cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 9 April 2014

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 15 April 2014 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

Please note that the Directors will be available for consultation on matters contained in the business paper before lunch which will be provided from 1.00pm prior to the commencement of the meeting.

 

 

Yours faithfully,

GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)    Adoption of Closed Committee of the Whole Report

 

 


 

ATTENDEES – APRIL 2014 COUNCIL MEETING

 

 

2.00pm

Kevin Howell – Outstanding Service Award

 

Danielle Dugmore – Youth of the Month

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 15 April, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 6

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 7

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 8

ITEM 9      WORKS COMMITTEE MEETING....................................................... 8

ITEM 10    USE OF COUNCIL SEAL FOR SALE OF "EDEN" ........................ 9

ITEM 11    POLICY DATABASE - PROPOSED POLICY CHANGES............. 9

ITEM 12    PEDESTRIAN ACCESS AND MOBILITY PLAN AND BICYCLE PLAN UPDATE................................................................................................................. 10

ITEM 13    ROAD NAMING - CHOUGHS LANE................................................ 11

ITEM 14    2014 NATIONAL GENERAL ASSEMBLY - CABONNE MOTIONS     13

ITEM 15    RFS CONTRIBUTION INCREASES - SUBMISSION FROM CENTROC     13

ITEM 16    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 3RD QUARTER REVIEW ........................................................................... 16

ITEM 17    CENTRAL WEST LIBRARIES BUDGET........................................ 16

ITEM 18    COMMUNITY ASSISTANCE PROGRAM APPLICATIONS........ 18

ITEM 19    REQUEST FOR CONSIDERATION OF SEWERAGE ACCOUNTS - 3501011005, 3501022002 AND 61921000008....................................................... 20

ITEM 20    OBJECTION TO RATES LEVIED - A96619................................... 21

ITEM 21    REQUEST FOR 50% SUBSIDY FOR THE EXTENSION OF THE WATER MAIN TO CONNECT LOT 6 SMITH ST, MOLONG TO THE MOLONG WATER SUPPLY SCHEME................................................................................................ 23

ITEM 22    LOCAL GOVERNMENT ROAD SAFETY PROGRAM................. 24

ITEM 23    MITCHELL ROOM MOLONG HALL................................................ 25

ITEM 24    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  26

ITEM 25    DEVELOPMENT APPLICATION 2014/120 FOR A DWELLING AND BARN ON LOT 100 DP 1031436 , 1034 THE ESCORT WAY, BORENORE 27

ITEM 26    BUSINESS PAPER ITEMS FOR NOTING...................................... 43

ITEM 27    QUESTIONS FOR NEXT MEETING................................................ 44

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      CABONNE NEWSPAPER

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 3      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 4      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 5      COUNCIL OWNED OFFICE AT 70A GASKILL STREET CANOWINDRA - LEASE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      CADIA ROAD / FOUR MILE CREEK INTERSECTION LAND AQUISITIONS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND (f) matters affecting the security of the council, councillors, council staff or council property

ITEM 7      MR 237 LAND ACQUISITION - CAMILLERI AND HUGHES

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8      EUGOWRA VOLUNTARY PURCHASE UPDATE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    March 18 2014 Ordinary Council minutes....... 45

ANNEXURE 7.1    April 1 2014 Community Services Committee Meeting Report of............................................................................................. 60

ANNEXURE 8.1    April 1 2014 Economic Development and Tourism Report of                                                                                                    64

ANNEXURE 9.1    April 1 2014 Works Committee Meeting Report of       67

ANNEXURE 11.1  Draft Investment Policy.......................................... 72

ANNEXURE 11.2  Draft Dog Control Policy...................................... 76

ANNEXURE 16.1  IPR Operational Plan 3rd Quarter  updates 2013-2014       79

ANNEXURE 19.1  Request for Waiver of Sewerage Charges Report 23 Aug 2010....................................................................................... 106

ANNEXURE 19.2  Manildra Lions Club Sewerage Charges Letter        107

ANNEXURE 20.1  A96619 objection to rates levied..................... 108

ANNEXURE 22.1  Orange-Cabonne Road Safety Working Party Agenda - 24 March 2014....................................................................... 109

ANNEXURE 24.1  April 1 2014 Environmental Services and Sustainability Committee Report of................................................ 116

ANNEXURE 25.1  2014 120 Draft Conditions of Consent........... 120 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 535740

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 535741

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 535742

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 535743

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 535744

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 6 to 13 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 6 to 13 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  March 18 2014 Ordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2014 - 535748

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held 18 March 2014 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 18 March, 2014.

 

 

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  April 1 2014 Community Services Committee Meeting Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 535752

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 1 April 2014 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 1 April 2014 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  April 1 2014 Economic Development and Tourism Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 535753

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 1 April 2014 be adopted.

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 1 April 2014 for Council’s adoption.

 

 

ITEM 9 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  April 1 2014 Works Committee Meeting Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 535755

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 1 April 2014 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 1 April 2014 for Council’s adoption.

 

 

ITEM 10 - USE OF COUNCIL SEAL FOR SALE OF "EDEN"

REPORT IN BRIEF

 

Reason For Report

To seek approval for the use of Council's seal on the transfer documents for "Eden".

Policy Implications

Nil

Budget Implications

Sale revenue to be returned to Land Development Reserve.

IPR Linkage

2.4.1.d - Provide Council land assets through the development of residential and industrial estates in Cabonne.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\MOLONG - EDEN - 90 PACKHAM DRIVE, PROPOSED LOT 2 DP TBA - 546310

 

 

Recommendation

 

THAT Council authorise the affixing of the Common Seal to the transfer of land documents for the property known as “Eden” on Packham Drive, Molong and Lot 3 of the proposed subdivision Packham Drive, Molong.

 

Director of Finance and Corporate Services' REPORT

 

Council at its February meeting resolved to place Lots 2 and 3 of the proposed subdivision of the site formerly known as the Molong Gelato Factory. The resolution however omitted to authorise the affixing of the seal on the transfer documents.

 

Council has now been advised by the Real Estate Agent that Lot 2 of the proposed subdivision (the property known as Eden) has been sold, at the price set by Council. Authorisation is now sought for the affixing of the Common Seal on transfer documents for both the proposed Lot 2 and the proposed Lot 3 should it also be sold.

 

ITEM 11 - POLICY DATABASE - PROPOSED POLICY CHANGES

REPORT IN BRIEF

 

Reason For Report

For Council to consider amendment to its policy database

Policy Implications

Yes - Will update Council's Policy database.

Budget Implications

Nil

IPR Linkage

4.5.1 - Provide ethical, open, accountable and transparent decision making processes

Annexures

1.  Draft Investment Policy

2.  Draft Dog Control Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 539529

 

 

Recommendation

 

THAT the annexed draft Investment Policy and draft Dog Control Policy be adopted.

 

Administration Manager's REPORT

 

Investment Policy

It has been brought to my attention that the Investment Policy currently in Council’s Policy Register is in fact a superseded version of the intended policy.

Council adopted the annexed version at its 21 May 2013 meeting; however when the complete policy register was provided to Council during the September 2013 review, as required under s165(4) of the Local Government Act, the earlier version adopted at the 16 May 2011 meeting was inadvertently included and adopted.

To correct the situation it is necessary for Council to adopt the annexed version.

Dog Control Policy

Council at its November 2013 meeting resolved to accept the recommendation form the Environmental Services and Sustainability Committee to declare an area in Molong as an off leash dog area.  This was consistent with requirement in the Companion Animals Act 1998,(Part 3, Section 14), that there must at all times be at least 1 public place in the area of a local authority that is an off-leash area.

 

The current Dog Control Policy has been updated to include reference to the Council approved Off Leash Area.  Changes are highlighted in red text.

 

ITEM 12 - PEDESTRIAN ACCESS AND MOBILITY PLAN AND BICYCLE PLAN UPDATE

REPORT IN BRIEF

 

Reason For Report

For Council to place the draft updates of the PAMP and Bike Plan on public exhibition

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.6 - Implement the cycle and footpath maintenance renewal program.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\TENDERING\CONTRACT 496450 - QUOTATION FOR REVIEW AND UPDATE OF CABONNE COUNCILS BIKE PLAN - 543600

 

 

Recommendation

THAT Council:

1.   Place the draft Pedestrian Access and Mobility Plan on public exhibition for 28 days from Monday 28 April 2014 to Monday 26 May 2014.

2.   Place the draft Bicycle Plan on public exhibition for 28 days from Monday 28 April 2014 to Monday 26 May 2014.

3.   Invite stakeholders to inspect and review the plans and make a submission to Council.

 

Design Manager's REPORT

 

Council has engaged a consultant to review and update Cabonne’s Pedestrian Access and Mobility Plan (PAMP) and Bike Plan. The consultant has finalised draft versions of both documents, both of which have previously been emailed to Councillors.  The consultant has undertaken extensive consultation with the community and studies into the needs of the community with regards to issues for cyclists, pedestrians and accessibility.

 

It is recommended that these plans be placed on public exhibition to enable feedback from the community and stakeholders before adopting the finalised plans incorporating this feedback.

 

 

ITEM 13 - ROAD NAMING - CHOUGHS LANE

REPORT IN BRIEF

 

Reason For Report

Council has received an application to name a newly constructed section of road that is being developed near March as 'Choughs Lane'.

Policy Implications

Council's local road naming policy

Budget Implications

Nil

IPR Linkage

1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 543795

 

 

Recommendation

 

THAT Council commence the public consultation process to name the road ‘Choughs Lane’ in accordance with Clause 162 of the Roads Act 1993 and proceed with the suggested name if no objections are raised.

 

 

Design Manager's REPORT

Council approved a dwelling and shed (DA 2012/178) near March under delegation on 26 June 2012. Condition 25 of the conditions of consent, requires the developer to suggest a name for a section of road to be constructed as part of the development for Council’s adoption.

In accordance with the consent conditions, Council has received an application to name the newly constructed road.  The road is constructed on a Council owned road reserve that runs along the northern boundary of Lot 175, DP 756890. The road runs west off Kangaroobie Road and is located 750 metres west from the intersection of Kangaroobie Road and Burrendong Way. The proposed name is ‘Choughs Lane’.

The name ‘Choughs’ which is pronounced as “Chuffs” comes from a bird named as ‘White Winged Chough’ which inhabits the nearby properties. The name fits within the guidelines set out by the Geographical Names Board, NSW.

 

Site Plan

 

 

 

ITEM 14 - 2014 NATIONAL GENERAL ASSEMBLY - CABONNE MOTIONS

REPORT IN BRIEF

 

Reason For Report

Seeking Council's consideration and endorement of motions to be submitted to the National General Assembly (NGA) of Local Government.

Policy Implications

Consistent with previously resolved positions.

Budget Implications

Nil

IPR Linkage

4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 544456

 

 

Recommendation

 

THAT Council endorse the Motion relating to Right to Farm to be submitted to the 2014 National General Assembly.

 

General Manager's REPORT

 

Council at its March meeting resolved to consider any matters for motions which reside within one of the three themes to be submitted for consideration at the 2014 National General Assembly with a view to formulating these at the April Council meeting, including the Bells Line of Road and the Right to Farm.

 

Motions submitted to the NGA must be of national significance, therefore a motion relating to Bells Line of Road would not qualify.

 

It is suggested that the following motion, which is similar to the motion submitted to the LG NSW Conference last year, however did not aggregate into one of their major themes, be submitted in relation to the Right to Farm issue:

 

“That the Australian Local Government Association lobby the Federal Government for legislation to ensure Food Security and Sustainability for future generations. Although the State Government has a policy to preserve prime agricultural land there are numerous occasions when such land is alienated or the ability of farmers to continue normal farming practices as a result of urban encroachment and lifestyle type developments.”

 

 

ITEM 15 - RFS CONTRIBUTION INCREASES - SUBMISSION FROM CENTROC

REPORT IN BRIEF

 

Reason For Report

Seeking support for Centroc's position paper regarding increases to Rural Fire Service contributions.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d Maintain effective membership of Centroc, WBC Stratgegic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGSA and other forums.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\NSW RURAL FIRE SERVICE - 545752

 

 

Recommendation

 

THAT Council support Centroc’s position regarding RFS funding.

 

General Manager's REPORT

 

The following position paper will be presented to the GMAC meeting of Centroc on 17 April 2014.

 

Position Paper

 

Centroc members for several years have raised concerns regarding the continuing and unabated trend of substantial increases to the Rural Fire Service with advice being provided late with corollary impacts to Council budgets.

 

For example, regarding the allocation for 2013/2014 for the Canobolas Zone:

 

1.   Information regarding funding was provided to Councils in time for December meeting. This is six months after Councils approve their budgets for the financial year.

2.   The Zone allocation has increased by 17.3% over the previous year.

3.   The increase in the budget allocation is primarily a result of increases in Volunteer and Statewide Support (VASS) charges.

4.   The Council and Canobolos Zone office have no influence over VASS charges.

 

Canobolas Zone has made previous representation regarding their concerns, for example in a report prepared for the Rural Fire Service Association in August 2012 it was noteworthy that:

 

“The current RFS budget and allocation process should be reviewed in order to improve the councils’ ability to accurately forecast rural fire service costs and estimate local rates and charges accordingly. In particular better transparency and earlier visibility on Volunteer & Statewide Support (VASS) cost to the councils and timing for the communication of allocations should be achieved”

 

Funding from Councils is rate-capped. For this financial year the cap is 2.3%.

 

Councils do not enjoy being in the position of having to question an organisation as important and valued as the Rural Fire Service, but it is incumbent on Councils that:

 

·    They are assured that scarce monies are well spent and

·    They are accountable and transparent to their communities for monies spent providing advice accordingly in the budgeting process.

 

Every cent required by the RFS comes from another project of Council which has funding allocated to it. This could involve roads, libraries or other services which the community has been advised would be funded that year.

 

Further, such a poor process regarding timeliness can be indicative or poor administrative capability and begs the question in our communities around value for money. Quite simply, communities are typically willing to pay for increases in onground services but question funding going to administration.

 

Some Centroc members have either resolved or are considering to resolve to not pay the increases.

 

The region seeks support in resolving this ongoing problem.

 

Comment by General Manager

 

Council has recently written to the Emergency Services Minister and Division of Local Government expressing concern regarding the annual increases to RFS contributions.  Many councils within the Centroc region share this concern,  with Cowra recently resolving to decline paying the increase requested by the Rural Fire Service and to write to the Commissioner, Minister, Opposition Leader and Local Government NSW advising of their decision.   In presenting this position paper, Centroc are offering advocacy on behalf of their members Councils.

 

Any comments and/or alternatives to Centroc’s position paper should be raised with the General Manager.

 

 

 

 

ITEM 16 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 3RD QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the 2013/2014 IP&R Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A Council that is effective and efficient.

Annexures

1.  IPR Operational Plan 3rd Quarter  updates 2013-2014    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2014 - 545502

 

 

Recommendation

 

THAT, subject to any alterations that the Council deems necessary at the April meeting, the update of the Operational Plan to the 31 March 2014, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The third quarterly update for the Integrated Planning and Reporting Operational Plan for 2013/2014 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

For this, the third quarterly review, the following items are noteworthy:

 

·    Cotton’s Bridge Completed

·    Shared Services Model being developed with Consultants

·    1270 trips provided by Community Transport

·    Average of 31 Family Day Care Educators and 290 children using the service per week

·    Age of Fishes Museum visits increased by 3.02%

·    Gumble Road construction commenced

 

 

ITEM 17 - CENTRAL WEST LIBRARIES BUDGET

REPORT IN BRIEF

 

Reason For Report

Advising Council of substantial increase in funding requested for Central West Libraries.

Policy Implications

Nil

Budget Implications

Possible 12.29% increase in contributions

IPR Linkage

3.3 - Facilitate the provision of library services to Cabonne residents through participation in Central West Libraries.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 546320

 

 

Recommendation

 

THAT Council determine whether it wishes to accept the 12.29% increase in Member Council Contributions.

 

Director of Finance and Corporate Services' REPORT

 

Councillor Culverson and the Director of Finance and Corporate Services attended the Central West Libraries Committee Meeting on 28 March 2014.

 

The Committee resolved to recommend to each Member Council an increase in contributions of 12.29%. This contribution would be based on the Central West Libraries retaining the Local Special Priority Grant component of the State Library funding. Without this grant component being retained the increase would be 14.46%.

 

Cabonne’s total contribution for 2014/15 would be $289,807 made up of $38,100 State Library Funding, $6,956 Local Special Priority Grant component of State Library Funding and $244,750 from Council’s own revenue sources.

 

The Committee advise that the budget has been prepared on the following basis:-

 

·    All positions budgeted for including those currently vacant

·    Book vote increase by 10%

·    No replacement of motor vehicle

·    Discontinuation of telephone rebate provided by Orange City Council

·    No funding from Arts NSW for the Central West Writers Centre, this has resulted in a $20,000 shortfall in the income from previous years. With a further $10,000 reduction in income in the current financial year

·    All shared income and expenditure split as per the percentages for each member Council

·    Depreciation charged at pre-revaluation levels for the Library building in the accommodation costs for the Shared Services

·    No draw down on the restricted assets as these have been exhausted in the past years.

·    Depreciation is not cashed back as in prior years.

 

In response to a question as to what would be the result of a Member Council indicating that it would not be agree to an increase of the level proposed, it was advised that the Member Council would be required to review its service level agreement with the Library and identify savings within the local branch costs segment of the proposed budget.

 

Council are asked to consider whether they would agree to the requested contribution which represents an amount of $39,398 above the rate peg limit.

 

ITEM 18 - COMMUNITY ASSISTANCE PROGRAM APPLICATIONS

REPORT IN BRIEF

 

Reason For Report

To determine which community groups will receive funding under Council's Community Assistance Program.

Policy Implications

Nil

Budget Implications

Yes - Council has a CAP budget of $50,000 annually.

IPR Linkage

 3.3 Sporting, recreational, Council and community facilities and services are maintained and developed; 4.2 A network of viable, relevant and cultural facilities exists in Cabonne; 4.3 Beautiful towns and villages with historic assets are cared for and preserved.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY ASSISTANCE PROGRAM 2013-2014 - 539096

 

 

Recommendation

 

THAT Council approve funding for the eligible Community Assistance Program applications numbers 1, 2, 4, 6, 7, 8 and 10.

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Council has allocated $50,000 in the current budget for the Community Assistance Program (CAP). Council has invited submissions from community groups for CAP funding which is granted on a 50/50 basis.

 

The Community Assistance Program aims to:

·      Support community groups with projects that are of ongoing or sustainable benefit to the Cabonne communities.

·      Improve the liveability of Cabonne shire.

 

In order to be eligible for the Community Assistance Program, you must be a:

·      Not for profit organisation

·      Reside in Cabonne Shire Local Government Area

 

Applications for this round of CAP funding closed 28 February 2014. Council has received ten applications in total.

 

 

 

Town

Applicant

Project

Funds Sought

1

Cudal

Cudal A&P Society

Completion of plumbing to the new amenities block

$6,455

2

Cargo

Cargo Rugby League FC

Seating at Cargo Oval

$3,000

3

Canowindra

Canowindra Sports Trust

Completion of Canowindra Tennis Court Complex

$10,914

4

Manildra

MADIA

Interpretive Signage

$3,399

5

Yeoval

Yeoval Mens Shed

New Shed

$16,183

6

Cumnock

Cumnock Progress Association

Cumnock Community Centre Improvements

$15,960

7

Molong

Molong Show Society

Lining of Wall in Main Pavilion

$1,700

8

Ophir

Ophir Reserve Trust

Ophir Reserve Walking Trail Upgrade

$5,701

9

Canowindra

Canowindra Mens Shed

Disabled Toilet

$3,000

10

Molong

Molong Rotary Club

Community Exercise Stations

$5,000

 

TOTAL

$71,312

 

 

The applications from the Yeoval Mens Shed and the Canowindra Mens Shed both fit the criteria of the CAP grant program. However, Council’s Donations Policy specifies:

 

For all requests for assistance from Men’s Sheds that have not previously secured more than minor assistance from Council, Council will: 

 

1.   Consider making donations of up to $1,500.00 to assist with establishment costs

2.   Consider loaning funds to assist with establishment costs

3.   Consider waiving fees and charges

4.   Provide assistance in identifying grant opportunities

5.   Provide limited assistance in writing Grant Applications

6.   Consider requests to use Council owned buildings at favourable rates

7.   Assisting them in lobbying for the support of other organisations.

 

In line with this policy, applications from both Mens Shed could be considered ineligible.

 

Council allocates $5,000 each year to a fund soley for capital projects that the Canowindra Sports Trust undertake. The CAP application that the Trust have submitted is eligible for funding from their separate budget, therefore should be considered ineligible for CAP funding.

 

By eliminating these three applications, the remaining projects come to a total of $41,215.

 

 

 

Town

Applicant

Project

Funds Sought

1

Cudal

Cudal A&P Society

Completion of plumbing to the new amenities block

$6,455

2

Cargo

Cargo Rugby League FC

Seating at Cargo Oval

$3,000

4

Manildra

MADIA

Interpretive Signage

$3,399

6

Cumnock

Cumnock Progress Association

Cumnock Community Centre Improvements

$15,960

7

Molong

Molong Show Society

Lining of Wall in Main Pavilion

$1,700

8

Ophir

Ophir Reserve Trust

Ophir Reserve Walking Trail Upgrade

$5,701

10

Molong

Molong Rotary Club

Community Exercise Stations

$5,000

 

TOTAL

$41,215

 

This leaves a remaining balance of $8,785.

 

ITEM 19 - REQUEST FOR CONSIDERATION OF SEWERAGE ACCOUNTS - 3501011005, 3501022002 AND 61921000008

REPORT IN BRIEF

 

Reason For Report

Request consideration of sewerage costs under Sec 356 Donation

Policy Implications

Donations Policy

Budget Implications

Possible write off of income

IPR Linkage

4.5.4a Maintain a High Level of Rate Collection

Annexures

1.  Request for Waiver of Sewerage Charges Report 23 Aug 2010

2.  Manildra Lions Club Sewerage Charges Letter    

File Number

\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\SECTION 356 DONATIONS and WAIVER REQUESTS - 543258

 

 

Recommendation

 

THAT no reduction be given to sewer accounts 3501011005, 3501022002 and 61921000008.

 

Senior Rates Officer's REPORT

 

A request has been received from Manildra Lions Club for assistance with sewerage costs for their properties in Manildra. Attached is a copy of their letter.

 

A Section 356 donation for general rates is granted to the three properties and a further request is made for sewerage costs. Two properties have units and the third is vacant land.

 

Annual charges are $708.70 per year for property with 3 aged units, $822.50 per year for block of aged units and $459.50 per year for the vacant land.

 

A request for assistance has previously been received for two properties, the block of aged units and the vacant land and this matter was reported to Council on 23 August 2010. No donation was made and the report is attached.

 

Two of the three properties have already been declined a donation and this would set an expensive precedent for the many similar properties in the Council area.

 

ITEM 20 - OBJECTION TO RATES LEVIED - A96619

REPORT IN BRIEF

 

Reason For Report

Objection to paying rates on parcel of land - Request fee to be waived or boundary adjusted to Orange City Council

Policy Implications

Nil

Budget Implications

Possible loss of income

IPR Linkage

4.5.4a Maintain a High Level of Rate Collection

Annexures

1.  A96619 objection to rates levied    

File Number

\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\DEBT RECOVERY\JULY 2013 - JUNE 2014 - 545252

 

 

Recommendation

 

THAT a letter be written to the owners of A96619 to ascertain if they wish to transfer the subject land to the adjoining owner, at their cost, or if they wish Council to proceed to apply for a boundary adjustment with Orange City Council.

 

 

Senior Rates Officer's REPORT

 

A letter has been received from Mrs Elva Selwood objecting to the rates levied on a small parcel of land on the boundary between Cabonne and Orange City Councils. Attached is a copy of the letter.

 

The Selwood’s purchased a parcel of closed road in 2011 unaware that this land was in the Cabonne Council area as they are on the boundary and all their other land is in Orange City Council. The subject land is Lot 1 DP 1152172 and is 1955 m2.

 

Contact was made with Mr Selwood Snr (now deceased) to advise this would be rated from 1 July 2012. Mr Selwood advised this land was in Orange City Council and had always been fenced in with the rest of his land.

 

Investigations with the Valuer General’s Office and Land Titles Office confirmed the land is in Cabonne Council. A land valuation was issued and Council was obliged to levy rates.

 

A change of category request was received from Campbell Paton & Taylor on behalf of the owners to Farmland category to match the majority of their land, 158.345 hectares, which is located in the Orange City area. The change was made, however as the property has a land value of $1,300 it did not alter the amount of rates levied as it attracted a minimum rate.

 

An adjoining owner, Tim Edmonstone has 155.066 hectares in Cabonne and is willing to have the subject land transferred to his ownership, which could then be amalgamated for rating to the rest of his land and would have minimal effect to his land value and rates levied. Mr Edmonstone is however unwilling to bear the legal costs involved.

 

There is currently a balance of $919.56 made up of rates and charges $861.70 and interest $57.86 for two rating years.

 

An option would be to apply for a boundary adjustment between the two Councils to have the land changed to Orange City Council. This is a reasonably involved process but would be likely to be approved in these circumstances.

 

The best option would be to transfer the land to Edmonstone though there would be legal costs involved.

 

Council is obliged to levy rates to the property and cannot make the land non rateable.

 

It is suggested that a letter be written to the Selwood’s to ascertain if they wish to transfer the land to Edmonstone, at their cost, or if they wish Council to proceed to apply for a boundary adjustment.

 

 

ITEM 21 - REQUEST FOR 50% SUBSIDY FOR THE EXTENSION OF THE WATER MAIN TO CONNECT LOT 6 SMITH ST, MOLONG TO THE MOLONG WATER SUPPLY SCHEME

REPORT IN BRIEF

 

Reason For Report

For Council determination of water main subsidy request.

Policy Implications

Cabonne Water Policy

Budget Implications

$4,963.50 from Water Fund

IPR Linkage

5.1 All villages have a secure and quality water supply

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\REPORTING - 544082

 

 

Recommendation

 

THAT Council approve the 50/50 subsidy (equivalent to $4,963.50 excl. GST) to Brian Gersbach for the water mains extension to connect his property at Lot 6 Smith Street MOLONG (Lot 6, DP758693) to the Molong Water Supply Scheme.

 

 

Operations Manager - Urban Services and Utilities' REPORT

 

Mr Brian Gersbach has made a submission to Council to obtain approval for a 50% subsidy for the water mains extension which is required to service his property at Lot 6 Smith Street Molong (Lot 6, DP758693).

The property is located within the general residential area and will require potable water service connection. The water mains will need to be extended to service the property. The cost of the water main extension is $9,927 (Excl. GST). A 50% subsidy to Brian Gersbach for the water mains extension will cost Council $4,963.50.

Brian Gersbach’s request is consistent with Council’s Water Supply Policy which states that the cost of water mains extension to service an existing block within the general residential/village zone may be subsidised 50/50 up to a total amount of $5,000 provided sufficient funds are available to cover the subsidy.

It is recommended that Council approve the 50/50 subsidy (equivalent to $4,963.50 excl. GST) to Brian Gersbach for the water mains extension to connect his property at Lot 6 Smith Street MOLONG (Lot 6, DP758693) to the Molong Water Supply Scheme.

 

 

 

ITEM 22 - LOCAL GOVERNMENT ROAD SAFETY PROGRAM

REPORT IN BRIEF

 

Reason For Report

Update on the Orange-Cabonne Local Government Road Safety Program

Policy Implications

Nil

Budget Implications

$3000 from Roads vote

IPR Linkage

1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

1.  Orange-Cabonne Road Safety Working Party Agenda - 24 March 2014    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\PROGRAMS\ROAD AND TRAFFIC SAFETY - 542440

 

 

Recommendation

THAT:

1.  The information in the Road Safety Officer’s report on the projects of the Local Government Road Safety Program be noted.

2.  Council provide funding of $3000 to the Road Safety Officer to update the Learner Driver Log Book Run booklet from the Roads vote.

 

Design Manager's REPORT

BACKGROUND

The Road Safety Officer (RSO) covers two Local Government Areas, the City of Orange and Cabonne Council. Three funding bodies, Orange and Cabonne Councils and the Road and Maritime Services (RMS) each fund the Local Government Road Safety Program (LGRSP). The RSO works with road safety stakeholders in the community and in particular the NSW Police. A significant component of the RSO’s role is to coordinate, implement and facilitate numerous road safety projects, detailed in the annexure.

LGSRP FUNDING AGREEMENT

At the Orange-Cabonne Road Safety Working Party meeting, the RMS advised that the new funding agreement for the Local Government Road Safety Program has been devised and is being sent to Councils for agreement.

The funding arrangements have changed with RMS still funding RSO positions 50/50 with Councils, however RMS will no longer 100% fund projects delivered by RSO’s. There will still be funding available for RSO projects from RMS, however this will be on a competitive basis across the region, with a finite bucket of money, and projects will be assessed and funded based on merit (similar to how REPAIR program works). RSO’s may seek funding from other sources to fund projects – e.g. Councils, NRMA, other agencies etc.

LEARNER DRIVER LOG BOOK RUN BOOKLET

As mentioned in the LGRSP update in the annexure to this report, the Logbook run booklet is obsolete, contains old information regarding the rules for learner drivers and has old maps of Orange and Cabonne which need to be updated.

The Logbook run project is not funded by the RMS and funding of around $6,500 is required from other sources to update the booklet. The Road Safety Officer requests that Council consider a contribution to funding the update of the logbook run booklet. The Orange Ex-Services Club has contributed towards this amount. The Road Safety Officer is seeking funds from Orange and Cabonne for the remainder.

The Orange-Cabonne Road Safety Working Party has made a recommendation from its meeting to Council that Council consider contributing towards this project. The Road Safety Officer seeks $3,000 from Cabonne towards the update of the Learner Driver Log Book Run booklet.

 

 

ITEM 23 - MITCHELL ROOM MOLONG HALL

REPORT IN BRIEF

 

Reason For Report

Seeking Council determination for waiving of fees for Molong show society

Policy Implications

Nil

Budget Implications

$340.00 from s.356 vote

IPR Linkage

4.2 A network of viable, relevant and cultural facilities exists in Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 543283

 

 

Recommendation

 

THAT Council donate the $340.00 fees for use of the Mitchell Room by the Molong Show Society in connection with the 2014 Molong show

 

Urban Assets Coordinator's REPORT

 

Council has recently received a request from the Molong Show Society for Council to donate the fees for use of the Mitchell Room in September 2014 in connection with the Molong show.

 

The Show Society requests the use of the Mitchell Room for 10 half days during the period 8 September 2014 to 19 September 2014 for administrative tasks associated with the show organisation. The Society has previously used the room for the same purpose in 2013 and Council at that time resolved to donate the fees.

 

Fees for the times requested in 2014 would amount to $340.00.

 

The Molong Show generates considerable income for the Molong area from the show visitors and the administrative tasks are accomplished by volunteer show members.

 

 

ITEM 24 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  April 1 2014 Environmental Services and Sustainability Committee Report of    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 535757

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 1 April 2014 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 1 April 2014.

 

 

ITEM 25 - DEVELOPMENT APPLICATION 2014/120 FOR A DWELLING AND BARN ON LOT 100 DP 1031436 , 1034 THE ESCORT WAY, BORENORE

REPORT IN BRIEF

 

Reason For Report

For determination as three (3)submissions have been received in objection to the proposal.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a Provide efficient and effective development assessment

Annexures

1.  2014 120 Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0120 - 544854

 

 

Recommendation

 

THAT Development Application 2014/120 for a dwelling and barn on land described as Lot 100 DP 1031436, being 1034 The Escort Way, Borenore, be granted consent subject to the conditions attached.

 

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

OVERVIEW

The following development assessment report was initially submitted for delegated determination by the General Manager, however as certain matters raised by way of public submission remain unresolved the report is now referred to council for determination.

 

The subject land was established by subdivision for the purpose of intensive irrigated agriculture. The endorsed subdivision proposal indicated that an area of approximately 16 ha was to be planted to vineyard additional to an existing 3ha area of vines, making a vineyard area of approximately 19ha.

 

In determining the application council had to be satisfied that the allotment would be developed as a viable irrigated agricultural operation. The planning instrument (Cabonne LEP 1991) further enabled that subsequent to the establishment of a viable intensive agricultural use an ancillary dwelling may be permissible.

 

In recent months the proponent has planted 7ha of vines in additional to a stated 4ha of existing vines, providing an area of 11ha of vineyard.

 

252509

 

Council in determining the application for a dwelling, ancillary to the intensive agricultural use of the subject land, needs to be satisfied that the established vineyard is viable.

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for dwelling and barn on Lot 100 DP 1031436, 1034 The Escort Way, Borenore.

 

The application has been referred to the Council for determination as submissions have been received that remain unresolved.

 

It is recommended that the application be approved subject to conditions of consent.

 

Applicant: Phillip & Michelle Stivens

Owner:      Planline Pty Ltd

Proposal:  Dwelling & Barn

Location:   Lot 100 DP 1031436, 1034 The Escort Way, Borenore

Zone:         RU2 Rural Landscape       

 

THE PROPOSAL

The proponent seeks Council approval for a single storey dwelling comprising three (3) bedrooms, an office and living areas that extend onto outdoor living areas. The proposed dwelling is to be located on the north-western portion of the Lot approximately 97m from the western boundary. External construction materials are colorbond roof, weatherboard cladding for the external walls and timber framed windows and doors.

 

The proposal also includes a rural storage shed (barn) approximately 22m south of the proposed dwelling. External construction materials for the barn are colorbond roof and sandstone face brickwork.

 

It is proposed to use the existing shared access via The Escort Way and the internal driveway will be extended to provide suitable vehicle access to the site.

 

An onsite effluent management system has been designed by Envirowest Consulting Pty Ltd and the proposed dwelling will be connected to telephone and electricity. Rural water supply will be in accordance with Council’s minimum requirements.

 

Site Map

The subject land is located approximately 10km west of the City of Orange and is located on the northern side of The Escort Way. The land is described as Lot 100 in DP 1031436, known as 1034 The Escort Way, Borenore. The 26.6 ha allotment was formed by subdivision (2001/49) for the purposes of intensive agriculture and an ancillary dwelling. Lot 100 was created under the provisions of clause 13 of the Cabonne LEP 1991 based upon a commitment to establish an extensive area of irrigated agriculture (vineyard) upon the land. Establishment of intensive agriculture prior to the erection of an ancillary dwelling is necessary to meet the statutory requirements under the Cabonne LEP 1991 and Cabonne LEP 2012.

 

The vineyard has since been established and the land is currently being used for agriculture, including approximately 7.26 hectares of vineyard. Three dams are located on the subject land and the land is generally described as undulating with scattered trees.  The allotment is irregular in shape, generally as a result of its western boundary wrapping around an adjacent dwelling.

 

 

BACKGROUND

The proponent formerly sought approval from Council for tourist accommodation comprising a 2 bedroom self contained cabin, bed & breakfast with ancillary residence and barn upon Lot 100 DP 1031436. Council refused the application as a dwelling was not permissible under the Cabonne LEP 1991 and the applicant did not demonstrated reasonable viability of the development warranting the support of an ancillary dwelling as a manager’s residence or agriculture. The proponent lodged an appeal against refusal of the Development Application (2011/77) with the Land and Environment Court. The appeal was not upheld.

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

         

       

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU2 Rural Landscape

Lot size map

Minimum lot size 20Ha (intensive ag lot)

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

No biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Is within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable (Molong Creek)

Land reservation acquisition map

 

 

      These matters are addressed in the report following.

 


 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU2 Rural Landscape by the Cabonne Local Environmental Plan 2012.  A dwelling and barn is permissible within this zone, subject to Council’s development consent.

 

Objectives of the RU2 Rural Landscape zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU2 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To maintain the rural landscape character of the land.

·    To provide for a range of compatible land uses, including extensive agriculture.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To provide for a range of tourism-related uses that support the agricultural industry or are compatible with agricultural uses.

·    To protect drinking water catchments from the impacts of development by minimising impacts on the quality and quantity of water entering drinking water storages.

 

 

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

The objectives of this clause are as follows:-

a.   To minimise unplanned rural residential development.

b.   To enable the replacement of lawfully erected dual occupancies and dwelling houses in certain rural zones.

 

Development consent must not be granted for the erection of a dual occupancy or dwelling house on land to which this clause applies and on which no dual occupancy or dwelling house has been erected, unless the land:

a.   Is a lot created under an environmental planning instrument before this plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement.

 

A dwelling may be  permissible under the former Cabonne LEP (1991) pursuant to clause 18(1)(b)(iv) a viable intensive agricultural holding which is established either in accordance with a subdivision consent referred to in clause 13 or on an existing allotment in accordance with the requirements specified in clause 13 (2) (a) and (b).

  

Lot 100 DP 1031436 has a total area of 26.6 ha and was approved via subdivision (DA 2001/49) under clause 13 of the CLEP 1991 for the purposes of intensive agriculture (vineyard) and an ancillary dwelling.

 

The proponent has established approximately 7.26 ha of vineyard on Lot 100 comprising Pinot Noir and Pinot Gris. The intensive agriculture at the site is in accordance with the conditions of subdivision (DA 2001/49) and complies with the requirements under cl 13 of the Cabonne LEP 1991. The proponent seeks Council approval for a dwelling ancillary to the use of Lot 100 for intensive agriculture (vineyard).

 

 

Part 6 – Additional local provisions

Clause 6.5 Drinking water catchments

The subject land is identified as a drinking water catchment in the Cabonne LEP 2012 mapping. The objective of this clause is to protect drinking water catchments by minimising the adverse impacts of the development on the quality and quantity of water entering drinking water storages.

 

Subject to the installation of an appropriate on-site effluent disposal system (in accordance with AS/NZS 1547:2000 On-site Domestic Wastewater Management) the potential impact on the water catchment would be minimal. Also, residential dwellings do not typically involve the storage or disposal of large quantities of liquid waste or chemicals that could have adverse impacts.

 

 

Clause 6.6 Riparian land and watercourses

The objective of this clause is to protect and maintain the following:-

a.   Water quality within watercourses

b.   The stability  of the bed and banks of watercourses

c.   Aquatic and riparian habitats

d.   Ecological processes within watercourses and riparian areas.

 

The site is setback approximately 200m from the watercourse identified in the Cabonne LEP mapping (tributary of Molong Creek) and Council is satisfied the development is designed, sited and can be managed to avoid any significant adverse environmental impact to this watercourse.

 

 

Clause 6.8 Essential services

Council is satisfied the following essential services for the development are available or that adequate arrangements have been made to make them available when required:-

a.   The supply of water,

b.   The supply of electricity,

c.   The disposal and management of sewerage,

d.   Stormwater drainage or on-site conservation, and

e.   Suitable vehicle access.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

State Environmental Planning Policay No. 44 (Koala Habitat Protection) applies to the land. Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Rural Lands) 2008 applies to the subject land. The SEPP requires Council to consider the existing and approved uses of land in the vicinity of the proposed development (when it involves subdivision or dwellings), and whether or not the development is likely to have a significant impact upon predominant or preferred land uses.

 

The proposal is not inconsistent with the requirements of the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development.

 

Section 3.3 Building Requirements

3.3.2 Access & Roading

Vehicle access to the site has been constructed at the time of subdivision and complies with current specifications.

 

3.3.3 Setbacks

Dwellings will generally be discouraged from being placed within 20m of any boundary. The proposed dwelling is setback approximately 42m from the boundary to the south and 74m to the boundary to the north. The proposed barn is setback approximately 20m from the boundary. Development complies with the requirements for setbacks under DCP No 5.  

 

3.3.4 Septic Tank

All new dwellings in the General Rural Zones are to be serviced by an acceptable septic tank system. Dwellings proposed for erection in the RU2 Catchment zone cannot be sited within four hundred (400) metres of a waterway unless Council is satisfied that adequate arrangements have been made to protect the catchment from domestic wastes. The application is for DA and section 68 (septic tank) approval. An on-site effluent management study has been included with the proposal, dated 17 December 2013. This report describes the site and soil investigation and recommends a suitable effluent treatment and application system. 

 


 

3.3.5 Water Supply

All new dwellings are to be serviced with an adequate water supply with storage facilities for domestic supply generally being a minimum 90 000 L for dwellings of three or more bedrooms. Provisions of water supply will be attached as a draft condition of consent.

 

3.3.6 Power

It is generally a condition of Council’s Development Approval that the home builder connect to the electricity supply at the home builders expense.

 

3.3.7 Visual Amenity

Council requires dwellings and associated buildings to be constructed of non-reflective surfaces (brick, colorbond steel, timbre etc) and to have an appearance that blends with the landscape. Proposed external construction materials for the dwelling are weatherboard cladding and colorbond roof sheeting. Draft condition for zincalume/non-reflective surfaces will apply.

 

3.3.8 Bushfire Protection

The site is not identified as bushfire prone land. As per the DCP, new dwellings must provide water storage close at hand for protection purposes. This can be done by creating a reserve in the lower section of the rain water storage tank with appropriate fittings for fast filling access by bushfire units. A draft condition for water storage (min 10 000 L reserve) will apply to the development. The applicant is required to make a contribution to the value of $365.70 to the Borenore Brigade. 

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context & Setting

Surrounding land use is primary production, including mostly grazing properties and vineyards. It is noted there are a ‘cluster’ of dwellings within 100m radius of the site and the proposed development is consistent with the scale and character of these existing developments. The proposal recognises the use of the land for primary production and the dwelling is sited to minimse impact to existing agricultural activities.  There will be no adverse impact to context and setting as a result of the development proceeding.  

 

Visual amenity

Both proposed buildings are single storey and have been designed to be complementary to the rural setting of the property. External construction materials are non-reflective. There is significant, established landscaping around the existing dwellings to the north and west which will provide an effective screen/buffer. The proponent will also establish landscaping around the site which will help reduce any impact to visual amenity. The site has views of Borenore and Mt Canobolas but it will not block any significant views by neighboring residences. 

 


 

Access and traffic

It is proposed to use the existing shared access via The Escort Way which has been constructed and complies with current specifications for access. There is a registered easement on Lot 101 that provides legal access to Lot 100. The internal driveway will be upgraded and extended to the house site. The average number of vehicle trips from a dwelling is 9 per day and the demand on road infrastructure along The Escort Way would be minor. The proposal was not required to be referred to the RMS and there will be minimal adverse impact in terms of access and traffic.

 

Wastewater

The proponent has appointed Envirowest Consulting Pty Ltd to do an Effluent Management Study for the site, report dated 17 December 2013. An effluent management system will be installed and operated in accordance with the recommendations. 

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

 

DEVELOPMENT CONTRIBUTIONS

 

No development contributions will apply to the proposed development as these were claimed at the time of subdivision (DA 2001/49).

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The development proposal was neighbourhood notified.  Three (3) submissions were received by the close of the exhibition on 21 February 2014.  Issues raised in the submissions are summarised as follows:

 

Impact to privacy and amenity. It has been identified the close proximity of the proposed development to existing dwellings will be detrimental to the rural lifestyle that residents currently enjoy. It has been submitted there are alternative locations for a dwelling on Lot 100 that would have pleasant views and a favourable outlook of Mt Canobolas without being within close proximity to the existing residents. Those in objection to the proposal suggested the proponent look at alternative locations for a dwelling within the Lot. The option of amending the plans was given in writing to the applicant (Doc ID 537303) however they opted to proceed with the original plans.   

 

The close proximity of the vineyard to the existing dwellings. Cabonne DCP No 5 General Rural Zones states that in horticultural and broad acre cropping areas, a buffer in excess of 100 metres will be required when ever possible. Surrounding residents rely on tank water for their domestic water supply and such rain water may be at risk of contamination from chemical spray used on the vineyard. As the vineyard encroaches on the recommended 100m setback, the applicant should consider removing this section of the vineyard to comply with the DCP, however, the subdivision has already been enacted and the dwelling and vineyard are both existing.  

 

Three (3) submissions were received in objection to the proposed dwelling and barn, however, the issues raised are not grounds for a recommendation for refusal and the proposed development complies with the relevant aims and objectives of the RU1 Primary Production zone and Cabonne LEP 2012. The applicant has been notified of the submissions and opts to proceed with the original development proposal. It must be noted in an assessment of the Development Application 2014/120, the former legal proceedings regarding development of a tourist facility and ancillary dwelling on the subject land do not have any influence on Council’s determination. It is also noted that in the DA, no reference is made to establishment of a cellar door at the site. Any proposal for further development of the site for such activities would be subject to a separate Development Application to Council for assessment.     

 

Issue

Comment

The site plan submitted with the Development Application (2014/120) is not accurate with regard to the total area of established vineyard on Lot 100

The proponent has established a vineyard at the site covering an area of approximately 7.26 Ha in total. Consideration is given to a dam and natural drainage line that restricts more plantings. The proponent has also indicated the standard planting space for Pinot Gris is 2m apart and they have planted 6 rows with plants 0.75m apart and the remainder 1.50m apart. This density is applied to both vineyard areas at the site. The total area of established vineyard is deemed sufficient to meet the requirements for irrigated agriculture and an ancillary dwelling.

 

The location of the proposed dwelling and its impact to privacy of neighboring dwellings and rural amenity of the area

The proposed dwelling will be setback approximately 100m from the existing dwellings to the north and west of the site. Also, there is substantial landscaping, including trees and shrubs, which will provide an effective buffer between buildings. This effect of having a ‘cluster’ of buildings in rural areas is preferred in order to minimise adverse impacts to agricultural activities.

 

The proposed dwelling is not located within the building envelope identified on the plan of subdivision submitted with DA 2001/49

The dwelling envelope was not recorded on Lot 100 DP 1031436 when the subdivision was registered. As such, the proposed development is not required to comply with any dwelling envelope and standard restrictions for setbacks will apply. 

 


 

The vineyard on Lot 100 is setback <100m from the existing dwelling to the west. Potential for contamination to water supply from spray drift

Section 3.3.3 of DCP No 5 General Rural Zones states in horticultural and broadacre cropping areas, a buffer in excess of 100m will be required when ever possible. This is intended as a guide for new dwellings and/or subdivisions adjacent to existing vineyards.  The dwelling on Lot 101 is existing and the adjacent vineyard has been established (note: development consent is not required for vineyards). It is also noted there is substantial landscaping, including trees and shrubs, between the vineyard and existing dwelling. The proponent has a duty of care under the Pesticides Act 1999 and it is considered an offence to use a pesticide in a manner that injures or is likely to injure another person. The Act provides that certain pesticides may only be used by a person who has obtained a certificate of competence authorising such use, also, the EPA may make pesticide control orders under the Act. There are no addition requirements for setbacks between the existing dwelling and vineyard.

The vineyard may restrict access to the powerlines in the easement identified by (a) on the plan of subdivision

 

The proponent has indicated they were in contact with Essential Energy regarding the vineyard and electrical  easement. They have indicated Essential Energy are satisfied with the existing level of access. Written confirmation may be obtained, however, this will be at full cost to the applicant.

Future development of the land for tourist accommodation and/or cellar door

The DA should be assessed according to the information submitted to Council. While there is local ‘talk’ that the proponent intends on further developing on Lot 100 for purposes besides residential, such development would require a separate DA to Council which would be subject to a merits based assessment, taking into account the planning provisions applicable at the time. The proposed development does not include provisions for tourist accommodation and/or cellar door premises at the site.

 

The DA has not been referred to RMS for terms and conditions.

The DA is not required to be referred to the RMS in this instance. Provisions of Private Access to The Escort Way for the purpose of a dwelling on Lot 100 has been approved at the time of subdivision (2001/49).

 

 

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

 

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

 

ITEM 26 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 535758

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 27 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 535784

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

   


Item 6 Ordinary Meeting 15 April 2014

Item 6 - Annexure 1

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 7 Ordinary Meeting 15 April 2014

Item 7 - Annexure 1

 


 


 


 


Item 8 Ordinary Meeting 15 April 2014

Item 8 - Annexure 1

 


 


 


Item 9 Ordinary Meeting 15 April 2014

Item 9 - Annexure 1

 


 


 


 


 


Item 11 Ordinary Meeting 15 April 2014

Item 11 - Annexure 1

 


 


 


 


Item 11 Ordinary Meeting 15 April 2014

Item 11 - Annexure 2

 


 


 


Item 16 Ordinary Meeting 15 April 2014

Item 16 - Annexure 1

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 19 Ordinary Meeting 15 April 2014

Item 19 - Annexure 1

 


Item 19 Ordinary Meeting 15 April 2014

Item 19 - Annexure 2

 


Item 20 Ordinary Meeting 15 April 2014

Item 20 - Annexure 1

 


Item 22 Ordinary Meeting 15 April 2014

Item 22 - Annexure 1

 


 


 


 


 


 


 


Item 24 Ordinary Meeting 15 April 2014

Item 24 - Annexure 1

 


 


 


 


Item 25 Ordinary Meeting 15 April 2014

Item 25 - Annexure 1

 

  DRAFT CONDITIONS OF CONSENT

 

1.   DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref No. DA 2014/120 Aspect Enterprises Pty Ltd Project No. 080601 Drawing No. 2000, 2002, 2003, 2005, 2006,1.1, 1.2, 4001, 4002, 4003, 4004 and site plan, all undated) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

2.         BUILDING CODE OF AUSTRALIA 2013 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2013 and relevant Australian Standards.

 

Performance

 

The approved dwelling and barn building must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2013. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)       complies with the Performance Requirements; or

          ii)      is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

 

3.      APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

 

4. APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

5. CONSTRUCTION CERTIFICATE

 

 

5.   CONSTRUCTION CERTIFICATE

 

Objective

 

To ensure all residential work is covered by insurance and is in compliance with Part 6 of the Home Building Act 1989.

 

Performance

 

A Construction Certificate will not be issued until Council receives a Certificate of Home Warranty Insurance in accordance with the requirements of the Home Building Act 1989.

 

 

6.   CONSTRUCTION DESIGN DETAILS

 

Objective

 

To ensure that the development is constructed in a manner that is structurally sufficient and sound.

 

Performance

 

Full working drawings, including engineering details and specifications must be submitted to Council fro approval PRIOR to issue of a construction certificate.

 

 

7.   FOOTING/SLAB DESIGN

 

Objective 

 

To confirm structural stability, sufficiency and serviceability.       

 

 

Performance 

 

Geotech detail and certificate of soil profile shall be provided for the footings/slab

 

 

8.   SOIL EROSION

 

Objective

 

To protect the water catchments.

 

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

 

9.   BASIX CERTIFICATE

 

Objective

 

To ensure the dwelling is constructed in the approved manner.

Performance

 

All the required commitments shown on the Basix Certificate  and approved plans are to be completed PRIOR to a Final Occupation Certificate being issued.

 

10. WATER SUPPLY

 

Objective

 

To ensure the dwelling has an adequate water supply in line with Council Policies.

 

Performance

 

In order for the new dwelling house to have a sufficient potable supply of water for domestic purposes, water supply is to be provided in the form of a tank that has storage facilities for at least 90,000 litres; and

 

The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or some suitable outlet and access to the storage for conventional fire fighting suction hose being, for above ground storage.

 

1.      The outlet for fire fighting purposes should be fitted with a stop valve and standard 50mm (2 inch) BSP outlet.

 

6.   The outlet for in  (1) above should be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

 

11. WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate rural water supply.

 

Performance

 

In rural areas (where town water is not available)

 

a)         Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 10,000 litres of which are to be retained at all times for fire fighting purposes.

 

The take off point for the domestic supply is to be located in such a manner to ensure that the 10,000 litres of water is retained at all times for bushfire fighting purposes.

 

b)         Underground water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

Aboveground tanks shall be provided with an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

The outlet for fire fighting purposes shall:

(i)         be a minimum of 50mm; and

(ii)        be fitted with 65 mm STORZ fitting and a minimum 50mm gate valve; and

(iii)       be located so that access for fire fighting units is provided directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

c)         Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

 

d)         A “Static Water Supply” sign shall be erected on the access gate to the allotment prior to occupation of the development. The sign can be obtained free of charge from the Rural Fire Service.

 

e)         The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.



12. BUSHFIRE PROTECTION – WATER AND UTILITIES

 

Objective

 

To minimise the risk of bush fire attack and provide protection for emergency services personnel, residents and others assisting fire fighting activities.

 

Performance

 

In recognition that no reticulated water supply exists, a 20,000 litre dedicated water supply tank (non flammable or shielded from the threat) shall be provided.

Above ground tanks are manufactured of concrete or metal and raised tanks are to have their stands protected.  Plastic tanks shall not be used.

 

An RFS standard 65mm metal Storz outlet with a gate valve shall be provided.

 

The gate or ball valve, pipes and tank penetration are adequate for full 50mm inner diameter water flow through the Storz fitting and are metal rather than plastic.

 

A Static Water Sign (SWS) is to be fitted to the front gate and tank designated as the tank for fire fighting purposes.  These signs are to be obtained from Canobolas Zone N.S.W Rural Fire Services, Cadia Road, Orange and fitted before occupation of the building.

 

 

13. WALL/ROOF CLADDING

 

Objective

 

To reduce the visual reflective impact on adjoining properties.

 

Performance

 

Non-reflective finish materials to be used on the wall/roof cladding.

 

 

14. PROVISION OF TEMPORARY FACILITIES

 

Objective

 

To provide temporary toilet facilities.

 

Performance

 

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority.  NOTE:  This must be on-site prior to the first inspection.

 

 

15. NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

 

 

16. IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)         Unauthorised entry is prohibited;

b)         Builders name and licence number; or owner builders permit number;

c)         Street number or lot number;

d)         Contact telephone number/after hours number;

e)         Identification of Principal Certifying Authority.

 

 

17. DRAINAGE

 

Objective

 

To ensure satisfactory disposal of roof stormwater run-off.

 

Performance

 

All roof water shall be collected through guttering and down piping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of by discharge to existing Storm Water Storage Tank and overflow piped a minimum of three (3) meters clear

 

 

18. STANDARD OF WORKS

 

Objective

 

To ensure all work complies with the relevant standards and is performed by an experienced/qualified tradesman who is accountable for work quality.

 

Performance

 

 All house sewer and plumbing work is carried out in accordance with the National Plumbing and Drainage Code AS3500.

 

 

 

19. CONTRIBUTION TO BUSHFIRE SERVICES  (Rural Dwellings)

 

Objective

 

To make  an equitable contribution towards improvement of Bushfire Services and Amenities for the specified Brigade.  The contribution has been levied in accordance with Councils Bushfire Service Contributions Plan, February, 1993.

 

A copy of this Plan is available for inspection at Councils Department of Environmental Services Bank Street, Molong during business hours.

 

Performance

 

The applicant will make a contribution of $365.70 towards the improvement of Bushfire Services and Amenities for Borenore Brigade (Income No: 1026) to Cabonne Council prior to any occupation of the dwelling.

 

 

20. PROVISION OF RURAL ADDRESS NUMBER

 

Objective

 

To provide each eligible rural property with a rural address number in accordance with Standard AS/NZS 4819:2003:Geographic Information – Rural and Urban addressing.

 

Performance

 

The location of each eligible access will be established and a number allocated based upon measurements taken by the Principal Certifying Authority which will be in accordance with Standard AS/NZS 4819:2003.

 

The applicant is to contact Council’s Development Engineer on 63923247 to obtain an application form and instructions.

 

 

21. ERECTION OF RURAL ADDRESS NUMBER

 

Objective

 

To ensure each eligible rural property has a suitably erected and clearly visible rural address number in accordance with Standard AS/NZS 4819:2003: Geographic Information – Rural and Urban Addressing.

 

Performance

 

The designated number plate(s) shall be obtained and erected in accordance with the Specifications for Erection of Rural Address Numbers as supplied by Council.  (Note: These plates are available from Council at the fee specified in Council’s Fees and Charges)

 

Written notification is to be provided to Council indicating rural addressing number(s) has/have been erected.  This letter is to be supplied to Council or Principal Certifying Authority PRIOR to the issue of any Occupation Certificate.

 

 

22. INTERNAL ACCESS

 

Objective

 

To ensure a satisfactory all weather access is available to the new dwelling site.

 

Performance

 

The applicant is required to construct an internal road prior to any occupation of the dwelling from the point of access to Lot 100 DP 1031436 to the proposed new dwelling house to a standard that allows access by a typical 2-wheel drive vehicle in wet weather, at the applicants cost.

 

 

23. COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure all conditions of consent are complied with and development proceeds in the manner assessed by Council.

 

Performance

 

The use or occupation of the approved development shall not commence until such time as all conditions of this development consent have been complied with.  The use or occupation of the development prior to compliance with all conditions of development consent may make the applicant / developer liable to legal proceedings.

 

 

24. OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 15 April, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      LOCAL GOVERNMENT REVIEW PANEL........................................ 2

ITEM 4      CENTROC BOARD MEETING FEBRUARY 2014........................... 3

ITEM 5      WBC ACTIVITIES UPDATE REPORT............................................... 3

ITEM 6      CHAIRMAN'S ANNUAL REPORT TO INTERNAL AUDIT COMMITTEE    4

ITEM 7      RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS       5

ITEM 8      WEST MOLONG DEVELOPMENT CONTROL REVIEW............... 5

ITEM 9      DEVELOPMENT APPLICATIONS RECEIVED DURING MARCH 2014      7

ITEM 10    DEVELOPMENT APPLICATIONS APPROVED DURING MARCH 2014    8

ITEM 11    BURIAL STATISTICS........................................................................... 9  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph 21 Mar 2014............................................ 11

ANNEXURE 2.1    Investment Report as at March 2014................ 12

ANNEXURE 3.1    alhrl26032014-ltr-review panel final submission       14

ANNEXURE 4.1    270214 Mayoral Board Report.............................. 18

ANNEXURE 4.2    CENTROC - Constitutional Changes................... 20

ANNEXURE 5.1    Report to Council April 2014................................. 24

ANNEXURE 5.2    Submission from WBC Strategic Alliance April 2014 27

ANNEXURE 6.1    CC audit committee annual report 2012-2013 37

ANNEXURE 7.1    Council................................................................................ 41

ANNEXURE 7.2    Communty Services ..................................................... 81

ANNEXURE 7.3    Economic Development and Tourism................ 85

ANNEXURE 7.4    Environmental Services.......................................... 87

ANNEXURE 7.5    Rates Review.................................................................... 89

ANNEXURE 7.6    Works................................................................................... 90

ANNEXURE 7.7    Local Government Week.......................................... 94

ANNEXURE 7.8    Traffic Light report Summary............................. 95

ANNEXURE 7.9    Traffic Light report Detail................................... 96 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph 21 Mar 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 544261

 

Finance Manager's REPORT

 

Rate Collection Summary to 31 March, 2014 is attached for Council’s information. The percentage collected is 76.7%, which is on average when compared to previous years. The third instalment has now passed the due date of 28 February, 2014. There are issues due to the data conversion process of the arrears in the new computer software which may affect the collection percentage.

 

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise Secure Income through Investments

Annexures

1.  Investment Report as at March 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 545046

 

Finance Manager's REPORT

 

Council’s Investments as at 31 March 2014 stand at a total of $38,025,880. This is down by $248,233 from the previous month due to a negative outflow of funds for the month of March.

 

Council’s average interest rate for the month was 3.59%, down slightly from last month, as interest rates offered by the financial institutions are reflecting the August  2013 cut to the official cash rate. The Reserve bank’s official cash rate remained steady at 2.5% for the month of March. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.65%.

 

Council’s investments are held with multiple Australian Financial institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for March 2014 is attached for Council’s information.

 

 

ITEM 3 - LOCAL GOVERNMENT REVIEW PANEL

REPORT IN BRIEF

 

Reason For Report

Provision of Council's response to the Future Directions paper of the Independent Local Government Review Panel.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5 - A Council that is effective and efficient.

Annexures

1.  alhrl26032014-ltr-review panel final submission    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL - 545228

 

General Manager's REPORT

 

Submissions in response to release of the Review Panel’s final report “Revitalising Local Government” were due on 4 April 2014.  The release of this report marked the end of the Review Panel’s investigations and recommendations.

 

The Minister’s advice on the release of the final report was:

 

“The feedback received through the consultation process will help to inform the Government’s response to these proposals. This response will take into account our election commitment to no forced amalgamation of councils in NSW.”

 

Council at its May 2013 meeting, authorised the Mayor, Deputy Mayor and General Manager to represent Council on this matter and undertake the strategy identified at that meeting.

 

Council’s submission is attached.

 

 

ITEM 4 - CENTROC BOARD MEETING FEBRUARY 2014

REPORT IN BRIEF

 

Reason For Report

To update Council on outcomes of the CENTROC Board Meeting held 27 February 2014 in Bathurst.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.d Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGSA and other forums.

Annexures

1.  270214 Mayoral Board Report

2.  CENTROC - Constitutional Changes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 540072

 

General Manager's REPORT

 

Further to the CENTROC board meeting held in Bathurst on 27 February 2014 a report from the Mayor and report on constitutional changes has been received.

 

These are attached for Council’s information.

 

 

 

ITEM 5 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  Report to Council April 2014

2.  Submission from WBC Strategic Alliance April 2014    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 544294

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Shared Services Project – (Cabonne, Blayney and CTW)

·    CENTROC Shared Services Workshop

·    Presentation at Victorian Conference

·    WBC Board Meeting

 

Attached is also the submission from WBC Strategic Alliance April 2014.

 

 

ITEM 6 - CHAIRMAN'S ANNUAL REPORT TO INTERNAL AUDIT COMMITTEE

REPORT IN BRIEF

 

Reason For Report

To inform Council of the Chairman's Annual Report to the Audit Committee.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.c - Internal Audit requirements developed.

Annexures

1.  CC audit committee annual report 2012-2013     

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\INTERNAL AUDIT COMMITTEE - 546303

 

Director of Finance and Corporate Services' REPORT

 

The Cabonne Council Audit Committee met in Blayney on 7 March 2014. The Committee is part of a joint undertaking with the WBC Alliance with Blayney, Central Tablelands Water and Cabonne utilising the same Independent Committee Members.

 

The meeting was attended by the Mayor, General Manager and the Director of Finance and Corporate Services. Attached for the information of Council is the Audit Committee Annual Report 2013 prepared by the Independent Chair of the Committee.

 

Should Councillors require any further information they can discuss this matter with one of the attendees.

 

 

ITEM 7 - RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions up to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4. 5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Council

2.  Communty Services  

3.  Economic Development and Tourism

4.  Environmental Services

5.  Rates Review

6.  Works

7.  Local Government Week

8.  Traffic Light report Summary

9.  Traffic Light report Detail    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 546459

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

A new “traffic light” indicator system has been implemented to enable council to identify potential areas of concern at a glance and is included at the end of the full register.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 8 - WEST MOLONG DEVELOPMENT CONTROL REVIEW

REPORT IN BRIEF

 

Reason For Report

To advise council of status of program

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.1 A successful balance of village and rural living.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 545824

 

Director of Environmental Services' REPORT

 

Council at its meeting of 20 August 2012 gave consideration to strategic planning for the West Molong small holdings precinct and the interface between future development potential and the buffer requirements to protect the operation of the adjacent limestone quarry.

 

The council resolved as follows:

 

‘That subject to the outcomes of the servicing strategy review for the proposed R5 zone in West Molong that further investigation be undertaken to determine development / landuse capabilities for land west of McGroder Street while maintaining a minimum 400m buffer to the existing quarry with a view to preparing a planning proposal to amend draft Cabonne LEP 2012 in support of the implementation of a reduced buffer zone where adequate development controls can be demonstrated.’

 

Since the implementation of Cabonne LEP 2012, there has been no further community / land owner enquiry relating to development potential within this precinct.

 

Future development of the precinct is linked not only to land demand and supply equations, but also to servicing capacity and environmental considerations relating to the presence of an extensive karst system as well as proximity to an operational quarry. These matters were highlighted and discussed by councillors and the community during the process that established the Molong Settlement Strategy and the LEP 2012.

 

Council’s engineering staff subsequently undertook a preliminary review of servicing capabilities of the area. Information provided indicated that extension of water and sewer to the West Molong precinct is currently cost prohibitive.

 

No further industry information has been identified that would address the buffer setbacks between  residential development and  quarry operations, other than as incorporated in the current LEP. Likewise no additional or new information has transpired regarding environmental management of karst land.

 

It is considered that no further immediate action is required to address the council resolution and that as part of the strategic planning requirements for the shire that the matters be monitored.

 

 

 

ITEM 9 - DEVELOPMENT APPLICATIONS RECEIVED DURING MARCH 2014

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 545219

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/3/2014 to 31/3/2014 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 12

$-----

Modification to Shearing Shed

$-----

Demolition

$-----

Modification to Dwelling

$-----

Modification to Cellar Door

$-----

Modification to Manufacturer for Cottage

$-----

Dwelling Removal

$-----

Plant Nursery

$400,000

Men’s Shed

$37,748

Dwelling & Detached Garage

$340,000

Dwelling

$240,000

NBN Radio Communications Facility

$187,000

Dwelling

$180,000

Dwelling

$140,000

Garage with Carport

$12,500

Shed as Residence

$24,000

Dwelling

$260,000

Dwelling & Shed

$150,000

S68 – Install  Grease Arrestor & Sink Screens

$16,946

S68 - Remove/Decommission Existing Dilution Tank

$2,142.14

Replacement of Existing Verandah Post

$5,000

Dwelling

$391,394

Dwelling

$120,000

Relocation of Transportable Dwelling

$40,000

Dual Occupancy

$85,000

TOTAL: 36

$2,631,730.14

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Pergola & Shed

$14,000

Minor Extension to Existing Shed

$500

Dwelling & Detached Shed

$250,000

Alterations & Additions to Dwelling

$170,000

Patio Cover

$16,650

TOTAL: 5

$451,150

 

GRAND TOTAL: 41

$3,082,880.14

 

 

ITEM 10 - DEVELOPMENT APPLICATIONS APPROVED DURING MARCH 2014

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 545224

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/3/2014 to 31/3/2014 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 4

$ -----

Vehicle Sales Premises

$ -----

Extractive Industry - Quarry

$ -----

Modification to Amenities Block & Sign

$ -----

Modification to Shearing Shed

$ -----

3 Lot Industrial Subdivision

$ -----

Modification to Gravel Quarry

$ -----

Modification to Dwelling

$ -----

S68 – Remove/Decommission Existing Dilution Tank

$ 2142.14

Replacement of Existing Verandah Post

$ 5,000

Garage with Carport

$ 12,500

S68 – Install Grease Arrestor and Sink Screens

$ 16,946

Accommodation Building

$ 35,900

Detached Studio Room

$ 55,000

Manufactured Cottage

$ 81,325

Dwelling

$ 180,000

Dwelling

$ 240,000

Dwelling & Detached Garage

$ 340,000

Dwelling & Temporary Dwelling

$ 440,000

Dwelling

$ 700,000

TOTAL: 23

$ 2,108,813.14

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Carport

$ 4,000

Alterations & Additions to Dwelling

$ 170,000

Dwelling & Detached Shed

$ 250,000

TOTAL: 3

$ 424,000

 

 

GRAND TOTAL: 26

$ 2,532,813.14

 

 

Previous Month: 22

$ 2,728,998

 

 

ITEM 11 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations and placement of memorials.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 545226

 

Director of Environmental Services' REPORT

 

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

 

July

6

August

7

September

8

October

4

November

10

December

4

January

8

February

5

March

 

April

 

May

 

June

 

Total

52

  


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Item 6 Ordinary Meeting 15 April 2014

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Cabonne Shire Council - Audit Committee

Annual Report 2012-2013

Report dated January 2014 from the Chairperson, Cabonne Council Audit Committee on the operations of the Audit Committee for the period 1 November 2012 to 31 December 2013, as required under the Council’s Audit Committee Charter.

 

Purpose of Report

The Audit Committee Charter adopted by Council requires that the Committee report at least annually on its activities. This report covers the period 1 November 2012 to 31 December 2013, the second period of operation of the Audit Committee.  The report provides a background to the Audit Committee’s membership, operations during the period and areas for development in the year to come.  This report is based on the annual reporting format suggested by the 2011 Victorian Local Government publication Audit Committees - A Guide to Good Practice for Local Government.  Prior to its presentation to Council the report was reviewed and endorsed by the Members of the Audit Committee.

 

Background / Introduction

Council’s Audit Committee inaugural meeting was held on 28 September 2011. Since then, the Committee has held regular meetings in accordance with its Charter that is based on guidelines issued by the Department of Premier & Cabinet, Division of Local Government in October 2008 and revised in 2010. The Audit Committee Charter is complemented by an Internal Audit Charter.  The Audit Committee Charter sets out the roles and responsibilities of the Committee, its authority, membership and the tenure of its members, the operation of its meetings, how decisions are made and its reporting responsibilities. It is reviewed, and amended as necessary on an annual basis.

 

Membership of the Audit Committee comprises one Councillor and two Independent Members.  The Independent Members of the Committee were selected following a request for interest process conducted by the WBC Alliance. To improve communication, co-ordination and co-operation across the three Councils of Blayney, Cabonne and Central Tablelands Water, the two Independent Audit Committee Members were appointed to all three Council Audit Committees.

 

Unfortunately, one of the founding independent Members; Mr Matthew Lawrence passed away suddenly in early 2013. His contribution to the operation of the Committee since inception has been acknowledged formally by all three WBC Councils and communicated to his family.

 

He has subsequently been replaced by Mr Phil Burgett (refer comments below)

 

A list of Committee meeting dates and attendances by Committee members is set out in the Table below:

 

Audit Committee Membership

The Committee is currently comprised of the following members:

 

Independent members:

 

-     Mr Steve Kent (Current Chairperson)

-     Mr Matthew Lawrence was a member up until he passed away in early 2013.

-     Mr Phil Burgett has replaced Mr Matthew Lawrence.

 

Councillor members:

 

-     Councillor Ian Gosper (Mayor)

 

Mr Steve Kent is an experienced internal audit, risk management and consulting professional with considerable local and state government internal audit experience.

 

Mr Phil Burgett is a highly experienced professional accountant and external auditor with considerable experience in local government. He retired approximately 2 years ago, after a lengthy career as a Partner with a Bathurst based professional accounting firm.

 

During the year, the Audit Committee was attended by and received support from:

 

-     Mr Andrew Hopkins, Council’s General Manager

-     Mr Stephen Harding, Director Finance and Corporate Services and,

-     A representative from IAB Services; Internal Auditor (Steve Woods for one meeting).

 

The Committee would like to acknowledge the support provided by the General Manager, Mr Andrew Hopkins and Mr Stephen Harding.

 

Meetings of the Committee

The Table below sets out the meetings of the Committee held during the reporting period and the attendance of Committee Members at these meetings.

 

Meeting Date

Mr Steve Kent

Mr Matthew Lawrence

Mr Phillip Burgett

Councillor Gosper

09/05/2013

P

X

N/A

P

29/08/2013

P

-

N/A

X

25/11/2013

P

-

P

P


Role of the Committee

The role of the Audit Committee can be summarised as being to oversight risk, compliance, external accountability and internal control in Council.  It does this by:

 

·    examining and commenting on Council’s risk management framework and practices;

·    reviewing internal control mechanisms;

·    reviewing financial reporting and controls in Council including meeting with Council’s external auditors;

·    monitoring legislative compliance including compliance with policies and guidelines issued by the Division of Local Government;

·    supporting an active program of internal audit by authorising an annual and strategic internal audit program as well as oversighting progress with the implementation of the recommendations of completed audit reports.

 

Achievements During the Reporting Period

The second year of operation of the Audit Committee has been one of consolidation.  The Committee has continued to promote an enterprise risk management framework and the development of a risk register to assist Council staff in making decisions about which areas need review and a possible internal audit.  The General Manager has introduced a Business Process Improvement Strategy to encompass risk management activities. The role and operation of internal audit has been discussed and clarified. Steps have been taken to better identify and provide the type of information required by the Committee and the more timely provision of this information.

 

No internal audits were completed during the year, in part due to the retendering of the internal audit contract.

 

During the period under review, the Audit Committee also considered the external auditor’s management letter for 2013 and Council management’s responses.  The Committee noted that there were no significant findings in the letter but did take the opportunity to meet with the external auditors; Intentus Chartered Accountants at the 25 November Meeting to discuss the 2013 audit and management letter.

 

It was decided by the Committee to defer the completion of the self-assessment process for the Audit Committee until a replacement Member was appointed.  This is to be reconsidered in 2014.

 

The status of internal report recommendations have been considered at each meeting, with satisfaction being expressed at the progress in implementation.

 

Council participated in a CENTROC internal audit tender process that resulted in IAB’s contract not being renewed with CENTROC. Council has not appointed Grant Thornton (new CENTROC Internal Auditor) and will consider service providers on a project by project basis.

 

Future Directions

The Audit Committee is well established and is able to make a valuable contribution to the efficient, effective and sustainable operation of Council.  Looking to the future, the Committee is seeking to:

·    Review the results of the planned  Audit Committee  self-assessment questionnaire when completed and planning to address any significant issues raised with a view to improving the operation of the Committee;

·    Continuing to work towards a robust and effective annual and longer term internal audit programs. Given that there are still a number of internal audits to be completed from the current strategic internal audit plan, the Committee plans to review the plan of audits in early 2014 in conjunction with Council Management;

·    Enhance the liaison and communication with Council’s external auditor;

·    Continue the focus on completing an enterprise risk assessment and the development of an enterprise-wide risk management framework. This is to be revisited in 2014 in the context of the Business Process Improvement Project;

·    Continue to encourage the exchange of relevant risk and audit information between the member Councils of the Alliance;

·    Seek to maintain and improve the timely flow of information from Council to the Committee. During the year, the information and explanations provided by Council have proven quite useful;

·    Maintain a watching brief over the possible changes to council (WBC Alliance) structures following the recent completion of DLG LG reviews and reports. During the year, Council kept the Committee informed of developments in shared services arrangements and information sharing between WBC and CENTROC Councils; and

·    Review the Audit Committee Charter on an ongoing basis.

 

Recommendation: That Council receive and note this report.

 

 

Steve Kent

Chairperson Cabonne Council Audit Committee

 


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