cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

11 December 2012

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Monday 17 December, 2012 commencing at 9.30am, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

 

Yours faithfully,

 

 

Andrew L Hopkins

GENERAL MANAGER

 

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)    Adoption of Closed Committee of the Whole Report

 

 

 

 

 

 

 

 

 

 


 

ATTENDEES – DECEMBER 2012 COUNCIL MEETING

 

 

10.00am

State Member for Orange – Andrew Gee

10.20am

Presentation to Geoff Philpott – Outstanding Service Award

10.20am

Youth of the Month Presentation – Jack Fleming

11.00am

Morse Group, John O’Malley – Auditors Presentation on Statements

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 17 December, 2012

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 6

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 7

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 7

ITEM 9      ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING................................................................................................................... 8

ITEM 10    WORKS COMMITTEE MEETING ...................................................... 9

ITEM 11    PECUNIARY INTEREST RETURNS 2012 - NEWLY ELECTED COUNCILLORS................................................................................................................... 9

ITEM 12    DRAFT LIQUID TRADE WASTE POLICY 2012 AND DRAFT AMENDMENTS/ADDITIONS TO THE FEES & CHARGES RELATING TO SAME................................................................................................................. 10

ITEM 13    CODE OF MEETING PRACTICE..................................................... 11

ITEM 14    CABONNE COUNTRY TOURISM ADVISORY COMMITTEE MEMBERSHIP     12

ITEM 15    EXCLUSIVE LICENCE TO QUARRY.............................................. 14

ITEM 16    POLICY DATABASE - PROPOSED DELETION OR MERGING OF POLICIES  15

ITEM 17    CIP GRANT APPLICATIONS............................................................ 17

ITEM 18    Electrical works, Canowindra Armstrong Street Building    18

ITEM 19    2012 National Local Roads and Transport Congress 19

ITEM 20    MARYLEBONE BRIDGE LAND AQUISITION............................... 21

ITEM 21    Camp Quality Tractor Trek................................................. 23

ITEM 22    Robinson Street, Canowindra - No Through Road 24

ITEM 23    Intersection of Boree Street (Yellowbox Road), Manildra with Dederang St and Carlisle St - Stop Sign..................... 25

ITEM 24    CUMNOCK AND YEOVAL POTABLE WATER FEASIBILITY STUDY       26

ITEM 25    BUSINESS PAPER ITEMS FOR NOTING...................................... 28

ITEM 26    QUESTIONS FOR NEXT MEETING................................................ 28

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 3      FOUR TOWN SEWERAGE LOAN

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret

ITEM 4      REQUEST FOR QUOTE - CLEANING SERVICES CANOWINDRA HACC OFFICE AND LIBRARY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      REQUEST FOR QUOTE - CLEANING SERVICES WALUWIN CENTRE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      SMALL TOWN SEWER PRE CONSTRUCTION LEVY - DELEGATION TO NEGOTIATE INTEREST FREE LOANS

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 7      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4362.00000.4

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 8      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4239.20000.1

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 9      TENDER FOR THE CONSTRUCTION OF THE MANILDRA SEWERAGE PUMP STATION

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret

ITEM 10    Manildra Tennis Courts - Refurbishment

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret

ITEM 11    TENDER 432548 - SUPPLY OF PE PIPE AND ELECTROFUSION FITTINGS FOR THE CUMNOCK AND YEOVAL SEWERAGE SCHEME

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    November 19, 2012 Ordinary Council Minutes 30

ANNEXURE 7.1    Report of the Community Services Committee   45

ANNEXURE 8.1    Report of the Economic Development and Tourism Committee........................................................................... 48

ANNEXURE 9.1    Report of  Environmental Services and Sustainability Committee........................................................................... 53

ANNEXURE 10.1  Report of the Works Committee......................... 60

ANNEXURE 16.1  Draft Noxious Weeds Statement Policy........ 64

ANNEXURE 16.2  Draft Donations Policy............................................ 75

ANNEXURE 16.3  Draft Road Openings - Private Water Pipelines Policy    79

ANNEXURE 16.4  Draft Voluntary Purchase Policy................... 81

ANNEXURE 16.5  Draft Tree Management Policy........................... 84 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 419701

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

 

GENERAL MANAGER’S REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 420025

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

 

General Manager's REPORT

 

A call for Declarations of Interest

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 420166

 

 

Recommendation

 

THAT any Political Donations be noted.

 

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 420162

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

 

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420168

 

 

Recommendation

 

THAT:

1.      Councillors call any items they wish to further consider

2.      That items 6 to 15 be moved and seconded

 

 

Director of Finance and Corporate Services' REPORT

 

Items 6 to 15 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of Minutes

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  November 19, 2012 Ordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420170

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held on 19 November, 2012 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.   Minutes of the Ordinary Council meeting held on Monday 19 November 2012.

 

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Report of the Community Services Committee    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420188

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 3 December 2012 be adopted

 

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 3 December 2012 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Report of the Economic Development and Tourism Committee    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420190

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 3 December 2012 be adopted.

 

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 3 December 2012 for Council’s adoption.

 

 

ITEM 9 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Report of  Environmental Services and Sustainability Committee    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420192

 

 

Recommendation

 

THAT the report and recommendations of the Environment Services and Sustainability Committee Meeting of Cabonne Council held on 3 December 2012 be adopted and carried Motions be noted.

 

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 3 December 2012.

 

 

ITEM 10 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Report of the Works Committee    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420194

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 3 December 2012 be adopted. 

 

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 3 December 2012 for Council’s adoption.

 

 

ITEM 11 - PECUNIARY INTEREST RETURNS 2012 - NEWLY ELECTED COUNCILLORS

REPORT IN BRIEF

 

Reason For Report

Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for the newly elected councillors are to be tabled.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\COUNCILLORS DECLARATIONS OF INTEREST - PECUNIARY INTEREST 2012 - 430022

 

Recommendation

 

THAT Council note the tabling of the Pecuniary Interest Returns for newly elected councillors.

 

Administration Manager's REPORT

 

As reported to Council’s October 2012 meeting as per section 449(1) of the Local Government Act a councillor must complete and lodge a Pecuniary Interest Return (Return) with the general manager, within 3 months after becoming a councillor.

 

Accordingly, newly appointed councillors (i.e. those who have not been re-elected from last term) were required to submit a Return by 12 December 2012.  These Returns will be tabled as required the first meeting held after the last day for lodgement i.e. the 17 December Council meeting.

 

 

 

ITEM 12 - DRAFT LIQUID TRADE WASTE POLICY 2012 AND DRAFT AMENDMENTS/ADDITIONS TO THE FEES & CHARGES RELATING TO SAME

REPORT IN BRIEF

 

Reason For Report

For Council to consider any submissions and adoption of the Draft Liquid Trade Waste Policy 2012 and draft amendments/additions to the Fees & Charges relating to same.

Policy Implications

Once adopted the final version of this policy will replace the existing Policy.

Budget Implications

Yes - Increase in Income through applied Fees & Charges

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 432999

 

Recommendation

 

THAT Council adopt the advertised Liquid Trade Waste Policy 2012 and amendments/additions to the Fees & Charges relating to same.

Administration Manager's REPORT

Council at its October 2012 meeting resolved:

 

THAT Council:

1.         Publicly exhibit the Draft Liquid Trade Waste Policy 2011 and draft amendments/additions to the Fees & Charges relating to same at each Council office, Branch Library and other locations throughout Cabonne for a period of 28 days.

2.         Receive a further report to allow consideration of any submissions received and to allow final adoption of policy and Fees and Charges.

The Draft Policy and Fees & Charges were advertised and placed on Council’s website inviting submissions until 5.00pm on 19 November 2012: no public submissions were received.

 

Council is now required to adopt its policy and amended Fees & Charges.

 

 

ITEM 13 - CODE OF MEETING PRACTICE

REPORT IN BRIEF

 

Reason For Report

For Council to consider readopting its revised Code of Meeting Practice

Policy Implications

Yes - Will become Council's new Code of Meeting Practice

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 437130

 

 

Recommendation

 

THAT Council adopt the amended Code of Meeting Practice noting the changes to 1.1.1 and 1.3.1 as per the report.

 

Administration Manager's REPORT

 

Council at its September 2012 meeting resolved to change its meeting days and times for a six month trial commencing in January 2013. 

 

Under legislation Council was required to advertise its intention and invite submissions.  As changing the day and time of Council’s meetings alters Council’s Code of Meeting Practice (the Code) it was decided to rewrite the Code to remove specific reference to meeting days and times but rather refer to the process by which the meetings are set viz. at each September meeting Council resolves its meeting days and times for the ensuring year.  In this way whenever Council varies the days and times of its meetings there is no need to either amend the Code nor advertise change to same.

 

The change to the Code was advertised at the same time as the proposed trial of the Council meetings: no submissions were received.

 

Changes to the Code are as follows:

 

1.1.1 When are ordinary council meetings held?

Ordinary council meetings are held on a regular basis, as decided by the council.  Council must meet at least ten (10) times a year, with each meeting being in a different month (s.365 of the Act). 

The General Manager shall report to Council in September of each year, recommending the timing for meeting times of ordinary Council Meetings and standing committee meetings.  The Council shall adopt a schedule for meeting dates for the ensuing twelve months and the times at which those meetings are to be held. 

1.3.1 What time should council meetings start?

This is not covered in the Act or the Regulation. 

The General Manager shall report to Council in September of each year, recommending the timing for meeting times of ordinary Council Meetings and standing committee meetings.  The Council shall adopt a schedule for meeting dates for the ensuing twelve months and the times at which those meetings are to be held. 

 

 

ITEM 14 - CABONNE COUNTRY TOURISM ADVISORY COMMITTEE MEMBERSHIP

REPORT IN BRIEF

 

Reason For Report

For Council to determine the membership of the Cabonne Country Tourism Advisory Committee.

Policy Implications

Nil 

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\MEETINGS\CABONNE COUNTRY TOURISM ADVISORY COMMITTEE - CCTAC - 437213

 

 

Recommendation

 

THAT Elizabeth Oldham, Joanne Hopkins, Bob Craven, Sandra Phillips, Tony Moody, Fiona Ferguson and Jan Kerr be endorsed as members to represent the Cabonne Country Tourism Advisory Committee.

 

Economic Development Manager's REPORT

 

Cabonne Country Tourism Advisory Committee was established in July 2010 through the support of Council.  11 community members were appointed to the first term of 2 years.  This term has now concluded and advertising for the next term has been conducted locally and regionally.  Expression of Interest to be a member of this Committee closed 3 December 2012.  A minimum of 7 individuals are required to be selected by Council. 

 

Cabonne Country Tourism Advisory Committee is responsible to implement the mission statement and objectives of the charter.

 

Cabonne Country Tourism’s mission statement is “To facilitate the development of tourism to and within the Cabonne Country”. 

Seven submissions were received from:

Name

Township

Business type / community group representing

Membership

Elizabeth Oldham

Molong

Gallery, arts and dining

Previous member

Joanne Hopkins

Molong

Travel, promotion, management and business

New member

Bob Craven

Canowindra

Regional showcase of wine, food services & gallery

Previous member

Sandra Phillips

Eugowra

Accommodation provider

Previous member

Tony Moody

Orange

Vineyard, event management, tourism attraction

Previous member

Fiona Ferguson

Canowindra

Works in tourism attraction – Age of Fishes Museum

Previous member

Jan Kerr

Canowindra

Vineyard, community event, tourism attraction

Previous member

 

Consideration for the appointment of the Committee was based on a skill set that focused on marketing experience & promotion; event management; plan implementation; research & surveying; information technology; creativity; grant writing; networking; and life skills.

 

All applicants have a high level of experience and meet the skill set criteria.  They will be responsible to continue to implement the strategies listed in the 10 year Tourism Plan for Cabonne.

 

The Council representative to this Committee is Clr Davidson and alternatively Clr Wilcox.  Both the Promotion and Tourism Officer and Economic Development Manager attend these meetings.

 

ITEM 15 - EXCLUSIVE LICENCE TO QUARRY

REPORT IN BRIEF

 

Reason For Report

Small Mine Land Owner Agreement Exclusive Licence to Quarry Require Signing and The Common Seal Affixed

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\SERVICE PROVISION\GRAVEL PITS - 436984

 

 

Recommendation

 

THAT Council authorise the affixing of the Common Seal to the exclusive license to quarry agreements for the following small mine:

·    The Falls Pit – S95

 

Operations Manager's REPORT

 

Renewal for the operation of mines require Council to obtain exclusive licence to quarry from the land owners for a three year period. 

 

Recently “The Falls” property was sold to a new owner and hence a new agreement is required to be signed for a period of two year so that all quarry agreements will be renewed in the same year.

 

Reference

 

·    NSW DPI Guidance Note (GMN-01) Nomination of the Operator and other duties of the mine holder

·    Mine Health and Safety Act 2007

·    Mine Health and Safety Regulation 2007

 

The Small Mine Exclusive Licence to Quarry, Land Owner Agreements require Council’s Common Seal to be affixed.

 

 

ITEM 16 - POLICY DATABASE - PROPOSED DELETION OR MERGING OF POLICIES

REPORT IN BRIEF

 

Reason For Report

For Council to consider proposed update, deletion and/or merger of some existing policies.

Policy Implications

Yes - Will update Council's Policy database.

Budget Implications

Nil

Annexures

1.  Draft Noxious Weeds Statement Policy

2.  Draft Donations Policy

3.  Draft Road Openings - Private Water Pipelines Policy

4.  Draft Voluntary Purchase Policy

5.  Draft Tree Management Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 432522

 

 

Recommendation

 

THAT:

1.  The policies listed in the report with a recommendation of “Delete” be deleted from Council’s policy database.

2.  The annexed draft Noxious Weeds Statement Policy, draft Donations Policy, draft Road Openings – Private Water Pipelines Policy, draft Voluntary Purchase Policy and draft Tree Management Policy be adopted.

 

Administration Manager's REPORT

 

The following policies have been reviewed and have a recommendation indicating that they be deleted or (re)adopted.  Whenever a policy has been substantially altered, e.g. merged with another, a copy is annexed for Council’s consideration and adoption.

 

Policy Name

Comment

Recommendation

Noxious Weeds Statement Policy

Compilation of various related polices

Adopt

Fines - Noxious Weeds Act - Provision for Applying Fines

Superseded - covered in the Noxious Weeds Statement Policy - enhanced

Delete

Isolated Plants

Superseded - added to the Noxious Weeds Statement Policy

Delete

Privet

Superseded - added to the Noxious Weeds Statement Policy

Delete

Prosecutions

Superseded - added to the Noxious Weeds Statement Policy

Delete

Supply of Weedicides to Private Individuals

Superseded - covered in the Noxious Weeds Statement Policy - enhanced

Delete

Donations Policy

Compilation of various related polices

Adopt

Men’s Shed

Superseded – included into Donations Policy

Delete

Molong Advancement Group – Use of Mitchell Room

Superseded – included into Donations Policy

Delete

Provision of Telephone Facilities

Superseded – included into Donations Policy

Delete

Donations under Section 356 to Offset Rate Levies and Charges

Superseded – included into Donations Policy

Delete

S356 Funds – Report to Council

Superseded – included into Donations Policy

Delete

Voluntary Purchase Policy

Compilation of various related polices

Adopt

Voluntary Purchase Scheme – Eugowra

Superseded – included into Voluntary Purchase Policy

Delete

Voluntary purchase - Land Maintenance

Superseded – included into Voluntary Purchase Policy

Delete

Road Openings – Private Water Pipelines Policy

Reviewed and updated

Adopt

Tree Management Policy

Compilation of various related polices

Adopt

Trees - Sale of

Superseded – included in Tree Management policy

Delete

Pine Tree Planting - Distance from Boundary Fences - Pine Forests

Superseded – included in Tree Management policy

Delete

Irrigation Licences Policy

Superseded – not required as Office of Water will consult Council

Delete

Irrigation Licences – Issue of Policy

Superseded – not required as Office of Water will consult Council

Delete

 

 

ITEM 17 - CIP GRANT APPLICATIONS

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval for complying grant applications.

Policy Implications

Nil

Budget Implications

Within current budget

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY IMPROVEMENT PROGRAMME GRANTS 2012-2013 - 428959

 

 

Recommendation

 

THAT Council approve CIP grant funding totalling $36,701 for the 11 applications in Table 1 and not approve CIP funding totalling $22,397 for the applications in Table 2.

 

Urban Assets Coordinator's REPORT

Council has now received fourteen Community Improvement Program (CIP) grant applications for the 2012/2013 year.  Each year Council makes available $50,000 for community groups to access on a 50/50 basis towards the improvement of community resources.

The main stipulations are that projects are located on Council owned or controlled land (Crown land for which Council is trustee) and that 50% of the project cost is met by the applicant.

The two tables below outline 11 complying grant applications and 3 non-complying grant application.

Table 1     Complying Grant Applications

Number

Applicant

Project

Project Cost

Council Grant

1

AMUSU Theatre

Painting

$2200

$1100

2

Manildra Sports Council

Complete disabled toilet

 

 

$6150

 

$3075

3

Manildra Hall

Solar panels

$3735

$1867

4

Moorbel Hall

Covered access

$8700

$4000

5

Cudal M and D Society

Sound system

$2099

$1049

6

Molong Show Society

Gutter and drainage

$3300

$1650

7

Age of Fishes Museum

BBQ bench tops

$4820

$2360

8

Cudal Pool

Shade shelter

$15000

$7500

9

MADIA

Interpretive signs

$2700

$1350

10

Cumnock Racquet Club

Shed

$5500

$2750

11

Eugowra Pre-school

Renovations

$36650

$10000

TOTALS

 

 

$107154

$44201

 

 Table 2    Non-complying Grant applications

Number

Applicant

Project

Project Cost

Council Grant

1

Cudal Showground Committee

Connection to sewer

 

$21000

 

$14897

2

Manildra Men’s Shed

Shed

$7000

$3000

3

Canowindra Men’s Shed

Disabled toilet

$9300

$4500

 

The above applications in Table 2 are non-complying by failing to meet the 50/50 funding condition of the application or being for contributions to men’s sheds that have previously received a donation from council.

 

ITEM 18 - Electrical works, Canowindra Armstrong Street Building

REPORT IN BRIEF

 

Reason For Report

Seek Council approval to undertake works not included in the Manageemnt Plan

Policy Implications

nil

Budget Implications

$4,430 - from Depot works

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\BUILDINGS - 437808

 

 

Recommendation

 

THAT the electrical works as quoted in the amount of $4,430 be approved and funded from the current Depot works/maintenance budget.

 

Director of Engineering and Technical Services' REPORT

 

This report relates to Council’s requirement to provide suitable accommodation for the SES and is provided for in Council’s IP & R.

 

STRATEGIC OUTCOME 5.6

“Risk management processes are in place for natural disaster events.”

Delivery Program Action: “Support the management of the local emergency services.”

 

Council’s Armstrong Street building was recently purchased to accommodate the Canowindra SES volunteers and equipment. The building will also be the new Canowindra works depot when the existing depot has been made suitable for sale and provision has been made to accommodate council staff at in the new building.

 

To enable power supply and billing to be separate accounts SES and Council, electrical works to install sub mains and distribution boards is required. Council has received a written quotation for a local electrician to undertake the works at a cost of $4,430.

 

ITEM 19 - 2012 National Local Roads and Transport Congress

REPORT IN BRIEF

 

Reason For Report

Provide Council with an overview of the outcomes of the 2012 Congress.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY - 437813

 

 

Recommendation

 

THAT Council:

 

1.          Notes the report by the Director, and

 

2.          Gives in principle support for the “recommendations” stated in the State of the Assets Pilot 2012 report.

 

Director of Engineering and Technical Services' REPORT

 

Council has a standing resolution to provide a delegate or delegates to attend the annual National Local Roads and Transport Congress. This forum provides Local Government across Australia a forum to address the funding gap for local roads and the transport task.

 

IP & R relationship

 

Strategic Outcome 1.1

“A safe, efficient, quality and well maintained urban and rural transport system for vehicles and pedestrians on Cabonne’s local, regional and state road networks.”

 

STRATEGIC OUTCOME 1.4

“Transport infrastructure meets agricultural needs to get goods to and from market.”

Transport Infrastructure upgrades

Delivery Program action: “Design and maintain roads to provide safe and efficient transport of goods and services locally and also state and regional routes.”

 

About the Congress

The Deputy Chair of the Works Committee and the Director of Engineering and Technical Services attended the 2012 Congress in Hobart, Tasmania in November. The congress was attended by over 250 Local Government Council delegates from all States and Territories. It was disappointing that no government Minister addressed the Congress.

 

The main items on the agenda included;

·    Funding for local roads

·    Meeting the transport task

·    Restricted Access Vehicle reform

·    Asset management.

 

1.   Funding for local roads.

The funding gap remains high on the agenda noting the ALGA report in 2010 indicated the current levels of federal expenditure would need to be increased by an average of $1.2 billion per year to avoid deterioration of the local road network.

 

The Congress overwhelmingly support the need for councils across Australia to have a united front in addressing the funding gap.

 

2.   The transport task

The total freight task is estimated to almost double by 2020. About 75% of all freight is carried by road with over 90% in urban areas.

The National Transport Commission (NTC) is the agency responsible for Australia-wide road and rail regulatory reform.

 

3.   Restricted Access Vehicle (RAV) Reform.

The establishment of the Standing Council on Transport and Infrastructure (SCOTI) brings together Commonwealth, State, Territory and New Zealand Ministers with responsibility for transport and infrastructure assets, as well as local government. Reform such as the National Heavy Vehicle Regulator regime that is expected to take effect from 1 January 2013 is one area that will have a direct impact on Councils.

 

The NHVR will have responsibility for the administration and issuing of HV access permits. Council will still be required to give approval however will not liaise directly with the applicant.

 

4.   Asset Management

The National State of the Assets Pilot 2012 was released at the Congress. ALGA commissioned JHA and Associates to undertake this research to gain an insight into the information and resource required by local government councils to “know” their roads and transport asset. Cabonne Council is one of 55 councils contributing asset data for the pilot.

The study can be found on the ALGA web site.

 

The report recommends;

 

1.   The ALGA should

a.   Monitor via an annual process the actual physical state of the transport infrastructure managed by local government.

b.   Monitor the extent to which councils have implemented integrated planning processes that encompass asset management plans and long term financial plans as a minimum.

c.   Consider a national timetable for the achievement of properly formulated and complete asset management plans and long term financial plans.

d.   Report on the state of the transport infrastructure and any emerging trends in terms of the deterioration or improvement in those assets.

2.   All Australian Councils should;

a.   Separately identify planning for renewal as distinct from planning for new up grade projects.

b.   Ensure that the measurable physical state of the road infrastructure matches underlying asset management planning assumptions and predictions.

3.   State Local Government Agencies need to;

a.   Provide support to consistent monitoring and reporting of the current state of roads and bridges assets under the management by local governments in each jurisdiction.

4.   The Commonwealth Government should;

a.   Continue Local Government Reform Fund projects to further accelerate implementation of asset management planning and reporting in all councils.

 

ITEM 20 - MARYLEBONE BRIDGE LAND AQUISITION

REPORT IN BRIEF

 

Reason For Report

For Council to approve the recommendation

Policy Implications

Councils legal costs policy

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - BRIDGES\MARYLEBONE BRIDGE - 434904

 

 

Recommendation

 

THAT:

1.  Council compensate the owners of Lot 11 DP 589558 the sum of $1000 for 428m2 of land to be acquired.

2.  Pay all associated survey, lodgement and legal costs.

3.  Fence the new road reserve to a suitable stock proof standard.

4.  Relocate the land owners private water line at its own cost.

5.  Affix the Council seal to transfer documents associated with the purchase of the land.

6.  Classify the land as operational road reserve.

 

Design Manager's REPORT

Marylebone Bridge has been identified to be replaced within Council’s Local Bridge Program. Marylebone Bridge is a narrow buckle plate bridge spaning Bourimbla Creek and is located 3.7 kms south east of Cudal.

Site Map.

 

Council’s design section has designed a new road alignment and a conceptual design for the bridge replacement. The new bridge is to be built to the west of the existing bridge by contractors under a design, construct and demolish tender.

In order to construct the bridge Council will need to subdivide and acquire 428 m2 of land from Lot 11 DP 589558. Council staff has negotiated with the owner of Lot 11 DP 589558 for the purchase of the land subject to,

1.   $1000 being paid as compensation being paid for the purchase of the 428 m2 of land.

2.   Council to pay all associated Legal, Survey and Lodgement costs.

3.   Council to fence the newly created road reserve to a stock proof standard at its own cost.

4.   Council to relocate the land owner’s private water pipeline at its own cost.

 

ITEM 21 - Camp Quality Tractor Trek

REPORT IN BRIEF

 

Reason For Report

To make a determination on a recommendation from the Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 437328

 

 

Recommendation

 

THAT Council approve the application subject to:

 

1.  Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2.  NSW Road Rules being observed by participants at all times

3.  Written approval being obtained from NSW Police

4.  Written approval being obtained from all affected Local Government Authorities

5.  Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6.  The event organiser notifying all emergency services of the event

 

Asset Manager's REPORT

 

This matter was referred to the Traffic Committee on 22 November 2012 for their recommendation to Council, as per the Guide to Traffic and Transport for Special Events and the Delegation to Councils for the Regulation of Traffic.

 

Council has received documents from Orange Camp Quality regarding their Tractor Trek event on 19-21 September 2013. There are no road closures in Cabonne. The event organiser is also obtaining approval from NSW Police and RMS.

 

It is expected that no more than 30 tractors will depart from Orange at 7.30am on Thursday 19 September and travel to Millthorpe School (leg 1), Newbridge Showground (leg 2), Rockley School (leg 3) and arrive in Oberon (leg 4) at 1.30 to stay overnight. On Friday 20 September, they will depart from Oberon Showground at 7.30am and travel to Meadow Flat School (leg 5), Portland Central School (leg 6), Yetholme RFS Shed (leg 7), and arrive in Bathurst (leg 8) at 4.30 to stop overnight. On Saturday 21 September, they will depart Bathurst Showground at 8.00am and travel around Mt Panorama, to Eglinton Recreation Ground (leg 9), Freemantle Fire Shed (leg 10), and arrive in Robertson Park, Orange (leg 11) at 12.30.

 

The Tractor Trek will pass though Cabonne on ‘Leg 11’ along Gowan Road and Lower Lewis Ponds Road.

 

The tractors will be travelling in 3 groups. Each tractor will display a suitable flashing amber warning beacon. They will travel between 20 and 35km/h on the open road. The escort vehicles will display black on yellow “WARNING SLOW VEHICLES AHEAD” sign at the front and back of each group, and be placed 500-700m in front and behind each group. All vehicles will have current registration and drivers will have current NSW licences.

 

Camp Quality will be contracting Dubbo Traffic Control Company to provide escort vehicles and certified traffic controllers.

 

Camp Quality Limited has public liability insurance cover of $20,000,000 which covers legal liability to third parties in respect of bodily injury or property damage arising.

 

ITEM 22 - Robinson Street, Canowindra - No Through Road

REPORT IN BRIEF

 

Reason For Report

To make a determination on a Traffic Committee Recommendation

Policy Implications

Nil

Budget Implications

Purchase, installation and maintenance of sign to be funded from existing Local Roads Maintenance fund

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\SIGNS\SAFETY SIGNS - 437364

 

 

Recommendation

 

THAT Council install a No Through Road sign on the entrance to Robinson Street, Canowindra

 

Asset Manager's REPORT

 

This matter was referred to the Traffic Committee on 22 November 2012 for their recommendation to Council, as per the Delegation to Councils for the Regulation of Traffic.

 

Council has received a customer request relating to this intersection of Gaskill Street, Rodd Street and Robinson Street.

 

The customer has observed cars travelling east along Gaskill Street not always aware of the tight bend onto Rodd St. Some cars go straight through the intersection onto the dirt road (Robinson Street) and end up having to turn around to get back to Rodd St.

 

A ‘No Through Road’ sign would be appropriate at this location to inform drivers that Robinson Street is not a through road.

 

 

 

ITEM 23 - Intersection of Boree Street (Yellowbox Road), Manildra with Dederang St and Carlisle St - Stop Sign

REPORT IN BRIEF

 

Reason For Report

To make a determination on a recommendation from the Traffic Committee

Policy Implications

Nil

Budget Implications

Purchase, installation and maintenance of signs and linemarking will come from the existing Local Road Maintenance budget

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\SIGNS\SAFETY SIGNS - 437372

 

 

Recommendation

 

THAT Council:

 

1.  Install a Stop Sign (R1-1) on Carlisle Street at the intersection with Boree Street

2.  Install a Stop Sign (R1-1) on each side of Dederang Street at the intersection with Boree Street

3.  Install a TF type stop line on the sealed leg of Dederang Street at the intersection with Boree Street

 

Asset Manager's REPORT

 

This matter was referred to an extraordinary electronic Traffic Committee from 28/11 to 5/12 for their recommendation to Council, as per the Delegation to Councils for the Regulation of Traffic.

 

Council has received a request from MSM Milling, Manildra Flour Mill and Graincorp to erect "Stop" signs at the intersections of Dederang & Boree Streets and Carlisle & Boree Streets in Manildra.

 

Because of the harvest there are more than the normal amount of truck movements, one of which reportedly had a near miss with the school bus the other day.

 

The Police have also received reports of trucks not giving way at these intersections, and they are monitoring the intersections also as an enforcement issue.

 

ITEM 24 - CUMNOCK AND YEOVAL POTABLE WATER FEASIBILITY STUDY

REPORT IN BRIEF

 

Reason For Report

Treatment Process Options report and Financial Analysis of proposed schemes

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\REPORTING - 437571

 

 

Recommendation

 

THAT Council approve a working group to consider the contents of the proposed potable water schemes for Cumnock and Yeoval in the feasibility report

 

Operations Manager - Urban Services and Utilities' REPORT

 

Engineering Technical Services has completed a comprehensive and detailed feasibility study for the provision of potable water to Cumnock and Yeoval.

Two reports were written which investigated 4 possible potable water schemes for Cumnock and Yeoval.

The first report investigates possible raw water sources and develops treatment options required to achieve legislative compliances with existing public health legislation and the Australian Drinking Water Guidelines. It also provides capital cost estimates for the schemes.

The second report consists of an NPV analysis of the potable water schemes developed in Part 1 of the feasibility study. It goes into greater design detail to provide greater accuracy in the operating cost estimates, examines future demand in Molong, Cumnock and Yeoval, a water balance and water usage practices to estimate future income, cost of water production and impact on typical household water bills.

The contents of the report are technical and require considerable amount of time to study to determine the best possible outcome for Cabonne customers.

As such, it is recommended that a working group be established to consider the contents of the report and determine the best course of action.

The working group should consist of the Mayor and deputy mayor.  The working group would be best served by including a local representative from Cumnock and Yeoval, Councillor Graham Smith. Other members of the working group will be the General Manager, Director of Engineering and Technical Services, Director of Finance and Corporate Services, Finance Manager and  the Manager of Urban Services and Utilities.

Working Group for Cumnock and Yeoval Potable Water Feasibility Study

Mayor

Councillor Ian Gosper

Deputy Mayor

Councillor Lachlan McSmith

Representative of Cumnock and Yeoval

Graham McSmith

General Manager

Andrew Hopkins

Director of Engineering & Technical Services

Robert Staples

Director of Finance & Corporate Services

Stephen Harding

Finance Manager

Evan Webb

Manager of Urban Services and Utilities

Jonathan Foong

 

The objective of the working group is to consider the contents of the report and make recommendations to Council. At the end of the investigation, the Elected Members will have acquired a good understanding of the process involved and be able to communicate the result of the working group to the communities in Cumnock and Yeoval.

 

The first meeting for this working group will take place before the next Works Committee meeting in 2013.

 

 

ITEM 25 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 420196

 

 

Recommendation

 

THAT:

1.  Councillors call any items they wish to further consider.

2.  The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 26 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting

Policy Implications

Consistent with Council's Meeting Practice Poilcy

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 420198

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised where necessary.

 

 

Administration Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

   


Item 6 Ordinary Meeting 17 December 2012

Item 6 - Annexure 1

 
















Item 7 Ordinary Meeting 17 December 2012

Item 7 - Annexure 1

 




Item 8 Ordinary Meeting 17 December 2012

Item 8 - Annexure 1

 






Item 9 Ordinary Meeting 17 December 2012

Item 9 - Annexure 1

 








Item 10 Ordinary Meeting 17 December 2012

Item 10 - Annexure 1

 





Item 16 Ordinary Meeting 17 December 2012

Item 16 - Annexure 1

 












Item 16 Ordinary Meeting 17 December 2012

Item 16 - Annexure 2

 





Item 16 Ordinary Meeting 17 December 2012

Item 16 - Annexure 3

 



Item 16 Ordinary Meeting 17 December 2012

Item 16 - Annexure 4

 




Item 16 Ordinary Meeting 17 December 2012

Item 16 - Annexure 5

 



 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 17 December, 2012

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      INVESTMENTS & RATES SUMMARIES.......................................... 1

ITEM 2      CENTROC AGM & BOARD MEETING.............................................. 1

ITEM 3      WBC ACTIVITIES UPDATE REPORT............................................... 2

ITEM 4      Financial Health Check............................................................. 2

ITEM 5      Resolutions Register - InfoCouncil - Outstanding Actions       4

ITEM 6      DLG REVIEW OF CABONNE'S INTEGRATED PLANNING & REPORTING DOCUMENTATION............................................................................... 4

ITEM 7      COUNCIL OWNED BUILDING - PAYMENT OF INSURANCE - AMUSU THEATRE................................................................................................................... 7

ITEM 8      NASHDALE RAIL OVERBRIDGE PROGRESS.............................. 8

ITEM 9      TRAFFIC COMMITTEE MEETING - NOVEMBER 2012................ 8

ITEM 10    ASSOCIATION OF MINING OF RELATED COUNCILS................ 9

ITEM 11    SMOKE-FREE ENVIRONMENT ACT REFORM........................... 10

ITEM 12    RELEASE OF A COVENANT AT WINDERA ESTATE REQUIRING ANY DWELLING TO BE A MINIMUM OF 250 SQUARE METERS IN AREA       11

ITEM 13    DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH................................................................................................................. 11

ITEM 14    DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH.................................................................................................. 13

ITEM 15    BURIAL STATISTICS......................................................................... 15  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Investment Schedule to 30 November 2012... 16

ANNEXURE 1.2    Rates Graph to 30 November 2012....................... 17

ANNEXURE 3.1    WBC report December 2012..................................... 18

ANNEXURE 4.1    Financial Health Check 2012.................................. 24

ANNEXURE 5.1    Council................................................................................ 33

ANNEXURE 5.2    Community Services..................................................... 64

ANNEXURE 5.3    ED and T................................................................................ 67

ANNEXURE 5.4    Enviromental Services............................................. 68

ANNEXURE 5.5    Land Development........................................................ 72

ANNEXURE 5.6    Quarry Review................................................................ 73

ANNEXURE 5.7    Rates..................................................................................... 74

ANNEXURE 5.8    Works................................................................................... 75

ANNEXURE 9.1    Traffic Committee 2012 11 22 Minutes................ 81

ANNEXURE 9.2    Traffic Committee 2012 11 28  Minutes............... 84 

 


 

 

ITEM 1 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to investment and rates

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Investment Schedule to 30 November 2012

2.  Rates Graph to 30 November 2012    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING - 420209

 

Director of Finance and Corporate Services' REPORT

 

Statement of Investments.

 

The Schedule of Investments to 30th November 2012 is attached for Council’s information.

 

Rate Collection Summary.

 

Rate summary to 30th November 2012 is attached for Council’s information.

 

ITEM 2 - CENTROC AGM & BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on the Centroc Board meeting & AGM held on 22nd November 2012.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 437173

 

General Manager's REPORT

 

The CENTROC board meeting and AGM was held in Grenfell on the 22nd November 2012.  The meeting was attended by the Mayor.

 

There were a range of issues discussed at the meeting, including:

 

·    Bells Line of Expressway;

·    Transport Infrastructure;

·    Water Infrastructure;

·    Regional Development;

·    Member Council operational support;

·    Planning;

·    Federal Tourism Industry Regional Funding.

 

At the CENTROC AGM the new Executive was welcomed:

 

·    Cr Ken Keith (Mayor Parkes) as Chair.

·    Cr B West (Mayor Cowra) as Deputy Chair.

·    Cr P Miller (Councillor Forbes) as immediate past Chair.

·    Cr J Davies (Mayor Orange) CENTROC Executive Member.

·    Cr M Stratham (Mayor Lithgow) CENTROC Executive Member.

 

 

 

ITEM 3 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  WBC report December 2012    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 437679

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    IT Corporate Systems Project

·    Independent Review of Local Government

·    Alliance Delivery Plan 2013-2016

·    Fleet Management Review Project

·    Food Shop Inspection Project

·    Upcoming Dates/Events

 

ITEM 4 - Financial Health Check

REPORT IN BRIEF

 

Reason For Report

To advise Council on the results of the Annual Financial Health Check

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Financial Health Check 2012    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\2011-2012 ANNUAL FINANCIAL STATEMENTS - 436004

 

Finance Manager's REPORT

 

As Council is aware the Annual Financial Statements have recently been completed and it is now time to complete the Annual Financial Health Check. Table 1 below shows a summary of Council’s “Sustainable Finances Health Check”.

 

 

 

As can be seen from table 1, Council has received a green light for 6 out of the 7 indicators. This is a great result for Council.

 

Please find attached a full copy of Council’s Financial Health Check showing each of the 7 indicators. Council staff are extremely pleased and proud to achieve this result.

 

Whilst the Financial health Check indicates a red light for Asset Renewal, there are many factors that influence this result. Some of these include repairing of flood damage works which has had a major impact on Council’s ability to complete other project that would have been capital by nature rather that maintenance works. Council should be aware that normally this work would have been capitalised. Also one of the main drivers is the fact that Council has had to revalue its assets for accounting purposes and therefore this has increased the depreciation on the road assets over the past 2 years.

 

Some councillors will be aware that back in 2005/2006 was the introduction of International Financial Reporting Standards and a new way that Council had to account for thing such as employee leave entitlements, restoration and rehabilitation costs, impairment of assets and revaluation of assets. This resulted in a loss from ordinary activities. Since that time there has been a healthy profit result in the following six years.

 

As previously stated this is a fantastic result and shows that Council is in a robust financial position.

 

ITEM 5 - Resolutions Register - InfoCouncil - Outstanding Actions

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions resulting from May 2009 to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Council

2.  Community Services

3.  ED and T

4.  Enviromental Services

5.  Land Development

6.  Quarry Review

7.  Rates

8.  Works    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 437593

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including May 2009 to 10 December 2012 Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 6 - DLG REVIEW OF CABONNE'S INTEGRATED PLANNING & REPORTING DOCUMENTATION

REPORT IN BRIEF

 

Reason For Report

To inform Council of the feedback provided by Division of Local Government for the recently lodged Integrated Planning and Reporting documentations for Cabonne LGA.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2012 - 437631

 

Economic Development Manager's REPORT

 

Cabonne Council lodged all documentation necessary for Integrated Planning and Reporting, including Community Strategic Plan, Community Engagement Strategy, Resourcing Strategy (Workforce Management Plan, Asset Management Plan, Long Term Financial Plan), Delivery Program and Operational Plan.

 

These documents have been reviewed by the Division of Local Government (DLG).  The review found that Council largely meets the legislative requirements of the Integrated Planning and Reporting Framework.

 

The following feedback by DLG has been provided to Council for consideration:

 

Community Strategic Plan

 

a.   Is clear and easy for the community to understand.

b.   The Plan gives due regard to the NSW State Plan.

c.   Clearly addresses the quadruple bottom line and provides a good explanation of how strategies may address more than one area of the quadruple bottom line.

d.   The Performance Indicators would be strengthened by the inclusion of baseline data and targets.

 

Community Engagement Strategy

 

a.   A range of community consultation methods were used, such as surveys, postcard activities and workshops.

b.   It is not clear which or how social justice groups were targeted.

c.   It is suggested that Council publishes the Community Engagement Strategy as a separate document on its website prior to the next consultation process.  This will allow members of the community to understand how they can be involved in the review of development of plans.

 

Resourcing Strategy- overall comments

 

The Strategy largely supports the Community Strategic Plan, Delivery Program and Operational Plan.

 

Workforce Management Plan

 

a.   Clearly explains the current state of the Council’s workforce.

b.   Does not identify any actions for the duration of the plan.  The Council should develop strategies to achieve workforce needs identified within the Plan for the next round of planning.

c.   There are minimal links to the Delivery Program, which is the key document that the Workforce plan is intended to resource.

 

Asset Management Plan

 

a.   Makes clear to the community which assets are not suitable at the current service levels.

b.   Provides a snapshot of the status of each class of assets.

c.   It is clear how the Asset Management Strategy links to the Long Term Financial Plan.

d.   The Asset Management Improvement Plan will be strengthened by allocating responsibilities, timeframes and budget information.

e.   Clearly identifies how they relate to the Community Strategic Plan and Delivery Program.

f.    An Asset Management Policy was not available for review.

 

Long Term Financial Plan

 

a.   Contains a base case and four additional scenarios.  More information is required in the commentary to enable the reader to understand why these scenarios / assumptions are considered.

b.   Links to the Workforce Management Plan are clear.

c.   How the Long Term Financial Plan resources the Community Strategic Plan is not clear.

 

Delivery Program

 

a.   There is a good summary of the Community Strategic Plan at the beginning of the Delivery Program which provides the reader with a clear understanding of the relationship between the two documents.

b.   The layout is easy to follow, while still providing comprehensive information about the Council’s intentions for the duration of the Delivery Program.

c.   Links well to the Asset Management Plans.

 

Operational Plan

 

a.   Clearly links to the Delivery Program.

b.   Task and activities appear only to be scheduled for the first quarter of the year.

c.   It may be beneficial to the reader to include some financial information in the Future Directions tables, as per the Delivery Program.

 

Overall Integration of Plans

 

The content of each of the plans in this suite of documents (with the exception of the Workforce Management Plan) clearly demonstrates the links between the plans.

 

Summary of Strengths

 

a.   The Integrated Planning and Reporting – A Brief Outline document on Council’s website is a good introduction to the suite of plans for the community.’

b.   The documents are reader-friendly and the relevant information is easily to find.

 

Summary of Areas for Further Development

 

a.   Key Performance Indicators across all plans should be expanded to include baseline and target information, where available.

b.   The Community’s Vision is likely to be different to the Council’s Vision.  The Vision Statement in the Community Strategic Plan appears in the suite of other plans as the Council’s Vision.  A community vision should be established and reflected in the Community Strategic Vision.

c.   Further work is required to link the Workforce Management Plan to the other documents in the suite of Integrated Planning and Reporting plans.

 

The Division of Local Government acknowledges Council’s significant effort in transitioning to the new framework.

 

The revision of these plans is due for adopting by 30 June 2013, as a result of the local government elections held in September 2012.

 

ITEM 7 - COUNCIL OWNED BUILDING - PAYMENT OF INSURANCE - AMUSU THEATRE

REPORT IN BRIEF

 

Reason For Report

To advise Council of delay in further report

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\SECTION 355 COMMITTEE - AMUSU THEATRE - 437660

 

Administration Manager's REPORT

 

At its November 2012 Council meeting Council received a report in relation to this matter.

 

Following discussion on this matter it was felt additional information was required for Council to make a determination and resolved.

 

MOTION (Wilcox/Walker)

 

THAT the matter be deferred until further information is available and Council receive a report to the December Council meeting.

 

Carried

 

 

Due to other work commitments and the complexity of the arrangements Council has (some inherited from preceding councils) with various occupants of its building assets the report could not be submitted for this month’s meeting.  A project team is to be formulated to attempt to consider and report on an equitable position with all its s355 committees and other occupants of Council owned/controlled properties.

 

ITEM 8 - NASHDALE RAIL OVERBRIDGE PROGRESS

REPORT IN BRIEF

 

Reason For Report

To update council on the progress of the Nashdale Rail Overbridge

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - BRIDGES\NASHDALE BRIDGE - 437841

 

Design Manager's REPORT

 

Council may remember resolving to accept a tender for the design and construction of a rail over bridge at Nashdale along Cargo Road at its 6 August 2012 meeting.

 

The winning tenderer has made progress with the design of the bridge and has sent the design to a structural engineer for an independent verification. The rail authority (John Holland) has made in principle approval for the design and awaits the independent verification along with construction documentation prior to giving approval to construct.

 

The winning tenderer does hope to make a start on pouring the concrete girders before the Christmas break but still awaits final approval for the design.

 

ITEM 9 - TRAFFIC COMMITTEE MEETING - NOVEMBER 2012

REPORT IN BRIEF

 

Reason For Report

For Council to note the recommendations of the Traffic Committee Meeting held 22 November 2012 and extraordinary meeting held from 28 November 2012

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Traffic Committee 2012 11 22 Minutes

2.  Traffic Committee 2012 11 28  Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\TRAFFIC COMMITTEES - 436686

 

Asset Manager's REPORT

 

The minutes from the Traffic Committee meeting held in the Cudal Office Thursday 22nd November 2012 are attached for Councillor’s information.

 

Also attached are the minutes from the Extraordinary Traffic Committee meeting held electronically from 28/11 to 5/12.

 

Items requiring determination by Council are reported separately.

 

ITEM 10 - ASSOCIATION OF MINING OF RELATED COUNCILS

REPORT IN BRIEF

 

Reason For Report

To advise council of the 2012/13 executive membership of the association

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\NSW ASSOCIATION OF MINING RELATED COUNCILS - 437240

 

Director of Environmental Services' REPORT

 

Cr Wilcox and Director Environmental Services attended the Annual General Meeting of the Association of Mining Related councils held at Narrabri on 9 November 2012.

 

The Association Executive Committee for the coming year was resolved as follows:

 

Chairperson - Cr Col Mitchell (Wollondilly Shire Council)

 

Deputy Chairperson (Two positions – one from metalliferous council, one from other mining council) - Cr Lillian Brady  (Cobar) and Cr John Martin (Singleton Council)

 

Executive Members (eight positions)

Cr Hans Allgayer  - Gunnedah Council

Cr Chris Connor – Wollongong City Council

Cr Robyn Faber – Narrabri Council

Cr Frank Hooke – Gloucester Council

Cr Jeff Maybury – Cessnock Council

Cr Jim Noland – Broken Hill Council

Cr Peter Shinton – Warrumbungle Council

Cr Sharon Wilcox – Cabonne Council

 

The Association was addressed by Shadow Ministers Steve Whan MLC and Mick Veitch MLC with the key focus of the association members being royalties for regions. A panel discussion was also held with representatives of the Department of Planning and Infrastructure regarding funding for local social and physical infrastructure in council areas affected by current mining and future mining expansion. The effectiveness of planning tools such as Voluntary Planning Agreements and s94 contributions were discussed along with considerations for implementation of local mine levies.

 

Minutes of the meeting will be presented to council upon formal receipt of same.

 

ITEM 11 - SMOKE-FREE ENVIRONMENT ACT REFORM

REPORT IN BRIEF

 

Reason For Report

To inform the council of changes to legislation and the impact to council to implement the new requirements

Policy Implications

Amendments to state legislation

Budget Implications

Additional regulatory signage at swimming pools and sports grounds

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\LEGISLATION - 437799

 

Director of Environmental Services' REPORT

 

Council has received correspondence from the Chief Health Officer and Deputy Director-General Population and Public Health advising of amendments to the Smoke-free Environment Act 2000 to make the following areas smoke-free from 7 January 2013:

 

·    In public playgrounds within 10m of children’s play equipment

·    In open areas of public swimming pools

·    In major sporting facilities and at public sports grounds

·    At public transport stops and stations

·    Within 4m of a pedestrian access point to a public building, and

·    From 2015, commercial outdoor dining areas

 

Authorised inspectors from NSW Health will be responsible for enforcement of compliance with the new laws. Under the reforms, occupiers of premises such as swimming pool complexes will be required to display signage to indicate smoking is not permitted. Appropriate signage will be made available by NSW Health for this purpose. A state wide community education program is to be carried out prior to commencement of the new laws to ensure community awareness. A series of fact sheets have been developed by the State government and local government is encouraged to disseminate the education material within the local community.

         

 

 

ITEM 12 - RELEASE OF A COVENANT AT WINDERA ESTATE REQUIRING ANY DWELLING TO BE A MINIMUM OF 250 SQUARE METERS IN AREA

REPORT IN BRIEF

 

Reason For Report

Advising of recent developments relating to a covenant at Windera Estate.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0174 - 437896

 

Senior Town Planner's REPORT

 

At Council’s November meeting a request sought the release of a covenant at Windera Estate which required any dwelling to have a minimum size of 250m². The recommendation from this meeting required Council to seek legal advice on varying the covenant and associated implications.

 

Legal advice has been sought from Marsdens however, in the meantime Council has received acknowledgement from Cheney & Wilson Solicitors that the issue regarding minimum dwelling size has been resolved between the two parties. Cheney & Wilson Solicitors do not wish to pursue the release of the covenant for minimum house size. No further action is required by Council in this matter. It is requested that the information be noted.

 

 

ITEM 13 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 437744

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/11/2012 to 30/11/2012 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Two Lot Subdivision

$ -----

Subdivision

$ -----

Change of Use – B&B

$ -----

Subdivision

$ -----

Subdivision

$ -----

S68

$ -----

Modification

$ -----

Modification

$ -----

Temporary Primitive Camping Ground

$ -----

Erection of Electronic Scoreboard

$ 28,870

New Dwelling & S68

$ 450,000

S68

$ 6,000

Function Area & Toilet Facilities

$ 25,000

Dwelling

$ 340,000

Shade Structure

$ 25,000

Shade Structure

$ 25,000

Additions – Pool/Shed/Tanks

$ 600,000

Carport

$ 800

Change of Use – Coffee Shop

$ 5,000

Additional Dwelling & Additions to Existing Dwelling

$ 50,000

Amenities Block/Caravan Park & Recreational Vehicle Dump Point

$ 10,000

Dwelling

$ 175,000

Storage Shed

$ 100,000

Swimming Pool

$ 10,000

Patio Roof

$ 15,875

Dwelling

$ 275,470

Poultry Shed & Amenities Block

$ 20,000

TOTAL: 27

$ 2,162,015

 

 

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Tunnel Composting Facility

$ 4,664,000

Pool

$ 15,000

Dwelling

$ 250,000

Detached Shed

$ 10,000

Inground Pool

$ 45,525

Dwelling/Attached Garage/Detached Shed

$ 418,440

TOTAL: 6

$ 5,402,965

 

GRAND TOTAL: 33

$ 7,564,980

 

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2011/1001 & 2010/1002

 

 

 

ITEM 14 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications Approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 437745

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/11/2012 to 30/11/2012 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Four Lot Subdivision

$ -----

 

S68

$ -----

Modification

$ -----

Two Lot Subdivision

$ -----

Two Lot Subdivision

$ -----

Modification

$ -----

S68

$ -----

S68

$ -----

Ancillary Dwelling

$ 300,000

Dwelling

 

$ 385,000

6 x Residential Units & Strata Subdivision

$ 1,200,000

Tourist Facility & Rural Industry (Winery)

$ 8,000,000

Install Aerated Septic System

$ 11,000

Change of Use – Car Repair Station

$ 3,000

Renovations

$ 38,000

Dwelling/Shed/Tanks

$ 390,000

Second Dwelling & Garage (Granny Flat)

$ 70,000

Microbrewery

$ 10,000

Additions

$ 76,000

Patio Roof

$ 15,875

TOTAL: 20

$ 10,498,875

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Inground Pool

$ 45,525

Dwelling/Attached Garage/Detached Shed

$ 418,440

Detached Shed

$ 10,000

TOTAL: 3

$ 473,965

 

 

 

GRAND TOTAL: 23

$ 10,972,840

 

 

Previous Month: 21

$ 3,160,948

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

 

ITEM 15 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 437746

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

 

July

3

August

7

September

5

October

3

November

7

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

25

  


Item 1 Ordinary Meeting 17 December 2012

Item 1 - Annexure 1

 


Item 1 Ordinary Meeting 17 December 2012

Item 1 - Annexure 2

 


Item 3 Ordinary Meeting 17 December 2012

Item 3 - Annexure 1

 







Item 4 Ordinary Meeting 17 December 2012

Item 4 - Annexure 1

 










Item 5 Ordinary Meeting 17 December 2012

Item 5 - Annexure 1

 
































Item 5 Ordinary Meeting 17 December 2012

Item 5 - Annexure 2

 




Item 5 Ordinary Meeting 17 December 2012

Item 5 - Annexure 3

 


Item 5 Ordinary Meeting 17 December 2012

Item 5 - Annexure 4

 





Item 5 Ordinary Meeting 17 December 2012

Item 5 - Annexure 5

 


Item 5 Ordinary Meeting 17 December 2012

Item 5 - Annexure 6

 


Item 5 Ordinary Meeting 17 December 2012

Item 5 - Annexure 7

 


Item 5 Ordinary Meeting 17 December 2012

Item 5 - Annexure 8

 







Item 9 Ordinary Meeting 17 December 2012

Item 9 - Annexure 1

 

TRAFFIC COMMITTEE

CABONNE COUNCIL

22/11/2012

Main Street, Cudal NSW 2864

MINUTES

Meeting opened: 10.09 AM

Present:       

·    Clr Geoff Dean

·    Andrea Hamilton-Vaughn

·    Sgt Mark Hevers

·    Jason Theakstone

·    David Vant

·    Kevin Howell

·    Luke Hodges

·    Samantha McGufficke

 

Part 1: Introduction

ITEM 1.        Apologies for Absence

Apologies were received from Rob Staples (Director of Engineering and Technical Services), Clr Ian Gosper and Geoff Lewis (Community Representative).

RECOMMENDATION (Dean/Vant – unanimous)

THAT the apologies be accepted.

ITEM 2.        Minutes of Previous Meeting

The minutes of the Cabonne Council Traffic Committee on 25 October 2012 were found to be a true and accurate record of the meeting.

RECOMMENDATION (Vant/Dean– unanimous)

THAT the minutes of the Traffic Committee held on 25 October 2012 be noted.

 

Part 2: Regulation of Traffic

ITEM 3.        Direction Signs – Cudal

RECOMMENDATION (Vant/Dean – unanimous)

THAT Council clear vegetation from existing “Cowra” sign opposite Brown St and monitor situation with reference to RMS Delineation officer.

ITEM 4.        Gaskill St/Rodd St

RECOMMENDATION (Vant/Dean – unanimous)

THAT Council install a No Through Road sign on the entrance to Robinson St, Canowindra

 

 

ITEM 5.        Cadia Road/Four Mile Creek Road intersection

RECOMMENDATION (Dean/Vant – unanimous)

THAT Council support the change in priority as in option 1 – subject to the removal of the left turn slip lane from Four Mile Creek Rd and redesign to 100km/h.

ITEM 6.        Camp Quality Tractor Trek

RECOMMENDATION (Vant/Hevers – unanimous)

THAT Council approve the application subject to:

1.    Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006), for a Class 2 event

2.    NSW Road Rules are to be observed by participants at all times

3.    Written approval to be obtained from NSW Police

4.    Written approval to be obtained by all affected Local Government Authorities

5.    Council to be provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6.    The event organiser is to notify all emergency services of the event

ITEM 7.        Eugowra Mural Committee Request

RECOMMENDATION (Vant/Hevers – unanimous)

THAT the committee await more information before making a recommendation to Council. Further report to be received on expected crowd size, proposed width and means of traffic and pedestrian control.

ITEM 8.        Kiewa Street – Blisters

General discussion. Suggestion that Council make an application to RMS for comment and support.

RECOMMENDATION ()

No recommendation – Council to note

ITEM 9.        Banjo Paterson Way – Speed limit

Traffic Committee cannot deal with speed limits – Council to refer to RMS.

RECOMMENDATION ()

No recommendation for Councils determination

 

Part 3: Restricted Access Vehicles

No Items


 

Part 4: Traffic Engineering Advice and Information

ITEM 10.     Eugowra Traffic Complaint

RSO – Community Speed Watch Trailer

Police to Patrol

Council to install traffic classifiers to gather more data.

RECOMMENDATION ()

No recommendation – Council to note

ITEM 11.     Manildra Level Crossing

‘Shunting’ practices at MR61 – Andrea to put in letter to RMS.

RECOMMENDATION ()

No recommendation – Council to note

ITEM 12.     Daniel Middleton Trek to the Top

RECOMMENDATION ()

No recommendation – Council to note

ITEM 13.     Lane – Mill St, Canowindra

Possible location for trial of dust suppressants.

RECOMMENDATION (Dean/Vant – unanimous)

THAT Council install 50kph entrance signs at each end

 

Part 5: General Business – Items without Notice

ITEM 14.     Banjo Paterson Way – Speed limit

(Discussion from Item 9) Renewed formal application needed from Council to proceed with Speed Zone review assessment. Council supports assessment. RMS needs crash data and classifier data on MR234 and Starrlea Road and Cemetery Road.

ITEM 15.     Traffic Committees in 2013

Andrea requested the dates for the Traffic Committees in 2013 to be sent via email.

 

Meeting closed: 11.32 AM

Next Meeting: Thursday 28 February 2013 at 10.00am
                                      Cabonne Council, Main Street, Cudal.

Kevin Howell – Asset Manager
Samantha McGufficke – Road and Traffic Assets Coordinator

27/11/2012


Item 9 Ordinary Meeting 17 December 2012

Item 9 - Annexure 2

 

EXTRAORDINARY TRAFFIC COMMITTEE MEETING

CABONNE COUNCIL

28/11/2012

ELECTRONIC MEETING

 

MINUTES

 

Meeting opened: Wednesday, 28 November 2012

 

Contributors: David Vant (Roads and Maritime Services)

                            Clr Geoff Dean (Cabonne Council)

                            Sgt Mark Hevers (NSW Police – Canobolas LAC)

 

ITEM 1 – Intersection of Dederang & Boree Street and Carlisle and Boree Streets, Manildra - Stop Sign

It was noted that Police have also received reports of trucks not giving way at the Dederang/Boree St intersection and so monitor it as an enforcement issue.

 

It was also noted that Clr Geoff Dean gives his concurrence to the stop signs as a temporary measure.

 

RECOMMENDATION (Hevers/Vant – Unanimous support)

THAT Council:

1.    Install a Stop Sign (R1-1) on Carlisle Street at the intersection with Boree Street

2.    Install a Stop Sign (R1-1) on each side of Dederang Street at the intersection with Boree Street

3.    Install a TF type Stop line on the sealed leg of Dederang Street at the intersection with Boree Street

 

Meeting Closed: Wednesday, 5 December 2012

Samantha McGufficke – Road and Traffic Assets Coordinator
5/12/2012