Description: cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 9 October 2013

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 15 October, 2013 commencing at 2.00pm, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

Please note that the Directors will be available for consultation on matters contained in the business paper and lunch which will be provided from 1.00pm prior to the commencement of the meeting.

 

 

Yours faithfully,

Description: GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)    Adoption of Closed Committee of the Whole Report

 


ATTENDEES – OCTOBER 2013 COUNCIL MEETING

 

 

1.50pm

Rates Incentive Scheme

2.00pm

Phillip Cox & Penny Cox – Essential Energy Presentation

 

Ben Hudson – Completion of Apprenticeship Presentation

 

Grace Williams – Completion of Cert III Business Presentation

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 15 October, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 6

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 7

ITEM 8      COMMUNITY SERVICES COMMITTEE MEETING........................ 7

ITEM 9      WORKS COMMITTEE MEETING....................................................... 8

ITEM 10    PECUNIARY INTEREST RETURNS 2013........................................ 9

ITEM 11    PUBLIC INTEREST DISCLOSURES (INTERNAL REPORTING) POLICY 9

ITEM 12    PRIVACY MANAGEMENT PLAN..................................................... 10

ITEM 13    AUSTRALIA DAY 2014...................................................................... 12

ITEM 14    2013/2014 RATES INCENTIVE SCHEME...................................... 13

ITEM 15    PERSONAL PROTECTIVE CLOTHING POLICY ......................... 14

ITEM 16    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 1ST QUARTER REVIEW ........................................................................... 15

ITEM 17    ENGAGEMENT OF THE NEW SOUTH WALES ELECTORAL COMMISSIONER TO CONDUCT COUNCIL ELECTIONS................................................. 16

ITEM 18    HIRE OF THE PUBLIC ADDRESS SYSTEM POLICY................. 17

ITEM 19    RESTRICTED ACCESS VEHICLE APPLICATION - FOUR MILE CREEK ROAD................................................................................................................. 18

ITEM 20    NOXIOUS WEED MANAGEMENT................................................... 20

ITEM 21    USE OF COUNCIL SEAL - SUBDIVISION RELEASES.............. 21

ITEM 22    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  22

ITEM 23    BUSINESS PAPER ITEMS FOR NOTING...................................... 23

ITEM 24    QUESTIONS FOR NEXT MEETING................................................ 23

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ABANDONMENT OF RATES AND WATER/SEWER AMOUNTS 2012/2013

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 3      GENERAL MANAGER'S PERFORMANCE REVIEW

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 4      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4687.00000.2

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 3892.10000.3

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 6      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4752.30000.6

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 7      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4752.00000.2

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 8      CONTRACT 489612 SUPPLY OF DRILL AND BLAST SERVICES FOR THE PERIOD OF NOVEMBER 2013 TO NOVEMBER 2015

(a) personnel matters concerning particular individuals (other than councillors); AND (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND Procedural (Awarding of Contract)   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    17 September 2013 Council Minutes.................... 25

ANNEXURE 7.1    October 8 2013 Economic Development and Tourism Committee Meeting Report..................................... 48

ANNEXURE 8.1    October 8 2013 Community Services Committee report    52

ANNEXURE 9.1    October 8 2013 Works Committee Meeting Report      56

ANNEXURE 11.1  draft - Public Interest Disclosures (Internal Reporting) Policy.................................................................................... 60

ANNEXURE 12.1  Draft Privacy Management Plan........................ 77

ANNEXURE 15.1  Draft Cabonne Personal Protective Clothing Policy     143

ANNEXURE 16.1  IPR Operational Plan 1st Quarter updates 2013-2014         152

ANNEXURE 18.1  Hire of the Public Address System Policy. 180

ANNEXURE 19.1  Route Assessment Summary Report - Four Mile Creek Road - 30 09 2013.......................................................................... 183

ANNEXURE 20.1  Weeds Management Staying with Local Government       201

ANNEXURE 22.1  October 8 2013 Environmental Services and Sustainability Meeting Report ........................................................... 202 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 492460

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 492461

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 492462

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 492466

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 492468

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 6 to 15 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 6 to 15 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  17 September 2013 Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2013 - 492469

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held 17 September 2013 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 17 September, 2013.

 

 

ITEM 7 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  October 8 2013 Economic Development and Tourism Committee Meeting Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 503148

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 8 October, 2013 be adopted.

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 8 October, 2013 for Council’s adoption.

 

 

ITEM 8 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  October 8 2013 Community Services Committee report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 503149

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 8 October, 2013 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 8 October, 2013 for Council’s adoption.

 

 

ITEM 9 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  October 8 2013 Works Committee Meeting Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 503150

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 8 October, 2013 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 8 October, 2013 for Council’s adoption.

 

 

ITEM 10 - PECUNIARY INTEREST RETURNS 2013

REPORT IN BRIEF

 

Reason For Report

Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for the 2012/2013 period are to be tabled.

Policy Implications

Consistent with Code of Meeting Practice

Budget Implications

Nil

IPR Linkage

4.5.1.f - Code of Meeting Practice adopted and implemented

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\COUNCILLORS DECLARATIONS OF INTEREST - PECUNIARY INTEREST 2013 - 492541

 

 

Recommendation

 

THAT Council note the tabling of Pecuniary Interest Returns for the period to the 30 June 2013.

 

Administration Manager's REPORT

 

Pecuniary Interest Returns (Returns) for the period to the 30 June 2013 must be tabled at the Council meeting immediately following 30 September 2013.

 

At the time of writing all councillors and designates staff have submitted the returns.

 

ITEM 11 - PUBLIC INTEREST DISCLOSURES (INTERNAL REPORTING) POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to consider adoption of an updated version of the policy

Policy Implications

Yes - will become Council's new policy if adopted

Budget Implications

Nil

IPR Linkage

4.5.1 - Provide ethical, open, accountable and transparent decision making processes

Annexures

1.  draft - Public Interest Disclosures (Internal Reporting) Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 497572

 

 

Recommendation

 

THAT:

1.      Council adopt the draft Public Interest Disclosures (Internal Reporting) Policy.

2.      The Mayor and General Manager sign the policy.

 

Administration Manager's REPORT

 

Under section 6D of the Public Interest Disclosures Act 1994 (the PID Act), councils are required to have a policy and procedures for receiving, assessing and dealing with public interest disclosures.

 

An updated model policy has been provided by the NSW Ombudsman assisted by the Division of Local Government which provided suggested amendments that align the content more closely with their prescribed Procedures for the Administration of the Model Code of Conduct. 

 

Council’s existing policy has been amended to align with the model policy provided and a draft is annexed for Council’s consideration.

 

It is the Ombudsman’s view that an internal reporting policy needs to clearly state the council's commitment to supporting and protecting individuals that report wrongdoing.  

 

As such the policy should be strongly endorsed by the Mayor and general manager.

 

In this context it should be noted that the NSW Ombudsman has requested that “The policy needs to be signed by both the Mayor and the general manager.”

 

ITEM 12 - PRIVACY MANAGEMENT PLAN

REPORT IN BRIEF

 

Reason For Report

For Council to adopt an amended Privacy Management Plan (PMP)

Policy Implications

Yes - will become Council's Privacy Management Plan

Budget Implications

Nil

IPR Linkage

4.5.1 - Provide ethical, open, accountable and transparent decision making processes

Annexures

1.  Draft Privacy Management Plan    

File Number

\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\PRIVACY\INFORMATION AND PRIVACY COMMISSION NEW SOUTH WALES - 497990

 

 

Recommendation

 

THAT:

1.    Council adopt the draft Privacy Management Plan (PMP) as a matter of policy.

2.    Council (where applicable) contractually bind consultants, contractors, s355 committees and all such parties to comply with the PPIPA, the HRIPA, any other applicable Privacy Code of Practice and this Plan.

3.    A copy of the PMP be forwarded to the Privacy Commissioner once adopted.

 

Administration Manager's REPORT

Advice has been received from the Division of Local Government (DLG) that a revised model Privacy Management Plan for Local Government is available.

Background

The Privacy and Personal Information Protection Act 1998 (the PPIPA) requires all councils to prepare a Privacy Management Plan.

In July 2000 Council adopted a PMP based on a Model Privacy Management Plan (the Model Plan) distributed by the DLG.

The Model Plan for Local Government, prepared in consultation with the Office of the Privacy Commissioner and the Local Government and Shires Associations of NSW, has been updated to:

1.     Incorporate the requirements of the Health Records and Information Privacy Act 2002 (the HRIPA), which commenced on 1 September 2004.

2.     Include references to the Government Information (Public Access) Act 2009 (GIPA Act), which commenced on 1 July 2010.

In developing a Privacy Management Plan, Council is required to ensure that it informs:

1.     The community about how their personal information will be used, stored and accessed after it is collected by the council.

2.     Council staff of their obligations in relation to handling personal information and when they can and cannot disclose, use or collect it.

Actions

Council has prepared a new PMP based on the new Model Plan.

To meet the requirements above, actions have included gathering of all forms wherein personal information is collected, consultation with other councils and development of a two pronged approach where forms requesting personal information will have a Privacy Statement (advising how personal information will be used, stored and accessed) on them and in cases where this is not possible a post collection letter (e.g. an acknowledgement for a Job Application) will include a privacy statement.

Other parties

Council is also obligated to contractually bind consultants, contractors and s355 committees to comply with the PPIPA, the HRIPA, any other applicable Privacy Code of Practice and the Privacy Management Plan.

Engaged parties whose services involve the collection of personal information must agree to be bound not to collect personal information by any unlawful means.  This will include debt recovery actions by or undertaken on behalf of Council by commercial agents.

Privacy Commissioner

Council must provide a copy of the updated PMP to the Privacy Commissioner as soon as practicable after adoption.

 

 

ITEM 13 - AUSTRALIA DAY 2014

REPORT IN BRIEF

 

Reason For Report

Notifying Council of the schedule for Australia Day 2014

Policy Implications

Australia Day Policy

Budget Implications

Nil

IPR Linkage

4.2.1 - Provide financial support and buildings for cultural facilities and activities in Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2014 - 500278

 

 

Recommendation

 

THAT Council endorse the steps taken in relation to Australia Day 2014.

 

Administration Officer's REPORT

 

Preparations for Australia Day 2014 are underway with registration for the Ambassador program lodged with the Australia Day Council.

 

Official Party Timetable

At the March 2010 Council meeting it was resolved that as a matter of policy:

Visits to various Australia Day celebration events throughout the Cabonne LGA by the Official Party shall be based on a three year rotating cycle with provision for adding or deleting localities as required.

At the September 2013 meeting Council reaffirmed the policy to maintain a three year rotation cycle.

Accordingly the visitation program in 2014 for the official party will be as per Year 1 of the cycle: Mullion Creek, Cargo and Canowindra.

Nominations

Nominations for Citizen of the Year, Young Citizen of the Year and Community Group of the Year will open in mid October and will be advertised extensively in all local media.  Nomination forms will be available to download on Council’s website and at the front counter at Molong, Cudal and Canowindra offices.  All Australia Day Committees/Progress Associations and schools will also be sent nomination forms.

 

Promotion and Determination

Councillors are asked for their continued support by spreading the word in their local area that nominations are open and will close on 6th December 2013.

 

To maintain the community involvement and transparency of the process Councillors may ONLY nominate in cases where no nominations have been received.

 

As usual, Council is encouraging all the Australia Day Committees to continue with their Australia Day celebrations and have offered support by way of promotion of their events and Council representation on the day for award presentations for those towns not included in the official itinerary this year.

 

ITEM 14 - 2013/2014 RATES INCENTIVE SCHEME

REPORT IN BRIEF

 

Reason For Report

Notifying Councillors of the Rates Incentive Scheme draw being held on Council meeting day.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Maintain a high level of rate collection.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\INCENTIVES SCHEME -2013 - 493538

 

 

Recommendation

 

THAT Council endorse the draw of the Rates Incentive Scheme at 1:50pm in the Council Chambers foyer on the Council meeting day.

 

Communications and Media Officer's REPORT

 

The draw for the 2013/2014 Rates Incentive Scheme will take place at 1:50pm in the Council Chambers foyer on the Council Meeting day.  Representative(s) from Council’s sponsors have been invited to attend the draw.

 

The prizes to be drawn on the day are:

 

Company/Sponsor

Prize

Earth’s Plant Hire

1 x $500 voucher

Canowindra Trading Post

5 x $100 vouchers

SPAR Supermarket

5 x $50 vouchers

Bradley Webb Painting and Decorating

2 x $250 vouchers

 

 

ITEM 15 - PERSONAL PROTECTIVE CLOTHING POLICY

REPORT IN BRIEF

 

Reason For Report

There has been some confusion over the requirements for providing personal protective clothing and equipment to Council staff. This Policy outlines the requirements for the issue of personal protective clothing by Council's Store staff.

Policy Implications

This is a new Policy

Budget Implications

Nil

IPR Linkage

 4.5 A Council that is effective and efficient

Annexures

1.  Draft Cabonne Personal Protective Clothing Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 493243

 

 

Recommendation

 

THAT the Personal Protective Clothing Policy be adopted.

 

Risk Management Officer's REPORT

 

There has been some confusion and argument over the issue of appropriate personal protective clothing for staff where the work they perform requires Council to provide suitable attire.  This Policy outlines protective clothing requirements and issue including conditions of issue, wear, care and replacement of items of protective clothing.

 

Any employee whose work activities require the use of special or protective clothing will be provided with such items as outlined in the Policy.  All items of protective clothing issued by Council are required to be worn in the manner that allows the item to provide its maximum protection.

 

The Cabonne Personal Protective Clothing Policy in its Draft form has been viewed and commented on by the Work Health and Safety Committee, with the Committee agreeing that the Policy is appropriate.

 

ITEM 16 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 1ST QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the 2013/2014 IP&R Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A Council that is effective and efficient.

Annexures

1.  IPR Operational Plan 1st Quarter updates 2013-2014    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2013 - 503146

 

 

Recommendation

 

THAT, subject to any alterations that the Council deems necessary at the October meeting, the update of the Operational Plan to the 30 September 2013, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The first quarterly update for the Integrated Planning and Reporting Operational Plan for 2013/2014 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

It should be noted that this being the first quarter some items may not have actions attributed to them and will be updated as the year progresses and outcomes are reached.

 

For this, the first quarterly review, the following items are noteworthy:

 

·    Cotton’s Bridge construction complete

·    New amenities with disabled access at Memorial Park Canowindra complete

·    30 active Family Day Care Carers and 110 children using the service

·    PCYC Disco’s at Molong re-established

·    Visits to Age of Fishes Museum increased by 12.4%

·    Canowindra Pool construction on schedule – due for completion 2nd quarter

 

 

ITEM 17 - ENGAGEMENT OF THE NEW SOUTH WALES ELECTORAL COMMISSIONER TO CONDUCT COUNCIL ELECTIONS

REPORT IN BRIEF

 

Reason For Report

For Council to resolve to engage the NSW Electoral Commission (NSWEC) to conduct elections

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1 - Provide ethical, open, accountable and transparent decision making processes

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\ELECTORAL BODIES - NSW ELECTORAL COMMISSION - 500603

 

 

Recommendation

 

THAT the Cabonne Shire Council (the Council) resolves:

1.     Pursuant to s. 296(2) and (3) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council.

2.     Pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council.

3.     Pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council.

 

Administration Manager's REPORT

 

Section 296 of the Local Government Act 1993 was amended earlier this year to enhance the flexibility of councils to make decisions on the conduct of their elections.

 

Among other things, the changes now allow councils to decide up to 18 months prior to an ordinary election to enter into a contract with the NSWEC to conduct all of their elections, referendums and polls.  

 

Councils may also decide to engage the NSWEC to conduct their individual elections (other than ordinary elections), referendums and polls at any time.

 

The NSWEC has advised that for these decisions to be effective, appropriate wording of the resolutions needs to be used.  

 

The resolutions have been worded as per the model wording provided by the Division of Local Government.

 

Note: this resolution must be made at least 18 months before the next ordinary election of councillors.

 

ITEM 18 - HIRE OF THE PUBLIC ADDRESS SYSTEM POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to consider deleting this policy

Policy Implications

Yes - will be deleted from Council's Policy Register and Fees & Charges

Budget Implications

Minimal impact on Revenue - was intended to be a community service and provided free of charge to eligible community groups

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Hire of the Public Address System Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 500769

 

 

Recommendation

 

THAT the “Hire of the Public Address System” policy (copy annexed) be deleted and reference to the PA System Hire in the Fees & Charges be removed when next reviewed.

 

Administration Manager's REPORT

 

History

The provision of a Public Address (PA) system was first raised in December 2006 at a Promotion Development & Tourism Committee meeting.

 

The intent was that the PA system be available for the purpose of hiring to groups and organisations, which are non-profit, or operate for charitable purposes with restricted sources for revenue or to private persons or groups.

 

A policy was developed, together with guidelines, and adopted in May 2008.

 

Why review?

The experience has been that the PA system has hardly been used over the years and is mostly utilised for Council related events e.g. ANZAC Day etc.

 

On occasions of use there were issues with conveying operating instructions and some damage has occurred.

 

Additionally some local organisations have acquired their own PA system or made other arrangements.

 

Under the circumstances it is recommended that this policy be deleted and reference to the PA System Hire in the Fees & Charges be removed when next reviewed.

 

ITEM 19 - RESTRICTED ACCESS VEHICLE APPLICATION - FOUR MILE CREEK ROAD

REPORT IN BRIEF

 

Reason For Report

For Council to make a determination on a Restricted Access Vehicle application for a 25m B-Double route on Four Mile Creek Road

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.4 Transport infrastructure meets agricultural needs to get goods to and from market

Annexures

1.  Route Assessment Summary Report - Four Mile Creek Road - 30 09 2013    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\PERMITS\WEIGHT LOAD LIMITS - INCLUDING B DOUBLES - 497571

 

 

Recommendation

THAT Council gazette Four Mile Creek Road, from Cadia Road to Cadiangullong Road, for 25m B-Double access providing there is a satisfactory outcome to a field trial, with the following conditions:

1.   Maximum speed limit of 80km/h

2.   No travel permitted 7:30-8:30am and 3:30-4:30pm school days.

 

Director of Engineering and Technical Services' REPORT

Council’s Engineering and Technical Services Department has assessed an application received for Restricted Access Vehicles (RAVs) on Four Mile Creek Road, from Cadia Road to Cadiangullong Road (main entrance to Canobolas State Forest). A copy of the assessment report is attached.

The proposed vehicle is a 23m B-Double vehicle, which is only able to operate on gazetted 25m B-Double routes, thus the route has been assessed for use of 25m B-Doubles.. The application has been assessed in accordance with the NSW Route Assessment Guidelines for Restricted Access Vehicles (2012).

The Guidelines outline a desired timetable for assessment and determination, being 50 working days since the application was lodged with the RMS. At 15 October 2013, 41 working days will have passed. Extra time for assessment or field trials is available up to 20 working days at the discretion of the RMS Freight Coordinator. If the timetable is not met, the applicant has the right to appeal on the basis that unsatisfactory progress has been made.

The objective of the applicant is to reduce the number of truck movements required for the freight task resulting is improved road safety due to fewer trucks and reduced wear on the road due to higher productivity vehicles, when compared to current access arrangements.

 

A risk assessment was conducted on the following issues that arose in the route assessment, and is included in the Route Assessment Report:

1.   Undesirable sealed surface width in some sections

2.   Large trees present in the clear zone

3.   Line marking near intersection with Cadiangullong Road may be confusing to road users

4.   The route is also a school bus route

5.   Snowy and icy conditions exist in Winter

6.   Perception of increased wear and tear on roads

The risk assessment found that some of these risks exist in the current environment and that by approving this RAV route these risks would not increase nor decrease. Other risks are able to be mitigated through imposing conditions on the approved route, bringing the risk level down to an acceptable level by the Route Assessment Guidelines. The recommended conditions to mitigate the risks are:

1.   Maximum speed limit of 80km/h applies

2.   Operation outside of school bus operating times.

A field trial is also recommended to establish the risk of the proposed vehicle staying inside its own lane.

It is therefore recommended that the route be approved for access subject to the conditions outlined above, providing there is a satisfactory outcome from the field trial.

 

ITEM 20 - NOXIOUS WEED MANAGEMENT

REPORT IN BRIEF

 

Reason For Report

Consider the possible change in the regulatory functions for management of noxious weeds from Councils to LLS.

Policy Implications

Potential changes to the LG Act and councils obligations to control of noxious weeds.

Budget Implications

Nil

IPR Linkage

4.5 A Council that is effective and efficient.

Annexures

1.  Weeds Management Staying with Local Government    

File Number

\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\MEETINGS and COMMITTEES\LACHLAN VALLEY WEEDS ADVISORY COMMITTEE - 502279

 

 

Recommendation

 

THAT Council consider the request from Lachlan Valley Weeds Advisory Committee.

 

Director of Engineering and Technical Services' REPORT

 

Council has received a request from the Lachlan Valley Weeds Advisory Committee (LVWAC) seeking assistance in making representation to the local State MP and Local Government NSW regarding the need for both the regulatory and on ground control of weeds to be retained as a function within Local Government throughout NSW.

 

The LVWAC is concerned that there is a move to have the regulatory functions for the control of noxious weeds to the new Local Lands Service. The Committee believes Councils are best placed for weed management.

 

Council may be aware the Department of Primary Industries’ Weeds action plan for the Macquarie region is administered by Cabonne Council with a grant of just over $1M.

 

There has been considerable investment in weed management by councils implementing the Macquarie Invasive Species Plan, including the High Risk Pathways and Rapid Response Plan. Moving plans such as these from the control of council’s may lose efficiencies.

 

Other changes in the management of weeds includes the creation of the Bio

Security Act which is currently being drafted. The new act will include weeds and pest management. Currently weeds and pest control is under separate acts and management by different organisations.

 

LLS            >       LHPA, CMA, DPI        > Pests and Stock

 

Councils   >       LG                                 > Weeds

 

ITEM 21 - USE OF COUNCIL SEAL - SUBDIVISION RELEASES

REPORT IN BRIEF

 

Reason For Report

To obtain council approval for use of the council seal upon legal documentation

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3a - Provide efficent and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0013 - 503101

 

 

Recommendation

 

THAT the council resolve to approve the following variations to legal  documentation and to apply where required the common seal of council to the following documents:

 

1.  Subdivision administration sheet – DA 2013/170, Pye Street, Eugowra

2.  Variation to the registered building envelope applying to Lot 4 DP 1177075 Strachan Road, Spring Hill,

3.  Variation to the registered s88b restriction as to user covenant, to delete the prohibition of clearing of vegetation upon Lot 43 DP 1091778, 1064 Sandy Creek Road, Molong.

 

Director of Environmental Services' REPORT

 

Council is in receipt of three (3) different requests for use of the Council Common Seal upon legal documentation associated with various subdivision approvals.

 

Surveyor Karl Lupis, in association with Ray Agustin (Chair of the Eugowra Historical Society) is applying for the subdivision certificate / release of final plans associated with DA 2013/170. This DA, approved in June 2013, sought a boundary adjustment to increase the area of land acquired at the rear of the Eugowra Museum. The registered surveyor has indicated that the legal documentation must be authorised by the Mayor and the General Manager. Council’s approval is sought to enable completion of the documentation and the use (if required) of the council seal.

 

Council has been requested to vary a building envelope applying to Lot 4 of DP 1177075, Strachan Road, Spring Hill. The proposal seeks to increase the area of the registered envelope to accommodate building and on-site waste  services. The development was part of the Ray Davis rezoning and subsequent subdivision (DA 2008/153) approved by council. There is no planning objection to the proposed increase in the building envelope or the variation to the restrictions placed upon the existing title deed. To register the variation to the title deed council’s consent is required as well as approval to apply the council seal to the legal documentation.

 

Approval is sought by Karma Yiwong Samten Ling, Tibetan Buddhist Centre Inc of 1064 Sandy Creek Road, Molong to vary a restrictive covenant applied to Lot 134 DP 1091778 (DA 2002/205) that prohibits the clearing of vegetation from the  land. The restriction has created conflict with development consent conditions. It is considered that adequate provisions exist within state  and local planning laws to enable adequate merit based assessment of any development proposed upon the land, to ensure preservation of native vegetation as well as protecting  the built environment. There is no objection to the modification of the covenant restrictions to withdraw the existing restriction prohibiting clearing of vegetation.

 

 

ITEM 22 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  October 8 2013 Environmental Services and Sustainability Meeting Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 503151

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 8 October, 2013 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 8 October, 2013.

 

 

ITEM 23 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 492472

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 24 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 492473

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

   


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Item 15 Ordinary Meeting 15 October 2013

Item 15 - Annexure 1

 

 

 


Cabonne Council Protective Clothing Policy

Version Date
(Draft or Council Meeting date)

July 2013

Author

Human Resources Officer

Owner

(Relevant director)

Director of Engineering & Technical Services

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Draft

Next Review Date

1 years

Minute number
(once adopted by Council)

 

1 Document Information

Cabonne Council will provide employees with the necessary protective clothing suitable to the nature of the work performed and the work environment.  WHS requirements and relevant Australian Standards for protective clothing have been referenced in the development of this policy.

 

Variation of clothing issue or modification of garments for enhanced safety may be approved for exceptional circumstances or unique work situations.  Written application for the variation or modification of protective clothing must be sent to the relevant Department Head.

 

Employees requiring protective clothing will be issued with their allocation at the commencement of employment and thereafter on a needs basis.   Details of issue are contained in the Schedules attached to this policy.

 

High visibility safety vests will be issued as required for night work and other high-risk activities.

 

It is a condition of issue and employment that such items must be worn only while at work on

Council business.


Item 15 Ordinary Meeting 15 October 2013

Item 15 - Annexure 1

 

Policy procedures:

 

1.        INTRODUCTION

This document outlines Cabonne Council’s Protective Clothing Policy and includes the conditions of issue, wear, care and replacement of items of protective clothing.   This policy primarily concerns employees whose main workplace activities are conducted in Council’s workshop and/or outdoors and/or are of a manual nature.

 

Many of Council’s workplace activities are such that personal clothing may not be adequate, appropriate or sufficiently sturdy due to the nature of the work performed and the work environment.  Council does not expect nor require employees engaged in those workplace activities to provide their own protective clothing.   Any employee whose work activities require the use of special or protective clothing will be provided with such items.

 

In order to promote a safe and healthy workplace, all employees are required to co-operate with Council by implementing this policy and by taking responsibility for their personal health, safety and welfare and that of their fellow workers.  To ensure that this policy is fully developed and implemented, employees are being consulted in a coordinated and consistent way across the full range of our workplace activities.

 

This policy should be read in conjunction with Cabonne Council’s Workplace Ultra

Violet (UV) Radiation Protection Policy.

 

2. CONDITIONS OF ISSUE OF PROTECTIVE CLOTHING

 

2.1      Maintenance and Safe Keeping

Each employee is responsible for the cleaning, laundry, and maintenance and safe keeping of all issued items of protective clothing.

 

2.2      Replacement of unserviceable items

From time to time, items of protective clothing become unserviceable or are no longer offer adequate protection.  Unserviceable items must be returned to the Store where they will be exchanged by the Storeperson.

 

2.3      Disputes

Any  disputes regarding the  replacement of  unserviceable items  will  be  referred to  the relevant Manager in the first instance.  If the matter remains unresolved, it will be settled in accordance with the Grievance and Dispute Procedures of the Award.

 

2.4     Return of protective clothing

 

ALL ITEMS OF PROTECTIVE CLOTHING REMAIN THE PROPERTY OF CABONNE COUNCIL AND MUST BE RETURNED TO COUNCIL ON THE TERMINATION OF EMPLOYMENT. For hygienic reasons, personal items of protective clothing (not including, with written management approval, may be retained by an employee upon termination.   These items include:

·     HEADWEAR (HATS, HELMETS AND BEANIES)

·     footwear (boots and shoes)

·     gloves


Item 15 Ordinary Meeting 15 October 2013

Item 15 - Annexure 1

 

2.5      Exchange and Re-use of Protective Clothing

 

All protective clothing will be replaced on an exchange basis.     Council will arrange for suitable laundering of suitable exchanged items to be used as rags within the Depot and Workshop.

 

3.        IMPLEMENTATION

 

 

This policy is effective immediately.  Employees who do not follow this policy are subject to disciplinary procedures in accordance with Local Government State Award (2010) provisions.

 

Personal protective clothing and equipment will be upgraded as required to implement any changes  in  the  relevant  Australian  Standards,  WorkCover  Codes  of  Practice  or  other pertinent guidelines.

 

Head dress, other than approved Council issue broad brim hats will only be worn at the

General Manager’s discretion.

 

4.        REVIEW OF THE POLICY

 

 

Council will review the effectiveness of this policy every two (2) years. Recommendations for alteration of the policy will be made to the General Manager through the Human Resources Section.

 

This Policy is to be revised in consultation with Council stores officers, Council’s Engineering

Department and the WHS Committee.

 

5.        REFERENCES

Australian Standards relevant to protective clothing items within this policy are listed below: AS/NZS2161.5:1998             specifies the performance requirements and test methods for

gloves which are intended to protect against convective or conductive cold down to temperatures of minus 50 degrees Celsius.  This could be linked to either the climatic conditions or occupational activity concerned.

 

AS/NZS2210.1:2010          Covers safety performance ratings of protective footwear and includes boots, shoes and waterproof boots.

 

AS/NZS 2210.5:2009           Provides users & purchasers with recommended practices for the selection, care and use of protective footwear in a wide range of primary, secondary and construction industries. Guidance for footwear care, fitting and foot protection programs is provided.

 

 

 

AS/NZS4399:1996             Sets out requirements for determining the rated ultraviolet &

Amdt 1:1998 protection factor of sun protective textiles, garments and other items of personal apparel (such as hats) which are worn in close proximity to the skin.

 

AS/NZS4602.1:2011         Covers   the   visual   requirements  for   high   visibility   safety garments for day and night use.

 

6.  RESPONSIBILITIES

 

 

All items of protective clothing issued by the Council are required to be worn in the manner that allows the item to provide its maximum protection.  Shirt sleeves and trousers must be worn at full length and hat brims must not be turned up at any point.   Shorts and short sleeved shirts are not deemed protective clothing and must not be worn.

 

High visibility safety vests must be worn closed at the front on any work site where risk assessments identifies their use as a risk control measure or any worksites where it is a condition of entry. e.g. quarry, construction or building sites.

 

 

 

Supervisors are responsible for ensuring that employees receive the correct issue of protective clothing.  Both supervisors and individual employees are responsible for ensuring that all protective clothing is correctly worn.

 

The following has been formulated to provide for the basic issue of protective clothing to

Council employees in accordance with this Protective Clothing Policy.

 

Protective clothing should not be confused with personal protective equipment (PPE) which is issued on an “as needed” basis, as determined by workplace risk assessments and control measures.

 

Items of PPE that may be issued include, but are not limited to, helmets, sunscreen, goggles, glasses or face shields, gloves, aprons, safety boots and the like.   The appropriate items needed for a task should be discussed with the relevant supervisor.


Item 15 Ordinary Meeting 15 October 2013

Item 15 - Annexure 1

 

7.        CORPORATE COLOURS

Where appropriate Council protective clothing is to have Council Identification

 

Shirts, Jackets, Jumpers and Vests are to be:

Top half high visibility yellow with bottom half navy blue

 

 

 

 

 

 

 

 

 

 

 

 

Pants and overalls are to be:

solid navy blue

 

 

 

 

 

 

 

 

 

 

 

 

 

General

At the employee’s Manager’s discretion, additional uniform may be issued.

 

Private Purchase of Safety Boots

Council will, consider all reasonable requests for boot purchases outside of Council’s normal suppliers, medical evidence may be requested before approval is given..

 

8.        Issue of Protective Clothing to Outdoor Employees

 

This includes fulltime employees who are employed in any of the following activities:

-     Urban Services

-     Operations Section

-     Workshop (including Mechanical staff)

-     Depot Staff (including Store & Purchasing Officers)

-     Quarry

-     Environmental Services Outdoor Staff

 

 

·     1pr Safety boots (and 1 pr safety gumboots subject to need)

 

·  3 x Shirts               long-sleeved with collar, close-weave, breathable fabric with a

UPF rating of at least 30. (Drill (full or half buttoned) or Polo)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·

 

2 x Trousers

 

OR

 

loose-fitting made from a close-weave, breathable fabric with a

UPF rating of at least 30. (Drill or Cargo)

 

·

 

2 x Overalls

 

 

made from a close weave, non-flammable fabric (Navy Blue).

·

 

1 x Jacket

 

insulated and waterproof jacket

·

 

2 x Jumper

 

polar fleece jumper

 

 

OR

 

 

·

 

1 x Jumper

 

polar fleece jumper

·

1 x Vest

waterproof and insulated vest

·

 

1 x hat

 

with a brim at least 8cm broad, made from a close weave material with no mesh component.

 

 
AND (subject to need)

·     1 x safety helmet with brim attachment and neck flap

·     PVC Raincoats and waterproof trousers

 

 

 

 

Casual Staff

 

The issue to casual staff shall be on a pro rata basis, depending on the amount of days usually worked per week


Item 15 Ordinary Meeting 15 October 2013

Item 15 - Annexure 1

 

Issue of Protective Clothing to Outdoor Employees Tar Patching, Waste Treatment & Water/Sewer Management

 

This refers to employees who are employed in the following activities:

-           Wastewater Treatment

-     Sewer Staff

-     Water Staff

-     Tar Patching crew

 

·     2pr Safety boots (and 1 pr safety gumboots subject to need)

 

·  5 x Shirts               long-sleeved with collar, close-weave, breathable fabric with a

UPF rating of at least 30. (Drill or Polo)

 

 

 

 

OR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·

 

5 x Trousers

 

loose-fitting made from a close-weave, breathable fabric with a

UPF rating of at least 30. (Drill or Cargo)

 

·

 

5 x Overalls

 

made from a close weave, non-flammable fabric.

·

 

1 x Jacket

 

insulated and waterproof jacket

·

 

2 x Jumper

 

polar fleece jumper

 

 

OR

 

 

·

 

1 x Jumper

 

polar fleece jumper; and

 

·

1 x Vest

waterproof and insulated vest

 

·

 

1 x hat

 

with a brim at least 8cm broad, made from a material with no mesh component.

 

close weave

 

 
AND (subject to need)

·     1x safety helmet with brim attachment and neck flap

·     PVC Raincoats and waterproof trousers

 

 

 

 

AND, if relevant to duties

·    Protective Clothing for Cold Weather (refer to separate Schedule 6)

·    Protective Clothing for Wet Weather (refer to separate Schedule 7)


Item 15 Ordinary Meeting 15 October 2013

Item 15 - Annexure 1

 

Issue of Protective Clothing General

 

This includes employees whose normal  duties  regularly involve  a  combination of indoors and outdoors work, for example:

-    Engineers and support staff

-    Town Planners

-    Health & Building Surveyors

-    Environmental Officers

-    HRO & RMO

 

Employees completing work tasks on construction sites will be required to wear all appropriate PPE specific to that site.

 

The  policy  also  covers  employees  who  normally  work  indoors  and  who  may  be required to work outdoors on an infrequent or irregular basis.  The wearing of a hat a 30 plus sunscreen will be minimum PPE requirements.

 

 

·    1 x Safety vest (high visibility fitted with reflective material

·    1 x safety boots

·    1 x Jacket (insulated and waterproof)

·    1x jumper (polar fleece)

·    1 x hat with a brim at least 8 cm broad, made from a close weave material with no mesh component

 

 

AND (subject to need)

·  1x safety helmet with brim attachment and neck flap

 

AND, if relevant to duties

·  Protective Clothing for Cold Weather

·  Protective Clothing for Wet Weather


Item 15 Ordinary Meeting 15 October 2013

Item 15 - Annexure 1

 

Schedule 6: Issue of Protective Clothing for Cold Weather

 

·           1x “beanie” A woven hat of wool or other warm material, as supplied by Council, to be worn in cold weather

 

·           1pr gloves Insulated or lined work gloves

 

 

Schedule 7: Issue of Protective Clothing for Wet Weather

 

 

 

·           1 x Rain Coat with waterproof trousers PVC or similar for those employees with irregular needs (e.g. those employees that don’t regularly work outside in wet weather

 

 

 

 

 

 

 

A.L Hopkins

GENERAL MANAGER

 

 

TABLE OF AMENDMENTS


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Item 19 - Annexure 1

 

Section 3: Route Assessment Summary Report

3.1 Cover Sheet

Vehicle configuration:

25/26m B-Double

Route:

LR243 Four Mile Creek Road

Origin
Address:

LR 247 Cadia Road, Springside

Destination Address:

Cadiangullong Road, Canobolas State Forest (approximately 1.8km from Cadia Road intersection)


 

A completed application form showing route details is attached.

This is to certify that the investigation levels have been duly considered, checklist has been completed and comments provided as appropriate.

My assessment of the inspected route against the guide is that the route is:

                         Suitable               Not suitable

                         (Subject to a field trial, with conditions)

1.


 

Person Responsible for the route assessment:

Signature:

 

Name:

Robert Staples

Qualification:

 

Position:

Director of Engineering and Technical Services

Organisation:

Cabonne Council

Date:

30 September 2013


 

Existing 25m B-Double route

 

Proposed route along Four Mile Creek Road

 

 

 

Detailed Crash Report: Four Mile Creek Road Extract

 

 


 

3.2 Route Assessment Summary Checklist

Separate working papers are to contain the detailed assessment that supports this summary check list.

Road Name and Section:

Four Mile Creek Road, from Cadia Road to Cadiangullong Road, Canobolas State Forest


 

Ref

Assessment characteristic

Data

Comment / information

2.1.1

General

 

 

 

Length of Route (km)

1.8km

Cadia Road to Cadiangullong Road

 

Road Class Hierarchy (State Roads)

NA

Local Road

 

Traffic Volumes (AADT)

184

September 2010 – 0.2km west of Cadia Road

 

% Volume of commercial vehicles

7.3%

September 2010

 

Volume by types of freight vehicles:

 

 

 

·    Semi-trailers

0.1%

Class 6-9

 

·    B-Doubles

0.0%

Class 10

 

·    Road Trains

0.0%

Class 11

 

·    AB and B-Triple combinations

0.0%

Class 12

 

·    Other

7.2%

Class 3-5 – medium vehicles

 

Ref

Assessment characteristic

Pass

Inves-
tigate

Comment / information

2.2

Legal/Regulatory

 

 

 

2.2.1

Vehicle

 

 

 

 

Check the proposed vehicle against the regulations:

Y

 

25m B-Double

 

Actual legal class and configuration

Y

 

25/26m B-Double

 

Comparable vehicle

 

 

> 19m B-Doubles and Truck and Dog combinations

2.2.2

Zoning of land

 

 

 

 

Evidence provided that access complies with planning approvals

Y

 

Canobolas State Forest is a major logging area every 5-10 years and other surround land is zoned for Primary Production

2.3

Road Safety Issues

 

 

 

2.3.1

At terminals

 

 

 

2.3.1 (a)

Road access within terminals

Evidence provided to confirm suitability within terminals

Y

 

Applicant to assess roads in Canobolas State forest are suitable for 25m B-Doubles

2.3.1(b)

Road access into or from terminals

Entry and exit complies

Y

 

Turning area into and out of Canobolas State Forest is adequate at Cadiangullong Road

2.3.2

Road safety assessment

 

 

 

 

Road Crash Investigation Report

Review of desk-top analysis of the road crash history over the previous 5 years.

Y

 

2 crashes in last 5 years, both tow away. No cluster, one involving an animal.

 

Where required, road safety audit report

NA

 

Not required

 

·    Speed zones

 

 

default 100km/h

 

·    School speed zones

 

 

NIL

 

·    Truck and bus zone

 

 

NIL

2.3.3

Road alignment

 

 

 

 

Is there a comparable vehicle using this route?

 

 

No comparable vehicle

 

Low speed turns at intersections, roundabouts, traffic management devices

Y

 

Intersection with Cadia Road OK and intersection with Cadiangullong Road OK

 

Curve geometry at road speed

Y

 

No low speed curves.

2.3.4

Road width (cross section)

 

 

 

2.3.4 (a)

Rural Roads

Y

 

 

 

For unsealed sections:

·    Carriageway width (W)

NA

 

Not unsealed

 

For sealed sections:

·    Sealed surface width (SSW)

·    Sealed lane width (SLW)

·    Carriageway width (W)

 

X

SSW is 5.3 – 7.6m (min 6.0m required)

SLW is 2.7 – 3.8m (3.0m required)

W is 7.3 – 9.6m (7.0m required)

2.3.4(b)

Urban Roads

NA

 

Rural environment

2.3.5

Structure width (including bridge width)

 

 

 

 

Structure width

NA

 

No structures on proposed route

 

Width ratio ≤1.25

NA

 

No structures on proposed route

2.3.6

Intersections

 

 

 

2.3.6 (a)

Low speed turns

 

 

 

 

Roadside structures

Y

 

Cadia Road/Four Mile Creek Road re-prioritisation design being included to accommodate 25m B-Doubles

2.3.6(b)

Intersections and turn bays

 

 

 

 

Safe intersections sight distance (SISD)

Y

 

Sufficient site distance at Cadia Road intersection.

 

Adequate road length for storage

Y

 

Adequate

2.3.6 (c)

Approach visibility (stopping sight distance)

 

 

 

 

Stopping Sight Distance (SSD)

Y

 

Adequate

2.3.7

Overtaking opportunities

 

 

 

 

Overtaking opportunities meet the requirements for the route.

Y

 

Desirable distance between overtaking opportunities is 30km for this AADT, proposed route is < 2km long.

2.3.8

Traffic Facilities

 

 

 

2.3.8 (a)

Signs, lines and markings

 

X

Centreline marking adequate.

Linemarking near intersection with Cadiangullong Road may be confusing for other road users, and may encourage them to overtake on the inside of a turning B-Double vehicle.

 

Signposting

Y

 

Guideposts adequate.

2.3.8(b)

Crash barriers and clear zones

 

X

Numerous trees in the clear zone

2.3.8 (c)

Traffic signals

 

 

 

 

Minimum green time
(Note locations where adjustment is required)

NA

 

No traffic signals

2.3.9

Traffic interaction with other users

 

 

 

 

School bus route has bus stop areas off the road where the bus can safely stop

 

X

Road is a school bus route – there is an adequate spot on the route for a school bus to pull completely off the road.

 

Tourist route

NA

 

Proposed vehicle <26m

 

Pedestrians and cyclists

NA

 

Proposed vehicle <26m

 

Other drivers familiar with RAV

NA

 

Proposed vehicle <26m

2.3.10

Local conditions

 

 

 

 

Other local conditions (describe)

 

 

X

Snowy and icy conditions in winter

2.4

Road-rail safety

 

 

 

2.4.1

Grade Separated Crossings

NA

 

No grade separated crossings

2.4.2

Railway crossings

 

 

 

2.4.2(a)

Sight distance

NA

 

No rail level crossings

2.4.2(b)

Alignment and width

NA

 

No rail level crossings

2.4.2(c)

Queuing on railway crossings at or near intersections

NA

 

No rail level crossings

2.4.2(d)

Short stacking

NA

 

No rail level crossings

 

Concurrence from rail infrastructure manager

NA

 

No rail level crossings

2.5

Work, health and safety

 

 

 

2.5.1

Decoupling operation

Y

 

Decoupling operation eliminated for vehicles travelling to/from Canobolas State Forest

2.5.2

Driver breaks

Y

 

No change in quality/number of rest breaks available for drivers.

2.6

Amenity and environment issues

 

 

 

2.6.1

Existing approved land-use

 

 

 

2.6.1(a)

Community amenity

Separate report

 

X

The surrounding land use is Forestry and Primary Production, which is conducive to RAVs, and such consultation is deemed not required. However, comment was sought with the Cabonne Local Traffic Committee representing the community, police, road safety and transport interests. Issues arising from that invitation are tabled at the end of the report.

2.6.1(b)

Noise and vibration

 

 

 

 

Road noise:

Road surface irregularity

Y

 

 

 

Engine braking noise:

Grade >5% (potential for engine break noise)

Y

 

No steep grades between Cadia Road and Cadiangullong Road.

2.6.1(c)

Air quality

Y

 

 

2.6.1(d)

Vulnerable or endangered flora or fauna

Y

 

 

2.6.2

Traffic-generating development

 

 

 

 

Associated with DA

NA

 

No associated DA

2.7

Infrastructure loading

 

 

 

2.7.2

Bridge structure

 

 

 

 

All bridges & culverts structurally capable

NA

 

No structures on route

2.7.3

Pavement structure

 

 

 

2.7.3(a)

General and concessional mass

 

 

 

Wear relative to 6 axle semi-trailer

NA

 

Application not for HML

2.7.3(b)

Higher mass limits (HML) on axles groups

 

 

 

Pavement condition

NA

 

Application not for HML

2.7.4

Floodways and causeways

NA

 

No floodways or causeways

2.8

Property damage (public infrastructure or property)

 

 

 

2.8.1

Low clearance structures and plant

 

 

 

2.8.1(a)

Structure clearance

NA

 

Cabonne already gazetted for 4.6m high vehicles and no overhead structures

2.8.1(b)

Overhead cable clearance

NA

 

Cabonne already gazetted for 4.6m high vehicles

2.8.2

Tree clearance

If required REF

NA

 

Cabonne gazetted for 4.6m high vehicles

2.9

Other significant issues

 

 

 

 

Other issues not covered in the assessment (describe)

NIL

 

 

 

 

 

Risk Management Approach:

Yes

No

Risk management analysis required to resolve issues

Y

 

Attach the risk management analysis at the end of this summary

 

 

 

Access Conditions:

 

 

Approval subject to a field trial

1.    Maximum speed of 80km/h applies

2.    No travel permitted 7:30-8:30am and 3:30-4:30pm school days.

 

 

 

 

 

 

Other issues

Yes

No

Is a review of the route scheduled?

 

N

 

 

 

 

 

Community Amenity Report

Issues Raised

Response

Increased road wear and resulting road maintenance costs.

The NSW Route Assessment Guidelines state that ‘an assessment does not focus on wear from individual vehicles as this does not take into account that vehicles with greater capacity result in less trips to move the freight task than the current situation.’

The Macquarie Region of Forestry Corporation NSW manages 1,000,000t of plantation per annum. Using 19m Mini-B-Doubles, which have a payload limit of 31t, this results in 32,258 truck load movements per year. By using 23m Mini-B-Doubles at Restricted Access, the payload limit is 38t, resulting in 26,316 truck movements per year.

The increased truck movements associated with the upcoming harvest can be minimised through the use of high productivity vehicles. The resulting wear on the payment is less per 1000t of freight moved for the proposed vehicles, compared with vehicles allowed to operate at existing access levels.


 

Start of route near Cadia Road intersection

Area on left suitable for school buses to pull completely off the road, approximately 700m from Cadia Road intersection

Narrow section near beginning of Four Mile Creek Road (approximately 600m is under minimum 6.0m width)

Intersection with Giles Road – looking East

Intersection with Cadiangullong Road at entrance to Canobolas State Forest

Linemarking at intersection with Cadiagullong Road

Hazards within the Clear Zone (trees left and right) ~ 1.3km from Cadia Road intersection, before Giles Road intersection

Hazards in the Clear Zone ~ 500m from Cadia Road intersection

 


Item 19 Ordinary Meeting 15 October 2013

Item 19 - Annexure 1

 

 

Excerpt from Asset Register – Four Mile Creek Road

ROAD NUMBER

ROAD NAME / VILLAGE STREET

FROM

TO

Start Chainage (km)

End Chainage (km)

Segment Length (km)

Wearing Surface Condition

Actual Seal Width (m)

Pavement Condition

Gravel Shoulder Width Left (m)

Total Gravel or Seal Width (m)

Gravel Shoulder Width Right (m)

Actual Total Pavement Formation Width (m)

243

Four Mile Creek Road

Int LR247

Condition Change

0.0000

0.1600

0.1600

S1

7.6

P1

1.0

7.6

1.0

9.6

243

Four Mile Creek Road

Condition Change

Condition Change

0.1600

1.0000

0.8400

S3

6.4

P3

1.0

6.4

1.0

8.4

243

Four Mile Creek Road

Condition Change

Condition Change

1.0000

1.3200

0.3200

S2

7.2

P2

1.0

7.2

1.0

9.2

243

Four Mile Creek Road

Condition Change

Int LR 246

1.3200

1.4100

0.0900

S2

5.3

P2

1.0

5.3

1.0

7.3

243

Four Mile Creek Road

Int LR 246

Condition Change

1.4100

3.7300

2.3200

S2

5.3

P2

1.0

5.3

1.0

7.3

*Note: assessed route ends approximately at chainage 1.800

 


Item 19 Ordinary Meeting 15 October 2013

Item 19 - Annexure 1

 

Table 7-8 Risk Assessment Summary – Current and Future Evaluation

Project Risks (1)

Current Level of risk (current traffic)

Future Level of risk (current traffic + RAV – replaced heavy vehicles)

Evaluation

Likelihood

Con-
sequence

Risk level

Likelihood

Con-
sequence

Risk level

Change
(↓ - ↑)

Acceptable

Further consideration of treatments

 

Road Safety

 

 

 

 

 

 

 

 

 

S1

Vehicle unable to stay in lane due to sealed surface/lane width, resulting in crossing over to other side of road, or off edge of bitumen (by 30-70cm)

2

3

Extreme

2

3

Extreme

-

N

Impose conditions to operate at a lower speed

S2

Vehicles encounter a non-frangible hazards in clear zone (e.g. trees)

2

3

Extreme

2

3

Extreme

-

N

Impose conditions to operate at a lower speed

S3

Linemarking at Cadiagullong Road intersection confuses vehicles, and vehicles may try to pass trucks turning into Cadiangullong Road

2

2

Moderate

2

2

Moderate

-

Y

Acceptable

S4

Conflict with School Bus operating on route

1

2

Low

2

2

Moderate

N

Impose conditions to operate outside of School Zone hours on School days.

S5

Snowy and icy conditions in winter may result in a slippery surface

2

2

Moderate

2

2

Moderate

-

Y

Acceptable

 

Amenity and Environment Issues

 

 

 

 

 

 

 

 

 

E1

Increased road wear and road maintenance costs

2

2

Moderate

2

2

Moderate

-

Y

Acceptable

Note : (1) Add or remove rows as required

Table 7-9 Risk Assessment Summary – Risk Treatments and Assessment

Project Risks (1)

Risk Treatment

Level of future risk after treatment

Final Risk Assessment

Action proposed to mitigate risk

Responsibility

Likelihood

Con-
sequence

Risk level

Change
(↓ - ↑)

 

Road Safety

 

 

 

 

 

 

 

S1

Vehicle unable to stay in lane due to sealed surface/lane width, resulting in crossing over to other side of road, or off edge of bitumen (by 30-70cm)

Impose conditions to operate at 80km/h max speed

 

2

2

Moderate

Acceptable, subject to a field trial

S2

Vehicles encounter a non-frangible hazards in clear zone (e.g. trees)

Impose conditions to operate at 80km/h max speed

 

2

2

Moderate

Acceptable, subject to a field trial

S4

School Bus Route

Impose conditions to operate outside of school zone hours on school days.

 

1

2

Low

Acceptable

Note : (1) Only include the project risks that have been evaluated to require treatment


Item 20 Ordinary Meeting 15 October 2013

Item 20 - Annexure 1

 


Item 22 Ordinary Meeting 15 October 2013

Item 22 - Annexure 1

 





 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 15 October, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      INVESTMENTS SUMMARY................................................................. 1

ITEM 2      RATES SUMMARY................................................................................ 1

ITEM 3      BUSINESS ACTIVITY STATEMENT FOR AUGUST 2013............ 2

ITEM 4      RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS       3

ITEM 5      DEVELOPMENT APPLICATIONS RECEIVED DURING SEPTEMBER 2013     3

ITEM 6      DEVELOPMENT APPLICATIONS APPROVED DURING SEPTEMBER 2013   5

ITEM 7      BURIAL STATISTICS........................................................................... 6  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Investment Report Sept 2013.................................... 8

ANNEXURE 2.1    Rates graph Sep 2013.................................................. 10

ANNEXURE 4.1    Council................................................................................ 11

ANNEXURE 4.2    Community Services..................................................... 44

ANNEXURE 4.3    ED and T................................................................................ 46

ANNEXURE 4.4    Environmental Services.......................................... 47

ANNEXURE 4.5    Quarry Review................................................................ 50

ANNEXURE 4.6    Rates..................................................................................... 51

ANNEXURE 4.7    Works................................................................................... 52 

 


 

 

ITEM 1 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise Secure Income through Investments

Annexures

1.  Investment Report Sept 2013    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 500879

 

Finance Manager's REPORT

 

Council’s Investments as at 30 September 2013 stand at a total of $38,109,344. This is down by $600,511 from the previous month due to a large amount of Creditor payments being made.

 

Council’s average interest rate for the month was 3.82%, down slightly from last month, as interest rates offered by the financial institutions are reflecting the July cut to the official cash rate. The Reserve’s bank official cash rate remained steady at 2.5% for the month of September. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.57%.

 

Council’s investments are held with multiple Australian Financial institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments to 30 September 2013 is attached for Council’s information.

 

 

ITEM 2 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph Sep 2013    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 503093

 

Finance Manager's REPORT

 

Rate Collection Summary to 30 September 2013 is attached for Council’s information. The percentage collected is 38.48%, which is consistent with previous years. The first instalment has past the due date and reminder notices were issued for any first instalment outstanding amounts. There are issues due to the data conversion process of the arrears in the new computer software which may affect the collection percentage.

 

ITEM 3 - BUSINESS ACTIVITY STATEMENT FOR AUGUST 2013

REPORT IN BRIEF

 

Reason For Report

To advise of Council's obligations with regard to GST reporting for the month ended 31 August 2013

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.4 - Manage the present and long term financial sustainability of Cabonne Council

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 503143

 

Finance Manager's REPORT

 

Council’s Business Activity Statement for the month of August 2013 was completed and submitted to the Australian Taxation Office on 20th September 2013.  This was prior to the statutory deadline of 23rd September.

 

The July Business Activity Statement resulted in a refund to Council of $212,382.00. 

 

A comparison between August 2013 and July 2013 shows the major differences as follows:

 

·    Total Income Received increased by $1,198,227 compared to July 2013.  Income received in July included $553,952 for Quarterly payment of the Financial Assistance Grant, $57,604 for Quarterly Roads to Recovery funding, and $1,000,000 received from Cadia.

·    GST Free Income increased by $1,883,390.  This variance includes the Financial Assistance Grant of $553,952, $1,000,000 from Cadia and $57,604 for Roads to Recover.  In addition, GST Free income for August includes funding for the Voluntary Purchase scheme for $182,625.

·    Capital Purchases increased by $1,174,493.  Totals for August included amounts paid to Environment One Australia for Yeoval Sewer ($400,000), Beau Corp for Canowindra Swimming Pool ($382,000) and Fulton Hogan for road works at Canowindra ($80,000).

 

There was no Fringe Benefits instalment payable in the August Business Activity Statement.

 

No Diesel Fuel Rebate was claimed for August.

 

 

ITEM 4 - RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions up to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4. 5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Council

2.  Community Services

3.  ED and T

4.  Environmental Services

5.  Quarry Review

6.  Rates

7.  Works    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 503278

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 5 - DEVELOPMENT APPLICATIONS RECEIVED DURING SEPTEMBER 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 503363

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/9/2013 to 30/9/2013 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Subdivision

$-----

S68

$-----

S68

$-----

S68

$-----

Modification to Demolition of Dwelling and Outbuildings

$-----

Modification to Demolition of Dwelling and Outbuildings

$-----

Modification to Change of Use - Pharmacy

$-----

Convert Existing Building to Dwelling

$-----

Modification to Dwelling/Pool/Detached Garage

$-----

Change of Use – Health/Medical Services

$-----

Modification to Dwelling & Garage

$-----

Modification to Shed

$-----

Modification to Subdivision

$-----

S68

$-----

Change of Use - Shop

$-----

Modification to Extension to Existing Shed

$-----

Modification to Dwelling

$-----

Modification to Double Garage

$-----

S68

$-----

S68

$-----

Verandah on Front of House

$5,000

Detached Garage

$16,000

Change of Use

$10,000

Erection of Steel Shade Structure

$5,500

Garage

$9,200

Transportable Office

$5,000

Arena Cover

$135,000

Office & Weighbridge

$250,000

Swimming Pool

$11,500

TOTAL: 29

$447,200

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Extension

$30,000

Dwelling & Attached Garage

$230,000

Patio Cover

$12,557

50M Antenna Tower

$220,000

Dwelling

$307,000

Inground Swimming Pool

$34,910

Repair & Replace Patio Awning/Glass Enclosure

$18,067

Dwelling

$200,000

TOTAL: 8

$1,052,534

 

GRAND TOTAL: 37

$1,499,734

 

 

ITEM 6 - DEVELOPMENT APPLICATIONS APPROVED DURING SEPTEMBER 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 495840

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/9/2013 to 30/9/2013 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Jubilee Bushranger Celebrations

$ -----

Modification of Four Lot Subdivision

$ -----

Consolidation of Five Lots

$ -----

Modification of Subdivision

$ -----

Modification to Change of Use - Pharmacy

$ -----

S68

$ -----

Modification to Dwelling & Garage

$ -----

Dwelling & Detached Garage

$299,640

TOTAL: 8

$299,640

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Dwelling & Attached Garage

$230,000

Extension

$30,000

Dwelling

$200,000

TOTAL: 3

$460,000

 

 

GRAND TOTAL: 11

$ 759,640

 

 

Previous Month: 33

$ 3,485,718

 

 

 

ITEM 7 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations and placement of memorials.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 503368

 

Director of Environmental Services' REPORT

 

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

 

July

6

August

7

September

8

October

 

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

21

  


Item 1 Ordinary Meeting 15 October 2013

Item 1 - Annexure 1

 



Item 2 Ordinary Meeting 15 October 2013

Item 2 - Annexure 1

 


Item 4 Ordinary Meeting 15 October 2013

Item 4 - Annexure 1

 


































Item 4 Ordinary Meeting 15 October 2013

Item 4 - Annexure 2

 



Item 4 Ordinary Meeting 15 October 2013

Item 4 - Annexure 3

 


Item 4 Ordinary Meeting 15 October 2013

Item 4 - Annexure 4

 




Item 4 Ordinary Meeting 15 October 2013

Item 4 - Annexure 5

 


Item 4 Ordinary Meeting 15 October 2013

Item 4 - Annexure 6

 


Item 4 Ordinary Meeting 15 October 2013

Item 4 - Annexure 7