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COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Tuesday 11 June, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 2

ITEM 2      DECLARATIONS OF INTEREST....................................................... 2

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 3

ITEM 4      2013/14 INTEGRATED PLANNING AND REPORTING - SUBMISSIONS  3

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      CONTRACT 451230 - FEASIBILITY STUDY FOR MOLONG TOWN LEVEE

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret   

 

ANNEXURE ITEMS

 

ANNEXURE 4.1    Submission............................................................................ 5 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 476065

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 476066

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 476067

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - 2013/14 INTEGRATED PLANNING AND REPORTING - SUBMISSIONS

REPORT IN BRIEF

 

Reason For Report

To advise Council that one submission was received relating to the advertisement of the Integrated Planning and Reporting documentation.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5 A Council that is effective and efficient

Annexures

1.  Submission    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2013 - 476244

 

 

Recommendation

 

THAT Council consider any submissions that may be received.

 

Director of Finance and Corporate Services' REPORT

 

In accordance with the Local Government Act 1993, Council’s draft 2013/14 Integrated Planning and Reporting documentation was placed on Public Exhibition for 28 days.

 

Extensive advertising informed the community of the Public Exhibition of the documentation and invited comments the deadline for submissions to be received is 5pm Wednesday 5th June, 2013.

 

At the time of writing this report one submission had been received relating to the Integrated Planning and Reporting documentation, a copy of the submission has been attached for Councillors’ information.

 

Should any further submissions be received, they will be tabled for Council’s information on the meeting day.

   


Item 4 Extraordinary Meeting 11 June 2013

Item 4 - Annexure 1

 

 

Ray Agustin

Chairman of the Eugowra Historical Museum

And Bushranger Centre.

3rd June 2013

 

Andrew Hopkins

General Manager

Cabonne Council

 

Hello Andrew,

 

Thank you for the opportunity to lodge a submission to Cabonne Council’s draft 2013/14 budget.

We the management committee of Eugowra Historical Museum and Bushranger Centre would like Cabonne Council to include a grant of $10,000 towards our museum in this budget so as we may complete much needed additions to our museum.

 

Following is a brief summary of our situation and our proposed works.

During 1997, the Eugowra Progress Association, acting on concerns about the viability of the existing private museum, approached Cabonne Council so as to assist the Eugowra community in establishing a public museum. The prime objective of the museum was to preserve the history of our region. These concerns were endorsed by the then curator/owner of the private museum, Miss Jean Clements. Miss Clements had reached senior years, and she was concerned about the future of Eugowra’s collection of history that she had stored in her private museum, once time moved on.

 

The old museum was privately owned. It had a dirt floor. Rising damp and white ants had made their mark on a lot of exhibits. It was situated well away from the centre of town, missing out on passing trade. The old museum had reached its capacity and its “use by date”.

 

To their credit, previous owners, Mr Robert Ellis and Miss Jean Clements had collected a vast array of early Eugowra history in this museum, which if not for their efforts, may have been lost to our community forever.

 

Cabonne Council agreed with the proposal from the Eugowra Progress Association to find a new site for the museum in or near the CBD and set aside necessary funding to assist with this project through their Local Area Improvement Fund.

 

Over the following years a suitable site was found, and with Council funds, donations of historic items, donations of timber, free milling of timber and thousands of volunteer hours, the proposed project became a reality.

 

The Eugowra Historic Museum and Bushranger Centre was officially opened by Mayor John Farr, with the assistance of special guests on 26th October 2003. This museum was a recipient of Cabonne Daroo Awards in 2005, being awarded for the “Best Attraction in Cabonne Shire.”

 

The Museum displays hundreds of exhibits, which now remain in local custodianship. The Museum has approximately 40 volunteers actively assisting with day to day running of the Museum. These volunteers are the backbone of the continuing success of  Eugowra Historic Museum and Bushranger Centre, not only providing their time and knowledge to expand the collection of history of our region but also uniting those volunteers in a common cause.

 

With the successful relocation to the new museum and regular opening hours, the Eugowra Historic Museum and Bushranger Centre has become well known in the region for its quality exhibits and also attracts many visitors from distant areas seeking to access family histories from the records of the Eugowra family history group that are also housed there.

Many visitors are attracted by the story of the sensational 1862 Escort Rock hold–up carried out by the Frank Gardiner gang and the nearness of the site. The gang included men from around the region and descendants still live in the Eugowra district.

 

However, this growth in activity has highlighted the shortcomings of the present building.

Large items e.g. machinery, wagons, etc., cannot be displayed due to a lack of a secure, covered area. Past experience has shown these items deteriorate when exposed to the elements and are subject to vandalism. The existing toilet arrangement is very crude and unsuitable for use by disabled visitors and volunteer staff. The sewer is not yet connected. There is no kitchen area for preparation and service of refreshments such as morning and afternoon teas.

 

New donations of pioneer artefacts are constantly being received by the museum as its reputation grows.

 

Some of new donated pioneer artefacts include the Braveheart wagon - which is a large horse drawn freight wagon, a smaller horse drawn wagon, a sulky and a heritage reaper- which is a 1870s machine for cutting hay. The Braveheart wagon is of high significance to the local area, having being built on a local property and used extensively throughout its life around the Eugowra and Forbes districts. It has remained in local ownership and saved from dereliction by a descendant of the original owner, Mr Viv McMillan. This equipment will be housed in the enclosed portion of the proposed new shed.

 

The plan also provides a covered outside area for other farm machinery that also comes with a very significant local provenance. That equipment belongs to Mr Wilf Norris, who has farmed with horses all his life in the Peak Hill and Eugowra areas. Wilf has travelled extensively with his draught horse teams, demonstrating ploughing, harvesting and associated farming methods. Wilf also managed the farm at the Forbes Lachlan Vintage village in its hey-day. Wilf also has donated his farming equipment to the Eugowra museum.

 

The new dilemma for the Eugowra Historic Museum and Bushranger Centre is the shortage of space to correctly house these significant local objects.

 

 

To address these shortcomings the committee has prepared a plan for building additions to take advantage of the unused portion of the site. This plan has already had development approval from Cabonne Council.

  These proposed additions comprise;

 

                    1. A large half enclosed shed added to the rear of the existing Museum, to enable the newly donated items to be displayed.

                    2. A combined male/female/staff/disabled toilet meeting appropriate Australian Standards and connected to the sewerage;

       3. A basic kitchen area and servery to allow preparation of light refreshments such as morning and afternoon teas for visiting groups and staff;

 

The costs of carrying out these proposed additions are;

Quoted cost of proposed 10m span x 18m x 3.6m high shed with 1 roller door - $20,315.00

Quoted cost of erection of shed and installation of roller door                            - $ 7,646.00

Quoted cost of concrete slab for proposed shed for 10m x10m                         - $ 9,031.00

Quoted cost proposed disabled W/C and staff amenities                                   - $21,200.00

                                                                                                         Subtotal      - $58,192.00

Other costs that is applicable to our project include;

Capital works component for connection to the sewer                                          -$4,450.00                                        Satisfactory dust sealing and lining of new shed                                                  - $7,500.00

Lighting and power of new shed                                                                           - $2,000.00

Additional shed footings                                                                                        - $2,000.00

Contingencies, fees, approvals etc.                                                                       - $2,000.00

(the major cost items, e.g shed etc, costs will rise with CPI)

                                                                                                                    Total   -$76,142.00

 

Proposed funding;

Local funds already in hand to date                                                                       -$25,000.00                                                                                                              

Proposed in kind support:

Supply and delivery of gravel fill

Site preparation

Extension of storm water system

Supply of, and the labour for all painting of new additions

Basic staff kitchen fit-out.                                         

Estimated cost of in-kind support                                                                            -$ 5,000.00

 

                                                                                                                        

We are asking Cabonne Council to assist our project with a grant of                      -$10,000.00

                                                                                                             Subtotal       -$40,000.00

 

We will be using these funds to target the NSW Government 2014

Arts Funding Program for Regional Capital Project Funding.

Which is Dollar for Dollar. This program has already opened.                                                                                         

                                                                                                                   -$40,000.00           

                                                                                                        Total    -$80,000.00.                                                                                                   

 

 

 

 Thank you for your consideration. Ray Agustin