MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 15 April, 2014 COMMENCING AT 2.00pm

Page 1

 

TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION.. 1

ITEM - 1     APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2     DECLARATIONS OF INTEREST.. 1

ITEM - 3     DECLARATIONS FOR POLITICAL DONATIONS.. 1

ITEM - 4     MAYORAL MINUTE - APPOINTMENTS.. 2

ITEM - 5     GROUPING OF REPORT ADOPTION.. 3

ITEM - 6     CONFIRMATION OF THE MINUTES.. 3

ITEM - 7     COMMUNITY SERVICES COMMITTEE MEETING.. 3

ITEM - 8     ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING   3

ITEM - 9     WORKS COMMITTEE MEETING.. 4

ITEM - 10  USE OF COUNCIL SEAL FOR SALE OF "EDEN". 4

ITEM - 11  POLICY DATABASE - PROPOSED POLICY CHANGES.. 4

ITEM - 13  ROAD NAMING - CHOUGHS LANE.. 4

ITEM - 12  PEDESTRIAN ACCESS AND MOBILITY PLAN AND BICYCLE PLAN UPDATE   4

ITEM - 14  2014 NATIONAL GENERAL ASSEMBLY - CABONNE MOTIONS.. 5

ITEM - 15  RFS CONTRIBUTION INCREASES - SUBMISSION FROM CENTROC   5

ITEM - 16  INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 3RD QUARTER REVIEW... 5

ITEM - 17  CENTRAL WEST LIBRARIES BUDGET.. 5

ITEM - 18  COMMUNITY ASSISTANCE PROGRAM APPLICATIONS.. 6

ITEM - 19  REQUEST FOR CONSIDERATION OF SEWERAGE ACCOUNTS - 3501011005, 3501022002 AND 61921000008. 6

ITEM - 20  OBJECTION TO RATES LEVIED - A96619. 6

ITEM - 21  REQUEST FOR 50% SUBSIDY FOR THE EXTENSION OF THE WATER MAIN TO CONNECT LOT 6 SMITH ST, MOLONG TO THE MOLONG WATER SUPPLY SCHEME.. 7

ITEM - 22  LOCAL GOVERNMENT ROAD SAFETY PROGRAM.. 7

ITEM - 23  MITCHELL ROOM MOLONG HALL.. 7

ITEM - 24  ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING   7

ITEM - 25  DEVELOPMENT APPLICATION 2014/120 FOR A DWELLING AND BARN ON LOT 100 DP 1031436 , 1034 THE ESCORT WAY, BORENORE.. 8

ITEM - 26  BUSINESS PAPER ITEMS FOR NOTING.. 8

ITEM - 27  QUESTIONS FOR NEXT MEETING.. 8

MATTERS OF URGENCY.. 9

CONFIDENTIAL ITEMS.. 9

ITEM - 1     CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 9

ITEM - 2     CABONNE NEWSPAPER.. 9

ITEM - 3     DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS.. 9

ITEM - 4     OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS.. 9

ITEM - 5     COUNCIL OWNED OFFICE AT 70A GASKILL STREET CANOWINDRA - LEASE   10

ITEM - 6     CADIA ROAD / FOUR MILE CREEK INTERSECTION LAND ACQUISITIONS   10

ITEM - 7     MR 237 LAND ACQUISITION - CAMILLERI AND HUGHES.. 10

ITEM - 8     EUGOWRA VOLUNTARY PURCHASE UPDATE.. 10

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE.. 11

 


 

PRESENT         Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith, M Hayes, S Wilcox, G Smith, A Durkin, G Treavors, K Walker and J Culverson (arrived 2:05pm).


Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services, Administration Manager and Administration Officer.

 

 

ITEMS FOR DETERMINATION

 

 

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

 

Proceedings in Brief

An apology was tendered on behalf of Clr Davison for his absence from the meeting.  The temporary absence of Clr Culverson was noted.

 

Motion (Wilcox/Treavors)

 

THAT the apology tendered on behalf of Clr Davison be accepted and the necessary leave of absence be granted.

 

14/04/1         

Carried

 

 

ITEM - 2    DECLARATIONS OF INTEREST

 

Proceedings in Brief

Clr Durkin declared an interest (identified as a potential conflict of interest) in Item 19 of the Ordinary Meeting due to the councillor working with a colleague in the Police Force being mentioned in the annexure of the report.

Clr Treavors declared an interest (identified as a potential conflict of interest) in Item 19 of the Ordinary Meeting due to the councillor working with a colleague in the Police Force being mentioned in the annexure of the report.

 

 

ITEM - 3    DECLARATIONS FOR POLITICAL DONATIONS

 

Proceedings in Brief

There were nil declarations of political donations.

 

It was noted the time being 2:05pm the Mayor presented the Youth of the Month Award to Danielle Dugmore. The Mayor summarised Danielle’s achievements and contribution to the community.

 

The Mayor then presented an Outstanding Service Award to Kevin Howell. The Mayor congratulated Kevin on his achievements in his role.

 

It was noted the time being 2:06pm Clr Culverson joined the meeting.

 

It was noted the time being 2:15pm Mr Babic addressed the Council and spoke against approval of Development Application 2014/120 for a dwelling and barn on Lot 100 DP 1031436, 1034 Escort Way Borenore.

 

It was noted the time being 2:20pm Michelle Stivens addressed the Council and spoke in favour of the Development Application.

 

 

ITEM - 4    MAYORAL MINUTE - APPOINTMENTS

 

Proceedings in Brief

Clr Gosper

-       Attended the Directors Meeting

-       Attended Council Meeting

-       Attended Workshops

-       Mayoral Morning Tea at the NSW Sheep Dog Championships at Molong

-       Attended a meeting with the General Manager and Professor Gordon Parker from the Black Dog Institute regarding a research project he is looking into in the Cabonne Shire

-       Presented trophies at the Molong NSW Sheep Dog Championships

-       Attended the Local Government NSW Forum on the Local Government Review Panels Final Report at Bathurst for Mayors and General Managers

-       Attended a meeting with Nick Headley from ABC Radio

-       Attended a meeting along with the Deputy Mayor, Clr Walker and the General Manager with the Eugowra Progress and Promotion Association at the Eugowra C.W.A building

-       Meetings with rate payers

-       Attended the “Welcome back to Manildra” of the Mill to Mill bike riders who raised over $115,000 for charity

-       Attended a meeting with MAG representatives, with General Manager and Staff

-       Attended the Canowindra Balloon Challenge Media Launch at the Age of Fishes

-       Attended the Council Committee Meetings and Workshop

-       Attended a meeting with Troy Grant M.P along with the General Manager

-       Attended a R.F.S Gum Tree meeting at Cumnock

-       Attended the Canobolas Zone R.F.S Awards Ceremony at the Fire Control Centre and Volunteers Conference

-       Attended a meeting with Blayney and Central Tablelands Water and Representatives from KPMG regarding shared service models that they have reviewed.

Clr Walker

-       Attended a meeting along with the Mayor, Deputy Mayor and the General Manager with the Eugowra Progress and Promotion Association at the Eugowra C.W.A building

-       Attended the Canowindra Balloon Challenge Media Launch at the Age of Fishes Museum

-       Attended the Canowindra Retirement Village Meeting

-       Council Meeting

 

MOTION (Gosper/-)

 

THAT the information contained in the Mayoral Minute be noted.

 

14/04/2         

Carried

 

 

ITEM - 5    GROUPING OF REPORT ADOPTION

 

MOTION (Nash/MacSmith)

 

THAT:

 

1.   Council further consider item 12 called by Clr Dean

2.   Items 6 to 11 and 13 be moved and seconded.

 

14/04/3         

Carried

 

 

ITEM - 6    CONFIRMATION OF THE MINUTES

 

MOTION (Nash/MacSmith)

 

THAT the minutes of the Ordinary Meeting held 18 March 2014 be adopted.

 

14/04/4         

Carried

 

 

ITEM - 7    COMMUNITY SERVICES COMMITTEE MEETING

 

MOTION (Nash/MacSmith)

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 1 April 2014 be adopted.

 

14/04/5         

Carried

 

 

 

 

ITEM - 8    ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

 

MOTION (Nash/MacSmith)

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 1 April 2014 be adopted.

 

14/04/6         

Carried

 

 

ITEM - 9    WORKS COMMITTEE MEETING

 

MOTION (Nash/MacSmith)

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 1 April 2014 be adopted.

 

14/04/7         

Carried

 

 

ITEM - 10 USE OF COUNCIL SEAL FOR SALE OF "EDEN"

 

MOTION (Nash/MacSmith)

 

THAT Council authorise the affixing of the Common Seal to the transfer of land documents for the property known as “Eden” on Packham Drive, Molong and Lot 3 of the proposed subdivision Packham Drive, Molong.

 

14/04/8         

Carried

 

 

ITEM - 11 POLICY DATABASE - PROPOSED POLICY CHANGES

 

MOTION (Nash/MacSmith)

 

THAT the annexed draft Investment Policy and draft Dog Control Policy be adopted.

 

14/04/9         

Carried

 

 

ITEM - 13 ROAD NAMING - CHOUGHS LANE

 

MOTION (Nash/MacSmith)

 

THAT Council commence the public consultation process to name the road ‘Choughs Lane’ in accordance with Clause 162 of the Roads Act 1993 and proceed with the suggested name if no objections are raised.

 

14/04/10      

Carried

 

 

ITEM - 12 PEDESTRIAN ACCESS AND MOBILITY PLAN AND BICYCLE PLAN UPDATE

 

Proceedings in Brief

Clr Dean advised the Pedestrian Access and Mobility Plan and Bicycle Plan need consideration in the budget with a view to implementation.

 

MOTION (Dean/Wilcox)

THAT Council:

1.   Place the draft Pedestrian Access and Mobility Plan on public exhibition for 28 days from Monday 28 April 2014 to Monday 26 May 2014.

2.   Place the draft Bicycle Plan on public exhibition for 28 days from Monday 28 April 2014 to Monday 26 May 2014.

3.   Invite stakeholders to inspect and review the plans and make a submission to Council.

4.   Follow up with a workshop to take place after adoption of the plans.

 

14/04/11      

Carried

 

 

ITEM - 14 2014 NATIONAL GENERAL ASSEMBLY - CABONNE MOTIONS

 

MOTION (Wilcox/Walker)

 

THAT Council endorse the Motion relating to Right to Farm to be submitted to the 2014 National General Assembly.

 

14/04/12      

Carried

 

 

ITEM - 15 RFS CONTRIBUTION INCREASES - SUBMISSION FROM CENTROC

 

MOTION (Culverson/Wilcox)

 

THAT Council support Centroc’s position regarding RFS funding.

 

14/04/13      

Carried

 

 

ITEM - 16 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 3RD QUARTER REVIEW

 

MOTION (Walker/Nash)

 

THAT the update of the Operational Plan to the 31 March 2014, as presented be adopted.

 

14/04/14      

Carried

 

 

ITEM - 17 CENTRAL WEST LIBRARIES BUDGET

 

Proceedings in Brief

Councillors considered the increase is too much for the Council to contribute and noted Cowra had voted to limit the increase to CPI.

 

MOTION (MacSmith/Hayes)

 

THAT Council:

 

1.    Keep Member Council contributions limited to the Rate Pegging Rate of 2.3%.

2.    Work with Central West Libraries to identify areas of savings.

3.    Receive a report outlining library services provided within the Shire including usage statistics.

14/04/15      

Carried

 

It was noted, the time being 2:43pm Clr Culverson declaring an interest (identified as a pecuniary interest) in the following item due to being a volunteer for the Ophir Reserve and left the Chambers.

 

 

ITEM - 18 COMMUNITY ASSISTANCE PROGRAM APPLICATIONS

 

MOTION (Walker/Dean)

 

THAT Council approve funding for the eligible Community Assistance Program applications numbers 1, 2, 4, 6, 7, 8 and 10.

 

14/04/16      

Carried

 

It was noted, the time being 2:49pm Clr Culverson rejoined the meeting.

 

It was noted the time being 2:49pm Clr Durkin and Clr Treavors left the meeting. Clr Durkin declared an interest (identified as a potential conflict of interest) in the following item due to a work colleague in the Police Force being mentioned in the annexure of the report.

Clr Treavors declared an interest (identified as a potential conflict of interest) in the following item due to a work colleague in the Police Force being mentioned in the annexure of the report.

 

 

ITEM - 19 REQUEST FOR CONSIDERATION OF SEWERAGE ACCOUNTS - 3501011005, 3501022002 AND 61921000008

 

MOTION (Nash/Dean)

 

THAT no reduction be given to sewer accounts 3501011005, 3501022002 and 61921000008.

 

14/04/17      

Carried

 

It was noted the time being 2:51pm Clr Durkin and Clr Treavors rejoined the meeting.

 

 

ITEM - 20 OBJECTION TO RATES LEVIED - A96619

 

MOTION (Durkin/MacSmith)

 

THAT a letter be written to the owners of A96619 to ascertain if they wish to transfer the subject land to the adjoining owner, at their cost, or if they wish Council to proceed to apply for a boundary adjustment with Orange City Council.

 

14/04/18      

Carried

 

 

ITEM - 21 REQUEST FOR 50% SUBSIDY FOR THE EXTENSION OF THE WATER MAIN TO CONNECT LOT 6 SMITH ST, MOLONG TO THE MOLONG WATER SUPPLY SCHEME

 

MOTION (Dean/Hayes)

 

THAT Council approve the 50/50 subsidy (equivalent to $4,963.50 excl. GST) to Brian Gersbach for the water mains extension to connect his property at Lot 6 Smith Street MOLONG (Lot 6, DP758693) to the Molong Water Supply Scheme.

14/04/19      

Carried

 

 

ITEM - 22 LOCAL GOVERNMENT ROAD SAFETY PROGRAM

 

MOTION (Wilcox/Treavors)

THAT:

1.  The information in the Road Safety Officer’s report on the projects of the Local Government Road Safety Program be noted.

2.  Council provide funding of $3000 to the Road Safety Officer to update the Learner Driver Log Book Run booklet from the Roads vote.

14/04/20      

Carried

 

 

ITEM - 23 MITCHELL ROOM MOLONG HALL

 

MOTION (Walker/Wilcox)

 

THAT Council donate the $340.00 fees for use of the Mitchell Room by the Molong Show Society in connection with the 2014 Molong show

 

14/04/21      

Carried

 

 

ITEM - 24 ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

 

MOTION (Durkin/Wilcox)

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 1 April 2014 be adopted and carried motions be noted.

 

14/04/22      

Carried

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clr Davison– apology) as follows:

 

For: Clrs Gosper, Dean, MacSmith, Hayes, Nash, Wilcox, Smith, Durkin, Treavors, Walker and Culverson.

 

Against: Nil.

 

 

 

ITEM - 25 DEVELOPMENT APPLICATION 2014/120 FOR A DWELLING AND BARN ON LOT 100 DP 1031436 , 1034 THE ESCORT WAY, BORENORE

 

MOTION (Durkin/Dean)

 

THAT Development Application 2014/120 for a dwelling and barn on land described as Lot 100 DP 1031436, being 1034 The Escort Way, Borenore, be granted consent subject to the conditions attached.

 

14/04/23      

Carried

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clr Davison– apology) as follows:

 

For: Clrs Gosper, Dean, MacSmith, Hayes, Nash, Wilcox, Smith, Durkin, Treavors, Walker and Culverson.

 

Against: Nil.

 

 

 

ITEM - 26 BUSINESS PAPER ITEMS FOR NOTING

 

MOTION (Durkin/Dean)

 

THAT the Notation items be noted.

 

14/04/24      

Carried

 

 

ITEM - 27 QUESTIONS FOR NEXT MEETING

 

MOTION (Hayes/Culverson)

 

THAT Council be presented the budget papers in hard copy.

 

14/04/25      

Carried

 

 

MATTERS OF URGENCY

There were nil matters of urgency.

 

CONFIDENTIAL ITEMS

 

ITEM - 1    CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

 

MOTION (Wilcox/Smith)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

14/04/26      

Carried

 

*

ITEM - 2    CABONNE NEWSPAPER

 

Recommendation (Culverson/Walker)

 

THAT Council set aside an amount as outlined in the Proceedings in Brief for consideration in the 2014/2015 budget to further develop a communications strategy, subject to a further report being presented at the June Council Meeting.

1.

Carried

 

 

ITEM - 3    DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

 

RECOMMENDATION (Walker/Dean)

 

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

 

2.

Carried

 

 

ITEM - 4    OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

 

RECOMMENDATION (Wilcox/Treavors)

 

THAT the information be noted.

 

3.

Carried

 

 

ITEM - 5    COUNCIL OWNED OFFICE AT 70A GASKILL STREET CANOWINDRA - LEASE

 

It was noted the Item 5 was withdrawn due to the information being presented in the report being inaccurate.

 

It was noted, the time being 3:40pm Clr Hayes declared an interest (identified as a potential conflict of interest) in the following item due to having court dealings with one of the persons involved in the report and left the Chambers.

 

 

ITEM - 6    CADIA ROAD / FOUR MILE CREEK INTERSECTION LAND ACQUISITIONS

 

RECOMMENDATION (MacSmith/Dean)

 

THAT Council proceed with the matter in accordance with Step 1 of  Schedule 1 with finalisation within 30 days of the meeting.

4.

Carried

 

It was noted, the time being 3:42pm Clr Hayes rejoined the meeting.

 

 

ITEM - 7    MR 237 LAND ACQUISITION - CAMILLERI AND HUGHES

 

RECOMMENDATION (Walker/Nash)

 

THAT Council:

 

1.  Proceed with the acquisition of 1428m² from Lot 202 DP750175 for $500.00.

2.  Proceed with the acquisition of 2416m² from Lots 9 & 10 DP750175 for $1,000.00.

3.  Proceed with a land swap of 10,283m² to S & M Camilleri Investments Pty Ltd.

4.  Affix the Common Seal to the land transfer documents.

 

5.

Carried

 

 

ITEM - 8    EUGOWRA VOLUNTARY PURCHASE UPDATE

 

RECOMMENDATION (Wilcox/Culverson)

THAT:

1.   Council accepts the valuation of the property as outlined in the report.

2.   Council proceeds with the purchase of the property.

3.   The purchase of the property is subject to receiving State Government funding.

6.

Carried

 

It was noted the time being 3:47pm the Chair resumed the Ordinary meeting.

 

 

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

 

MOTION (Culverson/MacSmith)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Tuesday 15 April, 2014 be adopted.

 

14/04/27      

Carried

 

 

 

There being no further business, the meeting closed at 3:48pm.

 

 

 

CHAIRMAN.

 

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 20 May 2014 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.