cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

9 October 2012

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Monday 15 October, 2012 commencing at 9.30am, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

 

Yours faithfully,

 

 

 

 

Andrew L Hopkins

GENERAL MANAGER

 

 

 

 

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)    Adoption of Closed Committee of the Whole Report

 

 

 

 

 

 


 

ATTENDEES – OCTOBER COUNCIL MEETING

 

 

10.30am

Rates Incentive Scheme

12.30am

Donna Galvin, WBC Executive Manager – WBC Alliance Overview

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 15 October, 2012

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 6

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 7

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 7

ITEM 9      ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING................................................................................................................... 8

ITEM 10    WORKS COMMITTEE MEETING ...................................................... 8

ITEM 11    PECUNIARY INTERST RETURNS 2012........................................... 9

ITEM 12    2012/2013 RATES INCENTIVE SCHEME...................................... 10

ITEM 13    CUDAL CARAVAN PARK................................................................. 11

ITEM 14    AUSTRALIA DAY 2013...................................................................... 12

ITEM 15    FUTURE DIRECTIONS FORUM....................................................... 13

ITEM 16    CENTROC SUMMIT 2012.................................................................. 14

ITEM 17    LOCAL GOVERNMENT ACTS TASKFORCE............................... 15

ITEM 18    RESCISSION MOTION....................................................................... 16

ITEM 19    ANNUAL FINANCIAL STATEMENTS............................................. 17

ITEM 20    MITCHELL ROOM AT MOLONG COMMUNITY HALL................ 18

ITEM 21    VOLUNTARY PURCHASE - 4 CHESHER STREET - EUGOWRA 19

ITEM 22    EUGOWRA MUSEUM - MEMORIAL PLAQUE............................. 20

ITEM 23    HEAVY VEHICLES - 19M B-DOUBLE APPLICATION................ 20

ITEM 24    MOLONG AUTOMATIC RAIN GAUGE........................................... 24

ITEM 25    TEMPORARY FLOODGATES FOR MOLONG BUSINESSES... 25

ITEM 26    UNSW BUILT ENVIRONMENT BE OUTHERE PROGRAM....... 27

ITEM 27    COMMUNITY FACILITY DIRECTION SIGNS POLICY................ 28

ITEM 28    CUDAL SHOWGROUND CONNECTION TO SEWER RETICULATION     29

ITEM 29    VILLAGE ENHANCEMENT PROGRAM ........................................ 31

ITEM 30    NEW LIQUID TRADE WASTE POLICY 2011................................ 33

ITEM 31    LOCAL REPRESENTATION OF JOINT REGIONAL PLANNING PANEL  35

ITEM 32    MODIFICATION OF DA 2007/97 FOR SUBDIVISION OF RURAL HOLDING 'WALSHVILLE', MILLTHORPE-VITTORIA ROAD, VITTORIA... 36

ITEM 33    DA 2012/139 2 LOT SUBDIVISION ON LOT 1 DP 194963, MCGRODER STREET, MOLONG............................................................................................... 44

ITEM 34    BUSINESS PAPER ITEMS FOR NOTING...................................... 61

ITEM 35    QUESTIONS FOR NEXT MEETING................................................ 61

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 3      MOLONG GELATO FACTORY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 4      Cudal Caravan Park

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 5      PURCHASE TWO SMOOTH DRUM ROLLERS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    September 24 2012 Ordinary Council Minutes 63

ANNEXURE 6.2    October 2 2012 Extraordinary Council minutes 81

ANNEXURE 7.1    October Community Services Minutes............ 84

ANNEXURE 8.1    October EDT minutes.................................................. 88

ANNEXURE 9.1    October Environmental Services minutes.. 93

ANNEXURE 10.1  October Works Minutes........................................... 98

ANNEXURE 16.1  CENTROC Summit Invite.............................................. 104

ANNEXURE 19.1  GPFS Statement by Council.................................. 105

ANNEXURE 19.2  SPFS Statement by Council.................................. 106

ANNEXURE 27.1  Community Facility Direction Signs................ 107

ANNEXURE 30.1  Fees and Charges for Draft Liquid Trade Waste policy report................................................................................ 113

ANNEXURE 32.1  Modification Notice DA 2007 97............................ 114

ANNEXURE 33.1  Draft Conditions of Consent............................. 121 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 413647

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

 

GENERAL MANAGER’S REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 413648

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare any political donations received.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 413649

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' Activities Reports

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 413650

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other councillors’ activities reports to be tabled/read out.

 

 

 

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 413651

 

 

Recommendation

 

THAT:

1.      Councillors call any items they wish to further consider

2.      That items 6 to 14 be moved and seconded

 

 

Director of Finance and Corporate Services' REPORT

 

Items 6 to 14 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of Minutes

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  September 24 2012 Ordinary Council Minutes

2.  October 2 2012 Extraordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 413652

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held on Monday 24 September 2012 and the minutes of the Extraordinary Meeting held 2 October 2012 be adopted.

 

Administration Officer's REPORT

The following minutes are attached for endorsement.

1.   Minutes of the Ordinary Council meeting held on Monday 24 September 2012.

2.   Minutes of the Extraordinary Meeting held on Tuesday 2 October 2012.

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  October Community Services Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 413709

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 2 October 2012 be adopted

 

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 2 October 2012 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  October EDT minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 413803

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2 October 2012 be adopted.

 

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2 October 2012 for Council’s adoption.

 

 

ITEM 9 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  October Environmental Services minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 413971

 

 

Recommendation

 

THAT the report and recommendations of the Environment Services and Sustainability Committee Meeting of Cabonne Council held on 2 October 2012 be adopted and carried Motions be noted.

 

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 2 October 2012.

 

 

ITEM 10 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  October Works Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 414091

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 2 October, 2012  be adopted. 

 

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 2 October, 2012 for Council’s adoption.

 

 

ITEM 11 - PECUNIARY INTERST RETURNS 2012

REPORT IN BRIEF

 

Reason For Report

Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for the 2011/2012 period are to be tabled.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2008-2012\COUNCILLORS DECLARATIONS OF INTEREST - PECUNIARY INTEREST 2012 - 346170

 

Recommendation

 

THAT:

1.  Council note the tabling of Pecuniary Interest Returns for the period to the 30 June 2012.

2.  Newly elected councillors complete and lodge a Pecuniary Interest Return with the general manager by 12 December 2012.

3.  The Pecuniary Interest Returns for newly elected councillors be tabled at the 17 December Council meeting.

 

Administration Manager's REPORT

 

Pecuniary Interest Returns (Returns) for the period to the 30 June 2012 must be tabled at the Council meeting immediately following 30 September 2012.

 

Returns received from last term’s councillors and designated staff and are to be tabled on meeting day.

 

As per section 449(1) a councillor must complete and lodge a Return with the general manager, within 3 months after becoming a councillor.

 

Accordingly, newly appointed councillors (i.e. those who have not been re-elected from last term) are required to submit a Return by 12 December 2012.  These Returns will be tabled as required the first meeting held after the last day for lodgement i.e. the 17 December Council meeting.

 

 

 

ITEM 12 - 2012/2013 RATES INCENTIVE SCHEME

REPORT IN BRIEF

 

Reason For Report

Notifying Councillors of the Rates Incentive Scheme draw being held on Council meeting day.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RATES AND VALUATIONS\RATE PAYMENTS\INCENTIVES SCHEME -2012 - 426000

 

 

Recommendation

 

THAT Council endorse the draw of the Rates Incentive Scheme at Morning Tea on Council meeting day.

 

Administration Officer's REPORT

 

The draw for the 2012/2013 Rates Incentive Scheme will take place at Morning Tea on Council Meeting day.  Representative(s) from Council’s sponsors have been invited to attend the draw.

 

The prizes to be drawn on the day are:

 

Company/Sponsor

Prize

 

Earth’s Plant Hire

$500

 

Canowindra Trading Post

5 x $100 vouchers

 

SPAR Supermarket

5 x $50 vouchers

 

 

 

ITEM 13 - CUDAL CARAVAN PARK

REPORT IN BRIEF

 

Reason For Report

Advising of resignation of caravan park manager

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\CARAVAN PARKS and CAMPING AREAS - 351058

 

 

Recommendation

 

THAT:

1.  Council note the resignation of the Cudal caravan park manager

2.  Council write to Mr Don Dean thanking him for his contribution to Council and the Cudal community.

 

Urban Assets Coordinator's REPORT

The long-term voluntary manager of the Cudal caravan park recently resigned unexpectedly. Mr Don Dean, a long time resident of Cudal has been managing the caravan voluntarily and has been a valuable asset to Council over that time.

Don’s unexpected resignation has caused staff to make interim arrangements for registering campers and collecting fees. The future management options for the Cudal caravan park will be considered by the Caravan Park Committee.

 

 

 

 

ITEM 14 - AUSTRALIA DAY 2013

REPORT IN BRIEF

 

Reason For Report

Notifying Council of the schedule for Australia Day 2013

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2013 - 426212

 

 

Recommendation

 

THAT Council endorse the steps taken in relation to Australia Day 2013.

 

Administration Officer's REPORT

 

Preparations for Australia Day 2013 are underway with registration for the Ambassador program lodged with the Australia Day Council.

 

Official Party Timetable

At the March 2010 Council meeting it was resolved that as a matter of policy:

Visits to various Australia Day celebration events throughout the Cabonne LGA by the Official Party shall be based on a three year rotating cycle with provision for adding or deleting localities as required.

 

At the October, 2011 Meeting Council adopted a rotation cycle with 2013 being year 2:

Year 2 –             Cumnock 8am, Molong 10am & Eugowra 12.30pm (or later) - 2013

Nominations

Nominations for Citizen of the Year, Young Citizen of the Year and Community Group of the Year will open in mid October and will be advertised extensively in all local media.  Nomination forms will be available to download on Council’s website and at the front counter at Molong, Cudal and Canowindra offices.  All Australia Day Committees/Progress Associations and schools will also be sent nomination forms.

 

Promotion and Determination

Councillors are asked for their continued support by spreading the word in their local area that nominations are open and will close on 30th November 2012.  To maintain the community involvement and transparency of the process Councillors may ONLY nominate in cases where no nominations have been received.

 

As usual, Council is encouraging all the Australia Day Committees to continue with their Australia Day celebrations and have offered support by way of promotion of their events and Council representation on the day for award presentations for those towns not included in the official itinerary this year.

 

 

 

ITEM 15 - FUTURE DIRECTIONS FORUM

REPORT IN BRIEF

 

Reason For Report

To advise Council of the upcoming Future Directions Forum to be held on 26-27 November 2012.

Policy Implications

Yes - will provide the opportunity for Council to determine future directions and long term strategic planning issues which will impact on Council in the future.

Budget Implications

Funds have been allocated in the 2012/13 budget.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\PROFESSIONAL DEVELOPMENT - CONFERENCES - 358378

 

 

Recommendation

 

THAT Council authorise the conduct of a Future Directions Forum to be held on 26-27 November 2012, with final arrangements to be determined by the Mayor and General Manager.

 

General Manager's REPORT

 

Councillors were advised of the upcoming Future Directions Forum at the briefing session held on 19 September.  The Future Directions Forum will enable Council to identify and discuss key issues and priorities and put these into context with the recently adopted Strategic Plan.

 

Initial arrangements have been made for the workshop to be held at the Old Vic Inn in Canowindra on Monday 26 and Tuesday 27 November 2012.  An independent facilitator has been appointed to conduct the Forum.

 

The purpose of the Forum will be to:

 

1.   Enable input from the new Council into the future directions of Council.

 

2.   Identify individual Councillors issues/priorities during the current term of Council.

 

3.   To provide initial input for the preparation of the 2012/2013 budget.

 

 

 

 

 

ITEM 16 - CENTROC SUMMIT 2012

REPORT IN BRIEF

 

Reason For Report

Advising of the 2012 CENTROC Summit and calling for nominations for Councillor attendance.

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  CENTROC Summit Invite    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 329732

 

 

Recommendation

 

THAT the Mayor and General Manager be Council’s nominated delegates to attend the 2012 CENTROC Summit on 7-8 November 2012 and that other Councillors advise their interest in attending.

 

 

General Manager's REPORT

 

CENTROC will be holding their 2012 Summit on 7-8 November at Mount Panorama in Bathurst.

 

Included in this year’s program will be a segment introducing new Councillors to CENTROC.  This will provide a good opportunity for interested new Councillors to obtain an overview of CENTROC and meet both local and state representatives of the region.

 

The Summit runs over two days from 7-8 November.  Councillors will note from the attached program however, that the main day for new Councillors is Thursday 8 November.  Full details and costs have not yet been received.

 

 

 

 

ITEM 17 - LOCAL GOVERNMENT ACTS TASKFORCE

REPORT IN BRIEF

 

Reason For Report

Advising of workshops being held in the region regarding the rewriting of the Local Government Act.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\DIVISION OF LOCAL GOVERNMENT - 425784

 

 

Recommendation

 

THAT Council discuss attendance of the Local Government Acts Taskforce workshops.

 

General Manager's REPORT

 

Councillors were emailed advice of the initial round of workshops being conducted by the Local Government Acts Taskforce across NSW, the purpose of which is to hear from councillors and council officials who work within the framework of the Act on a regular basis and to gather ideas about:

 

·    What principles should underpin a new Local Government Act;

·    What in the current Local Government Act works well and what needs to be changed or removed from the Act.

·    How new legislation could enable councils to better deliver services and infrastructure efficiently.

 

Two workshops are being held in various locations across NSW:

 

·    One for elected Mayors and Councillors; and

·    One for General Managers and appropriate council staff.

 

The Dubbo workshop is unfortunately scheduled on the Tuesday 27 November which is the second day of our Future Directions Forum therefore the other options are:

 

Mudgee   

Thursday 8 November

Session 1 Councillors

Session 2 Council officials

10.00am - 12noon

1.00pm - 3.00pm

Wagga Wagga

Wednesday 28 November

Session 1 Councillors

Session 2 Council officials

9.30am – 11.30am

12.30pm – 2.30pm

Queanbeyan

Tuesday 4 December

Session 1 Councillors

Session 2 Council officials

10.00am – 12noon

1.00pm – 3.00pm

 

 

 

                  

                                                                           

 

 

In addition to the workshops, written submissions are being invited from all interested parties in response to the questions posed in the Taskforce’s “Preliminary Ideas Paper” which has been provided to Councillors.

 

 

 

ITEM 18 - RESCISSION MOTION

REPORT IN BRIEF

 

Reason For Report

To consider a Rescission Motion received from Clr Gosper

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MOTION - 426211

 

 

Recommendation

 

THAT the rescission motion be dealt with.

 

Director of Finance and Corporate Services' REPORT

 

A Rescission Motion has been received from Clr Gosper reading as follows:-

 

“I hereby give notice of intention to move that the following part of a resolution of Council passed in April, 2009 be rescinded:-

 

‘THAT:

 

2. Council adopt a policy suspending the subdivision of land within the 1(c) Zone that surrounds the Molong Limestone Quarry until such time the new Local Environmental Plan has been finalised and adopted;’

 

09/04/39-4

 

 

 

 

…………………………

Clr I Gosper”

 

In order for it to be dealt with by the Council it will need to be moved and seconded on the meeting day.

 

ITEM 19 - ANNUAL FINANCIAL STATEMENTS

REPORT IN BRIEF

 

Reason For Report

To provide a summary of the 2012 Draft Annual Financial Statements

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  GPFS Statement by Council

2.  SPFS Statement by Council    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\MORSE GROUP ACCOUNTANTS and ADVISORS - 425251

 

 

Recommendation

 

THAT the Mayor and Deputy Mayor sign the Statement by Councillors and Management in the approved format, for both the General Purpose and Special Purpose Financial Statements.

 

Finance Manager's REPORT

 

The drafts of the Primary Financial Statements for the General Purpose and Special Purpose Reports for 2011/2012 will be tabled on the council meeting day.

 

Under Section 413 of the Local Government Act 1993, Council must prepare financial reports for each year, and must refer them for audit as soon as practicable after the end of that year.  Section 416(1) sets a maximum time limit of 4 months after the end of the year for the audit to be conducted.

 

Council’s auditor, Morse Group, have undertaken their preliminary audit of Cabonne Council’s accounts for the year ended 30 June 2012.

 

Once the audit is complete a full and comprehensive report will be presented to Council by the auditor and Council will have the opportunity to question any element of the audit process.  The draft reports disclose a net operating surplus for the year of $4,172,000.00 and a surplus before capital grants of $516,000.00

 

As per section 413 (2)(c.) of the NSW Local Government Act 1993, a Council’s financial reports must include:

 

a)   A general purpose financial report, and

b)   Any other matter prescribed by the regulations, and

c)   A statement in the approved form by the Council as to its opinion on the general purpose financial report.

 

The signing of the Statement by Councillors and Management on the approved form, for both the General Purpose and Special Purpose Financial Statements must be completed to enable the audit report to be finalised.  This form is required to be signed by the Mayor, at least one other Councillor, the General Manager, and the Responsible Accounting Officer.  Historically the Deputy Mayor has signed as the second member of Council.

 

 

 

ITEM 20 - MITCHELL ROOM AT MOLONG COMMUNITY HALL

REPORT IN BRIEF

 

Reason For Report

Request from Molong Show Society to waive fees for use of the room

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 344485

 

 

Recommendation

 

THAT Council donate the fees for the use of the Mitchell Room for the Molong Show Society for the periods 3/9/2012 to 7/9/2012 and 10/9/2012 to 14/9/2012 as a one-off request from the Section 356 vote.

 

 

Urban Assets Coordinator's REPORT

Council has received a request from the Molong Show Society to waive the fees for use of the Mitchell Room.

The society used the room for the periods 3/9/2012 to 7/9/2012 and 10/9/2012 to 14/9/2012 from 10.30am to 4.30pm for show entries and enquiries office. Previously the society had used the old Molong theatre in Bank Street without cost but this venue had become unavailable.

The fees for the Mitchell room are $32.00 for a ½ day.  Therefore the cost may be calculated as 10 x ½ days at $32.00 = $320.00

The request from the society states that they are a non profit organisation and that the show benefits the Molong community. The society could not locate another suitable venue in time.

The Molong showground is crown land and Council is trustee. If Council wishes to agree to the request it should be by way of a donation to reflect the contribution to the community.

Given the benefits to the Molong community as a whole from visitors and show participants it seems reasonable to donate the fees at this time as a one-off request.

 

 

ITEM 21 - VOLUNTARY PURCHASE - 4 CHESHER STREET - EUGOWRA

REPORT IN BRIEF

 

Reason For Report

Advising Council of another flood affected property in Eugowra being offered to Council for voluntary purchase

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\VOLUNTARY PURCHASE SCHEME - FLOOD PRONE LAND - 344597

 

 

Recommendation

 

THAT Council advise the owner of 4 Chesher Street that the voluntary purchase of the property will be Council’s second priority for 2012/13.

 

Urban Assets Coordinator's REPORT

 

Council has recently been offered another flood affected property in Eugowra to be purchased as a voluntary purchase (VP).

 

The VP is located at 4 Chesher Street Eugowra and is nominated in Council’s adopted Eugowra flood plan as being eligible for voluntary purchase.

 

Council normally purchases only one VP property per year. Last financial year Council purchased a property in Eugowra at 1 Barrack Street and in this financial year Council has already prioritised a VP in Molong at 19 Betts Street pending funding from the state government, which usually only funds one purchase per year.

 

Council should note the continuing popularity of the VP scheme in the Eugowra community amongst those whose property is actually flood affected.

 

As Council has already prioritised a VP property for 2012/2013 it is recommended that Council advise the potential vendor that the purchase of the property will be Council’s second priority for 2012/13.

 

ITEM 22 - EUGOWRA MUSEUM - MEMORIAL PLAQUE

REPORT IN BRIEF

 

Reason For Report

For council to approve a memorial plaque in Eugowra.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY - 351045

 

 

 

Recommendation

 

THAT Council approve the request for the provision of a memorial plaque and protea bush to commemorate the Boer War volunteers from the Eugowra district.

 

Urban Assets Coordinator's REPORT

 

Council has recently received a request from the Eugowra Historical Museum and Bushranger Centre (EHMBC) for Council to provide a small memorial plaque and protea bush to commemorate the Eugowra volunteers who participated in the Boer War of 1899 -1902.

 

Around 2 years ago Council provided a similar plaque and protea bush that was placed in the grounds of the Molong RSL club. The total cost then was approximately $150. The approximate cost to Council for the Eugowra project would be similar. The logical location for the plaque and protea bush would be at the Eugowra Memorial Park in Cooper Street.

 

The wording on the proposed plaque is:

 

“In memory of the volunteers from the Eugowra district who fought in the Boer War 1899 – 1902.”

 

The plaque and protea bush could be put in place by the EHMBC.

 

As the cost is minimal and Council has already provided a plaque and plant for the Molong community. It is recommended that Council approve the request for a plaque and plant. 

 

 

ITEM 23 - HEAVY VEHICLES - 19M B-DOUBLE APPLICATION

REPORT IN BRIEF

 

Reason For Report

To determine the application for 19m B-Double Access

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\MONITORING\WEIGHT LOAD LIMITS - INCLUDING B DOUBLES - 358318

 

 

Recommendation

THAT Council:

1.   Approve the application for a 19m B-Double exceeding 50 tonne route as a trial for 12 months, along the following roads:

a.   Spring Hill Road from Orange City Council boundary to Blayney Shire Council boundary

b.   Cowriga Road from Spring Hill Road to “Avondale” Dairy, 306 Cowriga Road

2.   Receive a further report following the trial outlining any issues that have arisen as a result of the trial

 

Asset Manager's REPORT

Background

Council received an application for 19m B-Double access in June 2012, which was assessed in accordance with Route Assessment Guidelines for Restricted Access Vehicles, referred to the Traffic Committee for its review, and then reported to Council for a decision at its July meeting. Council is able to determine routes for Restricted Access Vehicles by delegation from the Roads Minister under the Road Transport (Mass, Loading and Access) Regulation 2005.

This application was also made to Orange City Council for Forest Road and Millthorpe Road, which was gazetted (no. 1537-2012), and to Blayney Shire Council, who have approved the route subject to Cabonne Council’s approval. OCC has imposed no restrictions on the route, and Blayney’s approval is subject to all prime movers and trailers having road friendly suspension, and travel is not permitted during 7.15am to 9.00am and 3.15pm to 5.00pm, on school days.

 19m B-Double Routes.JPG

19m B-Double Routes around the Spring Hill Area.
Note: Cadia Road, Millthorpe Road and the Mitchell Highway are also 25m B-Double routes.

In the week before the Council meeting, Council received an objection to the proposed route. At the July Council Meeting, Council passed a motion (12/07/10):

THAT Council:

1.  Refer the request to the RMS to gazette Spring Hill Road from Orange City Council boundary to Blayney Shire Council boundary as 19m B-Double access to the Traffic Committee.

2.  Refer the request to the RMS to gazette Cowriga Road from Spring Hill Road to “Avondale” Dairy, 306 Cowriga Road as 19m B-Double access to the Traffic Committee.

The item was referred to the August Traffic Committee as per Council’s resolution. It was noted at the Traffic Committee that the referral of this item back to the Traffic Committee was beyond the scope and terms of reference for this committee – the Traffic Committee is a technical review committee and does not have any decision-making powers. It was noted that the item was reviewed at the June Traffic Committee, and subsequently a recommendation was made to Council based on that review.

Accordingly, the Traffic Committee withdrew this item from its agenda.

Issues raised in the objection

Council staff have assessed the issues raised in the objection, outlined below.

 

Issue

Objection Raised

Response

Road Condition

The pavement of Spring Hill Road and Cowriga Road is in an aged condition that was not designed for heavy vehicles.

 

An inspection of the road found that the pavement of the roads is in generally sound condition, with some edge wear on the west side of the road from the Quarry entrance towards Spring Hill. It would be suitable for 19m B-Doubles exceeding 50 tonnes.

This issue of maintenance and condition is expected to be met through routine maintenance of the road in accordance with Council’s maintenance and renewal programs and would not exclude this application from approval.

Pavement Width

The pavement width is inadequate at 6m wide.

Some edge wear is noticeable on the west side of Spring Hill Road from the Quarry towards Spring Hill. These repairs could be met by Council’s routine maintenance program.

The width of the pavement should not exclude this application from approval – 19m B-Doubles are already operating on this route under 50tonnes without issues.

Line marking

The pavement is not line-marked.

Due to the low volume of traffic on these roads, line-marking is not considered necessary.

Increase in Heavy Vehicle movements

Approval of this route would lead to an increase of heavy vehicles from the quarry and mine, causing this to become the primary B-Double route in the area.

The route that has been applied for is not a through route, and terminates on Carcoar Road in Blayney LGA. There are also other 25m B-Doubles routes in the area, including Cadia Road and Millthorpe Road.

Quarry Operations

The Quarry on Spring Hill Road not adhering to its DA conditions in the past regarding times of operation, and this approval would invite them to do so.

Any breaches of operation at the Quarry will be monitored and controlled by Council’s Environmental Services Department, and does not exclude this application from approval.

Policing of Conditions

Conditions imposed on route approval would not be policed.

B-Double restrictions are policed by the Canobolas Highway Patrol.

Supporting Information

The proposed vehicles do not differ visually to the current 19m B-Doubles operating at 50t.

The Route Assessment Guidelines for Restricted Access Vehicles provide information relating to the assessment of routes for 19m B-Doubles. Given the better geometric performance, the main consideration is the loadings of bridges and culverts along the route.

There are no structures along the proposed route that have inadequate structural capacity for the proposed increased loading.

The applicant has indicated that the vehicles and trailers are fitted with Road Friendly Suspension, which minimises the impact on the pavement from the higher mass limits sought.

In addition, the higher mass limits will result in a reduced number of truck movements, thus improving the safety of road users along the route.

Conclusion

The objections raised by the resident are able to be managed by Council’s routine maintenance and operations, and should not exclude approval of this application. The route should be trialled for 12 months to assure the suitability of this route for 19m B-Doubles exceeding 50 tonnes.

 

ITEM 24 - MOLONG AUTOMATIC RAIN GAUGE

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval for General Manager to sign funding agreement.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\MOLONG FLOODPLAIN - 365374

 

 

Recommendation

 

THAT Council authorise the General Manager to sign the funding agreement with the state government for $14,000 for the Molong automated rain gauge.

 

Urban Assets Coordinator's REPORT

Earlier this year Council submitted an application to the state government for funding to install an automatic rain gauge as part of the Molong flood mitigation works. Council applied for state government funding of $14,000 on a 2:1 basis.

The state government has notified Council that the requested $14,000 funding has been granted. Council’s contribution is to be derived from the Molong flood mitigation budget.

The rain gauge will provide valuable real time rainfall information to the Department of Meteorology to assist with flood warning for Molong.

Therefore it is recommended that Council authorise the General Manager to sign the funding agreement with the state government for $14,000.

 

ITEM 25 - TEMPORARY FLOODGATES FOR MOLONG BUSINESSES

REPORT IN BRIEF

 

Reason For Report

For Council to consider temporary floodgates for Molong businesses.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\MOLONG FLOODPLAIN - 384946

 

 

Recommendation

THAT Council advise the subject business owners as to the availability of the floodgates and the approximate cost.

 

Design Manager's REPORT

Council at its meeting 25th June 2012 resolved to:

1.   Adopt the draft Molong Floodplain Risk Management Study 2011 and

2.   Approve further investigation to determine cost/benefit of:

i)        Low level levee along the western side of the railway line from the grain silos to the railway station

ii)       Augmentation of the stormwater drainage system for the Bank Street sub-catchment.

iii)      Flood gates on the stormwater outlets to the Molong Creek.

iv)     Temporary flood barriers.

Council staff are currently working on Points 2(i),(ii) and (iii) of the resolution. This report is provided to Council for notation and as to explain the cost benefit ratio of installing temporary flood barriers in several shops within the Molong Central Business District located within the Floodplain and determination as to advise the subject business owners.

Council staff has made enquiries from suppliers of temporary flood barriers. The most suitable type of flood barrier for Molong is developed by a New Zealand company called Hydro Response Ltd. Whilst Hydro Response make the flood barriers in 2 differing heights (680 mm and 1000mm high) the figures as noted in this report are based on the 1000mm high flood barriers. The flood barriers are made to order to suite the width of the doorway and are expanded by a simple bolt operation. If the doorway opening is greater than 1000 mm a stanchion unit with two or more flood barriers can be used. A 1000mm high flood barriers costs $1050.

 

http://www.hydroresponse.com/image/floodgate20lg.jpg

 

Council staff has inspected the businesses within the Molong floodplain to determine the suitability of this device in the doorway to the business. Council should note that some businesses have a type of construction where flood barriers would not be suitable ie, timber floor businesses and corrugated iron walls at the rear of the building which will let water in regardless of the floodgate.

 

5  businesses surveyed were found to be capable of using utilise the flood barriers system.

 

Business Name

Doors

gates

stancion

YBM

810 x 120

Front

3

820 x 100

Back

870 x 50

Old glass door

Newsagent

790 x 100

back side

6

2

2940 x 280

roller door

800 x 40

back internal

950 x 50

front

Chemist

1700 x 110

from electronic glass

4

1

870 x ??

back main (cannot open)

870 x 100

back main (cannot open)

Spar

3400 x 210

roller door at back

9

7

840 x 90

small back door

110 x 1820

front glass

110 x 1900

Bottlemart

Williams Machin

820 x 50

back door

2

880 x90

front door

 

The estimated cost to fit the floodgates to the 5 businesses is estimated at approximately $30,000. Assuming the floodgates are 100% effective, the benefit of fitting the floodgates in a extreme flood event would far exceed the cost considering the price of stock in the chemist, newsagency and Supermarket located below the height of the floodgates.

 

 

 

 

 

 

 

ITEM 26 - UNSW BUILT ENVIRONMENT BE OUTHERE PROGRAM

REPORT IN BRIEF

 

Reason For Report

For Council to determine acceptance of offer from UNSW

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\My Workspace\Engineering\Cudal Reports\Council - 405604

 

 

Recommendation

 

THAT Council accept UNSW offer to conduct an urban renewal design project within Canowindra and offer any relevant data to UNSW to facilitate the project.

 

 

Design Manager's REPORT

A representative of the Associate Dean of the University of New South Wales (UNSW) Faculty of Built Environment has had discussions with Council’s Design Manager about looking at the Heritage Rail precinct in Canowindra. UNSW are very interested as a possible design exercise for an urban renewal project due to the design complexities of Canowindra.

Site Map

UNSW would bring planning, construction, design, architectural and engineering students as part their participation with the project. The project would cost nothing to Council and may result in a quality design for the redundant rail precinct.

These types of projects get enormous research gathered and a very high level of professionalism in their outputs due to the students this type of project would attract.

Council is in a position to offer UNSW a considerable amount of data to facilitate the project including heritage reports, management plans, service locations and LiDAR survey.

 

 

 

 

ITEM 27 - COMMUNITY FACILITY DIRECTION SIGNS POLICY

REPORT IN BRIEF

 

Reason For Report

A policy to determine criteria for how requests for Community Facility Direction Signs will be applied

Policy Implications

Yes

Budget Implications

Nil

Annexures

1.  Community Facility Direction Signs    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\SIGNS\ROAD AND STREET SIGNS - 406031

 

 

Recommendation

 

THAT Council adopt the draft Community Facility Direction Signs Policy.

 

Asset Manager's REPORT

The purpose of community facility name signs is to advise road users of the direction to facilities, generally of a non-commercial nature, which are located on side streets.

A proliferation of community facility name signs, together with a street name sign at the same location can render all of the signs ineffective, as motorists will have difficulty scanning all the information and making decisions within the time available.

There will always be pressure for additional community facility name signs, including signs directing people to facilities with limited patronage and individual facilities of a commercial nature. Often it is not appreciated by proponents of these signs that there are more effective ways of assisting people to reach their destination, such as providing a clear address, a street directory reference or a map on their stationery or publicity material.

Street directories and other devices are available to the majority of road users. These devices usually show property numbers along major roads and well as the locations of significant community facilities. As community facilities are usually known by their street address as well as by their name, the most useful way of assisting road users to reach community facilities is to ensure that street name signs are provided. Road users are then able to use those signs in conjunction with the street directory or other available device.

Therefore, the use of community facility name signs should be restricted to facilities which are likely to be sought by a significant number of visitors to the area. Council has received requests for this type of signage, so a policy is appropriate to determine the warrant for such signs.

This policy aims to maintain effectiveness of community facility signage by determining the types of facilities and locations that could be considered for such signage, in compliance with Australian Standard AS1742.5:1997 and AS/NZS 1906.1:2007.

 

ITEM 28 - CUDAL SHOWGROUND CONNECTION TO SEWER RETICULATION

REPORT IN BRIEF

 

Reason For Report

For Councils decision to connect the Cudal Showground to the sewer reticulation.

Policy Implications

Nil

Budget Implications

5 year loan on $11,000 and headworks fees

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\DESIGN AND CONSTRUCTION\CUDAL SEWERAGE - 407281

 

 

Recommendation

THAT Council offer the Cudal  A & P Society  an interest free loan to half the value of the quoted ($21,000) physical connection costs and the $9328.90 headworks and installation of a junction fees over a five (5) year period.

 

 

Design Manager's REPORT

Council has received a letter from the Cudal Agricultural & Pastoral (A & P) Society Incorporated requesting financial assistance to connect the Cudal showground to the reticulated sewerage system as the existing septic system is failing.

The Cudal A & P Society, Cudal Campdraft and Cudal Pony  Club all form part of a Section 355 committee for the Cudal Showground. Cudal showground is Crown land and described as Lot 7008 DP 1020069. The land is zoned 1 (c) pursuant to the Cabonne Local Environment Plan 1991.

SITE PLAN

2748213

Traditionally Council has not extended its sewerage services beyond the 2(v) village zoned allotment. In some cases the Council has allowed sewerage reticulation to 1(c) zoned allotments through amendments within its sewerage policy.

It would appear from a meeting held between the former Mayor, Deputy Mayor, the three committees and Council staff the three committees work together well for the common good of the Cudal Showground. The joint committee collectively facilitate up to 2500 visitors annually to the showground.

The joint s355 committee has submitted a Community Improvement Program grant (CIP) with Council for the connection to the reticulated system and have stated they are able to provide in kind support with labour and materials.

Council may remember at is May 2012 meeting resolving to, “offer the Manildra Showground Trust Sub-Committee an interest free loan to the value of the connection fees and Headworks charges over a five (5) year period.in a similar type of request.

Council would be aware that the Cudal low pressure sewerage system has recently been commissioned and should note the sewer main is within 100 meters of the proposed location of the E-one sewer pod. Council’s Urban Services Operations department has quoted the physical connection works at approximately $21,000.

Council should note that $9,328.90 should be added to the above physical connection quotation for Headworks and installation of a junction fees.

 

 

ITEM 29 - VILLAGE ENHANCEMENT PROGRAM

REPORT IN BRIEF

 

Reason For Report

For Council to approve the workshop for VEP

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\URBAN STREETSCAPE PROJECT - VILLAGE ENHANCEMENT PROGRAM - 407286

 

 

Recommendation

THAT Council workshop the Village Enhancement Program and include representatives from all relevant Departments.

 

 

Design Manager's REPORT

Background

Council would know of the Village Enhancement Program (VEP) and some of the projects delivered by the VEP. This report is presented to Council with a recommendation to revisit the VEP guidelines and develop an alternative model.

Commencement of Program

The Village Enhancement Program (VEP) commenced in 2005/2006 with Council engaging a consultant urban planning firm to conduct community consultation and preparation of master plans for beautification of the CBD and entry areas for each of the towns and villages within the shire.

The goal of the program was to beautify the main areas and entrances of the villages through such features as specific pavement styles, landscaped areas, street furniture, signage and tree planting.

Community Consultation

Community consultation occurred throughout the early stages of the project including community input prior to the preparation of initial plans as well as in the delivery of the plans to Council and the community.

Following receipt of the plans from the consultant urban planning company it was determined that the information provided during the initial community consultation was not accurately reflected in the plans. It was also determined that many of the features included in the plans would not be relevant for the village areas.

Based on this Council staff, through the relevant Progress Associations for the villages, continued with another round of community consultation in order to better reflect the community wishes in the plans.

Over time the urban planning consultants plans were abandoned and Council staff have been liaising with the relevant Progress Associations to determine each village’s wishes for the Village Enhancement Program (VEP).

Guidelines

Guidelines relating to the types of projects that were suitable for funding under the VEP were included in the initial information provided to the community groups and the consultant planners. These guidelines were based on the following objectives of the program:

1.   Projects are to be located in the CBD area of the town or village or at the town entry areas;

2.   Projects are to be linked to beautification of the area wherever possible;

3.   A sense of continuity between the towns and villages is to be encouraged with similar styles of features, such as signs and furniture, to be placed in each of the towns and villages; and

4.   Projects not related to beautification works, such as amenity blocks, shall not be included in the program.

Problems experienced

The problems experienced throughout this program are the conflict between the community expectations, heritage and the VEP guidelines.

Often the community feel that the guidelines are too strict and prohibit “preferred” projects from VEP funding.

There is often difficulty to identify and deliver projects. In many instances the community priority for many projects don’t satisfy the VEP guidelines and subsequently Council finds that it doesn’t get the input and support to see a project through to completion.

Both main streets of Molong and Canowindra are identified as heritage conservation zones pursuant to the Cabonne LEP 1991 and the Cabonne draft LEP. The conflict between the heritage conservation zones and the guidelines of the VEP is that we can only beatify something in an area that should be conserved in it original state.

While there are some aspects of the VEP guidelines that were designed to “Brand” Cabonne like town entry signs community support for the consistent street furniture has not been well received. The Canowindra and Eugowra community have both expressed interest in painting their garbage bins a differing colour.

Council has tried to share a major project within each village and community groups become anxious to receive their major project.

 

 

 

ITEM 30 - NEW LIQUID TRADE WASTE POLICY 2011

REPORT IN BRIEF

 

Reason For Report

To place on exhibition the new Liquid Trade Waste Policy 2011

Policy Implications

Council had  previously adopted a Liquid Trade Waste policy in 2008. A new Liquid Trade Waste Policy must be adopted due to changes in the NOW Liquid Trade Waste Guidelines.

Budget Implications

New fees and charges will be generated in the form of application fees, annual fees, inspection fees and re-inspection fees.

Annexures

1.  Fees and Charges for Draft Liquid Trade Waste policy report    

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\POLICY\LIQUID TRADE WASTE - 407628

 

 

Recommendation

THAT Council:

1.     Publicly exhibit the Draft Liquid Trade Waste Policy 2011 and draft amendments/additions to the Fees & Charges relating to same at each Council office, Branch Library and other locations throughout Cabonne for a period of 28 days.

2.     Receive a further report to allow consideration of any submissions received and to allow final adoption of policy and Fees and Charges.

 

 

Operations Manager - Urban Services and Utilities'’ REPORT

Background to the Policy

The NSW Government’s Best-Practice Management of Water Supply and Sewage Guidelines (May 2004 and updated again in Aug 2007) requires Council to prepare and implement a sound liquid trade waste regulation policy.  The policy will require the assessment of each liquid trade waste application and determination of appropriate conditions for approval.  The NSW Office of Water (NOW) Liquid Trade Waste Regulation Guidelines provides the guidance for Council’s Liquid Trade Waste Policy.

Background of Council’s Policy

Council had prepared a liquid trade waste policy in response to newly introduced legislative requirement by the Department of Water and Energy.  The liquid trade waste policy prepared by Council was approved by the NOW and  adopted by Council the same year.

In 2009, NSW Office of Water revised their Liquid Trade Waste Guidelines with some minor changes.  This required Council to review its 2008 Liquid Trade Waste Policy and make the required changes.  Council’s revised Liquid Trade Waste Policy (2011) was sent to the NOW on 29th June 2011 for review and comment.  Council had addressed all the comments from NOW and made all the required changes to its revised Liquid Trade Waste Policy 2011.  Council now has a NOW approved Liquid Trade Waste policy (previously emailed to Councillors) which is ready for Council to consider for adoption.

Importance of Policy

The Policy must be adopted by Council before it can implement its liquid trade waste program.  The purpose of the program is to regulate liquid trade waste entering the sewage treatment works.  Sewage treatment plants are designed to only treat waste that is domestic in nature.  All non-domestic waste is regarded as liquid trade waste.

The Policy will safeguard Council’s sewer assets which include the sewage treatment works, pump stations, rising mains and sewer mains.  It will prevent hazardous compounds from entering Council’s sewer assets that could compromise the performance, efficiency and even result in failure of Council’s sewer systems.

Impact on budget

There will be new fees and charges in the form of application fees, annual fees, inspection fees and re-inspection fees.  The application fee covers the cost in processing the application, the annual liquid trade waste fee covers the cost of administration and inspection, the re-inspection fee applies when re-inspections are required and the liquid trade waste usage charge covers the cost of treating the discharged waste water in the sewage treatment plant.  NOW has provided recommended figures for appropriate fees and charges.  Council is also comparing fees and charges of other councils to determine what would be considered as sustainable pricing.

Fees and Charges

Additions and amendments to Council’s Fees & Charges related to this policy will also require public exhibition inviting submissions for Council’s consideration before final adoption.  A copy of proposed amended fees and charges is annexed.

 

ITEM 31 - LOCAL REPRESENTATION OF JOINT REGIONAL PLANNING PANEL

REPORT IN BRIEF

 

Reason For Report

Membership of Joint Regional Planning Panel

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\JOINT REGIONAL PLANNING PANEL - 421107

 

 

Recommendation

 

THAT Council advise the Department of Planning and Infrastructure of the retirement of Graeme Fleming and John Farr from their positions with Cabonne Council, and nominate Andrew Hopkins (General Manager) and Cr Anthony Durkin as representatives to the Western Region (Cabonne) Joint Regional Planning Panel, with Cr Sharon Wilcox as an alternate representative for Cr Durkin.

 

 

Director of Environmental Services' REPORT

 

As reported to the council meeting of 16 July 2012 the Department of Planning and Infrastructure advised that nominations were being sought for representation on the Western Regional Planning Panels. The Joint Regional Planning Panel (Cabonne LGA) is part of the NSW government’s planning process to ensure transparent development assessment of major developments. The general criteria are development applications having an establishment value of $20million.

 

Joint Regional Planning Panels have 5 representatives including the government appointed chair Gabrielle Kibble, along with two government appointed representatives.  Two local members complete the panel.  At least one of the local representatives must have technical qualifications in a related field such as town planning.

 

The two local representatives to the Cabonne JRPP have been Graeme Fleming and John Farr (former chair of Council’s Environmental and Sustainability Committee). With the retirement of these gentlemen as General Manager and Councillor respectively, Council needs to consider the local ongoing representation to the Panel. It should be noted however that the Panel has not been required to meet to date to determine major development proposals for the Cabonne Council area.

 

It is suggested that Council nominate General Manager, Andrew Hopkins and Chair of the Environmental Services and Sustainability Committee, Cr Anthony Durkin as local representatives to the JRPP. Previously Cr Sharon Wilcox was nominated as an alternate representative to Cr Farr. Council may care to consider a similar nomination.

 

 

 

ITEM 32 - MODIFICATION OF DA 2007/97 FOR SUBDIVISION OF RURAL HOLDING 'WALSHVILLE', MILLTHORPE-VITTORIA ROAD, VITTORIA

REPORT IN BRIEF

 

Reason For Report

For council determination

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Modification Notice DA 2007 97    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2007\03-2007-0097 - 422147

 

 

Recommendation

 

THAT Modification Application 2007/97/1 for a four (4) lot subdivision of Lots 20-22 DP 263376, Lots 25, 27, 30, 34, 35, 63, 70, 71, 77, 79, 80, 88, 90, 91, 96, 118, 204 DP 750375, Millthorpe-Vittoria Road, Vittoria be granted consent subject to the conditions attached.

 

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

 

 

 

SUMMARY

 

The following report provides an assessment of the modification application submitted for DA 2007/097 for a four (4) lot subdivision of ‘Walshville’ being a  365 ha property described as Lots 20-22 DP 263376, Lots 25, 27, 30, 34, 35, 63, 70, 71, 77, 79, 80, 88, 90, 91, 96, 118, 204 DP 750375, Millthorpe-Vittoria Road, Vittoria. The applicant seeks to relocate proposed Lot 2 within the proposed subdivision and to adjust the shape and size of each proposed allotment. A detailed assessment of the application however indicates that the applicant also seeks to vary the lots size and shape of each proposed allotment. The submitted modification plans also incorrectly show an additional allotment (that was deleted from the original proposal and subsequent approval.

 

The application has been referred to the Council for determination as the initial development approval was granted by council at its meeting of 15 October 2007.

 

It is recommended that the application be approved subject to conditions of consent.

 

Applicant: Mrs S Gordon, c/- Peter Basha Planning and Development

Owner:      Mrs S Gordon

Proposal:  Subdivision into 4 lots

Location:   Lots 20-22 DP 263376, Lots 25, 27, 30, 34, 35, 63, 70, 71, 77, 79, 80, 88, 90, 91, 96, 118, 204 DP 750375, Millthorpe-Vittoria Road, Vittoria known as 2965 Mitchell Highway, Vittoria

Zone:         Rural 1(a) General Farming      

 

Background

 

Council approved DA 2007/097 on 15 October 2007. The proposed subdivision initially sought to create five (5) allotments however the proposal was reduced to four (4) allotments. Subdivision approval was granted to the following development:

 

Proposed lot

Area

Purpose

1

5ha  

Vacant lot,  proposed dwelling lot

2      

5ha

Vacant lot, proposed dwelling lot

3

5ha  

Existing dwelling 

4

Approx 356 ha

Agricultural lot

 

                  

The initial approval was issued for a term of 2 years, however council at its September 2009 meeting approved an extension to the consent for an additional 12 months. Construction work on driveway access to proposed Lots 1 and 3 was completed prior to the 5 November 2010 date whereby the consent was to lapse.

 

 

 

 

Proposal

 

It is proposed to alter the layout of the subdivision to relocate proposed lot 2 and amend access arrangements, amend the lot size and shape of proposed lots 1 and 3, and to alter access arrangements for proposed lot 4. (Reference to a proposed 5th allotment is considered to be an error on the submitted plan and does not form part of the modification assessment report).

 

The three proposed concessional lots were initially located in a cluster situated on the northern side of the Millthorpe-Vittoria Road. It is now proposed to relocate proposed Lot 2 to the southern side of the road to an isolated triangular area of land that forms part of the rural holding. This lot is vacant and proposed as a dwelling lot. A building envelope has been identified for proposed Lot 2. The boundary setbacks for this lot do not achieve the required 100m setback from the boundaries and incorporate a 20m setback. Perimeter landscaping will be required to establish adequate setbacks from the adjoining agricultural land. The proposed allotment is bounded on two sides by roads (Millthorpe-Vittoria Road and Koomoorang Road).

 

The applicant proposes to vary each of the four allotment areas as follows:

 

Proposed lot

Area

Purpose

1

3.7ha        

Vacant lot,  proposed dwelling lot

2

1.2ha

Vacant lot, proposed dwelling lot

3

4.0ha

Existing dwelling 

4

356.2 ha

Agricultural lot

(Variations in total area due to a surveyor’s anomaly on proposed lot 4)

 

The variations to the approved plans also necessitate a review of the conditions of consent. These matters are addressed throughout the following report.       

         

 

Site plan

 

 

 

 

 

Modified proposal

 

 

 

 

 

 

Approved concessional lot configuration

 

 

 

 

 

MATTERS OF CONSIDERATION

 

Council must be of the opinion that the development is substantially the same as that previously approved by council. Council staff has raised concerns with the applicant’s planning consultant regarding the extent of variation sought by the modification. Legal advice was provided by the applicant to support the lodgement of the application. Further advice was also obtained from Council’s solicitors.

 

In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is considered to be of minimal environmental impact and is substantially the same development for which consent was granted.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Cabonne Local Environmental Plan 1991 (Amended)

 

Objectives of the 1(a) General Rural zone

 

The subject land is zoned 1(a) General Farming under the Cabonne Local Environmental Plan 1991 (amended). The proposal is defined as ‘subdivision’ under section 4B of the Environmental Planning and Assessment Act 1979, which means:

 

The division of land into two or more parts that, after the division, would be obviously adapted for separate occupation, use or disposition.

 

Subdivision is permissible in the 1(a) zone, subject to Council’s consent under the provisions of clauses 10, 11, 12, 14, 23 and 24 of the LEP.

 

The zone objectives aim, in part, to promote the proper management and utilization of resources by protecting, enhancing and conserving agricultural land in a manner which sustains its efficient and effective agricultural production potential.

 

It is considered that the modified development is generally consistent with the objectives of the zone which seeks to “promote the proper management and utilisation of resources”.

 

Clause 10 - General considerations for development within rural zones.

 

The modified proposal will not affect the present and future use of the land for the purposes of agriculture.  There are no known mineral or extractive resources located on the subject land.

 

Clause 11 - Subdivision of land generally

 

The proposed modification does not affect the initial proposal to create 3 concessional lots and a residual agricultural lot. 

 

Clause 12 - Subdivision for the purposes of agriculture in Zones Nos 1(a) and 7(c)

 

The proposed modification is consistent with the provisions of the LEP.

 

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

SEPP  44 - Koala Habitat Protection

There are no Koala habits on the subject land. The area is cleared grazing land.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION S79C(1)(A)(II)

 

Draft Cabonne LEP 2012 applies to the Cabonne LGA, however has no legal status when determining the modification application.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No. 5-General Rural applies to this development.

 

A dwelling exists upon proposed Lot 3. Proposed lots 1, 2 are created as concessional lots with a dwelling permissible subject to development consent being obtained.

 

Proposed lot 2 provides for a boundary setback to the building envelope of 20m. The northern and southern boundaries adjoin road reserve providing additional separation from farm land and agricultural practises. DCP 5 requires a setback of 100m from adjoining rural land. To create an adequate buffer between the concessional lot and the surrounding agricultural it  will be necessary to establish a vegetative buffer along the boundaries.  A condition of consent already is imposed upon the subdivision requiring substantial vegetation buffers to be planted around each of the three concessional lots. It is noted that scattered native timber located along the boundary of the proposed allotment is to be retained.

 

 

MATTERS PRESCRIBED BY THE REGULATIONS S79C(1)(A)(IV)

 

The modified proposal does not contravene the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Lot shape and size

The original proposal sought approval for 3 concessional lots ranging in area from 3ha to 5ha. The current proposal seeks three allotments with areas of 1.2ha, 3.7ha and 4ha. The range of lots is permissible and an effluent study has been provided to demonstrate the smaller lot is capable of future development for a lifestyle allotment.

 

 

 

 

 

Agricultural Impact

 

The proposed subdivision modification is unlikely to adversely diminish agricultural performance of surrounding agricultural land. The location of proposed lot 2 utilises an area of the current holding that is already fragmented from the area.

 

Traffic Impacts

 

The modified subdivision alters the location of proposed Lot 2.  A condition of consent requires vehicular access to be provided to this lot off Koomoorang Road.

 

Access to proposed lots 1 and 3 have already been approved and constructed. The original subdivision approval required a Right Of Way to be registered over proposed Lot 3 to enable continued use of an existing access way to service proposed lot 4. The modified plans alter the allotment boundaries and now establish the access road as a battle axe handle or extension to the proposed Lot 4. The boundaries of proposed Lots 1 and 3 now correspond to the battleaxe handle. This will require modification of Conditions 15, 16, 17 and 18 (Access conditions and ROW easements) to reflect the location of the access corridor being transferred from proposed Lot 3 to become an extension of proposed Lot 4.

 

 

Impacts on Adjoining Land

 

The modified subdivision will not impact upon adjoining land uses. Conditions of consent have been incorporated to address adequate landscape buffers around each of the concessional lots to minimise future landuse conflict between proposed dwellings and agricultural activities.

 

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The modified subdivision proposal was notified to adjoining neighbours. No submissions were received.

 

PUBLIC INTEREST

 

The modified proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

SUITABILITY OF THE SITE FOR DEVELOPMENT

 

There are no known natural or manmade hazards which would render the site unsuitable for the proposed modified subdivision.

 

DEVELOPMENT CONTRIBUTIONS

 

No additional contributions apply to the modified development.

 

SUMMARY

The proposed modification is permissible with the consent of Council. The applicant has adequately demonstrated that proposed development complies with the objectives and provisions of the Cabonne LEP 1991. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

RECOMMENDATION

That the modification of development application 2007/097 for a four (4) lot subdivision of  Lots 20-22 DP 263376, Lots 25, 27, 30, 34, 35, 63, 70, 71, 77, 79, 80, 88, 90, 91, 96, 118, 204 DP 750375, Millthorpe-Vittoria Road, Vittoria known as 2965 Mitchell Highway, Vittoria, be approved subject to the attached modified conditions of consent.

 

 

 

ITEM 33 - DA 2012/139 2 LOT SUBDIVISION ON LOT 1 DP 194963, MCGRODER STREET, MOLONG

REPORT IN BRIEF

 

Reason For Report

Recommending Council determination of Development Application

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0139 - 421043

 

   

Recommendation

 

THAT Council determine DA 2012/139 for a 2 lot subdivision on Lot 1 DP 194963, McGroder Street, Molong.

 

 

 

DIRECTOR OF ENVIRONMENTAL SERVICES’ REPORT

 

Council, at its August 20 meeting resolved the following:

 

“THAT subject to the outcomes of the servicing strategy review for the proposed R5 zone in West Molong, that further investigation be undertaken to determine development / landuse capabilities for land west of McGroder Street while maintaining a minimum 400m buffer to the existing quarry with a view to preparing a planning proposal to amend draft Cabonne LEP 2012 in support of the implementation of a reduced buffer zone where adequate development controls can be demonstrated.”

 

Further to the discussions between the General Manager and the applicant it is suggested that council may consider the determination of the Development Application and the strategic planning for the  future development of the West Molong area as separate matters. The DA could then be determined on merit based assessment. To this purpose the previously submitted planning assessment is provided for the consideration of the council.

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for a two (2) lot subdivision of land described as Lot 1 DP 194963, McGroder Street, Molong.

 

The application has been referred to the Environmental Services and Sustainability Council for determination as there is a current moratorium in place to restrict the subdivision of land within the 1(c) Zone that surrounds the Molong Limestone Quarry until such time the new Local Environmental Plan has been finalised and adopted.

 

It is recommended that the application be refused.

 

Applicant: William Wallace Andrew McLaughlin

Owner:      W.W. Andrew McLaughlin

Proposal:  2 Lot Subdivision

Location:   Lot 1 DP 194963, McGroder Street, Molong

Zone:         1(c) Rural Small Holdings

 

THE PROPOSAL

 

The proposal is for a two (2) lot subdivision of land described as Lot 1 DP 194963, 51 McGroder Street, Molong.

 

Proposed Lot 12 is to have an area of 1.59ha and would be created for rural residential purposes. The proposed lot will be oriented east-west and have direct access from McGroder Street.

 

Proposed Lot 11 is to have an area of 4.83ha and will contain an existing dwelling, outbuildings and a bore.

 

 

 

 

 

 

 

 

Site Map

 

 

 

 

Proposed 2 Lot Subdivision of Lot 1 DP 194963

 

 

 

 

 

 

 

The proposed development site is located on the western side of McGroder Street approximately 1.6km from the centre of Molong. The site is bounded by the Orange-Broken Hill Railway line to the west; McGroder St to the east; Quarry Road to the north and a developed rural residential lot to the south. The site has an area of approximately 6.42ha with the surrounding area being characterized by low density rural residential development with lots averaging 1.7ha in size.

 

To the west of the site is an operational quarry (owned and operated by Cabonne Council). The eastern face of the quarry is approximately 200m from the western boundary of the site at its closest point while the current active face is approximately 400m from the site. The current dwelling on the site is about 440m from the closest point of the quarry face and about 660m to the current active rock face. Historical development of the quarry has seen quarrying activities moving the face further west and away from the development site. The subject site is zoned 1(c) Rural Small Holdings under the provisions of the Cabonne local Environmental Plan 1991.

 

BACKGROUND

 

In 2009, DA 2009/117 for a five (5) lot subdivision in McGroder Street was determined at its April Council Meeting. An approval for a four (4) lot subdivision was approved. The fifth (5th) lot was deleted from the original application due to its proximity to the limestone quarry and evidence of limestone outcrops within the site. A resolution of Council at the April 2009 Council meeting resulted in a moratorium on further subdivision in the 1(c) zone (Rural Small Holdings) to the west of Molong which was identified as being site predominantly with the 1km distance from the Limestone Quarry. In addition to the proximity to the quarry, there are issues associated with supporting dwellings on smaller lots due to the impact of karst and its effect on the operation of on-site effluent management systems (particularly septics).

 

This resolution by Council has been consistently applied with no further new subdivisions being approved in the West Molong area since the moratorium has been in place since 2009.

 

The second part of the resolution required the moratorium to be in place until the new Local Environmental Plan has been finalised and adopted. It should now be noted that the Draft Cabonne Local Environmental Plan 2012 has completed the public exhibition phase and was endorsed by Council at its 16 July Ordinary Meeting 2012. The proposed zone for this West Molong area is R5 (Large lot residential) having a minimum lot size of 5ha. As such, no further subdivision potential will be permitted under the proposed new instrument whilst the land is to be serviced by on-site wastewater management systems. The provisions do not restrict additional development upon existing allotments, but seeks to manage the number of additional allotments that may be created within the precinct.

 

A search of Council records has revealed that Council has been aware of the impacts of quarrying operations including blasting (noise, vibration and dust) and has been working towards the introduction of environmental controls to protect the mining operations and nearby properties. Council has previously placed requirements of developments consents for subdivision of land to address such issues as early as 2001. DA 2001/182 and DA 2001/183 was the subject of subdivision applications in close proximity to Three Rivers Basalt Quarry. Council in its assessment recognized the importance of determining the impact of the quarry on further and future development in proximity to the quarry. The Department of Mineral Resources advice to Council was to establish a buffer to protect operations – with a 500m buffer recommended if no blasting was present and a 1000m buffer where blasting was part of the activity. Further, Council placed a condition of consent on both development applications requiring building envelopes to be placed appropriately and requiring an appropriate buffer zone from the quarry. It is likely that similar provisions may apply to similar developments across the shire.

 

Council has also discussed the impact of quarries and the need to protect mineral resources through its Quarry and Land Development Committees during the past two decades. A resolution of Council in 2001 identified the need to prepare a DCP to allocate appropriate buffers around the West Molong Limestone Quarry as part of the Molong Strategic study that was being undertaken at that time.

 

This background information demonstrates that Council has consistently applied restrictions on developments for increasing density in proximity to mining operations.

 

MATTERS FOR CONSIDERATION

 

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Cabonne Local Environmental Plan 1991 (Amended)

The subject land is zoned 1(c) Rural Small Holdings under the provisions of the Cabonne Local Environmental Plan (LEP) 1991. The two (2) lot subdivision of land zoned 1(c) Rural Small Holdings is considered to be permissible with consent from Council under the provisions of Clause 9 of the Cabonne LEP 1991.

 

Objectives of the 1(c) zone

The objective of the zone is “to promote development of land identified as suitable for rural residential or hobby farm development”.

 

The proposal is for a two (2) lot subdivision of an existing parcel of land zoned 1(c) Rural Small Holdings. The proposed subdivision may in fact impact on the use of the site for residential purposes. Issues pertaining to proximity of the site to the Molong Limestone Quarry (within 500 metres) with noise and vibration from blasting, proximity to the Orange-Broken Hill rail line, and concerns with subsidence and potential for groundwater contamination remain. The protection of mineral resources is required to protect the limestone mineral resource of the surrounding area.

 

As such, there is the potential for a cumulative impact of allowing the proposed development that is not consistent with the 1(c) zone objectives.

 

Clause 10:

The proposal is for a two (2) lot subdivision of the subject land. The proposal will not adversely impact its timber reserves or require additional infrastructure to support the proposal. There is no change to the existing or proposed use of the land. However, the landform is of limestone and may impact future opportunities to mine resources.

 

Clause 11:

2(a)   The primary purpose for each proposed lot is to be for rural residential/hobby farm development. No other intended purpose for the subdivision is proposed.

 

2(b)   Neither of proposed Lot 11 or proposed Lot 12 is intended to be used primarily for agricultural purposes.

 

2(c)   Lot 11 is proposed to retain an existing dwelling. Proposed Lot 12 indicates a building envelope for a future dwelling. The plan indicates that the proposed envelope is to have a setback of 20m from McGroder Street boundary. This building alignment is considered consistent with the existing dwelling on proposed Lot 12.

 

2(d)   Proposed Lot 12 contains an existing dwelling.

 

The proposed development is consistent with the provisions of Clause 11.

 

 

 

Clause 16:

The proposed subdivision meets the minimum lot size criteria of 0.4ha per lot. Proposed Lot 11 is to have an area of 4.83ha and proposed Lot 12 is to have an area of 1.59ha.

 

(1A), (1B) and (1C) do not apply to the proposed subdivision.

 

2(a)   Constraints to the development site include proximity to the Molong Limestone Quarry, Orange-Broken Hill rail line, soil instability due to karst and soil type. These cumulative impacts may affect a continued increase in density in the West Molong area.

 

2(b)   The proposed development allows for one (1) additional lot.

 

2(c)   The site is not connected to reticulated water services however any DA for a future dwelling would be required to provide a minimum of 90 000 litres water storage.

 

2(d)   The development site is affected by karst. Council needs to be certain that the site is not only capable of disposing of on-site waste but also there is no potential for groundwater contamination as a result of the additional on-site wastewater management system. The applicant has undertaken an on-site effluent study for the development which indicates that the use of either of the two (2) approved systems would provide the site appropriate means of disposing effluent on the existing groundwater system.

 

2(e)   Access to the site is via McGroder Street which is a sealed, local road. The road standard is considered suitable for the proposed additional volume of traffic for the development.

 

2(f)    Other services and social services would not be effected or impacted upon by the addition of one (1) new lot.

 

2(g)   The proposed development if approved, may influence other small developers in the West Molong area to also submit DAs for further subdivision whilst the Council is still operating under the CLEP 1991. The proposal under the provisions of the Draft CLEP 2012 will be prohibited.

 

2(h)  There is no known pollution sources in close proximity to the proposal which may effect the subdivision.

 

2(i)    The area will retain its character for rural residential and hobby farm development.

 

2(j)    The additional lot will be used for rural residential purposes only. There is no change from the existing use of the land.

 

The proposal is generally consistent with the provisions of Clause 16.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

State Environmental Planning Policy (Rural Lands) 2008

 

Cl 7: The proposal is not considered to be unsympathetic with the principles listed in Part 2 of the SEPP.

 

Cl 8: The proposal is generally consistent with the rural subdivision principles. Sub-clause (d) requires Council to consider the natural and physical constraints of the land. This site is limited due to its proximity to the quarry, rail corridor and the underlying issue of karst. Clause (e) of the Rural Subdivision Principles requires that Council ensures that planning for dwelling opportunities takes account of those constraints. As such, the proposal is inconsistent with Clause 8(d) and 8(e).

 

State Environmental Planning Policy (Mining, Petroleum Production and Extractive Industries ) 2007

 

Clause 13 requires assessment of compatibility of the proposed development with mining, petroleum production or extractive industry. The existing uses within the surrounding area are mainly rural residential dwellings, with the exception of the quarry to the west. The proposed subdivision for one (1) additional lot is considered compatible within the context of the surrounding land uses.

 

Due to permanent physical separation provided by the railway line and the current extent of the operations at the quarry, the proposed subdivision would not impact on the current or future extraction of minerals. The location of the railway line ensures that the quarry is limited from expanding its operations in an easterly direction, towards the development site.

 

The blasting that occurs at the quarry does have the potential to impact upon residential dwellings for noise, vibration and dust. The applicant has however provided a Noise Impact Assessment (NIA) that concludes that the proposed development of potentially one (1) additional dwelling is considered acceptable.

 

State Environmental Planning Policy (Infrastructure) 2007

 

Cl 85:         The proposed development is not considered to have an adverse effect on rail safety.

 

Clause 87(3) of the ISEPP sets out that, where a development of a building for residential use is proposed, consent must not be granted unless it can be shown that LAeq levels of 35 dB(A) are not exceeded in a bedroom of a dwelling between 10am and 7pm, or LAeq levels of 40dB(A) anywhere else in the building at any time.

 

The applicant has provided a NIA which indicates that noise and vibration will not have an adverse impact for the proposed development at the offset distance from the track and given the low number of trains that travel past the site.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

 

Whilst the Development Application was submitted prior to the Draft Cabonne Local Environmental Plan being placed on Public Exhibition, it is noted that the draft Cabonne LEP 2012 applies to the land. The operative LEP for the purposes of assessing this development application remains as Cabonne LEP 1991.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan 6 – Rural Small Holdings applies to this land. The proposal is not inconsistent with the provisions of the DCP.

 

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

The surrounding area is characterised by dwellings in a semi-rural setting within the West Molong area. The site is bounded to the west by the Orange-Broken Hill Railway; beyond the railway line to the west is the Molong Limestone Quarry. To the north, east and south are rural residential lots varying in size. The site is in close proximity to the town centre with good access to town facilities. The proposal is not considered to be incompatible with the surrounding locality in terms of adjacent properties and land uses nor the interruption of views and vistas.

 

Lot size and shape

The proposed subdivision is to create only one (1) additional lot. Both proposed lots are regular in shape and orientated east-west with direct road frontage to McGroder Street. Proposed Lot 12 is flat and level at the McGroder Street end and slopes away to the western boundary and has an area of 1.59ha. Proposed Lot 11 is to have an area of 4.83ha and contains the existing building and other structures. Whilst proposed lot shapes are consistent with the existing subdivision pattern, proposed lot 12 is approximately 46m wide (at the eastern/McGroder Street boundary) with proposed lot 11 approximately 181m wide.

 

The proposed building envelope is identified as being setback 20m from the eastern boundary (McGroder Street), and 15m from each of the northern and southern boundaries leaving an area approximately 16m wide to design and construct a future dwelling. Whilst DCP 6 identifies a minimum setback of 20 metres from each boundary, there are provisions for reduced setbacks if the area of the site less than 2ha in area and sited in a low fire hazard area. The subject land is less than 2ha in area and considered to be located in a low fire hazard area. As such a reduced setback on the northern and southern boundaries may be acceptable. The proposed building envelope will still require additional design consideration for any future dwelling should the application for subdivision be approved.

 

Visual amenity

The proposed subdivision will have no visual impact on the existing streetscape and surrounding locality. It is considered any consequent additional dwelling may not have a detrimental visual impact should the DA be approved.

 

Access and traffic

Access to the existing site is currently gained via an existing driveway off McGroder Street. McGroder Street is identified as a sealed, local road under the control of Cabonne Council. The proposed development includes the provision of one (1) new access point to be located off McGroder Street for proposed Lot 12. Access to proposed Lot 11 will remain as existing. Assessment undertaken by the Development Engineer indicates that no upgrade to McGroder Street is required, nor any payment of S94 Road Contributions for the proposed subdivision. Should the application be considered for approval, conditions relating to access have been included.

 

Section 3.3.1 of the RTA’s Guide to Generating Development estimates that the average dwelling house generates approximately 9.0 vehicle movements per day. Given that the proposal will allow for the construction of one (1) additional dwelling, the development could result in the generation of up to 9 additional vehicle movements per day in the locality. This increase in traffic movement is considered minimal with the existing road system able to accommodate any traffic generated from the proposed development.

 

Utilities:

The existing dwelling (proposed Lot 11) is connected to electricity and telephone services. The provision of these services for proposed Lot 12 will be required to be provided prior to the release of the Subdivision certificate.

 

Reticulated water is not available within the immediate locality. Any future

dwelling would be required to provide potable water to the minimum standard

of the LEP/DCP requirements at the time of application.

 

The site does not have the ability to connect to the town’s reticulated sewerage system. An on site effluent management study has been provided to Council to demonstrate the use of either of the proposed systems would provide a site appropriate means of disposing of effluent whilst also ensuring no detrimental impact on the existing groundwater system.

 

Proposed Lot 11 retains an existing dwelling and connection to services. The proposed septic for Lot 11 is to be wholly contained within the lot. There is also an existing bore located within proposed Lot 11. The recommended buffer distance for on-site systems is 250m from a domestic groundwater well (On-site Sewerage Management for Single Households, 1998, Department of Urban Affairs and Planning). It should noted that the bore is located within the recommended buffer distance of 250m. There is potential for adverse environmental impact (ground water contamination) should an on-site waste system be established within close proximity of the bore. This will require detailed assessment as part of any future development proposal.

 

There is a need for each lot to require separate services to be connected wholly within each lot.

 

As such, adequate arrangements can be made for the provision of essential services for the proposed two (2) lot subdivision.

 

Heritage:

The subject land is not listed as a heritage item in Schedule 1 of the Cabonne LEP 1991, and is not identified as an area of heritage conservation. The NSW Office of Environment and Heritage have indicated however, whilst there are no recorded Aboriginal objects identified, the process of due diligence for Aboriginal Cultural Heritage objects is required for any works undertaken in relation to the subdivision and any subsequent developments. An advisory note can be included, should this application be supported by Council.

 

The existing dwelling whilst not identified in the Heritage Study is of local significance being an early 20th Century building. The curtiledge of the existing dwelling is proposed to be retained by the proposed subdivision.

 

Water:

The subject site does not have access to the local Authority’s reticulated water supply. DCP 6 – Rural Small Holdings requires new dwellings to be serviced with an adequate supply of water with storage facilities for domestic supply to be a minimum of 90 000 litres for dwellings of three bedrooms or more. Proposed Lot 11 has an existing dwelling and does not require any additional services for water. Any future dwelling on proposed Lot 2 will be subject to the provisions of the DCP and would include the provision of an adequate water supply.

 

Soils:

The proposal is not considered to have any impact on soil conservation. Where soil disturbance is required for access construction and service provision, erosion and sediment control measures will be implemented. A draft condition of consent has been included to identify the need to address this issue prior to any construction works. However, it should also be noted that the nature of soils in the Molong area are problematic from a construction point of view, and are known to cause serious problems due to the existence of expanding clay soils, ground inhomogeneity and poor drainage. The applicant has provided soil classification reports and has also acknowledged the need for structural certification (draft condition of consent) of any future dwelling to address the identified issues.

 

Flora and Fauna:

The proposal is not considered to have any impact on flora or fauna. The proposal does not include the removal of any existing vegetation on the site.

 

 

 

On-site waste disposal:

The site is not connected to Council’s reticulated sewerage and as such Council needs to consider the impact of an additional effluent system and the cumulative affect this may have on any potential groundwater contamination and the underlying karst system.

 

The applicant has submitted an on-site effluent study which recommends the use of one of the following effluent disposal systems:

 

1.   Surface and sub-surface irrigation with an irrigation area of 426m², together with a secondary wastewater treatment system accredited by NSW Health; or

2.   Wisconsin mound with a basal area of 72m² together with a septic treatment system (AS 1546) with a minimum capacity of 30000 litres.

 

The report also indicates that the use of either system would provide a site appropriate means of disposing effluent whilst also ensuring no detrimental impact on the existing groundwater system.

 

The existing on-site septic on proposed Lot 11 will be required to be wholly contained within the proposed lot.

 

Noise & Vibration:

The site is located within 500 metres of the Molong Limestone Quarry and the Orange-Broken Hill Railway line. The applicant has undertaken a Noise Impact Assessment with a copy being provided to Council. The Noise Impact Assessment (NIA) assesses potential quarry blasting overpressure noise issues, railway noise and vibration issues relevant to the development site.

 

The Noise Impact Assessment (NIA) concludes that noise and vibration impacts are expected to be within the noise and vibration limits as recommended by the relevant guidelines (Development near Rail Corridors and Busy Road – Interim Guideline [Department of Planning] and ANZECG Guidelines).

 

Based on the historical noise and vibration measurement data associated with blasting events with the Molong Limestone Quarry, compliance with overpressure criterion has been achieved since 1999 and vibration criterion has been in compliance on all occasions.

 

Due to a large setback distance of a minimum of 225m away from the rail track, the nominated noise criteria can be complied with without needing external windows/door shut. The report further indicates the minimum building construction requirements nominated in the Building Code of Australia (BCA) will not be necessary to achieve compliance with the deemed acceptable noise levels.

 

Further, the vibration levels from trains are considered to be negligible given the offset distance from the track.

 

 

 

 

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

The proposed development site is effected by natural hazards namely karst/limestone.

 

Karst is a distinct landform shaped largely by the dissolving action of water on carbonate rock such as limestone, dolomite and marble. Karst is identified as affecting the West Molong Rural Residential area and is a significant constraint to further growth in this area (Cabonne Settlement Strategy p 3-25)

The underlying geology of karst/limestone creates a number of issues including porosity for leakage of on-site effluent and chemicals into the karst and underground water systems (including bore water), the possibility of subsidence affecting a buildings integrity, the prevalence of rocky outcrops adding additional costs for the development of sites and the affect on the effective operation of effluent systems. The aim is to minimise the cumulative impact of increased subdivisions and development by requiring larger lot sizes (Cabonne Settlement Strategy p3-92).

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development was not required to be advertised; however the application was neighbourhood notified for a period of 14 days with no submissions being received.

 

Public Authority Consultation

The subject application was required to be referred to the following public authorities for consultation:- NSW Office of Water; Director Engineering Services Cabonne Council; Australian  Rail and Track   Corporation (ARTC); John Holland Rail Pty Ltd; NSW Trade and Investment; National Parks and Wildlife Service (Karst and Geodiversity Unit); NSW Office of Environment and Heritage.

 

NSW Trade and Investment

1.   The land is within the Transition Area to the Molong Limestone Quarry.

2.   Concern is raised that increasing the density of dwellings in close proximity to an operating quarry has the potential to adversely impact upon quarrying operations.

3.   Council must be satisfied that the building site will not be impacted upon by the quarrying operations and that the quarry will not be compromised by the construction of a dwelling as proposed.

 

ARTC

4.   No comments as responsibility has been transferred to John Holland Rail.

 

Director Engineering Services Cabonne Council (as owner and operator of the quarry)

5.   No formal objection to the proposed subdivision however there is concern with future land use conflict issues between urban development and quarrying operations

6.   Consideration by Council for a notation to be placed on the title of the newly proposed Lot 12 in the form of an 88B instrument advising that the lot is within 1km of the Molong Limestone Quarry and as such the design of any future dwelling is to take vibration into consideration. Any dwelling design is to be certified by a qualified, practicing structural engineer.

 

NSW Office of Environment and Heritage

7.   No objection to the proposed subdivision development based on no recorded Aboriginal objects and no threatened species or communities present.

8.   The process of due diligence for Aboriginal Cultural heritage objects is required for any works undertaken in relation to the subdivision and any subsequent developments.

 

NSW Department of Primary Industries (Office of Water)

9.   No objection as the proposed development does not require a controlled activity approval under the Water Management Act 2000 (WM Act) as the subdivision is not occurring on waterfront land.

10. In relation to water supply, they note that approval is required for any new dams or bores under the Water Act 1912 or the Water Management Act 2000.

 

Addressing issues raised by the public authorities includes the following assessment.

Points 1, 2 and 3 raised by NSW Trade and Investment have been taken into consideration by Environmental Services in its planning assessment of the proposal. Point 6 by the Director of Engineering Services has been included as a draft condition of consent should Council consider supporting the proposal. Points 8 and 10 address issues relating to Aboriginal Heritage and water supply (new bores and dams) and this information has been included as advisory notes on the draft terms of consent.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

 

The proposed development relates to a two (2) lot subdivision on land described as Lot 1 DP 194963, McGroder Street, Molong. The proposal is permissible within the zone however it is considered that the proposal is not consistent with the zone objectives of land zoned 1(c) which states that the aim of the zone “is to promote development identified as suitable for rural residential or hobby farm development. The proposal is inconsistent with Clause 16(2)(a) and (d) of the CLEP 1991 which requires development to have no potential adverse environmental impact by way of land capability, natural constraints and hazards.

It should also be recognised that a council policy has been in place since April 2009 which established a moratorium that precludes any further subdivision of land in zone 1(c) Rural Small Holdings to the west of Molong (which is predominantly within the 1km distance from the Molong Limestone Quarry) until the new Local Environmental Plan has been finalised and adopted.

 

The Draft Cabonne Local Environmental Plan 2012 has completed the public exhibition phase and was endorsed by Council at its 16 July Ordinary Meeting 2012. The proposed zone under this instrument for the development site is R5 (Large lot residential) having a minimum lot size of 5ha. The settlement strategy proposes to modify the existing moratorium so that it only applies within 500m of the quarry (west of McGroder Street). As such, no further subdivision potential will be permitted under the proposed new instrument. However, any development east of McGroder Street will need to be connected to reticulated water and sewer prior to any consideration for subdivision down to 4000m².

 

The proposed development site has a number of location issues (proximity to quarry and the Orange-Broken Hill rail line), environmental issues (blasting, noise, vibration and potential for groundwater contamination through on-site wastewater systems) and construction issues (subsidence). It should also be recognised that the Molong Limestone deposit is identified as a key deposit for future use. There are some indications that the Molong Quarry could become a state significant resource if other sources within the state reach the end of their life.   

 

The applicant has addressed issues of proximity to the quarry and rail corridor (Noise Impact Assessment), potential for groundwater contamination (via on-site effluent study and site classification reports) whilst also acknowledging the need for structural certification of any future dwelling on proposed Lot 12. Any approval of this subdivision would result in the addition of one (1) new dwelling to the area west of McGroder Street.

 

Council in its assessment of this application has the following options to consider:-

 

1.   Maintain its current policy and the existing moratorium that precludes further subdivision of rural residential land within the West Molong area and REFUSE Development Application 2012/139 as the application is inconsistent with Council’s policy for the future development of land within this precinct, inconsistent with the draft Molong settlement strategy, inconsistent with clause 16(2)(a) and (d) of the Cabonne LEP 1991 and clauses 8(d) and (e) of the Rural SEPP as the proposed subdivision will impact upon land capability due to its proximity to the Orange Broken Hill railway corridor, limestone quarry and its location within an area of known limestone karst, or

2.   Vary Council’s current policy and the existing moratorium precluding further subdivision of rural residential land within the West Molong area, and to approve Development Application 2012/139 for two (2) lot subdivision of land described as Lot 1 DP 194963, McGroder Street, Molong. A draft copy of conditions of consent has been attached to assist Council in its deliberation.

 

Based upon the current policy and strategic planning objectives of the council it is suggested that option 1 as outlined above be considered by council.

 

 

 

ITEM 34 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 414178

 

 

Recommendation

 

THAT:

1.  Councillors call any items they wish to further consider.

2.  The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 35 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting

Policy Implications

Consistent with Council's Meeting Practice Poilcy

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 414678

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised where necessary.

 

 

Administration Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

   


Item 6 Ordinary Meeting 15 October 2012

Item 6 - Annexure 1

 



















Item 6 Ordinary Meeting 15 October 2012

Item 6 - Annexure 2

 




Item 7 Ordinary Meeting 15 October 2012

Item 7 - Annexure 1

 





Item 8 Ordinary Meeting 15 October 2012

Item 8 - Annexure 1

 






Item 9 Ordinary Meeting 15 October 2012

Item 9 - Annexure 1

 






Item 10 Ordinary Meeting 15 October 2012

Item 10 - Annexure 1

 







Item 16 Ordinary Meeting 15 October 2012

Item 16 - Annexure 1

 


Item 19 Ordinary Meeting 15 October 2012

Item 19 - Annexure 1

 


Item 19 Ordinary Meeting 15 October 2012

Item 19 - Annexure 2

 


Item 27 Ordinary Meeting 15 October 2012

Item 27 - Annexure 1

 

Community Facility Direction Signs

1 Document Information

Version Date
(Draft or Council Meeting date)

Draft

Author

Assets Section

Owner

(Relevant director)

Director of Engineering and Technical Services

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Draft

Next Review Date

October 2014

Minute number
(once adopted by Council)

 

2 Summary

The purpose of this Policy is to simplify the requirements of road users within the Cabonne Local Government Area (LGA) to locate community facilities through directional signage, in compliance with Australian Standard AS1742.5:1997 and AS/NZS1906.1:2007.

Poorly located and over-used signage can create visual clutter and confusion. Avoiding sign proliferation therefore is imperative to maintain the effectiveness of Community Facility signage within the LGA.

As specific facilities are likely to be sought by name, the shortest name by which the facility is commonly known should be on the sign. In general, an over–complication of directional signage will not necessarily assist people in reaching their destination. The sign should simply guide the user, providing information in a controlled and consistent way.

Therefore, the use of community facility name signs should be restricted to facilities which are likely to be sought by a significant number of visitors to the area.

Approvals

Title

Date Approved

Signature

Director of Engineering and Technical Services

 

 

3 History

Minute No.

Summary of Changes

New Version Date

 

Adopted by Council

 

4 Reason

·    The standardisation of Community Facility direction signs (CFDS) within the Cabonne Local Government Area.

·    Identification of community facilities and other non-profit institutions which are likely to be sought by a significant number of road users and strangers to the area.

·    The avoidance of sign proliferation by adherence to adopted guidelines in accordance with Australian Standards.

·    Uniformity in relation to shape, size, and permitted information as per AS1742.5-1997

·    Adoption of correct mounting height and other requirements concerning CFDS as per AS1742.5:1997 street name and community facility name signs and AS/NZS1906.1:2007 Reflective materials and devices for road traffic control purposes – Retro reflective sheeting.

·    To ensure Cabonne Council complies with Australian Standards and other relevant procedures in the erection and maintenance of such signs.

5 Scope

This Policy applies to all Community Facility Direction Signs within the Cabonne LGA. Signs in existence currently not meeting the Australian Standards shall be replaced as funds permit, in priority order based on public usage of the respective community facility. The appropriate Council Manager shall seek an annual budget allocation from Council to be used for the replacement of old signs and the installation of new signs where areas of community need are identified. The implementation of this policy and associated procedures shall be the responsibility of the Director Engineering and Technical Services.

Types of facilities may include, but are not limited to:

(a)  Town halls, civic centres and public offices

(b)  Council depots and rubbish tips

(c)   Sporting and recreational grounds and facilities

(d)  Hospitals

(e)  Emergency Services

(f)   Railway stations and coach stations

(g)  Post offices

(h)  Tertiary education institutions

(i)    Churches and religious institutions

(j)   Non-profit institutions

(k)  Airports

(l)    Shopping centres

Primary and secondary schools would only be included if they have some special facility sought by large numbers of strangers to the district.

Logos advertising sponsor’s names, whether business or not, or products for sale shall not be permitted.

6 Associated Legislation

The principal legislated Acts governing the powers of Local Council and the State of New South Wales with regard to CFDS are as follows:

·    Local Government Act 1993

·    Road Rules 2008

·    Road Transport legislation in New South Wales

7 Definitions

CFDS                                     Community Facility Direction Signs.

Community facility          Facilities which are generally of a non-commercial nature and which are likely to be sought by a significant number of residents and visitors unfamiliar to the area. A community facility is not a substitute for a tourist attraction, which may require sign posting under a different scheme.

Council                                 Cabonne Council

Street                                   All roads and road related areas, as defined in Part 2 Division 1 of the Road Rules 2008.

Road user                            All persons utilising the street/road, whether in a motor vehicle or as a pedestrian, and includes footpath area for pedestrian traffic.

Non-profit institutions   Community groups of non-profit, non-commercial natures which are likely to be sought by a significant number of residents and visitors unfamiliar to the area.

Shopping centres             A group of commercial centres such as neighbourhood shopping complex, not an individual commercial enterprise.

8 Responsibilities

8.1 GM

The General Manager is responsible for the overall control and implementation of the policy.

8.2 Directors and Managers

Directors and Managers are responsible for the control of the policy and procedures within their area of responsibility.

8.3 Others

Council as the Authority of all local roads within the Cabonne LGA is responsible for implementation and maintenance of all CFDS.

Insurance of signs and structures erected must therefore be non-hazardous in themselves as liability will lie with the Authority, the Council.

 

9 Related Documents

Document Name

Document Location

Australian Standard AS1742.5:1997 – Street name and community facility name signs, Section 5 Community Facility Name Signs

Engineering Library

Australian/New Zealand Standard AS/NZS1906.1:2007 Reflective materials and devices for road traffic control purposes, retroflective sheeting

Engineering Library

Cabonne Country Signage Policy

Policy and Procedures Database

10 Policy Statement

General Provisions

General

The purpose of CFDS is to advise road users of the direction to facilities, generally of non-commercial nature, which are located on side streets.

The number of facilities which can be effectively signposted at any one point should be limited as proliferation or over usage can effectively confuse drivers and pedestrian thereby negating any benefit.

As specific community facilities are likely to be sought by name, the shortest name by which the facility is commonly known should be shown on the sign. In the case of a church, a denominational name may be included to assist strangers to the area.

In general, the use of community facility signs should be restricted to facilities which are likely to be those sought by a significant number of visitors to the area.

Types of facilities which may be considered for CFDS have been referred in 5 Scope of this Policy.

Effective Community Facility Direction signage

To maintain the effectiveness of CFDS, the following guidelines as recommended by Australian Standard AS1742.5:2008 should be adopted:

a)    Where a community facility abuts a major road, signage other than on the property should not be provided.

b)    Where a community facility abuts a street which runs directly off a major road, no signage should be provided to it unless there may be uncertainty about the direction to take, as may be the case where the street name is the same on both sides of the major road.

c)    A desirable maximum of two facilities and an absolute of three facilities should be signposted at any one location in an effort to avert confusion.

Specific Provisions

Shape, size and permitted information

CFDS’s shall be rectangular with the long axis horizontal. Ends shall be square cut. The sign shall contain the name of the facility and a chevron pointing horizontally in the general direction of the facility. A logo which will assist in identifying the facility or type of service may be permitted on the sign. Length will therefore be determined by the name of the facility and the above mentioned permitted information with consideration for the suitability and placement of signage included during assessment. Lettering shall be Series D, as specific in AS1744 Standard Alphabets for Road Signs, except where this would result in a sign longer than 1200mm where the lettering may be made proportionally narrower to fit the available width, but not narrower than Series C. Australian Standard AS1742.5:1997 provides further detailed dimensions in millimetres relevant to the manufacturing of Community Facility Name Signs.

Mounting Height

The mounting height shall be applicable to current Council street sign erection procedures aimed at minimizing vandalism of signs by allowing signs to be erected at a height of greater than 3.2 metres.

The CFDS should be installed, where possible, on the same post as a street name, with the street name being located above all signs with a minimum distance of 150mm between the bottom of the street sign and the top of any other sign.

Location, Orientation and Number of Signs

All CFDS at an intersection should be installed on the one post which should be the same post that supports the street name sign. Signage should provide a general direction to the required facility, generally commencing at only one point of a major road, unless the facility generates an appreciable amount of traffic from two or widely separated points on that major road. The point at which a sign should be placed is at the nearest intersection of a collector or arterial road with the local road on which the facility is located.

The signs shall be orientated to align with the street name sign to minimise confusion.

Colour and reflectivity

All CFDS shall have white lettering on a blue background and generally mounted above the optimum height for illumination by vehicle headlights unless otherwise required to be so for the betterment of the community. The signs shall be made with a retro-reflective material that meets, as a minimum standard, the specifications for Class 1 material as specified in AS/NZS1906.1:2007 ‘Reflective materials and devices for road traffic control purposes’ – Retro-reflective sheeting, with at least the lettering being reflectorised.

Charges

The initial cost of manufacture and installation of a sign should be met by the applicant. The cost of maintenance to signs, including replacement in the event of serious damage, should be met by Council.

Council reserves the right to remove a CFDS at anytime if the purpose for which the sign was originally installed no longer exists or does not meet the conditions for a CFDS.


Item 30 Ordinary Meeting 15 October 2012

Item 30 - Annexure 1

 


Item 32 Ordinary Meeting 15 October 2012

Item 32 - Annexure 1

 

 

CONDITIONS OF APPROVAL

 
 

 

 


1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped modified plans (Ref No 2007/0097) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.  The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made will be subject to an application to modify the development consent under S 96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

2.      APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority would be responsible for the post-consent certification of the development.  Copies of all certification are to be submitted to Cabonne Council referenced by the Development Application Number.

 

 

 

3.      COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure the development proceeds in the manner as determined by Council.

 

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any Subdivision Certificate.

 

4.      BUSH FIRE CONTRIBUTIONS

 

Objective

 

To make an equitable contribution towards improvement of Bush Fire Services and Amenities for the specified Brigade.  The contribution has been levied in accordance with Council’s Bushfire Services Contributions Plan, February 1993.

 

A copy of the Plan is available for inspection at Council’s Department of Environmental Services, Bank Street, Molong during business hours.

 

Performance

 

Prior to release of the Linen Plan the applicant is required to make a contribution of $299 x 3 towards the improvement of bushfire services and amenities for the Byng - Emu Swamp Bushfire Brigade (Income No: 15080 027).

 

5.      ON SITE WASTE WATER MANAGEMENT

 

Objective

 

To ensure that a Geo – Tech report is provided.

 

Performance

 

A Geo – Tech report is required by Council to identify a suitable system and location for On-site Waste Water Management PRIOR to the release of the Subdivision Certificate.

 

6.      POWER AND TELEPHONE

 

Objective

 

To ensure that Lots 1, 2 and 4 can gain connection to Power and Telephone.

 

 

Performance

 

The applicant will supply Certification from Telstra and Country Energy that these services can be extended to lots 1, 2 and 4 PRIOR to release of the Subdivision Certificate.

 

7.      LANDSCAPING PLANS/SITE TREATMENT

 

Objective

 

To reduce landuse conflict and to lessen the visual impact of the development.

 

Performance

 

Separate detailed landscaping plans are to be submitted to and approved by Council or an Accredited Private Certifier prior to release of any Subdivision Certificate.

 

Landscaping is to be undertaken in a manner designed to reduce landuse conflict and to lessen the visual impact of the concessional lots.  Landscaped areas especially in the building setbacks shall be heavily landscaped with native trees and shrubs, in accordance with the Gatton Guidelines report by the Queensland Department of Natural Resources (Copy attached).

 

8.      LANDSCAPING BOND

 

Objective

 

To ensure completion of the landscaping requirement.

 

Performance

 

A  bond or bank guarantee is to be lodged with Council to the value of $10,000 prior to the issue of the Subdivision Certificate, to ensure completion of the landscaping requirement.

 

Such bond/guarantee is refundable upon completion of the works, or after a period of 2 years from the date of issue of the consent.

 

9.      LOT DESIGN AND PURPOSE

 

Objective

 

To ensure the subdivision proceeds in accordance with Council’s consent and that the purpose of the newly created Lots are clarified in the context of Cabonne Local Environmental Plan, 1991.

 

Performance

 

(a)       Surveying of the subject land will be generally in accordance with the attached draft plan of survey.

(b)       Lots 1, 2 and 3 have been approved as Dwelling Entitlement Lots under Clause 14 of Cabonne Local Environmental Plan, 1991.

(c)       Lot 4 has been approved as an agricultural allotment under clause 12(2) of Cabonne Local Environmental Plan, 1991.

 

10.    LOCATION OF BUILDINGS

 

Objective

 

To ensure that new buildings are established within the most suitable sites on each lot, having regard to effluent disposal and other impediments to building.

 

Performance

 

The Linen Plan will indicate a building envelope within Lots 1, 2 and 3 following an appropriate assessment of the subject land for building suitability. A Restriction as to User pursuant to Section 88B of the Conveyancing Act is to be prepared restricting the establishment of buildings outside such building envelopes.

 

11.    DOG PROOF FENCING

 

Objective

 

To ensure agricultural activities are not impacted upon.

 

Performance

 

Proposed Lots 1, 2 and 3 must be provided with dog proof fencing.  Details are to be provided and the fence constructed PRIOR to release of a SUBDIVISION CERTIFICATE.

 

12.     PROVISION OF PRIVATE ACCESS

 

Objective

 

To ensure that safe and practical access is provided to the subject land.

 

Performance

 

Access must be provided to proposed lots 1, 2 and 3 in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

 

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

 

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the accesses.  Please telephone Council’s Assets Officer on 6390 7140 to arrange a suitable date and time for the inspection.

 

A Compliance Certificate for the accesses must be submitted to Council before a Final Subdivision Certificate can be issued.

 

13.    TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

 

Objective

 

To ensure that any traffic or pedestrian movement through or past the work site is safe.

 

Performance

 

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site.  The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

 

14.    EROSION AND SEDIMENTATION CONTROL PLANS

 

Objective

 

To prevent soil erosion and watercourse contamination during and subsequent to the course of the development.

 

Performance

 

An overall erosion and sedimentation control plan is to be prepared to a standard acceptable to the Principal Certifying Authority and the Department of Infrastructure, Planning and Natural Resources.

 

The plan is to note any proposed vegetation retention and planting and is to be submitted and approved prior to the issue of a subdivision certificate.

 

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of Construction Certificates for each and any stage of the development.

 

15.    PUBLIC LIABILITY INSURANCE

 

Objective

 

To ensure that the applicant and Council are both protected against any liability claim.

 

Performance

 

Prior to the commencement of any works on Council controlled land including a public road, the applicant is to affect Public Liability Insurance in the minimum amount of $20 million.  This insurance is to note Council’s interest and is to remain current for at least the period from the issue of the Construction Certificate until the issue of a Compliance Certificate for the works.  Documentary evidence of the currency of the cover is to be provided to Council prior to the issuing of a Construction Certificate.

 

16.    ACCESS

 

Objective

 

To provide legal access to the proposed Lots 1, 3 and 4.

 

Performance

 

Submitted Engineering plans / s.88b Instrument to make satisfactory provision for the following in respect of the proposed right of way.

 

Provision of a minimum maintenance all-weather carriageway surface.

Provision for on-going management/maintenance of the carriageway including clear details of obligations/responsibilities of the affected parties.

Provision for adequate width and turning facilities for likely vehicle traffic including all likely service and emergency vehicles.

Effective (legal) provision for access by all emergency and other essential service organizations over the private carriageway.

 

Full details to the satisfaction of the Certifying Authority, including draft s88b instrument and plans / specifications to be provided BEFORE THE ISSUE OF A CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

 

Approved 88b instrument to be provided WITH THE APPLICATION FOR THE SUBDIVISION CERTIFICATE.

 

17.   RIGHTS OF CARRIAGEWAY AND EASEMENTS

 

Objective

 

To provide for the creation of carriageway and easements.

 

Performance

 

The creation of reciprocal rights of carriageway and easement for the services over the access corridor serving proposed lots 1, 3 and 4. Provision is to be made for the ongoing management/maintenance of the carriageway including clear details of the responsibilities of all affected parties, including mechanism for the resolution of conflicts between affected parties.  Details to be provided to Council for approval of the Director of Environmental Services nominee BEFORE THE ISSUE OF THE SUBDIVISION CERTIFICATE.

 

18.    CONSTRUCTION OF RIGHT OF CARRIAGEWAY

 

Objective

 

To ensure that a proposed Right of Carriageway is constructed to provide safe and all-weather access to proposed Lots 1, 3 and 4 burdening proposed Lot 4.

 

Performance

 

The applicant is to construct and fence accordingly, at his/her full cost, the proposed Rights of Carriageway to Rural Class 3 Level 1 standard and to fence it both sides to a suitable rural stock proof standard, all at his/her full cost.

 

A complete set of drawings is to be provided to Council for approval before a CONSTRUCTION CERTIFICATE for the Right of Carriageway and/or accesses is issued.

 

A COMPLIANCE CERTIFICATE is to be obtained for the Right of Carriageway and/or access construction BEFORE THE ISSUE OF THE SUBDIVISION CERTIFICATE.

 

19.    IMPACT ON RATES

 

Note:

 

Please note that after subdivision has occurred, this land will not be rated the same as it has previously been rated.  Each block created will attract its own general rate, water and sewerage rate, if appropriate, either connected or unconnected and waste management charge.

 

Under special circumstances, however, the Valuer General may amalgamate the newly created blocks for rating purposes but YOU must apply to that Department to do so.

 

The ACTUAL rate to be charged cannot be determined until the Valuer General has separately valued each new parcel of land, but an ESTIMATE of rating may be obtained by contacting Council’s Rates Department on (02) 63 923200.

 

 


Item 33 Ordinary Meeting 15 October 2012

Item 33 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref No 211242 Sheets 01B_TP01-01B_TP03) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. 

 

NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

2.      APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

3.      REGISTRATION OF PLAN OF SUBDIVISION

 

Objective

 

To ensure compliance with Section 109C(1)(d) of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

An application for a Subdivision Certificate is to include five (5) copies of an original Plan of Subdivision prepared by a Registered Surveyor to be lodged at the Land Titles Office.

 

4.      PROVISION OF URBAN ADDRESS NUMBER

 

Objective

 

To provide each eligible rural property with a rural address number in accordance with Standard AS/NZS 4819:2003:Geographic Information – Rural and Urban addressing.

Performance

 

The location of each eligible access will be established and a number allocated based upon measurements taken by the Principal Certifying Authority which will be in accordance with Standard AS/NZS 4819:2003.

 

The applicant is to contact Council’s GIS Officer on 63923248 to obtain an application form and instructions.

 

5.      ERECTION OF RURAL ADDRESS NUMBER

 

Objective

 

To ensure each eligible rural property has a suitably erected and clearly visible rural address number in accordance with Standard AS/NZS 4819:2003: Geographic Information – Rural and Urban Addressing.

Performance

 

The designated number plate shall be obtained and erected in accordance with the Specifications for Erection of Rural Address Numbers as supplied by Council.  (Note: These plates are available from Council at the fee specified in Council’s Fees and Charges)

 

Written notification is to be provided to Council indicating that the rural addressing number has been erected.  This letter is to be supplied to Council or Principal Certifying Authority PRIOR to the issue of a Subdivision Certificate.

6.      PROVISION OF POWER FOR SUBDIVISION

 

Objective

 

To ensure financial equity in providing adequate power supply for proposed lot12.

 

Performance

 

Prior to the issuing of a Subdivision Certificate, the applicant will submit a Compliance Certificate from the Electricity Authority indicating that arrangements have been made for the supply of mains power to proposed lot 12.

 

7.      SOIL EROSION

Objective

 

To prevent soil erosion during the course of development.

 

Performance

 

Measures are to be taken during the course of development to ensure satisfactory stabilisation of exposed areas to prevent soil erosion.

 

8.      FENCING

Objective

To comply with Clause 3.5 of Cabonne Council Development Control Plan No. 6 Rural Small Holdings  and to delineate the new road.

Performance

Prior to release of the Linen Plan the applicant is required to fence the boundaries of the newly proposed Lot 12 and road reserve to a dog proof standard.

 

9        PROVISION OF PRIVATE ACCESS

Objective

 

To ensure that safe and practical access is provided to the subject land.

Performance

 

Access must be provided to all proposed lots in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

 

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

 

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access.  Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

 

A Compliance Certificate for the access must be submitted to Council before a Final Subdivision Certificate can be issued.

 

10.    TRAFFIC AND PEDESTRIAN CONTROL PLAN

Objective

 

To ensure that any traffic or pedestrian movement through or past the work site is safe.

Performance

 

The applicant is to prepare and implement a Traffic Control Plan that provides necessary direction to traffic or pedestrian movement through or past the work site.  The Traffic Control Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

 

11.    APPLICATION OF BITUMEN SEAL ACCESS

 

Objective

 

To ensure safe ingress and egress is provided to the subject land.

 

Performance

 

The applicant is required to provide a bitumen seal surface a minimum of 10 metres in on the access from the edge of the traffic line with a turn out each way onto McGroder street.

 

12.    ON-SITE WASTE WATER MANAGEMENT - SITE ASSESSMENT

 

Objective

To protect the environment and health of the community.

 

Performance

Prior to the release of the Construction Certificate a site specific assessment of the land for suitability for septic tank/domestic  effluent disposal is to be conducted by a suitably qualified person and a report presented to Council recommending an appropriate design and system.

 

 

 

13.    FUTURE DWELLINGS

 

Objective

 

To protect future proposed dwellings.

 

Performance

 

A notation is to be placed on the title of the newly proposed lot 12 in the form of a 88b instrument advising that they are within 1 kilometre of the Molong Limestone Quarry and as such the design of future dwellings is to take vibration into consideration.

Design of the dwellings is to be certified by a qualified, practising structural engineer. 

 

14.    COMPLIANCE WITH CONDITIONS OF CONSENT

Objective

 

To ensure the development proceeds in the manner as determined by Council.

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

 

15.    IMPACT ON RATES

 

Note:

Please note that after subdivision has occurred, this land will not be rated the same as it has previously been rated. Each block created will attract its own general rate, water and sewerage rate, if appropriate, either connected or unconnected and waste management charge.

Under special circumstances, however, the Valuer General may amalgamate the newly created blocks for rating purposes but YOU must apply to the Department to do so.

The ACTUAL rate to be charged cannot be determined until the Valuer General has separately valued each new parcel of land, but an ESTIMATE of rating may be obtained by contacting Council’s Rates Department on (02) 63 923200.

 

Advisory Note

 

The NSW Department of Primary Industries (Office of Water) advises that approval is required for any new dams or bores under the Water Act 1912 or the Water management Act 2000.

 

Advisory Note

 

The NSW Office of Environment and Heritage advise that due diligence process for Aboriginal cultural heritage objects is required for any works undertaken in relation to the subdivision and any subsequent developments.


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 15 October, 2012

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT........................................................................................ 1

ITEM 2      INVESTMENTS & RATES SUMMARIES.......................................... 1

ITEM 3      Resolutions Register - InfoCouncil - Outstanding Actions       2

ITEM 4      CANOBOLAS ZONE LIAISON COMMITTEE MEETING............... 2

ITEM 5      HUNTER CALDWELL SPORTS GROUND...................................... 3

ITEM 6      CABONNE COUNCIL ROAD FUNDING OVERVIEW.................... 4

ITEM 7      REGIONAL ROAD FUNDING AND RESTRICTED ACCESS VEHICLES   9

ITEM 8      TRAFFIC COMMITTEE MEETING................................................... 10

ITEM 9      WASTE MANAGEMENT STRATEGY 2012 UPDATE................. 13

ITEM 10    DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH................................................................................................................. 16

ITEM 11    DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH.................................................................................................. 18

ITEM 12    BURIAL STATISTICS......................................................................... 19  

 

ANNEXURE ITEMS

 

ANNEXURE 2.1    Investment Schedule September 2012.............. 21

ANNEXURE 3.1    Council................................................................................ 22

ANNEXURE 3.2    Community Services..................................................... 44

ANNEXURE 3.3    ED and T................................................................................ 46

ANNEXURE 3.4    Environmental Services.......................................... 47

ANNEXURE 3.5    Land Development........................................................ 48

ANNEXURE 3.6    Rates Review.................................................................... 50

ANNEXURE 3.7    Works................................................................................... 51

ANNEXURE 7.1    Further response from Minister Duncan Gay on funding for Regional Roads and restricted access vehicles on local roads..................................................................... 53

ANNEXURE 8.1    Augut Traffic Committee Minutes...................... 55 

 


 

 

ITEM 1 - QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT

REPORT IN BRIEF

 

Reason For Report

In accordance with Clause 12.33 of Council's adopted Code of Conduct, the General Manager is required to report to Council each quarter on Code of Conduct complaints.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\CODE OF CONDUCT - 405770

 

General Manager's REPORT

 

Clause 12.33 of Council’s adopted Code of Conduct (adopted 17 May 2010) requires the General Manager to report quarterly to Council on Code of Conduct complaints. This report should include, as a minimum, a summary of the:

a)   number of complaints received,

b)   nature of the issues raised by complainants, and

c)   outcomes of complaints.

 

This report covers the period from 1 July 2012 to 30 September 2012.

 

In regard to complaints received during the subject period, I advise that there were NIL complaints received.

 

 

 

 

ITEM 2 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to investment and rates

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Investment Schedule September 2012    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING - 415473

 

Director of Finance and Corporate Services' REPORT

 

Statement of Investments.

 

The Schedule of Investments to 3 Setpember 2012 is attached for Council’s information.

 

Rate Collection Summary.

 

Rate summary has been delayed due to the introduction of the new IT system.

 

 

ITEM 3 - Resolutions Register - InfoCouncil - Outstanding Actions

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions resulting from May 2009 to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Council

2.  Community Services

3.  ED and T

4.  Environmental Services

5.  Land Development

6.  Rates Review

7.  Works    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 425948

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including May 2009 to 8 October Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 4 - CANOBOLAS ZONE LIAISON COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Inform council of some items of interest from the Canobolas Zone Liaison Committee meeting held 21 August 2012.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\NSW RURAL FIRE SERVICE - 343818

 

Director of Engineering and Technical Services' REPORT

 

The Canobolas Zone Liaison Committee meets quarterly and is represented by Rural Fire Services, Brigade Staff and Group Captains from throughout the Canobolas Rural Fire Service Zone.  These meetings discuss the financial reports, performance reports and other activities of the zone including hazard reduction.

 

An item of interest at the August meeting was brought to the attention of the committee by the Zone Commander was the Government’s commitment to reduce the Rural Fire Service State Budget by $10.9million over a period of 4 years, (may be over less time!) and that this reduction will predominantly come from savings in salaried staff. 

 

Staff have been advised that redundancies are available to those that wish to accept and should there not be sufficient redundancies taken up then there will be forced redundancies. 

 

Another item of interest was the proposed change in financial structure for Rural Fire Service and income moving towards rate based income, as reported to the October extraordinary meeting.

 

 

ITEM 5 - HUNTER CALDWELL SPORTS GROUND

REPORT IN BRIEF

 

Reason For Report

Advising council of action being taken to remove decaying trees at the sports ground

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\SPORTING FACILITIES - 345949

 

Urban Assets Coordinator's REPORT

Hunter Caldwell sports ground currently has a number of large trees along the Betts Street frontage just within the fence line. These are old White Poplar trees (Populus alba) and also a couple of Pin Oaks (Quercus palustris). The trees are estimated to be twelve to fifteen metres high. The White Poplar trees are notorious for producing an irritating white cottony material that is released in mass during late spring.

Just outside of the fence line there are power lines and all of the trees have been trimmed back to allow for the safe passage of these lines.

Council staff recently inspected these trees and it was noticed that a number of problems have developed with the trees that now require immediate attention.

Within three metres of the kiosk building there is a large Pin Oak which is around twelve metres high. The leaves constantly fill up the gutters and a number of large cracks have appeared in the concrete surrounds and the brickwork. The cracking can almost certainly be attributed to the activity of tree roots beneath the building and building issues will continue to increase as long as a tree this large is permitted to grow so closely to the building. Therefore the only safe option is to remove this tree completely.

Further down along the mesh fence a number of White Poplars now appear to require removal or lopping back of heavy branches. Some trees have also developed noticeable hollows.

Because of the lopping back of branches on the side of the power lines, growth has been directed out towards the playing field area.  Some trees have acquired a definite lean in that direction or have large branches that appear to place undue stress and weight on that side. All of the trees have developed an unbalanced asymmetrical outline.

Remedial action to be taken includes the following work:

1       Removal of large overbalanced limbs to produce a more balanced and       symmetrical shape

2       Removal of heavily leaning trees to reduce risk of sudden fall

3       Staged removal of all of the old White Poplar trees over time especially       those with hollows

4       Replacement planting with more suitable smaller growing shade trees.

In time the aim is to produce:

1       A safer sports ground

2       A shady environment that will not conflict with power lines

3       The elimination of the irritating white material released from the poplars

4       A more balanced and aesthetically pleasing landscape

 

 

ITEM 6 - CABONNE COUNCIL ROAD FUNDING OVERVIEW

REPORT IN BRIEF

 

Reason For Report

Provide Council with a general overview of funding for transport and communications infrastructure

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\REGIONAL AND LOCAL ROAD PROGRAMS - 356551

 

Director of Engineering and Technical Services' REPORT

The road and bridge assets are the largest group in terms of size and value on Council’s register. The maintenance of these assets has been identified as a high priority in the Cabonne 2025 Community Strategic Plan. Council’s roads and bridge asset includes over 2,000 kms of roads and 161 bridges on the local and regional road network, being 6 timber bridges, 51 concrete/steel bridges and 104 bridge size culverts. The road network is classified into three categories;

State, Regional and Local

State Roads: Roads and Maritime Services (RMS) is the Road Authority for these roads. The total length of the State Road network in the Cabonne LGA  is 219.4kms. Council undertakes the maintenance and ordered works (improvement projects) on these roads under contract to RMS. The value of works Council undertakes for the RMS annually on State Roads is over $3.5M and is significant in Council’s overall operational activities.

RMS identifies and prioritises projects to be undertaken on the State Road network in consultation with Council. However it is the RMS who has ultimate say in works and budget on State Roads.

The State Road network mentioned above are roads that council undertakes the maintenance and capital works under contract to the RMS. State Highways are a higher level in the road hierarchy. These roads a are normally maintained by RMS’s own road services, however council does look after sections in the urban areas.”A significant section of the Mitchell Highway is also located in the Cabonne shire providing a major transport link form south to north and passes through Molong

Regional Roads: Regional Roads are a Classified road under the Roads Act 1993. Unlike the State Roads however Regional Roads are under the care and control of Local Government and Council is the Roads Authority for Regional Roads. These roads were originally the care and control of the state and were transferred controversially to local councils. The total length of Regional Roads in the Cabonne LGA is 214.6 kms. All of the Regional Roads in Cabonne are sealed. Council receives funds from the State Government, administered by RMS for the maintenance of the Regional Road network. This funding is called the BLOCK GRANT.

The 2012/13 budget for roads and bridges in the Western Region is $261M.

 Western Region Maintenance Program $261M

The pie chart above shows the slice of the pie councils receives for Regional Roads under the Block Grant program.

With Regional Roads the Council has full responsibility for the expenditure of the Block Grant. It should be noted that the Block Grant is used primarily for maintenance and some rehabilitation. Council seeks special funding in addition to the Block Grant for asset renewal and improvements to the Regional Road network.

Historic allocation of the Block Grant is shown in the pie chart below.

Local Roads: Cabonne Council is the Road Authority for all local roads in the shire. The road network consists of sealed and unsealed, urban and rural roads;

·    Local Rural Sealed                                         560 kms

·    Local Rural Un-Sealed (gravel roads)                 1270 kms

·    Local Urban Sealed                                          68 kms

·    Local Urban Un-Sealed                                   41 kms

Funding for the maintenance and improvements to the local road asset comes from Federal and Local         (rate payer) Government.

The allocation of these funds is at Council’s discretion and is included in the Management Plan. The 2012/13 budget allocation includes;

Council Funded (rate payer) – Council allocates a self determined amount to the roads and bridges program annually from income from rate payments. The 2012/13 allocation to roads and bridges is $ 7.5M

Federal Assistance Grants – Council receives funds from the Federal Government through the Federal Assistance Grants, commonly known as the FAG grants. The FAG grants has a “roads” component that is calculated using a complex formula based on road network length and the shire demographics. This years FAG for roads is $ 1.756M.

Roads to Recovery (R2R) – The Roads to Recovery program is a Federal Government program aimed at assisting councils. The R2R program was conceived by Local Government and is now in the 4th round of funding. Each funding program is 5 years. Cabonne council’s allocation is $930,262 annually and will run to 2018.

Road Safety (Black Spot) – The Black Spot program is also a federally funded program aimed at fixing road safety black spots. Projects submitted must meet certain criteria and have a positive net benefit cost ratio. The program is competitive. Cabonne has been successful in obtaining black spot funding in recent years. The most recent being improvements on Burrendong Way.

Allocation of funds – Local roads and Bridges  - $11M

NOTES: the 2012/13 budget includes funds from the asset renewal reserve of $2m for roads and $2m for bridges

Crown Roads: Crown Roads are those public access roads under the care and control of the Crown (Lands Department). The Land Department is the Road Authority for these roads. There are many Crown Roads in the Cabonne LGA and it is often difficult to know if the road is under Council’s or the Crown’s ownership. Crown Roads are normally un-improved and exist to provide legal access to property. Council is often asked to carry out improvements on Crown Roads, these requests are normally referred to the Lands Office as it is un-lawful for Council to undertake works on roads for which it is not the Road Authority.

Council’s road works resources and capacity.

Cabonne Council has a modern plant fleet equal to any regional council in NSW. The fleet includes 2 construction graders and 7 maintenance graders. The construction graders operate all year to meet the capital works tasks, the operation of the maintenance graders is subject to budget allocations. Council’s trucks and rollers support the construction and maintenance activities.

The acquisition of a pavement stabilizer and spreader in 2011/12 has enabled council to increase the pavement rehabilitation task for both the State and Regional/Local road network. Pavement renewal (rehabilitation) has emerged as the greatest task for road authorities in maintaining the road asset to the desired level of service.

 The  Institute of Public Works Engineering Australia (IPWEA) published a paper, “NSW Local Road Construction Cost Forecasts 2010-2020”. IPWEA forecasts road and bridge construction to increase on average 5% per year over the next decade.

 The pie chart below provides indicative composition of roadworks and their portion of costs.

The ‘road base’ component for roadworks in the central west would have a larger percentage and lesser for “materials”.

About RMS

Roads and Maritime Services, is an agency of the NSW Government responsible for building and maintaining road infrastructure and managing the day-to-day compliance and safety for roads and waterways. RMS has a number of regions that look after the road network. Cabonne Council is in the Western Region which has it’s Regional Office located in Parkes.

The Western region is one of six RMS regions and covers an area of 431,964 square kms or 54% of NSW with a population of 345,000 (5% of the State). The road network within the Western Region includes;

·    6,314 kms       State Roads

·    7,431 kms       Regional Roads

 

 

 

ITEM 7 - REGIONAL ROAD FUNDING AND RESTRICTED ACCESS VEHICLES

REPORT IN BRIEF

 

Reason For Report

To advise Council of the Minister for Roads and Ports reply to Council's concerns regarding funding for Regional Roads and the assessment of roads for RAV's.

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Further response from Minister Duncan Gay on funding for Regional Roads and restricted access vehicles on local roads    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\REGIONAL AND LOCAL ROAD PROGRAMS - 405605

 

Director of Engineering and Technical Services' REPORT

In June this year the NSW Government held its regional Cabinet meeting in Bathurst. Councils were invited to make appointments to meet and discuss matters of concern with the relevant Minister.

Council’s Director of Engineering and Technical Services was able to meet with the Minister for Roads and Ports to discuss funding for Regional Roads and issues relating to the assessment of roads for restricted access vehicles (RAV’s).

To reiterate, the issues brought to the Ministers attention included;

·    The Block Grant funding received from the NSW Government for the maintenance of the Regional Road network is not sufficient to maintain the asset at the desired level of service for transport and safety

·    There is a two tier system of funding for roads, the State Road network receiving 3 times the level of funding per vehicle km than the Regional network

·    The current guidelines for assessing roads for Restricted Access Vehicles (B Doubles) does not adequately address the “first” mile in the end to end transport route.

Council has received a reply from the Minister’s Officer in response to the Director’s meeting, a copy of the letter is included in the annexure to this report. The Minister’s comment on the funding gap refers to the Arrangements with Councils for Road Management (RMS 2011).

 Maintenance of Regional Roads

“The maintenance of Regional Roads is carried out by those Councils which are the roads authority for those roads.

Block Grants are made available annually to Councils as a contribution towards the cost of works including traffic facilities on Regional Roads. Councils have discretion to use these funds for those purposes prescribed in Appendix 4 (Regional Road Block Grant Agreement) of this manual.

The RMS may provide allocations for the restoration works from time to time depending on the availability of funds. Allocations for individual projects will be determined by the RMS taking into account submissions and proposals by Councils.”

The inference in this clause is that Block Grant funds are a contribution towards the maintenance of the Regional Roads. the “additional” funding refers to special road safety project funding and the REPAIR program.

B-Double Route Assessments

In 2002 the then Minister for Roads Carl Scully delegated to councils the authority to approve routes for the operation of RAVs. Delegation was pursuant to Section 264A(7) of the Roads Act 1993.

The RMS developed guidelines for Councils to use for assessing the suitability of roads for RAV access, “Route Assessment Guidelines for Restricted Access Vehicles”. These guidelines provide minimum standards for roads and includes road alignment and formation widths for various traffic volumes and built up environments. Cabonne Council has adopted these guidelines for assessing B-Double applications. Cabonne Council has approved B-Double routes in the shire adopting a strategy aimed at providing strategic routes for transport of goods and services within and through the shire. These routes can be found on the RMS web site.

The “first/last” mile issue in the transport link has been identified in the NSW Long Term Transport Master Plan and refers to the road or laneway from the gazetted B-Double road to the farm gate. This section of road is often a very low trafficked road and a much lesser standard. The RMS guidelines do not make provision for this situation and it is improbable that an assessment true to the guidelines will find the route suitable.

Council staff will continue dialog with RMS with regard to resolving the “last” mile issue and have involvement in the up coming workshops.

 

 

 

 

 

ITEM 8 - TRAFFIC COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

To note the report and recommendations of the Traffic Committee Meeting held on 23 August 2012

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Augut Traffic Committee Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\TRAFFIC COMMITTEES - 426226

 

Road and Traffic Assets Coordinator REPORT

 

The Local Traffic Committee met on Thursday, 23 August 2012. Attached herewith are the minutes of the meeting for Councillors’ reference.

The Local Traffic Committee (LTC) has no decision-making powers; it is primarily a technical review committee, which is required to advise the Council on matters referred to it. These matters must be related to prescribed traffic control devices and traffic control facilities for which Council has delegated authority. The Council must refer all traffic related matters to the LTC prior to exercising its delegated functions.

Traffic Control Devices and Facilities

The functions delegated to Council in relation to Traffic matters are:

1.   Authorisation of prescribed traffic control devices covered under Division 1 of Part 4 (section 50-55) of the Road Transport (Safety and Traffic Management) Act 1999 (STMA)

2.   Regulation of traffic under Division 2 of Part 8 (sections 116-119) of the Roads Act 1993

3.   Authorisation of special event parking schemes under Division 2 of Part 5 (Clauses 122) of the Road Transport (Safety and Traffic Management) Regulation 1999 (STMR) on public roads other than classified roads

These functions are not delegated to any staff member and so each item is reported for a Council resolution once the Traffic Committee makes a recommendation on an item or project.

Council may delegate functions 1 and 3, but cannot delegate its functions in respect to 2, and must make a resolution in regards to these items.

 

There are no category 2 recommendations in these minutes requiring specific resolution by Council.

Restricted Access Vehicles

The functions delegated to Council in relation to Restricted Access Vehicle matters are:

1.   Approve routes or areas upon or in which a Class 1, 2 or 3 vehicle may travel, in accordance with the Road Transport (Mass, Loading and Access) Regulation 2005, for any Local or Regional Road in the LGA

2.   Routes for approval are assessed in accordance with the Route Assessment Guidelines for Restricted Access Vehicles (which includes referral of assessments to the LTC)

Items requiring a decision on this delegation are reported to Council each time an application is received for Restricted Access Vehicle access and the functions are not delegated to any staff member.

Local Traffic Committee Background

The LTC is made up of four formal voting members:

·    One representative of Council

·    One representative of the NSW Police

·    One representative of the RMS

·    The local State Member of Parliament (MP) or their nominee

The LTC may also have additional informal (non-voting) advisors to the LTC, including the Road Safety Officer, and other Council officers or Councillors.

In cases where the LTC advice in unanimous and Council intends to follow that advice, Council may authorise the implementation of the facility or device without further notifying the RMS or the NSW Police.

If the elected Council wishes to exercise a delegated function when the LTC advice is not unanimous, or the elected Council wishes to act contrary to unanimous LTC advice, then Council must notify in writing, both the NSW Police and the RMS representatives on the LTC. Council must then refrain from taking any action for 14 days so that the NSW Police of the RMS is given an opportunity to appeal to the Chairperson, Regional Traffic Committee should they wish.

In the case of an appeal, the decision of the Chairperson, Regional Traffic Committee is binding and final matters under the STMA. For matters under the Roads Act, further appeals may be made to the Minister for Roads.

Definitions

1.   A prescribed Traffic Control Device is a sign, signal, marking, structure or other device to direct or warn traffic on a road or road related area.

2.   Regulation of traffic means to restrict or prohibit the passage along a road of persons, vehicles or animals.

3.   A traffic control facility means:

a.   Traffic control lights and associated equipment; or

b.   Any sign, marking, structure or device containing or relating to a requirement or direction, contravention of which is an offence; or

c.   Any sign, marking, structure or device that is intended to promote safe and orderly traffic movements on roads or road related areas or to warn, advise or inform the drivers of vehicles or pedestrians of any matter or thing in relation to vehicular or pedestrian traffic or road conditions or hazards; or

d.   Any bridge or subway or other facility for use by pedestrians over, across, under or alongside a road or road related area; or

e.   Any other thing prescribed as a traffic control facility by the regulations under the Transport Administration Act 1988.

4.   A Class 1 vehicle is an oversize and overmass vehicle    

5.   A Class 2 Vehicle is a:

a.   B-Double

b.   Road Train

c.   Controlled access buses longer than 12.5m, up to 14.5 metres long

d.   Loaded car carriers longer than 19m and up to 4.6m high

e.   Livestock  and primary produce vehicles up to 4.6m high

6.   A Class 3 vehicle is a restricted access vehicle not covered by Class 1 or Class 2.

 

 

ITEM 9 - WASTE MANAGEMENT STRATEGY 2012 UPDATE

REPORT IN BRIEF

 

Reason For Report

To update Councillors on the Waste Management Strategy 2012

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\PLANNING\WASTE MANAGEMENT PLANS - 426128

 

Director of Environmental Services' REPORT

 

Council has resolved to “receive a report at the August Council meeting in relation to all Cabonne LGA waste management sites and their revised expected life, as measures such as baling and compacting had not been progressed.”

 

A presentation was made to Councillors at the 6 June 2011 meeting from Michael Skinn of Quadro. Who carried out a detailed assessment of Council’s waste facilities.

 

The Quadro work:-

 

1.   Presented four options, and the contributing costs, but did not specify a particular recommendation for the future management of council’s waste sites.

 

The Four Options presented

Option A

Option B

Option C

Option D

Net Present Value of costs over 20 yrs

$12.5m

$12.8m

$14.7m

$11.9m

Total estimated landfill life

30.6 yrs

29.9 yrs

30.4 yrs

30.5 yrs

 

2.   Advised that Council had adequate lead time to finetune costings and options,  i.e. there is no large factor that requires any urgent decisions;

3.   Included the estimate that closure of the Cargo Landfill was imminent, within 11 months (by May 2012); noting that Cargo received only about 8% of the Shire’s wastes);

4.   Canvassed baling in the context of the longer term management of council’s waste facilities;

5.   Canvassed 23 cubic metre skip bins in the longer term, when several existing tips have closed and council will need to transport waste to the Eugowra landfill site;

6.   Estimated landfill lives in years (assuming no transfers other than Yeoval) as follows:

 

 

Cargo

Canowindra

Cumnock

Eugowra

Manildra

Current methods

0.9

10

2.2

100

16

Best equipment

1.4

15

3

190

32

 

Yeoval has a zero life as a landfill since its conversion as a transfer station.  Transferring waste from Yeoval to Cumnock landfill site has minimum impact upon the function of the Cumnock site.

 

IMPROVEMENTS TO CURRENT OPERATIONS

Approximately 15 months subsequent to council’s receipt of the Quadro report the Cargo landfill site has not reached the predicted maximum capacity with the predicted 11 months operational life and Cumnock in the intervening 15 months has used less than a fifth of the available space that the redesign would make possible, rather than getting halfway through the 2.2year estimate.  An approximate 8-year life at Cumnock is now expected.

 

Council is achieving longer operational lives from the waste depots than previously predicted.  Various factors contribute to this improved performance;

 

1.   Better compaction method at Cargo especially, using sideways as well as downward movements (less scope for this at Cumnock or Manildra);

2.   Better drainage of stormwater away from wastes, which means more aggressive compaction effort is possible (better access to all areas of wastes, and less risk of bogging the dozer);

3.   Separate stacking of mattresses and lounges allows the Traxcavator driver to blend these non-compactable foamy materials: this means that they do not disrupt uniform compaction efforts and do not tangle their wires to jam up the dozer tracks;

4.   Installing another layer of wastes in the far corner of Cumnock by constructing embankments;

5.   Use of a large excavator at Manildra and Eugowra tips to complement the dozer to improve earthworks and drainage etc;

6.   Council is recycling waste streams more than previously; this means less materials to landfill

7.   Improved morale of tip attendants is leading to more steel, cardboard, glass and non-ferrous metals being reclaimed from loads of wastes coming in (and even from wastes after they have been tipped) than was the situation previously

8.   Installation of traffic “stop” signs at each landfill site not only improves OHS, but also improves the supervision by tip attendants of each load coming in;

9.   More flexible timetabling of the Traxcavator rather than a strict weekly routine (which was and often still is:- Eugowra on Mondays, Cumnock on Tuesdays, Manildra on Wednesdays and Canowindra on Thursdays) this means more concentrated attacking of wastes and better drainage;

10. Relatively more wastes are being tipped into nine cubic metre skips than directly to the tipfaces; this has been made possible by the purchase of several more skip bins; this means that the tip attendants can more closely supervise customers as they tip wastes.

11. At Eugowra and Manildra, relocation of the skip bins used for recycling (and other changes) have allowed for better supervision of more dumping into skip bins.

 

FUTURE POSSIBLE IMPROVEMENTS

Purchase of a compactor machine, (~ $500,000 secondhand) is a considerable cost, and further investigation is required to determine the economics of such a strategy.

 

It has been suggested that alternating between use of a compactor machine and the existing ‘traxcavator’ dozer may potentially improve compaction density and could lead to extending tip lives by ~50%.

 

Related to that and achievable in the short term would be to base the Traxcavator at Manildra tip in its own shed, rather than having it based at Molong Depot.  This would achieve operational cost savings, by reducing transport times and distances. Offset would be the increased need to ensure site security.

 

Similarly, a baling machine (as described in the Quadro report) would cost $587,000.  Smaller baling machines cost approximately $40,000. Added to the machinery investment cost would be additional expenditure to provide a shed, a trailer, power supply etc – with the total cost may well be over $200,000.  Use of a baling machine raises some materials handling issues and WHS issues that would also need to be addressed as part of any future investigation of this option.

 

OTHER MATTERS

It may be noted that the cost of waste disposal at Council’s six sites is less than that which would occur if all Cabonne wastes were put into the regional.  Site as previously had been proposed. This is despite the current operational costs of facilitating six separate landfill sites.

 

It also needs to be mentioned that the environmental performance of council’s six sites has been improved substantially and this is recognised by the The achievements are in part the general desire of council to improve performance as a matter of good management, thus achieving langer tip life. In addition this is increasing community  expectation for adequate environmental management of council’s landfill sites and transfer stations.

 

 

 

 

 

ITEM 10 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 420465

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/09/2012 to 30/09/2012 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Modification to alterations/additions

$ -----

Change of Use

$ -----

2 Lot Subdivision

$ -----

Change of Use

$ -----

S68 Approval

$ -----

New Dwelling & Septic

$ 170,000

Exterior Painting

$ 2,000

Alterations/Additions to Existing Dwelling

$ 120,000

Dwelling/Shed/Swimming Pool

$ 270,000

Front & Back Decks

$ 8,000

Dwelling

$ 385,000

Strata Subdivision of Existing Building

$ 4,000

Change of Use - Pharmacy

$ 10,000

New Dwelling – S68 Approval

$ 268,958

Storage Shed

$ 4,000

Change of Use – Car Repair Workshop

$ 3,000

Pellet Feed Mill

$ 2,000,000

Additions to Existing Dwelling

$ 51,480

Detached Double Garage

$ 4,800

TOTAL: 19

$ 3,301,238

 

 

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Bulk Earthworks

$ 4,664,000

Attached Double Garage

$ 12,678

Office Building & Storage Shed

$ -----

TOTAL: 3

$ 4,676,678

 

GRAND TOTAL: 22

$ 7,973,116

 

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2011/1001 & 2010/1002

 

 

 

ITEM 11 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications Approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 420468

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/09/2012 to 30/09/2012 as detailed below.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Rural Industry - Firewood

$ -----

 

S68 & CDC

$ -----

Pharmacy/Post Office

$ -----

2 Lot Subdivision

$ -----

Modification

$ -----

OSSM & Absorption Trench

$ -----

Timber Sales & New Access

$ -----

Warehouse & Industry (Manufacture of Cardboard)

$ -----

S68

$ -----

Industrial Building

$ 1,200,000

Community Notice Board

 

$ 1,000

Community Notice Board

$ 1,000

Dwelling

$ 248,000

Extensions to Existing Dwelling

$ 45,000

Exterior Painting

$ 2,000

Games Room & Carport

$ 57,000

Second Dwelling

$ 250,000

Dwelling

$ 228,261

Dwelling

$ 100,000

Alterations/Additions to Existing Dwelling

$ 120,000

Above Ground Fuel Tank

$ 42,000

TOTAL: 21

$ 2,294,261

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Attached Double Carport

$ 12,678

Dwelling/Attached Garage/S68

$ 324,923

TOTAL: 2

$ 337,601

 

 

 

GRAND TOTAL: 23

$ 2,631,862

 

 

Previous Month: 23

$ 1,141,873

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

 

ITEM 12 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 420469

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

 

July

3

August

7

September

5

October

 

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

15

  


Item 2 Ordinary Meeting 15 October 2012

Item 2 - Annexure 1

 


Item 3 Ordinary Meeting 15 October 2012

Item 3 - Annexure 1

 























Item 3 Ordinary Meeting 15 October 2012

Item 3 - Annexure 2

 



Item 3 Ordinary Meeting 15 October 2012

Item 3 - Annexure 3

 


Item 3 Ordinary Meeting 15 October 2012

Item 3 - Annexure 4

 


Item 3 Ordinary Meeting 15 October 2012

Item 3 - Annexure 5

 



Item 3 Ordinary Meeting 15 October 2012

Item 3 - Annexure 6

 


Item 3 Ordinary Meeting 15 October 2012

Item 3 - Annexure 7

 



Item 7 Ordinary Meeting 15 October 2012

Item 7 - Annexure 1

 



Item 8 Ordinary Meeting 15 October 2012

Item 8 - Annexure 1