MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 19 March, 2013 COMMENCING AT 2.00PM

Page 1

TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION.. 1

ITEM -         APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2     DECLARATIONS OF INTEREST.. 1

ITEM - 3     DECLARATIONS FOR POLITICAL DONATIONS.. 1

ITEM - 4     MAYORAL MINUTE - APPOINTMENTS.. 1

ITEM - 5     GROUPING OF REPORT ADOPTION.. 3

ITEM - 6     CONFIRMATION OF THE MINUTES.. 4

ITEM - 7     COMMUNITY SERVICES COMMITTEE MEETING.. 4

ITEM - 8     ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING   4

ITEM - 10  WORKS COMMITTEE.. 4

ITEM - 11  AUSTRALIA DAY AWARDS COMMITTEE MEETING.. 4

ITEM - 12  POLICY DATABASE - PROPOSED DELETION OR MERGING OF POLICIES   4

ITEM - 13  COUNCIL SEAL FOR DEED OF AGREEMENT WITH RSPCA.. 5

ITEM - 14  BURGOON LANE TRANSFER.. 5

ITEM - 15  NO PARKING ZONE - LANEWAY OFF BELLS LANE, MOLONG.. 5

ITEM - 16  GIVE WAY SIGN - SOUTH AND EDWARD STREET INTERSECTION, MOLONG   5

ITEM - 17  KEEP LEFT SIGNS - CHESHER STREET, EUGOWRA.. 6

ITEM - 18  STOP SIGN - LANEWAY AND FORBES STREET, YEOVAL.. 6

ITEM - 19  YEOVAL SHOWGROUND / GOLF CLUB.. 6

ITEM - 9     ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING   6

ITEM - 20  BARTON HIGHWAY PETITION.. 7

ITEM - 21  REVIEW OF POLICY FOR REDUCTION IN WATER AND/OR SEWERAGE CONSUMPTION COSTS.. 7

ITEM - 22  ISSUE OF IPADS TO COUNCILLORS.. 7

ITEM - 23  BUSINESS DEVELOPMENT ASSISTANCE PROGRAM APPLICATION - CRAFT ON THE CREEK INC.. 8

ITEM - 24  EVENTS ASSISTANCE PROGRAM GRANT FUNDING.. 8

ITEM - 25  HEAVY VEHICLE TRAFFIC MANAGEMENT PLAN.. 8

ITEM - 26  EUGOWRA'S MOST WANTED MURAL WEEKEND - 11-12 MAY 2013  8

ITEM - 27  EUGOWRA MEMORIAL PARK.. 9

ITEM - 28  QUESTIONS FOR NEXT MEETING.. 10

ITEM - 29  BUSINESS PAPER ITEMS FOR NOTING.. 10

MATTERS OF URGENCY.. 10

CONFIDENTIAL ITEMS.. 10

ITEM - 1     CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 10

ITEM - 2     ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING.. 10

ITEM - 3     OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS.. 11

ITEM - 4     REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 665.01000.5. 11

ITEM - 5     DEBT RECOVERY REPORT OF OUSTANDING RATES DEBTS.. 11

ITEM - 6     GENERAL MANAGER'S PERFORMANCE REVIEW... 11

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE.. 11

 


 

PRESENT         Clr I Gosper (in the Chair), Clrs G Dean, M Nash, L MacSmith, M Hayes, S Wilcox, G Smith, A Durkin, G Treavors, K Walker, I Davison and J Culverson.


Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services and Administration Manager.

 

ITEMS FOR DETERMINATION

 

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

 

Proceedings in Brief

There were nil applications for leave of absence.

 

 

ITEM - 2    DECLARATIONS OF INTEREST

 

Proceedings in Brief

Clrs Durkin and Treavors declared an interest (identified as a non-significant non-pecuniary interest) in Item 24 of Determination due to the son of the President of the Amusu Theatre committee being a member of the NSW Police Force.

 

 

ITEM - 3    DECLARATIONS FOR POLITICAL DONATIONS

 

Proceedings in Brief

There were nil declarations of political donations.

 

It was noted the time being 2:03pm presentations were made to Tony Johnston Citizen of the Year – Yeoval and to Llara Milne – Youth of the Month for February.  This was followed by a presentation by Centroc Executive Officer, Jenny Bennett who provided an annual update on Centroc activities concluding at 2:25pm.

 

 

ITEM - 4    MAYORAL MINUTE - APPOINTMENTS

 

Proceedings in Brief

Clr Gosper

·    Council meeting

·    Attended a meeting with the General Manager and Christian Morris from Local Government NSW re General Manager performance agreement and review

·    Group of Volunteers poured the concrete at the Molong Recreation ground near Kiosk

·    Met with Canobolas Zone R.F.S staff and volunteers to inspect a new fire fighting vehicle they are trialing

·    Met with the Deputy Premier of NSW, Andrew Stoner, our state member for Orange Andrew Gee on site at the Nashdale bridge, along with the General Manager and Director of Engineering and Technical Services

·    Committee meetings

·    Attended a meeting with Deputy Mayor and General Manager and members of the Little River Land Care group

·    Attended a meeting with the Mayor of Orange and his General Manager along with our General Manager at Cabonne Council

  • Attended a meeting with Anne Burns from the Eugowra News for an interview
  • Attended a meeting with the local member for Orange and Cabonne Council’s Right to Farm committee

·    Met with Local Government Minister Don Page and Member for Orange Andrew Gee at Parliament House with Cabonne’s Right to Farm Deputation, also met with Minister for Agriculture’s Chief of staff re local land services while in Sydney

·    Attended the launch in Orange of Cabonne/Orange’s log book run organised by our Road Safety officer

  • Interview with 2EL Radio

Clr Dean

  • Attended Caravan Park committee meeting
  • Attended Cabonne Council traffic committee meeting
  • Committee meeting
  • Extraordinary meeting
  • Council meeting

Clr Nash

  • Meeting with Film Festival committee
  • Met with Ratepayers at the site of the Mobile home stopover re Amenities etc.
  • MADIA meeting

Clr Wilcox

  • Spring Hill Progress Association meeting
  • Joint Regional Planning panel
  • Banjo Patterson festival meeting
  • Committee meetings
  • Mullion Creek Reserve trust meeting
  • Tourism Conference
  • Council meeting

Clr Walker

  • Canowindra Business chamber
  • HACC Joint Committee
  • Bendigo Bank
  • Aged Care Seminar
  • Council meeting
  • Eugowra Progress Association meeting
  • DA enquiry by new ratepayer
  • Lease agreement  - G Fisher
  • Canobolas area command awards
  • Council meeting

Clr Davison

  • Committee meeting
  • BEC meeting
  • Borenore sub-committee meeting
  • Committee meetings
  • NSW Central Tourism meeting
  • Meeting with Media and Andrew Gee
  • Meeting with Minister Page re Right to Farm
  • Council meeting

 

MOTION (Gosper/-)

 

THAT the information contained in the Mayoral Minute be noted.

 

13/03/04

Carried

 

 

ITEM - 5    GROUPING OF REPORT ADOPTION

 

Proceedings in Brief

It was noted the Director of Finance & Corporate Services advised that item 9 – Environmental Services & Sustainability Committee Meeting – required a Division to be called and should be excluded from the grouping.

 

MOTION (Durkin/Wilcox)

 

THAT Items 6 to 8 and 10 to19 be moved and seconded.

 

13/03/05

Carried

 

 

ITEM - 6    CONFIRMATION OF THE MINUTES

 

MOTION (Durkin/Wilcox)

 

THAT the minutes of the Ordinary Meeting held 17th December 2012, the Extraordinary Meeting held 5th February 2013, the Ordinary Meeting held on 19 February 2013 and the Extraordinary meeting held 5th March 2013 be adopted.

 

13/03/06

Carried

 

 

ITEM - 7    COMMUNITY SERVICES COMMITTEE MEETING

 

MOTION (Durkin/Wilcox)

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 5 March, 2013 be adopted.

 

13/03/07

Carried

 

 

ITEM - 8    ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

 

MOTION (Durkin/Wilcox)

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 March, 2013 be adopted.

 

13/03/08

Carried

 

 

ITEM - 10 WORKS COMMITTEE

 

MOTION (Durkin/Wilcox)

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 5 March, 2013 be adopted.

 

13/03/09

Carried

 

 

ITEM - 11 AUSTRALIA DAY AWARDS COMMITTEE MEETING

 

MOTION (Durkin/Wilcox)

 

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 17 December, 2012 be adopted.

 

13/03/10      

Carried

 

 

ITEM - 12 POLICY DATABASE - PROPOSED DELETION OR MERGING OF POLICIES

 

MOTION (Durkin/Wilcox)

 

THAT:

1.      The policies listed in the report with a recommendation of “Delete” be deleted from Council’s policy database.

2.      The annexed draft Alcohol Control in Public Places Policy, Central West Libraries Related Policy, Customer Service Policy and No Forced Amalgamations Policy be adopted.

13/03/11      

Carried

 

 

ITEM - 13 COUNCIL SEAL FOR DEED OF AGREEMENT WITH RSPCA

 

MOTION (Durkin/Wilcox)

 

THAT Council authorise the affixing of the Council Seal on the Deed of Agreement with the RSPCA.

 

13/03/12      

Carried

 

 

ITEM - 14 BURGOON LANE TRANSFER

 

MOTION (Durkin/Wilcox)

 

THAT:

1.  Council transfers the remainder of the formed section of Burgoon Lane to Council Road.

2.  Council authorise the affixing of the Common Seal to the road transfer document.

13/03/13      

Carried

 

 

ITEM - 15 NO PARKING ZONE - LANEWAY OFF BELLS LANE, MOLONG

 

MOTION (Durkin/Wilcox)

 

THAT No Parking (R5-40) zones be installed on both sides of the laneway, Molong.

 

13/03/14      

Carried

 

 

ITEM - 16 GIVE WAY SIGN - SOUTH AND EDWARD STREET INTERSECTION, MOLONG

 

MOTION (Durkin/Wilcox)

 

THAT Council install a Give Way sign (R1-2) and Give Way holding line (TB line) on Edward Street at the intersection with South Street, Molong.

 

13/03/15      

Carried

 

 

ITEM - 17 KEEP LEFT SIGNS - CHESHER STREET, EUGOWRA

 

MOTION (Durkin/Wilcox)

THAT Council install Keep Left signs (R2-3(L)) on the median in Chesher Street, Eugowra near the intersection with Broad Street and intersection with Barrack Street.

13/03/16      

Carried

 

 

ITEM - 18 STOP SIGN - LANEWAY AND FORBES STREET, YEOVAL

 

MOTION (Durkin/Wilcox)

THAT Council NOT install a Stop sign (R1-1) at the laneway adjacent to the takeaway shop at the intersection with Forbes Street, as the location does not meet the warrant for a Stop sign.

13/03/17      

Carried

 

 

ITEM - 19 YEOVAL SHOWGROUND / GOLF CLUB

 

MOTION (Durkin/Wilcox)

 

THAT:

1.  Council authorise the General Manager and Mayor to sign and affix Council’s Seal to the license agreements.

2.  Council note the working agreement between the Yeoval Show Society and the Yeoval Golf Club.

13/03/18      

Carried

 

It was noted Item 9 was considered at this time.

 

 

ITEM - 9    ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

 

MOTION (Wilcox/MacSmith)

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 March, 2013 be adopted and carried motions be noted.

 

13/03/19      

Carried

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a unanimous vote for the motion as follows:

 

For: Clrs Gosper, Dean, Nash, MacSmith, Hayes, Wilcox, Smith, Durkin, Treavors, Walker, Davison and Culverson.

 

Against: Nil.

 

 

It was noted Item 20 was considered at this time.

 

 

ITEM - 20 BARTON HIGHWAY PETITION

 

MOTION (Walker/Culverson)

 

THAT:

 

1.   Council decline the request from the Mayor of Yass Valley Council to undertake a petition in the Cabonne LGA which supports the upgrade of the Barton Highway.

 

2.   The Mayor issue a letter to the Mayor of Yass Valley Council acknowledging their request and lending support to their efforts but stating our primary road lobbying is concentrated on the Bells Line of Road and the multiple state and regional roads which traverse our LGA.

 

13/03/20      

Carried

 

 

ITEM - 21 REVIEW OF POLICY FOR REDUCTION IN WATER AND/OR SEWERAGE CONSUMPTION COSTS

 

MOTION (Smith/MacSmith)

 

THAT Council receive a revised “Request for Reduction in Water and Sewerage Consumption Policy” in which it is made clear that a reduction will not necessarily be given as each application will be decided on its merits by the General Manager and the owner is responsible for their side of the meter.

 

13/03/21      

Carried

 

 

ITEM - 22 ISSUE OF IPADS TO COUNCILLORS

 

MOTION (Smith/MacSmith)

THAT:

1.         The information be noted.

2.         A calculator application to be supplied for the  iPads provided to the councillors and any requests for further applications be submitted to the General Manager for consideration.

13/03/22      

Carried

 

It was noted the time being 3:08pm the Chair noted the need for the temporary absence of the General Manager from the Chambers.

 

 

ITEM - 23 BUSINESS DEVELOPMENT ASSISTANCE PROGRAM APPLICATION - CRAFT ON THE CREEK INC

 

MOTION (Davison/Nash)

 

THAT Council refund establishment fees to Craft on the Creek Inc including Public Liability Insurance $540, three months service fees for electricity $150, Development Application costs $285, Fair Trading Certificate $163, advertising and flyers $172 and rental bond of $160, total reimbursement  $1,470.00.

 

13/03/23      

Carried

 

It was noted, the time being 3:10pm Clrs Durkin and Treavors declared an interest in the following item (identified as non-significant, non-pecuniary) due to the son of the Amusu Theatre’s committee president being a serving police officer and left the Chambers.  At this time the General Manager rejoined the meeting.

 

 

ITEM - 24 EVENTS ASSISTANCE PROGRAM GRANT FUNDING

 

MOTION (Wilcox/Davison)

 

THAT Council approve funding of $1,300 for the “Over the Fence Film Festival” under the Events Assistance Program.

 

13/03/24      

Carried

 

It was noted the time being 3:11pm Clrs Durkin and Treavors rejoined the meeting.

 

 

ITEM - 25 HEAVY VEHICLE TRAFFIC MANAGEMENT PLAN

 

MOTION (MacSmith/Dean)

THAT Council support the proposal and associated traffic controls subject to:

1.   No 10kph speed signs – retain 50kph zone

2.   Dederang Street is maintained as two-way from Boree Street to the entry to MSM Milling

3.   The proposal be advertised in the local newspaper and allow 28 days for responses and the proposal be displayed in public areas of Council.

13/03/25      

Carried

 

 

ITEM - 26 EUGOWRA'S MOST WANTED MURAL WEEKEND - 11-12 MAY 2013

 

MOTION (Wilcox/Culverson)

 

THAT Council approve the parking lane closure for this Class 2 event as set out in the Eugowra Progress and Promotion Association’s (the Event Organiser) application to conduct the Eugowra’s Most Wanted Mural Weekend (the Event) on Saturday 11 May 2013 and Sunday 12 May 2013 subject to the following conditions:

 

1.  The supplied Traffic Control Plan (TCP) has been accepted and is to be fully implemented by the Event Organiser

a.   The TCP shall be set up under the supervision of a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person

b.   The water barriers are to be completely filled with water and joined together so there are no spaces between them

c.   The 40kph speed zone is to be implemented past the event area as per the supplied TCP and Council is to be reimbursed for the cost of the application for the Speed Zone Authorisation (SZA).

2.   The Event Organiser develops a Risk Management Plan for the event

3.   The Event Organiser shall notify all emergency services of the event

4.   The Event Organiser shall obtain written Police approval from the Canobolas LAC to conduct the event

5.   The Event Organiser must have public liability insurance cover to the value of $20 million, with Cabonne Council noted as an interested party and with the date and time of the event

6.   The Event Organiser shall obtain written agreement from all business owners affected by the parking lane closure

7.   The Event Organiser shall be responsible for the cost of repairing any damage caused to Council infrastructure as a result of the event.

13/03/26      

Carried

 

 

ITEM - 27 EUGOWRA MEMORIAL PARK

 

MOTION (Wilcox/Walker)

 

THAT:

1.    Council not approve the area for caravans and camping as per the March 2012 resolution.

2.    The reply letter to the applicant explain the reasoning for Council’s decision.

13/03/27      

Carried

 

 

ITEM - 28 QUESTIONS FOR NEXT MEETING

 

Proceedings in Brief

 

There were nil reports requested for next meeting.

 

 

 

 

ITEM - 29 BUSINESS PAPER ITEMS FOR NOTING

 

MOTION (Wilcox/MacSmith)

 

THAT the Notation items be noted.

 

13/03/28      

Carried

 

 

MATTERS OF URGENCY

There were nil matters of urgency.

 

CONFIDENTIAL ITEMS

 

 

ITEM - 1    CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

 

MOTION (Dean/Davison)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

13/03/29      

Carried

 

 

ITEM - 2    ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Wilcox/Smith)

 

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Committee of the Whole Meeting held on 17 December 2012 and Committee Meetings held on 5 February 2013 and notes that the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

 

1.

Carried

 

 

ITEM - 3    OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

 

Recommendation (Walker/Durkin)

 

THAT the information be noted.

 

2.

Carried

 

 

ITEM - 4    REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 665.01000.5

 

Recommendation (Durkin/Treavors)

 

THAT Council refuse the request for a reduction in the water charges due to non compliance with Council’s policy criteria.

 

3.

Carried

 

 

ITEM - 5    DEBT RECOVERY REPORT OF OUSTANDING RATES DEBTS

 

Recommendation (Wilcox/Davison)

 

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

 

4.

Carried

 

 

ITEM - 6    GENERAL MANAGER'S PERFORMANCE REVIEW

 

Recommendation (Culverson/Walker)

 

THAT Council establish a four Councillor panel comprising of the Mayor, Deputy Mayor, Clrs Davison and Hayes for the purpose of undertaking performance review of the General Manager at 6 and 12 monthly intervals.

 

5.

Carried

 

It was noted the time being 3:32pm the Chair resumed the Ordinary meeting.

 

 

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

 

MOTION (Wilcox/Walker)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Tuesday 19 March, 2013 be adopted.

 

13/03/30      

Carried

 

 

 

There being no further business, the meeting closed at 3:33pm.

 

 

 

CHAIRMAN.

 

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 16 April, 2013 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.