Agenda of Environmental Services and Sustainability Committee Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 543314

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 543315

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 543316

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for Declarations of any Political Donations.

ITEM 4 - HERITAGE FUNDING 2014/15

REPORT IN BRIEF

Reason For Report	To inform the committee of the allocation of State Government funding
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3 - Beautiful towns and villages with historic assets cared for and preserved.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2014 - 548925

Recommendation

THAT council accept the NSW Heritage Grants fund offer for continuation of the Heritage Advisor program and Local heritage grants program for 2014/15.

Director of Environmental Services' REPORT

Council has been advised by the NSW Office of Environment and Heritage of a further one year funding offer for the Local heritage places grants program and also for the Local heritage advisor program.

Funding is to be provided as follows:

Heritage Advisor program – Pro rata $1 for $3 grant of up to $3,000 ex GST based on a project cost of $12,000

Local heritage places grant – Pro rata $1 for $2 grant of up to $5,000 ex GST based on a project cost of $15,000.

Acceptance of the funding offer must be lodged with the NSW Heritage Grants / Heritage Division by 6 June 2014.

A requirement of the Heritage Advisor funding is the preparation and implementation of a three year heritage strategy for 2014-17. The Heritage Strategy must be submitted to the Office of Environment and Heritage before 15 August 2014.

The council’s Heritage Advisor and Director Environmental Services will be drafting the strategy during the advisor’s May visit to council and it is expected the document will be submitted to the June meeting of the Environmental Services and Sustainability Committee for consideration. A copy of the current three year strategy was provided to councillors during the recent Heritage Workshop held in April.

ITEM 5 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 543317

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of the Committee Business Paper are items included for the Committee’s information.

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

Item 1 Environmental Services and Sustainability Committee Meeting 6 May 2014

Item 1 - Annexure 1

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Fax: (02) 9967 2471

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls &

Amanda Rasmussen

REPORT: April 2014 Visit: 08/04/2014

1.0 Information provided to the Heritage Advisor

1.1 Heritage Committee Meeting:

1.1.1 Current issues: Items addressed below

1.2 Heritage Advisor appointments –

· Each of the Tuesday visits is listed below

· May 6^th Annual Report writing & 3yr strategy in the morning

· June 3^nd

· July 8^th

· August 5^th

· September ^2nd

2.0 Follow Up required

v Eugowra Hotel - reconstruction

v Canowindra – Plaques

v Canowindra Main Street Study

v Ophir Trust

v East Guyong Cemetery

v Fairbridge Farm

v Cabonne Museums Programme

The following notes apply to site visits and requests for advice

The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 The following report is regarded as being of commercial in confidence and is not for general distribution within the regular report:

Fairbridge Farm, Amaroo Road, Molong

This section has been removed

4.0 The Cabonne Shire DCP

The Cowra DCP to provide the base template

The character statement format to be applied to the 2 Conservation areas, the 7 Cabonne villages plus the general rural area

Additional elements to be provided for signs and advertising

The Blayney & Wellington DCP’s to be reviewed in relation to general heritage clauses

· Demolition, minor/major works, Approvals – DA or consent on advice, use of incentive clauses, heritage advice, local grant funds

· General building works guidance

5.0 Pre-DA consultation

Mr. Damien McCall

The former Church at 11 Obley Street, Yeoval

Lot 2/6/DP759140

The site is a heritage item listed on the 2012 LEP I242 as the former St. Lukes Anglican Church.

The statement of significance:

The St. Lukes former Anglican Church has historic, aesthetic and social significance at the local level as an unusual example of an inter-war period building in the carpenter gothic demonstrating excellent detailing and remaining largely intact despite deconsecration prior to 2012 and constructed in 1924 through local donations and including an altar and baptismal font given and dedicated to those who gave their lives in the great wars.

The following drawings have been prepared by eco in house and illustrate proposed works to the site

· 1.1 site plan and 3d views

· 1.2 floor plan and 3d views

· 1.3 elevations

Changes to the contemporary rear hall building including the additional verandahs are acceptable as they assist in improving the fit of the two buildings and providing the new amenities;

Verandahs: the pitch is shown as 221/2 degrees which is nominally half the church roof slope and this is acceptable as it can be consistent around both buildings;

Against the Church there are three proposed new verandahs – the new rear entry and then the two central sides. These are generally acceptable. The decking proposed will need to be screened using spaced timber battens between the deck and ground level for conserving the character around the Church. An alternative would be to omit the cost of the decking to the Church elevations given the floor level and use an appropriate paving. This would be preferable in terms of appearance, cost and long term maintenance. Loos laid paving and not concrete is recommended to allow evaporation and prevent damp build-up against the building.

The new double doors to the Church side elevation should be clear finish timber frames with full glass and no false glazing bars to maintain a suitable unobtrusive character.

The link element proposed provides the kitchen and the layout makes an attempt to preserve the main window location and this is suitable provided the full window is not obscured by the kitchen bench.

The indent of the kitchen walls is small on both sides and a minimum of 600mm is recommended to clearly distinguish the infill and ensure that it reads as a link.

Exteriors

· The need to replace the external fibro cladding is appreciated. A lightweight materials which gives a similar character as the original is recommended. The preferred material would be fibre cement sheet with cover battens and inclusive of sarking and batts for in-wall insulation to comply with BASIX. Weatherboards are suitable for the link part which is the kitchen and entry and the rear building. It is recommended again that the Church is differentiated from the new works as noted above.

· Verandah posts to be ex 150x150mm cypress or similar timber posts from Grants at condo for example. Steel would not be appropriate.

· Roofing to be either plain galvanised iron from Fielders or colorbond Windspray to all new roofing.

· Keep the existing church roofing generally and paint as required but using Shale Grey paint to distinguish the original building

· Gutters to be standard unperforated quad or half round with circular downpipes and ridge/barge roll flashings to match

· Windows to the rear building may be aluminium should timber not be affordable

· Prepare a landscape garden plan

· Retain the foundation stone in place

· Show a new shed/garage as required using Windspray colorbond to all external materials

6.0 The former Railway Barracks – DA for demolition from John Holland

IMAG0366

The West elevation

Note fibro roof and concrete wall system

IMAG0367

The North elevation

IMAG0368

The North elevation

IMAG0370

The East elevation

Note the brick chimney and symmetrical verandahs

IMAG0371

General view looking north west showing general perimeter

Note double gate entrance

IMAG0373

The South elevation of the building

IMAG0372

General view of the access road across the front of the site.

View to the west and existing visitor information bays

Recommendations

The site has historic significance at the local level as a good locally located example of a 1920’s railway office and barracks building in pre-cast concrete.

It is very well located next to the visitor area and wetland

It has a secure perimeter and generous site in conjunction with the building.

· The proponent, John Holland rail to advertise the intentions and seek expressions of interest for the lease and use of the site

· Should this not succeed and demolition be the outcome, then the following conditions should be imposed:

o A photographic archive

o A set of measured drawings

o A heritage impact statement with site history

§ 2 copies of the above for Council/Molong HS

7.0 Annual Heritage Strategy checklist

1	Heritage Committee	Advice to Council	1	8
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits		19
		Heritage advice	4	27
		Urban design advice		3
		Pre-DA advice	2	2
		Advice on DA's		2
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building
5	Local Heritage Fund	Funded projects	2	7
		Project value		1
		Heritage fund value		2
		Owner contribution	2	4
		Tourism projects	1	3
6	Main Street	Committee
		Study	1	1
		Implementation		1
		Expanded main street
7	Education & promotion	Brochures, web, plaques, panels		3
		Events
		Tourism strategy
		Trails
		Training		1
8	Council assets	Asset management plans
		CMP and CMS
		Works budgets	1	3
9	Sustainability	Adaptive re-use
		Restoration		1
		Reinstatement
		Landscape		3
		Water

Reason For Report	Providing Councillors with a copy of the Heritage Advisor's report for April 2014
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3 - Beautiful towns and villages with historic assets cared for and preserved.
Annexures	1. Heritage Advisor's Report - April
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 548358

Reason For Report	To inform the committee of the meeting
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.h - Maintain representation at Central West Heritage Network
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\PLANNING - 548395