GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Community Services Committee Meeting TO BE HELD ON Tuesday 2 April, 2013

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   TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 2

ITEM 2      DECLARATIONS OF INTEREST....................................................... 2

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 3

ITEM 4      Citizen of the Month.................................................................... 3

ITEM 5      Home and Community Care Update..................................... 4

ITEM 6      Youth Address to Council...................................................... 5

ITEM 7      FAMILY DAY CARE ACTIVITIES UPDATE..................................... 6   

 

ANNEXURE ITEMS

 

ANNEXURE 5.1    Junee survey results.................................................. 9 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Pratice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 458616

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 458618

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 458623

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - Citizen of the Month

REPORT IN BRIEF

 

Reason For Report

To consider alternative ways to recognise good citizenship in our communities.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.c Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\AWARDS (HONOURS)\CITIZEN OF THE MONTH - 2013 - 458473

 

 

Recommendation

 

THAT Council replace the current volunteer of the month awards with a citizen of the month award.

 

Community Services Manager's REPORT

 

Council has conducted a volunteer of the month program for the past three years. This has been very successful in recognising the enormous contributions made by members of our community to others.

 

In recent times it has become increasingly hard to find a suitable person to receive this award each month, despite publicising the awards through media releases.

 

It is proposed that Council’s volunteer of the month now be replaced with a citizen of the month award.

 

This new award will continue being able to recognise outstanding voluntary workers but will be flexible enough to recognise one off examples of good citizenship or heroism.

 

 

ITEM 5 - Home and Community Care Update

REPORT IN BRIEF

 

Reason For Report

To Update Council on its Home and Community Care Service

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 3.2.1.b Facilitate retirement and aged care projects

Annexures

1.  Junee survey results    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\HOME AND COMMUNITY CARE - NEIGHBOUR AID - 458686

 

 

Recommendation

 

THAT Council donate $450.00 to the Lions Club Seniors Event at Eugowra, $450.00 to the Canowindra Lions Club ‘See Your Country Tour’ and $700.00 towards Seniors Events organised through the week by Council’s HACC Service.

 

Community Services Manager's REPORT

 

Seniors Week was celebrated Sunday 17th – Sunday 24th March 2013. Seniors Week is promoted by Ageing Disability and Home Care (ADHC) and is the largest celebration and acknowledgement of Australia’s fastest growing population, the over 60’s. In 2013 Seniors Week celebrated 55 years.

 

Council’s HACC service organised / participated in a week full of activities for clients, carers and volunteers. These were:

 

Monday – Lions luncheon at Eugowra Bowling Club, 26 in attendance

Tuesday – Movies and lunch in Orange, 16 in attendance

Wednesday – Orange Botanic Gardens and lunch, 12 in attendance 

Thursday – Parkes shopping, 23 in attendance.

Friday – Amusu theatre and lunch at Manildra, 21 in attendance

 

HACC also applied for tickets to the Premier’s Seniors Week Concert, however were unsuccessful.

 

Invitations have been sent out to clients, carers and volunteers to join  for a shopping trip to Wagga on April 19th. Bookings open the 2nd April. An overnight trip is also being organised for late September 2013 to Floriade and Australia War Museum at Canberra.

 

The Mandagery Men’s group was left without a leader when Alan Symons retired and is now being run by a volunteer, Ian McIlvain. Ian seems to have taken to this position well and has been on two lunches with the Eugowra men and has also organised a bus trip to Manildra to visit the Railway Museum and Amusu theatre next month.

 

Home and Community Care currently has 140 volunteers. The Volunteers help with numerous activities including, assisted shopping, home library, meals on wheels delivery, bus driving and client transport. 

 

National Volunteer Week is being held Monday 13th – Sunday 19th May 2013. Council is in the process of organising activities for the valued volunteers. Also a small gift of appreciation will be given to all HACC volunteers.

 

A survey was sent out to the 26 clients and volunteers that attended the 2012 overnight trip to Junee. All results that came back were positive and valuable in planning more trips. Please see the results attached.

 

Council has budgeted $1600.00 to support Seniors Week Activities in Cabonne and it is proposed that Council donate $450.00 to the Lions Club Seniors Event at Eugowra, $450.00 to the Canowindra Lions Club ‘See Your Country Tour’ and $700.00 towards Seniors Events organised through the week by Council’s HACC Service.

 

ITEM 6 - Youth Address to Council

REPORT IN BRIEF

 

Reason For Report

To advise of arrangements for young people to address Council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 3.1.2.b Organise for young people to address Council annually

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\YOUTH SERVICES - 458708

 

 

Recommendation

 

THAT Council invite youth representatives from Cabonne Schools to address a Council Meeting

 

Community Services Manager's REPORT

 

Council organises for representatives from local secondary schools to address a Council meeting each year.

 

This has been very successful in the past with students making well thought out submissions and comments on matters that are important to them.

 

Canowindra High, Molong Central and Yeoval Central Schools have been invited to attend the Council meeting to be held on the 21 May.

 

Because of the changed Council meeting times timeframes will be tight for students from Yeoval and Canowindra. It is hoped that this will not become an issue that affects their participation. Feedback from Schools is being sought on this.

 

 

ITEM 7 - FAMILY DAY CARE ACTIVITIES UPDATE

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on Family Day Care activities

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 3.1.1.b - Recruit, train and monitor carers.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 457410

 

 

Recommendation

 

THAT the Family Day Care Coordinator and staff be congratulated on their outstanding efforts in improving the financial viability of the scheme and ensuring all childcare standards are met.

 

Family Daycare Coordinator's REPORT

 

The Cabonne Blayney Family Day Care Scheme provides home based child care to families within the Cabonne/Blayney and Orange districts of the Central West. The Scheme has home based Educators in Molong, Cumnock, Yeoval, Cargo, Canowindra, Manildra, Orange, Mullion Creek, Millthorpe and Blayney. The Scheme is currently experiencing both a growth in Educator and Family registrations. From December 2012 until March 2013, the Scheme has increased 70% in Educator registrations and 35% in Family registrations. This increase has mainly been seen in the Orange area with slight increases also in the villages of Canowindra and Cargo. As at March 2013, the Scheme was operating at an Effective Fulltime Level (EFT) of one hundred and eighty (180) per week compared to below one hundred (100) EFT in December 2012. An EFT of 180 equates to approximately three hundred and eighty (380) children on a weekly basis. This expansion will result in a growth of revenue, both in Family and Educator levies.

 

For the Scheme to effectively provide an ongoing quality service provision to existing and new Educators and Families, the Scheme needs to reflect upon its sustainability, including adequate staffing levels and having a surplus to re-invest to fulfil future plans. According to the Business Model for Family Day Care Services Report, as published by Families at Work (2010), a Support Co-ordinator to Family Day Care Educator ratio of one (1) to fifteen (15) Educators, facilitates optimum resourcing, support and development. As at March 2013, the Scheme had thirty four (34) Educators.

 

The Scheme currently employs one (1) full time Nominated Supervisor, one (1) part time Support Co-ordinator and one (1) part time Administration Officer. The Cabonne Family Links Co-ordinator is working on a part time basis as a Support Co-ordinator and the Community Services Trainee is working almost fulltime at the Scheme completing pertinent administrative duties. 

 

The larger the EFT of a Scheme, the greater the income, with increased Support Co-ordinator to Educator ratios. An EFT of around two hundred (200) children as a minimum, provides enough income to support the optimum Support Co-ordinator to Educator ratio, management, and administration with a modest surplus to re-invest in the Scheme as needed to meet future plans. The Scheme will be aiming to reach the two hundred (200) EFT target to ensure financial viability.

 

The Scheme is updating a number of policies, procedures and systems to reflect the National Quality Framework which encompasses the Education and Care Services National Law and the Education and Care Services National Regulations (2011) governing Family Day Care Services. This also includes training and mentoring for all Educators in relation to the Early Years Learning Framework (EYLF), a national child centred program depicting specific learning outcomes. Information in relation to Prospective Educator registration is also being updated, along with processes to ensure Family Registration procedures adhere to Federal Government legislation.

 

Training, information and resources are also being updated in relation to the financial accountabilities of the Scheme to ensure alignment with the Federal Government Child Care Management System (CCMS). This includes the accurate reporting of fortnightly child care attendance patterns, the correct determination of child care fees, provision of receipts, accurate record keeping including child care absences and the responsibility of informing Educators of their obligations and responsibilities under CCMS. Major changes have been instigated in relation to Educator attendance records, contractual arrangements between the Educator and Family, and the responsibilities of the Approved Provider (Cabonne Council) and the Service Provider (Cabonne/Blayney Family Day Care) in relation to attendance records, receipts and accounting practices. Two (2) days of training were recently conducted at the Molong office on a Saturday to ensure all Educators understanding of their financial responsibilities under the Federal Government CCMS. Family interviews have commenced to ensure compliance with Federal Government legislation regarding the responsibility of both the Approved Provider and Service Provider in relation to Families understanding of their obligations under CCMS.

  


Item 5 Community Services Committee Meeting 2 April 2013

Item 5 - Annexure 1

 



 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Community Services Committee Meeting TO BE HELD ON Tuesday 2 April, 2013

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