year.

 

ITEM 9 - WASTE AND ENVIRONMENT LEVY REVIEW

REPORT IN BRIEF

 

Reason For Report

To obtain council's preferred position for the 4 options currently being considered by state government

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.3.1.a - Develop overall waste disposal strategy

Annexures

1.  EPA Waste Levy Options Paper    

File Number

\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\PLANNING\WASTE REDUCTION STRATEGIES - 555846

 

 

Recommendation

 

THAT Council:

 

1.      Prepare a submission opposing the introduction of a state wide waste levy, and

 

2.      Lobby local State Members expressing council’s concerns to the proposed waste levy.

 

Director of Environmental Services' REPORT

 

In the early 1990s the NSW government introduced a waste levy to the Sydney Metropolitan Area, extending the levy to Hunter, Illawarra and Central Coast Regions in 1996. More recently the levy catchment area was increased to include Upper Hunter, Blue Mountains and Wollondilly areas. The levy has been described by the government as a key policy tool used in NSW to drive waste avoidance and resource recovery.

 

The levy collected by local government and returned to state government has been utilised to establish key reform funding programs to stimulate investment in infrastructure, education and the development of waste initiatives. A broad percentage of the levy however is transferred to the state’s consolidated revenue and only a percentage returned to funding of recycling and waste reduction initiatives.

 

The then Minister for the Environment, the Hon Robyn Parker MP, commissioned consultancy firm KPMG in 2012 to undertake an independent review of the waste levy. KPMG made 17 recommendations including:

 

1.   Extending the waste levy across all of NSW, and

2.   Exempting small regional landfills receiving less than 5,000 tonnes per annum from the requirement to pay the levy.

 

The NSW government did not support the second mentioned recommendation and requested the EPA consult with potentially affected councils. An options paper was developed by the EPA to facilitate feedback from local councils on their views on extending the waste levy. ( The options paper is attached for the information of council).

 

The EPA paper identified the below mentioned four options:

 

1.   Not expand the levy

2.   Extend the levy across all of NSW

3.   Extend the levy across the state, whilst exempting regional landfills that receive <5,000 tonnes per annum

4.   Implementing an ‘opt in’ levy system where councils currently located outside the levy area can choose to implement a waste levy at set or chosen rates.

 

Council staff attended an information session at Dubbo on 22 May 2014. It was apparent that the state government remains focused on the introduction of a state wide levy. Councils have until 20 June to make a written submission regarding the options paper.

 

Although council may support option 1 for no levy – advice provided at the forum and in support documentation indicates councils are encouraged to indicate support for either option 2 or 4  (option 3 seeming to not have favour of government)

 

Should a levy be introduced the base rate of $10/tonne of waste (plus GST) would apply, with annual increases to the levy. The levy would apply ‘at the gate’ to all household and commercial / construction waste received at council’s landfill and transfer station sites.

 

None of Cabonne Council’s landfill sites reach the 5,000 tonne per annum waste received. Hence if option 3 was adopted by the state, Cabonne would not be subject to a levy initially. This situation may change as landfill site operations consolidate to Manildra and Eugowra sites, and / or if waste disposal increases proportionally to demographic / population growth across the shire.

 

The cumulative figure for all Cabonne’s landfill / waste receival sites is also <5,000 tonnes per annum. Based on figures from 2012/13 Canowindra received 1,074 tonnes (including Municipal Solid Waste (domestic bin services), Commercial & Industrial and Construction & Demolition), Cargo received 364 tonnes, Eugowra 355 tonnes, Manildra 1,188 tonnes and Yeoval 152 tonnes – a total of 4,595 tonnes.

 

Introduction of a levy in the first year would attract charges of approximately $46,000 plus GST to Cabonne and would largely be borne by the community.  Council would be required to administer the levy ie collect the levy, pay the levy, maintain monthly reports and so forth. On-costs may result in the $10/tonne levy having an implementation to council of double that cost.

 

Capital cost associated with the introduction of the levy and its associated reporting strategy is likely to necessitate construction of additional infrastructure such as weighbridges at landfill sites (to gauge load weights of vehicles and waste deliveries to and from the sites). Netwaste have estimated the cost of installation of one weighbridge to be $85,000, plus software, hardware, traffic control, annually updated signage advertising fees and charges, gatehouse, amenities, power, water etc. Record keeping will incur additional costs to council in reporting systems, staff training, and expanded duties. Volumetric surveys of landfill sites will be required 6 monthly (service provided by a qualified surveyor) plus on-site stockpile surveys – incurring additional costs to council.

 

By comparison, metro areas are currently paying a levy of $107.80 /tonne, with the regional extended area (Blue Mountains/Wollondilly and Upper Hunter) paying a levy of $53.70/tonne. The latter charge if theoretically applied to Cabonne at present waste receival rates would generate a state levy payment of $247,020 annually.

 

Clearly issues associated with the introduction of a levy in rural NSW include the cost to the community, cost to businesses, costs to council, and the likelihood of an increase in illegal roadside dumping of waste.

 

In simple terms the application of the levy seeks both to fund government initiatives to increase waste recycling, and to affect domestic waste generators to encourage diversion of general waste to recycling streams. Evidence to date based on the operation of the current levy in metropolitan area does not support a decrease in waste generated by domestic users regardless of the levy.

 

In fact statistics suggest the levy as applied to metropolitan areas has not had significant impact on reduction of waste to landfill. The estimated recovery rate of material is estimated to be 42% for the levied areas. Interestingly the recovery rate of materials for non-regulated areas is currently estimated to be 36%.

 

Cabonne Council through its fees and charges already applies an improvement fee/ facility upgrade fee to all ratable land. The revenue from these charges is directly allocated to the upgrade and operation of council’s landfill sites and transfer stations. Under the state levy only part of the collected funds would be made available to local government for waste reduction initiatives. Currently Cabonne operates its landfill sites with benefit of the collective approach of Netwaste for shared services and funding opportunities. It is suggested the current model of operation is satisfactory to the regulatory authorities such as EPA, and the model of operation is sustainable.

 

Introduction of the levy would affect council’s current waste management fees and charges ie levy and rates charges could not be both imposed. Therefore revenue would only go to the state government.

 

Unlike metropolitan areas, rural NSW has a dispersed population pattern, significant transport costs to major centres, and limited local market for recovered materials. Scale and volume of waste streams is also significantly different to that experienced in the highly populated metro areas. The Netwaste collaborative approach to management of waste services and development of waste reduction initiatives, along with public education programs, has been a highly successful partnership for rural councils with small landfill sites.

 

It is suggested that council make a submission opposing the introduction of a state wide waste levy, and make representation to its state members. Council may also consider  in its submission an in principle support to ‘Option 4’ based upon council’s current waste management strategy and supported by its waste facility/waste management charges that retain revenue within the LGA to facilitate provision of waste  services and recycling options.

   


Item 6 Extraordinary Meeting 10 June 2014

Item 6 - Annexure 1

 

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Item 6 Extraordinary Meeting 10 June 2014

Item 6 - Annexure 2

 

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Item 7 Extraordinary Meeting 10 June 2014

Item 7 - Annexure 1

 

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Item 9 Extraordinary Meeting 10 June 2014

Item 9 - Annexure 1

 

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Item 9 Extraordinary Meeting 10 June 2014

Item 9 - Annexure 1

 

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