Agenda of Ordinary Meeting - 19 November 2012

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 419638

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

GENERAL MANAGER’S REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 419926

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 420165

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 420160

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420167

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. That items 6 to 17 be moved and seconded

Director of Finance and Corporate Services' REPORT

Items 6 to 17 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of Minutes
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. 15 October 2012 Ordinary Council minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420169

Recommendation

THAT the minutes of the Ordinary Meeting held on 15 October, 2012 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on Monday 15 October, 2012.

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Community Services Committee Recommendations
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Report of the Community Services Committe held 5 November 2012
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420172

Recommendation

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 5 November, 2012 be adopted

Community Services Manager's REPORT

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 5 November, 2012 for Council’s adoption.

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Economic Development & Tourism Committee Recommendations
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. November EDT Minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420189

Recommendation

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 November, 2012 be adopted.

Economic Development Manager's REPORT

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 November, 2012 for Council’s adoption.

ITEM 9 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. November Enviro Services Minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420191

Recommendation

THAT the report and recommendations of the Environment Services and Sustainability Committee Meeting of Cabonne Council held on Monday, 5 November 2012 be adopted and carried Motions be noted.

Director of Environmental Services' REPORT

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on Monday, 5 November 2012.

ITEM 10 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of the Works Committee Meeting Recommendations
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Report of the Works Committee held 5 November 2012
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 420193

Recommendation

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 5 November, 2012 be adopted.

Director of Engineering and Technical Services' REPORT

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 5 November, 2012 for Council’s adoption.

ITEM 11 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN REVIEW 1ST QUARTER

REPORT IN BRIEF

Reason For Report	To provide Council with an update on progress towards the 2012/2013 IP&R Operational Plan
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. IPR Operational Plan Quarterly updates 2012-2013 - QTR 1
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2012 - 433244

Recommendation

THAT, subject to any alterations that the Council deems necessary at the November meeting, the update of the Operational Plan to the 30 September 2012, as presented be adopted.

Director of Finance and Corporate Services' REPORT

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

The first quarterly update for the Integrated Planning and Reporting Operational Plan for 2012/2013 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

It should be noted that this being the first quarter some items may not have actions attributed to them and will be updated as the year progresses and outcomes are reached.

For this, the first quarterly review, the following items are noteworthy:

· Annual gravel resheeting program on local roads 60% complete

· Participation in Annual Road Safety program in conjunctions with Orange City Council and Roads and Maritimes Services

· Application for Blackspot funding made

· Community Transport Program – numerous trips arranged

· A 10 year Cabonne Tourism Plan developed

· Consideration of matters raised by youth with Council – meeting held with students 23 August 2012

ITEM 12 - THE PAYMENT OF EXPENSES AND THE PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2013 POLICY

REPORT IN BRIEF

Reason For Report	For Council to consider any submissions and adoption of the Payment of Expenses & Provision of Facilities for Mayor and Councillors 2013 Policy.
Policy Implications	Once adopted the final version of this policy will replace the existing Policy.
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 430094

Recommendation

THAT Council adopt the Payment of Expenses & Provision of Facilities for Mayor and Councillors (2013) Policy (noting that the reimbursement of Internet expenses is no longer applicable) and forward a copy to the Division of Local Government.

Administration Manager's REPORT

Council at its September 2012 meeting resolved:

“THAT Council:

1. Endorse the draft Payment of Expenses & Provision of Facilities for Mayor and Councillors 2013 Policy including limits for expenses listed, noting an amendment to provide iPads and associated requirements in lieu of laptops.

2. In accordance with the provisions of the Local Government Act 1993, advertise the intended adoption of Council’s Payment of Expenses & Provision of Facilities for Mayor and Councillors 2013 Policy.

3. Receive a further report to the November Council meeting for consideration of submissions and adoption of the Payment of Expenses & Provision of Facilities for Mayor and Councillors 2013 Policy.”

The Draft Policy was advertised inviting submissions until 5.00pm on 2 November 2012: no public submissions were received.

An internal submission is required however: as councillors will now be issued with an iPad together with an internet access plan of 1GB, the policy needs to be amended to remove the reimbursement of Internet access expenses as this would be a duplication.

Council is now required to adopt its policy. Within 28 days of adopting such a policy a copy is to be submitted to the Division of Local Government.

ITEM 13 - Quarterly Budget Review

REPORT IN BRIEF

Reason For Report	To present to Council the current position of the budget and to advise of any changes that will affect the budget since the 01/07/2012
Policy Implications	Yes
Budget Implications	Yes
Annexures	1. List of Reserves Sept 2012.pdf 2. September QBR Cash and Investments Reconciliation 3. Balance of Cash Book.pdf 4. QBR
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 429191

Recommendation

THAT Council endorse the changes for the September Quarterly budget Review and authorise the changes to be made to the original budget.

Senior Accounting Officer's REPORT

In accordance with the new requirements for reporting the Budget Review the September 2012 is presented to Council.

No major trend has been noted to date with the exception of the drop in interest rates and the likely increase in electricity charges beyond the original estimate. However, no changes have been made to the budget in this review.

No changes in on-costs and overheads will be made in this review, as no other major works have been identified .

This matter and others will again be reviewed in the December Quarterly budget Review.

Item 1 Governance & Administration.

Only minor changes have been noted in this area with changes to the fees of the Councillors and the Mayor Allowance. The total change has been a reduction to Mayoral and Councillor’s fees of $3,547

Cabonne has agreed to share in the cost for a Submission to the Independent Local Government Review Panel . This cost is estimated to be $12,000 and has been financed by a transfer from reserve.

Only one other minor cost has been noted in this area and that is a transfer from reserve of $6,500 to cover the cost of the cleaning of the mould removal from the downstairs area of the Molong Office.

Item 2. Public Order & Safety.

No changes identified in this budget .

Item 3. Health

No changes identified in this budget

Item 4. Environment

No major changes identified in this budget except for the minor changes against the original budget with regards to the distribution of the budget. No affect overall.

Item 5. Community Services & Education

No changes identified in this budget

Item 6. Housing & Community Services

No changes identified in this budget

Item 7. Water Supplies

No changes identified in this budget

Item 8. Sewerage Services

No changes identified in this budget

Item 9. Recreation & Culture

No changes identified in this budget

Item 10. Transport & Communication

$109,425 has been allocated to the Baldrugery Bridge. Part of the Block Grant of $100,000 has been allocated to this area together with an amount of $9425 from the remainder of the Auslink Grant .

A reduction in the regional road maintenance has been noted of $78,000 and of a reduction of $110,000 in the regional road construction area.

State road maintenance has also been reduced by $78,000.

Within the Bridge 2012/2013 budget allocated in the initial budget $800,000 has now been allocated to the Marylebone Bridge.

Item 12 Economic Affairs

No major changes in this area.

Item 13 General Purpose Income.

The Financial Assistant Grant has been reduced both in the General and Road components . The Local Government Grants Commission notified Councils of the changes in a circular to Council issued in September 2012.

The changes were a reduction in the General component of $66,642 and a reduction in the Road component of $45,545. Since council has budgeted on the initial amounts, a transfer from the Provision account Financial Assistance Grant will be made of $112,187 and will have no net effect on the budget.

No calculation of the effect of the reduction of the cash interest on Council’s investments has been made as at the 30^th September 2012. Council has amounts on term deposits with a generous interest rate and the average interest rate Council has been achieving through to the end of September in 4.17%.

ITEM 14 - SOUTH CANOWINDRA RESERVE

REPORT IN BRIEF

Reason For Report	Seeking Council approval for a volunteer group (not S355 committee) to undertake work on the reserve.
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. South Canowindra Reserve - Plan of Management
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COUNCIL OWNED LAND - 321958

Recommendation

THAT Council place the draft Plan of Management on public display and subject to approval support the formation of a volunteer group for the on-going maintenance of the reserve.

Urban Assets Coordinator's REPORT

Council has recently received a request from some residents of south Canowindra for approval to form a committee for the South Canowindra Reserve.

The Reserve is Crown land for public recreation and Council is trustee. The area of the reserve is 4.37 ha. The reserve is rectangular in shape and it is bordered by Robinson Street, Milton Street, Sutton Street and Icely Street. It is a low use area. Council slashes the reserve around four times per year. At the south eastern corner there is a very small playground area with a few pieces of equipment.

The main aims expressed by the committee are to improve the playground area and gradually develop a tree planting program and some walking paths. Slashing of the grounds would be out of the reach of the committee and Council would still need to carry out this work.

The playground area would certainly benefit from some care in regard to maintaining the softfall free of weeds and watering and maintenance of the shelter trees. The planting of trees native to the area in a program supervised by Council would benefit the reserve environment.

The project has merit and the expectation is that the committee will initially adopt a low key approach.

Initial discussion with the residents considered forming a Section 355 Committee; however a more workable arrangement might be the establishment of a “volunteers” group. The group have a list of 9 people interested in maintaining the reserve. All members of the group will be required to complete Council’s Volunteer register and undertake the necessary inductions.

For this to occur a plan of management must be prepared for the reserve. Attached is a draft plan of management for Council’s consideration. The plan of management must be exhibited for public comment for 28days and allow submissions for 42days.

Therefore it is recommended that Council place the plan on public exhibition and approve the formation of a volunteer group (not a S355 committee) for South Canowindra Reserve as outlined above subject to adoption of the draft Plan of Management to go on public display.

ITEM 15 - EFFLUENT REUSE STATEMENT

REPORT IN BRIEF

Reason For Report	To adopt an Effluent Reuse Policy. Required by legislation if Council is to adopt effluent reuse schemes at Canowindra, Cudal, Manildra, Cumnock and Yeoval STPs.
Policy Implications	New Policy
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\REPORTING - 430728

Recommendation

THAT Council adopt the Effluent Reuse Statement.

Operations Manager - Urban Services and Utilities' REPORT

Background

Cabonne Council has one effluent reuse scheme in Canowindra where the effluent from the Sewage Treatment Plant (STP) is treated to acceptable standards and used to irrigate the Canowindra Golf Course and Sports Oval. Council will operate 4 more effluent reuse schemes, which include treated effluent from Cudal and Manildra STPs and the Cumnock and Yeoval STPs. The effluent reuse schemes are an important part of the sustainable function of the STPs.

Cabonne Council is required by legislation to adopt an effluent reuse statement. The statement sets a list of ecologically sustainable principles by which Council will operate. They are;

· Compliance with all legislation in the areas of operations;

· The protection of public and environmental health is recognised as being of paramount importance

· Engage appropriate scientific expertise in the development of recycle water schemes;

· Practice a risked based approach to eliminate potential threats to effluent water quality by identification and control

· The monitoring, maintenance and management of recycled effluent water quality from source to user;

· Provide quality assurance of effluent water quality by establishing effective and regular monitoring procedures, effective reporting procedures to provide useful and timely information and provide adequate training for operators.

· Continuous development of operational and management procedures to improve all aspects of the effluent reuse scheme and comply with relevant guidelines;

· Identification and control of environmental risk;

· Monitor and report on any environmental incidents in accordance to Council’s Environmental Management System;

· Recognise the importance of community consultations in decision making processes.

Cabonne Council will implement and maintain effluent reuse schemes that are consistent with the National Guidelines on Water Recycling to effectively manage the risks to public and environmental health. All managers and employees involved in effluent reuse schemes are responsible for understanding, implementing, maintaining and continuously improving these schemes.

ITEM 16 - DRAFT ENVIRONMENTAL POLICY STATEMENT

REPORT IN BRIEF

Reason For Report	Adoption of the Environmental Policy Statement
Policy Implications	Adoption of the policy
Budget Implications	Nil
Annexures	1. Environmental policy statement
File Number	\OFFICIAL RECORDS LIBRARY - 428655

Recommendation

THAT Council adopt the “Cabonne Environmental” Policy Statement.

Director of Engineering and Technical Services' REPORT

The purpose of the environmental policy statement is to set a list of principles by which Cabonne Council commits to with the objective of;

1. Define Council’s management of environmental protection when delivering services and undertaking activities,

2. Provide guidance to Council staff on Council’s obligations when undertaking works, including contract works such as the RMCC.

It is noted that Council is required to have an Environmental Statement to comply with the contract works for the Roads and Maritime Services under the Road Maintenance Council Contract (RMCC).

This policy will form part of Council’s Integrated Management System for National Prequalification System for Civil (Road and Bridge) Construction Contracts. Other plans include;

· Project management

· Quality Management

· Health and Safety Management

· Scope Management

· Risk Management

· Human Resource Management

· Procurement Management

· Integration Management

The Draft Environmental Policy Statement is included in the annexure to this report for council’s consideration.

ITEM 17 - REALIGNMENT AND WIDENING OF EUCHAREENA ROAD AT BACK SALESYARDS ROAD INTERSECTION

REPORT IN BRIEF

Reason For Report	Inform Council that Orange City Council has accepted the tender for Realignment and Widening of Back Salesyards Road Intersection.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - LOCAL ROADS\EUCHAREENA AND BACK SALEYARDS INTERSECTION - 432785

Recommendation

THAT the General Manager sign the agreement and the common seal be affixed to the document.

Director of Engineering and Technical Services' REPORT

Council would be aware the approval by the Minister for the Orange City Council Resource Recovery Centre located on Euchareena road contained a number of conditions relating to the up grade of sections of Euchareena Road. Those improvements were identified in a Road Safety Audit and referred to in the Minister’s conditions of approval.

Widening of the road pavement and seal at the intersection of Euchareena Road and Back Saleyard road was one such up grade. Orange City Council sought tenders for this work. Cabonne have been advised its tender has been accepted, the total value of works is $179,493 (inc GST). This work is an extension of the work already completed by Cabonne council under contract to Orange City council.

ITEM 18 - CANOWINDRA TOWN IMPROVEMENT PROJECTS

REPORT IN BRIEF

Reason For Report	Seeking Council's approval to allocate funding.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\CANOWINDRA TOWN IMPROVEMENT RATE - 433297

Recommendation

THAT the listed projects be funded from the Canowindra Town Improvement Fund.

Director of Finance and Corporate Services' REPORT

Council allocated and approved up to $150,000 from the Canowindra Town Improvement Fund 2011/12 at its August 2011 Council meeting. As this time has lapsed and a new council has been appointed, the funding will need to be revoted.

A list of projects identified by the local Councillors at that time had been costed. The costings were as follows:

Tree planting on town entrances

Cudal Road 50km/h section from Armstrong to Rodd Street $3,000

Cowra Road (Built up area) $4,000

Eugowra Road (semi built up in speed limited zone) $12,800

Shade cloth over northern end of skate park $10,000

Morris Park irrigation $20,000

Fitness walk – construction of a path 2.5m wide and 750m long $80,000

($20,000 of this to be in-kind, $60,000 is for asphaltic concrete)

ITEM 19 - LOCAL INFRASTRUCTURE RENEWAL SCHEME

REPORT IN BRIEF

Reason For Report	Advising Council of successful application and requesting affixing of the Council seal
Policy Implications	Nil
Budget Implications	Up to $581,745 income over 10 years
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\LOCAL INFRASTRUCTURE RENEWAL SCHEME (LIRS) - 433521

Recommendation

THAT Council authorise the affixing of the common seal to the Local Infrastructure Renewal Scheme (LIRS) Funding agreement.

Director of Finance and Corporate Services' REPORT

Council has received formal notification that its application for a 4% interest subsidy under the NSW Government’s Local Infrastructure Renewal Scheme for water and sewerage works has been successful. The maximum amount of subsidy that will be received by Council over the term of the loan is $581,745 which will greatly benefit the Four Town Sewerage Scheme. The funding agreement must be signed under Council seal and returned prior to 30 November 2012.

The Division of Local Government have also written to Council advising that due to the detailed examination of Council’s financial situation by TCorp during the application process that the Division will be exempting Council from the requirements to conduct a CAPEX review as set out in DLG circular 10-34.

ITEM 20 - COUNCIL OWNED BUILDING - PAYMENT OF INSURANCE - AMUSU THEATRE

REPORT IN BRIEF

Reason For Report	For Council to consider a request for building insurance to be paid by Council
Policy Implications	Yes - "Section 356 Funds - Reports to Council Policy" and "Donations under Section 356 to Offset Rate Levies and Charges Policy" refer
Budget Implications	Yes - subject to Council decision - would mean an allocation from Council's s356 donations budget
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\SECTION 355 COMMITTEE - AMUSU THEATRE - 428381

Recommendation

THAT Council consider the request for Council to pay the building insurance costs for the Amusu Trust as a once off or an ongoing basis by way of a donation from its s356 funds.

Administration Manager's REPORT

Council owns or controls many buildings which are operated by community groups appointed under the provisions of the Local Government Act 1993 (s.377) as a s355 committee delegated with the “care, control and management” of the respective property.

Amusu Theatre

The Amusu Theatre Heritage Trust Incorporated (Amusu Trust) is one of 28 s355 committees delegated with a “work, property or undertaking” on behalf of Council being responsible for the Amusu Theatre [and Tom’s Garage].

Council has received a request from the Amusu Trust to be relieved of the burden of paying building insurance as it is a small committee “battling to keep afloat”. Their request notes that they are aware that Council meets the costs of building insurance for other s355 committees.

Building insurance costs for the current financial year were $1,176.10 and have been reimbursed to Council.

Council currently only requires two (2) groups to reimburse Council for the cost of building insurance: Molong Community Church and the Amusu Theatre. It should be noted that the Molong Community Church holds a lease via the Department of Lands and is not a s355 Committee.

Council should also note that the Amusu Theatre was purchased by Council at the request of the community in March 2003 and is operated by the Amusu Trust as per a Deed of Agreement and by delegation as a s355 committee.

The committee at the time wanted to ensure that the property would remain in responsible care should the committee fold. The Deed requires that should the Amusu Trust cease to operate Council shall:

1. Call a public meeting to form a new committee;

2. In the absence of support (i.e. to form a new committee) sell the property; and

3. After deducting legal costs return the proceeds of the sale to a Manildra community project.

Part of the Deed of Agreement was that the Amusu Trust would reimburse Council’s costs for insuring the building. Other insurance costs are met via the Amusu Trust.

Notwithstanding the above Council may wish to consider donating an amount equivalent to the insurance premium from its s356 budget with a view to supporting this organisation. The value of the Amusu Theatre as the main tourism attraction in Manildra and its recent expansion into a poster museum (within Tom’s Garage) together with plans to host an annual Film Festival should be considered.

Council currently has a policy of donating an amount equivalent to rates and other charges (including insurance) for various organisations. At the time of writing this report the s356 budget had an allocation of $31,261.00 with $27,716.15 still available.

ITEM 21 - YEOVAL AND CUMNOCK FUNDING FOR SEWERAGE SCHEMES

REPORT IN BRIEF

Reason For Report	To advise council of the Minister's offer for funding of the Yeoval and Cumnock Sewerage schmes and to seek council's acceptance of the offer.
Policy Implications	Nil
Budget Implications	Council's contribution to the schemes is included in the IP&R
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\DESIGN AND CONSTRUCTION\CUMNOCK SEWERAGE - 432792

Recommendation

THAT Council authorise the affixing of the Common Seal to the following documents:

· Schedule 1 to the Conditions for Council Managed Water Supply and Sewerage Works – Yeoval Sewerage Scheme

· Schedule 2 to the Conditions for Council Managed Water Supply and Sewerage Works – Yeoval Scheme

· Schedule 1 to the Conditions for Council Managed Water Supply and Sewerage Works – Cumnock Sewerage Scheme

· Schedule 2 to the Conditions for Council Managed Water Supply and Sewerage Works – Cumnock Sewerage Scheme

Director of Engineering and Technical Services' REPORT

Council has received an offer of financial assistance from the Hon Katrina Hodgkinson, Minister for Primary Industries for the construction of the Yeoval and Cumnock sewerage schemes.

The offer, $4,781,383 is 60% of the cost excluding GST under the Country Towns Water Supply and Sewerage Program (CTW&SP) and includes the following activities;

Yeoval

1. Construction of the sewerage treatment plant

2. Supply of pumps and design of reticulation and on property works

3. Construction of reticulation and transfer infrastructure

Total Cost $4,203,926

Cumnock

1. Construction of the sewerage treatment plant

2. Supply of pumps and design of reticulation and on property works

3. Construction of reticulation and transfer infrastructure

Total Cost $3,765,046

Note: the offer is the amount requested in council’s letter of request dated 30^th August 2012.

It should also be noted that the “on-property” works is NOT included in this funding approval. Tenders will be advertised for this work in the new year. The estimated cost for on property works is $525,525. Council will be seeking 60% funding assistance for this work under the CTW&SP also.

The Minister’s offer is conditional and requires council to;

· Under the CTW&SP rules, there are no provisions for revised estimates or additional costs.

· Timely completion of the works, 3 years from the date of the offer (November 2015)

· Compliance with each of the criteria in the Best Practice Management of Water and Sewerage Guidelines. Council currently complies with the 6 modules for best practice.

· Reporting grant payments against project milestones as per schedule 2 of the conditions.

· Signing of the conditions.

In making this offer the Minister has also approved the tender for the construction of the STP’s and single invitation contract for Council to construct the reticulation and transfer infrastructure. Council staff held a pre-construction meeting on Wednesday 7^th November with the successful tender, Smiths Earthmoving to discuss work schedules and construction timeframes.

The contractor has indicated moving on site to establish the work-site and initial clearing mid December. Council staff will be gearing up to commence work on the rising mains in early December. Council Staff are currently preparing a detailed works program for works consideration.

ITEM 22 - CUDAL CARAVAN PARK

REPORT IN BRIEF

Reason For Report	Provision of supervision and security during December and January
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CARAVAN PARKS and CAMPING AREAS - 432813

Recommendation

THAT Council enter into an agreement with the Canowindra Park Manager to provide temporary supervision and security at the Cudal caravan park over the December / January period at a cost of $960.

Urban Assets Coordinator's REPORT

Council may recall that the volunteer manager for the Cudal Caravan Park resigned unexpectedly around two months ago and since then Council has been administering the park from the Cudal office. So far this has worked reasonably well due to the fact that it has not been peak holiday season

However there is no direct supervision of the park to manage issues such as overcrowding and noisy and antisocial behaviour especially from backpackers who have been allowed to crowd into the park in years past. Council has previously received complaints from local village residents in regard to noise emanating from the park and police have attended to several incidents involving fighting between backpackers as well as substance abuse.

It is reasonable to expect that without a manager, the risk of overcrowding, noise and violence at the park will escalate over the December and January months when backpackers have customarily taken up residence in the park. The park is authorised for 9 powered sites and 3 camp sites only and it is Council’s responsibility to ensure that these numbers are not exceeded due to limited ablution amenities.

Therefore it is proposed to have temporary supervision and security over the December / January period provided by the Canowindra park manager. The Manager will attend at the Cudal park four afternoons per week to oversee the general situation and to minimise disturbances and anti social behaviour. Simply by keeping site occupation within authorised limits will go a long way towards reducing noise, violence and antisocial behaviour as each camp site is limited to one tent only.

The Manager will not be expected to accept fees, take bookings or carry out maintenance. His role will be strictly security and supervision and he will have authority to remove people from the park who do not have a designated site or who contravene Council’s adopted park rules. The cost of this service for four afternoons per week for two months will be $960 to be derived from the park operations budget.

The alternative would be no security or supervision at all at the park over the Christmas / New Year period which could only encourage antisocial behaviour and cause overloading of showers and toilets with subsequent health issues.

Therefore it is recommended that Council enter into an agreement with the Canowindra Caravan Park Manager to provide supervision and security at the Cudal caravan park for the December / January period.

ITEM 23 - FLASHING LIGHTS IN CANOWINDRA

REPORT IN BRIEF

Reason For Report	To inform council of the need for flashing lights near schools in Cabonne.
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Flashing lights in Canowindra - letters 2. Media release - flashing lights 3. School sites for flashing lights
File Number	\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\DESIGN AND CONSTRUCTION\PEDESTRIAN CROSSINGS - 433095

Recommendation

THAT Council:

1. Forward the request from the Canowindra Schools to the Roads and Maritime Services asking that the community concerns be considered.

2. Forward a copy of the requests to local state government representatives asking for the schools to be included in the list for up-grades, and

3. Include the matter of “flashing lights” for all schools on State, Regional roads and busy local (particularly rural areas) to be given priority for flashing light upgrades.

Director of Engineering and Technical Services' REPORT

Council has received correspondence from Canowindra High School, Canowindra Primary School and St Edwards Primary School in Canowindra formally bringing to council’s attention the need for flashing school zone lights.

The Premier, Barry O’Farrell formally announced 22 August 2012 through a media release that 179 new school zones covering 189 schools will benefit from the rollout of flashing lights. The media release states that the rollout represents a $17M commitment over the next three years and further states that “Schools are chosen by the Centre of Road Safety within Transport for NSW based on pedestrian and traffic volumes, as well as approach speeds and community concern.”

Included in the annexure to this report is the media release including the list of schools identified for flashing light upgrades. Molong Central School (Wellington Street) is included on the list.

ITEM 24 - MODIFICATION OF DA 2007/97 FOR SUBDIVISION OF RURAL HOLDING 'WALSHVILLE', MILLTHORPE-VITTORIA ROAD, VITTORIA

REPORT IN BRIEF

Reason For Report	To consider modification of conditions of consent
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Draft Modified Conditions of Consent 2. Submission
File Number	\Development Applications\DEVELOPMENT APPLICATION\2007\03-2007-0097 - 429500

Recommendation

THAT Modification Application 2007/97/1 for a four (4) lot subdivision of Lots 20-22 DP 263376, Lots 25, 27, 30, 34, 35, 63, 70, 71, 77, 79, 80, 88, 90, 91, 96, 118, 204 DP 750375, Millthorpe-Vittoria Road, Vittoria be granted consent subject to the conditions attached.

Director of Environmental Services' REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the modification application submitted for DA 2007/097 for a four (4) lot subdivision of ‘Walshville’ being a 365 ha property described as Lots 20-22 DP 263376, Lots 25, 27, 30, 34, 35, 63, 70, 71, 77, 79, 80, 88, 90, 91, 96, 118, 204 DP 750375, Millthorpe-Vittoria Road, Vittoria. The applicant seeks to relocate proposed Lot 2 within the proposed subdivision and to adjust the shape and size of each proposed allotment. A detailed assessment of the application however indicates that the applicant also seeks to vary the lots size and shape of each proposed allotment. The submitted modification plans also incorrectly show an additional allotment (that was deleted from the original proposal and subsequent approval.

The application has been referred to the Council for determination as the initial development approval was granted by council at its meeting of 15 October 2007.

It is recommended that the application be approved subject to conditions of consent.

Applicant: Mrs S Gordon, c/- Peter Basha Planning and Development

Owner: Mrs S Gordon

Proposal: Subdivision into 4 lots

Location: Lots 20-22 DP 263376, Lots 25, 27, 30, 34, 35, 63, 70, 71, 77, 79, 80, 88, 90, 91, 96, 118, 204 DP 750375, Millthorpe-Vittoria Road, Vittoria known as 2965 Mitchell Highway, Vittoria

Zone: Rural 1(a) General Farming

Background

Council approved DA 2007/097 on 15 October 2007. The proposed subdivision initially sought to create five (5) allotments however the proposal was reduced to four (4) allotments. Subdivision approval was granted to the following development:

Proposed lot	Area	Purpose
1	5ha	Vacant lot, proposed dwelling lot
2	5ha	Vacant lot, proposed dwelling lot
3	5ha	Existing dwelling
4	Approx 356 ha	Agricultural lot

The initial approval was issued for a term of 2 years, however council at its September 2009 meeting approved an extension to the consent for an additional 12 months. Construction work on driveway access to proposed Lots 1 and 3 was completed prior to the 5 November 2010 date whereby the consent was to lapse.

Proposal

It is proposed to alter the layout of the subdivision to relocate proposed lot 2 and amend access arrangements, amend the lot size and shape of proposed lots 1 and 3, and to alter access arrangements for proposed lot 4. (Reference to a proposed 5^th allotment is considered to be an error on the submitted plan and does not form part of the modification assessment report).

The three proposed concessional lots were initially located in a cluster situated on the northern side of the Millthorpe-Vittoria Road. It is now proposed to relocate proposed Lot 2 to the southern side of the road to an isolated triangular area of land that forms part of the rural holding. This lot is vacant and proposed as a dwelling lot. A building envelope has been identified for proposed Lot 2. The boundary setbacks for this lot do not achieve the required 100m setback from the boundaries and incorporate a 20m setback. Perimeter landscaping will be required to establish adequate setbacks from the adjoining agricultural land. The proposed allotment is bounded on two sides by roads (Millthorpe-Vittoria Road and Koomoorang Road).

The applicant proposes to vary each of the four allotment areas as follows:

Proposed lot	Area	Purpose
1	3.7ha	Vacant lot, proposed dwelling lot
2	1.2ha	Vacant lot, proposed dwelling lot
3	4.0ha	Existing dwelling
4	356.2 ha	Agricultural lot

(Variations in total area due to a surveyor’s anomaly on proposed lot 4)

The variations to the approved plans also necessitate a review of the conditions of consent. These matters are addressed throughout the following report.

Site plan

Modified proposal

Approved concessional lot configuration

MATTERS OF CONSIDERATION

Council must be of the opinion that the development is substantially the same as that previously approved by council. Council staff has raised concerns with the applicant’s planning consultant regarding the extent of variation sought by the modification. Legal advice was provided by the applicant to support the lodgement of the application. Further advice was also obtained from Council’s solicitors.

In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is considered to be of minimal environmental impact and is substantially the same development for which consent was granted.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Cabonne Local Environmental Plan 1991 (Amended)

Objectives of the 1(a) General Rural zone

The subject land is zoned 1(a) General Farming under the Cabonne Local Environmental Plan 1991 (amended). The proposal is defined as ‘subdivision’ under section 4B of the Environmental Planning and Assessment Act 1979, which means:

The division of land into two or more parts that, after the division, would be obviously adapted for separate occupation, use or disposition.

Subdivision is permissible in the 1(a) zone, subject to Council’s consent under the provisions of clauses 10, 11, 12, 14, 23 and 24 of the LEP.

The zone objectives aim, in part, to promote the proper management and utilization of resources by protecting, enhancing and conserving agricultural land in a manner which sustains its efficient and effective agricultural production potential.

It is considered that the modified development is generally consistent with the objectives of the zone which seeks to “promote the proper management and utilisation of resources”.

Clause 10 - General considerations for development within rural zones.

The modified proposal will not affect the present and future use of the land for the purposes of agriculture. There are no known mineral or extractive resources located on the subject land.

Clause 11 - Subdivision of land generally

The proposed modification does not affect the initial proposal to create 3 concessional lots and a residual agricultural lot.

Clause 12 - Subdivision for the purposes of agriculture in Zones Nos 1(a) and 7(c)

The proposed modification is consistent with the provisions of the LEP.

STATE ENVIRONMENTAL PLANNING POLICIES

SEPP 44 - Koala Habitat Protection

There are no Koala habits on the subject land. The area is cleared grazing land.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION S79C(1)(A)(II)

Draft Cabonne LEP 2012 applies to the Cabonne LGA, however has no legal status when determining the modification application.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan No. 5 - General Rural applies to this development.

A dwelling exists upon proposed Lot 3. Proposed lots 1, 2 are created as concessional lots with a dwelling permissible subject to development consent being obtained.

Proposed lot 2 provides for a boundary setback to the building envelope of 20m. The northern and southern boundaries adjoin road reserve providing additional separation from farm land and agricultural practises. DCP 5 requires a setback of 100m from adjoining rural land. To create an adequate buffer between the concessional lot and the surrounding agricultural it will be necessary to establish a vegetative buffer along the boundaries. A condition of consent already is imposed upon the subdivision requiring substantial vegetation buffers to be planted around each of the three concessional lots. It is noted that scattered native timber located along the boundary of the proposed allotment is to be retained.

Guidelines for rural subdivision – concessional lots

The initial application was assessed against council’s ‘Guidelines for rural subdivision – concessional lots’. The modification application is generally consistent with the initial assessment. The relocation of proposed lot 2 does not further fragment the holding and potentially enhances the agricultural operation of the larger allotment. The proximity of proposed lot 2 to adjoining land and a dwelling has been addressed by a requirement for buffer landscaping of the concessional allotment to afford privacy and to protect the nearby holding in the ‘right to farm’.

MATTERS PRESCRIBED BY THE REGULATIONS S79C(1)(A)(IV)

The modified proposal does not contravene the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Lot shape and size

The original proposal sought approval for 3 concessional lots ranging in area from 3ha to 5ha. The current proposal seeks three allotments with areas of 1.2ha, 3.7ha and 4ha. The range of lots is permissible and an effluent study has been provided to demonstrate the smaller lot is capable of future development for a lifestyle allotment.

Agricultural Impact

The proposed subdivision modification is unlikely to adversely diminish agricultural performance of surrounding agricultural land. The location of proposed lot 2 utilises an area of the current holding that is already fragmented from the area.

Traffic Impacts

The modified subdivision alters the location of proposed Lot 2. A condition of consent requires vehicular access to be provided to this lot off Koomoorang Road.

Access to proposed lots 1 and 3 have already been approved and constructed. The original subdivision approval required a Right Of Way to be registered over proposed Lot 3 to enable continued use of an existing access way to service proposed lot 4. The modified plans alter the allotment boundaries and now establish the access road as a battle axe handle or extension to the proposed Lot 4. The boundaries of proposed Lots 1 and 3 now correspond to the battleaxe handle. This will require modification of Conditions 15, 16, 17 and 18 (Access conditions and ROW easements) to reflect the location of the access corridor being transferred from proposed Lot 3 to become an extension of proposed Lot 4.

Impacts on Adjoining Land

The modified subdivision will not impact upon adjoining land uses. Conditions of consent have been incorporated to address adequate landscape buffers around each of the concessional lots to minimise future landuse conflict between proposed dwellings and agricultural activities.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The modified subdivision proposal was notified to adjoining neighbours. One submission by way of objection to the modification application was received by the close of the exhibition period.

The objection is summarised as follows:

Issue	Comment
The adjacent landowner seeks a ‘no build’ clause applicable to proposed Lot 2	The allotment is created in accordance with cl14 of CLEP 1991 (since repealed) and the objective of the clause is to enable establishment of concessional or lifestyle allotments
Driveway access to the lot off Koomerang Rd will add to dust entering neighbour’s rainwater tank	Landowner currently has legal right to access the site. Subdivision is unlikely to adversely impact upon traffic generation from the site.
Privacy will be affected. Potential impact from barking dogs.	Landscaping buffer required for proposed Lot 2. Pet owners are bound by Companion Animals Act re animal control.
May impact upon ability to continue using stock yards located near road and new owners may object to noise from cattle and tractors	Right to farm is recognised by planning regulations. Landscape buffer required around proposed lot to address impact.
Allotment size will detract from character of the area – minimum lot size should be 100ha with no dwellings permitted on smaller holdings	The planning provisions permitted up to 3 concessional lots. Lot sizes permissible between 0.4ha and 5ha. Proposed lot 2 has an area of 2ha and complies. Comments noted however planning provisions for ‘existing holdings’ permitted the initial subdivision and still permit erection of a dwelling on lots having an area of less than 100ha in certain circumstances.
Did not expect to have a neighbour in close proximity. Believed only large lots were available. Smaller lots belong closer to settlements.	The application is for concessional lots and was initially approved in 2007. The subdivision approval enabled creation of 4 allotments and a dwelling may have been permissible upon three of the allotments (the fourth contains an existing dwelling. The lots were initially clustered on the northern side of the Millthorpe-Vittoria Road. A dwelling may have been permitted upon the triangle of land to which this modification application applies, regardless of the current modification application. The modification is not inconsistent with the general provisions of the planning code and is recommended for approval following a merit based assessment of the application. Conditions of consent have been incorporated to recognise the ’right to farm’ adjacent land and to enhance visual amenity.
Objector lodged submission in November 2006 to the initial application – this was the only submission received - opposing smaller lots proposed opposite. Objecting to location, size and use of hobby farm citing impact upon privacy, amenity and raising concern to future buildings on land opposite Koomerang Road.	Assessment at the time noted the proposed lots were grouped together in accordance with the planning provisions. Visual and privacy impacts were to be addressed by way of landscaping. Additional dwellings in the vicinity did have the potential to generate additional noise however the increase was considered to be minimal.

PUBLIC INTEREST

The modified proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

SUITABILITY OF THE SITE FOR DEVELOPMENT

There are no known natural or manmade hazards which would render the site unsuitable for the proposed modified subdivision.

DEVELOPMENT CONTRIBUTIONS

No additional contributions apply to the modified development.

SUMMARY

The proposed modification is permissible with the consent of Council. The applicant has adequately demonstrated that proposed development complies with the objectives and provisions of the Cabonne LEP 1991. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

RECOMMENDATION

That the modification of development application 2007/097 for a four (4) lot subdivision of Lots 20-22 DP 263376, Lots 25, 27, 30, 34, 35, 63, 70, 71, 77, 79, 80, 88, 90, 91, 96, 118, 204 DP 750375, Millthorpe-Vittoria Road, Vittoria known as 2965 Mitchell Highway, Vittoria, be approved subject to the attached modified conditions of consent.

ITEM 25 - PROPOSED RESIDENTIAL SUBDIVISION AT MANILDRA - POSSIBLE COVENANTS

REPORT IN BRIEF

Reason For Report	To enable council to consider if it wishes to apply developer covenants to the proposed subdivsion
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0193 - 432796

Recommendation

THAT the council consider the information and determine if developer covenants are to be imposed as part of the development proposal for subdivision of L100 DP 1110843 and Lot 1 DP 1172576, Cudal Street, Manildra.

Director of Environmental Services' REPORT

Council at its meeting held on 15 October 2012 when considering the minutes of the Environmental Services and Sustainability Committee sought to defer consideration of Development Application 2012/193 for an 18 lot subdivision of land at Manildra subject to

“A report be submitted to full Council on possible covenants for the subdivision prior to the release of the subdivision certificate.”

Council is the landowner / developer of the subject land. A development application has been submitted by council for development consent to create an 18 lot residential subdivision, to be released in stages. As a developer council can consider whether covenants should be imposed upon the subdivision to guide future development. Covenants are usually imposed by a developer to ensure a particular character is created as the development proceeds and allotments are bought and sold by different individuals. Residential covenants may require use of certain building materials (ie brick and tile), or specify a minimum floor size for a dwelling, or regulate the look of an area by controlling front fences (to have them or not).

As required by a previous resolution of council, Manildra and District Improvement Assoc Inc. were requested to provide comment on possible covenants for the proposed estate. MADIA request council consideration of covenants that specify:

· Buildings be brick or rendered

· No front fence

· Colorbond side fences

· Height of 2.7m for garages

· Restriction on size of garage - not to be a large shed

As a developer council needs to identify the market it is targeting with the proposed release of residential lots. Along with the economics of the cost to develop land this would guide the decision as to whether a series of covenants is reasonable or necessary. Limitation in building material types or size of structure will limit the market interested in such lots. For instance a limitation on garage height will impact upon the retiree market who may be looking at storing a caravan on site. Brick or rendered finish may limit first home buyers from investing in a subdivision. Privacy and security issues may not be addressed by prohibiting installation of a front fence.

The land at Manildra is located within an existing village landscape. Surrounding dwellings are a variety of ages, styles and construction materials. Many lots have urban style front fences. The village zone permits a range of uses including residential, business and industrial. The planning code and the draft 2012 LEP permit a range of landuses including home industries. Each of the proposed residential lots could be developed for a variety of uses including dual occupancy and medium density developments.

It is suggested that covenants if required by council perhaps be limited only to specifying the type and height of boundary fencing ie colorbond fence panels of one specified colour only, or paling fences, for side and rear boundaries.

ITEM 26 - Modification DA 2010/163 March Rural Fire Station, Lot 34 DP 857376, McKay Road, March.

REPORT IN BRIEF

Reason For Report	To approve minor modification of original consent.
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Modified Draft Conditions of Consent 2. Amended Site Plan
File Number	\Development Applications\DEVELOPMENT APPLICATION\2010\03-2010-0163 - 428842

Recommendation

THAT Development Application 2010/163 for a 2 lot subdivision and the construction of a public building (rural fire brigade station) on land described as Lot 34 DP 857376, McKay Road, March, be granted consent subject to the conditions below.

Senior Town Planner's REPORT

ADVISORY NOTES

Record of voting

Political Disclosures

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the modified development application submitted for 2 lot subdivision and the construction of a Public Building (Rural Fire Station) on Lot 34 DP 857376, McKay Road, March. It should be noted that the subdivision has since been registered and the land upon which the rural fire station is to be located (proposed Lot 1) is now known as Lot 1 DP 1167501, McKay Road, March.

The application has been referred to the Council for determination as the land is owned by Council and the original consent was determined by Council. As such any modification is required to be determined by Council. It is recommended that the modified application be approved subject to conditions of consent.

Applicant: Cabonne Council

Owner: Cabonne Council

Proposal: 2 lot subdivision and the construction of a Public Building (Rural Fire Station

Location: Lot 34 DP 1167501, Mackay Road, March (now Lot 1 DP1167501)

Zone: 1(a) General Rural

THE PROPOSAL

It is proposed to modify the development consent to allow for the re-orientation of the rural fire shed. The current consent has the building facing east towards Burrendong Way. The modification seeks the re-orientation of the building to face north (Mackay Road) in order to allow for an easier access and egress to the building. The re-orientation of the building to the north still allows for all vehicle movements to take place within the site. No other aspects of the development proposed will alter.

Site Map

The subject site borders McKay Road to the north, Culverson Road to the south and Burrendong way to the east. The site is located approximately 2km north of the Cabonne Council boundary with Orange City Council along the Burrendong Way. The site had an area of approximately 19.33 ha and consists of agricultural land which is used for agricultural purposes. The surrounding area is characterised by agricultural holdings used for the purposes of farming and zoned 1(a) General Rural.

Background:

The subject lot (Lot 34 DP 857376) was created via subdivision 1996/2 and subsequently registered 14 February 1996.

DA 2010/163 for a 2 lot subdivision and the construction of a Public Building (Rural Fire Brigade Station) was approved by Council on 19 May 2011. The subsequent 2 lot subdivision has been registered as Lot 1 & 2 DP 116750. The rural fire brigade station is to be located on Lot 1 DP 116750.

The proposed modification application was submitted to Council on 18 October 2012.

MATTERS FOR CONSIDERATION

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Cabonne Local Environmental Plan 1991 (Amended)

The subject land is zoned 1(a) General Rural by the Cabonne Local Environmental Plan 1991. A rural fire station is not separately defined under the LEP of the Environmental Planning and Assessment Model Provisions 1980. The proposed rural fire brigade station may be defined as a “Public Building” as per the Model Provisions. The construction of a rural fire brigade station and the subdivision of land zoned 1(a) General Rural is permissible with consent from Council under the provisions of Clause 9 of the Cabonne LEP 1991. The proposed modification will not have any adverse impacts, and does not affect the previous site assessment.

Objectives of the 1(a) zone

The proposed modification is not considered to be inconsistent with the provisions of the LEP or the objectives of the 1(a) zone.

Clause 10 – General considerations for development within rural zones

The proposed modification for the re-orientation of the building (rural fire shed) does not affect the previous site assessment.

Clause 12 – Subdivision for the purposes of agriculture in Zones 1(a) and 7(c)

The proposed modification does not change any aspects of the subdivision proposal, nor does it affect the previous site assessment.

Clause 15 – Subdivision for other purposes in Zones 1(a) and 7(c)

The proposed modification does not change any aspects of the subdivision application. The modification relates to the re-orientation of the rural fire brigade station from Burrendong Way to McKay Road with negligible impacts.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 (Koala Habitat Protection)

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat. The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation. There are no known sightings of koalas in the locality, or sources of koala habitat.

The proposed modification is consistent with the provisions of the SEPP.

State Environmental Planning Policy (Infrastructure) 2007

The SEPP defines the subject development as an emergency services facility. Division 6 of the SEPP sets out provisions of where an emergency services facility can be located and what types of development require consent. The proposed emergency services building is determined to require consent from Council.

The proposed modification for the re-orientation of the building (rural fire brigade station) is consistent with the provisions of the SEPP and does not change the previous assessment.

State Environmental Planning Policy (Rural Lands) 2008

The proposed modification is consistent with the provisions of the SEPP.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

Whilst Council’s Draft LEP 2012 has been publically exhibited and is currently being reviewed by the NSW Department of Planning, the original application was approved under CLEP 1991 prior to the Section 65 Certificate being granted to Council. As such, there is no requirement for the draft provisions to be included in any assessment.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan 5 – General Rural Zone applies to the land. The proposed modification is consistent with the provisions of the DCP and does not effect previous site assessment.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Context and Setting

The subject land is located within an existing rural area. The proposed modification will have no adverse impacts on the surrounding area, its character or amenity. The modification does not affect the previous site assessment.

Lot size and shape

The proposed modification does not seek any variations to the approved subdivision lot size and shape. As such, the proposed modification does not affect the previous site assessment.

Visual amenity and privacy

The proposed development is situated in a rural context where the land is used for the purposes of agriculture. The area is not seen to have high scenic qualities. The proposed modification in fact does not affect the previous site assessment. Visual impact is considered to be negligible.

Access and traffic

The proposed modification seeks the re-orientation of the approved building (rural fire brigade station) from the east (Burrendong Way) to the north facing McKay Road. This change in orientation will allow for easier access and egress to the building. The proposed modification does not include any changes to access provisions or vehicle movements.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

No changes or additional contributions apply as a result of the proposed modification.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

As the subdivision layout is not altered by the proposed modification, the application was not notified to adjoining landowners.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted. The proposed modified development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 27 - RELEASE OF COVENANT AT WINDERA ESTATE REQUIRING ANY DWELLING TO BE A MINIMUM OF 250 SQUARE METERS IN AREA

REPORT IN BRIEF

Reason For Report	For Council to release the existing covenant requiring a dwelling to have a minimum area of 250 square metres
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0174 - 433175

Recommendation

THAT Council:

1. Release the existing covenant requiring a dwelling to have a minimum area of 250m² at Windera Estate; and

2. Affix the common seal to the release of the S88B Instrument

Senior Town Planner's REPORT

The subject land Lot 4 DP 1124402 was created via subdivision 2008/24 and registered 27 June 2008. The land has been subdivided a number of times commencing with DA 2000/341 which was the original Development Application for the subdivision of Windera after ministerial approval was granted for the re-zoning of land from 1(a) General Rural to 1(c) Rural Small Holdings.

A Development Application 2012/147 for a 4 lot subdivision on this parcel of land was submitted and subsequently approved and consent issued on 25 July 2012 under delegation of the Acting General Manager. This application is yet to have a Subdivision Certificate released or the plans registered.

Council has received a request seeking the deletion of a covenant that has been on the title since its creation for the purposes of rural small holdings zone 1(c) whereby the minimum size of a dwelling house is nominated at 250m².

The developer of Windera, Daytime Pty Ltd established the original covenant on the land in the subdivision, and as the developer no longer holds any land in the subdivision, the covenant provides that Cabonne Council is the consent authority to have the covenant removed. As such, a request is submitted for Council to consider the release of the covenant requiring 250m² minimum house size. The request does not indicate any further amendments to any additional covenants held on the land.

Windera has a total of 92 lots of which 86 lots are existing with another six (6) lots granted approval for subdivision. Further analysis of Windera estate indicates that 67 lots have dwellings constructed and another five (5) with Council consent granted for a dwelling. Twenty (20) lots remain vacant. The minimum lot size for subdivision at Windera is noted as 2 hectares. Five (5) lots have existing areas in excess of 4ha. Taking into consideration, site constraints, approximately three (3) lots have further subdivision approval with an additional four (4) lots. As such, these calculations equate to 96 lots for the purposes of rural residential living.

As such Windera is at a capacity of approximately 72% and therefore the proposed removal of a covenant that requires a minimum floor area for a dwelling is considered to have minimal impact. It should be noted that this covenant was not a development standard required by Council however, a developer requirement put on at the time of the original subdivision to set a certain standard that was trying to be achieved. Whilst the existing covenant has been in place for over 10 years and has been complied with in terms of house size, the covenant does not achieve sustainability in design terms or cost. Equally, Council LEP standards and DCP provisions do not restrict floor space ratios or limit house size.

CONCLUSION:

The impact of releasing the covenant requiring a minimum floor area of 250m² is considered to be minimal as Windera is at approximately 72% capacity. The request for the covenant’s release is supported.

ITEM 28 - AMENDMENTS TO MAKING OF LOCAL ENVIRONMENTAL PLANS

REPORT IN BRIEF

Reason For Report	To inform Councillors of changes made to the Enviromental & Planning Assessment Act 1979 ('EP&A Act')
Policy Implications	The acceptance of the powers of delegation will enable Council to make Local Environmental Plans in accordance with a Gateway Determination. This will potentially increase the efficieny of seeking plan amendments.
Budget Implications	There may be some additional internal costs for staff to manage any plan making process in lieu of these matters being handled by the Department but these should generally be administrative and minor in cost.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\CIRCULARS - NSW DEPARTMENT OF PLANNING - 432904

Recommendation

THAT Council:

1. Accept the delegation from the Minister for Planning and Infrastructure under Section 59 of the Environmental Planning and Assessment Act 1979 to allow Council to make Local Environmental Plans in accordance with a Gateway Determination under Clause 56 of the Act.

2. Grant approval for this power to be delegated to the General Manager and the Director of Environmental Services (assuming the approval of the General Manager is granted) for those matters where it will apply.

Principal Strategic (WBC Alliance) Planner's REPORT

The Minister for Planning and Infrastructure has recently notified Cabonne Council of a number of changes to the Environmental Planning and Assessment Act 1979 (‘EP&A Act’) relating to the making of Local Environmental Plans (‘LEPs’) that came into effect on 2 November, 2012.

Two key changes have been implemented including:

1. Delegation of the making of some LEPs to Councils; and’

2. Allow for independent reviews of some council and department decisions in the plan making process.

The first change is that the Minister has delegated a number of powers under Section 59 of EP&A Act for the making of LEPs, including amendments to LEPs, where the LEPs seek to affect ‘local matters’ such as mapping alterations, minor error, reclassification of land, updates to heritage items, spot rezonings consistent with an endorsed strategy, and other matters of local significance. Council is also empowered to defer inclusion of certain matters in an LEP.

The ‘local matters’ that will be delegated to Council will be determined by the Department of Planning and Infrastructure at the time of making a ‘Gateway Determination’ under Clause 56 of the EP&A Act. If Council is delegated the plan making power then they will liaise directly with Parliamentary Counsel in the preparation of the planning instrument following the gateway determination. Further details are set out in the Planning Circular PS12-006 (Doc ID 430136).

To be able to exercise these delegations, Cabonne Council must write to the Department advising that Council wishes to accept the delegation by Friday, 30 November 2012. In addition, Council must nominate the officers or employees of Council who will be granted the proposed delegation.

It is common practice to usually delegate these functions to the General Manager and/or the Director of Environmental Services. Under Section 381 of the Local Government Act 1993 the delegation to the General Manager requires the approval of Council and the delegation to the Director requires the approval of Council and the General Manager.

ITEM 29 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 420195

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 30 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting
Policy Implications	Consistent with Council's Meeting Practice Poilcy
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 420197

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised where necessary.

Administration Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

Item 26 Ordinary Meeting 19 November 2012

Item 26 - Annexure 1

MODIFIED DRAFT CONDITIONS OF CONSENT DA 2010/163

1. DEVELOPMENT IN ACCORDANCE WITH PLANS

Objective

To ensure the development proceeds in the manner assessed by Council.

Performance

Development is to take place in accordance with the attached stamped plans (Ref No DA2010/163 Drawing No. CAT.2B sheets A00, A01, A02, A03, A04, A05, A06, A07, A08, E01, M01, Council Plan No. MUL-013 Sheets 1, 2 & 3) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

2. BUILDING CODE OF AUSTRALIA 2010 – AUSTRALIAN STANDARDS

Objective

To satisfy the Building Code of Australia 2010 and relevant Australian Standards.

Performance

The approved Fire Brigade Station must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2010. Compliance with the Performance Requirements can only be achieved by:-

a) complying with the Deemed to Satisfy Provisions; or

b) formulating an Alternative Solution which:-

i) complies with the Performance Requirements; or

ii) is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

iii) a combination of both a) and b).

3. APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

Objective

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

Performance

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act. The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development. Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

4. APPLICATION FOR CERTIFICATION

Objective

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

Performance

The person having the benefit of this consent is required to apply for a:

CONSTRUCTION CERTIFICATE to satisfy all relevant conditions.

COMPLIANCE CERTIFICATE to satisfy all relevant conditions.

SUBDIVISION CERTIFICATE to satisfy all relevant conditions.

OCCUPATION CERTIFICATE to satisfy all relevant conditions.

5. COMPLIANCE WITH CONDITIONS OF CONSENT

Objective

To ensure the development proceeds in the manner as determined by Council.

Performance

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

6. LOT DESIGN AND PURPOSE

Objective

To ensure the subdivision proceeds in accordance with Council’s consent and that the purpose of the newly created Lot(s) is/are clarified in the context of the Cabonne Local Environmental Plan, 1991.

Performance

(a) Surveying of the subject land will generally be in accordance with the attached draft plan of survey.

(b) Lot 1 has been approved for subdivision under Clause 15 of the Cabonne Local Environmental Plan, 1991 for the purposes of the March Rural Fire Station.

(c) Lot 2 has been approved for subdivision under Clause 15 of the Cabonne Local Environmental Plan, 1991. The land will remain for the purposes of agriculture. An approved 88B Instrument is to be provided WITH THE APPLICATION FOR SUBDIVISION CERTIFICATE for RESTRICTION OF USE to prohibit a dwelling house on Lot 2.

7. REGISTRATION OF PLAN OF SUBDIVISION

Objective

To ensure compliance with Section 109C(1)(d) of the Environmental Planning and Assessment Act 1979, as amended.

Performance

An application for a Subdivision Certificate is to include five (5) copies of an original Plan of Subdivision prepared by a Registered Surveyor to be lodged at the Land Titles Office.

An approved 88B Instrument is to be provided WITH THE APPLICATION FOR SUBDIVISION CERTIFICATE for RESTRICTION OF USE to prohibit a dwelling house on Lot 2.

8. REGISTRATION OF PLAN OF SUBDIVISION

Objective

To ensure that the subdivision proceeds in a logical manner.

Performance

Prior to the construction of the Rural Fire Station evidence is to be submitted to Council that the registration of the Plan of Subdivision has been lodged with the Land Titles Office.

9. IMPACT ON RATES

Note:

Please note that after subdivision has occurred, this land will not be rated the same as it has previously been rated. Each block created will attract its own general rate, water and sewerage rate, if appropriate, either connected or unconnected and waste management charge.

Under special circumstances, however, the Valuer General may amalgamate the newly created blocks for rating purposes but YOU must apply to the Department to do so.

The ACTUAL rate to be charged cannot be determined until the Valuer General has separately valued each new parcel of land, but an ESTIMATE of rating may be obtained by contacting Council’s Rates Department on (02) 63 923200.

10. SPILLAGE OF LIGHT

Objective

To protect the amenity of the surrounding area.

Performance

Spillage of light, if any, shall be controlled so as not to cause nuisance to the amenity of surrounding land, and must be provided in accordance with the relevant Australian Standard for provision of external and security lighting.

11. OUTDOOR STORAGE

Objective

To protect the amenity of the surrounding area and ensure development proceeds in the manner assessed by Council.

Performance

No goods, materials, or trade waste are to be stored at any time outside the building other than in approved areas.

12. PROVISION OF RURAL ADDRESS NUMBER

Objective

To provide each eligible rural property with a rural address number in accordance with Standard AS/NZS 4819:2003:Geographic Information – Rural and Urban addressing.

Performance

The location of each eligible access will be established and a number allocated based upon measurements taken by the Principal Certifying Authority which will be in accordance with Standard AS/NZS 4819:2003.

The applicant is to contact Council’s GIS Officer on 63923248 to obtain an application form and instructions.

13. ERECTION OF RURAL ADDRESS NUMBER

Objective

To ensure each eligible rural property has a suitably erected and clearly visible rural address number in accordance with Standard AS/NZS 4819:2003: Geographic Information – Rural and Urban Addressing.

Performance

The designated number plate shall be obtained and erected in accordance with the Specifications for Erection of Rural Address Numbers as supplied by Council. (Note: These plates are available from Council at the fee specified in Council’s Fees and Charges)

Written notification is to be provided to Council indicating rural addressing number has been erected. This letter is to be supplied to Council or Principal Certifying Authority PRIOR to the issue of a Subdivision Certificate.

14. OFF STREET PARKING

Objective

To ensure adequate car parking is available on site.

Performance

A minimum of 10 car parking spaces are to be provided on site each having minimum dimensions as follows:

Covered (including garage) - 3m x 6m

Uncovered - 2.6m x 5.5m

Each space (other than garages) is to be constructed with a hard standing material.

15. PROVISION OF POWER FOR SUBDIVISION

Objective

To ensure financial equity in providing adequate power supply for newly created Lot 1.

Performance

Prior to the issuing of a Subdivision Certificate, the applicant will submit a Compliance Certificate from the Electricity Authority indicating that arrangements have been made for the supply of mains power to proposed Lot 1.

16. WATER SUPPLY

Objective

To ensure provision is made for adequate rural water supply.

Performance

In rural areas (where town water is not available)

a) Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 10,000 litres of which are to be retained at all times for fire fighting purposes; or

b) The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

c) The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

The take off point for the domestic supply is to be located in such manner to ensure that the 10,000 litres of water is retained at all times for bushfire fighting purposes.

1. The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve.

2. The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

d) Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

17. PROVISION OF PRIVATE ACCESS

Objective

To ensure that safe and practical access is provided to the subject land.

Performance

Access must be provided to all proposed lots in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access. Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

A Compliance Certificate for the access must be submitted to Council before a Final Subdivision Certificate can be issued.

18. TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

Objective

To ensure that any traffic or pedestrian movement through or past the work site is safe.

Performance

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site. The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

19. EROSION AND SEDIMENTATION CONTROL PLANS

Objective

To prevent soil erosion and watercourse contamination during and subsequent to the course of the development.

Performance

An overall erosion and sedimentation control plan is to be prepared to a standard acceptable to the Principal Certifying Authority and the Department of Natural Resources.

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of Construction Certificates for each and any stage of the development.

20. DRAINAGE

Objective

To ensure satisfactory disposal of roof stormwater run-off.

Performance

All roofwater shall be collected through guttering and downpiping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of via the rainwater storage tank with the overflow to discharge away from the building and on-site waste water disposal drainfield.

21. PROVISION OF TEMPORARY FACILITIES

Objective

To provide temporary toilet facilities.

Performance

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority. NOTE: This must be on-site prior to the first inspection.

22. NOISE

Objective

To limit the impact of noise on adjoining properties.

Performance

Building work may only be carried out on the site between the following hours:

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

23. IDENTIFICATION OF SITE

Objective

To clearly identify the site.

Performance

Provide a clearly visible sign to the site stating:

a) Unauthorised entry is prohibited;

b) Builders name and licence number; or owner builders permit number;

c) Street number or lot number;

d) Contact telephone number/after hours number;

e) Identification of Principal Certifying Authority.

24. FOOTING AND SLAB DESIGN

Objective

To ensure footing and slab design is in accordance with Australian Standard.

Performance

Footings and slabs shall be constructed and maintained as specified in Australian Standard 2870.1:1996. Engineer’s details of steel re-enforced concrete slab design to be provided to Principal Certifying Authority prior to the release of a Construction Certificate (refer to Geo-tech report Ref: R10334r Dated: 1 March 2011 conducted by Envirowest Consulting Pty Ltd for Site Classification details).

25. PLUMBING AND DRAINAGE WORKS

Objective

To ensure compliance with the requirements of the relevant legislation.

Performance

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500. All new hot water installations shall deliver hot water at the outlet of all sanitary fixtures used primarily for personal hygiene purposes at a temperature not exceeding 50^oC.

26. FIRE SAFETY KITCHENS

Objective

To ensure adequate safety precautions in the event of a kitchen fire.

Performance

The Applicant is to provide a 5kg CO2 Fire Extinguisher and a fire blanket in the kitchen area near the oven/store.

27. PORTABLE FIRE EXTINGUISHERS

Objective

To safeguard against the spread of fire.

Performance

A fire extinguisher is to be provided for Class B and Class A fire risks in accordance with AS 2444.

28. FIRE PRECAUTIONS DURING CONSTRUCTION

Objective

To safeguard against the fire during the construction of the development.

Performance

Whilst the building is under construction not less than one fire extinguisher to suit Class A, B and C fires and electrical fires must be available on site at all times.

SECTION 68 APPROVAL LOCAL GOVERNMENT ACT 1993

1) Installation and connection is to be in accordance with National Plumbing and Drainage Code (AS 3500) and the NSW Code of Practice and Onsite Domestic Wastewater Management (AS 1547:2000).

2) Connection, drainage work and plumbing work must be undertaken by a licensed plumber and sewer drainer.

3) A works as executed plan drawn to scale not less than 1:300 of drainage is to be submitted to Council at the time of inspection.

29. INSPECTIONS FOR ON SITE WASTE MANAGEMENT SYSTEM

Objective

To ensure compliance with the relevant standards and regulations.

Performance

The following inspections are required to be undertaken by Council:-

1. Internal drainage lines

2. External drainage lines

3. On-site Sewage Management System Final

A minimum of 24 hours notice is required to book the inspection.

Drainage work is to be under full water test at the time of inspection.

30. APPROVAL TO OPERATE ON-SITE SEWERAGE MANAGEMENT FACILITY

Objective

To ensure compliance with Section 68 Local Government Act 1993.

Performance

The applicant must, prior to use, notify Council’s Environmental Services Department of the intention to commence operation of the approved on-site sewage management system.

31. STANDARD OF WORKS – SEPTIC INSTALLATION

Objective

To ensure the septic tank is installed in an approved manner.

Performance

The onsite wastewater system is to be installed in accordance with the On-Site Effluent Management Study Report No R10334e conducted by Envirowest Consulting Pty Ltd.

32. TANK LOCATION

Objective

To reduce the nuisance from unpleasant odours and to prevent damage to the building.

Performance

The septic tank is to be located not less than 1.5m from any building.

33. DISPOSAL AREA

Objective

To protect the system from damage by vehicles.

Performance

Vehicular traffic movements are to be excluded from the effluent disposal area.

34. SURFACE WATER

Objective

To ensure the disposal area works to full capacity at all times and under all climatic conditions.

Performance

Surface water is to be directed away from the effluent disposal area.

35. ABSORPTION TRENCH LOCATION

Objective

To ensure adequate buffer distances from adjoining land.

Performance

The associated absorption trench is to be no closer than 6 metres from any adjoining property boundary.

36. DRAINFIELD OPERATION

Objective

To ensure correct operation of the on-site wastewater drainfield.

Performance

The septic tank is to be sited in such a position so that the invert of the outlet is at least 100mm above the finished ground surface of the associated drainfield / absorption trench.

ITEM 1 - NSW INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL

REPORT IN BRIEF

Reason For Report	To provide an updateof the NSW Independent Local Government Review Panel following the release of their summary on submissions to Stage One Consultation.
Policy Implications	Yes, depending on Government's response to Review Panel's recommendations.
Budget Implications	Yes, depending on Government's response to Review Panel's recommendations.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\DIVISION OF LOCAL GOVERNMENT - 433228

General Manager's REPORT

Council has received previous information and held a workshop in August in relation to the NSW Independent Local Government Review Panel. The Panel have just released their summary of submissions to Stage One Consultation and Councillors have been forwarded a copy of this by email.

To recap, the Panel called for written submissions by 14 September 2012 on the following questions:

1. What are the best aspects of NSW local government in its current form?

2. What challenges will your community have to meet over the next 25 years?

3. What “top 5” changes should be made to local government to help meet your community’s future challenges.

Both Council and the WBC Strategic Alliance made submissions by the due date.

What’s Next?

The Review is now into its second stage and the ‘Case for Change’ paper will be released by late November. The paper will set out findings from the Panel’s research to date and from their analysis of comments received during the Listening Tour as well as submissions lodged in response to the consultation paper

Between late November and the end of February 2013 the Panel will hold a series of roundtable discussions and focus group meetings to explore in more detail various issues raised in the ‘Case for Change’ paper. Results of those discussions will be made available on the website, and will feed into the ‘Future Directions’ paper to be released in March 2013.

^i. http://www.localgovernmentreview.nsw.gov.au/Information.asp?areaindex=LGR&index=103&mi=9 Accessed 9/11/12

Arrangements will be made for consideration of Council’s strategic approach to the “Future Directions” paper when it is received.

ITEM 2 - ONE ASSOCIATION

REPORT IN BRIEF

Reason For Report	Updating Council on the progress of the amalgamation between the Local Government Association of NSW and the Shires Association of NSW.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT and SHIRES ASSOCIATION - 428396

General Manager's REPORT

Council has previously received reports and undertaken workshops regarding the One Association proposal to amalgamate the Local Government Association of NSW and the Shires Association of NSW into one entity.

A secret postal ballot of members undertaken in July and August this year to decide if the amalgamation between the Local Government Association of NSW and the Sires Association of NSW was approved. The ballot returned large majorities from both Associations in favour of the amalgamation. The amalgamation of the two associations registered under Federal law will now take place by March 2013.

The ballot conducted applied to the Federally registered associations only and, as the Associations are also registered under NSW State Industrial law, to fully complete the process an amalgamation of the State registered associations also needs to occur. The Executives of both Associations have resolved to seek an exemption from the requirement to hold a further ballot under State industrial law following the strong vote in favour of the amalgamation at the Federal level. The LGSA have advised that this process has commenced with the aim being to have it come into effect on the same day as the Federal amalgamation comes into effect.

ITEM 3 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To provide Council with an update on WBC activities for the preceding month
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. WBC Activities Update
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 430124

General Manager's REPORT

An update report on activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

· IT Corporate Systems Project

· Promotion of the Alliance

· Review Process Working Party

· Alliance AGM 17 October

· Alliance Annual Report

· Alliance Delivery Plan 2013-2016

· Fleet Management Review Project

· Food Shop Inspection Project

· Upcoming Dates/Events

ITEM 4 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

Reason For Report	Information provided in relation to investment and rates
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Investment Schedule for October 2012
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING - 420208

Director of Finance and Corporate Services' REPORT

Statement of Investments.

The Schedule of Investments to 31 October 2012 is attached for Council’s information.

Rate Collection Summary.

Rate summary has been delayed due to the introduction of the new IT system.

ITEM 5 - Resolutions Register - InfoCouncil - Outstanding Actions

REPORT IN BRIEF

Reason For Report	To provide Council with a report of outstanding actions resulting from May 2009 to last month's Council and Committee meetings.
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Council 2. Community Services 3. ED and T 4. Environmental Services 5. Land Development 6. Rate Review 7. Works
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 433285

Administration Manager's REPORT

InfoCouncil generated reports are provided including May 2009 to 12 November 2012 Resolutions. These are annexed sorted by meeting i.e. Council, Community Services, etc.

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

Councillors should raise any issues directly with Directors as per the Mayor’s request.

ITEM 6 - NSW LONG TERM TRANSPORT MASTER PLAN - REGIONAL BRIEFING - TRANSPORT NSW

REPORT IN BRIEF

Reason For Report	To inform Council of the briefing in Bathurst 25 October 2012.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\PLANNING\LONG TERM TRANSPORT MASTER PLAN - 429165

Director of Engineering and Technical Services' REPORT

NSW Government arranged a briefing session for CENTROC councils on the NSW Long Term Transport Master Plan at Bathurst on Thursday 25th October 2012. That meeting was attended by representatives from various councils within the CENTROC region.

In general, the panel considered the Master plan to be a high level strategic document that provided limited information or detail on regional and local issues/infrastructure.

As council would be aware, CENTROC prepared and delivered a submission on the plan dated October 2012. A copy of that submission is attached as an annexure to this report, some of the key issues in CENTROC’s submission include;

· Failure to identify the up grade of Bells Line of Road as being integral to optimising growth and development in the Central West.

· Omission of regional road transport corridors such as the Golden Highway and the Lachlan Valley Way.

· Inclusion of the Central West in the same region as Wollongong and Newcastle when it is obvious the demographics of such large population centers cease to truly represent the Central west.

· Further there is also concern that the statistics that the strategy uses looks at the existing trends as a basis for transport planning and doesn’t allow for opportunity and changes that may occur should some of these significant corridors linking the central west to Sydney and other major ports occur.

In conclusion the briefing session proved to be beneficial. Several issues raised by the panel were received and indicated that they would be taken back for consideration in the final development of the master plan.

ITEM 7 - CARAVAN PARK COMMITTEE

REPORT IN BRIEF

Reason For Report	Minutes of the caravan park committee meeting of 10th October 2012
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Minutes of the Caravan Park Committee meeting - October 10th 2012.
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CARAVAN PARKS and CAMPING AREAS - 432242

Urban Assets Coordinator's REPORT

Council’s Caravan Park Committee convened at Cudal on the 10^th October 2012 for its quarterly meeting. The minutes of the meeting are attached as an annexure. It is recommended that Council note the minutes of the meeting.

ITEM 8 - TRAFFIC COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	For Council to note the recommendations from the Traffic Committee meeting held 25 October 2012
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Traffic Committee minutes 25 October 2012
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\TRAFFIC COMMITTEES - 432569

Asset Manager's REPORT

The minutes from the Traffic Committee meeting held in the Cudal Office Thursday 25^th October 2012 are attached for Councillor’s information.

Items requiring determination by Council are reported separately.

ITEM 9 - CANOWINDRA POOL UPGRADE

REPORT IN BRIEF

Reason For Report	To update Council of the progress of the Canowindra Pool Upgrade.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CHARLES MCCARRON SWIMMING POOL CANOWINDRA - 432775

Director of Engineering and Technical Services' REPORT

Council has received the latest revised plans for the upgrade of the Canowindra pool. This latest version includes a ramp for disable access into the 25m lap pool as well as changes to landscaping seating that was requested at an site meeting with stakeholders.

Council staff will now submit a Development Application that will be advertised locally. Following that DA process council will then be able to prepare tender documents for the works, with the works proposed to commence at the end of the 2012/13 swimming season.

ITEM 10 - WATER AND SEWER OPERATIONS

REPORT IN BRIEF

Reason For Report	Advise Council of a higher level of monitoring of the STP's, filtration plants, effluent re use schemes and new SOP's requiring significent increase in resources.
Policy Implications	Nil
Budget Implications	Employee cost - Water and sewer funds
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\MONITORING\ANALYSIS OF SAMPLES - INTERIM AND PRELIMINARY REPORTS - 321965

Director of Engineering and Technical Services' REPORT

An increase in operational water quality monitoring and the commissioning of the low pressure sewerage systems has identified a need to increase staffing levels to ensure compliance with EPA and NSW Heath standards. It is noted that operational and maintenance costs associated with the pressure sewer systems has been included in the financial modelling for the schemes.

Background

Molong has 4 water and sewer operators who are responsible for maintaining and operating the Molong Water Treatment Plant (WTP), Delgany Estate WTP and Molong Sewage Treatment Plant (STP).

Water and Sewer (W&S) Operator Duties

The W&S Operator duties can be broken down to construction, maintenance and operations duties. The W&S Operators stationed at Molong will operate also in Yeoval, Cumnock, Delgany Estate, Eugowra, Molong, Manildra and Cudal. Operational duties are associated with monitoring, safety checks and water and waste water sampling and testing as required by the Australian Drinking Water Guidelines and EPA. Maintenance duties are associated with repairing and replacement of mains, pumps and other plant equipment. Maintenance tasks must be carried out routinely to prevent premature breakdown and ensure continued operating efficiency. In general, maintenance duties are more time consuming than operation task which are more routine in nature. Often monitoring task will reveal if unscheduled maintenance tasks are required. A summary of the duties of a W&S Operator is shown below.

Water and Sewer Operations

W&S Operator Duties

Construction

Maintenance

Operations

Customer Call Outs

· Various ongoing capital works

· Repair broken water and sewer mains

· Pump maintenance at 7 pump stations

· Maintenance at STP sites

· Maintenance at WTP sites

· Routine water quality testing WTP sites, Molong Creek Dam and Borenore Creek Dam

· Routine effluent water quality testing at STP sites

· Routine pump station monitoring

· Dam Safety Monitoring at Molong Creek Dam and Borenore Dam

· Includes after hour call outs

Recent Changes Affecting the W&S Operator Duties

There have been recent changes in W&S operations which have caused the work load of W&S Operators to increase significantly. These are discussed in detail in the following section.

Operational Monitoring

The level of monitoring has increased at all sewage treatment works. The influent stream containing raw sewage is now routinely monitored in line with best practice. This is performed to achieve the following objectives:

1. Monitor the performance of the STP and fine tune the process to consistently achieve EPA discharge license requirements

2. The EPA discharge limits are constantly under review with the aim of lowering limits due to increasing environmental concerns.

3. Monitor the nature of wastewater entering the STP to ensure that wastewater of a non-domestic nature never enters the treatment works. STPs are designed to treat domestic waste and will not be able to deal with untreated commercial waste water.

Newly Completed Sewage Treatment Plants

There are two new STPs constructed in recent years located in Cudal and Manildra. These new STPs are also operated by Molong W&S Operators.

There will also be new pump stations for Manildra STP which will require routine operational and maintenance tasks.

New Reticulation and Sewage Services

Cudal and Manildra are two towns with new reticulated sewage systems. The Molong W&S operators are responsible for the maintenance and operations of the new sewage systems in Cudal and Manildra.

Ongoing Construction Works

Molong W&S operators perform continual construction works relating to upgrades to water and sewer assets in Cumnock, Yeoval, Eugowra, Delgany Estate and Molong. The sewer systems are relatively new in Manildra and Cudal and currently require less attention in this area. However, this will change in the next 2 to 3 years and will significantly increase the present work demand from the W&S Operators stationed at Molong.

Conclusion

With the appointment of the current most senior Water and Sewer Operator to an “overseeing” role (as per the approved Operations structure) there is a substantial gap in the staffing level of Water and Sewer Operators.

The increased monitoring and duties associated with water and sewerage services requires an additional staff member to maintain the level of service and standards.

An increase in staff numbers in the Water and Sewer Services area will have an impact on the budget as it is an operational and recurrent cost to the Water and Sewer funds.

ITEM 11 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

Reason For Report	Details of Development Applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 432862

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/10/2012 to 31/10/2012 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
S68	$ -----
Two Lot Subdivision	$ -----
Modification	$ -----
S68	$ -----
Two Lot Subdivision	$ -----
Modification	$ -----
Modification	$ -----
Modification	$ -----
Six Lot Subdivision	$ -----
Install Taylex Aerated System	$ 11,000
New Dwelling/Shed/Tanks	$ 390,000
Renovations	$ 38,000
Dwelling & Detached Garage/Shed	$ 270,000
Detached Garage	$ 9,950
Screened Enclosure	$ 41,000
S68 – Septic & Tank	$ 268,000
Additions & Alterations	$ 160,000
Second Dwelling & Garage	$ 70,000
Additions to Existing Dwelling	$ 76,000
Shade Structure	$ 25,000
Vegetable Cultivation Greenhouses	$ 30,000
Dwelling/Rainwater Tank	$ 280,000
Additional Toilet Facilities	$ 29,000
Shade Structure	$ 25,000
Additions to Existing Dwelling	$ 50,000
Shade Structure	$ 25,000
Cellar Door	$ 30,000
Shade Structure	$ 25,000
TOTAL: 28	$ 1,852,950

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Garage & Carport	$ 4,500
TOTAL: 1	$ 4,500
*GRAND TOTAL: 22*	*$ 1,857,450*

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2011/1001 & 2010/1002

ITEM 12 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

Reason For Report	Details of Development Applications Approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 432865

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/10/2012 to 31/10/2012 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Modification	$ -----
Family Picnic Day	$ -----
Fundraising BBQ	$ -----
S68	$ -----
S68	$ -----
Enclosed Room	$ 33,710
Detached Double Garage	$ 4,800
Front & Back Decks	$ 8,000
Dwelling	$ 120,000
Enclose Existing Carport & Paint Building	$ 11,000
Change of Use - Pharmacy	$ 5,500
Dwelling/S68	$ 268,958
S68 – Septic & Tank	$ 268,000
New Dwelling 7 Septic	$ 170,000
Change of Use - Pharmacy	$ 10,000
Storage Shed	$ 4,000
Additions to Existing Dwelling	$ 51,480
Additions & Alterations to Existing Dwelling	$ 160,000
Screened Enclosure	$ 41,000
Pellet Feed Mill	$ 2,000,000
TOTAL: 20	$ 3,156,448

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

TYPE	ESTIMATED VALUE
Garage & Carport	$ 4,500
TOTAL: 1	$ 4,500

GRAND TOTAL: 21

$ 3,160,948

Previous Month: 23

$ 2,631,862

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

ITEM 13 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 432866

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13
July	3
August	7
September	5
October	3
November
December
January
February
March
April
May
June
Total	18

10.20am	Presentation to Emily Taggart – Youth of the Month, September
10.20am	Presentation to Meg Austin – Youth of the Month, October
10.25am	Presentation to Stuart Donlan – Boree Hollow Beautification Committee – Volunteer of the Month
12.30pm	The Hon John Cobb, Federal Member for Calare addressing Council

Version Date (Draft or Council Meeting date)	November 2012
Author	DETS
Owner (Relevant director)	DETS
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Draft
Next Review Date
Minute number (once adopted by Council)

Title	Date Approved	Signature
General Manager

Document Name	Document Location
Cabonne Council Integrated Program Management	Myworkspace/engineering/operations/worksinprogress

CONDITIONS OF APPROVAL