MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 15 April, 2014 COMMENCING AT 2.00pm
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 GROUPING OF REPORT ADOPTION
ITEM - 6 CONFIRMATION OF THE MINUTES
ITEM - 7 COMMUNITY SERVICES COMMITTEE MEETING
ITEM - 8 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING
ITEM - 9 WORKS COMMITTEE MEETING
ITEM - 10 USE OF COUNCIL SEAL FOR SALE OF "EDEN"
ITEM - 11 POLICY DATABASE - PROPOSED POLICY CHANGES
ITEM - 13 ROAD NAMING - CHOUGHS LANE
ITEM - 12 PEDESTRIAN ACCESS AND MOBILITY PLAN AND BICYCLE PLAN UPDATE
ITEM - 14 2014 NATIONAL GENERAL ASSEMBLY - CABONNE MOTIONS
ITEM - 15 RFS CONTRIBUTION INCREASES - SUBMISSION FROM CENTROC
ITEM - 16 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 3RD QUARTER REVIEW
ITEM - 17 CENTRAL WEST LIBRARIES BUDGET
ITEM - 18 COMMUNITY ASSISTANCE PROGRAM APPLICATIONS
ITEM - 19 REQUEST FOR CONSIDERATION OF SEWERAGE ACCOUNTS - 3501011005, 3501022002 AND 61921000008
ITEM - 20 OBJECTION TO RATES LEVIED - A96619
ITEM - 22 LOCAL GOVERNMENT ROAD SAFETY PROGRAM
ITEM - 23 MITCHELL ROOM MOLONG HALL
ITEM - 24 ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING
ITEM - 26 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 27 QUESTIONS FOR NEXT MEETING
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS
ITEM - 4 OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS
ITEM - 5 COUNCIL OWNED OFFICE AT 70A GASKILL STREET CANOWINDRA - LEASE
ITEM - 6 CADIA ROAD / FOUR MILE CREEK INTERSECTION LAND ACQUISITIONS
ITEM - 7 MR 237 LAND ACQUISITION - CAMILLERI AND HUGHES
ITEM - 8 EUGOWRA VOLUNTARY PURCHASE UPDATE
REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE
PRESENT Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith, M Hayes, S Wilcox, G Smith, A Durkin, G Treavors, K Walker and J Culverson (arrived 2:05pm).
Also present were the General Manager, Director of Finance & Corporate
Services, Director of Engineering & Technical Services, Director of
Environmental Services, Administration Manager and Administration Officer.
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Proceedings in Brief An apology was tendered on behalf of Clr Davison for his absence from the meeting. The temporary absence of Clr Culverson was noted. |
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THAT the apology tendered on behalf of Clr Davison be accepted and the necessary leave of absence be granted.
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14/04/1 |
Carried |
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Proceedings in Brief Clr Durkin declared an interest (identified as a potential conflict of interest) in Item 19 of the Ordinary Meeting due to the councillor working with a colleague in the Police Force being mentioned in the annexure of the report. Clr Treavors declared an interest (identified as a potential conflict of interest) in Item 19 of the Ordinary Meeting due to the councillor working with a colleague in the Police Force being mentioned in the annexure of the report. |
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Proceedings in Brief There were nil declarations of political donations. |
It was noted the time being 2:05pm the Mayor presented the Youth of the Month Award to Danielle Dugmore. The Mayor summarised Danielle’s achievements and contribution to the community.
The Mayor then presented an Outstanding Service Award to Kevin Howell. The Mayor congratulated Kevin on his achievements in his role.
It was noted the time being 2:06pm Clr Culverson joined the meeting.
It was noted the time being 2:15pm Mr Babic addressed the Council and spoke against approval of Development Application 2014/120 for a dwelling and barn on Lot 100 DP 1031436, 1034 Escort Way Borenore.
It was noted the time being 2:20pm Michelle Stivens addressed the Council and spoke in favour of the Development Application.
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Proceedings in Brief Clr Gosper - Attended the Directors Meeting - Attended Council Meeting - Attended Workshops - Mayoral Morning Tea at the NSW Sheep Dog Championships at Molong - Attended a meeting with the General Manager and Professor Gordon Parker from the Black Dog Institute regarding a research project he is looking into in the Cabonne Shire - Presented trophies at the Molong NSW Sheep Dog Championships - Attended the Local Government NSW Forum on the Local Government Review Panels Final Report at Bathurst for Mayors and General Managers - Attended a meeting with Nick Headley from ABC Radio - Attended a meeting along with the Deputy Mayor, Clr Walker and the General Manager with the Eugowra Progress and Promotion Association at the Eugowra C.W.A building - Meetings with rate payers - Attended the “Welcome back to Manildra” of the Mill to Mill bike riders who raised over $115,000 for charity - Attended a meeting with MAG representatives, with General Manager and Staff - Attended the Canowindra Balloon Challenge Media Launch at the Age of Fishes - Attended the Council Committee Meetings and Workshop - Attended a meeting with Troy Grant M.P along with the General Manager - Attended a R.F.S Gum Tree meeting at Cumnock - Attended the Canobolas Zone R.F.S Awards Ceremony at the Fire Control Centre and Volunteers Conference - Attended a meeting with Blayney and Central Tablelands Water and Representatives from KPMG regarding shared service models that they have reviewed. Clr Walker - Attended a meeting along with the Mayor, Deputy Mayor and the General Manager with the Eugowra Progress and Promotion Association at the Eugowra C.W.A building - Attended the Canowindra Balloon Challenge Media Launch at the Age of Fishes Museum - Attended the Canowindra Retirement Village Meeting - Council Meeting |
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THAT the information contained in the Mayoral Minute be noted.
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14/04/2 |
Carried |
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THAT:
1. Council further consider item 12 called by Clr Dean 2. Items 6 to 11 and 13 be moved and seconded.
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14/04/3 |
Carried |
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THAT the minutes of the Ordinary Meeting held 18 March 2014 be adopted.
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14/04/4 |
Carried |
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THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 1 April 2014 be adopted.
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14/04/5 |
Carried |
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THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 1 April 2014 be adopted.
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14/04/6 |
Carried |
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THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 1 April 2014 be adopted.
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14/04/7 |
Carried |
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THAT Council authorise the affixing of the Common Seal to the transfer of land documents for the property known as “Eden” on Packham Drive, Molong and Lot 3 of the proposed subdivision Packham Drive, Molong.
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14/04/8 |
Carried |
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THAT the annexed draft Investment Policy and draft Dog Control Policy be adopted.
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14/04/9 |
Carried |
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THAT Council commence the public consultation process to name the road ‘Choughs Lane’ in accordance with Clause 162 of the Roads Act 1993 and proceed with the suggested name if no objections are raised.
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14/04/10 |
Carried |
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THAT Council endorse the Motion relating to Right to Farm to be submitted to the 2014 National General Assembly.
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14/04/12 |
Carried |
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ITEM - 15 RFS CONTRIBUTION INCREASES - SUBMISSION FROM CENTROC |
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THAT Council support Centroc’s position regarding RFS funding.
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14/04/13 |
Carried |
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ITEM - 16 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 3RD QUARTER REVIEW |
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THAT the update of the Operational Plan to the 31 March 2014, as presented be adopted.
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14/04/14 |
Carried |
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Proceedings in Brief Councillors considered the increase is too much for the Council to contribute and noted Cowra had voted to limit the increase to CPI. |
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THAT Council:
1. Keep Member Council contributions limited to the Rate Pegging Rate of 2.3%. 2. Work with Central West Libraries to identify areas of savings. 3. Receive a report outlining library services provided within the Shire including usage statistics. |
14/04/15 |
Carried |
It was noted, the time being 2:43pm Clr Culverson declaring an interest (identified as a pecuniary interest) in the following item due to being a volunteer for the Ophir Reserve and left the Chambers.
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THAT Council approve funding for the eligible Community Assistance Program applications numbers 1, 2, 4, 6, 7, 8 and 10.
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14/04/16 |
Carried |
It was noted, the time being 2:49pm Clr Culverson rejoined the meeting.
It was noted the time being 2:49pm Clr Durkin and Clr Treavors left the meeting. Clr Durkin declared an interest (identified as a potential conflict of interest) in the following item due to a work colleague in the Police Force being mentioned in the annexure of the report.
Clr Treavors declared an interest (identified as a potential conflict of interest) in the following item due to a work colleague in the Police Force being mentioned in the annexure of the report.
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ITEM - 19 REQUEST FOR CONSIDERATION OF SEWERAGE ACCOUNTS - 3501011005, 3501022002 AND 61921000008 |
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THAT no reduction be given to sewer accounts 3501011005, 3501022002 and 61921000008.
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14/04/17 |
Carried |
It was noted the time being 2:51pm Clr Durkin and Clr Treavors rejoined the meeting.
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THAT a letter be written to the owners of A96619 to ascertain if they wish to transfer the subject land to the adjoining owner, at their cost, or if they wish Council to proceed to apply for a boundary adjustment with Orange City Council.
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14/04/18 |
Carried |
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THAT: 1. The information in the Road Safety Officer’s report on the projects of the Local Government Road Safety Program be noted. 2. Council provide funding of $3000 to the Road Safety Officer to update the Learner Driver Log Book Run booklet from the Roads vote. |
14/04/20 |
Carried |
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THAT Council donate the $340.00 fees for use of the Mitchell Room by the Molong Show Society in connection with the 2014 Molong show
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14/04/21 |
Carried |
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THAT the Notation items be noted.
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14/04/24 |
Carried |
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THAT Council be presented the budget papers in hard copy.
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14/04/25 |
Carried |
There were nil matters of urgency.
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THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.
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2. |
Carried |
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RECOMMENDATION (Wilcox/Treavors)
THAT the information be noted.
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3. |
Carried |
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ITEM - 5 COUNCIL OWNED OFFICE AT 70A GASKILL STREET CANOWINDRA - LEASE |
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It was noted the Item 5 was withdrawn due to the information being presented in the report being inaccurate. |
It was noted, the time being 3:40pm Clr Hayes declared an interest (identified as a potential conflict of interest) in the following item due to having court dealings with one of the persons involved in the report and left the Chambers.
It was noted, the time being 3:42pm Clr Hayes rejoined the meeting.
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THAT Council:
1. Proceed with the acquisition of 1428m² from Lot 202 DP750175 for $500.00. 2. Proceed with the acquisition of 2416m² from Lots 9 & 10 DP750175 for $1,000.00. 3. Proceed with a land swap of 10,283m² to S & M Camilleri Investments Pty Ltd. 4. Affix the Common Seal to the land transfer documents.
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5. |
Carried |
It was noted the time being 3:47pm the Chair resumed the Ordinary meeting.
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THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Tuesday 15 April, 2014 be adopted.
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14/04/27 |
Carried |
There being no further business, the meeting closed at 3:48pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 20 May 2014 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.