GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 16 July, 2012

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 5

ITEM 2      DECLARATIONS OF INTEREST....................................................... 5

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 6

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 6

ITEM 5      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 7

ITEM 7      COMMUNITY SERVICES COMMITTEE MEETING........................ 8

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 8

ITEM 9      ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING................................................................................................................... 9

ITEM 10    WORKS COMMITTEE MEETING ...................................................... 9

ITEM 11    LOCAL GOVERNMENT WEEK COMMITTEE MEETING........... 10

ITEM 12    ORANGE CITY COUNCIL RESOURCE RECOVERY CENTRE - EUCHAREENA ROAD UP-GRADE.............................................................................. 10

ITEM 13    SEPTEMBER 2012 LOCAL GOVERNMENT ELECTIONS - CARETAKER PROVISIONS........................................................................................ 12

ITEM 14    CARAVAN PARK RULES.................................................................. 13

ITEM 15    NUMBERS OF APPROVED SITES FOR COUNCIL'S CARAVAN PARKS 14

ITEM 16    Council lease of part Molong Railway Station for Library operations...................................................................................... 15

ITEM 17    CABONNE COUNCIL TOURISM PLAN 2012/13 - 2021/22........ 16

ITEM 18    GASWORKS LANE TEMPORARY ROAD CLOSURE................ 17

ITEM 19    MOLONG PONY CLUB AND MOLONG AND DISTRICT RODEO ASSOCIATION LICENCE............................................................................................... 18

ITEM 20    JOINT REGIONAL PLANNING PANEL REAPPOINTMENTS... 20

ITEM 21    2012 SHIRES ASSOCIATION ANNUAL CONFERENCE............ 21

ITEM 22    DESTINATION 2036 ACTION PLAN............................................... 26

ITEM 23    NSW INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL 27

ITEM 24    DELEGATION OF AUTHORITY....................................................... 31

ITEM 25    Draft Delegates to Central Tablelands Water Policy      33

ITEM 26    EVENTS ASSISTANCE PROGRAM GRANT FUNDING APPLICATIONS  34

ITEM 27    CARAVAN WASTE DUMP POINT IN MOLONG........................... 35

ITEM 28    ACQUISITION OF LAND FOR REALIGNMENT OF NASHDALE RAIL  OVERBRIDGE...................................................................................... 36

ITEM 29    TRAFFIC CONTROL FACILITIES AND DEVICES....................... 38

ITEM 30    FREEMANTLE ENDURANCE RIDE................................................ 39

ITEM 31    RESTRICTED ACCESS VEHICLES - APPLICATIONS AND ASSESSMENTS 41

ITEM 32    AMSAG FORBES RALLY - Post event report................... 43

ITEM 33    Four Towns Sewer Reticulation - Decommissioning Septic Tanks.................................................................................................................. 46

ITEM 34    ALPINE CLASSIC RALLY................................................................. 48

ITEM 35    ORANGE CITY COLOUR FESTIVAL ............................................. 50

ITEM 36    CADIA VALLEY OPERATIONS - PROPOSAL TO ESTABLISH PANUARA WASTE SERVICE............................................................................................... 51

ITEM 37    DRAFT CABONNE LOCAL ENVIRONMENTAL PLAN 2012 & DRAFT CABONNE SETTLEMENT STRATEGY 2012..................................................... 52

ITEM 38    BUSINESS PAPER ITEMS FOR NOTING...................................... 56

ITEM 39    QUESTIONS FOR NEXT MEETING................................................ 56

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 3      GENERAL MANAGER'S APPOINTMENT

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 4      MOLONG GELATO FACTORY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      REQUEST FOR FINANCIAL ASSISTANCE

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 6      sale of property

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret

ITEM 7      QUARRY REVIEW COMMITTEE MEETING MINUTES

Procedural

ITEM 8      MOLONG CARAVAN PARK REQUEST FOR PERMANENT RESIDENCY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    June 25 2012 Ordinary Council Minutes........... 58

ANNEXURE 7.1    July Community Services Committee minutes 73

ANNEXURE 8.1    July Economic Development and Tourism minutes    77

ANNEXURE 9.1    Report of Environmental Services and Sustainability Committee........................................................................... 78

ANNEXURE 10.1  July Works committee minutes............................ 81

ANNEXURE 14.1  Cabonne Council Caravan Park Rules .......... 86

ANNEXURE 18.1  Gasworks Lane - proposed road closure TCP - final.doc                                                                                                    88

ANNEXURE 20.1  Advice from Department of Planning & Infrastructure                                                                                                    89

ANNEXURE 25.1  draft Delegates to CTW Policy........................... 92

ANNEXURE 31.1  B-Double Assessment Report - Spring Hill Road and Cowriga Road.................................................................. 94

ANNEXURE 31.2  B-Double Assessment Report - Longs Corner Road  98

ANNEXURE 31.3  B-Double Assessment Report - Obley Road 101

ANNEXURE 31.4  B-Double Assessment Report - Burrendong Way - Mullion Creek to Kerrs Creek............................................. 105

ANNEXURE 32.1  AMSAG Forbes car Rally Petition.................... 112

ANNEXURE 33.1  Yeoval decomissioning of septic tank......... 118

ANNEXURE 33.2  Cumnock Decomissioning Septic tanks 2012 119

ANNEXURE 34.1  Alpine road map........................................................... 121

ANNEXURE 35.1  Orange Runners Road Closure Map.............. 122 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 323715

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

 

GENERAL MANAGER’S REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 323716

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

 

General Manager's REPORT

 

A call for Declarations of Interest

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 323717

 

 

Recommendation

 

THAT any Political Donations be noted.

 

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 323718

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 323719

 

 

Recommendation

 

THAT:

1.      Councillors call any items they wish to further consider

2.      That items 6 to 21 be moved and seconded

 

 

Director of Finance and Corporate Services' REPORT

 

Items 6 to 21 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of Minutes

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  June 25 2012 Ordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 323720

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held on Monday 25th June 2012 be adopted.

 

 

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

 

1.      Minutes of the Ordinary Council meeting held on Monday 25th June 2012

 

 

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Community Services Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  July Community Services Committee minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 323722

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 2nd July 2012 be adopted

 

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 2nd July 2012 for Council’s adoption.

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  July Economic Development and Tourism minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 323721

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2nd July 2012 be adopted.

 

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2nd July 2012 for Council’s adoption.

 

 

ITEM 9 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Report of Environmental Services and Sustainability Committee    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 323723

 

 

Recommendation

 

THAT the report and recommendations of the Environment Services and Sustainability Committee Meeting of Cabonne Council held on 2nd July 2012 be adopted and carried Motions be noted.

 

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 2nd July 2012.

 

 

ITEM 10 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  July Works committee minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 323724

 

 

Recommendation

 

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 2nd July, 2012 of Cabonne Council be adopted. 

 

 

Director of Engineering and Technical Services' REPORT

 

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 2nd July, 2012.

 

 

ITEM 11 - LOCAL GOVERNMENT WEEK COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Local Government Week Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 326076

 

 

Recommendation

 

THAT the report and recommendation of the Local Government Week Committee Meeting of Cabonne Council held on 2 July 2012 be adopted.

 

General Manager's REPORT

 

Attached is the report of the Local Government Week Committee Meeting of Cabonne Council held on 2 July 2012 be adopted.

 

 

ITEM 12 - ORANGE CITY COUNCIL RESOURCE RECOVERY CENTRE - EUCHAREENA ROAD UP-GRADE

REPORT IN BRIEF

 

Reason For Report

Seeking Council endorsement for the Memorandum of Understanding for the Cabonne Council to undertake the upgrade works on Euchareena Road.

Policy Implications

Nil

Budget Implications

$126,000 from FAG

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY - 324337

 

 

Recommendation

 

THAT Council agree to a Memorandum of Understanding with Orange City Council providing the conditions and funding arrangement for Cabonne Council to undertake the upgrade works on Euchareena Road for Orange City Council.

 

 

Director of Engineering and Technical Services' REPORT

 

Reference is made to Orange City Council’s (OCC) Euchareena Road Resource Recovery Centre and the Minister’s condition of approval relating to the up-grade of Euchareena Road.

 

This report addresses the requirement for OCC to upgrade the section of Euchareena Road from the Molong urban fringe to the intersection with Back Saleyard Road, a length of 1.85 kms.

 

This section of road was indentified in the road safety audit as being sub-standard due to formation and pavement width. DETS report to the December 2010 meeting provides detail of the proposed works and cost estimates. The estimated cost for the upgrade is $467,640 and apportioned 73% to OCC and 27% to Cabonne Council. The apportionment is based on residual life of the asset.

 

When considering the apportionment of costs in a report to Council in April 2012 Council resolved to:-

 

“Undertake the works as it will be responsible for the ongoing maintenance of the road and accept a road contribution from Orange City Council of $341,640 and

Fund the estimated cost for Cabonne Council of $126,000 from the Financial Assistance Grants (FAG).”

 

It should be noted that upgrade of this section of Euchareena Road will not reduce or exclude the Road Maintenance Contributions required under the Minister’s conditions of approval.

 

 

 

 

Memorandum of Understanding

 

The purpose of the MOU is to clearly define the arrangement and includes;

Ø Apportionment of cost, OCC 73%, CC 27% and invoice requirements (monthly).

Ø Construction specifications and scope of works

Ø Start times and completion dates ( 1 November 2012 – 28 February 2013).

Ø Ability for OCC to seek an alternate contractor should Cabonne Council not fulfil its obligations

Ø Refund to OCC Sec 94 contributions for the section of work on the same apportionment with the upper limit being the actual cost for the upgrade works.

 

 

ITEM 13 - SEPTEMBER 2012 LOCAL GOVERNMENT ELECTIONS - CARETAKER PROVISIONS

REPORT IN BRIEF

 

Reason For Report

Advising of information received from the Division of Local Government regarding Caretaker Provisions prior to the September 2012 Local Government Elections.

Policy Implications

Yes, can limit Council's powers in circumstances.

Budget Implications

Yes, subject to tenders and contract arrangements.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\LOCAL GOVERNMENT ELECTIONS 2012 - 323671

 

 

Recommendation

 

THAT:

 

1.   Council note the caretaker provisions in relation to the September 2012 Local Government elections.

 

2.   Advice be forwarded to all Council Senior Staff & Managers.

 

 

General Manager's REPORT

 

Council has received advice from the Division of Local Government (DLG) relating to new caretaker provisions pursuant to Local Government Act 1993 and the Local Government (General) Regulations 2005.  The amendments were made on 22nd June to mandate what were formerly caretaker conventions.

 

In summary, Clause 393(B) requires that the council, the General Manager or any other delegate of the council (other than a Joint Regional Planning Panel or the Central Sydney Planning Committee) must not exercise the following functions during the four weeks preceding an ordinary election (caretaker period):

 

·    Entering into any contract or undertaking involving an expenditure or receipt by the council of an amount equal to or greater than $150,000 or 1% of the council’s revenue from rates in the preceding financial year (whichever is the larger).

 

·    Determining a controversial development application, except where a failure to make such a determination would give rise to a deemed refusal, or such a deemed refusal arose before the commencement of the caretaker period. The term “controversial development application” is defined as one for which at least 25 persons have made submissions by way of objection.

 

·   Appointing or renewing the appointment of the General Manager or terminating their employment. (This does not include the appointment of an acting or temporary General Manager).

 

The Regulation also provides that in particular cases the abovementioned functions may be exercised with the approval of the Minister.

 

The caretaker period for the September 2012 Local Government elections commences on Friday 10 August 2012 and will end on Saturday 8 September 2012.

 

 

ITEM 14 - CARAVAN PARK RULES

REPORT IN BRIEF

 

Reason For Report

Amending list of rules for Council's 3 caravan parks

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Cabonne Council Caravan Park Rules     

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CARAVAN PARKS and CAMPING AREAS - 324448

 

 

Recommendation

 

THAT Council adopt the amendments below to the current list of adopted caravan park rules.

 

Urban Assets Coordinator's REPORT

 

Council’s Caravan Park Committee at its meeting of Wednesday 27th June 2012 recommended the following changes to the list of adopted park rules;

 

Rule 26 to be amended to;

 

Limited stay for casual guests is generally 30 days. An additional 30 days maximum may be granted at the caravan park manager’s discretion.

 

A new rule, rule 27 to read:

 

No sheds, carports or any other structures are permitted without written Council approval. Permanent residents are permitted one rigid annexe only.

 

These rules are to ensure better management of Council’s caravan parks.

 

A list of Council’s current adopted rules is attached as an annexure for information. 

 

 

ITEM 15 - NUMBERS OF APPROVED SITES FOR COUNCIL'S CARAVAN PARKS

REPORT IN BRIEF

 

Reason For Report

Advising Council of the current numbers of sites and seeking endorsement for park managers not to exceed the approved numbers.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CARAVAN PARKS and CAMPING AREAS - 324463

 

 

Recommendation

 

THAT Council note the current approved numbers of sites and direct park managers not to allow occupation in excess of the approved site numbers without express permission of Council.

 

 

Urban Assets Coordinator's REPORT

 

Council’s Caravan Park Committee at its meeting of Wednesday 27th June 2012 reviewed the numbers of currently approved sites for each park.

 

Council’s annual approval to operate each park is regulated independently by Council’s Environmental Services Department.

 

The numbers of sites are governed by the availability of showers and toilets and therefore by health regulations. Permitting more sites than that approved to be taken up places unacceptable strain on amenity services.  

 

The committee recommended that Council be advised of the numbers and seek Council direction that park managers are not to exceed the listed numbers without express permission of Council.

 

Caravan Park

Powered Sites

Camp Sites

Total

Cudal

9

3

12

Canowindra

14

3

17

Molong

16

5

21

Totals

39

11

50

 

The mix of permanent sites to casual powered sites can be amended each year however the total number of powered sites permitted remains the same.

 

It is recommended that Council note the current approved numbers of sites and direct park managers not to allow occupation in excess of the approved site numbers without express permission of Council.

 

ITEM 16 - Council lease of part Molong Railway Station for Library operations

REPORT IN BRIEF

 

Reason For Report

Confirming ability to continue occupancy and seeking authority to affix Council Seal

Policy Implications

Nil

Budget Implications

Yes - rental payable 

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\MOLONG LIBRARY - 324603

 

 

Recommendation

 

THAT Council authorise the affixing of the Council Seal to a Lease Agreement for part of the Molong Railway Station to house the Molong Library.

 

Administration Manager's REPORT

 

Council may be aware that the Molong Advancement Group (MAG) relinquished its lease for the Molong Railway Station.  As Council held a ‘sub lease’ for part of the station to operate the Molong Library it has continued occupation whilst the property manager for the Country Rail Infrastructure Authority (CRIA) negotiated a new head lease with RG & H Investments Pty Ltd (the Lessor).

 

This was an extended process due to the former property manager Australian Rail Track Corporation Ltd (ARTC) being replaced by John Holland Rail Pty Ltd.

 

There was a further delay getting the Lessor to sign the sub lease and forward same to Council.  This lease has now been received.

 

The library will continue to operate at the railway station with a slightly reduced space (the entry and waiting room now excluded from the lease) which does not significantly impact on the operations of the library.  The lease provides for a 5 year (less 2 days) term commencing 1 August 2011.

 

The Lease requires a guarantee of access as entry to the library is still via the same entry.

 

Authority is requested to affix the Council Seal to the Lease agreement with RG & H Investments to house the Molong Library.

 

ITEM 17 - CABONNE COUNCIL TOURISM PLAN 2012/13 - 2021/22

REPORT IN BRIEF

 

Reason For Report

To seek Council's approval to adopt the Draft Tourism Plan.

Policy Implications

Nil

Budget Implications

Yes - funding allocated for year 1 activities within the draft 2012/13 Council budget.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\TOURISM - 324745

 

 

Recommendation

 

THAT Council approve the draft Tourism Plan 2012/13 – 2021/22.

 

Economic Development Manager's REPORT

 

The Cabonne Council draft Tourism Plan is a ten year working document.  It concentrates on five key objectives, these being:

 

1.   Tourism activities in Cabonne LGA show strong leadership and are supported with adequate administration and grant funding opportunities.

2.   Tourism activities in Cabonne Country are supported through tourism statistical research and analysis that enables measurable visitation growth for the Shire.

3.   Tourism activities in Cabonne Country grow through the development of promotional and marketing opportunities for the Shire.

4.   Tourism activities in Cabonne Country are enhanced through the investment of tourism product development.

5.   Tourism activities in Cabonne Country are enhanced through valued and respectful partnerships of co-operation and capacity building.

 

Resulting from the 21 May 2012 Council Meeting, the draft Tourism Plan was placed on public display for 28 days. No submissions were received.

 

At the last CCTAC meeting on 26 June 2012, the Committee made recommendation to Council to adopt the draft Tourism Plan.  This Plan and its actions will be the focus of CCTAC activities.

 

The Plan identifies 100 actions to be implemented over the 10 years.  Each of these activities have been appointed a year to action. Some activities do occur over multiple years.

 

Year 1 activities have been resourced and budgeted for within the 2012/13 Council Budget.

 

The draft Tourism Plan integrates with the new Cabonne 2025 Community Strategic Plan and support documentation.

 

Through the implementation of the Tourism Plan and its actions, it is anticipated to double visitor numbers and spend by 2022.

 

A copy of the draft Tourism Plan has been emailed to Councillors for consideration.

 

ITEM 18 - GASWORKS LANE TEMPORARY ROAD CLOSURE

REPORT IN BRIEF

 

Reason For Report

Recommendation from Council's Local Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Gasworks Lane - proposed road closure TCP - final.doc    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ROAD CLOSURES\TEMPORARY - 325272

 

 

Recommendation

 

THAT Council approve the road closure for the period of works at the Gasworks Site, to be reopened no later than 30 September 2012.

 

Asset Manager's REPORT

 

This matter was referred to the Traffic Committee on 29 June 2012 for their recommendation to Council, as per the delegation to Councils for the regulation of traffic.

 

Council is tendering work for the removal of pollution from the Gasworks site in Molong. Much of the work on the site requires excavation near the boundary and in various places over the site. The road is being requested to be closed to accommodate plant and vehicles on the site. The proposed road closure layout is attached.

 

The proposed works are expected to start in July/August, and go for no more than 2 months. Affected businesses have been approached. Most businesses are happy with the proposal and alternate accesses have been arranged. A local access will be provided on the south section of Gasworks Lane for access to the Pharmacy.

 

The proposal was advertised in the Molong Express on 14th June 2012, inviting written submissions about the proposal. Letters were also sent to all owners around Gasworks Lane inviting them to make a submission. Submissions close on Friday, 13 July, allowing 28 days for submissions, as per the Roads Act. At the time of writing this report no submissions had been received.

 

 

ITEM 19 - MOLONG PONY CLUB AND MOLONG AND DISTRICT RODEO ASSOCIATION LICENCE

REPORT IN BRIEF

 

Reason For Report

To seek approval to grant a temporary sub licence to the Molong Pony Club and Molong and District Rodeo Association over Lot 7300, DP 1150695.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\LEASING OUT\CROWN RESERVE GRAZING LICENCES - 325502

 

 

Recommendation

 

THAT:

1.  Council allow the Molong Pony Club and Molong and District Rodeo Association to hold a temporary Sub-Licence over a portion of Lot 7300, DP 1150695.

2.  the Common Seal to be affixed the Sub-Licence Agreement.

 

Design Manager's REPORT

 

The Molong Pony Club has in the past held a lease over part of Lot 7300, DP 1150695 in order to hold equestrian related events. This lease has expired and Council have been investigating new options to allow a lease or licence over this land to allow both the Molong Pony Club and the Molong and District Rodeo Association to host equestrian events at Molong. This is Crown owned land under the Trusteeship of Molong Cemetery Reserves Trust which is a body of Council.

 

The actual arena is situated on a block to the South of Lot 7300, DP 1150695 however, a portion of the extra lot is often required for events to allow room for necessary requirements. Council has a responsibility to be mindful of the native White Box trees in the area which are noted on the Australian Heritage Commission Data list. For this reason the recommendation is not to allow animals to graze or be kept on this parcel of land and not to allow activities such as camping or lighting of fires. The recommendation is to allow a Temporary Sub Licence, which will allow the Molong Pony Club and the Molong and District Rodeo Association to have this extra space for basic necessary requirements such as car park.

 

Council is permitted to allow a Temporary Licence over this parcel of land without requiring Ministerial approval. It is recommended that this licence should be granted until the 30th June 2013. The amount payable should be on based on the statutory minimum as set out in the Crown Lands Act 1989 which is currently set out at $432. Given that the portion of Lot 7300, DP 1150695 that Council is allowing to be licensed out is less then one third of the original parcel of land it is recommended that the minimum fee should be reflective of this and the amount payable be set at one third of the minimum fee. This would currently make the Licence fee  $144, one third of the original $432. It is noted that if the licence is for a period of less then 12 months then the amount payable should be determined based on a pro rata basis.

 

Site Map: The highlighted area is the region recommended to allow the temporary sub licence to be held over.

 

 

ITEM 20 - JOINT REGIONAL PLANNING PANEL REAPPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To recommend reappointing Council's representatives on the Joint Regional Planning Panel

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Advice from Department of Planning & Infrastructure    

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\JOINT REGIONAL PLANNING PANEL - 326032

 

 

Recommendation

 

THAT Council nominate the General Manager and the Chair of the Environmental Services and  Sustainability Committee as  local representatives to the western area (Cabonne) Joint Regional Planning Panel.

 

Director of Environmental Services' REPORT

 

Council has received correspondence (copy attached) from the Department of Planning and Infrastructure advising that nominations are being called for the western region Joint Regional Planning Panels. The current panel that applies to the Cabonne LGA is made up of 5 representatives including the chair, Gabrielle Kibble, and two government appointed members. Two local members completed the panel and are currently the General Manager and the Chair of the Environmental Services & Sustainability Committee.

 

The panel has not been required to determine any major development applications within the Cabonne LGA during its current term. The panel was established to determine major development proposals having a value of $20m or more to establish.

 

As noted from the correspondence attached at least one of the two local membership positions on the panel requires the nominee to hold formal qualifications in a related field of endeavour ie town planning. It is suggested that council give consideration to nominating the General Manager and the Chair of the Environmental Services and Sustainability Committee for a continuing term as members of the Cabonne Joint Regional Planning  Panel. A review of the nomination(s) will be necessitated with both the forthcoming retirement of the current General Manager and the September local government elections.

 

 

ITEM 21 - 2012 SHIRES ASSOCIATION ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

To provide an update following the conduct of the 2012 Shires Association Annual Conference.

Policy Implications

Yes, depending on Government response to resolutions

Budget Implications

Yes, depending on Government response to resolutions

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGSA ANNUAL CONFERENCE - 323802

 

 

Recommendation

 

THAT Council support the Motions carried at the 2012 Shires Association Annual Conference and take opportunities that present themselves to support Shires Association policies through State and Federal Governments.

 

 

General Manager's REPORT

 

The Annual Conference of the Shires Association, in conjunction with the LGMA Forum, was held in Sydney from 4-6 June.  Council was represented at the conference by the Mayor Bob Dowling as delegate, Deputy Mayor Ian Gosper and Clr Durkin as observers and the General Manager as advisor.

 

There were a range of issues covered at the Conference including:

 

·   Address by Minister for Local Government, Hon Don Page;

o emphasised a need for active involvement for Local Government in the Destination 2036 Action Plan,

o Constitutional Recognition for Local Government.

o Support for collaborative arrangements by Councils,

o review of companion animals legislation.

o Draft Code of Conduct,

o local government elections.

 

·   Address by Premier Barry Farrell;

o Emphasised the State Government’s direction, financial issues faced by the State Government, desire to work with local government.

 

·    Update of One Association (see separate report).

·    Address by Craig Knowles, Chairman of Murray Darling Basin.

·    Address by Mr John Robertson, Leader of the Opposition.

·    Panel session “Keeping the Local in Local Government” with Minister for Primary Industries Katrina Hodgkinson, Minister for Planning Brad Hazzard, Member for Northern Tablelands Richard Torbay and Shadow Minister for Local Government Sophie Cotsis.

·    Presentation and discussion by Hon Michael Gallacher MLC, Minister for Police & Emergency Services.

·    Address by Minister for Transport, Gladys Berejiklian and Minister for Roads & Ports, Duncan Gay.

 

Cabonne had five resolutions at the Conference as follows:

 

THAT:

 

1.    The Shires Association express its concern to the Premier and the Minister for Emergency Services concerning the apparent reduction in funding allocations for brigade stations and tankers.

 

2.    The State Government be asked to rectify this situation through alteration of priorities in future years.

 

THAT the Shires Association use all available means to lobby the Federal Government for an increase in funding for Roads to Recovery, particularly targeted at local roads.

 

THAT:

 

1.    The State Government by requested to carry out an audit of current commitments under the Country Towns Water & Sewer Scheme as well as backlogs to obtain an accurate assessment of the current status of this important infrastructure in country areas.

 

2.    The results of this audit be made widely available to local government with a view to seeking commitment from the State Government to reinstigate and adequately fund this essential program for rural communities.

 

THAT:

 

1.    The Shires Association carry out investigations to ascertain the true impacts of the Carbon Tax on local government.

 

2.    The results of this survey be communicated to both Federal and State Governments.

 

THAT the Shires Association commence early negotiations with the NSW Electoral Commission to obtain data in relation to the actual costs of the 2012 Local Government Elections, with a view to entering into early discussions with the Electoral Commission for the 2016 elections.

 

 

These resolutions were all supported at the Conference.  Other motions that may be of interest to Council include:

 

That the Shires Association lobby the Commonwealth Government and NBN Co for an accelerated rollout of the NBN to regional, rural and remote areas not withstanding NBN Co’s pre-determined rollout timetable.

 

That the Shires Association lobbies the State and Federal Governments to provide incentives for homeowners, business, community organisations and Local Government to implement solar energy systems to reduce greenhouse gases.

 

That the Shires Association lobby the Federal Government to allow rural based tertiary institutions to be part of the pathway for re-entry into the professions, for nurses and other health professionals who have not practiced for five years, making it more affordable and accessible and, further, that nurses who have been non-practising for more than ten years be given a more acceptable and accessible pathway rather than to complete their Bachelor of Nursing again.

 

a)   That the Shires Association renew its calls on the NSW Government to remove rate pegging on the grounds that it has been made redundant by the introduction of Integrated Planning and Reporting, the development of Community Strategic Plans, and adoption of Long-Term Financial Planning.

 

And

 

b)   That as a minimum interim measure to the phasing out of rate pegging, the Shires Association call on the NSW State Government to add a margin (of say 2%?) to the basic Local Government Cost Index calculated by IPART as a component of the overall rate pegging limit.  The additional margin should be based on the submission and recommendation of the Shires Association (The Associations).

 

The additional margin would be based on recognition of the:

·    Expanding roles and responsibilities of councils.

·    Infrastructure renewals backlog.

·    Increased community demands and expectations.

·    The need and desirability to provide for “betterment”.

 

That the Shires Association make representations to the NSW Government in support of proactive changes to NSW legislation for mandatory provisions to apply at the time of conveyance of a property that a Swimming Pool Compliance Certificate is provided to the new purchaser by the vendor as a condition of contract of sale.

 

That the Shires Association request the Premier to give a commitment that the State Government will address, in a meaningful manner, the community issues identified in the development of the Community Strategic Plans, which are the responsibility of State Government.

 

That the Shires Association lobby the Commonwealth and State Governments through COAG to ensure alignment of Local Government community strategic planning and Australian and State Government planning – including Regional Development Australia strategic plans.

 

That the Shires Association seek the continuation of the Regional & Local Community Infrastructure program to support the renewal of ageing community infrastructure.

 

That the Shires Association make application to the State and Federal Governments to remove the obligation to pay for water consumption and reinstate the availability charge and excess water calculations that existed previously to the user pay system.

 

That the Shires Association immediately establish a working group to investigate which, if any, of the current functions of LHPAs would be suitable for Local Government to deliver.

 

That the working group:

 

·    Investigate suitable structures to deliver these functions, and

·    Investigate funding models to finance these functions.

 

Further, the working group to consist of two representatives from each Association.

 

That the Shires Association meet with stakeholders including LHPAs and CMAs

 

That RMS payments for work performed by councils on State roads be made as progressive payments throughout the duration of projects.

 

That the Shires Association lobby the NSW State Government and Federal Governments to establish a specific “betterment” funding program for flood damaged local roads maintained by Local Government Authorities.

 

That the Shires Association lobby the NSW Government seeking to restore the level of funding for Bicycle/Walking paths construction programs able to be accessed by Councils through the Roads and Maritime Services, Sport and Recreation and Health.

 

That the Shires Association lobby the NSW State Government to recognise the reduction in real funding it is providing for Regional Roads and correct this trend by increasing the block grant by a least 50% or $80 million per year.

 

That the Shires Association lobby the Roads and Maritime Services for 40km signage, dragons teeth and, if appropriate, flashing lights (during school speed restriction times) on all roads that have school generated traffic and that pass near schools.

 

That the NSW Shires Association meet with the Minister for Roads to discuss and clarify the areas of responsibility regarding weed and litter control along the State and National highways.

 

That the Shires Association lobby the NSW State Government to have all income raised from the ‘failure to vote’ fines from the 2012 Local Government general elections reimbursed, on a pro rate basis, to NSW councils to offset the cost of those elections.

 

A copy of all resolutions from the conference is available on the LGSA website www.lgsa.org.au

 

ITEM 22 - DESTINATION 2036 ACTION PLAN

REPORT IN BRIEF

 

Reason For Report

To advise of the release of the Destination 2036 Action Plan and provide opportunity for further comment.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\DIVISION OF LOCAL GOVERNMENT - 324431

 

 

Recommendation

 

THAT Council:

 

1.   Support the conduct of a workshop on the Destination 2036 Action Plan to assist in assessing its position and developing a response to the Action Plan.

 

2.   Work in conjunction with its WBC Alliance partners to develop a WBC response to the Action Plan.

 

3.   Receive regular updates and reports in relation to Destination 2036.

 

 

General Manager's REPORT

 

Councillors have received by email a copy of the Destination 2036 Action Plan recently released by the Implementation Steering Committee (ISC) following approval by the Minister for Local Government.  The Action Plan sets out the actions that will be delivered over the coming years to achieve the vision of creating strong communities through partnerships.

 

The ISC will be responsible for overseeing the delivery of actions in the Action Plan and will monitor and report quarterly progress and ensure that the identified lead agency delivers on each activity.  It will work with the Independent Panel as a key partner.

 

The Action Plan delivers five Strategic Directions for the future with twelve initiatives defined on how the Direction will be achieved.  These are, in summary:

 

Direction

Initiative

1. Efficient and Effective Service Delivery

 

·  Establish Local Government as an employer of choice.

·  Encourage and facilitate innovation.

2. Quality Governance

·  Ensure the Local Government Act supports stronger Local Government.

·   Ensure strong and effective local government.

3. Financial Sustainability

·   Review the revenue system to ensure greater flexibility and self reliance.

·   Develop strategies that maximise opportunities to secure funding from other levels of Government.

·   Establish a range of funding models to enable the long term maintenance, replacement and creation of different classes of assets.

4. Appropriate Structures

·   Develop a number of different structural models for Local Government.

5. Strong Relationships

·   More clearly define the functions, roles and responsibilities of Local and State Government.

·   Align State and Local Government planning frameworks.

·   Negotiate a new Inter-Governmental Agreement (IGA).

·   Recognise Local Government as a legitimate and important sphere of government.

 

Councils are being encouraged to consider how they can contribute to the five strategic directions identified in the Action and contacting the coordinating agency should they be interested in contributing to any particular action.

 

ITEM 23 - NSW INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL

REPORT IN BRIEF

 

Reason For Report

To update Council on the role of the NSW Independent Local Government Review Panel and the issues they will be addressing.

Policy Implications

Yes, depending on Government's response to Review Panel's recommendations.

Budget Implications

Yes, depending on Government's response to Review Panel's recommendations.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\DIVISION OF LOCAL GOVERNMENT - 326327

 

 

Recommendation

 

THAT Council:

 

1.   Endorse the attendance of the Mayor & General Manager at the Independent Local Government Review Panel regional meeting in Orange on 16 August.

 

2.   Council hold a workshop in relation to the Independent Local Government Review Panel, in conjunction with the Destination 2036 workshop.

 

3.   Determine the need for external facilitation of the above mentioned workshop and submission.

 

General Manager's REPORT

 

Council has received previous information in relation to the NSW Independent Local Government Review Panel.  The Panel have just released their Consultation Paper in preparation for their visits around NSW in the coming months.  Councillors have been forwarded a copy of the Consultation Paper by email.

 

The Review Panel is to investigate and identify options for governance models, structural arrangements and boundary changes for local government in NSW, taking into consideration the following factors.

 

1.   The ability to support the current and future needs of communities.

2.   The ability to deliver services and infrastructure efficiently, effectively and in a timely manner.

3.   The financial sustainability of each local government area.

4.   The ability for local representation and decision making.

5.   Barriers and incentives to encourage voluntary boundary amalgamations.

 

In conducting the review, the Panel will:

 

·    Ensure recommendations meet the different nature and needs of regional, rural and metropolitan communities.

·    Consult widely with the broader community and key stakeholders.

·    Take into account the work completed and future work to be completed, under the Destination 2036 initiative.

·    Take into account the broader interests of the State including those outlined in the State Plan.

·    Consider the experiences of other jurisdictions in both the nature and implementation of local government reform.

·    Take into account the Liberal-National’s 2011 election policy of no forced amalgamations.

 

The role of the Panel and terms of reference have also previously been reported to Council’s May meeting.

 

Council should note, is the seven actions in the Destination 2036 Action Plan which have been referred to the Panel.  The Panel will address these issues as far as its resources allow and to the extent that they are consistent with their terms of reference.  These relate to:

 

·    Develop options and models to enhance collaboration on a regional basis through regional organisations of councils.

·    Undertake research into innovation and better practice in local government in NSW, Australia and internationally.

·    Examine the current local government revenue system to ensure the system is contemporary, including rating provisions and other revenue options.

·    Examine the pros and cons of alternative governance models.

·    Research and develop alternative structural models, identifying their key features and assessing their applicability to NSW.

·    Identify barriers and incentives to encourage the voluntary amalgamation or boundary adjustment of councils.

·    Identify those functions that are clearly State or local government responsibilities, those that cannot be readily defined and those that have been legislated/regulated as core functions.

 

The Review Panel have scheduled a regional meeting in Orange on 16 August for which Council has already registered the attendance of the Mayor and General Manager.  There is also a session for community consultation.

 

To start the review process the Panel are calling for written submissions by 14 September 2012 on the following questions:

 

1.   What are the best aspects of NSW local government in its current form?

 

2.   What challenges will your community have to meet over the next 25 years?

 

3.   What “top 5” changes should be made to local government to help meet your community’s future challenges.

 

It will be important that in Council making its submissions that it liaises with its WBC partners, as this will be an integral part of Council’s business operations and financial sustainability going forward.

 

Next Steps in the Review

 

Stage 1 – Identifying key issues and explore ideas (July- September 2012).  The Panel will hold a series of meetings in regions around the State and in the metropolitan area, to discuss the issues in the Consultation Paper and learn more about the challenges faced by different communities.

 

Stage 2 – Options for change (October 2012 – January 2013).  This stage will commence with a release of a ‘case for change’ paper based on the first round of consultations and background research carried out by the Panel.  It will seek to generate debate on a range of potential models for governance, structures and boundaries to meeting future challenges.

 

Stage 3 – Future directions (February-May 2013). The final stage of consultation will be based on a third paper that will set out the Panel’s emerging views on what sort of changes may need to be made to governance, structures and boundaries in different parts of NSW.  Consultation in Stage 3 will include a further round of regional meetings across NSW and a call for written response to the ‘future directions’ paper.

 

Stage 4 – Final report (June-July 2013). The Panel will submit its final report and recommendations to Government by mid-July 2013.

 

Comment by General Manager

 

Council’s external Auditor has described Council’s financial position as ‘robust’.  Cabonne’s financial sustainability based on current projections is deemed to be sound.  The wide range consultation that has taken place over the past few years including the extensive community survey (with a 33% response), Integrated Planning & Reporting process (highlighted by the large focus group meeting in Cargo) Community Consultation Meetings and LEP process should help inform Council of current and future needs.  Ongoing consultation and communication will be essential however. It will be important that Council continues to review its services across the Shire in terms of delivering the right services to our communities in the right ways.  Council’s emphasis on Infrastructure, Asset Management and Asset Renewal should also hold it in good stead. The model that Council has adopted for the WBC Alliance will also form an important part of Council’s submission going forward.

 

Councillors are referred to the report on Destination 2036 elsewhere in the business paper which recommends a Councillor workshop.  It would seem logical to conduct this workshop on Destination 2036 and the Independent Review Panel at the same time to ensure that all issues are fully canvassed and an appropriate strategy and response put in place.  Considering the contents of the report, background to the Reform and the appointment of a new General Manager, it may be appropriate for Council to consider the need to engage an external consultant to assist with that process.

 

 

 

ITEM 24 - DELEGATION OF AUTHORITY

REPORT IN BRIEF

 

Reason For Report

Council is required to delegate authority to the incoming General Manager under Section 377 of the Local Government Act 1993.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\AUTHORISATIONS - 325957

 

 

Recommendation

 

THAT:

 

1.  Subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the General Manager, Andrew Lee Hopkins, be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

 

·   The powers, functions and duties of Council other than those specified in s377(1) of the Local Government Act 1993, as being not permissible to delegate.

 

2.  This resolution take effect from 5pm on Friday 3rd August 2012.

 

Director of Finance and Corporate Services' REPORT

 

With the appointment of the new General Manager, Mr Andrew Lee Hopkins, it will be necessary for Council to delegate authority under Section 377 of the Local Government Act 1993, effective from 5pm 3rd August 2012, being the date of retirement of the current General Manager.

 

Section 355 of the Local Government Act 1993 provides that a function of council may (subject to restriction) be exercised by:

 

·     The Council by means of the Councillors or employees;

·     By its agents or contractors;

·     By financial provision;

·     By provision of goods, equipment, services, amenities or facilities, or by any other means; or

·     A committee of the Council or – partly or jointly by the Council and another person or persons; or

·     Two or more Councils jointly; or

·     By a delegate of the Council.

 

Section 377 of the Local Government Act 1993 states that:

 

1.  A Council may, by resolution, delegate to the General Manager any of the functions of the Council other than the following:

 

a)    the appointment of a general manager,

b)    the making of a rate,

c)    a determination under section 549 as to the levying of a rate,

d)    the making of a charge,

e)    the fixing of a fee,

f)     the borrowing of money,

g)    the voting of money for expenditure on its works, services or operations,

h) the compulsory acquisition, purchase, sale, exchange or surrender of

any land or other property (but not including the sale of items of plant or equipment),

i)   the acceptance of tenders which are required under this Act to be invited by the council,

j)     the adoption of an operational plan under section 405,

k)  the adoption of a financial statement included in an annual financial report,

l)     a decision to classify or reclassify public land under Division 1 of Part 2 of Chapter 6,

m) the fixing of an amount or rate for the carrying out by the council of work on private land,

n) the decision to carry out work on private land for an amount that is less than the amount or rate fixed by the council for the carrying out of any such work,

o) the review of a determination made by the council, and not by a delegate of the council, of an application for approval or an application that may be reviewed under section 82A of the Environmental Planning and Assessment Act 1979 ,

p) the power of the council to authorise the use of reasonable force for the purpose of gaining entry to premises under section 194,

q) a decision under section 356 to contribute money or otherwise grant financial assistance to persons,

r)  a decision under section 234 to grant leave of absence to the holder of a civic office,

s)  the making of an application, or the giving of a notice, to the Governor or Minister,

t)     this power of delegation,

u) any function under this or any other Act that is expressly required to be exercised by resolution of the council.

 

2.  A council may, by resolution, sub-delegate to the general manager or any other person or body (not including another employee of the council) any function delegated to the council by the Director-General except as provided by the instrument of delegation to the council.

 

Although Mr Hopkins will commence duties on 30th July 2012, the responsibilities of General Manager can only be exercised by one person at any one particular time.  For that reason, it is recommended that Council implement delegations for Mr Hopkins commencing at 5pm on 3rd August 2012.

 

ITEM 25 - Draft Delegates to Central Tablelands Water Policy

REPORT IN BRIEF

 

Reason For Report

For Council's consideration and adoption.

Policy Implications

Yes - will become Council's policy on this matter.

Budget Implications

Nil

Annexures

1.  draft Delegates to CTW Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 322365

 

 

Recommendation

 

THAT Council adopt the draft Delegates to Central Tablelands Water Policy

 

Administration Manager's REPORT

 

At the first meeting of a newly elected Council delegates must be elected to various committees and organisations from amongst the councillors and staff.

 

Cabonne Council is a constituent council to Central Tablelands Water (CTW).  Central Tablelands Water is the trading name adopted by Central Tablelands County Council, a water supply authority constituted under NSW Local Government legislation. 

 

Council must elect two (2) delegates to CTW from amongst the councillors.  Delegates to CTW receive payment in addition to that for being councillors of Cabonne Council.

 

At its meeting in June 2012 the Council of CTW resolved to write to its three (3) constituent councils and respectfully request that delegates elected to CTW should be consumers of the county council.

 

Whilst CTW is aware that there is no legal requirement to this request it is of the opinion that consumers should be represented by elected representatives who are also consumers.

 

Council is requested to consider if the request from CTW is reasonable and if so adopt the attached draft policy.

 

 

ITEM 26 - EVENTS ASSISTANCE PROGRAM GRANT FUNDING APPLICATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to consider 3 applications received for funding under the 2012/13 Events Assistance Program.

Policy Implications

Nil

Budget Implications

Yes - EAP funding Program is $40,000

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\GRANTS\GRANTS - FUNDING - 324809

 

 

Recommendation

 

THAT the Council approve funding for Brand Orange for 2012 Frost Fest – approved level of funding $1,000 under the Events Assistance Program.

 

 

Economic Development Manager's REPORT

 

Council has received a funding application under the Events Assistance Program for the 2012/13 financial year, further applications will be referred to the August Economic Development and Tourism Committee for consideration.

 

For your consideration, the application is:

 

Application 1

 

Organisation:

Brand Orange Pty Ltd

Event:

2012 Frost Fest

Date:

3 to 12 August 2012

Requested Amount:

$5,000.00

To be funded for:

Contribution to the costs of marketing and advertising.

Description of the event:

One of four seasonal events held annually across Orange, Cabonne and Blayney LGA.  It is a 10 day festival.  The 2012 theme is “Fire and Ice” encompassing sectors such as the arts, music, food, wine, cultural heritage, winter sports and activities. Council makes a numbers of contributions to groups such as Taste Orange, Brand Orange, Food and Orange Region Vignerons Association over a 12 month period. When totalled, this represents a significant amount of funding which needs to be part of future discussions on mayor sponsorship arrangements. The usual contribution to Frost Fest is $1,000.

 

 

Assessment

 

The submitted application meets the grant criteria of the Events Assistance Program.

 

Council allocates $40,000 annually for the administration of the Events Assistance Program. To date, no funding has already been allocated for the 2012/13 financial year.

 

ITEM 27 - CARAVAN WASTE DUMP POINT IN MOLONG

REPORT IN BRIEF

 

Reason For Report

Advising Council of the Caravan Park Committee's recommendation

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CARAVAN PARKS and CAMPING AREAS - 324516

 

 

Recommendation

 

THAT Council not approve a caravan waste dump point at the Molong Showground but review the potential to install a caravan waste dump point at the Molong Caravan Park.

 

 

Urban Assets Coordinator's REPORT

 

Council has received a request from the Molong Showground Committee for permission to install a self funded waste dump point at the showground for use by vans at show times and other times. This request was then referred to the Caravan Park Committee for consideration at its meeting of Wednesday 27th June 2012.

 

The committee was of the opinion that if Council were to approve a caravan waste dump point anywhere in Molong then the Molong caravan park should receive priority. The waste dump point at the Canowindra caravan park was reported by the park managers to be a great success and resulted in increased patronage at the park.

 

It was noted by the committee that the Molong showground appeared to be operating as an alternative caravan park in competition to Council’s own established Molong Caravan Park and approved use.

 

Therefore the Cabonne Council Caravan Park Committee recommended that the dump point at the Molong showground not be approved and that Council review the potential to install a waste dump point at the Molong Caravan Park.

 

 

ITEM 28 - ACQUISITION OF LAND FOR REALIGNMENT OF NASHDALE RAIL  OVERBRIDGE

REPORT IN BRIEF

 

Reason For Report

To seek approval for land acquisition

Policy Implications

3rd Party Legal Costs
Land Acquisition

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - BRIDGES\CARGO ROAD RAIL BRIDGE - 325222

 

 

Recommendation

 

THAT Council:

1.  compensate the owners of Lot 118 DP 615013 the sum of $8500.00 for the acquisition of the subject land.

2.  compensate the owners of Lot 4 DP 848713 the sum of $4900.00 for the acquisition of the subject land.

3.  pay all legal costs associated with the purchase of both parcels of land.

4.  pay all survey, production fees and plan lodgement fees associated with the purchase of both parcels of land.

5.  affix the Common Seal to transfer documents associated with the purchase of both parcels of land.

6.  Classify the land as operational.

 

Design Manager's REPORT

 

Council will be aware that the State Government has allocated $1.5 Million for a new rail overbridge to be constructed at Nashdale. Council staff have designed several alignments for the proposed bridge and had several meetings with the affected land owners in regards to the alignment and acquisition of their land.

The attached design is the preferred option by the affected landowners as it facilitates safe sight distance and minimal land acquisition. The road alignment design has been strategically estimated to cost  approximately $700,000. The contract to design and construct the bridge is estimated to cost approximately $800,000.

 

Council has secured the formal written agreement from the two affected private land owners to acquire their land subject to the following conditions.

 

The owners of Lot 118 DP 615013 have agreed to the sale of 1722 m2 of land for $8500 with Council to pay all associated survey costs, legal fees and lodgement fees. Council is to provide access to the subject allotment in accordance with Council’s standards and the approved plans, stock proof fence the new boundary from the proposed bridge to the access.

The owners of Lot 4 DP 848713 have agreed to the sale of 758.23 m2 of land for $4900 with Council to pay all associated survey costs, legal fees and lodgment fees. Council is to upgrade the existing access to the subject allotment to provide safe sight distance and a transition to the newly constructed level of the road. Council is to stock proof fence the new boundary from the proposed bridge to the access as per the approved design.

Council should note a further purchase of  447.5 m2 of Lot 2 DP 109486 , land owned by the State Rail Authority will be required to legalise the new road reserve. Council staff is currently obtaining valuations for the subject land. A resolution for the purchase of this land will be required from Council in a later report.

 

Site Map

 

ITEM 29 - TRAFFIC CONTROL FACILITIES AND DEVICES

REPORT IN BRIEF

 

Reason For Report

Recommendation from Council's Local Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\DESIGN AND CONSTRUCTION\PEDESTRIAN CROSSINGS - 325464

 

 

Recommendation

 

THAT Council:

1.  commence consultation with the Molong community regarding the pedestrian crossing at the intersection of Edward and Molong Streets, including the location and type of crossings being proposed at the intersection

2.  contact the Nashdale School principal regarding the need for the chicane to establish if the pool gate lock is working

3.  support the design for the proposed pedestrian facility in Kiewa Street, Manildra

 

 

Asset Manager's REPORT

 

These matters were referred to the Traffic Committee on 29 June 2012 for their recommendation to Council, as per the delegation to Councils for the regulation of traffic.

 

Molong Central School – Wellington Street (LR7034) – Pedestrian Crossing

Members of the Traffic Committee, the School P&C and Principal, Councillors and RMS met at Molong Central School on Monday 18 June 2012 to discuss the concerns raised by the P&C, as per the April Traffic Committee’s recommendation to Council.

 

At this meeting it was recommended that the P&C decide on a crossing option, and choose a suitable date for the RMS to undertake a vehicle and pedestrian count to determine the warrant for a children’s crossing.

 

It was also recommended that Council should commence community discussion on the project in the relevant forums, e.g. Molong Progress Association. RMS is to proceed with Council a design of Wellington Street blister treatment options for a children’s crossing facility, with consideration given to heavy vehicles, as the crossing is situated on a current B-Double route.

 

Nashdale School – Nashdale Lane (LR283) – Chicane

The April Traffic Committee’s recommendation to Council was that the school engage and finance Council to install a ‘chicane’ fence at the entrance point to the school and oval.

 

Council staff have drafted a design for this facility. As the facility is to be financed by the school, contact needs to be made with the school principal to establish if they still wish to proceed with a chicane fence, and if they’ve been able to solve the crossing issue by other means.

 

Manildra – Kiewa Street (MR61) – Pedestrian Facility

Council staff have been informed of an incident that took place on Kiewa Street, Manildra that involved the existing refuge island. A proposal has been made that the existing refuge island in Kiewa Street be removed, and kerb extensions to the east be installed.

 

Even though this is a state road, the RMS have requested that this item be considered by the Local Traffic Committee.

 

The Traffic Committee noted that the new proposed pedestrian facility is in a better location – between the cafe, playground and car park.

 

ITEM 30 - FREEMANTLE ENDURANCE RIDE

REPORT IN BRIEF

 

Reason For Report

Recommendation from Council's Local Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 325470

 

 

Recommendation

 

THAT the Freemantle Endurance Ride be approved subject to:

 

a.   Development and implementation of a Traffic Management Plan, including a risk management plan, and Council to be provided with copies

b.   Australian Road Rules are to be observed by competitors at all times

c.   Written approval obtained from the NSW Police and Bathurst Regional Council

d.   Council to be provided with a copy of $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

e.   The event organiser is to notify all Emergency Services of the event

f.    The event organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event.

g.   The event organiser is to comply with the requirements of the “Guide to Traffic and Transport Management for Special Events” (Roads and Maritime Service, version 3.4), 2 August 2006, for a Class 2 event.

 

Asset Manager's REPORT

 

This matter was referred to the Traffic Committee on 29 June 2012 for their recommendation to Council, as per the Guide to Traffic and Transport Management for Special Events and the delegation to Councils for the regulation of traffic.

 

Freemantle Endurance Ride – 4-5 August 2012

Council has received an application requesting approval for this event to be held on 4-5 August 2012. There are no road closures. The Traffic Committee was informed that this event has already been given Police approval.

 

It is expected that about 40 horses will depart from the Freemantle Fire Station at 11.30am on Saturday 4th August and travel along the Killongbutta and Freemantle Roads.

 

It is also expected that about 70 horses will depart from the Freemantle Fire Shed at 6am on Sunday, 5th August, and the ride will finish at 5pm the same day. Overnight camping will be available on private property opposite the Freemantle Fire Shed. The ride is split into two legs.

 

The ride will take place along the Freemantle, Gowan, Killongbutta, Dry Creek Roads and Post Office Lane.

 

Clear signage will be erected in both directions (and in both Council districts) along Freemantle, Gowan, Killongbutta and Dry Creek Roads and Post Office Lane warning motorists and other road users that horses will be on the road on both days. See traffic management plan.

 

All property owners whose properties comprise part of the course have given their permission for the ride to pass through their properties. The NSW Endurance Riders Association has public liability insurance cover of $20,000,000, which is extended to all affiliated endurance clubs (of which the Freemantle Endurance Ride Club Inc. is a fully paid up member). Only affiliated endurance clubs may run a ride.

 

ITEM 31 - RESTRICTED ACCESS VEHICLES - APPLICATIONS AND ASSESSMENTS

REPORT IN BRIEF

 

Reason For Report

Recommendation from Council's Local Traffic Committee

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  B-Double Assessment Report - Spring Hill Road and Cowriga Road

2.  B-Double Assessment Report - Longs Corner Road

3.  B-Double Assessment Report - Obley Road

4.  B-Double Assessment Report - Burrendong Way - Mullion Creek to Kerrs Creek    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\MONITORING\WEIGHT LOAD LIMITS - INCLUDING B DOUBLES - 325472

 

 

Recommendation

 

THAT Council:

1.  request the RMS to gazette Spring Hill Road from Orange City Council boundary to Blayney Shire Council boundary as 19m B-Double access

2.  request the RMS to gazette Cowriga Road from Spring Hill Road to “Avondale” Dairy, 306 Cowriga Road as 19m B-Double access

3.  request the RMS to gazette Longs Corner Road from MR377 The Escort Way to MR310 Canowindra Road as 19m B-Double access

4.  request the RMS to gazette Obley Road from MR233 Renshaw McGirr Way to LR104 Gundong Road as 25m B-Double access subject to:

a.   Travel not permitted on school days between 8.00-9.30am and 2.30-4.00pm

b.   80km/h speed limit applies outside the town limits.

5.   reject the application for Burrendong Way on the grounds contained in the re-evaluation and inform the applicant in writing.

 

 

 

 

Road and Traffic Assets Coordinator’S REPORT

 

These matters were referred to the Traffic Committee on 29 June 2012 for their recommendation to Council, as per the Route Assessment Guidelines for Restricted Access Vehicles and delegation.

 

19m B-Double Route Assessment – Spring Hill Road (LR272) and Cowriga Road (LR268)

Council staff have undertaken an assessment of Spring Hill Road from the Orange City Council boundary at Spring Hill, to the Blayney Shire Council boundary, and of Cowriga Road, from Spring Hill Road to “Avondale” Dairy, 306 Cowriga Road. The assessment is attached.

 

19m B-Doubles operating under 50.0 tonnes gross mass are general access vehicles and have unlimited access to the local road network. This assessment was for 19m B-Doubles operating over 50.0 tonnes gross mass.

 

The application to Orange City Council has been approved for 19m B-Double use exceeding 50.0 tonnes, and appeared in the NSW Government Gazette on 18 May 2012, gazette number 1537.

 

19m B-Double Route Assessment – Longs Corner Road (LR184)

Council staff have undertaken an assessment of Longs Corner Road from MR377 The Escort Way near Murga, to MR310 Canowindra Road, Canowindra. This assessment encompasses the route applied for, and extends the application to the MR310 intersection. The assessment is attached.

 

This assessment is also for 19m B-Doubles operating over 50.0 tonnes.

 

25m B-Double Route Assessment – Obley Road (LR105)

Council staff have undertaken an assessment of Obley Road from MR233 Obley Road at Yeoval to LR104 Gundong Road near Obley. Both roads are current B-Double routes. This assessment is to address a missing link of the current B-Double routes in northern Cabonne. The assessment is attached.

 

25m B-Double Application Appeal – Burrendong Way (MR573)

At the April Traffic Committee, it was recommended to Council that the application for B-Doubles on Burrendong Way from Long Point Road, Mullion Creek, to the Cabonne Council boundary at Kerr’s Creek be rejected because of narrow seal width, and the hazardous edges of bitumen.

 

The applicant has written to Council to request the Traffic Committee to reconsider their recommendation. A copy of the letter is attached. In accordance with the appeals process outlined in the Route Assessment Guidelines for Restricted Access Vehicles, Council staff have re-assessed the route. The assessment is attached.

 

The Traffic Committee noted that the applicant can now appeal to the Minister for Roads if they wish.

 

ITEM 32 - AMSAG FORBES RALLY - Post event report

REPORT IN BRIEF

 

Reason For Report

Post rally inspection report

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  AMSAG Forbes car Rally Petition    

File Number

\OFFICIAL RECORDS LIBRARY - 325750

 

 

Recommendation

 

THAT Council;

1.   Note the report on the AMSAG Forbes Rally.

 

2.   Develop an Special Events guideline for the AMSAG and similar on-road events in consultation with the Economic Development Manager.

 

3.   Approve liaison with Forbes Council in developing conditions for future AMSAG events.

 

Director of Engineering and Technical Services' REPORT

 

Background

The AMSAG Forbes rally was held on Saturday 23 June 2012 on a number of council’s local (gravel) rural roads. The rally was approved by council subject to the conduct of the rally being in accordance with the Council, Police and RMS conditions.

 

In the days leading up to the rally council received two petitions from landholders affected by the rally, i.e. road closures and concern for damage to property and road infrastructure. The petitions were not received in sufficient time to put to Council prior to the rally. Copies of the petitions have been included in the annexure to this report.

 

Pre-event inspection (stage 4)

In response to the petition an inspection of the section of the rally route was undertaken by Crs Culverson, Dean, Hyde, the Director of Engineering and Technical Services and land holder, Robert Gosper a signatory on the petition. The purpose of the inspection was to assess the condition of the road before the rally so that a post rally inspection would be able to establish any damage and or wear caused by the rally. The route inspected was stage 4 along Water Hole Creek and Mackeys Creek Roads. It is noted that only a short section of this stage is on Council’s roads (approximately 6kms) the major section of the route is in the Forbes Shire. In general the roads (pre event) were in a satisfactory condition.

 

Post-event inspections and review

Council’s Assets Manager undertook a number of inspections and compiled a list of items/comment from the organizers and stakeholders. The following comments are provided for council’s consideration;

 

1.   Event planning and communication

a.   Communication with individual landowners was insufficient.

b.   Advice notes were left at ramps and found in fences

 

2.   Staging of the event

a.   No known incidents or accidents have been reported.

b.   No known damage to private property e.g. grids, gates, fencing or stock.

c.   Special Access in and out was given to a land owner on the Waterhole Crk Stage.

d.   St Joseph’s School Eugowra provided catering and enjoyed a profit of between $1500 and $2000.

e.   Eugowra Bed & Breakfast facilities were utilized for the weekend.

f.    Improvement is a must e.g. Australia Post delivery or improved flyer. Reliance on co-ordinator as sole communicator not beneficial to the event.

 

3.   Access and Inconvenience to residents

a.   Particular focus on the Forbes/Cabonne Waterhole Crk Section. This section is virtually closed all day because it is used twice, once in either direction.

b.   This section considered the most attractive section to the Rally Drivers.

c.   Clear majority of affected landowners feel they have given fair trial to the event and now do not wish it to continue.

d.   A possible compromise could be to reduce this stage to a half day one direction only.

 

4.   Road pavement damage

a.   Predominately fines separation, noticeable at corners and on sharp bends. Resulting loss of material.

b.   General exposure and enlargement to potholes

c.   Specific pavement failures in poorly drained and graveless locations of the ‘forest section’ of Nanami Lane.

d.   Severe rutting in wet sections (western end of forest).

 

5.   Road restoration

a.   Council’s routine maintenance grader will restore the general road shape and surface to the pre-event condition.

b.   Some sections will require a roller and water cart to restore the pre-event condition i.e. a rolled and compacted surface.

c.   Pothole filling carried out in conjunction with Council grader, roller, water cart.

d.   Repair of rutting will be undertaken when moisture level appropriate.

 

Conclusion

With the exception to the section on Nanami Road through the forest where there is evidence of rutting due to wet conditions, the general “wear and tear” was limited to the separation of material on the corners causing loss of material. This would normally require council to allocate un-scheduled maintenance in the area.

 

In this instance, council had scheduled grader maintenance activities in this area and subsequently there is no appreciable additional cost to council resulting from the conduct of the rally.

 

However should future events be approved, consideration should be given to the additional cost to council associated with the accelerated wear and tear on the pavement.

 

Recommendations

 

Event planning

1.   Application to hold future events must have sufficient lead time to allow councils Traffic Committee, Police and RMS to consider the application with conditions to be submitted to Council for consideration, nominally 3 months before the event.

2.   Advertising of the event for comment should be included in the process and a “Special Events Fee” applied to cover the community consultation and inspection fee.

 

Pre-event requirements of the Organisers

1.   Provide all necessary documentation required under the conditions of approval, one month before the event.

2.   Undertake “notice” of the event for road closures in the local media, two weeks prior to the event (as required by the Roads Act 1993).

3.   Route inspection to be conducted with a Council employee in the week before the event.

4.   Provide written notices to landholders and residents on the approved route of the event and conditions restricting “normal” access. Notices to be hand delivered to residents or by post.

5.   Payment of fees/bonds that council may apply.

 

Post-event requirements of the Organisers

1.   An inspection of the route by the coordinator and council staff member.

 

Post-event requirements by Council staff.

1.   Provide council with a report on the conduct of the event.

2.   Damage or issues relating to the property and roads.

 

ITEM 33 - Four Towns Sewer Reticulation - Decommissioning Septic Tanks.

REPORT IN BRIEF

 

Reason For Report

Seek Council approval to off set part of the cost of decommissioning septic tanks in Cumnock and Yeoval.

Policy Implications

nil

Budget Implications

$75,000 - included in the project cost for Yeoval and Cumnock works.

Annexures

1.  Yeoval decomissioning of septic tank

2.  Cumnock Decomissioning Septic tanks 2012    

File Number

\OFFICIAL RECORDS LIBRARY - 325897

 

 

Recommendation

 

THAT Council;

1.   Provide assistance to land owners in Yeoval and Cumnock (on request) for the decommissioning of the septic tank and that assistance includes;

a.   Pump out

b.   Disinfection of tank

c.   Provision of suitable backfill material.

2.   Continue to connect grey water to the new system where the line is in close proximity to the black line (nominal 5m) and where the connection provides adequate fall as part of the “works”.

 

Director of Engineering and Technical Services' REPORT

Council has received a request from the Yeoval and Cumnock Progress Associations to consider assistance in the decommissioning of septic tanks as part of the reticulation works. It is noted that the Yeoval PA also requested Council include the connection of grey water as part of the works. Correspondence from the PA’s is included in the annexure to this report.

Both letters make reference to the additional pre-construction levee paid by Yeoval and Cumnock residents.

Project Funding

The Four Towns Sewerage Reticulation Project is jointly funded by Council and the NSW Government. NSW Government 60% through the Country Towns Water Supply and Sewerage Program and 40% Cabonne Council.

The NSW Government's Country Towns Water Supply and Sewerage Program is managed by the NSW Office of Water. The goal of the program is to provide appropriate, affordable, cost effective and well managed water supply and sewerage services in urban areas of country NSW. To be eligible for financial assistance, local water utilities must comply with the NSW Best-Practice Management of Water Supply and Sewerage Framework.

Financial assistance is available to local water utilities towards the capital cost of the backlog component of approved water supply and sewerage infrastructure.

The Country Towns Water Supply and Sewerage Program covers on-property works associated with the connection of property to the reticulation system and in this instance for a pressure system this includes the installation of the pumps, wells and associated electrical works. However it does not include the decommissioning of the existing septic tanks or grey water lines.

What is included in the Government funded works;

Ø All electrical works necessary to run the pump.

Ø Alarm systems for pump failure

Ø Supply and install wells

Ø Supply and install pumps

Ø Connection of black water to the well

Ø Connection from well to boundary

Ø Supply and install boundary kit

Ø Connection from boundary kit to mains.

Ø Restoration of disturbed areas.

What is not included in the Government funded works;

Ø Decommissioning of the existing septic tanks

Ø Connection of grey water to the new system.

NOTE: all infrastructure associated with the sewage system is council’s assets and therefore the on-going maintenance and replacement of components is the responsibility of Council.

Council funded assistance for on-property works.

Grey Water connections

It has been Council’s practice to connect grey water outlets to the new system when they are in close proximity to the black water line and can be plumbed without complication. This arrangement worked satisfactorily in Manildra and Cudal. In situations where the grey water is located remote from the black water, the connection to the new system is the responsibility of the landowner.

 

It is recommended that this arrangement continue for Yeoval and Cumnock.

NOTE: NSW Heath Regulations requires grey water to be connected to reticulated sewerage systems. Provision can be made to irrigate grey water within the property; however the connection to the reticulated system is still needed.

Decommissioning of Septic Tanks

Decommissioning of the septic tank is required for health and safety reasons.

Decommissioning septic tanks includes the following general process and costs;

1.   Pump out – range $180 to $320

2.   Disinfection (application of lime) – $25 (est.)

3.   Knocking in the lid and punching a hole in the bottom to allow drainage - $80 (est. subject to accessibility)

4.   Backfilling with suitable material – $80 ( est. if local backfill or spoil from well used)

Council has provided assistance in the decommissioning of septic tanks on request for residents in Cudal and Manildra. This has generally been by providing suitable backfill material and in some instances pump outs. Generally the Contractor installing the wells and pumps has been engaged by the landowner to undertake the “breaking in” of the tank and backfilling.

It is recommended that Council continue to provide assistance to property owners, on request for the decommissioning of septic tanks and that assistance be limited to:

1.   Pump out

2.   Disinfection of tank

3.   Provision of suitable backfill material.

And that the landowner be responsible for the “breaking in” of the tank and backfill.

 

ITEM 34 - ALPINE CLASSIC RALLY

REPORT IN BRIEF

 

Reason For Report

Recommendation from council's local traffic committee

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Alpine road map    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 325914

 

 

Recommendation

 

1.   THAT The Alpine Classic Rally be approved subject to:

a.   Development and implementation of a Traffic Management Plan, including a risk management plan, and Council to be provided with copies

b.   Australian Road Rules are to be observed by competitors at all times

c.   Written approval obtained from the NSW Police, Bathurst Regional Council, Blayney Shire Council, Cowra Shire Council, Lithgow City Council, Oberon Shire Council, Orange City Council and RMS.

d.   Council to be provided with a copy of $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

e.   The event organiser is to notify all Emergency Services of the event

f.    The event organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event.

g.   The event organiser is to comply with the requirements of the “Guide to Traffic and Transport Management for Special Events” (Roads and Maritime Service, version 3.4), 2 August 2006, for a Class 2 event.

 

 

Asset Manager's REPORT

 

This matter was referred to the Traffic Committee on 29 June 2012 for their recommendation to council, as per the Guide to Traffic and Transport Management for Special Events and the Delegation to Councils for the regulation of traffic.

 

Alpine Classic Rally – 13-14 October 2012

Council has received an application requesting approval for this event to be held on 13-14 October 2012. This event is NOT a race and there are no road closures.

The event will start at Lithgow on Saturday 13 October 2012 with the first car leaving at 9am and finishing at Orange at 3.30pm.  Cars will leave at 1 minute intervals. 

On Sunday 14 October, the first car will leave Orange at 8am and finish at Lithgow at 3.30pm.  The rally will avoid passing through heavily populated area wherever possible. 

The event will run under Confederation of Australian Motor Sport (CAMS) permit, under their rules and covered by various insurances.  The permit is issued only after the police, RTA and all councils involved have given their approvals.  The organisers are familiar with the conditions set by council from previous touring road events and ask permission to conduct the event through Cabonne Shire.

 

ITEM 35 - ORANGE CITY COLOUR FESTIVAL

REPORT IN BRIEF

 

Reason For Report

Recommendation from council's local traffic committee

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Orange Runners Road Closure Map    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PERMITS\WALKS - RUNS - RIDES - DRIVES - 325916

 

 

Recommendation

 

THAT Orange City Colour Festival be approved subject to:

a.   Development and implementation of a Traffic Management Plan, including a risk management plan, and Council to be provided with copies

b.   Australian Road Rules are to be observed by competitors at all times

c.   Written approval obtained from the NSW Police and Orange City Council

d.   Council to be provided with a copy of $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

e.   The event organiser is to notify all Emergency Services of the event

f.    The event organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event.

g.   The event organiser is to reimburse Council for the expenses incurred to advertise road closures

h.   The event organiser is to comply with the requirements of the “Guide to Traffic and Transport Management for Special Events” (Roads and Maritime Service, version 3.4), 2 August 2006, for a Class 2 event.

 

 

 

Asset Manager's REPORT

This matter was referred to the Traffic Committee on 29 June 2012 for their recommendation to council, as per the Guide to Traffic and Transport Management for Special Events and the Delegation to Councils for the regulation of traffic.

Orange Colour City Running Festival – 24 February 2013

Council has received an application requesting approval for this event to be held on 24 February 2013. The event has been run for the past 6 years within the Orange City Council boundary. In 2013, they are adding a marathon course to the event which will pass though Cabonne.

The new course for the marathon (the other 3 distances will be wholly within Orange LGA) will enter into the Cabonne LGA along Spring Terrace Road, Cowriga Road and on Spring Hill Road back in to Spring Hill.  The Orange Colour City Running Festival are proposing to close 3 roads in our LGA:

1.   Spring Terrace Road (between Forest Road and Cowriga Road)

2.   Cowriga Road

3.   Spring Hill Road (Between Cowriga Road and Forest Road).

 

ITEM 36 - CADIA VALLEY OPERATIONS - PROPOSAL TO ESTABLISH PANUARA WASTE SERVICE

REPORT IN BRIEF

 

Reason For Report

Update on negotiations regarding a waste service

Policy Implications

Nil

Budget Implications

Subject to further information

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\MEETINGS and COMMITTEES\CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE - STEERING COMMITTEE - 325913

 

 

Recommendation

 

THAT Council continue discussions with Cadia Valley Operations, Blayney Council and the Cadia Consultative Committee to investigate provision of a regular waste service to landowners surrounding the Cadia Mine

 

 

Director of Environmental Services' REPORT

 

Through the Cadia Consultative Committee an issue has been raised by the Panuara Progress Association regarding dumping of household garbage upon  a reserve located within the Panuara area (Blayney Council). Blayney Council had previously provided a skip bin within the reserve however this service has not been successful and Blayney has resolved to remove the bin. 

 

Cadia Valley Operations  (CVO) has suggested investigation of a proposal to provide a roadside waste collection service to rural landowners living in close proximity to the Cadia mine. CVO has indicated it is prepared to subsidise a service. The Cadia Consultative Committee at its May 2012 meeting supported the proposal and it was resolved that representatives of CVO, Blayney and Cabonne Councils hold discussions to investigate the proposal and identify options.

 

A meeting was subsequently held at the CVO offices in Orange where discussions were instigated to examine possibilities for establishing a regular roadside service, or an alternative being centralised collection points. At present further information is being gathered by Blayney Council to enable definition of the proposed service area, costs and service details.

 

Blayney Council have indicated that up to 50 landowners within that council area may benefit from the service. Early indications from CVO suggest their support to establish a subsidised service extending partially into the  Cabonne Local Government area to include Cadia Road and Four Mile Creek properties adjacent to the mine.

 

The proposal is not inconsistent with Council’s resolution to investigate waste service provisions for rural landowners in consultation with adjacent LGAs, and to introduce a voucher system to enable landowners access to waste services. To date the cost of the proposed Panuara service (and the proportioning of costs) is yet to be determined.

 

A further report will be provided to council as information comes to hand.

 

 

ITEM 37 - DRAFT CABONNE LOCAL ENVIRONMENTAL PLAN 2012 & DRAFT CABONNE SETTLEMENT STRATEGY 2012

REPORT IN BRIEF

 

Reason For Report

For Council to consider approval of the Draft Cabonne Local Environmental Plan 2012 & Draft Cabonne Settlement Strategy 2012 and to forward them to the Director-General of the Department of Planning & Infrastructure for consideration for endorsement and/or commencement under the Environmental Planning & Assessment Act 1979.

Policy Implications

The approval of the Draft Cabonne Local Environmental Plan 2012 & Draft Cabonne Settlement Strategy 2012 will set out the land use strategy and key development controls for Cabonne and, subject to State Government approval, result in the replacement of Cabonne Local Environmental Plan 1991.  Council’s forward work plan for future projects has the potential to recommend amendments to all existing land use strategies and may result in future amendments to Cabonne Local Environmental Plan 2012.   
 

Budget Implications

The approval of the strategy and local environmental plan may require limited budget allocation for their finalisation and advertisement when they are approved / commence.  Council’s forward work plan for future projects clearly requires a further review of the 2012-2013 and 2013-2014 Council budgets to allocate new funding (except for the Eastern Area Large Lot Residential Study that has already been allocated funds).

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\CABONNE LEP REVIEW - 326018

 

 

Recommendation

 

THAT Council:

 

1.   Approves the Draft Cabonne Settlement Strategy 2012 (March 2012 exhibited version with any amendments set out or implied in this report) and agrees to forward the strategy to the Department of Planning and Infrastructure (after amendments are incorporated) for endorsement by the Director-General;

 

2.   Considers the Draft Plan’ is consistent with the adopted land use strategies for Cabonne including, but not limited to:

a.   Councils of Blayney, Cabonne and Orange City (2008) Sub-Regional Rural and Industrial Land Use Strategy – including the Local Profile, Issues Paper & Final Strategy;

b.   Cabonne Council (March 2012 ) Cabonne Settlement Strategy 2012 (with amendments set out in this report); and

c.   Cabonne Council, Community Heritage Study;

 

3.   Acknowledges that the  Draft Plan has been prepared in accordance with the provisions of the Environmental Planning & Assessment Act 1979 (‘EP&A Act’) including but not limited to the requirements under (former) Section 68 to:

a.   Comply with the provisions of (former) Sections 66 and 67 relating to public involvement in the preparation of the Draft Plan;

b.   Specify the environmental planning instruments and directions under Section 117 that have been taken into consideration;

c.   Give details of any inconsistency between the Draft Plan and any instrument or direction and the reasons justifying the inconsistency;

 

4.   Approves the exhibited Draft Plan (with amendments set out in this report) for the purposes of and in accordance with (former) Section 68 of the EP&A Act;

 

5.   Has considered whether a public hearing under (former) Section 68 of the EP&A Act is required and Council has determined that no submissions have requested a public hearing and/or no issues raised in the submissions are of such significance that they should be the subject of a public hearing (that is additional to the presentations made to Council on Tuesday, 3 July 2012);

 

6.   Forwards the Draft Plan (after approved amendments are incorporated) and all supporting documentation to the Director-General of the Department of Planning & Infrastructure requesting that a report be prepared under (former) Section 69 of the EP&A Act for the Minister to make the local environmental plan under (former) Section 70 of the EP&A Act;

 

7.   Seeks the Director-General’s opinion that the inconsistencies between the Draft Plan and any Ministerial Directions or Planning Circulars are, for the reasons identified, of minor significance or can be addressed at a later date;

 

8.   Provides the General Manager with the authorisation to make minor technical and legal amendments to the adopted Draft Plan arising out of consultation with the Director-General and the Department of Planning & Infrastructure as well as other key government agencies that enable this plan to be made;

 

9.   Continue to pursue discussions with the Department of Planning & Infrastructure to have a clause available for future inclusion in the Draft Plan that will provide the means to consent to intensive agriculture with an ancillary dwelling on a lot size below the current minimum lot size for rural lands in the Draft Plan;

 

10. Gives in-principle support for Council’s forward work program highlighted in this report to further respond to issues raised in submissions to the Draft LEP.  This work program highlights further studies and investigations that may amend the existing land use strategies and may be used to support future planning proposals to amend the Draft Plan (if required).  The preparation of these studies and investigations is subject to Council identifying and approving the necessary resourcing and funding for these projects.

 

 

Principal Strategic (WBC Alliance) Planner's  REPORT

 

This submission attaches a (former) Section 68 Report (‘Report’) to Cabonne Council (which has previously been emailed to councillors) seeking approval of the Draft Cabonne Local Environmental Plan 2012 (‘Draft LEP’ or ‘Draft Plan’) and the Draft Cabonne Settlement Strategy 2012 (‘Draft Strategy’ or ‘Settlement Strategy’) (with both documents subject to amendments set out or implied in this Report) so that the documents can be forwarded to the Director-General of the Department of Planning & Infrastructure (‘Department’ or ‘DP&I’) in accordance with the provisions of the Environmental Planning and Assessment Act 1979 (‘the EP&A Act’). 

 

Work on the Draft LEP commenced with the resolution to prepare a new local environmental plan at the Council meeting on 16 June 2008 (under former Section 54 of the EP&A Act) and to prepare a settlement strategy at the Council meeting on 18 May 2009.

 

The Draft LEP and the Draft Strategy were both placed on public exhibition from 21 May 2012 to 22 June 2012 with Council staff conducting a range of notification and consultation exercises aimed at raising awareness of the draft document and the implications for land owners and the community.

 

As a result, Council received twenty-nine (29) written submissions from the general public and nineteen (19) written submissions from government agencies – a total of forty eight (48) submissions. 

 

Council staff have undertaken a review of the written submissions and any issues raised requesting amendments to either the Draft LEP or Draft Strategy are addressed in the report.  The report also takes into account the presentations made by the people who made written submissions on Tuesday, 3 July 2012 as well as outcomes of the Councillor workshop on Thursday, 5 July 2012.

 

The purpose of this report is to provide Council with a summary of the outcomes of the public exhibition of the Draft Plan and the Draft Strategy under the EP&A Act and to agree on any minor amendments (and the reasons for those amendments) made to the Draft Plan and/or the Draft Strategy as a result of those submissions, discussions with the Department, and a workshop with the Councillors. 

 

The report seeks that Council approve the Draft Plan so that it can be forwarded to the Director-General of the Department for preparation of a report under (former) Section 69 of the EP&A Act to the Minister and that under Section 70 after considering the Director-General’s report the Minister makes the local environmental plan without any further exhibition.  As a result, the Draft LEP will replace the existing Cabonne Local Environmental Plan 1991 (‘CLEP1991’).  A resolution of Council is also sought to approve the Cabonne Settlement Strategy 2012 (with amendments set out in this report) so that it can be forwarded to the Director-General for review and endorsement to support the Draft Plan.

 

The report has been prepared in line with the requirements of (former) Section 68 of the EP&A Act and is accompanied by a copy of the Draft Plan and all relevant supporting documentation.  This report should be read in conjunction with the Section 64 Report that was provided to the Department in March 2012 (this provides a more complete analysis of the reasoning behind the Draft Plan that was exhibited).

 

 

ITEM 38 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 326267

 

 

Recommendation

 

THAT:

1.  Councillors call any items they wish to further consider.

2.  The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 39 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting

Policy Implications

Consistent with Council's Meeting Practice Poilcy

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 326268

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised where necessary.

 

 

Administration Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

   


Item 6 Ordinary Meeting 16 July 2012

Item 6 - Annexure 1

 
















Item 7 Ordinary Meeting 16 July 2012

Item 7 - Annexure 1

 





Item 8 Ordinary Meeting 16 July 2012

Item 8 - Annexure 1

 


Item 9 Ordinary Meeting 16 July 2012

Item 9 - Annexure 1

 




Item 10 Ordinary Meeting 16 July 2012

Item 10 - Annexure 1

 






Item 14 Ordinary Meeting 16 July 2012

Item 14 - Annexure 1

 



Item 18 Ordinary Meeting 16 July 2012

Item 18 - Annexure 1

 


Item 20 Ordinary Meeting 16 July 2012

Item 20 - Annexure 1

 




Item 25 Ordinary Meeting 16 July 2012

Item 25 - Annexure 1

 

Draft Delegates to Central

Tablelands Water Policy

1 Document Information

Version Date
(Draft or Council Meeting date)

[July 2012]

Author

Administration Manager

Owner

(Relevant director)

Director of Finance & Corporate Services

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

draft

Next Review Date

 

Minute number
(once adopted by Council)

tba

2 Summary

Council’s constituent delegates to Central Tablelands Water (CTW) shall be councillors who are consumers of services provided by CTW.

Approvals

Title

Date Approved

Signature

Director of Finance & Corporate Services

 

 

3 History

Minute No.

Summary of Changes

New Version Date

 

New policy

July 2012

 


 

4 Reason

Council is required to nominate two (2) councillors as constituent delegates to CTW for each 4 year term of Council.  CTW have resolved to request that delegates should be consumers of CTW services so to best represent other consumers.  Council has agreed with this request as a matter of policy.

5 Scope

Delegates are elected for a four (4) year term at the first meeting of a newly elected Council.

CTW services are provided within the Canowindra, Cargo, Cudal, Eugowra and Manildra areas of Cabonne Council’s LGA.

6 Associated Legislation

Local Government Act 1993

7 Definitions

CTW - Central Tablelands Water is the trading name adopted by Central Tablelands County Council, a water supply authority constituted under NSW Local Government legislation. 

LGA - Local Government Area

8 Responsibilities

8.1 General Manager

The General Manager is responsible for the overall control and implementation of the policy.

8.2 Council

Council is required to elect two (2) constituent delegates to CTW from the newly elected Council for the ensuing four (4) year term.

 

9 Related Documents

Document Name

Document Location

 

 

10 Policy Statement

Council shall elect two (2) constituent delegates to Central Tablelands Water for a four (4) year term from amongst its councillors who are consumers of Central Tablelands Water. 

 


Item 31 Ordinary Meeting 16 July 2012

Item 31 - Annexure 1

 





Item 31 Ordinary Meeting 16 July 2012

Item 31 - Annexure 2

 




Item 31 Ordinary Meeting 16 July 2012

Item 31 - Annexure 3

 





Item 31 Ordinary Meeting 16 July 2012

Item 31 - Annexure 4

 






Item 31 Ordinary Meeting 16 July 2012

Item 31 - Annexure 4

 


Item 31 Ordinary Meeting 16 July 2012

Item 31 - Annexure 4

 


Item 32 Ordinary Meeting 16 July 2012

Item 32 - Annexure 1

 







Item 33 Ordinary Meeting 16 July 2012

Item 33 - Annexure 1

 


Item 33 Ordinary Meeting 16 July 2012

Item 33 - Annexure 2

 

CUMNOCK & DISTRICT PROGRESS ASSOCIATION INC

P O Box 22

Cumnock NSW 2867

 

Regional Achievement and Community Awards Winner

Community of the Year under 15,000 population for “2010”

 

President:  Graham Smith

Secretary:   Rhonda Watt

Treasurer:  Barbara O’Brien

Email Rhonda Watt : weaniewatt4@bigpond.com
Telephone:  63661638   Fax : 63661648

              

General Manager

Graeme Fleming

Cabonne Council

Bank St MOLONG

NSW 2866

 

29th June 2012

 

Dear Greame and Council

 

I write on behalf of the Cumnock & District Progress Association in regard to the septic system decommissioning for Cumnock, and which should also include Yeoval.

 

Firstly we are very pleased with the decision from Council to cancel the sewerage levy for the coming year. This is a great decision and welcomed by all. Thankyou

 

What I want to bring forward is that Cumnock and Yeoval have “paid more overall” than Cudal and Manildra with the yearly levy rate for the past 13 years for the new proposed sewerage system.

 

As Progress we would like to put a proposal to Council:

That this be re-reimbursed in the way of

·    Council actually- physically decommissioning these tanks for everyone who has over paid this levy.
With some pumping equipment, 2 bob cats and some land fill Council could provide this and move through the communities quite quickly.

 

We have been told that Council are applying for funding to help with the decommissioning, but to us it should be more a case of RE- funding to the community.

This would be a way of settling the issues of over payments from our Communities.

We understand this money will not be reimbursed but to do the gesture of the decommissioning would go along way to help people.

 

We would imagine that for Council to do this house by house would be cheaper than the thought of reimbursing the $500 to $1000 that was overpaid anyway.

 

Please consider this proposal as many people feel it would be the greatest assistance to them.

I look forward to your reply concerning this proposal.


I understand some funding is being applied for to help others who are struggling to meet grey water connection, which is wonderful. Thankyou

Kindest regards

 

 


Rhonda J Watt

Hon Sec


Item 34 Ordinary Meeting 16 July 2012

Item 34 - Annexure 1

 


Item 35 Ordinary Meeting 16 July 2012

Item 35 - Annexure 1

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 16 July, 2012

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      INVESTMENTS & RATES SUMMARIES.......................................... 1

ITEM 2      QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT........................................................................................ 1

ITEM 3      2012 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT      2

ITEM 4      ONE ASSOCIATION............................................................................. 3

ITEM 5      WBC ACTIVITIES UPDATE REPORT............................................... 4

ITEM 6      CENTRAL TABLELANDS WATER - DELEGATES REPORT...... 5

ITEM 7      SEPTEMBER 2012 LOCAL GOVERNMENT ELECTIONS - USE OF COUNCIL RESOURCES AND ELECTORAL MATERIAL................................ 5

ITEM 8      NSW TREASURY CORPORATION (TCORP) ASSESSMENT OF FINANCIAL SUSTAINABILTY................................................................................... 7

ITEM 9      SEPTEMBER 2012 LOCAL GOVERNMENT ELECTIONS - BUDGET ESTIMATES................................................................................................................... 8

ITEM 10    INTEGRATED PLANNNING AND REPORTING............................. 9

ITEM 11    Resolutions Register - InfoCouncil - Outstanding Actions       11

ITEM 12    AUSTRALIA DAY COMMITTEE MEETINGS................................. 12

ITEM 13    REGIONAL ROADS AND RESTRICTED ACCESS VEHICLES ON LOCAL ROADS................................................................................................................. 13

ITEM 14    TRAFFIC COMMITTEE 29 JUNE 2012........................................... 13

ITEM 15    MANILDRA SEWERAGE RETICULATION STATUS................... 14

ITEM 16    Liquid Trade Waste..................................................................... 15

ITEM 17    REGIONAL DROUGHT MANAGEMENT PLAN............................ 16

ITEM 18    LAND AND ENVIRONMENt COURT PROCEEDINGS - DEVELOPMENT APPLICATION FOR TOURIST FACILITY AND ANCILLARY DWELLING - LOT 100 DP 1031436 THE ESCORT WAY BORENORE............................. 23

ITEM 19    DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH................................................................................................................. 23

ITEM 20    DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH.................................................................................................. 25

ITEM 21    BURIAL STATISTICS......................................................................... 26  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Business Paper Investment Schedule July 2012  27

ANNEXURE 5.1    WBC Report to Council July 2012........................ 28

ANNEXURE 6.1    June 12 Delegates Report....................................... 47

ANNEXURE 11.1  Council................................................................................ 51

ANNEXURE 11.2  Community Services..................................................... 72

ANNEXURE 11.3  ED and T................................................................................ 75

ANNEXURE 11.4  Environmental Services.......................................... 77

ANNEXURE 11.5  Land Development........................................................ 78

ANNEXURE 11.6  Wards Review................................................................... 80

ANNEXURE 11.7  Works................................................................................... 81

ANNEXURE 13.1  Response from the Hon. Duncan Gay re- funding for regional roads - restricted access vehicles on local roads.................................................................................... 89

ANNEXURE 14.1  Traffic Committee 2012 06 29 - Agenda and Reports   90

ANNEXURE 14.2  Traffic Committee 2012 06 29 - Minutes.............. 99 


 

ITEM 1 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to investment and rates

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Business Paper Investment Schedule July 2012    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING - 323726

 

Director of Finance and Corporate Services' REPORT

 

Statement of Investments.

 

The Statement of Investments to 30th June 2012

 

Rate Collection Summary.

 

Rate summary has been delayed due to the introduction of the new IT system.

 

 

ITEM 2 - QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT

REPORT IN BRIEF

 

Reason For Report

In accordance with Clause 12.33 of Council's adopted Code of Conduct, the General Manager is required to report to Council each quarter on Code of Conduct complaints.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\CODE OF CONDUCT - 325070

 

General Manager's REPORT

 

Clause 12.33 of Council’s adopted Code of Conduct (adopted 17 May 2010) requires the General Manager to report quarterly to Council on Code of Conduct complaints. This report should include, as a minimum, a summary of the:

a)   number of complaints received,

b)   nature of the issues raised by complainants, and

c)   outcomes of complaints.

 

This report covers the period from 1 April 2012 to 30 June 2012.

 

In regard to complaints received during the subject period, I advise that the following complaints were received:

 

Nature of Complaint

Outcome

Alleged breach of code of conduct by Councillor.

Complaint being assessed.

Alleged breach of code of conduct by Councillor.

Complaint being assessed.

 

 

ITEM 3 - 2012 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT

REPORT IN BRIEF

 

Reason For Report

To provide an update following the conduct of the 2012 National General Assembly of Local Government (NGA).

Policy Implications

Yes, depending on Government response to resolutions

Budget Implications

Yes, depending on Government response to resolutions

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 323815

 

General Manager's REPORT

 

The National General Assembly of Local Government (NGA) was held in Canberra from 18-20 June.  Council was represented at the conference by the Mayor Bob Dowling, as delegate and the General Manager, as advisor.

 

There were a range of issues covered at the Conference including infrastructure funding, community services, constitutional recognition, regional and economic development, road funding, Federal, State & Local Government responsibilities, Regional & Local Community Infrastructure program.

 

Cabonne had two resolutions at the Conference as follows:

 

That the National General Assembly request the Australian Local Government Association carry out investigations to ascertain the true impacts of Carbon Tax on Local Government and the communities they serve, and that the results of the survey be communicated to both Federal and State Governments.

 

That the Australian Local Government Association use all available means to lobby the Federal Government for the continuation of the Roads to Recovery program on a permanent basis, retaining the current administrative arrangements and with an increased level of funding recognising the current shortfall of funding for local roads.

 

These resolutions were carried, in the case of the Road Funding motion, this was incorporated with a convergent motion and will be considered by the ALGA Board in late July, then appropriate action to follow-up each of the resolutions carried will occur.

 

Council’s representatives also attended the AGM for the Australia Rural Road Group Inc and actively participated in discussions in relation to lobbying and promotion.  Copies of their publication “Worth Feeding” which provides case studies of rural local roads efficiency and reform of Australia’s road pricing and investment systems was further promoted.  A copy of this publication will be distributed at the July Council meeting.

 

A copy of all resolutions from the conference is available on the ALGA website http://www.alga.asn.au/?ID=6515&Menu=36,303

 

 

ITEM 4 - ONE ASSOCIATION

REPORT IN BRIEF

 

Reason For Report

Providing an update on the progress of forming a single Association to represent Local Government in NSW.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT and SHIRES ASSOCIATION - 325205

 

General Manager's REPORT

 

Council at its April meeting considered an update report regarding One Association in which details of the draft constitution based on the 27 principles previously agreed to by the Association were provided.   As has previously been advised, Council has lodged a submission, based on feedback from Councillors, to the draft Constitution.  One of the key elements was Council’s support for zone/regional representation.

 

The next critical stage is to hold a secret postal vote on the matter, which will be managed by the Australian Electoral Commission.

 

Progress with One Association continued at the recent Shires Association Conference, with support from the majority of members.

 

A timetable of key dates is as follows:

 

Event

Date

Complete?

LGA & SA Executives adopt Scheme of Amalgamation and resolutions

SA 17 April 2012
LGA 20 April 2012

Y
Y

File Amalgamation applications

20 April 2012

 

All councils requested to supply names and private addresses of voting delegates

Councils to provide by 31 May 2012

 Y

Hearing of Applications before FWA 

Awaiting date from FWA

 

Decision by FWA ordering amalgamation ballot

TBA

 

Secret postal ballot opens

1st week of July

 

Secret postal ballot closes

27 July 2012 

 

Ballot result declared

3 August 2012 

 

Order by FWA setting Federal amalgamation date

1 November 2012 

 

Amalgamations (State and Federal) take effect

NO EARLIER THAN 1 March 2013 and NO LATER THAN 1 June 2013

 

 

 

ITEM 5 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  WBC Report to Council July 2012    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 325943

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Project Officer has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    IT Corporate Systems Project

·    Integrated Planning & Reporting

·    Carbon Tax and Implications for Council Operations

·    Destination 2036

·    Winter Newsletter

 

ITEM 6 - CENTRAL TABLELANDS WATER - DELEGATES REPORT

REPORT IN BRIEF

 

Reason For Report

To keep Councillors up to date on the activities of Central Tablelands Water.

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  June 12 Delegates Report    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\LIAISON\CENTRAL TABLELANDS WATER - 326035

 

General Manager's REPORT

 

As requested by Council a report has been received from the delegates to Central Tablelands Water for the meeting of 13 June 2012 of that organisation.

 

A report of the meeting is attached and any questions should be directed to the delegates.

 

ITEM 7 - SEPTEMBER 2012 LOCAL GOVERNMENT ELECTIONS - USE OF COUNCIL RESOURCES AND ELECTORAL MATERIAL

REPORT IN BRIEF

 

Reason For Report

To provide advice received from the Division of Local Government regarding the obligations in relation to the use of council resources in the lead up to the 2012 Local Government Elections.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\LOCAL GOVERNMENT ELECTIONS 2012 - 325970

 

Director of Finance and Corporate Services' REPORT

 

With the upcoming local government elections in September 2012, the Division of Local Government (DLG) have issued advice of the obligations of council officials in relation to the use of council resources and the potential for council publications to be considered ‘electoral material’.

 

The DLG advise the following:

 

·    To ensure transparency, accountability and community confidence in councils during local government elections it is important that council officials observe their obligations in relation to the use of council resources.

 

·    All council officials must use council resources ethically, effectively and carefully. Council officials must not use resources for private purposes unless the use is lawfully authorised and proper payment is made where appropriate.

 

·    The Model Code of Conduct deems the interest of a councillor in their re-election to public office to be a personal interest. The Model Code of Conduct requires that council officials must:

 

o be scrupulous in their use of council property, including intellectual property, official services and facilities;

o not permit the misuse of council property by any other person or body;

o avoid any action or situation which could create the impression that council property, official services or public facilities are being improperly used for their own or any other person’s or body’s private benefit or gain;

o not seek or obtain, either directly or indirectly, any benefit or other improper advantage for themselves, or any other person or body, from the use of council information;

o not convert any property of the council to their own use unless properly authorised;

o not use council property or facilities for the purpose of assisting their or others election campaign (unless such property or facilities are available for use and proper payment is made where appropriate);

o not use council letterhead, council crests and other information for private purposes.

 

·    Council resources must also be used in accordance with council policies such as the council’s policy on the payment of expenses and the provision of facilities to mayors and councillors.

 

·    Misuse of council resources may be a breach of a council’s code of conduct and may result in disciplinary action under its code. It may also result in action by the Division of Local Government and other regulatory agencies, such as the Independent Commission Against Corruption and the NSW Ombudsman.

 

·    Councils should also be aware that publications that promote the current elected council’s policies or emphasises the achievements of an elected member or group may potentially fall within the definition of “electoral matter” and thereby constitute “electoral material” under clause 356A of the Local Government (General) Regulation. “Electoral material” is subject to certain regulatory requirements during the 40 days preceding the election.

 

·    Electoral matter broadly includes any matter that is intended or likely to affect voting in an election. The name and likeness of a candidate also fall within the definition of electoral matter.

 

·    In practical terms, council publications that may be affected include websites, newsletters, media releases, published speeches, brochures on services/facilities, advertisements, letters to residents and newspapers.

 

Council staff have also been made aware of these obligations.

 

 

ITEM 8 - NSW TREASURY CORPORATION (TCORP) ASSESSMENT OF FINANCIAL SUSTAINABILTY

REPORT IN BRIEF

 

Reason For Report

To advise of a review of the financial sustainability of all NSW Councils.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\DIVISION OF LOCAL GOVERNMENT - 325975

 

Director of Finance and Corporate Services' REPORT

 

The Division of Local Government (DLG) have provided advice that the New South Wales Treasury Corporation (TCorp) will undertake a review of the financial sustainability of each council.  This will provide an independent assessment of each council’s financial sustainability and the information from these assessments will be collated and provided to assist the Independent Local Government Review Panel.  All assessments are expected to be completed by 31 December 2012.

 

The issue, as advised by the DLG is summarised as follows:

 

·    In March 2012, the Minister for Local Government announced the establishment of an Independent Local Government Review Panel (Review Panel) to be chaired by Professor Graham Sansom. The Review Panel is to develop options to improve the strength and effectiveness of local government in NSW.

 

·    In accordance with its Terms of Reference, the Review Panel is required to consider the financial sustainability of each local government area in NSW.

 

·    To assist the Review Panel, TCorp has been commissioned to prepare a Report for each council that provides an overview of its existing financial performance and position, a review of financial forecasts, future sustainability, and benchmarking and comparisons with other councils. TCorp’s work will include:

 

o A review of council’s three most recent years audited consolidated annual accounts.

 

o Undertaking a detailed review of the council’s 10 year financial forecasts. The review will include assessment of key assumptions that underpin the financial forecasts, and where appropriate, scenario analysis to stress test forecasts for adverse movements in key assumptions and risks.

 

o Identifying significant changes to future financial forecasts from existing financial performance, and highlight risks associated with such forecasts.

 

o Discussions with council management to understand overall strategy and management experience.

 

o Benchmarking and comparisons with other councils against its comparable peers.

 

o Conduct an analysis of each councils financial sustainability

 

·  These reports will not only assist the Review Panel, but they will also serve as a valuable independent appraisal of council’s financial position and its future outlook.

 

 

ITEM 9 - SEPTEMBER 2012 LOCAL GOVERNMENT ELECTIONS - BUDGET ESTIMATES

REPORT IN BRIEF

 

Reason For Report

To provide advice received from the NSW Electoral Commission in relation to budget estimates for the conduct of the 2012 Local Government Elections.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\LOCAL GOVERNMENT ELECTIONS 2012 - 325979

 

Director of Finance and Corporate Services' REPORT

 

Council has received an estimate of the cost of the conduct of Council’s election from the NSW Electoral Commission (NSWEC).  The budget estimate is based on the NSWEC Service Charter and reflects a number of the issues that were raised in the Joint Standing Committee on Electoral Matters Inquiry into the 2008 Local Government Elections including:

 

·    Where possible, in country and regional NSW, the count of ballot papers to be undertaken at the local level (please note this comes at an increased cost compared to counts being done centrally in Sydney);

 

·    Revised staffing for  polling places to ensure minimal likelihood of queues;

 

·    Consideration of the impact of increased demand on pre-poll voting;

 

·    Increasing the number of electors on the NSW roll (estimated to be about 500,000) as a result of the successful SmartRoll activity; and

 

·    The introduction of an Office Manager (substitute Returning Officer) to mitigate the risk if the Returning Officer is unable to perform his or her duties.

 

The budget estimate for Cabonne Council is $75,030 plus GST.  Council will note that the cost of the 2008 elections was $76,158.  This reduced estimate is most likely due to the abolition of wards as less electoral rolls are required and the fact that Council will not be holding a constitutional referendum in conjunction with the elections as was the case in 2008.

 

The NSWEC have advised that for 2012 no advance payment is required for the September 2012 elections.  Final invoices will be issued when they are in receipt of all supplier invoices and it is expected that invoices will be issued by the end of January 2013 with payment required within 30 days.

 

ITEM 10 - INTEGRATED PLANNNING AND REPORTING

REPORT IN BRIEF

 

Reason For Report

To update Council on Integrated Planning and Reporting activities.

Policy Implications

As per the DLG requirements for Integrated Planning and Reporting.

Budget Implications

Budget Implications will be included in the Long Term Financial Plan, as part of the requirements for Integrated Planning and Reporting.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING - 324767

 

Economic Development Manager's REPORT

 

Council staff across all Departments have been working collaboratively on documents for the new Integrated Planning and Reporting framework.

 

At the 25 June 2012 Council Meeting, the final documents were adopted.

 

On 28 June 2012, the following documents were lodged on time with the NSW Division of Local Government:

1.   Delivery Program 2012/13 to 2015/16

2.   Operational Plan 2012/13

3.   Long Term Financial Plan 2012/13 to 2021/22

4.   Workforce Management Plan 2012/13 to 2015/16

5.   Asset Management Strategy 2012/13 to 2021/22

6.   Water Supply Asset Management Strategy

7.   Sewer Asset Management Plan

8.   Recreation Asset Management Strategy

9.   Building Asset Management Strategy

It should be noted, that these Plans will be required to be reviewed after the September Local Government election and resubmitted to the NSW Division of Local Government.

 

The new Integrated Planning and Reporting framework is summarised in the diagram below:

 

 

Community Strategic Plan

10 years+

For the whole of the Shire not just Council

Needs a community engagement strategy

 

 

Vision

(what we want the Shire to be )

Values

(to guide future choices and behaviour)

Future directions

(groupings of similar work)

Delivery Program

(4 years)

Where Council has a role

Supported by:

Financial Plan

Asset Management Plan

Workforce Plan

 

Strategic Outcomes

CTW’s role

Provider, Regulator, Facilitator

Advocate

Strategic Outcomes

(Where Council has a role)

Operational Plan

Annual

 

 

Actions

Programs

Projects

Actions

Programs

Projects

Budget

Performance Measures

Performance Measures

Tasks

What

What and How

How

 

 

A copy of all Plans produced for Integrated Planning and Reporting will be provided on a cd to all Councillors.

 

In addition, a copy of the Plans are located on Council’s website www.cabonne.nsw.gov.au under the section titled Policies and Plans.

 

ITEM 11 - Resolutions Register - InfoCouncil - Outstanding Actions

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions resulting from May 2009 to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Council

2.  Community Services

3.  ED and T

4.  Environmental Services

5.  Land Development

6.  Wards Review

7.  Works    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 326077

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including May 2009 to 8 July 2012 Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

As previously advised the Council and Committees’ resolutions registers from April meetings onwards also show the outstanding Resolutions.

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

ITEM 12 - AUSTRALIA DAY COMMITTEE MEETINGS

REPORT IN BRIEF

 

Reason For Report

To inform Council of the Australia Day Committee meetings outcome.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2012 - 322333

 

Administration Officer's REPORT

 

Council’s Administration Officer and the Promotions and Tourism Officer have held two meetings with the Australia Day Committee.  The meetings were held on 20 April and 14 June 2012 to discuss new ideas and direction for this important community event.

The concept of hosting a centralised award ceremony for Cabonne LGA was discussed.  Through having a centralised ceremony, it would:

·    Combine 11 communities into one to create a single identity “Cabonne”

·    Provide a less hectic schedule for the Australia Day Ambassador

·    Gain greater media coverage

The Committee agreed to keep in place the existing arrangement of the three year cycle for 2013. This involves the communities of Molong, Cumnock and Eugowra.  They will be meeting in July/August to progress further.

It was agreed that centralising the Award Ceremony will commence in 2014.  This new initiative will be held in addition to individual communities hosting their own community celebrations throughout the day.

The centralised Award Ceremony will consist of a Cabonne Young Citizen of the Year, Citizen of the Year and Community Group of the Year. The winners of the Citizen of the Year and Community Group of the Year will be nominated for a Ambassador award for the upcoming 12 months for Cabonne.  The Australia Day Ambassador, as sponsored by Woolworths will be an invited guest speaker and all of Cabonne residents will be encouraged to attend.  The location of the centralised Award Ceremony will be rotated around the Cabonne area.

The centralised Award Ceremony will be organised and managed by Cabonne Council.

 

ITEM 13 - REGIONAL ROADS AND RESTRICTED ACCESS VEHICLES ON LOCAL ROADS

REPORT IN BRIEF

 

Reason For Report

Inform Council of receipt of letter sent to Min for Roads and Ports, the Hon Duncan Gay MLC

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Response from the Hon. Duncan Gay re- funding for regional roads - restricted access vehicles on local roads    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\REGIONAL AND LOCAL ROAD PROGRAMS - 324721

 

Director of Engineering and Technical Services' REPORT

Council has received a letter from the Office of the Hon. Duncan Gay MLC acknowledging receipt of letter sent from Cabonne Council regarding the funding for regional roads and restricted access vehicles.

Following up on the Government’s Community Cabinet meetings at Bathurst last month the Director of Engineering has contacted the Minister’s office to seek support for a regional workshop on restricted access vehicle route assessments.

 

ITEM 14 - TRAFFIC COMMITTEE 29 JUNE 2012

REPORT IN BRIEF

 

Reason For Report

For Council to note the recommendations from the Traffic Committee meeting held 29 June 2012

Policy Implications

Nil

Budget Implications

Nil

Annexures

1.  Traffic Committee 2012 06 29 - Agenda and Reports

2.  Traffic Committee 2012 06 29 - Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\TRAFFIC COMMITTEES - 324999

 

Asset Manager's REPORT

 

The agenda and minutes from the Traffic Committee meeting held in the Cudal Office Friday 29th June 2012 are attached for Councillors’ information.

 

Items requiring determination by Council are reported separately.

 

 

ITEM 15 - MANILDRA SEWERAGE RETICULATION STATUS

REPORT IN BRIEF

 

Reason For Report

Provide council with a progress report on the Manildra sewerage project.

Policy Implications

nil

Budget Implications

nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\DESIGN AND CONSTRUCTION\MANILDRA STP - 325967

 

Director of Engineering and Technical Services' REPORT

 

Council would be aware the Manildra sewerage reticulation works has been on going for some time. Works commenced on the Sewerage Treatment Plant mid 2010 and operational towards the end of 2010. Reticulation and on-property works also commended in late 2010.

 

The prolonged rainfall events in 2010/11 caused extensive delay for the on-property works. Further delays were experienced in obtaining approvals from the Railways for an under bore approval. Under boring of the Mandagery Creek to service east Manildra required a change of plans when underboring the creek was not achieved.

 

As at the end of June there are only a few (4) properties to be connected. They are scheduled to be completed by the end of July. Work on the access road to the STP including provision of culverts on Manildra Creek are still to be completed.

 

Financial position

The approved budget for Manildra is $5.81M and is broken down into three main activities

1.   Supply of pumps and associated parts                                 $  847,962

2.   Design and Construction of the STP                                              $3,848,974

3.   Reticulation and on-property works                                       $1,110,463

 

Total expenditure to date (May 2012) $4.63M

 

 

ITEM 16 - Liquid Trade Waste

REPORT IN BRIEF

 

Reason For Report

Update Council on Liquid Trade Waste

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\INSPECTIONS\LIQUID TRADE WASTE - 326037

 

Operations Manager - Urban Services and Utilities’ REPORT

Introduction

Council has a Liquid Trade Waste Policy and is now in the process of implementing the policy. Council is required to have a Liquid Trade Waste policy under the Liquid Trade Waste Guidelines 2009.

What is Liquid Trade Waste?

Liquid Trade Waste is any discharge to a sewerage system other than domestic waste from a hand wash basin, shower, bath or toilet.

Impacts of Poor Liquid Trade Waste Regulation

·    Blockage of the sewerage system and overflows of untreated sewage to the environment. This is potentially dangerous to public health and is often caused by excess build up of grease, oil and solids.

·    Odour problems

·    Corrosion of the sewerage infrastructure by strong wastes which is ultimately a cost borne by the community

Council’s Responsibility

Council is responsible for providing and regulating water supply, sewerage and liquid trade waste services for its community.

Council must provide these services in accordance with the comprehensive NSW Framework for Regulation of Sewerage and Trade Waste. Cabonne Council have an existing Liquid Trade Waste policy.

Responsibility of a Trade Waste Discharger

A business wishing to discharge trade waste into a Council sewer must first obtain an approval to do so from Council. Either the owner of the premises or the tenant who carries out an activity on the premises may apply for approval.

A discharger is responsible for pre-treating their waste to a level acceptable for discharge to the sewer.

What Council has done?

Liquid trade waste inspections have been conducted by a Liquid Trade Waste Consultant from Key Environmental Pty Ltd on business premises in the following areas and written reports submitted:

·    Cudal

·    Eugowra

·    Canowindra

·    Molong

·    Manildra – inspections being held week starting 9th July

Results of inspections

1.   Majority of business premises failed to comply with minimum pre-treatment requirements stated in the Liquid Trade Waste Guidelines 2009 although they already pay a Liquid Trade Waste fee.

2.   Performance to Sewage Treatment Plant is compromised.

3.   Potential damage to sewer mains and pump stations.

4.   A minority of business owners were unhappy with the Liquid Trade Waste inspections and indicated that they do not have a desire to comply. Some are due to financial difficulty.

5.   Businesses generally fall under Classification A and need only meet minimum pre-treatment requirements before approval is granted for Liquid Trade Waste to be discharged to sewer.

6.   Based on minimum requirements of business premises under Classification A, the estimated cost of compliance would be $1,500 to $2,000.

Action to be taken by Council in the Future

1.   Letters to be issued to individual business owners describing how they can comply with the Liquid Trade Waste regulation Guidelines

2.   The letter will contain advice and information of contacts that can provide them with the pre-treatment systems (such as grease arrestors and oil separators).

3.   Council will work with business owners or tenants to enable them to meet minimum pre-treatment requirements in accordance with the Liquid Trade Waste Regulation Guidelines.

4.   A time frame of 12 months will be given to business owners to comply with the Liquid Trade Waste regulation Guidelines

 

ITEM 17 - REGIONAL DROUGHT MANAGEMENT PLAN

REPORT IN BRIEF

 

Reason For Report

Update Council on Regional Drought Management Plan

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\PROGRAMS\DROUGHT - 326045

 

Operations Manager - Urban Services and Utilities’ REPORT

 

Background

The Regional Drought Management Plan (RDMP) was motivated by Cabonne Council’s aim to achieve Best Practice, the requirement of the NSW Office of Water’s (NOW) Best –Practice Management of Water Supply and Sewage Guidelines 2004 which states that all Local Water Units (LWUs) must have a sound and operationally ready drought management plan in place. NSW Councils that provide water and sewage services are referred to as Local Water Utilities (LWUs). All the LWUs in the Central NSW Councils (Centroc) had drought management plans in place but they varied in scope which made it impossible to effectively manage on a regional level.

To overcome this, Centroc have developed a regional drought management plan to promote regional sustainability and develop regional cooperation and resource sharing. The Regional Drought Management Plan (RDMP) was funded by Centroc members and the Australian government through the Strengthening Basin Communities Program. The objectives of the RDMP are as follows:

1.   Provide voluntary consistent regional approach to managing water supply during drought periods

2.   Enable implementation of consistent water restriction definitions across Centroc which can be applied locally using Council’s triggers

3.   Specification of a regional drought management framework.

Thirteen out of seventeen local councils are participating in the RDMP.  They are listed in the following table.

Centroc Councils participating in the RDMP

1.   Parkes Shire Council

2.   Cabonne Shire Council

3.   Lithgow City Council

4.   Forbes Shire Council

5.   Cowra Shire Council

6.   Bathurst Regional Council

7.   Weddin Shire Council

8.   Boorowra Council

9.   Orange City Council

10. Young Shire Council

11. Upper Lachlan Shire Council

12. Blayney Shire Council

13. Oberon Council

 

 

As part of the work in preparation of the RDMP, several issues were highlighted whereby Cabonne Shire may increase its drought preparation. The water supplies that service Cabonne Shire were investigated and recommendations were made in the RDMP that may improve Cabonne’s water security. The key issues and recommendations are summarised in this report.

River Catchments and Councils Water Sources

The Centroc Councils are located in the Macquarie, Lachlan and Murrumbidgee River Catchments. The water source of the Centroc Councils can be either considered as “regulated” or “unregulated”.

River systems are regarded as “regulated” when downstream of major irrigation dams. Whether a river system is considered as regulated or unregulated may have an impact on the allocation for the surface water extraction licence. A regulated river stream may have restrictions set on the volume of water extracted during drought, while unregulated streams are not subject to the same drought management allocation reductions.

The river catchments are listed below:

1.   Unregulated Upper Macquarie River Catchment

2.   Regulated Lachlan River Catchment (below the Wyangala dam and Lake Rowlands

3.   Unregulated Lachlan River Catchment

4.   Murrumbidgee River Catchment which are subject to Burrinjuck Dam allocations.

In Cabonne Shire, Molong, Yeoval, Cumnock and Canowindra are supplied unregulated river catchments. Molong is supplied by Molong Creek, Yeoval by Buckinbah Creek, Cumnock by Bell River and Canowindra is serviced by Central Tablelands Water that is supplied by surface water upstream of Lake Rowlands.

Bathurst, Orange Dubbo Drought (BOD) Water Restrictions

Water restrictions are brought into effect by triggers decided by Council. The triggers generally vary for different Councils and are generally determined by the availability of water from water sources such as river catchments, dams or bores to name a few. Water restriction definitions are used to regulate the type of activities that can be done at different water restriction levels. They are up to 6 different levels of water restrictions used by Centroc Councils, but Cabonne uses only Level 1 to Level 5.

 

Triggers are used to initiate a level of water restriction which may differ for different Councils. For example, a Council may initiate Level 1 water restrictions when the dam is at 70% capacity. Another Council which has a larger storage dam with a smaller population may not initiate Level 1 restriction at 70% capacity.  Some of the factors that would determine trigger levels are water production capacities, rainfall, dam capacity, technology of water assets and climatic conditions. 

 

One of the recommendations from the RDMP was to adopt the Bathurst, Orange and Dubbo (BOD) water restriction definitions. The BOD water restriction definitions target activities related to residential and non-residential water use and limits usage during different levels of water restriction (refer to RDMP report).

 

By adopting the BOD, it will alleviate confusion regarding different water restriction definitions across the region, facilitate water drought conservation education programs and notification of water restrictions through media. Most Centroc Councils are considering adopting the BOD Water Restrictions.

 

Cabonne Water Restriction Triggers

Cabonne supplies water to Molong, Delgany residential estate, Cumnock and Yeoval. The other towns which include Canowindra, Eugowra, Cudal, Cargo and Manildra are supplied by Central Tablelands Water (CTW). A summary of Cabonne water supplies is shown in the following table.

 

Summary of Cabonne Water Supply

14. Water Supply

15. Summary of Water Supply

16. Molong Water Supply

·    Potable water supply

·    Supplied by Molong Creek Dam and Borenore Creek Dam

·    Gravity system from the dams to Molong Water Treatment Plant (WTP)

·    2.7 ML of clear water storage

·    Gravity reticulation system

·    Serves town of Molong

17. Delgany Water Supply

·    Potable water supply

·    Supplied by bore

·    No filtration but  water is chlorinated

·    Pressurised reticulation system

·    Serves the Delgany residential estate at Mullion Creek

18. Cumnock Water Supply

·    Non-potable water. Seperate source of water required for drinking and cooking

·    Water supplied by Bell River that is pumped to a high level dam

·    No filtration but water is chlorinated

·    2 drought bores of 3 L/s and 8.5 L/s are available

·    Gravity reticulation system

·    Serves Cumnock village area

19. Yeoval Water Supply

·    Non-potable water. Separate source of water required for drinking and cooking

·    Primary water source supplied by Buckinbah Creek that is pumped to a high level concrete reservoir

·    3 drought bores are available

·    Gravity reticulation system

·    No filtration but water is chlorinated

·    Serves Yeoval village area

 

Delgany water supply does not have any triggers for water restrictions imposed on them. The bore supplies a small community of less than 100 people and has adequate supply to meet demand. Water restrictions are imposed if the bore fails to recharge or if there is bore pump failure. The General Manager and Mayor have the delegated authority to implement these restrictions.

A summary of the triggers for towns of Molong, Cumnock and Yeoval that initiate water restrictions for Cabonne are shown in the following table.

 

Summary Water Restriction Triggers

1.  

25. (%)

1.  

28. (%)

20.

21. Molong

22. Cumnock Dam Storage (%)

23. Yeoval

24. Dam Storage

26. WTP Capacity (%)

27. Dam Storage

29. Pump Capacity (%)

30. Level 1

31. 70

32. 30

33. 60

34. Steady Flow Past

35. 75

36. Level 2

37. 60

38. 20

39. 50

40. Steady supply only

41. 75

42. Level 3

43. 50

44. 20

45. 40

46. Steady supply only

47. 100

48. Level 4

49. 40

50. 20

51. 30

52. Insufficient Supply

53. 100

54. Level 5

55. 30

56. 10

57. 20

58. Bore Only

59. 100

 

For Yeoval, when Level 4 water restrictions come into effect when there is insufficient flow in the Buckinbah Creek. The water quality from the creek would deteriorate to unacceptable levels when the water level is too low and would be supplemented by bore water supply.

 

Molong, Cumnock and Yeoval have emergency bores that can be used to augment the water supply during drought. However, there has been significant work done on modelling the availability of groundwater in the Wellington area and Upper Lachlan Groundwater Management Areas (GMAs) which suggested that there might be over allocation of groundwater in these areas.

 

Based on this, the RDMP recommends that Cabonne should engage in the appropriate investigations and modelling to increase confidence that groundwater would not be significantly diminished during drought. Groundwater studies could be performed on a regional basis by Centroc.

 

Central Tablelands Water

Central Tablelands Water (CTW) operate two WTPs that are capable of producing up to 19 ML/d of treated water for 13,000 customers. The towns of Canowindra, Eugowra, Cudal, Cargo and Manildra are supplied by Central Tablelands Water (CTW).

 

CTW have adopted water restrictions based on their own supply network capability and will impact the towns of Canowindra, Eugowra, Cudal, Cargo and Manildra. CTW is supplied by bore water as well as Lake Rowland.

 

At present, Lake Rowlands has a storage capacity of 4,500 ML. The Centroc Water Security Study carried out in 2009 provided a preferred option to augment the water storage capacity to 26,500 ML. However, this is a major capital works project and it is unsure if the work will be complete before the next drought arrives.

 

Other alternate water supplies include 472 ML/y from Bangaroo bores, 250 ML/y from Belubula River System if allocations are not reduced during drought and an emergency water pipeline from Cowra (Lachlan River flows from Wyangala Dam). A water supply agreement must be completed to determine the water allocation for CTW.

 

Water Security

A summary of the water security under current condition is shown in the following table.

Summary of Water Security for Cabonne Towns

1.   1.   1.  

1.   1.   1.  

1.   1.   1.  

60.

61. Source Supplying

62. Probability of Level 1 Restriction

63. Probability of Total System Failure

64. Molong

65. Molong Creek Dam, Borenore Creek Dam

66. < 0.5%

67. 0%

68. Delgany

69. Mullion Creek Bore

70. NA

71. NA

72. Cumnock

73. Bell River

74. 17%

75. 14%

76. Yeoval

77. Buckinbah Creek

78. 30%

79. 25%

80. Canowindra

81. Lake Rowlands

82. < 0.5%

83. < 0.1%

84. Cudal

85. Cargo
86. Manildra
 

Cumnock and Yeoval had been identified as having the highest level of risk in terms of water security. The Centroc Water Security Study (2009) recommended that the existing storages at Cumnock and Yeoval need to be augmented. These plans for storage augmentations are currently under consideration by Council and is also part of the study to supply reticulated potable water to Cumnock and Yeoval. If a total system failure were to occur in Cumnock and/or Yeoval, the population is small enough to make water carting  fairly low cost and quick to implement process.

 

The water supply the services the Delgany residential estate does not have triggers to impose water restrictions on usage and the probability of total system failure was not quantified in this study. It has serviced the residential estate and consistently met demand throughout the last drought. System failure would likely be due to damage to bore pump or failure of the delivery and chlorination system. Like Cumnock and Yeoval, water carting is expected to be low cost and quick to implement.

 

There is a subsidy for water cartage that is reviewed periodically. The Minister of Primary Industry may meet all freight charges in excess of $1.86/kL to supply towns with reticulated supply. The RDMP recommends that a Centroc regional carting plan be developed.

 

Conclusion

The water security of Cabonne is generally good. Canowindra, Cudal, Cargo, Manildra, Delgany residential estate and Molong have a high level of water security. Cumnock and Yeoval have a low to moderate water security risk. Cabonne Council is currently investigating options to improve the water security in these two towns which include the investigation of providing potable water supply. 

 

 

ITEM 18 - LAND AND ENVIRONMENt COURT PROCEEDINGS - DEVELOPMENT APPLICATION FOR TOURIST FACILITY AND ANCILLARY DWELLING - LOT 100 DP 1031436 THE ESCORT WAY BORENORE

REPORT IN BRIEF

 

Reason For Report

Report on outcome of Land and Environment Court proceedings

Policy Implications

Nil

Budget Implications

Legal expenses incurred

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2011\03-2011-0077 - 325920

 

Director of Environmental Services' REPORT

 

The Land and Environment Court Class 1 appeal against Council’s refusal of DA 2011/77 was heard before Commissioner Tuor on 22 February 2012 at Orange and 17 April 2012 in Sydney. The commissioner’s judgement in relation to the appeal was published in Court on 19 June 2012. The court dismissed the appeal and refused the development application.

 

The commissioner ruled that a dwelling was a prohibited landuse upon the subject land, and that the proposed dwelling was not ancillary or subsidiary to the purpose of the tourist accommodation.

 

ITEM 19 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 326005

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/06/2012 to 30/06/2012 as detailed in the Annexure.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Alterations & Additions

$ -----

Kit Home & Garage

$ -----

Change of Use

$ -----

Change of Use

$ -----

S68

$ -----

2 Lot Subdivision

$ -----

S68

$ -----

Dwelling & Septic

$ -----

Cattle Feedlot

$ -----

2 Lot Subdivision

$ -----

Additions to Dwelling

$ -----

Extension to Existing Dwelling

$ 190,000

Change of Use & Signage

$ 2,000

Community Notice Board

$ 1,000

Conversion of Shed to Dwelling

$ 90,000

Dwelling

$ 250,000

Community Notice Board

$ 1,000

Second Dwelling

$ 250,000

Dwelling

$ 250,000

Dwelling

$ 120,000

18 Lot Subdivision

$ 500,000

Machinery Shed

$ 55,000

Storage Shed

$ 29,000

Dwelling

$ 350,000

Shed & Septic

$ 40,000

Carport

$ 4,550

TOTAL: 26

$ 1,881,550

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Dwelling/Attached garage/S68

$ 291,000

Bathroom Modification

$ 37,000

Shed

$ 16,000

Dwelling & Attached Garage

$ 300,314

Additions to Existing Dwelling

$ 79,900

TOTAL: 5

$ 724,214

 

GRAND TOTAL: 31

$ 2,605,764

 

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2011/1001 & 2010/1002

 

ITEM 20 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications Approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 326006

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/06/2012 to 30/06/2012 as detailed in the Annexure.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Additions & Alterations

$ 180,000

 

Dwelling

$ 80,000

Garage Conversion

 

$ 43,230

Dwelling & Detached Garage

$ 500,000

Dwelling/Tourist Cabins/Shed

$ 400,000

Dwelling & Shed

$ 380,600

Reinstate pre-existing verandah

$ 50,000

Garage

$ 13,350

Additions & Alterations

$ 95,000

Additions & Alterations

$ -----

Private Cemetery

$ -----

TOTAL: 11

$ 1,742,180

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

ESTIMATED VALUE

Dwelling & Attached Garage

$ 300,314

Additions to Existing Dwelling

$ 79,900

Shed

$ 16,000

TOTAL: 3

$ 395,900

 

 

 

GRAND TOTAL: 14

$ 2,138,080

 

Previous Month: 18

$ 784,814

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

 

ITEM 21 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 326007

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

 

2011/12

 

July

4

August

9

September

3

October

4

November

4

December

1

January

4

February

3

March

7

April

4

May

7

June

4

Total

54

  


Item 1 Ordinary Meeting 16 July 2012

Item 1 - Annexure 1

 


Item 5 Ordinary Meeting 16 July 2012

Item 5 - Annexure 1

 




Item 5 Ordinary Meeting 16 July 2012

Item 5 - Annexure 1

 

















Item 6 Ordinary Meeting 16 July 2012

Item 6 - Annexure 1

 

Delegates’ Report - Central Tablelands Water

 

The following is a précis of the items discussed at the June 2012 meeting of Central Tablelands Water and is submitted for Council’s information:

 

Chairman’s Minute

 

In his Chairman’s Minute, Cr Farr spoke of the future of local government and the details of the Local Government Review Panel and its Terms of Reference as outlined by the Minister for Local Government Don Page MP.

Cr Farr also spoke of the forthcoming local government elections and recommended that a letter be forwarded from CTW to the General Manager’s of the three constituent councils requesting that the elected representatives to CTW should be CTW consumers.

2012/2013 Operational Plan

Council resolved to formally adopt the 2012/2013 Draft Operational Plan without change. The Operational Plan incorporates a capital works program of $2.8 million, an increase in consumption charges from $1.84 to $1.99 per kilolitre with a continuation of the inclining tariff for all residential and rural consumers by which the consumption charge increases by 50% for all water consumed in excess of 450 kilolitres. The annual availability charge will increase from $160.00 to $200.00.

The Operational Plan reflects an estimated surplus of $83,151, which will be transferred to reserves to provide a balanced budget.

Budget Review Statement to March 2012

The Budget Review Statement, to the 31st March 2012, was presented to Council with a revised estimated deficit for the year of $239,910. This revised estimate represents an increase of $193,401 on the original budget deficit of $46,509.

The revised budget forecast deficit is directly attributed to further decreases in water sales over the past 3 months due to continual above average rainfall in the region.  It is estimated that there will be a further reduction in consumption by urban and rural customers of approximately 37,152 kilolitres.  This equates to an estimated revenue shortfall of $68,359 for the final quarter.

 Local Government Remuneration Tribunal

Council resolved to endorse its policy of paying the maximum fees to the Chairman and Members of Central Tablelands County Council, as determined by the Local Government Remuneration Tribunal for Category County Council – Water. The maximum fees payable for 2012-2013 are $8,530 for Councillors and $14,000 for the Chairman.

Flood Damage to Trunk Mains

Following consideration of a report from the General Manager in regards to the estimated $500,000 flood damage to Council’s trunk mains, Council resolved ‘That the General Manager write to the Premier, Treasurer, Minister for Primary Industries and local members of parliament expressing Council’s disappointment and dissatisfaction with the decision to rule Council ineligible for Natural Disaster Funding due to the classification of local water utilities as trading undertakings’.

Lake Rowlands Dam – Safety Upgrade Review

The General Manager reported, in part, as follows:

………….to comply with the requirements of the NSW Dam Safety Committee (DSC), consultants GHD were engaged to carry out a Societal Risk Assessment (SRA) of the existing Lake Rowlands Dam. This assessment (completed in February 2011) was in addition to the Lake Rowlands Dam Safety Review (March 2008), Lake Rowlands Dam Hydrology and Dambreak Study (July 2009) and Lake Rowlands Dam Embankment Stability Analysis (May 2009).

As mentioned above, this SRA was required by the DSC to assess whether Lake Rowlands meets the new requirement of being secure in the event of a 1 in 100,000 year flood occurrence.

On completion, the SRA found that the Societal Risk is below the DSC’s Limit of Tolerability and is within the ALARP region for which remedial works are to be considered to ensure that the risk is as low as reasonable practicable. In order to lower the risk posed by the dam, it is recommended to undertake an option study for upgrading the dam and evaluate the cost effectiveness of the options using cost to save a statistical life (CSSL) method and other measures in accordance with ANCOLD (Australian National Committee on Large Dams) guidelines. Among the recommended options are:

1.     Raise the embankment dam crest by approximately 1.5m, or

2.     Construct a wider auxiliary spillway to alleviate the risk posed by an extreme flood and to prevent overtopping of the embankment dam, which accounts for about 96% of the risk.

Council was advised by DSC that, if they could be provided with a plan that showed a new dam would be built within 10 years, they were prepared to defer any requirements for upgrade works on the existing dam. Unfortunately, as Council is now not able to provide any concrete assurance that a new dam would proceed or even eventuate, Council has no option other than to proceed with upgrading the dam to meet the new safety guidelines and, accordingly, $2,000,000 has been included in the 2012/2013 budget (assuming a 50% subsidy will be received). However, as mentioned above, there are two recommended options for the proposed upgrade and the General Manager has sought fee proposals from GHD and the NSW Office of Public Works (PWD) to carry out an options study to assess which is the preferred option and to report back to Council and DSC with their recommendation and full cost estimate.

Following consideration of the two fee proposals, Council resolved:

1.  That engineering consultants GHD be appointed to carry out the Lake Rowlands upgrade options study at a cost of $38,160 (excl. GST) and to carry out a survey required for the development of Concept Design Layouts at an estimated cost of $5,000.

2.  That the General Manager prepare a submission on behalf of CTW to the NSW Legislative Council Standing Committee Inquiry into the Adequacy of Water Storages in NSW and that the General Manager liaise with the CENTROC Infrastructure Committee with regard to the submission.

3.  That Mr Rob Parker, expert dam consultant, be invited to attend with the General Manager at future Public Hearings of the Standing Committee Inquiry.

4.  That the General Manager write to Chairman of the previous Standing Committee Inquiry into Economic and Social Development in Central Western NSW seeking results of that Inquiry.

2010/2011 NSW Water Supply Performance Monitoring Report

The General Manager reported that the NSW Office of Water (NOW) has released the 2010/2011 NSW Water Supply and Sewerage Performance Monitoring Report which continues to show that local water utilities are continuing to make good progress in complying with the requirements of the Best-Practice Management of Water Supply and Sewerage Guidelines 2007.

NOW advise that overall compliance with the 19 requirements of the Best Practice Guidelines is now 86%, compared to 46% six years ago. Compliance with each requirement is a pre-requisite for eligibility for financial assistance towards the capital cost of backlog infrastructure under the Country Towns Water Supply and Sewerage program. Councils are reminded that they are now all expected to have substantially complied with the guidelines.

NOW has also sent a copy of Council’s 2010/2011 TBL Performance Report

As reported last year, Central Tablelands Water has performed well in the 2010/2011 performance reports.

The report shows that, in 2010/2011, Council was once again 100% compliant with all requirements of the Best-Practice Guidelines, including full cost recovery.

And again, Council ranks fairly highly in other areas of the report when compared against water utilities of similar size and even when compared against the State median.

National Broadband Network – Site access Eugowra

Council resolved to endorse the action taken by the General Manager in his negotiations with the consultants working for the NBN Co for access to a site adjacent to Council’s property on the Nanima Road Eugowra.

Cabonne Council – Subdivision Development, Manildra

Following consideration of a written request from Cabonne Council, Council resolved to offer Cabonne Council a two (2) year interest free deferred payment for Section 64 developer charges on proposed Lots 14, 15, 16 and 17 in Lot 100 DP1110843 Manildra, with conditions in accordance with Council policy but with the need for a bank guarantee being replaced with a written guarantee of payment from Cabonne Council.

Operations

The Operations Manager reported on routine maintenance activities and the following:

Service Repairs

Staff repaired some twenty three minor problems to water services over the past 2 months. There were 36 dirty water complaints caused as a direct result of flood damage problems to Council’s trunk mains.

Mains Breaks

In the past month there have been 3 reticulation main failures, 1 trunk main failure and 2 water main failures in rural schemes.

New Services

In the past two months 6 new water services were connected.

Reservoir Levels

All reservoir levels have been maintained at near 100% capacity.

Lake Rowlands level at 4 June was 92% of capacity.

Staff Training

Two staff members completed stage 1 in a Charles Sturt University Training and Assessment Certificate.

.

 

 

Cr. JS Farr OAM

Cr. KM Duffy


Item 11 Ordinary Meeting 16 July 2012

Item 11 - Annexure 1

 






















Item 11 Ordinary Meeting 16 July 2012

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Item 11 Ordinary Meeting 16 July 2012

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Item 11 Ordinary Meeting 16 July 2012

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Item 13 Ordinary Meeting 16 July 2012

Item 13 - Annexure 1

 


Item 14 Ordinary Meeting 16 July 2012

Item 14 - Annexure 1

 

 

CABONNE COUNCIL TRAFFIC COMMITTEE

Cudal Office, Main Street, Cudal
Friday, 29 June 2012, 10 am

 

Cr Noel Bleakley (Chairperson)

Director Engineering and Technical Services

Cr Geoff Dean

Asset Manager

Mr David Vant – RMS Traffic Engineer

Design Manager

Mr Geoff Lewis – Community Representative

Road Safety Officer

Sgt Peter Foran – NSW Police Representative

Road and Traffic Assets Coordinator

Mr Grant Sharkey – RMS Safety Around Schools Officer

 

 

AGENDA

 

Part 1: Introduction. 2

ITEM 1.         Apologies for Absence. 2

ITEM 2.         Minutes of Previous Meeting. 2

Part 2: Regulation of Traffic. 3

ITEM 3.         Molong – Gasworks Lane (LR7009) – Temporary Road Closure. 3

ITEM 4.         Molong Central School – Wellington Street (LR7034) – Pedestrian Crossing. 4

ITEM 5.         Nashdale School – Nashdale Lane (LR283) – Parking facilities. 4

ITEM 6.         Manildra – Kiewa Street (MR61) – Pedestrian facility. 4

ITEM 7.         Freemantle Endurance Ride – 4-5 August 2012 – Special Event. 5

ITEM 8.         Alpine Classic Rally – 13-14 October 2012 – Special Event. 5

ITEM 9.         Orange Colour City Running Festival – 24 February 2013 – Special Event + Road Closures. 6

Part 3: Restricted Access Vehicles. 7

ITEM 10.       19m B-Double Route Assessment – Spring Hill Road (LR272) and Cowriga Road (LR268). 7

ITEM 11.       19m B-Double Route Assessment – Longs Corner Road (LR184). 7

ITEM 12.       25m B-Double Application Appeal – Burrendong Way (MR573). 8

ITEM 13.       25m B-Double Route Assessment – Obley Road (LR105). 8

Part 4: Traffic Engineering Advice and Information. 9

ITEM 14.       Cumnock Public School – McLaughlin Street (LR4009) – School Zone Request. 9

ITEM 15.       Borenore – Development Application – Caldwell Lane (LR278) – Traffic Impacts. 9

 

Please contact Kevin Howell/Samantha McGufficke for apologies
Kevin.Howell@cabonne.nsw.gov.au
Samantha.McGufficke@cabonne.nsw.gov.au

 

Next meeting: Thursday, 23 August 2012, 10 am

Cabonne Council

Main Street

Cudal NSW 2864

Part 1: Introduction

ITEM 1.        Apologies for Absence

Attachments:

Nil

Recommendation:

THAT any apologies be accepted

 

REPORT

Apologies that are received will be tabled at the meeting.

ITEM 2.        Minutes of Previous Meeting

Attachments:

Minutes of previous meeting 26 April 2012 (312800)

Minutes from Cabonne Council Ordinary Meeting 21 May 2012 (12/05/11)

Recommendation:

THAT the information be noted

 

REPORT

The minutes were sent around to members present at the last Traffic Committee and asked to indicate that the minutes were correct.

 

The minutes were reported to the Ordinary Council meeting on 21 May 2012, and all recommendations were adopted.

Part 2: Regulation of Traffic

ITEM 3.        Molong – Gasworks Lane (LR7009) – Temporary Road Closure

Attachments:

Works proposal (320416)

Road closure proposal (321320)

Copy of letter to owners and newspaper advertisement

Recommendation:

THAT Council approve the road closure for the period of works at the Gasworks site, to be reopened no later than 30 September 2012.

 

REPORT

Council is tendering work for the removal of pollution from the Gasworks site in Molong. The site is highlighted in blue below.

 

Much of the work on site requires excavation near the boundary and in various places over the site. The road is being requested to be closed to accommodate plant and vehicles on the site. The proposed road closure is highlighted in red below. The Traffic Control Plan is attached.

 

 

The proposed works are expected to start in July/August, and go for no more that 2 months. Affected businesses have been approached. Most businesses are happy with the proposal and alternate accesses have been arranged. A local access will be provided on the south section of Gasworks Lane for access to the Pharmacy. Council has advertised this proposal in the Molong Express and asked for submissions to be made regarding the closure. Responses will be tables at the meeting.

 

The proposal was advertised in the Molong Express on 14 June 2012, inviting submissions about the proposal. Submissions will close on Friday, 13 July allowing 28 days for submissions, as per the Roads Act, and will be tabled in the report to Council.


 

ITEM 4.        Molong Central School – Wellington Street (LR7034) – Pedestrian Crossing

Attachments:

Draft minutes from site meeting 18 June 2012 (322502)

Recommendation:

THAT Council commence consultation with the Molong community regarding the pedestrian crossing at the intersection of Edward and Molong Streets, including the location and type of crossings being proposed at the intersection.

 

REPORT

Members of the Traffic Committee, the School P&C and Principal, Councillors and the RMS Safety Around Schools Project Officer met at Molong Central School on Monday 18 June 2012 to discuss the concerns raised by the P&C, as per the Traffic Committee’s recommendation to Council.

 

At this meeting it was recommended that the P&C decide on a crossing option, and choose a suitable date for the RMS to undertake a vehicle and pedestrian count to determine the warrant for a children’s crossing.

It was also recommended that Council should commence community discussion on the project in the relevant forums. This may be achieved through the Molong Progress Association. RMS is to proceed with Council with a design of Wellington St blister treatment options for a children’s crossing facility, with consideration given to heavy vehicles.

ITEM 5.        Nashdale School – Nashdale Lane (LR283) – Parking facilities

Attachments:

School Site meeting report (318927)

Design (LR-283-01)

Recommendation:

THAT Council approve the design for the parking facilities to be implemented.

 

REPORT

A report to the Traffic Committee in April 2012, it was recommended that:

1.    The school engage and finance Council to install a ‘chicane’ fence at the entrance point to the school and oval

2.    Council establish a part-time bus zone on the western side of Nashdale Lane.

 

Council staff have drafted a design for the facilities recommended in the RMS’ report for Traffic Committee’s consideration to implement these recommendations. The design needs to be approved before commencing works.

ITEM 6.        Manildra – Kiewa Street (MR61) – Pedestrian facility

Attachments:

 Proposed pedestrian facility design concept (MAN-183)

Recommendation:

THAT Council approve the design for the pedestrian facility to be implemented.

 

REPORT

Council staff have been informed of an incident that took place on Kiewa Street, Manildra that involved the existing refuge island. A proposal has been made that the existing refuge island in Kiewa Street be removed, and kerb extensions to the east be installed.

 

Even though this is a state road, the RMS have requested that this item be included in the Traffic Committee agenda for consideration.


 

ITEM 7.        Freemantle Endurance Ride – 4-5 August 2012 – Special Event

Attachments:

Application – request for approval (312508)

Recommendation:

THAT approval be granted for the event to proceed subject to:

1.    Development and implementation of a  Traffic Management Plan, including a risk management plan, and Council to be provided with a copies

2.    Australian Road Rules are to be observed by competitors at all times

3.    Written approval obtained from the NSW Police Force and Bathurst Regional Council

4.    Council to be provided with a copy of a $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

5.    The Event Organiser is to notify all Emergency Services of the event

6.    The Event Organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event

7.    The Event Organiser is to comply with the requirements of the “Guide to Traffic and Transport Management for Special Events” (Roads and Maritime Services, version 3.4), 2 August 2006, for a Class 2 event.

 

REPORT

Council has received an application requesting approval for this event to be held on 4-5 August 2012. The application is attached.

ITEM 8.        Alpine Classic Rally – 13-14 October 2012 – Special Event

Attachments:

Application – request for approval (312161)

Recommendation:

THAT approval be granted for the event to proceed subject to:

1.    Development and implementation of a  Traffic Management Plan, including a risk management plan, and Council to be provided with a copy

2.    Australian Road Rules are to be observed by competitors at all times

3.    Written approval obtained from the NSW Police Force, Bathurst Regional Council, Blayney Shire Council, Cowra Shire Council, Lithgow City Council, Oberon Shire Council, Orange City Council and Roads and Maritime Services

4.    Council is to be provided with a copy of a $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

5.    The Event Organiser is to notify all Emergency Services of the event

6.    The Event Organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event

7.    The Event Organiser is to comply with the requirements of the “Guide to Traffic and Transport Management for Special Events” (Roads and Maritime Services, version 3.4), 2 August 2006, for a Class 2 event.

 

REPORT

Council has received an application requesting approval for this event to be held. The application is attached.

ITEM 9.        Orange Colour City Running Festival – 24 February 2013 – Special Event + Road Closures

Attachments:

Application – request for approval (322250)

Recommendation:

THAT approval be granted for the event to proceed subject to:

1.    Development and implementation of a  Traffic Management Plan, including a risk management plan and traffic control plan, and Council to be provided with a copy

2.    Australian Road Rules are to be observed by competitors at all times

3.    Written approval obtained from the NSW Police Force and Orange City Council.

4.    Council is to be provided with a copy of a $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

5.    The Event Organiser is to notify all Emergency Services of the event

6.    The Event Organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event

7.    The Event Organiser is to reimburse Council for the expenses occurred to advertise road closures

8.    The Event Organiser is to comply with the requirements of the “Guide to Traffic and Transport Management for Special Events” (Roads and Maritime Services, version 3.4), 2 August 2006, for a Class 2 event.

 

REPORT

Council has received an application requesting approval for this event to be held. The application is attached.

Spring Terrace Road, Cowriga Road and Spring Hill Road are proposed to be closed.


 

Part 3: Restricted Access Vehicles

ITEM 10.     19m B-Double Route Assessment – Spring Hill Road (LR272) and Cowriga Road (LR268)

Attachments:

B-Double Application for Spring Hill Road and Cowriga Road (312524)

B-Double Route Assessment (321798)

NSW Government Gazette number 2012-1537.

Recommendation:

THAT:

1.    Council request the Roads and Maritime Services to gazette Spring Hill Road from Orange City Council boundary to Blayney Shire Council boundary as 19m B-Double access.

2.    Council request the Roads and Maritime Services to gazette Cowriga Road from Spring Hill Road to “Avondale” Dairy, 306 Cowriga Road as 19m B-Double access.

 

REPORT

Council staff have undertaken an assessment of Spring Hill Road from the Orange City Council boundary at Spring Hill, to the Blayney Shire Council boundary, and of Cowriga Road, from Spring Hill Road to ‘Avondale’ Dairy, 306 Cowriga Road.

 

19m B-Doubles operating under 50.0 tonnes gross mass are general access vehicles and have unlimited access to the local road network. This assessment is for 19m B-Doubles operating over 50.0 tones gross mass.

 

The application to Orange City Council has been approved for 19m B-Double use exceeding 50 tonnes, and appeared in the NSW Government Gazette on 18 May 2012, gazette number 1537.

ITEM 11.     19m B-Double Route Assessment – Longs Corner Road (LR184)

Attachments:

B-Double Route Application for Longs Corner Road (312524)

B-Double Route Assessment (321799)

Recommendation:

THAT Council request the Roads and Maritime Services to gazette Longs Corner Road from MR377 The Escort Way to MR310 Canowindra Road as 19m B-Double access.

 

REPORT

Council staff have undertaken an assessment of Longs Corner Road from MR377 Escort Way near Murga, to MR310 Canowindra Road, Canowindra. This assessment encompasses the route applied for, and extends the application to the MR310 intersection.

 

19m B-Doubles operating under 50.0 tonnes gross mass are general access vehicles and have unlimited access to the local road network. This assessment is for 19m B-Doubles operating over 50.0 tones gross mass.


 

ITEM 12.     25m B-Double Application Appeal – Burrendong Way (MR573)

Attachments:

Letter from applicant requesting reconsideration (315811)

B-Double Route Re-assessment (321801)

Recommendation:

THAT:

1.    Council reject the application for Burrendong Way on the grounds contained in the re-evaluation

2.    Council inform the applicant in writing of the result of the re-evaluation, stating the reasons why the appeal has been rejected.

 

REPORT

At the last Traffic Committee, it was recommended to Council that the Application for B-Doubles on Burrendong Way from Long Point Road, Mullion Creek to Cabonne Council Boundary at Kerr’s Creek be rejected because of narrow seal width, and the hazardous edges of bitumen.

 

The applicant has written to Council to request the Traffic Committee to reconsider their recommendation. A copy of the letter is attached. In accordance with the appeals process outlined in the Route Assessment Guidelines for Restricted Access Vehicles, Council staff have re-assessed the route for the Traffic Committee’s consideration. A copy of the original route assessment is also attached for information.

ITEM 13.     25m B-Double Route Assessment – Obley Road (LR105)

Attachments:

B-Double route assessment (322474)

Recommendation:

THAT Council request the Roads and Maritime Services to gazette Obley Road from MR233 Renshaw McGirr Way to LR104 Gundong Road as 25m B-Double access subject to:

1.    Travel not permitted on school days between 8.00-9.30am and 2.30-4pm

2.    80km/h speed limit applies outside the town limits.

 

REPORT

Council staff have undertaken an assessment of Obley Road from MR233 Obley Road at Yeoval, to LR104 Gundong Road near Obley. Both roads are current B-Double routes. This assessment is to address a missing link of the current B-Double routes in northern Cabonne.

 

A copy of the route assessment is attached.


 

Part 4: Traffic Engineering Advice and Information

ITEM 14.     Cumnock Public School – McLaughlin Street (LR4009) – School Zone Request

Attachments:

Email from P&C (318628)

Report from RMS (318629)

Recommendation:

THAT the information be noted.

 

REPORT

Following the outcome of the previous Traffic Committee, the P&C wrote to Council for the Traffic Committee to reconsider extending the 40 School Zone onto McLaughlin Street.

 

Council then received the report from the RMS’ Safety Around Schools Project Officer, and passed the information onto the P&C. The P&C representative was satisfied with the response to the request, and supported the Traffic Committee and Council’s decision to install a footpath on the northern side of McLaughlin Street to aid in pedestrian safety. A copy of RMS’ report and correspondence is attached for information.

ITEM 15.     Borenore – Development Application – Caldwell Lane (LR278) – Traffic Impacts

Attachments:

Extract from Development Application (2012-174)

Recommendation:

THAT the information be noted.

 

REPORT

Council has received a development application for a Tourist Facility and Rural Industry (Winery), including accommodation, restaurant, cellar door, function centre and production of sparkling wine. It has been passed onto the traffic committee for their information regarding the traffic impacts of the development. Council’s planning department is currently assessing the application. The application has also been referred to RMS in Parkes for their determination of the traffic impacts on the Escort Way.

 

Relevant sections of the development application are attached for the committee’s information.

 


Item 14 Ordinary Meeting 16 July 2012

Item 14 - Annexure 2

 

TRAFFIC COMMITTEE

CABONNE COUNCIL

29/06/2012

Main Street, Cudal NSW 2864

MINUTES

Meeting opened: 10.01 am

Present:        Cr Geoff Dean (Cabonne Council – Chairperson)

                         Geoff Lewis (Community Representative)

                         Wes Bush (NSW Police – Canobolas LAC)

                         David Vant (RMS)

                         Grand Sharkey (RMS Safety around Schools Officer)

                         Andrea Hamilton Vaughn (Road Safety Officer Orange-Cabonne)

                         Kevin Howell (Cabonne Council)

                         Samantha McGufficke (Cabonne Council)

                         Jason Theakstone (Cabonne Council)

 

Part 1: Introduction

ITEM 1.        Apologies for Absence

Apologies were received from Cr Noel Bleakley and Cr Janelle Culverson

RECOMMENDATION (Lewis/Vant – unanimous)

THAT the apologies be accepted.

ITEM 2.        Minutes of Previous Meeting

The minutes presented to the Cabonne Ordinary Council on 21 May 2012 were found to be a true and accurate record of the previous Traffic Committee meeting.

RECOMMENDATION (Vant/Dean – unanimous)

THAT the minutes of the Traffic Committee held on 26 April 2012 be noted.

Part 2: Regulation of Traffic

ITEM 3.        Molong – Gasworks Lane (LR7009) – Temporary Road Closure

No submissions have been received to date regarding the road closure at Gasworks Lane.

RECOMMENDATION (Dean/Lewis – unanimous)

THAT Council approve the road closure for the period of works at the Gasworks Site, to be reopened no later than 30 September 2012.

ITEM 4.        Molong Central School – Wellington Street (LR7034) – Pedestrian Crossing

Cr Dean requested that this item be kept on the agenda until an outcome had been reached.

RECOMMENDATION (Vant/Dean – unanimous)

THAT Council commence consultation with the Molong community regarding the pedestrian crossing at the intersection of Edward and Molong Streets, including the location and type of crossings being proposed at the intersection.

ITEM 5.        Nashdale School – Nashdale Lane (LR283) – Parking Facilities

It was noted that the chicane fence should be going the other way – so that the children are facing the traffic flow before they exit. Also the exits should line up so do not have to cross the road diagonally.

RECOMMENDATION (Vant/Lewis – unanimous)

THAT Council contact the School Principal regarding the need for the chicane to establish is the pool gate lock is working.

ITEM 6.        Manildra – Kiewa Street (MR61) – Pedestrian Facility

Committee noted that the new proposed pedestrian facility is in a better location – between the cafe and the playground and car park.

RECOMMENDATION (Vant/Lewis – unanimous)

THAT Council support the design.

ITEM 7.        Freemantle Endurance Ride – 4-5 August 2012 – Special Event

The committee was informed that this event has already been given Police approval.

RECOMMENDATION (Vant/Dean – unanimous)

THAT approval be granted for the event to proceed subject to:

1.    Development and implementation of a Traffic Management Plan, including a risk management plan, and council to be provided with copies

2.    Australian Road rules are to be observed by competitors at all times

3.    Written approval obtained from the NSW Police Force and Bathurst Regional Council

4.    Council to be provided with a copy of $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

5.    The event organiser is to notify all Emergency Services of the event

6.    The event organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event

7.    The event organiser is to comply with the requirements of the “Guide to Traffic and Transport management for Special Events” (Roads and Maritime Services, version 3.4), 2 August 2006, for a Class 2 event.

ITEM 8.        Alpine Classic Rally – 13-14 October 2012 – Special Event

It was noted that this event is NOT a race.

RECOMMENDATION (Lewis/Vant – unanimous)

THAT approval be granted for the event to proceed subject to:

1.    Development and implementation of a Traffic Management Plan, including a risk management plan, and council to be provided with copies

2.    Australian Road rules are to be observed by competitors at all times

3.    Written approval obtained from the NSW Police Force and Bathurst Regional Council, Blayney Shire Council, Cowra Shire Council, Lithgow City Council, Oberon Shire Council, Orange City Council and Roads and Maritime Services.

4.    Council to be provided with a copy of $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

5.    The event organiser is to notify all Emergency Services of the event

6.    The event organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event

7.    The event organiser is to comply with the requirements of the “Guide to Traffic and Transport management for Special Events” (Roads and Maritime Services, version 3.4), 2 August 2006, for a Class 2 event.

ITEM 9.        Orange Colour City Running Festival – 24 February 2013 – Special Event + Road Closures

Was queried if this event would affect the mine – mainly traffic to the east, but most traffic to the mine goes via Cadia Road.

Insurance needs to be re-cited before event – Certificate of Currency expires before event. If the event is not included on the Certificate of Currency, a letter of sanction by overriding organisation to be received with insurance.

RECOMMENDATION (Vant/Lewis – unanimous)

THAT approval be granted for the event to proceed subject to:

1.    Development and implementation of a Traffic Management Plan, including a risk management plan, and council to be provided with copies

2.    Australian Road rules are to be observed by competitors at all times

3.    Written approval obtained from the NSW Police Force and Orange City Council

4.    Council to be provided with a copy of $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

5.    The event organiser is to notify all Emergency Services of the event

6.    The event organiser is to notify all business proprietors and residents affected by the event at least 7 days prior to the event

7.    The event organiser is to reimburse Council for the expenses incurred to advertise road closures

8.    The event organiser is to comply with the requirements of the “Guide to Traffic and Transport management for Special Events” (Roads and Maritime Services, version 3.4), 2 August 2006, for a Class 2 event.

 

Part 3: Restricted Access Vehicles

ITEM 10.     19m B-Double Route Assessment – Spring Hill Road (LR272) and Cowriga Road (LR268)

It was noted this assessment is only an issue for Council’s assets – increasing the mass of 19m B-Doubles

RECOMMENDATION (Vant/Lewis – unanimous)

THAT:

1.    Council request the RMS to gazette Spring Hill Road from Orange City Council boundary to Blayney Shire Council Boundary as 19m B-Double access

2.    Council request the RMS to gazette Cowriga Road from Spring Hill Road to “Avondale” Dairy, 306 Cowriga Road as 19m B-Double access.

ITEM 11.     19m B-Double Route Assessment – Longs Corner Road (LR184)

RECOMMENDATION (Lewis/Bush – unanimous)

THAT Council request the RMS to gazette Longs Corner Road from MR377 The Escort Way to MR310 Canowindra Road as 19m B-Double access.

ITEM 12.     25m B-Double Application Appeal – Burrendong Way (MR573)

It was noted that the applicant can now appeal to the minister.

RECOMMENDATION (Dean/Bush – unanimous)

THAT:

1.    Council reject the application for Burrendong Way on the grounds contained in the re-evaluation

2.    Council inform the applicant in writing of the result of the re-evaluation, stating the reasons why the appeal has been rejected.

ITEM 13.     25m B-Double Route Assessment – Obley Road (LR105)

RECOMMENDATION (Vant/Lewis – unanimous)

THAT Council request the RMS to gazette Obley Road from MR233 Renshaw McGirr Way to LR104 Gundong Road as 25m B-Double access subject to:

1.    Travel not permitted on school days between 8.00-9.30am and 2.30-4pm

2.    80km/h speed limit applies outside the town limits.

 

Part 4: Traffic Engineering Advice and Information

ITEM 14.     Cumnock Public School – McLaughlin Street (LR4009) – School Zone Request

RECOMMENDATION (Vant/Dean – unanimous)

THAT the information be noted.

ITEM 15.     Borenore – Development Application – Caldwell Lane (LR278) – Traffic Impacts

The development would probably require turning lanes off The Escort Way, as per other intersections. Leave with the RMS.

RECOMMENDATION (Vant/Dean – unanimous)

THAT the information be noted.

 

Meeting closed: 11.18 am

Next Meeting: Thursday 23 August 2012 at 10.00 am
                                      Cabonne Council, Main Street, Cudal.

Samantha McGufficke – Cabonne Road and Traffic Assets Coordinator
2/07/2012