Minutes of Extraordinary Meeting

PRESENT Clr R Dowling (in the Chair), Clrs G Dean, L MacSmith, I Gosper, S Wilcox, A Durkin, D Hyde, K Walker, J Farr, J Culverson and K Duffy.

Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services and Administration Manager.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clr Bleakley for his unavoidable absence from the meeting.
	MOTION (Hyde/Wilcox) THAT the apology tendered by Clr Bleakley be accepted and the necessary leave of absence be granted.
12/08/01	Carried

ITEM - 2 DECLARATIONS OF INTEREST

Proceedings in Brief

Clr Culverson declared an interest in Item 2 of the Closed (identified as a pecuniary interest) due to one of the complying tenderers being a client of her business and in Item 3 of the Closed (identified as a pecuniary interest) due to her business being contacted by one of the tenderers for site preparation for that project.

In was noted the time being11:47am Clr Culverson having made the above declarations left the Chambers.

ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS

Proceedings in Brief

There was nil declaration of political donations.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

MOTION (Wilcox/Hyde)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

12/08/02

Carried

ITEM - 2 Tender for Construction of sewerage Treatment Plants at Yeoval and Cumnock

Recommendation (Farr/Walker)

THAT:

1. Subject to the Office of Water giving concurrence to the Council preferred tender and approval to 60% funding as per the terms of the Country Towns Water and Sewer program accept the Tender from Smiths Earthmoving, Canowindra in the amount of $2,950,397 (inclusive of GST) for the construction of the Sewerage Treatment Plants at Yeoval and Cumnock in accordance with contract No. 318932; and

2. The Seal of Council be affixed to the contract documents.

Carried

ITEM - 3 CONTRACT 285093 DESIGN AND CONSTRUCTION OF RAIL OVERBRIDGE ON CARGO ROAD

Recommendation (Durkin/Gosper)

THAT Council:

1. Accepts the tender from Shumack Engineering (NSW) Pty Ltd for the construction of a rail overbridge on Cargo Road at a tendered price of $910,822.00 (Inclusive of GST).

2. Authorise the affixing of Council’s seal to the agreement for Contract 285093 .

Carried

It was noted the time 11:55am the Chair resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

MOTION (Farr/Wilcox)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 6 August, 2012 be adopted.

12/08/03

Carried

It was noted the time being 11:56am Clr Culverson rejoined the meeting.

There being no further business, the meeting closed at 11:56am.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 20 August, 2012 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.