Description: cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 13 August 2013

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 20 August, 2013 commencing at 2.00pm, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

Please note that the Directors will be available for consultation on matters contained in the business paper lunch which will be provided from 1.00pm prior to the commencement of the meeting.

 

 

Yours faithfully,

Description: GM - A Hopkins Signature

Andrew L Hopkins

GENERAL MANAGER

 

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)    Adoption of Closed Committee of the Whole Report

 


 

ATTENDEES – AUGUST 2013 COUNCIL MEETING

 

 

2.00pm

John Cobb (will also be joining Councillors for lunch)

Terry Dover – Outstanding Service Award

Andrew Kerr – Outstanding Service Award

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 20 August, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 6

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 7

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 7

ITEM 9      WORKS COMMITTEE MEETING....................................................... 8

ITEM 10    QUARRY REVIEW COMMITTEE MEETING.................................... 9

ITEM 11    REVIEW OF ORGANISATIONAL STRUCTURE............................. 9

ITEM 12    DELEGATION OF AUTHORITY....................................................... 10

ITEM 13    COMMUNITY ENGAGEMENT ......................................................... 13

ITEM 14    CHANGE OF CONTRACTOR ON TENDER.................................. 13

ITEM 15    GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW................................................................................................. 14

ITEM 16    NSW GRAIN HARVEST MANAGEMENT SCHEME 2013/14..... 16

ITEM 17    SOUTH CANOWINDRA RESERVE................................................. 17

ITEM 18    MOLONG CARAVAN PARK MANAGEMENT CONTRACT....... 18

ITEM 19    CARGO BABY HEALTH CENTRE RESERVE.............................. 19

ITEM 20    COUNCIL PICNIC DAY...................................................................... 20

ITEM 21    CANOWINDRA SIGNAGE................................................................. 21

ITEM 22    TOWN & VILLAGE PROJECT FUNDING ..................................... 22

ITEM 23    POLICY DATABASE - ADVICE OF REVIEW BY COUNCIL - 12 MONTHS FROM ELECTION............................................................................................ 24

ITEM 24    CANOWINDRA POOL - MARSHALLING AREA SHADE........... 25

ITEM 25    REVOTES FROM THE 2012/13 BUDGET TO BE INCLUDED IN THE 2013/14 BUDGET................................................................................................ 28

ITEM 26    CANOWINDRA SESQUICENTENARY BUSHRANGER STREET PARADE - 12 OCTOBER 2013................................................................................... 29

ITEM 27    LANDSCAPING OF LOT A  DP 359347 EUGOWRA................... 31

ITEM 28    MOLONG OLD GUIDES HALL......................................................... 32

ITEM 29    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  33

ITEM 30    MODIFICATION OF DEVELOPMENT APPLICATION 2010/177 FOR ANIMAL BOARDING AND TRAINING ESTABLISHMENT AND ANCILLARY DWELLING FOR LOT 100 DP 1145134, FOUR MILE CREEK ROAD, SPRINGSIDE    33

ITEM 31    REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR LYNDON COMMUNITY REHABILITATION CENTRE........ 41

ITEM 32    REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES BY CUMNOCK PROGRESS ASSOCIATION....................................... 43

ITEM 33    REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR THE RELOCATION OF THE EUGOWRA POST OFFICE 44

ITEM 34    BUSINESS PAPER ITEMS FOR NOTING...................................... 46

ITEM 35    QUESTIONS FOR NEXT MEETING................................................ 47

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 3      MOLONG GELATO FACTORY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 4      CENTROC -  SUPPLY OF FUEL CONTRACT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      CONTRACT 451230 - FEASIBILITY STUDY FOR MOLONG TOWN LEVEE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      WBC ALLIANCE BITUMEN SEALING TENDER

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    July 16 2013 Council Minutes.................................. 48

ANNEXURE 7.1    August 6 2013 Community Services Committee Report       61

ANNEXURE 8.1    August 6 2013 Economic Development and Tourism Committee Report......................................................... 65

ANNEXURE 9.1    August 6 2013 Works Committee Report......... 68

ANNEXURE 10.1  August 6 2013 Quarry Review Committee Report 72

ANNEXURE 14.1  Morse Group to Intentus........................................ 75

ANNEXURE 15.1  DRAFT GIPA Agency Information Guide for Website 2013   76

ANNEXURE 16.1  NSW Grain Harvest Management Scheme....... 85

ANNEXURE 19.1  Draft Plan of Management for former Cargo CWA Building............................................................................... 99

ANNEXURE 21.1  canowindra signage................................................. 115

ANNEXURE 23.1  Draft Cabonne After School Hours Care Policy       118

ANNEXURE 26.1  Traffic committee 2013 07 15  extraordinary minutes       228

ANNEXURE 29.1  August 6 2013 Environmental Services and Sustainability Committee Report....................................................... 230

ANNEXURE 30.1  Modified conditions of consent 2010-177..... 233 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 484979

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 484980

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 484982

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 484983

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 484985

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 6 to 19 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 6 to 19 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 16 2013 Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2013 - 484992

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held 16 July 2013 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 16 July, 2013.

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  August 6 2013 Community Services Committee Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 484996

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 6 August, 2013 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 6 August, 2013 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  August 6 2013 Economic Development and Tourism Committee Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 484999

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 6 August, 2013 be adopted.

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 6 August, 2013 for Council’s adoption.

 

 

ITEM 9 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  August 6 2013 Works Committee Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 485000

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 6 August, 2013 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 6 August, 2013 for Council’s adoption.

 

 

ITEM 10 - QUARRY REVIEW COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Quarry Review Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  August 6 2013 Quarry Review Committee Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 487094

 

 

Recommendation

 

THAT the report and recommendations of the Quarry Review Committee Meeting of Cabonne Council held 6 August, 2013 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Quarry Review Committee Meeting of Cabonne Council held on 6 August, 2013 for Council’s adoption.

 

 

ITEM 11 - REVIEW OF ORGANISATIONAL STRUCTURE

REPORT IN BRIEF

 

Reason For Report

Council must review its organisation structure within 12months of an election.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A council that is effective and efficient.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PERFORMANCE MANAGEMENT\STRUCTURE - 483766

 

 

Recommendation

 

THAT Council’s organisational structure consisting of the General Manager, Finance and Corporate Services, Engineering and Technical Services and Environmental Services Departments be endorsed.

 

 

General Manager's REPORT

 

The Local Government Act 1993 requires that each new Council review its organisational structure within twelve months of election and the purpose of this report is to allow Council to address this matter.

 

Following the introduction of the Local Government Act 1993, Council amended its organisational structure to more clearly define the roles of Directors and other Managers/Supervisors. This resulted in the number of Council Departments being reduced from four to three. The structure was again confirmed by Council in December 1995, September 1999, September 2004 and July 2009.

 

The structure which has previously been adopted is as follows:

 

organisational chart_20090713163514.tif

The new Council has given considerable thrust to its Future Directions Forum and identified a number of key actions and strategies, which have been prioritised and allocated across the organisations structure. It is considered that within the resources available, the actions and strategies from Council’s Future Directions Forum can be adequately covered within a three Departmental Structure.

 

The three Departmental Structure has been working effectively and is delivering services in accordance with Council’s requirements and the requirements of the IP&R and is suitable for a Council of Cabonne’s size and responsibilities. The structure provides the appropriate focus for each of Council’s major functional activities.

 

ITEM 12 - DELEGATION OF AUTHORITY

REPORT IN BRIEF

 

Reason For Report

Council is required to review all its delegations during the first twelve months of each term of office under Section 380 of the Local Government Act.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 - A Council that is effective and efficient.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\AUTHORISATIONS - 490360

 

 

Recommendation

 

THAT Subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself, and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the General Manager, Andrew Lee Hopkins, be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

 

·   The powers, functions and duties of Council other than those specified in s377(1) of the Local Government Act 1993, as being not permissible to delegate.

 

 

Director of Finance and Corporate Services' REPORT

 

Section 380 of the Local Government Act 1993 requires that each Council must review all its delegations during the first twelve months of each term of office. Delegations to the Mayor, Deputy Mayor (in his absence), Section 355 Committees and the Environmental Services & Sustainability Committee were all re-issued by Council at the first meeting after the September 2012 Council elections, however, the delegation to the General Manager was not reviewed at that meeting as it had only been issued effective from 5pm on Friday 3 August 2012. Council is now required to review that delegation.

 

Section 355 of the Local Government Act 1993 provides that a function of council may (subject to restriction) be exercised by:

 

·     The Council by means of the Councillors or employees;

·     By its agents or contractors;

·     By financial provision;

·     By provision of goods, equipment, services, amenities or facilities, or by any other means; or

·     A committee of the Council or – partly or jointly by the Council and another person or persons; or

·     Two or more Councils jointly; or

·     By a delegate of the Council.

 

Section 377 of the Local Government Act 1993 states that:

 

1.  A Council may, by resolution, delegate to the General Manager any of the functions of the Council other than the following:

 

a)    the appointment of a general manager,

b)    the making of a rate,

c)    a determination under section 549 as to the levying of a rate,

d)    the making of a charge,

e)    the fixing of a fee,

f)     the borrowing of money,

g)    the voting of money for expenditure on its works, services or operations,

h) the compulsory acquisition, purchase, sale, exchange or surrender of

any land or other property (but not including the sale of items of plant or equipment),

i)   the acceptance of tenders which are required under this Act to be invited by the council,

j)     the adoption of an operational plan under section 405,

k)  the adoption of a financial statement included in an annual financial report,

l)     a decision to classify or reclassify public land under Division 1 of Part 2 of Chapter 6,

m) the fixing of an amount or rate for the carrying out by the council of work on private land,

n) the decision to carry out work on private land for an amount that is less than the amount or rate fixed by the council for the carrying out of any such work,

o) the review of a determination made by the council, and not by a delegate of the council, of an application for approval or an application that may be reviewed under section 82A of the Environmental Planning and Assessment Act 1979 ,

p) the power of the council to authorise the use of reasonable force for the purpose of gaining entry to premises under section 194,

q) a decision under section 356 to contribute money or otherwise grant financial assistance to persons,

r)  a decision under section 234 to grant leave of absence to the holder of a civic office,

s)  the making of an application, or the giving of a notice, to the Governor or Minister,

t)     this power of delegation,

u) any function under this or any other Act that is expressly required to be exercised by resolution of the council.

 

2.  A council may, by resolution, sub-delegate to the general manager or any other person or body (not including another employee of the council) any function delegated to the council by the Director-General except as provided by the instrument of delegation to the council.

 

It is therefore recommended that Council renew its delegations to the General Manager in accordance with the above.

 

ITEM 13 - COMMUNITY ENGAGEMENT

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval for variation to Council's Procurement (including local preference) Policy.

Policy Implications

One off variation requested.

Budget Implications

Included in Council's 2013/14 Operating Plan

IPR Linkage

3.3.5b - Encourage and facilitate community involvement in improvement of projects.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\LIAISON\COMMUNITY CONSULTATION - RESIDENTS AND RATEPAYERS - 490697

 

 

Recommendation

 

THAT Council authorise the variation of its Procurement (including local preference) Policy for the appointment of Groupwork Pty Ltd to assist in its Community Engagement Strategy.

 

Director of Finance and Corporate Services' REPORT

 

Council at a workshop on 16 July 2013 regarding preparation of a Community Engagement Strategy agreed that due to the extensive involvement that Groupwork Pty Ltd has had in the development of Council’s Integrated Planning and Reporting documentation and engaging in Community feedback, that they would be best placed to proceed to the next stage of the Community Engagement Strategy. For this reason alternative prices were not obtained, however, Council’s Procurement (including local preference) Policy requires that under normal circumstances at least 3 written quotations would have been required.

 

This report seeks Council’s endorsement of the action taken in engaging Groupwork Pty Ltd, without receiving alternative pricing.

 

 

ITEM 14 - CHANGE OF CONTRACTOR ON TENDER

REPORT IN BRIEF

 

Reason For Report

To request Council to approve the change of contractor in current Tender.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.A Provide Quality Administration Support & Governance to Councillors & Residents

Annexures

1.  Morse Group to Intentus    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\MORSE GROUP ACCOUNTANTS and ADVISORS - 485419

 

 

Recommendation

 

THAT Council Approve the assignment of the Contract for External Auditing Services from Morse Group to Intentus

 

Finance Manager's REPORT

 

At the March Council meeting Council resolved to appoint Morse Group as Council’s External Auditor.

 

As at the 1st of July 2013 there has been a change in the structure of Morse Group and hence there has been a separation of the company and Intentus Chartered Accountants has taken over the audit practice.

 

As per attachment, Morse Group has confirmed that Intentus will be conducted under a separate, independent legal entity and that Morse Group will no longer be providing external Audit Services. The letter states that whilst the deed of separation between Morse Group and Intentus has not been finalised, it will include the following:

 

·    The Transfer to Intentus of all audit client document presently held by Morse Group.

·    The grant by Morse Group of an irrevocable licence to Intentus to use from the 1st July 2013 all intellectual property of Morse Group for the purposes of fulfilling contractual obligations for the delivery of audit services.

 

The Intentus partnership is comprised of the former Morse Group partners John O`Malley and Leanne Smith and the former Morse Group Audit Staff.

 

Under the contract, council approval is requires to enable Morse Group to assign the contract to another party.

 

ITEM 15 - GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW

REPORT IN BRIEF

 

Reason For Report

For Council to consider its Agency Information Guide and Proactive Release Program for the 2013/14 year

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.f - Provide effective communications and information systems for residents

Annexures

1.  DRAFT GIPA Agency Information Guide for Website 2013    

File Number

\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\RIGHT TO INFORMATION\GOVERNMENT INFORMATION - PUBLIC ACCESS - ACT - GIPA - 488558

 

 

Recommendation

 

THAT Council adopt the annexed draft Agency Information Guide and Proactive Release Program for the ensuing 12 months and make same available through Council’s website.

 

Administration Manager's REPORT

 

Background

Council at its June 2010 meeting adopted its first publication guide as required under Section 21 of the GIPA Act (… must adopt its first “publication guide” within 6 months after the commencement of the Act).

 

Amendments to the GIPA Act passed by Parliament came into effect on 19 March 2012 and included renaming the Publication Guide to the “Agency Information Guide” (AIG).

 

The Information Commissioner nominated 31 July each year as the date by which Council must review, adopt and make its AIG available to the public online. This deadline was unfortunately not met.

 

What is an Agency Information Guide?

To refresh Council’s memory an “agency information guide” is a guide (s20) that:

a)      describes the structure and functions of the Council, and

b)      describes the ways in which the functions (including, in particular, the decision-making functions) of the Council affect members of the public, and

c)      specifies any arrangements that exist to enable members of the public to participate in the formulation of the Council’s policy and the exercise of the Council’s functions, and

d)      identifies the various kinds of government information held by the Council, and

e)      identifies the kinds of government information held by the Council that the Council makes (or will make) publicly available, and

f)       specifies the manner in which the Council makes (or will make) government information publicly available, and

g)      identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

Council must make government information publicly available as provided by its AIG.  This is done via Council’s website.

 

What is a Proactive Release Program?

Council is also required under the GIPA Act (s7 (3)) to identify information to be made available by proactive release.  Council adopted its initial Proactive Release Program (PRP) at its June 2010 meeting and then reviewed and adopted it again in August 2011.  In June 2012 Council adopted an amendment following review to its Proactive Release Program which meant for the following 12 month period it read as follows:

 

1.      Any information formally requested, not requiring third party consultation, where the applicant has indicated that they will be requesting regular updates.

2.      Media releases

3.      Any Information considered to be of interest to the public (not already required to be released).

A copy of Council’s draft Agency Information Guide (which includes the PRP) proposed for the ensuing 12 months is annexed.  No changes are proposed to the PRP.

 

 

ITEM 16 - NSW GRAIN HARVEST MANAGEMENT SCHEME 2013/14

REPORT IN BRIEF

 

Reason For Report

Seek Council's support for Transport NSW Grain Harvest Management Scheme incorporating flexibility for Gross Mass Limits (GML) of up to 5%.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.3 Increase viable, sustainable and value adding businesses in  Cabonne

Annexures

1.  NSW Grain Harvest Management Scheme    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\LIAISON\ROADS and MARITIME SERVICES - RTA - RMS - TRANSPORT NSW - 490206

 

 

Recommendation

THAT Council supports the NSW Transport Grain Harvest Management Scheme 2013/14.

 

Director of Engineering and Technical Services' REPORT

CENTROC has circulated to councils a copy of the NSW Transport “NSW Grain Harvest Management Scheme 2013/14. The document referred to is included in the annexure to this report.

Following consultation with major stake holders, review of the 2012/13 mass exemption and the Queensland Grain Harvest Management Scheme, NSW Transport have developed this discussion paper putting a case for grain harvest management that would build the foundation for a long term plan to support productivity gains in the grain industry.

The structure of the 2013/14 Scheme contains some 10 key elements. They are described in the attachment to this report. Some of the key elements include;

Ø Flexibility of up to 5% over General Mass Limits (GML) for both gross vehicle mass and axle group masses for eligible grain vehicles moving from farms to point of first receival across NSW.

Ø To cater for the potential of mass shifting during transit an additional 0.5t on each tri-axle would be allowed but the total mass would be limited to that of the 5% over GML.

Ø All participating vehicles would be required to be accredited under the Mass Management module of the National Heavy Vehicle Accreditation Scheme (NHVAS).

The 5% tolerance on GML provides for loading in field conditions where the load mass is generally reliant on the experience of the operator often under difficult conditions. The load tolerance of 5% over GML would not have a measurable impact on road infrastructure.

 

ITEM 17 - SOUTH CANOWINDRA RESERVE

REPORT IN BRIEF

 

Reason For Report

Seeking approval for public exhibition of draft plan of management

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.1 - A successful balance of village and rural living

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\LEASING OUT\CROWN RESERVES - OTHER - 483560

 

 

Recommendation

 

THAT Council adopt the South Canowindra Reserve Plan of Management and support the formation of a volunteer group as outlined in the report.

 

Urban Assets Coordinator's REPORT

 

For some time Council has been working with the South Canowindra community to develop a plan for the South Canowindra Reserve. The reserve is Crown land. It is mostly open grassland with a small playground and some old remnant trees. The community wishes to be more involved in its development and maintenance.

 

In November 2012 Council resolved to place a draft Plan of Management on public display and subject to approval support the formation of a volunteer group for ongoing maintenance of the reserve.

 

The draft plan was placed on public display and the response from the public was positive. 

 

The draft document was also sent to NSW Crown Lands for comment. Crown Lands has recently responded in writing. Crown Lands supports the draft plan without amendment and confirms that the draft plan is consistent with the reserve purposes.

 

Council is now in a position to adopt the Plan of Management and support the formation of a volunteer group for ongoing maintenance of the reserve.

 

 

ITEM 18 - MOLONG CARAVAN PARK MANAGEMENT CONTRACT

REPORT IN BRIEF

 

Reason For Report

Seeking Council authorisation for contract to be signed and Council's seal affixed.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3 - Sporting, recreational, council and community facilities and services are maintained and developed

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\CONTRACTING\CARAVAN PARK MANAGEMENT CONTRACT AGREEMENT - 485651

 

 

Recommendation

 

THAT Approval be given for the General Manager and Mayor to sign the contract and for Council’s seal to be affixed.

 

Urban Assets Coordinator's REPORT

 

Council at its ordinary meeting of 25th June 2013 resolved to renew the contract for the Molong Caravan Park for another 3 years under the terms recommended in the report.

 

The contract has now been prepared according to the report as directed by Council and has been signed by the caravan park manager.

 

Approval is now sought for the contract to be signed by the General Manager and Mayor and for Council’s seal to be affixed. 

 

 

ITEM 19 - CARGO BABY HEALTH CENTRE RESERVE

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval to place a draft Plan of Management on public display.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.2 - A network of viable, relevant and cultural facilities exists in Cabonne

Annexures

1.  Draft Plan of Management for former Cargo CWA Building    

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\NSW RURAL FIRE SERVICE - 490282

 

 

Recommendation

 

THAT Council approve the draft Plan of Management to be placed on public display as outlined in the report.

 

Urban Assets Coordinator's REPORT

 

The Cargo Baby Health Centre building on the Crown Reserve at Cargo opposite the RFS fire shed is no longer used. There is potential for the building to be used for RFS bushfire training and instruction.

 

The other main features of the reserve are a children’s playground and an intermittent water way running along side the building which would be unaffected by the proposed change of use.

 

The reserve was gazetted in 1944 for public recreation and baby health centre and an additional use of community purposes was gazetted in July 2013. The use of the building for RFS training would comply with the additional purpose.

 

The draft Plan of Management for the reserve needs to be publicly advertised and submissions regarding the plan be invited from the public. The plan should be on public display for a minimum of 28 days.

 

Council approval is sought to advertise the draft plan and invite public submissions. 

 

ITEM 20 - COUNCIL PICNIC DAY

REPORT IN BRIEF

 

Reason For Report

Seeking Council's approval of the annual picnic day to be held on Friday 18 October 2013.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.a Ensure appropriate performance measures and incentives are in place.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PERSONNEL\ARRANGEMENTS\PICNIC DAY - 483730

 

 

Recommendation

 

THAT:

 

1.    Council approve the annual Picnic Day to be held on Friday 18 October 2013.

2.    Council authorise the attendance of all Councillors at the Picnic Day.

3.    Councillors note the cost of $52.00 for attending the Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.

 

 

General Manager's REPORT

 

Council has received a request from the Staff Picnic Committee, seeking Council’s consent to hold the annual Council Picnic Day on Friday 18 October 2013.

 

The issue of Union Picnic Day has been the subject of much discussion following various new Federal Industrial Relations Legislation and amendments by the Federal Government.  Council has always supported the conduct of the Council Picnic Day for all staff members, and a continuation of this practice is supported.

 

The usual practice for the conduct of the Picnic is to make the Picnic available for all staff who purchase a Picnic Ticket and attend on the day.  Staff who do not participate in the Picnic Day have the option to take Annual Leave, Long Service Leave or a Rostered Day Off as appropriate.

 

This year’s Picnic will be held in Manildra. The day will consist of Golf, Bowls and lunch. The cost of attending the Picnic Day is $52.00 which covers the cost of activities, lunch and refreshments.

 

Councillors are welcome to attend and should notify the General Manager’s Personal Assistant, Robyn Little, if they wish to attend.

 

 

ITEM 21 - CANOWINDRA SIGNAGE

REPORT IN BRIEF

 

Reason For Report

Seeking Council's endorsement of expenditure from the Canowindra Town Improvement fund.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1 A strong and vibrant local business sector.

Annexures

1.  canowindra signage    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\VILLAGE ENTRANCE SIGNS - 490675

 

 

Recommendation

 

THAT Council approve the amount of $3960 (inc GST) to be expended from the Canowindra Town Improvement Fund for the construction of two directional signs pointing to the Canowindra Town Centre and the Age of Fishes Museum.

 

 

General Manager's REPORT

 

Prior to his departure from Cabonne, Glenn Mickle had been working with the Canowindra Chamber Signage Committee to review signage across Canowindra.  The signage reviewed was in relation to:

 

1.   RMS traffic and information signage and;

2.   Non-regulatory signage promoted by the Chamber.

 

The RMS signage was agreed between the various entities and is currently being installed (including replacing/upgrading existing RMS signage).

 

With regard to the non-regulatory signage, the Chamber has advised they sought quotations to revise and refresh local signage which directs people to the town centre and the Age of Fishes Museum.  Three quotations were requested, of these one did not respond, one was rejected as unsuitable and the third was accepted by the Chamber as both acceptable in design and cost.

 

Works to the signs will require repainting the mounting frames.  This is not in included within the quote but the Chamber have volunteers to provide this service at no cost.

 

The proposed signs are 2400mm x 1300mm each plus a 200mm overlay for the hot air balloon element - refer to attached image.

 

The signs are to be constructed from long life exterior sign sheet printed graphics and clear-coated for long-life protection.  They will not rust or deteriorate as with existing signs.

 

The total cost for manufacture of both signs excluding repainting the mountings is $3,960.00.

 

ITEM 22 - TOWN & VILLAGE PROJECT FUNDING

REPORT IN BRIEF

 

Reason For Report

Advising on a review of various funding programs run by Council.

Policy Implications

Nil

Budget Implications

Funds to be returned to reserve.

IPR Linkage

4.3 - Beautiful towns and villages with historic assets cared for and preserved.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE DEVELOPMENT\REPORTING\COORDINATION TASKFORCE PROJECT 1 - TOWN AND VILLAGE ENHANCEMENT FUNDING - 490439

 

 

Recommendation

 

THAT Council adopt the revised town and village project funding schemes outlined in the report and return unexpended funds to the future Capital Works Reserve.

 

Director of Finance and Corporate Services' REPORT

 

Council has a number of programs that are funded annually in the budget aimed at enhancing and improving the Cabonne area and assisting community groups with various projects. Over the years the purpose and need for the various programs has changed from their original intention and it is considered necessary for a review to be conducted.

 

The General Manager has established a coordination taskforce consisting of senior and middle management of Council. The taskforce then identifies projects to be undertaken and establishes a project team to work together with a view to reviewing various aspects of Council’s operations.

 

The first coordination taskforce project was an examination of town and village enhancement funding. The project team’s report has been examined by the coordination taskforce and then by senior staff, resulting in details of the review being reported for Council’s consideration and adoption if thought fit.

 

Village Enhancement Program (VEP)

 

For a number of reasons this program did not proceed as originally intended and due to numerous changes in goals and community priorities has resulted in mixed outcomes and should be reviewed.

 

An examination has been carried out and discovered the projects that have been promised in the last update report to Council have been completed. It is considered that at this stage the remaining funds should be returned to the Capital Works Reserve pending an audit of standard facilities that should be available in each of the towns and villages and the preparation of town precinct plans that specifically identify areas for expenditure of the funds.

 

This will result in specific, targeted projects that can be identified in the Operational Plan and Delivery Program and be reported back to Council

 

Local Area Improvement Program (LAIP)

 

This program was originally developed to upgrade the facilities within the Cabonne area. Following the initial 2-3 years of the program, the funds were distributed on a ward by ward basis. As the budget for each year was $85,000 that meant that only $14,166 was available for projects in each of the wards. Since the abolition of wards, the LAIP scheme has floundered and lacked direction. In addition funds allocated in previous years have either not been spent or the projects have been completed from alternate funding sources. As a result in excess of $200,000 remains unspent on projects dating back to 2009, these funds should be returned to the Capital Works Reserve and a new program named the Community Facilitation Program (CFP) should be established to replace the LAIP and receive the same annual funding level.

 

The CFP would be utilised to facilitate projects within the Community to enable them to progress, an example of which is the cost of a development application to enable a Community Group to progress to the stage of applying for grant funding for a project. The fund would also be utilised for unbudgeted projects that arise during the year that provide community benefit, a recent example was a request to seal a walkway at Mullion Creek School.

 

It is proposed that due to the nature of request for this type of funding it would be allocated by the General Manager in consultation with the Mayor with a subsequent report to Council for ratification.

 

Community Improvement Program (CIP)

 

This program has been established for a number of years and was intended to assist Community Groups with projects that are of ongoing or sustainable benefit to Cabonne Communities and is limited to assets on Council owned or managed land.

 

The program is based on 50% contribution in cash or kind from the Community. Over the years a number of projects have been allocated funding, however, for one or more reasons the projects have not proceeded.

 

The 2012/13 program provided that all grants would lapse if they were not completed within 6 months of allocations of the funding. All grant applicants from previous years who have not completed their projects have been advised that unless they either complete their projects or advise Council of a completion date within a reasonable period of time, those funds will be withdrawn.

 

It is recommended that once the responses have been received any outstanding grant amounts previously allocated be returned to the Capital Works Reserve for redistribution.

 

In order to reinvigorate this program it has been recommended that it be rebadged as the Community Assistance Program (CAP) with similar rules to the previous Community Improvement Program but being extended to enable application for Community facilities not necessarily on Council property, subject to the facilities being non-commercial and the grant being provided to a not for profit organisation. The availability of CAP funding would be promoted to the Community at various times throughout the year depending on the demand for funding versus the budgeted allocation.

 

 

ITEM 23 - POLICY DATABASE - ADVICE OF REVIEW BY COUNCIL - 12 MONTHS FROM ELECTION

REPORT IN BRIEF

 

Reason For Report

To advice Council of need to review existing policies prior to adoption within 12 months of election.

Policy Implications

Yes - Will update Council's Policy database.

Budget Implications

Nil

IPR Linkage

4.5.1 - Provide ethical, open, accountable and transparent decision making processes

Annexures

1.  Draft Cabonne After School Hours Care Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 480736

 

 

Recommendation

 

THAT Council:

1.     Adopt the Draft Cabonne After School Hours Care Policy.

2.     Review existing policies and advise the General Manager of any proposed changes by Monday 26 August 2013.

 

Administration Manager's REPORT

 

As advised in reports to the June and July Council meetings Council is required to review and readopt all of its policies within 12 months of being elected.  The adoption will occur at the September Council meeting.

 

Councillors were also advised in a report to the July Council meeting that a complete copy of all current (at that time) policies was made available via their iPads.  An update based on policies adopted/deleted at the July Council meeting was similarly made available. 

 

Additionally the annexed Draft Cabonne After School Hours Care Policy needs to be adopted prior to that review.

 

Councillors are requested to review these polices and advise the General Manager of any proposed changes.  In order for staff to be able to provide advice (legal and other implications) on any proposed changes / deletions, any proposed changes should be provided to the General Manager on meeting day and no later than by Monday 26 August so that a report to the September Council meeting may address same.

 

Please note that the review of the “Payment of expenses and provision of facilities for Mayor and councillors” policy will be the subject of a separate report to the September Council meeting.

 

ITEM 24 - CANOWINDRA POOL - MARSHALLING AREA SHADE

REPORT IN BRIEF

 

Reason For Report

Variation to and additional works required for pool up grade.

Policy Implications

Nil

Budget Implications

$21,500 - shade structure - variation
$6,000 - pool fence

IPR Linkage

3.3 Sporting, recreational, council and community facilities and services are maintained and developed.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\DESIGN AND CONSTRUCTION\CANOWINDRA SWIMMING POOL - EXPRESSION OF INTEREST - REFURBISHMENT AND OR CONSTRUCTION - 489963

 

 

Recommendation

THAT Council;

1.   Approve the variation of $21,500 for the replacement of the shade structure over the marshalling area and

2.   Consider the provision of an internal pool fence around the play pool as;

a)   an addition to the contract works or

b)   separate to the contract works to be installed by others or

c)   not provide a fence at this time.

3.   Authorise a contingency amount of $140,000 over the original tendered amount.

4.   Authorise the General Manager to approve variations within the Contingency allowance.

 

Director of Engineering and Technical Services' REPORT

SHADE STRUCTURE

The scope of works for the up-grade of the Canowindra pool complex included the refurbishment of the existing steel shade structure over the marshalling area at the eastern end of the main pool. The Contractor included a cost, $18,000 to undertake the refurbishment.

When the existing concrete concourse under the shade structure was removed it was found that the existing structure did not have appropriate footings and was bolted to the concrete concourse.

Council staff inspected the shade structure and found it to be unstable and a decision was made to remove the structure as it could not be made good or meet current building standards.

The contractor was asked to provide a cost to replace the structure and provided quotation of $39,500 for a 15m x 4.5m solar span fully finished roofing system with 6, 400mm x 400mm polished block piers. It is also noted the cost includes modified footings for the poor subgrade conditions found ($1,000 per footing). It should be noted the original proposal to refurbish the existing structure was cosmetic only and did not include structural works.

The variation to the contract is $21,500.

Provision of a shade structure over marshalling areas is considered to a necessary item as swimmers are required to spend considerable time in this area waiting for their event. It is recommended that the variation be approved and funded from the contingency allowance.

INTERNAL POOL FENCE

A recent site inspection of the new splash pool and conversation with the contractor’s site supervisor raised some interesting comment and suggestions with regard to the splash pool area. The splash pool is the pool with beach entry and has a number of water features for toddlers and infants. The area above the pool and towards the kiosk area is grassed and bounded by paths. It has been suggested that fencing off this area would provide a secure area for the toddlers and for parents and carers to sit and would also prevent the facility from being used as a thoroughfare by older groups.

The fence would be a “pool” type fence approximately 60m long at an estimated cost of $6,000.

PROGRESS REPORT

Tendered Contract amount                            $1,988,800         (including GST)

Variations approved;

1.   Square up pool wall                                    $30,415

2.   Ramp footings                                              $6,358

3.   Plant and Club room footings          $30,874

Variation recommended for approval

4.   Marshaling are shade structure                 $21,500

                            Sub total variations             $89,147     (% TCA = 4.5%)

Revised project cost (including GST)           $2,077,947        

Progress payments to date                            $ 636,199

 

CONTINGENCY ALLOWANCE

The matter of allowance for reasonable variations to the contract amount was mentioned in general discussion at the previous council meeting. An amount of 5% to 7% was mentioned as a reasonable variation particularly when dealing with major excavations.

Variations put to council for this project have related to latent conditions and defects in existing infrastructure that would not be picked up in normal pre- investigation activity. Had the subgrade conditions and defects been found in the investigations and included in the tender documentation, then the corrective measures and additional works would have been included in the tendered amount.

Variations as they invariably happen are often at critical times in the construction phase and require prompt response and approvals to enable the project to proceed. To facilitate this Council’s approval is sought to include a contingency allowance of $140,000 being 7% of the tendered amount and for the General Manager to approve individual variations up to 10% of the contingency allowance ($14,000).

 

ITEM 25 - REVOTES FROM THE 2012/13 BUDGET TO BE INCLUDED IN THE 2013/14 BUDGET

REPORT IN BRIEF

 

Reason For Report

For council to determine revotes for engineering department to be included in the 2013/14 budget.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A Council that is effective and efficient.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 490006

 

 

Recommendation

 

THAT council approve the revotes from the 2012/13 budget to be included the 2013/14

 

Director of Engineering and Technical Services' REPORT

 

All the projects stated below need to be revoted from 2012/13 budget into the 2013/14 budget;

Description

Initial vote

Spent

Revote

Reason

Plumbing  Cudal  Depot

3000

 

3000

Unable to complete

Above Ground Storage at Cudal Depot

40000

1530

38470

Unable to complete

Molong Caravan Park Urinal

3000

 

3000

Unable to complete

Sealing Eugowra Road

20000

8934

11066

Unable to complete

Molong Rec Ground- New Storage Shed

33000

 

33000

Unable to complete

Canowindra Skate Park  Concrete Pad &   Shade

 10000

4950

5050

Unable to complete

Molong  Rec Picket Fence

20000

 

20000

Unable to complete

Cudal Pool - Shade Cover

11000

 

11000

Unable to complete

Molong Mitchell Room Lift Foundations

10000

 

10000

Unable to complete

Yeoval Hall Window Replacement

16000

 

16000

Unable to complete

Cudal Shade Structure

11000

 

11000

Unable to complete

Canowindra Metal Fence

20000

 

20000

Unable to complete

Molong Pool  Shade Structure

11000

 

11000

Unable to complete

Disabled Access

45000

 

45000

Unable to complete

Doughboy Creek Cumnock

 35540

 

35540

Unable to complete

Moonaculla/Norah creek road

475749

268272

207477

Unable to complete

Cottons Bridge

800000

220760

579240

Unable to complete

Canowindra Fitness Walk +

-shade and pad for skate park

-tree planting

-irrigation morris park

150000

23030

126970

Unable to complete

Water Filtration Plant - Molong

450000

 

450000

Unable to complete

Filtration Power Upgrade

80000

 

80000

Unable to complete

 

 

ITEM 26 - CANOWINDRA SESQUICENTENARY BUSHRANGER STREET PARADE - 12 OCTOBER 2013

REPORT IN BRIEF

 

Reason For Report

For Council to approve the application for road closures and associated traffic control

Policy Implications

Event Management Policy
Temporary Road Closures (other than emergency or road works) Policy

Budget Implications

Associated costs of road closure are to be met by the event organiser.

IPR Linkage

1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

4.4 Community events build visitation, generate investment and strengthen community well being.

Annexures

1.  Traffic committee 2013 07 15  extraordinary minutes    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ROAD CLOSURES\TEMPORARY - 485633

 

 

Recommendation

THAT authorisation be given to the Canowindra Bushranger Jubilee Committee (the Event Organiser) to close Gaskill Street between 1PM and 4PM on 12 October 2013 and regulate traffic for the purpose of conducting the Canowindra Sesquicentenary Bushranger Street Parade (the Event) as set out in the Event Organiser’s application subject to the following conditions:

1.   The Traffic Control Plan (TCP) submitted by the Event Organiser has been accepted as is to be fully implemented by the Event Organiser:

a.   The TCP shall be signed off by a currently accredited “Design/Audit TCPs” (RMS Orange Ticket) person, showing certificate number and expiry date

b.   The TCP shall be set up under the supervision of a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person

2.   Cabonne Council is to be provided with the Event Organiser’s Certificate of Currency of $20M public liability insurance policy, noting Cabonne Council’s interests and the date and time of the Event

3.   The Event Organiser shall obtain written Police Approval from the Canobolas LAC

4.   The Event Organiser shall fully implement its Traffic Management Plan, including:

a.   Fully implementing the submitted Risk Management Plan

b.   Notifying all emergency services, including the local ambulance, fire brigade and hospital

c.   Approval obtained from owner’s regarding any use of private property

d.   Notifying all affected businesses and residents regarding the road closure as least 7 days prior to the Event by letterbox drop or otherwise

5.   The Event Organiser shall reimburse Cabonne Council for the cost of advertising the road closure, as per the requirements in the Roads Act

6.   The Event Organiser shall maintain a 4m wide passageway within the closed sections of road for emergency vehicle access

7.   The Event Organiser shall provide access for road users with legitimate business within the closed section of roadway

8.   The Event Organiser shall be responsible for any damage caused to Council infrastructure as a result of the event.

9.   The Event Organiser shall maintain the closed section of road in a clean and tidy condition

10. Nothing is to be thrown or handed out from floats or vehicles in the parade (e.g. lollies and flyers)

11. This approval is for the Road Closure. Approval for the event must be sought from Council’s Planning Department.

12. Council reserves the right to cancel this approval at any time.

 

Director of Engineering and Technical Services' REPORT

This matter was referred to the Traffic Committee on 27 June 2013 for their recommendation to Council, as per the Guide to Traffic and Transport Management for Special Events and the Delegation to Councils for the Regulation of Traffic.

Council has received an application requesting permission to close Gaskill Street on Saturday 12 October 2013, for the purpose of conducting a street parade and associated activities commencing at 1pm.

The planned route commences at the Railway yard in Mill Street, over the railway line up Blatchford Street to Ryall Street, turns right and continues to the Junction Hotel, turns right into Gaskill Street and to Blatchford Street and return back to the Railway Yard in Mill Street.

 

ITEM 27 - LANDSCAPING OF LOT A  DP 359347 EUGOWRA

REPORT IN BRIEF

 

Reason For Report

For council to approve allocation of funds for a landscaping project in Eugowra.

Policy Implications

Nil

Budget Implications

$20,000 from Town & Village Beautification Reserve

IPR Linkage

5.2 Flood mitigation processes are in place.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\EUGOWRA FLOODPLAIN - 482970

 

 

Recommendation

 

THAT Council allocate $20,000 from the Town & Village Beautification Reserve for the landscaping of Lot A DP 359347 and Lot 15 DP 1044001.

 

Design Manager's REPORT

 

Council may recall purchasing Lot A DP 359347 as part of the Eugowra Voluntary purchase for flood mitigation several years ago.

 

 

As part of the agreement to purchase the property, Council agreed to demolish the existing building and incorporate the allotment within the neighbouring parkland.

 

Council engaged a local landscape architect to develop landscaping plans in consultation with the local community and the Eugowra Progress & Promotion Association (EPPA).

 

A draft plan was presented to a community meeting last year where feedback was given and the draft plan was well received.  Subsequent amendments to the plan were made and sent to the EPPA for comment several months ago.  The EPPA have not made any further comment so far.

 

The plan is ‘passive’ in nature, sympathetic to flood affectation on others and consists of tree plantings, an area for community events and fencing to the adjoining property that complies with Council requirements for fencing pursuant to DCP 16.  The cost of the landscaping treatment is realised at approximately $20,000.

 

Funding for the project has been identified in the Towns & Village Beautification Reserve.

 

ITEM 28 - MOLONG OLD GUIDES HALL

REPORT IN BRIEF

 

Reason For Report

Request for donation of $1000 towards painting costs

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.2 A network of viable, relevant and cultural facilities exists in Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\BUILDINGS - 483554

 

 

Recommendation

 

THAT the Molong Community Church be encouraged to apply for a CIP grant for the project outlined in the report.

 

Urban Assets Coordinator's REPORT

 

Council has recently received a request from the Molong Community Church for a donation of $1000 towards painting costs of the old Guide’s Hall in Molong.

 

The building is a council asset and is located in the Molong recreation grounds.

 

The church uses the hall for meetings and pays a nominal rent to Council. The church has in the past carried out renovations and repairs at its own expense to make the hall more useable for the congregation. The church now wishes to carry out painting of the exterior. A quote of $6000 for painting has been provided.

 

The project of painting the building would fit the criteria for the Community Improvement program grant (CIP) and it is recommended that the church apply for this grant.

 

 

ITEM 29 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  August 6 2013 Environmental Services and Sustainability Committee Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 487084

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 6 August, 2013 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 6 August, 2013.

 

 

ITEM 30 - MODIFICATION OF DEVELOPMENT APPLICATION 2010/177 FOR ANIMAL BOARDING AND TRAINING ESTABLISHMENT AND ANCILLARY DWELLING FOR LOT 100 DP 1145134, FOUR MILE CREEK ROAD, SPRINGSIDE

REPORT IN BRIEF

 

Reason For Report

For determination as the original development application was approved by Council any subsequent modifications need to be determined by Council.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a Provide efficient and effective development assessment

Annexures

1.  Modified conditions of consent 2010-177    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2010\03-2010-0177 - 485521

 

 

Recommendation

 

THAT Modification Development Application 2010/177 for Animal Boarding and Training Establishment and Ancillary Dwelling on Lot 100 DP 1145134, corner Four Mile Creek Road and Giles Road, Springside, be granted consent subject to the conditions attached.

 

 

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the modified development application submitted for an Animal Boarding and Training Establishment with ancillary dwelling on Lot 100 DP 1145134, corner Four Mile Creek Road and Giles Road, Springside. The proposed modification indicates a number of minor changes to the development which includes relocation of stables and carparking, relocation of outdoor arena and minor structural changes to the stables building itself. Whilst the modification indicates a number of changes, the modification is to be assessed under Section 96(1A) of the Environmental Planning and Assessment Act 1979 as there is minimal environmental impact and is substantially the same development for which consent was originally granted.

 

The application has been referred to Council for determination as the original development application was determined by Council and as such any subsequent modification requires Council’s determination on the matter.

 

It is recommended that the application be approved subject to amended conditions of consent.

 

Applicant: Nickolas Mastrangeli

                   c/o:- Peter Basha Planning and Development

Owner:      Nickolas Mastrangeli

Proposal:  Modification of Animal Boarding and Training Establishment and ancillary dwelling

Location:   Lot 100 DP 1145134, corner Four Mile Creek Road & Giles Road, Spring Side

Zone:         1(a) General Rural   

 

THE PROPOSAL

It is proposed to modify the existing consent to change the following aspects of the development:-

 

1.   Alterations to lot layout to include a change in location of the stables being approximately 70 metres from the northern boundary (previously 115m) and 65 metres from the western boundary (previously 87m).

2.   Re-orientate the building (stables) so that the long axis runs east west (previously the building was orientated north south)

3.   Re-locate the horse arena from the northern end of the site to the southern end of the site with the area (60m x 20m) to remain the same

4.   Alter the agistment/exercise yards to reflect change in location of arena

5.   Car park area to change location due to changes in stable site location

6.   Delete 6 x 6m x 3m horse shelters and include the addition of 1 x 6m x 6m horse shelter

7.   Reduce the length of the approved stable building from 35m to 30m and a reduction in the width of the building from 17m to 12m. This further relates to a reduction in the aisle width within the stables from 9m to 3.6m. Whilst there is a reduction in building footprint, the capacity of the stables remains at 16 stalls as approved under the original consent.

8.   Subsequently with the reduction in building length there is also a reduction in roof pitch from 15 degrees to 11 degrees and a reduced roof height from 4.005m to 3.565m.

9.   The office/kitchen has been re-configured with shower facilities added.

 

Site Map

The subject site is located approximately 11 kilometres south west of Orange on the north-east corner of Four Mile Creek Road and Giles Road. Access to the site is via the northern side of Four Mile Creek Road. The site is predominantly vacant with only a small shed located near the western boundary. There is a cluster of trees located in the north-eastern corner and the site slopes from the north eastern corner towards the south western corner. The subject land has a total area of 9.813ha and is currently used for grazing.

 

Subject Site (indicated in red)

 

Background

The subject site (Lot 100) was created under DA 2009/95 by subdivision. The land previously was a single allotment that was separated by Giles Road. The subdivision application was approved, as such, two separate allotments were created Lot 101 (western side of Giles Road) and Lot 100 (eastern side of Giles Road). Lot 100 was created as an agricultural lot which did not have dwelling entitlement. Lot 101 had an existing dwelling and an established horse training facility. The subdivision was implemented and subsequently registered.

 

A further DA was lodged in May 2010 for development of the vacant agricultural lot as a horse training/adjustment enterprise (animal boarding and training establishment) with ancillary dwelling. A report was included to the Environmental Services and Sustainability Committee on September 2010. Due to a lack of quorum, the report was referred to the following Council meeting (September 2010).

 

Approval was granted in September 2010 with deferred commencement conditions for the provision of water.

 

In October 2010, a rescission motion was put to council by Councillors Duffy, Hyde and Dean seeking inclusion in the approval of a dwelling. The motion was lost and Development Consent issued 21 October 2010.

 

An application under Section 82 of the Environmental Planning and Assessment Act to review the determination was lodged on 30 November 2010 with revised plans and additional support information. The application was approved as a staged development at Council’s Ordinary Meeting of March 2011 with subsequent Development Consent issued.

 

A Construction Certificate was applied for however could not be issued as the submitted plans did not match the approved DA plans. The applicant was advised to submit a modification so the CC could be subsequently assessed and approved.

 

Following protracted discussions between the land owner, his planning consultant and council, the proponent has now submitted an application to amend the DA. The modification application (subject application) was submitted on 3 July 2013 with amended plans received for assessment under Section 96(1A) of the Environmental Planning and Assessment Act, 1979.

 

MATTERS FOR CONSIDERATION

In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal impact and is substantially the same development for which consent was granted.

 

 PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Cabonne Local Environmental Plan 1991 (Amended)

The subject application is assessed under the LEP provisions operative when the initial consent was issued. The subject land was zoned 1(a) General Rural under the provisions of the  Cabonne Local Environmental Plan 1991.  The proposed horse establishment is best defined as an animal boarding and training establishment by the Cabonne LEP. An animal boarding and training establishment is permissible in the 1(a) zone subject to Council’s development consent.

 

A dwelling (ancillary dwelling) was permissible in the 1(a) zone subject to Council’s development consent.

 

Objectives of the 1(a) zone

The zone objectives aim, in part, is to promote the proper management and utilization of resources by protecting, enhancing and conserving agricultural land in a manner which sustains its efficient and effective agricultural production potential. The proposed modification does not have an adverse impact on the zone objectives and does not change the previous site assessment regarding the zone objectives.

 

Clause 10 – General considerations for development within rural zones

The current use of the land is agriculture (ie grazing) and the proposed furture use is to be a horse training establishment. The modification does not change the proposed use and as such will not have an adverse impact upon vegetation, timber production, land capablility (including soil resources and soil stability), water resources, future recovery of mineral deposits, or the protection of scenic or recreational areas.

 

Clause 18 – Dwelling-houses in Zones Nos 1(a) and 7(c)

The approved consent allows for the construction of an ancillary dwelling on the subject land as Stage 2 of the development. Stage 1 requires the implementation and construction of the operation’s infrastructure prior to the construction of the dwelling.

 

The proposed modification does not seek any changes to the ancillary dwelling or its staging of the development.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

State Environmental Planning Policy No 44-Koala Habitat applies to the subject land.

 

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat. The applicant has not addressed the SEPP; however, the subject land is generally cleared with a cluster of trees located in the north eastern corner. The proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Rural Lands) 2008 applies to the subject land.

 

The Rural Lands SEPP applies to the Cabonne Council area. The SEPP requires Council to consider the existing and approved uses of land in the vicinity of the development (when it involves subdivision or dwellings), and whether or not the development is likely to have a significant impact on predominant or preferred land uses.

 

The impacts of the development is addressed as a consideration in the assessment of this development.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development. The proposed modification is consistent with the provisions of the DCP.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context and Setting

The proposed modification is of minimal impact and as such does not affect the previous site assessment.

 

Amenity

The proposed modification indicates minor changes to the approved location of the stables and outdoor arena as well as internal re-configuration, building footprint and height reduction.  The proposal was originally assessed in terms of amenity and appropriate conditions of consent were included for landscaping to address visual impact of the proposal. It is considered that the proposed modification does not change the previous site assessment and no additional requirements are needed.

 

Dust

The proposed modification does not affect the previous site assessment. A condition requiring dust reducing measures will be retained on the amended consent.

 

Water

The proposed modification does not include any changes to water supply and as such does not affect the previous site assessment.

 

Odour

The proposed modification does not indicate any change in the scale of the proposed activity and as such odour was addressed under the original application. There is no change from the previous site assessment for odour.

 

Access and traffic

The modification does not propose any changes to traffic generation or access and as such there is no change to the previous site assessment.

 

Agricultural Impacts

The potential impact of the proposed development on agriculture was assessed as part of the original DA considerations. The proposed modification does not impact upon the previous site assessment.

 

Flora and Fauna

There have been no identified threatened species on the subject land upon investigation of the NSW National Parkes and Wildlife Services Wildlife Atlas. The proposed modification will not impact on any threatened species.

 

Effluent Disposal

The proposed modification does not include any changes to effluent disposal or any increase in scale that would require a new assessment of effluent disposal. As such, the proposed modification does not change the previous site assessment.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed modification development was not required to be re-notified due to the minor changes proposed in the modification. The modification as proposed was considered to have a minor environmental impact and is essentially the same development for which consent has already been granted.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

The proposed modified development is permissible with the consent of Council. The modification has been assessed to have minimal environmental impact and is essentially the same development for which consent was originally granted. As such the modification is acceptable under Section 96 (1A) of the Environmental Planning and Assessment Act 1979. The development complies with the relevant aims, objectives and provisions of the LEP and DCP.  A section 79C assessment of the modified application indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

 

ITEM 31 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR LYNDON COMMUNITY REHABILITATION CENTRE

REPORT IN BRIEF

 

Reason For Report

To obtain council approval for the donation of $752.40 as reimbursement for Development Application Fees paid with DA 2013/0216 for kitchen renovations and the installation of fire sprinklers at Lyndon Community Rehabilitation Centre, Canowindra

Policy Implications

Variation to Council policy

Budget Implications

Donation to be facilitated from council's s356 budget

IPR Linkage

4.5.3a Provide efficient and effective development assesment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2013\03-2013-0216 - 485629

 

 

Recommendation

 

THAT Council donate $752.40 from its s356 budget to The Lyndon Community, being the amount equivalent to Development Application fees paid in association with DA 2013/0216 for kitchen renovations and the installation of fire sprinkler at The Lyndon Community Rehabilitation Centre, Canowindra.

 

 

Senior Town Planner's REPORT

 

Council has received correspondence from The Lyndon Community seeking reimbursement of fees paid as part of lodgement of DA 2013/216. The Development Application lodged on 26 June 2013 was for kitchen renovations & installation of fire sprinkler at The Lyndon Community Rehabilitation Centre, Canowindra. The Lyndon Community Rehabilitation Centre is a community organisation.

 

The fees associated with the Development Application were $2,320.20 comprised the following:

 

·    $752.40 DA fee

·    $200 Inspection fees

·    $154.40 Occupation Certificate

·    $551.50 Construction Certificate fee

·    $102 Plan First Fee

·    $560 Long Service Levy

 

The DA for this proposal has been approved and a Form 4 issued on 12 July 2013.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.   Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.  Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.  Any requests exceeding the policy are to be reported to Council for consideration.

 

Based upon the above procedural statements only the fee of $752 would be considered for donation back to the applicant. As the Lyndon Community is a community organisation and the upgrading of the facilities at Lyndon House will be a huge improvement to the safety of the inhabitants, they have requested that the application for a full refund of fees (ie $ 2320.00) be approved as a donation back to the Lyndon Community.

 

ITEM 32 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES BY CUMNOCK PROGRESS ASSOCIATION

REPORT IN BRIEF

 

Reason For Report

To obtain council approval for the donation of $285.00 as reimbursement for Development Application fees paid with DA 2013/210 for a Sculpture (Horse Sculture) on Lot 1 DP 1078268, Obley Street, Cumnock as a part of the Animals on Bikes promotion.

Policy Implications

Nil

Budget Implications

Donation to be facilitated from Council's s365 budget

IPR Linkage

4.5.3.a Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2013\03-2013-0210 - 488597

 

 

Recommendation

 

THAT Council donate $285.00 from its s356 budget to Cumnock Progress Association being the amount equivalent to development application fees paid in association with DA 2013/210 for Sculpture (Horse Sculpture) as a part of the Animal on Bikes promotion on Lot 1 DP 1078268, Obley Street, Cumnock.

 

Senior Town Planner's REPORT

 

Council has received correspondence from the Cumnock Progress Association seeking reimbursement of fees paid for the lodgement of DA 2013/210 for a Sculpture (Horse Sculpture) in association with the promotion of the Animals on Bikes. The Cumnock Progress Association is a not-for profit community organisation and seeks the reimbursement of $285.00 in accordance with Council’s donation policy.

 

The development application fee of $285.00 comprised the following:

 

·    $113.50 DA fee

·    $71.50 Construction Certificate fee

·    $100.00 Inspections

 

The DA for this application has been approved and consent granted on 22 July 2013.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.   Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.  Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.  Any requests exceeding the policy are to be reported to Council for consideration.

 

Based upon the above procedural statements only the fee of $113.50 would be considered for donation back to the applicant. Council should consider a variation to this policy and donate the total amount in fees (that being $285.00) as the Cumnock Progress Association is gifting the sculpture to the community.

 

 

ITEM 33 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR THE RELOCATION OF THE EUGOWRA POST OFFICE

REPORT IN BRIEF

 

Reason For Report

To obtain council approval for the donation of $278.75 as reimbursement of development application fees paid in association with DA 2014/002 for the construction of awning and post boxes for the relocated Eugowra Post Office in Broad Street, Eugowra

Policy Implications

Variation from council's Donation Policy as it is recommended the full fee be donated.

Budget Implications

Donation to be faciltated from Council's s365 budget

IPR Linkage

4.5.3.a Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0002 - 488827

 

 

Recommendation

 

THAT Council donate $278.75 from its s365 budget to Eugowra Promotion and Progress Association Inc, being the amount equivalent to Development Application 2014/002 for construction of awning and post boxes on the relocated Eugowra Post Office, Lot 8 DP 10272 Broad St, Eugowra

 

 

Senior Town Planner's REPORT

 

Council has received a request from the Eugowra Promotion and Progress Association Inc seeking reimbursement of fees paid in association with DA 2014/002 for the construction of awning and post boxes required for the relocation of the Eugowra Post Office to Lot 8 DP 10272, Broad Street, Eugowra. The Eugowra Promotion and Progress Association Inc is a community not-for-profit organisation.

 

The development application fee of $278.75 comprised the following:-

·    $110.00 DA fee

·    $68.75 Construction Certificate fee

·    $100.00 Inspections

 

The DA for this application has been approved and consent granted on 9 July 2013.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.   Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.  Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.  Any requests exceeding the policy are to be reported to Council for consideration.

 

Based upon the above procedural statements only the fee of $110 would be considered for donation back to the applicant. Council should consider a variation to this policy and donate the total amount in fees (that being $278.75) as the Eugrowra Promotion and Progress Association Inc took responsibility for retaining the post office service in Eugowra.

 

 

ITEM 34 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 487089

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 35 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 487090

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

   


Item 6 Ordinary Meeting 20 August 2013

Item 6 - Annexure 1

 














Item 7 Ordinary Meeting 20 August 2013

Item 7 - Annexure 1

 





Item 8 Ordinary Meeting 20 August 2013

Item 8 - Annexure 1

 




Item 9 Ordinary Meeting 20 August 2013

Item 9 - Annexure 1

 





Item 10 Ordinary Meeting 20 August 2013

Item 10 - Annexure 1

 




Item 14 Ordinary Meeting 20 August 2013

Item 14 - Annexure 1

 


Item 15 Ordinary Meeting 20 August 2013

Item 15 - Annexure 1

 










Item 16 Ordinary Meeting 20 August 2013

Item 16 - Annexure 1

 














Item 16 Ordinary Meeting 20 August 2013

Item 16 - Annexure 1

 


Item 19 Ordinary Meeting 20 August 2013

Item 19 - Annexure 1

 

















Item 21 Ordinary Meeting 20 August 2013

Item 21 - Annexure 1

 




Item 23 Ordinary Meeting 20 August 2013

Item 23 - Annexure 1

 















































































































Item 26 Ordinary Meeting 20 August 2013

Item 26 - Annexure 1

 

EXTRAORDINARY TRAFFIC COMMITTEE MEETING

CABONNE COUNCIL

15/07/2013

ELECTRONIC MEETING

 

MINUTES

 

Meeting opened: Monday, 15 July 2013

 

Contributors: David Vant (Roads and Maritime Services)

                            Clr Geoff Dean (Cabonne Council)

                            Geoff Lewis (Community Representative)

                            Commander David Driver (NSW Police)

                            Andrea Hamilton-Vaughn (Road Safety Officer)

 

ITEM 1 – Canowindra Sesquicentenary Bushranger Jubilee – October 2013

RECOMMENDATION (Vant/Dean  – Unanimous support)

THAT authorisation be given to the Canowindra Bushranger Jubilee Committee (the Event Organiser) to close Gaskill Street between 1PM and 4PM on 12 October 2013 and regulate traffic for the purpose of conducting the Canowindra Sesquicentenary Bushranger Street Parade (the Event) as set out in the Event Organiser’s application subject to the following conditions:

 

1.    The Traffic Control Plan (TCP) submitted by the Event Organiser has been accepted as is to be fully implemented by the Event Organiser:

a.    The TCP shall be signed off by a currently accredited “Design/Audit TCPs” (RMS Orange Ticket) person, showing certificate number and expiry date

b.    The TCP shall be set up under the supervision of a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person

2.    Cabonne Council is to be provided with the Event Organiser’s Certificate of Currency of $20M public liability insurance policy, noting Cabonne Council’s interests and the date and time of the Event

3.    The Event Organiser shall obtain written Police Approval from the Canobolas LAC

4.    The Event Organiser shall fully implement it’s Traffic Management Plan, including:

a.    Fully implementing the submitted Risk Management Plan

b.    Notifying all emergency services, including the local ambulance, fire brigade and hospital

c.     Approval obtained from owner’s regarding any use of private property

d.    Notifying all affected businesses and residents regarding the road closure as least 7 days prior to the Event by letterbox drop or otherwise

5.    The Event Organiser shall reimburse Cabonne Council for the cost of advertising the road closure, as per the requirements in the Roads Act

6.    The Event Organiser shall maintain a 4m wide passageway within the closed sections of road for emergency vehicle access

7.    The Event Organiser shall provide access for road users with legitimate business within the closed section of roadway

8.    The Event Organiser shall be responsible for any damage caused to Council infrastructure as a result of the event.

9.    The Event Organiser shall maintain the closed section of road in a clean and tidy condition

10.  Nothing is to be thrown or handed out from floats or vehicles in the parade (e.g. lollies and flyers)

11.  This approval is for the Road Closure. Approval for the event must be sought from Council’s Planning Department.

12.  Council reserves the right to cancel this approval at any time.

 

Meeting Closed: Friday, 19 July 2013

Samantha McGufficke – Road and Traffic Assets Coordinator
22/07/2013


Item 29 Ordinary Meeting 20 August 2013

Item 29 - Annexure 1

 




Item 30 Ordinary Meeting 20 August 2013

Item 30 - Annexure 1

 

MODIFIED CONDITIONS OF CONSENT 2010/177

 

1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the modified development proceeds in the manner assessed by Council.

 

Performance

 

The Modified Development is to take place in accordance with the attached stamped plans (Ref No 2010/177 Peter Basha Planning and Development Ref 10029C9 Sheet Nos 1 to 4 dated 12/6/2013; Peter Basha Planning and Development Reference 10029DA Sheets 1, 2, 5 and 6 dated 10/5/2010 and Peter Basha Planning and Development Reference 10029DA Sheets 3 & 4 dated 12/6/2013 ) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and subject to a separate fee.

 

2.         BUILDING CODE OF AUSTRALIA 2010 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2010 and relevant Australian Standards.

 

Performance

 

The approved development must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2010. Compliance with the Performance Requirements can only be achieved by:

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)       complies with the Performance Requirements; or

          ii)      is shown to be at  least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

 

3.      APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

4.      STAGED DEVELOPMENT

 

Objective

 

To ensure that the development complies with Section Division 2A of the Environmental Planning and Assessment Act 1979.

 

Performance

 

Development Application 2010/177 has been approved as a staged development under Section 80(4) of the Environmental Planning and Assessment Act 1979.

 

The development may be carried out in the following stages:

 

Stage 1:    Animal boarding and training establishment comprising stables complex building, horse wash down area, round yard, dressage arena, agistment and exercise yards, day shelters, driveway and parking area

 

Stage 2:    Ancillary dwelling

 

STAGE 1

 

5.      APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

CONSTRUCTION CERTIFICATE to satisfy the requirements of all relevant conditions.

COMPLIANCE CERTIFICATE to satisfy the requirements of all relevant conditions.

OCCUPATION CERTIFICATE to satisfy the requirements of all relevant conditions.

 

6.      COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure the development proceeds in the manner as determined by Council.

 

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any occupation/use of the development.

 

7.      WATER SUPPLY

 

Objective

 

To ensure provision is made for adequate rural water supply.

 

Performance

 

In rural areas (where town water is not available)

 

a)      Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 10,000 litres of which are to be retained at all times for fire fighting purposes; or

 


b)      The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

 

c)      The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

The take off point for the domestic supply is to be located in such manner to ensure that the 10,000 litres of water is retained at all times for bushfire fighting purposes.

 

1.         The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve.

 

2.   The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

d)         Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

 

8.         WATER PROVISIONS

 

Objective

 

To ensure that there is an adequate water supply from the existing bore, on Lot 100 DP 1145134 ,to support the proposed animal boarding and training establishment.

 

Performance

 

Council is to be provided with a compliance certificate from the NSW Office of Water indicating that the bore located on Lot 100 DP 1145134 is capable of providing an adequate water supply for the proposed animal boarding and training establishment.

 

9.      CAR PARKING SIGNAGE

 

Objective

 

To ensure available car parking is clearly defined.

 

Performance

 

Off street car parking is to be encouraged by the placement of prominent signs indicating its availability.


10.    SOIL EROSION

 

Objective

 

To prevent soil erosion during the course of development.

 

Performance

 

Measures are to be taken during the course of development to ensure satisfactory stabilisation of exposed areas to prevent soil erosion.

 

11.    PROVISION OF TEMPORARY FACILITIES

 

Objective

 

To provide temporary toilet facilities.

 

Performance

 

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority.  NOTE:  This must be on-site prior to the first inspection.

 

12.    NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

 

13.    IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)         Unauthorised entry is prohibited;

b)         Builders name and licence number; or owner builders permit number;

c)         Street number or lot number;

d)         Contact telephone number/after hours number;

e)         Identification of Principal Certifying Authority.

 

 

14.    WALL/ROOF CLADDING

 

Objective

 

To reduce the visual reflective impact on adjoining properties.

 

 

Performance

 

Non-reflective finish materials to be used on the wall/roof cladding.

 

15.    OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All residential buildings will require an Occupation Certificate PRIOR to occupation/use of the building

 

16.    FOOTING DESIGN

 

Objective

 

 To ensure structural strength and integrity.       

 

Performance 

 

Footings to be designed by a Structural Engineer based on the information of a geotechnical report of the foundation material, in accordance with the requirements of AS 2870.1 - 1996.

 


17.    ON-SITE WASTE WATER MANAGEMENT - SITE ASSESSMENT

 

Objective

 

To protect the environment and health of the community.

 

Performance

 

Prior to the release of the Construction Certificate a site specific assessment of the land for suitability for septic tank/domestic effluent disposal is to be conducted by a suitably qualified person and a report presented to Council recommending an appropriate design and system.

 

18.    CONTROL OF NUISANCE

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

No nuisance or interference with the amenity of the area is to be created by reason of any process or operation on the premises causing the emission of noise, dust, smoke or any polluted discharge whatsoever.  NOTE:  Amendments to the POEO Act 1997, require Council to investigate complaints where only one person complains.

 

19.    DRAINAGE

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

All yards, enclosures and stables are to be suitably drained to ensure that no ponding occurs. All waste waters, including water from hose down procedures shall be maintained on site. No waste is to be disposed of to the storm water system.

 

20.    FLY CONTROL

 

Objective

 

To protect the amenity of the surrounding area.

 


Performance

 

·    Keep all containers for manure and feed covered.

 

·    Collect all manure and other waste daily

 

·    Remove wastes at least once a week

 

·    Seal all cracks and potential breeding areas

 

·    Use knock down sprays, surface residual sprays and fly baits etc.

 

·    Keep premises clean at all times.

 

 

21.    WASTE DISPOSAL

 

Objective

 

To reduce odour and prevent nutrient over loading from waste generated from horses.

 

Performance

 

Areas/yards that are occupied by horses are to be cleaned of all waste that is generated from the horses at least once a week. The waste will need to be stored and disposed of in a manner that does not generate an odour nuisance to the surrounding area.

 

22.    DUST

 

Objective

 

To ensure that dust is controlled and will not become a nuisance to the surrounding area.

 

Performance

 

Appropriate measures are to be adopted that reduces dust generation from the activities to be undertaken on the land.

 

23.    LANDSCAPING

 

Objective

 

To reduce the visual impact of the proposed development.

 

Performance

 

1.   The applicant is to provide the Principal Certifying Authority with a Landscaping Plan. Landscaping is to be completed prior to the release of the Construction Certificate.

2.   Landscaping is to include the eastern and southern boundary of the lot, and be designed to reduce the visual impact of the development.

 

24.    SPILLAGE OF LIGHT

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

Spillage of light, if any, shall be controlled so as not to cause nuisance to the amenity of adjoining land.

 

25.    SCALE OF THE DEVELOPMENT

 

Objective

 

To ensure the scale of the activity does not increase beyond the scope of the approval without further assessment of possible impact.

 

Performance

 

This approval enables the proponent to operate at a scale as submitted in the proposal.

 

STAGE 2 – ANCILLARY DWELLING

26.    APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 


CONSTRUCTION CERTIFICATE to satisfy the requirements of all relevant conditions.

COMPLIANCE CERTIFICATE to satisfy the requirements of all relevant conditions.

OCCUPATION CERTIFICATE to satisfy the requirements of all relevant conditions.

 

27.    COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure the development proceeds in the manner as determined by Council.

 

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

 

28.    EXISTING COVENANTS

 

Objective

 

Advisory Only.

 

Performance

 

The applicant is advised that if any covenants exist over this land and any variation should be referred to the owner of the covenant for their approval.

 

29.       BASIX CERTIFICATE

Objective

 

To ensure the dwelling is constructed in the approved manner.

 

Performance

 

A Basix Certificate for the proposed dwelling and approved plans are to be supplied PRIOR to a Construction Certificate being issued.

 

30. WATER SUPPLY

Objective

 

To ensure provision is made for adequate rural water supply.

 

Performance

 

In rural areas (where town water is not available)

 

a)      Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 10,000 litres of which are to be retained at all times for fire fighting purposes; or

 

b)      The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

 

c)      The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

 

The take off point for the domestic supply is to be located in such manner to ensure that the 10,000 litres of water is retained at all times for bushfire fighting purposes.

 

1.         The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve.

 

2.   The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

 

d)         Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

 

31.    ON-SITE WASTE WATER MANAGEMENT - SITE ASSESSMENT

Objective

 

To protect the environment and health of the community.

 

Performance

 

Prior to the release of the Construction Certificate a site specific assessment of the land for suitability for septic tank/domestic  effluent disposal is to be conducted by a suitably qualified person and a report presented to Council recommending an appropriate design and system.

 

32.     ON SITE WASTE WATER MANAGEMENT

Objective

 

To ensure that an accredited sewage management facility is designed, constructed and installed.

 

Performance

The Onsite Wastewater Management System is to be designed following a site specific examination of the site by a suitably qualified person, details of the proposed system along with an application to install an onsite wastewater management system are to be provided to Council prior to the issue of a Construction Certificate.

33.    SOIL EROSION

 

Objective

 

To prevent soil erosion during the course of development.

 

Performance

 

Measures are to be taken during the course of development to ensure satisfactory stabilisation of exposed areas to prevent soil erosion.

 

34.    PROVISION OF TEMPORARY FACILITIES

 

Objective

 

To provide temporary toilet facilities.

 

Performance

 

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority.  NOTE:  This must be on-site prior to the first inspection.

 

35.    NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

 

36.    IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)         Unauthorised entry is prohibited;

b)         Builders name and licence number; or owner builders permit number;

c)         Street number or lot number;

d)         Contact telephone number/after hours number;

e)         Identification of Principal Certifying Authority.

 

37.    WALL/ROOF CLADDING

 

Objective

 

To reduce the visual reflective impact on adjoining properties.

 

Performance

 

Non-reflective finish materials to be used on the wall/roof cladding.

 

38.     CONSTRUCTION CERTIFICATE

Objective

To ensure all residential work is covered by insurance and is in compliance with Part 6 of the Home Building Act 1989.

Performance

 

A Construction Certificate will not be issued until Council receives a Certificate of Home Warranty Insurance in accordance with the requirements of the Home Building Act 1989.

 

 

39.    OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All residential buildings will require an Occupation Certificate PRIOR to occupation/use of the building

 

40.    FOOTING DESIGN

 

Objective

 

 To ensure structural strength and integrity.       

 

Performance 

 

Footings to be designed by a Structural Engineer based on the information of a geotechnical report of the foundation material, in accordance with the requirements of AS 2870.1 - 1996.

 

41.    LANDSCAPING PLANS/SITE TREATMENT

 

Objective

 

To reduce landuse conflict and to lessen the visual impact of the development.

 

Performance

 

Separate detailed landscaping plans are to be submitted to and approved by Council or an Accredited Private Certifier prior to release of any Construction Certificate.

Landscaping is to be undertaken in a manner designed to reduce landuse conflict and lessen the visual impact of the development.  Landscaped areas in the building setbacks shall be heavily landscaped with native trees and shrubs in accordance with the Gatton Guidelines report by the Queensland Department of Natural Resources (copy attached).

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 20 August, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      INVESTMENTS SUMMARY................................................................. 1

ITEM 2      RATES SUMMARY................................................................................ 1

ITEM 3      WBC ACTIVITIES UPDATE REPORT............................................... 2

ITEM 4      MLC CAMPAIGN TO INCREASE STATE FUNDING FOR PUBLIC LIBRARIES................................................................................................................... 2

ITEM 5      RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS       3

ITEM 6      NSW WESTERN ROAD PLAN - PHASE 2....................................... 4

ITEM 7      NATIONAL HEAVY VEHICLE REGULATOR.................................. 6

ITEM 8      CLIFTON GROVE WORKING PARTY.............................................. 7

ITEM 9      LOCAL DEVELOPMENT PERFORMANCE MONITORING REPORT 2010-11   8

ITEM 10    DEVELOPMENT APPLICATIONS RECEIVED DURING JULY 2013 9

ITEM 11    DEVELOPMENT APPLICATIONS APPROVED DURING JULY 2013         11

ITEM 12    BURIAL STATISTICS......................................................................... 12  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Investment Report July 2013.................................. 14

ANNEXURE 2.1    Rates graph as at 31 July 2013............................. 16

ANNEXURE 3.1    WBC Report to Council August  2013................ 17

ANNEXURE 4.1    Letter from the The Hon. Jan Barham MLC re Increase State Funding for Public Libraries.................. 38

ANNEXURE 5.1    Council Resolutions.................................................. 42

ANNEXURE 5.2    Community Services Resolutions....................... 85

ANNEXURE 5.3    Economic Development and Tourism Resolutions     91

ANNEXURE 5.4    Environmental Services and Sustainability Resolutions                                                                                                    92

ANNEXURE 5.5    Works Resolutions..................................................... 95

ANNEXURE 5.6    Rates Review Resolutions.................................... 104

ANNEXURE 7.1    National heavy vehicle regulator................ 105

ANNEXURE 8.1    Clifton Grove Working Party - Seeking agreement from Council to allow them to plant trees and other events                                                                                                 107 

 


 

 

ITEM 1 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise Secure Income through Investments

Annexures

1.  Investment Report July 2013    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 489296

 

Finance Manager's REPORT

 

Council’s Investments as at 31 July 2013 stand at a total of $37,458,650. This is down by $2,304,782 from the previous month due to an increase in July Creditor Payments and the requirement to redeem investments to cover these payments.

 

Council should be aware that average interest rates have fallen since June 2012. This is due to a drop in the official cash rates set by the Reserve Bank of Australia.  On Tuesday 6th August 2013, the Reserve Bank dropped the official cash rate by 0.25% to 2.5%. It should be noted however that the 30 Day Bank Bill Swap Rate for July was 2.67%. Council’s average interest rate for the month was 3.96%.

 

Council’s investments are held with multiple Australian Financial institutions with varying credit ratings. The annexure attached to this report shows a break up of each individual institution and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments to 31 July 2013 is attached for Council’s information.

 

 

ITEM 2 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule and Rates

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph as at 31 July 2013    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 489301

 

Finance Manager's REPORT

 

Rate Collection Summary to 31 July 2013 is attached for Council’s information. The percentage collected is 7.23%, which is inconsistent with previous years and is due to the data conversion process of the arrears in the new computer software.

 

ITEM 3 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Report to Council August  2013    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 488462

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Independent Review of Local Government

·    Joint Tender Sealing

·    The Alliance Celebrates 10 Years!

·    WBC Board Meeting

·    WBC Response to Independent Review Panel

 

ITEM 4 - MLC CAMPAIGN TO INCREASE STATE FUNDING FOR PUBLIC LIBRARIES

REPORT IN BRIEF

 

Reason For Report

For Council to note the information

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils

Annexures

1.  Letter from the The Hon. Jan Barham MLC re Increase State Funding for Public Libraries    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 488748

 

Administration Manager's REPORT

 

The Hon Jan Barham MLC has written requesting that all councillors be provided with a copy of the letter from her dated Wednesday, 10 July 2013 re: Library costs and funding which is annexed. 

 

She is seeking information costs in relation to the provision of library services with a view to progressing a campaign to see NSW Government funding to councils for library services increased.

 

 

ITEM 5 - RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions up to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4. 5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Council Resolutions

2.  Community Services Resolutions

3.  Economic Development and Tourism Resolutions

4.  Environmental Services and Sustainability Resolutions

5.  Works Resolutions

6.  Rates Review Resolutions    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 490097

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 6 - NSW WESTERN ROAD PLAN - PHASE 2

REPORT IN BRIEF

 

Reason For Report

Provide Council with an update on the road improvement projects but to the Federal Government for Phase 2 of the 2013 Western NSW Road Plan.

Policy Implications

Nil

Budget Implications

NIl

IPR Linkage

1.4 - Transport infrastructure meets agricultural needs to get goods to and from market.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 480989

 

Director of Engineering and Technical Services' REPORT

 

The Director of Engineering and Technical Services attended the CENTROC group of councils participating in the workshop to develop a portfolio of roads to create strategic transport links to support freight and tourism. The Western NSW roads program is a NSW Government initiative and comes under the Hon. Kevin Humphries portfolio as Minister for Western NSW.

 

The objective of Western NSW road development and rehabilitation projects is to increase road freight productivity, create strategic links, support tourism and improve road safety.

 

Each participating council has been asked to submit projects within their LGA that supports the Western NSW Roads objectives. The projects will be reviewed by the “Road Review Committee”. This review committee will comprise representatives from RMS, Office of the Minister for Western NSW and engineers nominated from each region.

 

The timeframes for project submissions and assessment;

 

Ø Stage 1 – Consultation                                                   Feb. – May 2013

Councils and ROCs express interest in participating

 

Ø Stage 2 – Data Collection                                                       June – July 2013

Road data, maps ,photos supporting projects submitted to the project engineer.

 

Ø Stage 3 – Road Review Process                                  July – Aug. 2013

Road review committee to review and prioritise projects. Draft report prepared for councils.

 

Ø Stage 4 – Submission to State and                              Aug. – Sept 2013

Federal funding bodies

 

Each council has been asked to submit three projects. A project brief is currently being prepared for the projects listed below to establish a cost/benefit priority. The full list will then be forwarded to the project engineer with priority and consultation.

 

Road/Bridge

Project Description

Transport/Tourism/Safety strategic benefit

Gundong Road (LR 104)

Road realignment and new bridge over Washpan Creek.

Gundong road is a B Double route and forms part of the north-south B Double route through the central Cabonne shire. The existing bridge and alignment at Washpan is sub-standard.

Banjo Paterson Way MR 234

New bridge over Hanover Creek and realignment at railway level crossing.

Improvements to Banjo Paterson Way between Yeoval and Cumnock will allow B double access along the north-south route from Dubbo to Molong removing the gap that currently exists.  Improvements will also promote tourists along this route wanting to avoid the Mitchell Highway.

Burrendong Way MR 573

Rehabilitation and shoulder sealing from Mullion Creek to Wellington shire boundary

Improvements will allow B Double access along Burrendong Way and improve safety for recreational vehicles and tourism.

Cadia Road LR 247

Major rehabilitation and widening works

Upgrade of Cadia Road to provide access to the CVO mine operations. This work to tie in with OCC and Blayney projects to improve access to the mine site.

Belubula Way MR 7511

Rehabilitation and drainage improvements

Work to be carried out in conjunction with the Cowra Shire to allow B Double access on this route.

Gumble Road LR 49

Seal the missing link on an existing B Double route (approx. 15kms)

Sealing the road will improve transport and safety conditions.

Mt Canobolas Road LR 526

Sealing the missing link, 2km

Sealing this section will improve safety and promote tourism to the mount. Note, this road was reclassified from Regional to Local recently.

 

 

ITEM 7 - NATIONAL HEAVY VEHICLE REGULATOR

REPORT IN BRIEF

 

Reason For Report

Advising of the establishment of the National Heavy Vehicle Regulator

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

1.  National heavy vehicle regulator    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\PERMITS\WEIGHT LOAD LIMITS - INCLUDING B DOUBLES - 480887

 

Director of Engineering and Technical Services' REPORT

The Chief Executive Officer of the National Heavy Vehicle Regulator (NHVR) has advised Local Government Councils that from the 1 September 2013, the NHVR will be the single point of contact throughout Australia for heavy vehicle access applications.

Based in Brisbane Queensland, the NHVR is Australia’s first national, independent Regulator for all vehicles over 4.5 tonnes Gross Vehicle Mass.

HEAVY VEHICLE ACCESS DECISION MAKING AND LOCAL GOVERNMENTS

There are a number of significant changes in the way Restricted Access Vehicles (RAV) applications for access on Councils’ roads will be processed. Importantly, Councils as the road manager/authority will not grant a mass or dimension authority. Instead the road manager (council) is responsible for deciding whether to consent to the use of a RAV on its road and may when consenting require that travel conditions and road conditions be included in the authority.

Councils have a time limit of 28 days to respond to a request from the NHVR to consent to the use of a RAV on its road. If there is no response the road manager is deemed to have refused consent. There are two exceptions to the 28 day rule;

1.   The NHVR seeks to renew an existing grant of access using an expedited procedure if a RAV of the same type and configuration has been previously allowed access to the same road. The road manager is required to respond in 14 days in this circumstance.

2.   The Road Manager requests an extension of up to six months to consider applications and the NHVR agrees. This would generally be when

a.   A law requires consultation about the proposed access with another entity; or

b.   The road manager decides that a route assessment (which includes a bridge or pavement assessment) is required before it can make a decision.

The role of the VHVR is to provide the authority if;

1.   It is satisfied that the use of a RAV on a road will not pose a significant risk to public safety;

2.   Each relevant road authority has consented to the grant and

3.   The NHVR is satisfied that all other consents required by local legislation have been obtained or given.

 

 

ITEM 8 - CLIFTON GROVE WORKING PARTY

REPORT IN BRIEF

 

Reason For Report

For council's information on new established working party

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A council that is effective and efficient

Annexures

1.  Clifton Grove Working Party - Seeking agreement from Council to allow them to plant trees and other events    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVIDERS\ASSOCIATIONS and COMMITTEES - 487694

 

Director of Engineering and Technical Services' REPORT

 

Council has received a letter from the chairman of the recently formed Clifton Grove Working Party on their objectives and activities. The communication does not indicate to what extent Cabonne Council’s interests are in the proposed activities.

 

A copy of the letter is attached for councils information.

 

 

ITEM 9 - LOCAL DEVELOPMENT PERFORMANCE MONITORING REPORT 2010-11

REPORT IN BRIEF

 

Reason For Report

For the information of Council.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3a Provide efficent and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PROCEDURES - 489345

 

Director of Environmental Services' REPORT

 

 

The NSW Department of Planning has released its Local Government Performance Report for 2011-12. The report provides a range of comparative information drawing upon NSW Local Government and private certifier data relating to the processing of development applications and related certificates.

 

The full report is available on the Department of Planning’s web site. A summary extract of the information is provided below for the information of Council and provides a comparison between the alliance councils of Wellington, Blayney and Cabonne.

 

A review of the base data by council staff has indicated several reporting inconsistencies as a result of the conversion to Synerysoft services by council. This matter is being addressed by council staff with Synergrysoft and the Department of Planning.

 

The overall NSW local development assessment results indicated that for the reporting term are summarised as follows:

 

71 days on average were taken by councils to process a DA – an increase on 68 days in the previous reporting period

 

18 days on average were taken by councils to process CDCs – an increase of 4 days

 

For Cabonne LGA the gross mean to determine DAs was 81 days and the gross median time to determine DAs was 46 days. CDCs were processed on average in 15 days

 

The state wide summary for the reporting year identified the average processing time for DAs was 81 days by urban councils, 65 days for regional councils, 76 days for fringe councils and 56 days for rural and remote councils.

 

Throughout the state, council staff determined about 95% of DAs. Staff took less time to determine DAs than councillors – council staff took on average 66 days compared to 171 for councillors.

 

Complying development approvals increased from 18% of decisions in 2010-11 to 23% in 2011/12. The median determination time for CDCs was 8 days while the average was 18 days.

 

Local Development Performance Monitoring

Summary of data – 2011-12

 

 

Number of CCs issued by council

Number of OCs issued by Council

Number of subdivision

certificates issued by council

Number of CDCs determined

Cabonne

84

57

4

40

Blayney

112

127

14

21

Wellington

47

39

2

17

 

 

 

No DAs determined

Mean gross time for DA determined

Median gross time for DA determined

No DAs approved by Councillors

No DAs approved under delegation

Cabonne

146

81 days

46 days

11

135

Blayney

152

54 days

43 days

1

151

Wellington

74

46 days

37 days

7

67

 

 

 

Value of DAs determined by council

Value of CDCs

Determined by council

Mean CDC times determined by council

Median CDC times

Determined by council

 

Cabonne

$20.3m

$313,364

15

16

 

Blayney

$24.3m

$477,834

17

13

 

Wellington

$5.4m

$92,954

21

14

 

 

 

ITEM 10 - DEVELOPMENT APPLICATIONS RECEIVED DURING JULY 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 490299

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/7/2013 to 31/7/2013 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Modification of ancillary dwelling and animal boarding and training facility

$ -----

S68 Only x 15

$ -----

Consolidation of Five Lots

$ -----

Subdivision

$ -----

Garage

$16,866

Awning & Post Boxes

$1,500

Dwelling

$342,000

Dwelling & Shed

$350,000

Conversion of Existing Building to Cellar Door

$28,000

Extension to Existing Building

$24,000

Garage

$8,889

Alterations & Additions to Church Hall

$220,000

Dwelling & Attached Garage

$299,640

Dwelling

$80,000

Shed/Toilet Block/Septic Tank

$50,000

Garage

$8,500

Retail Premis - Cafe

$1,500

Shed & Carport

$15,000

Dwelling

$389,540

Dwelling

$220,000

Molong Quarterly Markets

$200

Dwelling

$320,000

Museum Alterations & Additions

$10,000

TOTAL: 37

$2,385,635

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Internal Alterations & Internal Outbuildings

$ -----

Additions to Dwelling

$83,000

Dwelling

$450,000

TOTAL: 3

$533,000

 

GRAND TOTAL: 40

$2,835,635

 

 

ITEM 11 - DEVELOPMENT APPLICATIONS APPROVED DURING JULY 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 490300

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/7/2013 to 31/7/2013 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Boundary Adjustment

$ -----

Modification of Relocated Cottage

$ -----

Two Lot Subdivision

$ -----

S68 Only x 2

$ -----

Modification to Dwelling/Garage/S68

$ -----

Modification to Dwelling

$ -----

Three Lot Subdivision

$ -----

Shed

$17,000

Skillion Extension to Existing Shed

$20,000

Awning & Post Boxes

$1,500

Kitchen Renovations & Installation of Fire Sprinkler

$160,000

Dwelling & S68

$383,000

Remote Control Car Track

$110

Dwelling

$250,000

Sculpture

$2,000

Dwelling

$126,000

Garage

$16,866

Strata Subdivision of Existing Building

$4,000

TOTAL: 18

$980,476

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Internal Alterations & New Outbuildings

$ -----

Alterations

$13,000

Dwelling

$450,000

Additions to Dwelling

$83,000

TOTAL: 4

$546,000

 

 

GRAND TOTAL: 22

$ 1,526,476

 

 

Previous Month: 17

$ 1,668,625

 

 

 

ITEM 12 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations and placement of memorials.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 490304

 

Director of Environmental Services' REPORT

 

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

 

July

6

August

 

September

 

October

 

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

6

  


Item 1 Ordinary Meeting 20 August 2013

Item 1 - Annexure 1

 



Item 2 Ordinary Meeting 20 August 2013

Item 2 - Annexure 1

 


Item 3 Ordinary Meeting 20 August 2013

Item 3 - Annexure 1

 






















Item 4 Ordinary Meeting 20 August 2013

Item 4 - Annexure 1

 




Item 4 Ordinary Meeting 20 August 2013

Item 4 - Annexure 1

 


Item 5 Ordinary Meeting 20 August 2013

Item 5 - Annexure 1

 












































Item 5 Ordinary Meeting 20 August 2013

Item 5 - Annexure 2

 







Item 5 Ordinary Meeting 20 August 2013

Item 5 - Annexure 3

 


Item 5 Ordinary Meeting 20 August 2013

Item 5 - Annexure 4

 




Item 5 Ordinary Meeting 20 August 2013

Item 5 - Annexure 5

 










Item 5 Ordinary Meeting 20 August 2013

Item 5 - Annexure 6

 


Item 7 Ordinary Meeting 20 August 2013

Item 7 - Annexure 1

 



Item 8 Ordinary Meeting 20 August 2013

Item 8 - Annexure 1