ATTENDEES – MONTH 2009 COUNCIL MEETING

 

 

10.10am

Presentation to Eddie Roberts & Betty Hale for Community Service Award

10.20am

Presentation to Toni Searl of the Mullion Creek After School Hours Care Service for Outstanding Achievement

10.25am

July Youth of the Month Presentation – Steven Adamthwaite

10.30am

Website Launch (during morning tea)

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 16 July, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 6

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 7

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 8

ITEM 9      WORKS COMMITTEE MEETING....................................................... 8

ITEM 10    LOCAL GOVERNMENT WEEK COMMITTEE MEETING.............. 9

ITEM 11    STATE EMERGENCY SERVICES (SES) CONTROLLERS FOR CABONNE      9

ITEM 12    ORANGE COLOUR CITY RUNNING FESTIVAL.......................... 10

ITEM 13    ALPINE CLASSIC RALLY 2013....................................................... 12

ITEM 14    INFILTRATION INVESTIGATION FOR CABONNE GRAVITY SEWER SYSTEMS IN MOLONG, CANOWINDRA AND EUGOWRA........................... 13

ITEM 15    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 4TH QUARTER REVIEW ........................................................................... 15

ITEM 16    MOLONG PLAYERS - DONATION REQUEST............................. 16

ITEM 17    POLICY DATABASE - REVIEW BY COUNCIL FOLLOWING ELECTION 17

ITEM 18    CLIMATE CHANGE ADAPTATION REPORT............................... 19

ITEM 19    CANOWINDRA POOL UP-DATE AND VARIATION REPORT.. 21

ITEM 20    SMOKE FREE REQUIREMENTS FOR PUBLIC AREAS............ 24

ITEM 21    LOCAL GOVERNMENT NSW WATER MANAGEMENT CONFERENCE  25

ITEM 22    REQUEST FOR SUBSIDY FOR EXTENSION OF SEWER MAINS 26

ITEM 23    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  27

ITEM 24    DEVELOPMENT APPLICATION 2013/117 - REMOTE CONTROL CAR TRACK - PART OF LOT 3 DP 866377 SMITH ROAD, CLERGATE........... 28

ITEM 25    BUSINESS PAPER ITEMS FOR NOTING...................................... 39

ITEM 26    QUESTIONS FOR NEXT MEETING................................................ 39

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 3      REQUEST FOR QUOTATION - CLEANING SERVICES - COUNCIL'S MOLONG OFFICES

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council

ITEM 4      CENTROC PRE EMPLOYMENT TENDER

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council

ITEM 5      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    June 25 2013 Council Minutes.................................. 41

ANNEXURE 6.2    July 2 2013 Extraordinary Council Minutes. 57

ANNEXURE 7.1    July 2 2013 Community Services Committee Report    60

ANNEXURE 8.1    July 2 2013 Economic Development and Tourism Committee Report ................................................................................. 64

ANNEXURE 9.1    July 2 2013 Works Committee Report................ 67

ANNEXURE 10.1  July 2 2013 Local Government Week Committee Report   70

ANNEXURE 12.1  Orange Colour City Running Festival Documentation    73

ANNEXURE 13.1  Alpine Classic Rally................................................. 100

ANNEXURE 15.1  IPR Operational Plan 4th Quarter Updates 2012-2013        102

ANNEXURE 17.1  draft Committees under s355 Policy............. 126

ANNEXURE 17.2  draft Dog Control Policy.................................... 129

ANNEXURE 18.1  Cabonne  Climate Change Report ................... 132

ANNEXURE 23.1  July 2 2013 Environmental Services and Sustainability Committee Report ..................................................... 224

ANNEXURE 24.1  Draft Conditions of Consent DA 2013 117.... 228 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 480419

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 480422

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 480424

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 480425

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 480426

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 6 to 14 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 6 to 14 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 25 2013 Council Minutes

2.  July 2 2013 Extraordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2013 - 480414

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held 25 June 2013 and Extraordinary Meeting held 2 July 2013 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 25 June, 2013.

 

2.   Minutes of the Extraordinary Council meeting held on 2 July, 2013.

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 2 2013 Community Services Committee Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 480415

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 2 July, 2013 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 2 July, 2013 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 2 2013 Economic Development and Tourism Committee Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 480416

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2 July, 2013 be adopted.

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2 July, 2013 for Council’s adoption.

 

 

ITEM 9 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 2 2013 Works Committee Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2013 - 480418

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 2 July, 2013 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 2 July, 2013 for Council’s adoption.

 

 

ITEM 10 - LOCAL GOVERNMENT WEEK COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Local Government Week Committee recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 2 2013 Local Government Week Committee Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 482657

 

 

Recommendation

 

THAT the report and recommendations of the Local Government Week Committee Meeting of Cabonne Council held on 2 July, 2013 be adopted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Local Government Week Committee Meeting of Cabonne Council held on 2 July, 2013.

 

 

ITEM 11 - STATE EMERGENCY SERVICES (SES) CONTROLLERS FOR CABONNE

REPORT IN BRIEF

 

Reason For Report

State Emergency Services (SES) seek Council's suppport in the appointment of Local and Unit Controllers for Cabonne Council area.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.6.2 - Support the management of local emergency services.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\APPOINTMENTS\STATE EMERGENCY SERVICE - SES - 483398

 

 

Recommendation

 

THAT Council support the recommendation of the Regional Controller in the appointment of:

 

·           Ms Sue Condon – Local Controller for Cabonne

·           Mr Greg Ruming – Unit Controller for Canowindra

·           Mr Greg Agustin – Unit Controller for Eugowra

·           Mr Mark Tiernan – Unit Controller for Molong

 

 

Director of Finance and Corporate Services' REPORT

 

Regulations under the State Emergency Service Act 1989 require the appointment of all volunteer NSW State Emergency Service Controllers across the State to be renewed every two years, with 1 August 2013 being the date for the next renewal.

 

All NSW SES Controllers are appointed by the Commissioner of the NSW SES upon the recommendation of relevant Council and Regional Controller.

 

The Regional Controller has recently carried out a “Volunteer Controller Performance Review” on the current Local Controller for Cabonne, Ms Sue Condon, the Unit Controller for the Canowindra Unit, Mr Greg Ruming, the Unit Controller for the Eugowra Unit, Mr Greg Agustin and the Unit Controller for the Molong Unit, Mr Mark Tiernan and recommends their re-appointment.

 

The Regional Controller Mr Craig Ronan is seeking Council’s support for the re-appointment of the Controllers for a period of two years commencing on 1 August 2013.

 

 

ITEM 12 - ORANGE COLOUR CITY RUNNING FESTIVAL

REPORT IN BRIEF

 

Reason For Report

For Council to approve the application for road closures and associated traffic control

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

1.  Orange Colour City Running Festival Documentation    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 482358

 

 

Recommendation

THAT a permit be given to the Orange Runners Club (the Event Organiser) to conduct a Road Event under s144 of the Roads Act being the Orange Colour City Running Festival (the Event) within the Cabonne LGA as set out in the Event Organiser’s application and the approval be given to the Event Organiser to regulate traffic for the purpose of the Event subject to the following conditions:

1.   Council is to be provided with the Event Organiser’s Certificate of Currency of $20M public liability insurance policy, noting Cabonne Council’s interests and the date and time of the Event.

2.   The supplied Traffic Control Plan (TCP) has been accepted and is to be fully implemented by the Event Organiser:

a.   The TCP shall be set up under the supervision of a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person.

3.   The Event Organiser shall obtain written Police Approval from the Canobolas LAC.

4.   The Event Organiser shall fully implement its Traffic Management Plan, including:

a.   Risk management plan

b.   Notifying all emergency services

c.   Notifying all affected residents regarding the road closures

5.   The Event Organiser shall reimburse Council for the cost of advertising the road closure.

6.   The Event Organiser shall be responsible for the cost of repairing any damage to Council infrastructure as a result of the Event.

 

Director of Engineering and Technical Services' REPORT

This matter was referred to the Traffic Committee on 27 June 2013 for their recommendation to Council, as per the Guide to Traffic and Transport Management for Special Events and the Delegation to Councils for the Regulation of Traffic.

Council has received an application requesting approval for this event to be held in February. This event has run for the past 7 years. Last year the event organisers added a marathon course to the event which passed through Cabonne.

The marathon course for this year is along the same route. The other events within the festival are wholly within the Orange LGA. The Marathon will pass through Cabonne LGA on Spring Terrace Road, Cowriga Road and Spring Hill Road to Spring Hill. The event organisers are proposing to close 3 roads within Cabonne LGA:

1.   Spring Terrace Road (between Forest Road and Cowriga Road)

2.   Cowriga Road

3.   Spring Hill Road (between Cowriga Road and Forest Road)

 

 

ITEM 13 - ALPINE CLASSIC RALLY 2013

REPORT IN BRIEF

 

Reason For Report

Recommendation from Council's local traffic committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

1.  Alpine Classic Rally    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 482397

 

 

Recommendation

THAT approval be given to the Classic Rally Club (the Event Organiser) to conduct the 2013 Alpine Classic (the Event) within the Cabonne LGA as set out in the Event Organiser’s request subject to the following conditions:

1.   Council is to be provided with a Certificate of Currency of $20M public liability insurance policy noting Cabonne Council’s interests

2.   The Event Organiser is to develop and implement a Traffic Management Plan, as per the ‘Guide to Traffic and Transport Management for Special Events’ (RTA v3.4 2006) for a ‘Class 2’ event, including a risk management plan

3.   NSW Road Rules are to be observed by participants at all times

4.   The Event Organiser is to obtain written approval from NSW Police and all directions and conditions are to be promptly obeyed

5.   The Event Organiser is to obtain written approval from other Road Authorities affected by the event, including the RMS and other Councils.

6.   The Event Organiser is to notify all Emergency Services of the Event.

7.   The Event Organiser is not to control traffic under any circumstances.

 

Director of Engineering and Technical Services' REPORT

This matter was referred to the Traffic Committee on 27 June 2013 for their recommendation to council, as per the Guide to Traffic and Transport Management for Special Events and the Delegation to Councils for the regulation of traffic.

Council has received an application requesting approval for this event to be held on 19 and 20 October 2013. This event is NOT a race and there are no road closures.

The event will start at Lithgow on Saturday 19 October 2013 with the first car leaving at 8.30am and finishing at Orange at 3.30pm.  Cars will leave at 1 minute intervals. 

On Sunday 20 October, the first car will leave Orange at 8.30am and finish at Lithgow at 3.30pm.  The rally will avoid passing through heavily populated area wherever possible.  The event will be in Cabonne LGA on Sunday morning and will be traveling along the Escort Way, Amaroo Road, Mitchell Highway, around Molong, Packham Drive, around Manildra, Yellowbox/Kurrajong Roads, around Cudal, Davys Plains Road/Bowan Park Road, Cargo Road, Lake Canobolas Road and Pinnacle Road.

The event will run under Confederation of Australian Motor Sport (CAMS) permit, under their rules and covered by various insurances.  The permit is issued only after the police, RMS and all councils involved have given their approvals.  The organisers are familiar with the conditions set by council from previous touring road events and ask permission to conduct the event through Cabonne Shire.

 

 

ITEM 14 - INFILTRATION INVESTIGATION FOR CABONNE GRAVITY SEWER SYSTEMS IN MOLONG, CANOWINDRA AND EUGOWRA

REPORT IN BRIEF

 

Reason For Report

For Council's determination for the investigation to go ahead.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.3 Sustainable waste management across Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\REPORTING - 482615

 

 

Recommendation

 

THAT Council engage ADS Environmental Services Pty Ltd to conduct the surface water infiltration studies for the Molong, Canowindra and Eugowra Sewage Schemes based on the following reasons:

 

1.   Timing of the study is good, during a period where rainfall is expected;

2.   Best value for money, possessing required technical expertise and good methodology, ISO9001 and ISO9002 accreditation

 

Operations Manager - Urban Services and Utilities' REPORT

 

Background

Surface water infiltration into Council’s sewer mains is a serious problem which directly impacts on the following.

1.   Increased power consumption from increased pumping requirements leading to high operating costs;

2.   Additional wear and tear on Council’s assets from increased flows above design flow rates;

3.   Overloading the sewage treatment plant leading to sewer bypasses during periods of medium to high rainfall;

4.   Environmental and health issues resulting from increase in pipe leaks and sewer overflows.

Molong, Canowindra and Eugowra have very serious infiltration problems. Surface water infiltration is generally expected in gravity sewer systems and sewage treatment plants and sewer networks are designed to generally deal with five times the average daily dry weather flow (ADWF). The surface water infiltration during periods of rainy days in Molong and Canowindra is greater than ten times the ADWF (double the design limit). The cause of the infiltration is suspected to be due to cracked mains and from manholes. The surface infiltration is a significant strain on the sewer network which will lead to shorter asset life, higher operating cost and pose environmental and health risk.

The infiltration studies utilise a novel method of monitoring flow in strategic locations in the sewer network of each town. The key aspect which ensures that useful and reliable data is acquired is from the type of technology that is employed especially the software that is used to measure the flow. The software is typically the intellectual property of the company. The flow through sewer pipes cannot be directly measured and special techniques must be employed utilising ultra sonic sensors.

Council had requested for proposals from three known industry leaders with the unique and necessary expertise required to perform the task. Two have returned with proposals which comply with the specifications determined by Council. A response from the third company has not eventuated and the key aspect required for this study is rain. The forecast for this winter in 2013 is a wet winter. As it is difficult to predict annual rainfall patterns, it is essential that Council take the opportunity of the forecast rainfall this winter to perform the proposed surface water infiltration studies.

The quotation for the proposed infiltration studies are shown in the following table.

ADS Environmental Services Pty Ltd

$74,000

Environmental Data Services Pty ltd

$78,000

 

The services, methodology, technical expertise and quality assurance program are of the same level.

Based on a price comparison, ADS Environmental Services Pty Ltd would provide better value for money and they have informed Council that they would be able to commence the infiltration studies in August 2013 which has been forecast to be wet.

Objectives:

1.   Provide a conditional rating on Councils sewer network in Canowindra, Molong and Eugowra;

2.   The condition rating will be used to prioritise Council’s annual sewer network asset renewal program. Approximately 3.5km of sewer main will be relined in the 2013/2014 financial year. Cost recovery through increased efficiency in sewer operations.

 

ITEM 15 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 4TH QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the 2012/2013 IP&R Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A Council that is effective and efficient.

Annexures

1.  IPR Operational Plan 4th Quarter Updates 2012-2013    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2013 - 481904

 

 

Recommendation

 

THAT, subject to any alterations that the Council deems necessary at the July meeting, the update of the Operational Plan to the 30 June 2013, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The fourth quarterly update for the Integrated Planning and Reporting Operational Plan for 2012/2013 is attached; the report shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

For the fourth quarterly review, the following items are noteworthy:

 

·    Annual Gravel re-sheeting, Bitumen & Sealed Road Renewal Programs completed

·    R1 accreditation with RMS obtained

·    Annual Recreational Improvements Program – Electronic Scoreboard erected

·    Shade Structure Program – Tender awarded

·    Environmental Services Department refurbished

·    Youth Week Event – Manildra Skate Park

 

 

ITEM 16 - MOLONG PLAYERS - DONATION REQUEST

REPORT IN BRIEF

 

Reason For Report

Advising on request from Molong Players for a Donation.

Policy Implications

Nil

Budget Implications

To be funded from Future Capital Works - Hall Upgrade Reserve

IPR Linkage

3.3.3.c - Encourage and facilitate community involvement in Community Halls Grant process.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\GRANTS AND FUNDING\COMMUNITY BUILDING PARTNERSHIP - 483408

 

 

Recommendation

 

THAT Council contribute $30,000 to the Molong Players from the Future Capital Works – Hall Upgrade Reserve.

 

Director of Finance and Corporate Services' REPORT

 

The Molong Players is a local theatrical group which mounts an annual production that sees around 1600 people attending its annual performance, and has done for over 35 years.

 

The Group is Community based and donates funds raised back into the Local Community which to date has resulted in over $1,000,000 being invested in worthwhile Community causes.

 

The Molong Players rehearse and perform at The Molong Community Hall and have indicated that they have $30,000 that they are willing to contribute towards a hall upgrade if Council is willing to match these funds on a dollar for dollar basis.

 

The Group also hopes to use the combined funds as part of an application for funding under the Community Building Partnership Program which could see a total of $120,000 available for a hall upgrade.

 

In 2006 Council received a similar offer from the Molong Players whereby $25,000 would be provided and an application submitted under the Regional Partnership Grant Program. Research into Council’s records has indicated that this project did not proceed after the Regional Partnership Grant Program was discontinued.

 

Should Council wish to proceed, funding would be available from the Future Capital Works – Hall Upgrade Reserve.

 

 

ITEM 17 - POLICY DATABASE - REVIEW BY COUNCIL FOLLOWING ELECTION

REPORT IN BRIEF

 

Reason For Report

For Council to consider local policies previously adopted and consider proposed update, deletion and/or merger of same.

Policy Implications

Yes - Will update Council's Policy database.

Budget Implications

Nil

IPR Linkage

4.5.1 - Provide ethical, open, accountable and transparent decision making processes

Annexures

1.  draft Committees under s355 Policy

2.  draft Dog Control Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 480263

 

 

Recommendation

 

THAT:

1.      The policies listed in the report with a recommendation of “Delete” be deleted from Council’s policy database.

2.      The annexed draft Committees under s355 and Dog Control policies be adopted.

 

Administration Manager's REPORT

 

The following policies have been reviewed and have a recommendation indicating that they be deleted or (re)adopted.  Whenever a policy has been substantially altered, e.g. merged with another, a copy is annexed for Council’s consideration and adoption.

 

As previously advised a further report in August will seek councillors to review same prior to the September meeting when they will be considered for adoption.  A full copy of policies requiring review have been uploaded to Councillors’ iPads.

 

Policy Name

Comment

Recommendation

Committee under s355 - Authorisation Policy

Combined with 2 following policies

Delete

Insurance Claims – s355 Committees Policy

Combined with above and  following policy

Delete

Public Halls Operated by Local Committees (Under s355) Policy

Combined with 2 preceding policies

Delete

Committees under s355

Compilation of above 3 polices

Updated re insurance excess amount and practices re Hall committees interaction over budget.  Copy attached.

Readopt

Dog Control

Rename and update of Dog Control – Restricted Areas Policy.  Copy attached.

Council has certain obligations under the Companion Animals Act 1989 (the Act) which stipulates areas where dogs may not be, and where they may be if leashed and unleashed.

Council had an existing policy dating back to 2001 which prohibits dogs, even if leashed, from three Canowindra recreational areas:

Canowindra Oval, Morris Park and Memorial Park.  This policy resulted from complaints about dog faeces not being picked up.  Since that time the community at large has undergone considerable education relating to the need to pick up dog faeces and the public is generally aware that fines apply.

The banning of dogs at these locations is considered dated in today’s environment and not in keeping with current community expectations.   Expectations which have resulted in legislation, for example:

1.  Dogs on leashes to be at “a food preparation / consumption area if the place is a public thoroughfare” in essence kerbside cafes, etc.

2.  At least one leash-free area is to be provided in each local government area. 

Accordingly it is recommended that the policy be readopted with references to Council prohibiting the presence of dogs at the Canowindra Oval, Morris Park and Memorial Park removed.  Further, any signage should be amended.

Readopt

 

 

ITEM 18 - CLIMATE CHANGE ADAPTATION REPORT

REPORT IN BRIEF

 

Reason For Report

Council's insurer StateWide required Councils to identify Climate Change risk and setup a CENTROC group to identify these risks.

Policy Implications

A  Climate Change Policy will be required.

Budget Implications

Annual budget allocations required to address treatments.

IPR Linkage

 4.5 A Council that is effective and efficient

Annexures

1.  Cabonne  Climate Change Report     

File Number

\OFFICIAL RECORDS LIBRARY\RISK MANAGEMENT\REPORTING\RISK ASSESSMENT REPORTS - 482786

 

 

Recommendation

 

THAT Council adopt the Climate Change Risk Assessment Adaptation Report – Cabonne Council.

 

Risk Management Officer's REPORT

 

Since 2009, StateWide Mutual has required and funded, through their commercial arm Echelon, a Climate Change Risk Assessment and Adaptation Planning Project. The insurance underwriters have requested that StateWide pursue climate change adaptation as a significant issue that will impact on insurances. The project commenced in the CENTROC area in 2011 and has taken more than 12 months to complete.

 

Cabonne members in the group were David Kidd, Risk Management Officer, Warwick Doulman, Environmental Officer, and Gary Brown, Community Service Manager.

 

The CENTROC project group consisted of Risk and Environmental Officers from 11 of the Councils who gathered data and determined local risks based on the climate change indicators provided from CSIRO documentation on Climate Change. The indicators are temperature increase, increase in hot days, increase in fire days, and increase in rain intensity. Wind was not considered significant and sea level increases were obviously omitted. This data represents the most detailed identification, analysis and evaluation of climate change risk exposures as they impact upon CENTROC Councils and Cabonne in particular.

 

The evaluation of the CENTROC aggregate data was not confined solely to statistical analysis. Common high and extreme risks across the region within each individual climate change scenario were identified. These common risks, and Cabonne’s responses to them, were then amalgamated to produce generic climate change risk reduction adaptation initiatives that could be incorporated into the CENTROC Enterprise Risk Management Framework and used as an assessment guide for CENTROC Councils.

 

The completed report has identified 248 risks, of which 27 were extreme, and 97 considered high risk. The risks were spread over functional areas including Infrastructure and Property Services, Health Services and Water and Sewerage. Impact on Success Criteria was also identified and this included “Public safety”, “Protect and enhance the local economy”, and “Ensure sound public administration and governance”.

 

The failure to address Climate Change issues that may affect the Council area has the potential to significantly increase Public Liability insurance premiums, with a possible flow on to Council’s other insurances. This has been recognized by StateWide Mutual, who have prepared a number of guidance documents to assist Councils in meeting their Climate Change obligations.

 

The Cabonne Council Adaptation Report is attached, and can be used to assist in future planning and resource allocation that assists in the elimination or reduction in risk level. By adopting the Adaptation Report, awareness can be raised of Climate Change issues, and can be used as a powerful lobbying tool at both the State and Federal Government levels.

 

ITEM 19 - CANOWINDRA POOL UP-DATE AND VARIATION REPORT

REPORT IN BRIEF

 

Reason For Report

Provide Council with a construction up date and advise of variations.

Policy Implications

Nil

Budget Implications

Addtional cost to the project $

IPR Linkage

3.3 - Sporting,recreational, council and community facilities and services are maintained and developted.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\DESIGN AND CONSTRUCTION\CANOWINDRA SWIMMING POOL - EXPRESSION OF INTEREST - REFURBISHMENT AND OR CONSTRUCTION - 482400

 

 

Recommendation

THAT Council;

1.   Note the progress report for the reconstruction of the Canowindra Pool

2.   Accept variations required due to unsuitable sub-grade found under proposed ramp and plant/store rooms.

3.   Decline variations submitted for accessories including solar pool cover and rollers.

 

Director of Engineering and Technical Services' REPORT

 

1.   Pool construction progress report

 

Council staff inspected the construction site on 3 July with the Contractor.

 

·    The program pool and toddler pools have been concreted and tiling commenced.

 

·    Sections of the main pool sides and floor not required have been removed.

 

·    Foundations for the shade structures have been poured.

 

·    Formwork for the 25m lap pool has been partially completed and work commenced on the footings for the disabled ramp and plant/club room.

 

 

 

 

2.   Variation Order 006pc - Plant/Club room footings and slab.     $30,874.25

 

A variation order for the latent ground conditions under the proposed plant/club rooms was issued by the contractor. The variation includes the Installation of screw piles (16) to 2.5m and additional steel and concrete in the slab.

 

3.   Variation Order 007pc – Structural requirements for disabled ramp due to latent ground conditions. $6,358

 

The variation required due to the sub grade conditions requiring 12 x 2.5m screw piles.

 

NOTE: the tender documents included geotechnical reports giving the construction site a general “M” classification. Excavation found the material under the ramp and more significantly under the plant and club rooms to be unstable fill material.

 

 

4.   Variation Order 008pc – Supply and install solar pool cover systems. $47,059.65

 

The provision of pool covers is not included in the scope of works and has been put to Council for consideration. There is an existing pool cover system at the pool, however has not been used in recent rears. The rollers are in good order; however the bubble cover has deteriorated from exposure to ultra violet light. It is also noted that the Molong pool has a similar cover system that is not in use and is in similar condition. Pool patronage in the swim season fringe would suggest the pool covers are not warranted.

 

5.   Progress payments

 

ITEM 20 - SMOKE FREE REQUIREMENTS FOR PUBLIC AREAS

REPORT IN BRIEF

 

Reason For Report

Seek Council's endorsement for establishing smoke free areas for public areas.

Policy Implications

Nil

Budget Implications

Cost for erecting signs approx $10,000 - spread across operational budgets. Signs provided by NSW Government.

IPR Linkage

3.3 - Sporting, recreational, council and community facilities and services are maintained and developed.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CAMPAIGNS\SMOKING - 482538

 

 

Recommendation

THAT Council:

1.   Note the requirement for erection of ‘no smoking’ signs at all public pools;

2.   Approve erection of ‘no smoking’ signs at all play grounds; and

3.   Approve erection of ‘no smoking’ signs at all sporting and recreation areas in the Cabonne Local Government area.

 

Director of Engineering and Technical Services' REPORT

 

Council may be aware that in January 2013, following amendment of the Smoke-free Environment Act 2000; smoking has been banned in a number of public outdoor areas, including:

 

·    Within 10 metres of children’s play equipment in an outdoor public place;

·    In open areas of swimming pool complexes;

·    In spectator areas of sports grounds or other recreational areas during organised sporting events;

·    At public transport stops and stations, including the area people gather or queue to wait for the bus, taxi or light rail;

·    Within 4 metres of a pedestrian access point to a public building; and

·    From 6 July 2015, in commercial outdoor dining areas.

 

It is a requirement for ‘no smoking’ signs to be erected at swimming pools and strongly recommended that Councils display ‘no smoking’ signs at public outdoor areas under its control.

 

A summary of the legislation and supporting information including factsheets and Frequently Asked Questions and Answers can be obtained from NSW Health website: http//www.health.nsw.gov.au/tobacco/Pages/smokefree-legislation.aspx.

 

Council has submitted an order to NSW Health for stickers and signs, provided free of charge by NSW Health; including 28 stickers and 110 outdoor area signs.  The cost of erecting the signs is estimated at $10,000 and will be funded from individual operational budgets.

 

The new no smoking legislation states that the no smoking rule applies to spectator areas during organised sporting events.  As the spectator areas are not clearly defined it would be impracticable to sign these areas, it is proposed to erect the signs at access points with an explanatory plate that reads “in spectator areas during organised sporting events”.  The cost for the explanatory plates would be at Council’s cost.  It is estimated 50 plates would be needed at a cost of $1250.

 

No provision has been made in the 2013/14 budget for the supply or erection of the signs.

 

 

ITEM 21 - LOCAL GOVERNMENT NSW WATER MANAGEMENT CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Nominate delegates to attend the 2013 conference

Policy Implications

Nil

Budget Implications

$490/per delegate plus travel and accommodation cost

IPR Linkage

5.1 - All villages have a secure and quality water supply

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\CONFERENCES - 482655

 

 

Recommendation

THAT Council:

1.    Approve the Director of Engineering and Technical Services and Urban Services and Utilities Manager attendance at the Water Management Conference; and

2.    Nominate a Councilor to attend the Conference.

 

Director of Engineering and Technical Services' REPORT

The Local Government Water Management Conference is held annually and is the only water conference for local government organised by local government. This conference is an opportunity for councillors, council staff, water managers and the broader industry to tackle key water issues and to discuss ways forward to achieve a sustainable future.

The Hon Katrina Hodgkinson MP Minister for Primary Industries has been invited to give a Key Note address.

Workshop streams include:

·    Regulatory reform;

·    Water sensitive cities and towns and

·    Structural reform

The 2013 Water Management Conference will be held from Sunday 8 September to Tuesday 10 September in Terrigal at the Crown Plaza.

 

 

ITEM 22 - REQUEST FOR SUBSIDY FOR EXTENSION OF SEWER MAINS

REPORT IN BRIEF

 

Reason For Report

For council's consideration for subsidy for extension of sewer mains.

Policy Implications

Consistent with Sewer Policy

Budget Implications

$750

IPR Linkage

5.3 Sustainable waste management practices are in place across Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\REPORTING - 482534

 

 

Recommendation

 

THAT Council approve the 50/50 subsidy to Don Rollinson for the sewer mains extension that will enable him to connect his property 11 Waddell Street, Canowindra to Council’s sewer network.

 

Operations Manager - Urban Services and Utilities' REPORT

 

Mr Don Rollinson has made a submission to Council to obtain a 50% subsidy for the sewer mains extension which is required to service his property (480453).

The property is located at 11 Waddell Street, Canowindra (Lot 17/DP 978016), which is located within the general residential area. The sewer mains will have to be extended a distance of 7m. According to Council’s Fees and Charges 2012/2013, this would be at a cost of $1,500 (quoted to Don Rollinson Doc ID 478623, dated 7th June 2013).

Don Rollinson’s request is consistent with Council’s Sewer Policy, which states that the cost of sewer mains extension to service an existing block within the general residential/village zone may be subsidised 50/50 up to a total amount of $5,000 provided funds are available.

It is recommended that Council approve the 50/50 subsidy to Don Rollinson for the sewer mains extension that will enable him to connect his property 11 Waddell Street, Canowindra to Council’s sewer network.

 

 

ITEM 23 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  July 2 2013 Environmental Services and Sustainability Committee Report     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 480427

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 2 July, 2013 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 2 July, 2013.

 

 

ITEM 24 - DEVELOPMENT APPLICATION 2013/117 - REMOTE CONTROL CAR TRACK - PART OF LOT 3 DP 866377 SMITH ROAD, CLERGATE

REPORT IN BRIEF

 

Reason For Report

To gain approval from the Council for a development application.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a Provide efficient and effective development assessment.

Annexures

1.  Draft Conditions of Consent DA 2013 117    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2013\03-2013-0117 - 483821

 

 

Recommendation

 

THAT Development Application 2013/117 for a recreation area (remote control car club) upon part of Lot 3 DP 866377, Smith Road, Clergate be granted consent subject to the conditions attached.

 

 

Director of Environmental Services' REPORT

This item was listed for consideration at the May meeting of the Environmental Services & Sustainability Committee. Due to a lack of quorum a decision was unable to be made and is therefore listed for consideration of the full Council.

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for a recreation area ( remote control car club)  upon land known as part of Lot 3 DP 866377, Smith Road, Clergate.

 

The application had been referred to the Environmental Services and Sustainability Committee for determination as submissions have been received.

It is recommended that the application be approved subject to conditions of consent.

 

Applicant: Andrew Curless

Owner:      Peter G Culverson

Proposal:  Recreation area (remote control car club)

Location:   Part of Lot 3 DP 866377

Zone:         RU1 Primary Production    / 1(a) General Rural

 

Site

The site is located on Smith Road west of Mulyan Road and is approximately 4 kms south of Mullion Creek. The subject land has an area of approximately 9 hectares and currently features an approved motocross track and amenities (DA 1985/82). The remote control car club currently operates informally from a track located upon the land. The use of the site by the remote control car club does not have development approval from Council.

 

Terrain is mostly flat, except for the motorcross track which has been modified to form a race track. There is some scattered remnant vegetation and otherwise the site is mostly cleared. There is a small dam near the remote control car track which is fed by a natural spring. Access to the site has been constructed via Mulyan Road (sealed) and there is off-street parking available for club members.

 

Proposal

 

The development application was lodged on 11 January 2013  prior to the  implementation of the Cabonne LEP 2012. The application is therefore to be considered under the provisions of the Cabonne LEP 1991, with reference to the then draft Cabonne LEP 2012.

 

Council approval is sought for the use of part of the subject land for a remote control car track (outdoor recreation area). The area identified by the club for its use consists of 280m² and is located midway along the Smith Road frontage and approximately 90m from the western boundary of the subject land. The Radio Control Car Club of Orange proposes to use the site periodically for race days and practice sessions during the following times:-

 

-     Every six (6) weeks for  a race day which involves around a maximum of 30 club members racing their remote control cars throughout the day in different categories. The racing starts at 9am and finishes at approximately 5pm.

-     All other days between 9am and 8pm for practice sessions. No more than 10 club members at a time. Practice sessions will also be used for maintenance of the track.

A porta-loo is provided by the club as a temporary amenities facility and general waste is collected in garbage bins, both of which are removed at the end of each race day or practice session. Club members also have access to the motorcross track amenities which are located on the subject land.  

 

Club members access the site by private vehicle and park in the space allocated near the track. There is a viewing structure near the remote control car track which is portable and therefore does not form part of this Development Application.

 

Background

The Radio Control Car Club of Orange has used the site for a remote control car track for several years without Council approval. The club has done improvements to the site including a track, pits, small grandstand and fencing.

There is also an approved motorcross track (DA 1985/82) located upon Lot 3.

 

The subject land was created in 1991 following rural subdivision of a larger holding.  The 9ha allotment has been used as a BMX track and developed as a motorcross recreation area. The adaptation of part of the site for use by the Orange Remote Control Car Club is an intensification of the ongoing use of the site as a recreation area.

 

Site Map

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Cabonne Local Environmental Plan 1991 (Amended)

The subject land is zoned 1(a) General Rural under Clause 9 of the Cabonne LEP 1991. The proposed development is defined as a recreation area under the Cabonne LEP 1991. The LEP definition of a recreation area is as follows:

          ‘an area used for sporting activities or facilities, or

 an area used to provide facilities for recreational activities which promote the physical, cultural or intellectual welfare of persons within the community, being facilities provided  by:

(i)         A public authority, or

(ii)        A body of persons associated for the purposes of the physical, cultural or intellectual welfare if persons within the community

 

The development may also be defined under the Cabonne LEP 2012 as a recreation facility (outdoor) which means a building or place (other than recreation area) used predominantly for outdoor recreation, whether or not operated for the purposes of gain, including a golf course, golf driving range, mini-golf centre, tennis court, paint ball centre, lawn bowling green, outdoor swimming pool, equestrian center, skate board ramp, go-kart track, rifle range, water ski center or any other building or place of a like character use for outdoor recreation (including any ancillary buildings), but does not include an entertainment facility or a recreational facility (major).

 

Development of a recreational facility (outdoor) is not prohibited within the zone under the provisions of clause 9 of the Cabonne LEP 1991.

 

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No. 5 applies to the subject land. The objectives of the DCP, in part, are to enable other forms of development to be carried out on land within the General Rural Zone provided that such uses are in keeping with the rural character of the locality and are compatible with the existing or likely future land uses. While there are no regulations for outdoor recreation areas the proposed development complies with the requirements under DCP No. 5 General Rural Zones.

 

Provisions prescribed by the regulations s79C(1)(a)(iii)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context and Setting

The development proposal relates to the use of the site for a remote control car track. There is an existing motorcross track on the site, approved via DA 1985/82. Surrounding land use is agriculture, predominantly grazing. There are approximately 6 dwellings within a 1km radius of the site.

 

While the proposal is not consistent with the use of the area for agriculture, Lot 3 has already been approved for a recreation area (motorcross track) which has been in operation for approximately 25 years. The scale of the additional recreational activity, including hours of operation, can be conditioned to minimise the impact to amenity and character of the area. 

 

The development may also have an impact on the use of the land for grazing livestock. This is outlined in a submission made in objection to the proposal. In terms of neighbouring agricultural properties and compatibility with surrounding land uses, the effects of potential impacts are temporary only (race days and practice days).

 

A condition of DA 1985/82 required any structures or tracks required of the motorcross activity to be setback minimum 20 metres from the boundary. The remote control club car seeks approval for the model car track to be located close to the Smith Road boundary, and is less than 20m from that boundary. A condition of consent is attached requiring establishment of perimeter landscaping  to screen the activity from the road and the western boundary.  Landscaping of the activity’s northern and western boundary may reduce  any visual impact upon adjoining or adjacent land.

 

Access and Traffic

Access to the site is via Muylan Road (sealed) to Smith Road (unsealed).  The accessway, internal driveway and vehicle parking for the subject land has already been established and meets Council’s specifications for access. There are no new roadworks proposed as part of the development. There may be a minor increase in traffic along Mulyan and Smith roads on race days and practice days, any increase would be temporary only. The existing road infrastructure is considered to be adequate for the proposed development and there is sufficient space for off street parking at the site.

 

There are no s94 road contributions applicable to the development. Road contributions applied to the subdivision of the earlier rural holding.

 

Visual Impact

The existing (unathorised) track is to be maintained and there will be no new structures or tracks proposed as part of the development application. Due to the scale of the development and the small size of the track, impact to visual amenity is minor. Landscaping with native species around the boundary of the site will help screen the development from Smith Road.

 

Water Quality

The club uses water from a small dam at the site to water the track for dust control. Adjacent land owners have suggested that the dam may become dry during periods of low rainfall. The track is not close to any significant water course and the development is not likely to have an adverse impact to water quality in the catchment. Alternative measures may be required by the club to have  on site water storage for continued control of dust should the dam water not be available to the club.

 

Flora and Fauna

The subject land and surrounding area has been highly modified by land clearing, grazing and  recreational activity so it no longer resembles its natural state. The site is mostly cleared of all native vegetation and is not likely to be a significant habitat for wildlife. It is unlikely the site could be used to re-establish an ecological community or restore endangered species.

 

The proposal does not include the removal of any existing vegetation at the site and is unlikely to have a significant impact upon ecological communities, threatened species or their habitats.

 

Utilities

While lot 3 is connected to power for the motorcross track, the remote control car track is not connected to electricity and they use a portable generator if power supply is required.

 

Amenities are provided by a porta-loo on race days and practice days which is removed from the site at the end of the day’s activities. There is also an amenities block for the motorcross track which is connected to a septic system. This facility however does not form part of the current development application.

 

Club members bring their own drinking water and there are no additional requirements for rural water supply.

 

Noise

No noise test / report have been provided with the development proposal. The engines of the model cars do generate noise, however the small scale of the club’s proposed operations indicate that increased noise could be managed through conditions of consent controlling scale of the development and hours of  occupation of the site. The club as with any activity is also bound to comply with state  regulations for noise control set by the POEO Act.

 

Technological Hazards

There are no known technological hazards that may impede future development of the site.

 

Signage

The application does not include signage. Any advertising signage visible from outside the site will require development consent in an application to Council.

 

THE SUITABILITY OF THE SITE s79C(1)( c)

The subject land is zoned 1(a) General Rural under the provisions of the Cabonne LEP 1991. A recreation area (outdoor) for a remote control car track is not prohibited within the zone. An assessment of the development application has been undertaken to determine the potential impacts of the development. Adequate arrangements can be made for access, visual amenity, water quality and amenities. On this basis, the subject site is considered suitable for the development to proceed, subject to conditions. 

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACTs79C(1)(d)

The development was advertised and neighbour notified and the closing date of submissions was 29 January 2013. A total of four submissions were received in relation to the development application, two in objection to the proposal and two in support of the proposal. Copies of the submissions have previously been emailed to councilors.

 

The flowing table identifies the issues raised in each submission:-

Contributor

Nature of the Submission

Issues raised in the submission

Submission 1

Objection

-     Legal liability of the club in case of damages

-     Public liability insurance

-     Flammable liquids

-     Risk of fire or explosions

-     Impact from noise

-     Unregulated

-     Soil erosion (roads and access)

-     Impact to livestock and other agricultural activities (grazing)

-     Impact to native species

-     Impact to visual amenity and privacy

 

Submission 2

Objection

-     Fire risk

-     Increased traffic

-     Impact by noise

-     Inconsistent rural landuse

-     Contrary to Zone Objectives

-     Hours of Operation

-     Other points for consideration (flammable liquids, traffic control, toilet facilities, landscaping, soil and erosion control, rehabilitation of site, site facilities and water supply)

Submission 3

Supporting development but seeking condition of consent

-     Conditions re. hours of operation and days of operation

-     Landscaping (new and maintain existing)

Submission 4

Supporting development but seeking conditions of consent

-     Impact by noise

-     Impact of dust

-     Water supply (dam)

-     Conditions re. parking, hours of operation and race days

 

The issues raised in each submission have been taken into consideration in the assessment of the application and used to determine appropriate conditions of consent for the development. The issues raised are summarised below:-

 

Hours of Operation:-

It is suggested that the hours of operation of the activity be limited  to the following times:-

-     One race day meeting every six (6) weeks between the hours of 9am to 6pm

-     One practice day meeting on a Saturday every six (6) weeks between the hours of 9am to 5pm.

-     One practice day per week (excluding weekends) between the hours of 9am to 6pm

Any alteration of the suggested hours would require the separate approval of Council. Furthermore Council could impose a requirement to review the operating hours in twelve months time and vary the approved times accordingly.

 

Noise:-

Two submissions in objection to the development have identified noise as a negative impact of the activity, describing the noise as ‘multiple cheap whipper-snippers’ that can be heard at nearby properties. The issue of noise can be addressed via restricting the race/practice days and incorporating suitable conditions of development consent requiring that emission of sound from the premises is to be controlled at all times, so as to comply with the Protection of the Environment Operations Act 1997 and to protect the amenity of the surrounding area.

 

Impact to Privacy and Visual Amenity:-

In one submission received by Council an adjoining landowner has raised the issue of impact to privacy and visual amenity. While the activity has been undertaken for a number of years without consent, any adverse impact to privacy and visual amenity is not going to increase as a result of development approval and the scale of the operation will not be increased beyond current activities.  The subject land has been  approved for use as a recreation area for 25 years and the additional use of part of the land is unlikely to cause adverse impact to privacy.

 

As a condition of consent and as requested by the land owner, the site is required to be landscaped with trees around the perimeter. Once the trees are established this will provide an adequate level of protection for privacy and reduce the impact of the activity in terms of visual amenity. Landscaped areas may also provide some protection from dust and help stabilise the soil for erosion and sediment control.

 

Dust:-

The potential impact from dust has been addressed via conditions of consent. The applicant is required to ensure that the remote control car track is continually watered when in use in order to prevent dust from being a nuisance to adjoining properties.

 

Increased Traffic:-

One submission has raised increased traffic along Mulyan Road as an adverse impact from the development. While the development may result in a temporary increase in traffic on race days and practice days the existing road infrastructure is sufficient for the development to proceed and there are no additional requirements for upgrading the existing road infrastructure.

 

Fire Risk:-

Increased fire risk has been identified as a potential impact of the development. The cars use flammable liquid as fuel and there is concern this will cause accidental explosion or ignition of surrounding vegetation by sparks. The site is also identified as bushfire prone.

 

The applicants indicate they regularly maintain the site by mowing or grazing to reduce the risk of fire. Also, there is a sprinkler system connected to a dam at the site which could be used to fight a grass fire. 

 

Furthermore, there are regulations set by the Association of Australian Radio Controlled Model Car Clubs (AARCMCC) in On Road General Rules - suitable fire extinguishers must be available at all times in areas around the track such as pit lane, the pits and technical inspection areas.

 

Fire risk can be adequately controlled by maintaining the site by mowing or grazing as the club have been doing previously. There are no additional requirements for fire mitigation. 

 

Legal Liability of the Club:-

A submission raises concerns  that in the event of an accident the club and its members may not be liable against damages to private property. This should be discussed between the club and landowner and is not a planning matter for consideration in this assessment.

 

Water Supply:-

There is a dam at the site which is fed by a natural spring and the water is used to dampen the track on race days. The dam is small and is not a main source of water for stock or agriculture. If the dam becomes dry it is more likely because of seasonal conditions and not a result of use by the remote control car club.

 

Contrary to the zone Objectives:-

The site is zoned RU1 Primary Production and surrounding land use is predominantly grazing. It has been identified in the objections that the proposed development may conflict with agricultural practices and is not consistent with the RU1 zone objectives. It should be noted that a recreation area (outdoor) for the purposes of a remote control car track is not prohibited within the zone and given the minor scale of the activity there is not likely to be any adverse impact to surrounding agricultural enterprises. It should also be noted surrounding land is not prime agricultural land and is suitable for grazing only. The site is comparatively small to surrounding rural holdings and any adverse impacts will be temporary only (during race days and practice days).

 

Safety and Security:-

The remote control cars use semi-flammable liquids which, if handled incorrectly, may explode when under pressure. The probability of an explosion is not likely due to the small amount of fuel used for the activity and the way it is stored. Furthermore, there are general rules for safe handling of fuel and emergency procedures set by the AARCMCC.

 

Public Authority Consultant

The Development Application (2013/117) is not integrated development nor was the proposal required to be referred to any public authority consultant.

Development Contribution

Development Contributions (S94 Contributions) do not apply to the proposed development.

 

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localized nature of potential impacts.

 

Conclusion

The subject development application is for use of the site for a remote control car track. The proposal is considered to be permissible within the zone and complies with relevant provisions of the Cabonne LEP 1991 and Draft LEP 2012. A Section 79C assessment of the proposal has been undertaken by Town Planning and Development Engineering. Adequate arrangements can be made to reduce any potential negative impacts of the development. On this basis, the proposed development is considered suitable for the site. A draft Notice of Approval is attached outlining a range of conditions to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 25 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 480429

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 26 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 480430

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

   


Item 6 Ordinary Meeting 16 July 2013

Item 6 - Annexure 1

 

















Item 6 Ordinary Meeting 16 July 2013

Item 6 - Annexure 2

 




Item 7 Ordinary Meeting 16 July 2013

Item 7 - Annexure 1

 





Item 8 Ordinary Meeting 16 July 2013

Item 8 - Annexure 1

 




Item 9 Ordinary Meeting 16 July 2013

Item 9 - Annexure 1

 




Item 10 Ordinary Meeting 16 July 2013

Item 10 - Annexure 1

 




Item 12 Ordinary Meeting 16 July 2013

Item 12 - Annexure 1

 












Item 12 Ordinary Meeting 16 July 2013

Item 12 - Annexure 1

 











Item 12 Ordinary Meeting 16 July 2013

Item 12 - Annexure 1

 


Item 12 Ordinary Meeting 16 July 2013

Item 12 - Annexure 1

 


Item 12 Ordinary Meeting 16 July 2013

Item 12 - Annexure 1

 




Item 12 Ordinary Meeting 16 July 2013

Item 12 - Annexure 1

 


Item 13 Ordinary Meeting 16 July 2013

Item 13 - Annexure 1

 


Item 13 Ordinary Meeting 16 July 2013

Item 13 - Annexure 1

 


Item 15 Ordinary Meeting 16 July 2013

Item 15 - Annexure 1

 

























Item 17 Ordinary Meeting 16 July 2013

Item 17 - Annexure 1

 




Item 17 Ordinary Meeting 16 July 2013

Item 17 - Annexure 2

 




Item 18 Ordinary Meeting 16 July 2013

Item 18 - Annexure 1

 





























































































Item 23 Ordinary Meeting 16 July 2013

Item 23 - Annexure 1

 





Item 24 Ordinary Meeting 16 July 2013

Item 24 - Annexure 1

 

 

DRAFT CONDITIONS OF CONSENT DA 2013/117

1.        DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref: DA 2013/117) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

2.      HOURS OF OPERATION

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

The hours of operation of the development shall not be outside of the following times:

-     One race day meeting every six (6) weeks between the hours of 9am to 6pm.

-     One practice day meeting on a Saturday every six (6) weeks between the hours of 9am to 5pm.

-     One practice day per week (excluding weekends) between the hours of 9am to 6pm.

 

Any alteration to these hours will require the separate approval of Council.

 

NOTE: The above hours of operation shall apply to the development for the first twelve (12) months of operation.  Council will consider any request for variation from these hours of operation on its merits, having particular regard for the operation of the approved development in the initial twelve (12) month period.

 

 

3.      LANDSCAPING

 

Objective

 

To reduce landuse conflict and to lessen the visual impact of the development.

Performance

Landscaping is to be undertaken along the western boundary and northern boundary in a manner designed to reduce landuse conflict and lessen the visual impact of the remote control car track.  Landscaped areas shall be planted with native trees and shrubs, in accordance with the Gatton Guidelines report by the Queensland Department of Natural Resources.

 

4.      DISABLED ACCESS

Objective

To ensure safe, equitable and dignified access and egress for people with disabilities.

Performance

The applicant shall make provisions for access to the drivers stand by way of ramp, step or kerb in accordance with AS 1428.1.11 and the Disability Discrimination Act 1992.

 

5.      DISABLED ACCESS ADVISORY CONDITION

Objective

Advisory Only

Performance

Applicants are advised that provisions should be made to enable people with disabilities, as far as reasonable, safe equitable and dignified access to the site. This application does not imply nor confer compliance with the Commonwealth Disability Discrimination Act 1992. Applicants should satisfy themselves and make their own enquiries to the Human Rights and Equal Opportunity Commission.

 

6.          FACILITIES FOR PEOPLE WITH DISABILITIES

Objective

To ensure compliance with Building Code of Australia 2012.

Performance

A disabled WC is to be provided and to be in accordance with AS1428.1

 

7.      ENTRANCE / EXIT POINTS

 

Objective

 

To ensure on-site traffic flows in the manner assessed by Council.

 

Performance

 

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times

 

8.      OFF STREET PARKING

Objective

To ensure adequate car parking is available on site.

Performance

A minimum of 10 visitor car parking spaces are to be provided on site each having minimum dimensions as follows:

Uncovered - 2.5m x 5.2m

Each space is to be maintained.  Car parking spaces are to be well indicated as such by signage.

 

9.      DISABLED PARKING

Objective

To ensure adequate on-site carparking is provided at all times.

Performance

One off street car parking space is to be provided on site for the disabled and is to be in accordance with the provisions of Clause D3. 101 of the Building Code of Australia, 2012.

 

10.    CONTROL OF NUISANCE

Objective

To protect the amenity of the surrounding area.

Performance

No nuisance or interference with the amenity of the area is to be created by reason of any process or operation on the premises causing the emission of noise, dust, smoke, or any polluted discharge whatsoever. NOTE: Amendments to the POEO Act 1997, require Council to investigate complaints where only one person complains.

 

11.    DUST SUPPRESSION

 

Objective

 

To ensure that dust does not become a nuisance to neighbouring residents.

 

Performance

 

The applicant will ensure that the remote control car race track is continually watered when in use in order to prevent raised dust from becoming a nuisance to neighbouring properties.

 

 

12.    NOISE EMISSION

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

Emission of sound from the premises shall be controlled at all times, so as to comply with the Protection of the Environment Operations Act 1997.

 

 

13.    NOISE

Objective

To limit the impact of noise on adjoining properties.

Performance

Work may only be carried out on the site between the following hours:

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

 

14.    SCALE

Objective

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

Performance

This approval enables the applicant to operate at a scale as submitted in the proposal.  Any increase in the scale of the activity as submitted, will require the further approval of Council.

 

15.    COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

To ensure the development proceeds in the manner as determined by Council.

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

 

 

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 16 July, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      INVESTMENT & RATES SUMMARIES............................................. 1

ITEM 2      WBC ACTIVITIES UPDATE REPORT............................................... 1

ITEM 3      GENERAL STOCKTAKE..................................................................... 2

ITEM 4      QUARRY STOCKTAKE........................................................................ 3

ITEM 5      LEHMAN BROS CLASS ACTION...................................................... 4

ITEM 6      FRINGE BENEFITS TAX...................................................................... 5

ITEM 7      RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS       7

ITEM 8      CARGO COMMUNITY PLAN.............................................................. 7

ITEM 9      TRAFFIC COMMITTEE MEETING..................................................... 8

ITEM 10    RMS UPGRADE OF PEDESTRIAN CROSSINGS.......................... 9

ITEM 11    DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2013 11

ITEM 12    DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2013         13

ITEM 13    BURIAL STATISTICS......................................................................... 14  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph 30 June 2013.......................................... 16

ANNEXURE 1.2    Investment Schedule June 2013............................ 17

ANNEXURE 2.1    WBC Report to Council July  2013....................... 19

ANNEXURE 7.1    Council ............................................................................... 40

ANNEXURE 7.2    Community Services ................................................... 86

ANNEXURE 7.3    Economic Development and Tourism................ 91

ANNEXURE 7.4    Environmental Services ......................................... 92

ANNEXURE 7.5    Rates .................................................................................... 95

ANNEXURE 7.6    Works .................................................................................. 96

ANNEXURE 8.1    Cargo Community Plan 2013.................................. 104

ANNEXURE 9.1    Traffic Committee Minutes 27 June 2013........ 115 

 


 

 

ITEM 1 - INVESTMENT & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule and Rates

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise Secure Income through Investments 4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph 30 June 2013

2.  Investment Schedule June 2013    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 482907

 

Finance Manager's REPORT

 

Council’s Investments as at 30 June 2013 stand at a total of $39,763,432.24. This is up by $3,550,843 from the previous month.

 

The main reason for the increase is the receival of Council’s final rate instalments for 2012/2013 from rate payers. Council has also received end of year grant payments from the RMS of $1,159,857 and a final payment for the Manildra Sewer Scheme of $578,255.

 

Council should be aware that average interest rates have fallen since June 2012. This is due to a drop in the official cash rates set by the Reserve Bank of Australia.  Official commentary suggests that this trend will continue over the coming months. It should be noted however that the 30 Day Bank Bill Swap Rate is 2.80%. Council’s average interest rate for the month was 3.96%.

 

Council’s investments are held with multiple Australian Financial institutions with varying credit ratings. The annexure attached to this report shows a break up of each individual institution and its “Standard and Poors” Credit Rating. The annexures also reveals that Council is adhering to its adopted Investment policy.

 

The Schedule of Investments to 30 June 2013 is attached for Council’s information.

 

Rate Collection Summary to 30 June 2013 is attached for Council’s information.

 

ITEM 2 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Report to Council July  2013    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 482104

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    Independent Review of Local Government

·    Joint Tender Sealing

·    The Alliance Celebrates 10 Years!

·    WBC Board Meeting

·    New User Group Established

·    WBC Response to Independent Review Panel

 

ITEM 3 - GENERAL STOCKTAKE

REPORT IN BRIEF

 

Reason For Report

To advise Council of outcome of Annual General Stocktake

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide Quality Administrative Support & Governance to Councillors & Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 482385

 

Finance Manager's REPORT

 

Council Finance staff conducted the end of year General Stocktake on Thursday 20 June 2013. It must be said that this by far has been the best stocktake in my 9 years at Council.

 

There are 5 different locations that the stock take is carried out and here are the results of each one.

 

Cudal Store – $642.08 Write off.

The main reason for the variation was due to emulsion. It has been advised that the sensor in the emulsion tank is not working correctly and a new one has been ordered. There was also a Volvo air filter worth $210 missing.

 

Cudal Fuel – $469.70 Write off.

This is due to the fact that the underground fuel tanks are leaking and Council is in the process of installing a new above ground fuel tank at the depot. The new fuel tank has been received but still needs to be installed.

 

Quarry Fuel – $1036.58 Write on.

Council staff are unable to come up with a valid reason for this discrepancy. Council Finance staff checked all the transactions since the last stock take and all look to be correct. The only area that can be pin-pointed at this stage is that the issuing of fuel is a manual system and therefore the correct figures are not being recorded correctly in Synergy Soft. It is suggested that Council implement the jigsaw fuel system that is at the depots so that when fuel is dispensed a swipe tag is used and also input the kilometers or hours, and then a validation process takes place before the fuel is dispensed. This could then also be monitored by finance on a daily basis as the depots are.

 

Molong Fuel – $68.26 Write on. No action required. 

 

Molong Depot – $86.09 Write on. No action required.

 

Overall for this stock take Council will have a write on of $79.15.

 

Council acknowledges the tremendous effort and responsibility taken by the store staff as well as the excellent working relationship between store staff and finance staff as the main reason for this great result. This clearly demonstrates what can be achieved when staff work together and also demonstrates the professional and honest culture within the organisation.

 

 

ITEM 4 - QUARRY STOCKTAKE

REPORT IN BRIEF

 

Reason For Report

To advise Council of the outcome of the annual Quarry Stocktake

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide Quality Administration Support & Governance to Council & Residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 482412

 

Finance Manager's REPORT

 

Council has conducted the annual Quarry Stocktake on Friday 28 June 2013.

 

The final result shows that there will be a write-on of product to the amount of $12,094.62.

 

There are two main reasons for this variation.

 

1.   When material is being produced and then put into a stockpile, the Quarry manager has no accurate way of putting the correct amount of material that was produced. As the material is not weighed it is purely an estimate based on his best judgement. The Quarry manager has indicated that when he does make the estimate that he always tries to under estimate so that at this particular time of the year when completing the stock take that there is not a massive write off of product, therefore reducing the amount of profit in the quarry.

 

2.   Now that council has recommissioned the weigh bridge the Quarry Manager has advised that all the product that is leaving the quarry is the correct weight, and therefore council is receiving the correct amount of income. As the practice was before the weigh bridge was commissioned all product had to be weighed on the excavator and there were issues with calibration. This meant that Council could not always rely on the information that was being processed through the quarry.

 

With this result in the write-on, this will have a positive effect on the bottom line of the Quarry result for the 2012/13 financial year. Once the full results for the financial year are in, Council staff will prepare a financial report for the whole year and present to Council.

 

 

ITEM 5 - LEHMAN BROS CLASS ACTION

REPORT IN BRIEF

 

Reason For Report

To update to Council on Proceeding

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b - Maximise Secure Income Through Investments

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\INVESTMENTS\LEHMAN BROTHERS - 480979

 

Finance Manager's REPORT

 

As previously reported, approximately 7 years ago, Council entered into an investment with Lehman Bros. Part of this investment has since defaulted due to the Global Financial Crisis.

 

Council joined a large syndicate of 72 other Council`s, charities and churches in a class action against Lehman Bros to minimise any potential losses.

 

The class action had been progressing well to date with Justice Rares delivering judgment in September last year in favour of Council. With Justice Rares determining that Grange (Lehman Bros) had engaged in misleading and deceptive conduct and was negligent in its promotion of investments and breached its duties as a financial adviser. As a result Lehman Bros is liable for $248 million in losses sustained by members involved in the class action.

 

Due to Lehman Bros declaring bankruptcy shortly after the Global Financial Crisis the liquidators were then required to apply to the court to approve a plan to receive a share in any of the remaining funds held on behalf of the collapsed bank.

 

A plan was then drafted earlier this year in consultation with all major stakeholders and approved by the Federal Court allowing all creditors to vote on the plan. It was estimated that creditors will receive a share of a $211 million payout under the plan. Cabonne was expecting to receive somewhere between 30cents to 50cents in the dollar, in compensation as well as being able to hold the 2 remaining investments to maturity. It was hoped that payment would be received by Council prior to 30 June 2013.

 

On the 19 June 2013 the plan went up for vote, with Council voting in favour of the plan. Unfortunately, the plan was blocked by Lehman Bros Investment bank`s US holding company.

 

As a result of the above, meetings have now been adjourned with a new plan now having to be negotiated among creditors. Unfortunately this will add significant delay to the proceedings with some estimating that conclusion of the matter may now not occur for a number of years.

 

With respect to the information above, Council will continue to hold the investment until maturity in the hope that these funds are recovered. It is likely that Council will not receive the full value of its remaining investment held with Lehman Bros and that the legal proceedings will result in the recovery of some losses incurred.

 

 

ITEM 6 - FRINGE BENEFITS TAX

REPORT IN BRIEF

 

Reason For Report

To advise Council of the Fringe Benefits Tax payable to the Australian Taxation Office for the year ended 31 March 2013

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.c - Skill Requirements of all Council Staff Reviewed Annually & Targeted Training Plan Developed.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\FRINGE BENEFITS TAX - 482919

Previous Items

6 - Fringe Benefits Tax - Council - 18 July 2011

 

Finance Manager's REPORT

 

Fringe Benefits Tax is a tax payable by employers on certain benefits provided to employees.  The benefits that may attract Fringe Benefits Tax are defined under the Fringe Benefits Tax Assessment Act, and may include the provision of a motor vehicle that is available for the private use of the employee and payment of rental charges for an employee’s home telephone.

 

Council’s Fringe Benefits Tax Return for the year ended 31 March 2013 was completed and submitted to the Australian Taxation Office on 17 May, 2013.  This was prior to the statutory deadline.

 

The total amount of tax payable for 2012/2013 was $58,865.54.

 

The table below lists the amount of tax relating to each type of benefit, as well as the amount of each benefit that is met from Council funds and from other sources.  Other sources include amounts charged to contract staff contracts, amounts met by other members of the WBC Alliance, and amounts charges to externally funded activities such as Family Day Care, Family Links and Home and Community Care. 

 

Benefit Type

Council Funds

Other Sources

Total Payable

Motor Vehicles

$23853.30

$19343.81

$43197.11

Expenses

$  1214.82

$11139.76

$12354.58

Housing

$  1635.87

 

$  1635.87

Entertainment

$  1680.98

 

$  1680.98

 

$28384.97

$30483.57

$58868.54

 

 

 

The total Fringe Benefits Tax Payable represents an increase of approximately $23,500 over the tax payable in the previous Fringe Benefits Tax year.

 

The increase is mainly attributable to a change in legislation, affecting the calculation of Fringe Benefits Tax payable on motor vehicles provided to staff on leaseback arrangements.  These changes were previously advised to Council in a report to the meeting held on 18 July 2011.

 

A small increase in Fringe Benefits Tax payable on Motor Vehicles is expected over the following two Fringe Benefits Tax years, after which tax payable for these benefits is expected to even out.

 

 

ITEM 7 - RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions up to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4. 5.1.a - Provide quality administrative support and governance to Councillors and Residents

Annexures

1.  Council  

2.  Community Services  

3.  Economic Development and Tourism

4.  Environmental Services  

5.  Rates  

6.  Works     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 480716

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 8 - CARGO COMMUNITY PLAN

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with a copy of the Cargo Community Plan.

Policy Implications

Nil

Budget Implications

Yes - activities identified will require a combination of Council funding and external funding.

IPR Linkage

3.3 Sporting, recreational, Council and community facilities and services are maintained and developed.  4.3 Beautiful towns and villages with historic assets are cared for and preserved.

Annexures

1.  Cargo Community Plan 2013    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\CARGO PROGRESS ASSOCIATION - 483264

 

Economic Development Manager's REPORT

 

In March 2013 the Cargo Community held an open forum to review and update its Cargo Community Plan.

The purpose of the Plan is to provide the Cargo Progress Association with a guideline to use when making decisions about the public spaces in the village shared by all residents and visitors.

The Community Plan identifies the following as the primary areas of interest for Cargo:

a)   Community Hall

b)   Playground Cottage

c)   Children’s Playground

d)   Sportsground (the oval)

e)   Village Green

f)    Street sealing and streetscapes

 

A copy of the Cargo Community Plan 2013 has been provided to Council and is included as an annexure.  The Cargo Progress Association hope that it will be a useful tool for understanding the expectations and desired projects endorsed by the Cargo community.

 

ITEM 9 - TRAFFIC COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

To inform Council of the minutes and recommendations of the Cabonne Local Traffic Committee meeting held in June 2013

Policy Implications

Nil

Budget Implications

Within current budget

IPR Linkage

1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

1.  Traffic Committee Minutes 27 June 2013    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\TRAFFIC COMMITTEES - 482325

 

Director of Engineering and Technical Services' REPORT

 

The minutes from the Local Traffic Committee meeting held in the Cudal Office on Thursday 27 June 2013 are attached for the Councillors’ information.

 

Items requiring determination by Council are reported separately.

 

 

ITEM 10 - RMS UPGRADE OF PEDESTRIAN CROSSINGS

REPORT IN BRIEF

 

Reason For Report

To inform the council of upgrade to pedestrian crossings on RMS Roads.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1 - A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\TRAFFIC COMMITTEES - 482838

 

Design Manager's REPORT

 

Council’s traffic committee has been notified by the RMS of proposed upgrades to pedestrian crossings throughout the Cabonne LGA due to changes in RMS pedestrian crossing requirements.

 

In essence, the main change to specification for a pedestrian crossing on a state (RMS controlled) road is in the reduction of the length of the crossing. The crossing should not cross more than 2 lanes of traffic.

 

The RMS are considering upgrading 2 crossings in Molong, being Hill St and Wellington Street and Main Street in Cudal. See photos below.

 

 

 

 

Council should note that RMS and Council staff has been liaising with representatives from the relevant schools and progress associations in regards to the upgrades.

 

The RMS have proposed a blister type of treatment either end of the crossing with a pedestrian refuge in the center of the crossing to reduce the travel time on the crossing.

 

Council should note that whilst there are strict requirements for the approval and construction of a pedestrian crossing the general professional consensus of pedestrian crossings are they are dangerous as the legal responsibility for the pedestrian safety lays with the approaching vehicles driver and not the pedestrian.

 

 

ITEM 11 - DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 482766

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/6/2013 to 30/6/2013 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Relocated Cottage

$ -----

S68 Only – Septic Tank

$ -----

Boundary Adjustment

$ -----

Modification to Dwelling

$ -----

Three Lot Subdivision

$ -----

Modification to Dwelling/Garage

$ -----

S68

$ -----

Skillion Extension to Existing Shed

$20,000

Convert Existing Shed to Dwelling

$15,000

Dwelling

$250,000

Dwelling

$126,000

Sculpture

$2,000

Rural Shed

$17,528

Dwelling/Shed & S68

$355,000

Gift Shop & Relaxation Garden

$23,000

Verandah to Front & Rear of House

$4,900

Kitchen Renovations & Installation of Fire Sprinkler

$160,000

TOTAL: 17

$973,428

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

NBN Telecommunications Facility

$187,000

Inground Fibreglass Pool

$48,325

Alterations & Additions to Dwelling

$80,000

Alterations

$13,000

Alterations & Additions

$110,000

Dwelling & Attached Garage

$205,381

Shed

$7,000

TOTAL: 7

$650,706

 

GRAND TOTAL: 24

$1,624,134

 

 

ITEM 12 - DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 482767

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/6/2013 to 30/6/2013 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Demolition of Cottage

$ -----

S68

$ -----

S68

$ -----

Modification to Restoration of Club

$ -----

Pellet Feed Mill

$600,000

Recreational Walk & Cycle Way

$60,000

Boundary Adjustment

$1,500

Modification to Shed

$15,000

Dwelling

$400,000

Garage

$57,800

Convert Existing Shed to Dwelling

$15,000

Transportable Dwelling

$87,000

TOTAL: 12

$1,236,300

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

NBN Telecommunications Facility

$187,000

Inground Fibreglass Pool

$48,325

Alterations & Additions

$110,000

Alterations & Additions to Dwelling

$80,000

Shed

$7,000

TOTAL: 5

$432,325

 

 

GRAND TOTAL: 17

$ 1,668,625

 

 

Previous Month: 34

$ 3,692,112

 

 

 

ITEM 13 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.c - Maintain records of burials, reservations and placement of memorials.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 482768

 

Director of Environmental Services' REPORT

 

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

 

July

3

August

7

September

5

October

3

November

7

December

2

January

8

February

2

March

6

April

4

May

7

June

2

Total

54

  


Item 1 Ordinary Meeting 16 July 2013

Item 1 - Annexure 1

 


Item 1 Ordinary Meeting 16 July 2013

Item 1 - Annexure 2

 



Item 2 Ordinary Meeting 16 July 2013

Item 2 - Annexure 1

 






















Item 7 Ordinary Meeting 16 July 2013

Item 7 - Annexure 1

 















































Item 7 Ordinary Meeting 16 July 2013

Item 7 - Annexure 2

 






Item 7 Ordinary Meeting 16 July 2013

Item 7 - Annexure 3

 


Item 7 Ordinary Meeting 16 July 2013

Item 7 - Annexure 4

 




Item 7 Ordinary Meeting 16 July 2013

Item 7 - Annexure 5

 


Item 7 Ordinary Meeting 16 July 2013

Item 7 - Annexure 6

 









Item 8 Ordinary Meeting 16 July 2013

Item 8 - Annexure 1

 


Item 8 Ordinary Meeting 16 July 2013

Item 8 - Annexure 1

 











Item 9 Ordinary Meeting 16 July 2013

Item 9 - Annexure 1

 

TRAFFIC COMMITTEE

CABONNE COUNCIL

27/06/2013

Main Street, Cudal NSW 2864

MINUTES

Meeting opened: 10:02am

Present:        Clr Geoff Dean (Cabonne Council), Clr Ian Gosper (Cabonne Council), S/Cst Wesley Bush (NSW Police), Andrea Hamilton-Vaughn (Road Safety Officer), David Vant (Roads and Maritime Services), Geoff Lewis (Community Representative), Jason Theakstone (Cabonne Council), Samantha McGufficke (Cabonne Council), Rachel Earsman (Cabonne Council)

 

Introduction

ITEM 1.        Apologies for Absence

Apologies were received from Robert Staples (Cabonne Council) and Sgt Mark Hevers (NSW Police)

RECOMMENDATION (Vant/Gosper – unanimous)

THAT the apologies be accepted.

ITEM 2.        Minutes of Previous Meeting

RECOMMENDATION (Vant/Dean – unanimous)

THAT the minutes of the Traffic Committee held on 24 April 2013 be accepted.

BUSINESS ARISING

Results of Traffic Classifiers on and around Banjo Paterson Way, Molong (Item 9)

·    Council to formally request that RMS review the speed limit

 

Regulation of Traffic

ITEM 3.        Alpine Classic Rally – October 2013

RECOMMENDATION (Dean/Vant – unanimous)

THAT approval be given to the Classic Rally Club (the Event Organiser) to conduct

the 2013 Alpine Classic (the Event) within the Cabonne LGA as set out in the

event organiser’s request subject to the following conditions:

 

1.    Council is to be provided with a Certificate of Currency of $20M public liability insurance policy noting Cabonne Council’s interests.

2.    The Event Organiser is to develop and implement a Traffic Management Plan, as per the ‘Guide to Traffic and Transport Management for Special Events (RTA v3.4 2006) for a ‘Class 2’ event, including a risk management plan.

3.    NSW Road Rules are to be observed by participants at all times.

4.    The Event Organiser is to obtain written approval from the NSW Police Force and all directions and conditions are to be promptly obeyed.

5.    The Event Organiser is to obtain written approval from other Road Authorities affected by this event, including the RMS and other Councils.

6.    The Event Organiser is to notify all Emergency Services of the event.

7.    The Event Organiser is not to control traffic under any circumstances.

ITEM 4.        Orange Colour City Running Festival

RECOMMENDATION (Dean/Vant – unanimous)

THAT a permit be given to the Orange Runners Club (the Event Organiser) to conduct a Road Event under s144 of the Roads Act being the Orange Colour City Running Festival (the Event) within the Cabonne LGA as set out in the Event Organiser’s application and that approval be given to the Event Organiser to regulate traffic for the purpose of the Event subject to the following conditions:

1.    Council is to be provided with the Event Organiser’s Certificate of Currency of $20M public liability insurance policy, noting Cabonne Council’s interests and the date and time of the Event.

2.    The supplied Traffic Control Plan (TCP) has been accepted and is to be fully implemented by the Event Organiser:

a.    The TCP shall be set up under the supervision of a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person.

3.    The Event Organiser shall obtain written Police Approval from the Canobolas LAC.

4.    The Event Organiser shall fully implement it’s Traffic Management Plan, including:

a.    Risk Management Plan.

b.    Notifying all emergency services.

c.     Notifying all affected residents regarding the road closures.

5.    The Event Organiser shall reimburse Council for the cost of advertising the road closure.

6.    The Event Organiser shall be responsible for the cost of repairing any damage to Council infrastructure as a result of the Event.

ITEM 5.        Disabled Parking – Clergate Public School

RECOMMENDATION (Vant/Dean - unanimous)

THAT Council investigate work required to meet the Australian Standard for disabled parking.

ITEM 6.        Bus Zone – Loftus Street Manildra – St Joseph’s Primary School

RECOMMENDATION (Vant/Dean - unanimous)

THAT Council investigate improvements required to install a bus zone (R5-20) on Loftus Street, Manildra in front of St Joseph’s Primary School regarding separation of bus and private pick up students.

ITEM 7.        No Stopping – Watson Street, Molong

RECOMMENDATION (Vant/Dean – unanimous)

THAT Council install a no stopping sign (R5-400) adjacent to the driveway opposite the intersection with Euchareena Road, Molong.

 

Traffic Engineering Advice and Information

ITEM 8.        Pedestrian Safety Concerns – Cudal Public School

Council to refer this issue to Grant Sharkey, Safety Around Schools Officer at RMS.

ITEM 9.        Parking Concerns on Broad Street, Eugowra

The information was passed to the Police to monitor.

ITEM 10.     New Route Assessment Guidelines for Restricted Access Vehicles (B Doubles)

The information has been noted and Council will continue to refer Restricted Access Vehicle applications to the Traffic Committee for consultation.

 

Regulation of Traffic

LATE ITEM 1.   Parking Restriction – Eugowra Post Office

RECOMMENDATION (Dean/Lewis) – unanimous)

THAT Council remove the parking restriction signs as the old post office location and install them at the new location on Broad Street, Eugowra.

 

Traffic Engineering Advice and Information

LATE ITEM 2.   School Presentations to Council on Tuesday 25/06/2013

The committee noted the following student concerns:

·    Cudal – Council to refer signage issue to RMS.

·    Cumnock – Pedestrian Crossing in not warranted however Council has designed a pedestrian refuge for this location.

·    Manildra – The committee noted that all schools will be receiving flashing lights by December 2015.

·    Molong – The students thanked Council and RMS for resolving issues with the pedestrian crossing and for installing flashing lights.

 

General Business

ITEM 11.     Police Report

The Police representative gave a verbal report regarding tickets issued for exceeding parking time limits in Gaskill Street, Canowindra.

ITEM 12.     RMS Report

The RMS representative gave a verbal report regarding pedestrian crossings in Cabonne LGA.

Report to be prepared to Council regarding pedestrian crossing changes.

ITEM 13.     Road Safety Officer Report

The Road Safety Officer congratulated Council on their response to customer requests.

Meeting closed: 11.10
Next Meeting:
       Thursday 22 August 2013 at 10.00am
                         Cabonne Council, Main Street, Cudal.

Samantha McGufficke – Road and Traffic Assets Coordinator
28/06/2013