GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Community Services Committee Meeting TO BE HELD ON Tuesday 3 September, 2013

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   TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 2

ITEM 2      DECLARATIONS OF INTEREST....................................................... 2

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 3

ITEM 4      Family Day Care operational update.............................. 3

ITEM 5      Home and Community Care Update..................................... 8   

 

ANNEXURE ITEMS

 

 


 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 487169

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 487171

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 487173

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - Family Day Care operational update

REPORT IN BRIEF

 

Reason For Report

To update Council on the operations of the Family Day Care Scheme

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 3.1.1.c Implement the Family Day Care Program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 493147

 

 

Recommendation

 

THAT the reviewed systems be implemented for the benefit of children and families in the scheme.

 

Family Daycare Coordinator's REPORT

 

The Cabonne/Blayney Family Day Care Scheme has experienced major growth since March 2013, increasing both Educator and Family Registration by seventy five (75) per cent. This trend has continued during 2013, with the Scheme providing further child care services in Canowindra, Cargo and Orange. Due to this increase, two (2) Staff Members have been employed on a six (6) month fixed term contract. There are now seven (7) Staff employed at the Molong Office.

 

All Staff, apart from the Nominated Supervisor, (formerly known as the Coordinator), are employed on a part time basis. To accommodate the increased demands of the Scheme, Cabonne Council’s Community Services Trainee also provides assistance to the Scheme. The Family Day Care budget has also made provision for the Cabonne Community Links Coordinator to assist with Scheme operations on a part time basis.

 

Along with the extra administrative responsibilities in relation to Scheme growth, staff have also been updating many systems to ensure the Scheme continues to operate under National Law and National Regulations.

 

Family Day Care Services, including the Approved Provider (formerly known as the Sponsor) and the Service Provider (formerly known as the Scheme) must meet obligations under the National Quality Framework for Early Childhood Education and Care, comply with the National Law 2010 and National Regulations 2011 and adhere to all aspects of the funding agreement with the Federal Government Department of Education, Employment and Workplace Relations (DEEWR)  in relation to the management of the Child Care Management System (CCMS).

 

To ensure the Scheme is compliant with the above Legislation the following Systems have been established at the Scheme during the past six (6) months:

 

Financial Systems:  

 

·    Introduction of amended weekly Educator Attendance Records/Contracts and Receipts

 

·    Introduction of a weekly Fee Processing audit, including Educator Attendance Record Cover Sheets, Attendance Record weekly check and internal systems to track attendance and record accountabilities including Child absences and Parent signatures.

 

·    Introduction of Scheme Fee Policy and Individual Educator Fee Policy

 

·    Introduction of an Attendance Record Training Booklet for all Educators and an individual Attendance Record Checklist to assist with the correct completion of Educator’s weekly Attendance Records.

 

·    Introduction of Parent Interviews. This is part of the Scheme’s Funding Agreement with the Federal Government. Interviews are now held at the Molong Office, Canowindra HACC building, Blayney Council and the Girl Guides Hall in Orange.

 

·    Introduction of Inclusion Support Subsidy (ISS). This is a payment made by the Federal Government to the Scheme to assist children in care with additional needs.

 

·    Introduction of a two (2) tiered Educator Administration Levy that supports the independence of Educators as self- employed to generate extra income for the Scheme.        

           

Operational Systems:

 

·    Complete revision of the Prospective Educator Training Programme, including the establishment of a Prospective Educator Booklet and accompanying information and forms;  a new Prospective Educator Progression System; a new four (4) day training programme including the establishment of fourteen (14) training modules and associated learning outcomes.

 

·    Complete revision of the Family Information Booklet including a Condensed Booklet for Family Information and Scheme advertising.

 

·    Complete revision of the Scheme’s filing systems, including the archiving of many Families/Children from the Scheme’s specific Family Day Care Software Programme.

 

·    Complete revision of the Family Enrolment Form and associated system for existing enrolments.

 

·    Complete revision of Scheme Forms including Medication; Accident/Injury/illness forms; Educator Workplace Safety Audit; Risk assessments and Excursion Forms.

 

·    Introduction of monthly nightly Educator Meetings at Molong, Canowindra and Orange.

·     Introduction of administrative systems including: Correspondence; Staff Day Books; Computer Data Entry Systems; Children’s Waiting List; Alternate Care;  Family Enrolments; Educator visiting folders.

 

·     Introduction of Family Newsletters and Educator Networking Newsletter.

 

·     Introduction of sustainable practices within the Scheme. An Educator/Family email system has been established. A recycling system has been established within the Scheme and with all Educators. A system in relation to the archiving of records has been implemented.

 

·     Introduction of fortnightly Team Meetings and individual Support Coordinators Meetings to support performance improvement.

 

·     Introduction of Scheme Playgroups: Weekly at Molong and Orange and quarterly at Canowindra.

 

·     Due to the continuing growth of the Scheme, it is envisaged that the Scheme will be financially viable and self- funding within the next financial year.  

 

·     The Scheme will provide to all Councillors an Information Package about the functions of the Scheme and the obligations of the Approved Provider (Cabonne Council) and the Service Provider (Cabonne/Blayney Family Day Care).

 

The growth of the Scheme is documented in the tables below.

                  

 

 

 

 

 

 

 

 

ITEM 5 - Home and Community Care Update

REPORT IN BRIEF

 

Reason For Report

To Update Council on its HACC Service.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 3.2.2.a Facilitate services for the aged

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\GRANTS AND FUNDING\HACC NEIGHBOUR AID and FOOD SERVICES HACC - DEPARTMENT AGEING and DISABILITY - 493160

 

 

Recommendation

 

THAT Council apply for additional funding to expand its food and social support services for the frail aged.

 

Community Services Manager's REPORT

 

Home and Community Care has seen a dramatic increase in the number of clients getting the services through ComPacks from Carewest at Orange.

 

ComPacks is a service that provides support services to people needing assistance discharged from a participating  hospital.  ComPacks is now being made available through Molong Hospital and Canowindra Soldiers Memorial Hospital. Previously ComPacks were only available to patients discharged from  Orange Health Service facilities.

 

A new round of funding has been made available by the Department of Health and Ageing, for new Commonwealth Home and Community Services to commence early 2014 to June 2015. This round of funding is predominately for regional priority service types. For the Central West region the following service types have been identified: Domestic Assistance, Meals, Personal Care, Social Support and Transport.

 

At present Council is putting in an application to expand the Meals and Social Support outputs and well as an additional service of Transport.

 

Early August the Coordinator attended a Local Government and Community Care Forum meeting in Sydney. This was designed to discuss the changes to Home and Community Care as of July 2015 and to see what other councils were doing. There were approximately 100 representatives from Councils across NSW.

 

Some ideas that were discussed were:

 

·    Source new opportunities for services and growth;

·    Exit HACC services altogether;

·    Re-structuring of organisation roles;

·    Establishment of a new business model;

·    Develop accurate unit costing’s for each service;

·    Align with other community organisations which deliver similar services to eliminate duplication.

 

As of July 2015 Council’s current contracts with the Department of Health and Ageing end. Both Department of Health and Ageing and Ageing Disability and Home Care are moving towards Consumer Directed Care where based on an assessment service users will be given an amount of money to have full control of what services they require. It is unsure if Council will receive block funding as it has in the past or if it will need to compete with other services providers to ensure there is a client base to deliver services to.

 

In any event there are major changes on the horizon for HACC Services and Staff are proactive in preparing for these.

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Community Services Committee Meeting TO BE HELD ON Tuesday 3 September, 2013

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