cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 12 February 2013

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 19 February, 2013 commencing at 2.00pm, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

Please note that the Directors will be available  for consultation on matters contained in the business paper from 12.00pm and lunch will be provided prior to the commencement of the meeting.

 

 

Yours faithfully,

Andrew L Hopkins

GENERAL MANAGER

 

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)    Adoption of Closed Committee of the Whole Report

 

 

 

 

 


 

ATTENDEES – FEBRUARY 2013 COUNCIL MEETING

 

 

3.30pm

Ted Burrell & Don Rollinson - Presentation of Outstanding Service Awards

3.30pm

Sharna Campbell – Youth of the Month

3.30pm

Annabelle Hazelton  – Cudal Young Citizen of the Year Award

3.30pm

David Farrell - Volunteer of the Month

3.30pm

Canowindra Challenge Committee – re Event Assistance Funding

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 19 February, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 5

ITEM 2      DECLARATIONS OF INTEREST....................................................... 5

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 6

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 6

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 7

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 8

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 9

ITEM 9      ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING  9

ITEM 10    QUARRY REVIEW COMMITTEE..................................................... 10

ITEM 11    WORKS COMMITTEE........................................................................ 10

ITEM 12    EXCLUSIVE LICENCE TO QUARRY.............................................. 11

ITEM 13    REQUEST FOR USE OF COUNCIL SEAL - PROPOSED DWELLING ENVELOPE - LOT 582 DP 1097551 ICELY STREET, EUGOWRA.................. 12

ITEM 14    CROWN LANDS FUNDING PROGRAM ACCEPTANCE............ 13

ITEM 15    EUGOWRA MEDICAL CENTRE - POSSESSORY TITLE CLAIM 14

ITEM 16    COUNCIL'S SWIMMING POOLS - MANAGEMENT AND SUPERVISION POLICY................................................................................................................. 15

ITEM 17    RENAMING SHORT STREET, CANOWINDRA............................ 16

ITEM 18    NAMING AN UN-NAMED MANILDRA PARK................................ 17

ITEM 19    2013 NATIONAL GENERAL ASSEMBLY...................................... 18

ITEM 20    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN REVIEW 2ND QUARTER............................................................................................. 19

ITEM 21    COMMITTEE BUSINESS PAPERS................................................. 20

ITEM 22    NEW MODEL CODE OF CONDUCT............................................... 21

ITEM 23    ANZAC DAY......................................................................................... 24

ITEM 24    December Quarterly Budget Review ............................ 25

ITEM 25    REQUEST FOR PAYMENT OF CENTRAL NSW TOURISM MEMBERSHIP FEES................................................................................................................. 28

ITEM 26    EVENTS ASSISTANCE PROGRAM GRANT FUNDING............. 29

ITEM 27    ORANGE CYCLE TRIATHLON CLUB (OCTC) - CLUB EVENTS FOR 2013-14 32

ITEM 28    MANILDRA TRUCK PARKING AREA............................................ 33

ITEM 29    CADIA ROAD/FOUR MILE CREEK ROAD INTERSECTION..... 34

ITEM 30    SUB LEASE OF LOT 1 DP 1027227 FOR MANILDRA AMENITIES BLOCK      36

ITEM 31    REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES................................................................................................................. 38

ITEM 32    EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE FOR THE VILLAGE GREEN, MOLONG FOR PROPOSED EVENT - 100 MILE DINNER....................................................................................... 40

ITEM 33    QUESTIONS FOR NEXT MEETING................................................ 42

ITEM 34    BUSINESS PAPER ITEMS FOR NOTING...................................... 42

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 4      DEBT RECOVERY REPORT OF OUSTANDING RATES DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      CANOWINDRA INDUSTRIAL ESTATE - SELLING OF BLOCKS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      VOLUNTARY PURCHASE OF 19 BETTS STREET MOLONG

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7      CONTRACT 435429 - DESIGN, MANUFACTURE/SUPPLY, DELIVERY AND COMMISSIONING OF IRRIGATION CENTRE PIVOTS ON PRIVATE LAND ADJACENT TO THE CUDAL AND MANILDRA SEWAGE TREATMENT PLANTS FOR EFFLUENT  REUSE

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 8      QUOTATION FOR LOCATION AND NON DESTRUCTIVE POTHOLING FOR THE YEOVAL AND CUMNOCK SEWER RETICULATION

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    Report of February community services committee        44

ANNEXURE 8.1    Report of Economic Development & Tourism Committee 48

ANNEXURE 9.1    Report of Environmental Services and Sustainability Committee ......................................................................... 52

ANNEXURE 10.1  Feburary Quarry Review......................................... 57

ANNEXURE 11.1  February Works committee minutes................ 60

ANNEXURE 16.1  Council Swimming Pools - Operation and Supervisor Qualification................................................................... 67

ANNEXURE 20.1  IPR Operational Plan Quarterly updates February 2013                                                                                                    70

ANNEXURE 22.1  Appendix A - Code of Conduct key changes 100

ANNEXURE 22.2  DRAFT Code of Conduct.......................................... 101

ANNEXURE 22.3  DRAFT Procedure for the Administration of the Model Code of Conduct......................................................... 120

ANNEXURE 24.1  December 2012 QBR PDF file.pdf......................... 152

ANNEXURE 24.2  December QBR Reserve List.pdf........................ 164

ANNEXURE 27.1  Request Approval for Triathlon Events to be held within Orange and Cabonne 2013.pdf............................. 169

ANNEXURE 32.1  Food Week ltr - Village Green........................... 186 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 441353

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 441355

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 441357

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for Declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 441358

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 441371

 

 

Recommendation

 

THAT:

 

1.          Councillors call any items they wish to further consider

2.          Items 6 to 18 be moved and seconded.

 

 

Director of Finance and Corporate Services' REPORT

 

Item 6 to 18 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS CLOSED - 2013 - 441372

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held 17th December 2012 and Extraordinary Meeting held 5th February 2013 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on 17th December 2012.

2.   Minutes of the Extraordinary Council meeting held on 5th February 2013.

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  Report of February community services committee    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 441374

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 5 February, 2013 be adopted.

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 5 February, 2013 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  Report of Economic Development & Tourism Committee    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 441377

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 February, 2013 be adopted.

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 February, 2013 for Council’s adoption.

 

 

ITEM 9 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  Report of Environmental Services and Sustainability Committee     

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 441378

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 February, 2013 be adopted and carried motions be noted.

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 February, 2013.

 

 

ITEM 10 - QUARRY REVIEW COMMITTEE

REPORT IN BRIEF

 

Reason For Report

Adoption of the Quarry Review Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  Feburary Quarry Review    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 451123

 

 

Recommendation

 

THAT the report and recommendations of the Quarry Review Committee Meeting of Cabonne Council held 5 February, 2013 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Quarry Review Committee Meeting of Cabonne Council held on 5 February, 2013 for Council’s adoption.

 

 

ITEM 11 - WORKS COMMITTEE

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  February Works committee minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 441379

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 5 February, 2013 be adopted.

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 5 February, 2013 for Council’s adoption.

 

 

ITEM 12 - EXCLUSIVE LICENCE TO QUARRY

REPORT IN BRIEF

 

Reason For Report

Small Mine Land Owner Agreement Exclusive Licence to Quarry requires signing and the common seal.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5 All natural resources are managed sustainably in a planned way.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\SERVICE PROVISION\GRAVEL PITS - 441662

 

 

Recommendation

THAT Council authorise the affixing of the Common Seal to the exclusive license to quarry agreements for the following small mine:

1.    Peters Pit – E89

 

Operations Manager's REPORT

Renewal for the operation of mines require Council to obtain exclusive licence to quarry from the land owners.

Reference

·    NSW DPI Guidance Note (GNM-01) Nomination of the Operator and other duties of the mine holder

·    Mine Health and Safety Act 2004

·    Mine Health and Safety Regulation 2007

The Small Mine Exclusive Licence to Quarry, Land Owner Agreements require Council’s Common Seal to be affixed.

 

 

ITEM 13 - REQUEST FOR USE OF COUNCIL SEAL - PROPOSED DWELLING ENVELOPE - LOT 582 DP 1097551 ICELY STREET, EUGOWRA

REPORT IN BRIEF

 

Reason For Report

To request application of council seal to legal document

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3a Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0118 - 447433

 

 

Recommendation

 

THAT the Common Seal of Cabonne Council be affixed to the Deed of Covenant between Cabonne Council and Jean Ruth Clements to enable the variation or modification of restriction on use of land described as Lot 582 DP 1097551, 1 Icely Street, Eugowra to vary the approved building envelope.

 

Director of Environmental Services' REPORT

 

A two lot subdivision of residential land at Eugowra was approved by council and registered in 2006. As the subject land was located within an area designated as bushfire prone, a condition of consent required building envelopes and a covenant addressing Asset Protection Zones.

In January 2012 a development application was submitted to council for construction of a dwelling upon one of the newly created allotments being Lot 582 DP 1097551.The proposed building site was not in accordance with the subdivision plan and subsequently a Modification Application was lodged to vary the building envelope requirements (DA 2004/190/1). Approval to vary the building envelope and Asset Protection Zone terms was issued on 31 August 2012.

Council has been requested by McGroders Solicitors and Conveyancers to execute the required legal document to vary or modify the restriction on use of the land (NSW Conveyancing Act1919). The execution of the Deed will require the application of the Common Seal of Cabonne Council. A resolution of Council is required to enable the use of the Seal upon the document.

 

 

 

ITEM 14 - CROWN LANDS FUNDING PROGRAM ACCEPTANCE

REPORT IN BRIEF

 

Reason For Report

Approval is sought from Council to accept the grant from the Crown Lands Funding Program to the value of $74,727.33

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3 Sporting, recreational, Council and community facilities are maintained and developed

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\APPLICATIONS\COMMUNITY GROUPS - 450701

 

 

Recommendation

 

THAT Council:

 

1.    Accepts the funds awarded by the Crown Lands Funding Program to the value of $74,727.33.

2.    Authorise the fixing of Council seal to the Advice of Acceptance of Grant letter.

 

Community Business Development Officer's REPORT

 

Two community groups have been successful in securing funding under the Crown Lands Funding Program to the value of $74,727.33.

 

This funding was awarded for the following projects:

 

·    $58,727.33 towards the cost of a new pavilion and amenities block at the Cudal Showground.

·    $16,000 towards the cost of refurbishing the kitchen at the Eugowra Showground.

 

Included in the criteria of this funding program, the funds must be administered for each group by Cabonne Council.

 

Crown Lands Division have provided an Advice of Acceptance of Grant letter to be returned to them, should Council approve the acceptance of these funds.

 

ITEM 15 - EUGOWRA MEDICAL CENTRE - POSSESSORY TITLE CLAIM

REPORT IN BRIEF

 

Reason For Report

To advise Council that this matter is now finalised

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

Strategic Outcome 3.2 - Health and aged care facilities meet local community needs.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\SERVICE PROVISION\EUGOWRA MEDICAL CENTRE - 442406

 

 

Recommendation

THAT:

1.      The land known as Lot 72 DP517740 be classified as operational pursuant to s31 of the Local Government Act 1993

2.      The five (5) lots of land on which the Eugowra Medical Centre sits (being Lot 4 DP 664131, Lot 6 DP 758396, Lots 71 and 72 DP 517740 and Lot 8 DP 1103808) be consolidated into one (1) lot and Council’s Seal be affixed to the Deposited Plan Administration Sheet for same.

 

Administration Manager's REPORT

 

The Eugowra Medical Centre (previously known as the Eugowra Doctor’s Residence) in Nanami Street, Eugowra is situated on five parcels of land: in 2009 it was discovered that one of the parcels was not in Council’s ownership.

 

Background

 

The subject land was a subdivision by Kathleen Lees of Lot 7 Sec 28 with Lots 71 and 72 DP 517740 being created.  The title search showed Lot 72 DP 517740 in the ownership of Kathleen Margaret Prudence Lees.  The adjoining Lot 71 DP 517740 was purchased by Boree Shire Council on 9 December 1965 for 10 shillings.

 

The land had been included in the valuation by the Valuer-General’s Office since at least the amalgamation to Cabonne Council in 1977 and had been rated to Cabonne Council all that time; as such it was assumed to have been in Council’s ownership.

 

In July 2009 Council resolved:  “THAT approval be given to lodge a possessory title application for Lot 72 DP 517740 to have the title transferred to Cabonne Council.” 

 

Council’s solicitors were engaged to lodge the application and after extensive research including locating Mrs Lees’ descendants; assistance from staff in determining the history of land transactions and the medical centre/doctor’s residence; and after obtaining various statutory declarations from older members of the Eugowra community and others, lodged an application in November 2012.

 

Outcome

 

Council’s solicitors have now advised that the Application for Possessory Title has been granted and a new Deed issued on 8 January, 2013.  The Eugowra Medical Centre Committee has been advised that the Application for Possessory Title has been granted.

 

As part of finalising this matter arrangements have been made to consolidate the five (5) lots on which the Eugowra Medical Centre sits into one (1) lot.

 

It is noteworthy that the finalisation of this matter completes the oldest outstanding Resolution on Council’s resolutions register and also allows the second oldest resolution relating to a Memorandum of Understanding (MOU) for the Eugowra Medical Centre to be progressed.

 

In this regard a MOU with the Eugowra Medical Centre Committee has now been signed off.

 

ITEM 16 - COUNCIL'S SWIMMING POOLS - MANAGEMENT AND SUPERVISION POLICY

REPORT IN BRIEF

 

Reason For Report

Council swimming pools are operated either under a lease (Molong and Canowindra) or by volunteers and the community. The attached Policy outlines the qualification requirements necessary for those running the swimming pools.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.e Integrate risk management into all areas of Council's acitivities.

Annexures

1.  Council Swimming Pools - Operation and Supervisor Qualification    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 441665

 

 

Recommendation

 

THAT the Policy be adopted.

 

Risk Management Officer's REPORT

 

Council has had a Policy for the management and supervision of its swimming pools that did not reflect the true operation of each pool. The Molong and Canowindra Pools which are leased - have fully qualified lifeguards available, this is a requirement of Practice Note 15 – Water Safety (updated July 2012) for Category 4 Pools. The other five Council owned pools, under the current policy, would also require fully qualified lifeguards. This requirement could preclude many of the volunteers and those currently running the smaller or “community pools” from offering their services.

 

After discussions with Council’s liability insurer and their Regional Risk Manager, a compromise was achieved that allowed the volunteers to run the pools without requiring the full qualification. The “community pools” have been classified as Category 3 pools with low patronage, and special qualifications required that are less than that required for the leased Category 4 pools.

 

The attached Policy outlines the specific requirements for management and supervision of all Council pools.

 

 

ITEM 17 - RENAMING SHORT STREET, CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

To avoid ambiguity as there are currently two Short Streets in Canowindra.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1 A safe, efficient, quality and well maintained urban and rural transport system for vehicles and pedestrians on Cabonne's local, regional and state road networks.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 450241

 

 

Recommendation

 

THAT Council:

 

1.    Advertise the proposal to rename Short Street in South Canowindra and invite the community to place a submission with a suggested name.

2.    Collate the responses received and submit a further report to Council recommending a name to be adopted.

 

Design Manager's REPORT

 

Council has recently received a letter from a Canowindra resident requesting that Council consider renaming Short Street in South Canowindra due to the fact that there is currently two Short Streets in Canowindra.

 

 It is important for Council to rename one of the Short Streets in order to alleviate the potential for ambiguity in regards to having two streets with the same name in one town. It is critical for emergency service units that this name duplication is rectified so that emergency units can respond as swiftly as possible to a call out and not accidentally end up on the other Short Street.

 

It was noted in the letter that there are currently two Short Streets in Canowindra, one of the streets has several residential addresses whilst the other Short Street, in South Canowindra has no residential addresses in that street. It is logical to simply rename the Short Street in South Canowindra as this will not involve any residents having to change any address information.

 

 

ITEM 18 - NAMING AN UN-NAMED MANILDRA PARK

REPORT IN BRIEF

 

Reason For Report

Manildra Skatepark Committee has requested that the park be named 'Montana Park' in memory of the late Montana Brown.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

CSP No 3.3 Sporting, recreational, council and community facilities and services are maintained and developed.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\SERVICE PROVISION\SKATEBOARD PARK MANILDRA - 450282

 

 

Recommendation

 

THAT Council commences the naming process by submitting a proposal to name the park ‘Montana Park’ to the Geographical Names Board.

 

Design Manager's REPORT

Council has received a letter from the Manildra Skate Park Committee requesting that the park in Manildra which is now home to the skate park be officially named. The park is currently not named but is known by some locals as the Adventure Park or Skate Park.

It has been suggested that the park should be named ‘Montana Park’ in memory of Montana Brown who recently passed away in an accident. It is noted that her family asked for people to make donations to the park in lieu of flowers after her tragic passing. Preliminary discussions have been held with Montana’s parents, MADIA and also with Crown Lands (as the land owner) and all three have indicated they do not have any objections or concerns with this name.

 

ITEM 19 - 2013 NATIONAL GENERAL ASSEMBLY

REPORT IN BRIEF

 

Reason For Report

Advise of release of discussion paper and call for Motions for the 2031 National General Assembly.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 450393

 

 

Recommendation

 

THAT Council:

 

1.      Consider any matters for motions which reside within one of the          three themes to be submitted for consideration at the 2013 National         General Assembly with a view to formulating these at the April Council meeting.

 

2.      Authorise the attendance of the Mayor and the General Manager to the      2013 National General Assembly.

 

3.      Conduct the June Ordinary Council meeting on Tuesday 25 June 2013.

 

 

General Manager's REPORT

 

The Australian Local Government Association (ALGA) have made a call for motions for this year’s National General Assembly to be held in Canberra from 16 - 19 June.

 

The ALGA is calling for motions under this year’s theme “Foundations for the Future – Twenty 13”.

 

To be eligible for inclusion motions must follow the principles:

 

·    Fall under the NGA theme;

·    Be relevant to the work of local government nationally; and

·   Complement or build on the policy objectives of state or territory association

 

To assist councils in the preparation of motions a discussion paper has been made available which has been emailed to Councillors.  Alternatively, it can be accessed through the National General Assembly website at www.alga.asn.au or a copy can be provided by contacting Council’s Director of Finance and Corporate Services.

 

Motions must be submitted by Friday 26 April to be considered for inclusion at the 2013 National General Assembly.

 

Council will need to give consideration to its attendance at the NGA by the Mayor or his representative and the General Manager.  It should be noted however, that the NGA does coincide with Council’s June Council meeting which is scheduled for Tuesday 18 June 2013, therefore it is suggested that the June meeting be conducted one week later on Tuesday 25 June 2013.  This will also assist with the preparation of Committee reports and agendas, as it will be necessary to move June committee day back one week to 11 June, because of the 28 day advertising period associated with Council’s IP&R requirements.

 

 

ITEM 20 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN REVIEW 2ND QUARTER

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on progres towards the 2012/2013 IP&R Operational Plan

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5 A Council that is effective and efficient.

Annexures

1.  IPR Operational Plan Quarterly updates February 2013    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2013 - 450860

 

 

Recommendation

 

THAT, subject to any alterations that the Council deems necessary at the February meeting, the update of the Operational Plan to the 30 December 2012, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The second quarterly update for the Integrated Planning and Reporting Operational Plan for 2012/2013 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

For the second quarterly review, the following items are noteworthy:

 

·    Annual gravel resheeting program on local roads 70% complete;

·    Participation in Annual Road Safety program in conjunction with Orange City Council and Roads and Maritime Services;

·    Application for Blackspot funding made;

·    Community Transport Program – numerous trips arranged;

·    A 10 year Cabonne Tourism Plan developed;

·    Environmental Services Department refurbished;

·    Participation in Netwaste programs.

 

 

ITEM 21 - COMMITTEE BUSINESS PAPERS

REPORT IN BRIEF

 

Reason For Report

To seek Council's approval to streamline Committee Meetings regarding items for notation

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5 - A council that is effective and efficient.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2013 - 450935

 

 

Recommendation

 

THAT Council change the format of Committee Meetings inline with Council meetings where the option to call Items for Noting for discussion and the balance of noting items be collectively adopted.

 

Director of Finance and Corporate Services' REPORT

 

It has been identified that to create more efficiency within Committee meetings that Committee business could be conducted in the same format as the Council meetings. The procedure would be that items for noting have the option to be called upon through ‘Business Items for Noting’ and inturn the balance of noting items be adopted collectively.

 

Currently Committee Business Papers do not follow this format and noting items are adopted individually. Amendments to the current format would mean that Committee and Council papers would be consistent with regards to formatting and how meetings are run. Noting items would still have the option for discussion where they are called, however the meetings would be streamlined where simple items could be collectively adopted versus individual adoption per item.

 

 

ITEM 22 - NEW MODEL CODE OF CONDUCT

REPORT IN BRIEF

 

Reason For Report

For Council to consider adoption of the new Model Code of Conduct and associated Procedures for administration of the Code

Policy Implications

Will become Council's new Code of Conduct and Procedures for the Administration of the Code

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Conduct adhered to

Annexures

1.  Appendix A - Code of Conduct key changes

2.  DRAFT Code of Conduct

3.  DRAFT Procedure for the Administration of the Model Code of Conduct    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 441612

 

 

Recommendation

 

THAT Council :

1.  Adopt the draft Code of Conduct and associated Administration Procedures by way of policy and revert to annual reports regarding complaints.

2.  Endorse the appointment of the Director of Finance & Corporate Services as the complaints coordinator.

3.  Receive a further report in relation to the establishment and appointment of a panel of conduct reviewers once expressions of interest are advertised.

 

Administration Manager's REPORT

 

The new Model Code of Conduct for Local Councils in NSW, Procedures for the Administration of the Model Code and Summary of the Model Code have now been made available by the Division of Local Government (DLG).

 

The code and procedures are supported by new provisions in the Local Government Act 1993 to more effectively deal with serious or repeated breaches of the Code through expanded and strengthened penalties.  Key changes to the code are summarised at Appendix A (annexed).

 

The key features of the new code framework include:

1)     Greater flexibility to resolve non-serious complaints, minimising costs to councils

2)     Improved complaints management, with complaints about councillors and the general manager managed from start to finish by qualified and independent conduct reviewers

3)     Greater fairness and rigour in the investigation process through clearer procedures

4)     Stronger penalties for ongoing disruptive behaviour and serious misconduct to more effectively deter and address such behaviour, allowing councils to get on with the business of serving their communities.

The proposed commencement date for the new model code framework is 1 March 2013.

 

The following transitional arrangements will apply:

 

a)       Complaints made or yet to be finalised before 1 March 2013 are to be dealt with under the current Model Code of Conduct and Procedures.

 

b)       Complaints received after 1 March 2013 but where the alleged conduct occurred prior to this date are to be assessed against the standards prescribed under the current Model Code but dealt with under the new Procedures.

 

c)       Complaints relating to alleged conduct that occurred after 1 March 2013 are to be assessed against the new Code and Procedures.

 

The DLG has indicated it will provide further information in early 2013 to assist councils implement the new code and procedures.

 

Actions

Councils are required to make the following administrative arrangements in preparation for commencement of the Code:

1)      Adopt the new Model Code and Procedures by 1 March 2013

2)      Appoint members of staff other than the General Manager to act as a complaints coordinator and alternate complaints coordinator before 1 March 2013

3)      Ensure panels of conduct reviewers, appointed using the selection process prescribed under the new procedures, are in place by 30 September 2013. 

1)               Code and Procedures

As a matter of policy Council can resolve to adopt the draft code of conduct and procedures for the administration of the code which are attached for Council’s review. 

Sections 440 and 440AA of the Act require every council to adopt a code of conduct and procedures for the administration of the code of conduct that incorporate the provisions of the Model Code and Model Code Procedures respectively.

In adopting procedures for the administration of their adopted codes of conduct, councils may supplement the Model Code Procedures.

Council at its May 2010 meeting previously resolved the requirement for quarterly reports to Council relating to code of conduct complaints received rather than annual reports (being the minimum set by the Model Procedures).  This requirement from Council’s current Code has been carried forward and indicated in italics at Part 12, clause 12.1 in the draft Procedures for the Administration of the Code of Conduct.  Council should consider whether it wishes to continue with quarterly reports or revert to annual reports.

2)               Complaints Coordinator

The Procedures for the Administration of the Code requires that:

3.12      The general manager must appoint a member of staff of the council to act as a complaints coordinator.  Where practicable, the complaints coordinator should be a senior and suitably qualified member of staff.

3.13      The general manager may appoint other members of staff to act as alternates to the complaints coordinator.

3.14      The general manager must not undertake the role of complaints coordinator.

3.15      The person appointed as complaints coordinator or alternate complaints coordinator must also be a nominated disclosures coordinator appointed for the purpose of receiving and managing reports of wrongdoing under the Public Interest Disclosures Act 1994.

As a senior member of staff and noting that at the November 2011 meeting Council adopted its Public Interest Disclosures (Internal Reporting) Policy in which the Director of Finance & Corporate Services is the nominated disclosures coordinator, the appointment of the Director of Finance & Corporate Services as the complaints coordinator satisfies the prescribed requirements.  As there are no alternate nominated disclosures coordinators it is not possible to nominate an alternate complaints coordinator.

 

3)               Panels of conduct reviewers

Background

At its December 2008 meeting Council resolved to seek expressions of interest for appropriately qualified persons of high standing to fill 3 positions on the Code of Conduct Review Committee, as part of a panel for the WBC Alliance. 

 

In April 2009 Council considered applications received and appointed 3 persons.  It was noted that the intention was that each of the WBC alliance councils would have a panel of three and, subject to availability, each Alliance Council would utilise members of a panel from one of the independent Councils.

In May 2009 with the departure of one of Council’s panel members Council then resolved that the 3 Blayney Council panel members would be the Code of Conduct Review Committee for Cabonne Council and that each member of Wellington Council’s Panel would be Cabonne Council’s Independent Reviewer (or alternate).

It is expected that the WBC alliance will again choose to share a panel of conduct reviewers as allowed by the new procedures.

Requirements

The Procedures for the Administration of the Code requires certain conditions to be met for appointment to the panels.  A further report will be provided once the necessary steps have been completed.  It is noted that a resolution of Council is required for the following:

3.1     The council must by resolution establish a panel of conduct reviewers.

 

3.2     The council may by resolution enter into an arrangement with one or more other councils to share a panel of conduct reviewers.

 

3.9     The council may terminate the panel of conduct reviewers at any time by resolution.

 

Additionally the process requires:

 

3.3     The panel of conduct reviewers is to be established following a public expression of interest process.

 

3.4     An expression of interest for members of the council’s panel of conduct reviewers must, at a minimum, be advertised locally and in the Sydney metropolitan area.

 

3.8     A panel of conduct reviewers established under this Part is to have a term of up to four years.

 

 

ITEM 23 - ANZAC DAY

REPORT IN BRIEF

 

Reason For Report

ANZAC Cay Ceremonies will be conduced throughout the Cabonne area.

Policy Implications

Council's ANZAC Day - Attendance in Orange Policy is that the Mayor represent Council at the ANZAC Day Celebrations in Orange. Should the Mayor not be available then Council will be represented by, in descending order of preference, the Deputy Mayor or one of the Councillors.

Budget Implications

Nil

IPR Linkage

Strategic Outcome 4.4: Community events build visitation, generate investment and strengthen community well being.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\ANZAC DAY - 441566

 

 

Recommendation

 

THAT Council:

1.   Authorise a Cabonne Councillor to attend the civic commemoration service in Orange on ANZAC Day 2013.

2.   Advise all police officers in the towns and villages which are to conduct ANZAC Day marches that Council offers no objection to the temporary closure of the streets involved, subject to compliance with local police regulations.

 

Administration Officer's REPORT

 

Councillors would be aware that there are a number of towns and villages throughout the Shire area that conduct marches to commemorate ANZAC Day.

 

It is customary for Council to grant approval to the various towns and villages for such marches, subject to the organisers of the march complying with the requirements of the local police concerning traffic barricades and police participation, if necessary.

 

As is tradition, a request for Cabonne Council representation from the ANZAC Day Committee at the Civic Commemoration Service in Orange has been received.  The ceremony will be at the Cenotaph in Robertson Park commencing at 11.00 am.  Council’s representative will be among those in the wreath laying ceremony and invited as a guest for the official ANZAC luncheon at the Ex-Services Club at 12.30pm.

 

 

ITEM 24 - December Quarterly Budget Review

REPORT IN BRIEF

 

Reason For Report

To present to Council the current position of the budget and to advise of any changes required

Policy Implications

No

Budget Implications

Yes

IPR Linkage

 4.5 - Manage the present and long term financial sustainability of Cabonne Council.

Annexures

1.  December 2012 QBR PDF file.pdf

2.  December QBR Reserve List.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 448497

 

 

Recommendation

 

THAT the variances listed in the Quarterly Budget Review be approved to be updated to the original budget for 2012/13.

 

Senior Accounting Officer's REPORT

 

In accordance with the requirements for  reporting, the Budget Review for the period from 1st of October 2012, to the 31st of December 2012 is presented to Council. The review has been conducted, where possible,    in conjunction with the Managers of responsible Departments.  No Manager has advised of any adverse findings in their area of responsibility. Other information has been obtained by perusal of Council’s accounts and Council reports.

 

Item 1 Governance & Administration.

 

The account for the September 2012 elections has been received and the cost  is $71,822. A savings  has been noted in the area of Governance of $23,178 and the appropriate adjustment has been  made to the Provision account.

 

Additional labour on costs and indirect overheads have been estimated on  the additional ordered work Council is to receive from the Roads and Maritime Service, however a corresponding transfer to reserve has been made in the event that  the whole amount is not realised. The amount is estimated to be $371,436.

 

An additional  legal cost has been  noted in this budget. The amount of $25,000  has not, at this stage, been funded from any other source.

 

Item 2.  Public  Order & Safety.

 

There has been a reduction in the contribution Council payment to the NSW Fire and Rescue  Service  and to the NSW State Emergency Services, together the savings  amounts to $8,472.

 

The Section 44 Fires declared  at Long Point, Nangar, Goldings and Baldry   will cost an estimated $200,000.  Council will be funded for these costs  by the NSW Rural Fire Service and Claims are to be submitted  to that Department within 90 days of the Declared Emergency. That process is  presently underway.

 

Item 3. Recreation & Culture

 

An amount of funding  has been rolled over from the unspent allocation  from the previous year. $400,000 was allocated  to the Village Enhancement  Project and the funding was provided through  the Capital Works Reserve. This  amount has been added to the present budget bringing  the total allocated to the Village Enhancement Project for 2012/2013 to $580,000.

 

Item 4. Transport & Communication

 

It is expected that  an additional $2.6 million  will be received from  the Roads and Maritime  Services in additional ordered work.

 

Street Lighting  has incurred an additional expense with the replacement of energy efficient street lights. An additional $30,000 has been  added to the budget, to  cover this cost and a transfer from Provision account for Street Lighting will be made.  The provision account has resulted from savings in costs for the past two years.

 

Item 5  General Purpose Income.

 

The interest gained from Council’s  investment portfolio has been reviewed and whilst the  general view is that the cash rate will reduce somewhat  over the next  six months, Council’s position is still strong.

 

To the end of December the average rate on interest rate received was 4.91% and the amount of investments held is higher than initially anticipated.

 

Accordingly, while there is a small increase in the potential income Council may receive, no change to the budget estimate has been made at this time.

 

Income from Interest on Council’s Investment is expected  to be $1.552 million and  after distribution to other funds and reserves and Section 94 accounts the net total will be $1.16 million. In calculating this amount the expected interest rate has been reduced to 3% over the next 6 months. Council has some long term investments which will hold the average interest rate above the anticipated rate.

 

Item 6  Small Town Sewerage

 

Loan funds for the completion of the Small Town Sewerage scheme have been received during this period.  The funds have been  invested, in accordance with Council’s Investment policies, the present interest rate the investment is attracting  is 4%.

 

Item  7  Cabonne Sewer

 

No changes in this section have been notified.

 

Item 8 Cabonne Water

 

No major changes in this area have been notified.

 

No other major changes have been noted in this review.

 

 

ITEM 25 - REQUEST FOR PAYMENT OF CENTRAL NSW TOURISM MEMBERSHIP FEES

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval to pay the Central NSW Tourism 2012/2013 membership fee of $10,000.

Policy Implications

Nil

Budget Implications

Approved budget allocation of $3695. Additional amount of $6305 to be facilitated from the Promotions and Development reserve.

IPR Linkage

2.2 Coordinated tourism product and a thriving visitor industry in Cabonne.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\CENTRAL NSW TOURISM - 450652

 

 

Recommendation

 

THAT Council approve the payment of $10,000 being 2012/2013 membership fee of Central NSW Tourism with $6305 being provided from the Promotions and Development Reserve.

 

Economic Development Manager's REPORT

 

Central NSW Tourism is funded through a partnership programme with Destination NSW and 8 participating councils of Centroc, Cowra Tourism Corporation and Mudgee Region Tourism Inc. 

 

Membership contributions are imperative for the ongoing financial viability of Central NSW tourism and to consolidate marketing activities undertaken on behalf of the members.

 

Achievements in the previous 12 months included securing over $1,000,000 in funding for 34 regional projects. These included $17,000 for the Orange Wine Region cellar door guide, $12,500 for Escort Rock improvements and $79,000 for a series of educational workshops for tourism operators throughout our region.

 

A revised contribution schedule was agreed to at the 16 August 2012 GMAC meeting to ensure Central NSW Tourism attained Tier 1 funding status. The Cabonne contribution is now at $10,000, this is $6305 above the budgeted amount.

 

Council allocated $3695 in the 2012/2013 budget Central NSW Tourism for the 2012/2013 membership fees. It is proposed to provide $6305 from the Promotions and Development Reserve to cover the shortfall.

 

Ongoing funding will be dependant on the State Government’s response to the Visitor Economy Taskforce report.

 

 

ITEM 26 - EVENTS ASSISTANCE PROGRAM GRANT FUNDING

REPORT IN BRIEF

 

Reason For Report

For Council to consider 2 applications for funding under the 2012/2013 Events Assistance Program.

Policy Implications

Nil

Budget Implications

Yes - EAP funding allocation is $40,000.

IPR Linkage

4.4 Community events build visitation, generate investment and strengthen community well-being.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENT ASSISTANCE PROGRAM 2012 - 2013 - 450907

 

 

Recommendation

 

THAT Council:

 

1.  Approves funding to Canowindra Challenge Incorporated for the 18th Australian National Ballooning Championships to the level of $15,000 under the Events Assistance Program.

2.  Approves funding to Canowindra@home group for the 2013 Canowindra@home 100 Mile Lunch to the level of $500 under the Events Assistance Program.

 

Economic Development Manager's REPORT

 

In addition to the Events Assistance Program funding requests determined at the 5th February 2013 ED & T Committee meeting, Council has received a further two applications for consideration.

 

The applications are:

 

Application 1

 

Organisation:

Canowindra Challenge Inc.

Event:

18th Australian National Ballooning Championships

Date:

April 20th – 27th, 2013

Requested Amount:

$15000

To be funded for:

Contribution will be towards promotional activities including television advertising and printed marketing material, data collection and visitor statistics, and logistics.

 

Description of the event:

The Canowindra Challenge is a week long competitive ballooning event, this year incorporating the Australian National Championships for just the second time.

 

The aim is to offer world class competition and become the premier ballooning event in the country. Thus attracting both Australian and international balloonists.

 

Additional activities will be conducted throughout the week to engage with the general public. These include a Balloon Glow Spectacular, a family friendly Wine and Food Evening Market, Art ad Photographic Exhibitions and a Rugby Union match. In addition a special “Key Grab” event will provide further interaction between balloonists and spectators.

 

Total numbers of visitors are expected to exceed 13,000 over the week with 250 competitors and crew.

 

The Canowindra Challenge has been significant national event within Cabonne for the past 3 years. It provides a great opportunity for Canowindra, Cabonne and the surrounding regions to gain publicity and economic benefits as well as provide numerous activities to be enjoyed by locals and visitors.

 

The event is being promoted through visitor information centres in NSW and Victoria, on TV, radio and electronic, social and print media.

 

A number of local community groups, schools and clubs also will look to benefit with catering, entertainment and fundraising activities held in conjunction with the event.

 

Based on 2012 figures the organisers expect over 13,000 visitors with 4,500 coming from within Cabonne.  Some 300 vans and RV are also expected to descend upon Canowindra for up to 8 days of the event.

 

This ballooning event is the second largest event in the Shire, with the Australian National Field Days coming in as the largest.

 

Regular meetings have been held between the event committee and Council staff for the past 6 months, particularly with staff from economic development.  Council staff are now assessing information to determine consent for the development application.

 

It should be noted that any costs associated with the event, such as waste management expenses will be the responsibility of Canowindra Challenge to pay.

 

The Challenge committee are also in the process of preparing a bid to the World Sports Aviation body to host the 2016 World Championships in Hot Air Ballooning.  Meetings with both state and federal ministers have commenced for the 2016 event.

 

Application 2

 

Organisation:

Canowindra@home

Event:

Canowindra@home 100 Mile Lunch

Date:

April 14th 2013

Requested Amount:

$500

To be funded for:

Contribution will provide 50% of the costs to update the existing website to include booking functionality.

 

Description of the event:

The focus of the Canowindra@home 100 Mile Lunch is to showcase the region’s bounty of seasonal produce and award winning wineries.

 

Held in the grounds of the Age of Fishes Museum it will marry the talents of celebrated chefs Troy Spencer and Oliver Guthrie with the best offering of our local producers, sourced from throughout Cabonne. The event will cater for 200 guests with 60% coming from outside Cabonne.

 

Extensive marketing and cross promotion of additional attractions/events will provide great exposure for the region and an estimated spend of $40,000.

 

This event is part of the 2013 FOOD Week program.

 

 

It should be noted that the traditional 100 Mile Dinner held in Gaskill Street in Canowindra will not be held in 2013.  This event has been moved to the Village Green in Molong.

 

Assessment

 

The submitted applications meet the grant criteria of the Events Assistance Program.

 

Council allocates $40,000 annually for the administration of the Events Assistance Program. To date, $11,760 funding has already been allocated for the 2012/13 financial year.

 

Council has provided funding assistance to these event types in the past.

 

 

ITEM 27 - ORANGE CYCLE TRIATHLON CLUB (OCTC) - CLUB EVENTS FOR 2013-14

REPORT IN BRIEF

 

Reason For Report

To approve the OCTC Events for 2013-14

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.4 Community events build visitation, generate investment and strengthen community well being.

Annexures

1.  Request Approval for Triathlon Events to be held within Orange and Cabonne 2013.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 450286

 

 

Recommendation

THAT approval be granted for use of Lake Canobolas Road/Canobolas Road (between the entrance to Lake Canobolas and Mount Canobolas Road) as set out in the OCTC (the Event Organiser) submission to conduct the OCTC Events (the Events) for 2013-14 from 22/02/2013 to 22/02/2014 as per the club calendar, subject to the following conditions:

1.    Implementation of the supplied Traffic Management Plan

2.    The Traffic Control Plan be implemented as submitted by suitably qualified persons (RMS Yellow Ticket)

3.    NSW Road Rules are to be observed by competitors at all times

4.    The Event Organiser is to obtain written approval from the NSW Police Force and all directions and conditions to be promptly obeyed

5.    Council to be provided with an updated copy of a $20M public liability Insurance Policy indicating Cabonne Council’s interests, before 30 June 2013 (when the current policy expires)

6.    The Event Organiser is to obtain written approval from Orange City Council as the owner for the use of the Lake Canobolas Reserve

7.    The Event Organiser is to notify all Emergency Services of the Events

8.    The Event Organiser is to notify all business proprietors and residents affected by the events at least 7 days prior to the Events.

 

Director of Engineering and Technical Services' REPORT

This matter was referred to the Traffic Committee electronically during January 2013 for their recommendation to Council, as per the Guide to Traffic and Transport for Special Events and the Delegation to Councils for the Regulation of Traffic.

Council has received documents from the Orange Cycle and Triathlon Club (OCTC) regarding approval for their Club events in 2013-14. There are no proposed road closures.

The application submitted by the OCTC extended beyond the 12 month period that the Traffic Committee has recommended approval for. It is a policy of the Traffic Committee not to recommend approval for any one or series of events for more than 12 months.

The event organiser has obtained the necessary permits and approvals from the NSW Police Force Western Region Commander.

The club events are to be held with a similar format to how they have been held in previous years. There are no known issues with these club events being held in the past.

 

ITEM 28 - MANILDRA TRUCK PARKING AREA

REPORT IN BRIEF

 

Reason For Report

To inform Council that funding from Roads and Maritime Services has been denied.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 CSP 1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on council local, regional and state road network.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\MAINTENANCE\TRUCK PARKING FACILITIES - 441742

 

 

Recommendation

THAT formal negotiations commence with the Mill with regard to the funding that they would provide and getting documentation to allow council to construct this facility on railway land.

 

 

Director of Engineering and Technical Services' REPORT

Council has received a reply from the Hon. Duncan Gay MLC, with regards to council’s request for the Roads and Maritime Services to provide 1/3 funding for the construction of the truck parking area in Manildra.

The letter advises that due to the NSW Government inheriting a $5.2B black hole from the former State Government that our request has been denied. 

As previously reported to council, the truck parking area is designed to accommodate trucks turning to the Mill and also parking for trucks would also be used for recreational vehicles and would be considered an asset for other users as well.  The project is estimated to cost $240,000 and it was proposed that the funding be split 1/3 Council, 1/3 Mill and 1/3 Roads and Maritime Service. 

It should be noted that the proposed facility will be partly constructed on road reserve and partly constructed on railway land on lease to the Mill.  The Mill is an integral partner to this project and for council to consider any progress with the project.

 

ITEM 29 - CADIA ROAD/FOUR MILE CREEK ROAD INTERSECTION

REPORT IN BRIEF

 

Reason For Report

For determination on a recommendation from the Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

CSP 1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Councils local, regional and state road network.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - LOCAL ROADS\LR 247 - CADIA ROAD - 441659

 

 

Recommendation

THAT Council:

1.   Support option 1.

2.   Proceed with detailed design and acquisition negotiations.

3.   Advertise the design in the print media.

 

Design Manager's REPORT

This matter was referred to the Traffic Committee on 22 November 2012 for their recommendation to Council, as per the Delegation to Councils for the Regulation of Traffic.

Council has received advice from Cadia Valley Operations (CVO) that as part of a planning agreement it wishes to upgrade Cadia/Four Mile Creek Roads intersection.

Site Plan

 

Council drafted an initial conceptual design making Cadia Road the priority due to the traffic counts similar to Option 1 which was previously emailed to councillors and presented it to the affected landowners. The initial concept was not well received by the affected landowners who complained about the speed of the vehicles already using the road.

 Cabonne Council then engaged Geolyse to hold a Value Management Workshop (VMW) with the relevant stakeholders being CVO senior staff and affected landowners. The VMW was conducted over 2 evenings and took into account all of the issues and concerns from the affected landowners.

The identified issues and concerns raised on the first evening developed 3 design options for the intersection.  The 3 design options are shown in the report from the VMW which was previously emailed to councillors..  The overall outcome of the VMW was that Option 2 was the preferred option from affected land owners for various reasons.

As part of the process an independent review of the options was conducted in the form of a Road Safety Audit (RSA). SMEC has conducted a RSA of the 3 options and reported mainly medium risk ratings for option 1 and mainly high risk ratings for options 2 and 3. The RSA indicates that Option 1 is the safer design.

Although Option 1 may be the safer design it is not without its own issues, being;

1.   Managing the perceived “speed” issues.

2.   Foreseeable objections to land acquisitions.

3.   Land owners displeasure to the change of priority.

 

 

ITEM 30 - SUB LEASE OF LOT 1 DP 1027227 FOR MANILDRA AMENITIES BLOCK

REPORT IN BRIEF

 

Reason For Report

For determination subdivision of land.

Policy Implications

Nil

Budget Implications

Survey & registration costs.

IPR Linkage

3.3 Sporting, Recreational, Council and Community services are maintained and developed.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COUNCIL OWNED LAND - 448309

 

 

Recommendation

THAT Council proceed with the subdivision of Lot 1 DP 1027227.

 

Design Manager's REPORT

Council may recall resolving to grant consent for the construction of an amenities block to Manildra and Districts Improvement Association (MADIA) at its December 2011 meeting.

Whilst MADIA sought consent for the construction of the amenities block on Lot 257 DP 750155, being Council owned land, with DA 2012/42 for the purpose of securing government funding their preferred option was to construct the new amenities block on Lot 1 DP 1027227, being land owned by Transport for NSW and leased by Anburn Pty Ltd (Manildra Flour Mill) as it set the proposed amenities block back further from Kiewa Street.

During the past year MADIA and Council staff have been negotiating with John Holland Rail, being the management authority for the Transport for NSW.

Council staff has negotiated a $1 per year peppercorn lease for part of Lot 1 DP 1027227 for a term of 13 years and 4 months. Unfortunately the sublease can not be extended past the 13 year and 4 month time frame in this instant because the principle lease of the land by Transport for NSW to Anburn Pty Ltd (Manildra Flour Mill) expires then. Considering the substantial investment of infrastructure on Lot 1 DP 1027227 it is expected that Manildra Flour Mill will further lease Lot 1 DP 1027227 after 13 years and 4months.

To enable the land to be sub-leased it must first be subdivided.

 

Site Map

 

 

Site Plan

 

ITEM 31 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES

REPORT IN BRIEF

 

Reason For Report

To obtain council approval for the donation of $1654.40 as reimbursement for Development Application Fees paid with DA 2012/93 for the construction of a new toilet block at Memorial Park, Canowindra

Policy Implications

Variation from council's Donations policy as it is recommended the full fee be donated

Budget Implications

Donation to be facilitated from council's s356 budget

IPR Linkage

4.5.3a Provide efficient and effective development assesment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0093 - 450445

 

 

Recommendation

 

THAT council donate $1,654.40 from its s356 budget to Mr David Cullane, being the amount equivalent to Development Application fees paid in association with DA 2012/93 for demolition of an existing toilet block and construction of a new public amenities facility at Memorial Park, Canowindra.

 

 

Director of Environmental Services' REPORT

 

Council has received correspondence from Mr David Cullane seeking reimbursement of fees he paid as part of lodgement of DA 2012/93. The Development Application lodged on 10 November 2012 was for the demolition of an existing public toilet block and the construction of a new pubic amenities facility at Memorial Park Canowindra. Mr Cullane was listed as the applicant care of the Canowindra Business Chamber. The subject land, Memorial Park, is Crown land of which Council is Trustee.

 

The toilet block, currently under construction, will become a council asset as the park is  in the care and control of council.

 

The Development Application fee of $1,654.40 comprised the following:

·    $470 DA fee

·    $400 inspection fees

·    $154.40 Occupation certificate

·    $136 Construction certificate fee

·    $80 plumbing and drainage certification fee

·    $64 Planning Reform fee

·    $350 Long Service Levy

 

The above fees were paid by Cullane Pastoral Company.

 

In a letter from Council’s Design Manager addressed to Mr Cullane and dated 1 November 2012, a DA form was supplied to Mr Cullane with a request to complete it  and submit same along with a cheque for the DA fee. The letter stated in part ‘you can request for these fees to be refunded after payment has been made’.

 

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.   Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.  Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.  Any requests exceeding the policy are to be reported to Council for consideration.

 

Based upon the above procedural statements only the fee of $470 would be considered for donation back to the applicant. The demolition of the Memorial Park Toilets and the construction of a new amenities facility upon council managed land provide a community asset.

 

Council does not provide a budget strategy for council payment of DA fees for development upon council owned or maintained land. It is suggested that the payment of the Memorial Park DA fees has been a generous action by Mr Cullane. It is further suggested that council consider a donation of the full amount of DA fees paid.

 

 

ITEM 32 - EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE FOR THE VILLAGE GREEN, MOLONG FOR PROPOSED EVENT - 100 MILE DINNER

REPORT IN BRIEF

 

Reason For Report

To release the restriction for the alcohol free zone and alcohol prohibited area for the Village Green, Molong for the proposed Food Week Event - 100 Mile Dinner.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a Provide efficient and effective development assessment

Annexures

1.  Food Week ltr - Village Green    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2013\03-2013-0131 - 450414

 

 

RECOMMENDATION

 

THAT Council agree to the Food Week Committee’s 100 Mile Dinner request to suspend the Alcohol Prohibited Order and Alcohol Free Zone for the Molong Village Green and the road reserve/pavement bounding Bank Street and Gidley Street, Molong for Monday 15 April 2013.

 

Senior Town Planner's REPORT

 

Council has received a request from the FOOD Week Committee to consider relaxing the alcohol restrictions of the Village Green that relates to the prohibition of people consuming alcohol on the Village Green for one of FOOD Week’s  signature events, the 100 Mile Dinner on Monday 15th April, 2013 (copy attached). The committee also seeks to relax the order for alcohol free zones on the road reserve/pavement for the area bounding the Village Green along Bank Street and Gidley Street.

 

The order from the General Manager stipulates that it is prohibited to consume or bring alcohol onto the Village Green. It should be noted that Orange Council has agreed to similar requests to relax orders for Slow Summer and Wine Week at Robertson Park in Orange.

 

Under Clause 645 of the Local Government Act there is the ability to either suspend of cancel an alcohol-free zone. A Council must pass a valid resolution to suspend or cancel a particular alcohol free zone. This may occur as a result of a request from any person or body, or at a Council’s own initiative. Liaison with the local police, before and after the council resolution, is essential to ensure that both groups are informed and action is coordinated.

Consultation with Molong’s local police officer and the Licensing Officer in Orange has been undertaken. The Licensing Officer has been advised of the date of the proposed event and projected numbers. The Officer requests a copy of the DA consent (DA 2013/0131 is pending) with any additional requirements to be dealt with between the police and the Casino, Liquor and Gaming Control Authority for licensing requirements.

Should Council agree to support FOOD Week Committee’s request, Council will advertise the change in the Central Western Daily and the Molong Express prior to the event, the cost of which is to be met by the FOOD Week Committee. It will also be a condition of approval for the FOOD Week Committee to cover the existing Alcohol Prohibition signage during the event.

 

The FOOD Week Committee will need to ensure that appropriate security and risk management procedures are put in place for the event and obtain appropriate Liquor License.

 

Conclusion

A resolution from Council is needed to suspend the Alcohol Prohibited Order and the Alcohol Free Zone for the Molong Village Green and the surrounding road reserve and pavement areas bounded by Bank Street and Gidley Street for the proposed event. A DA for the 100 Mile Dinner has been submitted to Council for assessment however, consent cannot be granted for the event until a resolution from Council is granted for the suspension of the consumption of alcohol for the proposed event to be held on Monday 15th April, 2013.

 

ITEM 33 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 441381

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Director of Finance and Corporate Services' REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 34 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 441380

 

 

Recommendation

 

THAT:

 

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

   


Item 7 Ordinary Meeting 19 February 2013

Item 7 - Annexure 1

 





Item 8 Ordinary Meeting 19 February 2013

Item 8 - Annexure 1

 





Item 9 Ordinary Meeting 19 February 2013

Item 9 - Annexure 1

 






Item 10 Ordinary Meeting 19 February 2013

Item 10 - Annexure 1

 




Item 11 Ordinary Meeting 19 February 2013

Item 11 - Annexure 1

 








Item 16 Ordinary Meeting 19 February 2013

Item 16 - Annexure 1

 

Council Swimming Pools - 

Management and Supervision

1 Document Information

Version Date
(Draft or Council Meeting date)

[8 November 2012]

Author

Risk Management Officer

Owner

(Relevant director)

Director of Engineering & Technical Services

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Reviewed and altered

Next Review Date

Two years from approval

Minute number
(once adopted by Council)

tba

2 Summary

Specifies the minimum qualifications for managers and supervisors of Council’s swimming pools.

Approvals

Title

Date Approved

Signature

Director of Engineering & Technical Services

 

 

3 History

Minute No.

Summary of Changes

New Version Date

93/9/117-5

 

06/09/93

94/9/103

25m Pools

19/09/94

 

Reviewed November 2010, qualifications updated

 

 

Reviewed November 2012, alterations to qualifications and requirements of Practice Note 15 – Water Safety

 

 


 

4 Reason

Council’s community pools, under the care and control of S355 Committees, have differing requirements to the larger pools at Molong and Canowindra. To ensure that the community pools (25 metre pools) and there facilities are operational each swim season, the procedures for the operation of the pools is expanded, and the qualifications of the Pool Supervisors altered to meet community needs.

5 Scope

This Policy applies to all Council’s public swimming pools generally and to the S355 Community Pools specifically.

6 Associated Legislation

Local Government Act 1993

Industrial Relations Act 1996

Local Government Practice Note 15, 2010

Civil Liability Act 2003

Work Health and Safety Act 2011

Work Health and Safety Regulations 2011

Practice Note 15 – Water Safety (Division of Local Government, Department of Premier and Cabinet)

7 Definitions

Category 4 Swimming Pool (Aquatic Centre): Facility that has one or two bodies of water with medium to low patronage levels and no more than one aquatic activity occurring at any on time eg: one main swimming pool and a diving pool or toddler pool.  Pool configuration is generally a standard rectangular shape.

Category 3 Swimming Pool: (Local Community Swimming Pool). Swimming pool that is managed by the council and/or a designated community group that has one small swimming pool (less than 25 metres in length) with very low patronage levels and no more than one aquatic activity occurring at any one time. Pool configuration would always be the standard rectangular shape.

From Practice Note 15 – Water Safety Updated July 2012

8 Responsibilities

8.1 GM

The General Manager is responsible for the overall control and implementation of the policy.

8.2 Directors and Managers

Directors and Managers are responsible for the control of the policy and procedures within their area of responsibility.

 

9 Related Documents

Document Name

Document Location

 

 

10 Policy Statement

Council owns seven swimming pools of which two, Molong and Canowindra, are leased to private operators. The other five pools are operated and managed by community volunteers working as a management committee in each town or village.

Council must ensure that signage is provided that details acceptable patron behaviour and other safety rules. This signage is displayed in a prominent location and contains information that is appropriate for the nature of any activities conducted at the facilities. These activities may include aquarobics, swimming club etc. Each pool must have a warning and resuscitation sign that must be displayed in the immediate vicinity of the pool area as per the Swimming Pools Act 1992.

The Molong and Canowindra swimming pools have been identified and designated as Category 4 pools as per Practice Note 15. They are managed and operated by lessees as Category 4 pools – Lifeguard qualifications are specified as per Practice Note 15. The operator must ensure that a lifeguard has a Royal Lifeguard licence which requires a person to hold the Bronze Medallion, a WorkCover approved First Aid certificate, and training in the use of oxygen equipment.

Each of the other pools, Manildra, Cudal, Cumnock, Yeoval and Eugowra, have been identified and designated as Category 3 pools. These pools, although they have two bodies of water and the main pool is 25m long, have low patronage and are deemed a “community pool”.

Council, by undertaking risk assessments, has determined that Pool Lifeguards at these locations must be able to swim two (2) lengths of the pool, be able to retrieve a weighted object from the deepest section of the pool, and have first aid training leading to a qualification approved by NSW WorkCover Authority.

From time to time, organised events (eg. School carnivals, swim club meets) take place at the “community pools” that have high patronage. The organisers of the event/s are to provide a risk management plan for the event and arrange appropriate trained supervision.


Item 20 Ordinary Meeting 19 February 2013

Item 20 - Annexure 1

 































Item 22 Ordinary Meeting 19 February 2013

Item 22 - Annexure 1

 

Appendix A

 

NEW MODEL CODE OF CONDUCT AND PROCEDURES - KEY CHANGES

 

1.   In the interests of clarity and simplicity, standards of conduct and procedures for dealing with breaches will be separately prescribed.

2.   Minor changes have been made to the standards prescribed under the code in relation to binding caucus votes, the disclosure of political donations, loss of quorum, the management of significant non-pecuniary conflicts of interests in relation to principal planning instruments, gifts, relationships between councillors and staff and use of council resources for re-election purposes.

3.   New standards have been included to address misuse of the code and other conduct intended to undermine its implementation.

4.   New provisions have been included to improve all councils’ access to suitably skilled conduct reviewers.

5.   Under the new procedures, complaints will be managed from start to finish by an independent conduct reviewer at arms length from the council if they are not informally resolved at outset.

6.   There will be an increased focus on informal resolution of less serious matters.

7.   Code of conduct matters will be dealt with confidentially.  However, where a conduct reviewer determines that a councillor has breached the code and a sanction is imposed by the council, this will be made public via the minutes of the meeting.

8.   There will be limited rights of review to the DLG where a person is subject to an adverse outcome.

9.   The DLG will have more options for dealing with matters directly under the misconduct provisions.  This will enable it to directly police the administration of the code and address issues such as misuse or failure to cooperate.

10. Penalties for misconduct will be expanded and increased to improve deterrence.

11. Both the DLG and the Pecuniary Interest and Disciplinary Tribunal will be able impose stronger penalties for repeated misconduct.  This will enable the more effective management of ongoing disruptive behaviour by individual councillors to enable councils to get on with the core business of serving their communities.

These changes have been made as a result of extensive consultation with councils and other key stakeholders, and based on feedback, have broad support.

 


Item 22 Ordinary Meeting 19 February 2013

Item 22 - Annexure 2

 




















Item 22 Ordinary Meeting 19 February 2013

Item 22 - Annexure 3

 

































Item 24 Ordinary Meeting 19 February 2013

Item 24 - Annexure 1

 













Item 24 Ordinary Meeting 19 February 2013

Item 24 - Annexure 2

 






Item 27 Ordinary Meeting 19 February 2013

Item 27 - Annexure 1

 







Item 27 Ordinary Meeting 19 February 2013

Item 27 - Annexure 1

 



Item 27 Ordinary Meeting 19 February 2013

Item 27 - Annexure 1

 


Item 27 Ordinary Meeting 19 February 2013

Item 27 - Annexure 1

 


Item 27 Ordinary Meeting 19 February 2013

Item 27 - Annexure 1

 




Item 27 Ordinary Meeting 19 February 2013

Item 27 - Annexure 1

 





Item 32 Ordinary Meeting 19 February 2013

Item 32 - Annexure 1

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 19 February, 2013

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      INVESTMENTS & RATES SUMMARIES.......................................... 1

ITEM 2      QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT........................................................................................ 1

ITEM 3      WBC ACTIVITIES UPDATE REPORT............................................... 2

ITEM 4      2013/2014 INTEGRATED PLANNING & REPORTING TIMETABLE 3

ITEM 5      December 2012 Quarterly Budget Review .................... 3

ITEM 6      Resolutions Register - InfoCouncil - Outstanding Actions       4

ITEM 7      Australia Day 2013 Wrap up.................................................... 4

ITEM 8      NSW LONG TERM TRANSPORT MASTER PLAN........................ 5

ITEM 9      STATE INFRASTRUCTURE STRATEGY - NSW GOVERNMENT'S RESPONSE TO INFRASTRUCTURE NSW RECOMMENDATION........................... 6

ITEM 10    MINUTES OF THE LACHLAN REGIONAL TRANSPORT COMMITTEE MEETING................................................................................................................... 7

ITEM 11    TRAFFIC COMMITTEE MINUTES FROM JANUARY 2013 MEETING        7

ITEM 12    BOREE STREET RAIL CROSSING UPGRADE.............................. 8

ITEM 13    DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2012 AND JANUARY 2013................................................................................... 10

ITEM 14    DEVELOPMENT APPLICATIONS APPROVED DURING DECEMBER 2012 AND JANUARY 2013................................................................................... 12

ITEM 15    BURIAL STATISTICS......................................................................... 15  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Schedule of Investments as at 31 December 2012       16

ANNEXURE 1.2    Schedule of Investments as at 31 January 2013 17

ANNEXURE 1.3    Rates Graph Jan 2013.................................................. 18

ANNEXURE 3.1    WBC Activities Update................................................ 19

ANNEXURE 4.1    Integrated Planning and  Reporting  Timetable_13 14      22

ANNEXURE 6.1    Council................................................................................ 23

ANNEXURE 6.2    Community Services..................................................... 69

ANNEXURE 6.3    ED and T................................................................................ 73

ANNEXURE 6.4    Environmental Services.......................................... 75

ANNEXURE 6.5    Land Development........................................................ 79

ANNEXURE 6.6    Rates Review.................................................................... 80

ANNEXURE 6.7    Works................................................................................... 81

ANNEXURE 10.1  Minutes of the Lachlan Regional Transport Committee held 3rd Nov 2012 at Cowra.................................... 89

ANNEXURE 11.1  TRAFFIC COMMITTEE 2013 01 08  EXTRAORDINARY ELECTRONIC MINUTES................................................................................. 94 

 


 

 

ITEM 1 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to investment and rates.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.4.a - Level of rate of collection, 4.5.4.b - Level of interest income generated.

Annexures

1.  Schedule of Investments as at 31 December 2012

2.  Schedule of Investments as at 31 January 2013

3.  Rates Graph Jan 2013    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING - 441383

 

Director of Finance and Corporate Services' REPORT

 

Statement of Investments

 

The Schedule of Investments to 31 December 2012 and 31 January 2013 are attached for Council’s information.

 

Rate Collection Summary

 

Rate summary to 31 January 2013 is attached for Council’s information.

 

 

ITEM 2 - QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT

REPORT IN BRIEF

 

Reason For Report

In accordance with Clause 12.33 of Council's adopted Code of Conduct, the General Manager is required to report to Council each quarter on Code of Conduct complaints.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g Code of Conduct adhered to.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\CODE OF CONDUCT - 441322

 

General Manager's REPORT

 

 

Clause 12.33 of Council’s adopted Code of Conduct (adopted 17 May 2010) requires the General Manager to report quarterly to Council on Code of Conduct complaints. This report should include, as a minimum, a summary of the:

a)   number of complaints received,

b)   nature of the issues raised by complainants, and

c)   outcomes of complaints.

 

This report covers the period from 1 October 2012 to 31 December 2012.

 

In regard to complaints received during the subject period, I advise that there were NIL complaints received.

 

 

ITEM 3 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance

Annexures

1.  WBC Activities Update    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 448260

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities  please refer to  the annexure.

 

·    Independent Review of Local Government

·    Fleet Management Review Project.

·    Food Shop Inspection Project

·    Dates for Alliance Meetings 2013

·    IT Systems Implementation

·    Upcoming Dates/Events

 

 

ITEM 4 - 2013/2014 INTEGRATED PLANNING & REPORTING TIMETABLE

REPORT IN BRIEF

 

Reason For Report

To notify Council of the timetable regarding the creation of Council's 2013/2014 Integrated Planning & Reporting Operational Plan

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5 - A council that is effective and efficient.

Annexures

1.  Integrated Planning and  Reporting  Timetable_13 14    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2013 - 450978

 

Director of Finance and Corporate Services' REPORT

 

Council has commenced the necessary steps towards the creation of its Integrated Planning and Reporting Operational Plan for the 2013/2014 year in conjunction with the 4 year Delivery Program.

 

Attached for Councillors’ information is the timetable outlining the steps towards completion of the document.

 

 

ITEM 5 - December 2012 Quarterly Budget Review

REPORT IN BRIEF

 

Reason For Report

To advise Council of  the  view of the Director of Finance and Corporate Services with regard to the financial position of Council as at 31st December 2012

Policy Implications

Nil

Budget Implications

Yes

IPR Linkage

 4.5 - Manage the present and long term financial sustainability of Cabonne Council

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\QBR'S - QUARTERLY BUDGET REVIEWS - 450703

 

Director of Finance and Corporate Services' REPORT

 

Included elsewhere in Council’s Business Paper is a copy of the December 2012, Quarterly Budget Review.

 

I believe that this review indicates that the financial position of Council is satisfactory.

 

 

 

ITEM 6 - Resolutions Register - InfoCouncil - Outstanding Actions

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions resulting from May 2009 to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Council

2.  Community Services

3.  ED and T

4.  Environmental Services

5.  Land Development

6.  Rates Review

7.  Works    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 451150

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including May 2009 to 11 February 2013 Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 7 - Australia Day 2013 Wrap up

REPORT IN BRIEF

 

Reason For Report

Australia Day 2013 Wrap up

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

Strategic Outcome 4.4: Community events build visitation, generate investment and strengthen community well being.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2013 - 448261

 

Administration Officer's REPORT

 

The Cabonne Australia Day celebrations 2013 have attracted positive comment and publicity.  Our Australia Day Ambassador Countess Natalie von Faber-Castell was warmly welcomed by the communities and met many people in Cumnock, Molong & Eugowra.

 

The day also included one citizenship ceremony which was held at Molong during the proceedings.

 

Letters of thanks have been forwarded to our Ambassador and Youth Ambassador and all of Cabonne’s Australia Day committees whose hard work and dedication ensured well organised local celebrations.

 

Special thanks also to those Councillors who attended celebrations in various communities.

 

 

ITEM 8 - NSW LONG TERM TRANSPORT MASTER PLAN

REPORT IN BRIEF

 

Reason For Report

Advising of the release of the NSW Long Term Transport Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\PLANNING\STRATEGIC PLANNING - 441341

 

Director of Engineering and Technical Services' REPORT

The final NSW Long Term Transport Master Plan was released recently by the Minister for Transport Gladys Berejiklian and Minister for Roads and Ports Duncan Gay.

The Master Plan sets a clear direction of transport in NSW for the next 20 years bringing together all major transport across all regions and state into a world class integrated network that puts the customer first.  (Extract from NSW transport media release)

The Master Plan is a result of consultation with various groups throughout NSW. Representatives of Cabonne attended a consultative meeting in the development process in Bathurst prior to the Master Plan being released, that meeting was coordinated by the transport sector of CENTROC of which a number of concerns were raised in regards to the Draft Master Plan.  Council may recall the previous report on that meeting and the concerns raised.  The report to the November meeting identified the following concerns that CENTROC put in their submission, and they included:

·    Failure to identify the upgrade of the Bells Line of Road as being integral to optimising growth and development in the Central West.

·    Omission of regional road transport corridors such as the Golden Highway in Lachlan Valley Way.

·    Inclusion of Central West in the same region as Wollongong and Newcastle, this apparently has not been changed.

 

With regard to the Bell Line of Road, the summary notes that the Bells Line action will be taken to secure a corridor for the future Bells Line upgrade.  With regard to the Golden Highway and Lachlan Valley Way, there is nothing identified in the central west short term or medium term plan to look at those roads and the Central West inclusion has not been changed and as such many of the Central Western Regional Councils such as Cabonne, Parkes, Forbes etc grouped with larger Metro areas such as Wollongong and Newcastle and gives a false representation with regards to transport needs. 

Items previously emailed to Councillors include the Central West short and medium term proposals, the Western short term and medium terms proposals and a summary of the Transport Master Plan.  Included in the summary is a list of those projects that have been identified as strategic in the Master Plan.

 

 

ITEM 9 - STATE INFRASTRUCTURE STRATEGY - NSW GOVERNMENT'S RESPONSE TO INFRASTRUCTURE NSW RECOMMENDATION

REPORT IN BRIEF

 

Reason For Report

To inform council of the NSW Infrastructure recommendation

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\DEPARTMENT OF INFRASTRUCTURE TRANSPORT REGIONAL DEVELOPMENT AND LOCAL GOVERNMENT - 441517

 

Director of Engineering and Technical Services' REPORT

NSW government has provided response to Infrastructure NSW recommendations regarding the State Infrastructure Strategy.  This strategy covers a wide range of civil infrastructure including transport, water and drainage.  The comments relating to water and particularly item 52 which states merge regional water authorities from 105 to around 30 which is the recommendation within the strategy is supported in the government’s response worded as follows:

“Infrastructure NSW recommends the various key inclusions for changes to regional water supply arrangements be considered, including aggregation of (from 105 to around 30 authorities) water and waste water delivery authorities.  Implementation time short term (0 – 5 years).”

The government’s response is as follows:

The NSW Government is currently considering options to improve the efficiency of high quality drinking water in regional areas.  The government will develop options in conjunction with the review commenced in March 2012 by the Minister for Local Government into local government structural arrangements.  A preferred model will be developed in consultation with local councils.  The local government review will be completed in mid 2013”.

 

 

ITEM 10 - MINUTES OF THE LACHLAN REGIONAL TRANSPORT COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on the LRTC meeting held Saturday 3 November, 2012 in Cowra.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.4.2.b Continue membership of Lachlan Regional Transport Committee.

Annexures

1.  Minutes of the Lachlan Regional Transport Committee held 3rd Nov 2012 at Cowra    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\MEETINGS\LACHLAN REGIONAL TRANSPORT COMMITTEE - 441716

 

Director of Engineering and Technical Services' REPORT

 

Attached are the minutes of the Lachlan Regional Transport Committee meeting held 3rd November 2012 in Cowra.

 

 

ITEM 11 - TRAFFIC COMMITTEE MINUTES FROM JANUARY 2013 MEETING

REPORT IN BRIEF

 

Reason For Report

To inform the Council of the recommendations of the extraordinary Traffic Committee meetings held in Janurary

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 1.1 A safe, efficient, quality and well maintained urban and rural transport system for vehicles and pedestrians on Cabonne's local, regional and state road networks.

Annexures

1.  TRAFFIC COMMITTEE 2013 01 08  EXTRAORDINARY ELECTRONIC MINUTES    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\TRAFFIC COMMITTEES - 450036

 

Director of Engineering and Technical Services' REPORT

 

The minutes from the extra Traffic Committee meetings held electronically in January 2013 are attached for Councillors’ information.

 

Items requiring determination by Council are reported separately.

 

Some items in the these minutes were dealt with by staff delegations in the absence of a Council meeting, due to the small time frame for approval.

 

 

ITEM 12 - BOREE STREET RAIL CROSSING UPGRADE

REPORT IN BRIEF

 

Reason For Report

To provide an update regarding the Boree Street Rail Crossing.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

Future Direction 1. Connect Cabonne to each other and the world.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - LOCAL ROADS\BOREE STREET RAIL CROSSING - MANILDRA - 450876

 

Design Manager's REPORT

 

Council may be aware that Transport for New South Wales (TfNSW) has allocated approximately $1.15M to the upgrade of the rail level crossing on Boree Street, Manildra.

 

SITE MAP

 

 

Through the rail authority’s managing agent, John Holland Rail (JHR), TfNSW has requested Council design the level crossing and approaches to the crossing.

 

TfNSW require the level crossing to have a boom gate type of arrangement with the ability to close the boom gates manually in the case of shunting operations by Manildra Mill staff. At a site meeting held 12 November 2012 JHR indicated that the boom gates, concrete plinth and associated cabling and wiring will cost in the vicinity of $900,000 leaving the residual for road approaches and service relocation.

 

At the meeting it was agreed that JHR would be responsible for any relocation of services within the rail corridor due to the time constraints given in this project and the lengthy time it takes Council to attain works deeds for works within a rail corridor from John Holland.

 

On 19 December 2012 Council provided 2 conceptual drawings to JHR for its disposition and further direction.

 

Option 1 proposed widening of the road approaches and relocation of the existing rusted helicor culverts beneath the rail line which have been earmarked for replacing by JHR’s maintenance  team.

 

Option 2 was extending the existing culvert by constructing junction boxes and skewed culverts to accommodate the widening of the road. Council questioned the wisdom of this design option to JHR and strongly recommended Option 1.

 

On the 7 January 2013 JHR requested Council finalise the drawings for Option 1 and requested a detailed quote for the associated roadworks approaches.

 

Council has forwarded a quote of $129,753 (excl GST) for the design works and associated roadworks approaches to the level crossing noting that JHR are responsible for the relocation of the culverts and services beneath the rail line, concrete plinth and boom gates.

 

ITEM 13 - DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2012 AND JANUARY 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

Task No: 4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 451183

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/12/2012 to 31/12/2012 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Modification to Light Industry (Cider Brewery & Signage)

$ -----

Modification to Subdivision

$ -----

Modification to Change to Building Envelope

$ -----

Subdivision

$ -----

Modification to Subdivision

$ -----

Modification to Health Care Centre

$ -----

Public Event – A Day At The Beach

$ -----

S68

$ -----

Shade Structure

$ 6,900

Disabled Ramp/Toilet & Carpark

$ 100,000

Remote Control Car Track

$ 110

Alterations/Additions & S68

$ 250,000

4WD & Camping Expo Event

$ 30,000

Dwelling/Garage/S68

$ 265,000

Shed

$ 12,000

Alterations & Additions to Existing Dwelling

$ 60,000

New Dwelling & Motor Show Room

$ 220,000

Dwelling

$ 350,000

3 Tourist Cabins & Community Title Subdivision

$ 210,000

Dwelling

$ 323,275

Glass Enclosure & Deck

$ 54,216

Dwelling with Garage/Carport & Septic Tank

$ 250,000

Additional Garage & Carport

$ 8,500

TOTAL: 23

$ 2,140,001

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

TOTAL: 0

$ -----

 

GRAND TOTAL: 23

$ 2,140,001

 

 

The following Development Applications have been received during the period 1/01/2013 to 31/01/2013 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Public Event – 100 Mile Dinner

$ -----

Subdivision

$ -----

Modification to Dwelling/Shed & Septic

$ -----

Modification to Dwelling

$ -----

Demolition & Additions to Existing Dwelling

$ 120,000

Above Ground Swimming Pool

$ 1,500

Demolition of Single Garage/Detached Toilet Sheeting & Shed

$ 3,750

Dwelling & Shed

$ 90,000

Detached Garage

$ 48,000

New Dwelling & Garage

$ 60,000

Storage Shed

$ 15,000

Demolition & Construction of Public Pool

$ 1,500,000

Extension to Skate Park

$ 20,000

Construction of Units 5 & 6

$ 400,000

Dwelling/Pool & Detached Garage

$ 400,000

Awning

$ 10,000

Dwelling

$ 160,000

TOTAL: 17

$ 2,828,250

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Outdoor Covered Area

$ 24,000

Carport

$ 6,514

Alteration & Additions to Existing Dwelling

$ 40,000

TOTAL: 3

$ 70,514

 

GRAND TOTAL: 20

$ 2,898,764

 

 

ITEM 14 - DEVELOPMENT APPLICATIONS APPROVED DURING DECEMBER 2012 AND JANUARY 2013

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding months.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

Task No: 4.5.3.a - Provide efficient and effective development assessment.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 451184

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/12/2012 to 31/12/2012 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Modification to Rural Industry - Firewood

$ -----

Two Lot Subdivision

$ -----

S 68 only

$ -----

Temporary Primitive Camping Ground

$ -----

Subdivision

$ -----

Public Toilets

$ 5,500

Cellar Door/Café/Visitors Centre/Function Centre

$ 23,000

Construction of Murial and Garden Beds (2) on road reserve

$ 37,200

18 Lot Subdivision

$ 500,000

Proposed Cellar Door

$ 30,000

Erection of a Carport

$ 800

S68 only

$ 6,000

Additional Dwelling and Additions to Existing dwelling

$ 50,000

Dwelling and Detached Garage/Shed

$ 270,000

Function Area & Toilet Facilities

$ 25,000

New Dwelling & Rainwater Tank

$ 280,000

Additions - pool/shed/tanks

$ 600,000

New Dwelling Shed & Swimming Pool

$ 270,000

Shade Structure

$ 25,000

Shade Structure

$ 25,000

Shade Structure

$ 25,000

Alterations/Additions and S68

$ 250,000

Detached Garage

$ 9,950

Shade Structure

$ 25,000

TOTAL: 24

$ 2,457,450

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Pool

$ 15,000

TOTAL: 1

$ 15,000

 

 

GRAND TOTAL: 25

$ 2,472,450

 

 

Previous Month: 23

$ 10,972,840

 

 

The following Development Applications have been approved during the period 1/01/2013 to 31/01/2013 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Modification to Two Lot Subdivision

$ -----

 

Change of Use (Bed & Breakfast)

$ -----

Modification to Light Industry

$ -----

Subdivision

$ -----

Public Event – A Day at the Beach

$ -----

Modification to Health Care Centre

$ -----

Modification to Change to Building Envelope

$ -----

Modification to Dwelling

$ -----

Additional Toilet Facilities

$ 29,000

Erection of Electronic Scoreboard

 

$ 28,870

Dwelling

$ 275,470

Shade Structure

$ 25,000

Shade Structure

$ 25,000

Additions to Existing Dwelling

$ 50,000

Dwelling

$ 250,000

Dwelling

$ 323,275

Dwelling

$ 340,000

Dwelling

$ 350,000

Glass Enclosure & Deck

$ 54,216

Storage Shed

$ 100,000

Demolition & Additions to Existing Dwelling

$ 120,000

Dwelling, Garage/Carport & Septic Tank

$ 250,000

Alterations & Additions to Existing Dwelling

$ 60,000

Dwelling/Garage/S68

$ 265,000

Awning

$ 10,000

TOTAL: 25

$ 2,555,831

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Carport

$ 6,514

Outdoor Covered Area

$ 24,000

TOTAL: 2

$ 30,514

 

 

GRAND TOTAL: 27

$ 2,586,345

 

 

Previous Month: 25

$ 2,472,450

 

 

ITEM 15 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

Task No: 3.3.1.c - Maintain records of burials, reservations and placement of memorials.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 451187

 

Director of Environmental Services' REPORT

 

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

 

July

3

August

7

September

5

October

3

November

7

December

2

January

8

February

 

March

 

April

 

May

 

June

 

Total

25

  


Item 1 Ordinary Meeting 19 February 2013

Item 1 - Annexure 1

 


Item 1 Ordinary Meeting 19 February 2013

Item 1 - Annexure 2

 


Item 1 Ordinary Meeting 19 February 2013

Item 1 - Annexure 3

 

 



Item 3 Ordinary Meeting 19 February 2013

Item 3 - Annexure 1

 




Item 4 Ordinary Meeting 19 February 2013

Item 4 - Annexure 1

 

2013/2014 INTEGRATED PLANNING  &  REPORTING  TIMETABLE

 

 

Issue Operational Plans   (Gerry Aguila)                                              Monday        07/01/2013    

   

Issue OP Draft Budget worksheets (K Farrell)                                      Monday        14/01/2013

 

Issue  OP  Fees & Charges work papers (T Milne)                                                               Monday                                                                                                               14/01/2013

 

Australia Day                                                                                         Monday        28/01/2013

 

Operational  Plans returned to Administration Manager                       Thursday      31/01/2013

 

GM & Directors OP Meeting                                                                  Thursday      14/02/2013

           

Submit completed OP Draft Budget work sheets to

(K Farrell)                                                                                               Friday           15/02/2013

 

Submit OP Fees & Charges work papers  to

(T Milne)                                                                                                 Friday           15/02/2013

 

Council Meeting (DFCS report on timetable)                                        Tuesday       19/02/2013

 

Draft OP  Budget Meeting                                                                     Wednesday  20/03/2013 

(Full Day Molong)

 

 EASTER 29/03/2013 to 01/04/2013

 

Finalise Draft Operational Plan                                                             Tuesday       15/04/2013

May Extraordinary to consider Draft OP Plan                                       Tuesday       07/05/2013

Advertise Draft Plan (minimum 28 days)                                      08/05/2013   to    06/06/2013

Report on Submissions Received (June Committees)                         Tuesday       11/06/2013

Council consider/adopt Final Plan (June Meeting)                               Tuesday       25/06/2013

Operational Plan to Division of Local Government                                                    30/06/2013

 

 

1)      Committee Reports for 5 March, 2 April, 7 May and 11 June and Council Reports for 19th March, 16th April, 21st May and 25th June need to be prepared as well.

 

2)      Queen’s Birthday Weekend  Monday 10th June 2013.

 

 

3)      Provision of other information required in Operational Plan to be co-ordinated by DFCS.

 


Item 6 Ordinary Meeting 19 February 2013

Item 6 - Annexure 1

 















































Item 6 Ordinary Meeting 19 February 2013

Item 6 - Annexure 2

 





Item 6 Ordinary Meeting 19 February 2013

Item 6 - Annexure 3

 



Item 6 Ordinary Meeting 19 February 2013

Item 6 - Annexure 4

 





Item 6 Ordinary Meeting 19 February 2013

Item 6 - Annexure 5

 


Item 6 Ordinary Meeting 19 February 2013

Item 6 - Annexure 6

 


Item 6 Ordinary Meeting 19 February 2013

Item 6 - Annexure 7

 









Item 10 Ordinary Meeting 19 February 2013

Item 10 - Annexure 1

 






Item 11 Ordinary Meeting 19 February 2013

Item 11 - Annexure 1

 

EXTRAORDINARY TRAFFIC COMMITTEE MEETING

CABONNE COUNCIL

8/1/2013

ELECTRONIC MEETING

 

MINUTES

 

Meeting opened: Tuesday, 8 January 2013

 

Contributors: David Vant (Roads and Maritime Services)

                            Clr Geoff Dean (Cabonne Council)

                            Sgt Mark Hevers (NSW Police – Canobolas LAC)

                            Geoff Lewis (Community Representative)

 

ITEM 1 – Slow Summer Festival Day at the Beach – 27 January 2013 – Lake Canobolas Road

RECOMMENDATION (Vant/Dean – Unanimous support)

THAT approval be granted for this event as set out in the Mojo Events & Promotions application to conduct the ‘Day at the Beach’ event at Lake Canobolas on Sunday 27 January 2013 subject to the following conditions:

 

1.    Implementation of the submitted Traffic Management Plan

2.    NSW Road Rules are to be observed by participants at all times

3.    Written approval obtained from the NSW Police Force and all directions and conditions promptly obeyed

4.    Written approval obtained from Orange City Council as the owner of the Lake Canobolas Reserve

5.    Council to be provided with a copy of a $20M public liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6.    The Event Organiser is to notify all Emergency Services of the event

7.    The Event Organiser is to notify all businesses proprietors and residents affected by the event at least 7 days prior to the event

8.    ‘Traffic Turning’ (W5-25) signs be temporarily erected by the organiser 80m each side of the entrance to Lake Canobolas.

 

Approval for the traffic control is granted for 2013 only.

 

ITEM 2 – Orange Triathlon – 2 February 2013 – Lake Canobolas Road

RECOMMENDATION (Vant/Dean – Unanimous support)

THAT approval be granted for the road closure for this event as set out in the Elite Energy submission to conduct the ‘Triorange’ Triathlon Festival on Lake Canobolas Road on Saturday 2 February 2013 with the temporary closure of Lake Canobolas Road and Canobolas Road, between the entrance to Lake Canobolas and Mount Canobolas Road from 7.00AM to 1.30PM subject to the following conditions:

 

1.    Implementation of the submitted Traffic Management Plan

2.    The Traffic Control Plan be implemented as submitted with the addition of advanced warning “Road Closed on Side Road” (or similar) installed on Cargo Road on each approach to Lake Canobolas Road

3.    NSW Road Rules are to be observed by competitors at all times

4.    Event Organiser is to obtain written approval from the NSW Police Force and all directions and conditions promptly obeyed

5.    Council to be provided with a copy of a $20M public liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6.    The Event Organiser is to obtain written approval from Orange City Council as the owner for the use of the Lake Canobolas Reserve

7.    The Event Organiser is to notify all Emergency Services of the event

8.    The Event Organiser is to notify all businesses proprietors and residents affected by the event at least 7 days prior to the event

9.    The Event Organiser should organise a public notice in the Central Western Daily at least seven (7) days prior to the event, announcing the event including date, time and roads that will be affected, at the event organiser’s cost.

10.  A clear passageway of 4 metres wide should be maintained within the closed section of roadway for emergency access.

 

ITEM 3 – Cudal Night Markets – 2 February 2013 – Smith Street, Cudal

RECOMMENDATION (Vant/Dean – Unanimous support)

THAT approval be granted for the road closure for this event as set out in the Cudal A&P Society Inc submission to conduct the ‘Cudal Night Markets’ on Smith Street, Cudal on Saturday 2 February 2013 with the temporary road closure of Smith Street, between the Main Street and the unnamed laneway from 4.00PM to 9.00PM subject to the following conditions:

 

1.    Implementation of the submitted Risk Management Plan

2.    Implementation of the supplied traffic control plan by suitably qualified persons (RMS Yellow Ticket)

3.    A clear passageway of 4 metres wide should be maintained within the closed section of roadway for emergency access

4.    Event organiser to obtain written approval from the NSW Police Force and all directions and conditions promptly obeyed

5.    Council to be provided with an updated copy of a $20M public liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6.    The Event Organiser must obtain owner’s approval for any use of private land

7.    The Event Organiser is to notify all Emergency Services of the event

8.    The Event Organiser is to notify all businesses proprietors and residents affected by the event at least 7 days prior to the event

9.    The Event Organiser shall be responsible for the cost of repairing any damage caused to Council infrastructure as a result of the proposed event

10.  Council’s conditions of consent to conduct markets to be met.

 

ITEM 4 – Cargo 4WD & Camping Expo – 8-10 March 2013 – MR237 Cargo Road

RECOMMENDATION (Vant/Dean – Unanimous support)

THAT approval be granted for this event as set out in the application to conduct the ‘Cargo 4WD and Camping Expo’ event at Cargo Sportsground from Friday 8 March to Sunday 10 March 2013 subject to the following conditions:

 

1.    Development of a Traffic Management Plan in accordance with a “Class 2” event in the “Guide to Traffic and Transport for Special Events” (RTA, 2006)

2.    A traffic control plan to be submitted, drawn by a suitably qualified person (RMS red or orange ticket holders), indicating traffic control devices to be used and special event signage, to be authorised by Council, and to include temporary ‘Traffic Turning’ (W5-25) signs at each approach to the access

3.    The Event Organiser obtain a temporary Speed Zone Authorisation (SZA) from the Roads and Maritime Services to extend the current 50km/h speed zone past the proposed public access

4.    Written approval obtained from the NSW Police Force and all directions and conditions promptly obeyed

5.    Written approval obtained from The Crown as the owner of the Cargo Sportsground

6.    Council to be provided with a copy of a $20M public liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

7.    The Event Organiser is to notify all Emergency Services of the event

8.    The Event Organiser is to notify all businesses proprietors and residents affected by the event at least 7 days prior to the event

 

Meeting Closed: Wednesday, 16 January 2013

Samantha McGufficke – Road and Traffic Assets Coordinator
16/01/2013