Description: cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 12 February 2014

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 18 February 2014 commencing at 2.00pm, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

Please note that the Directors will be available for consultation on matters contained in the business paper lunch which will be provided from 1.00pm prior to the commencement of the meeting.

 

 

Yours faithfully,

Description: GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)    Adoption of Closed Committee of the Whole Report

 

 

 

 


 

ATTENDEES – FEBRUARY 2014 COUNCIL MEETING

 

 

2.00pm

Fiona Ferguson – Age of Fishes Museum –

Presentation to Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 18 February, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 5

ITEM 2      DECLARATIONS OF INTEREST....................................................... 5

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 6

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 6

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 7

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 8

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 9

ITEM 9      WORKS COMMITTEE MEETING....................................................... 9

ITEM 10    AUSTRALIA DAY AWARDS COMMITTEE MEETING................ 10

ITEM 11    ANZAC DAY 2014............................................................................... 10

ITEM 12    GOANNA HILL, MITCHELL HIGHWAY - ROAD REALIGNMENT AND ACQUISITION...................................................................................... 11

ITEM 13    EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE FOR THE VILLAGE GREEN, MOLONG FOR PROPOSED EVENT - 100 MILE DINNER....................................................................................... 13

ITEM 14    2014 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE................................................................... 14

ITEM 15    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 2ND QUARTER REVIEW ........................................................................... 15

ITEM 16    AR BLUETT MEMORIAL AWARDS................................................ 16

ITEM 17    POLICY DATABASE - PROPOSED NEW POLICY...................... 18

ITEM 18    BUSINESS DEVELOPMENT ASSISTANCE PROGRAM............ 18

ITEM 19    ATTENDANCE OF CABONNE COUNCIL DELEGATES AT THE 2014 LOCAL GOVERNMENT TOURISM CONFERENCE................................... 24

ITEM 20    DECEMBER QUARTERLY BUDGET REVIEW............................. 25

ITEM 21    TRIGGERS FOR WATER RESTRICTION...................................... 28

ITEM 22    VARIATION FOR CONTRACT 4863976 MOLONG CHEMICAL DOSING SYSTEM................................................................................................................. 30

ITEM 23    2014 FLOODPLAIN MANAGEMENT ASSOCIATION CONFERENCE       32

ITEM 24    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  32

ITEM 25    LAND SALE SIGN, CASUARINA DRIVE, EUGOWRA................ 33

ITEM 26    RE-IMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR DA 2014/0112 FOR RECONCILLIATION STUPA (RELIGIOUS MEMORIAL) FOR KARMA YIWONG SAMTEN LING (TIBETAN BUDDHIST CENTRE INCORPORATED) ON LOT 134 DP 1091778, SANDY CREEK ROAD, MOLONG................................................................................................................. 34

ITEM 27    QUESTIONS FOR NEXT MEETING................................................ 36

ITEM 28    BUSINESS PAPER ITEMS FOR NOTING...................................... 36

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      BANK GUARANTEE

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 4      REPORT ON OPTIONS FOR FACTORY SITE AT PACKHAM DRIVE MOLONG

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      DISPUTED WATER ACCOUNT 3934.26104.5

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 6      INTEREST FREE LOANS FOR INSTALLATION OF LIQUID TRADE WASTE GREASE ARRESTORS

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 7      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer; AND (e) information that would, if disclosed, prejudice the maintenance of law

ITEM 8      CONTRACT 499090 DRILLING AND CONSTRUCTION OF GROUNDWATER MONITORING BORES AT CUDAL, CUMNOCK AND YEOVAL STP'S

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret

ITEM 9      CADIA ROAD AND FOUR MILE CREEK ROAD INTERSECTION LAND VALUATIONS

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 10    CONTRACT 448504 - MANUFACTURE AND ERECTION OF STEEL SHADE STRUCTURES FINAL CERTIFICATE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 11    CONTRACT 520071 MANAGEMENT OF CANOWINDRA CARAVAN PARK FOR A THREE YEAR PERIOD

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council

ITEM 12    EUGOWRA VOLUNTARY PURCHASE

(a) personnel matters concerning particular individuals (other than councillors)   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    December 17 2013 Ordinary Council Minutes 38

ANNEXURE 7.1    February 4 2014 Community Services Committee Meeting Report ................................................................................. 54

ANNEXURE 8.1    February 4 2014 Economic Development and Tourism Committee Meeting Report..................................... 57

ANNEXURE 9.1    February 4 2014 Works Committee Meeting Report   60

ANNEXURE 10.1  December 17 2013 Australia Day Awards Committee report                                                                                                     64

ANNEXURE 13.1  Food of Orange - Lifting of the Alcohol Restrictions for the Village Green Mon 7 April 2014.................... 67

ANNEXURE 14.1  2014 ALGWA (NSW) Conference............................... 68

ANNEXURE 15.1  IPR Operational Plan 2nd Quarter Updates 81

ANNEXURE 17.1  draft Evaluation of Dangerous or Menacing Dog Declarations Policy................................................. 108

ANNEXURE 20.1  Reserve  List for December QBR....................... 111

ANNEXURE 20.2  Quarterly Budget Review 1 October 2013 to 31 December 2013....................................................................................... 115

ANNEXURE 21.1  Restriction levels..................................................... 129

ANNEXURE 24.1  Report of February 4 2014 Environmental Services and Sustainability Committee ..................................... 130 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 523786

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 524770

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 524771

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 524772

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 524773

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 6 to 13 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 6 to 13 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  December 17 2013 Ordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2014 - 524774

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held 17 December 2013 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 17 December, 2013.

 

 

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  February 4 2014 Community Services Committee Meeting Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 524779

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 4 February 2014 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 4 February 2014 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  February 4 2014 Economic Development and Tourism Committee Meeting Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 524784

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 4 February 2014 be adopted.

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 4 February 2014 for Council’s adoption.

 

 

ITEM 9 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  February 4 2014 Works Committee Meeting Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 524785

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 4 February 2014 be adopted.

 

Acting Director Engineering & Technical Services REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 4 February 2014 for Council’s adoption.

 

 

ITEM 10 - AUSTRALIA DAY AWARDS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Australia Day Awards Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  December 17 2013 Australia Day Awards Committee report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 525665

 

 

Recommendation

 

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 17 December, 2013 be adopted.

 

Administration Manager's REPORT

 

Attached is the report of the Australia Day Awards Committee Meeting of Cabonne Council held on 17 December, 2013 for Council’s adoption.

 

 

ITEM 11 - ANZAC DAY 2014

REPORT IN BRIEF

 

Reason For Report

ANZAC Day Ceremonies will be conduced throughout the Cabonne area.

Policy Implications

Council's ANZAC Day - Attendance in Orange Policy is that the Mayor represent Council at the ANZAC Day Celebrations in Orange.  Should the Mayor not be available then Council will be represented by, in descending order of preference, the Deputy Mayor or one of the Councillors.

Budget Implications

Nil

IPR Linkage

4.4 Community events build visitation, generate investment and strengthen community well being.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\ANZAC DAY 2014 - 528111

 

 

Recommendation

 

THAT Council:

1.   Authorise the Deputy Mayor to attend the civic commemoration service in Orange on ANZAC Day 2014.

2.   Advise Canobolas Local Area Command that Council offers no objection to the temporary closure of the streets involved, subject to compliance with local police regulations, in any of the towns and villages which are to conduct ANZAC Day marches in the Cabonne LGA.

 

Administration Officer's REPORT

 

Councillors would be aware that there are a number of towns and villages throughout the Shire area that conduct marches to commemorate ANZAC Day.

 

It is customary for Council to grant approval to the various towns and villages for such marches, subject to the organisers of the march complying with the requirements of the local police concerning traffic barricades and police participation, if necessary.

 

As is tradition, a request for Cabonne Council representation from the ANZAC Day Committee at the Civic Commemoration Service in Orange has been received.  The ceremony will be at the Cenotaph in Robertson Park commencing at 11.00 am.  Council’s representative will be among those in the wreath laying ceremony and invited as a guest for the official ANZAC luncheon at the Ex-Services Club at 12.30pm.

 

The Mayor has indicated that he is otherwise engaged on the day and the Deputy Mayor has indicated his availability.

 

ITEM 12 - GOANNA HILL, MITCHELL HIGHWAY - ROAD REALIGNMENT AND ACQUISITION

REPORT IN BRIEF

 

Reason For Report

To request that Council waive compensation for the acquisition of the old road reserve so that it can be transferred to an adjoining land owner as compensation under the Land Acquisition (Just Terms Compensation) Act 1991.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ACQUISITION\MITCHELL HIGHWAY - UPGRADE - LOT 16 AND 17 DP 1188935 - TRANSPORT NSW - 526104

 

 

Recommendation

 

THAT Council:

 

1.  Waive the compensation for this area of road reserve and offer concurrence to the acquisition of the road reserve the east of the Strathmore Lane intersection.

2.  Authorise the affixation of the Council Seal on documents required for the closure and transfer of ownership of this section of road.

 

Design Manager's REPORT

 

The RMS has written to Council advising of the proposal to reconstruct the Mitchell Highway 20.7km to 27.9km west of Orange at Goanna Hill. As part of this project, various land acquisitions will occur for the realignment of the highway.

 

The RMS would like to acquire a section of the existing road corridor (shown on the map below) to swap this with the adjoining owner as compensation for land that will be acquired from him. The section of road that the RMS are proposing to acquire will not be required upon completion of the highway realignment. It is located east of the Strathmore Lane intersection and total approximately 3.193 ha. The RMS are seeking concurrence from Council to acquire the land under the provisions of the Land Acquisition (Just Terms Compensation) Act 1991. The RMS is asking Council to waive the compensation under the provisions of Section 206 of the Roads Act, 1993 and Section 64 of Land Acquisition (Just Terms Compensation) Act 1991.

 

 

ITEM 13 - EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE FOR THE VILLAGE GREEN, MOLONG FOR PROPOSED EVENT - 100 MILE DINNER

REPORT IN BRIEF

 

Reason For Report

To release the restriction for the alcohol free zone and the alcohol prohibited area for the Village Green, Molong for the proposed Food Week Event - 100 Mile Dinner

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a provide efficient and effective development assessment

Annexures

1.  Food of Orange - Lifting of the Alcohol Restrictions for the Village Green Mon 7 April 2014    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\PARKS - 527894

 

 

Recommendation

 

THAT Council agree to the Food Week Committee’s 100 Mile Dinner request to suspend the Alcohol Prohibited Order and Alcohol Free Zone for the Molong Village Green and the road reserve/pavement bounding Bank Street and Gidley Street, Molong for Monday 7 April 2014.

 

Senior Town Planner's REPORT

 

Council has received a request from the FOOD Week Committee to consider relaxing the alcohol restrictions of the Village Green that relates to the prohibition of people consuming alcohol on the Village Green for one of FOOD Week’s signature events, the 100 Mile Dinner on Monday 7 April 2014 (copy attached). The committee also seeks to relax the order for the alcohol free zones on the road reserve and/pavement for the area bounding the Village green along Bank Street and Gidley Street.

 

The order from the General Manager stipulates that it is prohibited to consume or bring alcohol onto the Village Green. It should be noted that Orange Council has agreed to similar requests to relax orders for Slow Summer and Wine Week at Robertson Oval in Orange.

 

Under Clause 645 of the Local Government Act there is the ability to either suspend or cancel an alcohol free zone. A Council must pass a valid resolution to suspend or cancel a particular alcohol free zone. This may occur as a result of a request from any person or body, or at a Council’s own initiative. Consultation with the Canobolas Local Area Command Licensing Coordinator has been undertaken with no objections for the suspension of alcohol restrictions for the duration of the event. The Licensing Officer has been advised of the date of the proposed event and projected numbers.

 

Should Council agree to support FOOD Week Committee’s request, Council will advertise the change in the Central Western Daily and the Molong Express prior to the event, the cost of which is to be met by the FOOD Week Committee. This will be a requirement of any DA approval for the use of the land for this proposed event. It will also be a condition of any DA approval for the FOOD Week Committee to cover the existing Alcohol Prohibition signage during the event.

 

The FOOD Week Committee will need to ensure that appropriate security and risk management procedures are put in place for the event and obtain appropriate liquor licenses.

 

Conclusion

A resolution from Council is needed to suspend the Alcohol Prohibited Order and the Alcohol Free Zone for the Molong Village Green and the surrounding road reserve and pavement areas bounded by Bank Street and Gidley Street for the proposed event. A DA for the 100 Mile Dinner will be submitted to Council for assessment. No approval for any such event can be granted until a resolution from Council is granted for the suspension of the consumption of alcohol for the proposed event to be held on Monday 7 April 2014.

 

ITEM 14 - 2014 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking Councillors' interest in attending the ALGWA NSW Annual Conference in Broken Hill 20-22 March 2014.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.e Provide adequate training & professional development opportunities for Councillors.

Annexures

1.  2014 ALGWA (NSW) Conference    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT WOMENS ASSOCIATION - 522132

 

 

Recommendation

 

THAT interested Councillors be authorised to attend the 2014 ALGWA (NSW) Conference.

 

General Manager's REPORT

 

The theme for this year’s conference to be held in Broken Hill on 20-22 March 2014 is “Embracing Change – Be the Driver not the Passenger”.

 

Program and registration details are attached and Councillors are asked to liaise with the General Manager should they be interested in attending.

 

 

 

ITEM 15 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 2ND QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the 2013/2014 IP&R Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A Council that is effective and efficient.

Annexures

1.  IPR Operational Plan 2nd Quarter Updates    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2014 - 528843

 

 

Recommendation

 

THAT, subject to any alterations that the Council deems necessary at the February meeting, the update of the Operational Plan to the 31 December 2013, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The second quarterly update for the Integrated Planning and Reporting Operational Plan for 2013/2014 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

It should be noted that this being only the second quarter some items may not have actions attributed to them and will be updated as the year progresses and outcomes are reached.

 

For this, the second quarterly review, the following items are noteworthy:

 

·    Canowindra Swimming Pool Upgrade completed

·    $33,100 provided in Events Assistance Program Funding

·    Small Town Sewer Scheme – work on schedule for January 2015 completion

·    Trip to Great Ocean Rd for 40 people

·    1338 trips provided by Community Transport

·    Construction of Playground shade structures completed

 

ITEM 16 - AR BLUETT MEMORIAL AWARDS

REPORT IN BRIEF

 

Reason For Report

To provide information in relation to the AR Bluett Memorial Awards

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5 A Council that is effective and efficient

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\AWARDS (PRIZES)\AR BLUETT - 531467

 

 

Recommendation

 

THAT Council not submit an entry for the 2013/14 AR Bluett Award.

 

Director of Finance and Corporate Services' REPORT

 

Council at its December meeting resolved to receive a report to the February meeting in relation to the possibility of council lodging an application for the AR Bluett Memorial Award.

 

The award is made annually on the basis of achievements of Council in the previous financial year. Cabonne has been the winner of the award in 1998/99 and received a highly commended in 2009/10.

 

The awards are judged on a number of criteria including works conducted in principle activity areas such as:-

 

·    Cultural and Heritage

·    Sport and Recreation

·    Economic and Social Development

·    Built and Natural Environment

·    Environmental Initiatives

·    Health and Community Services

·    Corporate and Strategic

 

Other areas that are judged are major projects completed by the end of the financial year, major projects in progress at the end of the financial year, together with awards and citations and supplementary information providing evidence of financial sustainability.

 

Historically the awards have gone to councils that have been able to demonstrate all of the above while at the same time having one or more major areas of innovation.

 

Projects that were recognised in Council receiving the 1998/99 award included:-

 

·    Completion of stage 1 of the Age of Fishes Museum

·    Establishment of a Family Day Care Cottage

·    Ophir Gold 2000 – Supplying the gold for the 2000 Olympic Medals

·    Establishment of Eugowra’s Rural Transaction Centre – first in Australia

·    $2.3 million upgrade of Molong Limestone Quarry

 

The 2009/10 highly commended award received by Council included areas of innovation such as:-

 

·    Completion of the Waluwin Community Centre – Australian first of its kind

·    Advanced work on Four Town Sewer Scheme for Cudal, Manildra, Yeoval & Cumnock

·    Replacement of 3 timber bridges

 

That year the award went to Upper Hunter whose projects included:-

 

·    Upgrading Scone and Merriwa Medical Centres

·    Council acquisition of a former ABC Childcare Centre

·    Extension to Merriwa’s Aged Care Facilities

·    Conversion of a Council building into a Neighbourhood Resource Centre and Library.

 

Whilst Cabonne had another highly productive year in 2013/14 with a number of major projects including the upgrade of the Canowindra Pool and Major Capital Works involving bridge replacement, it does not have major projects of innovation to a similar standard of previous awards. For this reason it is not recommended that Council proceed with an application in the 2013/14 year.

 

ITEM 17 - POLICY DATABASE - PROPOSED NEW POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to consider proposed additional policy.

Policy Implications

Yes - Will update Council's Policy database.

Budget Implications

Nil

IPR Linkage

4.5.1 - Provide ethical, open, accountable and transparent decision making processes

Annexures

1.  draft Evaluation of Dangerous or Menacing Dog Declarations Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 529719

 

 

Recommendation

 

THAT the annexed draft Evaluation of Dangerous or Menacing Dog Declarations Policy be adopted.

 

Administration Manager's REPORT

 

Under the Companion Animals Act 1998 (the Act) Council is required to have an internal policy setting out how representations made by dog owners are evaluated.  This includes representations made in objection to a notice to declare a dog to be a dangerous dog or a menacing dog under the Act, and for assessing applications to revoke dangerous dog or menacing dog declarations made under the Act.

 

The annexed draft policy meets these requirements.

 

 

ITEM 18 - BUSINESS DEVELOPMENT ASSISTANCE PROGRAM

REPORT IN BRIEF

 

Reason For Report

To inform Council of the background, operation and status of Council's Business Development Assistance Program

Policy Implications

Nil

Budget Implications

Yes - Council has a BDAP Budget of $142,000

IPR Linkage

2.1 A strong and vibrant local business sector. 2.3

Increased viable, sustainable and value adding

businesses in Cabonne. 2.4 Jobs for Cabonne people in Cabonne.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT - 526267

 

 

Recommendation

 

THAT Council approve funding for the following businesses under the Events Assistance Program:

 

1.  Brent Twaddle International Promotions – approved level of funding $4,500.

2.  Eugowra Pharmacy – approved level of funding $4,500.

 

 

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

 

At its November Ordinary meeting, Council resolved to defer further assistance under the Business Development Assistance Program until the guidelines are reviewed and that a further report be submitted on the operation of the program.

 

BACKGROUND

 

The Business Development Assistance Program was established in 2010 to assist and encourage the attraction, establishment, relocation, expansion and continuation of viable businesses in Cabonne Shire.

 

A budget of $142,000 was allocated to the program.

 

The program aims to provide appropriate incentives to:

 

·    Existing businesses, located within the Shire, to expand their operations or relocate to a more appropriate area;

·    Existing businesses, located outside the Shire, to relocate or establish within the Shire; and

·    New businesses to establish within the Shire.

 

The incentives offered are in the expectation that the business will directly or indirectly provide increased employment opportunities or services for Cabonne residents.

 

A range of incentives are available on application.

 

1.   ASSISTANCE CRITERIA

 

Applicants are assessed on the following merit based criteria:

 

·      The viability of the business, as presented in a business plan

·      Type of development and potential for the development to encourage expansion of existing businesses and infrastructure or in-migration of other businesses.

·      Demonstrated need for the business to be accommodated in the Shire. If business type already exists in the Shire, this will be factored in when considering level of assistance.

·      The costs incurred by the business in undertaking the relocation or expansion.

·      Benefit to other businesses from the business assistance, such as the upgrade of infrastructure.

·      Number of employees, direct and flow-on, which the business will develop/provide.

·      Benefit to the community including an identified need for the businesses or services.

 

2.   TYPES OF ASSISTANCE

 

Council may on application consider the following measures as potential incentives for business development by negotiation:

 

·      Facilitate the release of Council land for development.

·      An amount to meet the cost of relocation expenses.

·      Provide direct financial incentives and or facilitate government partnerships, linked to the cost of business establishment, relocation and expansion.

·      Donate, reduce or delay payment of Council’s component of Development Application fees to a set limit.

·      Donate, reduce or defer Council rates to a set limit.

·      Provide land or buildings owned by Council at either a reduced rental, at cost, under a lease/purchase arrangement, delayed settlement and or terms purchase arrangement.

·      Provide infrastructure (that would otherwise be met by the business).

·      Provide council plant for in-kind works at cost value.

·      Provide identified training and education.

·      Promote and advertise business services in appropriate media.

·      Facilitate and identify the types of assistance available from government and non government agencies.

·      Assist in preparing applications for government and non government support.

·      Host visits by key personnel.

 

These measures can be considered by Council singularly or in combination on a case by case basis dependent on the merits of each case.

 

PRESENT SITUATION

 

Since December 2011, the following assistance totalling $13,849.70 has been provided:

 

1       01/12/2011        Peter Browne Gallery, Molong.                     $3884.00

                                      Establishment of art gallery and

                                      studio in Molong.

 

2       10/07/2012        Manildra Pharmacy, Manildra.                      $4416.95

                                      Establishment of pharmacy

                                      business in Manildra. This included

 DA fees, set up costs and the cost

of promotion and advertising.

 

3       16/04/2013        Craft on the Creek Inc, Eugowra.                 $1470.00

                                      Establishment of community

                                      business, selling home-made

craft plants and baked goods.

This included DA fees, set up

costs, insurance costs, and the

costs of promotion and advertising.

                                              

4       24/07/2013        Eugowra Promotion & Progress

Association.                                                      $4078.75

                                      Relocation of postal services to

                                      Rural Transaction Centre. This

included DA fees, set up costs

and the cost of Australia Post

training.

 

Council, at its December 2013 Ordinary meeting, resolved to:

 

1.   Proceed with assessment of the two (2) current applications for determination at the February Council meeting.

 

2.   Suspend receipt of BDAP applications until the Program is amended.

 

The two current applications for determination are:

 

1.   Brent Twaddle International Promotions Pty Ltd for the relocation of a rally car construction business to Cargo.

 

2.   St Mary’s Pharmacy for the establishment of a pharmacy in Eugowra.

 

Application 1 – Brent Twaddle International Promotions

 

An application has been received from Brent Twaddle International Promotions Pty Ltd (BTIP) for the relocation of their business to Cargo.

 

BTIP has now moved its operation to Cargo to set up Roo Racing, where they will continue to build cars. These cars will be built using local labour and trades people.

 

The Cargo community is very small and there are only a handful of businesses running in the area. There is a need for new business in the area to attract new customers, provide more employment opportunities for locals and bring new life to a very quiet business landscape.

 

BTIP currently employs 3 people on a full time basis. BTIP propose that through their relocation to Cargo they will create 5 new positions, 2 full time and 3 part time.

 

Financial assistance under Council’s BDAP is being sought. The assistance will help in the areas of relocation expenses, set up costs, and Development Application fees. From the application, a total cost of $17,541.22 is identified.

The details of the assistance requested include:

·    $185 Cost of Development Application to Council;

·    $7916.22 for relocation and establishment expenses;

·    $9440 for promotion and advertising of the business.

 

The applicant meets the following merit based criteria:

·    The viability of the business, as presented in a business plan.

·    Type of development and potential for the development to encourage expansion of existing businesses and infrastructure or in-migration of other businesses.

·    Demonstrated need for the business to be accommodated in the Shire.

·    If business type already exists in the Shire, this will be factored in when considering level of assistance.

·    The costs incurred by the business in undertaking the relocation or expansion.

·    Number of employees, direct and flow on which the business will develop/provide

·    Benefit to the community including an identified need for the businesses or services.

 

Council at its November 2013 Ordinary meeting resolved to refund Development Application fees (totaling $185.00) associated with the relocation and establishment of Brent Twaddle International Promotions Pty Ltd to Cargo.

 

 

Application 2 – St Mary’s Pharmacy

 

An application has been received from St Mary’s Pharmacy for the establishment of a pharmacy in Eugowra which has been established in the old Australia Post building at 54 Nanima Street.

 

St Mary’s Pharmacy in Eugowra was opened on the 29th July 2013. The pharmacy provides health services such as home medicine reviews, websterpack, prescription services, etc. The business is run by one registered pharmacist and one pharmacy assistant.

 

Financial assistance under Council’s BDAP is being sought. The assistance will help in the areas of establishment expenses, identified training and education, DA fees and promotion and advertising costs. From the application, a total cost of $39,165.80 is identified.

The details of the assistance requested include:

·    $395 cost of Development Application to Council;

·    $34675.83 for establishment costs;

·    $2486.25 for the rental bond of the leased premises;

·    $540 for promotion and advertising of the business;

·    $1068.75 for identified training and education.

 

The applicant meets the following merit based criteria:

·    The viability of the business, as presented in a business plan.

·    Type of development and potential for the development to encourage expansion of existing businesses and infrastructure or in-migration of other businesses.

·    Demonstrated need for the business to be accommodated in the Shire.

·    If business type already exists in the Shire, this will be factored in when considering level of assistance.

·    The costs incurred by the business in undertaking the relocation or expansion.

·    Benefit to the community including an identified need for the businesses or services.

 

Assistance of $4,500 for each of the above applicants is consistent with previous allocations made under this program.

 

Following determination of the two applications detailed above, receipt of BDAP applications will be suspended pending a review of the program and amendment of the BDAP Guidelines and Application Forms.

 

ITEM 19 - ATTENDANCE OF CABONNE COUNCIL DELEGATES AT THE 2014 LOCAL GOVERNMENT TOURISM CONFERENCE

REPORT IN BRIEF

 

Reason For Report

To determine whether Council wishes to authorise the attendance of Council's Promotions and Tourism Officer and Economic Development and Tourism Committee Chairman at the 2014 Local Government Tourism Conference in March.

Policy Implications

Nil

Budget Implications

Approximately $1800 from Council's tourism budget

IPR Linkage

2.2: Coordinated tourism product and a thriving visitor industry in Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\TOURISM - 530734

 

 

Recommendation

 

THAT Council’s Promotions and Tourism Officer and the Chairman of Council’s Economic Development and Tourism Committee Cr Davison be authorised to attend the 2014 NSW Local Government Tourism Conference.

 

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

 

The annual NSW Local Government Tourism Conference will be held in the Hunter Valley from 10-12 March 2014.

 

Co-hosted by Cessnock City Council, this year’s conference is titled Harvesting the Value of Tourism.

 

Topics on the agenda include Destination Management Plans – One Year On; The Life Cycle of an Event; Harvesting the Value of Tourism and Return on Investment. There will also be several site visits to food, wine and other tourism operations.

 

The conference presents a platform for councillors and council staff to meet, listen to experts and peers and find out how other councils are engaging and managing their tourism industry.

 

 

 

ITEM 20 - DECEMBER QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

 

Reason For Report

To report  the current financial position of Council in comparison to the current year's  budget, amended in September 2013

Policy Implications

No

Budget Implications

Yes

IPR Linkage

4.5 - Manage the present and long term financial

sustainability of Cabonne Council

Annexures

1.  Reserve  List for December QBR

2.  Quarterly Budget Review 1 October 2013 to 31 December 2013    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\QBR'S - QUARTERLY BUDGET REVIEWS - 526459

 

 

Recommendation

 

THAT Council review the variances presented in this review and the current budget be amended in line with those variances.

 

Senior Accounting Officer's REPORT

 

December 31 was the end date for the review period of the Quarterly Budget Review. This review incorporates those changes to the budget for the period from the 1 October 2013 through to the end of December 2013.

 

Managers have been notified and requested to advise of any changes to the budgets under their control.

 

Changes identified by perusal of the ledger and Business paper reports are detailed in the variance page of the attached document, the Quarterly Budget Review.

 

The following matters are further outlined within their individual Programs.

 

Governance and Administration.

 

The cost for the survey and workshops engaged for discussions with our communities was $31,127. This amount has been funded from an existing budget within Administration.

 

Part of that funding source has also been used to fund Council’s initial cost of the Shared Services Project, to be conducted with our Alliance partners. This project will examine common services offered by individual Partners with the view to sharing a service or services. The initial cost for stage 1 of this project is $25,000.

 

A revised quotation for the current cost of Workers Compensation has been received from State Cover.  The cost, an additional $119,300, has been covered from the Provision account, held for the purpose of rises and falls of Workers Compensation insurance.  The estimate given at the time of preparation of the budget did not include the correct final salary and wages figure for 2013 which is used by State Cover for the preparation of the estimate.

 

The vote for the on costs amount due  on vouchers has been decreased. This may change after the March QBR, when it will be clearer if work has progressed in the various areas of construction and purchase of new equipment. This area will again be reviewed in the March QBR. The income has been reduced in this review, by $196,944.

 

In contrast, the on costs on employees’ labor costs have risen. This is mainly due to an increase in prescribed ordered works undertaken from the RMS. This work has increased by $2 million dollars.

 

The vote expected for employment on costs has increased by $525,526. This amount, less the amount of the loss on cost on vouchers area, has been placed in reserve, until the end of this financial year, when the exact amount will be realized.

 

Public order and Safety

 

New fire sheds are being built at Borenore, March and Byng. A combined total of the sheds’ cost is $316,452. This expense has been noted in this review, The construction will be funded by contribution from the Rural Fire Service.

 

Environment

 

Changes in the structure of the ledger for the Domestic Waste and Other Waste areas have resulted in changes to some of the votes. The overall affect of the changes is an increase in expense in this area of $83,627.

 

Additional user changes for the recycling area have increased the estimated income by $54,000.

 

Community Services

 

Additional grant income of $18,916 has been noted in the Community Transport program. Expenses have been increased accordingly.

 

No major changes in this area are noted. However, close monitoring of the After School Hours Care programs will need to take place to ensure that expenses are contained.

 

Housing and Community Services

 

Rental income is expected to be lower in this area. A reduction of $30,774 has been made to the initial vote for income in this program.

 

In Cemeteries, adjustments have been made to various cemeteries maintenance budgets, with no overall effect on the total expense.

 

Recreation & Culture

 

The Canowindra swimming pool has been allocated an additional $101,725, from Cadia Reserve, to complete the project. As well, $200,000 each from the Future Capital Works Reserve and the Canowindra Town Improvement provision account has been applied to the total cost of the project, to date in the 2013/14 financial year of $1,461,000.

 

A contribution is being made by Council to the Molong Players Committee in their endeavor to upgrade the Molong Community Hall. Council will contribute $30,000 funded by the Future Capital Works – Hall Upgrade, and the Molong Players will give $30,000. The total cost of the works is expected to be $60,000.

 

The shelter on the Northern side of the Canowindra Skate Park has been funded from the Canowindra Town Improvement provision account. The cost was $21,896.

 

Grant funding for the last claim for Flood Damage for the Manildra Tennis Courts and various other smaller claims for damage to footpaths, parks and gardens, the Molong Cycle way and water supplies has been received. The expense occurred in the previous financial year and the cost for the reparation of the Manildra Tennis Courts was taken from the Roads Contract Reserve. That amount $163,978 will be transferred back to the reserve and the remainder of the funding $69,607 has been applied to the Parks and Gardens Reserve to fund any further capital works proposed in this area.  It is noted that the claim presented was $355,728, however, only $233,585 was paid by the NSW Public Works Department.

 

Mining, Manufacturing and Construction

 

Building Operations is expected to gain additional income in fees and charges and an increase of $13,000 is noted in this area.

 

Transport and Communication

 

As previously mentioned, $2 million in additional ordered works has been advised by the RMS and now is acknowledged in this review.

 

A further $708, 862 will be required to complete the works for the Nashdale Bridge. Further funding is to come from the RMS and a transfer from the Grant Reserve will complete the payment for this project.

 

General Purpose Revenue.

 

No change will be made to the vote initially made for interest income in general purpose revenue.

 

Although interest rates have declined, present economic forecasters advise that the Reserve Bank will not reduce interest rates immediately, however, further decreases are likely.

 

Council is attaining its expected level of income, due to additional income being available for investment, and higher than average interest rates locked in on longer term investments.

 

No other major matters have been reported in this Quarterly Budget Review .

 

ITEM 21 - TRIGGERS FOR WATER RESTRICTION

REPORT IN BRIEF

 

Reason For Report

To request that Council use a risk based approach to water restrictions considering public health and quantity available in the Molong Creek Dam

Policy Implications

Previous Council resolution

Budget Implications

Nil

IPR Linkage

5.1 All villages have a secure and quality water supply

Annexures

1.  Restriction levels    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\REPORTING - 526661

 

 

Recommendation

 

THAT:

1.      A risk based approach based on the protection of public health, available storage in Molong Creek Dam and/or capacity of the Molong Filtration Plant and storage capacity of the clear water reservoirs be adopted by Engineering and Technical Services;

2.      Joint authority by the Mayor and General Manager to commence, alter and cease water use restrictions as recommended by the Director of Engineering and Technical Services, subject to immediate communication to all Councillors; and

3.      Retain the 5 levels of water restrictions currently used for the Molong Water Supply. 

 

Operations Manager - Urban Services and Utilities' REPORT

Background

A report was written to Council in the February 2007 Council meeting entitled “Molong Water Supply Formal Establishment of Five Restriction Levels” (Item 23). There was a Council resolution that was made from that report to:

1.   Adopt the 5 levels of Molong Water Supply Restrictions which are activated by nominated ‘Available Storage Volume’ and/or Available Capacity of the filtration Plant’.

2.   Joint authority by the Mayor and General Manager to commence, alter and cease water use restrictions as recommended by the Director of Engineering and Technical Services, subject to immediate communication to all Councillors.

Item 23 of the February 2007 Council meeting failed to address a key issue which is the raw water quality in the Molong Creek Dam. The water quality in the Molong Creek Dam is always changing due to many factors which include the following:

1.   Pollution in the catchment area;

2.   Rainfall volume and frequency;

3.   Inflow into the dam;

4.   Water chemistry within the dam and

5.   Storage levels in the dam.

Molong Creek Dam Operations

Council Water and Sewer Operators had commenced routine weekly water quality testing of the storage water at the Molong Creek Dam since 2012 to monitor changes in the dam with the following objectives:

1.   To provide Water and Sewer Operators advance warning and adequate time for appropriate preparation when poor water quality is anticipated;

2.   Monitor changes in water chemistry to prevent the occurrence of algae blooms, blue green algae blooms and deterioration of water quality that exceeds the treatment capability of the Molong Water Treatment Plant;

3.   Ensures that Molong Water Supply Scheme operates within its design limits and produces treated water that complies with the Australian Drinking Water Guidelines and NSW Health legislation.

Water quality sampling is taken from five specially selected sample points which will enable Water and Sewer Operational staff to model water chemistry, water quality and operate dam activities.

Over the past few months, water quality at the dam has been gradually deteriorating. Deterioration of the raw water supply will continue if there is uncontrolled extraction from the dam for the Molong Town Water Supply. The dam levels are currently at 80% and have been observed to be decreasing at a rate of about 3%-5% per week. The raw water quality has been observed to be deteriorating at a rate of ~50%/month over the last 2 months. In order for Council to continually ensure that safe and quality potable water is supplied, a risk based approach should be used to determine water restrictions in place of “Available Storage Volume and/or Available Capacity of the filtration Plant” as stated in Item 23 from the February 2007 Council Meeting.

 

ITEM 22 - VARIATION FOR CONTRACT 4863976 MOLONG CHEMICAL DOSING SYSTEM

REPORT IN BRIEF

 

Reason For Report

For council to approve the variation for Contract 4863976

Policy Implications

Nil

Budget Implications

The variation amount is $20,335 (Ex. GST).

IPR Linkage

5.1 All villages have a secure and quality water supply

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\REPORTING - 522565

 

 

Recommendation

THAT:

·    The variation amount of $4,807 (Inc GST) be approved to engage TWS as the Principal Contractor for Contract 4863796;

·    The variation amount of $12,441 (Inc. GST) for the D&C of a Service Water Supply System for the Molong Water Treatment Plant; and

·    The variation amount $5,120.50 (Inc.GST) for the installation of pipe and cable trusses to facilitate transfer of chemical and power supply to the chemical dosing systems.

 

 

Operations Manager - Urban Services and Utilities' REPORT

BACKGROUND

Ted Wilson and Sons (TWS) was awarded the contract for the design and construct of the Molong Water Treatment Plant chemical dosing system (Contract No. 4863796).

The Contract amount is $307,672 (Inc. GST) which includes the following chemical dosing systems:

1.   Chlorine dosing system;

2.   Primary Coagulant dosing system; and

3.   Secondary coagulant dosing system

Variation for Principal Contractor

To optimise efficiency and mitigate risk (risk relating to safety, project delivery and quality assurance) to levels acceptable to Council, it was decided that TWS should be the Principal Contractor. This is a variation to the Contract which will cost $4,807 (Inc. GST).

 

 

Variation for Service Water Supply

It was discovered during the installation of the chemical dosing system that there are unacceptable risk that require mitigation in order to ensure reliability and consistency in the operation of the chemical dosing system that can adversely impact treated water quality and therefore affect public health. The chemical dosing system is a critical control point in the treatment process and it is critical to the delivery of safe drinking water. The addition of a service water supply will provide the following:

1.   Ensure constant delivery of water and a constant flowrate and pressure, required for accurate chemical delivery;

2.   It will also ensure that service water will be available for the chemical dosing system even if there is a failure in the reticulation system.  

The variation cost of this essential and critical component of the treatment process is $11,310 (Ex. GST, $12,441 Inc. GST).

Variation for Pipe and Cable Truss

Pipe and Cable Trusses were deemed necessary in order to facilitate chemical delivery from the chemical dosing system and power to the chemical dosing system. Open trenching to facilitate these services was not possible due to asbestos in the ground. The variation for the design and construction of trusses is $4,655 (Ex. GST, $5,120.50 Inc. GST). All other alternatives were ruled out due to either cost or WHS issues.

Recommendation

As these are required items of work that are required for the reliability and critical for compliance with the Molong Water Supply Scheme Quality Assurance Plan, it is recommended that the variations for the following be approved:

·    The variation amount of $4,807 (Inc GST) be approved to engage TWS as the Principal Contractor for Contract 4863796;

·    The variation amount of $12,441 (Inc. GST) for the D&C of a Service Water Supply System for the Molong Water Treatment Plant; and

·    The variation amount $5,120.50 (Inc.GST) for the installation of pipe and cable trusses to facilitate transfer of chemical and power supply to the chemical dosing systems.

 

ITEM 23 - 2014 FLOODPLAIN MANAGEMENT ASSOCIATION CONFERENCE

REPORT IN BRIEF

 

Reason For Report

To nominate an elected representative as a delegate

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.2 Flood mitigation processes are in place

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION - 531142

 

 

Recommendation

 

THAT Council:

 

1.  Nominate an elected representative as a delegate to attend the conference.

2.  Continue to support the FMA by sending delegates each year.

 

Design Manager's REPORT

 

Council may be aware of its commitment to the Floodplain Management Association (FMA) by sending delegates to the annual conference each year.

 

Last year’s conference was held at Tweed Heads and a report was tabled to Council’s June 2013 meeting outlining the benefits of supporting the association especially with Council having several villages and towns affected by flooding and the continuation of current investigation and design contracts for levees in Molong and Eugowra.

 

This year’s conference will be held in Deniliquin 20 – 23 May 2014. Typically Council sends two delegates to the conference, one being Council’s Floodplain Manager (Design Manager) and one elected representative.

 

Council is requested to nominate an elected representative to attend this conference.

 

 

ITEM 24 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  Report of February 4 2014 Environmental Services and Sustainability Committee     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 524786

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 4 February 2014 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 4 February 2014.

 

 

ITEM 25 - LAND SALE SIGN, CASUARINA DRIVE, EUGOWRA

REPORT IN BRIEF

 

Reason For Report

To obtain council agreement to replace existing sign

Policy Implications

Nil

Budget Implications

Cost would be incurred for removal of existing billboard and replacement with new sign

IPR Linkage

4.5 A Council that is effective and efficient.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COUNCIL OWNED LAND - 530829

 

 

Recommendation

 

THAT council agree to the removal of the existing sign located upon Lot  87 DP 1100661, Casuarina Drive, Eugowra, and the replacement of the sign with a smaller sign inviting inquiry for rural industrial land development.

 

Director of Environmental Services' REPORT

 

A billboard sign is located upon council land located to the south of Eugowra  off Casuarina Drive. The sign advertises the rural land as Cabonne Council’s  Eugowra Industrial Estate.

 

The subject land is owned by council and is subject to development consent for the subdivision of the land into allotments for proposed industrial development. Funds have not been allocated in council’s budget for the development of the land. The subdivision of the land is yet to be commenced.

 

It is suggested that the existing billboard sign be removed and replaced with a sign of smaller surface area that identifies the site’s development potential for rural industrial development and directs inquiries to council for further information.

 

The Cabonne Local Environmental Plan 2012 permits a range of rural industries within the general rural zone, however as council is aware the land would require rezoning should a manufacturing / light industrial use be proposed for the land.

 

 

 

 

 

ITEM 26 - RE-IMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR DA 2014/0112 FOR RECONCILLIATION STUPA (RELIGIOUS MEMORIAL) FOR KARMA YIWONG SAMTEN LING (TIBETAN BUDDHIST CENTRE INCORPORATED) ON LOT 134 DP 1091778, SANDY CREEK ROAD, MOLONG

REPORT IN BRIEF

 

Reason For Report

To obtain council approval for the donation of $305.00 as reimbursement for Development Application fees paid with DA 2014/0112 for a reconcilliation stupa (religious memorial) Lot  134 DP 1091778, Sandy Creek Road, Molong for Karma Yiwong Samten Ling (Tibetan Buddhist Centre Incorporated)

Policy Implications

Nil

Budget Implications

Donation to be facilitated from Council's s365 budget

IPR Linkage

4.5.3.a Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0112 - 530884

 

 

Recommendation

 

THAT Council donate $534.00 from its s365 budget to Karma Yiwong Samten Ling being the amount equivalent to the development application fee paid in association with DA 2014/0112 for a Reconciliation Stupa (Religious Memorial) on Lot 134 DP 1091778, Sandy Creek Road, Molong.

 

Senior Town Planner's REPORT

 

Council has received correspondence from Karma Yiwong Samten Ling (Tibetan Buddhist Centre Incorporated) seeking reimbursement of fees paid for the lodgement of DA 2014/0112 for Reconciliation Stupa (Religious Memorial) on Lot 134 DP 1091778, Sandy Creek Road, Molong.  Karma Yiwong Samten Ling is a not for profit charitable organisation that provides meditation classes and life skills education based on traditional Tibetan Buddhist principles.  The organisation seeks a partial refund of DA fees incurred based on Council’s Donation Policy.

 

The development application fees of $1567.50 comprised the following:

 

·    $534.00 DA fee;

·    $419.00 Construction Certificate fee;

·    $200.00 Inspections;

·    $350.00 Long Service Levy

·    $64.00 Planfirst Levy

 

The DA for this application has been approved and consent granted on 15 January 2014.

 

Council’s Donation policy (dated 17 December 2012) includes the following procedural statements:

 

Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as DA fees and charges, as defined, in instances relating to Council owned/controlled or Crown Land where the improvement would become a Council Asset.

 

Any requests for a refund/donation of DA fees by Not-for-Profit/Community Organisation will be submitted for consideration by Council with the amount to be refunded/donated to be determined on a case by case basis.

 

For clarity, it is noted the following fees are not eligible for donation; statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificates applications and complying development applications are to be paid with the application. Requests for refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equivalent to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Based on the above procedural statements only the fee of $534.00 would be considered for donation back to the applicant, that being the fee for the development application.

 

 

ITEM 27 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 524776

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 28 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 524775

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

   


Item 6 Ordinary Meeting 18 February 2014

Item 6 - Annexure 1

 

















Item 7 Ordinary Meeting 18 February 2014

Item 7 - Annexure 1

 




Item 8 Ordinary Meeting 18 February 2014

Item 8 - Annexure 1

 




Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 1

 





Item 10 Ordinary Meeting 18 February 2014

Item 10 - Annexure 1

 




Item 13 Ordinary Meeting 18 February 2014

Item 13 - Annexure 1

 


Item 14 Ordinary Meeting 18 February 2014

Item 14 - Annexure 1

 














Item 15 Ordinary Meeting 18 February 2014

Item 15 - Annexure 1

 




























Item 17 Ordinary Meeting 18 February 2014

Item 17 - Annexure 1

 




Item 20 Ordinary Meeting 18 February 2014

Item 20 - Annexure 1

 





Item 20 Ordinary Meeting 18 February 2014

Item 20 - Annexure 2

 















Item 21 Ordinary Meeting 18 February 2014

Item 21 - Annexure 1

 

 

Restriction level

1

2

3

4

5

Gardens and Lawn

 

 

 

 

 

Fixed Sprinklers

Permitted (7-9)am & (6-8)pm

Not Permitted

Not Permitted

Not Permitted

Not Permitted

In-ground Systems

Permitted (7-9)am & (6-8)pm

Not Permitted

Not Permitted

Not Permitted

Not Permitted

Micro sprays

Drip Systems

Soaker Hoses

Permitted

Permitted (7-9)am & (6-8)pm

Permitted (7-8)am & (7-8)pm

Not Permitted

Not Permitted

Hand Held

Permitted

Permitted (7-9)am & (6-8)pm

Permitted (7-8)am & (7-8)pm

Not Permitted

Not Permitted

 

 

 

 

 

 

Hard External Surfaces

Not Permitted

Not Permitted

Not Permitted

Not Permitted

Not Permitted

 

 

 

 

 

 

Vehicles Cleaning on a grass surface

Permitted

Permitted (7-9)am & (6-8)pm

Permitted (7-8)am & (7-8)pm

Not Permitted

Not Permitted

 

 

 

 

 

 

Pools – Fill & Topping up

Permitted

Permitted (7-9)am & (6-8)pm

Permitted (7-8)am & (7-8)pm

Not Permitted

Not Permitted

 

 

 

 

 

 

Mobile Water Cartage

Permitted from Council Standpipe 7am – 4pm

Permitted from Council Standpipe 7am – 4pm

Permitted from Council Standpipe 7am – 4pm

Permitted from Council Standpipe 7am – 4pm

Permitted from Council Standpipe 7am – 4pm

MOLONG WATER SUPPLY – WATER RESTRICTION LEVELS

 


Item 24 Ordinary Meeting 18 February 2014

Item 24 - Annexure 1

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 18 February, 2014

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      CENTROC BOARD MEETING & AGM NOVEMBER 2013........... 1

ITEM 2      LOCAL LAND SERVICES.................................................................... 2

ITEM 3      WBC ACTIVITIES UPDATE REPORT............................................... 3

ITEM 4      RATES SUMMARY................................................................................ 3

ITEM 5      INVESTMENTS SUMMARY................................................................. 4

ITEM 6      BUSINESS ACTIVITY STATEMENT FOR DECEMBER 2013...... 5

ITEM 7      THE LOCAL GOVERNMENT REMUNERATION TRIBUNAL REVIEW FOR 2014................................................................................................................... 6

ITEM 8      AUSTRALIA DAY 2014 WRAP UP.................................................... 7

ITEM 9      RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS       7

ITEM 10    REPORT ON RESULT OF TRAFFIC COUNTS AT OPHIR RESERVE       8

ITEM 11    NAMING OF REST AREA, MITCHELL HIGHWAY......................... 9

ITEM 12    RDAF GRANTS.................................................................................... 10

ITEM 13    DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2013 & JANUARY 2014................................................................................... 11

ITEM 14    DEVELOPMENT APPLICATIONS APPROVED DURING NOVEMBER 2013      13

ITEM 15    BURIAL STATISTICS......................................................................... 15  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Centroc AGM 28 November 2013 minutes......... 17

ANNEXURE 1.2    Centroc Board 28 November 2013 minutes.... 22

ANNEXURE 2.1    The future of LG Engagement with Central West and Central Tablelands LLS........................................... 27

ANNEXURE 3.1    WBC Report to Council February 2014............ 29

ANNEXURE 4.1    Rates graph 30 January 2014................................. 33

ANNEXURE 5.1    Investment Report Dec 2013................................... 34

ANNEXURE 5.2    Investment Report Jan 2014.................................... 36

ANNEXURE 9.1    Council ............................................................................... 38

ANNEXURE 9.2    Community Services..................................................... 87

ANNEXURE 9.3    Economic Development and Tourism................ 90

ANNEXURE 9.4    Environmental Services.......................................... 94

ANNEXURE 9.5    Rates Review.................................................................. 101

ANNEXURE 9.6    Works................................................................................. 102

ANNEXURE 9.7    Australia Day Awards............................................. 109

ANNEXURE 9.8    Summary Traffic Light Indicator..................... 110

ANNEXURE 9.9    Traffic Light Indicator - detail......................... 111 

 


 

 

ITEM 1 - CENTROC BOARD MEETING & AGM NOVEMBER 2013

REPORT IN BRIEF

 

Reason For Report

To update Council on outcomes of the CENTROC Board Meeting & AGM held 28 November 2013.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.d Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGSA and other forums.

Annexures

1.  Centroc AGM 28 November 2013 minutes

2.  Centroc Board 28 November 2013 minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 522119

 

General Manager's REPORT

 

The CENTROC board meeting was held in Young on the 28 November 2013.  The meeting was attended by the Mayor and retiring Director of Engineering & Technical Services, Rob Staples.

 

There were a range of issues discussed at the meeting, including:

 

·    Transport Infrastructure;

·    Water Infrastructure;

·    Environmental Sustainability;

·    Health;

·    Telecommunications;

·    Regional Development.

 

Weddin, Oberon, Central West Libraries and Orange all raised matters of regional interest, these being-

 

·    Container Deposit Legislation;

·    Encouraging women in Local Government;

·    Improved funding for Council Libraries; and

·    Having the recent DLG practice guidelines for Code of Conduct Reviewers changed as it is too onerous.

 

At the AGM the Board elected the following as the Centroc Executive:

 

·    Cr Ken Keith as Chair

·    Cr B West as Deputy Chair

·    Cr P Miller as immediate past chair

·    Cr J Davies Centroc Executive Member

·    Cr M Morse Centroc Executive Member

·    Cr M Statham Centroc Executive Member

·    Mr K Boyd Secretary/Treasurer and Chair of GMAC

·    Messers Sherley, Bailey, Styles, Devery and Steffen forming the balance of the Executive.

 

Centroc Board meetings for 2014 are:

 

Thursday 27 February Bathurst

Thursday 29 May Parliament House Macquarie St

Thursday 28 August Blayney

Thursday 27 November Boorowa

 

Minutes of the meeting are attached for Council’s information.

 

 

ITEM 2 - LOCAL LAND SERVICES

REPORT IN BRIEF

 

Reason For Report

Providing information on how the Central Tablelands and Central West Local Land Services (LLS) propose to work closely with local government.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5.1.e. Participate in Central West Catchment Management Authorty Local Government reference group discussions and initiatives.

Annexures

1.  The future of LG Engagement with Central West and Central Tablelands LLS    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL LAND SERVICES - 522136

 

General Manager's REPORT

 

With the impending launch of the Local Land Service (LLS), the attached memo from the Central West Councils Salinity & Water Quality Alliance outlines the outcomes of early discussions on how the two LLS bodies across the Central West and Central Tablelands propose to continue to work with Local Government.

 

In summary, the goals of the cross LLS model are:

 

a)    Confirmed engagement from all 20 Councils involved in the ‘Greater Central West LGRG’ (14 of the current Central West LGRG have confirmed membership, 6 members of the Lachlan LGRG still to finalise their membership).

b)    Confirmed financial membership of the Salinity & Water Quality Alliance.

c)    Confirmed support of the cross boundary partnership by both Boards and General Managers of the Central West LLS and Central Tablelands LLS.

d)    Support of all Local Government Officers to be able to work across LLS boundaries.

e)    LLS bodies to maintain their financial commitment to the Alliance.

f)     Relevant staff of both LLS working collaboratively.

 

 

 

ITEM 3 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Report to Council February 2014    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 528473

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Shared Services Project: Cabonne/Blayney/CTW

§ Development of Assessment and Methodology

§ Identify functions suitable for delivery through shared services

§ Development of Business Case

 

·    WBC Board Meeting – 19 February 2014

 

 

ITEM 4 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph 30 January 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 528999

 

Finance Manager's REPORT

 

Rate Collection Summary to 30 January 2014 is attached for Council’s information.

 

 

ITEM 5 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise Secure Income through Investments

Annexures

1.  Investment Report Dec 2013

2.  Investment Report Jan 2014    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 530056

 

Finance Manager's REPORT

 

Council’s Investments as at 31 January 2014 stand at a total of $38,822,023. This is up by $710,933 from the previous month due to a positive inflow of funds for the month of January available for investment.

 

Council’s average interest rate for the month was 3.62%, down slightly from last month, as interest rates offered by the financial institutions are reflecting the July cut to the official cash rate. The Reserve bank’s official cash rate remained steady at 2.5% for the month of January. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.61%.

 

Council’s investments are held with multiple Australian Financial institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for December 2013 and January 2014 is attached for Council’s information.

 

 

ITEM 6 - BUSINESS ACTIVITY STATEMENT FOR DECEMBER 2013

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 31 December 2013

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.4 - Manage the present and long term financial sustainability of Cabonne Council

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 525330

 

Finance Manager's REPORT

 

Council’s Business Activity Statement for the month of December 2013 was completed and submitted to the Australian Taxation Office on 15 January, 2014.   This was prior to the statutory deadline of 21 January.

 

The December Business Activity Statement resulted in a refund to Council of $43635. 

 

A comparison between December 2013 and November 2013 shows the major differences as follows:

 

·    Total Income Received increased by $947,000 compared to November 2013.   Income received from Roads and Maritime Services in December was $1,269,237 compared to $445,000 in November.

 

·    GST Free Income decreased by $835,000.   This variance is mainly due to the receipt of the second quarterly payment of the Financial Assistance Grant in November.

 

·    Capital Purchases increased by $526,000.   During December, payments totalling $560,000 were made for Construction of the Cumnock Sewer scheme, compared to $7,000 for the same scheme in November.

 

·    Non Capital Expenditure increased by $1,233,000 compared to November.  Expenditure in this category included $975,000 distribution of grant funding for Macquarie Valley Weeds to other councils.  Funding for this program was received from the Department of Primary Industries in November.

 

The December Business Activity Statement includes a quarterly payment for Fringe Benefits Tax of $14,717.   This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax Payable for the previous Fringe Benefits Tax year, ending 31 March 2013.

 

Council claimed Diesel Fuel Rebate of $56,144 in the Business Activity Statement for December, relating to credits for the six months from July to December 2013.

 

 

 

ITEM 7 - THE LOCAL GOVERNMENT REMUNERATION TRIBUNAL REVIEW FOR 2014

REPORT IN BRIEF

 

Reason For Report

To advise Councillors of the opportunity to raise concerns

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT REMUNERATION TRIBUNAL - 527895

 

Administration Officer's REPORT

 

The Local Government Remuneration Tribunal has commenced its review for the annual determination for 2014.

 

Pursuant to s. 243 of the Local Government Act 1993 (LG Act), the Tribunal is required to make an annual determination by no later than 30 April 2014, on the fees payable to Councillors and Mayors.

 

The Tribunal has advised given the significant work being undertaken by both the Government and Local Councils to deliver the local government reform, and the limitations placed on the Tribunal in respect of determining increases in fees, that the Tribunal will not call for general submissions from individual Councils as part of this annual review.

 

However the Tribunal has advised that if there are any issues of concern that any Councillor would wish to raise with the Tribunal, correspondence should be received by the Tribunal no later than 21 February 2014.

 

ITEM 8 - AUSTRALIA DAY 2014 WRAP UP

REPORT IN BRIEF

 

Reason For Report

Australia Day 2014 Wrap up

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4 Community events build visitation, generate investment and strengthen community well being.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2014 - 528049

 

Administration Officer's REPORT

 

The Cabonne Australia Day celebrations 2014 have attracted positive comment and extensive publicity.  Our Australia Day Ambassadors Judy Nunn and Bruce Venables were warmly welcomed by the communities and met many people in Mullion Creek, Cargo and Canowindra.

 

Letters of thanks have been forwarded to our Ambassadors and Youth Ambassador Becky Thornberry and all of Cabonne’s Australia Day committees whose hard work and dedication ensured well organised local celebrations.

 

It was noted the local Member for Orange attended celebrations at Cudal and Manildra.  Special thanks also to those Councillors who attended celebrations in various communities.

 

 

ITEM 9 - RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions up to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4. 5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Council  

2.  Community Services

3.  Economic Development and Tourism

4.  Environmental Services

5.  Rates Review

6.  Works

7.  Australia Day Awards

8.  Summary Traffic Light Indicator

9.  Traffic Light Indicator - detail    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 529354

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

A new “traffic light” indicator system has been implemented to enable council to identify potential areas of concern at a glance and is included at the end of the full register.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 10 - REPORT ON RESULT OF TRAFFIC COUNTS AT OPHIR RESERVE

REPORT IN BRIEF

 

Reason For Report

For Council to receive requested traffic counts at Ophir Reserve

Policy Implications

Asset Management Policy

Budget Implications

Nil

IPR Linkage

1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE - RURAL ROADS\OPHIR ROAD - 526347

 

Design Manager's REPORT

Traffic counts were requested for Ophir Reserve. Traffic classifiers were placed at the Northern and Southern entrance to Ophir Reserve, and collected data from Friday 20 December 2013 to Friday 17 January 2014.

At the northern entrance:

5-day average                                                           44.3 vpd

7-day average                                                           54.8 vpd

5-day average high peak                                         4.4 vph (11am-12pm)

7-day average high peak                                         5.6 vph (3pm-4pm)

 

Busiest week (vpd)                                                 30 Dec – 05 Jan

5-day average                                                  61.8 vpd

7-day average                                                  67.3 vpd

5-day average high peak                               8.0 vph (11am-12pm)

7-day average high peak                               7.7 vph (4pm-5pm)

 

At the southern entrance:

5-day average                                                           40.9 vpd

7-day average                                                           44.9 vpd

5-day average high peak                                         5.6 vph (10am-11am)

7-day average high peak                                         4.9 vph (10am-11am)

 

Busiest week (vpd)                                                 30 Dec – 05 Jan

5-day average                                                  82.0 vpd

7-day average                                                  73.0 vpd

5-day average high peak                               21.2 vph (7am-8am)

7-day average high peak                               15.1 vph (7am-8am)

 

 

What the data tells us:

7 day averages are higher than 5 day averages in most cases, meaning there are more vehicle movements on weekends.

However, the average high peak in most cases is greater in the 5-day count. This means peak periods are busier (more vehicles per hour in these periods) during the week than on weekends.

There are a usually high number of vehicle movements during the 30 Dec-05 Jan week at the southern entrance between 7am-8am, and again from 10am-11am.  These counts are considerably higher than for all other periods that week and within the whole study period at the southern entrance. This inconsistency would affect the average high peak and the total vehicle movements that week for both 5-day and 7-day counts, and in the overall averages.

 

 

 

ITEM 11 - NAMING OF REST AREA, MITCHELL HIGHWAY

REPORT IN BRIEF

 

Reason For Report

The RMS has written to Council advising that they propose to name the rest area on the Mitchell Highway that is approximately 22km north of Molong, Larras Lee Rest Area.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 520514

 

Design Manager's REPORT

 

Council has received a letter from the RMS stating that they propose to name the rest area that is located 22km north of Molong on the Mitchell Highway as ‘Larras Lee Rest Area’. The RMS gave Council the opportunity to respond to the proposed new name, however, this had to be submitted by the 17th January 2014. Council responded stating that they have no objections to the proposed name.

 

 

ITEM 12 - RDAF GRANTS

REPORT IN BRIEF

 

Reason For Report

To inform Council of grants cancellation

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A Councit that is effective and efficient

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\REGIONAL DEVELOPMENT AUSTRALIA FUNDING - 529171

 

Design Manager's REPORT

 

Council will recall at its November 2013 meeting it noted that advice had been received from the Australian Local Government Association indicating that it was unlikely that the new Federal Coalition Government would fund Round 5 Regional Development Australian Fund (RDAF) Grants, a previous Labor Government initiative.

 

Council has since received formal advice from the Hon Warren Truss MP that the new Government will not fund projects announced by the former Government in Rounds 5 and 5B of the RDAF that were to be funded by the Minerals Resource Rent Tax (MRRT).

 

The Government has committed to establish a new National Stronger Regions Fund from 2015. This new fund will support priority infrastructure in regional Australia and may be a source of funding for projects not funded in Rounds 5 and 5B of the RDAF.

 

 

ITEM 13 - DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2013 & JANUARY 2014

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 530109

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/12/2013 to 31/12/2013 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 8

$-----

Modification to Carport/Patio & Shed

$-----

Modification to Shed/Water Tank

$-----

Modification to 5 Lot Subdivision

$-----

On Premises Licence

$-----

Shed & Water Tank

$20,000

Shed & Extension & Increase in Animal Numbers

$800,000

Garage

$19,000

Toilet

$16,000

Dwelling

$320,000

Dwelling

$320,000

S68 - Install Grease Arrestor

$13,000

Cellar Door

$100,000

Dwelling

$300,000

Relocated Dwelling

$80,000

Dwelling

$500,000

Dwelling

$55,000

Amenities Block

$144,000

Shearing Shed

$45,000

Window Replacement

$1,000

Dwelling

$285,068

Shed

$7,997

TOTAL: 29

$3,026,065

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Dwelling

$378,950

NBN Telecommunications Monopole

$181,500

Dwelling

$484,265

Detached Garage

$28,000

Shed & Attached Awning

$6,000

Shed

$16,000

Extension to Tourist Facility

$-----

TOTAL: 7

$1,094,715

 

GRAND TOTAL: 36

$4,120,780

 

The following Development Applications have been received during the period 1/1/2014 to 31/1/2014 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

S68 x 4

$-----

Modification to Gravel Quarry

$-----

Modification to Garage

$-----

Modification to Shed

$-----

Modification to Dual Occupancy

$-----

Modification to Dwelling

$-----

Second Modification to Gravel Quarry

$-----

Modification to Dwelling

$-----

Modification to Dwelling

$-----

Modification to Temporary Primitive Camping Ground

$-----

Modification to Mountain Bike Trail Centre

$-----

Modification to Renovation of Existing Building (Guest House)

$-----

Change Existing Structure to Wine Testing Laboratory

$-----

Extractive Industry - Quarry

$-----

Garage

$27,000

Reconciliation Stupa

$100,000

Transportable Cabin

$89,000

Dwelling

$700,000

Shed

$55,998

Alterations & Additions to Dwelling

$240,000

Alterations & Additions to Dwelling

$80,000

Ancillary Dwelling

$450,000

Accommodation Building

$35,900

Shed

$7,997

TOTAL: 27

$1,785,895

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

BBQ Pergola

$2,000

Alterations & Additions to Dwelling

$60,000

Dwelling & Attached Garage

$351,135

TOTAL: 4

$413,135

 

GRAND TOTAL: 31

$2,199,030

 

 

ITEM 14 - DEVELOPMENT APPLICATIONS APPROVED DURING NOVEMBER 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 530111

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/12/2013 to 31/12/2013 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 3

$ -----

Modification to Dwelling

$ -----

Modification to Dwelling

$ -----

Modification to Carport/Patio/Shed

$ -----

Modification to Subdivision & Dwelling

$ -----

Public Event – A Day At The Beach

$ -----

Storage Shed

$ 25,000

Dwelling

$ 305,000

Shed with Toilet & Shower

$ 13,000

Grease Arrestor

$ 13,000

Shed & Water Tank

$ 20,000

Toilet

$ 16,000

Garage

$ 19,000

Dwelling & Attached Garage

$ 250,000

TOTAL: 16

$661,000

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Dwelling

$ 378,950

NBN Telecommunications Monopole

$ 181,500

Dwelling

$ 484,265

Detached Garage

$ 28,000

Shed & Attached Awning

$ 6,000

Shed

$ 16,000

TOTAL: 6

$ 1,094,715

 

 

GRAND TOTAL: 22

$ 1,755,715

 

 

Previous Month: 16

$ 1,723,700

 

The following Development Applications have been approved during the period 1/1/2014 to 31/1/2014 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 2

$ -----

Modification to Shed/Water Tank

$ -----

Modification to Garage

$ -----

Modification to Dwelling

$ -----

Modification to Dwelling

$ -----

Modification to Dual Occupancy

$ -----

On Premises Licence

$ -----

Animal Boarding/Training Centre & Building Conversion to Dwelling

$ 100,000

Window Replacement

$ 1,000

Shed

$ 7,997

Garage

$ 27,000

Cellar Door

$ 100,000

Dwelling

$ 500,000

Light Industry & Shed

$ 80,000

Dwelling  

$ 285,068

TOTAL: 16

$ 1,101,065

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Alterations & Additions to Dwelling

$ 60,000

TOTAL: 1

$ 60,000

 

 

GRAND TOTAL: 17

$ 1,161,065

 

 

Previous Month: 22

$ 1,755,715

 

 

 

ITEM 15 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations and placement of memorials.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 530112

 

Director of Environmental Services' REPORT

 

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

 

July

6

August

7

September

8

October

4

November

10

December

4

January

8

February

 

March

 

April

 

May

 

June

 

Total

47

  


Item 1 Ordinary Meeting 18 February 2014

Item 1 - Annexure 1

 






Item 1 Ordinary Meeting 18 February 2014

Item 1 - Annexure 2

 






Item 2 Ordinary Meeting 18 February 2014

Item 2 - Annexure 1

 



Item 3 Ordinary Meeting 18 February 2014

Item 3 - Annexure 1

 





Item 4 Ordinary Meeting 18 February 2014

Item 4 - Annexure 1

 


Item 5 Ordinary Meeting 18 February 2014

Item 5 - Annexure 1

 



Item 5 Ordinary Meeting 18 February 2014

Item 5 - Annexure 2

 



Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 1

 


















































Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 2

 




Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 3

 





Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 4

 








Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 5

 


Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 6

 








Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 7

 


Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 8

 


Item 9 Ordinary Meeting 18 February 2014

Item 9 - Annexure 9